City Council Regular Meeting Minutes May 14, 2024
CALL TO ORDER
The regularmeetingof the CityCouncilof the Cityof Highlandwas calledto order at 6:00 p.m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.
The invocationwas givenby PastorAl LeBrun, ImmanuelBaptistChurch, andthe Pledge of Allegiance was led by Councilmember Chavez-Cordova.
ROLL CALL
Present: Chavez- Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
REPORT FROM CLOSED SESSION
None
SPECIAL PRESENTATIONS
East Valley Water District's Board of Directors Phil Goodrich and General Manager MichaelMoorespokeregardingthecompletionof the SterlingNaturalResource Center ( SNRC).
DianaRodriguez, ChancelloratSanBernardinoCommunityCollegeDistrictgave a briefpresentationregardingSanBernardinoCommunityColleges.
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Jane Bouchand Chris Nielsenrepresentingthe HighlandChamberof Commerce spoke regarding upcoming events.
Glenn Johnson stated he has concerns within his neighborhood.
Trisha Keeling stated her concerns with candidate Lawrence Hebron who is running for Area 3, Redlands Unified School District Board Member.
AngelNavarrospokeregardingconcernsaboutvehiclesbeingtowedwithinhis neighborhood.
CITY COUNCIL CONSENT CALENDAR
A MOTIONwasmadebyMayorProTemMcCallon, secondedbyCouncilmember Solano, to approve the consent calendar as submitted. Motion carried on a roll call vote, 5- Q.
1. Waive the Reading of All Ordinances
WaivedthereadingofallOrdinancesintheirentiretyandreadbytitleonly.
City Council Regular Meeting Minutes May 14, 2024
2. Minutes - April 9, 2024 City Council Regular Meeting Approved the Minutes as submitted.
3. Warrant Register
Approved Warrant Register No. 765 for May 13, 2024, in the amount of 3, 506, 001. 53 and Payroll of$ 225, 112. 29.
4. Treasurer' s Report for March 2024
Received and filed Treasurer' s Report for March 2024.
5. Records Destruction Authorization
Approved the destruction of certain records.
6. Contract Renewal - Energy Services Agreement with Yunex, LLC 1) - Extendedthe EnergyServicesAgreementwithYunex, LLCfor oneyear; and
2) Approved a 3. 2% increase to the contract unit prices.
7. Amendment No. 1 to the Contract Maintenance Agreement with San Bernardino County Flood Control District
1) Approved Amendment No. 1 to the Contract Maintenance Agreement for anotherterm up to five years with San BernardinoCounty FloodControl District ( SBCFCD); and
2) Authorized the Mayor to execute Amendment No. 1.
8. Amendment to the Professional Services Agreement for Environmental Services with Compass Consulting Enterprises, Inc. for Bledsoe Creek Outlet Repair Project No. sdr17001)
1) Approved an amendment to the Professional Services Agreement with CompassConsultingEnterprises, Inc. to provideadditionalenvironmental services for Bledsoe Creek Outlet Repair; and
2)
Authorizedthe CityManagerto approvecontractamendmentsupto 10% of the new revised contract amount.
9. Street and Drainage Maintenance District 96- 1 Annual Report ( Fiscal Year 2024/ 2025)
1) AdoptedResolutionNo. 2024-009givingpreliminaryapprovaloftheAnnual Report; and
2) AdoptedResolutionNo. 2024-010settingJune11, 2024asthedateofthe protest hearing.
City Council Regular Meeting Minutes May 14, 2024
RESOLUTION NO. 2024- 009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, GIVING PRELIMINARY APPROVAL OF REPORT FOR STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 96- 1 FOR FISCAL YEAR 2024/ 2025
RESOLUTION NO. 2024- 010
A RESOLUTIONOFTHE CITYCOUNCILOFTHE CITYOF HIGHLAND,
CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2024/ 2025 IN STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 96-1, AN ASSESSMENT DISTRICT, AND
OFFERING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO
10. Consolidated Landscape and Lighting District 96- 1 Annual Report ( Fiscal Year 2024/ 2025)
1) Adopted Resolution No. 2024-011 giving preliminary approval of the Annual Report; and
2) Adopted Resolution No. 2024-012 setting June 11, 2024 as the date of the protest hearing.
