CITY COUNCIL
STUDY SESSION AGENDA
CITY COUNCIL
LARRY McCALLON, MAYOR
PENNY LILBURN, MAYOR PRO TEM
JESSE CHAVEZ, COUNCIL MEMBER
ANAELI SOLANO, COUNCIL MEMBER
JOHN P. TIMMER, COUNCIL MEMBER
STUDY SESSION
January 25, 2023
9: 00 a. m.
City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
STAFF
Joseph A. Hughes - City Manager
Chuck Dantuono - Director of Administrative Services/ City Treasurer Betty Hughes, MMC - City Clerk
Lawrence Mainez - Community Development Director
Carlos Zamano - Public Works Director/ City Engineer
Maricela Marroquin - City Attorney
CITY OF HIGHLAND MISSION STATEMENT
Highland is dedicated to the bettermentof the individual, the family, the neighborhood and the community.
TheCityCouncilandthestaffofHighlandarededicatedtoprovidingthequalityofpublicfacilitiesand services that its citizens are willing to fund and will do so as efficiently as possible.
Visit the City' s Website at: www. cityofhighland. org
CITYOF HIGHLAND • 27215BASELINE • HIGHLAND, CALIFORNIA92346 • (909) 864-6861W • (909) 862- 3180 8 -1-
In compliance with the Americans with Disabilities Act ( ADA), if you need special assistance, please contact the City Clerk's office at (909) 864-6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodation to include interpreters.
Pursuant to Government Code Section 54957. 5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Highland to all or a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, 27215 Base Line, Highland, CA 92346, during normal business hours.
Submission of Public Comments for ITEMS ON THIS AGENDA ONLY: For those wishing to make public comments by email to be read aloud at the meeting, please submit your comments by 8: 00 a. m. on January 25, 2023, to the City Clerk at PubIiccomment( a-),cityofhighland. org. Membersof thepublicwill be permittedto makepubliccomments in person. CITY
COUNCILSTUDY SESSION JANUARY
25, 2023 - 9: 00 a. m. CALL
TO ORDERROLL
CALL PUBLIC
COMMENT (LIMITED TO ITEMSON THISAGENDAONLY) To
addressthe City Council, please completea speakerform locatedat theentrance and give it totheCity Clerkprior to thebeginningof themeeting. Your name will be calledwhen it is yourturn to speak. Those wishingto speakon an item ON THEAGENDAwill be heardat thistime. State Law prohibitsthe City Council from takingaction on anyitem not on theagenda. Individual speakers are limited to threeminuteseach. Comments
received via emailby January25, 2023, 8: 00a. m., will be readinto the record, provided that the readingshall not exceedthree ( 3) minutes. Email comments submitted by a speakerthat also appearsin personto addressthe samematter will not be read into the record. ITEMS
FOR DISCUSSIONWork
Program for 2023-2024 RECOMMENDATION:
That the City Councildiscuss and rank the proposedwork
items, and placethe urgentand high priorityitems on a time -table for completion.
01. 25. 2023 — cc studyPage
1 of 2
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I, Betty Hughes, City Clerk, certify I caused to be posted this Agenda on the 9th day of January, 2023, by 5:30 p.m., on ourwebsite at www. cityofhighland. org and in the following designated areas:
Highland Branch Library Fire Station No. 1 City Hall
7863 Central Avenue 26974 Base Line 27215 Base Line
Date: January 9, 2023 "'
Betty Hughes, MM.
City Clerk
01. 25. 2023 — cc study
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STAFF REPORT
TO THE CITY COUNCIL
DATE: January 25, 2023
FROM: Joseph Hughes, City Manager
SUBJECT: Work Program 2023- 2024
BACKGROUND:
The work program process is the most valuable policy direction the Council provides the organization.
Attached are the proposed work items that were prepared by Staff.
The purpose of this Study Session will be to discuss the proposed work items and allow the Council to ask questions of staff regarding the proposals. The Council will then be asked to rank the work items and place the urgent and high priority items on a time -table for completion.
Below is the rating system that has been used in the past to keep in mind during the review process:
URGENT PRIORITY ( 8 Points) Critically important that this item be completed during the two- year period. ( So important that it would be all right if it were the only item accomplished - although there maybe more than one)
HIGH PRIORITY ( 6 Points) Very important that this item be completed during the two- year period.
PRIORITY ( 4 Points) This item maybe accomplished during the two- year period if urgent and high priorities are completed.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No.
File No.
City anager
-1-
Staff Report: Work Program Study Session Page 2
LOW PRIORITY ( 2 Points) If the urgent, high and priority items are accomplished or time permits then this item should be accomplished.
DELETE ( 0 Points) This item should be removed from the Work Program.
Ranges
7. 8 - 8. 0 UP
7. 1 - 7. 7 UP-
6. 4 - 7. 0 HP+
5. 7 - 6. 3 HP
5. 0 - 5. 6 HP-
4. 3 - 4. 9 P+
3. 6 - 4. 2 P
2. 9 - 3. 5 P-
2. 2 - 2. 8 LP+
1. 5 - 2. 1 LP
0. 8 - 1. 4 LP-
0. 0 - 0. 7 D
The final step of the process will be the adoption of the Work Program during a regular City Council Meeting.
Attachments:
New Proposed Work Items
Rating Form
-2-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Explore Updating City Logo
DEPARTMENTS RESPONSIBLE: City Clerk
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Workwith aSubcommitteeongatheringideasfor developinganewCitylogoandobtain City Council approval on final design.
Funding Source: General Fund
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Giving our logo amorepolishedandcontemporaryfeel
Compatibility with website
Theintentis not to replacetheCity logoin all locationsbut only updatewhere feasiblesuchasCity letterhead, businesscardsandwebsite.
3. ORIGIN OF ISSUE:
COUNCIL STAFF X
GEN. PLAN BOARD/ COMMISSION
OUTSIDE REQUEST LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 20- 30.
5. ARE CONTRACT SERVICES REQUIRED? Yes.
IF SO, WHAT TYPE? Graphic Artist Vendor.
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? No.
REVIEWED BY: PROPOSED BY:
City ager
y-
DATE
City Clerk
h Z z3
DATE
-3-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Exploretheneedtopurchaseandimplementanupdatedversionof FinancialManagement Software from existing vendor or competitor.
DEPARTMENTS RESPONSIBLE: Finance.
2. 3
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
TylerTechnologieswill stopsupportingourcurrentFinancialManagementSoftware, Eden Inforum Gold, on March 1, 2027. Tyler Technologies has extended an offer to migrate to anotherTyler TechnologiesproductnamedEnterprise (Munis) atno relicensingcostto the City. Finance staff has met with Tyler and received a quote for conversionand implementation. Conversion and implementation will take approximately 2 years.
