Highland City Council
February 8, 2022

CITY OF HIGHLAND

REGULAR MEETING OF THE

CITY COUNCIL
AGENDA

CITY COUNCIL MEMBERS
LARRY McCALLON, MAYOR

PENNY LILBURN, MAYOR PRO TEM

JESSE CHAVEZ, COUNCIL MEMBER

ANAELI SOLANO, COUNCIL MEMBER
JOHN P. TIMMER, COUNCIL MEMBER
STAFF

REGULAR MEETING
February 8, 2022
6: 00 p. m.

City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
Joseph A. Hughes - City Manager
Chuck Dantuono - Director of Administrative Services/ City Treasurer Betty Hughes - City Clerk
Lawrence Mainez - Community Development Director
Carlos Zamano - Public Works Director/ City Engineer
Maricela Marroquin - City Attorney

MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible.

Visit the City' s Website at: www. citvofhighland. org
CITY OF HIGHLAND • 27215 BASE LINE • HIGHLAND, CALIFORNIA 92346 • ( 909) 864- 6861 2 • (909) 862- 3180 X -1-
The City of Highland complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk' s Department at ( 909) 864-6861, ext. 226, at least 72 hours prior to the meeting.

Pursuant to Government Code Section 54957. 5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Highland to all or a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, 27215 Base Line, Highland, CA 92346, during normal business hours.

SPECIAL NOTICE REGARDING COVID- 19
This meeting is being held in person. Please be advised, facial coverings or masks are required to be worn in the Council Chambers regardless of a person' s vaccination status.

If you do not have a facial covering or mask, one will be provided to you. The number of persons permitted in the Council Chambers will be limited to the available seats. If there are no available seats in the Council Chambers, accommodations will be made for members of the public to listen to the meeting outside the Council Chambers. Seating will not be provided outside the Council Chambers.

Submission of Public Comments: To limit the number of persons in the Council Chambers, the public is encouraged to make public comments by email rather than in person. For those wishing to make public comments by email, please submit your comments by email to be read aloud at the meeting. Email comments must be submitted by 5: 00 p. m. on February 8, 2022, to the City Clerk at publiccomment(a cityofhighland. or . If you are submitting apublic comment pertaining toan item on the February 8, 2022 agenda, please identify the agenda item number inthe subject line. For those wishing to make apublic comment regarding apublic hearing item (No. 6), please identify theagenda item in the subject line. Comments can be submitted any time prior to the meeting, as well as during the meeting up until the close of the public hearing on the corresponding item to be considered part of the record. Please email your comments topubliccomment(acityofhighland. org. All email comments shall besubject to the same rules as would otherwise govern speaker comments atthe Council meeting. Members of the public will be permitted to make public comments in person. 02. 08. 2022 — cc regular Page 1
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CITY COUNCIL REGULAR MEETING
FEBRUARY 8, 2022 - 6: 00 p. m.

AGENDA

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

SPECIAL PRESENTATIONS

PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from taking action on any item not on the agenda. Individual speakers are limited to three minutes each.

Comments received via email by February 8, 2022, 5: 00 p. m., will be read into the record, provided that the reading shall not exceed three ( 3) minutes. Email comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.

CITY COUNCIL CONSENT CALENDAR

1. Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

2. Minutes — January 25, 2022 City Council Regular Meeting RECOMMENDATION: Approve the Minutes as submitted.

3. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 737 for February 8, 2022, in the amount of $ 1, 484,432. 61 and Payroll of $104, 598. 86.

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4. Slope Easement Acceptance RRM Properties Ltd. — 3rd Street and 5th Street Corridors Improvement Project ( Project No. str18001)
RECOMMENDATION: That the City Council:
1) Accept the Grant of Permanent Slope Easement from RRM Properties Ltd.; and
2) Direct the City Clerk to record the Grant of Easement.

5. Request for a Special Event Permit (SEP- 22- 001)by the Redlands Bicycle Classic for its Annual Highland Circuit Bicycle Race on Wednesday April 20 2022 RECOMMENDATION: That the City Council consider the following actions:
1) Authorize the one -day Highland Circuit bicycle race as part of the Redlands Bicycle Classic on various streets in Highland subject to the Conditions of Approval; and
2) Approve the Redlands Bicycle Classic request for co- sponsorship ( waiving of City fees in the amount of approximately $36, 619. 58).

CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Mayor opens Public Hearing;
2) Staff presentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.

ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.

For those wishing to make a public comment regarding a public hearing item ( No. 6), please identify the agenda item in the subject line. Comments can be submitted any time prior to the meeting, as well as during the meeting up until the close of the public hearing on the corresponding item to be considered as part of the record. Please email your comments to publiccommentna. cityofhighland. org. The City Clerk shall read all email comments provided that the reading shall not exceed three (3) minutes because this is the time limit for speakers ata Council Meeting. 6.

Allocation of the City of Highland' s Community Development Block Grant Funds for Fiscal Year 2022-2023 RECOMMENDATION:

That the City Council prioritize funding of FY 2022- 2023 Community Development Block Grant applications. 02.

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CITY COUNCIL LEGISLATIVE

7. City Manager Report and Comments ( Work Program Regional/ Legislative/ Development Issues, Subcommittees etc.)
RECOMMENDATION: Discussion and possible action.

8. Council Member Comments ( A encV/ Committee/ AB 1234 Reports District Updates, etc.)
RECOMMENDATION: Discussion and possible action.

ANNOUNCEMENTS

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or (d)( 3):

One case.

ADJOURN
Regular Meetings
February 22; March 8; April 12; May 10; June 14; July 12; August 9; September 13; October 11; November 8; December 13
I, Betty Hughes, City Clerk, certify I caused to be posted this Agenda on or before February 3, 2022, by 5. 30 p. m., on our website at www. cityofhighland. org and in the following designated areas:

Highland Branch Library Fire Station No. 1 City Hall
7863 Central Avenue 26974 Base Line 27215 Base Line
Date: February 3, 2022 1
Betty Hughes, MMC
City Clerk

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STAFF REPORT

TO THE CITY COUNCIL
DATE: February 8, 2022
FROM: Joseph A. Hughes, City Manager
PREPARED BY: Betty Hughes, MMC, City Clerk
SUBJECT: Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City Manager
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STAFF REPORT

TO THE CITY COUNCIL
DATE: February 8, 2022
FROM: Joseph A. Hughes, City Manager
PREPARED BY: Betty Hughes, MMC, City Clerk
SUBJECT: Minutes — January 25, 2022 Regular Meeting
RECOMMENDATION: Approve the minutes as submitted.

Approved.

Denied
Continued
Tabled
Motion
Ayes _
Noes
Abstain
Absent
Gu &`
City Clerk
Second Agenda Item No. ''-
File No.

City Manager
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MINUTES

CITY COUNCIL REGULAR MEETING
JANUARY 25, 2022

CALL TO ORDER
The regular meeting of the City Council of the City of Highland was called to order at 6: 00 p. m. by Mayor McCallon at the Donahue Council Chambers, 27215 Base Line, Highland, California.

The invocation was given by Pastor Stephen Jones, Immanuel Baptist Church, and the Pledge of Allegiance was led by Council Member Chavez.

ROLL CALL

Present: Chavez, Lilburn, McCallon, Solano, Timmer

Absent: None

REPORT FROM CLOSED SESSION
None

SPECIAL PRESENTATIONS
None

PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Douglas Ingmire spoke regarding his concerns with blight in his neighborhood.

CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Council Member Solano, seconded by Council Member Chavez, to approve the consent calendar as submitted. Motion carried on a roll call vote, 5- 0.

1. Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.

2. Minutes — January 11, 2022 City Council Regular Meeting Approved the Minutes as submitted.

3. Warrant Register
Approved Warrant Register No. 736 for January 25, 2022, in the amount of 1, 766, 309.47 and Payroll of $139, 059. 82.

4. Treasurer' s Report for December 2021
Received and filed Treasurer' s Report for December 2021.

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5. CalRecycle Grant Programs Application Authorization and Senate Bill 1383 Local Assistance Grant Program
Adopted Resolution No. 2022- 004 authorizing the submittal of applications for all grant programs offered by the Department of Resources Recycling and Recovery and authorized the City Manager or his/ her designee to execute all documents on its behalf.

RESOLUTION NO. 2022- 004

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, AUTHORIZING SUBMITTAL OF APPLICATION( S) FOR ALL

CALRECYCLE GRANTS FOR WHICH THE CITY OF HIGHLAND IS ELIGIBLE

6. Bid Award — YMCA Pool Building Skylightplacement
Awarded the construction contract for the YMCA Pool Building Skylight Replacement to the responsive low bidder, Diamond Sheet Metal, in the amount of $ 58, 850. 00.

CITY COUNCIL PUBLIC HEARING

7. General Plan Amendment No. GPA 21- 003 to Amend Three ( 3) Elements of the Highland General Plan Including Adoption of the Sixth ( 6th) Cycle 2021- 2029 Housing Element. Update to the Public Health, Safety and Environmental Justice Element, and Minor Amendment of the Circulation Element Mayor McCallon opened the public hearing.

Assistant Community Development Director Stater stated thank you, good evening, Mayor and Members of the City Council. This evening we will review updates to the City' s General Plan with respect to three of its mandatory elements, public health, safety and environmental justice, the housing element, and the circulation element. First, we will look at the public health, safety, and environmental justice element that addresses both the natural and human caused hazards. The goals, policies, and actions of this element are tailored to mitigate, prepare, and respond from hazards. For the first time, this element includes an environmental justice element as required by state law. Environmental justice addresses disadvantaged communities, referred to as DACs, which identify lowincome areas that are disproportionately affected by pollution and hazards. Issues of environmental justice and equity are threaded throughout the plan. You will notice these in consideration of access to resources, healthy foods, safe parks, and sidewalks to name a few. So, there are ten goals in this element which begin on page 355 of your staff report. The first four are shown here. Goal one looks to mitigate air pollution through policies to reduce air pollution from cars, and contains programs meant to protect residents near major roads. Two, uses trees and building retrofits to mitigate against extreme heat. Three, spans mitigation for multiple hazards including flooding, wildfire, seismic hazards, and hazardous waste, and four, covers preparation for hazards, which mainly includes educating the public as well as identifying programs that help residents become more ready to respond. Five through ten are focused more on environmental justice, but also

