CITY OF HIGHLAND
CITY COUNCIL
AGENDA
CITY COUNCIL MEMBERS
Larry McCallon, Mayor
Penny Lilburn, Mayor Pro Tern
Jesse Chavez - Cordova, Council Member
Anaeli Solano, Council Member
John P. Timmer, Council Member
REGULAR MEETING
October 10, 2023
6: 00 p. m.
City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
STAFF
Joseph A. Hughes - City Manager
Chuck Dantuono - Director of Administrative Services/ City Treasurer Betty Hughes - City Clerk
Lawrence Mainez - Community Development Director
Carlos Zamano - Public Works Director/ City Engineer
Maricela Marroquin - City Attorney
MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood andthe community. TheCityCouncilandthe staffof Highlandarededicatedto providing thequalityof publicfacilitiesandservicesthatitscitizensarewillingtofundand will do so as efficiently as possible.
Visit the City' s website at: www. cityofhiQhland. org
CITY OF HIGHLAND • 27215 BASE LINE - HIGHLAND, CALIFORNIA 92346 - (909) 864- 6861 W • ( 909) 862- 3180 8 In compliance with the Americans with Disabilities Act ( ADA), if you need special assistance, pleasecontactthe CityClerk's officeat (909) 864-6861, ext. 226, at least72 hourspriorto the meetingfor anyrequestsfor reasonableaccommodationto includeinterpreters.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an opensessionitemon a regularmeetingagendaanddistributedbythe Cityof Highlandto all or a majorityof the City Councilless than 72 hoursprior to that meetingare availablefor public inspectionatCityHall, 27215BaseLine, Highland, CA92346, duringnormalbusinesshours.
Submission of Public Comments: For those wishing to make public comments by email to be readaloudat the meeting, pleasesubmityour commentsby 5:00 p.m. on October 10, 2023, to the City Clerk at publiccomment(aD_cityofhighland.org. If you are submitting a publiccommentpertainingto an item on the October10, 2023 agenda, pleaseidentify the agenda item number in the subject line.
For thosewishingto makea publiccommentregardingpublichearingitems (Nos. 16 & 17), pleaseidentifytheagendaiteminthesubjectline. Commentscanbesubmittedany time priorto the meeting, as well as duringthe meetingup untilthe close of the public hearingonthecorrespondingitemto beconsideredpartoftherecord. Pleaseemailyour comments to publiccomment( d_)cityofhighland. org. All
emailcommentsshall be subjectto thesamerules as wouldotherwisegovern speakercomments at theCouncilmeeting. Members of thepublicwill be permittedto makepublic comments in person. CITY
COUNCILREGULAR MEETING OCTOBER
10, 2023 - 6: 00P. M. AGENDA
CALL
TO ORDERINVOCATION
PLEDGE
OF ALLEGIANCEROLL
CALL REPORT
FROM CLOSEDSESSION SPECIAL
PRESENTATIONS10.
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1 of 7
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from taking action on any item not on the agenda. Individual speakers are limited to three minutes each.
Comments received via email by October 10, 2023, 5:00 p.m., will be read into the record, provided that the reading shall not exceed three ( 3) minutes. Email comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.
CITY COUNCIL CONSENT CALENDAR
Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
2. Minutes — September 12 2023 City Council Regular Meeting RECOMMENDATION: Approve the Minutes as submitted.
3. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 758 for October 10, 2023, in the amount of $ 3, 297, 175. 13 and Payroll of $ 241, 962. 10.
4. Treasurer' s Report for August 2023
RECOMMENDATION: That the City Council receive and file Treasurer's Report for August 2023.
5. Claim Consideration - Anna Cabrera
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
6. Claim Consideration - Jordan Nicole Lovato
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
7. Claim Consideration - Moises Vasquez
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
8. Records Destruction Authorization
RECOMMENDATION: That the City Council approve the destruction of certain records.
10. 10. 2023 — cc regular
9. KOA Contract Amendment for Professional Services - Highland/ Redlands Regional Connector Protect ( Protect No. str15002)
RECOMMENDATION: That the City Council approve a contract amendment to the Professional Services Agreement with KOA Corporation (KOA) to extend the term of the contract until the Highland/Redlands Regional Connector Project Phase 2) is completed.
10. Notice of Completion - Bid No 2022- 05 " Pacific Street Pavement Rehabilitation from Victoria Avenue to Church Avenue" ( Protect No. str20002a) RECOMMENDATION: That the City Council:
1) Accept Bid No. 2022- 05, " Pacific Street Pavement Rehabilitation from Victoria Avenue to Church Avenue" ( Project No. str20002a) as complete; 2) Authorize the Mayor to sign the Notice of Completion; and 3) Direct the City Clerk to file the Notice of Completion.