FundingSource: GeneralFund/Building Services.
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Whetherthe City purchasesthe softwarefrom Tyler Technologiesor a competitor, this itemisessentialbecausethecurrentproductwill becomeobsoleteonMarch 1, 2027. Tyler Technologies is a member of Sourcewell. As a member of Sourcewell, the City cantake advantageof competitivepricing. Since 1995, the City has a long-standingrelationship with TylerTechnologiesandtheirproductsareveryuserfriendly. Staffwill alsolookat their competitors' products. Financewantedto bring this item to the City Council's attentionasanupcomingsubstantiveitem for the2025-2027biennialbudget.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION_
LEGAL OBLIGATION_
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 10hours.
5. ARE CONTRACT SERVICES REQUIRED? Not currently. This item is for informationalpurposesabouta substantialpurchasein thenextWork Program & Budget.
IF SO, WHAT TYPE? N/ A.
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? No.
REVIEWED BY:
Cit anager
21/ Zf, hl 2--
DATE
PROPOSED BY:
Director of Administrative Services
Z_\2- 1.ti
DATE
-4-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Firearm Detection Canine
DEPARTMENTS RESPONSIBLE: Police Department
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
A firearm detection canine would be used to locate illegal firearms, ammunition and improvised explosiveweaponsduring routine traffic enforcement, searchwarrantsand complex criminal investigations. This item would reduce the number of weaponsused in local crimes.
Funding Source: General Fund
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Both legal andillegal firearms usedin criminal acts, arebecoming more and more prevalent in ourcommunity. Onaverage, DeputiesassignedtotheHighlandStation, seizeafirearm almosteveryday. Theseareoftenusedin crimesorlocatedonnarcoticsdealersandeven transients. Typically, these firearms are found to be ghost guns. A ghost gun is an unregisteredfirearm or firearm manufactured without serial numbersso it cannot betraced.
A firearm detection canine would help locate theseweapons in an effort to combat their use in criminal activity. This programwould requirethe purchaseof the animaland a speciallyequippedvehicle. It wouldalsorequireongoingfoodandveterinarycareforthe life of thedog. An existingDeputySheriffpositionassignedtotheQualityof Life Team, would be used as the handler.
3. ORIGIN OF ISSUE:
COUNCIL_ STAFF X
GEN. PLAN_ BOARD/ COMMISSION
OUTSIDE REQUEST_ LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 1
5. ARE CONTRACT SERVICES REQUIRED? Yes
IF SO, WHAT TYPE? Amending the contract with the SB County Sheriff' s Dept.
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
RE BY:
90danager
DATE
PROPOSED BY:
Director of Administrative Services
Ay a
DATE
-5-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: ( 2) Side by Side Off -Road Utility Vehicles
DEPARTMENTS RESPONSIBLE: Police Department
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
ThePoliceDepartmentisrequesting (2) multi -purposesideby sideoff -roadutility vehicles for useduringregularenforcementandspecialevents.
Funding Source: General Fund
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
With increasingcrimeandhomelessissuesoccurringin thewashes, hills andunpavedareas aroundthecity, morerobustandspecializedoff -roadvehiclesareneeded. Currently, the Police Department has a single side by side Mule. However, it is primarily designed as farm equipment and not adequatefor law enforcement operations in terms of speedand capability.
Purchasingtwo speciallydesignedsideby sideutility vehicleswill allow deputiesto access andpatrolmoreremoteandoff -roadareasexperiencingincreasesin homelesscampsand illegal activity. Two vehicles would allow multiple employees and supervisors to work togetherandallowforprisonertransportand/ormovementof equipmentandproperty. In additionto their usein routineenforcement, theutility vehicleswould beusedfor special eventssuchastheCitrus HarvestFestival, 4th of July Parade, ImmanuelBaptistChurch fireworks show, YMCA 5k- 10k run, and our local Bike Classic. Often with crowds of pedestriansattheseevents, it is difficulttomaneuveraroundwithalargerpatrolcar.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 5
ARE CONTRACT SERVICES REQUIRED? No IF SO, WHAT TYPE? N/ A IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
RE7
BY:
Ci anager
DATE
PROPOSED BY:
Director of Administrative Services
2\ yL ' Ct
DATE
-6-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Replacement Command Post Vehicle
DEPARTMENTS RESPONSIBLE: Police Department
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
ThePoliceDepartmentneedsto replacetheCommandPostVehicle for useduringnatural disastersandmajoreventsin thecity. A previouslyusedvanconversionmotorhomeis currentlybeingretired. It wasfoundtobetoolargeandnotusedfrequentlyenoughtokeep it functional.
Funding Source: General Fund
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
In theeventof a naturaldisastersuchasflood or wildland fire, Police supervisorsneeda platformforcontrolandmanagementofpersonneldeploymentandresources. Inthepast, larger motorhome type vehicles were thought to be the way to go. Currently, most public safetyagenciesusesmallervehicleslikeSuburban'sorpickuptruckswithacampershell.
Thesevehicles typically carry maps, supplies, ammunition and extra communication equipment like radios and satellite phones. The smaller footprint of a Suburban means it canbe parkedin locationsa motorhomemaynot fit. It is easier to store and keep operational. TheCity of Highlandis alsoveryactivewith specialeventssuchasthe Redlands Bicycle Classic, Citrus Harvest Festival and Fireworks show. Supervisors and managersresponsiblefor theseeventscurrentlyhavelimited ability to coordinatethemin thefieldastypicalpatrolcarslacktheextraequipmentandfunctionalspace. Obtaininga SuburbanstyleCommandPostwould allow patrolsupervisorsto drive the vehicleduring routinepatrol, keepingit functionalandalwaysavailable.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 10
ARE CONTRACT SERVICES REQUIRED? No IF SO, WHAT TYPE? N/ A IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REV IE7Y:
Ci nager
2 2 _
DATE
PROPOSED BY:
Director of Administrative Services
DATE
-7-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: ( 1) Sideby SideOff -RoadUtility Vehicle
DEPARTMENTS RESPONSIBLE: Fire Department
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
TheFire Departmentis requestingamulti -purposesideby sideoff -roadutility vehiclefor use during special events.
