CITY OF HIDDEN HILLS
REGULAR CITY COUNCIL MEETING
(IN-PERSON AND VIDEO CONFERENCE)
6165 Spring Valley Road
Monday, August 12, 2024
5:30 p.m.
MINUTES
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
A regular meeting of the City Council of the City of Hidden Hills was duly held via teleconference and in person on Monday, August 12, 2024, at the hour of 5:30 p.m. Mayor Eniko Gold called the meeting to order and presided thereover.
ROLL CALL
Council Mayor Eniko Gold
Mayor Pro Tem Larry G. Weber
Council Member Joe Loggia
Council Member Laura McCorkindale
Council Member Adam Wasserman
Staff Interim City Manager Gloria Molleda
Interim City Attorney Michael Jenkins
City Engineer Dirk Lovett
Administrative Analyst Aaron Williams
City Clerk Deana L. Gonzalez
PUBLIC COMMENT
Resident Mathy Wasserman expressed her concerns about the 5:30 p.m. meeting start time and how It makes It difficult for resident participation.
CITY COUNCIL COMMENTS
Mayor Gold announced that this year, the city has included a trolley map in the Fiesta brochure to assist residents with transportation to and from the event.
Mayor Gold clarified several important points.
1) The long-term Fiber Project is not canceled but has faced challenges with easements and increased costs. 2) The City Manager did not receive a 40% raise for the fiscal year 2023. The new City Manager's City Council Minutes
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increase was 12%, which would have been the same for the previous manager. 3) Hidden Hills has no recorded lawsuits against it, and the City Council has not settled any legal cases. 4) The library agreement with Calabasas was not renewed, and the city hired two library consultants instead. Hidden Hills residents can still access the Calabasas Library for free. Mayor Gold also emphasized the importance of hiring consultants and seeking the best advice when creating new initiatives for residents. 5) The city hired a municipal recruiter to find a new City Manager after the previous one left in November 2023. Despite a signed contract, we haven't found a permanent replacement yet. We had an interim City Manager and now have a new one, Ms. Molleda. It's not unusual for it to take some time to find a permanent City Manager. The City Council has been working hard to keep projects on track during this transitional time.
Additionally, the recruiter will continue the search for free, without incurring additional charges. 6) The next comment is about Mike Woodard. The comment stated that Mr. Woodard would step down after the removal of Kerry Kallman in December 2023. Although technically correct, it's unrelated as Mr. Woodard had expressed his desire to leave the position due to his responsibilities with the EOC title. Some Council Members still have a positive relationship with him, and he continues to help the city with certain functions.
It's common for great people to work with us and then move on to new opportunities. Turnover is expected, and ambitious, successful individuals strive to exceed their accomplishments. Retiring at the end of one's career is also understandable. 6) Deputy De Matteo stepped down from policing our community after being moved to Calabasas due to staffing issues. The rotation of deputies is a result of the station being understaffed. This has caused us to lose deputies who have built good working relationships with our city and residents. Deputy Baldi, who used to be our community officer, is back with us now, so this kind of rotation has come full circle. 7) The assertion that CERT has been disbanded is not accurate. CERT has remained intact with the same members since its inception. When Kevin Ryan was in charge of CERT, the original members were on the roster. Then, under the leadership of Mike Woodard, the same members were invited to the new CERT meetings led by Mike Grant. In the event of a change in CERT teachers, the membership of CERT remains constant. Therefore, there have been no changes on our end. 8) The City’s emergency vehicle is in working condition and undergoes periodic checks. There was a misunderstanding about its inspection at the last CERT meeting. Residents are not in charge in case of an emergency. Our public safety officer, Mike Grant, is our emergency operations coordinator. In the CERT meeting, no one volunteered to be a leader, so Mike Grant took on that role. However, residents are not responsible for emergency leadership – the City Manager and the Emergency Operations Center (EOC) are in charge.
STAFF COMMENTS
Interim City Manager Molleda reported some updates on ongoing projects. 1) Emergency Operations Plan – the City has resumed work and aims to have it ready before the end of the year; 2) Zip Code Coalition – the City joined a national coalition to address zip code issues. The first meeting is in September; 3) Waste Management RFP Proposals are due on September 30th; 4) Housing Element – the City is close to final approval; 5) Little Hollow Lane Undergrounding - bids are due on August 21st; 6) Coffee Ice Cream with the Cop - details and dates are still being finalized; 7) Round Meadow Elementary - first day back to school is August 21st.
