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CITY OF HIGHLAND
Op IiG
CITY COUNCIL AGENDA
Regular Meeting
July 9, 2024 at 6: 00 PM
City Hall Donahue Council Chambers
27215 Base Line, Highland CA 92346
COUNCILMEMBERS
Penny Lilburn, Mayor
District 3
Larry McCallon, Mayor Pro Tem
District 5
Jesse Chavez - Cordova, Councilmember
District 1
Anaeli Solano, Councilmember
District 2
John P. Timmer, Councilmember
District 4
STAFF
Carlos Zamano, City Manager/Public Works Director/City Engineer Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer Lawrence Mainez, Community Development Director
Maricela Marroquin, City Attorney
Alondra Munoz, City Clerk
MISSION STATEMENT
Highlandis dedicatedto the bettermentof the individual, the family, the neighborhoodand the community.
TheCityCouncilandthestaffofHighlandarededicatedtoprovidingthequalityofpublicfacilitiesand services that its citizens are willing to fund and will do so as efficiently as possible. 909) 864- 6861 www. cityofhighland. org
1 City Council Regular Meeting Agenda July 9, 2024
IncompliancewiththeAmericanswithDisabilitiesAct (ADA), if youneedspecialassistance, pleasecontacttheCity Clerk's office at (909) 864-6861, ext. 226, at least 72 hours prior to the meeting for any requestsfor reasonable accommodations, including interpreters.
Pursuantto GovernmentCodeSection54957.5, anydisclosablepublicrecordsrelatedto an opensessionitemon a regularmeetingagendaanddistributedbytheCityof Highlandto all ora majorityof theCityCouncillessthan72 hourspriorto thatmeetingareavailablefor publicinspectionatCityHall, 27215BaseLine, Highland, CA92346, during normal business hours.
Levine Act: Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the recordanycampaigncontributionsmadeto a memberofthe CityCouncil (or commission) in excessof $250 in the past 12 months. This disclosurerequirementincludescontributionsby the party's agentand aggregated contributionsfrompersonsor entitiesrelatedto the party. Pleasemakethe disclosureas soonas possible, butno later than the beginning of the proceeding.
Public Comment: For those wishing to make public comments by email to be read aloud at the meeting, please submityourcommentsby5:00p.m. onJuly9, 2024, [email protected]. Ifyou aresubmittinga publiccommentpertainingtoanitemontheJuly9, 2024agenda, pleaseidentifytheagendaitem number in the subject line. All email comments shall be subject to the same rules as would otherwise govern speakercommentsat theCityCouncilmeeting. Membersof the publicwill be permittedto makepubliccomments in person.
CITY COUNCIL REGULAR MEETING
JULY 9, 2024 - 6:00 p.m.
AGENDA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Toaddressthe CityCouncil, pleasecompletea speakerformlocatedat theentranceandgive it to the CityClerkprior to thebeginningof themeeting. Yournamewillbe calledwhenit is your turn to speak. StateLawprohibitsthe CityCouncilfromactingon anyitemnot on theagenda.
Individual speakers are limited to three minutes each. Comments received via email by July 9, 2024, 5:00 p.m., will be read into the record, provided that the reading shall not exceed three (3) minutes. Emailed comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.
CITY COUNCIL CONSENT CALENDAR
Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
2 City Council Regular Meeting Agenda July 9, 2024
2. 3.
4. 5.
Minutes - June 11, 2024 City Council Regular Meeting
RECOMMENDATION: Approve the Minutes as submitted.
Warrant Register
RECOMMENDATION: Approve Warrant Register No. 767 for July 9, 2024, in the amount of $2,453,322.45 and Payroll of $217,250.86.
Treasurer's Report for May 2024
RECOMMENDATION: That the City Council receive and file Treasurer's Report for May 2024.
Claim Consideration - Kacee Gearone Cross
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
6. Staff Agency Appointment - California Intergovernmental Risk Authority (CIRA) RECOMMENDATION: That the City Council adopt Resolution No. 2024-__ appointing Leticia Nava-Cruz, Director of Administrative Services/City Treasurer, as the city's Director to the Board of Directors of CIRA, and Carlos Zamano, City Manager as the Alternate Director.
7. Resolution No. 2024- Authorizing Investment of the City of Highland Monies in the Local Agency Investment Fund (LAIF)
RECOMMENDATION: That the City Council adopt Resolution No. 2024-__ authorizing investment of the City of Highland monies in the Local Agency Investment Fund (LAIF).
8. Resolution No. 2024- Approving a Wildland Protection Agreement (WPA) with the State of California for Fiscal Year 2024/2025
RECOMMENDATION: That the City Council:
1) Adopt Resolution No. 2024-__ approving the Department of Forestry and Fire Protection (CalFire) Wildland Protection Agreement (WPA) for July 1, 2024 through June 30, 2025; and
2) Approve the following budget adjustment for Fiscal Year 2024/2025; transfer $8,195 from 029-2512 (Fire Department - Fund Balance) to be expended from 029- 2100-4568 (Contract Services - Fire Services).
9. Resolution Authorizing the City of Highland to Enter Into the Settlement Agreement with Kroger Co., Authorize Entry Into the Subdivision Participation Form, and Other Related Documents
RECOMMENDATION: That the City Council:
1) Adopt Resolution No. 2024-__ authorizing the City of Highland to enter into the Settlement Agreement with Kroger Co., pertaining to National Opioid Litigation; 2) Authorize the City Manager to execute any necessary documents; and 3) Authorize that these funds be allocated to the County.
10. Household Hazardous Waste Used Oil Payment Program
RECOMMENDATION: That the City Council authorize the City Manager to execute the Authorization Letter for San Bernardino County (County) to apply for the Used Oil Payment Program on behalf of the City of Highland (City). This payment program funding supports the contracted mandatory Household Hazardous Waste (HHW) Program.
3 City Council Regular Meeting Agenda July 9, 2024
11. Contract Renewal - Bid No. 2020- 01 " Facilities and Parks Landscape Maintenance" RECOMMENDATION: That the City Council:
1) Extend the Facilities and Parks Landscape Maintenance Agreement with RP Landscape and Irrigation, Inc. for one year; and
2) Approve a 15. 8% increase to the contract.
12. Contract Renewal - Bid No 2023- 04 " City of Highland Landscape Maintenance Districts LIVID) Contract"
RECOMMENDATION: That the City Council:
1) Extend the Landscape Maintenance Districts ( LIVID) Contract with RP Landscape and Irrigation, Inc. for one year; and
2) Approve a 13. 2% increase to the contract.
13. Notice of Completion - Bid No 2023- 01 " Highland Community Park Perimeter Fence and Gates Project"
RECOMMENDATION: That the City Council:
1) Accept the Highland Community Park Perimeter Fence and Gates Project (Bid No. 2023- 01) Project as complete,
2) Authorize the Mayor to sign the Notice of Completion, and 3) Direct the City Clerk to file the Notice of Completion.
14. Notice of Completion - Bid No. 2023- 05 " City Hall Roof Top Coat and Coping for Existing Polyurethane Foam Roof System Project"
RECOMMENDATION: That the City Council:
1) Accept the City Hall Roof Top Coat and Coping for Existing Polyurethane Foam Roof System Project ( Bid No. 2023- 05) as complete;
2) Authorize the Mayor to sign the Notice of Completion; and 3) Direct the City Clerk to file the Notice of Completion.
15. Proposed Revision to Building and Safety Contract Service Rates with Willdan Associates Addendum No. 4)
RECOMMENDATION: That the City Council.-
1 Approve the revised contract for specific service rates with Willdan Associates for Building and Safety Inspection and Plan Check Services; and 2) Direct the Mayor to execute Addendum No. 4. to the contract.
16. Proposed Revision to the Fire Prevention Fire Plan Review, and Inspection Services Contract ( Fire Marshal Services) with Charles Abbott Associates, Inc. ( CAA) ( Addendum No. 1
RECOMMENDATION: That the City Council:
1) Approve the revised contract service rates with Charles Abbott Associates, Inc. for Fire Prevention, Fire Plan Check, and Inspection Services ( Fire Marshal Services); and
2) Authorize the Mayor to execute Addendum No. 1 to the contract.
4 City Council Regular Meeting Agenda July 9, 2024
CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be.
1) Mayor opens Public Hearing;
2) Staff presentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal,
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.
ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.
17. Consideration of a Resolution to Adjust the Business Tax on the Extraction and/ or Processing of Rock Sand and Gravel ( Aggregate) Pursuant to Title 5 (Business Licenses and Regulations) Chapter 5. 17 ( Business License Tax on Extraction and/ or Processing of Rock Sand and Gravel [ Aggregately Section 5. 17. 040 ( Rock Sand, and Gravel jAggregatel Extraction and Processing Tax)
RECOMMENDATION: That the City Council adopt Resolution No. 2024- fixing the Highland Business License Tax on the extraction and/or processing of rock, sand, and gravel (aggregate) for Fiscal Year 2024/2025.
CITY COUNCIL LEGISLATIVE
18. Resolution Re-Authorizinq the Levy of Special Tax in Community Facilities District No. 2022- 01 ( Mediterra) for Fiscal Year 2023/ 2024
RECOMMENDATION: That the City Council, acting in the capacity as the legislative bodyfor CommunityFacilitiesDistrict (CFD) No. 2022-01 (Mediterra), adopt Resolution No. 2024- re -authorizingthe levy of a specialtax for this districtfor FiscalYear 2023/ 2024.
19. Resolution No. 2024- Establishinq Employee Salaries RECOMMENDATION: That the City Council adopt Resolution No. 2024- establishingemployeesalariesand addingthe classificationofAssociateEngineer.
20. City Manager Report and Comments (Work Program Regional/Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
21. Council Member Comments ( Agency/ Committee/ AB 1234 Reports District Updates, etc.) RECOMMENDATION: Discussion and possible action.
ANNOUNCEMENTS
5 City Council Regular Meeting Agenda July 9, 2024
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and/ or ( d)( 3):
One case.
ADJOURN
Regular Meetings
EffectiveMarch 1, 2022, pursuantto ResolutionNo. 2022-001, the regularCity Councilmeetingswill be held once a month on the second Tuesday of each month. The next regular meetings of the City Council for 2024 are as follows: August 13; September 10; October 8; November 12; December 10.
I, AlondraMunoz, CityClerk, certifyI causedto bepostedthisAgendaonor beforeJuly3, 2024, by 5:30 p.m., on our website at www. citvofhighland. org and in the following designated areas:
Hiqhland Branch Library
7863 Central Avenue
Date: July 3, 2024
Fire Station No. 1 City Hall
26974 Base Line 27215 Base Line
Alondra Munoz
City Clerk
6 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No.
Cit anager
1 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Minutes - June 11, 2024 Regular Meeting
RECOMMENDATION: Approve the Minutes as submitted.
Approved
Denied
Continued
Motion
Ayes
Noes
Tabled Abstain
Absent
ac
Jerk
Second Agenda Item No.
File No
G
City Manager
1 City Council Regular Meeting Minutes June 11, 2024
CALL TO ORDER
The regular meeting of the City Council of the City of Highland was called to order at 6:00 p.m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.
The invocation was given by Pastor Willie Hicks, Harvest Care Church, and the Pledge of Allegiance was led by Councilmember Solano.
ROLL CALL
Present: Chavez - Cordova, Lilburn, McCallon, Solano
Absent: Timmer
REPORT FROM CLOSED SESSION
None
SPECIAL PRESENTATIONS
None
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Linda Crawford Fields stated her concerns about Jeffrey Court Senior Living.
Lenell Washington stated her concerns about Jeffrey Court Senior Living.
Betty Thomas stated her concerns about Jeffrey Court Senior Living.
Jane Bouch and Chris Nielsen representing the Highland Chamber of Commerce spoke regarding upcoming events.
Bob Hitchman spoke regarding concerns over motorcyclists and safety issues on the community trails.
CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Councilmember Chavez -Cordova, seconded by Councilmember Solano, to approve the consent calendar as submitted. Motion carried on a roll call vote, 4- 0, with Councilmember Timmer being absent.
Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.
2. Minutes - May 14, 2024 City Council Regular Meeting
Approved the Minutes as submitted.
2 City Council Regular Meeting Minutes June 11, 2024
3. Warrant Register
Approved Warrant Register No. 766 for June 10, 2024, in the amount of 5, 874, 167. 67 and Payroll of $ 226, 762. 66.
4. Treasurer' s Resort for April 2024
Received and filed Treasurer' s Report for April 2024.
5. Claim Consideration - Daniel Lazaro
Rejected claim.
6. Declare One ( 1) Seat Vacant on the Community Trails Committee 1) Declared one ( 1) seat vacant on the Community Trails Committee; and 2) Directed the City Clerk to advertise the vacancy on the Community Trails Committee.
7. Declare One ( 1) Seat Vacant on the Historic and Cultural Preservation Board 1) Declared one ( 1) seat vacant on the Historic and Cultural Preservation Board; and
2) Directed the City Clerk to advertise the vacancy on the Historic and Cultural Preservation Board.
8. Declare One ( 1) Seat Vacant on the Planning Commission 1) Declared one ( 1) seat vacant on the Planning Commission; and 2) Directed the City Clerk to advertise the vacancy on the Planning Commission.
9. November 5, 2024 General Municipal Election - Proposed Resolutions Calling the November 5, 2024, General Municipal Election; Consolidating the General Municipal Election with the Statewide Election; and Adopting Regulations for Candidate Statements
1) Adopted Resolution No. 2024- 015 calling and giving notice of the holding of the General Municipal Election to be held on November 5, 2024; 2) Adopted Resolution No. 2024- 016 requesting San Bernardino County to consolidate the General Municipal Election with the statewide election; and 3) Adopted Resolution No. 2024- 017 establishing regulations for candidate statements.
3 City Council Regular Meeting Minutes June 11, 2024
RESOLUTION NO. 2024- 015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS IN DISTRICT 1, DISTRICT 3, AND DISTRICT 5 AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE
STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION NO. 2024- 016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL
MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024, WITH THE
STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE
RESOLUTION NO. 2024- 017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE
OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024
10. Resolution No. 2024- 018 Confirming the Authority of the City Treasurer, Pursuant to Government Code Section 53607
Adopted Resolution No. 2024- 018 confirming the authority of the City Treasurer pursuant to Government Code Section 53607.
VX: to] IL1jI[ A 041zIS 41) z" 1i71R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, CONFIRMING THE AUTHORITY OF THE CITY TREASURER, PURSUANT TO GOVERNMENT CODE SECTION 53607
11. Resolution No. 2024- 019 Establishing the Appropriations Limit for Fiscal Year 2024/ 2025 for the City of Highland in Accordance with the Provisions of Division 9 of Title 1 of the California Government Code
1) Adopted Resolution No. 2024- 019 establishing the Appropriations Limit for Fiscal Year 2024/ 2025 for the City of Highland in accordance with the provisions of Division 9 of Title 1 of the California Government Code; and 2) Adopted Resolution No. 2024- 020 amending the Appropriations Limit for Fiscal Year 2023/2024 for the City of Highland in accordance with the provisions of Division 9 of Title 1 of the California Government Code.
RESOLUTION NO. 2024- 019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024/ 2025 FOR THE CITY OF HIGHLAND IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA
GOVERNMENT CODE
4 City Council Regular Meeting Minutes June 11, 2024
RESOLUTION NO. 2024- 020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ESTABLISHING THE AMENDED APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023/ 2024 FOR THE CITY OF HIGHLAND IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA
GOVERNMENT CODE
12. Resolution No. 2024- 021 Rendering the Annual Statement of Investment Policy for Fiscal Year 2024/ 2025
Adopted Resolution No. 2024- 021 rendering the Annual Statement of Investment Policy for Fiscal Year 2024/ 2025.
RESOLUTION NO. 2024- 021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ADOPTING THE ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2024/ 2025
13. Resolution No. 2024- 022 Amendina the Citv of Hiahland Premium Only Plan Adopted Resolution No. 2024- 022 amending the City of Highland Premium Only Plan.
RESOLUTION NO. 2024- 022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, AMENDING THE CITY OF HIGHLAND PREMIUM ONLY PLAN
14. Agreement with the San Bernardino County Auditor- Controller/Treasurer/ Tax Collector for the Collection of Special Taxes, Fees, and Assessments for Fiscal Year 2024/ 2025
Approved the agreement with the San Bernardino County Auditor- Controller/ Treasurer/ Tax Collector for the Collection of Special Taxes, Fees, and Assessments for Fiscal Year 2024/ 2025.
15. Resolution No. 2024- 023 Establishing the Annual Special Tax for Community Facilities District No. 90- 1 for Fiscal Year 2024/ 2025 1) Adopted Resolution No. 2024- 023 establishing the Annual Special Tax for Community Facilities District No. 90- 1 for Fiscal Year 2024/ 2025; and 2) Filed with the County Auditor -Controller Resolution No. 2024- 023 with the tax roll.
RESOLUTION NO. 2024- 023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR
COMMUNITY FACILITIES DISTRICT NO. 90- 1 FOR THE FISCAL YEAR 2024/ 2025
5 City Council Regular Meeting Minutes June 11, 2024
16. Resolution No. 2024- 024 Establishina the Annual Special Tax for Communit Facilities District No. 2001- 1 for Fiscal Year 2024/ 2025 1) Adopted Resolution No. 2024- 024 establishing the Annual Special Tax for Community Facilities District No. 2001- 1 for Fiscal Year 2024/ 2025; and 2) Filed with the County Auditor -Controller Resolution No. 2024- 024 with the tax roll.
RESOLUTION NO. 2024- 024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR
COMMUNITY FACILITIES DISTRICT NO. 2001- 01 FOR THE FISCAL YEAR 2024/ 2025
17. Resolution No. 2024- 025 Establishina the Annual Special Tax for Communit Facilities District No. 2007- 1 for Fiscal Year 2024/ 2025 1) Adopted Resolution No. 2024- 025 establishing the Annual Special Tax for Community Facilities District No. 2007- 1 for Fiscal Year 2024/ 2025; and 2) Filed with the County Auditor -Controller Resolution No. 2024- 025 with the tax roll.
RESOLUTION NO. 2024- 025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR
COMMUNITY FACILITIES DISTRICT NO. 2007- 01 FOR THE FISCAL YEAR 2024/ 2025
18. Contract Renewal - Bid No. 2018- 12 " Facilities and Parks Janitorial Service Maintenance Agreement"
1) Extended the Facilities and Parks Janitorial Maintenance Agreement with Base Hill, Inc. dba Jan Point for one year; and
2) Approved a 15. 8% increase to the contract.
19. Fiscal Year 2024/ 2025 Senate Bill 1 Project List
Adopted Resolution No. 2024- 026 approving the list of projects for Fiscal Year 2024/ 2025 funded by Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017.
RESOLUTION NO. 2024- 026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024/ 2025 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
6 City Council Regular Meeting Minutes June 11, 2024
20. Resolution Authorizing the Levy of a Special Tax in Community Facilities District No. 2022- 01 ( Mediterra) for Fiscal Year 2024/ 2025
Adopted Resolution No. 2024- 027 authorizing the levy of a special tax in Community Facilities District ( CFD) No. 2022- 01 ( Mediterra) for Fiscal Year 2024/ 2025.