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overlap the health and safety. Five, focuses on limiting and remediating pollution in disadvantaged communities. Six, promotes healthy food through food distribution and gardening programs. Seven addresses hazards experienced in the home of DACs with actions including lead paint testing, home retrofit programs, home assistance and more. Goal eight looks to improve park equity through programs and enhancements related to park access, park quality, and park programming. The final two goals are related to how Highland engages with residents of DACs and how the programs that impact DACs are dealt with. These include actions such as youth engagement, funding prioritization, and progress tracking. Public outreach is a critical piece of this element. Outreach methods were designed to engage a wide range of community members and generate ideas and feedback representing broad perspectives of local residents. Due to COVID- 19, a hybrid in -person and virtual outreach was pursued to ensure health related barriers did not limit participation. We held one Joint City Council and Planning Commission meeting, two virtual public workshops, five stakeholder interviews and one online survey. Section two summarizes the feedback gathered and copies of the individual results are located in the appendix. Next, we move on to the housing element that begins on page nine of your staff report. Now the housing element is an element of the general plan that is required to be updated every eight years. We are entering the eighth required iteration of the housing element, which we refer to as the 6th cycle, and it contains goals, policies, and actions to address the comprehensive housing needs of current and anticipated residents of all income levels. The housing element update is an extensive process that consists of several stages and components. The stakeholder and community engagement goes on throughout the process. First, we review the previous housing element with updates to all the background documentation, including needs assessment, fair housing, land use pattern, and disproportionate needs. In addition, there is an inventory of city land. It is conducted to demonstrate that the sites are available to accommodate the housing and capacity. Here is a quick review of how the goals, policies, and objectives kind of relate to one another, with the goals being kind of a high- level, long- term vision going down all the way to our programs, which are specific, implementable actions that carry out the policies. So, you hear a lot about the RHNA [ Regional Housing Needs Assessment]. This is an overview of the City' s regional housing needs, also known as RHNA, and the sites analysis and inventory portion of the housing element update. One of the key components of the housing element includes the sites analysis and inventory and, while the City is not responsible for building the housing, it must identify the sites available in a manner that makes the RHNA targets possible. So, our RHNA allocation for the next cycle is 2, 513 units. There is a buffer of 15% to 30% is what is recommended from HCD for lower and moderate income. The buffer is also needed to ensure that there is enough capacity throughout the City to plan for additional lower and moderate - income units. The City must make these available in a way that the targets can be met so probably this is the strategy that is used. First, we look at all projects that are in what we call the permit pipeline and expected to receive the C of O during that eight -year period. Then we calculate the number of anticipated ADUs and then if the number still is not met, then we look at capacity on the vacant sites and those include vacant and underutilized that are available for redevelopment. The map shown here demonstrates all the vacant and underutilized sites in the City for low or moderate and above moderate RHNA, as

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well as projects that are currently in the pipeline counted towards the 6th cycle. We talk a lot about capacity, and here is what the numbers look like. When you factor in the pipeline projects, projects of ADUs, vacant and underutilized, we end up with 3, 188 units; 1, 390 above mod, 518 mod, 1, 280 towards the lower RHNA. The housing element programs focus on five main goals which are shown on the screen; preserved and enhanced housing stock, diverse range of adequate housing supply, adequate sites, and resources for a variety of housing types.

Affordable housing supply for extremely low, very low, low, and mod, and a broad range of housing types to meet the diverse needs of all types of housing for Highland residents. Many of the programs in the elements include a response to recent legislative changes. These include updates, the density bonus program, and incentives for lot consolidation to facilitate affordable housing, continued implementation of our Inclusionary Housing Ordinance, which is already in place, and identifying opportunities to use those funds. On those sites that were identified in the last two housing element cycles and are being re -identified at this cycle, a program is needed to allow by right development where 20% or more of the units are affordable. The State has approved lots of legislation regarding housing. We made sure to identify programs where needed for these. Again, these are some that you are familiar with, ADUs, emergency shelters, supportive housing, low barrier navigation centers, etc. Those are found within the individual programs and policies in the document. Programs related to housing assistance and housing rehabilitation; this is a program that is ran by San Bernardino County that is available to Highland residents. The City will continue to increase awareness of available programs through the County. We also continue to participate with the Housing Authority' s Voucher Program making information on that available on our website and we will continue to provide resources that connect residents with the City and the County. Before she concludes the presentation on the housing element portion, she does need to bring to your attention and read into the record three modifications from the City Attorney. The first is on page 16, it is just a typo.

Program 2 it will read, update the website by Winter 2023. Program 8 is on page 19 of your staff report, the body of that program itself, we are going to modify the first and the last sentence in the paragraph. The first sentence would read those qualifying sites identified in the sites inventory were previously identified in prior housing cycles in accordance with the specification of the housing element law will be permitted by right. The last sentence being the City will, that word is inserted, will ensure that those uses are eligible for buy right development. The next is program 12, which is on page 21 of your staff report, it just needs to be a clarification that the City did update its ADU ordinance, and it was provided to the state. So, the language on that would read the City submitted the updated ordinance to the State Department of Housing and Community Development for their review and will incorporate amendments as required by HCD. So, staff did provide that to HCD. We do not have comments back yet, so any future amendments will need to be made. The third element that you are looking at this evening is modifications to the Circulation Element. While we were reviewing public health and safety, it came to our attention that we needed to make some modifications to the Circulation Element concurrently. There are two of these. They are in the existing roadway network and there are two regional connectors. The first is Cone Camp Road, south to Redlands and the second is Greenspot Road, east of Bryant Street. Neither one of these connectors are needed for quality

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regional connection nor are they desired by either Redlands or the City of Yucaipa. This is the timeline the Planning Commission has reviewed and made comments to these documents. All those comments are incorporated into the version you have. The Council will hopefully take action tonight and we will send these documents up to the State where there is a 90- day review period. Staff is recommending approval of the General Plan Amendment and the Mitigated Negative Declaration. She is happy to answer any of your questions.

Mayor McCallon asked are there any of the Council Members who have any questions before we hear public comment?
Council Member Timmer stated in the staff report, page 33. He understands the language, he is reading it, but he does not understand what it means. Talking about churches, parking lots, and low- income housing. So how did the two of them interface? He does not understand. He understands the words, he just does not understand what they are talking about.

Assistant Community Development Director Stater stated that is a program that the state has implemented. It does not always make the most sense to us too, and we do not know how that arrived, but they are stating that there will be a parking reduction to a housing project if they are utilizing parking space of a church. We do have our consultant on the line. She does not know if they have anything to add to that but it is an odd combination.

Council Member Timmer stated yes, it did not sense to him either. He knows it is directly from the State so that makes it very clear. That is the only question he has at this point.

Mayor McCallon asked are there any other questions of staff before we hear from the public.

Mayor Pro Tern Lilburn stated she has a lot of questions, and she is willing to listen to public comment first.

Mayor McCallon stated okay, madam clerk, have we received any public comments.

City Clerk Hughes stated we have not.

Mayor McCallon stated we have one speaker slip, Jody Scott, you have three minutes.

Jody Scott stated she will hand out some information where you can get the background information that she has here, but we have housing needs that require the health and safety of the citizens. Problems that the City must solve that she can see from reading the report. Number one, outside of development fees and property tax, at 24.4%, 1 % of that is all the City is going to get from these multiple dwellings. Yet, we are going to have to provide police, fire, schools, all the services and we are going to go bankrupt. Already approved projects that are in the City of

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Highland, the already approved, they have not been built yet, some of them have, but they are still in progress, will give us approximately 4, 134 citizens. If you count three houses per and if it is four houses per it is 5, 512 and that is going to require all of the services plus the schools. With Highland' s limited available land, where will the children go and your DIFs, your development impact fees and the building and the 24.4%, 1 % of that general fund levy, will not support those services. That is one big problem she sees. Number two, every home will have at least two cars, at least two cars. Where are they going to park? We already have a very serious problem in Highland and a dangerous problem where on many streets cars are parked on both sides, big, large SUVs and trucks and so forth. It is a very dangerous situation. In fact, she would love to take any of you on several streets if you would like to ride with her. That is a real danger, but if you would like to ride with her, she will take you and show you where some of the homes have five and six cars, and they are really close by, so you would not have to go far. You would not have to be scared for long. The additional mandate from the state that the City allow ADUs, this ADU stuff scares the living daylights out of her. These come, there is no development impact fees that the City will get if they are under 750 square feet. What in the world is the State thinking? Anyway, we already have homes right now, especially on the west end, we have homes where five and six families or people related, friends, whatever, are living together.

City Clerk Hughes stated we are at three minutes.

Jody Scott stated okay, well, she has more. We have got more apartments and she does have all of this. She was afraid she was going to go over. Be sure to read number three.

Council Member Timmer stated he thinks the full Council agrees on what most of the things she said. However, the State mandates that stuff and if we do not include some of those things, they will not approve our plan and then they start fining us every day for not being in compliance.

Jody Scott stated she would like to thank staff too because they were very helpful as she pestered them many times over getting information.

Mayor McCallon asked does anyone else wish to speak to the Council either for or against this item? Seeing none, he will close the public hearing and bring it back to the Council for discussion and action.

Council Member Timmer stated most of the comments he has are all related to one subject, the wildland fire threat to our city. Would you like him to list page by page where he would like to insert some stuff?
Assistant Community Development Director Stater stated that would be great if you use the bottom center number.

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Council Member Timmer stated on page 137, under wildland fire, it talks about the precautions such as fuel modification zones and vegetation maintenance which help protect the City. He would like to insert somewhere in there the importance of perimeter roads. He thinks anyone that has seen the wildland fires around knows that is the most effective method of protecting residences and development from wildland fire is having the ability to put a fire engine behind the homes, between their homes, and the fire itself. It is a very effective way, but he thinks think most people include those things in a lot of their design, but he wants to make sure it is paramount in this document that perimeter roads are a very important aspect of protecting our citizens from wildland fire. On page 397, again, it is talking about wildland fire. In the second part of it, where it says wind, it talks about the Old Fire of 2003. The Old Fire burned 90, 000 square acres, ran around Highland, destroying nearly 1, 000 homes, and took the lives of six persons. Yes, that is correct, that did happen in the Old Fire, but none of it was in Highland. We lost no structures in Highland and there were no deaths that he recalls in Highland. So, he would like to reflect that, yes, there was the Old Fire that had a major impact to the City, but we did not lose one structure in Highland and there were no deaths in Highland, and that is directly related to the design of the projects that are up in the foothills with the perimeter roads that gave us access to fight the fire and light some fires behind those homes and we saved them all. There was no loss of life, physically in the City of Highland during that fire.

Assistant Community Development Director Stater stated we will make that correction.

Council Member Timmer stated on page 413, again talking about wildland fire on the top of the page there. Somewhere we need to insert in there include a reference to perimeter roads that these roads adjacent to the wildland interface work and that we need to address that. Changing subjects, a little bit, on page 423, it is talking about the circulation element. On the bottom of the page, it lists the 110/ 210 will be completed by 2007.

Assistant Community Development Director Stater stated this is existing language from the 2006 General Plan.

Council Member Timmer stated okay, would we reflect that it is actually going to happen?
Assistant Community Development Director Stater stated she thinks we can. Even though it was not really part of an advertised action. She thinks there is really just a clarification.

City Attorney Marroquin stated she would consider that a typo that needs to be corrected, that is fine.

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Council Member Timmer stated someone could read that and say, oh, we have already finished this project. We will just drive around, and we have not. Also, on page 487, under Item C, in that block, he thinks he would like to insert again something about perimeter roads in the protection of the structures. He knows he is repeating himself, but he thinks it is important to have it listed in each one of those sections. On page 496, again it lists that 2007 date. His question is all that information is listed twice; it is repeated.

Assistant Community Development Director Stater stated this is just an attachment to the initial study, so it is a duplicate copy. It appears twice.

Council Member Timmer stated he knows it was related to the environmental stuff.

On page 493, it says figure one, but there is no figure.

Assistant Community Development Director Stater stated it is just the figure that follows. It is the next page that it is referring to.

City Attorney Marroquin stated just to clarify, she missed the changes that were being made to page 487.

Assistant Community Development Director Stater stated she has them.

Council Member Chavez stated just reading the entire packet he has noticed what he has been saying for a long time, that the west side of Highland, specifically District 1, 2 and 3, has been disadvantaged and we have been missing resources and we are not getting our fair share. After, you know, going through everything but noticing all the goals, policies, and actions that we are going to be doing, he is completely satisfied with the way the City is going to be taking this direction. He is just very content. He thinks this is a great way, a great direction that the City is moving forward with. He is just specifically looking forward to the Policy 9. 2 where the Council Members get to go to each district and you know, visit the disadvantaged areas, and really look around. He thinks that is something like Jody Scott was talking about, we should be doing, and he thinks that is something that he would like to do immediately if we can, but he is just very content with the actions and the goals that we have set.

