City Council Regular Meeting Minutes July 9, 2024
CALL TO ORDER
TheregularmeetingoftheCityCounciloftheCityofHighlandwascalledto order at 6:00 p.m. by Mayor Lilburnat the DonahueCouncilChambers, 27215 Base Line, Highland, California.
Theinvocationwasgivenby PastorTracyJohnson, ImmanuelBaptistChurch, and the Pledge of Allegiance was led by Councilmember Timmer.
ROLL CALL
Present: Chavez- Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
REPORT FROM CLOSED SESSION
None
SPECIAL PRESENTATIONS
None
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Leonard Mayes stated his concerns about street vendors.
ChrisNielsenrepresentingtheHighlandChamberofCommercespokeregarding upcoming events.
ErikaGomezthankedtheHighlandSheriffsDepartmentfortheirpromptresponse to calls. She commended city staff for the Base Line Interchange sign.
CITY COUNCIL CONSENT CALENDAR
A MOTIONwasmadebyMayorProTernMcCallon, secondedbyCouncilmember Solano, to approve the consent calendar as submitted with Councilmember Timmer abstaining from Item No. 2. Motion carried on a roll call vote, 5-0.
1. Waive the Reading of All Ordinances
WaivedthereadingofallOrdinancesintheirentiretyandreadbytitleonly.
2. Minutes - June 11, 2024CityCouncilRegularMeeting Approved the Minutes as submitted.
3. Warrant Register
Approved Warrant Register No. 767 for July 9, 2024, in the amount of 2,453, 322. 45 and Payroll of$ 217, 250. 86.
City Council Regular Meeting Minutes July 9, 2024
4. Treasurer's Report for May 2024
Receivedandfiled Treasurer's Reportfor May2024.
5. Claim Consideration - Kacee Gearone Cross
Rejected claim.
6. Staff Agency Appointment - CaliforniaIntergovernmentalRiskAuthority (CIRA) Adopted Resolution No. 2024- 031 appointing Leticia Nava- Cruz, Director of AdministrativeServices/City Treasurer, as the city's Director to the Board of Directorsof CIRA, and CarlosZamano, CityManageras theAlternateDirector.
RESOLUTION NO. 2024- 031
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, CONFIRMING THE APPOINTMENT OF THE DIRECTOR AND
ALTERNATE DIRECTOR TO THE CIRA BOARD OF DIRECTORS
RESCINDING RESOLUTION NO. 2023- 050)
7. ResolutionNo. 2024-032AuthorizingInvestmentof the Cityof HighlandMoniesin the Local Agency Investment Fund (LAIF)
AdoptedResolutionNo. 2024-032authorizinginvestmentoftheCityofHighland monies in the Local Agency Investment Fund (LAIF).
RESOLUTION NO. 2024- 032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, AUTHORIZINGINVESTMENTOF MONIESINTHELOCAL
AGENCY INVESTMENT FUND ( LAIF) & REPEALING RESOLUTION
NO. 2024- 008
8. ResolutionNo. 2024-033Approvinga WildlandProtectionAgreement (WPA) with the State of California for Fiscal Year 2024/ 2025
1)
AdoptedResolutionNo. 2024-033approvingtheDepartmentof Forestry andFireProtection (CalFire) WildlandProtectionAgreement (WPA) forJuly 1, 2024 through June 30, 2025; and
2) Approved the following budget adjustmentfor Fiscal Year 2024/2025; transfer $ 8, 195 from 029- 2512 ( Fire Department - Fund Balance) to be expended from 029- 2100- 4568 ( Contract Services - Fire Services).
RESOLUTION NO. 2024- 033
A RESOLUTIONOFTHECITYCOUNCILOF THECITYOF HIGHLAND,
CALIFORNIA, APPROVINGTHE DEPARTMENTOF FORESTRYANDFIRE
PROTECTION (CALFIRE) WILDLANDPROTECTIONAGREEMENT (WPA)
FOR JULY 1, 2024 TO JUNE 30, 2025
City Council Regular Meeting Minutes July 9, 2024
9. ResolutionAuthorizing the City of Highlandto Enter Intothe Settlement Agreement with Kroger Co., Authorize Entry Into the Subdivision Participation Form, and Other Related Documents
1) AdoptedResolutionNo. 2024-034authorizingthe Cityof Highlandto enter into the Settlement Agreement with Kroger Co., pertaining. to National Opioid Litigation;
2) Authorizedthe CityManagerto executeany necessarydocuments; and 3) Authorizedthatthesefundsbe allocatedto the County.
RESOLUTION NO. 2024- 034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
AUTHORIZING THE CITY TO ENTER INTO A SETTLEMENT AGREEMENT
WITH KROGER COMPANY AND OTHER RELATED DOCUMENTS
PERTAINING TO THE NATIONAL OPIOID LITIGATION
10. Household Hazardous Waste Used Oil Payment Program Authorized the City Manager to execute the Authorization Letter for San BernardinoCounty (County) to applyfor the UsedOil PaymentProgramon behalf of the City of Highland ( City). This payment program funding supports the contracted mandatory Household Hazardous Waste (HHW) Program.