RESOLUTION NO. 2024- 011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, GIVING PRELIMINARY APPROVAL OF ENGINEER'S REPORT FOR CONSOLIDATED LANDSCAPING AND LIGHTING DISTRICT NO. 96-1 FOR FISCAL YEAR 2024/ 2025
RESOLUTION NO. 2024- 012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2024/2025 IN CONSOLIDATED
LANDSCAPE AND LIGHTING DISTRICT NO. 96-1, AN ASSESSMENT
DISTRICT, AND OFFERING A TIME AND PLACE FOR HEARING
OBJECTIONS THERETO
CITY COUNCIL PUBLIC HEARING
11. Resolution No. 2024-013 Fixing the Highland Paramedic Special Tax Rate for Fiscal Year 2024/2025
Mayor Lilburn introduced Assistant Director of Administrative Services Nava-Cruz to present the item.
Assistant Director of Administrative Services Nava- Cruz stated staff is recommending adopting a resolution that sets the Paramedic Special Tax Rate at
19. 00 for residential areas and $ 38.00 for commercial properties for Fiscal Year 2024/ 2025. The revenue generated is expected to be around$ 370, 000, which falls shortoftheprojectedexpenditureof$2.58million. Tocoverthisshortfall, atransfer from the Fire Department fund will be utilized.
City Council Regular Meeting Minutes May 14, 2024
Mayor Lilburn opened the public hearing and asked if anyone from the public wanted to speak for or against the item.
Seeing none, Mayor Lilburn closed the public hearing and brought it back to the City Council for questions and action.
A MOTION was made by Mayor Pro Tern McCallon, seconded by Councilmember Timmer to approve Resolution No. 2024- 013 fixing the Highland Paramedic Special Tax Rate for Fiscal Year 2024/ 2025. Motion carried, 5-0.
RESOLUTION NO. 2024- 013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, FIXING THE HIGHLAND PARAMEDIC SPECIAL TAX RATE FOR FISCAL YEAR 2024/ 2025
12. Adopt Resolution of Necessity for Acquisition by Eminent Domain of Certain Real Property Interests for Public Purposes on APN 1192- 161-21 for 9th Street Transit Stops, Sidewalk and Bikeway Improvements (" Project"), and Making a Finding of Exemption Under CEQA Guidelines Sections 15301 ( c) and ( f) MayorLilburnintroducedCity ManagerZamanoto presentthe item.
City Manager Zamano stated staff is unable to negotiate with the homeowner to acquirethe necessaryeasementto close the gap and constructthe remaining piece of sidewalk on the southside of 9th Street between Eucalyptus Drive and VictoriaAvenue. StaffisseekingdirectionfromCityCounciltoproceedandacquire thiseasement. Thestaffreporthasa mapindicatingtheareawheretheprojectis locatedandwherethe missingsidewalkgap remains.
City 'Attorney Marroquin stated there are four key findings that need to be established for the Resolution of Necessity to be adopted. Those findings include:
1) the projectis in the publicinterestandnecessary2) the projectis designedand situated to maximize public benefit and minimize private harm 3) the property identifiedintheresolutionisessentialfortheprojectand4) thecity's offerto the property owner complied with Government Code Section 7267. 2. The staff report meticulously outlines how each of these findings can be met.
MayorProTernMcCallonaskedhowmanytimeswastheofferpresentedto the property owner?
To answer his question, City Manager Zamano requested Mark Mendoza from Paragon Partners Consultants, Inc. come up and speak [ the firm hired for the management of the appraisal process].
MarkMendozastatedtheyhavereachedouttothepropertyownerRobertChaney sixteen different times.
MayorLilburnopenedthe publichearingand askedif anyonefromthe public wanted to speak for or against the item.
City Council Regular Meeting Minutes May 14, 2024
Seeing none, Mayor Lilburn closed the public hearing and brought it back to City Council for questions and action.