Mayor Pro Tem Lilburn stated she wants to comment on Council Member Chavez' comments. She does not know about Council Member Chavez, but she already visits all the districts. She drives his district; she drives everyone' s district because sometimes more sets of eyes are better than just your own and she helps people in your districts as well as everyone else. So, and she hopes he does the same in hers as well. She has a lot of questions, so she hopes staff bears with her. The DACs, the disadvantaged communities, she has mixed emotions on the environmental justice portion. She knows that is new, but she feels that is a very woke policy that they are bringing into cities. That is really none of their business, but that is the State, and that is what they are doing to our cities. They want to damage our cities. One thing she put down that in the multi -crime free that we have they could assign the multi -crime free policy that we have. She thinks it is absolutely mandatory that we put that in there. She does not think it should be

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an option. She knows some of our apartments that are grandfathered in, have not.

We are trying to play catch up and have some of them sign it. She thinks going forward, and she knows that we spoke about this a while ago, that it should be absolutely mandatory. It is not an option and it should be included in there. That gives us maybe a little more tooth, probably not, but it is something. Bear with her, she is going to skip over a lot of stuff. They want us, in one of the goals, to preserve and enhance the housing stock with high quality neighborhoods. When you start putting in multi -units it is hard to maintain a quality neighborhood. You have parking issues, you have public safety issues, you have trash issues, you have crime issues, so she knows that while that is a great goal, and we all want to see that in our neighborhoods, she is not sure that can mesh correctly, and it is going to be a tough goal. She guesses it is more of a comment. What is the goal to promote a built environment that stays cool? Staff report, number four, promote a built environment that stays cool. What is that?
Assistant Community Development Director Stater stated so you are referring to goal number two in the public health, safety, and environmental justice. It goes into detail and the technical appendices about how heat islands are created. The asphalt, the construction of the buildings and how those all kind of generate a natural heat and then if we provide a better landscaping canopy and we do better in our land use planning with the types of uses and how the buildings are separated and the landscaping is incorporated that we can kind of, she does not want to say artificially because we are genuinely doing it, reduce that heat island effect that that happens and makes people uncomfortable. It just gives you a more pleasant environment to walk and live in.

Mayor Pro Tern Lilburn stated okay, well we are supposed to be watching our water resources and they, in one hand, they tell us to do this and then the other, you know it is tongue in cheek. They tell us to do one thing and then they discourage us from or do not allow us to do another thing. So, it is all very concerning to her. She has a lot of notes so she is going to skip over a lot. In the residential rental enhancement and rehabilitation program, the City' s rental enhancement program, in conjunction with crime -free multi -family housing program provides technical assistance to real property owners on how to maintain their rental property. She does not get that. We may provide it, but there she is just giving you Hillview, for an example, how many murders and and shootings have we had over there in the last year?
City Attorney Marroquin asked what page are you on, just for the record.

Mayor Pro Tem Lilburn stated she is on page 15 of the staff report, the bottom half.

At what point in this document do we get to say I am sorry owner of the property you no longer get to own property here because you do not know how to manage, or we shut them down as a rental unit when they have shootings. She guesses she has a concern that we do not have a way to and if we do have a way, we are not enforcing it. We need to shut these people down when they cannot maintain their rental property.

01. 25. 2022 — cc regular

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Assistant Community Development Director Stater stated right, there is a process and Community Development Director Mainez might be able to get up and add a little to it, but it is through Code Enforcement. Multiple actions declaring properties substandard and law enforcement activity that goes out in documents as far as completely shutting them down there...

Mayor Pro Tern Lilburn stated she knows we have our hands full. She does not blame it on staff by any means. She just really wishes that we could put that in a document to say look.

Community Development Director Mainez stated yes, it is going to be impossible because this is a policy, so it is up here and from there we develop our ordinances. So, what he will do is he will make a note and we will go back and look at the ordinances and see if we can tighten it up. He will work with City Manager Hughes and our City Attorney and maybe bring it back for further action. This is just setting the policy parameter.

Mayor Pro Tern Lilburn stated she knows this is just a document that we have to do and get it approved and in reading these, these are just things that triggered her.

She knows our code enforcement; we keep revisiting the sites. While we are at this, maybe we could put how many times we revisit a site. She guesses that was just a trigger item. She knows staff does their best and she knows we have the best code enforcement, but it is just because we see it mostly in our west side issues. Group homes, page 24, group homes, can they be counted as a multiunit facility because we do have group homes. Why? Assistant Community Development Director Stater stated if you are referring to the RHNA count, it is not. They have different purposes. From the State' s definition of how we satisfy our RHNA, they have different purposes.

Mayor Pro Tern Lilburn stated okay, that is too bad because there is a lot of residents and we do not even know about the groups six and under that are in our City. Mobile home parks, she knows that we have no jurisdiction over mobile home parks, but it is this mobile home park preservations.

Assistant Community Development Director Stater stated there are some current standards in our code now that talk about when and the goal that is in here talks about if there is going to be a mobile home, you know, reduce park, reduced or eliminated, that we need to account for that housing elsewhere for similar incomes and look at relocating some of those families if a developer were to come in and those units are eliminated.

Mayor Pro Tern Lilburn stated so are we responsible to relocate them or the developer?
Assistant Community Development Director Stater stated the developer is ultimately responsible but we need to make sure that they have followed the law and do that.

01. 25. 2022 — cc regular

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Mayor Pro Tern Lilburn stated home improvement grants, on page 27, the collaborative partnerships, the home improvement grants. We do not have any of these any longer, right, because the state took away our program that we used to have our neighborhood revitalization and what were the funds that they took? The redevelopment funds. So, they took away our redevelopment funds, but a lot of these things in here are things we could have done with those redevelopment funds.

Assistant Community Development Director Stater stated yes, so the program just talks about collaborating with other entities, whether that be the county, the state or nonprofit organizations that we will do our best to seek out those sources and have projects in Highland that will be able to assist those income categories.

Mayor Pro Tern Lilburn stated she is reading all these bullet points or pull programs in our goals. She is just curious why everything revolves around low income. Low income, lower income, medium income, but nowhere does she see that the state wants us to reach out and you know everyone gets rewarded for low income and we give and give and give but nowhere does she see that we are rewarding and taking care of home ownership. People who are doing well and taking care of their homes, their yards, their kids, you know, no crime. She guesses it is kind of is a little agitating when you see we are going to give everything, we just keep giving it and giving and giving, but we are not getting any money to give, and we are not even bringing any money in on these through DIF or through taxes or anything. So, she guesses that was her take on the housing element. She has so much, and it is all you know what if and how come but she really just wants to say thank you to the staff. She knows they have little to work with but a lot to accomplish and we all have our differences of opinions and where our priorities are, but she thinks if we could just, her preference is to really work on the code, that we do not have to visit a unit so many times before we start hitting them in the pocketbook to people that do not live in our city who have a rental. She does not know how we can mix that in with the element but just in the code enforcement to help with that element of our housing. She has a lot more, but she will go over it with staff at another time.

Mayor McCallon asked any other comments or questions?
Council Member Timmer stated he would like to echo one thing Mayor Pro Tern Lilburn stated and he thinks it was mentioned that the DACs or disadvantage people, we have to address certain concerns. If you look at the map when they define the disadvantage areas of Highland, more than 50% of the way he read the map is considered disadvantaged. He knows the state has these criteria they used to generate that, but he would imagine a lot of people designated in those areas would say I am not disadvantaged. I take care of my house. I am doing a good job. I take care of issues but to collectively say this half of Highland is disadvantaged. So, three of our Council Members live in disadvantaged areas. He would imagine every one of them would say I am not disadvantaged. I see things that need to improve in places, but he just thinks when you broad brush comments like that against the whole community, to me just does not seem appropriate.

01. 25. 2022 — cc regular

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Mayor McCallon stated he agrees with Council Memer Timmer, and that is one of the things he argued at SCAG about is that they needed to not call them disadvantaged communities, but call them something you know, SB whatever law, it is an eligible kind of thing because disadvantage carries such a negative connotation to it. There are communities, you know, we have problems in terms of smog, of air pollution and things like that which can be used to, in the States calculations, to say this community is disadvantaged. In reality, most of San Bernardino County and the Inland Empire is disadvantaged because of air pollution. We have the highest air pollution in the entire basin in this area because of all the pollution that comes from the ports and that is a big factor in defining what a disadvantaged community is.

Council Member Timmer stated he understands that. He read most of that stuff, but it seemed, maybe the term, the root grabbed me as this is not a term you talk about a large population of our city. Woke term, whatever that means these days, he is not sure what woke is anymore, but he was just concerned with the use of that term in an official document that our City is now going to advertise for trying to encourage development and all those things, well, I am not going to develop in Highland, half of it is disadvantaged.

Mayor McCallon stated well, it is the entire state that has the requirement. He had several comments and he provided those already to staff. As everyone knows, this is a document that we have to get approved by HCD. If we do not get an approved housing element, then there are certain potential penalties that could come our way and he would like to tell everyone that the housing elements and RHNA and all of that have never built one stick of housing. It is a planning document that we are required to do, and, in his view, what really drives housing is the market.

Whatever the market needs will eventually get built and so he understands the frustration that you have.

Mayor Pro Tern Lilburn stated she feels like this is a dictator document, not a helpful document.

Mayor McCallon stated he understands.

Council Member Timmer stated we are supposed to be doing what the citizens of Highland want in putting a plan together and the restrictions or the restraints are so severe that it gives us little flexibility. He would like to refer to page 317, we are talking about survey. It says what type of housing is most needed in Highland and if you look at that diagram more than 50% say we need single family homes and then about 2% says we need apartments or multiple family. That is the people telling us what they want but the State says the numbers should be reversed. They are more concerned about apartments and low- income housing, and rightly we have a concern with those issues. He just saw that survey and it just kind of struck home. That is what Highland wants but this document really does not reflect that.

Mayor Pro Tern Lilburn stated that is correct.

01. 25. 2022 — cc regular

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Mayor McCallon asked any other comments? What is the Council' s pleasure on these general plan amendments?
Council Member Timmer stated as much as he dislikes it, he will move that we go forward with all three portions of the criteria that we are supposed to do with the adjustments that we made going through the process.

A MOTION was made by Council Member Timmer, seconded by Council Member Solano, to adopt Resolution No. 2022- 005 to:
1) Approve General Plan Amendment No. GPA 21- 003 to adopt the Sixth ( 6th) Cycle Housing Element for the 8- Year planning period of 2021- 2029; adopt the updated Public Health, Safety and Environmental Justice Element; and adopt an Amendment to the Circulation Element deleting two ( 2) street extensions as amended; and
2) Adopt a Negative Declaration and direct staff to file a Notice of Determination with the Clerk of the Board of Supervisors and State Clearinghouse. Motion carried, 5- 0.

