CITY OF HIGHLAND
CITY COUNCIL
AGENDA
CITY COUNCIL MEMBERS
Penny Lilburn, Mayor
Larry McCallon, Mayor Pro Tern
Jesse Chavez -Cordova, Council Member
Anaeli Solano, Council Member
John P. Timmer, Council Member
REGULAR MEETING
February 13, 2024
6: 00 p. m.
City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
STAFF
Chuck Dantuono - Interim City Manager/ Director of Administrative Services/ City Treasurer Betty Hughes - City Clerk
Lawrence Mainez - Community Development Director
Carlos Zamano - Public Works Director/ City Engineer
Maricela Marroquin - City Attorney
MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community.
The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible.
Visit the City's website at: www. cityofhighland. org
CITY OF HIGHLAND • 27215 BASE LINE • HIGHLAND, CALIFORNIA 92346 • ( 909) 864- 6861 dT • ( 909) 862- 3180 A -1-
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact the City Clerk' s office at ( 909) 864- 6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodation to include interpreters.
Pursuant to Government Code Section 54957. 5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Highland to all or a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, 27215 Base Line, Highland, CA 92346, during normal business hours.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council ( or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party' s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.
Submission of Public Comments: For those wishing to make public comments by email to be read aloud at the meeting, please submit your comments by 5: 00 p. m. on February 13, 2024, to the City Clerk at publiccommentCc)-cityofhighland. org. If you are submitting apublic comment pertaining toan item on the February 13, 2024 agenda, please identify the agenda item number in the subject line. All
email comments shall be subject tothe same rules as would otherwise govern speaker comments atthe Council meeting. Members ofthe public will be permitted to make public comments inperson. CITY
COUNCIL REGULAR MEETING FEBRUARY
13, 2024 - 6:00 p.m. AGENDA
CALL
TO ORDER INVOCATION
PLEDGE
OF ALLEGIANCE ROLL
CALL REPORT
FROM CLOSED SESSION SPECIAL
PRESENTATIONS Presentation
2023
APWA BEST Award - State Route 210 City of Highland Identity Enhancements American Public Works Association ( APWA) 02.
13. 2024 — cc regular Page
1 of 4
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PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from taking action on any item not on the agenda. Individual speakers are limited to three minutes each.
Comments received via email by February 13, 2024, 5: 00 p. m., will be read into the record, provided that the reading shall not exceed three ( 3) minutes. Email comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.
CITY COUNCIL CONSENT CALENDAR
Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
2. Minutes - January 9 2024 City Council Regular Meeting RECOMMENDATION: Approve the Minutes as submitted.
3. Minutes - January 30 2024 City Council Special Meeting RECOMMENDATION: Approve the Minutes as submitted.
4. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 762 for February 13, 2024, in the amount of $2, 667, 650. 23 and Payroll of $329, 544. 81.
5. Treasurer' s Report for December 2023
RECOMMENDATION: That the City Council receive and file Treasurer' s Report for December 2023.
6. Claim Consideration — Daniel Galvan ( Plaza Oro Produce) RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
7. Preparation of Annual Engineer' s Reports for 2024/ 2025 Assessments RECOMMENDATION: That the City Council:
1) Adopt Resolution No. 2024- ordering the preparation of an Engineer' s Report for Consolidated Landscape and Lighting District No. 96- 1; and 2) Adopt Resolution No. 2024- ordering the preparation of an Engineer' s Report for Street and Drainage Maintenance District 96- 1.
02. 13. 2024 — cc regular
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CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Mayor opens Public Hearing;
2) Staff presentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.
ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.
8. Allocation of the City of Highland' s Community Development Block Grant Fund for Fiscal Year 2024/2025
RECOMMENDATION: That the City Council prioritize funding for Fiscal Year 2024/ 2025 Community Development Block Grant Applications.
CITY COUNCIL LEGISLATIVE
9. Project Improvement Agreement Associated with the Revision to Engineering Conditions of Approval for Design Review Application 20- 006 ( REV 23- 001 / DRA 20- 006A), Approved by the City Council on January 9 2024. The Agreement Established Guidelines for the Construction of a Traffic Signal at the Intersection of Greenspot Road and Calhoun Road related to the Development of a 200- unit Residential Complex at the Northwest Corner of Greenspot Road and Webster Street Known as San Carlo I, Highland Townhome Apartments
RECOMMENDATION: That the City Council adopt Resolution No. 2024- , directing the mayor to execute the Project Improvement Agreement.
10. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
11. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.) RECOMMENDATION: Discussion and possible action.
ANNOUNCEMENTS
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9( d)( 2) and/ or ( d)( 3):
One case.
ADJOURN
02. 13. 2024 — cc regular
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Regular Meetings
Effective March 1, 2022, pursuant to Resolution No. 2022- 001, the regular City Council meetings will be held once a month on the second Tuesday of each month. 2024
March 12; April 9; May 14; June 11; July 9; August 13; September 9; October 8; November 12; December 10
I, Alondra Munoz, Deputy City Clerk, certify I caused to be posted this Agenda on or before February 8, 2024, by 5: 30 p. m., on our website at www.citvofhighland. org and in the following designated areas:
Highland Branch Library
7863 Central Avenue
Date: February 8, 2024
Fire Station No. 1 City Hall
26974 Base Line 27215 Base Line
Alondra Munoz
Deputy City Clerk
02. 13. 2024 — cc regular
STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
02V-6VLSecond Agenda Item No.
File No.
City Clerk City Manager
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STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Minutes - January 9, 2024 Regular Meeting
RECOMMENDATION: Approve the minutes as submitted.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No. _ I
File No.
City Clerk City Manager
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MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 9, 2024
CALL TO ORDER
The regular meeting of the City Council of the City of Highland was called to order at 6: 00 p. m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.
The invocation was given by Pastor Tracy Johnson, Immanuel Baptist Church, and the Pledge of Allegiance was led by Mayor Pro Tern McCallon.
ROLL CALL
Present: Chavez -Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
REPORT FROM CLOSED SESSION
None
SPECIAL PRESENTATIONS
None
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Mark Falcone spoke about concerns with the Mayor and Mayor Pro Tern appointment procedures, the sound system within the Council Chambers, and the participation from various Council Members.
Tom Whelan spoke about street paving concerns within his neighborhood along Whitegate Lane.
Chris Nielsen spoke outlining upcoming Highland Chamber of Commerce events.
Junior Carrillo spoke expressing gratitude for the city' s efforts and assistance in addressing his concerns.
CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Mayor Pro Tern McCallon, seconded by Council Member Solano, to approve the consent calendar as submitted. Motion carried on a roll call vote, 5- 0.
01. 09. 2024 — cc regular
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Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.
2. Minutes - December 12 2023 City Council Special Meeting Approved the Minutes as submitted.
3. Minutes - December 12 2023 City Council Regular Meeting Approved the Minutes as submitted.
4. Warrant Register
Approved Warrant Register No. 761 for January 9, 2024, in the amount of 5, 411, 725. 68 and Payroll of $ 233, 378. 55.
5. Treasurer' s Report for November 2023
Received and filed Treasurer' s Report for November 2023.
6. Construction Management and Inspection Services for Bid No. 2023- 06 " Citywide Pedestrian Siqnal Head and Push Button Upgrades" ( Project No. sig21001) 1) Approved the proposal from Hernandez, Kroone & Associates ( HKA) to provide construction management and inspection services in the amount of 16, 417. 50 for Bid No. 2023- 06, " Citywide Pedestrian Signal Head and Push Button Upgrades" ( Project No. sig21001); and
2) Authorized the City Manager to approve contract amendments up to 10% of the proposal amount.
CITY COUNCIL PUBLIC HEARING
7. Revision to Engineering Conditions of Approval for Design Review Application DRA 20- 006), Approved by the City Council on September 23 2020. Design Review Application ( DRA 20- 006) Proposed the Construction of a 200- unit Residential Complex at the Northwest Corner of Greenspot Road and Webster Street, Known as San Carlo I. Highland Townhome Apartments. The Current Application Proposed to Revise Engineering Conditions No. 11 and No. 40 Related to the Timing and Method of Certain On -Site and Off -Site Improvements Mayor Lilburn introduced Public Works Director/City Engineer Zamano to present the item.
Public Works Director/ City Engineer Zamano stated construction of the 200- unit townhome apartments is nearly done. As a result of the project's near completion, the applicant who is here tonight is seeking approval to occupy the project as soon as possible.
01. 09. 2024 — cc regular
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The project has experienced delays in satisfying a couple of Engineering Conditions that are outlined in the staff report. The two are Engineering Conditions Nos. 11 and 40. Engineering Condition No. 11 is a condition that requires the installation of a traffic signal at the intersection of Greenspot Road and Calhoun Road. Engineering Condition No. 40 is for undergrounding of one pole on the west side of Webster Street. The applicant has had issues with completing these two conditions. Engineering Condition No. 11 related to the traffic signal, took longer to revise the traffic signal design because an ultimate layout is needed for the intersection to accommodate the new Costco. Engineering Condition No. 40, related to the power pole that is owned by Verizon, coordinating the undergrounding of it has been difficult. From firsthand experience, it is difficult to get utility companies to move quickly on these types of requests. It should be noted that there are other poles that require undergrounding as well, but those will be completed later by other development as that comes through.
The traffic signal is required to be constructed prior to the first building occupancy, but as stated, the applicant is unable to complete it. The proposed amendment has broken up Engineering Condition No. 11 into two separate sections, in concurrence with City Attorney Marroquin. The amendment would allow to defer the construction of the traffic signal until the last building occupancy because it will take six months to construct. Between now and then, in order to ensure a safe condition within the location, the applicant is required to provide a traffic control plan that is going to restrict the left turn movement in and out of Greenspot Road and Calhoun Road. There will be barricades along Greenspot Road to prevent and restrict those movements. The city will ensure that the revised traffic control plan includes a no U- turn movement at Webster Street and Greenspot Road because it is not a signalized intersection. Vehicles will be encouraged to travel east onto Greenspot Road and make a U- turn at Boulder Avenue where it is signalized and there is enough room. Alternatively, traffic might travel on from Base Line towards Boulder Avenue, make a right turn and then another right turn into the development. Because the traffic signal will not be constructed until a later time, Engineering Condition No. 11 B has been established to state that prior to the last building occupancy, the applicant will post a bond for this project.
City Attorney Marroquin stated she wanted to interject and clarify that the documents say "prior to the last building occupancy" but previous discussions were made to state " first building occupancy" that the security deposit is being made. It is a typo on her end.
Public Works Director/ City Engineer Zamano stated she was correct.
City Attorney Marroquin stated she will be drafting an agreement in the next week so that it can be executed and presented at the next City Council Meeting. The terms communicated to the applicant was before building occupancy and she wanted to clarify it on the record.
01. 09. 2024 — cc regular
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Community Development Director Mainez responded staff would like to get the acknowledgement from the applicant as well because there was a lot of time spent discussing this prior to the City Council Meeting.
Public Works Director/ City Engineer Zamano continued to state this is the item that was presented to the City Council for consideration. The item agrees to defer the two Engineering Conditions, which staff supports. He concludes the presentation but is open to any questions. The applicant is also present should anyone have any questions for them.
Mayor Lilburn asked if anyone had any questions for Public Works Director/ City Engineer Zamano?
Council Member Timmer stated he had a couple of questions. He wants assurance the no U- turn signs at Webster Street and Greenspot Road will be implemented.
The speed on Greenspot Road is known to be high, and on Webster Street you really must watch what you are doing. Thus, he wants to get re -assurance that the public will be warned not to make a U- turn there because it is not safe. Secondly, if the City Council approves this tonight, and they place the barriers to do the " right turn in, right turn out" installation, will that impact the paving East Valley Water District is scheduled to do soon?
Public Works Director/ City Engineer Zamano responded staff met with East Valley Water District' s contractor this week to discuss those repairs and they confirmed they are scheduled to start them soon. There is no impact with respect to this work area.
Council Member Timmer responded he just wanted to confirm this will not delay the paving project longer since everyone is anticipating this to be completed soon.
Mayor Lilburn asked if there were any additional questions. She wanted to clarify on Engineering Condition No. 11 B that it is prior to the first building occupancy? City Attorney Marroquin responded that is correct. The idea for this condition was to have assurance that the traffic signal is going to be constructed, thus specifying first building occupancy. There would be some security posted and therefore an agreement whereby it would either be a bond or some other security to ensure that it gets constructed, and the city could collect on if for some reason it is not constructed.
Mayor Lilburn asked what would be the final date for the building of the traffic signal?
City Attorney Marroquin responded prior to the last building occupancy is when it would be constructed. Whether it is with a bond, a security deposit, or something else and an agreement.
01. 09. 2024 — cc regular
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Mayor Lilburn asked if the applicant was present, and if so, would they like to make a presentation?
City Attorney Marroquin asked if the applicant could come up to the podium to clarify on the record that they are ok with the modification to Engineering Condition No. 11 B indicating and that the security occurs prior to the first building occupancy.
Applicant Tritz from Rexco Development responded he is ok with that. Although, his understanding was there would be an agreement in place because of how long it takes to obtain a bond.
City Attorney Marroquin responded a deposit would be posted, then an agreement will be drafted that will be executed. It will then be returned to the City Council for consideration in February.
Applicant Tritz stated he wanted clarification if he has to wait until City Council approves the agreement for the first occupancy?
City Attorney Marroquin responded no.
Mayor Pro Tem McCallon asked when will first occupancy take place? Applicant Tritz responded it could happen today if they got power out to the site.
But they are looking into occupancy as soon as they get through this process. The project is about half leased.
Mayor Pro Tern McCallon asked how many units have been leased thus far? Applicant Tritz stated about 90. Many people like the project, that is why they are in a hurry to get through this, they are just pending power from Edison.
Mayor Lilburn stated there are no speakers in favor of the proposal or in opposition.
She will close the public hearing and open it up for further City Council discussion.
A MOTION was made by Mayor Pro Tern McCallon, seconded by Council Member Chavez - Cordova, to adopt Resolution No. 2024- 001 approving revisions to Engineering Conditions of Approval No. 11 and No. 40 for Design Review Application ( DRA 20- 006), including the revision to Engineering Conditions Nos. 11A and 11 B as discussed. Motion carried on a roll call vote, 5- 0.
01. 09. 2024 — cc regular
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RESOLUTION NO. 2024- 001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, APPROVING REVISION TO ENGINEERING CONDITIONS OF APPROVAL NO. 11 AND NO. 40 FOR DESIGN REVIEW APPLICATION ( DRA 20- 006) RELATED TO THE DEVELOPMENT OF A 200- UNIT MULTI - FAMILY APARTMENT COMPLEX ON 10. 84 ACRES AT THE NORTHWEST CORNER OF GREENSPOT ROAD AND WEBSTER STREET IN PLANNING AREA 3 OF THE GREENSPOT VILLAGE AND MARKETPLACE SPECIFIC PLAN ( APN NO. 1200- 041- 02) APPLICANT: REXCO DEVELOPMENT, SAN CARLO
APARTMENT HOMES, LLC
CITY COUNCIL LEGISLATIVE
8. Appointment of Interim City Manager
City Attorney Marroquin gave a brief review of the staff report.
A MOTION was made by Mayor Pro Tem McCallon, seconded by Council Member Solano, to:
1) Adopt Resolution No. 2024- 002, appointing Chuck Dantuono to the position of Interim City Manager; and
2) Approve a 10% salary increase. Motion carried on a roll call vote, 5- 0.
RESOLUTION NO. 2024- 002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, APPOINTING CHUCK DANTUONO AS INTERIM CITY
MANAGER AND APPROVING A SALARY INCREASE
9. Appoint One ( 1) Member of the Public to the Historic and Cultural Preservation Board
City Clerk Hughes gave a brief review of the staff report.
She opened the floor to nominations.
Mayor Pro Tem McCallon nominated Hugh A. Walker.
Hearing no other nominations, City Clerk Hughes closed the floor for nominations.
City Clerk Hughes called for the vote for Hugh A. Walker.
The City Council unanimously appointed Hugh A. Walker to the Historic and Cultural Preservation Board.
01. 09. 2024 — cc regular
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10. Appoint One ( 1) Member of the Public to the Planning Commission City Clerk Hughes gave a brief review of the staff report.
She opened the floor to nominations.
Mayor Pro Tern McCallon nominated Craig A. Graves.
Hearing no other nominations, City Clerk Hughes closed the floor for nominations.
City Clerk Hughes called for the vote for Craig A. Graves.
The City Council unanimously appointed Craig A. Graves to the Planning Commission.
11. City Manager Report and Comments ( Work Program Regional/ Legislative/ Development Issues, Subcommittees, etc.)
Interim City Manager Dantuono stated the Highland Sheriff' s Department for the period of December 11 through January 7 received a total of 3, 117 calls, 211 reports and 130 arrests.
The Fire Department for the month of December received 626 calls for service.
There were 482 medical calls, 22 traffic collisions calls and 18 structure fire calls.
The 3rd/ 5th Street Corridor Improvement Project intersection closure at 5th Street and Palm Avenue was anticipated to re -open on January 26. Due to weather and utility delays by Edison and AT&T, the date has been extended to February. The overall project is expected to be completed by July of 2024.
Mayor Lilburn asked if staff could relay to the utility companies how important it is that the intersection gets re -opened because there are businesses that are really hurting due to the construction closure.
Interim City Manager Dantuono continued his updates and stated San Bernardino County' s Point -in -Time Homeless Count will occur on Thursday, January 25.
Dutch Bros. Coffee submitted a design review application for their newest drivethru at the northeast corner of Base Line and Boulder Avenue where the former Arrowhead Credit Union used to be.
Preparations for the Annual Citrus Harvest Festival on March 30 are underway.
Mayor Pro Tern McCallon asked if Dutch Bros. Coffee usually has a drive-thru? Community Development Director Mainez responded they are going to demolish the existing building and build a new drive-thru.
01. 09. 2024 — cc regular
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Mayor Lilburn asked if the driveway entrances at that shopping center will have to be re -organized?
Community Development Director Mainez responded it will not affect them at all, they have designed the layout well.
Interim City Manager Dantuono stated on Sunday, January 28 from 7: 00 a. m. to 11: 00 a. m., the Highland Improvement Team ( HIT) will be at Arroyo Verde Elementary School for the YMCA Run. On Monday, January 29 from 12: 00 p. m. to 4: 00 p. m., the Community Blood Drive will be held at the Highland Police Station.
For the month of December, Burrtec completed 120 illegal dumping work orders.
For the calendar year, they completed 1, 990.
The City Clerk' s Department year end statistics for 2023 are as follows: 159 passport applications and 338 public records requests.
The City Clerk has announced her retirement. City Clerk Hughes' last day will be Friday, February 29. She has served as Highland' s City Clerk for 22 years.
Mayor Pro Tem McCallon asked when is the restaurant Cuca' s Mexican Food going to be opening?
Community Development Director Mainez responded they will be opening very soon. They are in the process of remodeling the interior, he anticipates within 2- 3 weeks.
Mayor Lilburn stated circling back to the Burrtec illegal dumping, she wished that residents would not dump on the side of the road. They can place the items in front of their homes and call Burrtec and they will come and pick up. It is frustrating to see the numerous illegal dumpings on the west side of the city.
Council Member Timmer responded the city many times has sent out mailers to residents informing them of Burrtec' s program, but many times people just do not care.
12. Council Member Comments ( Agency/ Committee/ AB 1234 Reports District Updates, etc.)
Mayor Pro Tem McCallon stated on December 16, he attended an event with Congressman Pete Aguilar and Interior Secretary Deb Haaland to commemorate the Plan B land transfer which has been completed. The tribe was represented, they were out by the wash area by the borrow pit. He has also been re- elected by the mayors of the 17 San Bernardino County cities in the South Coast Air Quality Management District for another four-year term and was sworn in on Friday.
01. 09. 2024 — cc regular
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He attended the monthly Inland Action meeting with the Executive Director of the South Coast Air Quality Management District ( AQMD) to discuss the business concerns with all the AQMD rules. The rules are impacting businesses and one of his jobs is to try and institute rules that will clean the air but not destroy the economy. The City Manager recruitment will be brought forward to the City Council to schedule interviews. Staff will be contacting all City Council Members to see what date would be appropriate.
City Clerk Hughes stated staff is suggesting conducting interviews on January 30.
It will be an all -day event, between 8: 00 a. m, and 4: 00 p. m and lunch will be provided. If all the City Council could confirm their availability. Hearing all five confirmed, staff will follow up with an email to confirm.
Mayor Pro Tern McCallon stated he has an appointment scheduled at 8: 00 a. m. on the Monday when the election period starts to draw his papers. He is running for re- election.
Mayor Lilburn stated she wants to thank public safety personnel for Public Safety Day. She appreciates all that the police and fire do for the community. She attended Operation Santa Claus in December and enjoyed the community attendance.
ANNOUNCEMENTS
None
CLOSED SESSION
None
ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 6: 42 p. m.
Submitted By:
Betty Hughes, MMC
City Clerk
Approved By:
Penny Lilburn
Mayor
01. 09.2024 — cc regular
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STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Minutes - January 30, 2024 Special Meeting
RECOMMENDATION: Approve the minutes as submitted.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
f
Absent
Second Agenda Item No.
File No.
City Clerk City Manager
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MINUTES
CITY COUNCIL SPECIAL MEETING
JANUARY 30, 2024
CALL TO ORDER
The special meeting of the City Council of the City of Highland was called to order at 8: 05 a. m. by Mayor Lilburn.
PUBLIC COMMENT
None
ROLL CALL
Present: Chavez -Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
CLOSED SESSION
At 8: 05 a. m., Mayor Lilburn read the City Council into closed session regarding the following:
Public Employee Appointment Pursuant to Government Code Section 54957 Title: City Manager
ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 2: 55 p. m.
Submitted By:
Betty Hughes, MMC
City Clerk
Approved By:
Penny Lilburn
Mayor
01. 30. 2024 - cc special
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STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager/ City Treasurer REVIEWED BY: Chuck Dantuono, Interim City Manager/ City Treasurer PREPARED BY: Leticia Nava -Cruz, Assistant Director of Administrative Services (QC - SUBJECT: Warrant Register # 762
RECOMMENDATION: City Council to approve Warrant Register #762; Warrants in the amount of $2, 667,650. 23 and Payroll in the amount of $329, 544. 81 FISCAL IMPACT: The total of Cash and Expenditures is $ 2, 997, 195. 04 PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: See Printouts Attached.
Approved.
Denied
Continued
Motion
Ayes
Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No.
File No.
City Manager
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CITY OF HIGHLAND
WARRANT REGISTER # 762
February 13, 2024
Warrants:
1/ 2/ 2024 Ck# 88558- 88588 & Wire# 1002538678 133, 906. 13 1/ 9/2024 Ck# 88589- 88616 1, 409, 543. 18
1/ 9/2024 Ck# 88617 6, 850. 89
1/ 12/ 2024 Payroll Wire # 865- 868 & Ck # 88618- 88619 184, 868. 02 1/ 16/ 2024 Ck# 88620- 88654 255, 625. 11
1/ 23/ 2024 Ck# 88655- 88690 177, 414. 85
1/ 26/ 2024 Payroll Wire # 869- 872 & Ck # 88691- 88692 69, 089. 57 1/ 30/ 2024 Ck# 88693- 88729 430, 352. 48
Total Warrants $ 2, 667, 650. 23
Payroll:
1/ 12/ 2024 Direct Deposits # 13612- 13656 214, 580. 10 1/ 12/ 2024 Ck # 712 374. 25
1/ 26/ 2024 Direct Deposits # 13657- 13700 114, 308. 56 1/ 26/ 2024 Ck # 713 281. 90
Total Payroll $ 329, 544. 81
Total Warrants & Payroll 2, 997, 195. 04
APPROVED BY:
Larry McCallon
Finance Subcommittee
John Timmer
Finance Subcommittee
Chuck Dantuono
Interim City Manager/ City Treasurer
IK wua .