FundingSource: Fire DepartmentEquipmentReserveFund
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Purchasinga speciallydesignedsideby sideutility vehiclewill allow fire department personneltoaccessmoreremoteandoff -roadareas. Inadditiontotheiruseinremoteareas of thecity, theutility vehiclewouldbeusedfor specialeventssuchastheCitrusHarvest Festival, 4thof July Parade, ImmanuelBaptistChurchfireworksshow, YMCA 5k-1Okrun, andour localBike Classic. Oftenwith crowdsof pedestriansat theseevents, it isdifficult to maneuver around with a larger fire engine.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 5
ARE CONTRACT SERVICES REQUIRED? No IF SO, WHAT TYPE? N/ A IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REVIEWE
City ager
2 Z-
DATE
PROPOSED BY:
Director of Administrative SeYvices
DATE
-8-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Purchase of Fire Training Structure
DEPARTMENTS RESPONSIBLE: Fire Department
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
TheFireDepartmentisrequestingamulti -purposefiretrainingstructurewiththegoalof providingabettertraining experiencefor fire professionals.
Funding Source:
1. Fire Department Equipment Reserve Fund.
42. San Manuel.
3. CAL FIRE.
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Purchasingamulti -purposefiretrainingstructurewill serveyourcurrentandfuture firefighters for decades to come.
Thecitycurrentlypossessesland/spacetobuildafiretrainingstructurebehindFire Station3. A firetrainingstructurewouldgreatlyenhancemanipulativefiregroundsafety and tactics for commercial andresidential structure fires which include force entry, search & rescue, ventilation, and self -firefighter rescue. Objective is to provide a training structurefor firefightersto continueperformingreallife fire groundoperationsin a securedsafecontrolledenvironment. Exercisingskills throughtraining is critical forthe safetyandperformancefor theCity'sFirefightersaswell asthelife safetyofthepublic within Highland.
3. ORIGIN OF ISSUE:
COUNCIL_ STAFF
GEN. PLAN_ BOARD/ COMMISSION
OUTSIDE REQUEST_ LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 90
5. ARE CONTRACT SERVICES REQUIRED? Yes.
IF SO, WHAT TYPE? Contractor.
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REVIE BY:
C' anager
2 ?
DATE
PROPOSED BY:
Director
12o\
f Administrative Services
YL°x \LL
DATE
-9-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Purchaseof BackupPowerSupplyIndustrialGeneratorsfor Fire StationNo1 & 2 DEPARTMENTS RESPONSIBLE:
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
SolicitproposalsandobtainCouncilapprovalforpurchasetwoIndustrialGenerators.
For Fire Station 1 & Fire Station 2.
Funding Source: Fire Department equipment reserve account.
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Currentlygeneratorsat Fire Station1 andFire Station2 arenot BackupPowerSupply Systems / Industrial Generatorsthat can support normal fire station operations. Both fire stations have been utilizing large portable generators. Fire Station 1 and Fire Station 2 generatorscanonlygenerateenoughpowertosustainarefrigeratorandasmallerA/Cunit, leavingeachfire Station'spersonnelwith nootheroptionbuthavingto resortto monitoring hand-heldradiosto receivecritical dispatchinformation. Apparatusbay doorsareleft in anunlockedpositiontopull fireenginesin andoutoftheapparatusbays. Thisalsodelays responseto 911 emergenciesbecausepersonnelmustmanuallyclosebay doors. Manual operatedbay doorsleavethefire stationunsecuredduringpoweroutagesdueto wind eventsand other power loss events.
With thepurchaseof two newindustrialgenerators, bothFire Stationswill be ableto continue normal operations responding to emergencies and safeguarding civilians when poweris lostto a fire stationdueto awind eventor grid failure.
Sincethe last Work Program, we' ve beencoordinating with Southern California Edison to obtainpowerusagefor Fire StationNo. 1 & Fire Station No. 2, so we have the correct spec forthepowermoduleto supportourneeds. Oncecompleted, wewill obtainthepurchase pricefor thegeneratorsthroughSourcewellandpresentthisto theCity Council. If approved, we anticipateaprojectstartdatein quarter1of nextyear.
3. ORIGIN OF ISSUE:
COUNCIL_ STAFF X
GEN. PLAN_ BOARD/ COMMISSION
OUTSIDE REQUEST_ LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 50
-10-
5. ARE CONTRACT SERVICES REQUIRED? Yes
IF SO, WHAT TYPE? Yes. General Construction Contractor / Electrical Contractor
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
REVIEWED BY:
DATE
PROPOSED BY:
Director of Administrative Services
DATE
-11-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Purchase of a Type III Wildland Fire Engine
DEPARTMENTS RESPONSIBLE:
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
SolicitproposalsandobtainCouncilapprovalfor purchaseof a TypeIII WildlandFire Engine.
Funding Source: Fire Department equipment reserve account.
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
The Highland Fire Department requestsconsideration for funding of actual costs, not to exceed $500,000, to purchaseonetypeIII fire engineandassociatedequipment. Thenew vehicle would be in addition to the City of Highland' s current fleet.
The Type III fire engine would be assigned to the East Highland Fire Station # 2. The City would assumeresponsibilityfor all recurringcostsandmaintenancewith thefire engine.
The addition of this specialized fire engine enhances the operation of the department allowingus to meetourmissionandprovidefor betterpublicsafetywithintheCity of Highland more easily.
With the constant threat of deadly and destructive wildland fires in California, especially evidentby the recentlarge fires that haveimpactedthe City aswell asthe surrounding areas, a type III wildland fire engine is an invaluable asset. The City has large areasof wildlands as well as structures located in the wildland- urban interface. A type III wildland engine is greatly more effective than the City' s current engines at suppressingwildfires due to its high clearance, short wheelbase, and four-wheel drive capability. The City does not currentlyhaveanywildland enginesandutilize its largermunicipaltypeI fire engines that have very limited capability in wildland incidents. The addition of a wildland engine will aidtheCity in beingmoreconsistentwith industry standardssuchNFPAregulations aswell asproviding a greatercapabilityfor awildfire within theCity.
Sincethe last Work Program, the purchaseof this equipmentwas approvedby the City CouncilJanuary6, 2021, asacarry-overitem. Thebid wasawardedto BME BoiseMobile Equipment. We "piggybacked" off the Statecontract. In August 2022, BME reporteda 10-month delay of the build-up dueto International's staffing shortages. In November 2022, BME Boise Mobile Equipment reported that due to a National steel and an Internationalemployeeshortage, thattheyarewaiting onthe deliveryof achassiswith an estimated time of arrival date of 3/5/2023. Once BME receives the chassis, they are looking at a3-to-4-monthbuild-up which will giveus aJuly 2023estimateddeliverydate. -12-
3. ORIGIN OF ISSUE:
COUNCIL_ STAFF X
GEN. PLAN_ BOARD/ COMMISSION
OUTSIDE REQUEST_ LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 10
5. ARE CONTRACT SERVICES REQUIRED? Yes.
IF SO, WHAT TYPE? We have "piggy -back" off the Statecontract.
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes.