11. Contract Renewal - 2022- 06 Highland HVAC Systems Maintenance Monitoring, and Repair Contract
RECOMMENDATION: That the City Council approve extension of the HVAC Systems Maintenance, Monitoring, and Repair Contract with F. M. Thomas Air Conditioning, Inc. for one year.
12. Easement Acceptance Manoutchehr and Kamyar Khorshidi for "Victoria Square" Commercial/ Retail Project ( Southeast Corner of Victoria Avenue & Pacific Street) RECOMMENDATION: That the City Council:
1) Accept the Grant of Easement for Road and Drainage purposes from Manoutchehr and Kamyar Khorshidi; and
2) Direct the City Clerk to record the Grant of Easement.
13. Selection of an Event Date and Budget for the 26th Annual Citrus Harvest Festival RECOMMENDATION: That the City Council:
1) Select March 30, 2024, as the event date for the Citrus Harvest Festival with a rain date of April 6, 2024; and
2) Adopt the budget.
14. Conduct a Second Reading of Ordinance No. 461 an Ordinance Adding a New Chapter 3.36 "Development Impact Fees" to Title 3 (Revenue and Finance) of the Highland Municipal Code Codifying Updating and Amending the City' s Comprehensive System of Development Impact Fees Superseding Ordinance Nos 309 and 422 and Making Determinations Under the CEQA RECOMMENDATION: That the City Council conduct a second reading, read bytitleonly, andwaivingfurtherreadingofanordinancecodifying, updating, and amending the city' s comprehensive system of development impact fees, superseding Ordinance Nos. 309 and 422, and making determinations under CEQA.
15. Declare Two ( 2) Seats Vacant on the Community Trails Committee RECOMMENDATION: That the City Council:
1) Declare two (2) seats vacant on the Community Trails Committee; and 2) Directthe City Clerk to advertisethe vacancieson the CommunityTrails Committee.
10. 10. 2023 — cc regular
CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be-
1 ) Mayor opens Public Hearing;
2) Staff presentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.
ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.
Forthosewishingto makea publiccommentregardingpublichearingitems (Nos. 16 & 17), please identify the agenda item in the subject line. Comments can be submittedanytime priorto the meeting, aswell as duringthe meetingup untilthe closeof the publichearingon the correspondingitemto be consideredas partof the record. Please email your comments to publiccomment(aD-cityofhighland.org.
TheCityClerkshallreadall emailcommentsprovidedthatthe readingshallnot exceed three (3) minutes because this is the time limit for speakers at a Council Meeting.
16. Design ReviewApplication (DRA 23-002) for the Development of a 220-Unit, Multi - Family Apartment Complex with Eleven ( 11) Affordable Units; a Conditions, Covenants and Restrictions --Density Bonus and Inclusionary Housing Agreement to Demonstrate Compliance with Highland Municipal Code Chapters 16.40 Development Density and 16.50 Inclusionary Housing; Lot Line Adjustment ( LLA 23-003) to Relocate the Existing Parcel Boundaries and Create Separate Parcels for a Multi -Phase Development; Variance (VAR 23-003) to Construct a Perimeter Fence/ Wall 29% Taller than the Maximum Height Permitted for Residential Proiects; and the Adoption of a Mitigation Negative Declaration (ENV 23-005) and Associated Mitigation Monitoring and Reporting Program on Three ( 3) Vacant Parcels Totaling 6.77 Acres in Area Located on the West Side of Sterling Avenue, 250 Feet North of 9th Street Assessor Parcel Numbers: 0278- 131-45,46, & - 47 RECOMMENDATION: The Planning Commission recommends that the City Council:
1) Adopt Resolution No. 2023- adopting a Mitigated Negative Declaration ( ENV 23- 005) and associated Mitigation Monitoring and ReportingProgram, anddirectstaffto file a Noticeof Determinationwiththe County Clerk of the Board;
2) Adopt Resolution No. 2023- approving " Conditions, Covenants and Restrictions --Density Bonus and Inclusionary Housing Agreement" to facilitate the development of a 220- unit multi -family housing project utilizing DensityBonus provisionsand establishingthe InclusionaryHousingUnit requirements for the project;
10. 10. 2023 — cc regular
3) Adopt Resolution No. 2023- approving Design Review
Application ( DRA 23-002) for the site plan, landscape plan, grading plan, photometricplan, andbuildingelevationsrelatedto the constructionof a 220-unit, 4-story apartmentcomplex, subjectto the Conditionsof Approval and Findings of Fact;
4) Adopt Resolution No. 2023- approving Lot Line Adjustment (LLA 23-003) to relocate the existing parcel boundaries and create separate parcels for a multi -phase development; subject to the Conditions of Approval and Findings of Fact; and
5) Adopt Resolution No. 2023- approving Variance ( VAR 23-003) to allow an increase inthe maximum height for the perimeter fence/wallfrom 6 feet to 7. 75 feet, 29% greaterthan the maximumheight permittedfor residential projects, subject to the Findings of Fact.