RESOLUTION NO. 2024- 027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022- 01 ( MEDITERRA),
AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT 2022- 01 ( MEDITERRA) FOR FISCAL YEAR 2024/ 2025
CITY COUNCIL PUBLIC HEARING
21. Consideration of the Levv of the Annual Refuse Collection Service Charae for Fiscal Year 2024/ 2025 and Consideration of Annual Property Tax Roll Billing for Residential Customers in Accordance with the Current Franchise Agreement Dated Auaust 1. 2018
Mayor Lilburn opened the Public Hearing.
Mayor Lilburn introduced Public Services Manager Morgan to present the item.
Public Services Manager Morgan stated a meeting was held with the hauler Burrtec Waste Industries ( Burrtec), where Burrtec requested a rate increase but after many discussions, later rescinded their rate increase request. There is no rate increase this year. The City Council should approve the retention of the current annual fees on the tax roll.
Mayor Lilburn asked if anyone from the public wanted to speak for or against the item.
Seeing none, Mayor Lilburn closed the public hearing and brought it back to the City Council for questions and action.
A MOTION was made by Mayor Pro Tern McCallon, seconded by Councilmember Solano to:
1) Hold a Public Hearing on the collection of the residential charge on the County Tax Roll for Fiscal Year 2024/ 2025, and
2) Adopt Resolution No. 2024- 028, providing for the levy of the annual refuse collection service charge for Fiscal Year 2024/ 2025 and providing for the collection of the residential charge on the County Tax Roll provided that the City Council determines that a majority protest against collection of the charge on the County Tax Roll does not exist. Approval requires two-thirds vote of the members of the City Council. Motion Carried, 4- 0, with Councilmember Timmer being absent.
7 City Council Regular Meeting Minutes June 11, 2024
RESOLUTION NO. 2024- 028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, LEVYING CHARGES FOR RESIDENTIAL AND
COMMERCIAL/ INDUSTRIAL REFUSE COLLECTION SERVICES FOR FISCAL YEAR 2024/ 2025 PURSUANT TO CHAPTER 8. 12 OF THE HIGHLAND
MUNICIPAL CODE AND ORDERING THE RESIDENTIAL CHARGES TO BE
COLLECTED ON THE COUNTY OF SAN BERNARDINO TAX ROLL
22. Consolidated Landscape and Lighting District 96- 1 Annual Report ( Fiscal Year 2024/ 2025)
Mayor Lilburn opened the Public Hearing.
Mayor Lilburn introduced Public Services Manager Morgan to present the item.
Public Services Manager Morgan stated this item is the annual approval for the Consolidated Landscape Lighting District. This item was previously presented to the City Council on May 14, 2024, for a preliminary approval of the Annual Report.
There have been no changes to the report and no protests have been submitted.
Mayor Lilburn stated there were no public speaker slips in favor or in opposition of the item.
Mayor Lilburn closed the public hearing and brought it back to the City Council for questions and action.
A MOTION was made by Councilmember Solano, seconded by Mayor Pro Tern McCallon to approve Resolution No. 2024- 029 ordering the continued maintenance of improvements in the Consolidated Landscape and Lighting District No. 96- 1, confirming the Engineer' s Report, and levying the assessment for Fiscal Year 2024/ 2025. Motion Carried, 4-0, with Councilmember Timmer being absent.
RESOLUTION NO. 2024- 029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ORDERING THE CONTINUED MAINTENANCE OF
IMPROVEMENTS IN THE CONSOLIDATED LANDSCAPE AND LIGHTING DISTRICT NO. 96- 1 AND CONFIRMING THE ENGINEER' S REPORT AND LEVYING THE ASSESSMENT FOR FISCAL YEAR 2024/ 2025
23. Street and Drainage Maintenance District 96- 1 Annual Report ( Fiscal Year 2024/ 2025)
Mayor Lilburn opened the Public Hearing.
Mayor Lilburn introduced Public Services Manager Morgan to present the item.
Public Services Manager Morgan stated this is the annual approval of the Street and Drainage Maintenance District. This item was previously presented to the City Council on May 14, 2024, for a preliminary approval of the Annual Report. There have been no changes to the report and no protests have been submitted.
8 City Council Regular Meeting Minutes June 11, 2024
Mayor Lilburn stated there were no public speaker slips in favor or in opposition of the item.
Mayor Lilburn closed the public hearing and brought it back to the City Council for questions and action.
A MOTION was made by Mayor Pro Tem McCallon, seconded by Councilmember Solano to approve Resolution No. 2024- 030 ordering the continued maintenance improvements in Streets and Drainage Maintenance District No. 96- 1, confirming the Engineer' s Report, and levying the assessment for Fiscal Year 2024/ 2025.
Motion carried, 4-0, with Councilmember Timmer being absent.
RESOLUTION NO. 2024- 030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ORDERING THE CONTINUED MAINTENANCE OF
IMPROVEMENTS IN THE STREET AND DRAINAGE MAINTENANCE
DISTRICT NO. 96- 1 AND CONFIRMING THE ENGINEER' S REPORT AND LEVYING THE ASSESSMENT FOR FISCAL YEAR 2024/ 2025
CITY COUNCIL LEGISLATIVE
24. Allocation of the City of Highland' s Community Development Block Grant Covid- 19 ( CDBG- CV) Funds
Mayor Lilburn stated she would recuse herself from this item due to a conflict of interest. She is employed by the Highland Senior Center. She turned the meeting over to Mayor Pro Tem McCallon to lead and left the meeting completely.
Assistant Community Development Director Stater gave a brief review of the staff report.
Mayor Pro Tem McCallon referred to the speaker slip that was submitted for this item.
Cathy Fischer, Board Member at the Highland Senior Center spoke in support of replacing the Heating, Ventilation, and Air Conditioning ( HVAC) System.
A MOTION was made by Councilmember Chavez -Cordova, seconded by Councilmember Solano recommending the San Bernardino County Board of Supervisors allocate $ 112, 854 in CDBG- CV funds to the Highland Senior Center for the installation of a new Heating, Ventilation, and Air Conditioning ( HVAC) System. Motion carried, 3- 0, with Councilmember Timmer being absent and Mayor Lilburn abstaining.
25. Co -sponsored Community Events' Fiscal Impacts
Public Services Manager Morgan gave a brief review of the staff report.
9 City Council Regular Meeting Minutes June 11, 2024
A MOTION was made by Mayor Pro Tern McCallon, seconded by Councilmember Solano to:
1) Discontinue the wavier of fees for the Redlands Bicycle Classic; and 2) Continue to process the YMCA Fun Run at a staff level including the waiver of fees. Motion carried, 4-0, with Councilmember Timmer being absent.
26. A Special Event Permit ( SEP 24- 002) by Immanuel Baptist Church for a Fourth of July Community Event, Fireworks, and Request for Co-sponsorship Assistant Community Development Director Stater gave a brief review of the staff report.
A MOTION was made by Councilmember Solano, seconded by Mayor Pro Tern McCallon to:
1) Approve the Special Event Permit ( SEP 24- 002) subject to the Conditions of Approval; and
2) Approve a request by Immanuel Baptist Church for co-sponsorship and waiving of police, fire permit, and Public Works traffic control fees in the amount of $ 15, 989. 98. Motion carried, 4- 0, with Councilmember Timmer being absent.
27. A Special Event Permit ( SEP 24- 003) by the Highland Area Chamber of Commerce for the " Discover Highland 5K and 10K Community Run" and Request for Co- sponsorship
Assistant Community Development Director Stater gave a brief review of the staff report.
A MOTION was made by Mayor Pro Tern McCallon, seconded by Councilmember Solano to:
1) Approve the Special Event Permit ( SEP 24- 003) subject to the Conditions of Approval;
2) Authorize the use of the city logo for promotional items; and 3) Approve a request by the Highland Area Chamber of Commerce for co- sponsorship and waiving of city police fees and Public Works traffic control fees in the amount of approximately $ 9, 458. 86. Motion carried, 4- 0, with Councilmember Timmer being absent.
28. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
City Manager Zamano stated the Highland Sheriff' s Department for the period of May 13 through June 9, received a total 3,312 calls, made 381 reports, 128 arrests, 44 citations, 227 traffic enforcement stops, 83 traffic collisions, towed 26 vehicles, and received 31 transient calls.
The Highland Fire Department for the month of May received 669 calls for service, some of which included: 516 medical aids, 40 traffic collisions, 13 structure fires, 15 vegetation fires, and 10 vehicle fires.
10 City Council Regular Meeting Minutes June 11, 2024
The Planning Commission has approved a comprehensive sign program for the Shell Gas Station and Car Wash at the northeast corner of 5th Street and Palm Avenue. The program includes a new gateway monument sign at the corner to highlight one of the city' s main entry points. Additionally, a warehouse project is proposed at the southeast corner of Victoria Avenue and 5th Street, with a 1/2- acre parcel to be annexed into the City of Highland. The project has completed the necessary environmental assessment and will proceed through the Local Agency Formation Commission for San Bernardino County ( LAFCO) and City of San Bernardino review process. Staff expects the project to be scheduled for a public hearing in the late summer.
Mayor Pro Tem McCallon asked City Manager Zamano if the city obtained an agreement with the City of San Bernadino on the annexation.
City Manager Zamano stated he will follow up with the City of San Bernardino to confirm.
The vacant Public Works Director/ City Engineer position has completed the initial and follow- up interviews. A conditional job offer has been received from the leading candidate. This individual is expected to commence July 15.
On Thursday, July 4, the City of Highland will host the Annual Fourth of July parade. It will start at 9: 00 a. m. on Church Avenue.
On Thursday, July 4, from 6:00 p.m. to 10:00 p.m., Immanuel Baptist Church will host their annual fireworks show.
On Monday, July 29, from 12:00 p.m. to 5:00 p.m., a Blood Drive will be held at the Highland Police Station.
For the month of May, Burrtec completed 235 illegal dumping work orders.
29. Councilmember Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
Mayor Lilburn stated seniors should be aware of fraudulent scams. She thanked East Valley Water District for their public outreach to the community warning residents of the same topic.
Mayor Lilburn thanked the Highland American Legion Post 421 for hosting a Memorial Day Service at the City of Highland Memorial Park.
On Friday, June 14, at 2:00 p.m., the Highland American Legion Post 421 will have a dedication ceremony for their new 50-foot flagpole.
Mayor Pro Tem McCallon announced that Director of Administrative Services Dantuono will retire and expressed gratitude for his dedicated work for the City of Highland.
11 City Council Regular Meeting Minutes June 11, 2024
ANNOUNCEMENTS
None
CLOSED SESSION
None
ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 6:44 p.m. in memory of Amos Penney.
Submitted By:
Alondra Munoz
City Clerk
Approved By. -
Penny Lilburn
Mayor
Pagel 1 of 11
12 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Leticia Nava -Cruz, Director of Administrative Services/City Treasurer V SUBJECT: Warrant Register # 767
RECOMMENDATION: CityCounciltoapproveWarrantRegister #767; Warrantsintheamount of $ 2,453, 322.45 and Payroll in the amount of $217, 250.86 FISCAL IMPACT: The total of Cash and Expenditures is $ 2, 670, 573. 31 PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: See Printouts Attached.
Approved.
Denied
Continued
Tabled
Motion
Ayes _
Noes
Abstain
Absent
Second
za_111-
Agenda Item No.
File No
Clerk City Manager
1 Warrants:
CITY OF WGHLAND
WARRANt' REGISTER # 767
July 9, 2024
5/ 31/ 2024 Payroll Wire # 905- 908 & Ck # 89470- 89471 59, 023. 95 6/ 4/ 2024 Ck# 89472- 89501 & Wire# 1002654920 169, 552. 76 6/ 11/ 2024 Ck# 89502- 89572 1, 365, 896. 96
6/ 14/ 2024 Payroll Wire # 909- 912 & Ck # 89573- 89574 71, 609. 76 6/ 18/ 2024 Ck# 89575- 89609 484, 504. 38
6/ 25/ 2024 Ck# 89610- 89647 302, 734. 64
Total Warrants $ 2, 453, 322. 45
Payroll:
5/ 31/ 2024 Direct Deposits # 14051- 14094 97, 637. 23
5/ 31/ 2024 Ck # 722 339. 27
6/ 14/ 2024 Direct Deposits # 14095- 14138 118, 992. 46 6/ 14/ 2024 Ck # 723 281. 90
Total Payroll $ 217, 250. 86
Total Warrants & Payroll $ 2, 670, 673. 31
APPROVED BY:
Larry McCallon Carlos Zamano
Finance Subcommittee City Manager
John Timmer Leticia Nava - Cruz
Finance Subcommittee Director of Administrative
Services/ City Treasurer
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76 DATE:
FROM:
PREPARED BY:
SUBJECT:
RECOMMENDATION:
FISCAL IMPACT:
STAFF REPORT
TO THE CITY COUNCIL
July 9, 2024
Carlos Zamano, City Manager
Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer Treasurer' s Report for May 2024
City Councilto receiveand file the Treasurer's Reportfor May2024 Cash and Investments:
General Fund
Special Revenue Funds
Internal Service Funds
Capital Projects Funds
Agency Funds
Housing Authority Fund
SARDA Funds
15, 037, 902. 08
41, 714, 349. 92
5, 839, 924. 97
28, 164, 447. 60
2, 506, 237. 52
3, 724, 090. 18
3, 692, 725. 55
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: Increases in the checking account were due to revenues received plus funds wired from LAIF and CAMP. Decreases in the checking account were a result of payments to vendors, payrolland fundswired to LAIF, CAMPand U.S. Bank. Increasesin the fiscal agent accounts ( US Bank) resulted from interest and bond payment receipt. Decreases resulted in vendorpaymentsanddebtservicepayments. IncreasesintheCAMPaccountweredueto interest received. Decreaseswerea resultof fundsbeingwiredto the city's checkingaccountprimarilyfor payment of public works projects. The maximum limit on regular accounts is $ 75M.
Attachments: Treasurers Report, Treasurer' s Report Graph, Cash and Investments Graph and General Fund Reserves Graph
Approved Motion
Denied Ayes_
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No.
it Clerk City Manager
1 CITY OF HIGHLAND
Treasurer' s Report
as of May 31, 2024
CASH AND BANK ACCOUNTS:
Cash on Hand -Office Petty Cash & Change Fund Accounts
Wells Fargo Checking Account ( reconciled book balance) 1, 150. 00
9, 986, 924. 30
MATURITY
DESCRIPTION PERIOD YIELD
PAR
VALUE
ORIGINAL
COST
INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOLS
California Treasurer' s Local Agency Investment Fund ( LAIF) n/ a 4. 332% General Fund 13, 823, 465. 24
Special Revenue Funds 26, 859, 904. 00
Internal Service Funds 5, 804, 427. 00
Capital Projects Funds 26, 385, 016. 00
Total City LAIF Funds 72, 872, 812. 24
Housing Authority Fund 3, 757, 567. 86
Total Housing Authority LAIF Funds 3, 757, 567. 86
Total LAIF Funds 76, 630, 380. 10
1) Maximum limits on accounts are $ 75M City and $ 75M Housing Authority. 2) Market Value is based on the April 30, 2024 applicable percentage of 0.994191267 3) Market Value is $ 76, 185, 254. 68 ($ 76, 630, 380. 10 x 0. 994191267).
California Asset Management Program ( CAMP) n/ a
General Fund
Special Revenue Funds
Capital Projects Funds
Total CAMP Funds
INVESTMENTS: FISCAL AGENT ACCOUNTS
US Bank Corporate Trust Services ( Community Facilities Districts) Community Facilities District ( CFD) 90-1
Administrative Expense Fund # 128262- 011
US Bank Money Market Account CUSIP # 60934N872
Fire Protection Expense Fund # 128262- 012
US Bank Money Market Account CUSIP # 60934N872
Police Protection Expense Fund # 128262- 013
US Bank Money Market Account CUSIP # 60934N872
Community Facilities District ( CFD) 2001- 1
Special Tax Fund # 217795000
US Bank Money Market Account CUSIP # 60934N872
Interest Account # 217795001
US Bank Money Market Account CUSIP # 60934N872
Principal Account # 217795002
US Bank Money Market Account CUSIP # 60934N872
Administrative Expense Account # 217795003
US Bank Money Market Account CUSIP # 60934N872
Surplus Fund # 217795004
US Bank Money Market Account CUSIP # 60934N872
Community Facilities District ( CFD) 2007- 1
Administrative Expense Fund # 260722000
US Bank Money Market Account CUSIP # 60934N872
Fire Expense Fund # 260722001
US Bank Money Market Account CUSIP # 60934N872
Police Expense Fund # 260722002
US Bank Money Market Account CUSIP # 60934N872
TOTAL INVESTMENTS US BANK ( COMMUNITY FACILITIES DISTRICTS)
5. 430%
3, 325, 437. 23
1, 865, 630. 00
6, 246, 029. 00
11, 437, 096. 23
n/ a 4. 94% 113, 430. 02 113, 430. 02
n/ a 4. 94% 517, 709. 01 517, 709. 01
n/ a 4. 94% 191, 481. 37 191, 481. 37
n/ a 4. 94% 342, 265. 01 342, 265. 01
n/ a 0. 00%
n/ a 0. 00%
n/ a 4. 94% 26, 763. 59 26, 763. 59
n/ a 4. 94% 29, 931. 68 29, 931. 68
n/ a 4. 94% 11, 019. 09 11, 019. 09
n/ a 4. 94% 26, 432. 16 26, 432. 16
n/ a 4. 94% 9, 776. 26 9, 776. 26
1, 268, 808. 19
E
2 DESCRIPTION
INVESTMENTS: FISCAL AGENT ACCOUNTS ( continued)
US Bank Corporate Trust Services ( SARDA)
2004B Tax Allocation Refunding Bonds
Special Fund 786709001
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 736709002
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 786709003
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 786709004
Federated Treasury Obligations CUSIP # 60934N872
2015A Tax Allocation Refunding Bonds
Special Fund 268777000
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 268777001
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 268777002
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 268777004
Federated Treasury Obligations CUSIP # 60934N872
Expense Account268777006
Federated Treasury Obligations CUSIP # 60934N872
2017 Tax Allocation Refunding Bonds
Debt Service Fund 259928000
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 259928001
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 259928002
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 259928004
Assured Guaranty Municipal Bond Insurance
TOTAL INVESTMENTS US BANK ( SARDA)
TOTAL CASH AND INVESTMENTS
MiATURITY PAR ORIGINAL
PERIOD YIELD VALUE COST
n/ a 4. 94% 7, 791. 34 7, 791. 34
n/ a 4. 94% 703. 18 703. 18
n/ a 0. 00%
n/ a 4. 94% 173, 205. 96 173, 205. 96
n/ a 4. 94% 169, 586. 89 169, 586. 89
n/ a 4. 94% 23, 699. 47 23, 699. 47
n/ a 0. 00%
n/ a 4. 94% 963, 310. 13 963, 310. 13
n/ a 4. 94% 14, 575. 29 14, 575. 29
n/ a 4. 94% 980. 93 980. 93
n/ a 4. 94% 388. 34 388. 34
n/ a 4. 94% 1, 077. 47 1, 077. 47
n/ a 0. 00%
1, 355, 319. 00
100, 679, 677. 82
All investmentsareplaced in accordancewith Cityof Highland's InvestmentPolicyand Guidelines. The above summaryprovidessufficient cashflowliquiditytomeetthenextsixmonth's estimatedexpenditures. ThisreportisinaccordancewithGovernmentCodeSection53646.
