CITY OF HIGHLAND
CITY COUNCIL
AGENDA
COUNCILMEMBERS
Penny Lilburn, Mayor
Larry McCallon, Mayor Pro Tern
Jesse Chavez - Cordova, Councilmember
Anaeli Solano, Councilmember
John P. Timmer, Councilmember
STAFF
REGULAR MEETING
April9, 2024
6: 00 p. m.
City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
Carlos Zamano, City Manager/ Public Works Director/ City Engineer Chuck Dantuono, Director of Administrative Services/ City Treasurer Lawrence Mainez, Community Development Director
Maricela Marroquin, City Attorney
Alondra Munoz, City Clerk
MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible.
Visit the City' s website at: www.citXofhi htand. Or
City of Highland 9 27215 Base Line Highland, California 92346 9 ( 909) 864- 6861 -1-
City Council Regular Meeting Agenda April 9, 2024
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact the City Clerk' s office at (909) 864- 6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodations, includina interpreters.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Highland to all or a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at City Halt, 27215 Base Line, Highland, CA 92346, during normal business hours.
Levine Act: Pursuant to Government Code Section 84308, any parry to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party' s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.
Public Comment: For those wishing to make public comments by email to be read aloud at the meeting, please submit your comments by 5:00 p. m. on April 9, 2024, to the City Clerk at [email protected]. If you are submitting a public comment pertaining to an item on the April 9, 2024 agenda, please identify the agenda item number in the subject line. All email comments shall be subject to the same rules as would otherwise govern speaker comments at the City Council meeting. Members of the public will be permitted to make public comments in person.
CITY COUNCIL REGULAR MEETING
APRIL 9, 2024 - 6: 00 p. m.
AGENDA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
PUBLIC COMMENT (ITEMS NOT ON THE AGENDA)
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from acting on any item not on the agenda. Individual speakers are limited to three minutes each.
Comments received via email byApril 9, 2024, 5: 00 p.m., will be read into the record, provided that the reading shall not exceed three ( 3) minutes. Emailed comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.
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City Council Regular Meeting Agenda April9, 2024
CITY COUNCIL CONSENT CALENDAR
Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
2. Minutes - March 12, 2024 City Council Regular Meetin>7 RECOMMENDATION: Approve the Minutes as submitted.
3. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 764 for April 8, 2024, in the amount of 4,310, 322. 44 and Payroll of $254, 250. 88.
4. Treasurer' s Report for February 2024
RECOMMENDATION: That the City Council receive and file Treasurer' s Report for February 2024.
5. Claim Consideration - Ralph Guajardo
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
6. Claim Consideration - Kassandra L. Bryant
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
7. Records Destruction Authorization
RECOMMENDATION: That the City Council approve the destruction of certain records.
8. Resolution No 2024- Authorizing Investment of the City of Highland Monies in the Local Agency_ Investment Fund ( LAIF)
RECOMMENDATION: That the City Council approve Resolution No. 2024-_ authorizing investment of the City of Highland monies in the Local Agency Investment Fund ( LAIF).
9. Second Reading of Ordinance No 463 and Ordinance No 464 - An Extension of Time for the East Highlands Ranch Planned Unit Development ( EHR PUD) Development Agreement. and Impact Fees Development Agreement Related to East Highlands Ranch Planning Areas 40 and 42 Generally Located at the Southwest Corner of Greenspot Road and Church Street RECOMMENDATION: That the City Council conduct a second reading of Extension of Time ( EXT 24- 001), read by title only, and waive further reading of Ordinance No. 463 and Ordinance No. 464, extending the East Highlands Ranch Development Agreement and Impact Fees Development Agreement for a period of five ( 5) years each.
10. Contract Renewal - 2021- 01 " Tree Trimming and Arborist Service Agreement" RECOMMENDATION: That the City Council:
1) Extend the Tree Trimming and Arborist Service Agreement with West Coast Arborists, Inc. for one year; and
2) Approve a 15. 8% increase to the contract unit prices.
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City Council Regular Meeting Agenda April 9, 2024
11. Engineering Resources of Southern California ( ERSC) - Professional Services Agreement Addendum No. 10
RECOMMENDATION: That the City Council:
1) Approve Addendum No. 10 to the Professional Services Agreement with ERSC to reflect a change in the billing rate schedule; and
2) Authorize the Mayor to sign the addendum.
12. Engineering Resources of Southern California ( ERSC) Amendment to the Professional Design Services - Sycamore Drive Storm Drain, Project No. sdr06002 RECOMMENDATION: That the City Council:
1) Approve an amendment to the Professional Design Services with ERSC for preparation of a hydrology report for the Sycamore Storm Drain, Project No. sdr06002; and 2) Authorize the City Manager to approve contract amendments up to 10% of the contract amount.
CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Mayor opens Public Hearing,
2) Staffpresentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal,
5) Speakers in opposition to proposal;
6) Applicant rebuttal,
7) Mayor closes Public Hearing,
8) Council discussion, motion and vote.
ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.
No public hearing.
CITY COUNCIL LEGISLATIVE
13. Engineering Resources of Southern California ( ERSC) Amendment to the Professional Design Services - 5th Street Greenspot Road and Orange Street Pavement Rehabilitation. Project t No. o1a23002
RECOMMENDATION: That the City Council:
1) Approve an amendment to the Professional Design Services with ERSC to include the addition of Ward Street alley (Victoria Avenue to Cunningham Street) and Sterling Avenue Base Line to Pacific Street) to the project; and
2) Authorize the City Manager to approve contract amendments up to 10% of the contract amount.
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City Council Regular Meeting Agenda April 9, 2024
14. Public Improvement Reimbursement Agreement Between City of Highland and CHIPT Highland210. LP for Two Street Lights on Central Avenue Between 3rd Street and 5th Street RECOMMENDATION: That the City Council:
1) Approve the Public Improvement Reimbursement Agreement between City of Highland and CHIPT Highland210, LP for street light improvements on Central Avenue between 3rd Street and 5th Street. The Public Improvement Reimbursement Agreement is subject to review and approval by the City Attorney; and
2) Authorize the Mayor to sign the Public Improvement Reimbursement Agreement.
15. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues Subcommittees, etc. l
RECOMMENDATION: Discussion and possible action.
16. Council Member Comments (Agency/ Committee/ AB 1234 Reports, District Updates, etc.) RECOMMENDATION: Discussion and possible action.
ANNOUNCEMENTS
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or d)( 3):
One case.
ADJOURN
Regular Meetings
Effective March 1, 2022, pursuantto Resolution No. 2022- 001, the regular City Council meetings will be held once a month on the second Tuesday of each month. The next regular meetings of the City Council for 2024 are as follows: May 14; June 11; July 9; August 13; September 10; October 8; November 12; December 10.
I, Alondra Munoz, City Clerk, certify I caused to be posted this Agenda on or before April 2, 2024, by 5: 30 p. m., on our website at www.cityofhighland. org and in the following designated areas:
Highland Branch Library Fire Station No. 1 City Hall
7863 Central Avenue 26974 Base Line 27215 Base Line
Date: April 2, 2024
Alondra unoz
City Clerk
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STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Qo
City Clerk
Second Agenda Item No.
File No.
City Manager
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STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Minutes - March 12, 2024 Regular Meeting
RECOMMENDATION: Approve the Minutes as submitted.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No. 9-
File No.
City Clerk City Manager
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MINUTES
CITY COUNCIL REGULAR MEETING
March 12, 2024
CALL TO ORDER
The regular meeting of the City Council of the City of Highland was called to order at 6: 00 p. m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.
The invocation was given by Pastor Willie Hicks, Harvest Care Church, and the Pledge of Allegiance was led by Mayor Pro Tern McCallon.
ROLL CALL
Present: Chavez - Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
REPORT FROM CLOSED SESSION
None
SPECIAL PRESENTATIONS
Battalion Chief Brown introduced Carlos Haynie, a new Firefighter Paramedic at Fire Station # 1.
Captain Jiles introduced Sergeant Juan Aguirre, a new member of the Highland Police Station.
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Jody Scott spoke regarding concerns about the Jeffrey Court Senior Apartments.
Jane Bouch representing the Highland Chamber of Commerce spoke regarding upcoming events.
CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Council Member Timmer, seconded by Council Member Solano, to approve the consent calendar as submitted. Motion carried on a roll call vote, 5- 0.
1. Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.
City Council Regular Meeting March 12, 2024
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2. Minutes - February 13, 2024 City Council Special Meeting Approved the Minutes as submitted.
3. Minutes - February 13, 2024 City Council Special Meeting Approved the Minutes as submitted.
4. Minutes - February 13, 2024 City Council Regular Meeting Approved the Minutes as submitted.
5. Warrant Register
Approved Warrant Register No. 763 for March 12, 2024, in the amount of 990, 727. 65 and Payroll of $225, 305. 08.
6. Treasurer' s Report for January 2024
Received and filed Treasurer' s Report for January 2024.
7. Claim Consideration - Anthony Aquino
Rejected claim.
8. Claim Consideration - Luis Mun_quia
Rejected claim.
9. Code of Ethics
Reviewed the current Code of Ethics and made no recommendations or changes.
10. Consideration to Approve Amendment No. 4 to the Joint Powers Authority Agreement with San Bernardino Council of Governments Services Including an Increase to the Member Dues by $ 18, 124
Approved Amendment No. 4 to the Joint Powers Authority Agreement with San Bernardino Council of Governments.
11. Amendment No. 1 to the Contract Maintenance Agreement with San Bernardino County Department of Public Works - Transportation
1) Approved Amendment No. 1 to the Contract Maintenance Agreement for another term; up to five years, with San Bernardino County Department of Public Works - Transportation; and
2) Authorized the Mayor to execute Amendment No. 1.
City Council Regular Meeting March 12, 2024
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12. 28th Annual Highland Community Trails Day Event
Approved Saturday, June 1, 2024 as the date for the 28th Annual Highland Community Trails Day Event.
13. Equip_ment Purchase for Public Works
1) Waived formal contract procedures per Municipal Code Section 2. 40. 100; 2) Approved the purchase of a new skip loader via a contract through Sourcewell ( Formerly known as the National Joint Power Alliance) Contract No. 11723- JDC between Sourcewell and John Deere;
3) Approved a proposal in the amount of $ 127, 166. 65 from RDO Equipment Company; and
4) Declared existing equipment 1985 Massey Fergusson 50E ( Equipment No. 101) surplus and to be auctioned by the Auction Company of Perris, CA.
14. Review of the City' s 2023 General Plan Implementation Annual Report in Accordance with Government Code Section 65400 and 65588 Received and filed the 2023 General Plan Annual Report.
CITY COUNCIL PUBLIC HEARING
15. Request for an Extension of Time for Tentative Parcel Map 19958, Tentative Tract Map 20090, the East Highlands Ranch Planned Unit Development ( EHR PUD) Development Agreement, Impact Fees Development Agreement, and make a Finding that no Further Environmental Review is Required Pursuant to CEQA Guidelines Section 15162 Related to the Blossom Trails 137- unit Single- Family Residential Subdivision on 25. 5 Acres Generally Located at the Southwest Corner of Greenspot Road and Church Street
Mayor Lilburn opened the public hearing.
Mayor Lilburn introduced Assistant Community Development Director Stater to present the item.
Assistant Community Development Director Stater stated the application submitted by S- P Deerfield represents the extension of the Blossom Trails residential housing tract within the master plan community of East Highlands Ranch ( EHR). This 137- unit single- family development is situated on the southwest corner of Greenspot Road and Church Street, west of East Highlands Village. Originally approved in 2018, the tract has received multiple extensions, with the current expiration set for March 2024. The Applicant Camille Bahri is now seeking a final two- year extension as per the East Highlands Ranch Development Agreement. Both the Development Agreement and the corresponding Development Impact Fee Agreement are set to expire this October.
City Council Regular Meeting March 12, 2024
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The extension of these agreements is crucial for the successful completion of the project. They can be extended for up to five years. The Development Agreement secures the land use entitlements for the project within planning areas 40 and 42, where Blossom Trails is located. It maintains a reduced fee schedule in line with the infrastructure developed in EHR over time. At the Planning Commission meeting on February 20, there was a discussion about potentially increasing the Development Impact Fees ( DIF). Staff and the Applicant had a prior agreement to implement a five percent annual escalator. Despite one Planning Commissioner's concern that this escalator might not be adequate, the Planning Commission recommended that the City Council approve the requested extensions as outlined in the staff report.
Applicant Bahri thanked the City Council for considering another extension for this recent delay.
Mayor Lilburn asked if there were any further questions. Seeing none, she closed the public hearing and brought it back to the City Council for deliberation.
Mayor Lilburn asked Assistant Community Development Director Stater if there was a five percent escalator?
Assistant Community Development Director Stater stated yes, there is a five percent escalator.
Mayor Pro Tern McCallon asked if five percent is the minimum? Assistant Community Development Director Stater stated on page five of the staff report, the document outlines the implementation starting November of this year.
Initially, there will be a five percent increase this year followed by an additional five percent annually. According to ' Exhibit C' of the Ordinances, this escalation will continue by five percent each year unless the City Council decides otherwise through the standard DIF process. The higher the value between the five percent increase and the approved DIF process will be implemented.
Council Member Timmer stated this has been an ongoing project and would recommend the City Council move forward with the Planning Commission' s four recommendations for approval.
A MOTION was made by Council Member Timmer, seconded by Council Member Solano, to:
1) Adopt Resolution No. 2024- 006 approving a two- year Extension of Time for Tentative Tract Map No. 20090 ( TTM 17- 001 / EXT 24- 002); 2) Adopt Resolution No. 2024- 007 approving a two- year Extension of Time for Tentative Parcel Map No. 19958 ( TMP 17- 002/ EXT 24- 002); 3) Introduce and conduct first reading of Ordinance No. 463 to amend the East Highlands Ranch Development Agreement, extending the term by five ( 5) years ( EXT 24- 001); and
City Council Regular Meeting March 12, 2024
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4) Introduce and conduct the first reading of Ordinance No. 464 to amend the East Highlands Ranch Impact Fees Development Agreement, extending the term by five ( 5) years ( EXT 24- 001). Motion carried, 5- 0.
RESOLUTION NO. 2024- 006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, APPROVING A TWO- YEAR EXTENSION OF TIME
APPLICATION ( EXT 24- 002) FOR TENTATIVE TRACT MAP NO. 20090 ( TTM 17- 001) RELATED TO THE PROPOSED 137- UNIT BLOSSOM TRAILS HOUSING DEVELOPMENT WITHIN PLANNING AREAS 40 AND 42 OF THE
EAST HIGHLANDS RANCH PLANNED UNIT DEVELOPMENT, AND MAKING A
FINDING THAT NO FURTHER ENVIRONMENTAL REVIEW IS REQUIRED PURSUANT TO CEQA GUIDELINES SECTION 15162
RESOLUTION NO. 2024- 007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, APPROVING A TWO-YEAR EXTENSION OF TIME ( EXT 24- 002) FOR TENTATIVE PARCEL MAP NO. 19958 ( TPM 17- 002) RELATED TO THE PROPOSED 137- UNIT " BLOSSOM TRAILS" HOUSING DEVELOPMENT WITHIN PLANNING AREAS 40 AND 42 OF THE EAST HIGHLANDS RANCH
PLANNED UNIT DEVELOPMENT, AND MAKING A FINDING THAT NO
FURTHER ENVIRONMENTAL REVIEW IS REQUIRED PURSUANT TO CEQA GUIDELINES SECTION 15162
City Clerk Munoz introduced Ordinance No. 463 and Ordinance No. 464:
ORDINANCE NO. 463
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, APPROVING A FOURTH AMENDMENT TO THE
DEVELOPMENT AGREEMENT BETWEEN S- P DEERFIELD, LLC AND S- P
EAST HIGHLANDS, LLC AND THE CITY OF HIGHLAND WITHIN THE EAST
HIGHLANDS RANCH PLANNED UNIT DEVELOPMENT
ORDINANCE NO. 464
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, APPROVING FOURTH AMENDMENT TO THE IMPACT FEES
DEVELOPMENT AGREEMENT BY AND BETWEEN S- P EAST HIGHLANDS,
LLC AND S- P DEERFIELD, LLC AND THE CITY OF HIGHLAND FOR THE
EAST HIGHLANDS RANCH PLANNED UNIT DEVELOPMENT, AND MAKING
FINDINGS THAT NO FURTHER CEQA REVIEW IS REQUIRED PURSUANT TO CEQA GUIDELINES SECTION 15162
which titles were read.
City Council Regular Meeting March 12, 2024
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CITY COUNCIL LEGISLATIVE
16. Final Action on Employment Agreement between Carlos Zamano and the City of Highland
City Attorney Marroquin stated the agreement presented is for final consideration to appoint Carlos Zamano as City Manager. The terms include an annual salary of 235, 788, with bilingual pay included. Additionally, there is a one-time offer to repurchase 100 hours of accrued vacation leave without affecting the annual 60 hours of vacation leave available for purchase. He would receive the same cost of living adjustment as other city employees, a $ 700 monthly vehicle allowance, and a combined contribution to the ICMA Deferred Compensation Plan. The city would match each $ 2. 00 of his voluntary contributions with a $ 1. 00, up to the maximum limit of $ 30, 500 for 2024. He would maintain his current benefits, including a 1, 500 monthly cafeteria plan, life insurance, and CaIPERS retirement at two percent at 55.
A MOTION was made by Mayor Pro Tern McCallon, seconded by Council Member Chavez -Cordova, to authorize the Mayor to execute the City Manager Employment Agreement between Carlos Zamano and the City of Highland. Motion carried, 5- 0.
17. Development Impact Fee Reimbursement for Greenspot Road Improvements - Tentative Tract Map 18893
Public Works Director/City Engineer Zamano stated as part of the construction conditions of DRA-012- 007/East Valley Water District Administrative Office and Corporate Yard, they were obligated to contribute an in -lieu of the design and construction of the landscape median along their property' s frontage, amounting to $ 63, 237. 00. This payment was a requirement, and now there is a request for reimbursement since the project is completed.
A MOTION was made by Mayor Pro Tern McCallon, seconded by Council Member Solano, to approve the Greenspot Road improvement reimbursement to Sunland, LLC in the amount of $63, 237. Motion carried, 5- 0.
18. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
City Manager Zamano stated the vacant Administrative Assistant III position will be filled by the end of the month. Lissette Nock, who previously held the position was promoted to Deputy City Clerk on March 1. On the same day, Alondra Munoz, who previously held the Deputy City Clerk, was promoted to City Clerk.
The City of Highland is finalizing a professional services agreement with Ralph Anderson and Associates for the recruitment of the Public Works Director/City Engineer position.
City Council Regular Meeting March 12, 2024
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On Saturday, March 23 from 8: 00 a. m. to 12: 00 p. m., the Highland Improvement Team ( HIT) will conduct a cleanup for the Citrus Harvest Festival.
On Monday, March 25 from 12: 00 p. m. to 4: 00 p. m., a Blood Drive will be held at the Highland Police Station.
For the month of February, Burrtec completed 131 illegal dumping work orders.
City Hall is undergoing roof construction and is expected to be completed by March
19. On Saturday, March 30 from 10. 00 a. m. to 3: 30 p. m., Highland will have its annual Citrus Harvest Festival.
On February 20, the Planning Commission conducted a study session to learn about a 157- room hotel proposed by Sagemont Hotels. This is being proposed at the Town Center Policy Area northeast of the Tractor Supply Store that is currently under construction.
Costco anticipates starting construction in July or August of this year.
On March 13, Cuca' s Mexican Restaurant will have their grand opening.
TREH Partners has started construction on the Greenspot Crossings/ Marketplace project, located on the northside of Greenspot Road across from Lowes Shopping Center.
The Highland Sheriff's Department for the period of February 12 through March 10, received a total of 2, 923 calls, made 250 reports and 122 arrests.
The Highland Fire Department for the month of February received 608 calls for service which include: 469 medical, 29 traffic collisions, 11 structure fires, and 8 vehicle fires.
Mayor Lilburn asked City Manager Zamano if Public Works is keeping up with all the potholes due to rain?
City Manager Zamano stated that yes, Public Works is managing all potholes within the city.
Mayor Lilburn thanked the Public Works Department for keeping up with the potholes and graffiti.
City Council Regular Meeting March 12, 2024
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19. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Uadates. etc.)
Council Member Chavez -Cordova mentioned his attendance at the Highland Chamber of Commerce Installation Dinner in February.
Council Member Timmer expressed excitement about witnessing construction within the city.
Mayor Pro Tem McCallon stated he will be taking a trip and will return on March
24. Mayor Lilburn congratulated Alondra Munoz for Employee of the Year and congratulated American Legion Post 421 for the Citizens Award, both awarded at the Highland Chamber of Commerce Installation Dinner.
ANNOUNCEMENTS
None
CLOSED SESSION
None
ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 6: 32 p. m. in memory of Marsha " Sue" Lambie, Lynnette Castillo, and Linda McKeough.
Submitted By:
Alondra Munoz
City Clerk
City Council Regular Meeting
Approved By:
Penny Lilburn
Mayor
March 12, 2024
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STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer PREPARED BY: Leticia Nava -Cruz, Assistant Director of Administrative Services Vau SUBJECT: Warrant Register # 764
RECOMMENDATION: City Council to approve Warrant Register #764; Warrants in the amount of $4, 310, 322. 44 and Payroll in the amount of $ 254, 250. 88 FISCAL IMPACT: The total of Cash and Expenditures is $ 4, 564, 573. 32 PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: See Printouts Attached.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No.
City Clerk City Manager
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CITY OF HIGHLAND
WARRANT REGISTER # 764
April 9, 2024
Warrants:
2/27/ 2024 Ck# 88889- 88890 5, 112. 53
3/ 5/ 2024 Ck# 88891- 88936 2, 262, 572. 30
3/ 8/ 2024 Payroll Wire # 881- 884 & Ck # 88937- 88938 113, 433. 08 3/ 12/ 2024 Ck# 88939- 88997 659, 252. 90
3/ 19/ 2024 Ck# 88998- 89025 1, 199, 354. 94
3/ 22/ 2024 Payroll Wire # 885- 888 & Ck # 89026- 89027 70, 596. 69 Total Warrants $ 4, 310, 322. 44
Payroll:
3/ 8/ 2024 Direct Deposits # 13789- 13832 136, 576. 41
3/ 8/ 2024 Ck # 716 281. 90
3/ 22/ 2024 Direct Deposits # 13833- 13875 117, 110. 67 3/ 22/ 2024 Ck # 717 281. 90
Total Payroll $ 254, 250. 88
Total Warrants & Payroll $ 4, 564, 573. 32
APPROVED BY:
Larry McCallon Carlos Zamano
Finance Subcommittee City Manager
John Timmer Chuck Dantuono
Finance Subcommittee Director of Administrative
Services/ City Treasurer
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-66-
DATE:
FROM:
REVIEWED BY:
PREPARED BY:
SUBJECT:
RECOMMENDATION
FISCAL IMPACT:
STAFF REPORT
TO THE CITY COUNCIL
April 9, 2024
Carlos Zamano, City Manager I-Z
Chuck Dantuono, Director of Administrative Services/ City Treasurer tSZS' Leticia Nava -Cruz, Assistant Director of Administrative Services Treasurer' s Report for February 2024
City Council to receive and file the Treasurer' s Report for February 2024
Cash and Investments:
General Fund
Special Revenue Funds
Internal Service Funds
Capital Projects Funds
Agency Funds
Housing Authority Fund
SARDA Funds
13, 315, 932. 41
40, 588, 417. 57
5, 546, 678. 54
27, 768, 416. 04
1, 976,464. 03
3, 708, 316. 74
2, 177, 254. 49
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: Increases in the checking account were due to revenues received plus funds wired from LAIF and CAMP. Decreases in the checking account were a result of payments to vendors, payroll and funds wired to LAIF, CAMP and U. S. Bank. Increases in the fiscal agent accounts ( US Bank) resulted from interest and bond payment receipt. Decreases resulted in vendor payments and debt service payments. Increases in the CAMP account were due to interest received. Decreases were a result of funds being wired to the city' s checking account primarily for payment of public works projects.
