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Agenda, regular meeting, second session

Highland City Council
January 9, 2024

Document
Agenda, regular meeting, second session
Meeting
January 9, 2024
Body
Highland City Council
Pages
9
Original file
85.5 MB
Text extracted from the city's file for reading and search. Open the original on highlandca.api.civicclerk.com. That file is the official record.

CITY OF HIGHLAND

CITY COUNCIL
AGENDA

CITY COUNCIL MEMBERS
Penny Lilburn, Mayor
Larry McCallon, Mayor Pro Tern
Jesse Chavez - Cordova, Council Member
Anaeli Solano, Council Member
John P. Timmer, Council Member

REGULAR MEETING
January 9, 2024
6: 00 p. m.

City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
STAFF
Chuck Dantuono - Director of Administrative Services/ City Treasurer Betty Hughes - City Clerk
Lawrence Mainez - Community Development Director
Carlos Zamano - Public Works Director/ City Engineer
Maricela Marroquin - City Attorney

MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood andthe community. The CityCouncilandthe staffof Highlandare dedicatedto providing thequalityof publicfacilitiesandservicesthatitscitizensarewillingtofundand will do so as efficiently as possible.

Visit the City' s website at: www. citvofhighland. org
CITY OF HIGHLAND • 27215 BASE LINE • HIGHLAND, CALIFORNIA 92346 • (909) 864- 6861 2 • ( 909) 862- 3180 8 -1-
In compliance with the Americans with Disabilities Act ( ADA), if you need special assistance, pleasecontactthe City Clerk's officeat (909) 864-6861, ext. 226, at least72 hourspriorto the meetingfor any requestsfor reasonableaccommodationto includeinterpreters.

Pursuant to Government Code Section 54957.5, any disclosable public records related to an opensessionitemon a regularmeetingagendaanddistributedbytheCityof Highlandto all or a majorityof theCityCouncillessthan72hourspriorto thatmeetingareavailableforpublic inspectionat CityHall, 27215BaseLine, Highland, CA 92346, duringnormalbusinesshours.

Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the recordany campaigncontributionsmadeto a memberof the CityCouncil (or commission) in excessof $250in the past 12months. Thisdisclosurerequirementincudescontributionsby the party's agent and aggregatedcontributionsfrom personsor entitiesrelatedto the party.

Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.

Submission of Public Comments: For those wishing to make public comments by email to be read aloud at the meeting, please submit your comments by 5:00 p.m. on January 9, 2024, to the City Clerk at publiccomment(cb_cityofhighland.orq. If you are submitting a publiccommentpertainingtoanitemontheJanuary9, 2024agenda, pleaseidentifythe agenda item number in the subject line.

All email comments shall be subject to the same rules as would otherwise govern speaker comments at the Council meeting. Members of the public will be permitted to make public comments in person.

CITY COUNCIL REGULAR MEETING
JANUARY 9, 2024 - 6: 00 p. m.

AGENDA

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

SPECIAL PRESENTATIONS

01. 09. 2024 — cc regular

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PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from taking action on any item not on the agenda. Individual speakers are limited to three minutes each.

Comments received via email by January 9, 2024, 5:00 p.m., will be read into the record, provided that the reading shall not exceed three ( 3) minutes. Email comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.

CITY COUNCIL CONSENT CALENDAR
Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

2. Minutes - December 12 2023 City Council Special Meeting RECOMMENDATION: Approve the Minutes as submitted.

3. Minutes - December 12 2023 City Council Regular Meeting RECOMMENDATION: Approve the Minutes as submitted.

4. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 761 for January 9, 2024, in the amount of $ 5,411, 725.68 and Payroll of $ 233, 378. 55.

5. Treasurer' s Report for November 2023
RECOMMENDATION: That the City Council receive and file Treasurer's Report for November 2023.

6. Construction Management and Inspection Services for Bid No. 2023-06, "Citywide Pedestrian Signal Head and Push Button Upgrades" ( Protect No. sig21001) RECOMMENDATION: That the City Council:
1) Approve the proposal from Hernandez, Kroone & Associates ( HKA) to provideconstructionmanagementandinspectionservicesintheamountof 16, 417. 50 for Bid No. 2023- 06, " Citywide Pedestrian Signal Head and Push Button Upgrades" ( Project No. sig21001); and
2) Authorizethe City Managerto approvecontractamendmentsup to 10% of the proposal amount.

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CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Mayor opens Public Hearing;
2) Staff presentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.

ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.

7. Revision to Engineering Conditions of Approval for Design Review Application DRA 20- 006) Approved by the City Council on September 23, 2020. Design Review Application ( DRA 20- 006) Proposed the Construction of a 200- unit Residential Complex at the Northwest Corner of Greenspot Road and Webster Street Known as San Carlo I Highland Townhome Apartments. The Current Application Proposed to Revise Engineering Conditions No. 11 and No. 40 Related to the Timing and Method of Certain On -Site and Off -Site Improvements RECOMMENDATION: The Planning Commission recommends that the City Council adopt Resolution No. 2024- , approving revisions to Engineering Conditions of Approval No. 11 and No. 40 for Design Review Application ( DRA 20- 006).

CITY COUNCIL LEGISLATIVE

8. Appointment of Interim City Manager
RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council:
1) Adopt Resolution No. 2024- appointing Chuck Dantuono to the position of Interim City Manager; and
2) Approve a 10% salary increase.

9. Appoint One ( 1) Member of the Public to the Historic and Cultural Preservation Board
RECOMMENDATION: That the City Council appoint one ( 1) member of the publicto the HistoricandCulturalPreservationBoard.

10. Appoint One ( 1) Member of the Public to the Planning Commission RECOMMENDATION: That the City Council appoint one ( 1) member of the public to the Planning Commission.

11. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.

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12. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
RECOMMENDATION: Discussion and possible action.

ANNOUNCEMENTS

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or ( d)( 3):

One case.

ADJOURN
Regular Meetings
EffectiveMarch1, 2022, pursuantto ResolutionNo. 2022-001, the regularCity Council meetings will be held once a month on the second Tuesday of each month. 2024
February 13; March 12; April 9; May 14; June 11; July 9; August 13; September 9; October 8; November 12; December 10
I, Alondra Munoz, Deputy City Clerk, certify I caused to be posted this Agenda on or before January 4, 2024, by 5:30 p.m., on our website at www. cityofhighland. org and in the following designated areas:

Highland Branch Library
7863 Central Avenue
Date: January 4, 2024
Fire Station No. 1 City Hall
26974 Base Line 27215 Base Line
Alondra Munoz
Deputy City Clerk

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STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
y
Second Agenda Item No.

File No,
City Clerk City Manager
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STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Minutes - December 12, 2023 Special Meeting
RECOMMENDATION: Approve the minutes as submitted.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
h
1 Second Agenda Item No.

File No.

City Clerk City Manager
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MINUTES

CITY COUNCIL SPECIAL MEETING
DECEMBER 12, 2023

CALL TO ORDER
The special meeting of the City Council of the City of Highland was calledto orderat 5:30 p.m. by Mayor McCallon.

PUBLIC COMMENT
None

ROLL CALL

Present: Chavez - Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

CLOSED SESSION
At 5:30 p.m., City Manager Hughes read the City Council into closed session regarding the following:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to Government Code Section 54956. 8 regarding the following:

Property: 26377 9th Street, Highland, California 92346
APN 1192- 161- 21)
City Negotiator: Mark Mendoza, Paragon Partners Consultants, Inc.

Negotiating Parties: City of Highland and Georgia L. Oechsner and Robert Chaney, as joint tenants
Under Negotiation: Instructions to City' s negotiator concerning price and terms of payment.

ADJOURN
There being no further business, Mayor McCallon adjourned the meeting at 5:55 p. m.

Submitted By:

Betty Hughes, MMC
City Clerk
Approved By:

Penny Lilburn
Mayor
12, 12. 2023 - cc special

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STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Minutes — December 12, 2023 Regular Meeting
RECOMMENDATION: Approve the minutes as submitted.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
CkLq
Second Agenda Item No.

File No.

City Clerk City Manager
-1-

MINUTES

CITY COUNCIL REGULAR MEETING
DECEMBER 12, 2023

CALL TO ORDER
The regular meeting of the City Council of the City of Highland was called to order at 6:00 p.m. by Mayor McCallon at the Donahue Council Chambers, 27215 Base Line, Highland, California.

The invocation was given by Pastor Josue Zapata, Centerpoint Church, and the Pledge of Allegiance was led by Mayor McCallon.

ROLL CALL

Present: Chavez - Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

REPORT FROM CLOSED SESSION
City Attorney Marroquin stated the City Council met in closed session pursuant to Government Code Section 54956. 8 regarding real property negotiations pertaining to the property at 26377 9th Street. Direction was given to staff but no reportable action being taken.

SPECIAL PRESENTATIONS

PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
None

CITY COUNCIL BUSINESS
Appointment of Mayor and Mayor Pro Tem for 2023/ 24
City Clerk Hughes opened the floor for nominations for Mayor.

Council Member McCallon nominated Council Member Lilburn for Mayor.

City Clerk Hughes called for any other nominations. Hearing none, the floor is now closed for nominations.

City Clerk Hughes called for the vote for Council Member Lilburn.

Hearing three ayes, Council Member Lilburn has been appointed Mayor.

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2 City Clerk Hughes opened the floor for nominations for Mayor Pro Tem.

Council Member Chavez - Cordova nominated himself.

Council Member Timmer nominated Council Member McCallon.

City Clerk Hughes called for any other nominations. Hearing none, the floor is now closed for nominations.

City Clerk Hughes called for the vote for Council Member Chavez -Cordova. Two ayes were said.

City Clerk Hughes called for the vote for Council Member McCallon. Three ayes were said.

Council Member McCallon has been appointed Mayor Pro Tem.

Membership on Varius Council Subcommittees, Ad Hocs and Agency Organizations
Mayor Lilburn read the existing committees and asked if anyone suggested changes to these?
Council Member Timmer responded the existing committees have been working well and have good representation. He recommends the City Council continue with the same committees and operate as they are.

With a general consensus, Mayor Lilburn continued by reading the Agency Appointments. She inquired if the Santa Ana River Wash Area Coordinated Activities Committee is still established?
Council Member Chavez -Cordova stated they have not met for a whole year. It was previously discussed removing it from the list?
City Clerk Hughes responded they cancelled one committee ( San Bernardino Valley Municipal Water District) but this committee is still standing. They have met only once this past year, but it is her understanding that the committee is still needed.

Mayor Pro Tem McCallon stated the SCAG committee meets only once a year for the annual General Assembly. He finds it beneficial if another City Council Member fills this appointment since he will already be there representing the South Coast Air Quality Management District ( AQMD).

Council Member Timmer suggested the existing alternate be made the primary appointment and ask another City Council Member if they want to be alternate.

Mayor Lilburn asked which other City Council Member is interested?

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Council Member Solano replied she will volunteer herself.

City Council unanimously proceeded to appoint Mayor Lilburn the primary appointee for the SCAG agency appointment and Council Member Solano the alternate.

CITY COUNCIL CONSENT CALENDAR
Mayor Lilburn requested to pull item number 17 for additional discussion.

A MOTION was made by Council Member Timmer, seconded by Council Member Solano, to approve the consent calendar with the exception of item number 17.

Motion carried on a roll call vote, 5- 0.

3. Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.

4. Minutes - November 14, 2023 City Council Regular Meeting Approved the Minutes as submitted.

5. Warrant Register
Approved Warrant Register No. 760 for December 12, 2023, in the amount of 2, 056, 979. 03 and Payroll of $ 241, 928. 82.

6. Treasurer' s Report for October 2023
Received and filed Treasurer' s Report for October 2023.

7. Records Destruction Authorization
Approved the destruction of certain records.

8. The Annual Comprehensive Financial Report ( ACFR), the Single Audit Report on Federal Award Programs, the Independent Auditor' s Report on Internal Controls, the Audit Conclusion Letter, and the Gann Limit ( Appropriations Limit) Letter. All Reoorts are for Fiscal Year Ended June 30. 2023.

Received and filed the Annual Comprehensive Financial Report ( ACFR), the Single Audit Report on Federal Award Programs, the Independent Auditor' s Report on Internal Controls, the Audit Conclusion letter, and the Gann Limit Appropriations Limit) letter. All reports are for Fiscal Year Ended June 30, 2023.

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9. AB1600 Development Impact Fee Annual Report for Fiscal Year 2022/ 2023 per Government Code Section 66006
Received and filed the AB1600 Development Impact Fee Annual Report for Fiscal Year 2022/ 2023.

10. Developer In - Lieu Fee Annual Report for Fiscal Year 2022/ 2023 Received and filed the Developer In -Lieu Fee Annual Report for Fiscal Year 2022/ 2023.

11. Staff Agency Appointment - CIRA
Adopted Resolution No. 2023- 050, appointing Leticia Nava - Cruz, Assistant Director of Administrative Services, as the city' s Director of the Board of Directors of CIRA, and Chuck Dantuono, Director of Administrative Services/ City Treasurer, as the Alternate Director.

RESOLUTION NO. 2023- 050

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, CONFIRMING THE APPOINTMENT OF THE DIRECTOR AND

ALTERNATE DIRECTOR TO THE CIRA BOARD OF DIRECTORS
RESCINDING RESOLUTION NO. 2020- 003)

12. City of Highland 2023 Emergency Operations Plan
Adopted Resolution No. 2023- 051, approving and adopting the City of Highland 2023 Emergency Operations Plan.

RESOLUTION NO. 2023- 051

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, APPROVING THE ADOPTION OF THE CITY OF HIGHLAND 2023 EMERGENCY OPERATIONS PLAN

13. Contract Renewal - 2020- 08, " Citywide Concrete Maintenance" 1) Extended the Citywide Concrete Maintenance contract with Above All Names Construction Services, Inc. for one ( 1) year; and 2) Approved a 3% increase to the contract unit prices.

14. Contract Renewal - 2020- 09. " Citywide Traffic Strioina and Pavement Markin Maintenance Contract"
1) Extended the Citywide Traffic Striping and Pavement Marking Maintenance Contract with Interstate Striping & Signs, Inc. for one ( 1) year; and 2) Approved an 11. 15% increase to the contract unit prices.

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15. Easement Acceptance - Ariel Garcia for " 2- SFR Residential Project" ( Southeast corner of Base Line and Elm Street)
1) Accepted the Grant of Easement for Road and Drainage purposes from Ariel Garcia; and
2) Directed the City Clerk to record the Grant of Easement.

16. IDC Consulting Engineers, Inc. Contract Amendment for the Orange Street Bridge at Plunge Creek Overflow Project ( Project No. brg12001) Approved a contract amendment to the Professional Services Agreement with IDC Consulting Engineers, Inc. ( IDC) to extend the term of the contract until the Orange Street Bridge at Plunge Creek Overflow Project is completed.

ITEM REMOVED FROM THE CONSENT CALENDAR

17. A Request for a Special Event Permit ( SEP- 23- 011) by the Redlands Bicycle Classic for its Annual Highland Circuit Bicycle Race on Wednesday, April 10, 2024 Mayor Lilburn stated she requested City Manager Hughes pull the item because she wanted further discussion. The City of Highland sponsors a lot of events such as the YMCA Highland Run, Discover Highland Run, Citrus Harvest Festival, 4th of July Parade, Halloween Festival, and the Redlands Bicycle Classic.

Approximately $ 22, 000 is being spent this year for these events on public safety out of the City of Highland' s budget. If the city spends that amount every year on those events, that is a lot of money that is taken away for potential use for our public safety fund. The intention is not to deny the co-sponsorship of the Redlands Bicycle Classic this year, but merely to have the City Council have a discussion on this.

City Manager Hughes responded he would like to make a suggestion. For the current year, the Redlands Bicycle Classic is far along. The event has been planned out in excess of a year in advance. It is probably appropriate if staff brought it back to the City Council through a staff report, with an outline of all special events and how much each one costs to the city each year. If changes were suggested, it would not be for the following year but for 2025 because there is a lot of planning that goes into these events, and they might already be planning for 2024.

Mayor Lilburn responded she is in agreement with the proposal. Although, she sees the financial need for our public safety and wants to ensure residents are getting the care they need for public safety.

City Manager Hughes responded her point is understandable, although these costs have already been budgeted for. Staff is not asking for more money; it is a budgeted item. Staff will assist in putting a staff report together with the requested information for further review by the City Council.

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Council Member Timmer stated, historically the City Council has chosen to sponsor and have certain events in the city. To ensure the public safety of the citizens who participate in some of these activities, law enforcement is required to be there for public safety issues. If law enforcement was not to be provided for these activities, then discussions would be whether these events should even be held. Without public safety and police at these events, it is creating an unsafe environment for the citizens and the participants of these events. The city has been doing this for a long time, the city chose to have these events, they are good for the community and the area. Having law enforcement present is an integral part of public safety to make sure these events go on safely.

Mayor Lilburn responded that she agrees with Council Member Timmer, she does not mind debating it. Her argument is, if some of these events can pull their own with some of the revenue they generate, it would be less of a burden the city would have to take from its public safety.

A MOTION was made by Council Member Timmer, seconded by Council Member Chavez - Cordova, to:
1) Authorize the one -day Highland Circuit bicycle race a part of the Redlands Bicycle Classic on various streets in Highland subject to the Conditions of Approval; and
2) Approve the Redlands Bicycle Classic request for co- sponsorship ( waiving of city fees in the amount of approximately $ 24, 034. 28). Motion carried on a roll call vote, 5- 0.

CITY COUNCIL PUBLIC HEARING
1=

CITY COUNCIL LEGISLATIVE

18. Bid Award - Bid No. 2023- 06, " Citywide Pedestrian Signal Head and Pedestrian Push Button Upgrades" ( Project No. sig21001)
Public Works Director/ City Engineer Zamano gave a brief review of the staff report.

A MOTION was made by Council Member Timmer, seconded by Mayor Pro Tern McCallon to award the construction contract for Bid No. 2023- 06, " Citywide Countdown Pedestrian Signal Head and Pedestrian Push Button Upgrades" project to the responsible low bidder, Econolite Systems, Inc., in the amount of 109, 697. 58.

19. 2024 Community Events
The City Council discussed the Community Events and directed staff accordingly.

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20. Appoint Two ( 2) Members of the Public to the Community Trails Committee City Clerk Hughes gave a brief review of the staff report.

She opened the floor for nominations.

Mayor Pro Tern McCallon nominated incumbents Erwin Fogerson and Michael McMillan.

City Clerk Hughes closed the floor for nominations.

City Clerk Hughes called for the vote for Erwin Fogerson and Michael McMillan.

The City Council unanimously re -appointed two members of the public, Erwin Fogerson and Michael McMillan to the Community Trails Committee.

21. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
City Manager Hughes stated the Inland Valley Development Agency ( IVDA) is working on an Inland Valley Infrastructure Corridor ( IVIC) Project. They shifted gears and got away from the Airport Gateway Specific Plan and will just concentrate on the infrastructure in the area. To assist the cities of Highland and San Bernardino, IVDA will pursue grant funding for improvements within the public right- of-way.

The San Bernardino County Homeless Point -in -Time Count will be conducted on Thursday, January 25, 2024, from 6: 00 a. m. to 10: 00 a. m. Senior Code Enforcement Officer Owens will be coordinating the event along with the Highland Sheriff' s Department.

Ross Dress for Less will be occupying the old Big Lots building next to Food 4 Less. A new ph& noodle soup restaurant will be opening within the building where Dickey' s Barbecue Pit used to occupy, located in the Lowes shopping center.

TREH Partners will start grading their commercial portion of the new shopping center on Greenspot Road next to SR- 210 freeway and across from Lowes during the week of January 15. The first four tenants will include Starbucks, Chipotle, Ono Hawaiian BBQ, and Dave' s Hot Chicken. TREH Partners is currently negotiating with two additional restaurants and a major anchor tenant. Those tenants will be announced soon.

Last week, staff attended an onsite pre -construction meeting with the new Tractor Supply store contractors at the northwest corner of Base Line and Church Avenue.

Grading is anticipated to begin February, with the store opening around September or October of 2024.

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The city received an application from Spring Pacific Properties to extend the Blossom Trails Tentative Map. This would facilitate 137 single family homes at the southwest corner of Greenspot Road and Church Street. The map extension will require a concurrent extension of the East Highlands Ranch development agreements set to expire October 2024.

The City Council previously approved a General Plan amendment zone change through a conditional use permit for a new vehicle fueling station at the northeast corner of Palm Avenue and 5th Street. The developer has announced that the fueling brand will be Shell, so they will submit a new sign program.

Cucas will be occupying the former Kay' s Cafe building right next to City Hall, they have started their tenant improvements.