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Interim City Attorney Jenkins reported that at the July Council meeting, a resident raised concerns about the Boething nursery property, which was supposed to be kept free from structures. After looking into it, staff found an active development application for the site, which includes an assisted living facility, small lot homes, and single-family homes. The initial study indicates that the parcels supposed to be kept vacant will be maintained as open space. Once the environmental impact report is ready, the public will have an opportunity to comment. Our city is on the interested persons list for the city of Los Angeles to receive updates on the development application.
PUBLIC SAFETY
A. Los Angeles County Sheriff’s Department Report - June
Deputy Rick Baldi presented the report for June stating that there were zero crimes and zero trespassing. He also reminded everyone that school was starting next week In the District, and he Is planning on being on hand the first week, along with a motor officer.
B. Los Angeles County Fire Department Reports - May, June and July
Chief Drew Smith presented the reports for May, June, and July cumulatively, stating that there were zero fires, twenty-one medical calls, zero hazmat, zero hazardous condition calls, nine service calls, fifteen good Intent calls and eight snake calls. Chief Smith stated that some of the fire crew has been dispersed across the state to aid in fire fights where they are needed.
Britt Aaronson of Little Valley Road addressed the Council to express gratitude to Deputy Baldi for his support.
As a CERT volunteer, she appreciates the monthly skills training. However, there are some concerns she has about the City emergency vehicle, the lack of full-time public safety personnel, the City's nonrenewal of the library services contract, and the lack of engagement with residents.
During the meeting, Council Member Loggia addressed Ms. Aaronson's concerns about the actions of the public safety officer. It was explained that the officer attempted to create a sense of unity among CERT members, even though his handling of the situation may not have been perfect. The next CERT meeting is scheduled for August and will be held on the 4th Tuesday of every month. The officer's role as a public safety coordinator remains the same, and he is responsible for coordinating the CERT team's activities to ensure everything runs smoothly. Additionally, it was noted that the emergency vehicle inspection is already scheduled. Council Member Loggia’s clarification was provided to emphasize that the officer's intentions were good and to ensure that everyone understands the reasoning behind his actions. He also wants to clarify his stance. Mr. Loggia prefers direct communication, so any resident can call or talk to him. He does not find social media to be effective, and he doesn’t have a Facebook page. He encourages interaction and assures the residents that he is open to listening, even if the points of view aren’t in agreement. He stated that everyone should have a voice in the community.
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Council Member Wasserman said that he values the subject matter and research brought forward by residents and finds it extremely important. He emphasized that it affects our quality of life, our sense of community, and reflects residents' care for the community. However, he emphasized the importance of not spreading untrue statements that can be harmful and create bias and prejudice against the City Council Members. He also highlighted that all Council Members are volunteers, all with busy schedules, and do their best to serve the community. He urged for focusing on facts and addressing disagreements rather than generalizing about the Council Members' intentions.
7. CONSENT CALENDAR
A. Approval of the City Council Minutes for April 8, 2024 B. Approval of the Register of Demands for August 12, 2024 C. Approval of the Disbursement List for June 2024
D. Receive and File the Financial/Treasurer’s Report for June 2024 E. Receive and File the Investment Statement for June 2024 F. Receive and File the City Engineering and Community Development Report for June 2024 G. Receive and File the Las Virgenes Malibu Council of Governments (LVMCOG) Report for July 16, 2024
H. Approval of the Measure W Safe, Clean Water Program (SCWP) Municipal Transfer Agreement Between the City of Hidden Hills (City) and the Los Angeles County Flood Control District (LACFCD)
I. Approval of a Third Amendment to Agreement for Broadband Strategic Consulting Services J. Approval of a Request for Proposals (RFP) for Attorney Services for the City of Hidden Hills K. Adoption of the 2018 Las Virgenes Malibu Multi-Jurisdictional Hazard Mitigation Plan and Related Resolution
L. Adoption of Proclamation for Childhood Cancer Awareness Month September 1st – September 30th, 2024
M. Approval of an Amendment to the Agreement with Kimley Horn for Consulting Services Related to the City’s Housing Element – Requesting Additional Funds Upon MOTION by Council Member Wasserman, seconded by Council Member Loggia, and unanimously carried on roll call vote, the City Council approved items A-M on the Consent Calendar.
