CITY OF HIGHLAND
CITY COUNCIL
AGENDA
CITY COUNCIL MEMBERS
Larry McCallon, Mayor
Penny Lilburn, Mayor Pro Tern
Jesse Chavez - Cordova, Council Member
Anaeli Solano, Council Member
John P. Timmer, Council Member
REGULAR MEETING
June 13, 2023
6:00 p.m.
City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
STAFF
Joseph A. Hughes - City Manager
Chuck Dantuono - Director of Administrative Services/ City Treasurer Betty Hughes - City Clerk
Lawrence Mainez - Community Development Director
Carlos Zamano - Public Works Director/ City Engineer
Maricela Marroquin - City Attorney
MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible.
Visit the City' s website at: www. cityofhighland. org
CITY OF HIGHLAND • 27215 BASE LINE • HIGHLAND, CALIFORNIA 92346 • ( 909) 864- 6861 r • ( 909) 862- 3180 A -1-
In compliance with the Americans with Disabilities Act ( ADA), if you need special assistance, pleasecontactthe CityClerk's officeat (909) 864-6861, ext. 226, at least72 hourspriorto the meeting for any requests for reasonable accommodation to include interpreters.
Pursuantto GovernmentCode Section54957.5, any disclosablepublicrecordsrelatedto an opensessionitemon a regularmeetingagendaanddistributedby the Cityof Highlandto all or a majorityof the City Councilless than 72 hourspriorto that meetingare availablefor public inspectionat City Hall, 27215BaseLine, Highland, CA 92346, duringnormalbusinesshours.
Submissionof PublicComments: Forthosewishingto makepubliccommentsbyemail to be readaloudat the meeting, pleasesubmityourcommentsby 5:00 p.m. on June 13, 2023, to the City Clerk at publiccomment( a cityofhighland. org. If you are submitting a publiccommentpertainingto an itemon the June 13, 2023 agenda, pleaseidentifythe agenda item number in the subject line. Members of the public will be permitted to make public comments in person.
CITY COUNCIL REGULAR MEETING
JUNE 13, 2023 - 6: 00 p.m.
AGENDA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
SPECIAL PRESENTATIONS
Proclamation
Fatherhood Awareness Month
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from taking action on any item not on the agenda. Individual speakers are limited to three minutes each.
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Comments received via email by June 13, 2023, 5: 00 p. m., will be read into the record, provided that the reading shall not exceed three ( 3) minutes. Email comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.
CITY COUNCIL CONSENT CALENDAR
1. Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
2. Minutes — May 9, 2023 City Council Regular Meeting
RECOMMENDATION: Approve the Minutes as submitted.
3. Minutes — May 16, 2023 City Council Special Meeting RECOMMENDATION: Approve the Minutes as submitted.
4. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 754 for June 13, 2023, in the amount of $ 1, 792, 494. 91 and Payroll of $ 334, 132. 49.
5. Treasurer' s Report for April 2023
RECOMMENDATION: That the City Council receive and file Treasurer' s Report for April 2023.
6. Claim Consideration — Araceli Fuentes
RECOMMENDATION: George Hills Company recommends Council reject claim.
7. Claim Consideration — Amit Anand
RECOMMENDATION: George Hills Company recommends Council reject claim.
8. Claim Consideration — Sylvia Horner
RECOMMENDATION: George Hills Company recommends Council reject claim.
9. Claim Consideration — Johnathan Nieves
RECOMMENDATION: George Hills Company recommends Council reject claim.
10. Claims Consideration — Michelle Aurora Mendoza, Pierre Anthony Luna and Santiago Luna
RECOMMENDATION: George Hills Company recommends Council grant the Applications for Leave to Present Late Claims and reject claims.
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11. Claims Consideration — Becki De Lloyd and Andrew De Lloyd RECOMMENDATION: George Hills Company recommends Council reject claims.
12. Declare One ( 1) Seat Vacant on the Community Trails Committee RECOMMENDATION: That the City Council:
1) Declare one ( 1) seat vacant on the Community Trails Committee; and 2) Directthe City Clerk to advertisethe vacancieson the CommunityTrails Committee.
13. Resolution No. 2023- Confirming the Authority of the City Treasurer pursuant to Government Code Section 53607
RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council adopt Resolution No. 2023- confirming the authority of the City Treasurer pursuant to Government Section 53607.
14. Resolution No. 2023- Establishing the Appropriations Limit for Fiscal Year 2023/2024 for the City of Highland in Accordance with the Provisions of Division 9 of Title 1 of the California Government Code RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council adopt Resolution No. 2023- establishing the Appropriations Limit for Fiscal Year 2023/2024 for the City of Highland in accordance with the provisions of Division 9 of Title 1 of the California Government Code.
15. Resolution No. 2023- Rendering the Annual Statement of Investment Policy for Fiscal Year 2023/ 2024
RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- rendering the Annual Statement of Investment Policy for Fiscal Year 2023/2024.