The new traffic signal at Mediterra Parkway and Greenspot Road is now operational. This was constructed by D.R. Horton as part of the residential development project. Patriot USICV Victoria, LLC have started on their offsite work, they are currently widening and reconstructing portions of the roadway on Victoria Avenue between Cypress Street and 6th Street and along westbound 6th Street between Victoria Avenue and Grape Street.

The City Hall Roof Coating and Sheet Metal Replacement Project was awarded to Angelus Waterproofing. Work is set to begin December 13 and is going to take 6 to 8 weeks to complete depending on weather conditions. Once this project is complete, the city will go out to bid and start the process for re -painting the exterior of City Hall.

A closed session Finance/ Personnel Subcommittee meeting will be held December 21 at 10:00 a.m. for the subcommittee to discuss potential candidates for the City Manager recruitment with the consultant. First round interviews with the subcommittee will be scheduled after this meeting. Final candidates will be interviewed by the City Council at a time and date to be determined.

On Monday, January 8, 2024, a Blood Drive Committee meeting will be held at City Hall.

On Sunday, January 28 from 7:00 a.m. to 11:00 a.m., the Highland Improvement Team ( HIT) will be present at the YMCA Highland Run with a water station.

On Monday, January 29, there will be a blood drive at the Highland Police Station from 12:00 p.m. to 4: 00 p.m.

The Fire Department for the month of November, responded to 695 medical aids, 32 traffic collisions, four structure fires, six vegetation fires, three vehicle fires, 38 miscellaneous fires, and three false alarms.

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The Highland Sheriff' s Department for the period between November 13 and December 10 had 3, 079 calls for service with 247 reports and 95 arrests.

14. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
Mayor Lilburn stated given it is City Manager Hughes' last City Council meeting, she wanted to thank him for his many years of service and everything he has done for the city. In addition, she wanted to thank Mayor Pro Tern McCallon for his term as Mayor this past year. She acknowledges his hardships throughout the year, but he was frequently there at events to represent the city.

ANNOUNCEMENTS
None

CLOSED SESSION
None

ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 6:28 p.m.

Submitted By:

Betty Hughes, MMC
City Clerk
Approved By:

Penny Lilburn
Mayor

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STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer PREPARED BY: Leticia Nava - Cruz, Assistant Director of Administrative Services SUBJECT: Warrant Register # 761
RECOMMENDATION: City Council to approve Warrant Register #761; Warrants in the amount of 5, 411, 725. 68 and Payroll in the amount of $ 233, 378. 55.

FISCAL IMPACT: The total of Cash and Expenditures is $ 5, 645, 104. 23.

PUBLIC NOTICE: The agenda for this item was posted at the three required locations.

BACKGROUND: See Printouts Attached.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City Manager
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Warrants:

CITY OF HIGHLAND
WARRANT REGISTER # 761
January 9, 2024
12/ 12/ 2023 Ck# 88450- 88494 1, 340, 664. 46
12/ 15/ 2023 Payroll Wire # 857- 860 & Ck # 88495- 88496 72, 519. 40 12/ 19/ 2023 Ck# 88497- 88534 1, 228, 113. 95
12/ 19/ 2023 Ck# 88535 325. 00
12/ 26/ 2023 Ck# 88536- 88555 2, 702, 165. 75
12/ 29/ 2023 Payroll Wire # 861- 864 & Ck # 88556- 88557 67, 937. 12 Total Warrants $ 5, 411, 725. 68
Payroll:
12/ 15/ 2023 Direct Deposits # 13523- 13567 121, 306. 09 12/ 15/ 2023 Ck # 710 281. 90
12/ 29/ 2023 Direct Deposits # 13568- 13611 111, 451. 29 12/ 29/ 2023 Ck # 711 339. 27
Total Payroll $ 233, 378. 55
Total Warrants & Payroll $ 5, 645, 104. 23
APPROVED BY:

Larry McCallon Joseph . Hughes
Finance Subcommittee Citypilnager
John Timmer Chuck Dantuono
Finance Subcommittee Director of Administrative
Services/ City Treasurer
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DATE:

PREPARED BY:

SUBJECT:

RECOMMENDATION:

FISCAL IMPACT:

PUBLIC NOTICE:

STAFF REPORT

TO THE CITY COUNCIL
January 9, 2024
Chuck Dantuono, Director of Administrative Services/ City Treasurer Leticia Nava - Cruz, Assistant Director of Administrative Services ,\,, IC.

Treasurer' s Report for November 2023
City Council to receive and file the Treasurer's Report for November 2023 Cash and Investments:

General Fund
Special Revenue Funds
Internal Service Funds
Capital Projects Funds
Agency Funds
Housing Authority Fund
SARDA Funds
8, 963, 836. 08
36, 488, 224. 11
5, 399, 931. 06
22, 370, 224. 74
1, 618, 996. 13
3, 704, 079. 95
2, 857, 810. 92
The agenda for this item was posted at the three required locations.

BACKGROUND: Increases in the checking account were due to revenues received plus funds wired from LAIF and CAMP. Decreases in the checking account were a result of payments to vendors, payroll and funds wired to LAIF, CAMP and U.S. Bank.

Increases in the fiscal agent accounts ( US Bank) resulted from interest and bond payment receipt.

Decreases resulted in vendor payments and debt service payments.

Increases in the CAMP account were due to interest received. Decreases were a result of funds being wired to the city's checking account primarily for payment of public works projects.

The maximum limit on regular accounts is $ 75M.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
V
Second Agenda Item No.

File No.

City Clerk City Manager
-1-

CITY OF HIGHLAND
Treasurer' s Report
as of November 30, 2023
CASH AND BANK ACCOUNTS:

Cash on Hand -Office Petty Cash & Change Fund Accounts
Wells Fargo Checking Account ( reconciled book balance) 1, 150. 00
4, 392, 829. 14

DESCRIPTION

MATURITY

PERIOD YIELD
PAR
VALUE

ORIGINAL
COST
INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOLS
California Treasurer' s Local Agency Investment Fund ( LAIF) n/ a 3. 843% General Fund 11, 826, 819. 11
Special Revenue Funds 22, 804, 380. 00
Internal Service Funds 5, 273, 837. 00
Capital Projects Funds 19, 982, 115. 00
Total City LAIF Funds 59, 887, 151. 11
Housing Authority Fund 3, 680, 865. 08
Total Housing Authority LAIF Funds 3, 680, 865. 08
Total LAIF Funds 63, 568, 016. 19
1) Maximum limits on accounts are $ 75M City and $ 75M Housing Authority. 2) Market Value is based on the September 30, 2023 applicable percentage of 0.986307739. 3) Market Value is $ 62, 697, 626. 32 ($ 63, 568, 016. 19 x 0. 986307739).

California Asset Management Program ( CAMP) n/ a 5. 580% General Fund 3, 235, 550. 47
Special Revenue Funds 1, 815, 272. 00
Capital Projects Funds 6, 077, 097. 00
Total CAMP Funds 11, 127, 919. 47
INVESTMENTS: FISCAL AGENT ACCOUNTS
US Bank Corporate Trust Services ( Community Facilities Districts Community Facilities District ( CFD) 90- 1
Administrative Expense Fund # 128262- 011
US Bank Money Market Account CUSIP # 60934N872
Fire Protection Expense Fund # 128262- 012
US Bank Money Market Account CUSIP # 60934N872
Police Protection Expense Fund # 128262- 013
US Bank Money Market Account CUSIP # 60934N872
Community Facilities District ( CFD) 2001- 1
Special Tax Fund # 217795000
US Bank Money Market Account CUSIP # 60934N872
Interest Account # 217795001
US Bank Money Market Account CUSIP # 60934N872
Principal Account # 217795002
US Bank Money Market Account CUSIP # 60934N872
Administrative Expense Account # 217795003
US Bank Money Market Account CUSIP # 60934N872
Surplus Fund # 217795004
US Bank Money Market Account CUSIP # 60934N872
Community Facilities District ( CFD) 2007- 1
Administrative Expense Fund # 260722000
US Bank Money Market Account CUSIP # 60934N872
Fire Expense Fund # 260722001
US Bank Money Market Account CUSIP # 60934N872
Police Expense Fund # 260722002
US Bank Money Market Account CUSIP # 60934N872

TOTAL INVESTMENTS US BANK ( COMMUNITY FACILITIES DISTRICTS) 0 n/ a 5. 02% 97, 364, 92 97, 364. 92
n/ a 5. 02% 51. 876. 03 51, 876. 03
n/ a 5. 02% 19, 186. 99 19, 186. 99
n/ a 5. 02% 28, 097. 12 28, 097. 12
n/ a 0. 00%
n/ a 0. 00%
n/ a 5. 02% 12, 059. 01 12, 059. 01
n/ a 5. 02% 29, 280. 31 29, 280. 31
n/ a 5. 02% 6, 801. 55 6, 801. 55
n/ a 5. 02% 1, 486. 17 1, 486, 17
n/ a 5. 02% 549. 64 549. 64
246, 701. 74
-2-

MATURITY PAR ORIGINAL

DESCRIPTION PERIOD YIELD VALUE COST
INVESTMENTS: FISCAL AGENT ACCOUNTS ( continued)
US Bank Corporate Trust Services ( SARDA)
2004B Tax Allocation Refunding Bonds
Special Fund 786709001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 274, 622. 74 274, 622. 74 Interest Fund 786709002
Federated Treasury Obligations CUSIP # 60934N872
n/ a 5, 02% 1, 252. 99 1, 252. 99
Principal Fund 786709003
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Reserve Fund 786709004
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 173, 909. 14 173, 909. 14 2015A Tax Allocation Refunding Bonds
Special Fund 268777000
Federated Treasury Obligations CUSIP # 60934N872
n/ a 5. 02% 616, 437. 15 616, 437. 15
Interest Fund 268777001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 22, 717. 52 22, 717. 52 Principal Fund 268777002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Reserve Fund 268777004
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 962, 802. 37 962, 802. 37 Expense Account268777006
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 14, 219. 20 14, 219. 20 2017 Tax Allocation Refunding Bonds
Debt Service Fund 259928000
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 525. 34 525. 34 Interest Fund 259928001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Principal Fund 259928002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% TOTAL INVESTMENTS US BANK ( SARDA) 2, 066, 486. 45
TOTAL CASH AND INVESTMENTS 81, 403, 102. 99
Allinvestmentsareplacedin accordancewithCityof Highland's InvestmentPolicyandGuidelines. Theabovesummaryprovidessufficient cashflowliquiditytomeetthenextsixmonth's estimatedexpenditures. Thisreportis inaccordancewithGovernmentCodeSection536 6.

SIGNED: SIGNED:

Joseph ughes Chuck Dantuono
C fvIANAGER DIRECTOR OF ADMINISTRATIVE

SERVICES/ CITY TREASURER
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STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
PREPARED BY: CarlosZamano, PublicWorksDirector/CityEngineerd-Z SUBJECT: Construction Management and Inspection Services for Bid No. 2023- 06, Citywide Pedestrian Signal Head and Push Button Upgrades" Project No. sig21001)
RECOMMENDATION: It is recommended that the City Council:

1. Approve proposal from Hernandez, Kroone & Associates ( HK& A) to provide construction management and inspection services in the amount of $ 16, 417. 50 for Bid No. 2023- 06, " Citywide Pedestrian Signal Head and Push Button Upgrades" Project No. sig21001); and

2. Authorize the City Manager to approve contract amendments up to 10% of the proposal amount.

FISCAL IMPACT: The proposed fee, based on actual time and material, is not -to -exceed 16, 417. 50. The 10% contingency amount of $1,642 will be usedto cover any additional services, if needed and requested by City staff, during the course of the project. The funding sourceforthis project is 100% by a Highway Safety Improvement Program (HSIP) grant using State funds.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: This project involves upgrading existingpedestriansignal headsto LED countdown pedestrian signal heads, replacing existing and/ or installing new ADA compliant pedestrianpushbuttons, installationsof newpedestrianpushbuttonposts, 2" PVC conduit, and cabling as necessary at the 26 intersections shown on attached Vicinity Map.

With this project proceeding to the construction phase, staff requested a proposal from Willdan, TKE Engineering, Inc., AGA Engineers, Inc. and HK&A to provide construction management and inspection services. The proposals were reviewed by City staff, and HK&A was the top -ranked firm. HK&A has worked with the City on many projects, and have provided these same services IUF HUMUIUUS PIUJUGLJ UJlll( y. all CXFJCIICIIL. CU lGalll.

Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
City Clerk City Manager
-1-
Staff has reviewed and negotiated the proposed fee of $ 16, 417. 50, which is 15% of the construction contract of $ 109, 697. 58. This fee is reasonable for this type and size of project.

Staff recommends City Council' s approval of HK&A' s proposal to provide construction management and inspection services.

Attachments: Vicinity Map
HK& A Proposal
M:\ PUBWRK\ sig21001 City- wide Signal Ped Head Installation\ City Council\ CM Services Award Stf Rpt 1.09. 24. doc -2-
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Hernandez, Kroone & Assoc" ate.

Engineers & Land Surveyors
Proposal for the it of H Igghla nd
Citywide Countdown Pedestrian Signal Head and Pedestrian Push Button Upgrades Project No. Sig 21001
-4-
Hernandez, rocsn sso i f s
Engineers & Land Surveyors
November 15, 2023
Mr. CarlosZamano, PE Proposal No. 23P1039 Proposal No. 23P1039 PublicWorksDirector / CityEngineer
Cityof Highland
27215 Base Line
Highland, CA 92346
Reference: RequestforProposalforProfessionalConstructionManagementandInspectionServicesforCitywide CountdownPedestrianSignalHeadandPedestrianPushButtonUpgrade (ProjectNo. sig21001) Dear Mr. Zamano:

Asalocalfirmwhowillreceiveandenjoythebenefitsoftheseimprovements, Hernandez, Kroone & Associates ( HKA) isexcitedattheopportunityto bea partoftheCity'steamforthesubjectproject.

TheproposedprojectisfundedbytheLocalHighwaySafetyImprovementProgram (HSIP) administeredbyCaltrans throughthe Divisionof LocalAssistance. Therearespecificreportingandschedulesto befollowedto meetthe requirementsoftheHSIP. It isassumedthatallthepreliminaryworktoarrangeforthefundinghasbeencompleted, the LocalRoadSafetyPlansubmitted, andtheplanshavebeenapprovedandtheconstructionbudgetestablishedat 100,000 with a construction scheduleof 40 days.

Accordingtotheplans, constructionworkproposedincludesfurnishingandinstallingpedestriancrossingimprovements atapproximately21 Cityintersectionsincluding:
4- 61 LEDCountdownPedestrianSignalsHeads
21 Pedestrian Pushbutton Assemblies
t, 5 Pedestrian Push Button Posts
Newpedestrianscrossing signs
U Revisionsto or refreshingof crosswalks
Brief Introduction
Overthelast36years, HKAhasworkedonavarietyofgovernmentprojects, eachuniquewiththeirownsetofdesign standardsandspecifications, contractclauses, smallbusinessandminoritygoals, andaccountingprocedures.

As the lead designer / constructioncontractor, HKAhas haddesign -build contractswith the USArmy Corps, US DepartmentoftheNavy, USDepartmentofLabor, andUSDepartmentofAgriculture. BesidescontractswiththeCityof Highland, HKAhasalsoheldnumerous "On -Call' contractswithSanBernardinoInternationalAirportAuthority, County Hernandez, Kroone & Associates Page 1 of 4
Civil Engineers and Land Surveyors
-5-
ProfessionalConstructionManagementand InspectionServices CitywideCountDownPedestrianSignalHeadandPedestrianPushButtonUpgrades Ove.r I..'ette r
CityofHlgh:and
of LosAngelesDepartmentof PublicWorks, Caltrans, SanBernardinoCountyTransportationAuthority, andRiverside CountyTransportationCommissionforprovidingPS&Edesignandconstructionmanagementservicesforroadway improvements, peerreview, trafficengineering, surveying, rightofway, andutilities.

Morelocally, HKAhasworkedinclosepartnershipswiththeCityofHighland, InlandValleyDevelopmentAgency, San BernardinoInternationalAirportAuthority, andtheSanManuelBandofMissionIndiansformorethantwentyyears. The serviceslistedintheRFPregardingtrafficengineering, publicworksspecifications, andconstructionmanagementare allservicesthathavebeenprovidedtooneormoreofourpartneragencies. Assuch, wehavedevelopedastrong understandingofthegoals, objectives, anddesiredproductsbytheCityofHighlandforthisRFP.

Morespecifically, HKAhasorisprovidingdesignorconstructionmanagementservicesonprojectsincludingtraffic signalconstruction, ADAcompliance, or updatesonthefollowingprojectsinthearea:

RealJourneyAcademies
Palm Avenue / Cypress Avenue
4 3rd and 5th Street Corridor Improvements
4t SterlingAvenue / 3rdStreetImprovements
h Mt. Vernon Viaduct Project
HKAhasprovidedpeerreviewonsignaldesign, ADAcomplianceandroadconstructionprojectsincluding:

SignalsfromEB210Rampsto OrangeStreetalongGreenspotRoadCorridor Victoria Avenue / SaboWay
Boulder Avenue / San Manuel Village
r San Manuel Village / Highland Avenue
A SR- 330 / Highland Avenue
Boulder Avenue / Base Line
HKA'ssignalandlightingexperienceincludesbothdesignandconstructionmanagementservices. HKAcompletesthe designsurveys, researchrightofway, prepareseasementdocuments, researchesandcoordinateswithutilitiesandtheir purveyors, coordinateswithotheragencies, workswiththepublic, completesthePS&Epackages, preparesorreviews trafficcontrolplansandensuresADAcompliance. Theirconstructionmanagementincludesallstepsneededtoensure theContractor's workfollowstheClient's plansandspecifications.

Project Team
ThekeymembersofHKA'sprojectteamarebrieflylistedbelow. Nochangesinthesekeypersonnelwilloccurwithout priorwrittenapprovalbytheCity. Allkeymembersareactiveonthe3rdand5thStreetCorridorImprovements, butcan overseethese short-term constructioneffortsas well.

Project Manager / Resident Engineer - Anne M, Hernandez, PE, SP/ D — With overforty (40) yearsof experience, Ms. HernandezhasaremarkablydiversebackgroundmakinghertherightpersontoleadHKAstaffthrough the construction managementand inspection of this project. Ms. Hernandezwas the ResidentEngineerfor the Palm Avenue / CypressStreetprojectandtheRealJourneyAcademiesprojectonHighlandAvenue.

Hernandez, Kroone & Associates Page 2 of 4
Civil Engineers and Lord Surveyors
-6-
ProfessionalConstructionManagementand InspectionServices CitywideCountDownPedestrianSignalHeadandPedestrianPushButtonUpgrades Cover Lett,,
Cityof Hi hand
SheiscurrentlytheResidentEngineerforthe3rdand5thStreetCorridorImprovements, anothergrantfundedproject intheCityofHighland. Furthermore, Ms. Hernandezwastheprojectmanagerleadingthesurveyinganddesignteamfor Sterlingand3rdStreetImprovementsandwillsoonbetransitioningintotheResidentEngineerroleasHKAtakesonthe constructionmanagementservicesforthisprojectfortheSanBernardinoInternationalAirportAuthoritywhichwilloccur in Q3 2024.

AssistantResidentEngineer1ConstructabilityReview - JohnHernandez, PE, PLS, OSPID — Mr. Hernandez supervisesandperformsbothcivilandtrafficengineeringforHKA. Hehasoverten (10) yearsofexperienceintraffic signaldesign, peerreviewandconstructionmanagementservicesincludingthefollowingprojects:
3rd and 5th Street Corridor Improvements
Mt. Vernon Viaduct Project
RealJourneyAcademies
SterlingAvenue / 3rd Street Improvements
HehasperformedpeerreviewoftrafficsignaldesignsfortheCityof Highlandincluding:

Mediterra / Greenspot Road
Boulder Avenue / Greenspot Road
Mr. HernandezwastheAssistantResidentEngineerontheRealJourneyAcademiesproject. HeiscurrentlytheAssistant ResidentEngineerforthe3rdand5thStreetCorridorImprovements, anothergrantfundedprojectintheCityofHighland.

Furthermore, Mr. HernandezwastheLeadSurveyorandCivilEngineerleadingthesurveyinganddesignteamforSterling and3rdStreetImprovementsandwillsoonbetransitioningintotheAssistantResidentEngineerroleasHKAtakeson the construction management services.

Mr. Hernandezwilloverseetheproductsubmittalsandwillproactivelyproblemsolveanyelectricalandfunctioning issues.