Leticia Nava -Cruz
Assistant Director of Administrative
Services
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-87-
DATE:
FROM:
REVIEWED BY:
PREPARED BY:
SUBJECT:
RECOMMENDATION:
FISCAL IMPACT:
STAFF REPORT
TO THE CITY COUNCIL
February 13, 2024
Chuck Dantuono, Interim City Manager/ City Treasurer
Chuck Dantuono, Interim City Manager/ City Treasurer CzZOD Leticia Nava -Cruz, Assistant Director of Administrative Services L4(- Treasurer' s Report for December 2023
City Council to receive and file the Treasurer' s Report for December 2023
Cash and Investments:
General Fund
Special Revenue Funds
Internal Service Funds
Capital Projects Funds
Agency Funds
Housing Authority Fund
SARDA Funds
9, 363, 959. 48
38, 545, 275. 81
5, 704, 232. 70
22, 313,564. 85
1, 911, 392. 93
3, 688,209. 20
3, 936, 822. 29
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: Increases in the checking account were due to revenues received plus funds wired from LAIF and CAMP. Decreases in the checking account were a result of payments to vendors, payroll and funds wired to LAIF, CAMP and U. S. Bank. Increases in the fiscal agent accounts ( US Bank) resulted from interest and bond payment receipt. Decreases resulted in vendor payments and debt service payments. Increases in the CAMP account were due to interest received. Decreases were a result of funds being wired to the city' s checking account primarily for payment of public works projects.
The maximum limit on regular accounts is $ 75M.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
lam='
2 City Clerk
Second Agenda Item No.
File No.
City Manager
-1-
CITY OF HIGHLAND
Treasurer' s Report
as of December 31, 2023
CASH AND BANK ACCOUNTS:
Cash on Hand - Office Petty Cash & Change Fund Accounts Wells Fargo Checking Account ( reconciled book balance) 1, 150. 00
8, 809, 322. 93
MATURITY PAR ORIGINAL
DESCRIPTION PERIOD YIELD VALUE COST
INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOLS
California Treasurer' s Local Agency Investment Fund ( LAIF) n/ a 3. 929% General Fund
11, 826, 819. 11
Special Revenue Funds
22, 804,380. 00
Internal Service Funds
5, 273,837. 00
Capital Projects Funds
19, 982, 115. 00
59, 887, 151. 11
Total City LAIF Funds
Housing Authority Fund
3, 680, 865. 08
3, 680, 865. 08 Total Housing Authority LAIF Funds
Total LAIF Funds 63, 568, 016. 19
1) Maximum limits on accounts are $ 75M City and $ 75M Housing Authority. 2) Market Value is based on the December 31, 2023 applicable percentage of 0. 993543131 3) Market Value is $ 63, 157, 565. 84 ($ 63, 568, 016. 19 x 0. 993543131).
California Asset Management Program ( CAMP) n/ a 5. 550% General G Fund
3, 250,806. 22
Special Revenue Funds
1, 823,819. 00
Capital Projects Funds
6, 105, 768. 00
11, 180, 393. 22 Total CAMP Funds
INVESTMENTS: FISCAL AGENT ACCOUNTS
US Bank Corporate Trust Services ( Community Facilities Districts) Community Facilities District (CFD) 90- 1
Administrative Expense Fund # 128262- 011
US Bank Money Market Account CUSIP # 60934N872
Fire Protection Expense Fund # 128262- 012
US Bank Money Market Account CUSIP # 60934N872
Police Protection Expense Fund # 128262- 013
US Bank Money Market Account CUSIP # 60934N872
Community Facilities District ( CFD) 2001- 1
Special Tax Fund # 217795000
US Bank Money Market Account CUSIP # 60934N872
Interest Account # 217795001
US Bank Money Market Account CUSIP # 60934N872
Principal Account # 217795002
US Bank Money Market Account CUSIP # 60934N872
Administrative Expense Account # 217795003
US Bank Money Market Account CUSIP # 60934N872
Surplus Fund # 217795004
US Bank Money Market Account CUSIP # 60934N872
Community Facilities District ( CFD) 2007- 1
Administrative Expense Fund # 260722000
US Bank Money Market Account CUSIP # 60934N872
Fire Expense Fund # 260722001
US Bank Money Market Account CUSIP # 60934N872
Police Expense Fund # 260722002
US Bank Money Market Account CUSIP # 60934N872
TOTAL INVESTMENTS US BANK ( COMMUNITY FACILITIES DISTRICTS) n/ a 5. 02% 104, 453. 39 104, 453. 39
n/ a 5. 02% 273, 914. 93 273, 914. 93
n/ a 5. 02% 101, 310. 96 101, 310. 96
n/ a 5. 02% 188, 632. 84 188, 632. 84
n/ a 0. 00%
n/ a 0. 00%
n/ a 5. 02% 20, 013. 87 20, 013. 87
n/ a 5. 02% 29, 320. 64 29, 320. 64
n/ a 5. 02% 9, 385. 13 9, 385. 13
n/ a 5. 02% 13, 358. 55 13, 358. 55
n/ a 5. 02% 4, 940. 79 4, 940. 79
745, 331. 10
0 -2-
MATURITY PAR ORIGINAL
DESCRIPTION PERIOD YIELD VALUE COST
INVESTMENTS: FISCAL AGENT ACCOUNTS ( continued)
US Bank Corporate Trust Services ( SARDA)
2004E Tax Allocation Refunding Bonds
Special Fund 786709001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 2, 134. 10 2, 134. 10 Interest Fund 786709002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Principal Fund 786709003
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Reserve Fund 786709004
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 173, 909. 14 173, 909. 14 2015A Tax Allocation Refunding Bonds
Special Fund 268777000
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 1, 533. 30 1, 533. 30 Interest Fund 268777001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 93. 58 93. 58 Principal Fund 268777002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Reserve Fund 268777004
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 966, 768. 43 966, 768. 43 Expense Account268777006
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 14, 277. 77 14. 277. 77 2017 Tax Allocation Refunding Bonds
Debt Service Fund 259928000
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 02% 527. 50 527. 50 Interest Fund 259928001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Principal Fund 259928002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Reserve Fund 259928004
Assured Guaranty Municipal Bond Insurance n/ a 0. 00%
TOTAL INVESTMENTS US BANK ( SARDA)
1, 159, 243. 82
TOTAL CASH AND INVESTMENTS
85, 463, 457. 26
All investments are placed in accordance with City of Highland' s Investment Policy and Guidelines. The above summary provides sufficient cash flow liquidity to meet the next six moth' s estimated expenditures. This report is in accordancewith Government Code Section 53646. SIGNED.
SIGNED: Chuck
Dantuono Tish Nava - Cruz INTERIM
CITY MANAGER/ CITY TREASURER ASSISTANT DIRECTOR OF ADMINISTRATIVE SERVICES 2 -3-
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STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
Dana Calkins, George Hills Company, Claims Adjuster
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Claim Consideration — Daniel Galvan ( Plaza Oro Produce) RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
BACKGROUND: The Claim was received in the City Clerk' s Office on December4, 2023. An amended claim was re -submitted on January 2, 2024. Both were sent to the City' s claim adjuster, George Hills Company, who is recommending the claim be rejected.
C:\ MyFiles\ WPDATA\ StaffReports\ cc special STF. wpd
Approved
Denied _
Continued
Motion
Ayes
Noes
Tabled Abstain
Absent
X_-__--
City Clerk
Second Agenda Item No.
File No.
City Manager
-1-
e
i T.w. T
GEORGE H I LLS
February 8, 2024
Betty Hughes
City of Highland
RE: Our Client: City of Highland
GHC Claim: GHC0065796
Claimant: Plaza Oro Produce
Date of Loss: June 1, 2023
Dear Ms. Hughes:
We have received the above captioned claims and request that you take the action indicated below:
Please issue a standard rejection to commence the statute of limitations.
Please provide us with a copy of the notices sent.
Should you have any questions, please feel free to contact the undersigned.
If you have any questions, please contact the undersigned.
Kindest Regards,
George Hills Company, Inc.
Jennifer Arellano
Claims Adjuster
jennifer. arellano@georgehills. com
Direct Dial: ( 916) 352. 7793
REV 02/ 22023
-2-
city of
Dear
Enclosed
Claims
Re:
Rancho
PO
Rancho
December
Patti
Box
Schneiders
Patti:
Processor
Claimant(
Incident
278
Cordova,
Cordova
is
4,
a
2023
copy
Date:
Office
s):
CA
of
95741
a Claim
June
received
Daniel
2023
Galvan (
and filed
Plaza
in
Oro
the Office
Produce)
of the City Clerk
LAN
on
Inc.
December
1987
4, 2023, by
the above referenced claimant( s). Note: Two construction projects are associated with the closures described within claim:
1) East Valley Water District' s Regional Recycled Water Pipeline Project Contractor: Weka, Inc.
2) City of Highland' s capital improvement project 3rd/ 5th Street Corridor Improvement Project Contractor: Granite Construction, Inc.
Please review and advise this office on the appropriate action to be taken. This item will be tentatively scheduled for the City Council regular meeting of Tuesday, January 9, 2024, pending your recommendation. All correspondence will be required from George Hills no later than December 31.
If you have any questions, please contact Chuck Dantuono at (909) 864- 6861, ext. 224 or myself at ext. 260,
Sincerely,
4 _ ._
Alondra Munoz
Deputy City Clerk
cc: Joseph Hughes, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
Betty Hughes, City Clerk
g:\ clerk\ betty\ clalms\ george hills letters\ gh galvan Itr,docx Mayor Mayor Pro Tem City Council City Council City Council City Manager Larry McCallon Penny Lilburn Jesse Chavez - Cordova Anaeli Solano John P. Timmer Joseph A. Hughes 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 • Fax: 909. 862. 3180 • www. cityofhighland. org CJ -3-
RECEIVE Do not write in this space.
j
For office use only:
Received:
CITY OF HIGHLAND
CITY CLERK By: CAVIn AftidyaLJ Mail JX, In person
CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claim must be filed with the City Clerk within 180 days after which the incident or event occurred. Be sure your claim is against the City of Highland and not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered to:
CIl Y CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.
NOTICE: PER GOVERNMENT CODE SECTION 910. 4, THIS FORM MUST BE USED IN ORDER TO COMPLY WITH SECTIONS 910 AND 910. 2 OF THE GOVERNMENT CODE.
TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF HIGHLAND:
The undersigned respectfully submits the following claim and information relative to damage to persons andlor personal property:
Name of Claimant DANIEL 64VAI'A PLAZA ORQ PRODLICE
Complete Address of Claimant, including City, State and Zip Code:
HICANLAND I
CA g23H6
b. Phone Number( b 26 ) 3 88 94gO
C. Date of
-4-
d Driver' s license/ State Identification Card Number. - Issued by which State: cwFoPNIA
X Drivers License Identification Card
Expiration Date:_ MMMM_
2. Name, telephone and address to which claimant desires notices to be sent, if other than above.
Occurrence or event from which the claim arises:
a. Date of occurrence b 12 S PRF-6EtIT
b. Time of occurrence & 1A
C. Place of occurrence ( Exact and specific location)
PAVe A F r
41,WrM ST 5f"I 57REE7
r STRicF7 UPGRADtr
d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage ( use additional paper if necessary).
GDr tSTRUA iJ/ REGAVPS
70 SWFe7 ON PA,- M AYES Jg6grfR S7' Sr'S7Rt"I
WATER D' 57RICT REF(Mt_QY
e. What particular action by the City, or its employees, caused the alleged damage or injury?
SrREET r4pSLIRe
-5-
4. A general description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of presentation of the claim. If there were no injuries, state " no injuries".
L OB OF SALES A/JN JLWf . 7023 ' PRFSF-NT 1 7AtJN4
L/ % #, gROSN/e
5. Give the name( s) of the City employee( s) causing the damage or injury:
6. Name and address of any other person injured:
aW N1A
7. Name and address of the owner of any damaged property:
L
7-7SD P9crf AVF _ # J6& J?NO CA 913y 6
8. Damages Claimed:
J'
a. Amount claimed as of this date: $
b. Estimate amount of future costs: $ 6'
C. Total amount claimed: $
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:
-6-
9. Names and addresses of all witnesses, hospitals, doctors, etc. a. IVIA
17 0
e
10. Any additional information which might be helpful in considering this claim:
S/ wpLL BgSrNESS O/JN t L A7iG ti OVER (/ Efli25 A7
gysi Fss
Sk GLGiSUf / f STaF. 7 cl Uk'ES Cg rey7' NyE
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72: INSURANCE CODE S556. 1.
I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is true and correct.
Signed at: _ 1 1~' " CR
City and State
Date: NOV 2 213
n
PLAZA RO
MEAT & PRODUCE
My Local Butcher"
HOURS DAILY: 8AMIAM
Fly
blvSignatutre of Claimant
PAN/EL (+ A6 f)N
Printed name of person signing above
-7-
City of
HIG14LAND
Inc. 1987
January 2, 2024
Jennifer Arellano
Claims Adjuster
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Daniel Galvan ( Plaza Oro Produce)
GHC Claim Number: GHC0065796
Dear Jennifer:
Enclosed is a copy of the amended Claim received and filed in the Office of the City Clerk on January 2, 2024, by the above referenced claimant( s).
Please review and advise this office on the appropriate action to be taken. This item will be tentatively scheduled for the City Council regular meeting of Tuesday, January 9, 2024, pending your recommendation.
If you have any questions, please contact Chuck Dantuono at (909) 864- 6861, ext. 224 or myself at ext. 260.
Sincerely,
V`'
Alondra Munoz
Deputy City Clerk
cc: Chuck Dantuono, Director of Administrative Services Maricela Marroquin, City Attorney
Betty Hughes, City Clerk
g:\ derk\ betty\ daims\ g— rge hills letters\ gh galvan ttr.docx Mayor Mayor Pro Tem City Council City Council City Council City Manager Penny Lilburn Larry McCallon Jesse Chavez - Cordova Anaeli Solano John P. Timmer 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 • Fax: 909. 862.
-8-
3180 • www. cityofhighland. org
Do not write in this space.
For office use only:
Received: LoZ/' LC, 71
d[ ;
Lj 1I4. 1 4 By: GtXi
0 Mail In person
CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claim must be filed with the City Clerk within 180 days after which the incident or event occurred. Be sure your claim is against the City of Highland and not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered to:
CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.
NOTICE: PER GOVERNMENT CODE SECTION 910. 4, THIS FORM MUST BE USED IN ORDER TO COMPLY WITH SECTIONS 910 AND 910. 2 OF THE GOVERNMENT CODE.
TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF HIGHLAND:
The undersigned respectfully submits the following claim and information relative to damage to persons and/ or personal property:
1. Name of Claimant Daniel Galvan
a Complete Address of Claimant, i
b. Phone Number( 626 ) 3S8- 8490
C. Date of Birth
State and Zip Code.-
-9-
d. Driver's License/State Identification Card Number:
Issued by which State: California
X Driver' s License Identification Card
Expiration Date:
2. Name, telephone and address to which claimant desires notices to be sent, if other than above -
Same as above.
3. Occurrence or event from which the claim arises:
a. Date of occurrence July 5, 2023 - Present ( ongoing incident) b. Time of occurrence
N/ A
C. Place of occurrence ( Exact and specific location)
Intersection of Palm Avenue and Fifth Street, Highland, CA, 92346 d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage ( use additional paper if necessary).
Negligence by city planning officiaLs to consider potential economic impact of long- term road closures to surrounding businesses. See attached form. e. What particular action by the City, or its employees, caused the alleged damage or injury?
Approval of Fifth Street Corridor construction projects without due diligence and consideration of responsibility to protect the interests of local small business owners. -10-
4. A general description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of presentation of the claim. If there were no injuries, state " no injuries".
Seeking and prodding funding to subsidize losses to local businesses which have occurred as a result oflocal road closures. Current losses estimated to be in excess of $70,000.
Please see attached document. No injuries.
5. Give the name( s) of the City employee( s) causing the damage or injury:
City Council, City planners, and all associated departments of the City of I lighland
6. Name and address of any other person injured:
None
7. Name and address of the owner of any damaged property:
Daniel Galvan, Owner of Plaza Oro Produce located at 7750 Palm Ave. Suite D, Highland, CA 92345
8. Damages Claimed:
a. Amount claimed as of this date: $ 70, 000
b. Estimate amount of future costs: $ 112, 000
C. Total amount claimed: $ 182,000
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:
Compared estimated average monthly sales from January 2023-June 2023 before commencement of road closures, to currently monthly sales average from July 2023-present, and estimated 6 months to recover business and sales from when project is finalized ( estimated January 2024). See attached document. -11-
9. Names and addresses of all witnesses, hospitals, doctors, etc. a. None applicable
b.
C.
d.
e.
10. Any additional information which might be helpful in considering this claim:
Please see attached document which serves as a testimony to our business' s investment in the local community, and the economic hardships arising as a result of the ongoing road closures.
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S720 INSURANCE CODE S556. 1.
I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is true and correct.
Signed at: Walnut, California
City and State
Date: December 22, 2023
Signature f Claimant
Daniel Galvan
Printed name of person signing above
-12-
RECEIVED Do not write in this space
For office use only:
Received. -
CITY OF HIGHLAND
CITY CLERK By: C, lldv% _ .
n Mail In person
CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claim must be filed with the City Clerk within 180 days after which the incident or event occurred. Be sure your claim is against the City of Highland and not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered to:
CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.
NOTICE: PER GOVERNMENT CODE SECTION 910. 4, THIS FORM MUST BE USED IN ORDER TO COMPLY WITH SECTIONS 910 AND 910.2 OF
THE GOVERNMENT CODE.
TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF HIGHLAND:
The undersigned respectfully submits the following claim and information relative to damage to persons and/ or personal property:
Name of Claimant DAN IE L 6 AL%(flN P LA7A OR0 PRODU CE a. Complete Address of Claimant, including City, State and Zip Code, NIfaLAND , CA 923H4,
b. Phone IN
Date of
-13-
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
PROOF OF SERVICE BY MAIL
I am a citizen of the United States and employed by the City of Highland, State of California. I am over the age of eighteen years and not a party to the within cause or claim. My business address is City of Highland, 2715 Base Line, Highland, CA 92346.
am familiar with the agency' s practice whereby the mail, after being placed in a designated area, is given the appropriate postage, and is deposited in a U. S. Mailbox in the City of Highland, California before the close of the day' s business.
On December 7, 2023, 1 served the Notice of Rejection on all parties in said action by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States mail at Highland, California, addressed as follows:
Plaza Oro Produce
Attn.: Daniel Galvan
1084 Countryside Drive
Walnut, CA 91789
RE: Claim against the City of Highland
Claimant: Plaza Oro Produce
Date of Loss: Unknown
GHC Claim Number: GHCO065796
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on December 7, 2023, at Highland, California.
Betty Hughes, MMC
City Clerk
-14-
December 7, 2023
Plaza Oro Produce
Attn: Daniel Gaivan
RE: Claim against the City of Highland
Clamant: Plaza Oro Produce
Date of Loss: Unknown
GHC Claim Number: GHCO065796
City of
HI lnc. 1987
9489 0090 0027 6319 2980 73
NOTICE OF INSUFFICIENCY
NOTICE IS HEREBY GIVEN that the claim you presented to the Office of the City Clerk for the City of Highland on December 4, 2023, failed to comply substantially with the requirements of the California Government Code. The claim documents received were insufficient for the following reasons:
1. Date of loss is not clearly specified.
A separate claim must be filed for each incident specifying the location and date of each incident.
Based upon the above identified insufficiencies, the City of Highland will take no action on the claim for the next fifteen ( 15) days. You may amend the claim and provide the identified information. Any information provided to amend the claim must be filed with the City of Highland in the same manner as you previously filed the claim.
Should you have any questions regarding your claim or this notice, please contact our claims administrator at George Hills Company, Jennifer Areliano, at ( 916) 352- 7793.
Sincerely,
Betty Hughes, MMC
City Clerk
cc: Joseph Hughes, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
Jennifer Arellano, George Hills Company
Mayor Mayor Pro Tern City Council City Council City Council Larry McCallon Penny Lilburn Jesse Chavez -Cordova Anaeli Solano John P Timmer City Manager
Joseph A. Hughes
27215 Ease Line, Highland, CA 92346
Tel: ( 909) 864- 6861 • Fax: ( 909) 862- 3180 • Web: www. citvofhiohland. oro -15-
December 22, 2023
City Clerk, City of Highland
27215 Baseline
Highland, CA 92346
909) 864- 6861, ext. 226
Dear City of Highland. City Council, and City Clerk,
My name is Daniel Galvan and I am the owner of Plaza Oro Produce located at 7750 Palm Ave.
Suite D, Highland, CA. I am writing this letter to express my concern about the hardships and losses that are ongoing for myself and many other business owners located in Palm Plaza. This letter is in support of the claim against the City of Highland which I originally submitted on December 4, 2023 ( GHC Claim Number GHC0065796).
Plaza Oro produce first opened in February 2013 as a produce and meat market. Since our opening, we have faithfully served our community by providing stable, affordable, and consistent access to healthy and fresh food options. We have been actively contributing to the community of Highland through providing employment opportunities, donations to local customers in need of meals at low and no -cost, providing catering to local businesses, and more. Our business has continued to serve Highland and the surrounding communities through the COVID- 19 pandemic, natural disasters such as hurricanes and storms, times of economic and political unrest, and more. We are proud and happy to be a part of this growing community but recent events have brought on significant financial hardships which threaten the existence of our business.
Throughout the last several years, local officials have moved to approve construction projects associated with the Third Street and Fifth Street Improvement project. This project intended to improve access to the nearby San Bernardino International Airport as well as commercial zones in the area. This project resulted in the ongoing closure of Third, Fifth, Central, and Palm Avenues as of July 5, 2023; furthermore, closure of Alabama Avenue near 5th street began as early as mid -June 2023. These are the main access points to our business and other businesses located in Palm Plaza.
The losses incurred by our business can not be understated. From July -November 2023, we estimate to have lost about $ 14, 000 per month in average sales compared to average sales from January -June, 2023, before construction fully began.This is a total of over $70,000 in losses from July to November 2023. As this project continues, we estimate we will continue to be at a loss of at least $ 14, 000 in sales per month compared to sales of months immediately preceding the road closures associated with this improvement project. These losses have led to payroll cuts and are nearly resulting in the closure of our business. White this construction -16-
project will support the expansion of infrastructure and commerce in the City of Highland, it has done so at the cost of the wellbeing and existence of the small businesses that are the heart of our community.