REVIEWE Y:
City nager
j2
DATE
Director of Administrative Services
DATE
-13-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: DetermineFundingLevelandPrioritizeProjectLocationsfor 5-YearCity -Wide Pavement Management Program
DEPARTMENTS RESPONSIBLE: Public Works/ Engineering
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Utilizing informationincludedin thefinal reportof thePavementManagement Program, which will beavailablein the first quarterof 2023, developapriority list of locationsfor pavementprojectsbasedonvariousmaintenancestrategiessuchascrack seal, slurry seal, overlay and rehabilitation.
Identify potentialfundsourcesfor implementationof thePavementManagement program City- wide.
ObtainCity Councilpolicydirectionrelativeto allocationof Cityresourcesandlong- term fund level to implement the Pavement Management Program Basedon the amount of anticipated City funds to be allocated to the Pavement Management Program, selectstreet locations for pavementprojects for incorporation in theCity' s future5-yearCapitalImprovementProgramsandMeasureI 5-year CIP' s.
Funding Source: Gasoline Tax (SB-1), Measure I Local Street Program Pass- Thru funds, CDBG funds, GeneralCapitalFinancing (MOE andPavementImpactFee) and CalRecycle RAC Grant funds
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
TheCity-widePavementMaintenanceProgramis aneffectivetoolto quantitativelyanalyze andevaluatepavementconditions, andtodevelopthebeststrategiestomaintainpavementof the City' s 152 centerline miles of streets. Proper planning and construction of pavement projects, whichissupportedbyanappropriatelevelofavailablefunding, isessentialforthe Cityto keepitsstreetsin goodconditionsfor anextendedperiodoftime. Additionally, the proposedmulti -yearpavementprogramwith specificstreetlocationswill facilitatebetter coordinationof constructionprojectsamongtheCity andthevariouspublicagenciesand utilities.
ORIGIN OF ISSUE:
COUNCIL
GEN. PLAN
OUTSIDE REQUEST
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 80
ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE?
Engineering
IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
-14-
REVIEWED
City Ma er
E
DATE
PROPOSED BY:
Public Works Dir t r
12121 2oLy
DATE
-15-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: InitiateDevelopmentof theHighland/SanBernardino5thStreetCorridor Improvement Project
DEPARTMENTS RESPONSIBLE: Engineering
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Initiate discussionswith City of SanBernardino, IVDA, SanManuelBandof MissionIndiansandEastValleyWaterDistrictforajointprojectfor5thStreet between Victoria Avenue and Del Rosa Drive.
Seek approval of cooperative agreement with participating agencies.
Seekpotentialgrantfundingtoconstructtheproposed5thStreetimprovements.
Funding Source: Gasoline Tax (SB- 1), Measure I Local Street Program Pass-Thru funds, Cityof SanBernardino, Countyof SanBernardino, IVDA, SanManuelBandof Mission Indians, and EVWD.
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Thepavementconditionfor 5thStreetisin verypoorcondition. Theproposedjoint pavementrehabilitationprojectwill provideagoodandsaferoadwaysurfaceto support traffic circulation and emergency services.
3. ORIGIN OF ISSUE:
COUNCIL STAFF X
GEN. PLAN BOARD/ COMMISSION
OUTSIDE REQUEST LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 60
5. ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE? Engineering
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REVIEWE Y:
Ci anager
7 XZ
DATE
PROPOSED BY:
Public Works Dire
12,12,
DATE
-16-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: CompleteConstructionof the3rdStreetand5thStreetCorridorsImprovementProject DEPARTMENTS RESPONSIBLE: Engineering
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Complete construction of street, storm drain and traffic signal improvements.
FundingSource: FederalEDA grant, StateSB1 StateLocal PartnershipProgramgrant, City2007RDAbondproceeds, IVDA, andSanManuelBandof MissionIndians
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Theproposedimprovementswillcompletestreetanddrainageimprovementsalong5thStreet and3rdStreet, extend3rdStreetto connectto 5thStreet, andrealignthePalmAvenue/3rd Streetintersectiontherebyimprovingtrafficcirculationto accesstheSR210/5thStreet interchange from areas west of Palm Avenue.
ORIGIN OF ISSUE:
COUNCIL
GEN. PLAN X
OUTSIDE REQUEST
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 80
ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE?
Construction Management and Inspection Services
IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
REVIEWE BY:
City pager
2- A-1 ) 2 - 2-
DATE
PROPOSED BY:
PublicWorks DireGa
DATE
Iz/ 24 / 2- 1,v
-17-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: SeekGrantFundingto CompleteRight -of -WayandConstructionof the Highland/ Redlands Regional Connector Project
DEPARTMENTS RESPONSIBLE: Engineering
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Constructionof newClassI andII bikewaysin thecitiesof Highlandand Redlands.
Applyforfederalgrantfundsforright-of-wayandconstructionoftheproposed public improvements.
Funding Source: FederalATPgrant, SBCTATDA Article3 grant, andCityofRedlands
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Constructionof thisprojectwasfundedthroughATPCycle2 grant. Howeverdueto extremelyhighenvironmentalmitigationmeasuresfortheSanBernardinoKangarooRat requiredbytheCaliforniaDepartmentofFishandWildlife (CDFW), the cities of HighlandandRedlandswereforcedto canceltheATP funds. With environmentaland designphasescomplete, thisprojectwill competewellforATPCycle7Grantcycle.
SBCTA hasoffered to take the leadwith preparation of this grant application. The proposedwideningandimprovementofBoulderAvenue/ OrangeStreetwill providean adequateand safer link of travel betweenthe cities of Highland and Redlands.
3. ORIGIN OF ISSUE:
COUNCIL STAFF X
GEN. PLAN X BOARD/ COMMISSION
OUTSIDE REQUEST LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 60
5. ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE? Right of Way, ConstructionManagementandInspectionServices
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
I WAIMMIA
PROPOSED BY:
Public Works Di ct
DATE
L/ Z1 ) 20Z _
-18-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: CompleteConstructionof theCity Creek/AlabamaStreetBikeway Project DEPARTMENTS RESPONSIBLE: Engineering
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Completeconstructionof theproposedbikeway/walkwayonthewestCityCreeklevee.
FundingSource: FederalATPgrant, MeasureI LocalStreetProgramPass-Thrufunds, and City of San Bernardino
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
TheproposedwideningandimprovementofAlabamaStreetandtheproposed bikeway/walkwayontheCityCreekleveewill improvetrafficsafetyonAlabamaStreet andpromoteactivetransportationin theCity.