SIGNED: SIGNED: / 1 v"--
Carlos Zamano Leticia Nava - Cruz
CITY MANAGER DIRECTOR OF ADMINISTRATIVE
SERVICES/ CITY TREASURER
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6 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
REVIEWED BY: Dana Calkins, George Hills Company, Claims Adjuster SUBJECT: Claim Consideration - Kacee Gearone Cross
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
BACKGROUND: The Claim was received in the City Clerk' s Office on May 30, 2024. It was then sent to the City's claim adjuster, George Hills Company, who is recommending the claim be rejected.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
n ^
Second Agenda Item No.
File No.
Clerk y Manager
1 GEORGE HILLS
Our minds over your matters.
July 1, 2024
Alondra Munoz
City of Highland
RE: Client:
Claim Number
Date of Loss:
Claimant:
Dear Ms. Munoz:
City of Highland
GHCO072728
05/ 06/ 2024
Cross, Kacee
We have reviewed the above captioned claims and request that you take the action indicated below:
Please issue a standard rejection to commence the statute of limitations.
Pleaseprovide uswith a copy of the notices sent.
Shouldyouhaveanyquestions, pleasefeel freeto contactthe undersigned.
Kindest Regards,
George Hills Company, Inc.
Dana Calkins
Sr. Claims Adjuster
Direct Dial: ( 916) 333- 0575
Email: dana. calkins@georgehills. com
2 M
City of ,''`
Y111GHLANDV
Inc. 1987
May 30, 2024
Patti Schneiders
Claims Processor
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Kacee Gearone Cross
Incident Date: May 6, 2024
Dear Patti:
Enclosedisa copyof aClaimreceivedviamailattheOfficeoftheCityClerkonMay30, 2024, by the above referenced claimant( s). Note: The location stated in the attachment indicates the incidentoccurred inthe City of SanBernardino. I attacheda vicinity mapfor reference.
Thisitemwill betentativelyscheduledfortheCityCouncilregularmeetingofTuesday, July9, 2024, pendingyourrecommendation. AllcorrespondencewillberequiredfromGeorgeHillsnolaterthan June 28. Please review and advise this office on the appropriate action to be taken.
Ifyouhaveanyquestions, pleasecontactChuckDantuonoat (909) 864-6861, ext. 224ormyself at ext. 226.
Sincerely,
Alondra Munoz
City Clerk
cc: Carlos Zamano, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
Mayor Mayor Pro Tern City Council City Council City Council City Manager Penny Lilburn Larry McCallon Jesse Chavez - Cordova Anaeli Solano John P. Timmer Carlos Zamano 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 • Fax: 909. 862. 3180 • www. cityofh ighl and, org + 3 144
ll
Va
aria
Dr
C
4 VinesignDocumentID: 4A2ACC80-3A1E4EFD-95A5-C91C6D6749A5 RECEIVED!
MAY3 0 2024
CICITYCLERKOF
Do not write in this space.
For office use only:
Received: e 3 2=_
By: rG1 mov107-
E- Mail Mail In person
CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claimmustbe filed with the City Clerkwithin 180daysafter whichthe incidentor event occurred. Be sure your claimis againstthe City of Highlandand not another public entity. Wherespace is insufficient, pleaseuse additionalpaper and identify informationbyparagraphnumber. Completedclaimsmustbemailedordeliveredto:
CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINALOFFENSETOFILEA FALSECLAIM, PENALCODE S72; INSURANCE CODE S556. 1.
NOTICE: PER GOVERNMENT CODE SECTION 910.4, THIS FORM MUST BE USED IN ORDER TO COMPLY WITH SECTIONS 910 AND 910.2 OF
THE GOVERNMENT CODE.
TOTHEHONORABLEMAYORANDCITYCOUNCILOFTHECITYOFHIGHLAND:
The undersignedrespectfullysubmitsthe followingclaimand informationrelativeto damage to persons and/or personal property:
KACEE GEARONE CROSS
1. Name of Claimant
Complete Addressof Claimant, includingCity, Stateand Zip Code:
2727 Pacific Street SP 140
Highland, CA 92346
b. Phone Number
C. Date of Birth
The signeddocumentcan be validated at https://app.vinesign.com/Verify 5 d. Driver's License/ State Identification Card Number:
Issued by which State
California
X Driver' s License Identification Card
Expiration Date:
2. Name, telephone and address to which claimant desires notices to be sent, if other than above:
Name:
Address:
3. Occurrence or event from which the claim arises:
a. Date of occurrence
h. Time of occurrence
05/ 06/ 2024
9: 30AM
C. Place of occurrence ( Exact and specific location)
34007' 42. 6" N 117013' 42. 1"W
26408 Pacific Street, Highland CA 92346
d. How and under what circumstances did damage or injury occur? Specify theparticularoccurrence, event, act or omissionyou claimcausedthe injuryor damage (useadditionalpaperif necessary).
Mr. Crosswasrunningonthepublicsidewalkadjacentto eastboundPacific Street in Highland City, when he su en y fell to the ground due to an unmarked, improperlycut metal pole protrudingfrom the ground. e. WhatparticularactionbytheCity, or itsemployees, causedthealleged damage or injury?
Creating a dangerous condition on a public walkway.
ai ure to remove a dangerous con it on on a public si ewa Failureto warn of a dangerous conditionon a publicsidewalk 6 4. A generaldescriptionof theindebtedness, obligation, injury, damageor loss incurredso far as it maybe knownat the timeof presentationof the claim. If there were no injuries, state " no injuries".
injuriesincluding, butnotlimitedto, neck, back, shouldersand right knee. Damages include: past andfuture medicalspecials, pain
5. Givethe name(s) of the City employee(s) causingthe damage or injury:
Unknown to claimant
6. Name and address of any other person injured:
Not Applicable
7. Nameand addressof the owner of any damagedproperty:
Not Applicable
8. Damages Claimed:
a. Amount claimed as of this date: $
b. Estimate amount of future costs: $
C. Total amount claimed: $
Unlimited
Unlimited
Unlimited
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:
7 9. Namesandaddressesof allwitnesses, hospitals, doctors, etc. a
Highland Urgent Care
1 51
e
10. Anyadditionalinformationwhichmighthehelpfulinconsideringthisclaim:
WARNING: IT IS A CRIMINALOFFENSETO FILEA FALSECLAIM PENAL CODE S72• INSURANCECODES556.1.
I havereadthemattersandstatementsmadeintheaboveclaimandI knowthe sameto betrueof myownknowledge, exceptasto thosemattersstatedupon informationor belief as to such matters I believethe same to be true. I certify underpenaltyofperjurythattheforegoingistrueandcorrect.
Signed at: y1C,// GA/ Vr'O , C'AG/ FaRIVIR
City and State
Date:
05/ 28/ 2024
1 411-6x
Signature of Claimant
Kacee Cross
Printed name of person signing above
8 WLAWYERS
11110 Ohio Avenue. Suite # 201
Los Angeles, CA 90025
Phone: 213- 314- 3031
Fax: 213- 238- 5179
May 28, 2024
VIA FACSIMILE TO
City of Highland
27215 Base Line
Highland, CA 92346
Re: Our Client( s): Kacee Gearone Cross
Date of Loss: 5/ 6/ 2024
Claim No.:
Dear Claims Representative:
Pleasebeadvisedthatthisfirmhasbeenretainedbytheabovementionedclient(s) in ordertopursuea bodilyinjuryandpropertydamageclaimsagainstyourinsured(s) andtherefore, pursuanttoSicilianov.
Fireman'sFundIns. Co., 62Cal. App. 3d, 745 (1976) andFedmartCorp. v. PellEnterprises, 111Cal.
App. 3d, 215 (1980), wedomaintainalienonthismatter.
Pleasenote, pursuantto CaliforniaInsuranceCode § 2695.7 [ Standards for Prompt Fair and Equitable Settlements Section ( b)], uponreceivingproof of claim, everyinsurer shall immediately, butinnoeventmorethanforty (40) calendardayslater, acceptordenytheclaiminwholeorin part, and affirm or denyliability.
Pleaserefrainfromcontactingourclient(s), andreferall documentsandcorrespondencestotheattention oftheundersigned. Pleasebefurther advisedthatall paymentsmadeto anyindividual, or entity regardingthisaccidentmustbearournameasco-pavee. Thisincludespaymentforpossibleproperty damage, loss of useof vehicle, lossof income.
Inaddition, pleaseletthisletterserveasademandtopreserveanyandallevidentiaryitemsrelatingtothe causeofourclient'sincident, asrequiredbylaw. Saidevidenceincludesbutisnotlimitedto: documents, reports, anyandallphotographsand/orvideooftheincidentandincidentsite.
Pleaseensurethat your insuredand/or driver doesnot eraseanysocialmedia, text, or anyother typeofcommunicationfromhis/hercellphonesentor postedforthetimeperiod24minutesbefore and20minutesafterthesubjectincidenttookplaceIt isimperativethatyourinsuredpreserves theseitems, asfailuretodosomayconstituteneeligent/intentionalspoliationofevidence, inwhich casewe would seekevidentiary, issueand/or terminating sanctions.
Lastly, pleaseletthiscorrespondencealsoserveasaformalrequestfordisclosureofyourinsured's policylimitsandacopyofyouinsured'sDeclarationsPage.
Pleasecontactthe undersignedto discussthe matter further assoonaspossible.
Sincerely,
Ae
9 OWLAWYERS
11110 Ohio Avenue. Suite # 201
Los Angeles, CA 90025
213- 314- 3031
Authorization for Release of Records
To:
Youareauthorizedanddirectedtoreleaseto myattorneys, ME LAWYERS, A PROFESSIONAL LAW CORPORATION, or their representatives, including copy service personnelservingthisauthorization, ALLpolicereports, arrestreports, bookingreports, medicalor hospitalrecords, bills, employment records, and any other documentsor records requested. Allpriorauthorizationsarerevoked. Aphotocopyofthisauthorizationshallbe considered valid as the original.
Thisdocumentauthorizesyoutodiscussmycasewithanattorneyorotherpersonnelfromthe MELAWYERS, A PROFESSIONALLAW CORPORATION, whorepresentmylegal interests in this matter.
Thisauthorizationshaltremainin effectfor one (1) year. I understandthattheinformation obtainedistobeusedfornegotiatingsettlementofmycase. I furtherunderstandthatI may obtaina copyof thisauthorizationif I desire.
Client Signature: --
Printed dame:
KaceKacee Ctoss
Date: -- 5/ 4/ 24
Date of Loss: 5/ 6/ 20245/ 4/ 24
EvidenceCodesection1158readsinpertinentpartasfollows; "Failuretowakesuchrecords availableduringbusinesshours, withinfivedaysafterpresentationofthewrittenauthorization, maysubjectthepersonorentityhavingcustodyorcontroloftherecordsliabilityforall reasonableexpenses, includingattorney'sfees, incturedin anyproceedingtoenforcethis section."
ThemaximumfeesallowedformakingtherecordsavailablearesetbyCaliforniaEvidenceCode sections 1158 and 1563( b).
10 VinesignDocumentID: CF91BA86-79D9-4CC3-9692-A54520C97979
O LAWYE RS
11110 Ohio Avenue. Suite # 201
Los Angeles, CA 90025
213- 314- 3031
Desi,,. nation of authorized Agent
Date of Loss: 5/ 6/ 20245/ 6/ 24
Pursuantto Section2695.29(c) of theCaliforniaCodeof Regulations, Title 10, Chapter5; I authorizeMELAWYERS, A PROFESSIONALLAW CORPORATION, my attorneys, to handlemyPersonalInjuryClaimundertheabove -captionedloss.
Thisauthorizationshallbevaliduntil revokedby theundersigned. Any andall prior authorizationsareherebyrevokedbytheundersignedasofthedateof thisauthorization.
Signature
Kacee CrossKacee Cross
Name Printed
05/ 06/ 2024
Date
The signed document can be validated at https:// app.vinesign. comNerify 11 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Leticia Nava -Cruz, DirectorofAdministrativeServices/City TreasurerLc SUBJECT: Staff Agency Appointment- CIRA.
RECOMMENDATION: That the City Council adopt Resolution No. 2024- Appointing Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer, as the City's Director to the Board of Directors of CIRA, and Carlos Zamano, City Manager, as the Alternate Director.
FISCAL IMPACT: None.
PUBLIC NOTICE: The agenda for this item was posted at the three required locations.
BACKGROUND: Each member of CIRA ( California Intergovernmental Risk Authority) must appoint a Director and Alternate Director to CIRA' s Board of Directors. The Director and Alternate Directorhavethe abilityto act on behalfof the City, a MemberAgency of CIRA, on all mattersto come beforethe Boardof Directors, as if the City itselfwere presentand actingat such meeting.
It is recommendedthat effective July 10, 2024, Leticia Nava -Cruz will retain her role as Directorand Carlos Zamano will be appointed the Alternate Director.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
4 wo%
Second Agenda Item No.
File No
City Manager
1 RESOLUTION NO. 2024 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HIGHLAND, CALIFORNIA, CONFIRMING THE APPOINTMENT
OF THE DIRECTOR AND ALTERNATE DIRECTOR TO THE CIRA BOARD OF DIRECTORS ( RESCINDING RESOLUTION NO. 2023- 050)
WHEREAS, every member entity of CIRA (CaliforniaIntergovernmentalRiskAuthority) must appoint a Director and Alternate Director to the CIRA Board of Directors; and, WHEREAS, the City of Highland is a member of CIRA; and, WHEREAS, Resolution No. 2024- appoints Leticia Nava - Cruz, Director of Administrative Services/CityTreasureras the City's Directorto the CIRABoardof Directorsandto serve at the pleasure of the City Council; and,
WHEREAS, Resolution No. 2024- appoints Carlos Zamano, City Manager as the City's Alternate Director to the CIRA Board of Directors and to serve at the pleasure of the City Council; and,
NOW THEREFORE, BE IT RESOLVED that the City Council hereby reaffirms the appointment, effective July 10, 2024, of Leticia Nava -Cruz to serve as its Directorand appoints Carlos Zamano to serve as its Alternate Director on the CIRA' s Board of Directors, to act on behalf of the City, a Member Agency of CIRA, on all matters to come beforethe Boardof Directors, as if the City itselfwere presentand actingat such meeting, and for such Directorto be eligible for servingon the CIRA ExecutiveCommittee.
APPROVED AND ADOPTED this 9th day of July, 2024.
Penny Lilburn, Mayor
ATTEST:
Alondra Munoz, City Clerk
2 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Leticia Nava - Cruz, Director of Administrative Services/ City Treasurer SUBJECT: Resolution No 2024- authorizing investment of the City of Highland monies in the Local Agency Investment Fund ( LAIF).
RECOMMENDATION: That the City Councilof the Cityof Highlandapprove ResolutionNo. 2024- authorizinginvestmentof the City of Highlandmonies in the Local Agency Investment Fund (LAIF).
FISCAL IMPACT: None.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: This resolution will add the new Assistant Director of Administrative Services, Michelle Gomez, to the list of authorized City of Highland Officers to order the deposit or withdrawal of monies in the Local Agency Investment Fund. This resolution will also remove Chuck Dantuono and replace him with Leticia Nava -Cruz as Director of Administrative Services/ City Treasurer.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Clerk
Second Agenda Item No.
File No.
City Manager
1 RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY OF HIGHLAND, CALIFORNIA AUTHORIZING
INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND ( LAIF) & REPEALING RESOLUTION NO. 2024- 008
WHEREAS, pursuant to Chapter 730 of the statutes of 1976 Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposesof investment by the StateTreasurer; and WHEREAS, the City Council of the City of Highland does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429. 1 of the Government Code for the purpose of investment as stated therein as in the best interests of the City of Highland; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Highland doeshereby authorize the deposit and withdrawal of the City of Highland monies in the Local Agency Investment Fund in the StateTreasury in accordancewith the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein, and verification by the State Treasurer' s Office of all banking information provided in that regard.
BE IT FURTHER RESOLVED, as follows:
Section 1. The following City of Highland officers holding the titles( s) specified hereinbelow or their successorsin office are each hereby authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of this Resolution and the transactions contemplated hereby:
Carlos Zamano
City Manager
Leticia Nava - Cruz
Director of Administrative Services/
City Treasurer
Michelle Gomez
Assistant Director of Admin. Services
Section 2. This Resolution shall remain in full force and effect until rescindedby the City Council by resolution and a copy of the resolution rescinding this resolution is filed with the State Treasurer' s Office.
Section 3. Repealer. The following Resolutions are repealed in their entirety or portions repealed as noted below:
Resolution No. 2024- 008 repeal in its entirety.
1 2
All resolutions and other actions of the City Council in conflict with the contentsof this Resolution are hereby repealed.
PASSED, APPROVED AND ADOPTED this 9th day of July, 2024.
Penny Lilburn
Mayor
ATTEST:
Alondra Munoz
City Clerk
3 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Leticia Nava -Cruz, Director of Administrative Services/ City Treasurerk/' k
Michelle Gomez, Assistant Director of Administrative Services t- SUBJECT: Resolution No. 2024- approvinga Wildland ProtectionAgreement (WPA) with the State of California for FY 2024- 2025.
RECOMMENDATION: 1. That the City Council approve Resolution No. 2024- approving the Department of Forestryand Fire Protection (Cal Fire) Wildland Protection Agreement ( WPA) for July 1, 2024 - June 30, 2025 &
2. That the City Council approve the following budget adjustment for FY 2024- 2025; Transfer $ 8, 195 from 029- 2512 ( Fired Dept -Fund Balance) to be expended from 029- 2100- 4568 ( Contract Services - Fire Services).
FISCAL IMPACT: $ 60, 190. 28.
PUBLIC NOTICE: The agenda for this item was posted at the three required locations per Resolution 2011- 047 and on the City' s website.
BACKGROUND: This item is presentedto the Councilannually. The City CouncilinAugust of 2021 approved the first WPA for FY 2021- 2022. The Wildland Protection Agreement is essentially an insurancepolicy. Withthe constantthreat of deadlyanddestructivewildlandfires in California, especially evidentbythe recentlargefires that haveimpactedthe Cityas well as the surroundingareasinCalifornia, twoyearsagotheStateproposedaWPAforspeciallychosenopenspaceareas (acres) withinthefoothill areas of East Highland. The City has large areas of wildlands as well as structures located in the wildland- urban interface. Within the last five years the City has had multiplewildlandfires, the "Bridge Fire" on Greenspot near the old iron bridge, the "King Fire" on Base Line just east of Fire Station No. 2, and the " Mentone Fire" on Greenspot Rd/ Newport. These three fires were within the City, which makes the City responsible for all fire suppression costs. The cost of suppressing a wildland fire with aircraft, hand -crews, and dozers can become extremely costly very quick.