Our City government has a duty to engage and elicit the guidance of local City planners, sustainable development committees, departments of economic development, and other public servants to ensure that the needs and priorities of all community members are included in decisions regarding construction, urban planning, city development projects, and more. I am appealing to the City of Highland, City Clerk' s office, and City Councilmembers to take immediate action on this issue by seeking and providing funding to subsidize the cost of this project for affected small businesses. It is the duty of our City Council, City Clerk's office, and departments involved with the City of Highland to protect the interests of our community so that small businesses can thrive, and continue investing in the wellbeing of City residents and organizations.
Thank you for your consideration and support of small businesses within the City of Highland look forward to hearing back from you about this important matter of concern to our local businesses, residents, and community members.
Best,
Daniel Galvan
Owner, Plaza Oro Produce
7750 Palm Ave, Suite D
Highland, CA 92346
-17-
I2t21123, 10: 09I' M Construction closes Highland' s Palm Avenue until next month - San Bernardino Sun LOCAL NEWS • News
Construction closes Highland' s
Palm Avenue until next month
The closure will impact folks in the area who
rely on Palm, especially in Redlands and San
Bernardino
r%^AM
Palm Avenue is closed, for now. ( Photo by Terry Pierson, The Press- Enterprise/ SCNG) The Press- Enterprise/SCNG
By MADISON HART I [email protected]
PUBLISHED: July 13, 2023 at 4:49 p.m. I UPDATED: July 14, 2023 at 12: 25 p. m.
10i
htips:lbwww. shsun. com/ 2023107/ 13/ construction- closes- highlands- palm avenue -until -next -month/ 1/ 2 -18-
12/ 21123. 10:( N I' M Construction closes Highland' s Palm Avenue until next month - San Bernardino Sun which connects f{ c°d1<, nus and HighIarid for drivers looking to avoid taking the o t
is closed until Friday, Aug. 11.
has begun on Palm, between Third and Fifth streets i n
The road closed July 5.
Detours were coordinated with Redlands, San Bernardino, and C; 0( i1AN officials.
Changeable signs will alert the public ofthe closure and provide updates.
The project will focus on Third, Fifth, Palm and Central Avenue — with new curbs, gutters, sidewalks, storm drains and street lights included in the improvements.
The project will also extend Third to Fifth at the Church Avenue intersection.
The work is part ofthe Third Street and Fifth Street Corridor Improvement project meant to improve access to the nearby San Bernardino International Airport as well as commercial zones in the area.
OThe Trust Project v
2023 > July > 13
hops:// www.sbsun. conlV20231071131construction- closes-highlands-palm-avenue- until-next-month! 2/2 -19-
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-21-
STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager
REVIEWED BY: Carlos Zamano, Public Works Director/ City Engineer C2— PREPARED BY: Melissa Morgan, Public Services Manaa
SUBJECT: Preparation of Annual Engineer' s Reports for 2024/ 2025 Assessments SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
RECOMMENDATION: Staff recommends the City Council:
1) Adopt Resolution No. 2024- _ ordering the preparation of an Engineer' s Report for Consolidated Landscape and Lighting District No. 96- 1; and
2) Adopt Resolution No. 2024-_ ordering the preparation of an Engineer' s Report for Street and Drainage Maintenance District 96- 1.
FISCAL IMPACT: The fee quoted by Harris & Associates for the preparation of an annual report and an assessment roll for both districts is $ 14, 600. 00. In addition, each new zone added is charged $ 420 for the annexation process. The amount includes an approximate 4. 3% increase from last year' s proposal. The City will be reimbursed through assessments of the benefitting properties within the district.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No
City Clerk City Manager
-1-
Staff Report to the City Council
Preparation of Annual Engineer' s Reports for 2024/ 2025 Assessments February 13, 2024
Page Two
BACKGROUND: The Landscaping and Lighting Act of 1972 requires that an Engineer' s Report be prepared if the City intends to levy assessment within a district, regardless whether the proposed amount of assessment is different from that of the current assessment. The Act requires that the report include items such as a description of the properties proposed to be assessed, the types of maintenance or construction activities that are anticipated, an estimate of the costs to be incurred on behalf of the district, and the method for assessing the benefitting properties.
Furthermore, Proposition 218 approved by voters on November 5, 1996, specifically requires that the annual report be prepared by a registered civil engineer, that public agency parcels cannot be exempted from assessment, and that the report must distinguish between general benefit and special benefit, and only assess for special benefit.
The fee will be allocated to the various districts, based on the assessment amount, as follows:
Consolidated Landscape and Lighting District 96- 1
Street Lighting
Landscaping
Trail
Park
Sub -Total:
Street and Drainage Maintenance District 96- 1
Total:
Attachment: Resolutions
7, 200
3, 850
625
625
12, 300
2 300
14, 600
-2-
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
COUNTY OF SAN BERNARDINO, CALIFORNIA
ORDERING THE PREPARATION OF ENGINEER' S REPORT
FOR CONSOLIDATED LANDSCAPE & LIGHTING DISTRICT NO. 96- 1 FOR FISCAL YEAR 2024/2025
WHEREAS, the City Council of the City of Highland, County of San Bernardino, California, has heretofore determined that the public interest, convenience and necessity required the installation, operation and maintenance of public street lights, landscape and irrigation facilities, community trails and public parks as set forth in Section 22525 of the Streets and Highways Code, State of California, and WHEREAS, Section 22625 requires that an Engineer' s Report be prepared for the assessment district and filed annually, outlining the assessments to be levied against the benefitting properties within the assessment district; and WHEREAS, the City Council desires to appoint Harris & Associates as the " Engineer of Work" for the Consolidated Landscaping & Lighting District No. 96- 1; and NOW, THEREFORE, be it resolved by the City Council of the City of Highland that the Engineer of Work is ordered to prepare the annual report for fiscal year 2024/ 2025 in accordance with Article 4, Division 15, of the Streets and Highways Code, " Landscaping and Lighting Act of 1972" of the State of California.
APPROVED AND ADOPTED this 13th day of February 2024.
Penny Lilburn
Mayor
ATTEST:
Betty Hughes, MMC
City Clerk
-3-
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
COUNTY OF SAN BERNARDINO, CALIFORNIA
ORDERING THE PREPARATION OF AN ENGINEER' S REPORT FOR
STREET AND DRAINAGE MAINTENANCE DISTRICT 96- 1
FOR FISCAL YEAR 2024/2025
WHEREAS, the City Council of the City of Highland, County of San Bernardino, California, has heretofore determined that the public interest, convenience and necessity required the operation and maintenance of certain streets as set forth in Section 54703 et seq of the government code, State of California known as the " Benefit Assessment Act of 1982" ( the " Act"); and
WHEREAS, Section 54716 of the Act requires that a report be prepared and filed, outlining the assessments to be levied against the benefitting properties within the assessment district; and
WHEREAS, the City Council desires to appoint Harris & Associates as the " Engineer of Work" for the Street and Drainage Maintenance District 96- 1; and NOW, THEREFORE, be it resolved by the City Council of the City of Highland that the Engineer of Work is ordered to prepare the annual report for fiscal year 2024/2025 for the proposed assessment district in accordance with Section 54716 of the Act.
APPROVED AND ADOPTED this 13t" day of February 2024.
Penny Lilburn
Mayor
ATTEST:
Betty Hughes, MMC
City Clerk
-4-
STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director L0 f PREPARED BY: Kim Stater, Assistant Community Development Director K7 SUBJECT: Allocation of the City of Highland' s Community Development Block Grant Funds for Fiscal Year 2024-2025.
RECOMMENDATION: The City Council prioritize funding of FY 2024- 2025 Community Development Block Grant Applications.
FISCAL IMPACT: Highland' s Community Development Block Grant ( CDBG) allocation is forecasted to be $ 406, 082, a decrease of approximately 2% from last year. A maximum of 15% of the funding may be used for Public Service Projects, $ 60, 912. A minimum of 85% must be allocated to Construction Improvement Projects; $ 345, 170.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website. A Notice was also provided directly to all CDBG Applicants.
PREVIOUS ACTION: On November 14, 2023, the City Council reviewed and recommended certain City Applications for FY 2024- 25.
1. Approve the City' s Application in the amount of $ 120, 000 for Enhanced Code Enforcement to support a portion of the salary and benefits of a Code Compliance Officer, Administrative Assistant, and Community Development Director; and
2. Approve the City' s Application in the amount of $ 230,000 to construct pavement rehabilitation and ancillary work on Cunningham, Flemming, 7th, and Colwyn Streets, located within the CDBG Low/ Mod Income target areas.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No. D
File No.
City Clerk City Manager
-1-
Enhanced Code Enforcement is a continuing City Program. Pavement Rehabilitation is a new Program. Both are categorized by HUD as " Construction Improvement Projects." CDBG funds from the Enhanced Code Enforcement Program are anticipated to pay for a percentage of Community Development Staff time. If the City Council does not fund all or a portion of this Project, then the costs would be borne by the City' s General Fund or other source as approved by the Council.
BACKGROUND: The County of San Bernardino received six ( 6) eligible and one ( 1) ineligible CDBG Application for Highland. These are now presented to the City Council for consideration. The total amount requested by eligible projects is $ 419, 000. Two ( 2) applications are categorized as Construction Improvement Projects, totaling $ 350, 000. The remaining four (4) Applications are categorized as Public Service projects, totaling $ 69, 000.
There is a shortfall in both categories with respect to available funds. Funding requested in the Construction Applications exceeds the HUD allocated amount by $ 4, 830 ($ 350, 000 - 345, 170). Funding requested in Public Service projects exceeds the HUD allocation by 8, 088 ($ 60, 912 - $ 69, 000).
Staff recommends the following options to reduce the awards within budget. Option 1 would reduce all awards by an amount proportional to this year' s request. Option 2 would reduce the awards proportional to the amount allocated last fiscal year. The Council may choose one of these or an altogether different option so long as the Public Service totals do not exceed 60, 912.
Applicant Funding
Requested
Option 1
Proportional reduction
from this year 2024-2025
Option 2
Proportional reduction
from last year 2023- 2024
Central Little
League
18, 000 15, 890 14, 770
Highland Library 10, 000 8, 828 9, 216
Highland YMCA 16, 000 14, 125 13, 856
Highland Senior
Center
25, 000 22, 070 23, 070
Total 69, 000 60, 912 60, 912
For reference, a summary of all CDBG recipients from the past ten ( 10) years is attached as well as a summary of this year's requests and individual applications (Attachments 2- 4).
In addition to the City' s annual allocation, there is a current balance of $ 58, 004. 79 in Unprogrammed Funds" unspent from the prior fiscal year. This amount may only be distributed to Construction Improvement Projects. Staff recommends they be used for the "Highland Street Improvement Including Union Street", Project No. HIGH- 23- 1- 03K/0280 to construct pavement rehabilitation and ancillary work on two streets located in neighborhoods within the CDBG Low- -2-
Moderate Income eligible block area boundaries including: 1) Union Street between Elmwood Court to Del Rosa Avenue and 2) Elmwood Court between Union Court and north end. This project is currently funded with $200, 000 CDBG funds for construction, but additional funding will help if bids are more than anticipated, and potentially cover construction contingency.
Attachments: 1. Correspondence from County of San Bernardino
2. Summary of Past Recipients
3. Summary of Current Proposals
4. Individual Applications
-3-
Attachment 1
Correspondence with the County of San Bernardino
-4-
Kim Stater
From: Graham, Kelly < Kelly.Graham@cdh. sbcounty.gov>
Sent: Tuesday, January 9, 2024 5: 21 PM
To: Kim Stater; Joseph Hughes
Cc: Gibson, Johnnetta; Taylor, Sebastian; Anderson, Bryan; Dearen, Elizabeth Subject: Highland - CDBG 2024- 25 City Applications for Recommended Funding EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe.
Good Afternoon:
Each year, the County of San Bernardino ( County) must prepare and submit to the U. S. Department of Housing and Urban Development ( HUD) an Action Plan that identifies the amount of funding it expects to receive from HUD and outlines the specific activities it anticipates to fund in pursuit of its Countywide housing and community development goals and objectives.
For the 2024- 2025 Program Year ( PY), the County anticipates receiving $6. 8 million to support the activities to be listed in its 2024-2025 Action Plan.
To ensure the timely submittal of the County' s Annual Action Plan, an estimate has been used. It is important to note that it is possible that this estimate may change (+/-) between now and when the U. S. Congress approves the 2024- 2025 federal budget. Once the final federal allocation is released, adjustments to the distribution of County funds may be necessary. For PY 2024- 2025 your City' s estimated annual allocation is $ 406, 082.
This amount is based on U. S. Census poverty, overcrowded housing counts and population estimates, which means that your City' s allocation could have an increase or a decrease to the estimate ( City' s estimated annual allocation above). Please note that the allocation amounts are estimates and are subject to change based on HUD' s actual allocation to the CDBG Program.
The County has received a number of proposals in response to its PY 2024- 2025 Notice of Funding Availability NOFA) and has evaluated each proposal for its conformance to the federal requirements. To involve your City in the decision - making process, please provide us with a prioritized list of those eligible proposals that best meet your City's goals and objectives.
To assist you in this effort, please use the Dropbox link to access the following documents:
1. List of Eligible Project Applications
2. Copies of Eligible Project Applications
3. List of Ineligible Project Applications ( if any)
4. Cooperating City Recommended Projects Form
As a Cooperative City participating in the County' s CDBG program, it is imperative that you complete your public hearing for your CDBG funding recommendations and submit the action made by your City Council on the attached Cooperating City Recommended Projects Form and a copy of your City Council minutes to our office by or before Tuesday, February 13, 2024. After this date we may be unable to include your City Council recommendations in the list of projects for the County Board of Supervisor' s consideration.
Grant Process and Funding Thresholds
The 15% Public Service Cap applies for cities that receive $ 150, 000 or more in CDBG funding allocation. The total allowable number of newly funded projects is based on the percentage of each city' s formula share of the -5-
CDBG allocation and the maximum number allowed for newly funded construction projects is based on the City' s CDBG Administrative Cap. The cities of Big Bear Lake, Grand Terrace, Needles and the Town of Yucca Valley, which are receiving less than $ 150, 000, may only fund four ( 4) projects. The remaining cities have the following funding opportunities:
City Total Allowable
Projects
Maximum Number of
Construction
Projects
Estimated
15% Public
Service Cap
Adelanto 9 2 48, 486
Barstow 5 2 38, 602
Colton 11 5 59, 543
Highland 10 5 60, 912
Loma Linda 5 1 21, 215
Montclair 9 2 39, 997
Redlands 9 2 50, 121
Twentynine Palms 5 1 24, 012
Yucaipa 7 2 35, 346
Thank you for your past and continuing support in the CDBG program. We appreciate your assistance in returning your funding recommendations no later than Tuesday, February 13, 2024. Should you have any questions or need additional assistance, please feel free to contact your Analyst.
Analyst Phone Number Email Address
Kelly Graham 909) 501- 0626 Kelly. Graham(a)-cdh. sbcounty. gov Johnnetta Gibson 909) 501- 0632 John netta. Gibson( a)-cdh. sbcounty. gov Your City Council -approved funding recommendations will be included in the County 2024-2025 Action Plan and is anticipated to be approved by the County Board of Supervisors in early April.
Sincerely,
Community Development Division
Community Development Block Grant
Community Development and Housing Department
www. SBCountvCDHA. com
Phone: 909- 501- 0600
560 E. Hospitality Lane, Suite 200
San Bernardino, CA 92415- 0043
CBERNARDINO UNTY
Our job is to create a county in which those who reside and invest can prosper and achieve well-being. www.SBCounty. gov
U
County of San Bernardino Confidentiality Notice: This communication contains confidential information sent solely for the use of the intended recipient. If you are not the intended recipient of this communication, you are not authorized to use it in any manner, except to immediately destroy it and notify the sender. -6-
CammezM1s EII[ ible: Yes/ NO
E[ D
Supew .
g EC
AttomplishmeMp
New/ Cons District location AppllnM Applicatiun9 Project Title Project DeWiption d
AnIns alyst s Expanding Eligible Code Enforcement- Contingent upon the City officially defining, via a City Council Action or using the State of California definition of deteriorated or Lawrence Mainez, Community Development Director Code Enforcement - CDBG funds will be used to pay for City staff time for deteriorating; and the City demonstrating thatthe area(,) where CDBG funds will be used for enhanced code enforcement activities meet the City', definition of City of Highland enhanced Code Enforcement activities in the City of Highland deteriorated or deteriorating; and the City will ensure there are other programs (public activities, and/or private inve,tments) coordinated Ina effort with enhanced code 27215 Base tine Enforcement providing are,,. target24, 815 residents of which 19,125 are low/ mod income, will 120, 000. 00 enforcement that may be expected to arrest the decline of the deteriorated or deteriorating areas. If the City is does not adhere to the items listed above, the City may not Yes Con[ Third District Highland Highland,
CA 92346 HIGH24CNWI Highland: Nei g hborhood benefit Revitalization- Code g from increased therefore eliminating or get reimbursed for funds spent on Code Enforcement and/ or the City will have to pay back the County, using non-federal funds ( such as City general fund dollars) any and Imalnez@city of highland- li code
enforcement activities preventing
targeted areas from blighting influences. all funds the County CDBG has reimbursed the City. 24, 815 residents of which 19,125 are low -to moderate - income, will benefit from increased code enforcement activities 909- 864- 8732 therefore eliminating or preventing targeted areas from blighting influences. Carlos Zamano, Public Works Director City
of Highland Eligible Construction Project - Street locations are within the low -and moderate - income targeted area for City of Highland and are primarily residential neighborhoods. Lin.
Base Line 27215 Construction Project- Pavement rehabilitation and ancillary work on Pavement rehabilitation andancillary work on Four Streets: 1) Cunningham Street between Cypress Street & 6th Street, 2) Flemming Street between Cunningham Street Yes Highland Third District dam. Highland, CA HIGH24CN- 002 Highland: Street Improvements- Cunningham St, Flemming St, 7th St and Colwyn Cunnin ham, B, Flemming, 7thwyn,/ and Col located 230, within the CDBG Low Mod 8 000.00 and Colwyn Avenue, 3) 7th Street between Cunningham Street and Colwyn Avenue, and 4) Colwyn Avenue between Hibiscus Street and 7th Street. This project will serve New Ave
Income
target areas in the City of Highland. 3, 700 residents in the local area, 2,285 of which are low/ mod income. Eligibility is su bled to City of Highland funding participation and use of prevailing wage rates. 909- 864- 6861 Expanding
Eligible Public Service - Central Little League isrequesting $ 18,000 from the City of Highland for Little League Scholarships. CDBG funds can be used to pay for Michelle Williamson, President Expanding Public Service - City of Highland will contract with Central Little the registration fees for players who are from low to moderate income households. Central Little League, under contrail with the City of Highland, will provide recreational Central Little League League
to little league recreation and sports team related programs activities for approximately 254 youth in the City of Highland and the surrounding area. Public Services are limited to low - and moderate- rcome households and require Yes Cont Third District Highland 7717
Church Avenue #100 NIGH24P5- 002 l Youth Recreation - Central Little LeagueHighland: provide 254from low -and modeain te-co me households 18, 000 . 00 monthly documentation that at least 51%of the households served quality as low - and moderate - income. This activity was funded in previous years (less than 12 months) Highland, CA 92346 to approximately youth the
City of Highland and the surrounding area. and is continuing activity. Therefore, a quantifiable increase in the level of service or a new additional service is required in order to continue to be eligible for CDBG socialbugshell@y, fici com 909-
362- 0538 within
funding.
Penny
Lilburn, Executive Director Expanded Public Service- This program provides nutrition and support services tolow to moderate income seniors. The City of Highland will contrail with Highland Senior Highland Senior Center Expanded
Public Service - This nutrition and support Council who will provide these services. Public Services are limited to low - and moderate - income households and require monthly documentation that at least 51%of the Yes Con[ Third District Highland 3302
E. Highland Avenue HIGH24PS042 Highlandenior Senior Center Services and Programs S Council program Highland:
provides low
income 25 OW. W households served quality as low - and moderate - income. This activity was funded in previous years (less than 12 months) and is a continuing activity. Therefore, a Patton, CA 92369 Highsendr@aol. com rvices
to to moderate seniors. quantifiable
increase inthe level of service or a new additional service is required inorder to continue tobe eligible for CDBG funding. 909- 862. 8104 Darwin
Barnett, Chief Executive Officer Expanding Eligible Public Service - Highland YMCA, under contract with the City f Highland, will de scholarshi for recreation and community elated g g g yo g scholarship, ye, Highland Family YMCA Public
Service - The Highland YMCA under contract with the City of Highland arelm Programs to approximately 4,238 unduplicated persons from low -and moderate - income families in Highland and the surrounding area. Public Services are limited to law- in Hi 7793 Central Avenue will provide COBS funds tobe used to pay for registration costs associated 16, 000. 00 and moderate - income persons and require monthly documentation that at least 51%of the persons served qualify as low - and moderate - income. This activity was funded in Yes Cont Third District Highland HIGH24PSCA
037 Highland: Highland Family YMCA - Recreation Scholarships with a0Proximacely3,631 persons who utilise the health and wellness is Therefore, a increase in the level of service or a new additional service is required in orderto Highland, w,
92346 dbatnett@ymcaea,
lley. org activities
offered at the Highland YMCA. previous
years ( less than 12 months) and a continuing activity. quantifiable continue to be eligible for CDBG funding. 909-
798- 9622 Expanding
Eligible Public Service. Services are limited to low. and moderate - income clients and requires documentation of at least 51%of the clients are low- to moderate. income.
