MINUTES
CITY COUNCIL REGULAR MEETING
February 13, 2024
CALL TO ORDER
The regularmeetingof the CityCouncilof the Cityof Highlandwas calledto order at 6:00 p.m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.
Theinvocationwasgivenby PastorTylerPerry, ImmanuelBaptistChurch, andthe Pledge of Allegiance was led by Council Member Solano.
ROLL CALL
Present: Chavez- Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
REPORT FROM CLOSED SESSION
CityAttorneyMarroquinstatedtheCityCouncilmetinclosedsessionpursuantto GovernmentCodeSection54957, regardingtheappointmentoftheCityManager.
The City Councilvotedunanimouslyto appointPublicWorksDirector/City EngineerZamano as the City Managerpendinga successfulnegotiationof his contract. Theformalcontractandactionwilltakeplaceat the nextCityCouncil meetingin March. TheCityCouncilmetina secondclosedsessionregardingthe terms of the contract pursuant to Government Code Section 54957.6. Instructions were given to the negotiator. The terms of the contract will be formalized and broughtto the nextCityCouncilmeetingfor considerationin March.
SPECIAL PRESENTATIONS
Pat Sommerville, past Presidentand Awards CommitteeChair for the Southern CaliforniaChapteroftheAmericanPublicWorksAssociation (APWA) presented an awardfor the 2023APWABestAwardfor StateRoute210Cityof Highland Identity Enhancements Project.
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
FredYaugerstatedhe is concernedwithvehiclesparkedon the sidewalk. He commended Public Works for the requested sidewalk repairs.
ChrisNielsenand Jane BouchspokeaboutupcomingHighlandChamberof Commerce events.
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CITY COUNCIL CONSENT CALENDAR
A MOTIONwas madeby CouncilMemberTimmer, secondedby CouncilMember Solano, to approve the consent calendar as submitted. Motion carried on a roll call vote, 5- 0.
1. Waive the Reading of All Ordinances
WaivedthereadingofallOrdinancesintheirentiretyandreadbytitleonly.
2. Minutes - January9, 2024 CityCouncilRegularMeeting
Approved the Minutes as submitted.
3. Minutes - January30, 2024 CityCouncilSpecialMeeting Approved the Minutes as submitted.
4. Warrant Register
Approved Warrant Register No. 762 for February 13, 2024, in the amount of 2, 667, 650. 23 and Payroll of$ 329, 544. 81.
5. Treasurer' s Report for December 2023
Received and filed Treasurer's Report for December 2023.
6. Claim Consideration - Daniel Galvan ( Plaza Oro Produce) Rejected claim.
7. Preparation of Annual Engineer's Report for 2024/2025 Assessments 1) AdoptedResolutionNo. 2024-003orderingthe preparationofan Engineer's Reportfor ConsolidatedLandscapeand LightingDistrictNo. 96-1; and 2) AdoptedResolutionNo. 2024-004orderingthe preparationofan Engineer's Report for Street and Drainage Maintenace District 96-1.
RESOLUTION NO. 2024- 003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ORDERINGTHEPREPARATIONOF ENGINEER'S REPORT
FORCONSOLIDATEDLANDSCAPEAND LIGHTINGDISTRICTNO. 96-1 FOR FISCAL YEAR 2024/ 2025
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RESOLUTION NO. 2024- 004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ORDERING THE PREPARATION OF AN ENGINEER'S REPORT FOR STREET AND DRAINAGE MAINTENANCE DISTRICT 96- 1 FOR FISCAL YEAR 2024/ 2025
CITY COUNCIL PUBLIC HEARING
8. Allocationof the Cityof Highland's CommunityDevelopmentBlockGrantFundfor Fiscal Year 2024/ 2025
Mayor Lilburn stated she would abstain from this item due to a conflict of interest; she is employed at the Highland Senior Center and asked Mayor Pro Tern McCallon to open the public hearing.
MayorProTernMcCallonopenedthepublichearingfortheallocationoftheCity of Highland's Community Development Block Grant Funds (CDBG).