RESOLUTION NO. 2022- 005

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. GPA- 21- 003 TO AMEND THREE ( 3) ELEMENTS OF THE HIGHLAND GENERAL PLAN INCLUDING ADOPTION OF THE SIXTH ( 6T") CYCLE 2021- 2029 HOUSING

ELEMENT, UPDATE TO THE PUBLIC HEALTH, SAFETY AND

ENVIRONMENTAL JUSTICE ELEMENT, AND MINOR AMENDMENT

TO THE CIRCULATION ELEMENT

CITY COUNCIL LEGISLATIVE

8. City Manager Report and Comments ( Work Program Regional/ Legislative/ Development Issues, Subcommittees, etc.)
City Manager Hughes stated he wanted to bring the Council up to speed on a few items. At the January 18 Planning Commission meeting, they approved a conditional use permit to construct two restaurants and a small retail space at the northwest corner of the 210 Freeway and Base Line in the Town Center policy area. There is interest from El Pollo Loco and the Habit Burger Grill restaurants to establish their newest locations in Highland. There are going to be some hurdles that are going to have to be overcome, working with the surrounding property owners and this new development, but staff is going to work with everyone involved and hopefully we will be able to bring in these new establishments into Highland. The Planning Commission recently received a design review application from KZ Dev. Co. for the construction of thirty-four single family detached homes on small lots on the vacant lot behind Smart and Final Plus. The annual San Bernardino County Homeless Point in Time count was originally scheduled for January 27, it has been postponed because of COVID that has now been moved to February 24. We have another public works project under construction, it is the Joint Payment Rehabilitation Project with the County of San Bernardino, the City of San Bernardino and Highland as the lead agency. This work program item

01. 25. 2022 — cc regular

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consists of payment rehabilitation on Tippecanoe Avenue, 6th Street, Cooley Street, Ward Street, and the Elm Street alley. The construction cost is $ 2. 3 million, with each agency paying its fair share of the project cost. Construction did begin on Monday, January 24, and it is anticipated that the project will be complete by the end of April. Volunteer services, Monday, January 31, we have a blood drive at the Highland Police Station from 12: 00 p. m. to 5: 00 p. m. We have at this point in time, received 170 Coronavirus Recovery Grant applications that the City provides $ 7, 500 to businesses. We have received twenty- six Grocery Delivery applications and we now have two Mortgage Assistance Program applications.

Illegal dumping work orders through Burrtec, as of this month, we had 65 which is a little lower than normal. Burrtec had staff out with COVID, so COVID has been hitting everybody this go around. The Police Department from January 10 through 23, they had 1, 530 calls for service, made 152 reports and 53 arrests. Also, a reminder the YMCA run is this weekend, Sunday, starting at 8: 00 a. m.

9. Council Member Comments ( Agency/Committee/AB 1234 Reports District Updates, etc.)
None

ANNOUNCEMENTS
None

CLOSED SESSION
None

ADJOURN
There being no further business, Mayor McCallon adjourned the meeting at 6: 57 p. m. in memory of Kenneth Mardis and Mario Salazar.

Submitted By:

Betty Hughes, MMC
City Clerk
Approved By:

Larry McCallon
Mayor

01. 25. 2022 — cc regular

-15-
0 STAFF REPORT

TO THE CITY COUNCIL
DATE: February 8, 2022
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer Z__! 09 PREPARED BY: Leticia Nava -Cruz, Accounting Supervisor
SUBJECT: Warrant Register # 737
RECOMMENDATION: City Council to approve Warrant Register # 737; Warrants in the amount of 1, 484,432. 61 and Payroll in the amount of $104,598.86.

FISCAL IMPACT: The total of Cash and Expenditures is $ 1, 589, 031. 47.

PUBLIC NOTICE: The agenda for this item was posted at the three required locations.

BACKGROUND: See Printouts Attached.

Approved Motion
Denied Ayes
Continued Noes
Tabled Absta i n
Absent
City Clerk
Second Agenda Item No.

File No.

City Manager
-1-
Warrants:

Payroll:

CITY OF HIGHLAND
WARRANT REGISTER # 737
February 8, 2022
1/ 25/ 2022 Ck# 84506- 84521 51, 373. 53
1/ 28/ 2022 Payroll Wire # 647- 650 & Ck # 84522- 84524 59, 270. 69 2/ 1/ 2022 Ck# 84525- 84568 & Wire # 1002036091 1, 373, 788. 39 Total Warrants $ 1, 484, 432. 61
1/ 28/ 2022 Direct Deposits # 11470- 11512 104, 313. 14 1/ 28/ 2022 Ck # 653 285. 72
Total Payroll $ 104, 598. 86
Total Warrants & Payroll $ 1, 589, 031. 47
APPROVED BY:

Larry McCallon Jose . Hughes
Finance Subcommittee ;)> 14 nager
John Timmer Chuck Dantuono
Finance Subcommittee Director of Administrative
Services/ City Treasurer
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DATE:

FROM:

REVIEWED BY:

PREPARED BY:

SUBJECT:

STAFF REPORT

TO THE CITY COUNCIL
February 8, 2022
Joseph Hughes, City Manager
Carlos Zamano, Public Works Director/ City Engineer & 7i Alondra Munoz, Engineering Technician II
Slope Easement Acceptance RRM Properties Ltd. —
3rd Street and 5th Street Corridors Improvement Project (Project No. str18001) RECOMMENDATION: That the City Council:
1) Accept the Grant of Permanent Slope Easement from RRM Properties Ltd. and, 2) Direct the City Clerk to record the Grant of Easement.

FISCAL IMPACT: The acquisition cost for the Permanent Slope Easement is $ 10,000. 00, based on standard appraisal methods in compliance with existing rules and regulations. The funding for the easement is provided 54% by the Federal Economic Development Administration EDA) Grant, 15. 33% by San Manuel Band of Mission Indians, 15. 33% by Inland Valley Development Agency and 15. 33% by City of Highland ( RDA07).

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No.2011- 047 and on the City' s website.

BACKGROUND: The 3rd Street and 5th Street Corridors Improvement Project will construct curbs and gutters, sidewalks, storm drain, traffic signal modifications, street lights and pavement improvements along 3rd Street, 5th Street, Palm Avenue and Central Avenue.

Improvements also include extending 3rd Street to 5th Street at the Church Avenue intersection.

See attached project location map.) To accommodate a northbound right -turn lane on Palm Avenue at 3rd Street, it will be necessary to acquire a permanent slope easement from RRM Properties Ltd.

Below is the slope easement within Highland that is ready for acceptance by the Highland City Council.

Property Owner
RRM Properties Ltd.

Address
27347 3rd Street
Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
u- i
0290- 262- 04
Agenda Item No.

File No.

City Clerk City Mantg-er
-1-
Attachments: 1) Project Location Map
2) Tax Map
3) Grant of Permanent Slope Easement
M:\ PUBWRK\ strl800l - 3rd St- 5th St Corridor Improvements\ RW\ Waiver Valuations\ 0290- 262- 04 Robertsons Ready Mix\ 0290- 262- 04 RRM Properties LTD Staff Rpt. doc -2-
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EXHIBIT
RECORDING REQUESTED BY and
WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND, CA 92346
Attn.: BETTY HUGHES
Record without fee subject to
Government Code 6103

SPACE ABOVE THIS LINE FOR RECORDERS USE
APN 0290- 262- 04 PG # 17

GRANT OF PERMANENT SLOPE EASEMENT
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, RRM Properties, Ltd., a California limited partnership, as to an undivided two- thirds interest and RRM Properties Two, Ltd., a California limited partnership, as to an undivided one- third interest
Hereby GRANTS to the City of Highland, a Municipal Corporation, an easement for slope, drainage, and public utility purposes upon, under, over, and across the real property in the City of Highland, County of San Bernardino, State of California, described as:

SEE EXHIBITS "Al" AND "A2" ATTACHED HERETO AND MADE A PART HEREOF DATED: / l.G /
C
By: Todd Dragna, S%— Vice President
lzr 1
0, 4
By: Ki Necker'. Propert Manager
-5-

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
Nunn on man mommoomm mom Sam Emmommoommom MENNEN mommom gnomon SON MEMO Soon Room mom me A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Riverside } ss.

On January 26, 2022, before me, Della Rumsey, Notary Public, personally appeared Kim Decker, who proved to me on the basis of satisfactory evidence to be the person( whose nameW is/ are subscribed to the within instrument and acknowledged to me that he/ she/ hey executed the same in his heritheir authorized capacity0w, and that by hFs/ her+.mein signatures) on the instrument the personal, or the entity upon behalf of which the personW acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
90my

DELLA RUMSEY
Notary Public - California
Riverside County K
Commission p 2311189
Comm. Expires Nov 29, 2023
1 OPTIONAL INFORMATION
Date of Document
Type or Title of Document
Number of Pages in Document
Document in a Foreign Language
Type of Satisfactory Evidence:

Personally Known with Paper Identification
Paper Identification
Credible Witness( es)
Capacity of Signer:

Trustee
Power of Attorney

CEO/ CFO/ COO
President / Vice -President / Secretary / Treasurer
Other:

Other Information:

Thumbprint of Signer
Check here if
no thumbprint
or fingerprint
is available.
-6-

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of Riverside
On January 26, 2022
Date
personally appeared
before me, Della Rumsey , Notary Public
Name and Title of Officer
Todd Dragna , who proved to
Name of Signer
me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
my

DELLA RUMSEY
Comm.

Notary
Commission
Public -
Expires
k
County
2311189
Nov
C
29, 2D23
1' lAve Vilar.y Seat/ AboNv
-7-
APN: 0290- 262- 04
EXHIBIT " A1"

LEGAL DESCRIPTION

SLOPE MAINTENANCE EASEMENT
That portion of the Parcel 1 of Parcel Map No. 12223, in the City of Highland, County of San Bernardino, State of California, as per map filed in Book 162 Pages 40 and 41 of Parcel Maps in the office of the County Recorder of said County, described as follows:

COMMENCING at the intersection of the south line of 3rd Street ( 50 feet half width) and the east line of Palm Avenue ( 66 feet half width);
thence along said east line South 00' 52' 15" East, a distance of 35. 28 feet, to the true POINT OF BEGINNING;
thence continuing along said east line South 00' 52' 15" East, a distance of 97.82 feet; thence North 89° 07' 45" East, a distance of 21. 00 feet, to a line parallel with and 21. 00 feet east of said east line;
thence along said parallel line North 00' 52' 15" West, a distance of 97.82 feet; thence South 89° 07' 45" West, a distance of 21. 00 feet to the POINT OF BEGINNING; The above described parcel contains 2, 054 square feet more or less.

END OF DESCRIPTION
This real property description has been prepared by me, or under my Direction, in conformance with the Professional Land Surveyors' Act.

Signature: LLS
Date: 10/ 6/ 2021
SAND
Yp
s9l 578
jE
OF C \ F
e

-8-
City of Highland
County of San Bernardino
State of California
Exhibit A2: Slope Maintenance Easement Plat
I
31 I POC
i
SO' 52' 15" E L

35. 28' i

EASTERLY POB

R/ W OF PALM
I AVENUE I k

66. 00") R/ H
1 4 ri
AREA
o SOUTHERLY R/ W
o+ OF 3RD STREET
RACT 12223
24MB
PARCEL 162/ 40- 41 f
1i S89'
07' 45" Wl -' 21.
00' DIRT N0'
52' 15"'W W o 97.
82' N oW
o CU
o
I
1 N
89'07' 45"E N 21.
00' TOTAL
AREA: 7. 72 AC 336, 188 SF SLOPE
MAINTENANCE EASEMENT AREA: 0. 047 AC 2, 054 SF LEGEND

RICHARD
R. HERNANDEZ j* No.
5786 J

CENTERLINE (()
RIGHTOF- WAY LINE ( R/ W) RICHARD R. HERNANDEZ PROPERTY LINE (F') L. S. NO. 5786 SLOPE

MAINTENANCE EASEMENT LINE SLOPE

MAINTENANCE EASEMENT AREA STREET
ADDRESS: 27347
3RD STREET, HIGHLAND, CA 92346 PLOT
DATE: 10/ 06/ 2021 OF
DATE
0 40' SCALE:
1 "=40' D
i
SHEET
1 OF 1 Hernandez,
Kroone & Associates Engineers &
Land Surveyors HQ:
234 East Drake Drive, San Bernardino, CA 92408 PHONE:
909- 884- 3222 info' dhkagroup. com
-9-

EXHIBIT B
GRANT OF TEMPORARY CONSTRUCTION EASEMENT PG# 17
on, over, under and across the property located at
Address: 27347 3rd St.