With this agreement, if there is a fire within or adjacent to the chosen open space areas, CAL FIRE will Approved Motion
Denied Ayes_
Continued Noes
Tabled Abstain
Absent
kn w
Second Agenda Item No.
File No.
City Manager
1 senda full wildland fire responseincludingaircraft, hand -crews, anddozers. CAL FIREwill protectthose lands as if they were a State Reasonability Area (SRA). All suppression costs for a fire within or adjacent to that chosen area will be covered under the WPA. This will continue to be an annual fee and will be due whether it is used or not, like an insurance policy. There is no proposed change to the map. Planning staff has reviewedthe map attachedto the WPA and agrees with the proposedboundaries. The City Attorney has reviewed the WPA and has approved as to form.
Staff budgeted $ 52, 000 for this in FY 2024- 2025. The WPA cost is $ 60, 190. 28 therefore the budget adjustment is needed in the amount of $ 8, 195.
Attachments:
1. Proposed Resolution No. 2024-
2. Exhibit A: Cooperative Fire Programs Local Responsibility Wildland Protection Reimbursement Agreement
2 Attachment 1
Proposed Resolution No. 2024-
3 RESOLUTION NO. 2024 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA,
APPROVING THE DEPARTMENT OF FORESTRY AND FIRE PROTECTION ( CAL FIRE) WILDLAND PROTECTION AGREEMENT ( WPA) FOR JULY 1, 2024, TO JUNE 30, 2025 BE IT RESOLVED, by the City Council of the City of Highland, that said City Council does hereby approve the attached agreement ( Exhibit A) with the California Department of Forestry and Fire Protection ( CAL FIRE) dated July 9, 2024. This agreement provides Wildland Fire Protection for the City of Highland from July 1, 2024, to June 30, 2025.
NOW THEREFORE, BE IT RESOLVED that the Mayor of the City Council of the City of Highland, is authorized to sign and execute said agreement on behalf of the City of Highland.
APPROVED AND ADOPTED this 9th day of July 2024.
Penny Lilburn, Mayor
ATTEST:
Alondra Munoz, City Clerk
4 Attachment 2
Exhibit A: Cooperative Fire Programs Local Responsibility Wildland Protection Reimbursement Agreement
5 Exhibit A
6 STATE OF CALIFORNIA— NATURAL RESOURCES AGENCY Gavin Newsom, Governor
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
P. O. Box 944246
SACRAMENTO, CA 94244- 2460
916) 653- 7772
Website: www. fire. ca. gov
Liz Brown
26974 Baseline St.
Highland, CA 92346
Chief Brown:
Please find the following documents enclosed:
June 5, 2024
1) Full LG- W Agreement ( Courtesy Copy) - between the City of Highland and the California Department of Forestry and Fire Protection (CAL FIRE) for Wildland Services during the fiscal years of 2024 through 2025. 1) LG- W Agreement Signature Page Please return dated with the wet scanned) signatures. ( See email address below)
Additional document required:
Resolution Agreement approved by the board. Please return dated with the wet ( scanned) signatures. ( See email address below)
The Resolutionmustbe signedby the samepersonsigningthe LG-W Agreement Oncethe signaturepageand resolutionagreementhavebeensigned, pleasescanand email them to me at alison. hesterly( a'-)fire. ca. gov I willthenforwardthe completedpackageto CooperativeFirein Sacramento. Pleasedo not mail a copy to Sacramento.
Feel free to contact me at 760-442-2594 or via email if you have any questions and/or concerns.
Respectfully,
A 91 yll
Alison Hesterly
Battalion 3511
TheDepartmentofForestryandFireProtectionservesandsafeguardsthepeopleandprotectsthepropertyandresourcesofCalifornia. " 7 STATE OF CALIFORNIA
COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 3CA06942
LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION
REIMBURSEMENT AGREEMENT REGISTRATION NUMBER.,
LG- W REV 112024
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY' S NAME
California Department of Forestry and Fire Protection — ( CAL FIRE)
LOCAL AGENCY' S NAME
Cityof Highland ('Srdildland)
2, The term of this Agreementis: July 1, 2024 through June 30, 2025
3. The maximum amount of this Agreement is: $ 60, 190.28 SixtyThousand, OneHundredNinetyDoltws, andTwentyEightCents..
4. Thepartiesagreetocomplywiththetermsandconditionsofthefollowingexhibitswhicharebythisreferencemadea part of the Agreement. _
Exhibit A — Scope of Work -- Includespage 2 (contact page) in count for ExhibitA 2 pages Exhibit B — Budget Detail . arid Payment Provisions 2 pages Exhibit C` — General Terms and Conditions; DGS GTC Version: 04/ 2017 0 pages Exhibit D — SpecialTermsand Conditions (Attached heretoas part of this Agreement) 1 pages Exhibit E— Additional Provisions 6 pages
ItemsshownWithanAsteriskx areherebyincorporatedU refere!3ceandrnade.,partofthisAaree_mep-tas ifattachedhereto.
General Terms and Conditions can be viewed at.- http;/Avww.dgs,ca.gov/ ols IN WtTINESSWHEREOF, this Agreement has been executed by the parties hereto.
LOCAL AGENCY California Department of General
services Use Only
LOCAL AGENCY' S NAME
City of Highland
BY ( Authorized Signature) LATE SIGNED(Donottype)
PRINTEDNAMEANDTITLEOFPERSONSIGNING
ADDRESS
27215 Base Line Rd, Highland, CA 92346
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire Protection
BY ( Authorized Signature) DATE SIGNED( Do not type)
PRINTEDNAMEANDTITLEOFPERSONSIGNING
NathanBartklay, Assls%ntDeputyDirector, CooperativeFire ADDRESSF.Q. Sox944246, Saaamenta, CA94244-2480
8 ContractorNamesCity of Highland (wildland)
Contract No: 3CA06942
2-
EXHIBIT A
COOPERATIVE FIRE PROGRAMS
AGREEME T FOR PRO ECTI N- OF WILOLANDS WITHIN LOCAL AGENCY RLSPON I IL
1. TheprojectrepresentativesduringthetermofthisAgreementwillbe:
CAI. FIRE Unit Chief.
Name: Shane Littlefield
Phone: 909) 881- 6900
Fax: 909) 881- 6969
Local Agency: City of Highland
Name: Larry McCallon
Phone: ( W9) 864- 8861
Fax:
All requiredcorrespondenceshall be sent throughU.S. PostalService by certified mailand directedto:
CAL FIRE Unit Chief: Shane Littlefield Local Agency:
SectionlUnit: San Bernardino Unit Section/ Unit:
Attention: Alison Hesterly Attention:
Address: 3800 N. Sierra Way Address:
San Bernardino, CA
92405
Phone: ( 909) 881-6900 Phone:
Fax: ( 908) 88' 1-6969 Fax-.
Sendan additionalcopy of all correspondenceto:
CAL FIRE
Cooperative Fire Services
P.O. sox 944246
Sacramento, CA 94244- 2460
2. AgTHORi ATION
City of Highland
Larry McCallon
27215 Base Line Rd
Highland, CA 92346
909) 864- 6861
ThisAgreementis enteredintothis 1stdayof July, 2024, by and betweentheStateof California, hereinaftercalled STATE and City of Highland, County of San Bernardino, State of California, hereinaftercalledLocalAgencythroughitsdulyauthorizedofficers. Asusedherein, Directorshall meanDirectorof the CaliforniaDepartmentof ForestryandFireProtection (CALFIRE). Where the standardclausesfor examplein ExhibitC, usetheword 'Contractor" thatwordshallmeanLOCAL AGENCY as LOCAL AGENCY is used in this Agreement.
Section4142of the PublicResourcesCodeprovidesthatthe Directormayenterintocooperative Agreementswithlocaljurisdictionsfor thepurposeof providingwildland fire protection. 3.
SCOPEOF WORKLOCAL
AGENCYhas the responsibilityfor protectionof life, property, and wildlandareas comprising 1261 acresof landas indicatedon themapincludedunder ExhibitE anddesiresto contract with the STATEto providewildlandfire protectionto saidarea. 9 ContractorName: City of Highland ( Wildland)
Contract No: 3CA06942
3. STATE has the :ability to provide wildland fire protection for said area, of the type and degree, which it now provideson adjacentStateResponsibilityAreas.
4. SERVICES BY STATE
A. STATEshall provide wildland, fife protectionfor the areasdefined in the abovesection..
B. For those areas, which are adjacent to Stater Responsibility Area, STATE will provide wildland fire protectionat the samelevelof serviceit now provideson adjacentState Responsibility Area.
C. For thoseareas (islands), which are not adjacentto State ResponsibilityArea, the wildland fire protectionprovidedbytheSTATEwillbelimitedtothoseresourcesidentifiedin thepreplanned wildland response for the respective area. Any resources beyond those specified in the preplannedwitdlandresponseareassistanceby hire and the financialresponsibilityof the
LOCALAGENCY,
8. ADMINISTRATIPN
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreementto other areasof the statewhen neededat the sole discretionof STATE.
B. STATE response will be subject to availability of resources.
C. Incident Management within the contract area shall conform to current incident Command System criteria for Unified Command.
D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notifyeach other of any fire incidentwithinthe contractarea.
6. MUTUAL AID
LOCALAGENCYshallprovidemutualaidresponseintothecontractareaforwildfires. Structuralfire protectionremainsthejurisdictionalandfinancialresponsibilityofLOCALAGENCY.
7. ENTIRE AGREEMENT
This Agreementcontainsthe whole Agreementbetweenthe parties. It cancelsand supersedesany previousAgreementfor the sameor similarservices.
10 ContractorName: City ofHighland ( Wildland)
Contract No: 3CA06942
q_
EXHIBIT B
BUDGET DETAIL, INVOICING, PAYMENT ARID RECONCILIATION
I. Invoicing and Payment:
A. LOCALAGENCY shall pay STATEfor providingsaid protectionat the rate of $42.58 peracre, plusan 12.10%oadministrativechargefor a totalof $60,190.28uponpresentationof an invoice by STATE. Therateperacreandadministrativechargewill becalculatedby STATEpriorto January1, of eachyear and annuallythereafter, for the succeedingfiscalyear subjectto approval by LOCAL AGENCY. This Agreement shalt be amended each fiscal year to reflect new rates.
B. STATEshallprovidethirty (30) daywrittennoticeto LOCALAGENCYof thecostperacreand the administrative charge to be assessed for each subsequentfiscal year during the term of this Agreement; LOCALAGENCYshallhavethirty (30) daysto approvesaid rate; if written approvalis not receivedby STATEwithinsaid period, STATE's obligationshereundershall terminate; LOCALAGENCYshall be liablefor all amounts due up to and includingthe date of such termination.
C. To minimizethe need for reconciliationpaymentis expected in full after the LOCALAGENCY receivesthe STATEinvoice. Paymentsmade by the LOCALAGENCYwill cover the protection rateperacreandtheadministrativechargefortheprotectionservicesrenderedbySTATEand includinganyothercostsasprovidedherein, givingcreditforall paymentsmadebyLOCAL AGENCYandclaiiringthebalancedueto STATE, if any, or refundingto LOCALAGENCYthe amountof any overpayment.
2. Bud -got Contingency Clause
A. if theLOCALAGENCY's governingauthoritydoesnotappropriatesufficientfundsforthecurrent yearoranysubsequentyearscoveredunderthisAgreement, whichresultsinaninabilityto pay theSTATEfortheservicesspecifiedinthisAgreement, theLOCALAGENCYshallpromptly notifytheSTATEandthisAgreementwillterminatepursuanttothenoticeperiodsrequired herein,
B. Iffundingforanyfiscalyearis>reducedordeletedbytheLOCALAGENCYforpurposesofthis program, theLOCALAGENCYshallpromptlynotifytheSTATE, andtheSTATEshallhavethe optionto eithercancelthisAgreementwithnoliabilityoccurringto theSTATE, or offeran agreement amendmentto LOCALAGENCYto reflectthe reducedamount, pursuantto thenoticeterms herein C.
if theSTATEBudgetAct doesnot appropriatesufficient funds to providethe servicesfor thecurrent year or anysubsequentyears coveredunder this Agreement; which resultsin aninabilityto providethe servicesspecifiedin thisAgreementto theLOCALAGENCY, the STATEshall promptly notify the LOCALAGENCY, and thisAgreementwill terminatepursuantto thenoticeperiods requiredherein.
11 ContractorName: City of Highland (Wildland)
Contract No: 3CA06942
D, if fundingforanyfiscalyearisreducedordeletedbytheSTATEBudgetActforpurposesofthis program, theSTATEshallpromptlynotifytheLOCALAGENCY, andtheLOCALAGENCYshah have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offeranagreementamendmentto LOCALAGENCYtoreflectthe reduced services, pursuant to the notice terms herein.
E. NotwithstandingtheforegoingprovisionsinparagraphsA andSabove, theLOCALAGENCY shall remainresponsiblefor paymentfor all servicesactuallyrenderedby the STATEunderthis Agreementregardlessof LOCAL. AGENCYfundingbeingreduced, deletedor not otherwise appropriatedforthisprogram. TheLOCALAGENCYshallpromptlynotifytheSTATEinwriting ofanybudgetarychangesthatwouldimpactthisAgreement.
F. LOCALAGENCYandSTATEagreethat this BudgetContingencyClauseshallnot relieveor excuseeitherpartyfromitsobligation(s) to providetimelynoticeasmayberequiredelsewherein this Agreement
12 ContractorName: City of Highland (Wildland)
Contract No: 3CA06942
6-
EXHIBIT D
SPECIAL TERMS. AND CONDITIONS
1. Cancellation
Failureof eitherpartyto meetanyof the termsand conditionsof thisAgreement, includingnon- paymentof moniesduehereunder, shallbe causefortheterminationof thisAgreement; such termination shall become effective upon written receipt of 30 day noticeofcancellation. 2.
Audit if
theAgreementis over $10, 000, the partiesshall, in accordancewith GovernmentCode Section10532, be subjectto examinationand auditof theStateAuditorGeneralfor a periodof three (3) years after finalpaymentunder the Agreement. Examinationand auditshallbe confinedto thosematters connectedwith performanceof theAgreementincluding, but not limitedto; costof administering the AgreementThe Contractorwarrants by executionof thisAgreement, that no person or sellingagencyhas beenemployedor retainedto solicitor securethis Agreementupon Agreement or understanding. 3.
OperatingPlan Prior
to April1. ofeachyear, STATEand LOCALAGENCYshall establisha jointOperatingPlan for the contractarea, whichshall be attachedafter ExhibitE. If LOCALAGENCY received its structural fire protectionfrom anotherlocal agency, the localagencyprovidingthe structuralfire protection must be partyto theOperatingPlan. 4.
Extensionof Agreemnt Unless
there is writtennoticeby LOCALAGENCYto terminatethis AgreementSTATE shall extendthis Agreementfor a singleone- yearperiodfrom the originalterminationdate. The costof servicesprovided by STATEduringthe extendedperiod shall be basedupon the ratespublishedfor thefiscal yearin whichthe extended "period falls hada newAgreementbeen enteredinto. S.
ModificationThis
Agreementmay be amendedat anytimeby writtenmutualconsentof thepartieshereto. 6.
IndemnificationEach
patty, to theextentpermittedby law, agreesto indemnifyand holdharmlessthe otherparty; its officers, agents, and employeesfrom any andall claimsand lossesaccruingor resultingto anyperson, firm or corporationwho maybe injuredor damagedby theindemnifyingparty. 13 ContractorName: City of Highland ( Wildland)
Contract' o: 3CA06942
7_
EXHIBIT E
ADDITIONA— L PROVISIONS
Attachments
Budget Plan
Topographic Map
Operating Plan.
F1 Annuall' teport
14 ContTaa Name: City of Highland 1Witdiandj
Contract #: 3CA06942
Page #: a
LOCAL RESPONSIBILITY AREA ( LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account ( FICA #) 39017
THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA ( I") WILDLAND FIRE PROTECTION R91MOURSEMFXTAGREEMENT BETWEEN THE STATE OF CALIFORNIA, DEPARTMENTOF FORESTRY & FIREPROTECTIO14 (CAL FIRE) AND THECITYrrOWNOF Hinhtand ALOCALAGENCY FOR
THE 202412025FISCAL YEAR AGREEMENT
COST CALCULATIONS: Number
of Acres1261 GeneralFundReimbursement $
18. 62 $ 23, 479. 82 Unit Budget $
23, 96 $ 30, 213. 56 Sub - Total $
53, 603. 38 AdminRate
12. 10% $ 6, 496. 90TotalProtection
Cast - - $ 60, 190. 28 CommentsSectjon:
15 ryDwIx
16 City of Highland (Wildland)
Contract# 3CA06942
HIGHLAND WILDLAND CONTRACT AREA OPERATIONAL PLAN
Between
CALIFORNIA DEPARTMENT OF FORESTRY and FIRE PROTECTION ( CAL FIRE), San Bernardino Unit,
And
CITY OF HIGHLAND
Purpose
Thepurposeof thisoperatingplanis to increaseand/orenhancethefire groundoperationswithin the CaliforniaDepartmentof Forestryand. Fire Protection (CAL FIRE) SanBernardinoUnit Highland Wildland Contractareaincluding mutualthreatzones. This plan would allow responding agenciestopre -designatetheUnifiedOrderingpoint, VHFRadioFrequencies, establishmentof a Unified Command structure for wildland fires in the contract area.
Proposal
1. Theproposedplan is to:
a. SuppressWildland fires within thecontractareaand/or mutual threatzone.
2. Area involved:
a. Seeattached. map, HighlandWildlandContractareainclusiveof mutualthreat zones.
Procedures
1. Regardlessof which agencyCompanyOfficeris on sceneof the incidentfirst, thefirst arriving CompanyOfficer shall;
a. Assume command,
b. Establishjurisdiction,
c., Determinethreatswith potential,
d. Provide a report on conditions,
e. Formulateandeffect a plan of action,
f. Prioritize control objectives,
g. Life, Property andNatural Resources,
h. Request additional resources as appropriate,.
i. Establish the Unified Ordering Point.
2, TheUnifiedOrderingPointshallbetheCaliforniaDepartmentof ForestryandFire Protection (CAL. FIRE) SanBernardinoUnit EmergencyCommandCenter (BDC,C). 17 City of Highland ( Wildland)
ContractA 3CA06942
Page I I
3. Regardlessof which agencyChief Officer is on sceneof the incident first:
a. The first arriving Chief Officer will transition command from the initial attack incident commander,
b. Announce and assume command,
c. Establish an Incident Command Post.
4. Wildland fires will be managedvia Unified Commandstructure affording all agencies with jurisdictional responsibility to establisha commonsetof objectivesandstrategies.
5. Common communications shall be establishedutilizing the FIRESCOPE, Statewide channelplan with the following WIF frequencies.
a. Command
i. Common command frequency assignedby the BDCC
b. Tactical
ii. Commontactical frequenciesassignedby the BDCC
c. Air to Ground
iii, Commonairto groundfrequenciesassignedbytheBDCC
d, Note: California Departmentof ForestryandFire Protection (CAL FIRE) San BernardinoUnit EmergencyCommandCenter (BDCC) will makeevery effort to assignVHF frequenciesutilizing the pre -designated frequency chart below.