Client eligibility (for all clients including illiterate adults) must be evidenced by documentation and data concerning beneficiary family size and income. This adiyity was funded in previous fiscal years and is a continuing activity. Therefore aquantifiable increase in the level of service is required. CDBG funds will be used to pay for Expanded Public Service- The San Bernardino County Library ( SBCL), personnel services. Services are provided by San Bernardino County Library Department staff and volunteers. Service Location: 7863 Central Avenue, Highland, CA 92346. Highland Branch Adult Literary Services Program will provide programming Melanie Onisco, County Librarian and
instruction for low - to -moderate Income illiterate adults and senior Prior to COVID- 19, the San Bernardino County Library Adult Literacy Program saw gradual increases inthe number oflearners served at each location. However, after, 268 W. Hospitality Lane, N residents 3rd Floor pi
of Highland. Individualized tutoring and one- on- one Literary COVID- 19, the number of atrons r'/ who visited the Libra has 8 si nifiwntl Y decreased. yimpa This has direill cted ypo how man tential Yes learners came into the branch as well P Coot Third District Highland San Bernardino, CA 92415 NIGH24P5- 024 Highland: Adult Literary Program nstruction ( reading, spelling, and basic computer skills) will be provided [o a 30, 000. 00 as how ent learners felt comfortable returning to the due to health and safe[ Therefore, the number of leamem served has not increased this year, but many curt g program y. Janie. orosco@lib. sbcounty.govminimum of35 qualifying adult participants during Fisul Year 24-25. Library the expansion of the program has included the following: (1) expansion of support hours provided by the library staff to tutors who need training; (2) expansion of support 909- 387- 2220 Adult Literacy Services are provided free of charge to all learners hours provided by the library staff to learners who need additional resources and meetings to revisit roles and goals; (3) expansion of library of materials and curriculum participating Inthe program. Direct services and assistance are provided by used to teach adult learners how to improve reading and writing; (4) expansion of hours available fortutors and learner, to meet together inthe Library fortutoring Library staff as well as a ream of trained Literary Tutors. sessions ( formerly limited to 1.2 hours per week will now expand to 3, hours per week, depending on the tutor - learner pair' s availability, willingness to meet more, and need to meet aspecific goal); and ( 5) expansion of outreach and planning topromote the program to the local wmmunity ( higher number of community connections, more meetings with adult -literary -assigned -library -staff todevelop awareness events and strategize tobring in more learners and tutors). 23- 24 Project 4 HIGH23CNMl HIGH23CN002 HIGH23PS019 HIGH23P5- 044 HIGH23PS051 HIGH23PS057
-7-
New/ font. District Location Applicant Application # Project Title Project Description Amount Requested Comments Eligible:
Yes/ NO
Not Eligible St. Anthony
Bridges, under contract
Mary Haddad, Chief Financial with the City of Not Eligible Public Service - St. Anthony Bridges, under contract with Officer Highland, will provide the City of Highland, will provide furniture distribution for personal use St. Anthony Bridges to Home
Highland: St.
furniture distribution to approximately 10 low -and moderate - income households in Highland New Third District Highland 1609 N. Mountain Avenue # 304 HIGH24PS- 015 Anthony Bridges to for personal use to 5, 250.00 and the surrounding areas. 24 CFR 570. 207( b)( 1)( iii) Furnishings and NO
Upland, CA 91784
Home - Welcome
approximately 10 low- personal property. The purchase of equipment, fixtures, motor bridgestohomel3@gmail. com
Home Project
and moderate -income vehicles, furnishings, or other personal property not an integral 909-437- 3221 households in Highland structural fixture is generally ineligible. and the surrounding
areas.
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-9-
Attachment 2
Summary of Past Recipients
-10-
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-11-
Attachment 3
Summary of Current Proposals
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-14-
Attachment 4
Individual Applications
-15-
Construction Program Application Fiscal Year 2024 — 2025 Exhibit 1: Organization Information
Organization Name:
City of Highland
Organization Address:
27215 Base Line
City/ State/ Zip: lHighland / CA / 92346
Phone: 9098646861
Fax: 9098643180
Email: czamano cit ofhi hland. or
Applicant Type: lCity
Authorized Person Name: ICarlos Zamano
Authorized Person' s Title: jPublic Works Director/City Engineer Address: 127215 Base Line
City/State/Zip: lHighland / CA / 92346
Phone: 909 864- 6861
Fax: 9098643180
Email: czamano cit ofhi hland. or
Application Contact Person' s Name: lCarlos Zamano
Application Contact Person' s Title: Public Works Director/ City Engineer Explain the Agency' s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/ End Dates. 1) Mission: Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and staff of the City of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible. 2) Purpose: To develop a vibrant economy for the benefit of our citizens and businesses; 3) Population served: 56, 705; 4) Number of years serving population: 33; 5) Supporting Services: Transportation, Funding Sources: Local and State funds, Start Date: 7/ 1/ 24, End Date: 6/ 28/ 25. -16-
Construction Program Application Fiscal Year 2024 — 2025 Exhibit 2: Project Information
Project Title:
2024/ 2025 Cunningham St, Flemming St, 7th St and Colwyn Ave Address:
27215 Base Line
Citv / State/ Zip:
Hiahland / CA / 92346
County Supervisorial District where project will be located:
r-11s` District 2nd District ® 3rd District: 41h District 5th District Is this a new construction project, or a request for additional funding to an existing CDBG Project? New Construction Project
If requesting additional funds for an existing CDBG project, provide prior CDBG project number? Project Type ( Description):
Construct pavement rehabilitation and ancillary work on two streets located in two neighborhoods within the CDBG Low -Mod Income eligible block area boundaries within the City of Highland including: 1) Cunningham Street between Cypress Street & 6th Street, 2) Flemming Street between Cunningham Street and Colwyn Avenue, 3) 7th Street between Cunningham Street and Colwyn Avenue, and 4) Colwyn Avenue between Hibiscus Street and 7th Street
Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.
Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks.
Block groups to be benefited are Block Group 007603 which includes; Cunningham Street between Cypress Street & 6th Street, Flemming Street between Cunningham Street and Colwyn Avenue, 7th Street between Cunningham Street and Colwyn Avenue, and Colwyn Avenue between Hibiscus Street and 7th Street
-17-
Construction Program Application
EXHIBIT 2A: Countywide Vision
Fiscal Year 2024 - 2025
Indicate Yes/ No in the table below which countywide vision goals are pertinent to the proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Yes
Create, Maintain and Grow Jobs and Economic
Value in the County. No
Improve County Government Operations.
No
Operate in a Fiscally -Responsible and Business -Like
Manner. No
Ensure Development of a Well -Planned, Balanced,
and Sustainable County. Yes
Maintain Public Safety.
Yes
Provide for the Health and Social Services Needs of
County Residents. No
Pursue County Goals and Objectives by Working
with Other Governmental Agencies. No
Provide a brief narrative of how your project meets the Countywide Vision:
The project includes improvements in six residential neighborhoods that are near and have convenient access to commercial and planned development areas. The project will improve public infrastructure from a deteriorated state to new condition, provide a safer and more convenient and attractive transportation environment, and will provide low- income residents with better access to job opportunities in the local area. -18-
Construction Program Application
Exhibit 3: Project Characteristics
Fiscal Year 2024 — 2025
Street address and nearest cross streets of the site where the program will be carried out:
Legal property owner:
City of Highland
What is the current zoning?
Public Right -of -Way
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/ No
No
Complete applicable items for all construction projects:
Assessor' s parcel number:
N/ A
Square footage of proposed building or building addition:
N/ A
Square footage of construction site parcel:
93589
Length of improvements if street, water or sewer project:
2533
Service capacity of existing facility:
Improved service capacity of the facility:
N/ A
Age of structure:
N/ A
Is the structure registered as a historic landmark under state, federal or local Law? N/ A
Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acauisition or structural improvements are proposed ( attach a map):
Cunningham St between Cypress St and 6th St, located within existing CDBG area boundaries in some of the City' s lowest socioeconomic areas. See attached Project Location Map.
-19-
Construction Program Application
Exhibit 4: Priority Needs:
Complete the table below by answering " Yes" or " NO".
Fiscal Year 2024 — 2025
Public Facility' s Needs: Yes/ No:
Senior Center Improvements No
Community Center Improvements No
Child Care Center Improvements No
Youth Center Improvements No
Park & Recreation Improvements No
Social Care Facility Improvements No
Code Enforcement Needs No
Code Enforcement No
Demolition and Clearance No
Blight Abatement No
Infrastructure Needs Yes
Water and Sewer Improvements No
Drainage Improvements No
Street Improvements Yes
Sidewalk Improvements No
Commercial/ Industrial Infrastructure Development No
Accessibility Needs Yes
Removal of Architectural Barriers No
Historic Preservation Needs: No
Historic Preservation Improvements No
Other: No
-20-
Construction Program Application
Exhibit 4: Priority Needs ( continued)
HUD Demographics: ( Please indicate Yes/ No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
No
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? No
Why this project is considered a priority?
Fiscal Year 2024 - 2025
The project is priority for the City because it will rehabilitate public streets that are in poor and fair pavement condition to new conditions extending their service life for another 20 years. tnls protect is neeaea, Otte Me eVIUel IGC LU JUUDlC71 ivaM-, a is I iccu :
Current street conditions are poor and fair and, without the rehabilitation proposed herein, would continue to deteriorate and would present hazards for the motoring public.
Why must this proposed project be funded now versus receiving funding in future vea rs?
If not repaired now, these streets will deteriorate to the point that they become hazardous to the motoring public, and that these streets would need to be completely removed and replaced in the future at a much higher cost.
What are the ramifications if this project is not recommended for funding in this fiscal Cl l
Street hazards and much higher repair cost in the future, as the streets continue deteriorating. -21-
Construction Program Application Fiscal Year 2024 - 2025 What is the project' s population to be served?
56705
What is the oroiects accomplishment level?
This project will rehabilitate neighborhood streets that have deteriorated to new conditions and will help to improve quality of life and property values in six of the City's lowest socioeconomic neighborhoods.
Summarize the Scope of Work; include in your summary the number of units or activities the project will complete wlrri I. vav iunu,'>.
The project will include design and construction of 93, 589 SF of pavement rehabilitation in six low- income neighborhoods in the City of Highland.
Describe how the project preserves a low and moderate -income neignpornooa, or rovides other community Denetits.
The proposed street pavement rehabilitation will extend the service life of four streets in one of the City' s lowest socio- economic neighborhoods for another 20 years. 8 -22-
Construction Program Application
Exhibit 5: Project Budget & Sources
Fiscal Year 2024 - 2025
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: ( a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: ( b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; ( c) apply federal prevailing wage rates to construction projects over 2, 000.
Project Budget
SB County Share ($): Other Source ($):
Architectural and
engineering services
25, 000. 00
Site acquisition
Local Review application
Construction 230, 000. 00 30, 000. 00
Other:
Total 230,000. 00 55, 000. 00
Overall Total Project Cost: ( CDBG Share + Other Source) 285, 000. 00 -23-
Construction Program Application Fiscal Year 2024 - 2025 Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.
City Amount Requested ($)
This amount should match the grand
total requested from CDBG Share)
Highland 230, 000. 00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Type of Funding: ( Grant Name, Amount ($): Date Funding: EFSP Money) Available:
1112212016
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other: Local Funds
55, 000. 00 07/ 01/ 2024
Total Leveraging Funds 55, 000. 00
m
-24-
Construction Program Application Fiscal Year 2024 - 2025 Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 30t", 50% by December 31st, 80% by March 31st, and 100% by June 30t"
Design: 7/ 1/ 24 through 11/ 30/ 24 Bid Package Approval by CHD: 12/ 31/ 24 Contractor Selection: 3/ 11/ 25 Construction: 4/ 7/ 25 through 6/ 27/ 25 Fill- in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Amount ($):
Reimbursement:
05/ 04/ 2025 $ 70, 000. 00
06/ 01 / 2025 $ 80, 000. 00
07/ 01 / 2025 $ 80, 000. 00
Total Reimbursement: $ 230, 000. 00
W
-25-
Construction Program Application
EXHIBIT 7: Agency Capacity Narrative
Non -Profit Organizations Only)
Fiscal Year 2024 - 2025
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing aualifications.
Describe vour aqencv' s experience in administering government and/ or public funds.
Describe your method to sustain project viability over the multi -year process if funding decreases.
N/ A
INSTRUCTIONS: Complete the table below by marking " YES" or " NO to the questions listed below.
Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney Yes General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Yes
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee No relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? No Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources? No
12 -26-
Construction Program Application Fiscal Year 2024 - 2025 Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
If you answered " Yes", please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: ( 1) Any pending civil rights lawsuit instituted by the U. S. Department of Justice; ( 2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; ( 3) Any unresolved Secretarial charge of discrimination issues under Section 810( g) of the Fair Housing Act, as implemented by 24 CFR 103: 400; ( 4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; ( 5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General' s Guidelines ( 28 CFR 50. 3) or the HUD Title VI regulations ( 24 CFR 1. 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations ( 24 CFR 8. 57). If one or more of these situations exists with your Organization, please attach a brief description.
13 -27-
C6NSRNARDINO UNTY
E- Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
In order to comply with all applicable federal grant regulations, a hard -copy of this E- Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing ( CDH) in order for the applicant to electronically sign the Community Development Block Grant ( CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee ( with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below -listed applicant and have authority to enter into agreements on behalf of the below -listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below -listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below -listed applicant as required by the CDH' s CDBG 2024- 2025 Funding Application.
I understand that CDH may change the CDBG application system from time to time. I agree that the below -listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024 - 2025 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/ or cancel this request under all circumstances, including my departure or terminated association with the below -listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non- discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.
Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation ( copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.
Non -collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.
Applicant Information
Agency Name: Federal Tax ID No.:
City of Highland 33- 0270638
Mailing Address: Phone No.:
27215 Base Line 909) 864-6861
Email Address: Fax No:
czamano@cityofhighland. org
909) 864-3180
Authorized Signature
Print Name: Print Title:
Carlos Zamano Public Works/ City Engineer
Signature: Date:
Carlos Zamano, Director of Public Works/ City Engineer 11/ 15/2023 Please send the signed copy of this one page agreement to:
San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215- 0043 Attn: CDBG Application
14 -28-
Construction Program Application
Maintenance and Operations Agreement
Fiscal Year 2024 - 2025
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.
All capital improvements or facilities will require a Maintenance and Operation ( M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi -public, or non- profit entity has the financial capacity and is willing to assume the Maintenance and Operation ( M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the " Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body' s ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.
It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.
NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.
Proposed Project:
2024/ 2025
Leaal/ Incorporated Name of Prospective M& O Entity:
Citv of Hiahland
Address:
27215 Base Line
Federal I. D. Number of M& O Entity:
33- 0270638
Signature: Carlos Zamano
Print Name: Carlos Zamano
Title: Public Works Director/ City Eng
Date: 11 / 15/ 2023
15 -29-
Construction Program Application
Maintenance and Operations Expenses
Fiscal Year 2024 - 2025
Utilities Amount ($):
Electric
Water
Gas
Telephone
Disposal Service
Other: Street pavement maintenance over 20- year service life 210, 000. 00 Sub -Total
210,000. 00
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:
Sub -Total 0. 00
Maintenance — Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:
Sub -Total 0. 00
Insurance
Liability
Fire
Other:
Sub -Total 0. 00
16 -30-
Construction Program Application Fiscal Year 2024 - 2025 Personnel
Maintenance
Secreta
Administrator
Program Staff
Other:
Sub -Total
0. 00
M& O Annual Expense Total
210, 000. 00
List out all sources and liabilities such as budget sources, membership, user fees, etc.
Revenue Sources: Amount ( ):
Local Funds 210, 000
Budgeted Revenue Total
210, 000
Assets/ Liabilities Amount $
Budgeted Revenue minus M& O Expense
0. 00
17 -31-
Construction Program Application
CDBG Application Checklist
Non -Profit Agency Only)
Fiscal Year 2024 - 2025
Community -based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at ( 909) 501- 0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency' s current year General Operating Budget o List of agency' s Board of Directors, including names and addresses o Proof of existing non- profit/tax- exempt status ( Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency's must be Registered in the System of Award Management ( SAM) website. Agency cannot be funded if they have been debarred in the past. o Provide board minutes/ letter that authorizes the executive director or program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
18 -32-
Construction Program Application Fiscal Year 2024 - 2025 Exhibit 1: Organization Information
Organization Name:
City of Highland
Drganization Address:
27215 Base Line
City/ State/ Zip: Hi hland / California / 92346
Phone: 9 998648732
Fax: 9098623180
Email: kstater cit ofhi hland. or
Applicant Type: I Local Government Agency
Authorized Person Name: Lawrence A. Mainez
Authorized Person' s Title: lCommunity Development Director Address: 127215 Base Line
City/State/Zip: Highland / CA / 92346
Phone: 9098648732 x215
Fax: 9098623180
Email: imainez cit ofhi hland. or
Application Contact Person' s Name: jKim Stater
Application Contact Person' s Title: lAssistant Community Development Director Explain the Agency' s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/ End Dates. 1) Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible. The mission is established to reflect the following beliefs which represent the predominant beliefs of the community. They express what matters most in the conduct of public affairs affecting the citizenry of Highland, responsibility, services accountability, creativity, neighborhood sustainability, vision and family. 2) The City's purpose is to develop a vibrant economy for the benefit of our citizens and businesses. 3) Highland has a diverse population of approximately 56, 000 persons. 4) The City of Highland incorporated in 1987, serving the community for 36 years. 5) N/ A
-33-
Construction Program Application Fiscal Year 2024 - 2025 Exhibit 2: Project Information
Project Title:
Enhanced Code Enforcement
Address:
27215 Base Line
Citv / State/ Zip:
IHiahland / California / 92346 1
County Supervisorial District where project will be located:
71s' District 2nd District 03rd District: 4t" District 5th District Is this a new construction project, or a request for additional funding to an existing CDBG Project? Request for additional funding to an existing CDBG project If requesting additional funds for an existing CDBG project, provide prior CDBG project number? HIGH- 23- 1- 15- 1355
Project Type ( Description):
The project proposes to revitalize lower -income neighborhoods and improve public health and safety through the outreach and enforcement of property maintenance standards. The program would partially fund three City staff. Staff would inspect and identify residential and commercial property deficiencies, contact the responsible party, provide resources for abatement, and conduct outreach in response to homelessness.
Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.
Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks. 090710063022, 06710064021, 06710064022, 060910065, 00106091, 007408206, 0710074072, 060710074101, 060710076011, 060710076012, 060710076013, 060710076014, 060710076031, 060710076032, 060710076033, 060710076042 -34-
Construction Program Application
EXHIBIT 2A: Countywide Vision
Fiscal Year 2024 - 2025
Indicate Yes/ No in the table below which countywide vision goals are pertinent to the proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Yes
Create, Maintain and Grow Jobs and Economic
Value in the County. No
Improve County Government Operations.
No
Operate in a Fiscally -Responsible and Business -Like
Manner. Yes
Ensure Development of a Well -Planned, Balanced,
and Sustainable County. Yes
Maintain Public Safety.
Yes
Provide for the Health and Social Services Needs of
County Residents. Yes
Pursue County Goals and Objectives by Working
with Other Governmental Agencies. Yes
Provide a brief narrative of how your project meets the Countywide Vision:
Highland shares the County' s vision for a vibrant economy, quality community health, public safety and housing. Providing quality housing to all economic segments of the community and ensuring all residents have a neighborhood in which individuals and families can thrive and be proud of is a key component to the community' s success. To achieve these goals, the City must stop neighborhood decline through the enhancement of Code Enforcement efforts and outreach. Staff will seek to eliminate the accumulation of trash and debris, substandard housing, abandoned vehicles, overgrown vegetation and zoning violations that negatively affect the quality of life for individuals, families and neighborhoods. The project would partially fund a Code Compliance Officer who would conduct inspections and abate violations, a portion of an Administrative Assistant to assist with admin duties, and a portion of the Community Development Director who will provide direction on an as -needed basis. City staff will provide information and services to residents with violations. -35-
Construction Program Application
Exhibit 3: Project Characteristics
Fiscal Year 2024 — 2025
Street address and nearest cross streets of the site where the program will be carried out:
Legal property owner:
N/ A
What is the current zoning?
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/ No
No
Complete applicable items for all construction projects:
Assessor' s parcel number:
N/ A
Square footage of proposed building or building addition:
N/ A
Square footage of construction site parcel:
N/ A
Length of improvements if street, water or sewer project:
N/ A
Service capacity of existing facility:
Improved service capacity of the facility:
N/ A
Age of structure:
N/ A
Is the structure registered as a historic landmark under state, federal or local Law? N/ A
Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acauisition or structural improvements are proposed ( attach a map):
The boundaries can be described as the City' s CDBG Target Area generally located south of Highland Avenue and west of State Route 210.
-36-
Construction Program Application
Exhibit 4: Priority Needs:
Complete the table below by answering " Yes" or " NO".
Fiscal Year 2024 - 2025
Public Facility' s Needs: Yes/ No:
Senior Center Improvements No
Community Center Improvements No
Child Care Center Improvements No
Youth Center Improvements No
Park & Recreation Improvements No
Social Care Facility Improvements No
Code Enforcement Needs Yes
Code Enforcement Yes
Demolition and Clearance Yes
Blight Abatement Yes
Infrastructure Needs No
Water and Sewer Improvements No
Drainage Improvements No
Street Improvements No
Sidewalk Improvements No
Commercial/ Industrial Infrastructure Development No
Accessibility Needs No
Removal of Architectural Barriers No
Historic Preservation Needs: Yes
Historic Preservation Improvements Yes
Other:
-37-
Construction Program Application
Exhibit 4: Priority Needs ( continued)
HUD Demographics: ( Please indicate Yes/ No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
Yes
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? No
Why this project is considered a priority?
Fiscal Year 2024 - 2025
The project protects and improves the physical health and economic vitality of its residents and businesses by ensuring health & safety and property maintenance Code violations are corrected. The City halts the deterioration of housing stock in lower income neighborhoods. mis protect is neeaea, alte ine evlaence LO' 5UL 5UA1 MOM,- LI IC I ICCU The project is needed to improve property conditions in the City, encourage affordable housing and improve living conditions. The Target Area suffers from blighted conditions such as a lack of property maintenance, substandard living conditions, illegal and unsafe structures.
Why must this proposed project be funded now versus receiving funding in future vea rs?
The decline of residential and non- residential infrastructure is incremental. The longer the waits to address issues, the more numerous and compounded they become. Cityl What are the ramifications if this project is not recommended for funding in this fiscal The City' s Code Enforcement efforts would be reduced. Violations may go unanswered and further the decline of properties in the CDBG Target Area. Housing neighborhood stabilization efforts would suffer and recover in the City's economically disadvantaged neighborhoods would be impaired.
-38-
Construction Program Application Fiscal Year 2024 - 2025 What is the project' s population to be served?
The project will be conducted within the City' s CDBG Target Area and will assist the economically disadvantaged. It will serve families of low, very -low and extremely -low income.
It will serve areas that contain the oldest housing stock in the City with the least amount of infrastructure and opportunities.
What is the Droiects accomplishment level?
The project will reduce the number of substandard property violations including the accumulation of trash and debris, overgrown vegetation, illegal construction, inoperative vehicles, etc. Efforts will make a visible and quantifiable improvement. While addressing violations, staff will direct resources related to housing and economic development programs that assist disadvantaged families.
Summarize the Scope of Work; include in your summary the number of units or activitle6 Ule PIUJUUL WIII GUIIIPMUM: VV L I
uII D.
The Officer will conduct daily inspections and issue warnings and violations as necessary.
They will provide residents with referrals to housing advocates, legal aide and other social services. The Officer will coordinate with San Bernardino County Animal Control, Weed Abatement, Vector Control and Sheriffs Office. Approximately 100 inspections can be expected each month at 70 properties resulting in 20 violations. The Administrative Assistant will manage the related document filing to maximize the Officer' s time in the field.
Describe how the project preserves a low and moderate - income nelgngornooa, or rovides other community benetlts.
The project will halt and improve property conditions. Considerable decline is visible in the lack of maintenance, illegal additions, abandoned vehicles, overgrown vegetation, etc. The identification and rectification of these items will improve individual properties, their surrounding neighborhood, and City as a whole. Business attraction and retention within the Target Area is key to revitalization of vacant and substandard commercial and industrial properties.
-39-
Construction Program Application
Exhibit 5: Project Budget & Sources
Fiscal Year 2024 - 2025
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: ( b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; ( c) apply federal prevailing wage rates to construction projects over 2, 000.
Project Budget
SB County Share ($): Other Source ($):
Architectural and
engineering services
Site acquisition
Local Review application
Construction
Other: 120, 000. 00 251, 750. 00
Total 120, 000. 00 251, 750. 00
Overall Total Project Cost: ( CDBG Share + Other Source) 371, 750. 00 -40-
Construction Program Application Fiscal Year 2024 - 2025 Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.