3. ORIGIN OF ISSUE:
COUNCIL STAFFX
GEN. PLANX BOARD/ COMMISSION
OUTSIDE REQUEST LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 60
5. ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE? Construction Management and Inspection Services
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
REVIEWE Y:
City ager
DAT
PROPOSED BY:
Public Works Dir
12/ zz
DATE
-19-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Completeright-of-way andobligatefederalfundsfor constructionof theBaseLine Bridge over City Creek.
DEPARTMENTS RESPONSIBLE: Engineering
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
SecureFHWA approvalfor additionalFederalfundsneededfor projectrightof way and construction.
Completeright of way for theproposedbridge, roadwayandchannel improvements.
SecureFHWA commitment of FederalHighway Bridge Program funds for constructionof theproposedBaseLineBridgeasahighcostprojectthatis expected to exceed $ 20 million in construction cost.
Funding Source: FederalHighwayBridgeProgramgrant, andCity RDA bondproceeds
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Replacingthe low watercrossingwith a new 600'- long bridge on Base Line acrossCity Creekwill alleviatetheperiodicfloodingandtraffic circulationproblemsatthislocation during heavy storms.
ORIGIN OF ISSUE:
COUNCIL X
GEN. PLAN
OUTSIDE REQUEST
STAFF
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 120
ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE?
Engineering and Right of Way Services
IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
REVIE BY:
Ci anager,
DATE
PROPOSED BY:
Public Works Dir6Wor
DATE
12 1 29 / ZoLL
-20-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Completeenvironmentalandinitiatedesignof OrangeStreetBridgeoverPlungeCreek Overflow.
DEPARTMENTS RESPONSIBLE: Engineering
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Obtainconcurrencefrom FHWA to expandprojectscopeandcostto includea raised bridge and roadway profile.
Complete environmental studiesand obtain clearancefrom all resourceagencies.
Initiate final project design.
FundingSource: FederalHighwayBridgeProgramGrant, andCityDevelopmentImpact Fee
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Replacingtheexisting2-lanebridgeoverPlungeCreekOverflowwitha4-lanebridgealong witharaisedroadwayprofilewill accommodatefutureincreasedtrafficvolumesandreduce potentialof flooding atthis locationduringheavystorms.
3. ORIGIN OF ISSUE:
COUNCIL STAFF X
GEMPLAN X BOARD/ COMMISSION
OUTSIDE REQUEST LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 100
5. ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE? Environmental and Engineering Services
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
REVIEWED Y: PROPOSED BY:
City ger PublicWorksDhUor12,/
L4/ z, a2LDATE '
DATE
-21-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Implementation of the Project Approval & Environmental Documents Phase of the Victoria Avenue Interchange Project
DEPARTMENTS RESPONSIBLE: Engineering
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Work with stakeholdersto identify 3 alternativesfor thenewinterchangeatSR- 210/ Victoria Avenue.
Complete Project Approval & Environmental Documents Phasefor preferred alternative.
TheCitywill serveassponsorandimplementingagencywithCaltransonthis project.
FundingSource: IndianGamingSpecialDistributionGrant, SanManuelCommunityand Credit Fund and San Manuel Band of Mission Indians
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Construction of a new interchange at SR-210/Victoria Avenue will relieve traffic congestionattheexistinginterchangeatSR-210/Highland/ArdenandalongHighland Avenueeastof theexistinginterchange. ThenewinterchangeatHighlandAvenuewill providedirect, safeandefficientfreewayaccessfromSR-210tomajoractivitycenters suchasSanManuelIndianCasinoandSanBernardinoInternationalAirport.
ORIGIN OF ISSUE:
COUNCIL X
GEN. PLAN X
OUTSIDE REQUEST X
STAFF_
BOARD/ COMMISSION-
LEGAL OBLIGATION X
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 80
ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE?
Environmental and Engineering Services
IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
REVIE BY:
Cit anager
L-,-,)SA-7 —z---
DATE
PROPOSED BY:
Public Works Dir ct
12,1zi / 7, v z.L
DATE
-22-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Implementationoftheprojectapprovalandenvironmentaldocumentphaseofthe51h Street Interchange Project.
DEPARTMENTS RESPONSIBLE: Engineering
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
TheProjectApprovalandEnvironmentalDocument (PAED) fortheproposed51h StreetInterchangeprojectincludeseastboundonandoff rampadditionallanes andwideningof 5thStreetat SR-210to ultimatewidth.
NegotiatefundingcontributionsfromCEMEX/Robertson'sReadyMix PrepareRequestfor Proposal, select consultants for the PAED work.
Begin PAED work.
FundingSource: CityMeasureI ArterialFunds, CityDevelopmentImpactFees, and SBCTA FreewayInterchangeProgramFunds,
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
ConstructionoftheseinterchangeimprovementsatSR-210/5thStreetwill providedirect, safe andefficient freewayaccessfor vehicularandtruck traffic.
3. ORIGIN OF ISSUE:
COUNCIL X STAFF
GEN. PLAN BOARD/ COMMISSION
OUTSIDE REQUEST LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 160
5. ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE? Environmental and Engineering Services
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
I rJ: s 0M
PROPOSED BY:
Public Works Direc r
12,/ 24/ 1, 011-
DATE
-23-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: ImplementStrategiesto BalanceLandscapeMaintenanceDistrict Budget DEPARTMENTS RESPONSIBLE: Public Works/Public Services
1. 04
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Evaluatevariousoptionsto reduceexpendituresand/or increaserevenuessuchas:
a. Reduction of maintenance services;
b. Increase hardscape;
c. Increase annual assessmentfor zonesthat have a deficit.
Developviablestrategiesforimplementationtobalancethedistrict'sannualbudget.
Conductpublicoutreachtogainunderstandingandsupportfromaffectedresidents and businesses.
FundingSource: GeneralFundandAssessmentDistrict
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
With the continuedincreaseof maintenancechargesvarious zonesin the Landscape Maintenance District are operating with a deficit. Due to legal restrictions these zones annualassessmentscannotbeincreasewithout balloting all affectedpropertyowners. An increasein revenueis requiredfor thedistrictto maintainits currentlevel of service.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 80
ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE?
AssessmentEngineeringServicesandLegal Services
IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
REVIEWE Y:
City pager
DATE
PROPOSED BY:
Z, 4--
Public Works Dir66r
12,/ 21
DATE
-24-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Aurantia Park Trash and Recycle Dumpster Enclosure DEPARTMENTS RESPONSIBLE: Public Works/Engineering
1. 2.
3. 4.
11 WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Install trash and recycle dumpster enclosureto managetrash and recyclables on site.
Funding Source: General Funds
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
AurantiaParkis oneof theCity'smostusedparksanddoesnothaveonsitetrashor recyclablecontainersfor disposalof trash, dogwaste, andrecyclablematerials. This work itemwould allow staff andjanitorial serviceto managewasteandrecyclableson site.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION_
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 32
ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE.