VHF FREQUENCIES
BDU Li 151. 4450 159. 3900 BOU LOCAL I
CDF C1 151, 3650 159, 3000 CDF COMMAND 1
CDFC2 151, 2650 159, 3300 CDF COMMAND 2
CDFC3 151. 3400 159. 3450 CDF COMMAND 3
CDF TS 161. 2600 151. 2500 CDF TAC 5
CDF T8 151. 3700 151. 3700 CDF TAC 8
CDF A/ G 161. 2,200 151. 240 CDF AIR TO CND NET
VF1RE22 154. 2650 154. 2650 VFIRE22
VFIRE23 154.2966]_ 154. 2950 VFIRE, 2,3---
6. Wildlandfiresin jurisdictionsoutsideof theHighlandWildlandContractareathatare deemedanimmanentthreatto Highland Wildland Contractareaor mutual threatzone:
a. Immediatenotification will bemadeto BDCC. BDCC will in turn notify Highland FiteDepartment, coordinatingwith SanBernardinoCountyCommunicationsCenter XBOC).
18 City of Highland (Wildland)
Contract# 3CA06942
7. for Wildlandfires originatingin theHighlandWildlandContractarea, or mutualthreat zone, CAL FIRE will dispatchresourcesbasedon the Low, Medium or High dispatch levels, aswell asby theclosestresourceconcept. Additionalresourcesmayberesponded based upon initial reports.
RESPONSE LEVELS
STATE RESOURCES HIGH MEDIUM LOW
Engines 3 2
Dozers 1 1
Crews 2 1
Helicopter 2 1
Air Tanker 2 1
Air Attack 1 1
Prevention officer 1 1
Battalion : Chief 1 1
Repair of Fire Suppression Damage
1. Thenatureof fireandotheremergencyactivitywork invitesaccidents, injuries, andgeneral confusion. In addition, fire control forces may take actions that are reasonably necessary tocontrolafireorotheremergency, butwhicharedamagingtoproperty. Suchactionswill beconsideredreasonableandproperif goodjudgmentis usedby responsiblepersonnel accordingtotheconditionsthatexistatthetimeoftheaction. CAI, FIREisnotobligated or authorized to snake actual expenditures or efforts to repair or replace private property.
2. Advise thoseclaimantswho insist upon takingformal actionto correspondwith the Secretary, StateBoardofControl, F.O. Box3035, 926J Street, Suite300, Sacramento, 58,14. Theclaimantmaybesuppliedbythe'BoardofControlwithacopyofformSTD275, entitled, Damage Claims Against the Stateof California.
Fire information
1. Jointfire informationdisseminationasdeterminedandapprovedby theUnif.edIncident Commanders.
General Procedures
1, flan to bereviewed andupdatedasnecessaryprior to June30"'.
Administrative listings
1. CaliforniaDepartmentofForestryandFireProtection (CALFIRE) SanBernardinoUnit HeadQuarters3800N. SierraWaySanBernardino, CA92406. (909) 881-6900.
2. CityofHighlandFireDepartment27215BaselineSt. Highland, CA92346 19 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Maricela Marroquin, City Attorney
PREPARED BY: Maricela Marroquin, City Attorney
LeticiaNava -Cruz, DirectorofAdministrativeServices/CityTreasurerV-f— SUBJECT: Resolution authorizing the City of Highland to Enter into the Settlement Agreement with Kroger Co., and Authorize Entry into the Subdivision Participation Form, and other related documents.
SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
RECOMMENDATION: That the City Council:
1) Approve Resolution No. 2024- authorizing the City of Highland to enter into the Settlement Agreement with Kroger Co., pertaining to National Opioid Litigation.
2) Authorize the City Manager to execute any necessary documents. 3) Authorize that these funds be allocated to the County.
FISCAL IMPACT: The City is expected to receive approximately $ 3,500 as part of the settlement and this amount would be allocated to the County.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: Between 2017 and 2020, the State of California, 51 of 58 California countiesandapproximately28Californiacitiesfiledlawsuitsagainstopioidmanufacturersand distributors seeking to abate the opioid crisis. Similar lawsuits were filed by almost all states and many cities and local governments within those states. These lawsuits were consolidated into one lawsuit in the Federal Court for the Northern District of Ohio. That Court then converted the consolidated lawsuits into a class action lawsuit with the Plaintiffs' Class consisting of all statesandlocalgovernmentsintheUnitedStates. Asa result, theCityof Highlandisa plaintiff in theselawsuitsalthoughthe Cityis not requiredto pay any attorneyfees or litigationcosts.
Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Agenda Item No. l
File No.
City I rk Manager
1 In 2021, nationwide settlements were reached to resolve opioid litigation brought by states and local agencies against a group of pharmaceutical distributors. On December 14, 2021, the City Council approved Resolution No 2021-047 authorizing the City to participate in 2021 settlements and to enter into settlement agreements with McKesson Corporation, Cardinal Health, Inc., AmerisourceBergen Corporation, Johnson & Johnson, Janssen Pharmaceuticals, Inc., Ortho- McNeil- Janssen Pharmaceuticals, Inc., and Janssen Pharmaceutical Inc., agree to the terms of the State -Subdivision agreements and authorize entry into the State -Subdivision agreements with the Attorney General. The Cityelectedto havethe fundsfrom these settlementsdirectly depositedwith the County because of the strict uses for opioid remediationand reporting obligations of these funds.
In late 2022, additional settlement agreements were announced with three pharmacy chains— CVS, Walgreens, and Walmart— and two manufacturers— Allergan and Teva. As with the 2021 settlements, states and local agencies that wanted to participate in the 2022 settlements had to opt in. On March14, 2023, the City CouncilapprovedResolutionNo. 2023-007 authorizingthe Cityof Highlandto enterintothe SettlementAgreementswithCVS, Allergan, Teva, Walmart, and Walgreens, Agree to the Terms of the related State -Subdivision Agreements, and Authorize Entryintothe relatedState -SubdivisionAgreementswith the AttorneyGeneral. The City once again elected to have these funds directly deposited with the County because of the strict uses and reporting of these funds.
TheCitynowhasanopportunitytojoinanadditionalsettlementwithKrogerCo. Theagreement is for a payment totaling $ 1.2 billion to be paid out over eleven years. The Settlement Agreement, Participation Form and other related documents must be executed, without alteration, and submitted on or before August 12, 2024, in order for any subdivision to be considered for initial participation calculations and payment eligibility. The Settlement Agreement, Participation Form, and other documents can be found here:
https:// nationalopioidsettlement. com/ kroger- co- settlement/.
Similartothepriorsettlements, theCityof Highlandiseligibleto participate. IftheCityCouncil decidesto participateinthe proposedsettlement, the proceedswill bepaidto the County, unless the Cityrequestsdirectpayment. Theproposedsettlementsrequirethefundsto be usedfor specifiedpurposesrelatedto addressingthe opioidcrisis. The settlementagreementprovides that 70% of the funds must be used in connection with future opioid- remediation efforts. The settlement agreement includes broad and non -exhaustive lists of qualifying opioid-remediation expenditures. The fundsrequirethe preparationof annualwrittenreportsconcerninguseof the funds. Thesereportingrequirementswouldnotapplyto theCityif choosestodirectitsshareof the settlement funds to the County, as recommended by staff.
SincetheCitydoesnothavethestaffnortheservicesto meettherequiredopioidremediation uses, staff is recommendingthatthe fundsthe City is set to receivebe allocatedto the County astheCountyoffersprogramandservicestocombatopioidaddictionthatwouldmeettheopioid remediation strategies prescribed by the national settlement. While it is unclear how much fundingtheCitywouldbeallocatedinthesettlementagreement, asit dependsona numberof factorsincludinghowmanypartiesopt in, the Countyhasestimatedthe amountto bejust under 3, 500.
Attachments:
1. Resolution No. 2024-
2 Attachment 1
Resolution No. 2024-
3 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND
AUTHORIZING THE CITY TO ENTER INTO A SETTLEMENT AGREEMENT WITH
KROGER COMPANY AND OTHER RELATED DOCUMENTS PERTAINING TO THE
NATIONAL OPIOID LITIGATION
WHEREAS, theUnited Statesis facing anongoingpublic healthcrisis of opioid abuse, addiction, overdose, anddeath, forcingtheStateof CaliforniaandCaliforniacountiesandcitiesto spendbillions of dollarseachyearto addressthedirectconsequencesof this crisis; and, WHEREAS, pendingin theU.S. DistrictCourtfor theNorthernDistrictof Ohiois a multidistrict litigation (" MDL") beingpursuedby numerouspublic entity plaintiffs againstthe manufacturers and distributors of various opioids based on the allegation that the defendants' unlawful conduct causedthe opioid epidemic; and,
WHEREAS on or about March 22, 2024, a proposed nationwide tentative settlement was reachedbetweenthe plaintiffs in the MDL and the Kroger Co. (" Kroger") as well as its subsidiaries, affiliates, officers, and directors named in the Kroger Settlement ; and, WHEREAS, aspartof thesettlementwith theKroger, localsubdivisions, includingcertain cities, thatarenotplaintiffsintheMDLmayparticipateinthesettlementsinexchangeforarelease of Kroger; and,
WHEREAS, theproposedtermsof thoseproposednationwidesettlementshavebeenset forth in the Settlement Agreement with Kroger; and,
WHEREAS, acopyof theSettlementAgreementhavebeenprovidedto the City Council; and,
WHEREAS, the SettlementAgreementprovides, amongotherthings, for thepaymentof acertainsumto settlinggovernmententitiesin CaliforniaincludingtotheStateof Californiaand ParticipatingSubdivisionsupon occurrenceof certaineventsas definedin the Settlement Agreements (" California Opioid Funds"); and,
WHEREAS, California local governmentsin the MDL have engagedin extensive discussions with the State Attorney General's Office (" AGO") as to how the California Opioid Funds will be allocated, which has resulted in the California State -Subdivision Agreements RegardingDistribution andUseof SettlementFunds ("Allocation Agreements") which the City previouslyenteredinto; and,
WHEREAS, under the Settlement Agreement, certain local subdivisions that did not file a lawsuitagainstKroger mayqualify to participatein the settlementsandobtainfundsfrom the Abatement Account Fund; and,
4 WHEREAS, the City is eligible to participate in the Settlementand becomea CA Participating Subdivision; and,
WHEREAS, the funds in the CA Abatement Accounts Fund ( the 70% allocation) will be allocated based on the allocation model developed in connection with the proposed negotiating class in the National Prescription Opiate Litigation ( MDL No. 2804), as adjusted to reflect only thosecitiesandcountiesthatareeligible, basedonpopulationor litigation status, to becomeaCA Participating Subdivision (those above 10,000 in population). The percentage from the CA Abatement Accounts Fund allocated to eachCA Participating Subdivision is setforth in Appendix 1 to the Allocation Agreementthat was previously enteredinto by the City and the Stateof California; and,
WHEREAS, a CA ParticipatingSubdivisionthatis a city will be allocatedits Local Allocation share as of the date on which it becomes a Participating Subdivision. The Local Allocation sharefor a city that is a CA ParticipatingSubdivisionwill be paid to the countyin whichthecity is located, unlessthecity electsto takeadirectelectionofthesettlementfunds, so long as: (a) thecountyis a CA ParticipatingSubdivision, and (b) thecity hasnot advisedthe SettlementFundAdministratorthatit requestsdirectpaymentatleast60 daysprior to a Payment Date; and,
WHEREAS, it the intent of this Resolution is to authorize the City to enter into the SettlementAgreementwith theKrogerby executingtheSettlementAgreement, ParticipationForm and any other documents necessaryto effectuate the settlement.
NOW, THEREFORE, BE IT RESOLVED: the City Council hereby approvesand authorizestheCityManagerto settleandreleasetheCity'sclaimsagainstKrogerin exchangefor the consideration setforth in the SettlementAgreement, Allocation Agreement previously entered into by the City and all exhibits thereto.
BE IT FURTHER RESOLVED thatall actionsheretoforetakenby theCity Counciland otherappropriatepublicofficersandagentsof theCitywithrespectto thematterscontemplated underthis Resolutionareherebyratified, confirmedandapproved.
BE IT FURTHER RESOLVED that the City Clerk shall certify to the adoptionof this Resolution.
PASSED, APPROVED AND ADOPTED by theCity Councilof theCity of Highlandon this 9th day of July, 2024.
Penny Lilburn, Mayor
ATTEST:
2 5
Alondra Munoz, City Clerk
6 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Melissa Morgan, Public Services Manag
SUBJECT: Household Hazardous Waste Used Oil Payment Program RECOMMENDATION: CityStaffrecommendstheCityCouncilauthorizetheCityManagerto execute the Authorization Letterfor San Bernardino County ("County") toapplyfortheUsedOilPaymentProgramonbehalfoftheCityof
Highland (" City"). This payment program funding supports the contracted mandatory Household Hazardous Waste (" HHW") program.
FISCAL IMPACT: TheHHWprogramforHighlandresidentsisprovidedbytheCounty on behalfoftheCity. Thisprogramisfullyfundedbya HHW1.25% fee assessedon all solidwastefees. The contractamountfor Fiscal Year 23/ 24 was $ 50, 464. 02. For Fiscal Year 24/ 25 the contract amount is $ 52,230.36. The estimated revenue of the HHW fee for Fiscal Year 23/ 24 is approximately $ 103, 000. 00. The revenue also supportsthe costsof properdisposalof illegallydumpedhazardous waste in the City.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: The California PublicResourcesCode requiresthe Cityto administera HHW Programfor the safe collection, recycling, treatmentand disposalof hazardouswastes whicharegeneratedbythehouseholdsintheCity. CurrentlytheCitycontractswiththeCountyto providethoseservicestoCityresidentsand toadministertheCity'sUsedOilPaymentProgram. In calendaryear2023approximately2,871residentsvisitedtheCounty'sHHWsitesanddisposedof 158,235 pounds of hazardous waste.
Approved Motion Second Agenda Item No. 1D
Denied Ayes
Continued Noes File No.
Tabled Abstain
Absent
w
it Clerk Cit nager
1 July 9, 2024
California Department of Resources, Recycling and Recovery Used Oil Payment Program
1001 1 Street
P O Box 4025
Sacramento, CA 95812- 4025
RE: OPP Letter of Authorization Regional Participant
Dear CalRecycle:
I amtheCityManageroftheCityofHighland. I amauthorizedto contractuallybindthe CityofHighland. Pursuanttothisauthority, I herebyauthorizeSanBernardinoCounty to submit a regional Used Oil Payment Program ( OPP) application and act as Lead AgencyonbehalfoftheCityofHighland. SanBernardinoCountyisherebyauthorized to executealldocumentsnecessaryto implementandsecurepaymentundertheOPP.
This authorization is in effect until July 2029 or rescinded by me or my successor.
Ifyouhaveanyquestions, pleasecontactMelissaMorganat (909) 864-6861, extension 230.
Sincerely,
Carlos Zamano
City Manager
Telephone Number ( 909) 864- 6861, ext. 254
cc: Melissa Morgan, Public Services Manager
2 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Matt Bennett, Assistant Public Works Director,/ j / J' PREPARED BY: Jim Richardson, PublicWorksManagerJA
SUBJECT: Contract Renewal — 2020- 01 " Facilities and Parks Landscape Maintenance"
RECOMMENDATION: It is recommendedthat the City Council (1) extend the Facilities and Parks Landscape Maintenance Agreement with RP Landscape & Irrigation, Inc. for one-year, and 2) approve a 15. 8% increase to the contract.
FISCAL IMPACT: All work is to be paid from current budgets PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: The City currently has a contract with the RP Landscape & Irrigation, Inc. to maintain the City's Irrigation and Landscape at the following locations: City Hall, Police Station, Fire Stations 1-3, Corporate Yard, YMCA, Library, Community Park, Aurantia Park, Cunningham Park, Seeley Park, Canyon Oak Park, Oak Creek Park, Memorial Park, and Parkwaysand Mediansalong BoulderAvenuebetweenWebsterSt. and Atlanticnot covered under landscape maintenance districts.
The current contract amount for one year is $ 141, 168. 00. The contract documents establish guidelinesfor a potentialcontractincreaseat the time of the contractrenewalbasedon the Common Labor Cost index published in the November 2023 issue of Engineering News Record.
This year the publication shows a 15.8% increasefrom last year and the contractorhas requested this increase to offset cost increases and to set the new contract amount at $ 163, 472. 54. The servicesprovidedbythecontractoraresatisfactory. ThecontractdocumentsprovidetheCitywith the option of five one-year contract extensions, and this will be the fourth contract extension.
Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
A
Agenda Item No.
File No.
Clerk City Manager
1 ENR' s20- city average cost indexes, wages and materials prices.
Historical data forENR's 20citiescan be foundat ENR.com/economicsConstruction Cost
Index ANNUAL
Im
INFLATIONRATE 1913=
100 INDEXVALUE MONTH YEAR CONSTRUCTION
COST 13510. 57 0. 1% 2. 5% COMMON
LABOR 25080. 22 0. 0% 1. 8% WAGE
S/ HR, 48. 30 0. 0% 1. 8% Building ,
Cost
Index bb. ANNUAL
INFLATION
RATE 1 1 1913=
100 INDEX VALUEMONTH YEAR BUILDING
COST 8268. 19 + 0. 2% + 3. 8% SKILLED
LABOR WAGES/
MR. 11697.
70 0. 0% +3A% 64.
60 0. 0% +3. 4% Materials
Cost
Index W 1 J' S MONTHLY
INFLATION
RATE I
I 1913=
100 INDEX VALUEMONTH YEAR MATERIALS
COST 6144. 21 0. 3% 4. 2% CEMENT$[
TON 207A8 0. 2% 20. 1% STEEL
S/ CWT99. 77 1. 7% 7. 4% LUMBER
S/ MBF1073. 19 0. 0% 1. 4% The
ConstructionCost Index's annualescalationI
TheBuildingCostIndexwasup3.8% onanannualI The
MaterialsCost Index rose 0. 3% this month, rose
2. 5%, whilethe monthlycomponentrose 01%. 1 basis, while the monthlycomponentrose 0. 2%. while the annualescalationrate increased4. 2%. 11111111/ tlllllllllllll!lllfilllllllllAfllHl111/lllllllfilllllllllllllllllllllllllll/llllflJllill/ fillll/ l/ 1111111111111111111111J11111111111/lllllllHl/ JlIIIIIIIIIN/llllJlll/ fill111l/ILUIIIIl1111/ll/ Illlll111111i111lllll/ill/ Ill/llll,lllll/I S/ EIII. Construction
starts in the Minneapolist4
NON"
RESIDENTIALmetro
area are expectedto rise4. 2% 12 ---
RESIDENTIAL
in
2023, to $ 10. 1 billion, according to t0 _
Dodge
ConstructionNetwork. Dodge predictsa R - ---_ -- --
27. 4% increasein non-residentialstarts, while 6
residential
is expectedto fall 8. 5%. Hotel and 4---
health
care starts are expectedto increase, while 2 - ------ - --- warehouse
work is predictedto drop. 0 20172U19201920202O2120222023SOURCE:
DODGE CONSTRUCTIONNETWORK ENR'
s CostIndexesby City1913=
100 1967=
100 R=
REVISEDATLANTA
NOV'
23: 1967 %CHG. YEAR NOV2 1967 % CHG. YEAR NOV73: 1967 % CHGYEAR NOV23: 1967 % CHG. YEARNOV23: 1967 % CHG. YEAR 8214. 67 4. 7 6270. 06 5. 6 825. 83 0. 0 770. 13 1. 4 1379. 18 9. 8 BALTIMORE 10489. 14 6. 7 7141. 86 9. 1 1214. 52 0. 0 980. 21 1. 3 1282. 52 16. 9 BIRMINGHAM 8651. 41 1. 7 6015. 83 2. 1 978. 68 0. 0 868. 43 0. 9 1150. 72 4. 4 BOSTON 17734A2 1. 0 10191. 79 0. 2 1756. 25 0. 0 1609. 6 2. 6 1317. 72 4. 3 CHICAGO 1997736 9. 1 10047. 54 4S 1859. 31 10. 0 1536. 02 3. 8 1134. 35 5. 6 CINCINNATI 12627. 11 4. 7 7632. 82 8. 6 1077. 82 0. 0 953. 18 1. 0 1440. 31 15. 6 CLEVELAND 14483. 18 6. 0 8136. 68 11. 3 1095. 01 0. 0 972. 7 0. 0 1379. 51 24. 6 DALLAS DENVEfl
DETROIT
77093£
November
2s 13613.