The maximum limit on regular accounts is $ 75M.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
7 Second Agenda Item No. __
File No.
City Clerk
-1-
CITY OF HIGHLAND
Treasurer' s Report
as of February 29, 2024
CASH AND BANK ACCOUNTS:
Cash on Hand -Office Petty Cash & Change Fund Accounts
Wells Fargo Checking Account ( reconciled book balance) 1, 150. 00
8, 884, 167. 51
MATURITY PAR ORIGINAL
DESCRIPTION PERIOD YIELD VALUE COST
INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOLS
California Treasurer' s Local Agency Investment Fund ( LAIF) n/ a 4. 122% 12, 945, 626. 67 General Fund
Special Revenue Funds
25, 458, 480. 00
Internal Service Funds 5, 326, 820. 00
Capital Projects Funds
25, 532, 860. 00
Total City LAIF Funds 69, 263, 786. 67
Housing Authority Fund
3, 717, 843. 62
Total Housing Authority LAIF Funds 3, 717,843.62
Total LAIF Funds 72, 981, 630. 29
1) Maximum limits on accounts are $ 75M City and $ 75M Housing Authority. 2) Market Value is based on the December 31, 2023 applicable percentage of 0. 993543131 3) Market Value is $ 72, 510, 397. 46 ($ 72, 981, 630. 29 x 0. 993543131).
California Asset Management Program ( CAMP) n/ a 5. 500% G3,
280, 278. 80 General Fund Special
Revenue Funds 1,
840, 337. 00 Capital
Projects Funds 6,
161, 169. 00 Total
CAMP Funds 11, 281, 784. 80 INVESTMENTS:
FISCAL AGENT ACCOUNTS US
Bank Corporate Trust Services ( Community Facilities Districts) Community Facilities District (CFD) 90- 1 Administrative
Expense Fund #128262- 011 US
Bank Money Market Account CUSIP #60934N872 Fire
Protection Expense Fund #128262- 012 US
Bank Money Market Account CUSIP #60934N872 Police
Protection Expense Fund #128262- 013 US
Bank Money Market Account CUSIP #60934N872 Community
Facilities District (CFD) 2001- 1 Special Tax Fund #217795000 US Bank Money Market Account CUSIP #60934N872 Interest
Account #217795001 US
Bank Money Market Account CUSIP #60934N872 Principal
Account #217795002 US
Bank Money Market Account CUSIP #60934N872 Administrative Expense Account #217795003 US
Bank Money Market Account CUSIP #60934N872 Surplus
Fund #217795004 US
Bank Money Market Account CUSIP #60934N872 Community
Facilities District (CFD) 2007- 1 Administrative
Expense Fund #260722000 US
Bank Money Market Account CUSIP #60934N872 Fire
Expense Fund #260722001 US
Bank Money Market Account CUSIP #60934N872 Police
Expense Fund #260722002 US
Bank Money Market Account CUSIP #60934N872 TOTAL
INVESTMENTS USBANK ( COMMUNITY FACILITIES DISTRICTS) 0
n/
a 4. 96% 105, 311. 75 105, 311. 75 n/
a 4. 96% 282, 228. 77 282, 228. 77 n/
a 4. 96% 104, 385. 94 104, 385. 94 n/
a 4. 96% 193, 757. 49 193, 757. 49 n/
a 0. 00% n/
a 0. 00% n/
a 4. 96% 18, 650. 89 18, 650. 89 n/
a 4. 96% 29, 569. 84 29, 569. 84 n/
a 4. 96% 8, 351. 36 8, 351. 36 n/
a 4. 96% 14. 243. 99 14, 243. 99 n/
a 4. 96% 5, 268. 29 5, 268. 29 761,
768. 32
-2-
DESCRIPTION
INVESTMENTS: FISCAL AGENT ACCOUNTS ( continued)
US Bank Corporate Trust Services ( SARDA)
2004B Tax Allocation Refunding Bonds
Special Fund 786709001
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 786709002
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 786709003
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 786709004
Federated Treasury Obligations CUSIP # 60934N872
2015A Tax Allocation Refunding Bonds
Special Fund 268777000
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 268777001
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 268777002
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 268777004
Federated Treasury Obligations CUSIP # 60934N872
Expense Account268777006
Federated Treasury Obligations CUSIP # 60934N872
2017 Tax Allocation Refunding Bonds
Debt Service Fund 259928000
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 259928001
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 259928002
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 259928004
Assured Guaranty Municipal Bond Insurance
TOTAL INVESTMENTS US BANK ( SARDA)
TOTAL CASH AND INVESTMENTS
MATURITY PAR ORIGINAL
PERIOD YIELD VALUE COST
n/ a 4. 96% 3, 630. 03 3, 630. 03
n/ a 0. 00% - -
n/ a 0. 00% - -
n/ a 4. 96% 173, 909. 14 173, 909. 14
n/ a 4. 96% 1, 545. 73 1, 545. 73
n/ a 4. 96% 94. 34 94. 34
n/ a 0. 00%
n/ a 4. 96% 974, 983. 41 974, 983. 41
n/ a 4. 96% 14, 399. 09 14, 399. 09
n/ a 4. 96% 969. 07 969. 07
n/ a 4. 96% 383. 64 383. 64
n/ a 4. 96% 1, 064. 45 1, 064. 45
n/ a 0. 00%
1, 170, 978. 90
95, 081, 479. 82
All investments are placed in accordance with City of Highland' s Investment Policy and Guidelines. The above summary provides sufficient cash flow liquidity to meet the next six m th' s estimated expenditures. This report is in accordance with Government Code Section 5364 .
SIGNED: 61t- SIGNED:
Carlos Zamano Chuck Dantuono
CITY MANAGER DIRECTOR OF ADMINISTRATIVE
SERVICES/ CITY TREASURER
E
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-6-
STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
REVIEWED BY: Shawna Bryant, George Hills Company, Claims Adjuster SUBJECT: Claim Consideration — Ralph Guajardo
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
BACKGROUND: The Claim was received in the City Clerk's Office on March 21, 2024. It was then sent to the City' s claim adjuster, George Hills Company, who is recommending the claim be rejected.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No.
City Clerk City anager
-1-
GEORGE HILLS
Jun aoar you, rc; rte s.
March 26, 2024
Alondra Munoz
City of Highland
RE: Our Client:
GHC Claim #
Claimant:
Date of Loss
Dear Ms. Munoz:
City of Highland
G HCO069868
Ralph Guajardo
03/ 14/ 2024
We have reviewed the above captioned claim and request that you take the action indicated below:
Please issue a rejection to commence the statute of limitations.
Please provide us with a copy of the notice once sent.
Should you have any questions, please feel free to contact the undersigned.
Kindest Regards,
George Hills Company, Inc.
A-Mn, S3 Y,-4nf
Shawna Bryant
Claims Adjuster
Direct Dial: ( 916) 352- 7799
Email: Shawna. bryant@georgehills. com
-2-
City of
HIGHLAND
Inc. 1987
March 21, 2024
Patti Schneiders
Claims Processor
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Ralph Guajardo
Incident Date: March 14, 2024
Dear Patti:
Enclosed is a copy of a claim received and filed in the Office of the City Clerk on March 21, 2024, by the above referenced claimant. This item will be tentatively scheduled for the City Council regular meeting of Tuesday, April 9, 2024, pending your recommendation. All correspondence will be required from George Hills no later than March 26. Please review and advise this office on the appropriate action to be taken.
If you have any questions, please contact Chuck Dantuono at (909) 864- 6861, ext. 224 or myself at ext. 226.
Sincerely,
Alondra Munoz
City Clerk
cc: Carlos Zamano, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
g;\ clerk\ claims\ george hills letters\ gh guajardo Itr.docx Mayor Mayor Pro Tern City Council City Council City Council City Manager Penny Lilburn Larry McCallon Jesse Chavez - Cordova Anaeli Solano John P. Timmer Carlos Zamano 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 • Fax: 909. 862. 3180 • www. cityofhigh[ and. org 4D -3-
RECEIVED
Do not write in this space.
MAR 2 12024 For office use only:
CITY OF HIGHLAND
Received: 01' 7_+
CITY CLERK
By: Aim d r M .
E- Mail Mail in person
CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claim must be filed with the City Clerk within 180 days after which the incident or event occurred. Be sure your claim is against the City of Highland and not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered to:
CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864-6861, ext. 226
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.
NOTICE: PER GOVERNMENT CODE SECTION 910.4, THIS FORM MUST BE USED IN ORDER TO COMPLY WITH SECTIONS 910 AND 910. 2 OF THE GOVERNMENT CODE.
TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF HIGHLAND:
The undersigned respectfully submits the following claim and information relative to damage to persons and/ or personal property:
1. Name of Claim
a. Complete Address of Claimant, including City, State and Zip Code:
b. Phone Numbeq
C. Date of Birth
-4-
d. Driver' s License/ State Identification Card Number:
Issued by which State. Cal ihorct; C,
Driver' s License Identification Card
Expiration Date:
2. Name, telephone and address to which claimant desires notices to be sent, if other than above:
3. Occurrence or event from which the claim arises:
a. Date of occurrence 5 _ ] Y ` 2
b. Time of occurrence & 4weerN h1ont' na koolrs and
C. Place of occurrence ( Exact and specific location)
Ec s+ S de. J dfWe kx*, 4
d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage ( use additional paper if necessary).
Powertol winds blew c-alm5 bm", es all critr landing
se-ah
W c., K Cfe.,A-v d 0n50-Fe— KI'Ai
at r ck
e. What particular action by the City, or its employees, caused the alleged damage or injury?
4ck 0{ ma,14.enc.L of 4reeS, bo.J
-5-
4. A general description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of presentation of the claim. If there were no injuries, state " no injuries".
NC)
5. Give the name( s) of the City employee( s) causing the damage or injury:
c .- o , 4 14 y1
6. Name and address of any other person injured:
7. Name and address of the owner of any damaged property:
a55 5I 13g ra n Cc I Q z y6y 8.
Damages Claimed: a.
Amount claimed as of this date: S b.
Estimate amount of future costs: $ j , 40, 35 C.
Total amount claimed: $ d.
Basis for computation of amounts claimed. Include copies of all bills. invoices, estimates, etc.:
-6-
9. Names and addresses of all witnesses, hospitals, doctors, etc. a.
b.
C.
d.
e.
10. Any additional information which might be helpful in considering this claim:
Mu W 1 e i gd T 1 Yi.t been q, k,., 4
h; n Ju Atow aye- c1gripreU5 ciur, AII hEaJ ,^), C, On A.S 54?7* clan << S L_t,,, r y T Lkt n4 c IJrctnt i F; for' ca u e aria 46i!e 07or-, uJete. Cc a),al I.; i1 1 5 #CfJPr D} Ot E 1 h. Sri rt I l 1 U / : die e beca J rlth r1 r T / QrS Culd we e ' e-yel2eri- 1Cd cksc C. rlsj 0,74. 1 170o.
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72: INSURANCE CODE S556. 1.
I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is true and correct.
Signed at: 91 10+ i
04 and State
Date:/ i7 7 P4, //
Signature of Clainiant
Printed name of per on signing above
-7-
CALIBER - SAN BERNARDINO Workf;ie ID: bff7b6d5
CALIBER RESTORING THE RHYTHM OF YOUR LIFE
Federal ID: 33 0730794
Federal EPA: N/ A
0975
1197 E. 3RD Street, SAN BERNARDINO, CA 92410
State EPA: CAL
RD299781
COLLISION
ARD299781
Phone: ( 909) 889- 2121
FAX: ( 909) 384- 0186
Preliminary Estimate
Customer: Guajardo, Ralph
Insured: Guajardo, Ralph
Type of Loss:
Point of impact: 06 Rear
Owner:
Guajardo, Ralph
Written By: Fabian Melendez
Policy #:
Date of Loss:
Inspection Location:
CALIBER - SAN BERNARDINO
1197 E. 3RD Street
SAN BERNARDINO, CA 92410
Repair Facility
909) 889- 2121 Business
VEHICLE
Claim #:
Days to Repair: 0
Insurance Company.
CUSTOMER PAY
2005 CHRY PT Cruiser 4D WGN 4- 2. 41. Gasoline SMPI White VIN: Interior Color: Black Mileage In: Vehicle Out:
Lam; Exterior Color. White Mileage Out:
State: CA Production Date: Condition: ob #:
TRANSMISSION Dual Mirrors RADIO Passenger Air Bag
Overdrive Tinted Glass AM Radio SEATS
S Speed Transmission Console/ Storage FM Radio Cloth Seats POWER CONVENIENCE Stereo Bucket Seats
Power Steering Intermittent Wipers Search/ Seek WHEELS
Power Brakes Tilt Wheel Cassette Wheel Covers
Power Windows Rear Defogger SAFETY PAINT
DECOR Rear Window Wiper Drivers Side Air Bag Clear Coat Paint 3/ 15/ 2024 12: 28: 31 PM 029995 Page 1
-8-
Preliminary Estimate
Customer: Guajardo, Ralph
2005 CHRY PT Cruiser 4D WGN 4- 2. 4L Gasoline SMPI White Line Oper Description Part Number Qty Extended Labor Paint Price S
1 Cost of the repairs may change 1
after physical inspection'
2 VEHICLE DIAGNOSTICS
3 Post - repair scan 1 80. 00 X 0. 5
4 Pre -repair scan 1 40. 00 X 0. 5
5 LIFr GATE
6 Rpr Lift gate 4Q 2. 4
7 Add for Clear Coat 1. 0
8 R& I Handle, outside black 0. 3
9 R& I R& I trim panel 0. 4
10 R& I RT Molding gray
0. 2
11 R& I LT Molding gray
0. 2
12 R& I Cover gray
0. 2
13 Cover Car for Overspray 1 12. 00 X 0. 3
14 Repl Corrosion Protection / Primer 1 15. 00 T 0.3
15 Mask for Primer 1 12. 00 X 0.3
16 DeNib and Polish 1 18. 00 X 1. 0
17 Refn Color Tint
0. 5
i8 Rope Glass ( Back Glass } 1 6.00 X 0. 5
SUBTOTALS 183.00 8. 7 3. 9
ESTIMATE TOTALS
Category Basis Rate Cost s
Parts
0. 00
Body Labor 8. 7 hrs @ 82, 00 / hr 713. 40
Paint Labor 3. 9 hrs @ 82. 00 / hr 319. 80
Paint Supplies 3. 9 hrs @ 59. 00 / hr 230. 10
Miscellaneous 183. 00
Subtotal 1, 446. 30
Sales Tax 245. 10 @ 8. 7500 % 21. 45
Grand Total 1,467.7S
Deductible 0. 00
CUSTOMER PAY 0. 00
INSURANCE PAY 1, 467. 75
3/ 15/ 2024 12: 28: 31 PM 029995 Page 2
-9-
Preliminary Estimate
Customer: Guajardo, Ralph
2005 CHRY PT Cruiser 4D WGN 4- 2. 4L Gasoline SMPI White Caliber Collision is the industry leader in quality collision repair. Since day one, our highest purpose has been to get people just like you back on the road as quickly as possible and fully restored to the rhythm of your life. You can be sure we do everything possible to ensure your complete satisfaction including:
Personalized, high quality service from the largest collision repair company in the U. S.
Consistently ranked among the highest customer satisfaction scores in the industry.
Approved by every major insurance company in the U. S.
Expedited car rental and towing services to get you back on the road again in no time.
Repair work backed by a written, lifetime warranty honored at every location. 24/ 7/ 365 customer service to answer questions and put your mind at ease.
This is a preliminary estimate based on visible damage. There may be additional repairs needed once the vehicle is taken apart by our I -CAR Gold Class technicians to identify any additional damage.
If an insurance company has written an estimate for you, please provide us with a copy. Properly endorsed insurance company checks are welcome as payment for the repair of your vehicle. Caliber Collision gladly accepts all major credit cards, debit cards, cashier' s and traveler' s checks. See your Caliber Collision center for details on acceptance of personal checks.
Before leaving your vehicle with us, please remove all important personal and valuable items from your vehicle.
Caliber Collision is not responsible for belongings left in your vehicle.
Please let us know how we can be of further assistance, and when we can schedule an appointment for your vehicle to be repairea.
Caliber Collision - Restoring The Rhythm Of Your Life
FOR YOUR PROTECTION CALIFORNIA LAW REQUIRES THE FOLLOWING TO APPEAR ON THIS FORM. ANY PERSON WHO KNOWINGLY PRESENTS FALSE
OR FRAUDULENT INFORMATION TO OBTAIN OR AMEND INSURANCE
COVERAGE OR TO MAKE A CLAIM FOR THE PAYMENT OF A LOSS IS
GUILTY OF A CRIME AND MAY BE SUBJECT TO FINES AND CONFINEMENT IN STATE PRISON.
THE FOLLOWING IS A LIST OF ABBREVIATIONS OR SYMBOLS THAT MAY
BE USED TO DESCRIBE WORK TO BE DONE OR PARTS TO BE REPAIRED OR REPLACED:
MOTOR ABBREVIATIONS/ SYMBOLS: D= DISCONTINUED PART,
A= APPROXIMATE PRICE. LABOR TYPES: B= BODY LABOR, D= DIAGNOSTIC, E= ELECTRICAL, F= FRAME, G= GLASS, M= MECHANICAL, P= PAINT LABOR, S= STRUCTURAL, T= TAXED MISCELLANEOUS, X= NON TAXED
MISCELLANEOUS. CCC ONE: ADJ= ADJACENT, ALGN= ALIGN,
A/ M= AFTERMARKET, BLND= BLEND, CAPA= CERTIFIED AUTOMOTIVE PARTS ASSOCIATION, D& R= DISCONNECT AND RECONNECT,
EST= ESTIMATE, EXT. PRICE= UNIT PRICE MULTIPLIED BY THE QUANTITY, INCL= INCLUDED, MISC= MISCELLANEOUS, NAGS= NATIONAL AUTO GLASS SPECIFICATIONS, NON- ADJ= NON ADJACENT, O/ H= OVERHAUL, 3/ 15/ 2024 12: 2831 PM 029995 Page 3
-10-
Preliminary Estimate
Customer: Guajardo, Ralph
2005 CHRY PT Cruiser Q WGN 4- 2. 41- Gasoline SMPI White OP= OPERATION, NO= LINE NUMBER, QTY= QUANTITY,
RECOND= RECONDITION, REFN= REFINISH, REPL= REPLACE, R& I= REMOVE AND INSTALL, R& R= REMOVE AND REPLACE, RPR= REPAIR, RT= RIGHT, SECT= SECTION, SUBL= SUBLET, LT= LEFT, W/ O= WITHOUT, W/_= WITH/_ SYMBOLS: #= MANUAL LINE ENTRY, *= OTHER [ IE.. MOTORS DATABASE INFORMATION WAS CHANGED], **= DATABASE LINE WITH AFTERMARKET, N= NOTES ATTACHED TO LINE. OPT OEM= ORIGINAL EQUIPMENT
MANUFACTURER PARTS EITHER OPTIONALLY SOURCED OR OTHERWISE PROVIDED WITH SOME UNIQUE PRICING OR DISCOUNT.
CURE TIME" 1 MEANS THE LENGTH OF TIME THAT, PER THE ADHESIVE
MANUFACTURER, THE WINDSHIELD ADHESIVE NEEDS TO CURE UNTIL THE
WINDSHIELD CAN PROPERLY FUNCTION AS A SAFETY DEVICE PURSUANT
TO THE FEDERAL MOTOR VEHICLE SAFETY STANDARDS AND THE
VEHICLE MANUFACTURER' S SPECIFICATIONS.
3/ 15/ 2024 12: 28: 31 PM 029995 Page 4
-11-
Preliminary Estimate
Customer: Guajardo, Ralph
2005 CHRY PT Cruiser 4D WGN 4- 2. 41L Gasoline SMPI White Estimate based on MOTOR CRASH ESTIMATING GUIDE and potentially other third party sources of data. Unless otherwise noted, ( a) all items are derived from the Guide DE3NP01, CCC Data Date 03/ 08/ 2024, and potentially other third party sources of data; and ( b) the parts presented are OEM -parts. OEM parts are manufactured by or for the vehicle' s Original Equipment Manufacturer ( OEM) according to OEM' s specifications for U. S. distribution. OEM parts are available at OE/ Vehicle dealerships or the specified supplier. OPT OEM ( Optional OEM) or ALT OEM ( Alternative OEM) parts are OEM parts that may be provided by or through alternate sources other than the OEM vehicle dealerships with discounted pricing. Asterisk (*) or Double Asterisk (**) indicates that the parts and/ or labor data provided by third party sources of data may have been modified or may have come from an alternate data source.
Tilde sign (—) items indicate MOTOR Not -Included Labor operations. The symbol (<>) indicates the refinish operation WILL NOT be performed as a separate procedure from the other panels in the estimate. Non -Original Equipment Manufacturer aftermarket parts are described as Non OEM, A/ M or NAGS. Used parts are described as LKQ, RCY, or USED. Reconditioned parts are described as Recond. Recored parts are described as Recore. NAGS Part Numbers and Benchmark Prices are provided by National Auto Glass Specifications. Labor operation times listed on the line with the NAGS information are MOTOR suggested labor operation times. NAGS labor operation times are not included. Pound sign (#) items indicate manual entries.
Some 2024 vehicles contain minor changes from the previous year. For those vehicles, prior to receiving updated data from the vehicle manufacturer, labor and parts data from the previous year may be used. The CCC ONE estimator has a list of applicable vehicles. Parts numbers and prices should be confirmed with the local dealership. he following is a list of additional abbreviations or symbols that may be used to describe work to be done or parts to be repaired or replaced:
SYMBOLS FOLLOWING PART PRICE:
m= MOTOR Mechanical component. s= MOTOR Structural component. T= Miscellaneous Taxed charge category.