11. Contract Renewal - Bid No. 2020- 01, " Facilities and Parks Landscape Maintenance"
1) Extendedthe FacilitiesandParksLandscapeMaintenanceAgreementwith RPLandscapeandIrrigation, Inc. foroneyear; and
2) Approved a 15. 8% increase to the contract.
12. Contract Renewal - Bid No. 2023- 04, " City of Highland Landscape Maintenance Districts ( LMD) Contract"
1) Extended the Landscape Maintenance Districts ( LMD) Contract with RP LandscapeandIrrigation, Inc. foroneyear; and
2) Approved a 13. 2% increase to the contract.
13. Notice of Completion - Bid No. 2023- 01, " Highland Community Park Perimeter Fence and Gates Project"
1) Accepted the Highland Community Park Perimeter Fence and Gates Project ( Bid No. 2023- 01) Project as complete;
2) Authorized the Mayor to sign the Notice of Completion; and 3) Directed the City Clerk to file the Notice of Completion.
City Council Regular Meeting Minutes July 9, 2024
14. Notice of Completion - Bid No. 2023- 05, " City Hall Roof Top Coat and Coping for Existing Polyurethane Foam Roof System Project"
1) Accepted the City Hall Roof Top Coat and Coping for Existing Polyurethane Foam Roof System Project ( Bid No. 2023- 05) as complete; 2) Authorized the Mayor to sign the Notice of Completion; and 3) Directed the City Clerk to file the Notice of Completion.
15. Proposed Revision to Building and Safety Contract Service Rates with Willdan Associates ( Addendum No. 4)
1) Approved the revised contract for specific service rates with Willdan Associates for Building and Safety Inspection and Plan Check Services; and 2) Directed the Mayor to execute Addendum No. 4 to the contract.
16. Proposed Revision to the Fire Prevention, Fire Plan Review, and Inspection Services Contract ( Fire Marshal Services) with Charles Abbott Associates, Inc.
CAA) ( Addendum No. 1)
1) Approved the revised contract service rates with Charles Abbott Associates, Inc. for Fire Prevention, Fire Plan Check, and Inspection Services ( Fire Marshal Services); and
2) Authorized the Mayor to execute Addendum No. 1 to the contract.
CITY COUNCIL PUBLIC HEARING
17. Considerationof a Resolutionto Adjustthe BusinessTax onthe Extractionand/or Processing of Rock, Sand, and Gravel (Aggregate) Pursuant to Title 5 (Business Licenses and Regulations), Chapter 5. 17 ( Business License Tax on Extraction and/ or Processing of Rock, Sand, and Gravel [ Aggregate], Section 5. 17. 040 Rock, Sand, andGravel [Aggregate] ExtractionandProcessingTax) MayorLilburnopenedthe PublicHearing.
Mayor Lilburn introduced Director of Administrative Services Nava-Cruz.
DirectorofAdministrativeServicesNava-CruzstatedtheResolutionpertainsto the annual mining tax adjustment. The Consumer Price Index (CPI) for Riverside, San Bernardino, and Ontario areas was applied, showing a 4. 02% increase from May 2023 to May 2024 and staff suggests a mining tax adjustment of 4. 02%. If approved, the adjustmentwouldbe retroactiveto July 1, 2024.
MayorLilburnaskedif anyonefromthe publicwantedto speakfor or againstthe item.
Seeingnone, MayorLilburnclosedthepublichearingandbroughtit backto the City Council for questions and action.
City Council Regular Meeting Minutes July 9, 2024
A MOTIONwas madeby MayorProTernMcCallon, secondedby Councilmember Timmerto adopt ResolutionNo. 2024-035 fixing the HighlandBusinessLicense Tax on the extractionand/or processingof rock, sand, andgravel (aggregate) for Fiscal Year 2024/ 2025. Motion carried, 5- 0.
RESOLUTION NO. 2024- 035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, FIXING THE HIGHLAND BUSINESS LICENSE TAX ON THE
EXTRACTION AND/OR PROCESSING OF ROCK SAND AND GRAVEL
AGGREGATE) FOR FISCAL YEAR 2024/ 2025
CITY COUNCIL LEGISLATIVE
18. ResolutionRe-Authorizingthe Levyof SpecialTax in CommunityFacilitiesDistrict No. 2022- 01 ( Mediterra), for Fiscal Year 2023/ 2024
City Manager Zamano gave a brief review of the staff report.
A MOTIONwasmadeby CouncilmemberSolano, secondedby MayorProTern McCallontoadoptResolutionNo. 2024-036re-authorizingthelevyofaspecialtax for Community Facilities District ( CFD) No. 2022- 01 ( Mediterra) for Fiscal Year 2023/ 2024. Motion carried, 5- 0.