8E 13903.
75 Report
LA 4.
6 2023
Region
1 8215.38 Cost
Index 1 +
4. 6 1
1 1
1390.03 0.
0 738. 52 0. 0 1304. 7 0. 2 0.
0 943. 19 0. 4 1309. 65 18. 4 0.
0 1104 6. 5 1101. 2 5. 1 KANSAS
CITY 1L 1300. 95 2. 6 1235. 15 6. 9 LOS
ANGELES15301. 44 14. 1 1 8585.151 11. 4 1287. 67 15. 8 1193. 11 13. 2 1288. 96 9. 1 MINNEAPOLIS 14365. 24 " 1. 7 8326. 26 4. 3 1339. 26 1371. 67 1 2. 3 1127. 86 7. 1 NEW ORLEANS7724. 8 3. 5 6332. 51 3. 3 749. 82 0. 0 848. 69 2. 5 1266. 37 7. 2 NEW YORKCITY 22528. 39 2. 9 11872. 72 7. 5 1663. 39 0. 0 1547. 48 2. 3 1385. 31 19. 8 PHILADELPHIA 15971. 73 2. 9 9327. 89 6. 0 1637. 07 0. 0 1421. 38 1. 3 1337. 73 14. 0 PITTSBURGH 12924. 31 3. 2 8177. 45 8. 0 1178. 28 0. 0 1099. 94 4. 7 " 1150. 96 12. 0 ST.
LOUIS13843. 97 1. 1 7869. 52 1 1. 2 1112. 34 0. 0 1082. 07 1. 3 1256. 69 4. 1 SAN FRANCISCO15526. 28 2. 1 10778. 49 9. 8 1076. 13 0. 0 1177. 98 17. 1 1708. 18 2. 5 SEATTIE 15337. 56 0. 9 8754. 46 t. b 1314. 48 0. 0 1302. 87 0. 0 1507. 03 3. 6 enr. com November13/ 20, 20230 ENRIN 69
2 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Matt Bennett, Assistant Public Works Director'.
PREPARED BY: Jim Richardson, Public Works Manager 4
SUBJECT: Contract Renewal — 2023- 04 " City of Highland Landscape Maintenance Districts Maintenance
Contract".
RECOMMENDATION: It is recommended that the City Council ( 1) extend the Landscape Maintenance Districts ( LMD) Maintenance Contract with RP Landscape & Irrigation, Inc. for one- year, and (2) approve a 13.2% increase to the contract.
FISCAL IMPACT: All work is to be paid from current budgets PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: The City currently has a contract with the RP Landscape & Irrigation, Inc. to maintain the City's Irrigation and Landscape at 43 of its designated Landscape Maintenance District ( LMD) Annexations.
The current contract amount for one year is $ 234, 447. 00. The contract documents establish guidelinesfor a potentialcontractincreaseatthetimeofthe contractrenewalbasedontheSkilled LaborCostindexpublishedinthe November2023issueof EngineeringNewsRecordforthe Los Angeles Region. This year the publication shows a 13.2% increase from last year and the contractor has requested this increase to offset cost increases and to set the new contract amount at $265,394.00. The services provided by the contractor are satisfactory. The contractdocuments providethe City with the optionof four one-year contractextensions, and this will be the First contract extension.
Approved Motion
Denied Ayes_
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No.
C y Clerk City Manager
1 ENR' s20- city average cost indexes, wages and materials prices.
Historical data for ENR' s 20 cities can be found at ENR.com/economics Construction
Cost Index
ANNUAL
INFLATION RATE
1 1
1913=100 HUH] IVXUX MONTH YEAR
CONSTRUCTIONCOST 13510. 57 0.1% 2.5%
COMMONLABOR 25080. 22 0.0% 1.8%
WAGE $/ HR. 48. 30 0.0% 1.8%
Building
Cost Index r
ANNUAL
1 1
INFLATION RATE
1419- 14D INDFV VAMF MOM YEAR
BUILDING COST 8268. 19 + 0. 2% + 3.8%
SKILLED LABOR 11697. 70 0.0% + 3.4%
WAGE $/HR, 64.60 0.0% + 3.4%
Materials
Cost Index
MONTHLY
INFLATION RATE
1913=100 INDEHVALUE YgRH YEAR
MATERIALSCOST 6144. 21 0.3% 4.1%
CEMENTS/ TON 207. 48 0.2% 20. 1%
STEELS/CWT 99. 77 1.7% 7.4%
LUMBERS/ MBF 1073. 19 0.0% 1.4%
The Construction Cost Index' s annual escalation ( The BuildingCost Indexwas up 3.8% on an annual ( The Materials Cost Index rose 0.3% this month, rose 2.5%, while the monthly component rose 01%, basis, while the monthly component rose 0.2%. while the annual escalation rate increased 4.2%. llNllllllllllllllllllllll111111111,llllllll111lllllllLl/lllllllllrllllllllll1111111111111G111111111111111111111illlllllll111llllllllllllllllllllllllllll111lllllllll111l11111111111111111111111H1011ll1111111111fllllllllllllllllllllllflllllllllll 37BII.
Construction starts in the Minneapolis " R0N- RESIDENTIAL metro area are expected to rise 4. 2%
12 --._ - _---
N RESIDENTIAL
10 in 2023, to $ 10. 1 billion' according to - -
Dodge Construction Network. Dodge predicts a
a-- - - - -
27. 4% increase in non- residential starts, while
6 - -
residential is expected to fall 8. 5%. Hotel and ' - - - health care starts are expected to increase, while
2 -- ----
warehouse work is predicted to drop. 0 2017201g2019202020212t2 2023 SOURCE: DODGE CONSTRUCTION NETWORK
ENR' s Cost Indexes by City
1913=100
1967= 100
WEVISED
ATLANTA
I 1 I
NOV' 23: 1967 % CHG. YEAR
1 NOV 231967 % CHG. YEAR
1 1 : 1
NOV' 23: 1967 % CHG. YEAR
1 ; I
NOV23: 1967 % CHG. YEAR NOV' 23: 1967 % CHG. YEAR
8214. 67 4. 7 6270.06 5.6 825. 83 0.0 770. 13 1.4 1379. 18 9.8 BALTIMORE 10489. 14 6.7 7141.86 9.1 1214.52 0. 0 980.21 1.3 1282. 52 16.9 BIRMINGHAM 8651. 41 1.7 6015. 83 2.1 978. 68 0.0 868. 43 0.9 1150. 72 4.4 BOSTON 17734A2 1.0 10191. 79 0. 2 1756. 25 0.0 1609.6 1. 6 1317. 72 4. 3 CHICAGO 1997736 9.1 10047. 54 45 1859. 31 10. 0 1536.02 3.8 1134. 35 5.6 CINCINNATI 12627. 11 4. 7 7632. 82 8.6 1077. 82 0.0 953. 18 1.0 1440.31 15. 6 CLEVELAND 14483. 18 6.0 8136. 68 11.3 1095. 01 0.0 972. 7 0.0 1379.51 24. 6 DAUAS
DENVER
DETROIT
770-9.3f-
November
2.1 13613. 8E
13903. 75
Report LA
4.6 2023
Region
1 8215. 38
Cost Index
4.6 I
1 1390. 03
0.0 738. 52 0.0 1304. 7 0. 2
0.0 943. 19 OA 1309.65 18.4
0.0 1104 6. 5 1101. 2 5.7
KANSAS CITY 3.7 1300.95 2.6 1235. 15 6.9
LOS ANGELES 15301. 44 14. 1 8585. 15 11.4 1287. 67 15.8 1193.113L 1288.96
9. 1
MINNEAPOUS 14365. 24 1. 7 8326. 26 1 + 4. 3 1339. 26 0. 0 1371. 67 1127. 86 7. 1 NEW ORLEANS 7724. 8 3.5 6332. 51 3.3 749. 82 0.0 848.69 2.5 1266. 37 7. 2 NEW YORK CITY 22528. 39 2.9 11872. 72 7.5 1663.39 0.0 1547.48 2.3 1385. 31 19.8 PHILADELPHIA 15971. 73 2. 9 9327,89 6.0 1637. 07 0.0 1421.38 1.3 1337. 73 14.0 PITTSBURGH 12924. 31 3. 2 8177. 45 8.0 1 1178.28 1 0. 0 1099. 94 4.7 j 1150. 96 12.0 ST. LOUIS 13843. 97 1.1 7869, 52 1.2 1112. 34 0. 0 1082.07 1.3 1256.69 4. 1 SAN FRANCISCO 15526. 28 2.7 10778.491 9. 8 1076. 13 0.0 1177.98 17.1 1708. 18 2.5 SEATTLE 1533756 0. 9 8754.46 1 1.6 1314, 48 0.0 1302.87 0.0 1507. 03 3.6 enr. com November13/ 20, 2023 • ENR 111169
2 HI I'S
DATE:
FROM:
REVIEWED BY:
PREPARED BY:
SUBJECT:
STAFF REPORT
TO THE CITY COUNCIL
July 9, 2024
Carlos Zamano, City Manager
Matt Bennett, Assistant Public Works Director l
Jim Richardson, Public Works Manager
Notice of Completion — 2023- 01 Highland Community Park Perimeter Fence and Gates Project.
SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
RECOMMENDATION: It is recommended that the City Council:
1. Accept the Highland Community Park Perimeter Fence and Gates Project ( Bid No. 2023- 01) as complete;
2. Authorize the Mayor to sign the Notice of Completion; and
3. Direct the City Clerk to file the Notice of Completion.
FISCAL IMPACT: The original contract amount was $ 218, 129. 00. One change orderwas issued in the amount of $ 2, 208. 20. The final contract price is $ 220, 337. 20 PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: The City currently has a contract with Everfence Corp. for the project identifiedas 2023-01 Highland Community Park Perimeter Fence and Gates Project. The project consisted of new wrought iron fencing and gates around the perimeter of the park complex, including Lillian Lane, Hibiscus St., and Central Avenue. The work has been completed in accordance with the contract documents and is ready for City Council acceptance.
Approved Motion Second Agenda Item No.
Denied Ayes
Continued Noes File No.
Tabled Abstain
Absent
A14vlo""- — Z
JyClerk
City Manager
1 RECORDING REQUESTED BY &
WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND, CA 92346
APN 1192- 571- 47- 0000
1192- 571- 48- 0000
1192- 591- 48- 0000
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is City of Highland.
3. The full address of the owner is 27215 Base Line, Highland, CA 92346.
4. All work of improvement on the property hereinafter described was substantially completed on or before June 1, 2024.
5. The work of improvement completed is described as follows: Project No. 2023- 01 HighlandCommunityParkPerimeterFenceandGatesProject, (Bid No. 2023-01).
6. The name of the original contractor for such work of improvement is Everfence Corp.
7. The propertieson which saidwork of improvementis locatedat 26901HibiscusSt, 7793 Central Avenue, and 7863 Central Avenue, in the City of Highland.
Date:
Penny Lilburn
Mayor, City of Highland
I, the undersigned, declareunderpenaltyof perjury underthe lawsof the Stateof California that I am the Mayor of the aforesaid interest or estatein the property described in the above notice; that I have read the said notice, that I know and understandthe contents thereof, and that the facts stated therein are true and correct.
Date and Place Penny Lilburn
Mayor, City of Highland
2 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Matt Bennett, Assistant Public Works Director X,?, PREPARED BY: Jim Richardson, Public Works Manager
SUBJECT: Notice of Completion — 2023- 05 City Hall Roof Top Coat and Coping For Existing Polyurethane Foam Roof System.
SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
RECOMMENDATION: It is recommended that the City Council:
1. Accept the City Hall Roof Top Coat and Coping For Existing Polyurethane Foam Roof System ( Bid No. 2023- 05) as complete;
2. Authorize the Mayor to sign the Notice of Completion; and
3. Direct the City Clerk to file the Notice of Completion.
FISCAL IMPACT: The original contract amount was $ 207, 075. 00. No change orders were issued for this project. The final contract price is $ 207, 075. 00 PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: The City currently has a contract with Angelus Waterproofing & Restoration, Inc. for the project identified as 2023-05 City Hall Roof Top Coat and Coping For ExistingPolyurethaneFoamRoofSystem. Thework consistedof newsheetmetalcopinganda newtop coatforthe existingPolyurethaneFoamroofsystem, extendingthe lifeof the rooffor 15 yearswitha 15yearmanufacturerwarranty. Theworkhasbeencompletedinaccordancewiththe contract documents and is ready for City Council acceptance.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
1 / 1 V^
Second Agenda Item No.
File No.
City Manager
1 RECORDING REQUESTED BY &
WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND, CA 92346
APN 1192- 421- 03- 0000
1192- 421- 08- 0000
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of the owner of the interest or estate stated below in the property hereinafter described.
2. The full nameof the owner is City of Highland.
3. The full address of the owner is 27215 Base Line, Highland, CA 92346.
4. All work of improvementon the property hereinafterdescribedwas substantially completed on or before June 7, 2024.
5. The work of improvement completed is described as follows: Project No. 2023- 05 City Hall Roof Top CoatandCopingFor ExistingPolyurethaneFoamRoof System, Bid No. 2023- 05).
6. The name of the original contractor for such work of improvement is Angelus Waterproofing& Restoration, Inc.
7. Thepropertyonwhichsaidwork of improvementis locatedat27215BaseLine, in the City of Highland.
Date:
Penny Lilbum
Mayor, City of Highland
I, the undersigned, declareunderpenaltyof perjury underthe lawsof the Stateof California that I am the Mayor of the aforesaid interest or estatein the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.
Date and Place Penny Lilburn
Mayor, City of Highland
2 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Lawrence A. Mainez, Community Development Director, Matt Wirz, Building Offi
SUBJECT: Proposed revision to Building and Safety Contract Service Rates with Willdan Associates ( Addendum No. 4).
RECOMMENDATION: Staff recommends the City Council approve the revised contract for specific service rates with Willdan for Building and Safety Inspection and Plan Check Services and direct the Mayor to execute the Contract - Addendum No. 4.
FISCAL IMPACT: The proposed revision to the Willdan Contract will adjust the hourly rate for some areas of their building services; specifically increasing the Engineering/Architect Plan Check Rate from $110 per hour to $ 145 per hour, increasing the Certified Plans Examiner Rate from $ 100 per hour to $ 125 per hour, increasing the Building Official Rate from $ 135 per hour to $ 155 per hour, increasing the Inspection Rate from $ 85 per hour to $ 95 per hour. There will be no increase to the current Permit Technician Rate of $ 65 per hour. In addition, Willdan is proposing service rates for other services that may be requested by the City, which include; CASp services Certified Access Specialists) to ensure commercial buildings comply with the Americans with Disabilities Act ( ADA) at a Rate of $ 135 per hour, Senior Building Inspector at a Rate of $ 115 per hour, Senior Permit Technician at a Rate of $ 75 per hour, and Administrative Assistant at a Rate of $ 60 per hour. The existing Willdan Professional Service Contract expends General Fund dollars for the subject services, which is accounted for within the City' s current Building & Safety Division Budget Account No. 001- 4500- 4540, Contract Services - Building Inspections). The existing budget for FY 2024- 25 is $ 389, 410 for the subject services. The charges for Building and Safety services are reconciled through the Building & Safety permit fee process, therefore the proposed Addendum No. 4 should have no discernable impact on the Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent _
Clerk
Second
C1 anager
Agenda Item No. 6,
File No.
1 City Council Meeting of
July 9, 2024
Willdan — Addendum No. 4
City' s General Fund.
PUBLIC NOTICE: The agenda was posted at the City's three ( 3) designated posting locations as required by Resolution and on the City's Website.
BACKGROUND AND DISCUSSION: In September 1997, the City Council elected to bring portionsof the Buildingand Safety Servicesin-houseand establisheda contract with Willdan Engineering ( Willdan). That contract was amended in 2001 which included an hourly rate revision along with expansion of services. Then in 2002 a new contract with Willdan was approved including hourly rate updates (Addendum No. 1), and a second update was approved by the City Council in 2008 (Addendum No. 2). In 2018, a rate for service review was conducted by the City's Building Official and approved by the City Council in September 2018 ( Addendum No. 3). As part of that review staff worked closely with Willdan to simplify their rate structure for the City's Building & Safety Division Services. At that time, Willdan agreed to eliminate the Senior Inspector rate ($ 90.00 per hour) and replace it with a descriptive title ( Inspection) and lower rate
85.00 per hour). In addition, Willdan agreed to continue to provide the City' s Building Safety Division with an as -needed -basis Permit Technician to cover the Division's public counter/phone during periods of extended staff leave, such as vacation. As part of the subject Contract Addendum No. 3, Wildan' s rate for its Permit Technician services increased from $ 55 per hour ( 2008) to $ 65 per hour ( 2018). No changes were proposedto the Willdanplan checkinghourlyrates at that time, and no furthercontract amendments have been approved since 2018.
Today the City's Building and Safety Division consists of two ( 2) full-time City employees which includes a Building Official and Permit Technician, and two ( 2) contract inspectors provided by Willdan. As noted above, Willdan also provides the City with a part-time Permit Technician to cover Building's public counter and phones on an as - needed - basis. Since 2008, Willdan has made every effort not to increase its Plan Check Rates ( approximately 16-year time period), and since 2018 has made no change to its Inspection Rates ( approximately 6-year time period). However, Willdan has advised staff that the current rates of inflation have made it difficult to maintain their current rate schedule, so they are requesting the City consider their proposed rate schedule as follows:
Willdan — Building & Safety Service Rate Schedule
Service: Current Rate: Proposed Rate:
1. Plan Check Engineering
Architect
110/ hr ( 2008) 145/ hr
2. Certified Plans Examiner 100/ hr 2008 125/ hr
3. CASp Services 135/ hr
4. Senior Building Inspector 115/ hr
5. Inspection 85/ hr 2018 95/ hr
6. Building Official 135/ hr 2018 155/ hr
7. Permit Technician 65/ hr 2018 65/ hr
8. Sr Permit Technician 75/ hr
9. Administrative Assistant 60/ hr
2 2
City Council Meeting of
July 9, 2024
Willdan — Addendum No. 4
Willdan has provided satisfactory service since their last contract update in 2018.