City Amount Requested ($)
This amount should match the grand
total requested from CDBG Share)
Highland 120, 000. 00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Type of Funding: ( Grant Name, Amount ($): Date Funding: EFSP Money) Available:
1112212016
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other: City General Fund 251, 750. 00 07/ 01/ 2024
Total Leveraging Funds 251, 750. 00
W
-41-
Construction Program Application Fiscal Year 2024 - 2025 Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/ accomplishment goals of 40% by September 30t", 50% by December 31st, 80% by March 31st, and 100% by June 301"
Staff will notate time spent on the project by location and number of minutes. These will be tabulated each month and processed by the City' s Finance Division. The City expects to invoice for approximately 1/ 12th of the project funding each month.
Fill- in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of
Reimbursement:
Amount ($):
07/ 01 / 2024 10, 000. 00
08/ 01 / 2024 10, 000. 00
09/ 01 / 2024 10, 000. 00
10/ 01 / 2024 10, 000. 00
11 / 01 /2024 10, 000. 00
12/ 01 / 2024 10, 000. 00
01 / 01 / 2025 10, 000. 00
02/ 01 / 2025 10, 000. 00
03/ 01/ 2025 10, 000. 00
04/ 01/ 2025 10, 000. 00
05/ 01 /2025 10, 000. 00
06/ 01 / 2025 10, 000. 00
Total Reimbursement: 120, 000. 00
W
-42-
Construction Program Application
EXHIBIT 7: Agency Capacity Narrative
Non -Profit Organizations Only)
Fiscal Year 2024 - 2025
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing aualifications.
Uescrlbe your agency s experience In aaminl5tenng gUVUI l ll l ICl ll [ II IU/ UI IJUU111, 1 W iu'D.
N/ A
Describe your method to sustain project viability over the multi -year process IT runaing decreases.
N/ A
INSTRUCTIONS: Complete the table below by marking "YES" or "NO to the questions listed below.
Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney No General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12 -43-
Construction Program Application Fiscal Year 2024 - 2025 Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
If you answered " Yes", please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: ( 1) Any pending civil rights lawsuit instituted by the U. S. Department of Justice; ( 2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; ( 3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; ( 4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; ( 5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General' s Guidelines ( 28 CFR 50. 3) or the HUD Title VI regulations ( 24 CFR 1. 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations ( 24 CFR 8. 57). If one or more of these situations exists with your Organization, please attach a brief description.
13 -44-
1: eSAN6BtEjRNARDINO NTY
E- Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
In order to comply with all applicable federal grant regulations, a hard -copy of this E- Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing ( CDH) in order for the applicant to electronically sign the Community Development Block Grant ( CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee ( with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below -listed applicant and have authority to enter into agreements on behalf of the below -listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below -listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below -listed applicant as required by the CDH' s CDBG 2024 - 2025 Funding Application.
I understand that CDH may change the CDBG application system from time to time. I agree that the below -listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024 - 2025 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/ or cancel this request under all circumstances, including my departure or terminated association with the below -listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non- discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.
Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation ( copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.
Non - collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.
Applicant Information
Agency Name:
Federal Tax ID No.:
City of Highland 33- 0270638
Mailing Address: Phone No.:
27215 Base Line 909) 864- 8732
Email Address: Fax No:
kstater@cityofhighland. org
909) 862-3180
Authorized Signature
Print Name: Print Title:
Lawrence A. Mainez Community Development Director
Signature: Date:
11 / 15/ 2023
Please send the signed copy of this one page agreement to:
San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bemardino, CA 94215- 0043 Attn: CDBG Application
14 -45-
Construction Program Application
Maintenance and Operations Agreement
Fiscal Year 2024 - 2025
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.
All capital improvements or facilities will require a Maintenance and Operation ( M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi -public, or non- profit entity has the financial capacity and is willing to assume the Maintenance and Operation ( M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the " Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body' s ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.
It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.
NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.
Proposed Project:
Enhanced Code Enforcement
Le al/ Incorporated Name of Prospective M& O Entity:
Citv of Highland
Address:
27215 Base Line
Federal I. D. Number of M& O Entity:
Signature: Lawrence A. Mainez
Print Name: Lawrence A. Mainez
Title: Community Development Dire(
Date: 11 / 15/ 2023
15 -46-
Construction Program Application
Maintenance and Operations Expenses
Fiscal Year 2024 - 2025
Utilities Amount ($):
Electric
Water
Gas
Telephone
Disposal Service
Other:
Sub -Total
0. 00
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:
Sub -Total 0. 00
Maintenance — Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:
Sub -Total 0. 00
Insurance
Liability
Fire
Other:
Sub -Total 0. 00
16 -47-
Construction Program Application Fiscal Year 2024 - 2025 Personnel
Maintenance
Secreta
Administrator
Program Staff
Other:
Sub -Total
0. 00
M& O Annual Expense Total 0. 00
List out all sources and liabilities such as budget sources, membership, user fees, etc.
Revenue Sources: Amount ( ):
Budgeted Revenue Total
0. 00
Assets/ Liabilities Amount $
Budgeted Revenue minus M& O Expense
0. 00
17 -48-
Construction Program Application
CDBG Application Checklist
Non -Profit Agency Only)
Fiscal Year 2024 - 2025
Community - based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at ( 909) 501- 0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
c Summary of agency' s current year General Operating Budget o List of agency' s Board of Directors, including names and addresses o Proof of existing non- profit/tax-exempt status ( Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency' s must be Registered in the System of Award Management ( SAM) website. Agency cannot be funded if they have been debarred in the past. o Provide board minutes/ letter that authorizes the executive director or program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
18 -49-
Public Services Program Application
Exhibit 1: Organization Information
Organization Name:
Central Little League
Organization Address:
7717 Church Ave-1
City/State/Zip: I Highland, CA 92346_
Phone: 909- 362- 0538
Fax:
Email] SocidBugShell@Yahoo. com
Applicant Type: 1 501( c)( )
Authorized Person Name: Michelle Williamson
Authorized Person' s Title: President
Address: 17717 Church Ave 100
City/ State/ Zip: I Highland/ Ca i ornia 2346
Phone: r 909- 362- 0538
Fax:
Email: I SocialBugShell@Yahoo. com
Application Contact Person' s Name: Michelle Williamson Application Contact Person' s Title: President
Fiscal Year2024- 25
Explain the Agency' s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/ End Dates.
Je at Central Little League strive to provide a program for the players within our oundaries , a place where they can learn life skills through youth sports and keeps them ctive. We anticipate serving over 275 children and we have been servicing the children f Highlandfor over 70 years, we offer low income families financial support with the fee givers, the children from your program benefit a great deal from having this available to ieir parents and caregivers.
-50-
Public Services Program Application Fiscal Year 2024- 25 Exhibit 2: Project Information
Project Title:
CENTRAL LITTLE LEAGUE SCHOLARSHIPS
Project Address:
7717 Church Ave 100 ( management)
County Supervisorial District where project will be located:
n
1st District 2nd District 3rd District # th District 5th District Is this a New Public Service Project, or request to expand services to an existing CDBG project? Expansion of service to an existing project I
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. ( i. e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
OUR GOAL IS TO SERVICE MORE CHILDREN EACH SEASON AND BRING IN NEW PLAYERS, LAST SEASON WE SERVICED 250 PLAYERS AND THIS SEASON WE ANTICIPATE SERVICING 300 PLAYERS
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
HIGH- 23- 2- 05D/ 2620
Will this project provide an opportunity to hire minority -owned and women owned businesses? FR-o--
If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project. -51-
Public Services Program Application
Fiscal Year2024- 25
EXHIBIT 2A: Countywide Vision
Indicate Yes/ No in the table below if any of these countywide vision goals are pertinent to the proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Yes
Create, Maintain and Grow Jobs and
Economic Value in the County. No
Improve County Government Operations. No
Operate in a Fiscally -Responsible and
Business - Like Manner. No
Ensure Development of a Well -Planned,
Balanced, and Sustainable County. Yes
Maintain Public Safety. Yes
Provide for the Health and Social Services No
Needs of County Residents.
Pursue County Goals and Objectives by
Working with Other Governmental No
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
Providing recreation for our youth with an active enviroment within our neighborhoods, the majority of our players benefit from this program
-52-
Public Services Program Application
Exhibit 3: Community Needs and Target Population
Fiscal Year2024- 25
Community Needs Target Population
Public Service Yes/ No Proposed Community: Yes/ No
Needs:
Senior Services Low and Moderate Persons
No YES
Handicapped Low and Moderate
Services No Households Yes
Youth Services Yes
Abused Children
Yes
Child Care Handicapped Persons
Services No No
Transportation No
Illiterate Persons
No
Services
Substance Abuse
No
Homeless Persons
No
Services
Employment No
Migrant Farm Workers No
Training
Health Services
No
Elderly People
No
Lead Hazard
No
Screening
Crime
Awareness No
City/ Target Area of Project Beneficiaries
HIGHLAND
-53-
Public Services Program Applicafion Fiscal Year 2024- 25 Exhibit 3: Community Needs and Target Population ( continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed nrnaram reside ( attach a man if needed):
rBoundary is from Victoria Ave east to Redlands Wabash, Pacific Ave north into Redlands HUD Demographics: ( Yes/ No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
No
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? nl—
Summarize the description of your project to include 1) priority, 2) sub -activity, 3) population( s) to be served, and 4) accomplishment level, and 5) services to be provided.
OUR PROGRAM SERVICES PLAYERS AGE 3- 16 YEARS OLD FOR YOUTH
BASEBALL AND SOFTBALL, WE HOPE TO INCREASE OUR PLAYER
REGISTRATION EACH SEASON, WE ARE ANTICIPATING TO HOPEFULLY REGISTER 300 PLAYERS THIS SEASON, WE AIM HIGH, WHEN COVID HIT, IT HIT
YOUTH SPORTS AND OUR NUMERS WENT DOWN, WE ARE SLOWLY GETTING OUR NUMBERS BACK UP.
6 -54-
Public Services Program Application Fiscal Year 2024- 25 Describe how this project meets the priority population and activities selected.
The players/ children in our league will come to play baseball/ softball.
Explain why this project is needed and what evidence can you substantiate the need.
Central Little League is needed in our community as we operate as amazing youth baseball program where we not only teach the players the great game of baseball, we also teach them skills they will learn through being a team player, we teach them social skills, honesty, loyalty and respect. Baseball is the tool to these things.
Describe what gaps of service in the county this project fills.
Our league fills the gap because there is not another youth sport this time of year. This helps keep our children active, engaged and involved.
What are the critical factors for the success of your project ( include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
Critical factors for the success of Central Little League are simple, we need players to make our league happen, we get players by having this funding available. This funding assures parents that the stress of registration fees detouring them from signing up their player( s) is not there, or is at least less. If funding were to decrease Central would have to do more fundraising to meet our league needs. We have only one major fundraiser each season, monetary sponsors and our snack bar proceeds help things run smoothly and get us through each season. We are properly staffed with volunteers.
-55-
Public Services Program Application
Exhibit 4: Project Budget & Sources
Fiscal Year 2024- 25
Project Budget
SB County Share: ($) Other Source: ($)
Personnel 0
0 Equipment ( Rental, Lease or Purchase) 0 0
Consultant Services ( Umpire)
Auditing, Accounting or Payroll)
0 5, 000
Space Rent
0 I $ 0
Insurance 0 4, 500
Consumable Supplies 0
I $ 13, 000
Other ISCHOLARSHIPS
SC
18, 000
0. n
0 10 040
Total Costs
18, 000 32, 540
Total Project Budget Cost: ( CDBG Share + Other Source) 50, 540 -56-
Public Services Program Application Fiscal Year 2024- 25 Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.
City Amount Requested ($):
This amount should match the grand
total requested from CDBG Share
HIGHLAND 1 8, 000. 00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Type of Funding: ( Grant Name, Amount ($): Date Funding: EFSP Money) Available:
11/ 22/ 2016
Federal
Funding
State
Funding
County
Funding
Private
Funding
SPONSOR DONATIONS
FUNDRAISER 22 540. 00
REGISTERATIONS
Other: SNACKBAR
10, 000. 00 03/ 20/ 2005
Total Leveraging Funds , Q32' 540. 00
-57-
Public Services Program Application
Exhibit 5: Performance and Outcomes
Definitions:
Fiscal Year 2024- 25
Unduplicated Clients:, The number clients/ persons projected to be served during the program year (e. g. 25 clients, 50 seniors). -
Duplicated Clients: The estimated yearly units of service ( duplicated, e. g. 25 clients x 10 visits= 250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
In column 1 identify activities that will be completed ( e. g. intervention, counseling, and case management).
In column 2 indicate the number of Unduplicated Clients to be served.
In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed ( 1) Unduplicated
Clients to be
Served ( 2)
Duplicated Clients
projected to be
served ( 3)
YOUTH BASEBALL 200
YOUTH SOFTBALL 60
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project outcome( s).
FEB 2025
TO
JUNE 2025
Describe how your agency determines clients) success.
PLAYER SUCCESS IS WHEN THEY END THE SEASON WITH CONFIDENCE IN THEIR ACHIEVMENTS
THROUGHOUT THE SEASON, THAT THEY LEAVE WANTING TO COME BACK, ALL OUR PLAYERS
HAVE DIFFERENT NEEDS, WHETHER IT BE SOCIAL, EMOTIONAL OR ATHLETIC, IF THEY FINISH
AND RETURN, WE AS A WHOLE HAVE SUCCEEDED
Describe your methodology to evaluate project outcomes.
NHEN OUR PLAYERS ARE HAVING FUN AND WANT TO RETURN WE HAVE MET OUR ULTIMATE GOAL IV
-58-
Public Services Program Application Fiscal Year 2024- 25 Exhibit SA: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months July 1, 2024— June 30,2025). For example, project expenditures and performance/ accomplishment goa hof 40% by November 30t', 50% by December 31 st, 80% by March 31sr anu ivvio uy- Juita w .
SEASON START DATE FEBRUARY 2025
EASON END DATE JUNE 2025
1 100% OF NEEDED FUNDS USED 100% BY APRIL 2025
Fill- in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement: Amount ($):
01 /31 /2025 8, 000.00
02/ 15/ 2025 8, 000.00
03/ 15/ 2025 I $ 2, 000. 00
Total Reimbursement:
S
1 8 , 000. 00
a1
-59-
Public Services Program Application
Exhibit 6: Agency Capacity Narrative
Non -Profit Organizations Only)
Fiscal Year 2024- 25
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensinq qualifications.
ALL VOLUNTEERS ARE PARENTS OF THE PLAYERS IN OUR LEAGUE, WE ALL COME
TOGETHER TO BE SURE THAT HTE LEAGUE RUNS PROPERLY FOR THE LEAGUE Describe your agency' s experience in administering government and/ or public funds.
IM STATER @ CITY OF HIGHLAND PROCESSES FOR US, WE DO NOT HAVE EXPERIENCE IN THIS TASK.
Describe your method to sustain project viability over the multi -year process if IUIIUIll UCI. ICdJCJ.
DOING WHAT WE ARE ASKED TO DO TO KEEP FUNDING, RUNNING AN AMAZING
PROGRAM FOR THE CHILDREN AND BEING SURE CHILDREN RETURN EACH SEASON DURING THEIR LITTLE LEAGUE YEARS.
Instructions: Complete the table below by marking " YES" or " NO" to the questions listed below.
Question: YES/ NO
Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its I nonprofit status revoked or withheld by the IRS, the No Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? No
Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any No bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last No five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding No sources?
12 -60-
Public Services Program Application Fiscal Y. ar2024- 25 EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
If you answered " Yes", please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: ( 1) Any pending civil rights lawsuit instituted by the U. S. Department of Justice; ( 2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; ( 3) Any unresolved Secretarial charge of discrimination issues under Section 810( g) of the Fair Housing Act, as implemented by 24 CFR 103: 400; ( 4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; ( 5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General' s Guidelines ( 28 CFR 50. 3) or the HUD Title VI regulations ( 24 CFR 1. 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations ( 24 CFR 8. 57). If one or more of these situations exists with your Organization, please attach a brief description.
13 -61-
SAN IF2I - " O
COUNTY
E- Signature Authorization
San Bernardino County
Community Development and Housing Department
Community Development Block Grant
2024- 25 Application
In order to comply with all applicable federal grant regulations, a hard -copy of this E- Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing ( CDH) in order for the applicant to electronically sign the Community Development Block Grant ( CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee ( with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.
Authorization Agreement
am an owner, partner, executive officer, or duly authorized employee of the below -listed applicant and have authority to enter into agreements on behalf of the below -listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below -listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below -listed applicant as required by the CDH' s CDBG 2024- 25 Funding Application.
I understand that CDH may change the CDBG application system from time to time. I agree that the below -listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDH and will remain in effect until the end ofthe 2024- 25 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/ or cancel this request under all circumstances, including my departure or terminated association with the below -listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non- discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.
Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation ( copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.
Non - collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly A ..... A ... cr. 1; ; loll nn Cpjer nrn nc. r rrt n., t it n sham nronosalor anv other Derson. firm or corporation torefrain from submitting aproposal; the roposer has not in any manner soug7t by collusion tosecureA plic n enj8efmarfon van age over any other proposer. Agency Name: Federal
Tax ID No.: CENTRAL
LITTLE LEAGUE 52- 1234775 Mailing
Address: Phone No.: 7717
CHURCH AVE 100 HIGHLAND CA92346 909) 362- 9145 9U (;
AddMOGSHELL@YAHOO. COM Fax
No: Authorized
Signature Print
Name: Michelle
Williamson Print
Title: PRESIDENT Date:
11 / Signature:
19/ 2023 Please
send the signed copy of this one page agreement to: San Bernardino CountX Community Development and Housing Department 560 East Hospitality Lane, Suite 200, San Bernardino, CA 94215- 0043 Attn:
CDBG Application 14
-62-
Public Services Program Application
CDBG Application Checklist
Non -Profit Organizations Only)
Fiscal Year 2024- 25
Community - based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501- 0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency' s current year General Operating Budget o List of agency' s Board of Directors, including names and addresses o Proof of existing non- profit/ tax-exempt status ( Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management ( SAM) website.
Agency cannot be funded if they have been debarred in the past. o Provide board minutes/ letter that authorizes the executive director or program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 -63-
Public Services Program Application
Exhibit 1: Organization Information
Organization Name:
San Bernardino County Library
Organization Address:
268 W. Hospitality Lane 3rd Floor Suite 301
City/ State/ Zip: ISan Bernardino / CA / 92415
Phone: 909- 387- 2220
Fax: 909- 387-2288
Fiscal Year 2024— 2025
Email: Melanie. Orosco@lib. sbcounty. gov I
Applicant Type: jCBDG Funding
Authorized Person Name: Imelanie Orosco
Authorized Person' s Title: Icounty Librarian
Address: 1268 W. Hospitality Lane, 3rd Floor Suite 301
City/State/Zip: ISan Bernardino / CA / 92415
Phone: 909- 387- 2220
Fax: 909- 387- 2288
Email: Melanie. [email protected]
Application Contact Person' s Name: IStephanie Ortiz
Application Contact Person' s Title: lRegional Manager
Explain the Agency' s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/ End Dates.
The San Bernardino County Library System is a network of branch libraries that serve a diverse population over a vast geographic area. We strive to provide equal access to information, technology, programs, and services for all the people who call San Bernardino County home. Our Adult Literacy Program has been in place over 30 years, allowing us to help those struggling with illiteracy in our communities. We are supported with funds from the State and the County through this Current Fiscal Year from July 2023- June 2024 -64-
Public Services Program Application Fiscal Year 2024— 2025 Exhibit 2: Project Information
Project Title:
San Bernardino County Highland Sam J. Racadio & Environmental Learning Center Library Project Address:
7863 Central Avenue, Highland, CA 92346
County Supervisorial District where project will be located:
1st District 2nd District ® 3rd District 4th District 5th District Is this a New Public Service Project, or request to expand services to an existing CDBG project? Expansions of Service to an Existing Project
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. ( i. e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
We are expanding our services for the individuals who are in our Adult Literacy Program.
Moving forward we hope to continually increase the quality of materials and services that the Highland Branch is able to provide. See attached document for more detailed explanation.
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
HIGH- 16- 1- 05Z/ 1533
Will this project provide an opportunity to hire minority -owned and women owned businesses? No
If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project. -65-
Public Services Program Application Fiscal Year 2024— 2025 EXHIBIT 2A: Countywide Vision
Indicate Yes/ No in the table below if any of these countywide vision goals are pertinent to the proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision. Yes
Create, Maintain and Grow Jobs and
Economic Value in the County. Yes
Improve County Government Operations.
No
Operate in a Fiscally -Responsible and
Business -Like Manner. No
Ensure Development of a Well -Planned,
No
Balanced, and Sustainable County.
Maintain Public Safety.
No
Provide for the Health and Social Services
Needs of County Residents. Yes
Pursue County Goals and Objectives by No
Working with Other Governmental
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
By tutoring illiterate adults and providing them the tools to learn to read and write, we help them build self- confidence to accomplish many goals such as applying for jobs, being able to vote and much more. This results in them becoming more socially prepared to participate in all the County has to offer. Additionally, the Adult Literacy program supports the county' s Cradle to Career Road Map to achieve the Countywide vision. When we teach illiterate adults to read, we are not only helping them but are also helping their children, as parents who read are able to support the literacy support a child needs to succeed. -66-
Public Services Program Application
Exhibit 3: Community Needs and Target Population
Fiscal Year 2024— 2025
Community Needs Target Population
Public Service Yes/ No Proposed Community: Yes/ No
Needs:
Senior Services Low and Moderate Persons
Yes Yes
Handicapped Low and Moderate
Services No Households No
Youth Services Abused Children
No No
Child Care Handicapped Persons
Services No No
Transportation Illiterate Persons
Services No Yes
Substance Abuse Homeless Persons
Services No No
Employment Migrant Farm Workers
Training No No
Health Services Elderly People
No Yes
Lead Hazard
Screening No
Crime
Awareness No
City/ Target Area of Project Beneficiaries
Participating Cities: ( i.e Redlands. Colton, Yucaipa)
Highland
-67-
Public Services Program Application Fiscal Year 2024— 2025 Exhibit 3: Community Needs and Target Population ( continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the nronosed nroaram reside ( attach a map if needed):
Highland
HUD Demographics: ( Yes/ No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
Yes
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub -activity, 3) population( s) to be served, and 4) accomplishment level, and 5) services to be provided.
The San Bernardino County Library ( SBCL), Highland Branch Adult Literacy Services Program will provide programming and instruction for low -to -moderate income illiterate adults and senior residents of Highland. Individualized tutoring and one-on- one Literacy instruction reading, spelling, and basic computer skills) will be provided to qualifying adult participants during Fiscal Year 24- 25. Library Adult Literacy Services are provided free of charge to all learners participating in the program. Direct services and assistance are provided by Library staff as well as a ream of trained Literacy Tutors. Dedicated tutoring space and special Adult Literacy Program materials ( leveled student readers, workbooks, dictionaries, GED Test Prep packets) are provided to participating learners at no charge. Learners are strongly encouraged to attend free Basic Computer Skills Classes taught in the library. Those with young children are encouraged to attend Early Learning and Preschool Storytime Activities to foster a love of reading and ensure school -age readiness. The Highland Branch is dedicated in improving the literacy rates in the Highland community. -68-
Public Services Program Application Fiscal Year 2024— 2025 Describe how this project meets the priority population and activities selected.