A. P. N. : 0290- 262- 04
For a valuable consideration, receipt of which is hereby acknowledged, RRM Properties, Ltd., a California limited partnership, as to an undivided two- thirds interest and RRM Properties Two, Ltd., a California limited partnership, as to an undivided one- third interest (" Grantor") hereby grants to the City of Highland, a municipal corporation (" City") an approximate 4, 303 square foot temporary construction easement on, over, under, along, and across that certain portion of Grantor' s real property commonly known as 27347 3rd St., located in the City of Highland, County of San Bernardino, State of California and described as San Bernardino County Assessor' s Parcel Number 0290- 262- 04 (" Grantor' s Property") in connection with the City' s construction ofthe 3rd/ 5th Corridors Improvement project from Victoria Avenue to Church Avenue (" Project") and related improvements. The approximate 4, 303 square foot temporary construction easement on Grantor' s Property is described more particularly on Exhibit B 1" and depicted on Exhibit " 132" ( referred to below as the " temporary construction easement." The temporary construction easement shall provide the City and its representatives permission to enter upon the temporary construction easement during the course ofthe City constructing the Project, and to construct and/ or rearrange existing improvements on Grantor' s property as is necessary to join with the new street improvements that are being constructed adjacent to Grantor' s Property. The existing improvements for which permission is hereby granted may include, but are not limited to driveway and walkway paving, grade transitions, yard drainage devices, landscape and irrigation restoration, fence and mailbox replacement, and joining to new improvements.
-10-
This Temporary Construction Easement will terminate upon the date the improvements are accepted by the City of Highland or one year from date notice to construct is provided whichever is earlier.

Dated this day of , 20
Daytime Phone Number:

By: Todd Dragna, Sr- Vice President
Please sign and return to:

City of Highland
Attn: Robert Doss
27215 Base Line, Highland CA 92346
Phone: 909- 864- 8732
-11-
APN: 0290- 262- 04
EXHIBIT ` B 1"

LEGAL DESCRIPTION

TEMPORARY CONSTRUCTION EASEMENT
That portion of the Parcel 1 of Parcel Map No. 12223, in the City of Highland, County of San Bernardino, State of California, as per map filed in Book 162 Pages 40 and 41 of Parcel Maps in the office ofthe County Recorder of said County, described as follows:

BEGINNING at the intersection of the south line of 3rd Street ( 50 feet half width) and the east line of Palm Avenue ( 66 feet half width);
thence along said east line South 00° 52' 15" East, a distance of 35. 28 feet; thence North 89° 07' 45" East, a distance of 21. 00 feet, to a line parallel with and 21. 00 feet east of said east line;
thence along said parallel line South 00' 52' 15" East, a distance of 97. 82 feet; thence South 89° 07' 45" West, a distance of 21. 00 feet, to said east line; thence along said east line South 00052' 15" East, a distance of 18. 98 feet:. thence North 66° 24' 51" East, a distance of 34. 69 feet; thence North 16° 50' 43" East, a distance of 17. 40 feet; thence North 00° 00' 00" East, a distance of 20. 09 feet; thence North 90° 00' 00" East, a distance of 4. 57 feet; thence North 05' 14' 50" East, a distance of 26. 66 feet; thence North 90° 00' 00" West, a distance of 3. 72 feet; thence North 01 ° 34' 06" East, a distance of 19. 54 feet; thence South 89° 38' 06" East, a distance of 6. 27 feet; thence North 08' 14' 56" East, a distance of 19. 40 feet; thence North 56' 11' 31" West, a distance of 19. 24 feet; thence North 17° 35' 00" West, a distance of 10. 27 feet; thence North 40° 42' 05" East, a distance of 33. 05 feet;

-12-
A PN: 0290- 262- 04
thence North 70° 49' 54" West, a distance of 17. 74 feet, to said south line of 3rd Street; thence along said south line South 68' 06' 15" West, a distance of 40. 66 feet, to the POINT OF BEGINNING;
The above described parcel contains 4, 303 square feet more or less.

END OF DESCRIPTION
This real property description has been prepared by me, or under my Direction, in conformance with the Professional Land Surveyors' Act.

Signature: LaP,
Date: 1 / 19/ 2022

-13-
City of Highland
County of San Bernardino
State of California
Exhibit 132: Temporary Construction Easement (TICE) Plat

SOUTHERLY R/ W
f
s
R' ro-6 o.

OF 3RD STREET
N
TRACT 12223
RR MB
Z
POB 568 66
N7
749' 54"W 162/ 40- 41 PARCEL
1 N40'
42' 05"E 33. 05' z
SO' 52' 15" E N17' 35' 00"W 10. 27' 35.
28' J

EASTERLY
N56' 11' 31 " W 19. 24' Qw
R/ W OF PALM AVENUE:
1 N8' 14' 56"E 19. 40' N89'
07' 45"E 21. 00', 21.
00' - . ) „ , SLOPE

MAINTENANCE EASEMENT WITH

CITY OF HIGHLAND TO ALLOW

FOR CONSTRUCTION, RECONSTRUCTION,

AND MAINTENANCE

OF SLOPE PAVING SO'
52' 15" E 97.
82' S89'
07' 45" W 21.
00' SO'
52' 15" E 18.
98' 66.
00) R/ W AREA
TOTAL
AREA: 7. 72 AC 336, 188 SF TCE
AREA: 0. 099 AC 4,303 SF LEGEND

CENTERLINE (
q) RIGHT—
OF—WAY LINE (R/ W) PROPERTY

LINE TCE

LINE TCE

AREA SLOPE

MAINTENANCE EASEMENT WITH

CITY OF HIGHLAND STREET
ADDRESS: 27347
3RD STREET, HIGHLAND, CA 92346 PLOT
DATE: 01/ 19/ 2022 89
38 06 E 6. 27 N1'
34' 06"E 19. 54' 90'
00' 00"W 3. 72' 5'
14' 50"E 26. 66' N90'
00' 00"E 4. 57' 0'
00' 00"E 20. 09' 16'
50' 43"E 17. 40' N66'
24'51 "E 34.
69' LAIVO Q
J
wcp
i
ou OF1.
0 W
CU a
1 oCD
o'
a` a_
CU CDnol
II

RICHARD
R. HERNANDEZ 1* N
o. 5786 RICHARD
R. HERNANDEZ DATE L.

S. NO. 5786 0
40' SCALE:
1 "=40' SHEET
1 OF 1 Hernandez,
Kroone & Associates Engineers &
Land Surveyors HQ:
234 East Drake Drive, San Bernardino, CA 92408 PHONE:
909- 884- 3222 info@hkagroup. com
-14-

STAFF REPORT

TO THE CITY COUNCIL
MEETING DATE: February 8, 2022
FROM: Joseph Hughes, City Manager
REVIEWED BY: Lawrence Mainez, Community Development Director & Kim Stater, Asst. Community Development Director
PREPARED BY: Angelica Martinez, Planning Technician II AM SUBJECT: A request for a Special Event Permit (SEP- 22- 001) by the Redlands Bicycle Classic for its Annual Highland
Circuit bicycle race on Wednesday, April 20, 2022.

LOCATION: Various Streets in Highland ( see attachment 2) RECOMMENDATION: Staff recommends the City Council consider the following actions:

1. Authorize the one -day Highland Circuit bicycle race as part of the Redlands Bicycle Classic on various
streets in Highland subject to the Conditions of
Approval; and

2. Approve the Redlands Bicycle Classic request for
Co -Sponsorship (waiving of City fees in the amount
of approximately $36,619. 58)
FISCAL IMPACT: The City Council has adopted a policy whereby no fee will be collected for a Special Event Permit. Additional cost to the City is time and materials for preparation of the Staff Report and advertisement. The costs identified by the City' s Police Department and Fire Marshal will need to be paid by the Applicant prior to the Event if the City does not co- sponsor.

Motion
Ayes
Noes
Abstain
Absent
City Clerk
Second
City
Agenda Item No.

File No.
-1-
City Council Meeting of
February 8, 2022
SEP- 22- 001
Department Cost type Amount
Fire Permit Fee 140. 00
Public Works Staff Time 1, 760.68
Police Staff Time 34, 718. 90
Total 36, 619. 58
PUBLIC NOTICE: As required by the City Council Resolution, a Notice of Public Meeting was posted at three designated posting locations. In addition, it was posted on the City's Website.

PROJECT DESCRIPTION: The Redlands Bicycle Classic is seeking approval of its Annual Highland Circuit bicycle race. The Highland Circuit bicycle race is scheduled for Wednesday, April 20, 2022, from 6: 00 A.M. thru 4: 00 P. M. It is anticipated the Event will draw approximately 1, 000 people consisting of professional bike racers, Redlands bicycle personnel, race marshals, medical personnel, USA cycling officials, media and spectators.

Multiple street closures will take place during the events scheduled time ( see attachment 2). Staff has conditioned the Redlands Bicycle Classic to distribute an informational handout through the mail to all residents, schools and business directly affected by the race.

The Redlands Bicycle Classic Committee has received permission from Immanuel Baptist Church to use their parking lot for a staging area and additional event parking and Brightwater Senior Living Facility has given permission for the Redlands Bicycle Classic committee to place the official start/finish line and award stage in the median on Base Line fronting the facility. The Bicycle Committee and Brightwater have come up with an agreement to accommodate the facility' s residents during the event.

The Special Event Permit Application has been circulated to all the City' s Departments for comments and Conditions. Conditions were provided by Public Services, Fire Marshal, Building and Safety, Police, Public Works and Planning.

The current San Bernardino County COVID guidelines permit public gatherings of this type and size. Planning Division Conditions of Approval requires the Applicant to remain aware of public health orders and follow all COVID protocols.

Attachment: 1. Redlands Bicycle Classic Co-sponsorship letter

2. Event day details

3. Site Plan

4. Special Event Permit Application

5. Conditions of Approval
-2-
Attachment 1
Redlands Bicycle Classic Co -Sponsorship Letter
-3-

BICYCLE CLASSIC
February 1, 2022
City of Highland
27215 Baseline Road
Highland, CA 92346
On behalf of the Redlands Bicycle Classic Organizing Committee, please allow me to say thank you" for our continued partnership with the City of Highland and to share my excitement for the 2022 Redlands Bicycle Classic. We have truly missed being a part of the Highland community during these unprecedented pandemic times and we are very excited for next year!
This letter serves as a formal request for sponsorship of the opening day of racing, Stage 1, Highland " Circuit" race on Wednesday, April 20, 2022. As in previous years, our Committee respectfully requests a fee waiver for public safety services, permit fees and any other fees associated with the City of Highland hosting the race. In return, we will provide recognition through the benefits outlined in our sponsorship guide, such as marketing and promotional opportunities. This event will provide an excellent opportunity for both groups to highlight our local community.