16. Resolution No. 2023- Establishing Personnel System Rules, Amending and Superseding all Prior Resolutions
RECOMMENDATION: That the City Council approve Resolution No. 2023- establishing personnel system rules, amending and superseding all prior resolutions.
17. Resolution No. 2023- Implementing on July 1, 2023, a 5% Across- the- Board Adjustment for All Employees and Implementing on July 1, 2024, a 5% Across- the- Board Adjustment for All Employees and Other Adjustments RECOMMENDATION: That the City Council approve Resolution No. 2023- implementing on July 1, 2023, a 5% across- the- board adjustment for all employees ( except interns) and implementing on July 1, 2024, a 5% across- the- board adjustment for all employees ( except interns) and other adjustments.
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18. Resolution No. 2023- Amending the City of Highland Premium Only Plan
RECOMMENDATION: That the City Council approve Resolution No. 2023- amending the City of Highland Premium Only Plan.
19. Gift Policy
RECOMMENDATION: ThattheCityCouncilapprovetheamendedGiftPolicy.
20. San Manuel Community Grant Fund Restricted Grant Agreement RECOMMENDATION: That the City Council authorize the City Manager to sign the attached San Manuel Community Credit Fund Restricted Grant Agreementwith SanManuelBandof MissionIndianspertainingto a Multi-Purpose Fire Training Structure to be constructed at Fire Station No. 3.
21. Resolution No. 2023- Approving a Wildland Protection Agreement WPA) with the State of California for Fiscal Year 2023/ 2024 RECOMMENDATION: That the City Council approve Resolution No. 2023- approving the Department of Forestry and Fire Protection (Cal Fire) Wildland Protection Agreement ( WPA) for July 1, 2023 - June 30, 2024.
22. CooperativeFire ProtectionAgreement (AutomaticAid Agreement) betweenthe City of Highland and the U.S. Forest Service
RECOMMENDATION: That the City Council authorize the Mayor and Cal Fire Chief Ron Janssen to execute the CooperativeFire ProtectionAgreementon behalf of the City.
23. Agreement with the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for the Collection of Special Taxes, Fees and Assessments for Fiscal Year 2023/ 2024
RECOMMENDATION: That the City Council approve the Agreement with the San Bernardino County Auditor- Controller/ Treasurer/ Tax Collector for the Collection of Special Taxes, Fees and Assessments for Fiscal Year 2023/2024.
24. Resolution No. 2023- Establishing the Annual Special Tax for Community Facilities District No. 90- 1 for Fiscal Year 2023/ 2024 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- establishing the Annual Special Tax for Community Facilities District No. 90-1 for Fiscal Year 2023/2024 and file with the County Auditor- Controller Resolution No. 2023- with the tax roll.
25. Resolution No. 2023- Establishing the Annual Special Tax for Community Facilities District No. 2001- 1 for Fiscal Year 2023/ 2024 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- establishing the Annual Special Tax for Community Facilities District No. 2001-1 for Fiscal Year 2023/2024 and file with the County Auditor- Controller Resolution No. 2023- with the tax roll.
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26. Resolution No. 2023- Establishing the Annual Special Tax for Community Facilities District No. 2007- 1 for Fiscal Year 2023/ 2024 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- establishing the Annual Special Tax for Community Facilities District No. 2007-1 for Fiscal Year 2023/2024 and file with the County Auditor- Controller Resolution No. 2023- with the tax roll.
27. Resolution No. 2023- Authorizing the Levy of a Special Tax in Community Facilities District No. 2022- 01 ( Mediterra) for Fiscal Year 2023/ 2024 RECOMMENDATION: That the City Council acting in its capacity as the legislative body of Community Facilities District No. 2022- 01 ( Mediterra) adopt Resolution No. 2023- authorizing the levy of a special tax for this district for Fiscal Year 2023/ 2024.
28. Contract Renewal — Bid No. 2020- 01, " Facilities and Parks Landscape Maintenance Contract"
RECOMMENDATION: That the City Council extend the Facilities and Parks Landscape Maintenance agreement with RP Landscape & Irrigation, Inc.
29. Contract Award — Bid No. 2023- 04, " Landscape Maintenance Districts" RECOMMENDATION: That the City Council award the contract for Landscape Maintenance Districts to the responsive low bidder, RP Landscape & Irrigation, in the amount of$ 234, 447. 00.
30. KOA Contract 2nd Amendment for Professional Services — City Creek/ Alabama Street Bikeway Project ( Project No. str17001)
RECOMMENDATION: That the City Council approve a second contract amendment to the Professional Services Agreement with KOA Corporation ( KOA) to extendthe termof the contractuntilthe CityCreek/AlabamaStreetBikeway Project is completed.
31. Easement Acceptance/CHIPT Highland 210, L.P. for" American Rentals" Facilities Project (Adjacent Easterly to 27111 5th Street)
RECOMMENDATION: That the City Council:
1) Acceptthe Grantof Easementfor RoadandDrainagepurposesfromCHIPT Highland 210, L. P.; and
2) Direct the City Clerk to record the Grant of Easement.