17. Greenspot Village & Marketplace Specific Plan Revision ( SPR 23- 001) Proposing an Amendment to Increase the Maximum Dwelling Unit Count from 946 to 1,218 Dwelling Units Design Review Application ( DRA 23- 009) Proposing the Construction of a CEQA Finding of Exemption for a Project Located Within Planning Area 3 of the Greenspot Village & Marketplace Specific Plan Located West of the Intersection of Boulder Avenue and Webster Street, Assessor Parcel Numbers: 1201- 351- 28 1201- 351- 14, 1201-351- 15, 1201- 351- 16 RECOMMENDATION: The Planning Commission recommends that the City Council:
1) Make a finding under Public ResourcesCode Section 21166 and the corresponding CEQA Guidelines Section 15162 that there are no substantial changes or new information of substantial importance that would trigger the preparation of a subsequent EIR and further finding that the project is exempt from further environmentalreview under Government Code Section 65457;
2) Introduce and conduct first reading of Ordinance No. to amend the Greenspot Village & Marketplace Specific Plan ( SPR 23- 001); and 3) Adopt Resolution No. 2023- to approve Design Review
Application ( DRA 23- 009), subject to the Conditions of Approval and Findings of Fact.
CITY COUNCIL LEGISLATIVE
18. Contract Award - Bid No 2023- 05 " Highland City Hall Roof Top Coat and Coping for Existing Polyurethane Roof System"
RECOMMENDATION: That the City Council:
1) Award the base bid contract to the responsive lowest bidder, Angelus Waterproofing & Restoration, Inc. in the amount of $ 207, 075. 00 for Bid No. 2023- 05, " Highland City Hall Roof Top Coat and Coping for Existing Polyurethane Roof System"; and
2) Approve a budget adjustment for FY 2023- 2024 to transfer $ 67, 075 from 007- 2100 ( DIF Fund balance) to be expended from 007- 8330- 6030 Building).
10. 10. 2023 — cc regular
19. Purchase of Command Post Vehicle Through Sourcewell RECOMMENDATION: That the City Council:
1) Approve the purchase of a new Command Post Vehicle for $ 100, 258. 98 through Sourcewell, a cooperative purchasing program; and 2) Authorize staff to auction the former Command Post Vehicle.
20. Consideration of Proposals for the City's Tow Rotation List Program Beginning January 1 2024 and Ending December 31, 2025
RECOMMENDATION: That the City Council:
1) Review the Proposals from the Tow Operators/ Companies; 2) Award Agreements to participate in the City's Tow Rotation Program; and 3) Authorize the Mayor to execute the necessary agreements.
21. Appoint One ( 1) Member of the Public to the Community Trails Committee RECOMMENDATION: That the City Council appoint one ( 1) member of the public to the Community Trails Committee.
22. Appoint One ( 1) Member of the Public to the Planning Commission RECOMMENDATION: That the City Council appoint one ( 1) member of the public to the Planning Commission.
23. City Manager Report and Comments ( Work Program Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
24. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
RECOMMENDATION: Discussion and possible action.
ANNOUNCEMENTS
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or ( d)( 3):
One case.
ADJOURN
Regular Meetings
EffectiveMarch1, 2022, pursuantto ResolutionNo. 2022-001, the regularCity Council meetings will be held once a month on the second Tuesday of each month. 2023
November 14; December 12
10. 10. 2023 — cc regular
I, Alondra Munoz, DeputyCity Clerk, certify I caused to be postedthis Agendaon or before October 5, 2023, by 5:30 p.m., on our website at www. citvofhighland. org and in the following designated areas:
Highland Branch Library Fire Station No. 1 City Hall
7863 Central Avenue 26974 Base Line 27215 Base Line
Date: October 5, 2023
Alondra Munoz
Deputy City Clerk
10. 10. 2023 — cc regular