Lead Field inspector - Evan Spracklen, EIT, LSIT — Mr. Spracklenis HKA's inspectoron the Cityof Highlands' 3rdand5thStreetCorridorImprovementsprojectthatincludessignificantupgradesatthree (3) trafficsignals. These upgradesincludeconstructionofsignalpolefoundation, installationof newsignalpoles, installationofconduitand conductors, andinstallationofsignalheadsandothergear. Healsoprovidespart-timeinspectionservicesforSan Manuel's "TheLanding" projectonsiteattheSanBernardinoInternationalAirport.

Mr. SpracklenreviewsallsignalproductsubmittalstoensuretheymeettheCity's orCaltransplansandspecifications.

HealsooverseestheContractors' performanceontrafficcontrol, stormwaterpollutionpreventions, deliveryofcertificates ofcomplianceandensuresthatapprovedproductsareinstalledperthemanufacturer's instruction.

Healsoattendsmeetingswiththe Contractors, preparesmeetingminutes, checkspayestimates, conductslabor complianceinterviews, andreviewscertifiedpayrolldocumentation. Mr. Spracklencoordinateswithsubconsultantsfor materialtestingandprovidesqualitycontrolchecksoftheagenda, minutes, reports, certifiedpayroll, correspondence andotherpaperworkfor thedurationoftheproject.

TheworkprovidedbytheteamaboveiswellknowntotheCityandwillcontinuetoprovideexcellentservicesforthis project.

Hernandez, Kroone & Associates Page 3 of 4
Civil Er,4neers and Land Surveyors
-7-
ProfessionalConstructionManagementandInspectionServices CitywideCountDownPedestrianSignalHeadandPedestrianPushButtonUpgrades Cover I._4etter
Cityof Highland
Project Approach, Quality Plan, & Resumes
Awrittenunderstandingoftheprojectapproach, HKA'squalityplanforthisprojectandHKA's proposedstaffandtheir respectiveresumesareattachedhere -infollowingthis letter.

Cost
Anassociatedcosttoperformtheserviceslistedhere -inisbrokendownbypersonnelandhours. Thiscostissupplied onthefinalpageofthiswrittenletterproposal.

Project Lead
OurProjectManager / ResidentEngineerforthisprojectandtheircontactinformationis:

Anne Hemandez, PE, QSD, Principal
Hernandez, Kroone & Associates
234 EastDrakeDrive, San Bernardino, CA92408
Email: AnneHanhkagroup.com
Phone: 909- 884- 3222
AsthemajorityownerofHKA, Ms. Hernandezisauthorizedtobindthecompanytoanycontracttermsandagreements.

Withthisletter, HKAacknowledgesreceiptoftheinvitationto propose, theplansandspecificationsforthisprojecton October 23, 2023.

ServiceswillbeprovidedbyHKA'sstafffromtheirSanBernardinooffice, closetothelocationstobeimprovedbythis project.

HKAiscommittedtoworkingasateammemberwithourClients, deliveringaqualityproductontime, anddeveloping stronginnovativesolutions. Wewouldgreatlyenjoyworkingonthisprojectandbelieveitisinourareaofexpertise. We lookforwardtoanopportunityto discussourproposalandqualificationsinmoredetail.

Sincerely,
Anne M. Hernandez, " QSD
Principal
Hernandez, Kroone & Associates Page 4 of 4
Civil Engineers and LSr, rveyors
-8-
ProfessionalConstructionManagementandInspectionServices CitywideCountDownPedestrianSignalHeadandPedestrianPushButtonUpgrades Sco..PQ._o(.._v o-r. k
CityOfNighrand

UNDERSTANDING AND SCOPEOF WORK
HKAwillworkcloselywiththeCity'sstafftodeliveracompletefunctioningprojectasoutlinedintheRFP. Thefollowing narrativeis a highlightof specifictasks. Someservicesarelistedasoptionaldueto thefactthatthe serviceswerenot listedintheRFP, butmaystillneedtobecompleted. HKAhastheskillsandresourcesto performalloptionaltasks, other than land appraisals.

ThisprojectisfundedbytheLocalHighwaySafetyImprovementProgram (HSIP) administeredbyCaltransthroughthe Divisionof LocalAssistance. Therearespecificreportingandschedulesto befollowedto meettherequirementsofthe HSIP. Itisassumedthatallthepreliminaryworktoarrangeforthefundinghasbeencompleted, theLocalRoadSafety Plansubmitted, andtheplanshavebeenapprovedandtheconstructionbudgetestablishedat $100, 000 with a construction schedule of 40 days.

Accordingtotheplanstheconstructionworkconsistsoffurnishingandinstallingimprovementsatapproximately21 Cityintersectionsincluding:
61 LEDCountdown PedestrianSignals Heads
21 Pedestrian Pushbutton Assemblies
h 5 Pedestrian Push Button Posts
4 New Conduit and Conductors at 3 signals
NewPedestrianssigns, approximately10
4> Revisionsor refreshingof crosswalks
Thescopeof this workdoesnotappearto requirethe reviewand maintenanceof trafficcontrolplansor a stormwater pollutionpreventionplan, buttheContractorshouldmaintainaclean, safesitethroughouttheirworktime. Reviewof trafficcontrolplansorastormwaterpollutionpreventionplanarewellwithinHKA's areaofexpertiseandcouldbe providediftheCitydeterminesthattheyareneeded.

If selected, HKAanticipatesbeginningworkpromptlyasthe projectis outfor bidding. HKA's projectmanagement throughoutthebelowservicesincludesmeetings, documentreview, fieldinspection, invoicing, andcorrespondence, as necessary. MostofthemeetingswillbeheldviaMicrosoftTeams.

Task 1: Pre -Construction Services

1.1 Participatein Meetingwith CityandDesignEngineer
HKAwillworkwithotherattendeesto schedulea meeting. Thismeetingwillbeto discussdesignfeaturesandHKA's constructabilityreview. Theintentofthismeetingis to answerquestions, meetkeystaff, andreviewcontract administrationprocedures. BasedonHKA'sworkonthe3rdand5thStreetCorridorImprovements, mostofHKA'sstaff arewellknowntotheCityandtheylookforwardtoworkingonanotherCityproject.

HKApreliminaryreviewof theplansandspecificationsnotedtheseissuesordiscrepanciesfromtheCity's usual procedurestobediscussedwiththeCityandDesignEngineer: a. HKAwillrelyonContractor'sDig -AlertinformationandCityprovidedas-builtsfor utility locations. Contractorto identify a. Whatutilityresearchhasbeenconducted?
conflicts as discovered.
b. Whatrightofwayresearchhasbeencompleted?
b. Cityto provide rightof way informationfor areasof new g Y p installation.
c. Severalofthesignalheadsandpushbuttonsarespecifiedatsignalscurrentlybeingupgraded.

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Cityto providedclarification /directionon bulletpoints "d-i." CitycifHighland d. Typically, Cityrequiresnewconductorswhenupgradesarebeingcompletedatasignal. e. Typically, Cityusesrigidsteelconduit.
f. Typically, theCityinstallsapullboxwitheachsignalstandard, includingpushbuttononlystandards. g. Ethernetis mentionedin theGeneralNotes, butno locationfor installationisspecifiedontheplans. h. TheplanssaythattheworkmustconformtoCaltrans2010and2015standardsandspecificationsandCA MUTCD14. ThespecificationssaythattheworkmustconformtotheCaltrans2022standardsand specifications and the Greenbook.
i. Theplanssaythat5" x7" R10-4bsignsshouldbeused. ThespecificationssaythatR10-3signsshouldbe used. The CA MUTCDdoes not include R10-4 signs.

TheCity'sdirectionandinformationisneededonalloftheseitemsbeforeproceedingwiththepre -construction conference. HKA will request Contractor's schedule prior to the kick-off meeting and will review

1. 2. Construction Schedule priortothekick-offmeetingif received. HKAwillreviewContractor's schedulefor the following:

Typically, thisiscompletedbytheContractor.
a. Allpre -constructionandutilityrelocationsbyothers.
b. Datesfor notificationsbasedon agreementsand contractdocuments.

1. 3. Pre - Construction Conference
HKAwillpreparetheagenda, includinglistingtherequiredattendees. HKAwillconductthepre -constructionconference withtheSuccessfulBidder (Contractor). ThemeetingwillincludetheinformationanddecisionsbytheCityontheitems listedin1.1above. Thepre -constructioncoordinationwillcoverallpotholingandutilityrelocationsthatwillbeperformed bythecontractor.

Deleted. Dispute Resolution will be addressed per the

1.4. Dispute Resolution Outline construction contract.

HKAwillprepareanoutlineofhowdisagreementswiththeContractor'smaterials, procedures, methodologies. Theoutline willbeapprovedbyCitystaffbeforepresentationtotheContractororimplementation.

Thebestapproachis to beaheadof anydisputesby anticipatingconflictsbetweentheplansandspecificationsor anticipatingpotentialscopechanges.

Deliverables:

MeetingAgenda, Attendance, andMinutes (.pdf)
ConstructionSchedule (.pdf)
DisputeResolutionOutline (.pdf)
Task 2: Construction Management and Inspection Services

2.1. RFI's, Material Submittals, Shop Drawings, ETAL.

HKAwill manageandmaintaina log(s) to ensureprompthandlingof Requestsfor Information (RFI), shop drawings, productdatasamplesandsubmittals. HKAwilltransmitsubmittalsanddesignrelatedRFIstotheDesignEngineerfor their review.

HKAwill conductmeetingswithContractorandotherparties, asneeded, to discussandresolveRFIs.

HerDesign related RFIs and product submittals will be given to AGA for Civil Engineers s and
Associates review / direction. HKA will respond to non - design related RFIs Civil Er c r eers c c l_c.iu Surveyors where applicable. If re -design is required due to existing condition conflicts, those redesigns will be addressed by AGA or others. -10-
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HKA
will addressChangeNotices, Intend to FileChangeNotices, and ConstructionChange Orders (CCO), as wellas review, negotiations, and issuanceof theCCOsto theContractor. 2. 2 MeetingsDeleted - Meetingswill be basedupon projectneed and estimatedto beabout1 hour per month. Meetings
will be heldwiththe CityandContractorat leasteverytwo weeks. HKA will conductthose meetingsand is responsible for schedulingadditionalmeetingsas needed. HKA
will prepareand providethe agendato theCityandContractor. HKA will prepareand distributethe minutesfrom the meetings. 2. 3 Administrative, Management and FieldServicesHKA
will provideadministrative, management, and relatedservicesas requiredto coordinatework and to completethe Project in accordancewith theCity's objectivesfor cost, time, and quality. HKA hasrepeatedlydemonstratedto theCitythat HKAhas sufficientqualifiedpersonneland managementto carryout therequirements. This includesfield inspectionservicesto checkmaterialsused, proceduresfollowed and quantities. HKA will proactivelybring issuesand solutionsto theCityandContractorso decisionscan be madeearly, and theschedule maintained. 2.
4 WorkingDays HKA
will preparethe WeeklyStatementof WorkingDays andemailit totheCityandContractorweekly. 2. 5 CertifiedPayroll In addition, HKA will conductLabor Complianceinterviews. HKA will collectthe CertifiedPayroll from the Contractorand provideit totheCityfor reviewand processing. 2. 6 ChangesAs
changesoccur, HKA will addressChangeNotices, Intend to FileChangeNotices, and ConstructionChange OrdersCCO), as wellas review, negotiations, and issuanceof theCCOsto theContractor. Changes will be incorporatedinto the redlinesprovidedas As-Builts. 2.
7 MonitoringHKA
will providethe fieldinspectionto measurethe quantitiesinstalledand updatethe estimatedTotal ConstructionCost.

It willshowthe actualcostsfor activitiesand estimatefor uncompletedtasks. HKA will notevariationsbetweenactual and budgeted/estimatecosts at theregularmeetings. HKA will providepart- timeinspectionand coordinatethose inspections with STR18001were possible. HKA
will notifythe Citypromptlywheneverthe projectcosts exceedthe budgetsor estimates. 2. 8 DailDiary Traffic
controlwill be handledby theContractorusing the CaliforniaTemporaryTraffic Controly Handbook ( CATTCH) when traffic controlis requiredin lieuof engineeredstamp plans. HKA will completea dailylog, recordingthe Contractor's workactivities. The log/diarywill includeweather, numberof workers, types of workers (craft or trades), equipment, subcontractors, work completed, problemsencountered, changes or processto dealwithproblems, etc. The
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Deliverables:

Electronicdeliveryofallagenda, minutes, logs, anditemslistedabove (.pdf) Task 3: Post -construction Management Services

3.1. Warranty Period
Providemanagementservicesincludinganyrepairsorreplacementsrequiredduringwarrantyperiod.

3. 2 Post Close - out Documents
Review Final Payment document.

Obtainoperationmanuals, warranties, guaranteesandotherapplicableinformationinhardcopyand electronically.

Organizeitemscollectedin 3.2b. intobinders, folders, andCDsfor deliveryto theCity.

3. 3 As- Builts
Usedailydiary, changeorders, andfieldobservationsandmeasurementstonotechanges (inred) ontheSR21001 biddingplanset. ThesewillbeusedbyotherstopreparetheAs -Builtmylars.

3. 4 Walk — Through to Acceptance HKA will provide inspection information, change order a. Scheduleafinalwalk-throughwithCitystaff. information, andotherdocumentsneeded, including b. Preparepunchlist. redlines, for AGA to prepare the as -built documents on c. CertifyCompletion
Mylar.
d. Recommend Acceptance.

Deliverables:

ElectronicdeliveryofalltasksaslistedintheRFP (.pdf)
fi Hardcopydeliverof owner's manuals, warranties, etc.

OPTIONAL. SERVICES
Theseservicesareincludedinthecostproposalattachedasoptionalitems. a. DetailedConstructabilityReview
b. Labof GofmpliaMe lMfefYi8VV9= Labor Compliance interviews added to 2. 5 above. c. Bid Analysis
Theseservicesarenotincludedinthecostproposalattachedbutareavailable, iftheCityrequiresthem. a. RightofWayEngineering
b. UtilityResearchandCoordination
c. TrafficControlPlans (preparationof review)
d. StormWaterPollution PreventionPlan
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QUALITY CONTROL STEPS
ThereviewoftheRFP, projectplans, andsitereconnaissancehaveyieldeddiscrepancieswhichhavebeennotedunder KeyProjectIssues" inthisStatementofQualifications. Someofthesediscrepanciesarenewimprovementswhichare notreflectedonHDR's plans. HKAwillworkcloselywiththeCitysProjectManagertoaddressthesediscrepanciesin themostcost-effectivemanner. It is understoodthatreconciliationof discrepanciesmustproduceresultswhichare withinthescopeofthegrant.

DiscrepanciesBetweenCity's CurrentStandardsandthe DesignPlans Apreliminaryreviewoftheplansandspecificationsresultedinalistofitemswheretheplansandspecificationsdonot match. For example:
a. TheCitytypicallyrequiresnewconductorswhenmakinganychangesatasignal. Theseplansand specificationsindicatethatwherenonewconduitrun, theexistingconductorsshouldbereused. b. TheCitytypicallyusesrigidsteelconduitforconduitsatsignals. Theseplansandspecificationssaythat Schedule 80 PVC will be used.
c. Usuallythereisapullboxforeachsignalorpush-buttonpost. Theseplansandspecificationsseemto indicatethattheconduitfromthenewpushbuttonpostswillruntoanexistingpullbox. Fieldreviewmaybe requiredtoconfirmif existingpullboxislargeenoughtohaveadditionalconduitinstalled. d. Theplansmentionthatawirelessethernetradioistobeintegrated (GeneralNotes8). Thereisnoother mentionoftheradio. IsthisintegrationtobecompletedatallsignalsthatarenotcommunicatingwiththeTMC now?
e. Three (3) oftheintersectionsto receiveupgradedsignalheadsandotherimprovementsarebeingupgradedin the3rdand5thStreetCorridorImprovementsandmaynotneedtheimprovementslistedontheseplans.

Theseissuesneedto beaddressedso changeorders, if needed, canbecompletedbeforetheContractorsubmits productsfor review.

Specifications
Apreliminaryreviewoftheplansandspecificationsresultedinalistofitemswheretheplansandspecificationsdonot match. For example:
0- TheplanssaythattheworkmustconformtoCaltrans2010and2015standardsandspecificationsandCAMUTCD

14. ThespecificationssaythattheworkmustconformtotheCaltrans2022standardsandspecificationsandthe Greenbook.

Theplanssaythat5" x7" R104bsignsshouldbeused. ThespecificationssaythatR10-3signsshouldbeused.

TheCAMUTCDdoesnotincludeanyR10-4 signs.

Theseissuesneedto beaddressedso changeorders, if needed, canbecompletedbeforetheContractorsubmits productsforreview. EspeciallysincetheR10-3signsareadifferentsizethantheR10-4signsandmayimpactthe pedestrianpushbuttonframeandassemblyproposed.

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Constructability Review Not included - optional service.

OneofthequalitycontrolmeasuresHKAproposesisaConstructabilityReview. Theplansandspecificationswillbe reviewedbyanengineerexperiencedinthistypeofconstruction. Alistwillbemadeoftheitemswhere:
4-
TheplansandtheCitystandardsarein conflict
Redundant work is requested
4,- TheplansandtheSpecificationsareinconflict
4, Bettermaterialsandprocesseswouldresultinabetterprojectwithoutimpactingtheconstructioncostorschedule significantly.

AfterthisreviewtheCityandtheResidentEngineerwillmeetto:
i> Review the list
Decide between the items in conflict
1) Decideif changesare neededto the plans
40 Decideif materialsor processeswill bechange
Decidehowbestto conveyanychangesto theContractor
Construction Management and Inspection
TheRFPdidnotstatewhethertheCitydesiresfulltimeorpart-timeconstructionmanagement. HKAhasensuredthat we haveadequatestaffto providebothlevelsof inspection. (Letterto HKAstates "constructionmanagementandpart- timeinspectionfor constructionof theproject) Inspection services will be part-time and coordinated with Significantissuesduringconstructioninclude: STR18001 when possible to reduce separate field trips.

Coordinationandschedulingofutilities. ParticularlywithSouthernCaliforniaEdison Ensuringthatmaterials, suchassignalpolesandsignalgear, areorderedearlyenoughtoallowforleadtimes, delaysindelivery, or rejectionof improperproducts.

TheCityofHighlandisveryresponsivetoresidentsandbusinesses. Therefore, coordinationduringconstruction andtrafficmanagementandhandlingwillneedto beconsciouslyperformed, aswellasensuringadequate advanced notices for residents and businesses.

Materials Testing
TheCityofHighlandcurrentlyusesaQualityAssuranceProgram (QAP) whichwassignedbytheCityEngineerinJune of2014. TheCityhasexpressedadesiretochangethetestingfrequencystatedinthisdocument, especiallyforsmaller projects. HKAwillworkwiththeCitytodevelopacustomizedandmoreappropriateQAPplanforthisproject. Some materialtestingmaybeeliminatedifthematerialmixisfromanacceptablesource / supplier, thetestingoftheapproved mixhasbeenperformedwithinthelastyear, andthematerialhasacertificateofcompliancewitheachdeliverytruck.

HSIP Grant Requirements
GovernmentcontractsandCaltrans/HSIPfundedprojectshavewrittencriteriawhicharerigid. Processesaretypically inflexibleandhavespecificdeadlinesthatneedto bemet. Failureto complywithallwritteninstructionsandprocedures canjeopardizetheprojectsfunding.

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Secondly, onlytheimprovementswhichwereincludedinthenegotiatedgrantapplicationareallowedtobedesigned andconstructed. IftheCitydesirestoexpandtheprojectthroughtheuseoflocalfunds, theexpendituresforthat expansionwould needto betrackedand billed separately.

Construction Staging Area
TheRFPdidnotspecificallystatethatthecontractorwouldbedevelopingaconstructionstagingyard. Itisassumedthat theContractorwillcarrymostofthesuppliesontheequipmenttrucks.

Agreement with the City of San Bernardino
TheconstructionactivitiesmayrequireworkingwithintheCityofSanBernardinorightofway. ItisassumedthattheCity ofHighlandandtheCityofSanBernardinowillhaveanunderstandingorprepareanagreementforsaidworktotake place. TheCityofSanBernardinoboundarylinesincludethesoutheastvacantparcelat5thStreet / Victoria and the southwestquadrantofthe3rdStreet / PalmAvenueintersection.

Documentation of Existing Conditions
IfdesiredbytheCity, HKAcanrecordtheexistingsiteconditionsusingouraerialdronewithclearancefromtheFederal AviationAdministration (FAA). ThisdocumentationwasdonefortheCity's RealJourneyAcademies' project. Theaerial flightwillrecordthepre -constructionconditionsandproduceapreservationrecord.