X= Miscellaneous Non -Taxed charge category.
SYMBOLS FOLLOWING LABOR:
D= Diagnostic labor category. E= Electrical labor category. F= Frame labor category. G= Glass labor category.
M= Mechanical labor category. S= Structural labor category. ( numbers) 1 through 4= User Defined Labor Categories.
OTHER SYMBOLS AND ABBREVIATIONS:
Adj.= Adjacent. Aign.= Align. ALU= Aluminum. A/ M= Atermarket part. Bind= Blend. BOR= Boron steel.
CAPA= Certified Automotive Parts Association. D& R= Disconnect and Reconnect. HSS= High Strength Steel.
HYD= Hydroformed Steel. Incl.= Included. LKQ= Like Kind and Quality. LT= Left. MAG= Magnesium. Non- Adj.= Non Adjacent. NSF= NSF International Certified Part. 0/ H= Overhaul. Qty= Quantity. Refn= Refinish. Repl= Replace.
R& I= Remove and Install. R& R= Remove and Replace. Rpr= Repair. RT= Right. SAS= Sandwiched Steel.
Sect= Section. Subl= Sublet. UHS= Ultra High Strength Steel. N= Note( s) associated with the estimate line.
CCC ONE Estimating - A product of CCC Intelligent Services Inc.
The following is a list of abbreviations that may be used in CCC ONE Estimating that are not Dart of the MOTOR CRASH ESTIMATING GUIDE:
BAR= Bureau of Automotive Repair. EPA= Environmental Protection Agency. NHTSA= National Highway Transportation and Safety Administration. PDR= Paintless Dent Repair. VIN= Vehicle Identification Number. 3/ 15/ 2024 12: 28: 31 PM 029995 Page 5
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7,7.
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STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
REVIEWED BY: Dana Calkins, George Hills Company, Claims Adjuster SUBJECT: Claim Consideration - Kassandra L. Bryant
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
BACKGROUND: The Claim was received in the City Clerk's Office on March 25, 2024. It was then sent to the City's claim adjuster, George Hills Company, who is recommending the claim be rejected.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
n
Second Agenda Item No.
File No.
City Clerk City Manager
-1-
TIF
GEORGE HILLS
Our minds over your matters.
March 27, 2024
Alondra Munoz
City of Highland
RE: Client:
Claim Number:
Date of Loss:
Claimant:
Dear Ms. Munoz:
City of Highland
G H CO070019
01/ 04/ 2024
Kassandra Bryant
We have reviewed the above captioned claims and request that you take the action indicated below:
Please issue a standard rejection to commence the statute of limitations.
Please provide us with a copy of the notices sent.
Should you have any questions, please feel free to contact the undersigned.
Kindest Regards,
George Hills Company, Inc.
Dana Calkins
Sr. Claims Adjuster
Direct Dial: ( 916) 333- 0575
Email: dana. calkins@georgehills. com
-2-
City of
HIG11LAND t
Inc. 1.987
March 25, 2024
Patti Schneiders
Claims Processor
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Kassandra L. Bryant
Incident Date: January 4, 2024
Dear Patti:
Enclosed is a copy of a claim received and filed in the Office of the City Clerk on March 25, 2024, by the above referenced claimant. The claim lists the general vicinity of Highland Avenue and Boulder Avenue as the place of occurrence. As illustrated in the attached vicinity map, there are two bus stops at this intersection, each within different jurisdictions. In addition, Omnitrans is the entity that services both bus stops.
This item will be tentatively scheduled for the City Council regular meeting of Tuesday, April 9, 2024, pending your recommendation. All correspondence will be required from George Hills no later than March 28. Please review and advise this office of the appropriate action to be taken.
If you have any questions, please contact Chuck Dantuono at (909) 864- 6861, ext. 224 or myself at ext. 226.
Sincerely,
Alondra Munoz
City Clerk
cc: Carlos Zamano, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
Enclosures: Vicinity Map
Omnitrans System Map
Mayor Mayor Pro Tern City Council City Council City Council City Manager Penny Lilburn Larry McCallon Jesse Chavez -Cordova Anaeli Solano John P. Timmer Carlos Zamano 27215 Base Line O Highland, CA 92346
Tel: 909. 864. 6861 o Fax: 909. 862, 3180 a www, cityofhighland. org -3-
VICINITY MAP
r
v
if
tm
as
o
CITY OF SAN BERNARDINO
1412,, : r . CfTY OF HIGHLAND
lot
40 N
Bus Stop
City Boundary Line
-4-
a.0
U " 8
-5-
RECEIVED
MAR 2 5 2024
CITY OF HIGHLAND
CITY CI _ERK
Do not write in this space.
For office use only:
Received:.___
By ov rat MITo z.
Mail 11 In person
CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claim must be filed with the City Clerk within 180 days after which the incident or event occurred. Be sure your claim is against the City of Highland and not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered to:
CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.
NOTICE: PER GOVERNMENT CODE SECTION 910. 4, THIS FORM MUST BE USED IN ORDER TO COMPLY WITH SECTIONS 910 AND 910. 2 OF THE GOVERNMENT CODE.
TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF HIGHLAND:
The undersigned respectfully submits the following claim and information relative to damage to persons and/or personal property.
1. Name of Claimant Kassandra L Bryant
a. Complete Address of Claimant, including City, State and Zip Code:
3457 Arlington Ave Apt 104, Riverside, CA, 92506
b. Phone Number
C. Date of Birth_
-6-
d. Driver's License/ State Identification Card Number:
Issued by which State:
Driver' s License Identification Card
Expiration Date:
2. Name, telephone and address to which claimant desires notices to be sent, if other than above:
Bauman Law APLC ( 818) 825- 0222
2400 3A Ventura Blvd 2nd Floor, Calabasas, CA 91302
3. Occurrence or event from which the claim arises:
a. Date of occurrence 01/ 04/2024
b. Time of occurrence 11: 50 AM
C. Place of occurrence ( Exact and specific location)
Highland Ave & Boulder, San Bernardino CA
d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage ( use additional paper if necessary).
Ms. Bryant was getting on the Omni trans bus, two people got on the bl is befow and driver thought he was closiag the hack door nrover closed the front door on Ms. Bryant and fell .
e. What particular action by the City, or its employees, caused the alleged damage or injury?
Driver of the vehicle closed the door which injured our client -7-
4. A general description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of presentation of the claim. If there were no injuries, state " no injuries".
Right Foot, leg and knee, arm pain and lower back. Swelling on her right side from the impact of the door
5. Give the name( s) of the City employee(s) causing the damage or injury:
Coach Operator Badge # 3989
6. Name and address of any other person injured:
TBD
7. Name and address of the owner of any damaged property:
TBD
8. Damages Claimed:
a. Amount claimed as of this date: $
b. Estimate amount of future costs: $
C. Total amount claimed: $ 1 Million
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:
go
-8-
9. Names and addresses of all witnesses, hospitals, doctors, etc. a.
b.
C.
d.
e.
10. Any additional information which might be helpful in considering this claim:
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72: INSURANCE CODE S556. 1.
I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is true and correct.
Signedat: C., tHti aSa, i- rr-ovnKt
City and State
Date: '- 1 Z, l ia2ti
Signature of Claimant
slnaun laaumu n Es•
Printed name of person signing above
-9-
it
BAumAN LAw, ArLc
24003A VENTuRA BLvD, 2ND FLOOR, CALABASAS, CA 91302
TEL: ( 818) 285-0222 # FAx: ( 818) 285-0224 RNFO@BAUMAN. LAW
DESIGNATION OF ATTORNEY
Pursuant to Section 2695. ( c) of the California Code of Lions, Title 1 , chapter 5 Subchapter 7. 5, I authorize Bauman Law, APLC , to handle my bodily injury and property damage claim regarding my accident on 1 / 4/2024 Date: 03 114 / 2024
Client Signature)
Kassandra L. Bryant
KassanqGlie fIv& e)
24003A VENIVRA BLvD, 2ND FLooR, CALABASAS, CA 91302
TEL: ( 818) 285- 0222 FAX: ( 819) 285- 0224 INFO a@BAUMAN. LAW -10-
STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Records Destruction Authorization
RECOMMENDATION: That the City Council approve the destruction of certain records.
FISCAL IMPACT: Minimal - utilizing existing service with Shred -It.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City's website.
BACKGROUND: In compliance with the city-wide records retention schedule adopted by the City Council on February 25, 2020, the City Clerk requests approval to destroy the records.
The list has been reviewed and approved by the City Attorney.
The following records shall be retained for three years after closing/ completion and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated from 1987-2020.
1. Personnel Files, Recruitment
The following records shall be retained for two years after closing/ completion and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated from 1987-2018.
1. Grants - Federal, State, & Local - Unsuccessful
The following records shall be retained for seven years after closing/ completion and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated from 1987-2010.
1. Grants - Federal, State & Local - Successful
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
ole
Absent
City Clerk
Second Agenda Item No.
File No.
Manager
-1-
a , CITY OF HIGHLAND
r ^,
RECORDS DESTRUCTION FORM
DEPARTMENT/ DIVISION Total # of Boxes:
Human Resources - Personnel 3
DEPARTMENT HEAD APPROVAL:
I hereby certify that the records to be disposed of are in compliance with the current retention schedule for the City of Highland. I certify these records are not the subject of any claim, litigation, investigation or audit.
Department Head Signature Da e
DESTRUCTION METHOD:
The scheduled records listed below are to be disposed of in the manner checked below:
X Shredding ( outside vendor)
Discard
A. B.
Description of Record( s) Inclusive Dates of
Documents
Personnel Files, Recruitment I
1987- 2020
APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
C:\ MyFiles\ WPDATA\ Forms\ destroy records and disposal form. wpd -2-
rya 1987
CITY OF HIGHLAND
r'f• e$ RECORDS DESTRUCTION FORM
Op 1-I1G'
DEPARTMENT/ DIVISION Total # of Boxes:
Administration 4
DEPARTMENT HEAD APPROVAL:
I hereby certify that the records to be disposed of are in compliance with the current retention schedule for the City of Highland. I certify these records are not the subject of any claim, litigation, investigation or audit.
ti
Department Head Signature Date
DESTRUCTION METHOD:
The scheduled records listed below are to be disposed of in the manner checked below:
T%, Shredding ( outside vendor)
Discard
A.
Description of Record( s)
B.
Inclusive Dates of
Documents
Grants — Federal, State & Local - Unsuccessful 1987- 2018 APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
C:\ MyFiles\ WPDATA\ Forms\destroy records and disposal form. wpd -3-
CITY OF HIGHLAND
RECORDS DESTRUCTION FORM
DEPARTMENT/ DIVISION
City Clerk
DEPARTMENT HEAD APPROVAL:
I hereby certify that the records to be disposed of are in compliance with the current retention schedule for the City of Highland. I certify these records are not the subject of any claim, litigation, investigation or audit.
Head Signature Date
APPROVALS:
City Attorney
Total # of Boxes:
4 DESTRUCTION METHOD:
The scheduled records listed below are to be disposed of in the manner checked below:
Shredding ( outside vendor)
Discard
Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk
Date
C:\ MyFiles\ WPDATA\ Forms\ destroy records and disposal form. wpd -4-
l9Bl
P• '
v+
CITY ( 1 E HIGHLAND
To RECORDS DESTRUCTION FORM
O/' HICA'
DEPARTMENT/ DIVISION Total# of Boxes:
Finance/ Accounting
6 DEPARTMENT HEAD APPROVAL: DESTRUCTION METHOD:
I hereby certify that the records to be disposed of are in The scheduled records listed below are to be disposed of in compliance with the current retention schedule for the City of the manner checked below:
Highland. I certify these records are not the subject of any / claim, litigation, investigation or audit. C Shredding( outside vendor) Discard
y\\\ T
Department Head Signature Date
A. B.
Description of Record( s) Inclusive Dates of
Documents
Fines, Parking Citations 11/ 24/ 1987 thru 06/ 30/ 18
Fines, JDS 11/ 24/ 1987 thru 06/ 30/ 18
Fines, False Alarm 11/ 24/ 1987 thru 06/ 30/ 18
Fines, NSF 11/ 24/ 1987 thru 06/ 30/ 18
IRS Forms, W9 11/ 24/ 1987 thru 06/ 30/ 16
Petty Cash Receipts 11/ 24/ 1987 thru 06/ 30/ 18
State Controller Reports 11/ 24/ 1987 thru 06/ 30/ 17
Bank Reconciliations 11/ 24/ 1987 thru 06/ 30/ 17
APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
C:\ MyFiles\ WPDATA\ Forms\ destroy records and disposal form. wpd -5-
0,
CITY OF HIGHLAND
f Htc8t‘`
P RECORDS DESTRUCTION FORM
DEPARTMENT/ DIVISION Total# of Boxes:
Finance/ Accounting
4 DEPARTMENT HEAD APPROVAL: DESTRUCTION METHOD:
I hereby certify that the records to be disposed of are in The scheduled records listed below are to be disposed of in compliance with the current retention schedule for the City of° the manner checked below:
Highland. I certify these records are not the subject of any / claim, litigation, investigation or audit. B' Shredding ( outside vendor) Discard
Department
CK:
Head
12aCr-.-
Signature
k—Date
A. B.
Description of Record( s) Inclusive Dates of
Documents
Annual Audit Reports, Back Up and Supporting Documents 11/ 24/ 1987 thru 06/ 30/ 18 Checks 11/ 24/ 1987 thru 06/ 30/ 17
APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
C:\ MyFiles\ WPDATA\ Forms\ destroy records and disposal form. wpd -6-
CITY OF HIGHLAND
lefkrr
J RECORDS DESTRUCTION FORM pF. HlGr1
DEPARTMENT/ DIVISION Total# of Boxes:
Community Development/ Planning 2
DEPARTMENT HEAD APPROVAL: DESTRUCTION METHOD:
I hereby certify that the records to be disposed of are. in . The scheduled records listed below are to be disposed of in compliance with the current retention schedule for the City of the manner checked below:
Highland. I certify these records are not the subject of any claim, litigation, investigation or audit. 2/ Shredding( outside vendor) Discard
sA\ - C==•-17- 4
Department Head Signature Date
A. B.
Description of Record( s) Inclusive Dates of
Documents
Grants, Community Development Block Grants- Finance Records 11/ 24/ 1987 thru 06/ 30/ 2019 APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
C:\ MyFiles\ WPDATA\ Forms\ destroy records and disposal form. wpd -7-
M1 „ 969
aa 1,
CITY OF , HIGHLAND
RECORDS DESTRUCTION FORM O/.• Hic"
DEPARTMENT/ DIVISION Total# of Boxes:
Administration
4 DEPARTMENT HEAD APPROVAL: DESTRUCTION METHOD:
I hereby certify that the records to be disposed of aFe• in, . The scheduled records listed below are to be disposed of in compliance with the current retention schedule for the Cif) cf the manner checked below:
Highland. I certify these records are not the subject of any , claim, litigation, investigation or audit. Il Shredding ( outside vendor) 0 Discard
A-77-1
Department Head Signature Date
A. B.
Description of Record( s) Inclusive Dates of
Documents
Emergency Response & Preparedness Planning 11/ 24/ 1987 thru 06/ 30/ 2021 APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
C:\ MyFiles\ WPDATA\ Forms\ destroy records and disposal form. wpd -8-
STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager & 2i
REVIEWED BY: Chuck Dantuono, Director of Administrative Services PREPARED BY: Leticia Nava -Cruz, Assistant Director of Administrative Services SUBJECT: Resolution No 2024- authorizing investment of the City of Highland monies in the Local Agency Investment Fund ( LAIF).
RECOMMENDATION: That the City Council of the City of Highland approve Resolution No. 2024- authorizing investment of the City of Highland monies in the Local Agency Investment Fund ( LAIF).
FISCAL IMPACT: None.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: This resolution will add the new City Manager, Carlos Zamano, to the list of authorized City of Highland Officers to order the deposit or withdrawal of monies in the Local Agency Investment Fund. Carlos Zamano is replacing Joseph Hughes.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No.
File No.
ager
-1-
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY OF HIGHLAND, CALIFORNIA AUTHORIZING
INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND (LAIF) & REPEALING RESOLUTION NO. 2018- 017
WHEREAS, pursuant to Chapter 730 of the statutes of 1976 Section 16429. 1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the City Council of the City of Highland does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429. 1 of the Government Code for the purpose of investment as stated therein as in the best interests of the City of Highland; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Highland does hereby authorize the deposit and withdrawal of the City of Highland monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section 16429. 1 of the Government Code for the purpose of investment as stated therein, and verification by the State Treasurer' s Office of all banking information provided in that regard.
BE IT FURTHER RESOLVED, as follows:
Section 1. The following City of Highland officers shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund:
Carlos Zamano
City Manager
Chuck Dantuono Leticia Nava -Cruz
Director of Administrative Services/ Assistant Director ofAdmin. Services City Treasurer
Section 2. This Resolution shall remain in full force and effect until rescinded by the City Council by resolution and a copy of the resolution rescinding this resolution is filed with the State Treasurer' s Office.
Section 3. Repealer. The following Resolutions are repealed in their entirety or portions repealed as noted below:
Resolution No. 2018- 017 repeal in its entirety.
All resolutions and other actions of the City Council in conflict with the contents of this Resolution are hereby repealed.
1 -2-
APPROVED AND ADOPTED this 9th day of April, 2024.
Penny Lilburn, Mayor
ATTEST:
Alondra Munoz, City Clerk
-3-
STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Calos Zamano, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director PREPARED BY: Kim Stater, Assistant Community Development Director h SUBJECT: Second Reading of Ordinance No. 463 and Ordinance No. 464 - an Extension of Time for the East Highlands Ranch Planned Unit Development ( EHR PUD) Development Agreement, and
Impact Fees Development Agreement related to East Highlands Ranch Planning Areas 40 and 42 generally located at the southwest corner of Greenspot Road and Church Street.
SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
LOCATION: East Highlands Ranch Planning Areas 40 and 42 are located on the south side of Greenspot Road, west of Church Street, east of Blossom Way, and north of Plunge Creek. Assessor Parcel Numbers: 1201- 401- 02 and 1201- 431- 61
RECOMMENDATION: The City Council conduct a second reading of Extension of Time EXT 24- 001), read by title only, and waive further reading of Ordinance No. 463 and Ordinance No. 464 extending the East Highlands Ranch Development Agreement and Impact Fees
Development Agreement for a period of five ( 5) years each.
PREVIOUS ACTION: On March 12, 2024, the City Council Adopted Resolution No. 2024- 006 approving a two- year Extension of Time for Tentative Tract Map No. 20090 ( TTM 17- 001/ EXT 24- 002), Resolution No. 2024-007 approving a two-year Extension of Time for Tentative Parcel Map No. 19958 ( TPM 17- 002/ EXT 24- 002), introduced and conducted the first reading of Ordinance No. 463 to amend the East Highlands Ranch Development Agreement, and introduced and conducted the first reading of Ordinance No. 464 to amend the East Highlands Ranch Impact Fees Development Agreement.
Approved
Denied
Continued
Tabled
Motion
Ayes _
Noes
Abstain
Absent
ity Clerk
Second Agenda Item No.
File No.
A----
cit( y,4Aager
-1-
City Council
April 9, 2024
It would be appropriate at this time for the City Council to conduct a second reading and adopt Ordinance No. 463 and Ordinance No. 464.
ATTACHMENTS: 1. Ordinance No. 463
2. Ordinance No. 464
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ATTACHMENT 1
Ordinance No. 463
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ORDINANCE NO. 463
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, APPROVING A FOURTH AMENDMENT TO THE DEVELOPMENT
AGREEMENT BETWEEN S- P DEERFIELD, LLC AND S- P EAST HIGHLANDS, LLC
AND THE CITY OF HIGHLAND WITHIN THE EAST HIGHLANDS RANCH PLANNED
UNIT DEVELOPMENT
THE CITY COUNCIL OF THE CITY OF HIGHLAND HEREBY ORDAINS AS FOLLOWS:
Section 1. Procedural Findings.
A. On or about March 14, 2000, the City of Highland ( the " City") and S- P East Highlands, LLC, entered into a Development Agreement, recorded as Document No. 20000145605 in Official Records of the San Bernardino County Recorder, for development of a multi -phased master planned community known as East Highlands Ranch (" EHR"), more particularly described on Exhibit " A" hereto and incorporated in full herein.
B. On or about February 28, 2006, the City Council adopted Resolution No. 2006-008 approving an amendment to the EHR Planned Unit Development ("EHR PUD"), the Supplement to the Development Standards Report ( the " Supplement") and the Planning Conditions ( PUD 05- 003), Resolution No. 2006-009 adopting Tentative Tract Map 16488 ( SUB- 05- 001) ( a subdivision of fourteen single family detached residential lots at a minimum of 5, 500 square feet on 3. 9 acres within the EHR PUD Planning Area 39), and Resolution No. 2006- 010 adopting Parcel Map 17630 ( MS 05- 005) ( a subdivision of four residential lots on 25 acres within EHR PUD Planning Areas 40 and 42).
C. On or about March 26, 2006, the City Council of the City of Highland adopted Ordinance No. 304 approving the First Amendment to the Development Agreement between the City of Highland ( the " City") and S- P East Highlands, LLC and S- P Deerfield, LLC, recorded as Document No. 2006- 0330458 in the Official Records of the San Bernardino County Recorder, extending the term of the Development Agreement through October 30, 2014.
D. On June 10, 2014, the City Council of the City of Highland adopted Ordinance No. 391, approving a Second Amendment to the Development Agreement extending the term of the Development Agreement by five years, expiring on October 30, 2019.
E. On March 27, 2018, the City Council of the City of Highland adopted Ordinance No. 423, approving a Third Amendment to the Development Agreement extending the term of the Development Agreement by five years, expiring on October 30, 2024.
F. S- P Deerfield LLC, is the successor in interest for Planning Areas 40 and 42, and to S- P East Highlands, LLC. S- P East Highlands, LLC has retained the rights, -4-
interest and entitlements to the remainder of the EHR PUD. S- P Deerfield, LLC and S- P East Highlands, LLC are collectively referred to herein as " Spring Pacific".
G. On October 30, 2023, S- P Deerfield, LLC (" Spring Pacific") applied for ( 1) a five ( 5) year extension of the term of the EHR PUD Development Agreement related to Planning Areas 40 and 42 only, ( 2) a five ( 5) year extension of the term of the DIF Development Agreement related to Planning Areas 40 and 42 only, ( 3) a two ( 2) year extension of time ( Extension of Time EXT 24- 001) for Tentative Tract Map No. 20090 TTM 17- 001) creating a 137 residential lot subdivision over 25. 5 acres; and ( 4) a two (2) year extension of time ( EXT 24- 002) for Tentative Parcel Map No. 19958 ( TPM 17- 002) configuring four ( 4) lots for financing and phasing of the project. The aforementioned entitlements are referred to collectively as "the Project". The extension of the term of the Development Agreement, extending the term until October 30, 2029 is the subject matter of this ordinance (" Fourth Amendment").