A MOTION was made by Councilmember Timmer, seconded by Councilmember Solano, to:
1) Adopt Resolution No. 2024-014, which is a Resolution of Necessity of the City of Highland Declaring Certain Real Property Interests Necessary for Public Purposes and Authorizing the Acquisition Thereof in Connection with the Project;
2) Open and conduct a hearing on the adoption of the proposed Resolution of Necessity, receive from city staff the evidence stated and referred to in this Agenda Report (" Report"), take testimony from any person wishing to be heard on issues A, B,C, and D below, and consider all evidence to determine whether to adopt the proposed Resolution of Necessity;
3) If the City Council finds, based on the evidence contained and referred to in this Report, thetestimonyandcommentssummittedtothe CityCouncil, that the evidence warrants the necessary findings with respect to the proposed Resolutionof Necessity, thencitystaffrecommendsthe CityCouncil, inthe exerciseof itsdiscretion, adoptproposedResolutionof NecessityNo. 2024- 014 ( which requires a 4/ 5ths vote of the entire City Council), and authorize the CityAttorney's Officeto file eminentdomainproceedingsto acquirethe real property interests describedbelow on the real property located at 26377 9th Street, Highland, California and identified as San Bernardino County Tax Assessor' s Parcel Number 1192- 161- 21 (" Property"):
An approximate522 square foot PermanentRoadwayEasement
described more particularly in Exhibit "A" and depicted on Exhibit "B" to the attached Resolution of Necessity.
An approximate 696 square foot Temporary Construction Easement TCE) with a term of six months to help facilitate the construction of the Project. TheTCEis describedmoreparticularlyon Exhibit "C" hereto and depicted on Exhibit " D" to attached Resolution of Necessity.
The approximate522 squarefoot PermanentRoadwayEasementandthe approximate696 squarefoot TCE are referredto belowcollectivelyas the Subject Property Interests". The Resolution of Necessity with its Exhibit A", Exhibit " B", Exhibit " C", and Exhibit " D" is attached hereto and incorporated herein by this reference;
4) Ifthe CityCounciladoptstheproposedResolutionof Necessity, authorize theCityAttorney's Officetofileandprosecuteeminentdomainproceedings for the acquisitionof the SubjectPropertyInterestsby eminentdomain; 5) Authorizethe CityManagerto executeall necessarydocuments; and 6) Authorize the City Clerk to certify the adoption of the Resolution of Necessity. Motion carried, 5-0.
City Council Regular Meeting Minutes May 14, 2024
RESOLUTION NO. 2024- 014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, DECLARING CERTAIN REAL PROPERTY INTERESTS
NECESSARY FOR PUBLIC PURPOSES AND AUTHORIZING THE
ACQUISITION THEREOF IN CONNECTION WITH THE CONSTRUCTION OF
PUBLIC STREET, SIDEWALK, TRANSIT, BIKEWAY, DRAINAGE AND RELATED IMPROVEMENTS FOR THE 9TH STREET TRANSIT STOPS,
SIDEWALK AND BIKEWAY IMPROVEMENTS PROJECT AND MAKING
FINDINGS THAT THE PROJECT IS EXEMPT FROM ENVIRONMENTAL
REVIEW PURSUANT TO SECTION 15301 ( C) AND SECTION 15301 ( F) OF THE CEQA GUIDELINES ( APN 1192- 161- 21)
CITY COUNCIL LEGISLATIVE
13. Sheriffs Department Schedule A Amendment for Fiscal Year 2024/2025 and AmendmentNo. 3totheReimbursementAgreementbetweentheCityofHighland and East Valley Water District for Law EnforcementServices for Fiscal Year 2024/ 2025
City Manager Zamano gave a brief review of the staff report.
A MOTIONwas madeby CouncilmemberTimmer, secondedby MayorPro Tern McCallon, to:
1) Authorize the Mayor to execute the amended Schedule A contract ( FY 2024/2025) forLawEnforcementServiceswiththeSanBernardinoCounty Sheriff's Departmentwhichincludestheadditionofonedeputyposition; 2) Approve Amendment No. 3 to the Reimbursement Agreement between the City of Highland and East Valley Water District for Law Enforcement Services ( FY 2024/ 2025); and
3) Approve the following budget adjustments: Revenues - General Fund General Government Property Tax Residual Balance 001.1450.7075 - 14, 315, Property Tax VLF 001. 1450. 7010 - $ 14, 315, Interest 001. 1450. 8600 - $ 25, 000 and Expenditures - General Fund Police Department Contract Services Sheriff 001. 2000. 4560 - $ 53, 630. Motion carried, 5- 0.
14. Contractwith San BernardinoCountyfor Animal Care and ControlServicesfor Fiscal Year 2024/2025 with an Option to Extend for Two (2) Additional Years JodyScottspokewithquestionsabouttheSanBernardinoCountyAnimalCare and Control Services contract.
