CITY OF HIGHLAND
REGULAR MEETING OF THE
CITY COUNCIL
AGENDA
CITY COUNCIL MEMBERS
LARRY McCALLON, MAYOR
PENNY LILBURN, MAYOR PRO TEM
JESSE CHAVEZ, COUNCIL MEMBER
ANAELI SOLANO, COUNCIL MEMBER
JOHN P. TIMMER, COUNCIL MEMBER
REGULAR MEETING
February 14, 2023
6: 00 p. m.
City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
STAFF
Joseph A. Hughes - City Manager
Chuck Dantuono - Director of Administrative Services/ City Treasurer Betty Hughes - City Clerk
Lawrence Mainez - Community Development Director
Carlos Zamano - Public Works Director/ City Engineer
Maricela Marroquin - City Attorney
MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. TheCityCouncilandthestaffof Highlandarededicatedto providingthequalityof publicfacilitiesandservicesthatits citizensarewillingto fundandwilldo so as efficientlyas possible.
Visit the City' s Website at: www. citvofhighland. org
CITY OF HIGHLAND • 27215 BASE LINE • HIGHLAND, CALIFORNIA 92346 • ( 909) 864- 6861 r • ( 909) 862- 3180 A In compliance with the Americans with Disabilities Act ( ADA), if you need special assistance, please contact the City Clerk' s office at ( 909) 864- 6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodation to include interpreters.
Pursuant to Government Code Section 54957. 5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Highland to all or a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, 27215 Base Line, Highland, CA 92346, during normal business hours.
Submission of Public Comments: For those wishing to make public comments by email to be read aloud at the meeting, please submit your comments by 5:00 p.m. on February 1472023, to the City Clerk at publiccomment( a cityofhighland. org. If youare submittinga public commentpertaining to an itemon the February14, 2023agenda, please identify the agendaitem numberin thesubjectline. For
thosewishingto makea publiccommentregarding a publichearingitem ( Nos. 12 and 13), pleaseidentify the agendaitem in thesubjectline. Commentscan be submittedany timeprior to themeeting, as wellas duringthe meetingup untilthe closeof thepublichearing on thecorrespondingitem to beconsideredpart of therecord. Please email your comments to publiccomment(a)- cityofhighland. org. All emailcommentsshall be subjectto the same rulesas would otherwisegovern speaker commentsat the Councilmeeting. Membersof the publicwill be permittedto make publiccommentsin person. CITYCOUNCIL REGULARMEETING FEBRUARY 14,
2023 - 6: 00 p. m. AGENDACALL
TO
ORDER INVOCATIONPLEDGE
OF
ALLEGIANCE ROLLCALL
REPORT FROM
CLOSED SESSIONSPECIAL PRESENTATIONS
02. 14.
2023 — cc regular Page 1
of 6
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from taking action on any item not on the agenda. Individual speakers are limited to three minutes each.
Comments received via email by February 14, 2023, 5:00 p.m., will be read into the record, provided that the reading shall not exceed three ( 3) minutes. Email comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.
CITY COUNCIL CONSENT CALENDAR
1. Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
2. Minutes — January 10, 2023 City Council Regular Meeting RECOMMENDATION: Approve the Minutes as submitted.
3. Minutes — January 10, 2023 City Council Special Meeting RECOMMENDATION: Approve the Minutes as submitted.
4. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 750 for February 14, 2023, in the amount of $ 3, 751, 612. 68 and Payroll of $ 255, 228. 37.
5. Treasurer' s Report for December 2022
RECOMMENDATION: That the City Council receive and file Treasurer' s Report for December 2022.
6. Easement Acceatance/ Michael & Gina Roquet — " Mike Roquet Construction" Industrial Project ( 27114 Meines Street)
RECOMMENDATION: That the City Council:
1) Accept Grant of Easement for Road and Drainage purposes from Michael Gina Roquet; and
2) Direct the City Clerk to record the Grant of Easement.
7. Final Map Approval/ Tract 19915 ( Mastercraft Homes) RECOMMENDATION: That the City Council adopt Resolution No. 2023- to:
1) Approve the Final Map of Tract No. 19915,
2) Accept the subdivision bond; and
3) Authorize the Mayor to sign the standard subdivision agreement.
02. 14. 2023 — cc regular
8. 27th Annual Highland Community Trails Day Event
RECOMMENDATION: The Community Trails Committee ( CTC) recommends the City Council approve Saturday, June 3, 2023, as the Date for the 27th Annual Highland Community Trails Day Event.
9. Request for a Special Event Permit ( SEP- 22- 015) by the Redlands Bicycle Classic for its Annual Highland Circuit Bicycle Race on Wednesday, April 12, 2023 RECOMMENDATION: That the City Council consider the following actions:
1) Authorize the one -day Highland Circuit bicycle race as part of the Redlands Bicycle Classic on various streets in Highland subject to the Conditions of Approval; and
2) Approve the Redlands Bicycle Classic request for co- sponsorship ( waiving of City fees in the amount of approximately $ 23, 224. 96.