H. On February 20, 2024, the Planning Commission of the City of Highland held a duly noticed public hearing to consider the Project and at the conclusion of the hearing and after considering the staff report and public comments, adopted Resolution No. 2024- 04 recommending the City Council approve the Project.
I. This Ordinance, and the Fourth Amendment to the Development Agreement effected hereby, is only intended to affect and apply to the development of Planning Areas 40 and 42 ( the "Covered Property,") as shown on Exhibit " B" hereto and incorporated herein in full.
Section 2. Legislative Findings. Based on the full record of these proceedings, pursuant to Highland Municipal Code Section 16. 08. 080, the City Council hereby finds that the proposed Fourth Amendment to the Development Agreement:
A. Is consistent with the objectives, policies, general land uses, and programs specified in the general plan and any applicable specific plan.
Response: The Project' s established standards will permit residential development and recreational amenities at a density slightly above 6 dwelling units per acre. The proposed subdivision is consistent with the EHR PUD and permitted by the site' s Planned Development Designation in the General Plan and Zoning Code. The site is physically suitable for the proposed density of development and contributes to the diversity of housing encouraged by the General Plan and will not adversely affect the orderly development of property.
The Blossom Trails development and extension are consistent with the policies of the City' s Certified 6t" Cycle Housing Element ( 2021- 2029). Blossom Trails is categorized in the Housing Element as a " Pipeline Project" meaning that it is a project " seeking entitlements or actively pursuing construction or having perspective development to be built within the planning period." There are nine such Pipeline Projects, including Blossom Trails that total 752 housing units. Blossom Trails is described in Section 4. 1. 3 of the Housing Element as a residential housing development in East Highlands Ranch that will include 137 single- family units on approximately 25. 5 acres at an approximate density of -5-
5.4 dwelling units per acre. It notes that the City adopted the development's Tentative Tract Map (TTM 17- 001, No. 20090) and Tentative Parcel Map ( TPM 17- 002, No. 19958) in March 2018. The 137 units are categorized as " above moderate" housing units within Higher Resources Areas" in the Planned Development Zone.
B. Is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is or will be located.
Response: The Project will create 137 single-family residential lots which is consistent with the surrounding development and with the types of uses envisioned by the existing General Plan land use designation of Planned Development with a density equivalent to the Medium Density Residential land use designation. The Project also complies with the Planned Development Designation which allows any density that is compatible with surrounding existing and planned uses as determined through the development review process. In addition, the map is consistent with the proposed planned development of the East Highland Ranch Planned Unit Development. The Project is consistent with the East Highlands Ranch Land Use standards for SFD-V which allows a minimum 3, 600 square foot lot size for single- family detached dwelling units.
C. Is in conformity with and will promote public convenience, general welfare and good land use practice.
Response: The Project site is flat without any unusual features, and it is located within an urbanized area with existing services and infrastructure available to the Project.
It is adjacent to existing single- family residential development to the north and east. The proposed development standards establish the criteria by which TTM 20090 was conceived with 137 single family lots, orderly circulation, and on -site recreational amenities will promotes good land use practices for public convenience and the general welfare of the community it creates.
D. Will not be detrimental to the health, safety, and general welfare.
Response: The Project has been reviewed by Planning, Engineering, Building and Safety, the Fire Department and the Police Department and the development standards and the subdivision map design with conditions of approval will not cause serious public health problems.
E. Will not adversely affect the orderly development of property or the preservation of property values.
Response: This Project will not adversely affect orderly development or property values. The proposed amendments establish standards that permit the development of a well -planned single- family residential subdivision that will be desirable for the development of the community and consistent the surrounding development and with the types of uses envisioned by the existing General Plan Planned Development.
F. Will promote and encourage the development of the proposed project by providing a greater degree of requisite certainty.
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Response: The Project establishes development standards which, as followed, permit residential development and recreational amenities at a density slightly above 6 dwelling units per acre providing a greater degree of requisite certainty that development of the type proposed will be achieved.
G. Is consistent with the provisions of California Government Code Sections 65864 through 65869. 5.
Response: The Development Agreement includes all the mandatory provisions identified by California Government Code Sections 65864 through 65869. 5 including, without limitation, periodic reviews, the duration of the agreement, the permitted uses of the Property, the density or intensity of uses, the maximum height and sizes of proposed buildings and provisions for the reservation or dedication of land for public purposes. The City has also complied with all procedural mandates for the adoption of a Development Agreement as required by applicable law. Thus, the Development Agreement is consistent with the provisions of California Government Code Sections 65864 through 65869. 5
Section 3. CEQA.
A. On February 28, 2006, the City Council of the City of Highland adopted Resolution No. 2006- 007 adopting a Mitigated Negative Declaration (" MND") and a Mitigation Monitoring and Reporting Program (" MMRP") for an amendment to the East Highlands Ranch Planned Development for the Blossom Trails community. An Addendum to the MND addressed changes to the original project and was approved by the Highland City Council in 2018 ( Resolution No. 2018- 006). The Addendum discussed a revised proposal for the Blossom Trails development to be reduced from 306 multifamily residential units to 137 single- family homes. The Addendum determined that no further detrimental effects would be triggered and that the anticipated impacts from the MND would continue to be addressed by the implemented mitigation measures or by present day regulations.
B. Pursuant to the California Environmental Quality Act (" CEQA") ( Cal. Pub.
Res. Code § 21000 et seq.) and the State Guidelines ( the " Guidelines") ( 14 Cal. Code Regs. § 15000 et seq.), the City Council has considered the potential environmental impacts of the Project. The City Council has independently reviewed the MND, and the Addendum to the MND, and based upon the whole record before it, and based on its independent review and judgment, finds that that the Project, is not subject to further environmental review pursuant to the Guidelines because:
1) The Project and the circumstances under which the Project is undertaken do not involve substantial changes which will result in new significant environmental effects, and that the Project does not involve new information of substantial importance which shows that the Project will have significant effects not discussed in the MND or the Addendum;
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2) All potential environmental impacts associated with the Project are adequately addressed by the MND, the Addendum to the MND, and the mitigation measures contained in the MND will reduce certain impacts to a level that is less than significant; and
3) The extension of time requests for TTM 17- 001 and TPM 17- 02, and the extension of the term for the EHR PUD Development Agreement and the DIF Development Agreement have been evaluated against the previous analysis in the MND and Addendum to the MND, to ensure that extending the approval time does not create new significant impacts or substantially increase the severity of previously analyzed impacts as compared to those identified previously. It has been determined that the analyses and the conclusions in the MND and Addendum to the MND remain valid and that the Project is within the scope" pursuant to CEQA Guidelines Section 15162 ( a) 4) The custodian of records for the MND, and the Addendum, and all other materials that constitute the record of proceedings upon which the City Council' s action is based, is the Planning Department of the City of Highland. Those documents are available for public review in the Planning Department located at 27215 Base Line, Highland, CA, 92346.
Section 4. Approval of Amendment. Based upon the aforementioned findings, the City Council hereby approves the Fourth Amendment to the Development Agreement attached hereto as Exhibit " C" and authorizes the Mayor to execute the same in substantially the same form attached hereto as Exhibit "C" to this Ordinance.
Section 5. Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.
Section 6. Recording of this Ordinance. Pursuant to the terms of Government Code Section 65868. 5, within ten ( 10) days after the City adopts this Ordinance, the City Clerk shall have this Ordinance Approving the Fourth Amendment to the Development Agreement recorded in the Official Records of the San Bernardino County Recorder. If the parties to this Fourth Amendment to the Development Agreement or their successor( s) in interest amend or cancel the Development Agreement as amended hereby, as provided in Government Code Section 65868, or if the City determines to terminate or modify the Development Agreement as provided in Government Code Section 65865. 1 for failure of the Applicant to materially comply in good faith with the terms or conditions in the Agreement, as amended, then the City Clerk shall have notice of such action recorded with the San Bernardino County Recorder. From and after the time of such recordation, the Development Agreement, as amended hereby, shall impart such notice thereof to all persons as is afforded by the recording laws of this State.
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Section 7. Certification. The City Clerk shall certify to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the City' s official newspaper within 15 days after its adoption. This Ordinance shall become effective 30 days after its adoption. The executed Development Agreement shall be recorded against the title to the property.
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PASSED, APPROVED AND ADOPTED this 9t" day of April, 2024.
Penny Lilburn
Mayor
ATTEST:
Alondra Munoz
City Clerk
APPROVED AS TO FORM:
Maricela Marroquin
City Attorney
c:\nrportbl\ rwgiman 1 \ mmarroquin\ 2932057_ 1. docx
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EXHIBIT " A"
PORTIONS OF SECTIONS 26, 25, AND 36, TOWNSHIP 1 NORTH, RANGE 3
WEST, SAN BERNARDINO BASE AND MERIDIAN, TOGETHER WITH
PORTIONS OF SECTIONS 1, 2, AND 3 TOWNSHIP 1 SOUTH, RANGE 3 WEST,
SAN BERNARDINO BASE AND MERIDIAN, IN THE COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA, AS SHOWN BY A RECORD OF SURVEY ON FILE IN BOOK 42, RECORDS OF SURVEY, PAGES 5 THROUGH 20 INCLUSIVE, RECORDS OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
PARCEL " A"
THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SAID
SECTION 26, TOGETHER WITH THE SOUTH HALF OF THE SOUTHEAST QUARTER OF SAID SECTION 26, TOGETHER WITH THAT PORTION OF THE SOUTHWEST QUARTER OF SAID SECTION 26 LYING SOUTHEASTERLY OF
THE BROW OF THE SOUTHEASTERLY BLUFF OF COOK' S CANYON AS DESCRIBED IN THE DEED RECORDED IN BOOK 122, PAGE 144, OF DEED, RECORDS, OF SAID COUNTY, ALL AS SHOWN BY SAID RECORD OF SURVEY.
PARCEL " B"
THE NORTH HALF OF SAID SECTION 36, TOGETHER WITH THE NORTH HALF OF THE SOUTHEAST QUARTER OF SAID SECTION 36, TOGETHER WITH THE NORTH HALF OF THE SOUTHWEST QUARTER OF SAID SECTION 36,
TOGETHER WITH THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 36, ALL AS SHOWN BY SAID RECORD OF SURVEY.
PARCEL " C"
ALL OF SAID SECTION 35, AS SHOWN BY SAID RECORD OF SURVEY.
EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN THE NORTH FORK DITCH, AS SHOWN BY SAID RECORD OF SURVEY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN
THAT CERTAIN PARCEL OF LAND DESCRIBED IN THE DEED TO THE EAST SAN BERNARDINO COUNTY WATER DISTRICT, RECORDED SEPTEMBER 15, 1971, IN BOOK 7753, PAGE 494, OFFICIAL RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN
THAT CERTAIN PARCEL OF LAND DESCRIBED IN THE DEED RECORDED APRIL 12, 1991, INSTRUMENT NO. 91- 122858, OFFICIAL RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING
WITHIN THAT CERTAIN PARCEL OF LAND DESCRIBED IN THE DEED RECORDED DECEMBER 31, 1992, INSTRUMENT NO. 92- 543649, OFFICIAL RECORDS OF SAID COUNTY.
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ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING EASTERLY OF THE EASTERLY LINE OF TRACT NO. 12307- 1, AS SHOWN PER PLAT ON FILE IN BOOK 179 OF MAPS, PAGES 81 THROUGH 86, INCLUSIVE, RECORDS
OF SAID COUNTY, AND SOUTHWESTERLY OF THE SOUTHWESTERLY LINE OF TRACT NO. 13469, AS SHOWN PER PLAT ON FILE IN BOOK 205 OF MAPS, PAGES 78 THROUGH 83, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM LOT 2 AND LOT " X" OF TRACT NO. 13551, AS SHOWN BY PLAT ON FILE IN BOOK 224 OF MAPS, PAGES 39 THROUGH 41, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13550, AS SHOWN BY PLAT ON FILE IN BOOK 206 OF MAPS, PAGES 3 THROUGH 9, INCLUSIVE, RECORDS OF SAID COUNTY,
ALSO EXCEPTING ANY PORTION THEREOF LYING WITHIN TRACT NO. 12307- 1, AS SHOWN BY PLAT ON FILE IN BOOK 179 OF MAPS, PAGES 81 THROUGH 86, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 12307- 2, AS SHOWN BY PLAT ON FILE IN BOOK 202 OF MAPS, PAGES 38 THROUGH 40, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 12307, AS SHOWN BY PLAT ON FILE IN BOOK 202 OF MAPS, PAGES 41 THROUGH 43, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 12306, AS SHOWN BY PLAT ON FILE IN BOOK 179 OF MAPS, PAGES 79 AND 80, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13469, AS HOWN BY PLAT ON FILE IN BOOK 205 OF MAPS, PAGES 78 THROUGH 83, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN PARCEL MAP NO. 12928, AS SHOWN BY PLAT THEREOF ON FILE IN BOOK 148 OF PARCEL MAPS, PAGES 73 AND 74, RECORDS OF SAID COUNTY.
PARCEL" D"
THAT CERTAIN PARCEL OF LAND DESCRIBED IN A DEED RECORDED AS INSTRUMENT NO. 93- 522560, OFFICIAL RECORDS OF SAID COUNTY;
TOGETHER WITH THAT CERTAIN PARCEL OF LAND DESCRIBED IN THE DEED RECORDED AS INSTRUMENT NO. 93- 522561, OFFICIAL RECORDS OF SAID COUNTY.
PARCEL " E"
THAT PORTION OF SAID SECTION 1, LYING NORTHERLY OF THE CENTER
LINE OF THE NORTH FORK DITCH, AS SHOWN BY SAID RECORD OF SURVEY.
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EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13729, AS SHOWN BY PLAT ON FILE IN BOOK 235 OF MAPS, PAGES 30 THROUGH 35, INCLUSIVE, RECORDS OF SAID COUNTY.
PARCEL " F"
PARCELS 2, 3, AND 4 OF PARCEL MAP NO. 14348, AS SHOWN BY PLAT ON FILE IN BOOK 168 OF PARCEL MAPS, PAGES 12 AND 13, RECORD OF SAID COUNTY.
PARCEL " G"
THE SOUTH HALF OF THE NORTHWEST QUARTER AND THE NORTH HALF OF THE SOUTHWEST QUARTER OF SAID SECTION 2.
EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN PARCEL MAP NO. 14348, AS SHOWN BY PLAT ON FILE IN BOOK 168 OF PARCEL MAPS, PAGES 12 AND 13, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 12924, AS SHOWN BY PLAT ON FILE IN BOOK 193 OF MAPS, PAGES 22 THROUGH 26, INCLUSIVE, REOCRDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13549, AS SHOWN BY PLAT ON FILE IN BOOK 214 OF MAPS, PAGES 51 THROUGH 54, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13740, AS SHOWN BY PLAT ON FILE IN BOOK 240 OF MAPS, PAGES 51 THROUGH 54, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 15252, AS SHOWN BY PLAST ON FILE IN BOOK 251 OF MAPS, PAGES 75 THROUGH 81, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 15253, AS SHOWN BY PLAT ON FILE IN BOOK 250 OF MAPS, PAGES 67 THROUGH 72, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 15254, AS SHOWN BY PLAT ON FILE IN BOOK 252 OF MAPS, PAGES 54 THROUGH 58, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM THAT CERTAIN PARCEL OF LAND
DESCRIBED IN THE DEED RECORDED AS INSTRUMENT NO. 87- 399526, OFFICIAL RECORDS.
PARCEL " H"
THAT PORTION OF THE SOUTHWEST QUARTER OF SECTION 2, TOWNSHIP 1 SOUTH, RANGE 3 WEST, SAN BERNARDINO BASE AND MERIDIAN, IN THE
CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ACCORDING TO THE OFFICIAL GOVERNMENT PLAT THEREOF ON FILE IN -13-
THE DISTRICT LAND OFFICE, DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT 30 FEET EAST AND NORTH 0 DEG. 37' WEST, 25 FEET FROM THE SOUTHWEST CORNER OF SAID SECTION 2; THENCE NORTH 89 DEG. 36' 30" EAST, 638 FEET; THENCE NORTH 0 DEG. 37' WEST, 494. 07 FEET; THENCE SOUTH 89 DEG. 36' 30' WEST, 638 FEET TO THE
EAST LINE OF CHURCH STREET, AS DESCRIBED IN THE DEED TO THE COUNTY OF SAN BERNARDINO, RECORDED SEPTEMBER 19, 1893, IN BOOK 186, PAGE 50, OF DEEDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY; THENCE SOUTH 0 DEG. 37' EAST TO THE POINT OF BEGINNING.
EXCEPT THEREFROM THAT PORTION LYING EASTERLY OF THE WESTERLY LINE OF A STRIP OF LAND, 100. 00 FEET WIDE, AS DESCRIBED IN THE
DEED TO THE SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT, RECORDED NOVEMBER 9, 1972, IN BOOK 8057, PAGE 726, OFFICIAL RECORDS OF SAID COUNTY, BEING 50. 00 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTER LINE:
COMMENCING AT A 1- 1/ 4 INCH IRON PIPE MARKING THE SOUTHWEST CORNER OF SAID SECTION 2; THENCE NORTH 0 DEG. 37' 06" WEST ALONG THE WEST LINE OF SAID SECTION 2, A DISTANCE OF 536. 17 FEET; THENCE NORTH 89 DEG. 44' 07" EAST ALONG THE CENTER OF MERRIS DRIVE, 352. 24 FEET TO 539. 33 FEET TO THE POINT OF TERMINATION IN THE
SOUTH LINE OF THE SOUTHWEST QUARTER OF THE SOUTHWEST
QUARTER OF SAID SECTION 2, SAID POINT OF TERMINATION BEING DISTANT ALONG SAID SOUTH LINE, SOUTH 89 DEG. 45' 00" EAST, 351. 76 FEET FROM SAID 1- 1/ 4 INCH IRON PIPE MARKING THE SOUTHWEST CORNER OF SAID SECTION 2.
PARCEL " I"
THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST
QUARTER OF SAID SECTION 3, LYING SOUTHERLY OF THE SOUTHERLY RIGHT- OF- WAY LINE OF EASTTHIRD STREET, 80. 00 FEET WIDE, AS SHOWN BY SAID RECORD OF SURVEY.
EXCEPTING THEREFROM THE SOUTHERLY 100. 00 FEET OF THE WESTERLY 150. 00 FEET OF SAID SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 3.
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ALI
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EXHIBIT " B"
LEGAL DESCRIPTION FOR PLANNING AREAS 40 AND 42
Real property in the City of Highland, County of San Bernardino, State of California, described as follows:
PARCELI: THE
EAST 1/2 OF THE SOUTHEAST 1/4 OF SECTION 3, TOWNSHIP 1 SOUTH, RANGE 3 WEST, SAN BERNARDINO
BASE AND MERIDIAN, IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE
OF CALIFORNIA, ACCORDING TO THE OFFICIAL GOVERNMENT PLAT THEREOF ON FILE IN THE DISTRICT LAND OFFICE. EXCEPT
THEREFROM THAT PORTION LYING NORTHERLY OF THE CENTER LINE OF A STRIP OF LAND, 80
FEET IN WIDTH, AS DESCRIBED INTHE DEED TO THE COUNTY OF SAN BERNARDINO RECORDED DECEMBER 11, 1931, IN BOOK 772, PAGE 333, OFFICIAL RECORDS OF SAID COUNTY. ALSO
EXCEPTING THEREFROM THAT PORTION FIRST DESCRIBED INTHE DEED TO NORTH FORK WATER COMPANY, RECORDED NOVEMBER 25, 1958, IN BOOK 4663, PAGE 201, OFFICIAL RECORDS, AND MORE PARTICULARLY DESCRIBED THEREIN AS FOLLOWS: BEGINNING ATTHE SOUTHWEST CORNER OF THE SAID EAST 1/2 OF THE SOUTHEAST 1/4 OF SECTION 3; THENCE SOUTH 89 DEG. 43' 30" EAST, 150. 00 FEET ALONG THE SOUTH LINE OF SAID SECTION 3; THENCE NORTH 0 DEG. 04' 45" WEST, 100. 00 FEET ON A LINE PARALLEL WITH THE WEST LINE OF THE SAID EAST 1/2 OF THE SOUTHEAST 1/4 OF SECTION 3; THENCE NORTH 89 DEG. 43' 30" WEST, 150. 00 FEET TO A POINT IN THE SAID WEST LINE OF THE EAST 1/2 OF THE SOUTHEAST 1/4 OF SECTION 3; THENCE ALONG SAID WEST LINE, SOUTH 0 DEG. 04' 45" EAST, 100. 00 FEET TO THE POINT OF BEGINNING. TOGETHER
WITH THAT PORTION OF 5TH STREET VACATED BY RESOLUTION OF THE BOARD OF SUPERVISORS SAN BERNARDINO COUNTY, CALIFORNIA, RESOLUTION NO. 93- 17 RECORDED JUNE 22, 1994, INSTRUMENT NO. 94- 277999, OFFICIAL RECORDS, ADJOINING SAID PROPERTY ON THE NORTH WHICH WOULD PASS BY OPERATION OFLAW BY A CONVEYANCE OF SAID PROPERTY. APN:
1201- 401-02 PARCEL
2: LOT
111, TRACT NO. 15252, IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT RECORDED IN BOOK 251 OF MAPS, PAGE( S) 75 THROUGH 81, INCLUSIVE, RECORDS OF SAID COUNTY, AS AMENDED BY CERTIFICATE OF CORRECTION RECORDED SEPTEMBER 7, 1999, INSTRUMENT NO. 19990377331, OFFICIAL RECORDS. TOGETHER WITH THAT PORTION OF FIFTH STREET ADJOINING LOT 111 ON THE SOUTH, VACATED BY RESOLUTION OF THE BOARD OF SUPERVISORS SAN BERNARDINO COUNTY, CALIFORNIA, RESOLUTION NO. 93- 17 RECORDED JUNE 22, 1994, INSTRUMENT NO. 94- 277999, OFFICIAL RECORDS, WHICH WOULD PASS BY OPERATION OF LAW WITH A CONVEYANCE OF SAID PROPERTY. EXCEPTING FROM LOT 111 THAT PORTION DESCRIBED ASFOLLOWS: COMMENCING AT THE WEST CORNER OF SAID LOT 111, SAID POINT HAVING A RADIAL BEARING NORTH 18 DEG. 47' 19" WEST; THENCE NORTHEASTERLY ALONG THE ARC OF A CURVE CONCAVE TOTHE NORTHWEST, WITH A RADIUS OF 1852. 00 FEET; SAID ARC BEING THE NORTHWESTERLY LINE OF -16-
SAID LOT 111, THROUGH A CENTRAL ANGLE OF 15 DEG. 33' 39", A DISTANCE OF 502. 98 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING NORTHEASTERLY ALONG SAID ARC THROUGH A CENTRAL ANGLE OF 02 DEG. 14' 41", A DISTANCE OF 72. 56 FEET TO THE BEGINNING OF A REVERSE CURVE WITH A RADIUS OF 1348. 00 FEET; THENCE NORTHEASTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 04 DEG. 14' 45", A DISTANCE OF 99. 89 FEET; THENCE LEAVING SAID NORTHWESTERLY LINE, SOUTH 27 DEG. 28' 13" EAST, A DISTANCE OF 111. 08 FEET TO A POINT ON THE WEST RIGHT- OF- WAY LINE OF CHURCH STREET, AS SHOWN ON SAID TRACT NO. 15252, SAID POINT HAVING A RADIAL BEARING SOUTH 84 DEG. 09' 49" EAST; THENCE SOUTHERLY ALONG AN ARC OF A CURVE HAVING A RADIUS OF 70. 00, THROUGH A CENTRAL ANGLE OF 30 DEG. 03' 55", A DISTANCE OF 36. 73 FEET TO THE BEGINNING OF A REVERSE CURVE HAVING A RADIUS OF 50. 00 FEET; THENCE SOUTHERLY ALONG AN ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 23 DEG. 33' 23", A DISTANCE OF 20. 56 FEET TO A POINT 30. 00 FEET WEST OF THE CENTERLINE OF CHURCH STREET, MEASURED AT RIGHT ANGLES; THENCE LEAVING SAID RIGHT- OF- WAY LINE, SOUTH 89 DEG. 20' 14" WEST A DISTANCE OF 163. 51 FEET; THENCE NORTH 34 DEG. 20' 58" WEST A DISTANCE OF
69. 76 FEET ALONG A LINE RADIAL TO THE NORTHWESTERLY LINE OF SAID LOT 111 TO THE TRUE POINT OF BEGINNING.