Concrete/Masonry, Fencing/Ironwork andPaint.
IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REVIEWED BY:
Cit anager
2 DATE
PROPOSSED, BY:
Public Works D re or
12,1 2-1 % ZoL--
DATE
-25-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: ImproveCity Hall SolidWasteEnclosuretoIncreaseSecurityandPreventIllegal Dumping
DEPARTMENTS RESPONSIBLE: Public Works/ Public Services
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Prepare design improvements to include solid roof and cage structure Construct solid waste enclosure
Funding Source: General Fund and General Capital Finance
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
TheCityHall solidwasteenclosureis currentlyopenandaccessibletothepublicwhich resultsin continuousillegal dumpingandscavengingincidents. Improvingthefacility with a solid roof and a cage structure will allow staff to secure the area to minimize these occurrences.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 20
ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE?
Construction
IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REVIEW
City ager
k 7 ,-
DATE
PROPPO SE/D BY:
C- ---
Public Works Dfizeletor
12/ Z4 Zaz2
DATE
-26-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Paint City Hall Exterior Stuccoand Trims
DEPARTMENTS RESPONSIBLE: Public Works
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Powerwash, preparationandpaintingof City Hall.
Funding Source: General Funds
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
CityHallwoodtrim isin needof treatmentforprotectionfromelementsandstuccois degrading in appearance.
3. ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION_
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 25
5. ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE? Painting, Miscellaneous surface repairs
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
PROPOSED BY:
Public Works Di or
Z / 24/ 2o11-
VAIN
-27-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Fire Station # 3 HVAC System Replacement and Modification DEPARTMENTS RESPONSIBLE: Public Works
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
RemoveexistingHVACsystemcomponentsandinstallnewenergyefficientsystemwith ducted distribution throughout, including new thermostats and controls.
Funding Source: General Funds
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
In recentyearstheageingHVACsystematFireStation #3hasrequiredfrequentrepairs.
Thecurrentsystemis very specializedwith proprietarycontrolsandrequirestechnical ability to performmaintenanceandrepairs. Severalsystemcomponentsarecurrently inoperable, andrepairswould becostly. Thecurrentsystemhasbeenoperatingin bypass modewhich is inefficient with verylimited control. Theproposednew systemwouldbea conventionalHVAC systemwith non-proprietarycontrolsthatwouldbemoreaccessible to available technicians and flexible for occupants and staff.
3. ORIGIN OF ISSUE:
COUNCIL_ STAFF X
GEN. PLAN_ BOARD/ COMMISSION
OUTSIDE REQUEST_ LEGAL OBLIGATION_
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 32
5. ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE? Mechanical Engineering Servicesand HVAC Contractor.
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REVIEWE
Cit pager
DATE
PROPOSED BY:
Public Works Dir or
I z/ z-1 / - 2, 7- ti
DATE
-28-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Replace Fuel Dispensing System at Police Station
DEPARTMENTS RESPONSIBLE: Public Works
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Replaceexistingfuelcontrolanddispensingequipmentfor gasanddieseltanks.
Funding Source: General Funds
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Thefuel dispensingequipmentatthePoliceStationis obsoleteandrepairpartsarenot readilyavailablein theeventthereis a failure. Dueto upgradedemissionstandards, new equipment that is available is not compatible with the existing system. As result, the pedestals, pumps, andcontrollerneedto bereplacedatthesametime.
ORIGIN OF ISSUE:
COUNCIL
GEN. PLAN
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 32
ARE CONTRACT SERVICES REQUIRED? Yes IF SO, WHAT TYPE?
Fuel System Contractor
IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REVIEWED Y:
Ci nager
DATE
PROPOSED BY:
Public Works Dir c r
DATE
-29-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Residential Solar On- line Permitting
DEPARTMENTS RESPONSIBLE: Building & Safety
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
2. 3.
4. A
6. Staffto developastreamlinedpermittingprocessfortheinstallationof smallresidential rooftop solarenergysystemsandresidentialenergystoragesystems. Thepermitting processwould includetheimplementationof anonline/webbased, permittingplatform thatverifiescodecomplianceandallowsfor permit issuanceonline (usingiWorQ services).
Funding Source: General Fund
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Thiswork programitem will alignwith the StateEnergyResourcesConservationand Development Commission ( Energy Commission), which includes administering programs for the installation of solar energy systems.
TheCity currentlyoffersexpeditedreviewunderOrdinance401 (expedited & streamlined processfor residential solar). Theproposedon-line permittingprocesswould significantly reduce or even eliminate delays in processing solar permits.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION X
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 40
ARE CONTRACT SERVICES REQUIRED? No IF SO, WHAT TYPE?
IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REVIEWE Y:
Ci anager
DATE
PROPOSED BY:
C Zmunity Development Di for
DATET
-30-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Airport Gateway Specific Plan
DEPARTMENTS RESPONSIBLE: Planning / Public Works
2. 3.
4. 5.
6. DATE
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Coordinatewith SBIA, IVDA, City of SanBernardino, Countyof SanBernardino, EVWD and the San Manuel Band of Mission Indians to draft and adopt a Specific Plan for the corridor. Identify goals, vision andadministrativeproceduresthatwill ensurethesuccess north of the SanBernardino International Airport. During this process, theCity will evaluate itsexistingBusinessParkandIndustrialZoningDistrictpermitteduses, andstandards. The Citywill reviewtheboundariesof theBusinessParkandIndustrialZoningDistrictand explore ways to facilitate employment generating uses.
Funding Source: SBIAA/ IVDA Funded ( nominal General Fund — Planning Division to conduct public meetings)
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
It is in theCity' sbestinterestto haveinput into theregionalplanandwork collaboratively with all other agenciesaffected. The City' s BusinessPark andIndustrial Zoning Districts are strategicallylocatedcloseto theSanBernardinoInternationalAirportwith exceptional accessto SR210. The Districts alsoprovide someof the bestopportunityareasfor local employmentfor theCity. A detailedevaluationof theCity's existingBusinessParkand Industrial Zoning District uses, and standardsare necessaryto ensurethe districts are permittingtheappropriatemixofusesconsistentwiththeGeneralPlangoalsinclusiveofthe Economic Development Element.
ORIGIN OF ISSUE:
COUNCIL X
GEN. PLAN_
OUTSIDE REQUEST X
STAFF
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 120
ARE CONTRACT SERVICES REQUIRED? No. IF SO, WHAT TYPE?
IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes.