Parking Management
Thebusinesseson3rdStreetbetweenPalmand5thStreetheavilyutilizethestreetparking. Someofthisparkingappears tobecodeviolationswhileotherparkingisclearlyemployeeparking. Duringconstruction, thiscarparkingwillnotbe available. Ifdesired, HKAcouldworkwiththeCityto obtaintemporaryconstructioneasementsfortemporaryparkingon some of the adjacent vacant lots.

Traffic Management
TheprojectmayhavetrafficimpactstotheCityofSanBernardinoduringconstruction. CoordinationwiththeCityofSan Bernardinoonpermits, laneclosuresanddetoursmayberequired.

Permits / Agency Coordination
HKAwilltrackandensurethatallapplicablepermits, approvals, andrequirementsarecompletedwhetherthatdutyfalls totheContractor, CityorHKA. A preliminarylistofanticipatedpermitsorapprovalsfromothersare:
0 SantaAnaRegionalWaterQualityControlBoardPermit (StormWaterPollutionPreventionPlan / WaterQuality Management Plan)
SouthCoastAirQualityManagementDistrict (FugitiveDustPermitandHighWindRestrictions) ll, Public Health Environmental Services
CityofHighlandCodeEnforcement
p Cityof HighlandTreeRemovalPermit
Cityof HighlandBuilding & Safety
San Manuel Band of Mission Indians
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0 InlandValleyDevelopmentAgency
0 HazardousWasteRemovalbya permittedandlicensedserviceprovider All demolitionmaterialsarefeasiblyrecycled / salvaged
TrackingandmonitoringtheSection7oftheEndangeredSpeciesActandrequirements PossiblepermitsincludeSanBernardinoCountyFloodControlandCityofSanBernardinoforlaneclosures, traffic control and maybe encroachment.

METHODOLOGY & APPROACH
FortheCityof Highland's project, theDesignStandardsareassumedas:
1, Cityof Highland's standarddrawinganddetails
Cityof Highland's Policies, Procedures, andStandards
0 Cityof Highland's checklistforplansubmittals
1> CaltransRevised2015StandardSpecificationsandStandardPlansfor thetrafficsignaland/or 2022/2023 MUCTDfor thesignaldesign, signingandstriping
AmericanAssociationofStateHighwayandTransportationOfficial (AASHTO) 4, CaltransHighwayDesign, Survey, RightofWay, andConstructionManuals CaltransUniformFilingSystem (modified)
H Caltrans CADD Standards ( modified)
StandardSpecificationsandProvisionsfor PublicWorksConstruction (Greenbook) Caltrans Cost Data Book
SanBernardinoCountyHydrologyManualandStandards
National Electrical Code
p CaliforniaDisabledAccessibilityGuidebook2017
ThefollowingsoftwarepackageswillbeusedindevelopingthedeliverablespertainingtotheScopeofWork:
a AutoCAD Civil 3D (2022/ 2019)
SanBernardinoCountyapprovedhydrologysoftware: CiviICADD/CiviIDesignandHEC-RAS HighwayCapacitySoftware
4> Synchro / Sims
Adobe Acrobat Pro and REVU Blue Beam
0 Microsoft Word, Excel & Projects
HKA'sprojectmanagementsoftware (MSProjects) andcostaccountingprogramallowHKAtoplan, schedule, andcontrol costson bothlarge-scaleandsmall-scaleprojects. Furthermore, theseprogramsallowfor daily, weekly, or monthly reportingin a varietyof reportformatsensuringthatHKA's teamhasthetoolsandresourcesnecessaryto stayon schedule and within budget.

HKAhasanIndependentQualityAssurance (IQA) programwhichwetailortoeachproject. TwoIQAswillbeimplemented; onefordesignandtheotherforconstruction. TheIQAplanidentifieskeyobjectives, roles, tasksandresponsibilities, standardsandguidelines, reviewsandaudits, riskanalysis, problemresolutionprocess, recordtrackingandretention, Hernandez, Krcane & Associates Page 4 of 5
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qualitycontrolchecklists. For theconstructiontasks, this IQAincludesmaterialtestingrequiredand theirfrequencyof fieldinspections. As
a componentof HKA's IQA, thereis a three -step qualityassurancemanagementprocess. The threestepsare as follows:

Planning
Phase — In thisphase, the workto beperformedand howit istobeperformedis reviewed. Tasks are assignedto specificindividualswith the hoursallottedfor eachtask, the proceduresand methodsto befollowed, along with a listof deliverables. Working
Phase — During the workingphase, the tasksassigned, proceduresand methods, and deliverablesare reviewedby a SeniorEngineeror LandSurveyoron anintervalas neededby thetask. For surveyingactivitiesthis couldbe daily. For a hydrologystudy, this intervalcouldbe twicea week. Workmethodologyis regularlyreviewedand adjustedas necessary to ensuretimelyand high -qualitydelivery. Post
DeliveryPhase — In thisphase, the deliverablesfor eachtaskare reviewedagainstthe actualproduct. Once the product is delivered, HKA reviewsthe overalldevelopmentprocess to refinethe planningand workingphasesstatedabove.

Hernandez,
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Resident Engineer
CA Civil Engineer — 42245 BS, Civil Engineering,
CA QSD/QSP — 24102 MichiganStateUniversity, MI
U.S. Small BusinessAdministration ProjectManagementCertification ( 1983) MetropolitanWater District's ProjectManagementProgram (PMP), 2008 Over 40 Years of Experience — 34 Years of Experience with HKA Mrs. HernandezwillbetheResidentEngineerforthisproject. Hercareerspansmorethanfour (4) decadesworkingon similarprojectsrequiringpavementdesign, rightofwayacquisition, hydrologystudiesanddrainagedesign, traffic engineering, andconstructionmanagement. AfewofMrs. Hernandez' projectsinclude:

RELEVANT .. OJECT EXPERIENCE
3rd and 5th Street Corridor Improvements — ResidentEngineerThe3rd Streetand5th StreetCorridorImprovement projectisamajorcorridorimprovementprojectalongCityofHighland'smajorcirculationroutes. Theinfrastructure improvementsbeingperformedonthemajorcorridorsincluderoadwaywideningandpavementrehabilitationalong3rd Street, CentralAvenue, PalmAvenue, and5thStreet, extending3rdStreettoChurchAvenuetocreateanewintersection, stormdrainimprovementson3rdStreet, PalmAvenueand5thStreet, signalupgradesatthreeintersections, utility relocationandcoordinationwithSouthernCaliforniaEdison, EastValleyWaterDistrict, SoCalGas, AT&T, MCl/Verizon, and local developers.

AsResidentEngineer, Mrs. Hernandezisresponsibleforthecontractadministrationandconstructionengineeringofthe project. SheisthepointofcontactforboththeCityofHighlandandtheselectedContractor. Sheconductsallmeetings, approvesalldocuments, andmaintainstheschedulessothekeypersonnelcancompletethefieldwork. Herresponsibility includesensuringcompliancewiththeplansandspecificationsandcompletingdocumentationrequiredbytheproject, theCity, andthefundingsource.

Palm Avenue / Cypress Street — ResidentEngineerMrs. Hernandezwas the ResidentEngineerfor construction managementfor installationof a newtraffic signal.

RealJourneyAcademies — ProjectManagerandResidentEngineerMrs. HernandezwastheProjectManagerforthe PS&EdesignandResidentEngineerfortheconstructionmanagementoftheproject. Projectelementsincludedpavement rehabilitationandregradingofthepavementsurfaceduetochangesintheon -sitedrainageflowsfromtheinstallationof anewmedianbarrier. Otherprojectcomponentsincludeanewtrafficsignalandinterconnect, ADApathoftraveland landscapemedianislands. HKA'steamperformedallworkonthisprojectincludingfieldsurveying, utilitycoordination, publicworksspecifications, engineer'sestimate, invitationtobidandbidinstructions, reviewofcontractorsubmittals, preparationandattendanceatthepre -constructionmeeting, dailyrecordingofthecontractoractivities, processingchange orders, processingcontractorinvoices, conductsthelaborcomplianceinterviews, checkscertifiedpayroll, utility coordinationduringconstruction, andreviewoftheContractor'strafficcontrolplans. Thisprojectrequireddesign, contractorsubmittals, andinspectioncoordinationwiththeCityof SanBernardino.

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ProfessionalConstructionManagementand InspectionServices CitywideCountDownPedestrianSignalHeadandPedestrianPushButtonUpgrades JOHN S. HA K . , , UAS
Assistant Resident Engineer / ConstructabilityReview
CA Civil Engineer — 88757, TX Civil Engineer— 146224 BS, Civil Engineering, CA Land Surveyor— 9524 California State Polytechnic
FAA UAS — 4086187 University, Pomona, CA
CLSARailroads (2015), CLSABoundaryLaw (2016), CLSA OPUS Projects ( 2015), ( 2014) CLSAALTA Surveys (2016), CLSAGPS & Geodesy (2015)
Contractor Orientation
BNSF & Union Pacific Certified
Over 16 Years of Experience — 12 Years of Experience with HKA Mr. Hernandezwillcompletetheconstructabilityreview, overseetheproductsubmittalreviewsandproblemsolveany electricalandsignalfunctioningissues. AswithallHKA's employees, Mr. Hernandez's experiencecoversawiderange of servicesincludingsurveying, preliminaryengineeringand rightof wayengineering, design, inspection, and constructionmanagementservices. A fewof hisprojectsinclude:

PROJECTRELEVANT

CITY OF HIGHLAND
Y _
3rd and 5th Street Corridor Improvements — AssistantResidentEngineerThe 3rd Streetand 5th StreetCorridor ImprovementprojectisamajorcorridorimprovementprojectalongCityofHighland's majorcirculationroutes. The infrastructureimprovementsbeingperformedon the majorcorridorsincluderoadwaywideningandpavement rehabilitationalong3rdStreet, CentralAvenue, PalmAvenue, and5thStreet, extending3rdStreettoChurchAvenueto createa newintersection, stormdrainimprovementson3rdStreet, PalmAvenueand5thStreet, signalupgradesatthree intersections, utilityrelocationandcoordinationwithSouthernCaliforniaEdison, EastValleyWaterDistrict, SoCalGas, AT&T, MCl/Verizon, and localdevelopers.

Mr. Hernandez's roleduringconstructionincludesoverseeingtheproductsubmittalreviewsandproblemsolvingall electricalandpavementissues. Heattendsmostmeetingsandprovidescontinuingtrainingtoinspectors.

RealJourneyAcademies - LeadCivil EngineerMr. Hernandezperformedas the leadcivil engineerfor street improvements, newtrafficsignalandsignalinterconnect, andlandscapedmedianislands. Fortheconstructionportion, Mr. HernandezservedasAssistantResidentEngineerandassistedinreviewingsubmittals, addressingutilityinquiries, and engineering support.

SAN BERNARDINO INTERNATIONAL AIRPORT AUTHORITY
Gate 1 Access Road - LeadCivilEngineerMr. Hernandezperformedastheleadcivilengineerforstreetimprovements, trafficsignalmodification, streetlighting, utilitycoordination, drainageimprovements, andADApathoftravel. Rapid deliveryprojectfor4,800feetofnewroadwaywascompletedin3 months.

TheLanding — AssistantResidentEngineerMr. Hernandezreviewstheprojectsubmittalsandtrafficcontrolplans. He schedulesinspectionsandtroubleshootsdesignandconstructionproblems. Heattendsthemeetingsandworkswiththe SBIAA to ensure their interests are not impacted.

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OSHA - 10 Hour Construction
EVAN ,
Lead Field Inspector
Mississippi StateUniversity,
BSCivil Engineering (2021)
Mississippi College, MBA
2022)
Mr. Spracklenhasseveralyears' experienceinspectingroadimprovementsfortheMississippiDepartmentof Transportationpriorto relocatingtotheSanBernardinoarea. Afewofhisprojectsinclude:

PROJECTRELEVANT

CITY OF HIGHLAND
3rd and 5th Street Corridor Improvements — The3rd Streetand5th StreetCorridorImprovementprojectis a major corridorimprovementprojectalongCityofHighland's majorcirculationroutes. Theinfrastructureimprovementsbeing performedonthemajorcorridorsincluderoadwaywideningandpavementrehabilitationalong3rdStreet, Central Avenue, PalmAvenue, and5thStreet, extending3rdStreettoChurchAvenuetocreateanewintersection, stormdrain improvementson3rdStreet, PalmAvenueand5thStreet, signalupgradesatthreeintersections, utilityrelocationand coordinationwithSouthernCaliforniaEdison, EastValleyWaterDistrict, SoCalGas, AT&T, MCl/Verizon, andlocal developers.

AsLeadFieldInspector, Mr. Spracklencurrentlyprovidespart-timeinspectionontheroadwayandsignalimprovements.

Healsotracksandreviewstheproductsubmittals, conductsthelaborcomplianceinterviews, processespayrequests, checkscertifiedpayroll, andpreparesmeetingagendasandminutes. HecompletesadailydiaryshowingtheContractor's staffing, equipment, workactivitiesandthemeasurementsofcompletedwork. Hecoordinateswiththeutilitycompanies andarrangesformaterialtesting, whichiscompletedbyasub -consultant, pertheprojectsQualityAssurancePlanand Caltrans / GreenbookSpecifications. HeconsistentlycheckstheBMPsforthestormwaterpollutionpreventionplan. Mr.

Spracklenmaintainstheworkingdayscheduleandensurescontractcompliance.

SAN BERNARDINOINTERNATIONALAIRPORTAUTHORITY
TheLanding - AsLeadFieldInspector, Mr. Spracklencurrentlyprovidespart-timeinspectionontheroadwayandsignal improvements. Whenon -site, hecompletesadailydiaryshowingtheContractor'sstaffing, equipment, andworkactivities and the measurementsof completed, inspectedwork.

M`ISSISSIPPI DEPARTMENT OF TRANSPORTATION
FrontageRoadConnection, Vicksburg, MS — EngineeringIntern - Mr. Spracklenassistedin the inspectionof the work completed on the Frontage Road Connection.

Highway61Overlay, RollingFork, MS — EngineeringIntern - Mr. Sprackleninspectedthe 20-mileHighway61Overlay, maintainingdailydiariesanddocumentingcrew, equipment, andworkcompleted. Mr. Spracklenensuredcontract compliancebyprovidinginspectionforfull -depthsectionreplacement, grinding, tackcoatapplication, andasphalt overlay.

Hernandez, Kroone & Associates Resumes - Evan Spracklen Civil Engineers on<, (.. arid Surveyors
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Civil Engineering • Surveying & Mapping * Traffic Engineering Construction Management • Landscape Architecture
Hernandez, Kroone & Associates
Engineers & Land Surveyors
-22-

STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: Lawrence A. Mainez, Community Development Director PREPARED BY: Kim Stater, Assistant Community Development Director SUBJECT: Revision to Engineering Conditions of Approval for Design Review Application DRA 20- 006, approved by the City
Council on September 23, 2020. Design Review Application DRA 20- 006 proposed the construction of a 200- unit
residential complex at the northwest corner of Greenspot Road and Webster Street, known as San Carlo I, Highland Townhome Apartments. The current application proposes to revise Engineering Conditions No. 11 and No. 40 related to the timing and method of certain on - site and off - site improvements.

LOCATION: A partially developed 10.84 acre parcel at the northwest corner of Greenspot Rd and Webster St. APN: 1200- 041- 02 OWNER / APPLICANT: Patrick Tritz, Rexco Development
San Carlo Apartment Homes L. L.C.

RECOMMENDATION: The Planning Commission recommends the City Council adopt Resolution No. 2024 - , approving Revisions to
Engineering Conditions of Approval No. 11 and No. 40 for Design Review Application DRA 20- 006.

FISCAL IMPACT: The Applicant submitted the required deposit for a Revision to Conditions of Approval Application ( DRA 20-006A).

PUBLIC NOTICE: As requiredby the City Council, notice of the public hearingwas posted at the City's three designated posting locations. In addition, the notice was postedontheCity's website, mailedto propertyownerswithinthreehundred (300) feet ofthe projectsite, and publishedinthe Sun Newspaperon December29, 2023.

Approved
Denied
Continued
Tabled
Motion
Ayes
Noes
Abstain
Absent
6 C, kj l/
City Clerk
Second Agenda Item No.

File No.

City Manager
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City Council
January 9, 2024
DESCRIPTION OF SITE: The project is located on a substantially developed 10.84 acre parcelon the north side of GreenspotRoad, boundby CalhounRoadto the west and Webster Street to the east. It is within Planning Area 3 of the Greenspot Village & Marketplace Specific Plan.

PREVIOUS ACTION: On September 1, 2020, the Planning Commission reviewed Design Review Application DRA 20-006 for the construction of a 200-unit multi -family apartment development and Specific Plan Revision Application SPR 06-001 to amend the Greenspot Village and Marketplace development standards, reducing the minimum developmentdensity. The Commissionrecommendedthe City Council approve the project. On September22, 2020, the CityCouncilapprovedResolutionNo. 2020-049 for the Design Review Application, and on October 13, 2020, a second reading was held, approving Ordinance 443 for the Specific Plan Amendment ( Attachment 1 — Approved Site Plan).

PROJECT REVIEW: Followingentitlementapproval, gradingpermitswere issued in March 2021, and Building Permits in September 2021. The project has been under construction ever since and is substantially complete. The applicant is seeking approval to occupy the project as soon as possible but is experiencingdelays in satisfyinga couple of project Conditions of Approval. Specifically, there are two outstanding EngineeringConditions of Approval that cannot be completed for several months; EngineeringConditionNo. 11whichrequiresinstallationof a traffic signalon Greenspot Road at the intersection of Calhoun Road, and Engineering Condition No. 40 which requiresundergroundingof utilitieson WebsterStreet. The reasonfor the delay in the work is outlined in the Applicant' s Correspondence ( Attachment 2). Rexco is seeking revision of these Conditions to allow earlier occupancy of the project as noted below Attachment 3). The Bold text signifies the proposed amendments:

Excerpt from Engineering Conditions Adopted September 22, 2020 C - Required Prior to Building Occupancy
Non Standard Conditions
C 11. Prior to last building occupancy construct a traffic signal utilizing a video detection system at the intersection of Greenspot Road and Access " C" ( Calhoun Road): as approved by the City Engineer. Connect to the fiber optic interconnect system on Greenspot Road to connect the traffic signals on Greenspot Road at the freeway ramps, the westerly access, Access "A" (Lowes Ctr.), Access " C" ( Calhoun Road), , and Boulder Avenue signals. Install any necessary hardware and software.

Provide a coordinated timing analysis. Prior to first building occupancy provide temporary traffic control plan for review, approval, and implementation of barricades at the Greenspot Road and Calhoun Road intersection to allow only a right in and right out at Calhoun Road from Greenspot Road, as approved by the City Engineer. The temporary barricades must be maintained by the Developer until the traffic signal is operational and the improvements are accepted by the City. Post a security deposit, bond, or letter of credit for the traffic signal and related civil improvements associated -2-
City Council
January 9, 2024
with the traffic signal which shall not be released prior to completion of all traffic signal construction.

C* 40. Undergroundexistingoverheadutilitiesand removeutilitypoles alongthe Webster Street project frontage and within the project or pay an in -lieu fee for undergrounding. The 66kv Edison transmission lines are not required to be undergrounded.

ConditionNo. 11currentlyrequiresthe installationof a trafficsignalat the intersectionof Greenspot Road and Calhoun Road, the project's sole ingress point and second point of egress, before the first occupancy is granted. The proposed amendment would defer installation of the traffic signal and allow occupancy to all but the last/final residential buildingbeforeit is operational, andthe improvementsare acceptedby the City. The Developer proposes to control their traffic Project circulation at the intersectionof Greenspot Road and Calhoun Road to right - in and right -out movements only. The Developer proposes to install barricades to block the existing median break on Greenspot Road, prohibiting left -out and left -in movements ( Attachment 4 — Interim Traffic Condition). East -bound traffic from Greenspot Road would need to make a U- turn at Webster Street or Boulder Avenue to enter the development. The proposed amendment does not affect the project's easterly egress -only access located at the midpointof the project. This midpointaccesswas originallydesignedand will continue to be right - out only.

ConditionNo. 40 currentlyrequiresthe undergroundingof utilitiesand removalof utility poles along Webster Street with the work to be coordinated and funded by the developer. The proposedrevisionwould permitthe developerto pay in in -lieufee to be used by the City who would coordinate the work.

The City's PublicWorks/EngineeringDivisionhas reviewedthe proposedrevisionsand supports the amendment.

On January2, 2024, the PlanningCommissionreviewedthe proposedrevisionsand adopted Resolution 2024- 001, recommending the City Council approve the request.