ALSO EXCEPTING FROM LOT 111 THAT PORTION DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF SECTION 2, TOWNSHIP 1 SOUTH, RANGE 3 WEST,
SAN BERNARDINO BASE AND MERIDIAN, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS SHOWN ON RECORD OF SURVEY RECORDED IN BOOK 42 OF SURVEYS PAGES 5 THROUGH 20, INCLUSIVE; THENCE NORTHERLY ALONG THE WEST LINE OF SAID SECTION, SAID LINE ALSO BEING THE CENTERLINE OF OLD CHURCH STREET, NORTH 0 DEG. 39' 50" WEST A DISTANCE OF 1117. 49 FEET TO THE POINT OF BEGINNING, SAID POINT BEING A POINT ON A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 70. 00 FEET AND A RADIAL BEARING OF NORTH 26 DEG. 02' 27" WEST, SAID CURVE BEING THE NORTHERLY RIGHT- OF- WAY LINE OF OLD GREENSPOT ROAD; THENCE WESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 58 DEG. 06' 52", A DISTANCE OF 71. 00 FEET; THENCE LEAVING SAID RIGHT- OF- WAY LINE NORTH 27 DEG. 27' 31" WEST A DISTANCE OF 110. 10 FEET TO A POINT ON A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 1348. 00 FEET AND A RADIAL BEARING OF NORTH 32 DEG. 20' 23" WEST SAID CURVE BEING THE SOUTHERLY RIGHT- OF- WAY LINE OF 5TH STREET; THENCE ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 4 DEG. 22' 40", A DISTANCE OF 103. 00 FEET TO A POINT ON
THE WEST LINE OF SAID SECTION, SAID LINE ALSO BEING THE CENTERLINE OF OLD CHURCH STREET; THENCE SOUTH 0 DEG. 39' 50" EAST A DISTANCE OF 94. 55 FEET TO THE POINT OF BEGINNING.
APN: 1201- 431- 61
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Exhibit " C" to City of Highland Ordinance No. 463
FOURTH AMENDMENT TO DEVELOPMENT AGREEMENT
This Fourth Amendment to the Development Agreement is entered into effective on the date of its recordation, ( the " Effective Date"), by and between S- P East Highlands, LLC, a California limited liability company and S- P Deerfield, LLC, a California limited liability company ( collectively referred to as " Spring Pacific" and " Owner"), and the City of Highland, a municipal corporation (" City"). Owner and City are sometimes collectively referred to herein as the " parties."
Recitals
A. Government Code Sections 65864 through 65869. 5 and the Highland Municipal Code ( the " Development Agreement Laws") authorize the City to enter into and amend binding development agreements with persons having a legal or equitable interest in real property for the development of such property, all for the purpose of strengthening the public planning process, encouraging private participation and comprehensive planning and reducing the economic cost of such development. The City is authorized by law to amend existing development agreements which are in effect and in good standing.
B. On or about January 9, 1996, the City Council of the City of Highland adopted Ordinance No. 204 approving a Development Agreement between the City of Highland and East Highlands Ranch, Incorporated recorded as Document No. 19950240975 in the Office of the San Bernardino County Recorder ( the " Development Agreement"), providing for the development of that certain multi -phased master planned community known as East Highlands Ranch (" EHR"), and phased development pursuant to the EHR Planned Unit Development ( the " EHR PUD"). On or about March 14, 2000, the City Council of the City of Highland adopted Ordinance No. 256, repealing Ordinance No. 204, and in accordance with the Development Agreement Laws, the City and S- P East Highlands, LLC, entered into a Development Agreement, recorded as Document No. 20000145605 in the Office of the San Bernardino County Recorder ( the " Development Agreement"), providing for the development of that certain multi -phased master planned community known as East Highlands Ranch (" EHR"), and phased development pursuant to the EHR Planned Unit Development ( the " EHR PUD").
C. On or about March 26, 2006, the City Council of the City of Highland adopted Ordinance No. 304 approving a First Amendment to the Development Agreement between the City of Highland (the "City") and S- P East Highlands, LLC and S- P Deerfield, LLC, recorded as Document No. 2006- 0330458 in the Official Records of the San Bernardino County Recorder, extending the term of the Development Agreement through October 30, 2014. At this time, the EHR PUD has been substantially developed, with the exception of Planning Areas 40 and 42 which are designated as the " Covered Property" for purposes of this Fourth Amendment to the Development Agreement. -18-
D. On June 10, 2014, the City Council of the City of Highland adopted Ordinance No. 391, approving a Second Amendment to the Development Agreement extending the term of the Development Agreement by five years, expiring on October 30, 2019.
E. On March 13, 2018, the City Council of the City adopted Ordinance No. 423, approving a Third Amendment to the Development Agreement, extending the term of the Development Agreement until October 30, 2024, recorded as Document No. 2018- 0214474 in the Official Records of the San Bernardino County Recorder.
C. S- P Deerfield, LLC represents that it is the legal successor in interest to S- P East Highlands, LLC, a California limited liability company, and has the right, title, interest and legal authority to enter into this Fourth Amendment to the Development Agreement, affecting the Covered Property. A true and correct copy of the assignment of interest from S- P East Highlands, LLC to S- P Deerfield, LLC was previously provided to the City of Highland.
D. It is the intent of the parties hereto to ( 1) provide for the continued development of the EHR PUD, ( 2) to designate Planning Areas 40 and 42 as the remaining " Covered Property" under the Development Agreement, (3) to extend the term of the Development Agreement to allow for the continued and orderly development of the Covered Property by providing the Owner with assurance regarding the land use regulations applicable to the Covered Property during the term of this Fourth Amendment to the Development Agreement, and assurance that the Owner and its authorized successors in interest will be able to proceed with development of the Covered Property in accordance with the specific uses, densities and types of development approved by the City Council, and ( 4) to promote comprehensive planning for the Covered Property.
E. The City has determined that the Fourth Amendment of the Development Agreement as set forth herein is consistent with the City' s General Plan, and has approved this Fourth Amendment to the Development Agreement in order to promote the health, safety and welfare of its citizens and protect the quality of life of the community and the surrounding environment.
F. On March 12, 2024, the City Council of the City adopted Ordinance No. 463, approving this Fourth Amendment to the Development Agreement with the Owner and conducted a second reading on April 9, 2024.
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AGREEMENT
In light of the foregoing Recitals, which are an operative part of this Fourth Amendment to the Development Agreement and which are incorporated herein in full, the parties agree as follows:
1. The findings, terms, conditions, and amendments set forth in Ordinance No. 463 are incorporated herein in full, and shall effectively amend and extend the term of the Development Agreement in pertinent part as it applies to the Covered Property.
2. Paragraph 5 of the Development Agreement is amended to read as follows:
5. " Term." This Agreement is intended to allow Owner and the Merchant Builders to be able to develop the Covered Property in an orderly and complete manner.
This Agreement shall expire on October 30, 2029. If the parties determine that a longer period is necessary to achieve the foregoing purposes, the term of this Agreement may be extended by further written agreement of the parties in accordance with Section 15. 3 hereof."
3. Section 15. 17 " Notices" of the Development Agreement is hereby revised to read as follows:
15. 17 Notices. All notices required or provided for under this Agreement shall be in writing and delivered in person or sent certified mail, postage prepaid and addressed as follows:
To Owner:
S- P Deerfield, LLC
Attn- Camille G. Bahri
31866 Camino Capistrano
San Juan Capistrano, CA 92675
S- P East Highlands, LLC
Attn: Camille G. Bahri
31866 Camino Capistrano
San Juan Capistrano, CA 92675
To City:
City of Highland
Attn: City Manager
27215 Base Line
Highland, CA 92346
Any notice given as required herein shall be deemed given seventy- two ( 72) hours after deposit in the United States mail or upon earlier receipt. A party may change its -20-
address for notices by giving notice in writing to the other party as required herein, and thereafter notices shall be addressed and transmitted to the new address.
4. The remaining terms of the Development Agreement, to the extent they are not in conflict herewith, shall continue in effect and be extended as provided herein as applicable to the Covered Property as defined herein. In the event of any conflict in interpretation or application of the terms of the Development Agreement and the terms of this Fourth Amendment, the Fourth Amendment shall control with respect to the development of the Covered Property.
5. The parties acknowledge that this Fourth Amendment does not, and is not intended to, vest the Owner with any additional right to obtain monetary assistance from the City for design, construction or installation of any part of the project.
6. The burdens of this Fourth Amendment bind and the benefits of this Fourth Amendment inure to the successors -in -interest to the parties to it in accordance with the provisions of and subject to the limitations of this Fourth Amendment.
7. This Fourth Amendment is for the sole and exclusive benefit of the City and the Owner. No other parties or entities are intended to be, or shall be considered, a beneficiary of the performance of any of the parties' obligations under this Fourth Amendment. It is specifically understood and agreed that the development of the Covered Property is a private and not a public sector development, that neither party is acting as the agent of the other in any respect hereunder, and that each party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Fourth Amendment. No partnership, joint venture or other association of any kind is formed by this Fourth Amendment. The only relationship between the City and the Owner is that of a government entity regulating the development of private property by the equitable owner of such property.
8. City and Owner acknowledge that this Fourth Amendment is the product of mutual arms -length negotiation and drafting and each represents and warrants to the other that it has been represented by legal counsel in the negotiation and drafting of this Fourth Amendment. Accordingly, the rule of construction, which provides the ambiguities in a document, shall be construed against the drafter of that document shall have no application to the interpretation and enforcement of this Fourth Amendment. In any action or proceeding to interpret or enforce this Fourth Amendment, the finder of fact may refer to such extrinsic evidence not in direct conflict with any specific provision of this First Amendment to determine and give effect to the intention of the parties hereto.
9. Each provision, term, condition, covenant, and/ or restriction, in whole and in part, in this Fourth Amendment shall be considered severable. In the event any provision, term, condition, covenant, and/ or restriction, in whole and/ or in part, in this Fourth Amendment is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Fourth Amendment and shall not affect any -21-
other provision, term, condition, covenant, and/ or restriction, of this Fourth Amendment and the remainder of the Fourth Amendment shall continue in full force and effect.
10. This Fourth Amendment shall be administered for the City by, and the City shall maintain authority over this Fourth Amendment through the City Manager, or his/ her designated representative, following approval of this Fourth Amendment by the City Council. The City Manager ( or his/ her designated representative) shall have the authority to issue interpretations of this Fourth Amendment on behalf of the City so long as such actions do not materially change the Fourth Amendment or make a commitment of additional funds of the City.
11. Each party hereto expressly warrants and represents that he/ she/they has/ have the authority to execute this Fourth Amendment on behalf of his/ her/their corporation, partnership, business entity, or governmental entity and warrants and represents that he/ she/ they has/ have the authority to bind his/ her/ their entity to the performance of its obligations hereunder.
12. This Fourth Amendment may be executed in multiple counterparts, each of which so fully executed counterpart shall be deemed an original. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other party to this Fourth Amendment is in the physical possession of the party seeking enforcement thereof.
13. Ordinance No. 463 and this Fourth Amendment, and any amendment or cancellation hereto shall be recorded in the Official Records of the San Bernardino County Recorder, by the City Clerk within the period required by Section 65868. 5 of the Government Code.
The parties have executed this Fourth Amendment on the date and year first written above.
S- P Deerfield, LLC
A California Limited Liability Company
William J. Griffith, Manager
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S- P East Highlands, LLC
A California Limited Liability Company
William J. Griffith, Manager
City of Highland
Penny Lilburn, Mayor
ATTEST:
Alondra Munoz, City Clerk
APPROVED AS TO FORM:
Maricela Marroquin, City Attorney
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ATTACHMENT 2
Ordinance No. 464
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ORDINANCE NO. 464
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, APPROVING FOURTH AMENDMENT TO THE IMPACT FEES
DEVELOPMENT AGREEMENT BY AND BETWEEN S- P EAST HIGHLANDS, LLC
AND S- P DEERFIELD, LLC AND THE CITY OF HIGHLAND FOR THE EAST
HIGHLANDS RANCH PLANNED UNIT DEVELOPMENT, AND MAKING FINDINGS
THAT NO FURTHER CEQA REVIEW IS REQUIRED PURSUANT TO CEQA GUIDELINES SECTION 15162
THE CITY COUNCIL OF THE CITY OF HIGHLAND HEREBY ORDAINS AS FOLLOWS:
Section 1. Procedural Findings:
A. On or about October 30, 1989, the City of Highland ( the " City") adopted Ordinance No. 91, approving an Impact Fees Development Agreement between the City and East Highlands Ranch, Inc., a Delaware corporation, recorded as Document No. 90- 044456 in the Official Records of the San Bernardino County Recorder ( the " DIF Development Agreement"), the purpose of which was to establish Development Impact Fees (" DIF") within Specified Improvement Categories, as defined in the DIF Development Agreement, which would be levied by the City and paid as a condition of the issuance of building permits for the East Highlands Ranch Planned Unit Development the " EHR PUD") which is described in Exhibit " A" hereto and incorporated herein in full; and
B. On or about March 26, 2006, the City Council of the City of Highland adopted Ordinance No. 305 approving a First Amendment to the DIF Development Agreement between the City and Spring Pacific Properties, LLC, recorded as Document No. 2006- 0330459 in the Official Records of the San Bernardino County Recorder, for development of a multi -phased master planned community known as East Highlands Ranch (" EHR"). The First Amendment extended the term of the DIF Development Agreement for five ( 5) years with an expiration date of October 30, 20141 C. On or about June 10, 2014, the City Council of the City of Highland adopted Ordinance No. 392 approving a Second Amendment to the DIF Development Agreement between the City of Highland and Spring Pacific Properties, LLC, recorded as Document No. 2014- 0240534 in the Official Records of the San Bernardino County Recorder, to extend the DIF Development Agreement for five ( 5) years with an expiration date of October 30, 20191
D. On or about March 27, 2018, the City Council of the City of Highland adopted Ordinance No. 424 approved a Third Amendment to the DIF Development Agreement between the City of Highland and Spring Pacific Properties, LLC, recorded as Document No. 2018- 0214475 in the Official Records of the San Bernardino County Recorder, to extend the Agreement for five ( 5) years with an expiration date of October 30, 2024.
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E. The DIF Development Agreement specifically allows the City to adopt fees for the provision of public improvements which fall outside the Specified Improvement Categories, and apply such fees to the EHR PUD; and
F. On October 30, 2023, S- P Deerfield, LLC (" Spring Pacific") applied for ( 1) a five ( 5) year extension of the term of the EHR PUD Development Agreement related to Planning Areas 40 and 42 only, ( 2) a five ( 5) year extension of the term of the DIF Development Agreement related to Planning Areas 40 and 42 only, ( 3) a two ( 2) year extension of time ( Extension of Time EXT 24- 001) for Tentative Tract Map No. 20090 TTM 17- 001) creating a 137 residential lot subdivision over 25. 5 acres, and ( 4) a two ( 2) year extension of time ( EXT 24- 002) for Tentative Parcel Map No. 19958 ( TPM 17- 002) configuring four ( 4) lots for financing and phasing of the project. The aforementioned entitlements are referred to collectively as " the Project". The extension of the term of the DIF Development Agreement, extending the term until October 30, 2029 is the subject matter of this ordinance; and
G. This Ordinance, and the Fourth Amendment to the DIF Development Agreement, is only intended to affect and apply to the development of Planning Areas 40 and 42 ( the "Covered Property,") as shown on Exhibit " B" hereto and incorporated herein in full.
H. Spring Pacific is the successors in interest to East Highlands Ranch, Inc., and to the rights, interest and entitlements of the DIF Development Agreement; and I. Pursuant to the DIF Development Agreement the Owner had the right, without the consent of the City, to sell, assign and transfer all or a portion of the Covered Property and/ or all or a fractional share of the Owner' s right, title and interest under the Agreement; and
J. The Fourth Amendment to the DIF Development Agreement is intended to ensure the orderly and complete development of the tracts located in the Covered Property. Accordingly, the term of the DIF Development Agreement shall be extended an additional five ( 5) years consistent with the term of EHR Development Agreement, which shall expire on October 30, 2029. In addition, a 5% annual escalator shall be added to the DIF reduced fees.
K. On February 20, 2024, the Planning Commission of the City of Highland held a duly noticed public hearing to consider the Project and at the conclusion of the hearing and after considering the staff report and public comments, adopted Resolution No. 2024- 04 recommending the City Council approve the Project.
L. On March 13, 2024, the City Council of the City of Highland held a duly noticed public hearing to consider the Project.
M. The City Council has found and determined as follows:
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1) The terms and conditions proposed by the Fourth Amendment to the DIF Development Agreement, as set forth herein, are consistent with the City of Highland General Plan; and
2) The proposed Fourth Amendment to the DIF Development Agreement complies with all applicable requirements of State Law and City ordinances and regulations; and
3) It is the intent of the City Council that the EHR PUD Amended Development Agreement and the DIF Development Agreement provide for the same expiration date, which would require that the DIF Development Agreement also be extended for an additional term of five ( 5) years; and 4) The City Council finds and determines that there are benefits to the City in approving the requested all of which are adopted herein in full by reference and which are made a part of the Fourth Amendment to the DIF Development Agreement.
N. The DIF Development Agreement is in full force and effect.
Section 2. Legislative Findings. Based on the full record of these proceedings, pursuant to Highland Municipal Code Section 16. 08. 080, the City Council hereby finds that the proposed Fourth Amendment to the DIF Development Agreement:
A. Is consistent with the objectives, policies, general land uses, and programs specified in the general plan and any applicable specific plan.
Response: The extension of the DIF Development Agreement allows the City to continue to impose fees for the provision of public improvements specifically within Planning Areas 40 and 42 of the EHR PUD for an additional five ( 5) years, terminating on October 30, 2029. These fees were negotiated by both parties and represent the development's responsibility in the categories of Law Enforcement Facilities, Fire Suppression FacilitiesNehicles/ Equipment, Local Circulation System, Regional Circulation System, General FacilitiesNehicles/ Equipment, Library Facilities & Collect, Public Use and Park Land Acquisition & Park Facilities Development.
The DIF Development Agreement is consistent with General Plan Policy 4. 1. 3 to Ensure that existing residents and businesses are not burdened with the cost of financing infrastructure aimed at supporting new development or the intensification of existing development; Policy 4. 1. 17 Continue to require that all new development pay the applicable Development Impact Fees established by the City Council; Police 4. 1. 18 18) Maintain flexibility in the collection and application of Development Impact Fees to permit the construction of master planned facilities in lieu of fees when the City determines that it is in the public interest to do so; Policy 4. 1. 19 Continue to require the construction of public facilities as a condition of approval where the value of the services and facilities needed to support buildout of a proposed development exceed established Development Impact Fees, as consistent with the City's performance standards. Require an agreement with the developer for reimbursement from future development fees for the excess costs. -27-
Such reimbursements shall be from future fees collected for the specific excess facilities, which the initial developer was required to construct; and Policy 4. 1. 22 Continue to require that planned communities participate in the development of public infrastructure, in addition to the payment of development impact fees, through the following methods:
An approved development agreement for all new specific plan or planned unit development projects that specifies the timing of infrastructure improvements in relation to project development. • An annual review of improvements conducted for all new specific plans and an annual report in a format that can be easily included in the City's infrastructure assessment and reporting system.
B. Is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is or will be located.
Response: The DIF Development Agreement supports development within EHR PA 40 and 42. The Project will create 137 single- family residential lots which is consistent with the surrounding development and with the types of uses envisioned by the existing General Plan land use designation of Planned Development with a density equivalent to the Medium Density Residential land use designation. The Project also complies with the Planned Development Designation which allows any density that is compatible with surrounding existing and planned uses as determined through the development review process. In addition, the map is consistent with the proposed planned development of the East Highland Ranch Planned Unit Development. The Project is consistent with the East Highlands Ranch Land Use standards for SFD- V which allows a minimum 3, 600 square foot lot size for single- family detached dwelling units. The Project is consistent with the General Plan including the 6th Cycle Housing Element. The Project helps to achieve Goal 1: A preserved and enhanced housing stock within high -quality Neighborhoods; Goal 2:
A diverse range and adequate supply of housing types that align with the needs of all current and future Highland households; Policy 2. 3: Ensure new residential and mixed - use developments are adequately served by park and recreation, libraries, transportation, public safety, and other public services and facilities; and Policy 2.4: Encourage the development of a range of housing types in targeted areas of the City, such as inventoried vacant residential sites, Planned Development districts, Mixed -Use districts, special Policy Areas identified in the Land Use Element, and areas with access to resources and amenities.
C. Is in conformity with and will promote public convenience, general welfare and good land use practice.
Response: The DIF Development Agreement promotes good land use practice evident in its compliance with General Plan Policy 4. 1. 22 to continue to require that planned communities participate in the development of public infrastructure, in addition to the payment of development impact fees, through the following methods: • An approved development agreement for all new specific plan or planned unit development projects that specifies the timing of infrastructure improvements in relation to project development- An annual review of improvements conducted for all new specific plans and an annual report in a format that can be easily included in the City's infrastructure assessment and reporting system. The DIF Agreement promotes general welfare through -28-
the collection of fees that aid the City in constructing the appropriate infrastructure resulting from impacts of the proposed 1 37- unit development.