CommunityDevelopmentDirectorMainezgavea briefdescriptionof the staff report.
GeorgeHarding, Chiefof AnimalCareat SanBernardinoCountygavea brief presentation.
City Council Regular Meeting Minutes May 14, 2024
A MOTION was made by Councilmember Timmer, seconded by Councilmember Solano, to:
1) Approve the contract with San Bernardino County for Animal Care and Control Services for FY 2024/ 2025 in the amount of$ 505, 247; and 2) Authorize the Mayor to sign the contract. Motion carried, 5- 0.
15. Century Communities' ( Highland Park Planned Development) Request for Parkland Acquisition and Park Facilities Development Impact Fee Credit in Accordance with Highland Municipal Code Section 16. 40. 200, Park and Recreational Facilities
Community Development Director Mainez gave a brief description of the staff report.
SeniorLand ProjectManagerPaulKim, representingCenturyCommunitiesgave a brief presentation.
A MOTION was made by Councilmember Chavez- Cordova, seconded by Councilmember Solano, to approve Century Communities' request for a fifty percent ( 50%) Parkland Acquisition and Park Facilities Development Impact Fee credit in the amount of$ 105, 814. 57. Motion carried, 5- 0.
16. City Manager Report and Comments ( Work Program Regional/ Legislative/ Development Issues, Subcommittees, etc.)
City ManagerZamanostatedthe HighlandSheriffs Departmentfor the periodof April 8 through May 12, received a total 3,879 calls, made 457 reports, 147 arrests, 89 citations, 367 traffic enforcement stops, responded to 42 traffic collisions, towed 27 vehicles, received 36 transient calls, and responded to 1 homicide.
The Highland Fire Department for the month of April received 635 calls for service, some of which included: 460 medical aids, 26 traffic collisions, 9 structure fires, 7 vegetation fires, and 5 vehicle fires.
Mission Communities has applied for an entitlement to construct a mix of 508 multi- family, single-family, and townhomes at the north end of Greenspot Village and Marketplace in Area 2.
Staffrecommendsupdatingthe city's promotionalvideosfromthe city's website thatwere lastcreatedin 2021. A videoshootis plannedfor Juneto showcasethe latest housing and retail developments. The new promotional videos will be available on the city' s website by the end of September.
Tractor Supply Company is staging to build the exterior brick walls.
TREH Partners, LLC's residentialcomplexat the northeastcornerof Greenspot Road and SR 210 will commence work in a couple of weeks.
City Council Regular Meeting Minutes May 14, 2024
The Building and Safety Department is now receiving numerous construction permit applications through the city's website.
The Finance Department is currently under way on the interim city audit.
Ralph Andersen and Associates closed the recruitment for the Public Works Director/ City Engineer position and anticipates the first round of interviews will be held on May 31.
Director of Administrative Services/City Treasurer Dantuono announced his retirement, his last day will be Friday, June 28.
Senior Civil Engineer Booth submitted his letter of resignation.
On Monday, May 20 from 12: 00 p. m. to 4: 00 p. m., a Blood Drive will be held at the Highland Police Station.
Saturday, June 1 from 9: 00 a. m. to 2: 00 p. m., Fire Station # 2 will host an Open House.
Forthe monthof April, Burrteccompleted201 illegaldumpingwork orders.
17. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
MayorProTernMcCallonthankedall stafffor participatingin thetreeplantingat Aurantia Park for Arbor Day and the Public Safety Luncheon. He was also in attendanceat the BrightlineWest groundbreakingceremonyin Las Vegas. This high-speed rail system will connect from Las Vegas to Rancho Cucamonga. It is expected to open in 2028.
MayorLilburnthankedall staffforparticipatinginthe PublicSafetyLuncheonas well.
ShestatedonAugust29, the citywill hosttheStateoftheCityattheAdministration Building of the Sterling Natural Resource Center.
ShewasalsoinattendanceattheTurningoftheValveRibbonCuttingCeremony withEastValleyWaterDistrictincelebrationofthefulloperationoftheSterling Natural Resource Center.
ANNOUNCEMENTS
None
CLOSED SESSION
None
City Council Regular Meeting Minutes May 14, 2024
ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 7:26 p.m. in memory of Marlene Joan McMeans and Douglas Campbell.
Submitted By: Approved By:
Alondra unoz Penny Lilbum
City Clerk Mayor