I appreciate your consideration and look forward to working with together again this year. You can always reach me via e- mail at mshaw@redlandsclassic. com or via cell phone at 909- 963- 9099.

Sincerely,
xomv, S,_
Marc Shaw, President
Redlands Bicycle Classic, Inc.

P.O. Box 7880 Redlands, CA 92375 www.redlandsclassic. com -4-
Attachment 2
Event Day Details
-5-
Additional information for City of Highland Stage 1
General —
2 weeks prior to the event: Mail notification will be made to affected residents, businesses, and organizations within or adjacent to the race boundaries. Notifications will include instructions for entering and exiting the course and alternative routes.

April 20, 2022 — Stage 1 " Highland Circuit Race"
3 days prior to the event: No parking signs will be posted along the course Race Day:
6: 00am — Partial closure of Baseline Road. Begin placement of fencing and portable stage. Set fencing at key intersections. Begin deployment of law enforcement, race marshals and other course personnel.
8: 15am — Complete closure of course. Placement of barricades on affected streets. 8: 45am — Women' s race begins
11: 15am — Men' s race begins
1: 45pm — Race concludes and all barricades are removed. Streets re -open, with Church street being the priority to allow for Arroyo Verde traffic. Baseline will remain closed to facilitate clean- up and tear down.
2: 15pm — Awards ceremony
4: 00pm —All disassembly complete and Baseline re -opens completely -6-
Intersection COH Cones RBCOones 10' Parade Barricade Sianaae Instructions Setup Time Setup By Baseline Rd a/ of Church St 20 For W/ B Baseline left turn lane 8: 05 AM HPD Church St ( S/ B) n/ of Baseline Rd 10 For S/ B Church center lane 8: 10 AM HPD Road Closed Ahead Placed in center lane 8: 10 AM HPD
Church St @ Lemon St 2 1 8: 10 AM
Church St @ Water St 2 1 Close at Cloverhill and divert 8: 10 AM Church St @ River Oak Ln 6 3 on each side of Church St. 8: 10 AM Allow traffic to cross Church St
Church St @ Cottages of Corsica 10 8: 10 AM
Church St @ Love St 3 Possibly Allow traffic to cross Church St. 8: 10 AM Church St @ Glenheather Dr 3 8: 10 AM
Jack Rabbit Ln @ Bobcat Ln 4 8: 15 AM
Jack Rabbit Ln @ Fox Tail Way 2 8: 15 AM
Fox Tail Way @ Fox Tail PI 2 8: 15 AM
Fox Tail Way @Fox Tall Ct 2 8: 15 AM
Fox Tail Way @ Glenheather Dr 2 2 Road Closed Road closed to westbound traffic 8: 15 AM Fox Tail east of Glenheather Dr 2 Place on Glenheather, 200' east of Fox Tail 8: 15 AM Streater Ave @ Tonner Dr 2 2 Road Closed Place on eastbound Streater @ Canyon Oak 8: 15 AM Tonner Dr @ Tonner Ct 2 8: 15 AM
Tonner Or @ Orange St 4 8: 15 AM
Orange St @ Merridy Ave 4 For cross traffic on Merridy Ave 8: 15 AM Orange St @ Wisteria Ln 4 For cross traffic on Wisteria Ln 8: 15 AM Streater Ave @ Sycamore Or 1 8: 15 AM
Orange St @ Sycamore Dr 2 1 Barricade placed on westbound Sycamore 8: 15 AM N/ B Orange St @ Eucalyptus Ave 1 Road closed to thru trfc 8: 15 AM COH Sycamore Or @ Willow Way 2 8: 15 AM
Sycamore Or @ Satinwood Ct 2 8: 15 AM
Sycamore Dr @ Aspen Ct 2 8: 15 AM
Sycamore Dr @ Webster St 2 1 8: 15 AM
N/ B Webster St @ Eucalyptus Ave 1 Road closed to thru trfc 8: 15 AM COH Webster St @ Cherokee Rose Dr 2 8: 15 AM
Webster St @ IBC Driveway # 1 2 1 8: 15 AM
Webster St @ IBC Driveway # 2 2 1 8: 15 AM
Webster St @ Saguaro Way 2 8: 15 AM
Webster St @ Baseline Rd Signal on flashing red Approx 6: 30 am HPD Baseline Rd @ IBC Driveway 503' delineators ( placed every 20') 6: 00 AM Baseline Rd @ Browning Or 50 Detour sign 6: 00 AM
200' of orange fencing
Baseline Rd @ Streater Ave 20 Signal on flashing red 6: 00 AM HPD Baseline Rd @ Palomino St 4 6: 00 AM
-7-
Baseline Rd west of Boulder Ave 2 2 Road Closed Ahead Placed prior to Boulder to allow detour 6: 00 AM COH CMS Sign announcing Boulder to Highland 3 days prior COH and Greenspot as alternate routes
Baseline Rd w/ of Yarnell Ave 2 2 Road Closed Ahead Placed in center turn lane and bike lane 6: 00 AM COH Baseline Rd @ Yarnell Ave 10 2 Road Closed Use 12' Type 1 barricades Approx 7: 00 am HPD Greenspot Rd to N/ B Church St 15 1 Road Closed Ahead Placed in left turn lane of E/ B Greenspot 8: 10 AM COH Church St @ Garden Ln 40 1 Road Closed Ahead Funnel# 1lane intolefttum lane and# 2lane 8: 10 AM HPD Block righttum lane fortraffic e) ddng Stater Bros 8: 10 AM Church St n/ of Garden Ln 3 1 Road Closed 8: 10 AM HPD
1 Stop Sign
Church St@ Villages upper drive 10 Blmkrighttumlane fortrafficexrdng5taterBms8:10 AM -8-
Attachment 3
Site Plan
-9-
Highland Ave
OStan U1J
The race starts at San Manuel Village.

Then proceeds south on Boulder Are, then east
Csee4l
d
on Baseline St. Race b nuetral (wrwd . 0 r7n61
cld readdng Lap7Finish Line on Baseline Avenue
ast
y9
p
h1d
ugye
10 PacdK St m
Highland Men = 20Laps
Women = 14 Laps a
S
a
a
ac
a
x
s
c finish fine is approximatlay
Climber pane awarded
on selected laps
200 yards west of Church St. KOMIQOM
Base Une C Base Une Rd Base Line Rd
Finish
d I
it® F dInns C
0 Team Parking a c
P
I
Sycamore Dr q u+ walnr st
210 N1y6 7i
e1 V
V
a,
Aterridy Ave i
C TOnnKOr Canyon Oak Dr
N
t
nheather Or j Love it
LO
0 0. 5 Mile
O O O O C O 0 0 0
Rabbit lack La
a q Elevation Profile - Highland Road Race
iso
44D ®.. ..

KOM
Q0 .. _ . .... _...

OOAA . . .
d20
d10.. _ .. _ _.. .. _ _ ...-...__...
600
390
5rA tpte 1, 50E 2,006 2,500 3, 000 3,500 4, 000 4,S00 S,WD 5,500 6,W0 6,500 7, 000 7, 500 gcXYr 8,50D 9,000 9, 500 fea 152 30d 457 609 762 914 1, 066 1, 219 1, 371 1, 524 1. 676 IA28 1. 981 2, 133 2IN 2. 43E 2, 590 2, 743 2, 895 wvtr -10-
Attachment 4
Special Event Permit Application
-11-
CITY_ OF HIGHLAND
27215 Base Line, Highland, CA 92346
Telephone ( 909) 864- 8732 FAX: ( 909) 862- 3180

COMMUNITY DEVELOPMENT DEPARTMENT

PLANNING DIVISION

SPECIAL EVENT PERMIT APPLICATION
BASIC FEE: $ 0
NOTE: Additional fees may be required if Police, Fire Department andlor other City services are required.

In addition, a Public Hearing at City Council, along with City Council approval, shall be required for issuance of a Special Event Permit for any event anticipated to accommodate 2, 500 or more persons at any given time Highland Municipal Code, Title 16, Section 8. 130. 13).

2. A minimum of one million dollars ($ 1, 000, 000. 00) of insurance and an approved General Liability Special Endorsement Form is required and can be obtained from the Assistant City Manager. The insurance must be provided and the City' s approval of the Form must be completed prior to issuance of a Special Event Permit.

APPLICANT: Re-acArJOc & 6NCt, E Ctrs Ic, kdrG TEL#: R0- 963-% 9g

2. MAILINGADDRESS: PO. 3ax 788' 6 / 2" L Os, 64 9z3- 7x

3. DATE( S) OF EVENT: APR.I t. U, u?-z

4. GENERAL LOCATION OF EVENT: SSE A-inc.4av A4A-ps

5. PROPOSED EVENT INCLUDING SITE PLAN, PARTICIPANTS, HOURS OF

OPERATION, DESCRIPTION OF EQUIPMENT AND MATERIALS TO BE USED IN THE EVENT, ETC:

ScE 147A CNEV JI 4" W&OM S NPDA r" NJ ulLk4 cle_ wl r-L- ITC issue-0 u.Ao y r, zau Avg A copy wicc, se Pg4yljey1

8. Signature: I certify; under penalty of perjury that the foregoing is true and correct.

I understand that my Permit may be voided for non- compliance with the conditions set for the in the approval of this Event.
kVa& t- S---- 6120Z
Signature Date

FOR OFFICE USE ONLY)
FILE NO.: FILING DATE: FEE:
-12-
Attachment 5
Conditions of Approval
-13-

CITY OF HIGHLAND

PLANNING DIVISION CONDITIONS OF APPROVAL
Date: January 27, 2022
Applicant: Redlands Bicycle Classic, Inc. — Applicant
File/ Index: Special Event Permit ( SEP- 22- 001)
Proposal: Highland Circuit Bicycle Race
Location: Various streets in Highland

PLANNING CONDITIONS OF APPROVAL
Note: These conditions represent Planning Division conditions only and are meant to be only one part of the project' s overall conditions that may include Engineering, Fire Department and Building and Safety. All required on -site and off -site conditions shall be completed prior to the event date, except where noted.

Special Event Permit No. 22- 001 is approved, subject to compliance with the conditions of approval contained herein. The conditions of approval listed below are continuing conditions; failure of the Applicant and/ or operator to comply with any/all conditions at any time, shall result in initiating revocation of the subject permit.

General
This Special Event Permit approval shall become null and void:
a. Unless all conditions have been complied with and authorized by Special Event Permit No. 22- 001 has occurred.

2. The subject event shall be in compliance with the approved plans on file with the City of Highland Planning Division, and shall be in compliance with all conditions of approval contained herein.
a. The Site Plan is included as Exhibit " A".

3. Revisions, modifications, and/ or deletions to the approved plans must be submitted to the Planning Division for review and approval prior to the event date.

4. Times of said event is as follows:
a. Wednesday, April 20th from 6 am — 4 pm

5. In compliance with the Highland Municipal Code, the Applicant/Ownershall agree, at his/ her sole cost and expense, to defend, indemnify, and hold harmless, the City, its officers, employees, agents, and consultants, from any claim, action, or proceeding brought by a third -party against the City, its officers, agents, and employees, set aside, challenge, void, or annul an approval of the City Council, Planning Commission, or other decision -making body, including staff, concerning -14-
this project. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve the Applicant/ Owner of his/ her obligations under this condition.

6. The applicant shall submit to the Planning Division written evidence of agreement with all conditions of this approval before the approval becomes effective.