D. Will not be detrimental to the health, safety and general welfare.
Response: The DIF Development Agreement will collect fees and result in the construction of public infrastructure including law enforcement facilities, fire suppression, circulation, general facilities, library, public use and park land that will promote the health, safety and general welfare of the development and surrounding community.
E. Will not adversely affect the orderly development of property or the preservation of property values.
Response: This DIF Development Agreement supports the development of the EHR Planning Areas 40 and 42 through the application of appropriate fees with consideration given to the applicant' s construction of related infrastructure. The residential development will not adversely affect orderly development or property values.
The established standards that permit the development of a well -planned single- family residential subdivision that will be desirable for the development of the community and consistent the surrounding development and with the types of uses envisioned by the existing General Plan Planned Development.
F. Will promote and encourage the development of the proposed project by providing a greater degree of requisite certainty.
Response: The DIF Development Agreement reflects fees appropriate for the impacts related to the development of EHR Planning Areas 40 and 42 as studied by the City. The fees will be held for a 5- year period with predetermined escalators known to both parties. The surety of the Agreement will provide a greater degree of certainty afforded to large- scale developments such as the East Highlands Ranch Planned Unit Development.
G. Is consistent with the provisions of California Government Code Sections 65864 through 65869. 5.
Response: The DIF Development Agreement includes all the mandatory provisions identified by California Government Code Sections 65864 through 65869. 5 including, without limitation, periodic reviews, the duration of the agreement, the permitted uses of the Property,. The City has also complied with all procedural mandates for the adoption of a Development Agreement as required by applicable law. Thus, the Development Agreement is consistent with the provisions of California Government Code Sections 65864 through 65869. 5
Section 3. CEQA.
A. On February 28, 2006, the City Council of the City of Highland adopted Resolution No. 2006- 007 adopting a Mitigated Negative Declaration (" MND") and a Mitigation Monitoring and Reporting Program (" MMRP") for an amendment to the East Highlands Ranch Planned Development for the Blossom Trails community. An -29-
Addendum to the MND addressed changes to the original project and was approved by the Highland City Council in 2018 ( Resolution No. 2018- 006). The Addendum discussed a revised proposal for the Blossom Trails development to be reduced from 306 multifamily residential units to 137 single-family homes. The Addendum determined that no further detrimental effects would be triggered and that the anticipated impacts from the MND would continue to be addressed by the implemented mitigation measures or by present day regulations.
B. Pursuant to the California Environmental Quality Act (" CEQA") ( Cal. Pub.
Res. Code § 21000 et seq.) and the State Guidelines ( the " Guidelines") ( 14 Cal. Code Regs. § 15000 et seq.), the City Council has considered the potential environmental impacts of the Project. The City Council has independently reviewed the MND, and the Addendum to the MND, and based upon the whole record before it, and based on its independent review and judgment, finds that that the Project, is not subject to further environmental review pursuant to the Guidelines because:
1) The Project and the circumstances under which the Project is undertaken do not involve substantial changes which will result in new significant environmental effects, and that the Project does not involve new information of substantial importance which shows that the Project will have significant effects not discussed in the MND or the Addendum;
2) All potential environmental impacts associated with the Project are adequately addressed by the MND, the Addendum to the MND, and the mitigation measures contained in the MND will reduce certain impacts to a level that is less than significant; and
3) The extension of time requests for TTM 17- 001 and TPM 17- 02, and the extension of the term for the EHR PUD Development Agreement and the DIF Development Agreement have been evaluated against the previous analysis in the MND and Addendum to the MND, to ensure that extending the approval time does not create new significant impacts or substantially increase the severity of previously analyzed impacts as compared to those identified previously. It has been determined that the analyses and the conclusions in the MND and Addendum to the MND remain valid and that the Project is within the scope" pursuant to CEQA Guidelines Section 15162 ( a) 4) The custodian of records for the MND, and the Addendum, and all other materials that constitute the record of proceedings upon which the City Council' s action is based, is the Planning Department of the City of Highland. Those documents are available for public review in the Planning Department located at 27215 Base Line, Highland, CA, 92346.
Section 4. Approval of Amendment. Based upon the aforementioned findings, the City Council hereby approves the Fourth Amendment to the DIF Development Agreement attached hereto as Exhibit " C" and authorizes the Mayor to execute the same in substantially the same form attached hereto as Exhibit " C" to this Ordinance.
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Section 5. Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.
Section 6. Recording of this Ordinance. Pursuant to the terms of Government Code Section 65868. 5, within ten ( 10) days after the City adopts this Ordinance, the City Clerk shall have this Ordinance approving the Fourth Amendment to the Development Agreement recorded in the Official Records of the San Bernardino County Recorder. If the parties to this Fourth Amendment of the Development Agreement or their successor( s) in interest amend or cancel the Development Agreement as amended hereby, as provided in Government Code Section 65868, or if the City determines to terminate or modify the Development Agreement as provided in Government Code Section 65865. 1 for failure of the Applicant to materially comply in good faith with the terms or conditions in the Development Agreement, as amended, then the City Clerk shall have notice of such action recorded with the San Bernardino County Recorder. From and after the time of such recordation, the Development Agreement, as amended hereby, shall impart such notice thereof to all persons as is afforded by the recording laws of this State.
Section 7. Certification. The City Clerk shall certify to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the City' s official newspaper within 15 days after its adoption. This Ordinance shall become effective 30 days after its adoption. The executed Development Agreement shall be recorded against the title to the property.
PASSED, APPROVED AND ADOPTED this 9th day of April, 2024.
Penny Lilburn
Mayor
ATTEST:
Alondra Munoz
City Clerk
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APPROVED AS TO FORM:
Maricela Marroquin
City Attorney
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EXHIBIT " A"
PORTIONS OF SECTIONS 26, 25, AND 36, TOWNSHIP 1 NORTH, RANGE 3
WEST, SAN BERNARDINO BASE AND MERIDIAN, TOGETHER WITH
PORTIONS OF SECTIONS 1, 2, AND 3 TOWNSHIP 1 SOUTH, RANGE 3 WEST,
SAN BERNARDINO BASE AND MERIDIAN, IN THE COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA, AS SHOWN BY A RECORD OF SURVEY ON FILE IN BOOK 42, RECORDS OF SURVEY, PAGES 5 THROUGH 20 INCLUSIVE, RECORDS OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
PARCEL" A"
THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SAID
SECTION 26, TOGETHER WITH THE SOUTH HALF OF THE SOUTHEAST QUARTER OF SAID SECTION 26, TOGETHER WITH THAT PORTION OF THE SOUTHWEST QUARTER OF SAID SECTION 26 LYING SOUTHEASTERLY OF
THE BROW OF THE SOUTHEASTERLY BLUFF OF COOK' S CANYON AS DESCRIBED IN THE DEED RECORDED IN BOOK 122, PAGE 144, OF DEED, RECORDS, OF SAID COUNTY, ALL AS SHOWN BY SAID RECORD OF SURVEY.
PARCEL " B"
THE NORTH HALF OF SAID SECTION 36, TOGETHER WITH THE NORTH HALF OF THE SOUTHEAST QUARTER OF SAID SECTION 36, TOGETHER WITH THE NORTH HALF OF THE SOUTHWEST QUARTER OF SAID SECTION 36,
TOGETHER WITH THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 36, ALL AS SHOWN BY SAID RECORD OF SURVEY.
PARCEL " C"
ALL OF SAID SECTION 35, AS SHOWN BY SAID RECORD OF SURVEY,
EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN THE NORTH FORK DITCH, AS SHOWN BY SAID RECORD OF SURVEY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN
THAT CERTAIN PARCEL OF LAND DESCRIBED IN THE DEED TO THE EAST SAN BERNARDINO COUNTY WATER DISTRICT, RECORDED SEPTEMBER 15, 1971, IN BOOK 7753, PAGE 494, OFFICIAL RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN
THAT CERTAIN PARCEL OF LAND DESCRIBED IN THE DEED RECORDED APRIL 12, 1991, INSTRUMENT NO. 91- 122858, OFFICIAL RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING
WITHIN THAT CERTAIN PARCEL OF LAND DESCRIBED IN THE DEED RECORDED DECEMBER 31, 1992, INSTRUMENT NO. 92- 543649, OFFICIAL RECORDS OF SAID COUNTY.
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ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING EASTERLY OF THE EASTERLY LINE OF TRACT NO. 12307- 1, AS SHOWN PER PLAT ON FILE IN BOOK 179 OF MAPS, PAGES 81 THROUGH 86, INCLUSIVE, RECORDS
OF SAID COUNTY, AND SOUTHWESTERLY OF THE SOUTHWESTERLY LINE OF TRACT NO. 13469, AS SHOWN PER PLAT ON FILE IN BOOK 205 OF MAPS, PAGES 78 THROUGH 83, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM LOT 2 AND LOT " X" OF TRACT NO. 13551, AS SHOWN BY PLAT ON FILE IN BOOK 224 OF MAPS, PAGES 39 THROUGH 41, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13550, AS SHOWN BY PLAT ON FILE IN BOOK 206 OF MAPS, PAGES 3 THROUGH 9, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING ANY PORTION THEREOF LYING WITHIN TRACT NO. 12307- 1, AS SHOWN BY PLAT ON FILE IN BOOK 179 OF MAPS, PAGES 81 THROUGH 86, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 12307- 2, AS SHOWN BY PLAT ON FILE IN BOOK 202 OF MAPS, PAGES 38 THROUGH 40, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 12307, AS SHOWN BY PLAT ON FILE IN BOOK 202 OF MAPS, PAGES 41 THROUGH 43, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 12306, AS SHOWN BY PLAT ON FILE IN BOOK 179 OF MAPS, PAGES 79 AND 80, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13469, AS HOWN BY PLAT ON FILE IN BOOK 205 OF MAPS, PAGES 78 THROUGH 83, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN PARCEL MAP NO. 12928, AS SHOWN BY PLAT THEREOF ON FILE IN BOOK 148 OF PARCEL MAPS, PAGES 73 AND 74, RECORDS OF SAID COUNTY.
PARCEL " D"
THAT CERTAIN PARVEL OF LAND DESCRIBED IN A DEED RECORDED AS INSTRUMENT NO. 93- 522560, OFFICIAL RECORDS OF SAID COUNTY;
TOGETHER WITH THAT CERTAIN PARCEL OF LAND DESCRIBED IN THE DEED RECORDED AS INSTRUMENT NO. 93- 522561, OFFICIAL RECORDS OF SAID COUNTY.
PARCEL " E"
THAT PORTION OF SAID SECTION 1, LYING NORTHERLY OF THE CENTER
LINE OF THE NORTH FORK DITCH, AS SHOWN BY SAID RECORD OF SURVEY.
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EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13729, AS SHOWN BY PLAT ON FILE IN BOOK 235 OF MAPS, PAGES 30 THROUGH 35, INCLUSIVE, RECORDS OF SAID COUNTY.
PARCEL " F"
PARCELS 2, 3, AND 4 OF PARCEL MAP NO. 14348, AS SHOWN BY PLAT ON FILE IN BOOK 168 OF PARCEL MAPS, PAGES 12 AND 13, RECORD OF SAID COUNTY.
PARCEL " G"
THE SOUTH HALF OF THE NORTHWEST QUARTER AND THE NORTH HALF OF THE SOUTHWEST QUARTER OF SAID SECTION 2.
EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN PARCEL MAP NO. 14348, AS SHOWN BY PLAT ON FILE IN BOOK 168 OF PARCEL MAPS, PAGES 12 AND 13, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 12924, AS SHOWN BY PLAT ON FILE IN BOOK 193 OF MAPS, PAGES 22 THROUGH 26, INCLUSIVE, REOCRDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13549, AS SHOWN BY PLAT ON FILE IN BOOK 214 OF MAPS, PAGES 51 THROUGH 54, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 13740, AS SHOWN BY PLAT ON FILE IN BOOK 240 OF MAPS, PAGES 51 THROUGH 54, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 15252, AS SHOWN BY PLAST ON FILE IN BOOK 251 OF MAPS, PAGES 75 THROUGH 81, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 15253, AS SHOWN BY PLAT ON FILE IN BOOK 250 OF MAPS, PAGES 67 THROUGH 72, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF LYING WITHIN TRACT NO. 15254, AS SHOWN BY PLAT ON FILE IN BOOK 252 OF MAPS, PAGES 54 THROUGH 58, INCLUSIVE, RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM THAT CERTAIN PARCEL OF LAND
DESCRIBED IN THE DEED RECORDED AS INSTRUMENT NO. 87- 399526, OFFICIAL RECORDS.
PARCEL " H"
THAT PORTION OF THE SOUTHWEST QUARTER OF SECTION 2, TOWNSHIP 1 SOUTH, RANGE 3 WEST, SAN BERNARDINO BASE AND MERIDIAN, IN THE
CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ACCORDING TO THE OFFICIAL GOVERNMENT PLAT THEREOF ON FILE IN -35-
THE DISTRICT LAND OFFICE, DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT 30 FEET EAST AND NORTH 0 DEG. 37' WEST, 25 FEET FROM THE SOUTHWEST CORNER OF SAID SECTION 2; THENCE NORTH 89 DEG. 36' 30" EAST, 638 FEET; THENCE NORTH 0 DEG. 37' WEST, 494. 07 FEET; THENCE SOUTH 89 DEG. 36' 30' WEST, 638 FEET TO THE
EAST LINE OF CHURCH STREET, AS DESCRIBED IN THE DEED TO THE COUNTY OF SAN BERNARDINO, RECORDED SEPTEMBER 19, 1893, IN BOOK 186, PAGE 50, OF DEEDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY; THENCE SOUTH 0 DEG. 37' EAST TO THE POINT OF BEGINNING.
EXCEPT THEREFROM THAT PORTION LYING EASTERLY OF THE WESTERLY LINE OF A STRIP OF LAND, 100. 00 FEET WIDE, AS DESCRIBED IN THE
DEED TO THE SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT, RECORDED NOVEMBER 9, 1972, IN BOOK 8057, PAGE 726, OFFICIAL RECORDS OF SAID COUNTY, BEING 50. 00 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTER LINE:
COMMENCING AT A 1- 1/ 4 INCH IRON PIPE MARKING THE SOUTHWEST CORNER OF SAID SECTION 2; THENCE NORTH 0 DEG. 37' 06" WEST ALONG THE WEST LINE OF SAID SECTION 2, A DISTANCE OF 536. 17 FEET; THENCE NORTH 89 DEG. 44' 07" EAST ALONG THE CENTER OF MERRIS DRIVE, 352. 24 FEET TO 539. 33 FEET TO THE POINT OF TERMINATION IN THE
SOUTH LINE OF THE SOUTHWEST QUARTER OF THE SOUTHWEST
QUARTER OF SAID SECTION 2, SAID POINT OF TERMINATION BEING DISTANT ALONG SAID SOUTH LINE, SOUTH 89 DEG. 45' 00" EAST, 351. 76 FEET FROM SAID 1- 1/ 4 INCH IRON PIPE MARKING THE SOUTHWEST CORNER OF SAID SECTION 2.
PARCEL " I"
THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST
QUARTER OF SAID SECTION 3, LYING SOUTHERLY OF THE SOUTHERLY RIGHT- OF- WAY LINE OF EAST THIRD STREET, 80. 00 FEET WIDE, AS SHOWN BY SAID RECORD OF SURVEY.
EXCEPTING THEREFROM THE SOUTHERLY 100. 00 FEET OF THE WESTERLY 150. 00 FEET OF SAID SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 3.
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EXHIBIT " B"
LEGAL DESCRIPTION FOR PLANNING AREAS 40 AND 42
Real property in the City of Highland, County of San Bernardino, State of California, described as follows:
PARCEL 1:
THE EAST 1/ 2 OF THE SOUTHEAST 1/ 4 OF SECTION 3, TOWNSHIP 1 SOUTH, RANGE 3 WEST, SAN
BERNARDINO BASE AND MERIDIAN, IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO,
STATE OF CALIFORNIA, ACCORDING TO THE OFFICIAL GOVERNMENT PLAT THEREOF ON FILE IN THE DISTRICT LAND OFFICE.
EXCEPT THEREFROM THAT PORTION LYING NORTHERLY OF THE CENTER LINE OF A STRIP OF LAND, 80 FEET IN WIDTH, AS DESCRIBED IN THE DEED TO THE COUNTY OF SAN BERNARDINO RECORDED DECEMBER 11, 1931, IN BOOK 772, PAGE 333, OFFICIAL RECORDS OF SAID COUNTY.
ALSO EXCEPTING THEREFROM THAT PORTION FIRST DESCRIBED IN THE DEED TO NORTH FORK WATER COMPANY, RECORDED NOVEMBER 25, 1958, IN BOOK 4663, PAGE 201, OFFICIAL RECORDS, AND MORE PARTICULARLY DESCRIBED THEREIN AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF THE SAID EAST 1/ 2 OF THE SOUTHEAST 1/ 4 OF SECTION 3; THENCE SOUTH 89 DEG. 43' 30" EAST, 150. 00 FEET ALONG THE SOUTH LINE OF SAID SECTION 3; THENCE NORTH 0 DEG. 04' 45" WEST, 100. 00 FEET ON A LINE PARALLEL WITH THE WEST LINE OF THE SAID EAST 1/ 2 OF THE SOUTHEAST 1/ 4 OF SECTION 3; THENCE NORTH 89 DEG. 43' 30" WEST, 150. 00 FEET TO A POINT IN THE SAID WEST LINE OF THE EAST 1/ 2 OF THE SOUTHEAST 1/ 4 OF SECTION 3; THENCE ALONG SAID WEST LINE, SOUTH 0 DEG. 04' 45" EAST, 100. 00 FEET TO THE POINT OF BEGINNING.
TOGETHER WITH THAT PORTION OF 5TH STREET VACATED BY RESOLUTION OF THE BOARD OF SUPERVISORS SAN BERNARDINO COUNTY, CALIFORNIA, RESOLUTION NO. 93- 17 RECORDED JUNE 22, 1994, INSTRUMENT NO. 94- 277999, OFFICIAL RECORDS, ADJOINING SAID PROPERTY ON THE NORTH WHICH WOULD PASS BY OPERATION OF LAW BY A CONVEYANCE OF SAID PROPERTY.
APN: 1201- 401- 02
PARCEL 2:
LOT 111, TRACT NO. 15252, IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT RECORDED IN BOOK 251 OF MAPS, PAGE( S) 75 THROUGH 81, INCLUSIVE,
RECORDS OF SAID COUNTY, AS AMENDED BY CERTIFICATE OF CORRECTION RECORDED SEPTEMBER 7, 1999, INSTRUMENT NO. 19990377331, OFFICIAL RECORDS.
TOGETHER WITH THAT PORTION OF FIFTH STREET ADJOINING LOT 111 ON THE SOUTH, VACATED BY
RESOLUTION OF THE BOARD OF SUPERVISORS SAN BERNARDINO COUNTY, CALIFORNIA, RESOLUTION NO. 93- 17 RECORDED JUNE 22, 1994, INSTRUMENT NO. 94- 277999, OFFICIAL RECORDS, WHICH WOULD PASS BY OPERATION OF LAW WITH A CONVEYANCE OF SAID PROPERTY.
EXCEPTING FROM LOT 111 THAT PORTION DESCRIBED AS FOLLOWS:
COMMENCING AT THE WEST CORNER OF SAID LOT 111, SAID POINT HAVING A RADIAL BEARING NORTH 18 DEG. 47' 19" WEST; THENCE NORTHEASTERLY ALONG THE ARC OF A CURVE CONCAVE TO THE NORTHWEST, WITH A RADIUS OF 1852. 00 FEET; SAID ARC BEING THE NORTHWESTERLY LINE OF -38-
SAID LOT 111, THROUGH A CENTRAL ANGLE OF 15 DEG. 33' 39", A DISTANCE OF 502. 98 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING NORTHEASTERLY ALONG SAID ARC THROUGH A CENTRAL ANGLE OF 02 DEG. 14' 41", A DISTANCE OF 72. 56 FEET TO THE BEGINNING OF A REVERSE CURVE WITH A RADIUS OF 1348. 00 FEET; THENCE NORTHEASTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 04 DEG. 14' 45", A DISTANCE OF 99. 89 FEET; THENCE LEAVING SAID NORTHWESTERLY LINE, SOUTH 27 DEG. 28' 13" EAST, A DISTANCE OF 111. 08 FEET TO A POINT ON THE WEST RIGHT- OF- WAY LINE OF CHURCH STREET, AS SHOWN ON SAID TRACT NO. 15252, SAID POINT HAVING A RADIAL BEARING SOUTH 84 DEG. 09' 49" EAST; THENCE SOUTHERLY ALONG AN ARC OF A CURVE HAVING A RADIUS OF 70. 00, THROUGH A CENTRAL ANGLE OF 30 DEG. 03' 55", A DISTANCE OF 36. 73 FEET TO THE BEGINNING OF A REVERSE CURVE HAVING A RADIUS OF 50. 00 FEET; THENCE SOUTHERLY ALONG AN ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 23 DEG. 33' 23", A DISTANCE OF 20. 56 FEET TO A POINT 30. 00 FEET WEST OF THE CENTERLINE OF CHURCH STREET, MEASURED AT RIGHT ANGLES; THENCE LEAVING SAID RIGHT- OF- WAY LINE, SOUTH 89 DEG. 20' 14" WEST A DISTANCE OF 163. 51 FEET; THENCE NORTH 34 DEG. 20' 58" WEST A DISTANCE OF
69. 76 FEET ALONG A LINE RADIAL TO THE NORTHWESTERLY LINE OF SAID LOT 111 TO THE TRUE POINT OF BEGINNING.
ALSO EXCEPTING FROM LOT 111 THAT PORTION DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF SECTION 2, TOWNSHIP 1 SOUTH, RANGE 3 WEST,
SAN BERNARDINO BASE AND MERIDIAN, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS SHOWN ON RECORD OF SURVEY RECORDED IN BOOK 42 OF SURVEYS, PAGES 5 THROUGH 20, INCLUSIVE; THENCE NORTHERLY ALONG THE WEST LINE OF SAID SECTION, SAID LINE ALSO BEING THE CENTERLINE OF OLD CHURCH STREET, NORTH 0 DEG. 39' 50" WEST A DISTANCE OF 1117. 49 FEET TO THE POINT OF BEGINNING, SAID POINT BEING A POINT ON A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 70. 00 FEET AND A RADIAL BEARING OF NORTH 26 DEG. 02' 27" WEST, SAID CURVE BEING THE NORTHERLY RIGHT- OF- WAY LINE OF OLD GREENSPOT ROAD; THENCE WESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 58 DEG. 0652", A DISTANCE OF 71.00 FEET; THENCE LEAVING SAID RIGHT- OF-WAY LINE NORTH 27 DEG. 27' 31" WEST A DISTANCE OF 110. 10 FEET TO A POINT ON A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 1348. 00 FEET AND A RADIAL BEARING OF NORTH 32 DEG. 20' 23" WEST SAID CURVE BEING THE SOUTHERLY RIGHT-OF-WAY LINE OF 5TH STREET; THENCE ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 4 DEG. 22' 40", A DISTANCE OF 103. 00 FEET TO A POINT ON THE WEST LINE OF SAID SECTION, SAID LINE ALSO BEING THE CENTERLINE OF OLD CHURCH STREET; THENCE SOUTH 0 DEG. 39' 50" EAST A DISTANCE OF 94.55 FEET TO THE POINT OF BEGINNING.