ENVIRONMENTAL REVIEW: The Certified Environmental Impact Report ( ENV 09- 003) State Clearinghouse Number 2008031058) and Supplemental Environmental Impact Report ( 19- 002) prepared for the Greenspot Village & Marketplace Specific Plan certified by the City of Highland City Council on June 11, 2013 and June 25, 2019 respectively, anticipatedthe developmentapprovedby DRA 20-006. The project, and associated request to revise Engineering Conditions do not constitute substantial changes to the project and is exempt from further environmental review under Government Code Section 65457, Public Resources Code Section 21166 and the corresponding CEQA Guidelines Section 15162 . No additional review is necessary.

The projectcomplieswith the adoptedMitigationMonitoringand ReportingPrograms MMRP) adopted concurrently with ENV 09-003 and ENV 19-002. -3-
City Council
January 9, 2024
PUBLIC COMMENT: At the time of preparing this report, staff had not received any written comments.

Attachments: 1. Approved Site Plan

2. Correspondence from Applicant

3. Resolution to approve Revision Application
Exhibit 1 - Proposed Amendments to Engineering Conditions

4. Interim Traffic Control Condition
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ATTACHMENT 1
Approved Site Plan
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ATTACHMENT 2
Correspondence from Applicant
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SAN CARLO APARTMENT HOMES L. L. C.
2518 North Santiago Blvd.

Orange Ca. 92867
Phone: 714. 998. 3400
Fax: 714. 998. 3401
December 9, 2023
Ms. Kim Stater

CITY OF HIGHLAND
27215 Base Line
Highland, Ca, 92346
RE: Conditions of Approval
DRA 20- 006
Mr. Stater,
TheSanCarloApartmentProjectis nearingcompletion. Thebuildingsaresubstantiallycomplete, andthe siteis finally gettingcloseto beingdone. I will berequestingoccupancyfor the first completedunitsvery soon.

As we discussed there are some items in the conditions of approval that will not be completed prior to the first requestfor occupancy. I amrespectfullyrequestingthedefermentof theseitemsuntil thefinalbuilding is ready for occupancy. Theseconditions include:
11: TRAFFIC SIGNAL AT GREENSPOT AND CALHOUN. The signal design has undergone multiple planchecksandrevisions. Thesignaldesignhasbeenmodifiedto coordinatewith thenewdesignof the intersectiondueto the upcomingCostcoproject. Thereis a very long leadtime to procurethe signal equipment and due to this redesign the signal will not be available for approximately 6 months. I would request this condition to be modified to state that this signal be constructed in coordination with the adjacentparcelrequirementsfor locationto the modified intersection. In the interim SanCarlo must providetemporarybarricadesattheGreenspotandCalhounintersectiontoallowonlyarightturnin and right turn out of the Calhoun Street entrance to the San Carlo project. 940: UNDERGROUNDING UTILITY POLE AT WEBSTER STREET: There is one Verizon pole located on WebsterStreet. SanCarlo Apartment HomesLLC requeststo havethis condition modified to allow the paymentof thefair sharecostfor theundergroundingof thisutility.

Please review theserequestsand feel free to contact me to discuss. I may be reached at 714.423.5710 anytime.

Thanks in advancefor your help!
Best Regards,
SAN CARLO APARTMENT HOMES L. L. C.

Patrick Tritz
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ATTACHMENT 3
Resolution to Approve Revisions Application including
Exhibit 1 - Revised Conditions of Approval
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RESOLUTION NO. 2024 —

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HIGHLAND, CALIFORNIA, APPROVING REVISION TO ENGINEERING CONDITIONS OF APPROVAL NO. 11 AND NO. 40 FOR DESIGN
REVIEW APPLICATION ( DRA 20- 006) RELATED TO THE
DEVELOMENT OF A 200- UNIT MULTI - FAMILY APARTMENT
COMPLEX ON 10.84 ACRES AT THE NORTHWEST CORNER OF
GREENSPOT ROAD AND WEBSTER STREET IN PLANNING AREA 3

OF THE GREENSPOT VILLAGE & MARKETPLACE SPECIFIC PLAN
APN NO. 1200- 041- 02).

APPLICANT: REXCO DEVELOPMENT, SAN CARLO
APARTMENT HOMES L. L. C.

A. RECITALS
On September 22, 2020, the City Council adopted Resolution No. 2020-049, approving Design Review Application ( DRA 20- 006) for the development of a 200- unit residential complex at the northwest corner of Greenspot Road and Webster Street, Highland Townhome Apartments/ San Carlo 1.

2. On December 9, 2023, the Applicant applied to Revise Engineering Conditions No. 11 and No. 40 related to DRA 20-006, proposing to defer the installation of a traffic signal at the intersection of Greenspot and Calhoun Roads, and to pay an in -lieu fee for undergrounding of utilities.

2. The Site has a Zoning Designationof Mixed Use, per PlanningArea 3 of the Greenspot Village Specific Plan.

3. On December 29, 2023, the City gave public notice by advertising in the San Bernardino Sun Newspaper, a newspaper of general circulation within the City of Highland, and by mailingnoticesto propertyownerswithin 300-feet of the projectsite, of the holdingof a publichearingat which the SubjectApplication would be considered.

4. On January 2, 2024, the Planning Commission of the City of Highland conducteda duly noticed public hearing and adopted ResolutionNo. 2023- 052, recommending the City Council approve the Application for Revision to Conditions.

5. On January9, 2024, the City Councilof the City of Highlandconducteda duly noticed public hearing on the Subject Applicationsat which time interested personshadan opportunityto providecommentsin supportof, or in opposition to, the Subject Application.
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5. All legal prerequisites to the adoption of this Resolution have occurred.

B. RESOLUTION
NOWTHEREFORE, it is herebyfound, determinedand resolvedby the City Councilof the City of Highland as follows:

The City Councilfinds that all of the facts set forth in the Recitals, Part "A" of this Resolution, are true and correct.

2. The City of Highland City Council after due consideration, inspection, investigation and study made by itself and on its behalf, and after due consideration of all evidence and reports offered at said hearing, including the staff report to the City Council dated January 9, 2024, which is incorporated herein by this reference, does find and determine the following facts:
a. All necessary public hearings and opportunitiesfor public testimony and comment have been conducted in compliance with State law and the Municipal Code of the City of Highland.

3. On September 22, 2020, the City Council adopted Resolution No. 2020-049, makingfindingsthat DesignReviewApplicationDRA20-006was exemptfrom further environmental review under Government Code Section 65457. A Certified Environmental Impact Report ( ENV 09- 003) ( State Clearinghouse Number 2008031058) and Supplemental Environmental Impact Report ( 19- 002) were prepared for the Greenspot Village & Marketplace Specific Plan which were certified by the City of Highland City Council on June 11, 2013 and June 25, 2019 respectively. The application under review, a proposal to amend Engineering Conditions of Approval No. 11 and No. 40 for DRA 20-006 does not constitute a major revision, substantial change or new information that would require additional review.

4. On September 22, 2020, the City Council adopted Resolution No. 2020-049, makingfindingsthat DesignReviewApplicationDRA20-006 is consistentwith the Highland General Plan, Municipal Code and Greenspot Village and Marketplace Specific Plan. The proposed Revision to Conditions will not modifythe projectdescription, developmentplans, use, or style. The Findings remain valid.
a. That the proposed project is consistent with the general plan or specific plan.

Response: The San Carlo Townhome Apartment project, nearly complete, remains consistent with the Greenspot Village and Marketplace Specific Plan as the Specific Plan identified that Planning Area 3 allows residential development ranging from 100 to 300 units. The proposed revision to -11-
EngineeringConditionsNo. 11 and No. 40 will modifythe timing of certain on - site and off - site improvements, but will not affect the residential use, density, site plan, building elevations, landscaping or recreational amenities. The revision is minor in nature and does not negatively impact the consistency with the General Plan or Specific Plan. b. That the proposeduse is in accordancewith the objectivesof this title, and the purposesof the landusedistrictin whichthe site is located.

Response: The San Carlo Townhome Apartments project is consistent with the Greenspot Village & Marketplace Specific Plan and Title 16, Land Use and Development Code of the City of Highland. The proposed use as a 200 unit multi -family townhome project is in accordance with the objectives of the title and purpose of the land use district including those for Special Districts, General Development Standards and Parking Regulations. The land use district in which it is located, Planned Development, calls for superior development by allowing a greater degree of design and land use flexibilitywithin the frameworkof a site specificdevelopmentplan, in this case the Greenspot Village & Marketplace Specific Plan.

The nature of the proposed Revision to Conditions of Approval would allow the deferral of installation and operation of a traffic signal at the intersection of Greenspot Road and Calhoun Road, and the option to pay an " in - lieu" fee for the undergrounding of utilities along Webster Street. Ultimately, the traffic signal will be operational before the issuance of the last Certificate of Occupancy for the project and the City would complete the undergrounding of utilitiesalongWebsterStreet. All objectivesof Title 16, and purposesof the Specific Plan SPR 06- 001 land use district continue to be met as the project is built -out. There are no significant changes. c. That the proposed use is in compliance with city design and landscape standards and criteria.

Response: The design and land use of the San Carlo Townhome Apartments continues to be suitable for Planning Area 3 which is designated for ` Mixed Use'. The development, nearly completed, utilizes a combination of the ` Single -Family Attached' and ` Multi -Family' housing standards, as this is a unique housing development that offers the privacy of a single-familyhomewith the attachedgarageand the communityaspect with the parks, courtyards, recreation areas, and communal guest parking.

It provides a high -quality planned residential community that compliments the surrounding commercial land uses while creating an attractive, cohesive combination of architectural styles and landscaping and provide amenities that will meet the needs of its residents. Conditions have been placedon the projectto ensureany potentialimpactswill be mitigated.

The proposedRevisionto EngineeringConditionsof Approvalwill notaffect the design and landscape previously approved for the project as -12-
enumerated in City Council Resolution No. 2020-049. The development continues to be in compliance.
d. That the proposed use, together with the conditions applicable thereto, will not be detrimental to the public health, safety, or welfare or will not be materially injurious to properties or improvements in the vicinity of the site.

Response: The project is a residential development that is designed to offer the privacy aspect of living in a Single -Family home while also offering the communal benefits of living in a Multi -Family complex. It has been constructed in compliance with building codes and conditioned so that it will not be detrimental to the public health, safety or welfare, or materially injurious to properties and improvement in the vicinity. There are also adequate water, public utilities and services in the vicinity of the Project to serve the proposed use and services to ensure public health and safety and will be fully functional prior to the issuance of the first certificate of occupancy.

The proposedRevisionto EngineeringConditionsNo. 11 and No. 40 have been reviewed by the City's Engineering/Public Works Division. The deferral of operation of the traffic signal has been mitigated with interim conditions satisfactory to standard practice. The signal will be operational in advance of the issuance of the final residential building Certificate of Occupancy. With respect to the undergrounding of utilities, they will be funded by the development and completed by the City. The project, with revised Conditions, will not be detrimental to public health, safety, welfare or materially injurious to properties or improvements in the vicinity.

5. Based on the Findings and Conclusions set forth above, the City Council approves the requested Revisions to Engineering Conditions of Approval for Design Review Application ( DRA 20- 006) attached hereto as Exhibit 1.

C. ADOPTION OF RESOLUTION.

The City Clerk shall certify to the adoption of this Resolution and shall cause the same to be published or posted in the manner prescribed by law.

PASSED, APPROVED AND ADOPTED this 9t" day of January, 2024.

Penny Lilburn
Mayor
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ATTEST:

Betty Hughes, MMC
City Clerk
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EXHIBIT 1
Revised Engineering Conditions of Approval
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STREET IMPROVEMENT
C* 9. Constructcurbandgutter, match -upasphaltconcrete, classII aggregatebase, andsidewalk on Webster Street where the improvements do not exist between 7920 WEBSTER ST and the ECRof the existingcurbrampat GreenspotRoadandWebsterStreet. Reconstruct the curb rampand spandrelat GreenspotRoadandWebsteralong projectfrontageto correct street grade and crossfall and drainage at ramp.

C* 10. Constructa right -outegressonlyaccessto GreenspotRoadatthe existingcommercialdrive approach at Station 59+ 53. 50. Construct the 26' wide private street improvements northerly from the existingcommercialdriveto first intersectionincluding, but not limitedto, asphalt concretepavementwith a structuralsectiondesignedfor a 20 year life, concretecurb and gutter. Reconstruct full width raised landscape median where the existing westbound left turn access was provided, between57+82.29 and 59+70.28, by the GreenspotCorridor Plans ( STR 07-004) and as approved by the City Engineer.

C 11. Prior to last building occupancy constructa trafficsignalutilizinga videodetectionsystem at the intersection of Greenspot Road and Access " C" ( Calhoun Road): as approved by the City Engineer. Connect to the fiber optic interconnect system on Greenspot Road to connect the traffic signals on Greenspot Road at the freeway ramps, the westerly access, Access " A" ( Lowes Ctr.), Access " C" ( Calhoun Road), , and Boulder Avenue signals. Install any necessary hardware and software. Provide a coordinated timing analysis. Prior to first building occupancy provide temporary traffic control plan for review, approval, and implementation of barricades at the Greenspot Road and Calhoun Road intersection to allow only a right in and right out at Calhoun Road from Greenspot Road, as approved by the City Engineer. The temporary barricades must be maintained by the Developer until the traffic signal is operational and the improvements are accepted by the City. Post a security deposit, bond, or letter of credit for the traffic signal and related civil improvements associated with the traffic signal which shall not be released prior to completion of all traffic signal construction.

C 12. Construct, in accordance with the City's Greenspot Road Master Plan and Greenspot Village and Market Place Specific Plan, ( 1) construct and maintain the private street ( Calhoun Road) improvementsnortherlyto projectboundaryincluding, but not limitedto, asphaltconcrete pavementwith a structuralsectiondesignedfor a 20year life, concretecurbandgutter, a 10 foot wide landscaped median, and a private lighting system. Construct a 250' southbound right -turn lane, a southbound through lane, and a 150' southbound left -turn lane. Align the entrance with the future development south of Greenspot Road. Access " C" ( Calhoun Road) shall be 71 feet wide from Greenpsot Road to the northern boundary of the project.

Modify Greenspot Road striping to provide a second eastbound left -turn pocket.

E 13. Submitengineeringplansfor streetimprovements, trafficsignalat Access "C", traffic signal interconnect, and striping to the City Engineer for review and approval. Indicate the location of any existingutility/facilitywhichwouldaffectconstructionon plansandprofiles. Comply with the City design standards as shown on the street and storm drain improvementchecklist.

SPR 20- 001 & DRA 20- 006 2
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C* 14. In lieu of restripingthe southboundapproachto provide a left -turn lane, and a shared left/through/ right- turn lane on the southbound freeway off ramp in accordance with Exhibit J of the traffic study (InterimYear MinimumImprovements) paythe equivalentdollaramount for the City's futureuse to constructthe ultimateimprovementsat this locationaccordingto the City's Greenspot Road Master Plan. The equivalent dollar amount, as initially calculated andperiodicallyupdatedbythe City, shallbe applicableto Phase1of PlanningArea3 ofthe Specific Plan and shall be paid incrementallybased on the percentage of area of development within Phase 1.

C 15. Installtraffic control signs and pavement markings, with locations and types approved by the City Engineer.

B 16. Designpublicimprovementsincludingsidewalk, drivewayapproachesandaccessrampsin accordance with all requirements of the State of California Accessibility Standards, Title 24 California Administrative Code.

C 17. Submit "Record Revisions" to all plans to reflect the improvements as constructed, and any changes made during construction.

DRAINAGE
E 18. Obtainapprovalbythe CityEngineerof a FinalWaterQualityManagementPlan (F- WQMP), prepared in accordance with the City's National Pollutant Discharge Elimination System (NPDES) permitrequirementsin effectat thetimethe ConceptualWaterQuality Management Plan was approved unless subsequent City NPDES permits require otherwise. The F-WQMP shall (1) be prepared, signed, and sealed by a licensed Civil Engineer, ( 2) include Site Design Low Impact Development and Source Control Best Management Practices ( BMPs) appropriate for residential development, ( 3) include a BMP implementation, operation, and funding mechanism, and (4) be certified by the property owner. The propertyownershallalsoenterintoa StormwaterBMPTransfer, Access, and Maintenance Agreement with the City on standard City form. Include a copy of the recorded agreement in the F- WQMP. Construct BMPs in accordance with the approved F- WQMP.

C* 19. Construct and implement site design BMPs specified in the project approved F-WQMP including, but not limitedto, a hydro -dynamicseparator, undergroundinfiltrationsystem, and raised curb landscaped areas and parking lot islands. Runoff from the proposed entrance road shall be captured and conveyed to the proposed pretreatment system, and from there to the underground infiltration system. Alternate site design BMPs which are equallyeffectivemaybe submittedfor reviewandapprovalbythe City Engineer.

E 20. Includethe projectgradingplan, landscapeplanand utilityplanwiththefirstsubmittalof the F- WQMP.

C 21. Submit two sets of WQMP BMP Exhibits with a "WQMP BMP As -Built Certificate" wet signed and sealed by the Engineer of Record. The Certificate shall state:

I herebycertifythatthe WaterQualityManagementPlanBestManagementPracticeshave been constructed under my supervision in accordance with the approved plans and are functional to the best of my knowledge."
C* 22. Construct on -site drainage system to drain the entire project site to the proposed WQMP SPR 20- 001 & DRA 20- 006 3
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BMPs in accordance with the approved Final Water Quality Management Plan, and construct necessary drainage overflow facilities. Construct an overflow pipe to convey any overflow from the proposed underground infiltration system to the stubbed out existing Lateral U ( 48" RCP) storm drain.

E* 23. Construct on -site grading to drain the entire site to the southwest. If entire site does not drain to the southwest then demonstrate how drainage conveyance offsite will replicate predevelopment flow path, discharge quantity, and intensity. Demonstrate adequate drainage away from proposed buildings. Design the total peak discharge from Planning 2 and 3 into Lateral U (48" RCP) such that it does not exceed 50 cfs, which is the design flow rate usedin the hydrologystudyof the existingstormdrain in GreenspotRoadconstructed and stubbed out by the City at the southwest corner of this project.

E* 24. Construct an on -site drainage system to intercept and convey the off -site tributary drainage from the PA 2 and PA 3 north of the project boundary.

E 25. Submita hydrologystudyto determinestormrunoffquantitiestributaryto andgeneratedby the site for review and approval by the City Engineer. Include hydraulic calculations to determine the size and type of all drainage facilities.

E 26. Submitengineeringplansfor publicand privatedrainagesystemsto the City Engineerfor review and approval. Indicate the location of any existing utility facility which would affect construction on plans and profiles. Comply with the City design standards as shown the street and storm drain improvement checklist.

DEDICATION/ ANNEXATION
C* 27. Applyto the Cityto annexthe projectintothe City's ConsolidatedLandscapeDistrict (LIVID) for potentialCitymaintenanceof parkwayandfrontagelandscapingalongGreenspotRoad and Webster Street. Sign the ballots prepared by the City agreeing to the annexation and amount of assessment. Landscaping along the project frontages shall be maintained by the propertyowner. TheCitywill maintainparkwayandfrontagelandscapingutilizingLIVID revenueonlyif the Citydeterminesthat adequatemaintenanceis notbeingprovidedby the propertyowner. Theamountof assessmentwill includethe estimatedon -going maintenance cost and one- time construction cost to convert the privately - maintained system to the City -maintained system.

C* 28. Applyto the Cityto annexthe projectintothe City=s Streetand StormDrainMaintenance Districtfor maintenanceof the public storm drain, public water qualitytreatmentBMPs, decorativepavers, median, anddecorativebusstopshelters, withinGreenspotRoad. Sign a ballot preparedby to the City agreeingto the annexationand amount of assessment.

Landscaping within the median will be maintained by the City utilizing LIVIDrevenue.

B* 29. Dedicate a 10-foot wide minimum landscape easement across the Greenspot Road and Webster Street frontage, in addition to the required street right- of-way, as approved by the City Engineer. The exact dimensions of the landscape easement will be determined at the time on -site improvement plans have been prepared.

B* 30. Acquire a private easement across Planning Area 3 if needed for constructionand maintenance of offsite drainage facilities.

SPR 20- 001 & DRA 20- 006 4
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E* 31. Grant a privateeasementin favor of PlanningArea 2 and PlanningArea 3 for drainage, utilities, parking, and pedestrian and vehicular access.

E 32. Dedicateright-of-way acrossWebsterStreetfrontagein accordancewith a 33' half street width.

E* 33. Acquirea public road easementfrom the ownerof the propertysouth of GreenspotRoad necessaryfor constructionand maintenanceof the new traffic signalto be installedat the Access AC@ intersection.

E* 34. Establish a legal mechanism among the property owners of Planning Areas 1 thru 3 for maintenance of the on -site drainage system and project driveways (Calhoun Road), including decorative pavers located within and outside of the Greenspot Road right-of-way.