7. The owner/ applicant is responsible for implementing all conditions of approval to the satisfaction of the Community Development Director, City Engineer, Fire Department, Public Services, Public Works, and Police Department. Final clearances shall not be given until all conditions are met. Each condition of approval is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable.

8. All Ordinances, Policy Resolutions, and Standards of the City in effect at the time this project is approved shall be complied with as a condition of this approval.

9. The applicant shall comply with all Federal, State, and Local laws.

10. No intensification of use event scope and nature described in the application (i. e., SEP- 22- 001), which would tend to increase the projected scale of the event, shall be permitted except upon application for, and approval of, modification of this permit in compliance with all procedures and requirements therefore.

11. ( NS) If police/ sheriff personnel are required to stay over the time suggested on the attached comment sheet, the applicant will be responsible for paying additional fees pertaining to the overtime. Overtime fee' s will need to be paid within fortyeight ( 48) hours of the event end date and time to the City of Highland.

12. ( NS) An informational handout shall be mailed to residents affected by the April 20t" race. Handouts shall be distributed a minimum of two weeks prior to the event informing all residents, schools and business directly affected by the race day street closures.

Signage

13. Event signage shall be in compliance with Chapter 16. 56 of the Highland Municipal Code and shall be reviewed and approved under a separate application prior to installation. All signage shall be consistent with the type allowed within the zone and, as conditioned, the tenant space shall not be marked in an exaggerated manner and no banners or streamers shall be strung on the property. Any signage that creates a potential distraction to motor vehicle operations shall be prohibited.

14. All signs and sign structures shall be located outside of the public right-of-way. -15-

14. All signs and sign structures shall be located outside of the public right-of-way.

Maintenance

15. All trash, litter, debris, etc. that may be generated outside of the property (off -site) by the participants and organizer of the event shall be the responsibility of the applicant or property owner.
-16-
Exhibit " A"
Site Plan
-17-
P R E S E N T E D e v

PRESORT STANDARD
LAANI440 SAN MAN U EL
U. S. POSTAGE PAID

BERNARDINO, CA
ICYGL E CLASSIC BAND OF t M15510N INDIANS PERMIT # 2051 J J P. O. Box 7880 Redlands, California 92375
SPECIAL EVENT ***

ROAD CLOSURE AND COURSE INFORMATION
AP RI L 20, 2022
Highland Circuit Race
Women' s Start — 8: 45 am
Men' s Start — 11: 00 am
www.redlandsclassic. com
info@rediandsclassic. com

HIGHLAND CIRCUIT RACE
a Cr
a Finish fine is approximatley
o
200 yards west of Church St. KOM
L m
Base Line Base Line Rd Base Line Rd
Im
Finish
j Feed Zone
a
Team o
0 1) arking
ro
00 g
v
Sycamore Dr A H Water St
s
10 L
A
7 Merridy Ave
y v
a.

O Ton ner Dr Canyon Oak Dr
0 7 N
nheather Dr Love St
f
0 0. 5 Mile
4Y
0 0 0 0 0 0 0 0 0
Jack
Rabbit La
-18-
Conditions of Approval
-19-

CITY OF HIGHLAND
27215 Base Line, Highland, CA 92346
Telephone - ( 909) 864- 8732 FAX - ( 909) 862- 3180
Project Planner: Angelica Martinez
Request for Comments: January 12, 2022
Comments Due: February 1, 2022
PROJECT: SEP 22- 001
DESCRIPTION: Redlands Bicycle Classic- Highland Circuit Race LOCATION: Various streets- see attachment
EVENT DATE & TIME Wednesday Aril 20,2022 6 am — 4 pm
This Application has been filed with the Community Development Department' s, Planning Division. Please review the attached information and return this sheet with your comments and/ or recommendations. IF WE

RECEIVE NO COMMENTS BY THE ABOVE REFERENCED DUE DATE, THEN WE WILL ASSUME YOU HAVE NO CONCERNS. You need not return the attachments.

POLICE COMMENT
Determination
Approval without comments/ conditions
Approval with comments/ conditions listed below
Denied, reason listed below

EVENT SECURITY
POLICE RESPONSE:

Vz.scr c—t vc33
3 o x 1' S• ?
SUPERVISION:
1 SSac6. a- T
Fee's
Supervision I) L g5.,to
Security/ Police q1 I102. E
Traffic Zs, it3,3o
Grand Total J$ X76,to
TRAFFIC ENFORCEMENT.
23 P t Pv- ttt-8
Other comments:
t $ c o P
APPROVED BY:

ANY FEES REQUMED WILL BE PAID AT CITY HALL,
-20-
Redlands Bicycle Classic 2022
Public Works Cost Estimate for Services
Wednesday April 20, 2022
Public Works Set up & Staging 4/ 19 & 4/ 20 Units Unit Price Total Senior Maintenance Worker 2. 00 102. 31 204. 62
Maintenance Worker II ( 2 @ 2hrs)
Maintenance Worker 1 ( 3 @ 2hrs)
Misc Signs from stock ( Detour, road closed, etc.)
Public Works Take Down & Removal 4/20
Maintenance Worker II ( 2 @ 2hrs)
Maintenance Worker 1 ( 2 @ 2hrs)

4. 00 105. 32 421. 28

6. 00 71. 35 428. 10
From stock - NC

4. 00 105. 32 421. 28

4. 00 71. 35 285. 40
Main Event Total $ 1, 760. 68
-21-
Intra- office Memorandum
City of Highland
DATE: January 13, 2022
TO: Angelica Martinez, Planning Tech II
FROM: Carlos Florez, Public Services Coordinator
CC: Melissa Morgan, Public Services Manager
SUBJECT: SPECIAL EVENT PERMIT ISSUANCE CLEARANCE FORM ( SEP 22- 001) REDLANDS BICYCLE CLASSIC — HIGHLAND CIRCUIT RACE
The Public Services Division will approve this Special Event Permit with the following conditions:

1. Food/ Beverage: If plastic bottles and aluminum cans are available during this event in the Feed Zone there must be recycling opportunities onsite. If there is food available during this event there must be organic recycling opportunities onsite. There must be one recycling and one organics container next to each trash receptacle throughout the duration of the event. Portable can and bottle recycling containers may be borrowed from the Public Services Division (see agreement attached).

2. Portable Toilets: Please be sure that all portable toilets on site are equipped with a containment tray throughout the duration of the event. Provide the Portable Toilet Business flyer ( attached) to the company you have selected for further suggestions on how to prevent potential spills when delivering or servicing the portable toilets during this event. If there is a storm drain within 50 feet of where the portable toilets are being placed it must be protected throughout the duration of the event.

3. Parking: Designated handicap parking stalls and access areas ( indicated in blue) shall not be obstructed for any reason per California Vehicle Code ( CVC) 2507. 8( b) — Obstruction of a Disabled Zone.

4. Event Cleanup: Redlands Bicycle Classic volunteers shall restore event areas to its pre -event condition. All trash and debris shall be removed and disposed of in the proper pre -established locations.

Should you have any questions, please feel free to give me a call 909- 864- 8732 ext. 271 -22-
City of Highland
Public Services Division
Portable Recycling Container Loan -Out Program Agreement Complete this form as far in advance of your event as possible and fax to: Public Services Division at 909- 862- 3180, so your organization can be placed on the schedule and the ClearStream portable recycling containers can be reserved for your event.

If you have any questions or require more information, please contact Public Services Coordinator, Carlos Florez at 909- 864- 8732 ext 271 or cflorez _ cityofhiahland. org Please PRINT all information except signature
Name of Event ( include event flyer/announcement if available):

Event Date( s):

Event's Sponsoring Organization:

Event Location:

Event Address:

9... 8..... 0... 000... 0... 000......... 0. 5.. 2.. 0000.. 029200. 0. a0a0a2aaaaaa0a00aaa0a0aa00a0aam Contact Name & Phone Number:

Contact E- mail:

Date of Request: Number of Portable Recycling Containers Requested:

Date and Time of Day ( a. m. or p. m.) of Pick- up:

Date and Time of Day ( a. m. or p. m.) of Return:
-23-
0 v 0 a 0 a 0 0 M 9 0 0 ...... .

Loan -Out Program Guidelines for Portable Recycling Containers:

1. Upon completion of your event, you must recycle the collected items in Highland.

Here are the recycling centers within city limits:

Sunset Recycling Center: 1470 E Highland Ave
Roberto' s Recycling — 25496 Base Line

2. A recycling receipt MUST provide the Public Services Division with total Ibs recycled upon returning the containers.

3. All Portable Recycling Containers must be returned in the same condition in which received ( i. e. clean and undamaged).

4. All Portable Recycling Containers must be returned no later than date specified on this form, see above.

I certify that I am an authorized representative of the above organization, and that the above statements are true to the best of my knowledge. I have read the above Loan - Out Program Guidelines, and I and/ or the organization I represent agree to be bound by these guidelines. I and/ or the organization I represent understand that any violation of any part of this agreement will result in termination of the use of the Portable Recycling Containers. I and/ or the organization I represent agree to indemnify, defend, and hold harmless the City of Highland, its officials, its agents, and employees against any and all claims, damages, losses, and expenses, including legal fees arising out of or in any way associated with the event involving the use of these Portable Recycling Containers.

Signature

FOR OFFICE USE ONLY
Portable Recycling Container Drop -Off Checklist ( to be completed Number of Portable Recycling Containers picked up:

Number of Portable Recycling Containers dropped off:

Date Dropped Off:

Date
at time of pick- up):

Portable Recycling Containers are clean and unbroken ( staff initial here):
a 0 N a a M ...... 0 0 E 0 0 N 0 0 E a E E 0 N a M 0 v a. -24-

11. a ri

WHEN DELIVERING
I
Prevent potential waste spills from
coming into contact with our waterways:
1 Site Portable Toilets at least 50 feet away from a
catch basin or waterway.

J In high wind areas, secure the Portable Toilets by
anchoring the unit securely to the ground.

Equip Portable Toilets with a containment tray to
prevent accidental overflow.

QOWhen there is potential for greater than normal
usage, remind your clients to request additional
units or adjust the service schedule to ensure
sanitary conditions and prevent overflow.
sbcou

WHEN SERVICING
J On the service vehicle:

Maintain the condition of all hoses, couplings,
tanks, and equipment to prevent leaks or spills.

Property store and handle potential contaminants
Portable Toilet waste, disinfectants, oits, detergents
etc.) to prevent any spills or discharges from
entering the street, gutter or catch basin.
1 When rinsing or washing Portable Toilets, ensure that all waste water is captured in the containment tray to
prevent waste water from entering the street, gutter or catch basin.

Upon completion of the cleaning process, pump the
captured water into the service vehicle.
8 y &- at • f' uac • r *: HjLy isrtacr • Nyh nd • itr to lrp a . lcut; c; i. • 4 -25-
City of Highland, FIRE PREVENTION DIVISION, Conditions of Approval.

DATE : January 17, 2022 Page 1 of 3
EVENT : Redlands Bicycle Classic — Highland Circuit
APPLICANT : Redlands Bicycle Classic, Inc.

SITE LOCATION: Beginning at San Manuel Village and following circuit race course.

EVENT TIME & DATE: Wednesday April 20, 2020 6am — 4pm
FILE / INDEX No.: SEP 22- 001
A tiered level of mitigation options has been developed and listed below are the systems and/ or modifications required for your project. Compliance with the following items is a condition of Fire Department approval of the event.