8. OLD BUSINESS
Presentation and Discussion of Report from Dr. Jonathan Reichental and Receive Direction for Further Work
Interim City Manager Molleda presented the following report.
At the May 13, 2024 City Council meeting, the Council directed staff to engage a technology specialist to facilitate the development of actionable strategies for establishing a Hidden Hills library; staff recommended Dr. Jonathan Reichental, an accomplished technology and business leader and City Council Minutes
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founder of Human Future, which is a global business and technology, advisory investment and educational forum firm as the preferred consultant; subsequently the City Council contracted Dr.
Reichental to contribute his expertise to the City's library project; Mr. Reichental conducted 2 workshops on June 17, 2024, with the community members to gather and document ideas for a community library concept to benefit Hidden Hills and its surrounding region.
Dr. Johnathan Reichental presented a PowerPoint detailing the workshop results and describing the next steps to continue with developing actionable strategies for the establishment of a Hidden Hills Library.
Mayor Gold asked Interim City Attorney Michael Jenkins some technical questions provided by a Hidden Hills resident. The first question is about the purpose of library funds. In what ways can the restricted public funds be used to provide library services? Does this include maintaining facilities, purchasing materials such as books and digital resources, and supporting library programs and staff? Essentially, what is the purpose of the library funds and how can they be used?
Mr. Jenkins mentioned that funds are a dedicated portion of the property tax that is allocated back to the city for library purposes. The definition of library is very broad and includes items such as books, staff, and other expenses like administrative, consulting, and legal costs as long as they are related to the city's library.
These funds cannot be used for any other purpose and are kept in a special fund exclusively for library use.
They cannot be diverted for other uses, such as the payment of our law enforcement contract. The examples given in the question seem like legitimate uses for these property tax funds.
The second question relates to spending guidelines and what is the intended purpose of the funds? Are they limited to being spent on activities directly related to library services? Can these funds be diverted to other city expenses?
Mr. Jenkins reiterated that the funds are specifically for the library and cannot be used for other city expenses.
It's important for any city to evaluate if they are getting value for the money they spend, especially when it comes to taxpayer funds. It would be irresponsible not to assess the value of the expenditure.
The third question asked if the funds in a gated community like Hidden Hills be used for an AI library, or does it have to be a physical location and materials?
Mr. Jenkins answered that the core value of a gated community is privacy and security, so creating a physical library inside the gates could jeopardize that. However, residents can easily access a traditional library in Calabasas for free, so the question is how to spend the library funds in a more creative and technologically advanced way.
The fourth question asked what the specific regulations regarding the timeframe are in which the restricted funds need to be used.
Mr. Jenkins responded that It's important to use collected funds for providing library services to the community. There's no specific deadline, but constituents expect reasonable and diligent efforts to utilize the money.
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Mayor Gold stated that it seems that Mr. Jenkins may have addressed the next two questions, but these are from the Communities Building Committee. Two members of the committee inquired about using library tax funds to create a little library at the HHCA. There was also a suggestion to lease a space from the HHCA or provide city funds to build a library space. Mr. Jenkins mentioned the complexities and past challenges with similar ideas.
Mr. Jenkins mentioned that the main issue is whether the community should take measures to protect the privacy and careers of its residents. It's important to maintain a clear separation between the entities governing the community to avoid any perception of them being one. Legal precedence is lacking at this point, so legal judgment should be used to assess if the City’s actions could risk the perception of improperly using public funds for a private gated community. All city actions should be evaluated accordingly. In California, the state policy mandates that libraries are open to everyone. It must be assessed whether public access could affect the community's core. It's crucial to evaluate the risks associated with financial entanglement and public access.
Council Member Weber wanted to highlight Mr. Jenkin’s point that he was part of the Council that approved the agreement with Calabasas. Hidden Hills had stopped receiving mobile libraries from the county, and Calabasas suggested using shared funds to improve their public library. It was also planned to allocate some of that money to support the upcoming digital library of the Las Virgenes Unified School District. About a year and a half ago, the City Council realized that we needed to rethink giving all the money to Calabasas since the usage didn't justify the cost. It was discovered that the city was paying about $10,000 per person just to use their library, and that cost was increasing each year. The City needs to be careful and find a way to use the funds while protecting our privacy and not compromising the exclusivity of our city. It's important to maintain the standards and avoid making decisions that could endanger what our city represents.