FEES/ PERMITS
C* 35. PayPost2030fairsharetrafficmitigationfeesforalllocationsinsideoroutsideofthe City of Highlandimpactedby developmentof the Specific Plan as identifiedin the traffic study prepared for the Specific Plan. The amount of mitigation fees required of the Specific Plan shall be based on ( 1) the percentage of project traffic as calculatedin the trafficstudy, and (2) costestimatesof the improvementsas initially calculated and periodically updated by the City. The amount of traffic mitigation fee applicable to each phase of development shall be calculated based on the area within that phaseas a percentageof areawithinthe entireSpecificPlan, regardlessof land use designation of said phase. Paythe traffic mitigation fee for the entire phase prior to occupancy of the first building located in that phase. Provide, for City review, updated tables in the traffic study showing the locations of the mitigation improvements and the project fair share percentage. Also include the Greenspot Road/ Church Street intersection in the fair share calculation.

C* 36. Pay City processingfee for applicationof DevelopmentImpactFee (DIF) creditsfor street, drainage, and median improvements pursuant to adopted City Council DIF Credit Policy.

D 37. Pay appropriateEngineeringfeesfor districtannexation, plan check, WQMPreview, traffic report review, hydrologystudy review, structural calculationreview, on -site and off -site inspection, utilityexcavationpermits, GISmapplanupdate, microfilmingandstorageof maps and plans, and other required fees.

D 38. Obtaina permitfrom Engineeringpriorto any on -site constructionor constructionwithinthe public right- of-way.

E 39. Post a deposit for erosion control which shall not be released prior to completion of all on - site construction.

UTILITIES/ CONSTRUCTION
C* 40. Undergroundexistingoverheadutilitiesand removeutility polesalongthe WebsterStreet projectfrontageandwithinthe projector payan in -lieu feefor undergrounding. The 66kv Edison transmission lines are not required to be undergrounded.

SPR 20- 001 & DRA 20- 006 5
-19-
B* 41. Submita CompositeUtilityPlanindicatingthe locationof all abovegroundand flushmount water, electric, cable TV, internet, and telephone utility structures prior to City issuance of utility permits.

E 42. Obtain written permissionfrom the adjoining property ownersfor offsite grading and/or construction.

B 43. Install construction fencing and screening in accordance with Building and Safety Division Policy 335.

C 44. Reconstruct existing public improvements removed or damaged during construction.

Pavement repair, which may include A.C. overlay, T-cut trench repair and/or slurry seal shall be acrossall or a portionof damagedpavementcausedbythis projectas determinedbythe City Engineer.

C 45. Coordinate, and where necessary, pay for the relocation of any existing public utilities as necessary.

C 46. Provide all utility services to each building, including sanitary sewers, water, electric power, gas, cable TV, internet, and telephone. All utilities are to be underground.

E 47. Complywith applicablerequirementsofthe NationalPollutantDischargeEliminationSystem NPDES) permit program. Provide written verification from the Regional Water Quality Control Board specifying the project= s WDID number.

B 48. Destroy any abandonedwells on the property or similar structuresthat might result in contamination of underground waters in a manner approved by the City Engineer.

B 49. All underground structures, except those desired to be retained, must be broken in, backfilled, and inspected before covering.

D 50. Complywith the prevailingCitydesignand constructionstandardsand requirementsat the time of permit issuance.

SPR 20- 001 & DRA 20- 006 6
-20-
ATTACHMENT 4
Interim Traffic Control Condition
-21-
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-22-

STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: Maricela Marroquin, City Attorney
PREPARED BY: Betty Hughes, MMC, City Clerk
SUBJECT: Appointment of Interim City Manager
RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council adopt Resolution No. 2024- appointing Chuck Dantuono to the Position of Interim City Manager and Approving a 10% Salary Increase FISCAL IMPACT: 10% salary increase - $ 15, 992/ month
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: On August 31, 2023, former City Manager Hughes submitted his Notice of Retirement. His last day of employment was December 29, 2023. On September 21, 2023 the City issued a Request for Proposal for City Manager Recruitment Services. The City is in the process of recruiting for a permanent appointment to the City Manager position.

On December 21, 2023, the Finance/ Personnel Subcommittee met during Closed Session and is recommending Chuck Dantuono, Director of Administrative Services, be appointed as the Interim City Manager until the permanent appointment for the City Manager position has been made. If appointed as Interim City Manager, Mr. Dantuono will take on all the roles and responsibilities of the City Manager.

Attached is a proposed resolution for consideration and adoption.

Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
City Clerk City Manager
-1-
RESOLUTION NO. 2024- 001

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, APPOINTING CHUCK DANTUONO AS INTERIM CITY MANAGER

AND APPROVING A SALARY INCREASE
WHEREAS, the City of Highland, by ordinance, has adopted a City Manager form of government; and
WHEREAS, Chapter 2. 08 of Title 2 of the Highland Municipal Code adopted the provisions for appointment of the City Manager; and
WHEREAS, the prior City Manager announced his retirement effective December 30, 2023; and
WHEREAS, the position of City Manager is vacant and the City is recruiting for this vacancy; and
WHEREAS, the City needs to fill the City Manager position on an interim basis to continue to conduct the City' s business until a new permanent City Manager is hired; and WHEREAS, during the recruitment process, the City Council wishes to appoint Chuck Dantuono, the Director of Administrative Services, to provide the leadership, managerial and organization skills necessary to manage the City effectively and efficiently; and WHEREAS, the City requires an administrative head of government who is responsible for the efficient administration of all of the City' s affairs and whose duties include, but are not limited to, enforcing all laws and ordinances of the City, giving directions and orders to all heads of departments, preparing and submitting a budget and managing employees in compliance with the applicable personnel ordinances, rules and regulation and that this appointment is necessary to fill the critically needed position.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HIGHLAND HEREBY RESOLVES:

Section 1. All facts set forth above in this Resolution are true and correct.

Section 2. Chuck Dantuono has the skills required to fulfill the duties and responsibilities of the vacant position of City Manager until a permanent City Manager is appointed.

Section 3. The City Council hereby appoints Chuck Dantuono as Interim City Manager effective January 10, 2024, during the active recruitment for an ongoing City Manager to provide highly specialized and critical skills necessary to maintain and manage the City. Mr. Dantuono is hereby authorized to perform all of the functions associated with the City Manager position.

Resolution No. 2024- 001

Page 1 of 2 ends

-2-
Section 4. Mr. Dantuono will receive a 10% increase to his salary to account for the additional duties he will be performing as Interim City Manager, for a total compensation amount of $ 15,992 per month.

Section 5. This appointment of Mr. Dantuono as Interim City Manager shall end immediately preceding the date a permanent City Manager commences employment with the City or the date that Mr. Dantuono's appointment is terminated by the City or Mr.

Dantuono.

Section 6. This Resolution shall become effective immediately upon its adoption.

Section 7. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED AND ADOPTED this 9th day of January, 2024.

Penny Lilburn
Mayor
ATTEST:

Betty Hughes, MMC
City Clerk
APPROVED AS TO FORM:

Maricela E. Marroquin
City Attorney
Resolution No. 2024- 001

Page 2 of 2 ends

-3-

STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: Lawrence A. Mainez, Community Development Director Betty Hughes, City Clerk, MMC
PREPARED BY: Camille Duarte, Administrative Assistant III SUBJECT: Appoint One ( 1) Member of the Public to the Historic and Cultural Preservation Board.

RECOMMENDATION: Staff recommends the City Council appoint one ( 1) member of the public to the Historic and Cultural Preservation Board.

PUBLIC NOTICE: No public hearing notice is required. The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City' s website.

BACKGROUND: On May 9, 2023, the City Council declared one ( 1) seat vacant due to the resignation of a Board Member Tyler Brown and posted that vacancy in accordance with the Maddy Act. Pursuant to Chapter 2.20.050 of the Highland Municipal Code, the Historic and Cultural Preservation Board shall consist of five members appointed by the City Counciland shall servewithoutcompensation. All membersof the boardshall have a demonstrated interest in or knowledge of historic preservation and the cultural resources of the city. Therefore, it would be appropriate for the City Council to appoint one 1) individual to the Historic and Cultural Preservation Board. Four ( 4) applications have been submitted for consideration.

Attachment: Public Service Applications
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Al94-
City Clerk
Second Agenda Item No.

File No.

City Manager
-1-

PUBLIC SERVICE APPLICATION
Gerardo Castro
-2-
aw4 ' a1' RECEIVED
JUL 17 2023

CITY OF HIGHLAND

CITY CLERK

PUBLIC SERVICE APPLICATION
For Office Use Only:

Expires: 01 1Tv'1A
AppointeesmustberesidentswithinthecorporatecitylimitsoftheCityofHighland, serve withoutcompensation, submita StatementofEconomicInterestsForm700andcomplete an ethics training course pursuant to AB 1234.

BOARD/COMMISSION/COMMITTEEYOUAREAPPLYINGFOR:
per
X CommunityTrailsCommittee (seeattachedrolesand responsibilities) FFIrcAn-%, Historicand Cultural PreservationBoard (see attached rolesand responsibilities) y" +) El PlanningCommission (see attachedrolesand responsibilities) 9 PERSONAL INFORMATION:

Name: Gerardo Castro
Address: 7744 Merlin Way
Howlonghaveyou residedin Highland? 1 year
Home phone: Cell phone: 562- 221- 7386
Work phone: 626-677-2276
Email address: gastro14926a yahoo com
Occupation/ Employer: Girl Scouts of Greater Los Angeles Employer address: 423 N La Brea Inglewood CA 92346
Position held: Director of Properties _
Available for meetings: Daytime Evenings X Both
Public Service Application
September 2020

Page 1 of 5 ends

-3-
INTEREST IN THE POSITION:

WhatareyourprincipalareasofinterestinyourCityGovernment? I amlookingforameaningfulwaytobecomeinvolvedinmycommunity.

Education, trainingorspecialknowledgewhichmightberelevanttothisappointment:

I havespentthe last9 yearsworkingfor Girl Scouts, operating18recreational iocanons. lncsc 10 1Ul aLIUI. o -
1 over70,000visitorsperyear. Iworkwithstaffandvolunteersonvariousprojectssuchastraildevelopmentand maintenance. IamalsothepointofcontactforNRCSgrantsmanagedbytheUSForestService.

Employment, membershipinserviceorcommunityorganizationsorvolunteerworkwhic might be relevant to this appointment:

IworkforGirlScouts. IamamemberoftheGrandCanyonConservancy, NationalParkFoundationandRedlands First Presbyterian Church.

Public Service Application
September 2020

Page 2 of 5 ends

-4-
Haveyoubeen, orareyounow, a memberofagovernmentalboard, commissionor committee? Yes X No
If so, pleaselistthe nameand datesserved:

REMARKS:

Pleaseindicateany further informationyou wish to add regardingyour desired appointment (use other side of paper if needed).

ThehikingtrailsinHighlandareagreatcommunityassetandIjusthappentohikethemmultipletimesperweek.

Check box to confirm you have read the attached roles and responsibilities related to the committee, board or commission you are applying for.

Whenyouhavecompletedthisapplication, pleasesubmitto:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, EXT. 226
Thisapplicationwillbekeptonfilefora periodofoneyearfromthedatesigned.

Public Service Application
September 2020

Page 3 of 5 ends

-5-

PUBLIC SERVICE APPLICATION
Joni Miller
-6-

RECEIVED
JUL 2 i 2023

CITY OF HIGHLAND

CITY CLERK

PUBLIC SERVICE APPLICATION
For Office Us Only:

Expires: 7
Appointeesmustbe residentswithinthe corporatecitylimitsof the Cityof Highland, servewithoutcompensation, submita StatementofEconomicInterestsForm700and completean ethicstraining course pursuantto AB 1234.

BOARD/COMMISSION/COMMITTEEYOUAREAPPLYINGFOR:
v gPpl ccnt CommunityTrailsCommittee (seeattachedrolesandresponsibilities) i illex `
HistoricandCulturalPreservationBoard (see attachedrolesand responsibilities) gties-E- PlanningCommission (seeattachedrolesandresponsibilities) PERSONAL INFORMATION:

Name:

Address
How long have you resided in Highland?
Home phone:

Work phone:

Cell phone:
1--)
09 — D __ ` O (0 a 1
Email address: M `'' `\ ` C,-,
Occupation/ Employer: ' `
t `'``'^` a" So sc S 0. nCL
Employer address:

Position held:

Available for meetings: Daytime Evenings 0 Both
Public Service Application
September 2020

Page 1 of 5 ends

-7-
INTEREST IN THE POSITION:

WhatareyourprincipalareasofinterestinyourCityGovernment? Education, trainingorspecialknowledgewhichmightberelevanttothisappointment:

CX-) C`Y 04
oA
i
Employment, membershipinserviceorcommunityorganizationsorvolunteerworkwhich might be relevant to this appointment:

CICf e of S ' C C
Nl G 0
ADo S \ \-- a , U \- k- M \/-)- J V'rS
Public Service Application
September 2020

Page 2 of 5 ends

-8-
Haveyoubeen, orareyounow, a memberofagovernmentalboard, commissionor committee? ; 9 Yes No
If so, pleaselistthe nameanddatesserved:
15 C
REMARKS:

Pleaseindicateany furtherinformationyou wishto add regardingyourdesired appointment ( use other side of paper if needed).

A (J-? ,
I
SIGNATURE:

DATE:
i Checkbox to confirm you havereadthe attachedroles and responsibilities relatedto the committee, boardor commissionyou areapplying for.

Whenyouhavecompletedthisapplication, pleasesubmitto:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, EXT. 226
Thisapplicationwillbekeptonfileforaperiodofoneyearfromthedatesigned.

Public Service Application
September 2020

Page 3 of 5 ends

-9-
Alondra Munoz
From: Joni Miller < mjoni8254@gmail. com>
Sent: Thursday, December 21, 2023 4:28 PM
To: Alondra Munoz
Subject: Re: Public Service Application
EXTERNALEMAIL: Do not click on links or open attachments unless you know the content is safe.

Yes, I am interestedinthe position. Letme knowif anythingfurther is needed.

Thank you for your consideration.

Merry Christmas!
On Thu, Dec 21, 2023 at 12: 19 PM Alondra Munoz < amunoz@cityofhighland. org> wrote:

Good afternoon Joni,
IamreachingouttoyouregardingyourPublicServiceApplicationthatyousubmittedtoourofficebackinAugust.

Unfortunately, bothCommunityTrailCommitteevacancieswerefilled. Wedohaveoneadditionalvacancyonour HistoricandCulturalPreservationBoard, if youwouldlikefor usto submityourapplicationfor considerationon that board feel free to contact me or reply to this email to confirm your interest.

Havea greatdayaheadandhappyholidays!
Regards,
-10-

PUBLIC SERVICE APPLICATION
Wadsworth Murad
-11-
i
CCT2022 For Office Use Only:
10L't; CITYOFHIGHLAND
Expires: 3

CITY CLERK

PUBLIC SERVICEAPPLICATION
AppointeesmustberesidentswithinthecorporatecitylimitsoftheCityofHighland, servewithoutcompensation, submitaStatementofEconomicInterestsForm700and completeanethicstrainingcoursepursuanttoAB1234.

BOARD/COMMISSION/COMMITTEEYOUAREAPPLYINGFOR:

CommunityTrailsCommittee (seeattachedrolesandresponsibilities) fl HistoricandCulturalPreservationBoard (seeattachedrolesandresponsibilities) PlanningCommission (seeattachedrolesandresponsibilities) PERSONALINFORMATION:

Name: ' 34, v-aA
Address: 22 f2::

How long haveyou resided in Highland? p ® -/-
Homephone: 40-9
av Cell phone:

Work phone: g67gY - 5' Z / Email
address: G - f
l SLzr-- c. a Occupation/
Employer: S Employer
address: 53
Gj ti v Position
held: S l s e /-"' 'n- '_
Available
for meetings: Daytime Evenings Both Public
Service ApplicationSeptember
2020 Page
1 of 5
-12-
Haveyoubeen, orareyounow, amemberofagovernmentalboard, commissionor committee? Yes , , No
Ifso, pleaselistthenameanddatesserved:

REMARKS:

Pleaseindicateanyfurtherinformationyouwishto addregardingyourdesired appointment (useothersideof paperif needed).

SIGNATURE: U`
DATE: O/ 5 2eLZ
Checkboxtoconfirmyouhavereadtheattachedrolesandresponsibilities relatedtothecommittee, boardorcommissionyouareapplyingfor.

Whenyouhavecompletedthisapplication, pleasesubmitto:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, EXT. 226
Thisapplicationwillbekeptonfileforaperiodofoneyearfromthedatesigned.

Public Service Application
September 2020

Page 3 of 5 ends

-13-
INTEREST IN THE POSITION:

Whatareyourprincipalareasof interestin yourCityGovernment? 9 Education, trainingorspecialknowledgewhichmightberelevanttothisappointment:
l
Employment, membershipinserviceorcommunityorganizationsorvolunteerworkwhich might be relevant to this appointment:
a / l/ d z ,
ti--
v p & N
Public Service Application
September 2020

Page 2 of 5 ends

-14-
Last update: Aug 2022
Curriculum Vitae
NAME Wadsworth H. Murad, D.O.

PRE -MEDICAL EDUCATION
BachelorofScience, Biology, UniversityofRedlands, 1980.

GRADUATE EDUCATION
DoctorofOsteopathicMedicine, WesternUniversityofHealthSciences, Collegeof OsteopathicMedicineof thePacific, -1984.

POSTGRADUATE EDUCATION
LosAngelesCounty-USCMedicalCenter, BurbankCommunityHospital RotatingInternship, 1984 — 1985.

Iowa State Hospital, - CherokeeMental Health Institute / VA Hospital, Des Moines, Iowa
Residency — Psychiatry, 1990 — 1993. Chief Resident

CERTIFICATIONS
Board Certified in Family Practice, Diplomat2003, Recertified2011 Board Certified in Psychiatry, Diplomat 1994, Life -time Certificate

ACADEMIC APPOINTMENTS
WesternUniversityof HealthSciences,
Collegeof OsteopathicMedicineof thePacific
ClinicalAssistantProfessorofPsychiatryandFamilyMedicine, July 1993to April 2010
ClinicalAssociateProfessorofPsychiatry, April to present LomaLindaUniversity, SchoolofMedicine, DepartmentofPsychiatry, AssistantClinicalProfessorofPsychiatry, October2005toPresent Universityof California, Irvine,
Clinical Professor, PsychiatryandHumanBehavior — 6/25/ 14- present TouroUniversityCalifornia, CollegeofOsteopathicMedicineAdjunctAssistantProfessorPsychiatryandFamilyMedicine, July 2016- 2021

PROFESSIONAL APPOINTMENTS
Chief of Medical Staff - PattonStateHospital, electedApril2017- Dec2019 OsteopathicPhysiciansandSurgeonsof California
AppointedMember, BoardofDirectors, 2015-2018
Education Committee — Chair 2013- 2015
StrategicPlanningCommittee, 2013-2015
AwardedMostValuablePhysician, 2/2014
Vice President - 2018/2019, PresidentElect - 2019-2020
President - February 2020 — February 2021
Osteopathic Family Physician — Subjectexpert, EditorialBoard, Journal Article Reviewer
-15-
2-
Murad CV

PREVIOUS ACADEMIC

APPOINTMENT
UniversityofUtah, SchoolofMedicine, DepartmentofPsychiatry ClinicalInstructorin Psychiatry1995to1998
Dutiesincludedsupervisionoftrainingofassignedmedicalstudents, residentsandphysicianassistants, in thetrainingprogram.

CURRENT EMPLOYMENT - FULL TIME,
Staff Psychiatrist
InlandPsychiatricRedlands, Redlands, CA.

ActiveMedicalStaff, RedlandsCommunityHospital
Dutiesinclude; in -patientandout -patientpracticeofGeneralPsychiatry

PRIOR EMPLOYMENT - FULL TIME,
Department of State Hospitals — Patton, Retired December 2019 SeniorSupervisingPsychiatrist, (managementposition) PattonStateHospital.

Dutiesinclude: supervising12FTEpsychiatrists.

ChiefoftheMedicalStaff, PattonStateHospitalApril 2017 — Dec 2019 DutiesincludeattendingHospitalmeeting, administertheofficeofthe ChiefofStaffincludingmonitoringandcompliancewithTJC/licensing standards, CredentialingandmonitoringofPrivilegesforMedicalStaff.