AssistantCommunityDevelopmentDirectorStaterhighlightedthisyear's United States Department of Housing and Urban Development ( HUD) allocation for CDBGistwopercentlowerthanlastyear. Theprioritizationincludesallocating 406, 082, with a maximum of $ 60,912 for public service projects and a minimum of $ 345,170 for construction-related projects. The city has receivedsix eligible applicationsvettedthroughthe county, with two beingcity projectsand four from externalagencies. Tostaywithinthecounty's publicservicelimit, staffpresented recommendations outlined on page two of the staff report as options one and two.
Additionally, spreadsheetsonpages13and14areavailabletoassistinmanaging the allocated amounts. Apart from the $ 406,000, the city also has unprogrammed funds totaling $ 58,004, which staff proposes be allocated to a 2023 Fiscal Year project for construction improvements on Union Street and Elmwood Street.
MayorProTernMcCallonthankedAssistantCommunityDevelopmentDirector Staterandaskediftherewereanyquestionsfromstaff? Seeingtherewerenone, he referred to several speaker slips that were submitted.
MichelleWilliamsonspokein supportof CentralLittleLeagueresources.
SaraBartlettspokeinsupportoftheSanBernardinoCountyLibrary.
Jason Waitschies spoke in support of the Highland YMCA.
Brittani Streit spoke in support of the Highland YMCA.
ShilaGriffinspokeinsupportoftheHighlandYMCA.
Linda Sowell-Mollenkopf spoke in support of the Highland Senior Center.
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Cathy Fischer spoke in support of the Highland Senior Center.
Kelly Malloy spoke in support of the Highland Senior Center.
Mayor Pro Tern McCallon confirmed there were no additional speaker slips and askedthe audienceif therewasfurtherpubliccomment. Seeingno response, MayorProTernMcCallonclosedthepublichearingandbroughtit backto City Council for deliberation.
Council Member Timmer stated funds were reduced this year and decisions becamedifficulteachyear. It wouldbe appropriateto approvethe fundingfor enhanced Code Enforcement in the amount of $ 120, 000 and $ 225, 170 for street construction projects. This will come up to the total amount of $ 345, 170 which is allocated and recommended City Council make a motion and continue with the recommendations.
Mayor Pro Tern McCallon confirmed if the amounts were correct? Assistant Community Development Director Stater confirmed.
A MOTIONwasmadebyCouncilMemberTimmer, secondedbyMayorProTern McCallon, to fund the Community Development Block Grant FY 2024/2025 constructionand communityimprovementprojectapplicationsin the following allocation amounts: Application Number HIGH24CN- 001 Enhanced Code Enforcement within the low — and moderate — income target areas for $ 120, 000; Application Number HIGH24CN- 002 Street Improvements in Target Areas includingCunninghamStreet, FlemmingStreet, 7th Street, and ColwynAvenue for $ 225,170. Motioncarried, 4-0withMayorLilburnabstaining.
MayorProTernMcCallonmovedforwardwiththe secondmotionfor the public service projects/ programs.
CouncilMemberTimmerstatedthereis a reductionin funds. Amongtheoptions provided by the staff, option two appears to be reasonable in terms of distribution.
It is recommendedto proceedwithoptiontwoproposedbystaff, amountingto 60, 912. Additionally, there are reserved funds, totaling $ 58, 004. 79, he suggested for allocationto the ongoing HighlandProject23-1-03K/0280-0. This allocation aims to address the common issue of project budget shortfalls and expedite the completion of the Highland project.
Mayor Pro Tern McCallon stated option two includes $ 14, 770 for Central Little League, $ 9, 216 for the San Bernardino County Library, $ 13, 856 for the Highland YMCA, and $ 23, 070 for the Highland Senior Center.
A MOTIONwasmadebyCouncilMemberTimmer, secondedbyCouncilMember Solano, tomoveforwardwithFY2024/2025CommunityDevelopmentBlockGrant applicationfundingforpublicserviceprojects/programsinthefollowingamounts:
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Application Number HIGH24PS- 024 San Bernardino County Library, Highland Branch Adult Literacy Program for $ 9, 216; HIGH24PS-037 Highland Family YMCA, improveaccessibility, resourcesfor health, youthdevelopment, andsocial responsibility programs for $ 13, 856; HIGH24PS- 042 Highland Senior Center, senior programs, activities and services to improve quality of life, physical fitness, social programs, daily interaction, and nutrition for $ 23, 070; HIGH24PS- 002 Central Little League, scholarships for youth baseball and softball for $ 14, 770.