10. Preparation of Annual Engineer' s Reports for 2023/ 2024 Assessments RECOMMENDATION: That the City Council:
1) Adopt Resolution No. 2023- ordering the preparation of an Engineer' s Report for Consolidated Landscape and Lighting District No. 96- 1; and
2) Adopt Resolution No. 2023- ordering the preparation of an Engineer' s Report for Street and Drainage Maintenance District 96- 1.
11. Environmental Services Proposal/ Tom Dodson & Associates for Victoria Avenue Street and Storm Drain Improvements ( Project No. str17002) RECOMMENDATION: That the City Council:
1) Approve proposal from Tom Dodson & Associates ( TDA) to provide environmental services for the Victoria Avenue Street and Storm Drain Improvements ( Project No. str17002); and
2) Authorize the City Manager to approve contract amendments up to 10% of the contract amount.
CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Mayor opens Public Hearing;
2) Staff presentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.
02. 14. 2023 — cc regular
ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.
For those wishing to make a public comment regarding a public hearing item (Nos. 12 and 13), please identify the agenda item in the subject line. Comments can be submitted any time prior to the meeting, as well as during the meeting up until the close of the public hearing on the corresponding item to be considered as part of the record. Please email your comments to publiccommentCaD-cityofhighland. org. The City Clerkshall read all emailcomments provided that the readingshall not exceedthree ( 3) minutesbecause this is the timelimit for speakersat a CouncilMeeting. 12.
Allocationof theCityofHighland's CommunityDevelopmentBlock Grant Funds for FiscalYear 2023- 2024 RECOMMENDATION:
That the City Councilprioritizefunding of FY2023- 2024
CommunityDevelopmentBlock Grant Applications. 13.
A Resolutionof theCity Councilof the City of Highlandapproving Security Agreement, Assignment of Rents, and CooperativeAgreement between the City of Highlandand LumarDevco IV, LLC, MG Gasoline, Inc., and YN Properties, LLC for the Designand Constructionof a TrafficSignal and OtherPublic Improvementsalong Base Line betweenBuckeye Street and SR- 210and Makinga Findingthat No FurtherEnvironmentalReview is RequiredUnder CaliforniaEnvironmentalQuality Act GuidelinesSection 15162 RECOMMENDATION:
That the City Council: 1)
Open and conducta publichearing regardingthe proposedeconomic subsidy in theamountof up to $250,000 pursuantto GovernmentCode Section 53083; 2)
Adopt the ResolutionApproving the SecurityAgreement, Assignment of Rents and CooperativeAgreement between the City of Highland; Lumar Devco IV, LLC, a Californialimited liability company; MG Gasoline, Inc., a California corporation and YN Properties, LLC, a Californialimited liability company; 3)
Authorize the Mayorto signthe final versionof the Agreement, subject to review and approvalby theCity Attorney; and 4)
Approve the followingBudget Adjustment: transfer $ 250, 000 from 007- 2100 2007 Bond Fund Balance) to be expendedfrom 007- 8330-6550 ( Traffic Improvements).
CITY
COUNCILLEGISLATIVE 14.
2023/ 2024 Work Program RECOMMENDATION:
That the City Counciladopt the 2023/ 2024 Work Program.
02. 14. 2023 — cc regularPage
4 of 6
15. HDR Contract Amendment for Professional Services — Victoria Avenue Street and Storm Drain Improvements ( Project No. str17002)
RECOMMENDATION: That the City Council:
1) Approve a contract amendment to the Professional Services Agreement with HDR Engineering, Inc. ( HDR), to provide right- of-way and additional engineering services for the Victoria Avenue Street and Storm Drain Improvements; and
2) Authorize the City Manager to approve contract amendments up to 10% of the revised contract amount.
16. Resolution No 2023- Amending the Hourly Rates for Various Cateaories of Leaal Services of the Citv Attornev' s _Office ( Richards, Watson & Gershon
RECOMMENDATION: That the City Council approve Resolution No. 2023- amending the hourly rates for various categories for legal services of the City Attorney' s office ( Richardson, Watson & Gershon).
17. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
18. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
RECOMMENDATION: Discussion and possible action.
ANNOUNCEMENTS
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or ( d)( 3):
One case.
ADJOURN
Regular Meetings
Effective March 1, 2022, pursuant to Resolution No. 2022- 001, the regular City Council meetings will be held once a month on the second Tuesday of each month. 2023
March 14; April 11; May 9; June 13; July 11; August 8; September 12; October 10, November 14; December 12
02. 14. 2023 — cc regular
I, Betty Hughes, City Clerk, certify I caused to be posted this Agenda on or before February 9, 2023, by 5:30 p.m., on our website at www. cityofhighland. org and in the following designated areas:
Highland Branch Library Fire Station No. 1 City Hall
7863 Central Avenue 26974 Base Line 27215 Base Line
Date: February9 2023 K d`:'
Betty H ghes, MMC
City Clerk
02. 14. 2023 — cc regular