These conditions are required as acceptable solutions to the adverse fire conditions impacting firefighting and emergency operations accompanying the site/ area and/ or event. They will either assist in detection and extinguishment of the fire and/ or facilitate the anticipated emergency operations.

This project is protected by the City of Highland Fire Department / Cal -Fire / California Department of Forestry and Fire Protection.

For event approval, the applicant shall comply with the currently adopted California Fire Code and all applicable appendices, statutes, codes, ordinances, standards and policies of the City of Highland Fire Prevention Division / Fire Department.

The following are general tent / air supported structure & outdoor fair & carnival requirements.

For specific or detailed requirements, refer to California Fire Code & CCR T- 19. The more restrictive shall apply.

1. No vehicle or internal combustion powered equipment shall be parked or located less than one hundred feet from any tent. Vehicles or other internal combustion engines necessary for the operation of the establishment and/ or event, and with prior approval by the City Fire Marshal, may be parked or located less than one hundred feet from a tent or combustible structure. Said equipment and/or vehicles, shall not be located less than twenty ( 20) feet from same. ( CFC, CCR T- 19)

2. A California State Fire Marshal flame- retardant certificate must accompany this application ( CCR T- 19), if tent and/ or air supported structures are used. 1 -26-
3 4.

The stage shall be free of flammable items, and stage equipment shall be secured from accidental movement.

Fire extinguisher and other fire -protection equipment shall be provided as required.

CCR T- 19 and CFC).

Minimum rating for fire extinguishers shall be:
2A- 1013/ C: in tents, canopies, air supported structures, vendor booths, mess halls, power generators, transformers, on fuel fired equipment, and at fuel storage areas.
40- B/C ( K-Type): in / at kitchens where operation creates grease laden vapors.

Travel distance to an approved fire extinguisher, on the Mid -way, in tent enclosures and in carnival- faire areas shall not exceed seventy- five ( 75) feet in any direction, and shall have " FIRE EXTINGUISHER" signage denoting location.

One fire extinguisher minimally rated 2A- 10BC shall be located on each side of any stage and at each cooking site.

5. Electrical and electrical wiring/ generator( s) shall be installed per the California Electrical Code, inspected and approved by the Fire Marshal, City Building & Safety Official before the event. Fueling shall not be performed with the engines in operation.

Extension cords that are exposed to public traffic shall be secured to prevent a tripping hazard. Cords shall be of the proper gauge, in good repair, and not be affixed to structures, extend thru doorways, windows, or walls. A cord bridge or ramp shall be provided to facilitate wheelchairs.

6. Cooking and heating equipment shall not be allowed within ( 20) feet of combustible materials, such as canopies and membrane structures. CFC

7. A plot plan, to scale, showing location of: tent( s); carnival apparatus; power generation equipment; flammable liquid/ gas storage; mid -way and/or faire event stalls relative to buildings, property lines, roads, parking and other tents shall be submitted to Fire Marshal' s Office for Review and approval seven working days prior to event. A separate sheet shall be used and attached.

8. Emergency fire and rescue access lanes shall be identified on plan. Minimum width for emergency access lanes shall be twenty ( 20) feet and support a minimum live load for fire apparatus of 75, 000 pounds. Emergency access lanes shall be provided, so that any point at event shall not exceed one hundred fifty ( 150) feet from emergency access road. Emergency access lanes shall remain clear at all times to allow for quick response in the event of an emergency incident. Emergency access shall be maintained in all 2 -27-
areas along the race route, especially those streets contained within the ' loop' as shown on the submitted map.

9. Temporary control barriers shall be erected to allow immediate removal for emergency access. Banners and signs attached to fencing shall be secured in place.

10. Provide each Race Marshal, Corner worker and Volunteer, direction on how to report emergency or other requests for assistance to minimize delay in responding.

If you have any questions or concerns regarding the above or wish to discuss other mitigation alternatives contact the City of Highland Fire Prevention Department. a
Crotancfivi
Cffy of Highland - Fire w6vention
909- 864- 6861 x 248
191
-28-

STAFF REPORT

TO THE CITY COUNCIL
DATE: February 8, 2022
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director PREPARED BY: Kim Stater, Assistant Community Development Director 01-- 7 SUBJECT: Allocation of the City of Highland' s Community Development Block Grant Funds for Fiscal Year 2022- 2023.

RECOMMENDATION: The City Council prioritize funding of FY 2022- 2023 Community Development Block Grant Applications.

FISCAL IMPACT: Highland' s Community Development Block Grant ( CDBG) allocation is estimated to be $ 443, 917, an increase of approximately 4% above last year. A maximum of 15% of the funding may be used for Public Service Projects; $ 66, 587. A minimum of 85% must be allocated to Construction Improvement Projects; $ 377, 330.

PUBLIC NOTICE: A Public Hearing Notice was posted in three places as set forth in the Highland Municipal Code and on the City' s Website. A Notice was also mailed to all CDBG Applicants.

PREVIOUS ACTION: On November 9, 2021, the City Council reviewed and recommended certain City Applications for FY 2022-23.

1. Enhanced Code Enforcement to support portions of the salary and benefits of a Code Compliance Officer, an Administrative Assistant, and the Community Development Director, a total of $159, 271; and

2. Construction of pavement improvements and ancillary work on McKinley Avenue between 9t" Street and Base Line totaling $ 200, 000.

Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
City Clerk City Manager
-1-
City Council Meeting of February 8, 2022
CDBG FY 2022- 2023
Enhanced Code Enforcement is a continuing City Program. Pavement Rehabilitation is a new Program. Both are categorized by HUD as " Construction Improvement Projects." CDBG funds from the Enhanced Code Enforcement Program are anticipated to pay for a percentage of Community Development Staff time. If the City Council does not fund all or a portion of this Project, then the costs would be borne by the City' s General Fund or other source as approved by the Council.

BACKGROUND: The County of San Bernardino received six ( 6) eligible CDBG Applications for Highland. These are now presented to the City Council for consideration.

The total amount requested is $ 424, 021. Two ( 2) applications are categorized as Construction Improvement Projects, totaling $ 359, 271. The remaining four ( 4) Applications are categorized as Public Service projects, totaling $ 64, 750.

It is important to note that the anticipated funding allocation exceeds the amount requested by individual organizations in the amount of $19, 896. Staff recommends this funding remain unallocated for use during the fiscal year for Construction Improvement Projects that may run over budget.

In years past the City Council allocated funds to various organizations. Attached is a summary of all CDBG recipients from the past ten ( 10) years ( see Attachment 2).

To assist the Council in its deliberations, Staff summarized this year' s requests in two ( 2) tables separately identifying Construction and Public Service projects ( see Attachment 3).

Individual Applications are also attached ( see Attachment 4).

Attachments: 1. Correspondence from County of San Bernardino

2. Summary of Past CDBG Recipients

3. Summary of Current CDBG Project Proposals

4. CDBG Applications
GACITY COUNCIL\ REPORTS\ CDBG 22- 23
2 -2-
ATTACHMENT 1
Correspondence from County of San Bernardino
-3-
Kim Stater
From: Graham, Kelly < Kelly. Graham@cdh. sbcounty. gov> Sent: Tuesday, January 11, 2022 9: 12 AM
To: Joseph Hughes; Kim Stater
Cc: Anderson, Bryan; Ramirez, Tom
Subject: CDBG Eligible Projects List and Request for Recommended Funding - Highland EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe.

Good Morning:

Each year, the County of San Bernardino ( County) must prepare and submit to the U. S. Department of Housing and Urban Development ( HUD) an Annual Action Plan that identifies the amount of funding it expects to receive from HUD and outlines the specific activities it anticipates to fund in pursuit of its Countywide housing and community development goals and objectives.

For the 2022- 2023 Program Year ( PY), the County anticipates receiving $ 7. 4 million to support the activities to be listed in its 2022- 2023 Annual Action Plan.

To ensure the timely submittal of the County' s Annual Action Plan, an estimate has been used. It is important to note that it is possible that this estimate may change (+/-) between now and when the U. S. Congress approves the 2022- 2023 federal budget. Once the final federal allocation is released, adjustments to the distribution of County funds may be necessary. For PY 2022- 2023 your City' s estimated annual allocation is $ 443, 917.

This amount is based on U. S. Census poverty, overcrowded housing counts and population estimates, which means that your City' s allocation could have an increase or a decrease to the estimate ( City' s estimated annual allocation above) . Please note that the allocation amounts are estimates and are subject to change based on HUD' s actual allocation to the CDBG Program.

The County has received a number of proposals in response to its PY 2022- 2023 Notice of Funding Availability NOFA) and has evaluated each proposal for its conformance to the federal requirements. To involve your City in the decision -making process, please provide us with a prioritized list of those eligible proposals that best meet your City' s goals and objectives.

To assist you in this effort, please use the Dropbox link to access the following documents:

1. List of Eligible Project Applications

2. Copies of Eligible Project Applications

3. List of Ineligible Project Proposals ( if any)

4. Cooperating City Recommended Projects Form
As a Cooperative City participating in the County' s CDBG program, it is imperative that you complete your public hearing for your CDBG funding recommendations and submit the action made by your City Council on the attached Cooperating City Recommended Projects Form and a copy of your City Council minutes to our office by or before Thursday, February 24, 2022. After this date we may be unable to include your City Council recommendations in the list of projects for the County Board of Supervisor' s consideration.

Grant Process and Fundinq Thresholds
The 15% Public Service Cap applies for cities that receive $ 150, 000 or more in CDBG funding allocation. The total allowable number of newly funded projects is based on the percentage of each city' s formula share of the -4-
CDBG allocation and the maximum number allowed for newly funded construction projects is based on the City' s CDBG Administrative Cap. The cities of Big Bear Lake, Grand Terrace, Needles and the Town of Yucca Valley, which are receiving less than $ 150, 000, may only fund four ( 4) projects. The remaining cities have the following funding opportunities:

City Total Allowable
Projects
Maximum Number of
Construction
Projects
Estimated
15% Public
Service Cap
Adelanto 9 2 53, 003
Barstow 5 2 42, 198
Colton 11 5 65, 090
Highland 10 5 66, 588
Loma Linda 5 1 23, 192
Montclair 9 2 43, 724
Redlands 9 2 54, 791
Twentynine Palms 5 1 26, 249
Yucaipa 7 2 38, 639
Thank you for your past and continuing support in the CDBG program. We appreciate your assistance in returning your funding recommendations no later than Thursday, February 24, 2022. Should you have any questions or need additional assistance, please feel free to contact your Analyst.

Analyst Phone Number Email Address
Kelly Graham 909) 387- 4360 Kelly. Graham(aDcdh. sbcounty. gov Tom Ramirez 909) 387- 4324 Tom. Ram irez(cD-cdh. sbcounty. gov Your City Council -approved funding recommendations will be included in the County 2022- 2023 Annual Action Plan and is anticipated to be approved by the County Board of Supervisors in early April.

Sincerely,
County of San Bernardino
Community Development and Housing Department
Phone: 909- 387- 4705
Fax: 909- 387- 4415
385 North Arrowhead Ave., 3rd Floor
San Bernardino, CA 92415- 0043

SAN BERNARDINO
COUNTY
Our job is to create a county in which those who reside and invest can prosper and achieve well- being. kw v.5t3Coun ty. gov
County of San Bernardino Confidentiality Notice: This communication contains confidential information sent solely for the use of the intended recipient. If you are not the intended recipient of this communication, you are not authorized to use it in any manner, except to immediately destroy it and notify the sender. -5-
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