The Adult Literacy Services Program assesses illiterate and presumed low- income adults and senior residents of Highland, and provides those that qualify with programming, tutoring, and instruction to aid them in meeting their literacy goals.
Explain why this project is needed and what evidence can you substantiate the need.
Per recent U. S. National Assessment of Adult Literacy, one in seven adults have difficulty reading anything more challenging than a child' s picture book. It is estimated that at 3. 4 million Californians fall at the " Below Basic" Literacy Level. In the County of San Bernardino alone, it is estimated that at least 500, 000 adults cannot read at all. This service provides assistance to adults who fall into this category.
Describe what gaps of service in the county this project fills.
This program focuses on adult individuals who are illiterate or who have low literacy skills. T County Library Adult Literacy Program provides a no cost alternative for adults to gain these skills.
What are the critical factors for the success of your project ( include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
This program is funded primarily through the Library Department budget. Additional State and County funding helps the Library Department to expand the program and reach a larger audience than would be possible through internal funding alone. The Literacy Program is a multi -branch program, with branch staff interacting with learners and tutors while reporting is overseen by administrative staff. We have taken steps to ensure that any staff turnover will not impede the Literacy Program and that services would continue to be offered through the cross -training of staff.
-69-
Public Services Program Application
Exhibit 4: Project Budget & Sources
Fiscal Year 2024— 2025
Project Budget
SB County Share: ($) Other Source: ($)
Personnel 10, 000. 00 0. 00
Equipment ( Rental, Lease or Purchase)
Consultant Services
Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs 10, 000. 00 0. 00
Total Project Budget Cost: ( CDBG Share + Other Source) 10, 000. 00 -70-
Public Services Program Application Fiscal Year 2024— 2025 Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.
City Amount Requested ($):
This amount should match the grand
total requested from CDBG Share)
Highland 10, 000. 00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Type of Funding: ( Grant Name, Amount ($): Date Funding: EFSP Money) Available:
1112212016
Federal
Funding
State
Funding
0. 00 08/ 01 / 2024
County
Funding 0. 00 07/ 01/ 2024
Private
Funding
Other:
Total Leveraging Funds 0. 00
-71-
Public Services Program Application
Exhibit 5: Performance and Outcomes
Definitions:
Fiscal Year 2024 — 2025
Unduplicated Clients: The number clients/persons projected to be served during the program year ( e. g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service ( duplicated, e. g. 25 clients x 10 visits= 250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
In column 1 identify activities that will be completed ( e. g. intervention, counseling, and case management).
In column 2 indicate the number of Unduplicated Clients to be served.
In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed ( 1) Unduplicated
Clients to be
Served ( 2)
Duplicated Clients
projected to be
served ( 3)
Literacy Tutoring 35 350
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client( s) in order to meet project outcome( s).
Learners are assessed by branch staff and matched with a tutor. They are scheduled for weekly tutoring sessions in order to meet individual goals set by the learner and plan new goals as the learner progresses.
Describe how your agency determines client( s) success.
Learners set individual goals that they want to meet and tutors help learners meet those goals.
Regular assessments of the learner' s progress are used to track improvement.
Describe your methodology to evaluate project outcomes.
We track the number of goals met in correlation to the number of goals set by the individual learners.
M
-72-
Public Services Program Application Fiscal Year 2024— 2025 Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months July 1, 2024 — June 30, 2025). For example, project expenditures and performance/ accomplishment goals of 40 % by November 30th, 50 % by December 31st, 80 % by March 31 sr and 100% by June 30rn
As mandated by the California State Library Literacy Services ( CLLS), individual adult learners are required to list one or more personal Literacy goals via the Roles & Goals Intake Form. 75% of total Highland Adult Literacy Program learners are anticipated to achieve one or more of their person goals set during program year 23- 24. We plan to meet 25% of our tutor/learner pairing goal each quarter; 25% by October 1st, 50% by January 1st, 75% by April 1 st, and 100% by June 30th.
Fill- in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement: Amount ($):
10/ 01 / 2024 2, 500. 00
01 /01 /2025 2, 500. 00
04/ 01 / 2025 2, 500. 00
06/ 30/ 2025 2, 500. 00
Total Reimbursement: 10, 000. 00
11 -73-
Public Services Program Application
Exhibit 6: Agency Capacity Narrative
Non -Profit Organizations Only)
Fiscal Year 2024— 2025
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
Regional Manager, Library Events Coordinator, Admin Librarian I, Branch Managers, Library Assistants, Volunteer Tutors. See Attachment for d
Describe your agency' s experience in administering government and/ or public funds.
We have been funded for the Adult Literacy Program and administrating CDBG grants and funds since 1984.
Describe your method to sustain project viability over the multi -year process if IullUlliq UGl. 1G1JG0.
This is a multi -branch program with a network of branch and administrative staff and a portion of the overall library budget set aside to improve and continue this program.
Instructions: Complete the table below by marking " YES" or " NO" to the questions listed below.
Question: YES/ NO
Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its No nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? No
Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any No bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last No five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding No sources?
-74-
Public Services Program Application Fiscal Year 2024 — 2025 EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
If you answered " Yes", please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: ( 1) Any pending civil rights lawsuit instituted by the U. S. Department of Justice; ( 2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; ( 3) Any unresolved Secretarial charge of discrimination issues under Section 810( g) of the Fair Housing Act, as implemented by 24 CFR 103: 400; ( 4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; ( 5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General' s Guidelines ( 28 CFR 50. 3) or the HUD Title VI regulations ( 24 CFR 1. 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations ( 24 CFR 8. 57). If one or more of these situations exists with your Organization, please attach a brief description.
13 -75-
CBERNARDINO UNTY
E- Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
In order to comply with all applicable federal grant regulations, a hard -copy of this E- Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing ( CDH) in order for the applicant to electronically sign the Community Development Block Grant ( CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee ( with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below -listed applicant and have authority to enter into agreements on behalf of the below -listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below -listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below -listed applicant as required by the CDH' s CDBG 2024 - 2025 Funding Application.
I understand that CDH may change the CDBG application system from time to time. I agree that the below -listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024 - 2025 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/ or cancel this request under all circumstances, including my departure or terminated association with the below - listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non- discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.
Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation ( copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.
Non - collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the nronnser has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.
Applicant Information
Agency Name: Federal Tax ID No.:
San Bernardino County Library 95- 6002748
Mailing Address: Phone No.:
268 W. Hospitality Lane 3rd Floor 909) 387. 2220
Email Address: Fax No:
Stephanie. Ortiz@lib. sbcounty. gov 909) 387- 2288
Authorized Signature
Print Name: Print Title:
Melanie Orosco County Llbrarlan
Signature: Date:
Melanie Orosco County Librarian
Please send the signed copy of this one page agreement to:
San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215- 0043 Attn: CDBG Application
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Public Services Program Application
CDBG Application Checklist
Non -Profit Organizations Only)
Fiscal Year 2024 — 2025
Community -based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at ( 909) 501- 0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency' s current year General Operating Budget o List of agency' s Board of Directors, including names and addresses o Proof of existing non- profit/tax-exempt status ( Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management ( SAM) website.
Agency cannot be funded if they have been debarred in the past. o Provide board minutes/ letter that authorizes the executive director or program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 -77-
Public Services Program Application
Exhibit 1: Organization Information
Organization Name:
Highland Family YMCA
Organization Address:
7793 Central Ave.
City/ State/ Zip: lHighland / CA / 92346
Phone: 9094259622
Fax:
Email: IdthorneC@vmcaeastvallev. o
Fiscal Year 2024— 2025
Applicant Type: jPublic Service I
Authorized Person Name: jDarwin Barnett
Authorized Person' s Title: IChief Executive Officer
Address: 1500 E. Citrus
City/State/ Zip: lRedlands / CA / 92373
Phone: 9097989622
Fax:
Email: dbarnett@ymcaeastvalley. org
Application Contact Person' s Name: IDoug Thorne
Application Contact Person' s Title: IChief Financial Officer Explain the Agency's 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/ End Dates. 1) The Highland Family YMCA of the East Valley is an Association of members of all ages, ethnic groups, and religious affiliations founded on Christian principles and dedicated to building stronger children, families and communities through programs focused on the spirit, mind and body. 2) To enhance and establish value centered health and wellness programs, activities and events for low to moderate socioeconomic status families. 3) Community members within the City of Highland and it's surrounding areas. 4) The YMCA of the East Valley was founded on May 2, 1887 and incorporated as a non- profit in January 4, 1984. However, Highland Family YMCA was founded in April of 2007. 5) The city of Highland City Reimbursement, July 1- June 30 ; Annual Campaign Fundraiser, October -February; Highland Run Fundraiser, January; Operating Income, monthly as expended. -78-
Public Services Program Application Fiscal Year 2024— 2025 Exhibit 2: Project Information
Project Title:
2024- 2025 Scholarship Fund
Project Address:
7793 Central Ave.
County Supervisorial District where project will be located:
1st District 2nd District ® 3rd District 4th District 5th District Is this a New Public Service Project, or request to expand services to an existing CDBG project? Expansions of Service to an Existing Project
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. ( i. e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Highland Family YMCA' S goal is to extend the opportunity to all in the community to achieve goals for a healthier lifestyle with aims to eliminate the financial barriers prohibiting families and individuals from engaging in wellness programs. In 2022- 2023 the Highland Family YMCA served over 4, 000 members and awarded $ 100, 991 in scholarship funds to families and is consistently striving to grow our impact among the community.
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
HIGH- 17- 2- 05Z/2443
Will this project provide an opportunity to hire minority -owned and women owned businesses? No
If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project.
Not applicable. For 2024- 25 Scholarship project' s purpose is to improve accessibility, resources for health, youth development, and social responsibility programs. The ultimate goal is to build a healthier generation by creating opportunity for all to participate in life -changing programs via our Financial Assistance Program
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Public Services Program Application Fiscal Year 2024— 2025 EXHIBIT 2A: Countywide Vision
Indicate Yes/ No in the table below if any of these countywide vision goals are pertinent to the proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision. No
Create, Maintain and Grow Jobs and
Economic Value in the County. No
Improve County Government Operations.
No
Operate in a Fiscally -Responsible and
Business -Like Manner. Yes
Ensure Development of a Well -Planned,
No
Balanced, and Sustainable County,
Maintain Public Safety.
No
Provide for the Health and Social Services
Needs of County Residents. Yes
Pursue County Goals and Objectives by Yes
Working with Other Governmental
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
The 2024- 2025 Scholarship project' s purpose is to improve accessibility to health and wellness resources. One in four residents in the East Valley area live below the poverty line and our financial assistance program aims at reducing this gap among the residents of Highland. The ultimate goal is to build healthy communities together by creating access to wellness programs and connections to healthy resources. -80-
Public Services Program Application
Exhibit 3: Community Needs and Target Population
Fiscal Year 2024— 2025
Community Needs Target Population
Public Service Yes/ No Proposed Community: Yes/ No
Needs:
Senior Services Low and Moderate Persons
Yes Yes
Handicapped Low and Moderate
Services Yes Households Yes
Youth Services Abused Children
Yes Yes
Child Care Handicapped Persons
Services Yes Yes
Transportation Illiterate Persons
Services No No
Substance Abuse Homeless Persons
Services No No
Employment Migrant Farm Workers
Training No No
Health Services Elderly People
Yes Yes
Lead Hazard
Screening No
Crime
Awareness No
City/ Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands. Colton, Yucaipa)
Highland,
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Public Services Program Application Fiscal Year 2024— 2025 Exhibit 3: Community Needs and Target Population ( continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the nr000sed oroaram reside ( attach a map if needed):
Members served reside within all neighborhoods/communities of Highland, California and it's surrounding areas.
HUD Demographics: ( Yes/ No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
No
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? No
Summarize the description of your project to include 1) priority, 2) sub -activity, 3) population( s) to be served, and 4) accomplishment level, and 5) services to be provided.
The Highland Family YMCA extends an opportunity for all families and community members to improve their health and well- being. It aims to instill healthy habits that last a lifetime. The Y aims to close the gaps and eliminate the barriers that stand in the way of healthy living.
Through preventative and enriching programming we are able to serve the community of Highland and it' s surrounding cities. The Highland Family YMCA works with 7 after school sites within Highland and has served over 500 youth basketball participants, over 400 youth in our itty bitty sports and over 700 dance/ gymnastic participants in the year of 2022- 2023. For 2022- 2023 our Adventure Day Camp served over 700 students of San Bernardino, Highland, and Redlands where we provide a safe, encouraging environment for our youth to thrive while on break. Through all our dedicated efforts and financial resources the Y is able to push our cause forward to strengthen community
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Public Services Program Application Fiscal Year 2024— 2025 Describe how this project meets the priority population and activities selected.
The Highland Family YMCA acts a community center for the City of Highland and provides health and wellness resources for the community member' s and to all the surrounding cities.
Our scholarship program provides opportunity for youth, adults, families, and active older adults within our communities to access health and wellness resources which is a necessity to extend lifelong wellness.
Explain why this project is needed and what evidence can you substantiate the need.
According to City Health Dashboard and the County of San Bernardino Health Statistics the city of San Bernardino, 31 % of the community live in poverty and in the City of Highland nearly 20% of the community live below the poverty line. Nearly one in four residents in the East Valley live below the poverty line.
Describe what qaps of service in the county this project fills.
At the YMCA, 33 percent of our members rely on financial assistance to participate in our health and wellness programs. Whether it is providing quality child care services, youth recreational programs or simply access to group exercise classes and fitness equipment.
Within our childcare programs, we serve balanced, nutritious meals to each child enrolled. No individual is turned away due to an inability to pay.
What are the critical factors for the success of your project ( include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project Sl1CCBSs
Critical factors for success include our Annual Campaign, Annual Highland Run, and the general operating funds along with community volunteers and YMCA personnel. The project relies on multiple resources to ensure the success of the projects purpose and goals. If funding should ever decrease this is not the sole funding source available to ensure the project success and effectiveness such as our campaign, fundraising, city reimbursements and operating funds. The YMCA is under the direction and support of a board of directors, executive level personnel and management team.
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Public Services Program Application
Exhibit 4: Project Budget & Sources
Fiscal Year 2024— 2025
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment ( Rental, Lease or Purchase)
Consultant Services
Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other Scholarships/ Financial Assist 16, 000. 00
Total Costs 16, 000. 00 0. 00
Total Project Budget Cost: ( CDBG Share + Other Source) 16, 000.00 -84-
Public Services Program Application Fiscal Year 2024— 2025 Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.
City Amount Requested ($):
This amount should match the grand
total requested from CDBG Share)
Highland 15, 000. 00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Type of Funding: ( Grant Name, Amount ($): Date Funding: EFSP Money) Available:
1112212016
Federal
Funding
State
Funding
County
Funding 2023- 2024 16, 000. 00 07/ 01/ 2024
Private
Funding
Other:
Operating Fund- Scholarships 100, 000. 00 07/ 01/ 2024
Total Leveraging Funds 116, 000. 00
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Public Services Program Application
Exhibit 5: Performance and Outcomes
Definitions:
Fiscal Year 2024— 2025
Unduplicated Clients: The number clients/ persons projected to be served during the program year ( e. g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service ( duplicated, e. g. 25 clients x 10 visits= 250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
In column 1 identify activities that will be completed ( e. g. intervention, counseling, and case management).
In column 2 indicate the number of Unduplicated Clients to be served.
In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed ( 1) Unduplicated
Clients to be
Served ( 2)
Duplicated Clients
projected to be
served ( 3)
2024- 2025 Scholarships Awarded 3831 20889
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project outcome(s).
Our programs are broken down seasonally into Fall ( September -November), Winter December - April), Summer ( May -August) and all other programs such as group exercise programs run year round.
Describe how your agency determines client( s) success.
Member success is determined through membership retention reports, program enrollment, and awarded scholarship reports
Describe your methodology to evaluate project outcomes.
The methodology for project outcomes relies on program enrollment reports, membership retention reports, and scholarship summary reports
iff
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Public Services Program Application Fiscal Year 2024— 2025 Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months July 1, 2024 — June 30, 2025). For example, project expenditures and performance/ accomplishment goals of 40% by November 301", 50% by December 31St, 80% by March 31sr and 100% by June 30th
5% of scholarships will be awarded by November 30, 2024, 65% by February 28, 2025, 1 % by May 30, 2025 and 100% by June 30th 2025
Fill- in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement: Amount ($):
08/08/ 2024 1, 600. 00
09/08/2024 1, 600. 00
10/ 08/ 2024 1, 600. 00
11/ 08/ 2024 1, 200. 00
12/ 08/ 2024 1, 200. 00
01/ 08/ 2025 1, 200. 00
02/ 08/ 2025 1, 200. 00
03/ 08/ 2025 1, 200. 00
04/ 08/ 2025 1, 200. 00
05/08/ 2025 1, 200. 00
06/ 08/ 2025 1, 500. 00
07/ 08/ 2025 1, 300. 00
Total Reimbursement: 16, 000. 00
if
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Public Services Program Application
Exhibit 6: Agency Capacity Narrative
Non -Profit Organizations Only)
Fiscal Year 2024— 2025
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensinq qualifications.
All administrators are responsible for the management and implementation of YMCA policies, operations, and quality assurance per department
Describe your agency' s experience in administering government and/ or public funds.
The Highland Family Y has successfully administrated government/ public funds since 2007 and have continuously applied for government funding
Describe your method to sustain project viability over the multi -year process if IUIIUII II.I UCI. ICdJCJ.
The Highland Family Y operates with the support of multiple financial sources along with staff and community donor support
Instructions: Complete the table below by marking " YES" or " NO" to the questions listed below.
Question: YES/ NO
Example. Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its No nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Yes
Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any No bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last No five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding No sources?
12 -88-
Public Services Program Application Fiscal Year 2024 — 2025 EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
If you answered "Yes", please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: ( 1) Any pending civil rights lawsuit instituted by the U. S. Department of Justice; ( 2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; ( 3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; ( 4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; ( 5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General' s Guidelines ( 28 CFR 50. 3) or the HUD Title VI regulations ( 24 CFR 1. 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations ( 24 CFR 8. 57). If one or more of these situations exists with your Organization, please attach a brief description.
13 -89-
CSAN BERNARDINO
COUNTY
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
In order to comply with all applicable federal grant regulations, a hard -copy of this E- Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing ( CDH) in order for the applicant to electronically sign the Community Development Block Grant ( CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee ( with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below -listed applicant and have authority to enter into agreements on behalf of the below -listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below -listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below -listed applicant as required by the CDH' s CDBG 2024 - 2025 Funding Application.
I understand that CDH may change the CDBG application system from time to time. I agree that the below -listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as 1 would be by my handwritten signature. 1 agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024 - 2025 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below - listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non- discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.
Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation ( copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.
Non -collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the nrnnncvr has not in anv manner souaht by collusion to secure for him/ herself an advantage over any other proposer.
Applicant Information
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
Please send the signed copy of this one page agreement to:
San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215- 0043 Attn: CDBG Application
14 -90-
Public Services Program Application
CDBG Application Checklist
Non -Profit Organizations Only)
Fiscal Year 2024— 2025
Community - based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at ( 909) 501- 0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency' s current year General Operating Budget c List of agency' s Board of Directors, including names and addresses c Proof of existing non- profit/tax-exempt status ( Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management ( SAM) website.
Agency cannot be funded if they have been debarred in the past. o Provide board minutes/ letter that authorizes the executive director or program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 -91-
Public Services Program Application
Exhibit 1: Organization Information
Organization Name:
Highland District Council on Aging, Inc DBA: Highland Senior Center Organization Address:
3102 E. Highland Ave.,
City/State/Zip: jPatton / CA / 92369
Phone: 909- 862- 8104
Fax: 909- 862- 8196
Email: Ihiahsenctr( a)aol. com
Fiscal Year 2024— 2025
Applicant Type: ISenior Programs & Services I
Authorized Person Name: Penny Lilburn
Authorized Person' s Title: IlExecutive Director
Address: 13102 E. Highland Ave.
City/ State/ Zip: jPatton / CA / 92346
Phone: 909- 862- 8104
Fax: 909- 862- 8104
Email: Plilburn@aol. com
Application Contact Person' s Name: jPenny Lilburn
Application Contact Person' s Title: Executive Director Explain the Agency' s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
The mission of the Highland Senior Center is to " enrich, maintain and protect the quality of life for Senior Adults." 2) Our purpose is to provide quality programs, activities and service to enrich their quality of living by focusing on physical fitness, social interaction, nutritional meals, food commodities, education and assisted transportation as well as " free shuttle" service to and from the center as well as community outings. 3) Seniors served monthly range on average from 15, 000 to 30,000. 4) The Highland Senior Center is in its 44th year of success 5) Our funding sources come from community donations, seniors financial support, night/weekly events, grants, newsletter advertising, thrift store sales, community donations, fundraisers as well as individual contributions. We are fully operational have all services and resources available to the senior community.
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Public Services Program Application Fiscal Year 2024— 2025 Exhibit 2: Project Information
Project Title:
Senior Programs & Services
Project Address:
3102 E. Highland Ave., Patton, CA 92369
County Supervisorial District where project will be located:
1 st District 2nd District ® 3rd District 4th District 5th District Is this a New Public Service Project, or request to expand services to an existing CDBG project? Expansions of Service to an Existing Project I
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. ( i. e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Yes. Because our senior center continues to grow with membership and participation, we are continuously expanding services as well as all programs.. The past few years have been challenging with funding and serving to full capacity, we are back to full participation and plan to remodel the center so it is able to accommodate additional activities and programs.
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Hi h- 23- 1- 05A/ 1219
Will this project provide an opportunity to hire minority -owned and women owned businesses? No
If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project. -93-
Public Services Program Application Fiscal Year 2024— 2025 EXHIBIT 2A: Countywide Vision
Indicate Yes/ No in the table below if any of these countywide vision goals are pertinent to the proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision. Yes
Create, Maintain and Grow Jobs and
Economic Value in the County. Yes
Improve County Government Operations.
Yes
Operate in a Fiscally - Responsible and
Business -Like Manner. Yes
Ensure Development of a Well -Planned,
Yes
Balanced, and Sustainable County.
Maintain Public Safety.
Yes
Provide for the Health and Social Services
Needs of County Residents. Yes
Pursue County Goals and Objectives by Yes
Working with Other Governmental
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
The Highland Senior Center continues to meet the County -Wide Vision by continuing to provide quality programs, activities and services specifically designed to meet the needs of the senior community by maintaining the quality of life of senior adults. Our social programs allow daily interaction, and many services are provided to help eliminate hunger, depression and loneliness. Our Senior Center has adopted the Grab & Go meal program as well as offer the in -side dining program. Offered services are designed to help seniors remain in their homes as well as providing activities to encourage them to come to the senior center to activity engage with other. Seniors can also participate in the weekly free food commodities, hot meal program, Transportation Assisted rides to vital medical appointments, free shuttle services allow seniors to remain independent.