RESOLUTION NO. 2024- 036
A RESOLUTIONOF THECITYCOUNCILOFTHE CITYOF HIGHLAND,
CALIFORNIA, ACTINGIN ITSCAPACITYAS THE LEGISLATIVEBODYOF COMMUNITY FACILITIES DISTRICT NO. 2022- 01 ( MEDITERRA), RE-
AUTHORIZINGTHE LEVYOFA SPECIALTAX IN COMMUNITYFACILITIES DISTRICTNO. 2022-01 (MEDITERRA) FORFISCALYEAR2023/2024
19. ResolutionNo. 2024-037 EstablishingEmployeeSalaries City Manager Zamano gave a brief review of the staff report.
AMOTIONwasmadebyMayorProTernMcCallon, secondedbyCouncilmember Solanoto adoptResolutionNo. 2024-037establishingemployeesalariesand adding the classification of Associate Engineer. Motion carried, 5-0.
RESOLUTION NO. 2024- 037
A RESOLUTIONOF THECITYCOUNCILOFTHECITYOF HIGHLAND,
CALIFORNIA, ESTABLISHING EMPLOYEE SALARIES
20. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
CityManagerZamanostatedtheHighlandSheriffsDepartmentfortheperiodof June10throughJuly7 receiveda total3,413 calls, made356 reports, 116arrests, 60 citations, 260trafficenforcementstops, 49 trafficcollisions, towed31vehicles, and received 28 transient calls.
City Council Regular Meeting Minutes July 9, 2024
The Highland Fire Department for the month of June received 608 calls for service, some of which included: 459 medical aids, 31 traffic collisions, 6 structure fires, 15 vegetation fires, and 9 vehicle fires.
The modernization and upgrade of the Emergency Operating Center ( EOC) is currentlyin progress, with an estimatedcompletionof approximatelytwo weeks.
The new EOC will be situated at the Highland Police Station.
The 3rd/5th StreetCorridorImprovementProjectis still underway, with the focus on three traffic signals near 5th Street and Palm Avenue, 5th Street and Church Avenue, and 3rd Street and Palm Avenue. These traffic signals are expected to resume normal operation on July 18, with cooperation from Southern California Edison ( SCE). The remainingtasks for this projectinclude: slope pavingon the southeast side of Palm Avenue and 3rd Street, constructing the northeast corner of Palm Avenue and 5th Street, rebuilding the median nose at Palm Avenue and 5th Street, layingconduitfor streetlights, settingup pedestalsfor the streetlights andlandscapemedian, andcompletingsigningandstriping. Theentireprojectis set to be finished in August.
The Planning Commission has granted Cuca's Mexican Restaurant an Alcohol Beverage Control (ABC) license for the sale of alcoholic beverages.
TREH submitteda DesignReviewApplicationfor a retail center locatedon the northsideofGreenspotRoad, eastofSR-210. Plansincludeanewvehiclefueling stationwithadrive-thru, a self-servicecarwash, anda StaterBrosgrocerystore.
EinsteinBrothersBagelssubmittedplansto the BuildingandSafetyDepartment for tenantimprovementsto opena newshopwherethe formerJambaJuiceused to be.
Costcohasplanneda pre-constructionmeetingforJuly16. Themeetingwilltake place on-site with city staff to address logistics concerning construction activities andcityinspections. Costcoexpectsto begingradingtheweekofJuly22.
Human Resources has named Michelle Gomez as the Assistant Director of AdministrativeServicesandOctavioDuranasthenewPublicWorksDirector/City Engineer. PublicWorksDirector/CityEngineerDuranwillbeginonMonday, July
15. On Monday, July 29 from 12: 00 p. m. to 5: 00 p. m., a Blood Drive will be held at the Highland Police Station.
On Tuesday, August 6 from 6: 00 p. m. to 8: 00 p. m., the city will host its National Night Out event at the Highland Police Station.
OnThursday, August29at5:30p.m., thecitywillhosttheStateoftheCityAddress at the Sterling Natural Resources Center.
On Saturday, August 10 from 9: 00 a. m. to 2: 00 p. m., Public Services will host a Used Oil Filter Exchange at the AutoZone located at 27292 Base Line.
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City Council Regular Meeting Minutes July 9, 2024
ForthemonthofJune, Burrteccompleted235illegaldumpingworkorderstotaling 1, 179 in the first 6 months of 2024.
21. Councilmember Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
CouncilmemberSolanothankedcitystafffororganizingtheAnnualFourthofJuly Parade.
CouncilmemberTimmerthankedcitystafffortherapidresponseincorrectingthe traffic signal glitch on Boulder Avenue and Optum.
MayorLilburnthankedcitystaffforalltheirhardworkattheAnnualFourthofJuly Parade.
ANNOUNCEMENTS
None
CLOSED SESSION
None
ADJOURN
Therebeingnofurtherbusiness, MayorLilburnadjournedthemeetingat6:33p.m. in memory of Leola Gonzales, Angel Perez, and James F. Amrine.
Submitted By: Approved By:
PJAIKit
Alondra Munoz Penny Lilburn
City Clerk Mayor