APN:
1201- 431- 61
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Exhibit " C" to City of Highland Ordinance No. 464
FOURTH AMENDMENT TO IMPACT FEE DEVELOPMENT AGREEMENT
This Fourth Amendment to the Impact Fees Development Agreement ("Fourth Amendment") is entered into effective on the date of its recordation, ( the " Effective Date"), by and between SP East Highlands, LLC, a California limited liability company and S- P Deerfield, LLC a California limited liability company ( referred to as " Spring Pacific" and " Owner"), and the City of Highland, a municipal corporation (" City"). Owner and City are sometimes collectively referred to herein as the " parties."
RECITALS
A. Government Code Sections 65864 through 65869. 5 and the Highland Municipal Code (the " Development Agreement Laws") authorize the City to enter into and amend binding development agreements with persons having a legal or equitable interest in real property for the development of such property, all for the purpose of strengthening the public planning process, encouraging private participation and comprehensive planning and reducing the economic cost of such development. The City is authorized by law to amend existing development agreements which are in effect and in good standing.
B. On or about October 30, 1989, in accordance with the Development Agreement Laws, the City adopted Ordinance No. 91, approving an Impact Fees Development Agreement between the City and East Highlands Ranch, Inc., a Delaware corporation, recorded as Document No. 90- 044456, in the Office of the San Bernardino County Recorder ( the " DIF Development Agreement"), the purpose of which was to establish Development Impact Fees DIF') which would be levied by the City and paid as a condition of the issuance of building permits within the East Highlands Ranch Planned Unit Development (the " EHR PUD").
C. On or about March 26, 2006, the City Council of the City of Highland adopted Ordinance No. 305 approving a First Amendment to the DIF Development Agreement between the City and Spring Pacific Properties, LLC, which was recorded as Document No. 2006- 0330459 in the Official Records of the San Bernardino County Recorder, for development of a multi -phased master planned community known as East Highlands Ranch ("EHR"). The First Amendment extended the term of the DIF Development Agreement for five ( 5) years with an expiration date of October 30, 2014.
D. On or about June 10, 2014, the City Council ofthe City of Highland adopted Ordinance No. 392 approving a Second Amendment to the DIF Development Agreement between the City and Spring Pacific Properties, LLC, recorded as Document No. 2014- 0240534 in the Official Records of the San Bernardino County Recorder, to extend the DIF Development Agreement for five (5) years with an expiration date of October 30, 2019.
E. On or about March 27, 2018, the City Council of the City of Highland adopted Ordinance No. 424 approving a Third Amendment to the DIF Development Agreement between the City and Spring Pacific Properties, LLC, recorded as Document No. 2018- -40-
0214475 in Official Records of the Sari Bernardino County Recorder, to extend the DIF Development Agreement for five ( 5) years with an expiration date of October 30, 2024.
F. The EHR PUD has been substantially developed, with the exception of Planning Areas 40 and 42 which are designated as the " Covered Property" for purposes of this Fourth Amendment.
G. S- P Deerfield, LLC represents that it is the legal successor in interest to East Highlands Ranch, Inc., and has the right, title, interest and legal authority to enter into this Fourth Amendment, affecting the Covered Property.
H. It is the intent of the parties hereto to ( 1) provide for the continued development of the EHR PUD, ( 2) to designate Planning Areas 40 and 42 as the remaining " Covered Property" under the DIF Development Agreement, and ( 3) to extend the term of the DIF Development Agreement to allow for the continued and orderly development of the Covered Property by providing the Owner with assurance regarding the cost of development during the term of this Fourth Amendment
I. The City Council has determined that the adoption of the Fourth Amendment to the DIF Development Agreement is consistent with the City' s General Plan, and will promote the health, safety and welfare of its citizens and protect the quality of life of the community and the surrounding environment.
J. On April 9, 2024, the City Council of the City adopted Ordinance No. 464, approving this Fourth Amendment with the Owner until October 30, 2029.
AGREEMENT
In light of the foregoing Recitals, which are an operative part of this Fourth Amendment, and which are incorporated herein in full, the parties agree as follows:
1. The findings, terms, conditions, and amendments set forth in Ordinance No. 464 are incorporated herein in full and shall effectively amend and extend the term of the DIF Development Agreement in pertinent part as it applies to the Covered Property, Specifically, Paragraph 8 of the DIF Development Agreement is hereby amended to read as follows:
This Agreement is intended to ensure the orderly and complete development of the tracts located in the Covered Property. Accordingly, the term of this Agreement shall be extended an additional five (5) years consistent with the term of EHR Development Agreement, which shall expire on October 30, 2029."
2. A new Subsection 6. 5 " Development Impact Fee Increase" is hereby added to Section 6 " Development Impact Fee Calculation Procedure" of the DIF Development Agreement to read as follows:
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6. 5. Development Impact Fee Increase
Notwithstanding any other provision in this Agreement to the contrary, a five percent (5%) annual escalator shall be applied over the next five years to the reduced Development Impact Fees.
Below is a breakdown showing the escalator calculation:
5,488. 97 — current rate through October 31, 2024
November 1, 2024 through October 31, 2025 5, 763. 42 ( an additional $ 274. 45) November 1, 2025 through October 31, 2026 6, 051. 59 ( an additional $ 288. 17) November 1, 2026 through October 31, 2027- 6, 354. 17 ( an additional $ 302. 58) November 1, 2027 through October 31, 2028 6, 671. 88 ( an additional $ 317. 71) November 1, 2028 through October 31, 2029 7, 005.47 (an additional $ 333. 59)"
3. Section 14.2 " Notices" of the DIF Development Agreement is hereby revised to update the contact information for "Owner" and "City" as follows, with all remaining provisions of Section 14.2 remaining unchanged:
OWNER
S- P Deerfield, LLC
31866 Camino Capistrano
San Juan Capistrano, CA 92675
S- P East Highlands, LLC
31866 Camino Capistrano
San Juan Capistrano, CA 92675
CITY
City of Highland
27215 Base Line
Highland, CA 92346
4. The remaining terms of the DIF Development Agreement shall remain in effect and shall be construed in a manner which is consistent with the Fourth Amendment herein. In the event of any conflict in interpretation or application of the terms of the DIF Development Agreement and this Fourth Amendment, the terms of this Fourth Amendment shall control with respect to the development of the Covered Property.
5. The parties acknowledge that this Fourth Amendment does not, and is not intended to, vest the Ownerwith any additional right to obtain monetary assistance from the City for design, construction or installation of any part of the project.
6. In entering into this Fourth Amendment, the Owner specifically agrees that any and all new fees or categories of development -related impact or other fees adopted by the City and imposed and collected as a condition of new development or the issuance of a building permit -42-
on a city-wide basis shall apply to and be paid by the Owner and/or Merchant Builders for development of the Covered Property, in accordance with the City's Development Impact Fee Ordinance in effect at the time of issuance of a building permit.
5. The burdens of this Fourth Amendment bind and the benefits of this Fourth Amendment insure to the successors -in -interest to the parties to it in accordance with the provisions of and subject to the limitations of this Fourth Amendment.
6. This Fourth Amendment is for the sole and exclusive benefit of the City and the Owner. No other parties or entities are intended to be, or shall be considered, a beneficiary of the performance of any of the parties' obligations under this Fourth Amendment. It is specifically understood and agreed that the development of the Covered Property is a private and not a public sector development, that neither party is acting as the agent of the other in any respect hereunder, and that each party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Fourth Amendment. No partnership, joint venture or other association of any kind is formed by this Fourth Amendment. The only relationship between the City and the Owner is that of a government entity regulating the development of private property by the equitable owner of such property.
7. City and Owner acknowledge that this Fourth Amendment is the product of mutual arms -length negotiation and drafting and each represents and warrants to the other that it has been represented by legal counsel in the negotiation and drafting of this Fourth Amendment.
Accordingly, the rule of construction, which provides the ambiguities in a document, shall be construed against the drafter of that document shall have no application to the interpretation and enforcement of this Fourth Amendment. In any action or proceeding to interpret or enforce this Fourth Amendment, the finder of fact may refer to such extrinsic evidence not in direct conflict with any specific provision of this Fourth Amendment to determine and give effect to the intention of the parties hereto.
8. Each provision, term, condition, covenant, and/ or restriction, in whole and in part, in this Fourth Amendment shall be considered severable. In the event any provision, term, condition, covenant, and/ or restriction, in whole and/ or in part, in this Fourth Amendment is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Fourth Amendment and shall not affect any other provision, term, condition, covenant, and/ or restriction, of this Fourth Amendment and the remainder of the Fourth Amendment shall continue in full force and effect.
9. This Fourth Amendment shall be administered for the City by, and the City shall maintain authority over this Fourth Amendment through the City Manager, or his/ her designated representative, following approval of this Fourth Amendment by the City Council. The City Manager (or his/ her designated representative) shall have the authority to issue interpretations of this Fourth Amendment on behalf of the City so long as such actions do not materially change the Fourth Amendment or make a commitment of additional funds of the City.
10. Each party hereto expressly warrants and represents that he/she/they has/ have the authority to execute this Fourth Amendment on behalf of his/her/their corporation, -43-
partnership, business entity, or governmental entity and warrants and represents that he/ she/they has/ have the authority to bind his/ her/their entity to the performance of its obligations hereunder.
11. This Fourth Amendment may be executed in multiple counterparts, each of which so fully executed counterpart shall be deemed an original. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other party to this Fourth Amendment is in the physical possession of the party seeking enforcement thereof.
12. Ordinance No. 464 and this Fourth Amendment, and any amendment or cancellation hereto shall be recorded in the Official Records of the San Bernardino. County Recorder, by the City Clerk within the period required by Section 65868. 5 of the Government Code.
The parties have executed this Fourth Amendment on the date and year first written above.
S- P Deerfield, LLC
A California Limited Liability Company
William J. Griffith, Manager
Insert title]
S- P East Highlands, LLC
A California Limited Liability Company
William J. Griffith, Manager
Insert title]
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Penny Lilburn, Mayor
ATTEST:
Alondra Munoz, City Clerk
APPROVED AS TO FORM:
Maricela Marroquin, City Attorney
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STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Matt Bennett, Assistant Public Works Director PREPARED BY: Jim Richardson, Public Works ManagerW- wX
SUBJECT: Contract Renewal — 2021- 01 " Tree Trimming and Arborist Service Agreement"
RECOMMENDATION: It is recommended that the City Council ( 1) extend the Tree Trimming and Arborist Service Agreement with West Coast Arborists, Inc. ( Contractor) for one-year, and (2) approve a 15. 8% increase to the contract unit prices.
FISCAL IMPACT: All work is to be paid from current budgets PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: The City currently has a contract with the Contractor to provide tree trimming services throughout the City. The current contract amount is $ 53, 571. 00 for on -call maintenance work based on pre -established tasks in the bid documents and unit prices from the contractor' s bid proposal. The actual amount of the annual contract will vary based on available budgets and the City' s tree trimming and arborist maintenance needs. The contract documents establish guidelines for a potential contract increase at the time of the contract renewal based on the Common Labor Cost index published in the November issue of Engineering News Record.
This year the publication shows a 15. 8% increase from last year and the contractor has requested this increase to offset cost increases. The services provided by the contractor have been satisfactory. The contract documents provide the City with the option of four one- year contract extensions, and this will be the third one-year contract extension.
Approved Motion
Denied Ayes_
Continued Noes
Tabled Abstain
Absent
Cinn
City Clerk
Second
M,
Agenda Item No. 10
File No.
ity Manager
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E
ENR' s 20-cityaverage cost indexes, wages and materials prices.
Historical data for ENR' s 20 cities can be found at ENR. com/ economics Construction
Cost Index
ANNUAL
1 INFLATION RATE
1913= 100 INDEXVALUE MONTH YEAR
CONSTRUCTION COST 13510. 57 + 0. 1% + 2. 5° 6
COMMON LABOR 25080. 22 0. 0% + 1. 8%
WAGE $/ HR. 48. 30 0. 0% + 1. 8%
Building
Cost Index
ANNUAL
INFLATION RATE I 1
1913= 100 INDEX VALUE MONTH YEAR
BUILDING COST 8268. 19 + 0. 2% + 3. 8", 0
SKILLED LABOR 11697. 70 0. 0% + 3. 4%
WAGE S/ HR. 64. 60 0. 0% + 3. 4%
Materials
Cost Index Q 1 N5 V
MONTHLY
INFLATION RATE 1 1
1913= 100 INDEXVAWE MONTH YEAR
MATERIALS COST 6144. 21 0.P? 4.2%
CEMENT$/ TON 207. 48 0. 2% 20. 1%
STEEL S/ CWT 99. 77 13% 7.4%
LUMBER $/ MBF 1073. 19 0. 0% 1. 4%
The Construction Cost Index' s annual escalation I The Building Cost Index was up 3.8% on an annual I The Materials Cost Index rose 0.3% this month,
rose 2. 50/o, while the monthly component rose 0.1%. basis, while the monthly component rose 0.2%. while the annual escalation rate increased 4.2%.
BR.
Construction starts in the Minneapolis " NON- RESIDENTIAL metro area are expected to rise 4.2% 12
RESIDENTIAL
in 2023, to $ 10.1 billion, according to
t0
Dodge Construction Network. Dodge predicts a
D
27. 4% increase in non- residential starts, while 61
residential is expected to fall 8. 5%. Hotel and °! - - - - health care starts are expected to increase, while 2' --- warehouse work is predicted to drop. 01
2017 2018 2019 2020 2021 2022 2023
SOURCE: DODGE CONSTRUCTION NETWORK
ENR' s Cost Indexes by City
913= 100
1967= 1W
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NOV' 23. 1967 " i,CF1G. YEAR
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ATLANTA 8214. 67 4. 7 6270.06 5. 6 825. 83 0. 0 770. 13 1. 4 1379. 18 9.8 BALTIMORE 10489. 14 6. 7 7141. 86 1 - 9. 1 1214. 52 0. 0 980. 21 1. 3 1282. 52 16. 9 BIRMINGHAM 8651. 41 1. 7 6015. 83 I - 2. 1 978.68 1 0. 0 868. 43 0. 9 1150. 72 4.4 BOSTON 17734. 42 1. 0 10191. 79 0. 2 1756. 25 0. 0 1609. 6 2. 6 1317. 72 4.3 CHICAGO 19977. 56 9. 1 10047. 54 4.5 1859. 31 10. 0 1536. 02 3. 8 1134. 35 5, 6 CINCINNATI 12627. 11 4.7 7632. 82 8. 6 1077. 82 0. 0 953. 18 1. 0 1440. 31 15. 6 CLEVELAND 14483. 18 6. 0 8136. 68 11. 3 1095. 01 0. 0 972. 7 0. 0 1379. 51 24. 6 DALLAS
DENVER
DETROIT
7709. 3E
13613. 8E
13903. 75
November
Report LA
1 + 4.6
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2023 Cost Index
Region
8215. 38 1 + 4.6
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1 1390. 03
0. 0 738.52 1 0. 0 1304. 7 0. 2
0. 0 943. 19 0. 4 1309. 65 18. 4
0. 0 1104 6. 5 1101. 2 5. 7
KANSAS CITY 3. 7 1300. 95 2. 6 1235. 15 6. 9
LOS ANGELES 15301. 44 14. 1 8585. 15 11. 4 1287. 67 15. 8 1193. 11 13. 2 1288. 96 9. 1 MINNEAPOLIS 14365. 24 1. 7 8326. 26 4.3 1339. 26 0. 0 1371. 67 2. 3 1127. 86 7. 1 NEWORLEANS 7724. 8 3. 5 6332. 51 I 3. 3 749. 82 0.0 848. 69 I + 2, 5 1266. 37 7.2 NEW YORK CITY 22528. 39 2. 9 11872. 72 7. 5 1663. 39 0.0 1547. 48 2. 3 1385. 31 19. 8 PHILADELPHIA 15971. 73 2.9 9327. 89 6. 0 1637. 07 0. 0 1421. 38 ! 1. 3 1337. 73 1
14.0 PITTSBURGH 12924. 31 3.2 8177. 45 8.0 1178. 28 0. 0 1099. 94 4.7 1150. 96 12. 0 ST. LOUIS 13843. 97 1. 1 7869. 52 1. 2 1112. 34 0. 0 1082. 07 13 1256. 69 4. 1 SAN FRANCISCO 15526. 28 2. 7 10778. 49 9. 8 1076. 13 0. 0 1177. 98 17. 1 1708. 18 2. 5 SEATTLE 15337. 56 0.9 8754. 46 1. 6 1314. 48 0. 0 1302. 87 0. 0 1507. 03 3. 6 enr.com November13/ 20, 2023 ENR 69
F,
-2-
STAFF REPORT
TO THE CITY COUNCIL
MEETING DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Ben Booth, Senior Civil Engineer
SUBJECT: Engineering Resources of Southern California ( ERSC) — Professional Services Contract Addendum No. 10
RECOMMENDATION: It is recommended that the City Council:
1. Approve Addendum No. 10 to Professional Services Contract with Engineering Resources of Southern California ( ERSC) to reflect a change in the billing rate schedule.
2. Authorize the Mayor to sign the Addendum.
FISCAL IMPACT: The average percentage increase of the billing rate for the ERSC staff positions that are most relevant to City of Highland is 45. 55%. Professional services provided by City consultants will be borne by City on City -initiated projects.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City's website.
BACKGROUND: The City entered into a contract with ERSC for on -going engineering services on July 12, 1994. The current billing rates, as per Addendum No. 9 to the original contract, have been in effect since November 14, 2017. ERSC has requested the City to approve a new rate schedule, which, if approved will be effective on April 9, 2024. ERSC made this request because ERSC is no longer providing plan check and inspection services on new development projects which afforded the City a discount on general engineering services.
Listed below are the existing and proposed billing rates for the ERSC staff positions that are most relevant to City of Highland. A complete list of all ERSC staff positions can be found in Exhibit "A" of Addendum No. 10.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No.
City Clerk Manager
-1-
Position
Senior Principal Engineer
Principal Engineer
Engineer V
Engineer III
Engineer II
Senior Engineering Associate
Engineering Associate II
Engineering Associate I
Admin Assistant II
Admin Assistant I
Existing 2017 Rate
N/ A
135. 00
125. 00
110. 00
95. 00
110. 00
89. 00
77. 00
65. 00
43. 00
Attachments: ( 1) Addendum No. 10
Proposed 2024 Rate % Increase
230. 00 N/ A
215. 00 59. 26%
185. 00 48. 00%
150. 00 36. 36%
135. 00 42. 11 %
175. 00 59. 09%
110.00 23. 60%
105. 00 36. 36%
85. 00 30. 77%
75. 00 74. 42%
MAStaff Reports\ ERSC Contract\ ERSC Amendement Agmt Staff Report. doc Note:
New Position Added in 2024 proposed rates.
-2-
ADDENDUM NO. 10
TO PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING
SERVICES BETWEEN CITY OF HIGHLAND
AND ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA
This addendum to the Agreement for Engineering
April, 2024 by and between the Ctiy of Highland
California (" Consultant").
Services is made and entered into this 9t" day of
City") and Engineering Resources of Southern
Engineering Resources of Southern California entered into an agreement for engineering services with City on July 12, 1996. The agreement provides for a Billing Rate Schedule for services performed by Consultant staff. The agreement has been amended by Addenda Nos 1, 2, 3, 4, 5, 6, 7, 8, and 9 on October 10, 1995, March 25, 1997, July 14, 1998, October 10, 2000, August 10, 2003, February 14, 2006, February 27, 2007, February 26, 2008, and November 14, 2017, respectively.
This addendum alters the Agreement and Addenda No. 1, 2, 3, 4, 5, 6, 7, 8, and 9 as follows:
That the Billing Rate Schedule be replaced by Exhibit "A" attached hereto and effective April 9, 2024." Except as expressly modified above, the terms of the original agreement dated July 12, 1994, and all subsequent addenda shall control the respective rights and obligations of the party hereto.
Attest:
Alondra Munoz
City Clerk
Matt Brudin, President
Engineering Resources of Southern California
Penny Lilburn
Mayor
Moe Ahmadi, Vice President
Engineering Resources of Southern California
-3-
Professional Staff
President........................................................................... $ 285. 00 VicePresident.................................................................... $ 245. 00 Sr. Principal Engineer*.......................................................$ 230. 00 Principal Engineer.............................................................. $ 215. 00 Assistant Principal Engineer .............................................. $ 195. 00 EngineerV......................................................................... $ 185. 00 EngineerIV........................................................................ $ 165. 00 EngineerIII........................................................................ $ 150. 00 EngineerII......................................................................... $ 135. 00 EngineerI.......................................................................... $ 120. 00 Engineering Staff
Principal Engineering Associate ......................................... 190. 00 Senior Engineering Associate ............................................ 175. 00 Engineering Associate V.................................................... 155. 00 Engineering Associate IV ................................................... 135. 00 Engineering Associate III .................................................... 125. 00 Engineering Associate II ..................................................... 110. 00 Engineering Associate I ...................................................... 105. 00 Engineering Aide II.............................................................. 60. 00 Engineering Aide I............................................................... 55. 00 Survey Staff and Services
Principal Surveyor.............................................................. 200. 00 SeniorSurveyor................................................................. 165. 00 SurveyorIII........................................................................ 130. 00 SurveyorII......................................................................... 115. 00 SurveyorI.......................................................................... 100. 00 2- Man Survey Crew (Std Equipment/ Truck)...................... 300. 00 1- Man Survey Crew ( Std Equipment/ Truck)...................... 235. 00 3rd Man on Survey Crew ................................................... 130. 00 Construction Support Staff
Construction Manager....................................................... $ 200. 00 Chief Construction Inspector ............................................. $ 155. 00 Sr. Construction Inspector ................................................. $ 145. 00 Construction Inspector...................................................... $ 135. 00 Inspector Overtime ( Hours 8- 12/ Saturdays) ..................... $ 185. 00 Inspector Overtime ( Hours 12+/ Sundays) ......................... $ 220. 00 Administrative Staff
Operations Manager......................................................... $ 110. 00 Operations Specialist........................................................... $ 95. 00 Administrative Assistant II ................................................... $ 85. 00 Administrative Assistant I .................................................... $ 75. 00 Other Direct Expenses
Vehicle Mileage ................................................ $ 0. 70/ Mile Subconsultant................................................... Cost + 20% Reimbursable Expenses/ Charges ..................... Cost + 15% Forensic Analysis ................................. Standard Rate X 2 Expert Witness .................................... Standard Rate X 3 Erwin Fogerson will be billed at a rate of $192. 00
NOTE: All rates hereon are subject to automatic increase upon July 1st of each year. Rates will be adjusted by the percent increase in California Consumer Price Index -All Urban Consumers for the twelve- month period ending February as calculated by the California Department of Industrial Relations ( CADIR) California Consumer Price Index Calculator. Prevailing Wage Rates are dictated by the CADIR. All classifications which are subject to Prevailing Wages will be adjusted when revised determinations are published by the CADIR.