PREVIOUSAPPOINTMENTS, PattonStateHospital;
ChiefPhysician/Surgeon (August2015 — to October 10, 2016) Duties: Inchargeofapproximately80MedicalAncillarystaffand Services, includingdirectlysupervising; of22PrimaryCare physiciansinavarietyofspecialties, and5NursePractitioner's, on -siteclinicsforGYN, Surgical, Dental, Podiatric, ENT, Cardiology, Neurology, Pain, EEG, EKG, Audiology, Optometry, SpeechandRadiology, aswellasallconsultantsandoffsite
contractservices, May2014- October2016
Chiefof ProfessionalEducation (DME) ( May2009 —October2016) InchargeofandoverseeingalltrainingprogramsatPatton.

Duties included;
Plan, coordinate, directandevaluatemedicaltrainingprograms forstaffphysiciansandresidents: developandcoordinate
interdisciplinarytrainingprograms; provideadviseandassistance tovarioustreatmentdepartmentsinplanningandconductoftheir professionaleducationalactivities; examineanddiagnose
psychiatricpatients; determinetypesofpsychiatricandgeneral medical treatment needed.

Developandco-ordinateall StateCME education and lectures -16-
3-
Murad CV
DirectorofPattonStateHospitalAnnual, ForensicConference.

PattonStateHospitalistheLargestForensicPsychiatricHospital in the Country. ( 1500 in -patienthospital). On -sitetrainingprogramshaveincluded; -PsychiatryResidentsfrom LomaLindaUniversity, ArrowheadRegionalMedicalCenter, UniversityofRiverside, PsychiatricForensicFellowsfromUCIandMedicalStudentsfromWesternUniversityof HealthSciences, LomaLinda andUCR.

PattonStateHospitalalsohasseveralfree-standingAccreditedprograms; Psychology Internship program, - PsychologyForensicFellowshipprogram, SocialWorkInternshipprogram, aswellasprogramsfor
PsychTechstudenttrainingwithMountSacCollege,
NursingstudentprogramwithSanBernardinoValleyCollegeand
PharmacyTech student training programs.

ACADEMICAPPOINTMENTDUTIES
PreviousSiteTrainingDirector, LomaLindaUniversity, Psychiatry Residency program.

Duties included;
Supervisionofallresidentsandmedicalstudentsonsitefromprogram, Providinglecturestoresidentsandmedicalstudents
PriorCo -DirectorandSiteTrainingDirector; PsychiatryResidency Program, ArrowheadRegionalMedicalCenter / PattonStateHospital.

Duties included;
SupervisionofallresidentsonsiteatPattonfromprogram.

SupervisionandmonitoringofentireresidencyprogramatARMCand Patton
ProvidingandsupervisinglecturestoResidentphysicians
Prior Site Training Director, - WesternUniversity of Health Sciences, Collegeof OsteopathicMedicineof thePacific
Duties include;
Supervisionofeducationandtrainingprogramformedicalstudentson sitefromprogramsandcoordinationofrotations.

DirectorandDeveloperofMini-PsychopharmacologyFellowshipProgram PattonStateHospital / NeuroscienceEducationInstituteinconjunctionwith Steven Stahl, M. D., Ph.D.
-17-
M
Murad CV
Medical Director, full time
PattonStateHospitalMay2008toApril 2009
Duties included;
administer, evaluateandapprovetreatment, educationandresearch services, allclinicalstaffincludingapproximately90psychiatrists, 25 medicalphysicians, 80psychologists, 100SocialWorkers, 100RehabilitationTherapists, severalhundrednursingstaff, teachers, other therapistsandpsychiatrictechnicians. Assistinformulationofoverall hospitalpolicy, coordinatefacilitytreatmentfunctionswithcommunityhealthorganizations, governmentalofficials, communityplanningand advisorygroups, andeducationalinstitutions. ImplementsFederaland Statelaws, departmentalpolicies, andthatgoalsandobjectivesare consistentwiththemissionoftheStateDepartmentofMentalHealth, allaccreditationandotheragencies, includingTitle22, Licensing, JCAHO andDOJEnhancementPlan. Assuresoverallplanningisconsistentwith theneedsoftheclients/patientsandconsistentwithcommunityneeds.

Assurethatthefullrangeofappropriateservicesareprovided.

Chief of Psychiatry, full time
PattonStateHospital, September2000toApril2008.

Duties included;
supervisionandmonitoringofallaspectsofpatientcareanddeliveryfor approximately90staffpsychiatrists, includingrecruitment, interviewing, hiring, firing andsupervision.

CoveringfortheMedicalDirectorinherabsence
Chair, DepartmentofPsychiatryx 2
June 2006 to May 2008
June 1999to May 2000
Duties included;
Monitoringofthequalityofpatientcareandprofessional
performancerenderedbymembersofthedepartment. Developandimplementdepartmentalprogram, credentialsreviewandprivilege delineationandmonitoringof departmentmemberpractice.

Recommendingconcerningpractitionerappointmentand
classificationandre -appointment, settingcriteriaforclinical privileges, monitoringandtakingcorrectiveactionondepartmental membersandprospectivehires
-18-
5-
Murad CV

PREVIOUSAPPOINTMENTSCONTINUED
Patton StateHospital;
Chief of the Medical Staff,
January1989to July 1990.

Chief of Staff Elect
July 1988to June1989
Secretary / Treasurer of the Medical Staff,
July 1987to June1988
Chair Utilization Review Committee
July1986to January1 1989
ElkoGeneralHospital (NortheasternNevadaRegionalMedicalCenter) Chief of the Medical Staff,
January1997toJanuary1998.

President, Elko HealthcareNetwork, PHO
Physician / Hospital Organization)
President, ElkoRegionalIndependentPractitionersAssociation, IPA).

ChiefResident, CherokeeMentalHealthInstitute, CherokeeIowa PASTEMPLOYMENTandEXPERIENCE
MedicalDirector, ProvoCanyonSchoolAdolescentDayTreatment Program. Elko Nevada
1993- 1999
Staff Psychiatrist, Ely StatePrison ( Maximum Security ), Ely, Nevada
MedicalDirector, outpatientclinics, NortheasternNevadaMedical Group
MedicalDirector, NevadaMed, BehavioralMedicineClinics,
full time PrivatePracticeGeneralPsychiatry
1993 to 1999
StaffPsychiatrist, PattonStateHospital
1985 to 1990.

StaffPsychiatristRiversideCountyMentalHealth
DutiesincludedsupervisionofAlternativesentencingprogramfor psychiatricallyill inmates, also
Psychiatric Emergency room physician services (ETS) 2000 to 2006 -19-
Murad CV

MILITARY
Major, UnitedStatesAir ForceReserve
OIC ( Officer -in -Charge), Medical Staff Credentials
July2000to2008, standbystatus 2008 - 2014
HonorablyDischargedSeptember2014)

COMMUNITY SERVICE
ActivelifememberTrinity EpiscopalChurch
Usher x 10 years,
Feedingof thehomelessmember
Search committee
Blue Christmas Service committee member
Rotary International
AppointedMember, ElkoCountySchoolBoard
AmericanCancerSociety, AnnualRelayfor
Life - last 15 years
Universityof Redlands, communityservicevolunteer

HOSPITAL
COMMITTEEAPPOINTMENTSHospitalPolicy
Pharmacy and Therapeutics
Emergency Care
Training Advisory - Chair
Clinical Management — Chair
Medical Executive Committee
PAST COMMITTEE Hospital Policy
APPOINTMENTS Medical Executive
MedicalQualityAssurance, Chair
Clinical Services
Hospital Governing Body
State-wide Hospital Computerization
Sub - committee
Hospital Training
California Medical Association
HospitalStaffSection, representativeforPatton,
Clinical Management
ContinuingMedicalEducation.

Credentials.

CaliforniaDepartmentof StateHospitals,
Statewide CME Committee — Chair
-20-
7-
Murad CV
OTHER ACCOMPLISHMENTS:

ReceivedSuperiorAccomplishmentAwardfromtheDepartmentofMental Healthforthedevelopmentandimplementationofthebehavioraltreatment programonUnit39atPattonStateHospital.

Participatedinthedevelopmentofthepsychiatrictreatmentprogramat California Medical Facility, CMF — Vacaville, whenthedepartmentof mental Healthtook overtheprogramfrom Corrections.

Haveco-authoredtwopapersontheevaluationandtreatmentofAssaultive patientsatPattonStateHospital.

HavepresentedpapersattheAnnualStateHospitalResearchandDevelopmentConferenceinLosAngelesandAsilomar, 2/88and2/89.

PresentedattheForensicMentalHealthAssociationMeeting, Asilomar, 3/88.

Previouslyeligibleanddeemedqualifiedforthepositionof;
Chief of Psychiatry,
Program Director Medical
MedicalDirectorintheDepartmentofMentalHealth,
ChiefMedicalOfficerin theDepartmentofCorrections
for the State of California.

PROFESSIONAL AFFILIATIONS:

American Osteopathic Association,
American Medical Association
California Medical Association,
Nevada Osteopathic Association,
SanBernardinoCountyMedicalSociety,
American Psychiatric Association
American College of Neuropsychiatrists,
AmericanAcademyof FamilyPhysicians
AmericanCollegeofFamilyPhysiciansinOsteopathicMedicineandSurgery AmericanOsteopathicAcademyof SportsMedicine,
ForensicMentalHealthAssociationof California,
OsteopathicPhysiciansandSurgeonsof
California
-21-
Murad CV
OTHER CERTIFICATIONS American Board of Forensic Examiners Diplomat, Fellow
AmericanBoardof ForensicMedicine
Diplomat
AmericanBoardof Expertsin TraumaticStress
Diplomat
American Board of Psychotherapy
Diplomat.

CPR certified
ACLS certified, Instructortrained
5150 certified trained
Trainedin Critical IncidentStressManagement
via USAF
Trainedin DialecticalBehaviorTherapy
ByRobinMcCann, Ph.D. and
SuzanneWitterholt, M.D. 02/2006
TrainedinTheHarePsychopathyChecklist, revised
APPOINTEDSPECIALISTJOURNALREVIEWERfor
OsteopathicFamilyPhysician, 2013 - 2019

PUBLICATIONS

1. Murad, W., Streveler, A., " TreatmentoftheAssaultivePatient: Anevaluationofa Treatment Program," UnpublishedManuscript, PattonStateHospital, PattonCA. 1985

2. Murad, W., " OsteopathicGMEneedstoEmphasizeclinicaltraining," The DO ( April 1991) pg 15.,
JCAN, JournaloftheAmericanCollegeofNeuropsychiatrists, July1991, vol. 5 number 2, pg. 11.

3. Murad, W., " The Assaultive Schizophrenic," submittedfor considerationfor the AnnualBinghamCompetitionofscholarlyworkinthefieldofschizophrenia, University of Louisville.

4. Murad, W., " AcomparisonoftheOsteopathicandAllopathicGeneralPsychiatry trainingrequirements, inaformerAllopathicprogram; CherokeeMentalHealth Institute," submittedfor considerationof publication, JACN. July 1991. -22-
0 Murad CV
LECTURES / PRESENTATIONS GIVEN;

1. Delirium and Dementia,
11 /2009
WesternUniversityof HealthSciences

2. Schizophrenia / PsychoticDisorders
OS/ 13/ 2009
WesternUniversityof HealthSciences

3. Metabolic Syndrome in Psychiatry
04/ 26/ 2009
Backto Campus" ContinuingMedicalEducationprogram
WesternUniversityof HealthSciences

4. ObsessiveCompulsive Disorder / Somatoform Disorders 11/ 2008 WesternUniversityof HealthSciences

5. CaliforniaMentalHealth, QawiSupremeCourtDecision,
4/ 21 /2007
Criminallyinsanepatientsandrefusalofinvoluntarymedications Fox TelevisionNewsprogramandInterview

6. Schizophrenia / PsychoticDisorders
04/ 17/ 2006
WesternUniversityof HealthSciences

7. Anxiety Disorders
04/ 18/ 2006
WesternUniversityof HealthSciences
04/ 18/ 2006

8. Mood Disorders
WesternUniversityof HealthSciences

9. Schizophrenia / PsychoticDisorders
12/ 2005
WesternUniversityof HealthSciences

10. ObsessiveCompulsiveandSomatoformDisorders
12/ 2005
WesternUniversityof HealthSciences
04/ 2005

11. Schizophrenia
WesternUniversityof Health Sciences

12. IntroductiontoCommunitybasedPsychiatry
04/ 2005
WesternUniversityof HealthSciences

13. Delirium and Dementia
04/ 2005
WesternUniversityof HealthSciences
-23-
10-
Murad CV

14. SchizophreniaandotherPsychoticDisorders
11 /2005
WesternUniversityof Health Sciences

15. Delirium, DementiaandAmnesicSyndromes
11/ 2005
WesternUniversityof Health Sciences

16. Schizophrenia / Psychotic Disorders
10/ 2002
WesternUniversityof Health Sciences

17. Introduction to Psychiatry
09/ 27/ 2002
WesternUniversityof HealthSciences

18. IntroductiontoPsychiatryandCommunityBasedPsychiatry 09/ 27/ 2002
WesternUniversityof HealthSciences

19. Schizophrenia / Psychotic Disorders
10/ 2001
WesternUniversityof Health Sciences

20. CognitiveDisorders, Delirium andDementia
10/ 2001
WesternUniversityof HealthSciences

21. CriticalIncidentStressManagement, USAFstafftraining 04/ 2001
March Air Reserve Base

22. Schizophrenia / PsychoticDisorders
10/ 2000
WesternUniversityof HealthSciences

23. Anxiety Disorders
10/ 2000
WesternUniversityof HealthSciences

24. EvaluationandTreatmentoftheAssaultivepatientinaStateHospital2/1989 ForensicmentalhealthAssociationmeeting, Asilomar

25. EvaluationandTreatmentoftheAssaultivePatientinaStateHospital3/1988 ForensicMentalHealthAssociationmeeting, Asilomar

26. EvaluationandTreatmentof theAssaultivePatient
2/ 1988
in aStateHospital, PattonStateHospital
-24-
11-
Murad CV

27. EvaluationandTreatmentoftheAssaultivePatientinaStateHospital2/1988 AnnualStateHospitalResearch
andDevelopmentConference, Los Angeles

28. ForensicPsychiatryLectureseriesof12weeksplanned
03/ 2010
ArrowheadRegionalMedicalCenter / PattonStateHospital

29. EthicsandLawlectureseriesof4weeksplanned
06/ 2010
ArrowheadRegionalMedicalCenter / PattonStateHospital

30. SchizophreniaandotherPsychoticDisorders
05/ 2010
WesternUniversityofHealthSciences, medicalstudentlecture

31. SchizophreniaandotherPsychoticDisorders
Lecture 05/ 2014
WesternUniversityofHealthSciences, medicalstudentlecture Referencessubmitted upon request
-25-

PUBLIC SERVICE APPLICATION
Hugh Walker
-26-

RECEIVED
0CT 2 3 2023

CITYOFHIGHLAND

CITYCLERK

PUBLIC SERVICE APPLICATION
For Office Use Only:

Expires: 10
1U
Appointeesmust be residentswithinthe corporatecity limitsof the City of Highland, servewithoutcompensation, submita Statementof EconomicInterestsForm700and complete an ethics training course pursuantto AB 1234.

BOARD/COMMISSION/COMMITTEEYOU ARE APPLYING FOR:

W CommunityTrailsCommittee (see attachedrolesand responsibilities) a I C t-1& Historic and Cultural Preservation Board (see attached roles and responsibilities) Jal,v'y YVf5tL PlanningCommission (seeattachedrolesand responsibilities) PERSONAL INFORMATION:

Name: HughA. Walker
Address: 7750SilverBuckleRoad, Highland, CA92346
How long have you resided in Highland? 26 yeaars
Home phone:

Work phone:
602- 885- 8323
Email address: [email protected]
Cell phone:
602- 885- 8323
Occupation/Employer: HughA. Walker, Enterprises, lnc.(AnArizonaCorp.) Employeraddress 7231BoulderAve. PMB700, HighlandCA92346 Positionheld: President
Available for meetings: Daytime Evenings W] Both
Public Service Application
September 2020

Page 1 of 5 ends

-27-
INTEREST IN THE POSITION:

WhatareyourprincipalareasofinterestinyourCityGovernment? TryingtofindwaysofbeingofservicewithintheCitywhereIlive.

Education, trainingorspecialknowledgewhichmightberelevanttothisappointment:

Nonerelevanttothisappointment, exceptthatI haveworkedfortheCityof SanBernardino Planning Dept & the Countyof San Bernardino, SolidWasteDivision as an intern, beforetakinga positionwiththeCaliforniaWasteMngt Boardasa specialconsultant. BSdegree, CaliforniaPolytechnicUniversity, Pomona Employment, membershipinserviceorcommunityorganizationsorvolunteerworkwhich might be relevant to this appointment:

Ihaveover30yearsofexperienceasvicepresident/projectdirectorforseveral engineeringconsultingfirmswhereIwastheprimarypointofcontact between the customer and local, county and state regulatory agencies.

ServedonthelegislativetaskforcefortheSolidWasteAssociationofNorthAmerica. Keptabreast ofchangingCalifornialegislationaffectingsolidwastemanagementactivities, andreportedtomembersasrequired.

Public Service Application
September 2020

Page 2 of 5 ends

-28-
Haveyoubeen, orareyounow, a memberofagovernmentalboard, commissionor committee? Yes V No
If so, please list the nameand dates served:

REMARKS:

Pleaseindicateany furtherinformationyou wish to add regardingyour desired appointment ( use other side of paper if needed).

SIGNATURE:-." 6' i --
DATE: October19, 2023
Checkbox to confirm you have readthe attachedroles and responsibilities relatedto the committee, board or commission you areapplying for.

Whenyouhavecompletedthisapplication, pleasesubmitto:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, EXT. 226
Thisapplicationwill be keptonfilefor a periodof oneyearfromthedatesigned.

Public Service Application
September 2020

Page 3 of 5 ends

-29-
Alondra Munoz
From: zapper1 @roadrunner. com
Sent: Friday, December 22, 2023 11:30 AM
To: Alondra Munoz
Subject: RE: Public Service Application
EXTERNALEMAIL: Do not click on links or open attachments unless you know the content is safe.

Good Morning Alondra:

I received your phone call message from yesterday. Thank you for the reply.

Yes, pleasesubmitmyapplicationfor considerationfortheBoardmembershipto theHistoricandCulturalPreservation Board.

Merry Christmas and a Happy New Year.

Thanks,
Hugh
7231 Boulder Ave. PMB 700
Highland, CA 92346
602- 885- 8323
FAX: 909- 864- 1805
Zapper l groadrunner. com
From: Alondra Munoz < amunoz@cityofhighland. org>
Sent: Thursday, December 21, 2023 12: 20 PM
To: zapperl@roadrunner. com
Subject: Public Service Application
Good afternoon Hugh,
Iamreachingoutto youregardingyourPublicServiceApplicationthatyousubmittedtoourofficebackinOctober, Unfortunately, bothCommunityTrailCommitteevacancieswerefilled. Wedohaveoneadditionalvacancyonour HistoricandCulturalPreservationBoard, if youwouldlikefor usto submityourapplicationfor considerationon that board feel free to contact me or reply to this email to confirm your interest.

Havea great day aheadand happy holidays!
Regards,
-30-
ALONDRA MUNOZ4o-

DEPUTY CITY CLERK
20 27215 Base Line Highland, CA 92346
Tf
OFHlC,t 909- 864- 6861, ext. 260
amunoz@cityofhighiand. org
www. cityofhightand. org
-31-

STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: LawrenceA. Mainez, CommunityDevelopmentDirector Betty Hughes, City Clerk, MMC
PREPARED BY: Camille Duarte, Administrative Assistant III SUBJECT: Appoint one ( 1) Member of the Public to the Planning Commission RECOMMENDATION: Staff recommends the City Council appoint one ( 1) member of the public to the Planning Commission.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: On November 14, 2023, the City Council declared one ( 1) seat vacanton thePlanningCommissionandpostedthatvacancyinaccordancewiththeMaddyAct.

Pursuantto Chapter 2.16.020 of the Highland MunicipalCode, the Planning Commissionshall consist of five members who shall be appointed by the City Council. Each member of the PlanningCommissionshall serve a four-year term of office.

Commissioner Sutorus resigned October 2023, therefore, it would be appropriate for the City Council to review the attached Public Service Applications and appoint one ( 1) individual to the Planning Commission. Three ( 3) applications have been submitted for consideration.

Attachment:. Public Service Applications
iproved Motion
nied Ayes
ntinued Noes
bled Abstain
Absent
v (,''
City Clerk
Second Agenda Item No.

File No.

City Manager
-1-

PUBLIC SERVICE APPLICATION
Patrick Dorsey
-2-
For Office Use Only:

Expires:

I
1 Z-7

PUBLIC SERVICE APPLICATION
Appointeesmustberesidentswithinthecorporatecitylimitsof the Cityof Highland, servewithoutcompensation, submita Statementof EconomicInterestsForm700and complete an ethics training course pursuant to AB 1234.