Staff recommends the City Council approve Willdan's Contract Addendum No.4, related to Buildingand SafetyInspectionand Plan CheckServiceratesand directthe Mayorto execute the Contract Addendum.
A copy of the proposed contract Addendum No. 4 is provided as Attachment 1.
Attachments:
1. Proposed Willdan Contract Addendum No. 4
3 Attachment 1
Proposed Willdan Contract Addendum No. 4
4 ADDENDUM No. 4
TO AGREEMENT FOR BUILDING AND SAFETY SERVICES BETWEEN
THE CITY OF HIGHLAND AND WILLDAN
Theaddendumto the Agreementfor BuildingandSafetyServicesis madeandenteredinto this 22ndday of August 2018 by and between the City of Highland ( City) and Willdan Engineering ( Consultant).
Willdan entered into an agreement for Building and Safety Services with the City on July 9, 2002. The agreement provided for a Billing Rate Schedulefor services performed by consultant's staff. The agreement has been amended by Addendum No. 3 on September 25, 2018.
This Addendum alters the Agreement and Addendum No. 3 as follows:
1. That the Billing Rate Schedule be replaced by Exhibit "A" attached hereto and effective July 1, 2024.
Exceptasexpressly modified above, the terms of the original agreement dated July 9, 2002, and Addendum No. 4 shall control the respective rights and obligations of the parties hereto.
Penny Lilburn,
City of Highland Mayor
ATTEST:
Alondra Munoz,
City of Highland City Clerk
Patrick Johnson, PE, CBO,
Director of Building and Safety
Willdan
Name:
Title:
Willdan
5 EXHIBIT A
Addendum No. 4)
Willdan — Building & Safety Services Fee Schedule
Service: Hourly Rate:
1. Plan Check Engineering/ Architect $ 145/ hr
2. ICC Certified Plans Examiner 125/ hr
3. CASp Services 135/ hr
4. Sr. Building Inspector 115/ hr
5. Building Inspector 95/ hr
6. Building Official 155/ hr
7. Permit Technician 65/ hr
8. Sr. Permit Technician 75/ hr
9. Administrative Assistant 60/ hr
Notes:
A. Expedited plan review will be billed at 1.35x the rate.
B. Overtime inspections will be billed at 1. 5x the rate. 6 led
STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Lawrence A. Mainez Community Development Director Matt Wirz, Building Official
SUBJECT: Proposed revision to the Fire Prevention, Fire Plan Review, and Inspection Services Contract ( Fire Marshal Services) with Charles Abbott Associates, Inc. ( CAA)
Addendum No. 1)
RECOMMENDATION: Staff recommends the City Council approve the revised contract service rates with Charles Abbott Associates, Inc. for Fire Prevention, Fire Plan Check, and Inspection
Services ( Fire Marshal Service), and authorize the Mayor to execute the Contract — Addendum No. 1.
FISCAL IMPACT: The proposed revisions to the Charles Abbott Associates, Inc, service contract will adjust the hourly rate for Fire Marshal from $ 85 per hour to $ 90 per hour. No changes to the Fire Plan Review Rate ($ 95 per hour) are proposed at this time. The existing CharlesAbbott Associates, Inc. servicecontractexpends General Fund dollars for the subject contract services, which is accounted for within the City' s current Fire Department Budget ( Account 029- 2100- 4540, Contract Services, Building Inspections). The existing budget for FY 2024- 25 is $64, 000. 00 for the subject Service.
The charges for Fire Prevention, Fire Plan Check, and Inspection Services are reconciled through the Fire Prevention permit fee process, therefore the proposed Addendum No. 1 should have no discernable impact on the City' s General Fund.
PUBLIC NOTICE: No Public Notice is required prior to the City Council taking action on this item. However, the Agenda has been posted in the three (3) designated posting locations as required by Resolution and on the City's website.
IUVren • u
Ayes
Noes
Abstain
Absent
Clerk
Second Agenda Item No.
File No.
City Manager
1 City Council Meeting of
July 9, 2024
Charles Abbott Associates — Addendum No. 1
BACKGROUND/ PROPOSAL: In May 2017, the City Council approved a professional service contract with Charles Abbott and Associates, Inc. to provide Fire Prevention, Fire Plan Check, and Inspection services ( Fire Marshal Services). The professional service contract is administered by the Community Development Director, and oversight provided by the Building Official.
Under the existing professional services contract, Charles Abbott and Associates are providing Fire Marshal, Fire Plan Check, and Inspection services part-time to the City of Highland, generally in the morning hours. They have been providing satisfactory services and are in good standing.
Since 2017, Charles Abbott and Associates, Inc has made every effort not to increase its rates ( approximately 7-year time period). However, in an attempt to keep pace with inflation they are requesting the City consider their proposed rate schedule as follows.
Charles Abbott & Assoc Inc Service Rate Schedule
Service: Current Rate: Proposed Rate:
1. Fire Marshal/ inspection 85/ hr 90/ hr
2. Fire Plan Review 95/ hr 95/ hr
The proposed fire prevention service will be covered in the current Fire Department Budget.
Staff recommends the City Council approve Charles Abbott & Associate, Inc. Contract Addendum No. 1 related to Fire Prevention, Fire Plan Review, and Inspection Service Fire Marshal) rates and direct the Mayor to execute the Contract Addendum.
A copy of the proposed contract Addendum No. 1 is provided as Attachment 1.
Attachment 1 — Proposed Charles Abbott & Associates, Inc. Addendum No. 1 2 2
Attachment 1
Proposed Charles Abbott Contract Addendum No. 1)
3 ADDENDUM No. 1
TO AGREEMENT FOR FIRE MARSHAL, FIRE INSPECTION, & FIRE PLAN REVIEW
SERVICES BETWEEN THE CITY OF HIGHLAND AND CHARLES ABBOTT ASSOCIATE The Agreement for Fire Marshal, Fire Inspection, and Fire Plan Review Services was made and entered into on the 9thday of May 2017 by and between the City of Highland (City) and Charles Abbott Associates ( Consultant).
The Agreement provided for a Billing Rate Schedulefor services performed by consultant' s staff.
This Addendum alters the Agreement as follows:
1. That the Billing Rate Schedule be replaced by Exhibit "A" attached hereto and effective July 1, 2024.
Except as expressly modified above, the terms of the original agreement dated May 9, 2017, and Addendum No. 1 shall control the respective rights and obligations of the parties hereto.
Penny Lilburn,
City of Highland Mayor
ATTEST:
Alondra Munoz,
City of Highland City Clerk
Ron Grinder, PE, MCP, CFM, CASp
Sr. Vice President of Operations
Charles Abbott Associate
Name:
Title:
Charles Abbott Associate
4 EXHBIT A
Addendum No. 1)
Charles Abbott Associate Fee Schedule
Service: Hourly Rate:
1. Fire Marshall/ Inspection $ 90/ hr
2. Fire Plan Review $ 9S/ hr
5 STAFF REPORT
TO THE CITY COUNCIL
DATE: July 9, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Lawrence A. Mainez, Community Development Director Leticia Nava -Cruz, Director of Admin Services/City Treasurer LcJC, SUBJECT: Consideration of a Resolution to adjust the Business Tax on the Extraction and/ or Processing of Rock, Sand and Gravel Aggregate) pursuant to Title 5 ( Business Licenses and
Regulations), Chapter 5. 17 ( Business License Tax on
Extraction and/or Processing of Rock, Sand and Gravel
Aggregate]), Section 5. 17. 040 ( Rock, Sand and Gravel Aggregate] Extraction and Processing Tax)
RECOMMENDATION:
Staff recommends the City Council adopt Resolution No. 2024 - fixing the Highland Business License Tax on the extraction and/ or processing of rock, sand, and gravel (aggregate) for Fiscal Year 2024-2025.
FISCAL IMPACT:
The fiscal impact of the proposed adjustment of the Business License Tax will result in a minor increase of General Fund revenue for Fiscal Year 2024- 25. However, there are indications that current economic conditions are slowing, and mining activity may decrease so this adjustment may have less impact on City revenues.
Points Changes*
Current CPI May 2024 133. 943
Minus Previous CPI May 2023 128. 768
Index Point Change 5. 175
Period of Review is from May 31, 2023, to May 31, 2024.
Approved Motion Second Agenda Item No.
Denied Ayes
Continued Noes File No.
Tabled Abstain
Absent
City Clerk City0adager
1 City Council Meeting of
July 9, 2024
Mining Tax for FY 2024- 25
Percent Change
Index Point Change 5. 175
Change in CPI 0. 04019 ( 5. 175/ 128. 768 = 0. 04019)
Percent Change 4. 02 ( 0. 04019x100 = 4. 02%)
Proposed Business License Tax Increase
Existing Tax ( July 1, 2023) $ 0. 2597 per ton
Proposed Tax Increase ( July 1, 2024) $ 0. 04019 per ton ($ 0. 2527 x 4. 02% _ $ 0. 04019)
Proposed Tax ( July 1, 2024) $ 0.2701 per ton
The City of Highland is using the CPI for the Riverside -San Bernardino -Ontario, CA. area to be applied to the mining tax.
PUBLIC NOTICE: The required public notice was published twice in the newspaper on June 21, 2024, and June 28, 2024, and posted on the City' s website on June 21, 2024. Staff also notified the two ( 2) mining operators ( CEMEX, and Robertson' s Ready Mix) on June 14, 2024. On July 3, 2024, the meeting Agenda was posted on the City's web site and at three locations pursuant to City Council resolution.
BACKGROUND: Pursuant to the Highland Municipal Code Chapter 5. 17 Business Licenses and Regulations), Section 5. 17. 040 ( Rock, Sand, and Gravel Aggregate] Extraction and Processing Tax), the City Council must consider annually an adjustment to the business license tax on each ton of material excavated from and/ or processed in the City as approved by the voters in a special election on November 3, 1998, as per Ordinance No. 237 and amended by Ordinance No. 265 (Attachments 1 and 2 respectively).
ANALYSIS: Staff has prepared the appropriate Resolution for consideration by the City Council. The proposed adjustment will be from $ 0. 2597 per ton to $ 0.2701 per ton ( a 4.02% increase). If the City Council adopts the Resolution, the new rate will be effective back to July 1, 2024. The payment of the license tax is on a quarterly basis and the first payment due to the City is on October 1, 2024.
Attachments: 1. Ordinance No. 237 ( 1998)
2. Ordinance No. 265 ( 2000)
3. Proposed CC Resolution No. 2024- ( proposed 2024)
2 Attachment 1
3 ORDINANCE NO. 237
AN ORDINANCE OF THE CITY OF HIGHLAND, CALIFORNIA, ADDING CHAPTER 5. 17 TO TITLE 5 OF THE HIGHLAND MUNICIPAL CODE,
ESTABLISHING A BUSINESS LICENSE TAX ON THE EXTRACTION
AND/ OR PROCESSING OF ROCK, SAND AND GRAVEL ( AGGREGATE)
THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES ORDAIN AS FOLLOWS:
SECTION 1. Title 5 of the Highland Municipal Code is hereby amended by adding Chapter 5. 17, " Business License Tax on Extraction and/ or Processing of Rock, Sand and Gravel ( Aggregate)," as follows:
Chapter 5. 17
BUSINESS LICENSE TAX ON EXTRACTION AMID/ OR PROCESSING OF ROCK,
SAND AND GRAVEL ( AGGREGATE)
Section:
5. 17. 010 Purpose
5. 17. 020 Payment of Business License Tax; Business
License Required
5. 17. 030 Verification of Annual Production.
5. 17. 040 Rock, Sand and Gravel ( Aggregate) Processing and Extraction Tax
5. 17. 050 Recordkeeping: Retention of Records and Right of Inspection
5. 17. 060 Failure to Remit Tax When Due: Penalty
5. 17. 070 Payment of Other Fees or Taxes Not Excused
5. 17. 080 Exemption from Tax
5. 17. 090 Taxes a Debt to City: Actions for Collection of Taxes
5. 17. 100 Misrepresentation
5. 17. 110 Amendments
5. 17. 120 General Penalty for Violations
5. 17. 130 Severability
5. 17. 140 Effective date
Section 5. 17. 010. Purpose.
The purpose of this Chapter is to establish a tax on the commercial business of extraction and/ or processing of rock, sand and gravel ( aggregate) within the City, as a means of generating revenue for the City for municipal purposes and not as a regulatory measure. This business license tax is imposed in the interests of 1 4
the health, safety, convenience and welfare of the residents of the City.
Section 5. 17. 020. Payment of Business License Tax and Business License Required.
A. In addition to the requirements of Chapter 5. 04 of this Title 5, there is imposed upon any business engaged in the principal business of extracting and/ or processing rock, sand or gravel ( aggregate) from or on any real property located within the City, for the purpose of commercial use or sale, a general business license tax in the amount set forth in Section 5. 17. 040 of this Chapter.
B. Each business which is subject to this Chapter shall, within 45 days of the effective date of this Ordinance, apply for and obtain a business license tax certificate, as part of the business license application, from the Collector_ The business license tax certificate application shall include a current topographic map of all permitted extraction sites within the City, at a scale of 111= 200' and shall include the locations of the City limits and permit limits.
C. It is unlawful for any person, whether as principal or agent, or employee, either for himself or for any other person, to transact and carry on any business within the City which is subject to the business license tax established in this Chapter without first having applied for and procured a business license tax certificate from the City to do so, and without having paid the business license tax therefor. Exemptions to this requirement are set forth in Section 5. 17. 080 of this Chapter.
D. As used in this Chapter, " processed" or " processing" shall include, but not be limited to, the utilization of rock, sand or gravel ( aggregate) from any source or location, as a primary ingredient as part of a manufacturing or batching process ( such as asphalt or concrete batching) within the City.
E. As used in this Chapter, to be " engaged in business" shall include the acts of extracting rock, sand or gravel aggregate) from or on any real property located within the City, processing rock, sand or gravel ( aggregate), and/ or the utilization of rock, sand or gravel ( aggregate), from any source or location, as a primary ingredient as part of a manufacturing or batching process within the City. As used in this Chapter, " engaged in business" shall also include the business of extraction and processing of rock, sand or gravel ( aggregate) which is sold to a public agency pursuant to bid.
F. Whenever any person is carrying on two or more related activities at the same location and under the same ownership and management, such as extraction and processing of rock, sand or 2 5
gravel ( aggregate), then in that event the business license tax shall be applied once only to each ton of material extracted or processed, whichever is greater, and a single business license shall be issued. Provided, however, that nothing contained in this Section shall be construed to relieve the payment of two or more business license taxes when required, where two or more separate businesses are conducted in the same location by the same owner and/ or management and such businesses are not construed by the Collector to be correlated or allied with each other. An appropriate business license tax as set forth in this Chapter shall be paid for each business.
G. Nothing contained in this Chapter shall be construed to relieve the obligation to obtain a separate business license and to pay the appropriate business license tax required for each business owned or conducted by a separate owner whether or not under the same management.
Section 5. 17. 030. Verification of Annual Production.
A. In order for the City to verify annual production
reporting, each business which is subject to this Chapter shall submit the following information to the Collector:
1) Each year on or before June 30, production
quantities shall be submitted, reported in tons by quarter and cumulatively for the reporting year.
2) Each year, on or before July 15, a current aerial
photograph shall be submitted, of the mining area with City limits and mine permit area clearly identified.
3) Every five ( 5) years, on or before July 15, a
current topographic map of the business' permitted extractive sites within the City shall be submitted. The topographic map shall be based on aerial photographs taken within 45 days of submittal. The purpose of the topographic maps is to verify reported production quantities.
4) weight slips for aggregate materials shall be made
available to the City annually, upon request.
B. If the information submitted pursuant to this Section does not adequately quantify annual production, additional information and/ or documentation, identified by the City, may be required and shall be provided at the expense of the business.
C. In addition to the measures set forth in this Section, the City may conduct an audit to insure compliance with this Chapter. The expenses incurred in the completion of the audit shall be paid by the City, unless inaccuracies in reporting are identified. Should inaccuracies be identified, the penalties set 3 6
forth in Section 5. 17. 060 shall be assessed, including the cost of the audit.
Section 5. 17. 040. Rock, Sand and Gravel ( Aggregate) Extraction and Processing Tax.
A. Every person who engages in the principal business of extracting and/ or processing rock, sand or gravel ( aggregate), from or on any real property located within the City, for the purpose of commercial use or sale, shall pay a general business license tax on each ton of material excavated from and/ or processed in the City according to the following schedule:
Jan. 1, 1999 to June 30, 1999 . . . . $ 0. 06 per ton.
July 1, 1999 to June 30, 2000 $ 0. 09 per ton.
July 1, 2000 to June 30, 2001 $ 0. 12 per ton.
The rate of tax commencing July 1, 2001 shall be $. 14 per ton, adjusted annually in July in accordance with the Consumer Price Index, for all urban consumers for L. A./ Anaheim/ Riverside ( or substantially equivalent index), with the exact rate to be fixed from time to time by Resolution of the City Council, not to exceed
0. 35 per ton.
B . The tax on the processing and/ or extraction of rock, sand and gravel ( aggregate), and businesses as set forth herein, shall begin on January 1, 1999, and shall be paid and collected by the City quarterly, beginning April 1, 1999. The returns for the tax shall be submitted by the persons engaged in said principal business within 15 days following the end of each quarter for which the tax is due, on July 1, October 1, January 1 and April 1 of each calendar year, subject to the penalties for failure to pay the said tax as set forth in Section 5. 17. 050 of this Chapter.
C. The Collector shall provide each person in said principal business with a form for reporting the quarterly return. Said returns shall indicate:
1) The tonnage of rock, sand and gravel ( aggregate)
extracted and/ or processed during the prior calendar quarter from property located within the City of Highland.
2) The tonnage of rock, sand and gravel ( aggregate)
extracted during the prior calendar quarter from property located outside the City, and processed within the City, which is taxed by another city or county, and the rate of tax which has been collected by the other city or county for the same material.
3) The tonnage of rock, sand and gravel ( aggregate)
shipped from extraction or processing facilities located within the City to concrete batch plants, asphalt batch 4 7
plants, and other processing or manufacturing facilities that utilize aggregate materials.
4) The tonnage of concrete and/ or asphalt or other
processed materials shipped from processing facilities located within the City. Concrete and asphalt materials shall be taxed at a rate to be determined by the City based on
approximate aggregate content, per cubic yard of concrete, asphalt or other processed material shipped. Other products processed on the site where aggregate is used as a constituent in an end product will be taxed based on the approximate aggregate content.
5) The current tax rate imposed by the City.
D. Information provided on the quarterly return shall not be considered conclusive as to the information it contains, will not prevent the City from collecting the appropriate amount which is actually due and payable, and shall be subject to review, audit and verification.