PROPOSED BY:
ommunity Development EUector
DATE
-31-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Annex Southeast Corner of Victoria & 5th Street
DEPARTMENTS RESPONSIBLE: Planning / Finance
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Awarehouse/logisticsdevelopmentproposalatthesoutheastcornerofVictoriaand5thStreet straddlestheboundaryoftheCityofHighlandandCityof SanBernardinowiththemajority located in Highland. A Local Agency Formation Commission ( LAFCO) annexation applicationfor approximately .5acresfromSanBernardinoto Highlandis proposed.
FundingSource: Developer -fundedEntitlementApplicationFees
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
3. 4.
5. 6.
REVIE
DATE
Allow for theorderlydevelopmentof BusinessParkusesin theCity andadjustboundaries betweentheCitiesin a waythatprovidesfor theeaseof entitlingtheprojectandthe provisionofservicesfollowingentitlement. It wouldbebestif theentirepropertywereone jurisdiction. Thedeveloper, SanBernardinostaffandHighlandstaffagreethatHighlandis the logical choice as it contains most of the project footprint.
ORIGIN OF ISSUE:
COUNCIL_ STAFF X
GEN. PLAN_ BOARD/ COMMISSION
OUTSIDE REQUEST X LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 160
ARE CONTRACT SERVICES REQUIRED? No. IF SO, WHAT TYPE?
IS THIS A CARRY- OVER ITEM FROM 2021- 22? No.
BY: PROPOSED BY:
7 10011-
mmunity Developmen irector
DATE
-32-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Host the Annual Citrus Harvest Festival
DEPARTMENTS RESPONSIBLE: Planning / PublicWorks / Public Services / Finance
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Coordinatethe2023and2024CitrusHarvestFestivals (25thand26thAnnual). Manage the vendors, historic home tour, car show, entertainment, marketing, and other aspectsof the event.
FundingSource: Prior year'sproceedsandGeneralFund
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
To fosterpublicawarenessof the City's citrusheritage, HistoricDistrict, andcultural resources.
3. ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 300+
5. ARE CONTRACT SERVICES REQUIRED? No. IF SO, WHAT TYPE?
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? No.
REVIEWE BY:
City nager
DATE
PROPOSED BY:
munityDevelopmentNrector
1 y
DATE
-33-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: CommunityTrails Signage (Trail IdentificationandWay Finding Signage) DEPARTMENTS RESPONSIBLE: Planning / Public Works
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Identifyappropriatelocationsinneedofcommunitytrailsignage. Theproposedtailsignage willhelpidentifythenameofthecitytrailand/orhelpusersgettothetrailhead. Thesesigns could also include helpful information, such as, but not limited to, length and interesting features/facts/historyalongthetrails. Theprogramwill includeapromotionoftheCity's existing " Adopt a Trail" and " Mile Markers" programs, and a portion of the State's RecreationalTrailsProgramgrantwill beusedto off -setthecostof manufacturingand installationof thenewidentificationandwayfindingsignsdirectingthepublic to theCity' s Natural Parkland facility.
Funding Source: State Recreational Trails Grant and General Fund
2. WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
TheCitycurrentlyhasapproximately12milesof constructedcommunitytrailswith established names identified on an official trials map. The trails map showing the constructed trails is available on the City' s website. Some of the trails constructed have obviousidentifying featuressuchas white picket fencing, but most are hiddenor not identifiedforthegeneralpublic'sconvenience, thereforesignagewouldbehelpfultoguide them in the right direction.
3. ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF
BOARD/ COMMISSION CTC
LEGAL OBLIGATION
4. ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 80
5. ARE CONTRACT SERVICES REQUIRED? No. IF SO, WHAT TYPE?
6. IS THIS A CARRY- OVER ITEM FROM 2021- 22? Yes
REVIEWED BY:
Ci anager
2 DATE
PROPOSED BY:
ACIVII
mmunity Developme irector
LL
DAT
-34-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Historically and Culturally Significant Art Program DEPARTMENTS RESPONSIBLE: Planning
1. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
2. 3.
4. 5.
6. Developandimplementareviewandapproveprocessfor requeststo installmuralsand artworkaroundtheCitywithafocusonlocalhistoricalandculturalsignificantimagesand events. Thisprogramis intendedto reducegraffiti in the City andcreateanattractive communityidentity. It isenvisionedthatallproposedmuralsandartworkwill bereviewed by thePlanningCommissionandCity Councilprior to installation.
Funding Source: General Fund, Business Donations, Grants
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
TheCity's GeneralPlanChapter10, CommunityDesignElementPoliciesandGoals encouragesthe City to continueto identify opportunitiesto incorporatepublicart in conjunctionwith developmentandcapitalimprovementprojects. Onceinitiated, thework programwill createaunifiedandattractivecommunityidentity. Inaddition, severalbillion dollarsayeararespentindealingwiththeillegalgraffitivandalismissuesintheUnited States. If graffiti isnotcontrolledorcleanedup quickly it canseriouslyaffecttheperception of crime within a community. The perceptionimpactsthe quality of life in Highland, decreases the value of real estate, and impacts local businesses. This Work Program is intendedto deterandreducegraffiti, andto help the City's public worksgraffiti clean-up efforts.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN X
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 100
ARE CONTRACT SERVICES REQUIRED? No. IF SO, WHAT TYPE?
IS THIS A CARRY- OVER ITEM FROM 2021- 22? No
REVIEWE Y:
City ager
DATE
PROPOSED BY:
mmunity Development irector
I Z Z 117, Z,
DATE/
-35-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Jeffrey Court Refinance ( term extension & unit upgrades) DEPARTMENTS RESPONSIBLE: Housing Authority
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
Facilitatetheearlyrepaymentof loansbyHousingVenturesI of theiroutstandingdebtsto theHousingAuthority/FormerRedevelopmentAgencyrelatedto JeffreyCourtSenior Apartmentson CentralAvenue. Therepaymentwill be accompaniedby the extensionof affordablehousingcovenantsonthepropertyforanadditional24years. Therepaymentwill assistHousingVenturesI inrefinancingtheprojectandmakingfundsavailableforinterior and exterior upgrades to Jeffrey Court.
Funding Source: Housing Authority
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
Theproject's refinancingwill upgradeandimproveJeffreyCourtandwill extendits affordablehousingcovenants. Thiswill furthertheHousingAuthority'sgoalstocreateand maintain affordable housing in Highland.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST X
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 240
ARE CONTRACT SERVICES REQUIRED? Yes. IF SO, WHAT TYPE?
HousingConsultant (TKE) andSpecialLegal Counsel (RWG).
IS THIS A CARRY- OVER ITEM FROM 2021- 22? No.