Motioncarried, 4-0 with MayorLilburnabstaining.
CITY COUNCIL LEGISLATIVE
9. ProiectImprovementAgreementAssociatedwith the Revisionto Engineering Conditions of Approval for Design Review Application 20-006 (REV 23-001/DRA 20- 006A), Approved by the City Council on January 9, 2024. The Agreement Established Guidelines for the Construction of a Traffic Signal at the Intersection of Greenspot Road and Calhoun Road related to the Development of a 200-unit Residential Complex at the Northwest Corner of Greenspot Road and Webster Street, Known as San Carlo I, Highland Townhome Apartments PublicWorksDirector/CityEngineerZamanostatedonJanuary9, theCityCouncil approved a request from Rexco Development. This approval allowed the occupancyof all buildingsexceptthe eight-unit building, providedthe applicant agreed to certain conditions. These conditions included implementinginterim safety traffic control measures, installing a no U-turn movement at Greenspot Road and Webster Street, and bonding for traffic signal improvements. The initial agreementwithrevisedEngineeringConditionswasoutlinedinagendapacket No. 9. Shortlyafter, theapplicantproposedrevisions, detailedinamemoprovided, which were deemed reasonableand not significant. The modificationsaimedto clarify the scope and insurance coverage, as evidenced in the second version of the attacheddocument. Anotherrevisionsuggestedremovingthe holdon the last building's occupancy and proposed that the traffic signal and Calhoun Road improvements be completed six months after the agreement execution. The agreement also allowed for a potential extension if the applicant faced construction issuesbut hadcompletedat least50 percentof the workwithin six months. Staff supportedthese changesand requestedthe City Council's considerationof the applicant's proposal. ApplicantPatrickTritz, the developer, is presentto address anyquestions. This adjustmentwouldfacilitateprogresson the project.
MayorLilburnaskedif anyonehadanyquestions.
CouncilMemberTimmerstatedat the last City Councilmeeting, therewas a discussiononthetrafficsignalandsomeofthedelayswereduetothepotential Costco project coming in. That prompted a redesign of the traffic signal movements. Arewe stilllookingatthe samedelaysgettingthatthroughthesystem or where is staff with that?
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Director of Public Works/City Engineer Zamano stated he has confirmed that the designplanswereapprovedbackinJanuary, eliminatinganydelaysinthataspect.
Progressis beingmade, but uncertaintiesremainregardingpotentialconstruction issues. For instance, if during the processof potholingfor the new poles, the developer encounters any unexpected utility conflicts, design revisions might be necessary, potentially causing delays. Furthermore, certain equipment like poles and mastarms haveextendedleadtimesof upto twentyweeksfor procurement.
Approvalof materialsubmittalsby staff is a preconditionbeforeprocurementcan commence, ensuring compliance with the city' s standards. Submittals have alreadybeenmadefor the City Councilto review. Additionally, the developerhas initiated the process by submitting an encroachment permit through their contractor to kickstart a pre- construction meeting, signifying progress. This processwill facilitatethe developerin completingthe necessarywork, with the option of granting additional time if at least 50 percent of the work is finished within six months.
MayorLilburnaskedif therewere anyotherquestions?
Council Member Timmer asked if staff was comfortable with the two changes? Director of Public Works/City Engineer Zamano stated that he is comfortable with thesechangesand discussionswere madewith CityAttorneyMarroquin.
MayorProTernMcCallonaskedhowmanyunitshavebeenleased?
Directorof PublicWorks/City EngineerZamanodirectedthe questionto Applicant Tritz.
ApplicantTritzstated102unitshavebeenleased. Unfortunately, fourofthemhave been lost today as some individuals withdrew. However, with twelve more tours scheduledfor tomorrow, thingsare progressingquitewell.