Section 5. 17. 050. Recordkeeping: Retention of Records and Right of Inspection.
It shall be the duty of every person liable for the reporting and payment to the City of any business license tax imposed by this Chapter to keep and preserve, for a period of not less than three 3) years, all records as may be necessary to determine the amount of such tax as he may have been liable for the reporting of and payment to the City. The Collector shall have the right and authority to examine or cause to examine, audit, and inspect such books and records as may be necessary to determine the amount of tax due and payable, and shall have the authority to enforce all provisions of this Chapter.
Section 5. 17. 060. Failure to Remit Tax When Due: Penalty.
A. Any person who engages in a business which is subject to this Chapter, who fails to remit any tax imposed hereby within the time required, shall pay a penalty of ten ( 10) percent per annum, compounded, of the amount of tax in addition to the amount owed.
Such penalty shall be added by the Collector on the first day of each month after the due date thereof. In addition to the penalty set forth above, the City shall also collect all of its administrative costs, attorneys' fees and other costs incurred by in enforcing this Chapter.
B. If the Collector determines that the nonpayment and/ or underpayment of any remittance due under this Chapter is due to fraud, a penalty of twenty- five ( 25) percent of the amount of the tax shall be added thereto in addition to the penalties stated hereinabove.
E
8 C. Every penalty imposed and such interest as accrues under the provisions of this Section shall become a part of the tax required to be paid by this Chapter.
D. The penalty set forth herein shall be in addition to any other applicable penalty for a violation of this Chapter, or any other recourse or remedy available to the City by law.
Section 5. 17. 070. Payment of Other Fees or Taxes Not Excused.
Any person required to pay a business license tax for
conducting a business under this Chapter shall not be relieved from the payment of any other permit charge, fee or tax for the privilege of conducting such business required under any other provision of this Code or any other ordinance or regulation of the City or other agency, and such person shall remain subject to all applicable regulatory provisions.
Section 5. 17. 080. Exemption from Tax.
A. In the event that the extraction of any of the rock, sand and gravel ( aggregate) processed by the person responsible for paying the tax is in fact taxed by any other city or county, and the other city or county also allows a reduction in tax under the same circumstances, then the tax so paid on the materials so processed may be reduced by as much as the amount paid to the other city or county, but in no event shall the reduction be more than one- half ( 1/ 2) of the rate charged by the City.
B. No business license tax shall be required under this Chapter of or from any person exempt from the business license tax by virtue of the constitution or any applicable statutes of the United States or the State of California.
C. No business license tax shall be required under this Chapter of or from any governmental agency or subdivision and the employees thereof, but only to the extent they are engaged in the business of such governmental agencies or subdivisions.
D. Any person claiming a business license tax exemption under this Chapter has the burden of furnishing to the Collector such information as the Collector may require to support the claim or eligibility for exemption.
Section 5. 17. 090. Taxes a Debt to City: Actions for Collection of Taxes.
The amount of any business license tax, penalty or interest, or any combination thereof, imposed by the provisions of this Chapter shall be deemed a debt to the City. An action may be commenced in the name of the City in any court of competent jurisdiction for the amount of any delinquent business tax, 2 9
penalties, interest, charges and administrative costs incurred in connection therewith, including attorneys' fees.
Section 5. 17. 100. Misrepresentation.
No person shall knowingly or intentionally misrepresent any material fact in applying for or paying for the business license tax certificate.
Section 5. 17. 110. Amendments.
The procedural provisions of this Chapter may be amended by Ordinance duly enacted by the City Council.
Section 5. 17. 120. General Penalty for Violations.
No person, whether as principal, agent, employee or otherwise, shall violate, cause the violation of, or otherwise fail to comply with any of the requirements of this Chapter. Every act prohibited or declared unlawful, and every failure to perform an act made mandatory, shall constitute and be prosecuted as a misdemeanor as set forth in Chapter 1. 24 of the Municipal Code.
Section 5. 17. 130. Severability.
If any section, subsection, sentence, clause or phrase of this Chapter or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Chapter, the application thereof, and the tax imposed shall not be affected thereby but shall remain in full force and effect, it being the intention of the City Council and the voters to adopt each and every section, subsection, part, clause, sentence and phrase regardless of whether any other section, subsection, part, clause, sentence or phrase or the application thereof is held to be invalid or unconstitutional.
Section 5. 17. 140. Effective date.
This Ordinance enacting this Chapter as a part of the
Municipal Code and levying the business license tax described herein shall be effective ten ( 10) days after the date on which the City Council has declared that the voters of the City of Highland have approved this Ordinance by a majority of the votes cast by the electors voting on the tax proposal set forth in the Ordinance." SECTION 2. The City Attorney is hereby designated and
directed to prepare a summary of the Ordinance, which shall be published in a newspaper of general circulation in the City of Highland. A certified copy of the full text of the Ordinance shall be posted and available in the office of the City Clerk. 7 10
SECTION 3. The Mayor shall sign this Ordinance and the
City Clerk shall attest and certify the passage and adoption of this Ordinance if a majority of the voters voting in the City' s special election on November 3, 1998 approve that measure asking whether the voters approve this Ordinance.
PASSED, APPROVED AND ADOPTED this : 11th y of July 98.
R
Mayo
Raymond B. Rucker, Jr.
ATTEST:
City Clerk
Debbie A. Lee
11 STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO)
CITY OF HIGHLAND
I, DEBBIE A. LEE, City Clerk of the City of Highland, California, do hereby certifythatOrdinanceNo. 237haditsfirstreadingonJuly14, 1998andhaditssecond readingonDecember8, 1998andwasdulyandregularlyadoptedbytheCityCouncilof the Cityof Highlandat a regularmeetingof saidCouncilthereof, heldonthe8thdayof December, 1998, by the following vote:
AYES: Brown, Rucker, Starbuck, Timmer, Mayor Sundquist
NOES: None
ABSTAIN: None
ABSENT: None
t' 0.
DEBBIE A. LEE, CITY CLERK
12 Attachment 2
13 ORDINANCE NO. 265
AN ORDINANCE OF THE CITY OF HIGHLAND, CALIFORNIA, AMENDING CHAPTER 5. 17 OF THE HIGHLAND MUNICIPAL CODE ( ORDINANCE NO. 237)
BUSINESS LICENSE TAX ON THE EXTRACTION AND/ OR PROCESSING OF ROCK, SAND AND GRAVEL [ AGGREGATE]), TO PROVIDE FOR CLARIFICATION
AND AMENDMENT OF PROCEDURAL REQUIREMENTS, INCLUDING
ADMINISTRATIVE REMEDIES
THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings and Purpose.
A. Ordinance No. 237 was enacted by the voters on November 3, 1998, establishing a business license tax on the extraction and/or processing of rock, sand and gravel ( mining). The business license tax established a source of general purpose revenuewhich may be used by the Cityto provide a wide range of benefits to the community. Ordinance No. 237 has now been codified as Chapter 5. 17 of the Highland Municipal Code. Section
5.17.120 of Ordinance No. 237 provides that the procedural provisions of Chapter 5.17 may be amended by Ordinance duly enacted by the City Council.
B. The proposed amendment to Chapter 5.17 of the Highland Municipal Code does not change the amount of the business license tax or general purpose revenues to be received by the City pursuant to Ordinance No. 237. In enactingthis Ordinance, the CityCouncilprovidesfor additionalprocedural and constitutional safeguards in the Ordinance, which better protect the City and the businesses which are subject to the business license regulations, by establishing a clear administrative appeal procedure, and settingforth terms and conditions that clarifythe applicationof the Ordinance, without amending the amount of the tax ( or equivalent) to be collected by the City.
SECTION 2. AmendingChapters 17ofthe HighlandMunicipal Code (Ordinance No. 237).
Chapter 5. 17, " Business License Tax on Extractionand/or Processing of Rock, Sand and Gravel ( Aggregate)" of the Highland Municipal Code, enacted by the voters as Ordinance No. 237, is hereby amended in pertinent part as follows:
A. Subsection E shall be added to Section 5. 17. 040, to read as follows:
E. Determination of tax or license classification - right to hearing. 1) The Collector shall determine the amount of business license tax due or the proper classification for a business by means of such 14 determination and to amount of the tax."
B. Subsections E and F shall be added to Section 5. 17.090, to read as follows:
E. The Collector may require the filing of a verified statement from any person claiming to be excluded or exempt by the provisions of this Chapter. Such statement shall set forth all facts upon which the exclusion or exemption is claimed.
F. Interstate Commerce - Relief from undue burdens.
1) No businesslicensetax authorized by this Chapter shall be so applied as to occasion an undue burden upon interstate commerce. 2) If a licensee or applicant for a license believes that the business license tax places an undue burdenon suchcommerce, he may apply to the Collector for an adjustment of the tax so that it shall not be discriminatory or unreasonable as to such commerce. Such application may be made before, at or within six ( 6) months after payment of the prescribed business license tax.
3) The applicant shall, by affidavit, supporting testimony and documentary evidence, show his method of business and the gross volume or estimated gross volume of business and such other information as the Collector may deem necessary in order to determine the extent, if any, of such undue burden on such commerce.
4) The Collector shall conduct an investigation. After obtaining the written approval of the City Attorney, the Collector shall within fifteen 15) days afterthe applicant has submitted the necessary information, fix the business license tax for the applicant in an amount that is reasonable and nondiscriminatory. If the business license tax has alreadybeenpaid, the Collectorshall ordera refundof the amount over and above the business license tax so fixed. In fixing the business license tax to be charged, the Collector shall be authorized to base the tax upon a percentage of gross receipts or any other measure which will assure that the business license tax assessed shall be uniform with that assessed on businesses of like nature, so long as the amount assessed does not exceed the business license tax as prescribed by this Chapter.
5) Should the Collector determine the gross receipts measure of business license tax to be the proper basis, he may require the applicant to submit, either at the time of termination of to applicant' s 15 business in the City or at the end of each three months, a sworn statement of the gross receipts and pay the amount of business license tax therefor; provided, that no additional business license tax duringanyonecalendarquartershallberequiredafterlicenseeshall have paid an amount equal to the annual business license tax as prescribed in this Chapter."
C. Section 5. 17. 110 shall be added to Chapter 5. 17, to read as follows:
Section 5. 17. 110. Appeals.
A. Who mayappeal. Any personaggrievedbytheapplicationof this Chapter, or byanydecisionofthe Collectorregardingthe issuanceor refusalto issue a license, the appropriate license classification of the business, or the amount of a business license tax, may appeal to the City Council by filing a notice of appeal with the City Clerk within sixty (60) days after the due date for payment of the tax, or within fifteen ( 15) days of any decision of the Collector. The notice of appeal shall be accompanied by an appeal fee in an amount established by resolution of the City Council and shall state the grounds for the appeal. The initiation of an appeal shall not relieve the appellant of the obligation to pay the tax.
B. Publichearing. TheCityClerkshallsetatimeandplacefora publichearing of such appeal before the City Council and shall give the appellant not less than ten ( 10) days' written notice thereof in the following manner:
1) By serving it personally, or
2) BydepositingitintheUnitedStatesmail, postageprepaid, addressed to such person at the address appearingon his last business license or application.
At the publichearingthe CityCouncilshallconsidertheevidencepresented by the appellant, the Collector, and other interested parties prior to making a decision. The hearing may be continued from time to time.
C. Findings of the City Council. The findings of the City Council shall be final and conclusive. They shall be served upon the appellant in the manner prescribed in subsection B of this section by the City Clerk. Review of any final decision bythe City Council shall be requested pursuant to Code of Civil Procedure Section 1094. 5.
D. Due Date of Tax. The amount of any business license tax finally determined as provided in this section shall be due and payable as of the date the original business license tax was due and payable, together with any 16 penalties that may be due thereon; provided, however, that if the amount of such business license tax is fixed in accordance with the original statement of the appellant, no penalty shall attach by reason of any delinquency." D. Section 5. 17. 130 shall be amended, to read as follows:
Section 5.17. 130. General Penalty for Violations.
No person, whether as principal, agent, employee or otherwise, shall violate, cause the violation of, or otherwise fail to comply with any of the requirements of this Chapter. Every act prohibited or declared unlawful, and every failure to perform an act made mandatory, shall constitute and be prosecuted as a misdemeanor as set forth in Chapter 1.24 of the Municipal Code.
All remedies provided under this Chapter shall be cumulative. The use of one or more remedies by the City shall not bar the use of any other remedy for the purpose of enforcing the provisions of this Chapter."
E. Section 5. 17. 140 shall be added, to read as follows:
Section 5. 17. 140. Effect on Past Actions and Obligations.
Neither the adoption of the Ordinance codified in this Chapter, nor its superseding of any portionof anyotherOrdinanceof the Cityshallin anymannerbe construed:
A. To affect prosecution for violation of any other Ordinance committed prior to the effective date of the Ordinance codified in this Chapter; or B. As a waiver of any license or other penal provisions applicable to such violation; or
C. To affect the validity of any bond or cash deposit required by any ordinance to be posted, filed, or deposited.
All rightsandobligationspertainingto theforegoingshallcontinueinfullforceand effect.
F. Sections shall be renumbered consistent with this amendment.
The table of contents of Chapter 5. 17, and each section thereof shall be sequentially renumbered to reflect the amendments adopted by this Ordinance, and each internal referenceto the sections or subsections of Chapter 5.17may be administrativelycorrected by the City Clerk to reflect the amendments made herein.
G. A typographical error in subsection C of Section 5. 17. 030 shall be corrected, to read as follows:
17 C. In addition to the measures set forth in this Section, the City may conduct an audit to insure compliance with this Chapter. The expenses incurred in the completion of the audit shall be paid by the City, unless inaccuracies in reporting are identified. Should inaccuracies be identified, the penalties set forth in Section 5.17.060 shall be assessed, including the cost of the audit." SECTION 3. Savings and Severability.
Nothinginthis Ordinanceis intendedto supersedeor altertheamountof thebusiness licensetax enactedbythevoters, adoptedbyOrdinanceNo. 237and codifiedin Chapter
5. 17of the Municipal Code, but ratherthis Ordinance is intended only to amend or correct the administrative and procedural provisions of Chapter 5.17. If any section, subsection, sentence, clauseor phraseof this Ordinanceor the applicationthereofisfor any reason heldto be invalidor unconstitutionalby a decisionof any courtof competentjurisdiction, thevalidityoftheremainingportionsofthisChapter, theapplicationthereof, andthetax imposedshall notbeaffectedtherebybutshallremainin fullforceand effect, it beingthe intentionof the City Councilandthe votersto adopteachandeverysection, subsection, part, clause, sentenceand phraseregardlessof whetherany othersection, subsection, part, clause, sentence or phrase or the applicationthereof is held to be invalid or unconstitutional.
SECTION 4. Publication and Effective date.
ThisOrdinanceshall bepublishedand/or postedinaccordancewithStatelawandCity Resolutionwithinfifteen (15) daysfollowingits adoption, and shalltake effectthirty (30) days after its adoption.
PASSED, APPROVED AND ADOPTED this 1211day of December, 2000.
APPROVED AS TO FORM:
Margue ite P. Battersby
City Attorney
John R., Starbutk
Mayor( -
ATTEST:
AAcUAtt a, 2
Debbie A. Lee, CMC
City Clerk
18 STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO)
CITY OF HIGHLAND )
I, DEBBIEA. LEE, CityClerkof the Cityof Highland, California, do hereby certifythatOrdinanceNo. 265haditsfirstreadingonNovember28, 2000andhadits secondreadingonDecember12, 2000andwasdulyandregularlyadoptedby theCity Councilof the Cityof Highlandat a regularmeetingof said Councilthereof, held on the 12th day of December, 2000, by the following vote:
AYES: Brown, Rucker, Sundquist, Timmer, Mayor Starbuck
NOES: None
ABSTAIN: None
ABSENT: None
Xt&&- 4 ( iC &=
DEBBIE A. LEE, CITY CLERK
19 Attachment 3
20 RESOLUTION NO. 2024 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND
FIXING THE HIGHLAND BUSINESS LICENSETAX ON THE EXTRACTION
AND/ OR PROCESSING OF ROCK SAND AND GRAVEL ( AGGREGATE) FOR FISCAL YEAR 2024- 2025
WHEREAS, the electors of the City of Highland, on November 3, 1998, duly authorized a business license tax on the extraction and/ or processing of rock, sand and gravel ( aggregate) hereinafter referred to as the Mining Tax; and
WHEREAS, the City Councilcertified the election andcodified OrdinanceNo. 237 asChapter
5.17, Business License Tax on the Extraction and/ or Processing of Rock, Sand and Gravel Aggregate) of Title 5, Business Licenses and Regulations; and WHEREAS, the amount of such tax established and approved by the electors was fixed through Fiscal Year 2002; and
WHEREAS, the City Council shall consider an adjustment to the Mining Tax annually in accordance with the Consumer Price Index, for all urban consumers for Riverside - San Bernardino - Ontario, CA (or substantially equivalent index), with the exact rate to be fixed from time to time by Resolution of the City Council; and
WHEREAS, the City Council desiresto comply with both the letter and spirit of Ordinance No. 237 approved by the electors of the City, andto adjust the Mining Taxin accordancetherewith.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Pursuant to Government Code Section 66018, the amount of the adjusted MiningTaxmustbe adoptedby Resolutionof the CityCouncil, after providingnoticeandpublic hearing.
SECTION2. Notice of the public hearing was given pursuant to Government Code Section 6062a, oral and written presentations made and received, and the required public hearing has been held.
SECTION 3. Pursuant to Government Code Section 6062a, a general explanation of the hereinafter contained the Mining Tax hasbeen published in a newspaper of general circulation.
SECTION4. All requirements of Government Code Section 66018 are hereby found to have been complied with.
21 SECTION 5. The adjusted business license tax on the extraction and/ or processing of rock sand and gravel ( aggregate) to be collected is hereby determined and established pursuant to Ordinance No. 237 as set forth in the Exhibit A, attached hereto and incorporated herein.
SECTION 6. The City Council does hereby set the Mining Tax as reflected in Exhibit A, effective July 1, 2024, with returns for the tax submitted within 15 daysfollowing the end of each quarter commencing on October 1, 2024.
SECTION7. The City Clerk shall certify to the adoption of this Resolution.
APPROVEDAND ADOPTEDthis 9thday of July, 2024.
Penny Lilburn, Mayor
ATTEST: APPROVED AS TO FORM:
Alondra Munoz, City Clerk Maricela Marroquin, City Attorney
22 Exhibit A
The Business Licenses Tax on the Extraction and/ or Processing of Rock, Sand and Gravel ( Aggregate).
The estimated adjustment in revenue is based on the change in the Consumer Price Index, for all urban consumers for the Riverside - San Bernardino - Ontario, Ca. ( or substantially equivalent index) as follows:
Points Changes*
Current CPI May, 2024 133. 943
Minus Previous CPI May, 2023 128. 768
Index Point Change 5. 175
Period of Review isfrom May 31, 2023, to May 31, 2024.
Percent Change
Index Point Change
Change in CPI
Percent Change
Proposed Business License Tax Increase
Existing Tax ( July 1, 2023)
Proposed Tax Increase ( July 1, 2024)
Proposed Tax ( July 1, 2024)