Council Member Wasserman had a question for Interim City Attorney Jenkins. In our community, there has been a discussion about our relationship with the Calabasas Public Library. Some people see potential disengagement as harmful and unproductive, resulting in the loss of a privilege or service. One thing that both you and Council Member Loggia mentioned is that the City Council is responsible for making thoughtful decisions about expenditure and tax money as guardians of the public funds. He stated that he is curious about the comparison and contrast between our duty as guardians of tax dollars and our duty to the community. How does this relate to the idea of creating a library for the public good, and how do these duties overlap in our role as a council?
Mr. Jenkins responded that it's not an easy question to answer, but it's important for the community to know.
This process is thoughtful, and as a council, there are legal and ethical obligations to the city. The City’s responsibility is not only the money but also to make sure people have access to library services. It is still a struggle with the City Council to spend taxpayer funds wisely and reasonably, while also providing library services. The focus is the fiduciary responsibility of an elected City Council to protect the public. It’s important that the money is used wisely and reasonably as it's the taxpayers' money. This isn't about providing library services but about using taxpayer funds prudently. It's necessary to ensure that funds are being spent wisely and prudently. We must evaluate if the money is being spent correctly and consider better ways to do it.
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There is a responsibility to look at the data that says library use is down in some areas. It's important to see if we can reverse that trend by making library services more appealing and accessible.
Mayor Pro Tem Weber reminded everyone that the City's library funding, like that of our neighbor Calabasas, is intended for the public. Just as they have a publicly funded library, we also have several libraries nearby that are supported by tax money from their respective cities. Therefore, we must ensure that our tax money is used in a way that benefits our community and the general public. This will be a challenging task when it comes to deliberating on these matters.
During the meeting, Councilmember McCorkindale expressed a desire to revisit the initial stages of our discussion. Back in 2019, Council Member Weber and I served on a committee tasked with addressing the long-overdue renovation or rebuilding of our building. At that time, we explored the option of utilizing library funds to incorporate library services into the facility. However, after careful consideration, we made the decision not to situate a public facility behind our gates because it did not align with our values as elected officials. As we have witnessed an expansion in the definition of library services and observed their innovative use in other public libraries, we now have a unique opportunity to create something truly beneficial for our community and beyond. It is important to note that the use of public funds for this purpose is in line with the spirit of our community. Despite any uncertainties, I am confident that our community should be enthusiastic about this project. In fact, according to OpenAI, our government representative, our proposed educational component is unparalleled and represents the future. Lastly, I would like to extend my gratitude to everyone for their valuable contributions and express my appreciation for this productive discussion.
Mayor Gold suggested reaching out to the school district to explore what educational services they might need from a new library or digital resources. Additionally, our community is excited about creating content, and she believes the city should involve the school district in this process.
Resident Gabe Nussbaum shared that he is not well-versed in the specifics of library funding and allocation.
While listening to Mr. Jenkins, I couldn't help but wonder if the Council has already thoroughly discussed this matter. I propose a possible solution - a hybrid model that combines a digital component to offer virtual access and create a community learning center, along with a physical access component to maintain access to Calabasas or Victory Platt libraries for Hidden Hills residents. Is it feasible for funds to be allocated towards developing a fully digital learning center while still providing access to other libraries outside of Hidden Hills' boundaries? I'm unsure if this would require innovative financing with the current public funds or if it's even possible. Has the city council considered exploring this option, and if so, can you provide any insights into its viability?
During her address to the Council, longtime resident Mathy Wasserman raised several concerns regarding the acceptance of funds based on rising property values. Having lived in this area for 30 years and having previously served on the school board during the establishment of a memorandum of understanding for digital textbooks, she expressed her desire to know the annual cost per person and for the most expensive house in the area. Additionally, she requested clarification on whether access to Platt is free or limited and asked about any incurred expenses from library funds for consultants, lawyers, and focus groups, as there is a request for additional funds to expand current services.