MayorLilburnaskedif therewereanyotherquestions.
City AttorneyMarroquinstatedthat she wantedto confirmthe motionwill be for versionthreeoftheagreement, whichallowsfortheCertificateofOccupancynow, withouthavingto delayit, buthavinga sixmonthtimeperiodto actuallyconstruct the traffic signal, with an additionalsix monthtime periodat the discretionof the CityEngineer, assumingprogressis beingmade.
A MOTIONwasmadebyCouncilMemberChavez-Cordova, secondedbyCouncil Member Solano, to:
1) Adopt ResolutionNo. 2024-005, directingthe Mayorto executethe Project Improvement Agreement. Motion carried, 5-0.
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RESOLUTION NO. 2024- 005
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, APPROVING A PROJECT IMPROVEMENT AGREEMENT FOR
SAN CARLO I, HIGHLAND TOWNHOME APARTMENTS SECURING FUTURE
IMPROVEMENT OF A TRAFFIC SIGNAL AT THE INTERSECTION OF
CALHOUN ROAD AND GREENSPOT ROAD, ASSOCIATED WITH A 200- UNIT
MULTI- FAMILY APARTMENT COMPLEX AT THE NORTHWEST CORNER OF GREENSPOT ROAD AND WEBSTER STREET IN PLANNING AREA 3 OF THE
GREENSPOT VILLAGE AND MARKETPLACE SPECIFIC PLAN
APN NO. 1200- 041- 02)
10. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
Interim City Manager Dantuono stated the Highland Sheriff's Department for the period of January 8 through February 11, received a total of 3,682 calls, made 322 reports and 148 arrests.
The Fire Department for the month of January received 673 calls for service which include: 524 medical, 33 traffic collisions, eight structure fires, and 15 vehicle fires.
On Saturday, February 24, from 8: 00 a. m. to 12: 00 p. m., the Highland ImprovementTeam (HIT) willconducta cleanup. Theprojectplacehasyetto be determined.
Forthe monthof January, Burrteccompleted185illegaldumpingwork orders.
On February 6, the Planning Commission approved TREH Partner' s Design Review Application for an Ono Hawaiian BBQ restaurant located on the north side of Greenspot Road.
TractorSupplycompanyisstagingtocommencework. Gradingactivityisalready visible.
CityClerkHughesannouncedherretirementforThursday, February29. Deputy City Clerk Munoz will be the new City Clerk effective March 1.
Mayor Pro Tem McCallon asked when Cuca's Mexican Food restaurant will open? Mayor Lilburn responded she anticipates March 1.
11. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
Mayor Pro Tem McCallon stated earlier in the week he was in Washington, DC. It was a historic moment as the South Coast Air Quality ManagementDistrict AQMD), Los Angeles and Long Beach ports, Department of Labor, and the Sierra
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Club united to advocatefor grants for the ports. The EnvironmentalProtection Agency (EPA) hasthree upcominggrants, andthe groupexpressedtheirsupport.
After lobbying in Washington, DC, the local Southern California delegation brought the message to the EPA and the White House. The combined effort towards a common goal was seen as a successful initiative.
MayorLilburnthankedMayorProTernMcCallonforgoingandrepresentingthe cities at various meetings. She mentioned her attendance at the Omnitrans, San Bernardino County Transportation Authority ( SBCTA), and San Bernardino InternationalAirportAuthority (SBIAA) meetings. SBIAAoperatesa newprogram calledGoodNeighbor, whereindividualscanvoicecomplaintsbycallingaspecific number. She plans to attend the Highland Chamber of Commerce Installation Dinnerto introducethe City Staff EmployeeAward and pass on the Highland Citizen of the Year title to this year's Volunteer of the Year. She also acknowledged City Clerk Hughesfor her dedicatedworkfor the city and expressedthat she will be missed.
ANNOUNCEMENTS
None
CLOSED SESSION
None
ADJOURN
Therebeingnofurtherbusiness, MayorLilburnadjournedthemeetingat6:52p.m.
Submitted By: Approved By:
2 41
Alondra Munoz Penny Lilbur
City Clerk Mayor
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