Unless otherwise established by contractual agreement,
payment is due and payable upon receipt. Payment is considered delinquent if not paid within 30 days of invoice date. If payment is not completed within agreed terms, Client agrees to pay a service charge on the amount past due at the rate of 1. 5% per month 18% per annum).
March 1, 2024
-4-
STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Ben Booth, Senior Civil Engineer V
PREPARED BY: Jennifer Cioffi, Project Manager
SUBJECT: Engineering Resources of Southern California ( ERSC) Amendment for Professional Design Services — Sycamore Drive Storm Drain, Project sdr06002 RECOMMENDATION: It is recommended that the City Council:
1. Approve an amendment to the professional services agreement with ERSC for preparation of a hydrology report for the Sycamore Storm Drain, Project sdr06002; and
2. Authorize the City Manager to approve contract amendments up to 10% of the new revised contract amount.
FISCAL IMPACT: The proposed fee, based on actual time and material, is not -to -exceed 60, 757. The 10% contingency amount of $ 6, 076 will be used to cover any additional services, if needed and requested by City staff, during the course of the project. The funding source for this project is American Rescue Plan Act ( ARPA) funds.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: The City' s 5- Year Capital Improvement Program includes Project sdr06002 to construct a 54"- diameter storm drain along Bledsoe Creek located on the north side of Sycamore Drive east of Streater Drive. The project will complete the underground Bledsoe Creek storm drain system between Streater Drive and Church Street by replacing the existing open drainage ditch with 1, 250 feet of underground pipes. The storm drain maintenance road will be constructed with trail fencing and also be used as a community trail. The City has acquired all the public easements necessary for construction and maintenance of the proposed drainage and trail improvements.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Ierk
Second Agenda Item No. 12-
File No.
City Manager
-1-
On April 23, 2019, the City Council approved ERSC' s design services proposal in the amount of 32, 672. The scope of service includes preparation of contract documents ( plans, specifications and cost estimates), and providing technical assistance during the bid advertisement and construction phase.
On May 19, 2022, the City Council approved a budget adjustment to reallocate $900, 000 of RDA 2007 funds from this project to the 3rd/ 5t" Street Corridor Improvement Project. By this time the design of the Sycamore Drive Storm Drain Project was substantially completed but alternative storm pipe material and other minor site improvements were necessary. HP pipe is not manufactured to a 54- inch diameter. Modifications to the design are needed for a 60- inch HP pipe. Inverts for 60- inch HP Pipe and 54- inch RCP will be included in the design as an alternative bid to determine which is more costeffective for the City.
On October 11, 2022, the City Council approved the use of American Rescue Plan Act (ARPA) funds for seven ( 7) Public Works Projects including the Sycamore Drive Storm Project. In late 2022, City staff reached out to ERSC to inform them that the Sycamore Drive Storm Project was funded for construction and requested a cost proposal for completion of design.
On July 11, 2023, the City Council approved a contract amendment with ERSC in the amount of 22, 885 to finalize plans, specifications, estimate, and provide bid and construction support. The revised ERSC total contract amount was increased to $ 55, 557.
While completing the design, it was determined that a CEQA exemption will be required since these waters are a direct tributary of City Creek. To complete the environmental compliance documents that are needed to obtain a CEQA exemption, a drainage study for the proposed storm drain is required.
The scope of services for this additional work will include review of the Tract 17263 storm drain plans for hydraulic data, preparation of WSPG hydraulic calculations consistent with the latest storm drain design, and preparation of a drainage report. Findings of the drainage study may result in design changes. ERSC provided a cost proposal for these additional services for a not -to -exceed amount of 5, 200. With this amendment, the revised total contract amount is $ 60, 757.
It is recommended that the amendment for additional professional design services with ERSC be approved. The bid award will be presented to the City Council no later than December 10, 2024.
Attachments: Location Map
ERSC Proposal dated February 23, 2024
-2-
r
-3-
PMAA
Itnab rier
03017. 148
February 23, 2024
Carlos Zamano, P. E.
City of Highland
27215 Base Line
Highland, CA 92346
SUBJECT: SYCAMORE DRIVE STORM DRAIN, sdr060O2 — PROPOSAL FOR ADDITIONAL DESIGN
SERVICES
Dear Carlos:
In response to the City' s request, Engineering Resources ofSouthern California, Inc. (ERSC) submits our proposal for additional design services to prepare a drainage report for the subject project. This report will supplement the environmental compliance documents being prepared by Julie Gilbert as part of the CEQA Exemption, Class I " Existing Facilities" Notice of Exemption.
ERSC proposes to prepare the requested drainage report by performing the following services:
1) Review City supplied Plans for Street Improvements and Storm Drain Improvements for Tract 17263.
a. Confirm flows and pipe sizes.
2) Re - run WSPG
a. Revise stations of structures for mainline and laterals 3) Prepare Drainage Report summarizing process, data and outcome a. Report will include write - up, Appendices of Hydraulic calculations, As -Built Plans, Design Plans and any other relevant information.
4) Revise Hydraulic Grade Line on construction documents if necessary ERSC will complete the services described for Tasks 1- 4 above, on a time and materials basis, with a not to exceed amount of $ 5, 200. 00. Invoicing will be in accordance with ERSC' s Schedule of Hourly Billing Rates currently in effect.
We thank you for the opportunity of submitting our proposal for the continuance and completion of this project. Should there be any questions, do not hesitate to contact me. 1861 W. Redlands Blvd- Redlands - CA 92373 Page 1 of 2
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Respectfully,
4iL V6—
Lori J. Askew
Principal Engineer
Encl.
cc: Ben Booth, P. E.
Jennifer Cioffi, P. E.
S:\ Highland, City of\ 03017148- Sycamore Storm Drain & Trail\ Proposal 1861 W. Redlands Blvd. Redlands • CA 92373
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STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Ben Booth, Senior Civil Engineer
PREPARED BY: Jennifer Cioffi, Project Manager
SUBJECT: Engineering Resources of Southern California Amendment for Professional Design Services - 5th Street, Greenspot Road and Orange Street Pavement Rehabilitation, Project ola23002
RECOMMENDATION: It is recommended that the City Council:
1. Approve an amendment to the professional design services agreement with ERSC to provide engineering design services that include the addition of Ward Street Alley Victoria Avenue to Cunningham Street) and Sterling Avenue ( Base Line to Pacific Street) to the project: and
2. Authorize the City Manager to approve contract amendments up to 10% of the contract amount.
FISCAL IMPACT: The proposed fee, based on actual time and material, is not -to -exceed 140, 220. The design will be funded 100% with the City' s General Capital Financing funds. The 10% contingency amount of $ 14, 022 will be used to cover any additional services, if needed and requested by City staff, during the course of the project.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: This project entails pavement rehabilitation of three streets: 5th Street, Greeanspot Road and Orange Street ( see attached Location Map). The roadway segments are the north side only of 5th Street from Lankershim Avenue to 650' west of Lankershim Avenue, 5th Street from Tippecanoe Avenue to Marilyn Avenue, Greenspot Road from Boulder Avenue to Plunge Creek Bridge, Greenspot Road from 1, 000 feet east of Santa Ana River Bridge to City Limit, and Urange Street Trom ureenspot Koaa to :) ouin ally Limit.
Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Agenda Item No
File No.
3 City Clerk City Manager
-1-
On April 14, 2020, the City Council approved a design services proposal from ERSC for Pavement Management Program, Sector E Pavement Rehabilitation. This project included 24 street segments mostly in Sector E located south of Base Line and east of SR- 210. Seven of the street segments included Greenspot Road from Blossom Way to Plunge Creek Bridge.
However, on April 13, 2021, the City Council approved the removal of all construction on Greenspot Road from the Sector E Pavement Rehabilitation Project. This work was removed to allow East Valley Water District (EVWD) to complete construction of a recycled 30- inch water pipeline for the Natural Resources Center. With EVWD' s recycled water pipeline project completed on Greenspot Road between Boulder Avenue and Weaver Street, the City' s pavement rehabilitation on Greenspot Road between Boulder Avenue and Plunge Creek Bridge can proceed.
On November 14, 2023, the City Council approved a design services proposal in the amount of 110, 335 from ERSC to provide construction drawings, specifications and cost estimates for bidding purposes for 5th Street, Greenspot Road and Orange Street. ERSC reviewed and revised the limits of the pavement rehabilitation on Greenspot Road from Boulder Avenue to Weaver Street based on the work already done by EVWD to protect the new pavement in place and only provide treatment of the pavement that is in poor condition that remains to be done.
The scope of services also includes project management and coordination, existing utility research and site review, preparation and inspection of a Storm Water Pollution Prevention Plan ( SWPPP), bidding assistance and construction support services.
Staff has made the determination to include additional pavement rehabilitation and preventative maintenance work for Ward Street Alley ( Victoria Avenue to Cunningham Street) and Sterling Avenue ( Base Line to Pacific Street) in the current contract. Burrtec is having difficulty with refuse collection on Ward Street Alley. Due to deterioration of pavement condition of Sterling Avenue from Base Line to Pacific Street, the preventative maintenance work needs to be moved up in the schedule. As requested by staff, ERSC provided an engineering services proposal for the addition of Ward Street Alley and Sterling Avenue to the project. The scope of services includes project management and coordination, a topographic survey of the Ward Street Alley, existing utility research and site review, preparation of construction plans, specifications and estimates, bidding assistance, and construction support services.
Staff reviewed and negotiated the proposed fee of $29, 885 and found ERSC' s fee proposal reasonable. Therefore, staff recommends City Council approve the amendment to ERSC' s professional design services agreement bringing the total contract amount to $ 140, 220.
Attachment: Location Map
ERSC Proposal
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ir" Nuou Itna@ REDLANDS I TEMECULA I PALM DESERT
Engineering Resources of 5— th— California
February 16, 2024
Revised February 23, 2024
Mr. Carlos Zamano, P. E.
Public Works Director/ City Engineer
City of Highland
27215 Baseline
Highland, CA 92346
SUBJECT: Sth Street, Greenspot Road and Orange Street Pavement Rehabilitation Project No. ola23002 — Additional Design Services
Dear Mr. Zamano;
In response to the City' s email request for additional services dated January 30, 2024, Engineering Resources of Southern California, Inc. ( ERSQ is pleased to present our proposal to provide additional professional engineering services related to 5t" Street, Greenspot Road and Orange Street Pavement Rehabilitation Project No. ola23002 ( Project). The City requested to have two additional street segments added to the existing Project. These street segments are Ward Street Alley ( Victoria Avenue to Cunningham Street) and Sterling Avenue ( Baseline Street to Pacific Street).
A. PROJECT REVIEW/ UNDERSTANDING AND PLAN TO ACCOMPLISH It is understood that the two previously mentioned street segments will be added to the existing set of plans, currently in review at the City at a completion submittal of 65%. The City desires to have Ward Street Alley improved with full depth pavement rehabilitation and the ribbon gutter that is located in the center of the alley will be reconstructed. Sterling Avenue will be improved with a Cape Seal process. 1861 W. Redlands Blvd., Redlands, CA 92373 Page 1 1
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Figure I —Sterling Avenue
1861 W. Redlands Blvd., Redlands, CA 92373 Page 12
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Figure 2 - Ward Street Alley
B. SCOPE OF PROPOSED SERVICES
In general, ERSC' s proposed services will include obtaining necessary survey, preparation of plans, specifications, quantity and cost estimates, suitable for approval by the City for construction of the proposed pavement rehabilitation procedures. ERSC services will also include Project Management and Coordination, assistance in bidding, limited construction services which will include attendance at the preconstruction meeting, answering questions during the construction phase, preparation of record plans, and other meetings specific to the project.
Upon City' s acceptance of the additional services proposal ERSC will proceed with preparation of documents required for bidding and construction, that is plans, specifications and cost estimates for inclusion within the existing project plan set.
Services to be provided are as follows:
1. Project Management and Coordination - ERSC' s Project Manager will continue to provide continued coordination with the City on project status, milestones and other relevant issues related to the Project.
It is intended that the plans generated by these additional services will be submitted with the existing set of plans in future submittals to the City. ERSC will update the project schedule with inclusion in these plan 1861 W. Redlands Blvd., Redlands, CA 92373 Page 13
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into the overall timeline. Staffing personnel will remain basically the same as for the prior project to keep uniformity of the plan preparation.
2. Topographic Survey — It was indicated in the email that survey in not needed for the Sterling Avenue segment. Ward Street Alley will require full topographic survey. Cross - sections at 25- foot intervals will be obtained in addition to all surface utilities and topographic elements. Existing elevations for join points at garages, patios, door thresholds, etc. will be obtained to provide information to use in the alley design process.
3. Utility Research — ERSC will perform utility research by obtaining all utility information within the new street segment project limits. All utility notices will include a vicinity map and will be prepared on City letterhead for delivery to the City for the City Engineer' s signature and mailing. Correspondence will be documented and filed in the project files. Record maps will be used to show horizontal locations of all utilities on the plans.
ERSC will provide further field investigations to locate, identify, verify locations, and determine the status of existing utilities. In addition, ourteam will obtain and review all applicable base map plans, atlas maps, substructure maps, specifications, reports, and record data for all existing utilities, agencies, and companies involved in the project area. All utility research shall be incorporated into the plan and applicable details as part of a comprehensive construction plan. Subsequent notifications will be made to utility companies if necessary.
4. Site Review - ERSC staff will conduct a thorough inspection of the two new street segments to further review pavement conditions. Inspection will include notation of issues and deficiencies observed with their locations. ERSC will discuss with the City the site conditions and recommended pavement rehabilitation outside of the recommended method. Full depth dig -outs if deemed necessary, will be marked with paint for incorporation into the plans. It is assumed that if damaged sidewalk, curb and gutter is required to be removed and replaced, these areas will encompass only small portions and will be identified on the plans as remove and replace with " join existing" elevations. These will also be identified in the field with paint marking.
Following site inspection, if needed ERSC' s project manager will then schedule a meeting to consult and seek City concurrence of repair, replacement and installations thought appropriate per City criteria. ERSC will also conduct a final site review prior to submittal of the 100% plans to ensure that the plans have addressed and incorporated all previously discussed items.
5. Geotechnical Analysis — No geotechnical analysis is proposed for these additional segments to the Project.
6. Prepare Plans, Specifications & Estimates - ERSC will proceed with final design and preparation of the documents required for bidding and construction. 1861 W. Redlands Blvd., Redlands, CA 92373 Page 14
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Sterling Avenue
Plan only for the Sterling Avenue segment will be prepared with layout of the street having its own sheet utilizing 11" x 17" size sheets with a scale of 1" = 50'.
The Plan will be prepared in Autocad utilizing Geolocation with Google Maps imagery as the plan background. The Pavement Rehabilitation Plan will be prepared identifying the appropriate pavement rehabilitation method( s) as identified in the request of additional services by the City. Street areas will be obtained from the plans and will be utilized to determine quantities for the rehabilitation estimates.
Pavement rehabilitation will be defined by type of work that is, removals, Cape Seal, aggregate base, ashaltic concrete placement, and any other materials used.
Displayed and also labeled and quantified will be existing traffic loops for removal and replacement.
Striping, marking and signage for this segment will be incorporated into the street rehabilitation plans and will conform to current Caltrans/( CA) MUTCD standards.
The additional services email requested ERSC to include in the Sterling Avenue improvements the incorporation of a bikeway on each side of the road. The General Plan identifies Sterling Avenue as a Major Highway which has an ultimate right of way of 104- feet. The Typical Section below, which is taken from the Circulation Element of the General Plan, identifies an 8- foot bike lane on each side of the section.
Current right of way of Sterling Avenue within this segment appears to be minimally 50 - feet on each side of the centerline. The Circulation Element also identifies Sterling Avenue on Figure 3- 5 Bikeways with a Class III Bike Route which are usually a " share the road" type facility. ERSC will discuss with the City the desired type of bikeway to be installed along this segment of street prior to placing any striping or signage.
The City has also requested bike traffic loops be installed at Sterling Avenue' s intersection of Baseline Street and Pacific Street where current traffic signals exist. The new loops will be referenced on the Pavement Rehabilitation Plans. Once Bikeway type is determined striping/ marking and required signage will also be incorporated into the striping plans.
AkAN
104'
5 2' 52°
80'
12' 40' 40' 12'
5. 5' 6. 5' 8' 12' 49 14' 17 i
1 d' 12' 8' < 6. 5' , 5. 5'
BIKE AhE RAISED MEDIANI BsKE LANE.
MAJOR HIGHWAY
Figure 3- Sterling Avenue Classification
RW
Ward Street Alley
Ward Street Alley will be prepared with plan and profile on 24" x 36" sheets at 1" = 40' or larger scale for clarity. Survey obtained in a prior task will be utilized to generate a basemap. One -foot contours will depict current conditions. Right of way, edge of pavement, back of sidewalk at 51" Street and Cunningham Street will be identified in addition to utility information obtained through the Utility Research process. 1861 W. Redlands Blvd., Redlands, CA 92373 Page 15
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The Profile view will show profiles for existing and proposed centerline of ribbon gutter and edge of pavement. Section views at 50- foot intervals may be included for information purposes.
New bid items generated from the additional services will be added to the existing specification document including the Bid Schedule and Technical Provisions.
Plans, specifications and estimates will be prepared for the new street segments and submitted for review at 95% and 100% completion stages. ERSC will review project streets with City staff prior to submission of 100% submittal to ensure plans have adequately addressed issues.
7. Bidding Assistance — ERSC will include these new street segments in the bid period assistance which will consist of assisting the City in placement of advertisements in plan rooms and/ or trade journals, with pdf copies, responding to questions during the bid period and preparation of addenda as required no charge if due to omissions or conflicts in design).
8. Construction Support Phase— ERSC will include these new segments in their assistance to the City in the construction stage which will include preparation of agenda and attendance at a preconstruction meeting and issue a summary of meeting minutes to all attendees.
During the construction period ERSC' s Staff will be available to review and respond to Contractor' s Requests for Information ( RFI), review any change orders ( CO), and provide clarification of design intent when necessary. ERSC will also assist in the preparation of addenda and any plan revision due to construction changes. It is not intended for this phase to include Construction Management services.
Within thirty ( 30) days following the completion and acceptance of the Project, ERSC will furnish a complete set of As- Builts on Bond paper to the City. Revisions will be solely based upon as -built information provided to the City and ERSC by the City' s Construction Manager and the Contractor. Upon approval of bond copy of plans by the City, ERSC will plot the As- Builts on Mylar for submittal to the City for their records.
9. Storm Water Pollution Prevention Plan — It is not anticipated that a SWPPP will be required for these additional segments, thus none will be prepared.
C. QUALITY CONTROL MEASURES - No Change
D. PROJECT TEAM — No Change
E. PERSONNEL RESOURCE ALLOCATION AND FEE
Accompanying this proposal is a spread sheet displaying the personnel resources necessary to complete the additional services including titles, hourly rates to be used and total estimated fee separated per project. It is therefore proposed that the work outlined in this proposal will be completed for the amount:
Not to Exceed $ 29, 885. 00
1861 W. Redlands Blvd., Redlands, CA 92373 Page 16
T: ( 909) 890- 1255 1 F: ( 909) 890- 0995 1 erscinc. com -9-
Project Exclusions — Environmental Reports, SWPPP, WQh",P, Traffic Control Plans, Outreach and Communications with Residents on Ward Street Alley.
F. PROJECT SCHEDULE
Will be presented once the additional scope of services has been approved by the City.
We thank you for the opportunity to provide services to the City. Should you have any questions concerning the content of this proposal, please contact the undersigned or Lori Askew at 909- 890- 1255, ext. 110 or laskew@erscinc. com.
Respectfully,
John M. Brudin, P. E.
President
enc.
4 i . " M--
Lori J. Askew
Principal Engineer
1861 W. Redlands Blvd., Redlands, CA 92373
T: ( 909) 890- 1255 1 F: ( 909) 890- 0995 1 erscinc. com
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-11-
STAFF REPORT
TO THE CITY COUNCIL
MEETING DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Matt Bennett, Assistant Public Works Director SUBJECT: Public Improvement Reimbursement Agreement between City of Highland and CHIPT Highland210, LP for two street lights on Central Avenue between 3rd Street and 5th Street.
SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Public Improvement Reimbursement Agreement between City of Highland and CHIPT Highland210, LP for street light improvements on Central Avenue between 3rd Street and 5th Street. The Public Improvement Reimbursement Agreement is subject to review and approval by the City Attorney
2) Authorize the Mayor to sign the Public Improvement Reimbursement Agreement FISCAL IMPACT: The total project cost for design, construction and construction engineering is estimated to be $ 17, 400 for the two street lights to be constructed by the 3rd Street and 5th Street Corridor Improvements ( CIP # STR18001) at the northeast corner of Central Avenue and 3rd Street will be funded entirely by CHIPT Highland210, LP as per the terms of the Reimbursement Agreement.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City's website.
Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Agenda Item No
File No.
I
it Clerk Manager
-1-
BACKGROUND: CHIPT Highland210, LP the owner of the parcels APN 1192- 631- 15 and 1192- 631- 01 (" Subject Property") located between 3rd Street and 5th Street along the east side of Central Avenue, intends to construct warehouse buildings on the property. As approved by Planning Commission on Dec. 20th, 2022, this development project was conditioned to construct frontage street improvements including the ( 2) street lights on Central Avenue. The City's CIP STR18001 is currently under construction and will construct the two street lights along this property' s frontage to avoid cutting into the pavement in the future.
The Public Improvement Reimbursement Agreement will be reviewed and approved by the City Attorney. CHIPT Highland210, LP has agreed to the Reimbursement Agreement.
Attachments:
1. Vicinity Map
L:\ Engineering_ Backup\ 030173072 - CUP 22- 005 - Highland West Ind WH - NEC 3rd Cntrl- Crow Hold ings\ Development Agreement\ Crow West to City Reimbursement Agreement Staff Report 4- 9- 24. doc -2-
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-3-
STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: City Manager Report and Comments
Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
ovllon
C Clerk
Second Agenda Item No. / 11r7
File No.
City Manager
-4-
STAFF REPORT
TO THE CITY COUNCIL
DATE: April 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Council Member Comments
Agency/ Committee/ AB1234 Reports, District Updates, etc.) RECOMMENDATION: Discussion and possible action.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No.
File No.
Z-00-' ""
City Manager
-1-