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Public Services Program Application
Exhibit 3: Community Needs and Target Population
Fiscal Year 2024— 2025
Community Needs Target Population
Public Service Yes/ No Proposed Community: Yes/ No
Needs:
Senior Services Low and Moderate Persons
Yes Yes
Handicapped Low and Moderate
Services Yes Households Yes
Youth Services Abused Children
No No
Child Care Handicapped Persons
Services No Yes
Transportation Illiterate Persons
Services Yes Yes
Substance Abuse Homeless Persons
Services Yes Yes
Employment Migrant Farm Workers
Training Yes No
Health Services Elderly People
Yes Yes
Lead Hazard
Screening No
Crime
Awareness No
City/ Target Area of Project Beneficiaries
Participating Cities: ( i.e Redlands Colton, Yucaipa)
The Highland Senior Center borders the cities of Highland and San Bernardino and those cities are our primary cities served. Due to the volume of our senior membership and participation with our activities and programs designed to enhance the quality of life for seniors, we continue to see a large volume of participation from other surrounding cities as well. Our Transportation Assistance Program and free shuttle service is expected to increase due to the new transportation service and shuttle van received this year which will assist with increasing need for transportation.
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Public Services Program Application Fiscal Year 2024— 2025 Exhibit 3: Community Needs and Target Population ( continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the er000sed oroaram reside ( attach a map if needed):
The center will not decline services / event participation to any senior regardless where they live, however, the majority of our senior participants reside in the City of Highland. Seniors DO NOT have to be a member in order to receive services and participate in activities .
HUD Demographics: ( Yes/ No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
Yes
Does this project help those with HIV or AIDS?
Yes
Does this project primarily help persons with disabilities? Yes
Summarize the description of your project to include 1) priority, 2) sub -activity, 3) population( s) to be served, and 4) accomplishment level, and 5) services to be provided.
In an effort to summarize the center' s priority programs and services, the center' s priority is to maintain and preserve the integrity of life for senior adults. Allowing seniors to maintain their health, physical fitness and independence while enjoying and engaging in social interaction with programs and activities, having a daily hot nutritional meal, providing for a free food give a way program, twice weekly, regular educational classes, weekly resource events, transportation assistance, participating in our free " Shuttle Services" to and from the senior center as well as enjoying many other vital programs that provide relief of loneliness, isolation and depression for senior adults. We continue to see growth in our "Shuttle service" which has allowed the hot meals delivery and additional transportation to and from medical appointments, sight seeing trips, and trips to and from the senior center to allow them to continue getting out and becoming more active which will help them to stay healthy. During the pandemic were fostered relationships that allowed the center to partner with our community for services which allowed us to stay in touch with the seniors and help them with shopping and food deliveries. The past few years were challenging for the seniors in the community, however, with the senior volunteers, staff and collaboration with the community, we continue to remain open while serving the seniors to to our fullest potential. -96-
Public Services Program Application Fiscal Year 2024— 2025 Describe how this project meets the priority population and activities selected.
The center continues operating with an approval under the County guidelines to remain open and provide essential services to the seniors. Because we offer such a variety of services, activities and resources, we continue to step out of our normal box, and now provide more socially acceptable as well as safety compliant services to the seniors.
Explain why this project is needed and what evidence can you substantiate the need.
Our ongoing needs assessment continues to identify the most significant problems seniors face, now more then ever which are depression, loneliness, anxiety and lack of social interaction. The center and its programs, activities and services offer help to alleviate such problems post COVID which many senior continue to fight depression. We remain diligent with daily phone calls, delivery services and transportation.
Describe what gaps of service in the county this project fills.
We believe the need for the seniors to remain independent will continue to allow them to remain healthy, less reliable on services, and continue to play a vital role in the community.
We focus on providing the seniors a facility that is centrally located to those in all communities to come together and learn, participate in informational seminars and remain socially active.
We also meet the needs of shut- in seniors with meal and food deliveries as well as sportation services.
What are the critical factors for the success of your project ( include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
Due to the lingering effects post Pandemic, a good portion of our funding has been reduced due to reduced participation of our regular budgeted fundraisers. The center continues to operate and provide large levels of service, however, we have mostly restricted operations and only a small staff working in the center. We have maintained our level of service with our staff of 6 and a minimal number of volunteers. We remain committed to make sure services that are needed to those home -bound seniors are provided as well. -97-
Public Services Program Application
Exhibit 4: Project Budget & Sources
Fiscal Year 2024— 2025
Project Budget
SB County Share: ($) Other Source: ($)
Personnel 20, 000. 00 172, 000. 00
Equipment ( Rental, Lease or Purchase)
Consultant Services
Auditing, Accounting or Payroll)
Space Rent 5, 000. 00 4, 300. 00
Insurance
Consumable Supplies
Other
Total Costs 25, 000. 00 176, 300. 00
Total Project Budget Cost: ( CDBG Share + Other Source) 201, 300. 00 -98-
Public Services Program Application Fiscal Year 2024— 2025 Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.
City Amount Requested ($):
This amount should match the grand
total requested from CDBG Share)
Highland 25, 000. 00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Type of Funding: ( Grant Name, Amount ($): Date Funding: EFSP Money) Available:
1112212016
Federal
Funding Measure 1 38, 000. 00 07/ 01/ 2024
State
Funding Department of Aging, Inc. 40, 000. 00 07/ 01/ 2024 County
Funding CDBG - Highland 25, 000. 00
Private
Funding
Other:
Memberships, fundraisers, activity 105, 000. 00 01/ 01/ 2025 Total Leveraging Funds 208, 000. 00
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Public Services Program Application
Exhibit 5: Performance and Outcomes
Definitions:
Fiscal Year 2024 — 2025
Unduplicated Clients: The number clients/ persons projected to be served during the program year ( e. g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service ( duplicated, e. g. 25 clients x 10 visits= 250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
In column 1 identify activities that will be completed ( e.g. intervention, counseling, and case management).
In column 2 indicate the number of Unduplicated Clients to be served.
In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed ( 1) Unduplicated
Clients to be
Served ( 2)
Duplicated Clients
projected to be
served ( 3)
Daily Social & Recreational activities 1000 32000
Assisted Transportion & Shuttle Servic 550 1800
Lunch program & Free Food commod 350 1100
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client( s) in order to meet project outcome( s).
Each day is outlined in our monthly newsletter which we mail out directly to membership. The center also promotes all programs and upcoming events through our web -site, e- blast, flyers and calendar entries.
Describe how your agency determines client( s) success.
Growth and participation is a continuing sign of success now that the Pandemic is mostly behind us. Programs continue to be monitored monthly, evaluated and planned accordingly.
Describe your methodology to evaluate project outcomes.
Projections are based on actual daily sign -in sheets. Each day, for each activity, a sign - in sheet is generated.
101
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Public Services Program Application Fiscal Year 2024— 2025 Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months July 1, 2024 — June 30, 2025). For example, project expenditures and performance/ accomplishment goals of 40% by November 30rh, 50% by December 31Sr, 80% by March 31st and 100% bV June 30rn
Each month our goals our met and are generally exceeded due to a large amount of activity and programs. At the end of each month, we compile a monthly report from our daily activity sheets that provides participation the center had as well as the activities' and programs provided. The center operates daily and also allows for night time activity for special events, dinner shows and outside meetings for community groups. During the shut down of COVID, the center still continued to serve a high volume of seniors and we now see increases monthly.
Fill- in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement: Amount ($):
07/ 01 / 2024 2, 100. 00
08/ 01 /2024 2, 100. 00
09/ 01 / 2024 2, 100. 00
10/ 01 / 2024 2, 100. 00
11 / 01 / 2024 2, 100. 00
12/ 01 / 2024 2, 100. 00
01 / 01 / 2025 2, 100. 00
02/ 01 / 2025 2, 100. 00
03/ 01 / 2025 2, 100. 00
04/ 01 / 2025 2, 100. 00
05/ 01 / 2025 2, 100. 00
06/ 01 / 2025 1, 900. 00
Total Reimbursement: 25, 000. 00
Im
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Public Services Program Application
Exhibit 6: Agency Capacity Narrative
Non -Profit Organizations Only)
Fiscal Year 2024— 2025
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensinq qualifications.
Ex. Dir - Oversee budgets, Vol., board. 5 Staff oversee programs and volunteers which help with programs, lunches, classes, transportation
Describe your agency' s experience in administering government and/ or public funds.
Agency continues to have an " non -finding" annual audit as to how the center operates and successfully manages its finances and operations
Describe your method to sustain project viability over the multi -year process if Tunainq aecreases.
As long as the center can continue to provide the programs/ services/ meals/ rides to community seniors without going into a deficit, we will continue to provide for and advocate for community seniors
Instructions: Complete the table below by marking " YES" or " NO" to the questions listed below.
Question: YES/ NO
Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its No nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? No
Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any No bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last No five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding No sources?
12 -102-
Public Services Program Application Fiscal Year 2024 — 2025 EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
If you answered " Yes", please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: ( 1) Any pending civil rights lawsuit instituted by the U. S. Department of Justice; ( 2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; ( 3) Any unresolved Secretarial charge of discrimination issues under Section 810( g) of the Fair Housing Act, as implemented by 24 CFR 103: 400; ( 4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; ( 5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General' s Guidelines ( 28 CFR 50. 3) or the HUD Title VI regulations ( 24 CFR 1. 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations ( 24 CFR 8. 57). If one or more of these situations exists with your Organization, please attach a brief description.
13 -103-
CSAN BERNARDINO
COUNTY
E- Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
In order to comply with all applicable federal grant regulations, a hard -copy of this E- Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing ( CDH) in order for the applicant to electronically sign the Community Development Block Grant ( CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee ( with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below -listed applicant and have authority to enter into agreements on behalf of the below -listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below -listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below -listed applicant as required by the CDH' s CDBG 2024 - 2025 Funding Application.
I understand that CDH may change the CDBG application system from time to time. I agree that the below -listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that 1 will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024- 2025 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/ or cancel this request under all circumstances, including my departure or terminated association with the below - listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non- discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.
Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation ( copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.
Non -collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the or hac not in any manner sought by cnllusinn to secure for him/ herself an advantage over any other proposer.
Applicant Information
Agency Name: Federal Tax ID No.:
Highland District Council On Aging, Inc. 753374790
Mailing Address: Phone No.:
P. O. Box 948, Highland CA 92346 909) 862- 8104
Email Address: Fax No:
PLilburn@aol. com 909) 882-8104
Authorized Signature
Print Name: Print Title:
Linda Sowell - Mollenkopf Board President
Signature: Date:
Linda Sowell - Mollenkopf 12/ 08/ 2023
Please send the signed copy of this one page agreement to:
San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215- 0043 Attn: CDBG Application
14 -104-
Public Services Program Application
CDBG Application Checklist
Non -Profit Organizations Only)
Fiscal Year 2024— 2025
Community -based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at ( 909) 501- 0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency' s current year General Operating Budget o List of agency' s Board of Directors, including names and addresses o Proof of existing non- profit/tax-exempt status ( Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
c Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management ( SAM) website.
Agency cannot be funded if they have been debarred in the past. o Provide board minutes/ letter that authorizes the executive director or program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 -105-
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STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager c6D
REVIEWED BY: Maricela Marroquin, City Attorney
Lawrence Mainez, Community Development Director
Carlos Zamano, City Engineer/Public Works Director
Matt Bennett, Assistant Public Works Director "Pe&
PREPARED BY: Kim Stater, Assistant Community Development Director SUBJECT: Project Improvement Agreement associated with the Revision to Engineering Conditions of Approval for Design Review Application 20- 006 ( REV 23- 001/ DRA 20- 006A), approved by the City Council on January 9, 2024. The Agreement establishes guidelines for the construction of a traffic signal at the intersection of Greenspot Road and Calhoun Road related to the development of a 200- unit residential complex at the northwest corner of Greenspot Road and Webster Street, known as San Carlo I, Highland Townhome Apartments.
SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
LOCATION: A partially developed 10. 84 acre parcel at the northwest corner of Greenspot Rd and Webster St. APN: 1200- 041- 02
OWNER / APPLICANT: Patrick Tritz, Rexco Development
San Carlo Apartment Homes L. L. C.
RECOMMENDATION: Staff recommends the City Council adopt Resolution No. 2024 - directing the Mayor to execute the Project Improvement
Agreement.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No
City Clerk City Manager
-1-
FISCAL IMPACT: The Applicant submitted the required deposit for a Revision to Conditions of Approval Application ( REV 23- 001/ DRA 20- 006A).
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
PREVIOUS ACTION: On January 9, 2024, the City Council considered a request by the Applicant to revise the Engineering Conditions of Approval ( File Number REV 23- 001/ DRA 20- 006A). The Council adopted Resolution No. 2024 — 001, approving the Revisions to Engineering Condition No. 11A/ 11 B and No. 40, permitting the Applicant to defer installation of a traffic signal at the intersection of Greenspot Road and Calhoun Road until the occupancy of the last residential building, and to pay an in -lieu fee for the undergrounding of utilities along Webster Street.
Deferral of the traffic signal construction is contingent upon installation of temporary barricades as well as the posting of a security and execution of a related Project Improvement Agreement. The attached agreement reflects the efforts of the City Attorney, City staff and the Applicant in drafting said agreement acceptable to all parties ( Attachment 1 — Resolution with Agreement included as Exhibit 1).
PROJECT REVIEW: The Project Improvement Agreement requires that all Project improvements be completed prior to the issuance of a certificate of occupancy for the last residential building. Said building would be the larger of the two San Carlo building types and contain eight residential units. The Agreement requires the Applicant furnish a Performance Bond, Payment Bond and Warranty bond for the signal improvements. These are described below.
The Performance Bond is an improvement security equal to one hundred percent ( 100%) of the estimated total costs to guarantee faithful performance under the agreement in accordance with the Improvement Plans.
The Payment Bond is an amount equal to fifty percent ( 50%) of the estimated total costs for the payment to all contractors, subcontractors, laborers, material suppliers and other persons employed in the performance of the Agreement.
The Warranty Bond is a security in the amount equal to twenty- five percent (25%) of the estimated total costs that guarantees improvements for one year after completion.
The Applicant submitted the above -referenced bonds as required by the Project Improvement Agreement.
The Applicant will furnish, construct, install, guarantee, and warranty the signal improvements. The City Council may accept the work upon recommendation and certification of the City Engineering following inspection.
ATTACHMENTS: 1. Resolution to Approve the Project Improvement Agreement Exhibit A' - Agreement
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RESOLUTION NO. 2024 —
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HIGHLAND, CALIFORNIA, APPROVING A PROJECT IMPROVEMENT
AGREEMENT FOR SAN CARLO I, HIGHLAND TOWNHOME
APARTMENTS SECURING FUTURE IMPROVEMENT OF A TRAFFIC
SIGNAL AT THE INTERSECTION OF CALHOUN ROAD AND
GREENSPOT ROAD, ASSOCIATED WITH A 200- UNIT MULTIFAMILY APARTMENT COMPLEX AT THE NORTHWEST CORNER OF GREENSPOT ROAD AND WEBSTER STREET IN PLANNING AREA 3
OF THE GREENSPOT VILLAGE & MARKETPLACE SPECIFIC PLAN
APN NO. 1200- 041- 02).
APPLICANT: REXCO DEVELOPMENT, SAN CARLO
APARTMENT HOMES LLC
A. RECITALS
1. On September 22, 2020, the City Council adopted Resolution No. 2020- 049, approving Design Review Application ( DRA 20- 006) for the development of a 200- unit residential complex at the northwest corner of Greenspot Road and Webster Street, Highland Townhome Apartments/ San Carlo I.
2. On January 9, 2024, the City Council adopted Resolution No. 2024- 001 to Revise Engineering Conditions of Approval No. 11A/ 11 B and No. 40 related to DRA 20- 006, proposing to defer the installation of a traffic signal at the intersection of Greenspot and Calhoun Roads, and to pay an in -lieu fee for undergrounding of utilities.
3. Engineering Condition No. 11 B requires the posting of a security and execution of a related agreement related to the deferral of traffic signal construction.
Security in the form of a performance bond, payment bond and warranty bond have been provided by the Applicant as required by the Project Improvement Agreement. Attached as " Exhibit A" is the Project Improvement Agreement.
4. On January 2, 2024, the Highland Planning Commission conducted a duly noticed public hearing on the Subject Applications and adopted Resolution 2024- 001, recommending the City Council adopt a resolution to approve Revision of Engineering Conditions of Approval No. 11 and No. 40 for Design Review Application ( DRA 20- 006).
5. On January 9, 2024, the City Council of the City of Highland conducted a duly noticed public hearing on the Subject Application at which time interested persons had an opportunity to provide comments in support of, or in opposition to, the Subject Application.
-3-
5. All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW THEREFORE, it is hereby found, determined and resolved by the City Council of the City of Highland as follows:
1. The City Council finds that all of the facts set forth in the Recitals, Part "A" of this Resolution, are true and correct.
2. On September 22, 2020, the City Council adopted Resolution No. 2020- 049, making findings that Design Review Application DRA 20- 006 was exempt from further environmental review under Government Code Section 65457. A Certified Environmental Impact Report ( ENV 09- 003) ( State Clearinghouse Number 2008031058) and Supplemental Environmental Impact Report ( 19- 002) were prepared for the Greenspot Village & Marketplace Specific Plan which were certified by the City of Highland City Council on June 11, 2013 and June 25, 2019 respectively. The action under review, to enter into a Project Improvement Agreement in compliance with Engineering Condition of Approval No. 11A and 11 B for DRA 20- 006/A does not constitute a major revision, substantial change or new information that would require additional environmental review.
3. Based on the Findings and Conclusions set forth above, the City Council approves, and directs the Mayor to execute, the Project Improvement Agreement attached hereto as Exhibit 1.
C. ADOPTION OF RESOLUTION.
The City Clerk shall certify to the adoption of this Resolution and shall cause the same to be published or posted in the manner prescribed by law.
PASSED, APPROVED AND ADOPTED this 13t" day of February, 2024.
Penny Lilburn
Mayor
ATTEST:
Betty Hughes, MMC
City Clerk
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EXHIBIT 1
Project Improvement Agreement
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CITY OF HIGHLAND
PROJECT IMPROVEMENT AGREEMENT
REFERENCE DATA* * * * * *
PROJECT NO. DRA 20- 006
NAME OF PROJECT ( hereinafter " Project"): San Carlo I, Highland Townhome Apartments
NAME AND ADDRESS
OF THE DEVELOPER( S): San Carlo Apartment Homes LLC
2518 North Santiago Blvd.
Orange, California 92867
CITY COUNCIL RESOLUTION NOs. 2020- 049 and 2024- 001 ( hereinafter " Resolution of Approval")
IMPROVEMENT PLANS NO. Traffic Signal Calhoun Road at Greenspot Road hereinafter " Improvement Plans," which include all Project specifications) IMPROVEMENTS: See Schedule A
ESTIMATED TOTAL COSTS OF IMPROVEMENTS: $ 500, 000
hereinafter " Estimated Total Costs")
FORM OF IMPROVEMENT SECURITY: Surety bonds
NAME AND ADDRESS OF SURETY:
SURETY BOND NUMBERS:
EFFECTIVE DATE OF AGREEMENT:
Performance Bond: $ 500, 000
Payment Bond: $ 250, 000
Warranty Bond: $ 125, 000
February 13, 2024
COMPLETION PERIOD: All Improvements of the Project shall be completed prior to the issuance of a certificate of occupancy for the last residential building on the Project site consisting of at least eight residential units.
11026- 0001\ 2910473v1doc 1
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THIS PROJECT IMPROVEMENT AGREEMENT (" Agreement") is made and entered into by and between the City of Highland, a municipal corporation (" City"), and the Developer whose name and address is set forth above in the Reference Data.
RECITALS
A. The Developer has presented to the City for approval a proposed Project, identified above in the Reference Data, pursuant to the City' s ordinances and regulations. The City has conditionally approved that Project by adopting the Resolution ofApproval, which is incorporated into this Agreement by this reference.
B. As a condition precedent to the approval ofthe Project, the Developer must comply with the Resolution ofApproval and must enter into a secured agreement with the City to complete the construction of a traffic signal utilizing a video detection system at the intersection of Greenspot Road and Access " C" ( Calhoun Road) and other related improvements Improvements") prior to the issuance ofa certificate of occupancy for the last residential building on the Project site consisting of at least eight residential units.
C. In consideration of approval of the Project by the City, the Developer desires to enter into this Agreement whereby the Developer promises to install and complete, at its sole expense, the Improvements. The Developer has secured this Agreement by improvement security required under this Agreement.
D. Improvement Plans, numbered as designated above in the Reference Data, for the construction, installation and completion of the Improvements have been prepared by the Developer, approved by the City Engineer, and are on file in the office of the City Engineer.
AGREEMENT
NOW, THEREFORE, in consideration of the approval by the City Council of the Resolution ofApproval, the Developer and the City agree as follows:
THE DEVELOPER' S OBLIGATION TO CONSTRUCT IMPROVEMENTS
A. The Developer shall, at its sole expense, and in compliance with the Improvement Plans and all applicable City standards and fees, and in a good and workmanlike fashion, furnish, construct, install and guarantee and warranty ( as set forth in Section 3) the Improvements more specifically described in the City Council' s Resolution ofApproval.
B. Developer shall complete all Improvements within the Completion Period specified in the Reference Data.
C. The Developer shall, at its sole expense, replace or repair all public improvements, public property, or public utility facilities which are destroyed or damaged as a result of any work under this Agreement. Any such replacement or repair shall be subject to the approval of the City Engineer.
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D. Until the Improvements are accepted by the City, the Developer shall be responsible for the care and maintenance of such Improvements and shall bear all risks of loss or damage to said Improvements. Neither the City, nor its officers, agents nor employees shall have any liability for any accident, loss or damage to the Improvements prior to their completion and acceptance by the City.
E. The Developer shall, at its sole expense, obtain all necessary permits and licenses for the construction and installation ofthe Improvements, give all necessary notices, and pay all fees required by the City' s ordinance or resolution and all taxes required by law.
F. Not less than fifteen ( 15) days prior to commencement of work on the Improvements, the Developer shall give written notice to the City Engineer of the date fixed for such commencement of work so that the City Engineer shall have adequate time to schedule all necessary inspections.
G. The Developer shall pay all City fees and costs stipulated in the latest fee resolution as adopted by the City Council from time to time as required for the development of the Project, which may include, but is not limited to, building permit fees, grading permit fees, plan check fees, encroachment permit fees, and inspection fees.
2. INSPECTION OF WORK AND FINAL ACCEPTANCE
A. The Developer shall at all times maintain proper facilities and safe access for inspection of the Improvements by the City Engineer and other City personnel and inspection consultants.
B. Upon completion of Improvements, the Developer shall request a final inspection by the City Engineer. Within ten ( 10) business days of any inspection of the Improvements, the City Engineer shall provide written notice to the Developer of the list of items which have been found to be incomplete and the list of items which have been found to be complete. If the City Engineer determines that the Improvements have been completed in accordance with this Agreement and in compliance with the Improvement Plans and all applicable City standards, then the City Engineer shall certify to the City Council the completion of such Improvements. The Developer shall bear all costs ofinspection and certification for completeness in accordance with the City' s formally adopted fees and rates.