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Resident Britt Aaronson extended her gratitude to all present for their contributions, including Council Member Weber and Mayor Gold, she is equally grateful to the city attorney and Dr. Reichenthal for confirming that the necessary resources are conveniently located just one mile away. It is important to keep in mind that these public funds should benefit all 10 million LA County residents by providing access to the chosen services. As a Library Commissioner, she emphasized that the City’s collaboration with the school district was crucial as they typically do not allow public access to their libraries due to their location within schools.
Regarding funding, it was allocated for an online book platform which benefits approximately 10,000 LVUSD students and 30,000 library card holders, including 2,000 residents and 964 individuals with library cards. It is essential for decision-makers to involve community members like me who possess valuable insights and information. She is eager to contribute towards finding a solution that will elevate library services in our community.
City Manager Molleda addressed some of Ms. Wasserman's questions regarding the $600,000 in funds received by the city since July 31st. A total of $9,000 has been paid to consultants and $13,002 to city attorneys for consulting services related to this matter. While there has been some discussion about the possibility of returning the money, I regret that I am unable to provide a clear answer currently. The issue lies in the complex property tax regulations in California, which are governed by various propositions and rules. Unlike other states where city councils determine property tax collection amounts, our situation is subject to different laws and therefore makes it challenging to make changes without a vote. Additionally, factors such as the 1% rule and property valuation impact how taxes are distributed for library services. It should be noted that Hidden Hills' contributions to library services are greatly valued by other communities who may not have the same level of financial support. Considering our previous investigations into this matter, it is not possible for the county to stop collecting property taxes without redirecting them to other libraries in the county.
Councilmember McCorkindale, I have a couple of comments. First, I'd like to bring up the suggestion of seeking counsel's input regarding our library funds. If it's feasible, could we potentially halt the collection of these funds and take that into consideration as we move forward with this project? Is everyone in agreement with exploring this option? While it may benefit us to lower our property taxes, there could be potential backlash from government agencies or the state. I understand Hidden Hills has attempted to do something similar by not paying library taxes and I just want to play devil's advocate here. However, our community has expressed interest in looking into this further. One concern is that if we stop paying our library taxes, other cities may deny access to their libraries for our residents. Even if they do agree, it would require numerous phone calls before receiving a definite answer from the county. It's vital for us to gather all the information and consider both ethical and appropriate aspects before deciding.
Our project aims to provide new resources for individuals to adapt to the evolving landscape of artificial intelligence and society. We do not intend to duplicate what is already offered by our existing HOA. To foster open dialogue, we can organize a study session or invite online submissions of ideas. It is worth noting that we are not opposing this initiative, despite what the comment may suggest. Currently, our focus is on planning for a future without this specific component. The Council may be more receptive to discussing it at a later time. It appears that there was an effort to revert to previous methods, which is not the topic at hand.
Some points were brought up during our discussions and I would like to clarify them now. Our goal is not simply to replicate what other public libraries offer, such as digital books, but rather to assist various groups City Council Minutes
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in adapting to AI, including children, teenagers, seniors, mothers, and businessmen. A key part of our mission is helping children create music in just five minutes and providing innovative tools that keep pace with the ever-changing world.
Could Council possibly schedule a study session where we can freely discuss the project at hand? I suggest this because Jonathan is currently busy with other tasks, but he will have some insightful ideas to contribute.
After that, we can explore different ways of studying together. Additionally, it may be beneficial to consider the needs of the school district and its students in our library project since we did not previously vote on it.
In Council Member Wasserman’s viewpoint, it is necessary to separate these two things as they have been consistently combined, adding great value to collaboration. He explained that he has carefully listened to and considered the opinions of residents who spoke tonight and others in our community. Library services hold significance for many residents, and that is not being disputed. However, it is important to clarify that this decision is not based on personal preferences. The city has a responsibility to ensure that Calabasas honors the agreement according to its terms. This aspect is rarely discussed, as the City cannot assume that all parties involved are fulfilling their obligations just because there is a signed agreement. As the Council, it is within its authority to conduct audits and raise any concerns with residents if necessary. Additionally, he recognizes that anyone can currently access library services by visiting the Calabasas Library or Platt Library.