REVIEWE
41e
City a%ger
2_---
DATE
PROPOSED BY:
cwnmunity Development irector
z z_, zZ
DATE"
-36-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: Adoption of Vehicle Miles Traveled ( VMT) Guidelines DEPARTMENTS RESPONSIBLE: Planning / Engineering
1. 2.
3. 4.
6. WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
TheStatehasfoundthatlocalgovernmentagenciesshouldreviewaproject'straffic -related impactsin terms of " Vehicle Miles Traveled" insteadof the more antiquated "Level of Service" method. The Stateaswell as SanBernardino County have initiated modeling that determinestraffic impacts and appropriatemitigation. However, it is a city' sprerogative to adoptits ownstandardsspecificto its landusepatternsandtraffic circulationsolongasit is in keeping with the overall stateguidelines.
FundingSource: Planning / PublicWorksDivisionGeneralFund
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
It wouldprovideformoreindividualizedstandardsrelevanttotheCityof Highland instead of relying on the county -wide model.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 80
ARE CONTRACT SERVICES REQUIRED? Unknown. IF SO, WHAT TYPE? IS THIS A CARRY- OVER ITEM FROM 2021- 22? No.
REVIEWE Y:
City nag%er
DATE
PROPOSED BY:
z,
0 6rnunityDevelopmenterector
DATE
-37-
2023 AND 2024
PROPOSED NEW WORK ITEM
ITEM: WakelandAffordableHousingAgreementandGroundLease (CentralAve) DEPARTMENTS RESPONSIBLE: Housing Authority
1. 2.
3. 4.
5. 6.
WHAT ARE THE KEY ELEMENTS OF THE WORK ITEM?
TheprojectistosecureanAffordableHousingAgreement (AHA) betweentheHighland HousingAuthority/CityofHighlandandWakelandHousingandDevelopmentCorporation.
The AHA andrelated Ground Leasewill detail the development of an approximately89 unit affordablesenior housingcommunity on 3.75 acresownedby the Housing Authority.
Wakelandisanon-profithousingorganizationthatrespondedtotheAuthority'sinquiryfora developmentpartnerto further the Authority' s efforts in building new affordablesenior apartments in Highland.
Funding Source: Housing Authority
WHY SHOULD THIS WORK ITEM BE CONSIDERED BY THE CITY
COUNCIL? WHAT IS THE SIGNIFICANCE OF THIS WORK ITEM?
It hasbeenalongtermgoalof theHousingAuthorityto developaffordableseniorhousing unitsatitspropertyat7433CentralAvenue. The3.75acrepropertywaspurchasedforthis purposewhichwill constructapproximately89 affordablehousingunits with modern amenities to lower income senior citizens.
ORIGIN OF ISSUE:
COUNCIL_
GEN. PLAN_
OUTSIDE REQUEST_,
STAFF X
BOARD/ COMMISSION
LEGAL OBLIGATION
ESTIMATED WORK HOURS TO COMPLETE WORK ITEM: 200
ARE CONTRACT SERVICES REQUIRED? Yes. IF SO, WHAT TYPE?
HousingConsultant (TKE) andSpecialLegal Counsel (RWG).
IS THIS A CARRY- OVER ITEM FROM 2021- 22? No.
REVIEW
Y:
City anager
2 / 2 -
DATE
PROPOSED BY:
mmunity Development t7irector
Z/ z
DATE
-38-
1987
yn. LEGEND
wa
z
nr CITY OF HIGHLAND
UP Urgent Priority
q
GFHIGvF2023/ 2024 HP
High PriorityGOALS
AND OBJECTIVESRANKING P
Priority LP
Low PriorityD
Delete ADMINISTRATION-
CITY CLERK/PERSONNELICITYATTORNEYGOAL/
OBJECTIVEJC PL LM AS JT AVERAGEExplore
UpdatingCity LogoExplore
the needto purchaseand implementan updated
version of FinancialManagement Software from
existin4vendor or cometitorPUBLIC
SAFETY - FIRE/ POLICE GOAL/
OBJECTIVEJC PL LM AS JT AVERAGEFirearm
Detection Canine 2)
Sideby SideOff - RoadUtility VehiclesReplacement
Command Post Vehicle1)
Sideby SideOff - RoadUtility VehiclePurchase
of FireTrainingStructure Purchase
of BackupPower Supply IndustrialGenerators
for Fire StationNo 1 & 2 Purchase
of a TypeIII WildlandFire Engine
-39-
PUBLIC WORKS/ ENGINEERING/ PUBLIC SERVICES
LM AS JTGOAL/ OBJECTIVE JC PL AVERAGE
Determine Funding Level and Prioritize Project
Locations for 5 - Year City - Wide Pavement
Mana ement Pro ram
Initiate Development of the Highland/ San Bernardino
5th Street Corridor Imporvement Project
Complete construction of the 3rd Street and 5th Street
Corridors Improvement Project
Seek Grant Funding to Complete Right -of -Way and
construction of the Highland/ Redlands Connector
Project
Complete Construction of the City Creek/Alabama
Street Bikeway Project
Complete Right -of -Way and obligate Federal Funds
for construction of the Base Line Bridge over City
Creek
Complete Environmental and Initiate Design of
Orange Street Bridge over Plunge Creek Overflow
Complete Environmental and Initiate Design of
Orange Street Bridge over Plunge Creek Overflow
Implement of the Project Approval & Environmental
Documents Phase of the Victoria Interchange Project
Implement of the Project Approval & Environmental
Documents Phase of the 5th Street Interchange Project
Implement Strategies to Balance Landscape
Maintenance District Budget
Aurantia Park Trash and Recycle Dumpster Enclosure
-40-
PUBLIC WORKS/ ENGINEERING/ PUBLIC SERVICES Continued...
GOAL/ '` JC PL LM AS JT AVERAGE
Improve City Hall Solid Waste Enclosure to Increase
Security and Prevent Illegal Dumping
Paint City Hall Exterior Stucco and Trims
Fire Station # 3 HVAC System Replacement and
Modification
Replace Fuel Dispensing System at Police Station
COMMUNITY DEVELOPMENT/ BUILDING SAFETY/ CODE ENFORCEMENT WE -
GOAL/ OBJECTIVE JC PL LM AS JT AVERAGE
Residential Solar On-line Permitting
Airport Gateway Specific Plan
Annex Southeast Corner of Victoria & 5th Street
Host the Annual Citrus Harvest Festival
Community Trails Signage (Trail Identification and
Way Finding Signage)
Historically and Culturally Significant Art Program
Jeffrey Court Refinance (term extension & unit
upgrades)
Adoption of Vehicle Miles Traveled ( VMT)
Guidelines
Wakeland Affordable Housing Agreement and Ground
Lease ( Central Ave)
-41-