C. Acceptance of the Improvements by the City Council shall be made upon recommendation and certification ofthe City Engineer following inspection of said Improvements pursuant to Subsection B above. The City Council shall act upon the City Engineer' s recommendation within thirty ( 30) days following certification by the City Engineer that such Improvements have been completed. Acceptance by the City Council shall not constitute a waiver by the City of any defects in the Improvements.
3. GUARANTEE AND WARRANTY OF THE IMPROVEMENTS
A. Within the period commencing on the date the first portion of the Improvements is accepted by the City until one ( 1) year following acceptance by the City of the last of the Improvements, if any Improvements or part of any Improvements furnished, installed, 11026- 0001 \ 2910473v Ldoc 3
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or constructed by the Developer, any of the materials comprising the Improvements, or any of the work performed under this Agreement, fails to comply with any requirements of this Agreement or the Improvement Plans, the Developer shall, without delay and without cost to the City, repair, replace, or reconstruct any defective or otherwise unsatisfactory part or parts of the Improvements.
This guarantee and warranty on behalf of the Developer shall be separate from and in addition to the improvement security described in Section 4( A)( 3) of this Agreement.
B. Should the Developer fail or refuse to act promptly or in accordance with Subsection A above, or should the exigencies of the situation require repair, replacement, or reconstruction to be undertaken before the Developer can be notified and can perform the necessary work, then the City may, in its discretion, make the necessary repairs or replacements or perform the necessary reconstruction. The City shall provide a bill to the Developer of the total costs of such repair, replacement, or reconstruction, and the Developer shall immediately reimburse the City for those total costs. Ifthe Developer does not immediately pay the total costs incurred, the City may opt to tender on the Developer' s improvement security.
4. IMPROVEMENT SECURITY
A. Prior to the City' s execution of this Agreement, the Developer shall provide all three of the following as security to the City:
1. For Performance: Security in an amount equal to one hundred percent ( 100%) ofthe Estimated Total Costs, as set forth in the Reference Data. With this security, the Developer assures faithful performance under this Agreement, as demonstrated by the City' s acceptance, in accordance with the Resolution of Approval and Improvement Plans.
2. For Payment: Security in an amount equal to fifty percent (50%) of the Estimated Total Costs, as set forth in the Reference Data. With this security, the Developer guarantees payment to all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of this Agreement and referred to in Part 6 ( commencing with Section 8000) of Division 4 of the Civil Code.
3. For Warranty: Security in an amount equal to twenty-five percent 25%) of the Estimated Total Costs, as set forth in the Reference Data, must be provided before final completion and the acceptance of any category of Improvements by the City. With this security, the Developer guarantees the Improvements for one ( 1) year after the completion and acceptance of the last of such Improvements, against any defective workmanship or materials or any unsatisfactory performance, pursuant to Section 3 of this Agreement.
B. All improvement securities shall be from a California admitted surety insurer or insurers and shall be on forms that are approved by the City Attorney.
C. Ifthe improvement security is a surety bond and, in the opinion of the City, any surety or sureties thereon become insolvent or liquidated, or any surety bond cannot be tendered upon for the full penal sum for any reason, the Developer shall renew or replace any such surety bond with a valid surety bond from a solvent surety or sureties in the amount of the full penal sum within ten ( 10) days after receiving from the City written demand therefor. 11026- 0001\ 2910473v Ldoc 4
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D. Improvement security shall be kept on file with the City Engineer. If a surety bond is replaced by another approved bond, the Developer shall submit the replacement bond to the City Engineer and, upon acceptance by the City Attorney, the improvement security shall be deemed to have been made a part of and incorporated into this Agreement. Upon approval by the City Attorney of a replacement bond, the former improvement security shall be released.
E. Modifications of the Improvement Plans and the Improvements not exceeding ten percent ( 10%) ofthe original Estimated Total Costs shall not relieve or release any improvement security furnished by the Developer pursuant to this Agreement. If any such modifications exceed ten percent ( 10%) ofthe Estimated Total Costs, the Developer shall furnish additional improvement security for performance and payment, as required by Subsection A above, for one hundred percent ( 100%) ofthe revised Estimated Total Costs. Alternatively, the Developer may provide official notice from the surety company that it acknowledges receipt of the modified Improvement Plans and that the existing bonds have been amended to reflect the new penal sum, which shall be in the amount ofthe revised Estimated Total Costs, and that the existing bonds shall therefore apply to warrant the Project as revised.
F. All Improvements shall be completed within the Completion Period listed in the Reference Data. Ifthe Developer has not completed the Improvements within this specified time, the Developer shall be in default. Alternatively, in the event of a default by the Developer pursuant to Section 9, and after written notice to the Developer and reasonable opportunity to cure, the City, at its sole option, shall have the right, without limiting any other rights and remedies available to the City at law or in equity, to draw upon or utilize the improvement security furnished herewith to construct and install the Improvements itself.
5. REDUCTION OR RELEASE OF IMPROVEMENT SECURITY
A. Partial releases or reductions in the Developer' s performance improvement security may be authorized prior to the City' s acceptance of all Improvements required under this Agreement, as provided in this Section 5.
B. Upon written request of the Developer, the City may reduce the improvement security for performance by up to thirty percent ( 30%) of the penal sum if. 1) the Developer has completed a portion of the Improvements, and the City has accepted those Improvements; 2) the remaining improvement security for performance is in an amount that covers the remaining Improvements to be installed; and 3) the Developer has submitted, and the City has approved, the full improvement security for warranty. The improvement security for payment and warranty shall not be reduced.
6. INDEMNIFICATION OF THE CITY BY THE DEVELOPER
A. Neither the City, nor its officers, officials, employees, agents, representatives, and volunteers ( collectively, " City Personnel") shall be liable or responsible for any accident, injury, loss, or damage to either property or person attributable to or arising out of the construction, installation, or maintenance of the Improvements by the Developer, its officers, employees, and agents. The Developer shall defend, indemnify, and hold harmless the City and City Personnel from and against any and all losses, claims, costs, expenses, liabilities, damages, 11026- 0001\ 2910473v Ldoe 5
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actions, causes of action, and judgments, including attorneys' fees, arising directly or indirectly out of or attributable to the Developer' s acts or failure to act.
B. The Developer' s obligations under this Section 6 are not conditioned or dependent upon whether the City or City Personnel prepared, supplied, or reviewed any Improvement Plans in connection with the Project or the Improvements, or has insurance or other indemnification covering any ofthese matters.
C. The Developer' s obligation to defend, indemnify, and hold harmless the City shall extend to injuries to persons and damages to or alleged taking of property resulting from the design or construction of the Project, and the Improvements required under this Agreement.
Except for a City Directive as defined below, the City' s acceptance ofthe Improvements shall not constitute an assumption by the City of any responsibility or liability for any damage or alleged taking ofproperty referenced under this Agreement. The City shall not be responsible or liable for the design or construction of the Project or the Improvements constructed or installed pursuant to the approved Improvement Plans, regardless of any act or omission by the City in approving the Improvement Plans, unless the particular Improvement design was required by the City over the written objection of the Developer, which objection stated that the Improvement design was potentially dangerous or defective and set forth an alternative design ( a " City Directive"). After the City' s acceptance of the Improvements, the Developer shall remain obligated to correct or eliminate all dangerous conditions created by defects in design or construction ( other than those required by a City Directive); provided, however, that the Developer shall not be responsible for routine maintenance. The Developer' s indemnity obligations under this Section 6 shall remain in effect for two (2) years following acceptance ofthe last ofthe Improvement( s) by the City Council.
The Developer acknowledges and agrees that the Developer shall be responsible and liable for the design and construction of the Improvements and other work done pursuant to this Agreement, unless the same is due to a City Directive. The City shall not be liable for any acts or omissions in approving, reviewing, checking, correcting, or modifying any Improvement Plans, or in inspecting, reviewing, or approving any work or construction of Improvements, unless the same is due to a City Directive. The Developer' s improvement security shall not be required to secure the Developer' s obligations under this Subsection C beyond the warranty period listed in Section 4( A)(3).
D. The Developer shall pay and satisfy any judgment, award or decree that may be rendered against the City and City Personnel to the extent of the indemnity provided above in any such suit, action, or other legal proceeding, provided the City gives the Developer prompt written notice of such claim.
E. The Developer' s obligation to indemnify shall not be restricted to Insurance proceeds, if any, received by the City and City Personnel.
F. The Developer, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the City and City Personnel to the extent of the indemnity above provided.
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7. INSURANCE
A. General Liability. The Developer shall at all times during the term of this Agreement ( as listed in Section 13) carry, maintain, and keep in full force and effect a policy or policies of comprehensive general liability insurance with limits of Two Million Dollars 2, 000, 000) for each occurrence and in the aggregate, combined single limit, against bodily injury including death), or loss or damage to property to the extent resulting from the wrongful or negligent acts or omissions of the Developer, its officers, employees, and agents, and shall require such coverage of its independent contractors. If such insurance contains a general aggregate limit, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be three ( 3) times the occurrence limit. The Developer shall have the right to provide such insurance under its existing insurance program, provided such existing insurance meets all of the requirements of this Subsection A.
B. Automobile Liability ( including owned, non -owned, and hired autos). The Developer shall at all times during the term of this Agreement ( as listed in Section 13) also carry, maintain, and keep in full force and effect a policy or policies of commercial automobile liability insurance with a combined single limit of One Million Dollars ($ 1, 000, 000), single limit, per occurrence for bodily injury and property damage, which will cover the drivers and automobiles used to perform services pursuant to this Agreement. Such insurance shall include coverage for owned, non -owned, and hired automobiles. The Developer shall have the right to provide such insurance under its existing insurance program, provided such existing insurance meets all of the requirements of this Subsection B.
C. Workers' Compensation. The Developer shall at all times during the term of this Agreement ( as listed in Section 13) provide Workers' Compensation Insurance, including employer' s liability coverage, for the protection of the Developer' s employees, with a minimum limit of One Million Dollars ($ 1, 000, 000) or the amount required by law, whichever is greater.
The Developer shall require each contractor and subcontractor to provide Workers' Compensation Insurance in the aforementioned amount and file certificates ofinsurance with the City evidencing such coverage for their respective employees.
D. The Developer agrees that if it does not keep the aforesaid insurance in full force and effect the City may either, after written notice to the Developer and failure by the Developer to cure same within ten ( 10) days, immediately terminate this Agreement for default by the Developer, or, ifinsurance is available at reasonable cost, the City may take out the necessary insurance and pay, at the Developer' s expense, the premium amount.
E. The general liability policy and automobile liability policy shall each be endorsed to state that the City and City Personnel, as that term is defined above, shall be covered as additional insureds to the extent of the indemnity in Section 6.
F. The insurance provided by the Developer shall be primary to any coverage available to the City or City Personnel and shall provide that any insurance or self-insurance maintained by the City or City Personnel shall be in excess of the Developer' s insurance and shall not contribute with it.
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G. The insurance provided by the Developer shall be endorsed to state that the insurer shall waive all rights of subrogation against the City and City Personnel, to the extent of the Indemnity in Section 6.
H. The policy or policies required under this Agreement shall be issued by an insurer admitted in the State of California with a rating of at least B+: VII in the latest edition of A.M. Best' s insurance guide.
I. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer or a broker to bind coverage on its behalf. The certificates shall also specifically state that the coverage contained in those policies affords insurance in compliance with the terms and conditions as set forth in this Agreement.
J. Deductibles. Any deductibles or self -insured retentions of any contractors or subcontractors must be declared to and approved by the City prior to the execution of this Agreement by the City. At the option of the City, either the contractor' s or subcontractor' s insurer( s) shall reduce or eliminate the deductibles or self -insured retentions regarding the City, or the contractor or subcontractor shall procure a bond guaranteeing payment of losses and expenses.
K. Notice of Policy Changes. Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non -renewed, or materially changed for any reason, without thirty ( 30) days' prior written notice thereof given by the Developer to the City.
L. Evidence of Coverage. Prior to commencement of work, the Developer shall submit a certificate or certificates of insurance in a form acceptable to the City Attorney, showing compliance with the foregoing requirements. The Developer shall ensure those certificates are valid at all times during the term of this Agreement ( as listed in Section 13) or shall replace them immediately. The Developer shall ensure that all of its contractors and subcontractors required in this Agreement to obtain any insurance shall also submit certificates of insurance in form acceptable to the City Attorney showing compliance with the foregoing requirements prior to commencement ofwork and shall ensure those certificates are valid at all times during the term of this Agreement.
M. Nothing contained in this Section 7 shall be construed as limiting in any way the Developer' s obligations of indemnification under Section 6 or any other extent to which the Developer may be held responsible for payment of damages to persons or property resulting from its operations, including operations and work performed or materials supplied by or on behalf of the Developer, any contractors or subcontractors, or by anyone directly or indirectly employed by any of them.
N. The above coverages will be provided by the Developer and maintained on behalf of the City and in accordance with the requirements set forth in this Agreement. If the Developer performs construction activities through a general contractor or subcontractors, some or all ofthese insurance requirements for the period of construction may be satisfied by the general contractor' s or subcontractors' insurance coverages; provided, however, that the Developer shall first provide a written plan for the approval of the City which sets forth the respective obligations and deadlines ofthe Developer and its contractor and subcontractors. 11026- 0001\ 2910473v Ldoc
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8. OWNERSHIP OF THE IMPROVEMENTS
A. Ownership of all or any category of the Improvements constructed and installed by the Developer pursuant to this Agreement to be dedicated shall vest, as applicable, in the City ( or other specified governmental agency) upon acceptance of said Improvements by the City Council and recordation of a Notice of Completion.
B. The Developer shall at all times prior to the acceptance of the Improvements by the City, give good and adequate warning to the public of each and every dangerous and defective condition caused by the construction of the Improvements and shall take all steps necessary to protect the public from such dangerous or defective conditions. The Developer agrees and understands that until acceptance of the Improvements by the City, each Improvement and Improvement area that is offered for dedication shall be under the charge ofthe Developer, and the Developer may close all or a portion of any street or area whenever necessary to protect the public during the construction of the Improvements.
9. DEFAULT AND BREACH BY THE DEVELOPER AND REMEDIES OF THE CITY
A. Upon the occurrence of any of the following events, the Developer shall be deemed to be in default under this Agreement:
1. Failure to complete construction and installation of the Improvements or any of them by the Completion Date set forth in the Reference Data;
2. Failure to promptly correct or cure any defect in the Improvements or any of them ( other than a City Directive) during the guarantee and warranty period required by Section 3( A) or failure to commence correction or cure of any such defect or failure to diligently prosecute same to completion, in each instance following written notice that such defect exists;
3. Failure to perform substantial work on the Improvements or on any of them, after commencement of work on same, for a period of thirty ( 30) days after written notice thereof from the City;
4. Insolvency, appointment ofa receiver, or the filing of any petition in bankruptcy, whether voluntary or involuntary, and such is not cured or discharged within a period of thirty ( 30) days;
5. Commencement of a foreclosure action against the Project or any portion thereof, or any conveyance by the Developer in lieu or in avoidance of foreclosure, within thirty (30) days of written notice thereof from the City; or
6. Failure to perform any other obligations in accordance with the terms and provisions of this Agreement within the time period specified in this Agreement for the performance of that obligation, or if no time is specified, within thirty ( 30) days of written notice thereof from the City.
B. The City reserves to itself all remedies available to it at law and in equity 11026- 0001 \ 2910473v 1 doc 9
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for any breach of the Developer' s obligations under this Agreement. The City shall have the right, without limitation of other rights or remedies, after written notice to the Developer and a reasonable opportunity for the Developer to cure any such alleged default, to draw upon or utilize any improvement security furnished hereunder to complete the Improvements or otherwise mitigate the City' s damages in the event of the Developer' s default.
C. Following the written notice of alleged default and failure by the Developer to promptly commence the cure of any alleged default and to diligently prosecute such cure to completion within the time period set forth in Section 9( A)(6), the City may tender to the surety on the surety bond furnished as improvement security for performance, and request appropriate funds or that said surety take over and complete the Improvements specified under this Agreement.
D. The Developer acknowledges that the Estimated Total Costs and improvement security amounts set forth under this Agreement may not reflect the actual cost of construction or installation of the Improvements, and consequently, the City' s damages for the Developer' s default shall be measured by the actual cost of completing the required Improvements.
E. Following the written notice of alleged default and failure by the Developer to promptly commence the cure of any alleged default and to diligently prosecute such cure to completion within the time period set forth in Section 9 ( A)( 6), the City may, without liability for so doing, take possession of, and utilize in completing the Improvements, such materials, appliances, plant and other property belonging to the Developer as may be on the site of the work and necessary for the performance of the work. The Developer hereby consents to such entry by the City and its representatives, including employees, agents, and contractors, upon any real property in the Project owned by the Developer, in the event the City elects to maintain or complete the work on the Improvements following the Developer' s default.
F. The City' s failure to take an enforcement action with respect to a default, or to declare a default or breach, shall not be construed as a waiver of that default or breach or any subsequent default or breach of the Developer.
G. If any legal action or other proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default, or misrepresentation in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in addition to any other relief to which the party may be entitled.
10. RELATIONSHIP OF THE PARTIES
Neither the Developer, nor any of the Developer' s contractors, subcontractors, employees or agents, are or shall be deemed to be, agents of the City in connection with the performance of the Developer' s obligations under this Agreement. The Developer shall not, at any time or in any manner, represent or allow representation by its contractors, subcontractors, employees, or agents that any of them are contractors, subcontractors, employees, or agents of the City.
11. ASSIGNMENT
A. The Developer shall not assign this Agreement or any portion thereof 11026- 0001\ 2910473v Ldoc 10
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without the prior written consent of the City, which consent shall not be unreasonably withheld.
Any attempted or purported assignment in violation of this Subsection A shall be null and void and shall have no force or effect.
B. The sale or other disposition of the Project shall not relieve the Developer of its obligations under this Agreement. Ifthe Developer intends to sell the Project or any portion thereof to any other person or entity, the Developer may request a novation of this Agreement and a substitution of improvement security. Upon the City' s approval ofthe novation and substitution of improvement security, the Developer may request a release or reduction of the improvement security furnished pursuant to this Agreement.
12. NOTICES
All notices required or provided for in this Agreement shall be in writing and delivered in person or by mail, postage prepaid, and addressed as follows:
Ifto the City: Carlos Zamano
Public Works Director/ City Engineer
City of Highland
27215 Base Line
Highland, California 92546
If to the Developer: To the address set forth above in the Reference Data, or to such other address as may subsequently
be designated in written notice to the City.
Notice shall be effective on the date that it is delivered in person, or if mailed, three ( 3) days after the date of deposit in the United States Mail.
13. TERM
The term of this Agreement shall commence on the Effective Date of Agreement as listed in the Reference Date and shall continue until the end of the guarantee and warranty period in Section 3( A) and warranty period in Section 4( A)( 3), unless any claims filed during that time have not been settled, in which case the term of this Agreement shall extend until those claims have been settled.
14. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the parties with respect to its subject matter. All modifications, amendments, or waivers of any terms of this Agreement shall be in writing and signed by the duly authorized representatives of the parties. In the case of the City, the duly authorized representative, unless otherwise specified under this Agreement, shall be the City Engineer.
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15. SEVERABILITY
The provisions of this Agreement are severable. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in full force and effect.
16. INCORPORATION OF REFERENCE DATA AND RECITALS
The Reference Data and the Recitals are incorporated into this Agreement.
17. GOVERNING LAW, VENUE
This Agreement shall be governed by the laws of the State of California, excluding California' s choice of law rules. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court.
18. CONSTRUCTION
In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter under this Agreement, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted this Agreement or who drafted that portion ofthis Agreement.
19. EFFECTIVE DATE OF THIS AGREEMENT
This Agreement shall be and become effective as of the date that it is executed by a duly authorized officer or employee of the City, it being the intention of the parties that the Developer shall first execute this Agreement and thereafter submit it to the City. The City shall insert the effective date in the Reference Data in all counterparts ofthis Agreement and shall transmit a fully executed counterpart to the Developer.
SIGNATURES BEGIN ON NEXT PAGE —
1 I026-0001\ 2910473vI. doc 12
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective officers, thereunto duly authorized, as of the dates set forth below their respective signatures.
Note: All signatures must be acknowledged by a
notary public and the acknowledgement must be
attached. If signed by a corporation, the signatures
of two corporate officers are required, unless a
resolution of the corporation' s board of directors is
provided indicating that the signature of the one
signatory is sufficient to bind the corporation.]
DEVELOPER"
Type or print exact name of person or
entity)
By:
Signature of authorized officer)
Type or print name of authorized officer)
Chairperson President Vice
President
By:
Signature of authorized officer)
Type or print name of authorized officer)
Secretary Asst. Secretary
Chief Finance Officer Asst. Treasurer
Date:
SIGNATURES CONTINUE ON NEXT PAGE —
11026- 0001 \2910473v L doc 13
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CITY"
CITY OF HIGHLAND
Penny Lilburn, Mayor
ATTEST:
SEAL)
Betty Hughes, City Clerk
APPROVED AS TO FORM:
Richards, Watson & Gershon
Maricela Marroquin, City Attorney
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Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of
On before me,
insert name and title of the officer)
Notary Public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person( s) whose name( s) is/ are subscribed to the within instrument and acknowledged to me that he/ she/ they executed the same in his/ her/their authorized capacity( ies), and that by his/her/their signature( s) on the instrument the person( s), or the entity upon behalf of which the person( s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature Seal)
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Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of
On before me,
insert name and title of the officer)
Notary Public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person( s) whose name( s) is/ are subscribed to the within instrument and acknowledged to me that he/ she/ they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature( s) on the instrument the person( s), or the entity upon behalf ofwhich the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature Seal)
11026- 0001 \2910473v L doc 1
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Bond No.
FAITHFUL PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:
Whereas, the City of Highland, State of California, and San Carlo Apartment Homes LLC hereinafter designated as " Principal") have entered into an agreement whereby Principal agrees to install and complete certain designated public improvements, which said agreement, dated February 13, 2024, pertaining to the San Carlo I, Highland Townhome Apartments is hereby referred to and made a part hereof; and
Whereas, Principal is required under the terms of said agreement to furnish a bond for the faithful performance of said agreement.
Now, therefore, we, the Principal and as surety ( hereinafter designated as " Surety"), are held and firmly bound unto the City of Highland in the penal sum of dollars ($ ) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bounded Principal, his, her, or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said agreement and any alteration thereof made as therein provided, on his, her, its or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of Highland, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys' fees, incurred by the City of Highland in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.
Further, Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849.
The City of Highland is the principal beneficiary of this bond and has all rights of a party hereto.
The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications.
IN WITNESS WHEREOF, two ( 2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these 11026- 0001\ 2910473v1. doe
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STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: City Manager Report and Comments
Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No.
City Clerk City Manager
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STAFF REPORT
TO THE CITY COUNCIL
DATE: February 13, 2024
FROM: Chuck Dantuono, Interim City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Council Member Comments
Agency/ Committee/AB1234 Reports, District Updates, etc.) RECOMMENDATION: Discussion and possible action.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No.
City Clerk City Manager
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