BOARD/COMMISSION/COMMITTEEYOUAREAPPLYINGFOR:

CommunityTrailsCommittee (seeattachedrolesandresponsibilities) Historicand CulturalPreservation Board (see attached roles and responsibilities) ki PlanningCommission (seeattachedrolesandresponsibilities) PERSONAL INFORMATION:

Name: PatrickDorsey
Address: 29681CrestViewLane
Howlonghaveyou residedin Highland?
26 Years
Home phone: 909- 499- 1972
Work phone:
909- 499- 1972
Emailaddress: [email protected]
Cell phone:
909- 499- 1972
Occupation/Employer: Strategic
Communications & Public Affairs, Lucas Public Affairs
Employeraddress; 1215KStreetSuite1010,Sacramento, CA95814 Position held: Director
Available for meetings: Daytime ® Evenings Both
Public Service Application
September 2020

Page 1 of 5 ends

-3-
Patrick K. Dorsey
0 Greater Los Angeles I Q 909.499.1972 lg [email protected] Professional Experience
DIRECTOR — Lucas Public Affairs 2019 — Present
CaliforniaSchoolBoardsAssociationbringstogetherschoolgoverningboards, andadministrators fromdistrictsandcountyofficesofeducationtoadvocateforeffectivepoliciesthatadvancetheeducation andwell-beingofthestate's morethan6 millionschool -agechildren. o Developedlegislativeandmediastrategy, aswellasmessagingandanopinioneditorial, for increasedfundingforhome -to -schooltransportationinthe2022 -23StateBudget. o Createdarun -of -showandsupportedthedevelopmentofothermediamaterialsforapressevent withAssemblymemberO'Donnelltospotlightthelackoffundingforhome -to -school transportation programs.

TimelyCareaimstoimprovethehealthandwell-beingofcollegestudentsbymakingvirtualmedicaland mental health care accessible anytime, anywhere.
o Developmessaging, FAQs, "MythsV. Facts," "What Students Are Saying," fact sheets and other materialstohighlightthestudentmentalhealthcrisisandtheimportanceofexpandingvirtual care to students in need.

OfficeoftheCaliforniaGovernor's "YourActionsSaveLives" and "VaccinateAll58" public awarenesscampaignseducatedandencouragedbehaviorchangeamongunderservedanddiverse communitiesacrossthestatewithcompassionandculturalhumilityonthelatestpublichealthguidelines, safety practices and vaccine safety.
o Ledstrategyandprojectmanagementofthecampaigns' earnedmedia, whichincludesmanaging ateamofsixsubcontractorsandover20mediaandcommunicationsspecialiststosecureprint, radio, andTVcoverageinthegeneralmarket, Spanish, AsianAmericanandPacificIslander, AmericanIndianandAlaskanNative, andBlack/AfricanAmericanoutlets. Scopeincludesdrafting articlesforplacement, conductingvirtualmediabriefingsandcommunitytownhalls, developinga robustspeakersbureauwiththird -partyinfluencers, andconductingbiweeklymediatraining. o ProvidedstrategiccounseltotheGovernor'sOffice, CaliforniaHealthandHumanServices Agency, andCaliforniaDepartmentofPublicHealthonreputationmanagementandexecutive visibility.
o Draftedmessagingdocumentsutilizedacrossthecampaignsincludingtalkingpoints, Q$As, fact sheets, and scripts for paid/added value opportunities. o Utilizedcampaigns' dataandinsightsto recalibratestrategy, retoolmessaging, orrefocusefforts.

LeadingAgeCaliforniaisthestate'sleadingadvocateforquality, non-profitseniorlivingandhealthcare. o Developedstrategiccommunicationsplansandkeymessagesonolderadultpolicyissues includingCOVID-19, isolationinskillednursingfacilities, affordableseniorhousing, long-term services and supports, and growing the caregiver workforce. o DraftedpressreleasesandtalkingpointsontopicsincludingCaliforniaMasterPlanforAgingand thenationalCoronavirusCommissiononSafetyandQualityinNursingHomes. o Wroteandpitchedop-edstosupporttheorganization'sthoughtleadershipandspotlightthe state' s growing aging population.
-4-
o Contributeto relationship -buildingeffortsincludingexecutiveparticipationinconferences, state and national workgroups, commissions and committees, and events.

CaliforniaBusinessRoundtableiscomprisedofthestate's largestemployersandadvocatesonissues critical to building a strong economy and creating jobs. o Developeda strategicplanto supportthe organization's D&I goalsincludingdeveloping relationships with the ethnic legislative caucuses, conducting implicit bias training, and implementinga C-suitementoringprogramto improvethediversityofexecutives.

Visit California developsandmaintainsmarketingprogramsthat inspiretravelto, andwithin, the state. o DevelopedstrategyandledstatewideearnedmediaeffortsforCaliforniaTourismMonthandthe releaseof economicimpactnumbersin 2019, gameringmorethan245 piecesof newscoverage. o Ledthe creativedevelopmentand executionof CaliforniaSurfingDayat the Capitol, which includedthedevelopmentof socialmediafor Lt. GovernorEleniKounalakis, Sen. ToniAtkins, the legislativeSurfingCaucus," and membersof thecapitolpresscorps.

SENIOR PUBLIC INFORMATION OFFICER — California Department of Public Health 2021 — 2021 o LedCalifornia's effortstopromoteandexplainCOVID-19vaccineadministrationtostate, local and national media.
o Drovestrategicplanning, messagedevelopmentandexecutionofthedepartment's mediaand publicrelationsprogramregardingtheprocesses, policies, practices, legislativeandcourt - decided mandates, and issues of vaccine administration. o Directedbrandand messagingconsistencyacrossinternalandexternalcommunicationefforts. o Developedbriefingmaterialsand presentationsto facilitatecommunicationof complex vaccination issues.
o Managed relationships with local and statewide stakeholders — private, government and community - based — to advance California' s vaccination efforts.

ACCOUNT EXECUTIVE — Ogilvy 2017 — 2019
CoveredCaliforniaconnectsCalifornianswithbrand -namehealthinsuranceunderthePatientProtection and Affordable Care Act.
o Servedastheclientliaisontothedirectorofcommunicationsandpublicrelationsandcontributed to thecreativedevelopmentand executionof twostatewideopenenrollmentcampaignsincluding the PRWeek-nominated "Covered in Art' open enrollment bus tour. o Coordinatedtheplacementoffivemuralsandhelpedlead20presseventsacrossallmajorand secondary media markets.

Education
Master of Public Policy and Administration
California State University, Sacramento
The Panetta Institute for Public Policy — Leadership Seminar California State University, Monterey Bay
Bachelor of Arts — Government
California State University, Sacramento
-5-
INTEREST IN THE POSITION:

WhatareyourprincipalareasofinterestinyourCityGovernment? I am interestedin economicdevelopment, landuse and communityimpact.

I havesomeexperiencein theseareasgiven myworkwith businesses, energyandutlitiesandtelecommunicationsinSacramento. MypartnerandIare happytohaverecentlymovedbacktoHighland. Iampassionateaboutmyhometown andwe are hopingto makea meaningfulcontributionto my community.

I amalsolookingforwardtotheopportunitytolearnandcollaboratewith other Highland residents.

Education, trainingorspecialknowledgewhichmightberelevanttothisappointment:
havea bachelor's ingovernmentandmastersin publicpolicyandadministration.

IalsoparticipatedinthePanettaInstitute'sLeadershipSeminar, whichincluded lessonson city governmentand civic engagement.

Employment, membershipinserviceorcommunityorganizationsorvolunteerworkwhich might be relevant to this appointment:

Giventhe natureof mywork, I havenearly10yearsof experienceworkingacross government, community -basedorganizationsandtheprivatesector. Iamalsopar- ticipatinginthe2023-24InlandEmpireEconomicPartnershipRegionLeadersAcademy.

Public Service Application
September 2020

Page 2 of 5 ends

-6-
Haveyoubeen, orareyounow, amemberofagovernmentalboard, commissionor committee? Yes 0 No
Ifso, pleaselistthe nameand datesserved:

N/ A
REMARKS:

Pleaseindicateanyfurtherinformationyouwishto addregardingyourdesired appointment (use other side of paper if needed).

Attachedisa resumeforreview. Thankyoufortheopportunityto beconsidered. Lookforwardto further discussingmy qualificationsand interest.

SIGNATURE:

DATE. 10/3/2023
0 Checkboxto con irmyou havereapthe attachedrolesandresponsibilities related to the committee, board or commission you are applying for.

Whenyouhavecompletedthisapplication, pleasesubmitto:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, EXT. 226
Thisapplicationwillbekeptonfilefora periodofoneyearfromthedatesigned.

Public Service Application
September 2020

Page 3 of 5 ends

-7-

PUBLIC SERVICE APPLICATION
Craig Graves
-8-
APR2 5 2023

CITY OF HIGHLAND

PUBLIC SERVICE APPLICATION
For Office Use nly:

Expires: y Z`/
AppointeesmustberesidentswithinthecorporatecitylimitsoftheCityof Highland, servewithoutcompensation, submita StatementofEconomicInterestsForm700and completean ethicstrainingcoursepursuantto AB 1234.

BOARD/COMMISSION/COMMITTEEYOUAREAPPLYINGFOR:

CommunityTrailsCommittee (seeattachedrolesandresponsibilities) HistoricandCulturalPreservationBoard (seeattachedrolesandresponsibilities) PlanningCommission (seeattachedrolesandresponsibilities) PERSONAL INFORMATION:

Name:

Address: " Z,.':: 2' rc. i
How long have you residedin Highland?
Home phone: Yb<?) 3 42 -- 3S 39- Cell phone
Work phone:

Email address:

Occupation/ Employer:

Employer address:.

Position held:

S C{- 4cic heof r`PSc-tr" P)
Available for meetings: Daytime ElEvenings Both
Public Service Application
September 2020

Page 1 of 5 ends

-9-
INTEREST IN THE POSITION:

WhatareyourprincipalareasofinterestinyourCityGovernment? Education, trainingorspecialknowledgewhichmightberelevanttothisappointment:

Employment, membershipin serviceor communityorganizationsor volunteerwork which might be relevant to this appointment: CS <-.e GA a 6 eel',
G' le / X- Z
f Public Service Application
el G i Gib Ot C'Yfl! iP September 2020

Page 2 of 5 ends

-10-
Haveyoubeen, orareyounow, a memberofa governmentalboard, commissionor committee? Yes 71N
o
Ifso, pleaselistthenameanddatesserved:

REMARKS:

Pleaseindicateanyfurtherinformationyouwishto addregardingyourdesired appointment (useotherside of paper if needed).

SIGNATURE:

DATE: a
Check box to confirm you have read the attached roles and responsibilities relatedto the committee, board or commissionyou areapplying for.

Whenyouhavecompletedthisapplication, pleasesubmitto:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND, CA 92346
909) 864- 6861, EXT. 226
Thisapplicationwillbekeptonfilefora periodofoneyearfromthedatesigned.

Public Service Application
September 2020

Page 3 of 5 ends

-11-
Craig A. Graves
7764 Jack Rabbit Lane
Highland, CA 92346
Horne - ( 909) 362- 5358
Cell-( 760) 409- 1254
QUALIFICATIONS:

Twentyyearsofseniorfinancialexperienceinmunicipalgovernments Strom communicationskills, team player andanexcellentadministrator Servedin both electedandappointeddepartmentheadpositions Possesssignificant experience in community and volunteer activities EDUCATION: University of SouthernCalifornia -1979
M. P.A., Specialization in Finance and Budget
University of Redlands - 1975
B.A., Magna Cum Laude, Major in Political Science
California StateUniversity, SanBernardino -1994
Certificate in Accounting
PROFILE:

City of Baldwin Park
Director of Finance 12/ 2013- 6/ 2015
Department Head responsible for managing fiscal and accounting operations Responsibleforaccounting, payroll, accountspayable, accountsreceivablefortheCity, SuccessorAgencyand Housing Authority
Responsibleforpreparing $76millionbudgetanddevelopednewproceduresforthe preparationandpresentationof theCity'sBudget
ResponsibleforpreparingtheCity'sComprehensiveAnnualFinancialReports GFOA Award of Excellence) and coordinating audit
ServedasActingCityManagerin absenceofCEO/CityManager
Interim Director of Finance 5/ 2013- 12/ 2013
ServedasInterimoverseeingoperationsof theDepartment of Finance Developed ten year projections for City
DevelopedAnnual Budgetandoversawpreparationof audit andCAFR City of Palm Springs
Director of Finance and Treasurer 5/ 2005 - 1/ 2008
DepartmentHeadresponsiblefor the managingof fiscal andaccountingoperations ManagestheDepartmentofFinanceandTreasuryofafull -serviceCitythatalsoincludesa RedevelopmentAgency, InternationalAirport, ConventionCenter, MunicipalGolfCourse, LibraryandAnimalShelter -Responsibleforaccounting, payroll, accountspayable, accountsreceivablefortheCity, theRedevelopmentAgencyandInternationalAirport Responsible for preparing $ 171 million budgetanddevelopednew budgetproceduresfor thepreparationandpresentationof theCity'sBudget
ResponsiblefortheCity'sCAFR (GFOAAwardofExcellence) andcoordinatingaudit Managedinvestmentof fundsin theCity'sportfolioandthecashmanagementprogram Oversawcomputerupgradeand conversionof financial programs CoordinatedCity, RedevelopmentandAirportFinancings, establishedPublicSafetyCFD ResponsibleforBusinessLicenses, CashieringandTransientOccupancyTaxes (TOT) -12-
CRAIG A. GRAVES
City of Coachella
Finance Director
Z=
9/ 1999 - 4/ 2005
Departmentheadresponsiblefor managingFinanceDepartment
StaffLiaisonforCityContractforPolice, FireandAnimalControlServices With Riverside County
ResponsibleforCity, RedevelopmentandWaterandSewerAccountingoperations ResponsibleforCity, RedevelopmentAgencyandSpecialDistrictBudgets SupervisepreparationofmaterialsforFinancialAuditandSingleAudit Supervisepayroll, accountspayable, purchasing, businesslicensesandcashiering Responsibleforbanking, investingoffunds, preparevariousstudiesandstaffreports CoordinateandadministerCity BondProgramsandFinancings
CoordinatedfundingforupgradestoWastewaterTreatmentPlantandSewerSystem Coordinatedfinancingforwatersystemandinfrastructureimprovements Coordinated computer upgrade and conversion
Assistant Finance Director 1/ 1999 - 9/ 1999
Assistantdepartmenthead, helpingto managefiscalandaccountingprograms ServedasActingFinanceDirectorfrom6/99to9/99
Responsiblefor coordinatingandpreparingtheCity'svariousBudgets Worked with staff on variety of accounting operations
PreparedvariousstudiesandstaffreporttoCityManagerandCityCouncil Accountant ( through Robert Half) 9/ 1998- 1/ 1999
Accomplished various studies and accounting tasks
Ski Cable Company
G7/ 1993 - 6/ 1998GeneralManager Responsible
for administrativeand fiscaloperationsfor cableTV contractingbusiness City of SanBernardinoCity
Treasurer (Elected 1981, Re- elected1983 & 1987) 6/ 1981 - 6/ 1991Department head, managedand coordinateda varietyof fiscalprogramsmember of budgetteam preparingand balancingannual city budgethandled investmentsand city's cashmanagementprogram, initiatednew investmentstrategies, doubling earningsthe firstyearadministered
over twentybond issuesusingsevendifferentinstruments; worked on redevelopment financings, developedfinance plan for fundingof $ 3 millionfire stationmonitored payroll, A/ P andworker's compensationinsuring accuracyand policycomplianceserved as chairmanof dataprocessingsearch committeeassisted
auditorswith the StateController's reportand FinancialStatementsinitiated changesin bankingservices, improvedinformationflow and cashmanagement, consolidated to onebank, addedon- lineservices, setup a thirdpartytrusteeBusiness License Supervisor7/ 1978 - 5/ 1981Organized
and ManagedFirst BusinessLicenseDivisionand staffedFranchiseBoard Office Manager7/ 1977 — 6/ 1978Supervised
administrativestaff supportingthe City's CETAprogramand participants -13-
CRAIG A. GRAVES Page III

PROFESSIONALAND COMMUNITY HONORS/ACTIVITIES
Little League Baseball*
Assistant District Administrator - League President
1987 International Congress Executive Host Committee
WesternReg,JonalTournamentMediaRelationsDirector
Liaisonwith ESPNonWesternRegionalChampionshipBroadcasts Umpire: 1987 Little League World Series - 1984Big LeagueWorld Series Junior All -American Football*
American Society for Public Administration-'
President - Inland Empire Chapter
CaliforniaSocietyof Municipal FinanceOfficers*
Chapter Chair - Coachella Valley Chapter
Vice Chairman - Intergovernmental Relations Committee
ProgramChairandHostCity - 2006AnnualStateConference
California Municipal Treasurer' s Association*
Former Certified California Municipal Treasurer
California Municipal Business Tax Association"
President
Southern California Division President
1986 Distinguished Service Award
White House Intern*
United States Congressional Page*
SanBernardinoValley CommunityConcertAssociation*
Board of Directors
University of Redlands`
RayWhitmusOutstandingYoungAlumniAward
Town and Gown Board of Directors
Boy Scoutsof America*
Eagle Scout - District Award of Merit
GoodShepherdAward - GodandCountryAward - Scouter'sKeyAward District Commissioner - District ExecutiveBoard
CalvaryBaptistChurch, SanBernardino, CA*
Moderator. Treasurer, Board of Deacons
Athletic Official*
College and High School Football & Basketball Referee
High School Baseball Umpire
-14-

PUBLIC SERVICE APPLICATION
Terry Maxwell
-15-
i s 96 REMOVED
4 DEC192023 Far Office Use Only:

CITY OF HIGHLAND Expires:

CITY CLERK

PUBLIC SERVICE APPLICATION
Appointeesmustbe residentswithinthecorporatecitylimitsof theCityof Highland, servewithoutcompensation, submita Statementof EconomicInterestsForm700and completean ethicstrainingcoursepursuantto AB 1234.

BOARD/COMMISSION/COMMITTEEYOUARE APPLYINGFOR:

CommunityTrailsCommittee (seeattachedrolesandresponsibilities) Historicand Cultural PreservationBoard (see attached roles and responsibilities) k PlanningCorn+inission (seeattachedrolesandresponsibilities) PERSONAL INFORMATION:

Name: ( err
Address: D / l + P11 \
Howlonghaveyou residedin Highland? '- C- c
Home phone: q .' S3 - 3 3 1 Cell phone: 9 65
Work phone: ui1P
Email address:

Occupation/ Employ
Employer address:

Positionheld: FnS;
Available for meetings: Daytime
L.

Evenings 1Both
Public Service Application
September 2020

Page 1 of 5 ends

-16-
INTEREST IN THE POSITION:

Whatareyourprincipalareasof interestinyourCityGovernment? G1vt CC e S/ dL e. i , G
A16o c aei a Ghai c 7' J/ e. L
roeD io a i a C
Cow% W1 0 1 r+
5 0ra1 a-
ae. a l Education,
training or specialknowledgewhich mightbe relevantto thisappointment: G- sA e A- C H
O
P U Gam.. AC, <• C ! G. G,cLite CC
1 IL44JCI5600nC
i l kA-'rio, I Employment,
membershipin serviceor communityorganizationsor volunteerwork whichmight be relevantto thisappointment: I
I t Co/
t G ', L', i r ' t S U ITa,) [A v w v 1.- EiCf, 1, & 101 I' dL< e- L, I ICT'yf' L, CS u, si Public
Service ApplicationSeptember
2020 Page
2of5
-17-
Haveyoubeen, orareyounow, amemberofa governmentalboard, commissionor committee? Yes ; No
If so, pleaselist the nameand datesserved:

REMARKS:

Pleaseindicateanyfurtherinformationyou wishto addregardingyourdesired appointment (use other side of paper if needed).

Mh hn " rG+ r
r
SIGNATURE:

DATE: /
Checkboxto confirmyou havereadthe attachedrolesandresponsibilities related to the committee, board or commission you are applying for.

Whenyouhavecompletedthisapplication, pleasesubmitto:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, EXT. 226
Thisapplicationwillbekeptonfilefor a periodofoneyearfromthedatesigned.

Public Service Application
September 2020

Page 3 of 5 ends

-18-

STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: City Manager Report and Comments
Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City Manager
-1-

STAFF REPORT

TO THE CITY COUNCIL
DATE: January 9, 2024
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Council Member Comments
Agency/Committee/AB1234 Reports, District Updates, etc.) RECOMMENDATION: Discussion and possible action.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City Manager
-1-

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