Furthermore, he emphasized that the City of Calabasas did contribute to the library's mission when it was built. Although times have changed significantly since then in terms of education, culture and technology, we did not make a lifelong promise. Therefore, it is the Council’s duty to enhance the experience, ensure that the original intent of the agreement is respected
Barbara Lipkin expressed concern about how the usage at the Calabasas Library was determined and the lack of a survey. She highlighted the various offerings at the library and suggested collaboration for success.
Additionally, she emphasized the importance of the library and senior center's social aspects and proposed redirecting funding to the Calabasas Library for control.
Council Member Loggia believes that, as a member of the Council and a resident, the current approach is being presented as mutually exclusive, considering the mention of AI libraries and digital library services.
During the focus groups, there were numerous discussions about wanting to offer everything. The Council is open to all possibilities. In fact, there have been multiple conversations about this potential. From his perspective, and that of most Council Members, there are no concrete decisions yet. They are still in the process of exploring all options. They have, however, divided their focus. In the second part, the need to assess how to proceed with the funds must be done. Our intention is to thoroughly consider all options and gather input from the community. This is why focus groups were organized, and the school district was reached out to. The Council is continuing to seek input. They are considering both the past and present.
None of these factors are mutually exclusive, and the Council is determined to find the best solution. As the Council is not certain what that solution will be, they have consulted with library partners. The goal is to benefit the entire community, and the Council is committed to achieving that goal. An essential aspect of this issue is the in-person component. There may also be a physical aspect, as well as a digital aspect. Artificial intelligence may play a role in the technological aspect. It is not feasible to do one thing and then another.
However, they can focus on specific actions for specific purposes.
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Mayor Gold stated that the Council agreed that Dr. Reichental should continue his research and contact the school district for more information for his report to Council and to continue his consulting work. Mayor Gold mentioned that the school district was invited to participate in our focus groups, however they were unavailable, but a representative from Round Meadow did attend and participated in place of the school district representative.
Upon MOTION by Mayor Pro Tem Weber, seconded by Council Member Loggia and unanimously carried on a roll call vote, the City Council approved the $3,750 additional contract with Dr. Jonathan Reichental.
Aside from consulting with the school district, Council Member McCorkindale requested that Dr. Reichental thoroughly examine the concepts and discussions he presented, as well as the findings from the focus groups.
Considering this, it is worth considering whether we will incorporate artificial intelligence tutoring and Xpowered information portals. How will these be developed and who will be involved? We are currently exploring the feasibility of implementing such initiatives, while also pursuing other options simultaneously.
The two primary areas identified in the focus groups were the physical reconstruction and the categories you mentioned. This is a significant undertaking, but based on the feedback from Part 1, I am eager to make progress towards obtaining more comprehensive information.
9. NEW BUSINESS
Appointment of Interim City Manager and Approval of Employment Agreement for Interim City Manager Services
Interim City Attorney Jenkins presented the following report:
The City Council approved Claire Whitley's employment agreement as City Manager on June 10, 2024, following a professional recruitment process; upon leaving the city on July 24th, Ms. Whitley returned to Florida after an unforeseen family matter forced her to resign; Gloria Molleda was appointed Interim City Manager at a special City Council meeting on July 27th, effective on July 29th.
In her previous capacity, she was City Manager for Rosemead, and she has also served other cities and organizations; The Interim City Manager, Marcella Marlowe, brought Ms. Molleda on to help the city with projects that had simply not progressed, as the City has only a few staff members who are very busy with their own work; Ms. Molleda was brought in as a temporary employee; in the course of her work here over the past few months, Ms. Molleda has gained a sense of familiarity with the city; as the City Council has decided what to do next regarding hiring a permanent city manager, she is the ideal candidate to fill the Interim City Manager position; the agreement will take effect on July 29th upon approval tonight; staff is asking for the City Council’s approval to ratify Gloria Molleda's appointment as Interim City Manager effective July 29th, as well as her Interim City Manager employment agreement.
Upon MOTION by Mayor Pro Tem Weber, seconded by Council Member Loggia and unanimously carried on roll call vote, the City Council approved the agreement with Gloria Molleda and ratified her appointment to Interim City Manager.
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10. ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned. _____________________________
Eniko Gold, Mayor
ATTEST
Deana L. Gonzalez, CMC, City Clerk