32. Fiscal Year 2023/ 2024 Senate Bill 1 Projects List RECOMMENDATION: That the City Council adopt Resolution No. 2023- approvingthe list of projectsfor FiscalYear2023/2024fundedby SB 1: The Road Repair and Accountability Act of 2017.
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33. Hernandez, Kroone & Associates— Professional Services Contract Addendum No. 2 RECOMMENDATION: That the City Council:
1) Approve Addendum No. 2 to Professional Services Contract with Hernandez, Kroone & Associates to reflect a change in the billing rate schedule; and
2) Authorize the Mayor to sign the Addendum.
CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Mayor opens Public Hearing;
2) Staff presentation;
3) Applicant/Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.
ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.
34. Public Hearing and Consideration of the Adjustment in the Residential and CommercialRefuseCollectionRatesand AnnualPropertyTax Roll Billingin Accordance with the Current Franchise Agreement dated August 1, 2018 RECOMMENDATION: The PublicWorksSubcommitteerecommendsthe City Council:
1) Adopt Resolution No. 2023- establishing rates for residential and commercial/industrialrefusecollectionand rescindingResolutionNo. 2022- 031 effective July 1, 2023, in the event that the City Council determines that a majority protest does not exist. Approval requires a two- thirds vote of the members of the City Council; and
2) Adopt Resolution No. 2023- providing for the levy and collectionof solid waste programfees by the CountyTax Collectorin the same manner and at the same time as general taxes, in the event that the City Council determines that a majority protest does not exist. Approval requires a two-thirds vote of the members of the City Council.
35. Consolidated Landscape and Lighting District 96- 1 — Annual Report ( Fiscal Year 2023/ 2024)
RECOMMENDATION: That the City Council approve Resolution No. 2023- ordering the continued maintenance of improvements in
ConsolidatedLandscapeand LightingDistrictNo. 96-1 confirmingthe Engineer's Report, and levying the assessment for Fiscal Year 2023/2024.
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36. Street and Drainage Maintenance District 96- 1 — Annual Report ( Fiscal Year 2023/ 2024)
RECOMMENDATION: That the City Council approve Resolution No. 2023- ordering the continued maintenance of improvements in Street and Drainage Maintenance District No. 96- 1, confirming the Engineer' s Report, and levying the assessment for Fiscal Year 2023/ 2024.
37. Revisionsto the City of Highland 6th Cycle 2021-2029 Housing Element in Responseto Commentsby the CaliforniaDepartmentof HousingandCommunity Development pursuant to Government Code Section 65585( h), Related to General PlanAmendmentNo. GPA-21-003Adoptedon January25, 2022
RECOMMENDATION: The Planning Commission recommends the City Council adopt Resolution No. 2023- approving revisions to the 6th Cycle Housing Element.
38. Resolution No. 2023- Adopting a Biennial Budget for Fiscal Years 2023- 2025
RECOMMENDATION: That the City Council adopt Resolution No. 2023- adopting a Biennial Budget for Fiscal Years 2023- 2025.
CITY COUNCIL LEGISLATIVE
39. SpecialEventPermitApplication (SEP23-003) bythe HighlandArea Chamberof Commercefor the "DiscoverHighland5K and 10KCommunityRun" and Request for Co- Sponsorship
RECOMMENDATION: That the City Council:
1) Approve Special Event Permit SEP 23- 003 subject to the conditions of approval;
2) Authorize the use of the City logo for promotional items; and 3) Approve a request by the Highland Area Chamber of Commerce for co- sponsorship and waiving of City police fees and Public Works traffic control fees in the amount of approximately $ 10, 485. 86.
40. Purchase of New Type 6 Wildland Fire Engine
RECOMMENDATION: That the City Council:
1) Authorize the City Manager to opt out of the purchase of the Type III Wildland Fire Engine with Boise Mobile Equipment; and
2) Approve the purchase of a Type 6 Fire Engine through HGACBuy, a cooperative purchasing program for governments.
41. Appoint Three (3) Members of the Public to the Planning Commission RECOMMENDATION: That the City Council appoint three ( 3) members of the public to the Planning Commission.
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42. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
43. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
RECOMMENDATION: Discussion and possible action.
ANNOUNCEMENTS
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or ( d)( 3):
One case.
ADJOURN
Regular Meetings
EffectiveMarch1, 2022, pursuantto ResolutionNo. 2022-001, theregularCityCouncil meetingswill be heldoncea monthon the secondTuesdayof each month. 2023
July 11; August 8; September 12; October 10; November 14; December 12 I, BettyHughes, City Clerk, certify I causedto be postedthis Agendaon or beforeJune 8, 2023, by 5: 30 p. m.,
on our website at www.cityofhighland.org and in the following designated areas:
Highland Branch Library Fire Station No. 1 City Hall
7863 Central Avenue 26974 Base Line 27215 Base Line
Date: June 8, 2023
Betty H hes, C
City Clerk
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