City Council Regular Meeting Minutes August 13, 2024
CALL TO ORDER
TheregularmeetingoftheCityCounciloftheCityofHighlandwascalledtoorderat6:00 p.m. by Mayor Lilburnat the DonahueCouncilChambers, 27215 Base Line, Highland, California.
The invocationwas given by PastorWillie Hicks, HarvestCare Church, and the Pledge of Allegiancewas led by EastValleyWaterDistrictBoardof DirectorsPhilGoodrich.
ROLL CALL
Present: Chavez-Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
REPORT FROM CLOSED SESSION
None
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
ChrisNielsenand Jane Bouchrepresentingthe HighlandChamberof Commercespoke regardingupcomingevents.
CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Mayor Pro Tem McCallon, seconded by Councilmember Timmer, toapprovetheconsentcalendarassubmitted. Motioncarriedona rollcallvote, 5- 0.
1. Waive the Reading of All Ordinances
WaivedthereadingofallOrdinancesintheirentiretyandreadbytitleonly.
2. Minutes - July 9, 2024 City.CouncilRegularMeeting Approved the Minutes as submitted.
3. Warrant Register
ApprovedWarrantRegisterNo. 768forAugust13, 2024, intheamountof$6,509,493.39 and Payroll of$ 387, 413. 55.
4. Treasurer' s Report for June 2024
Received and filed Treasurer's Report for June 2024.
5. Claim Consideration - Maria Vargas
Rejected claim.
City Council Regular Meeting Minutes August 13, 2024
6. Claim Consideration - Anita Padilla
Rejected claim.
7. Conflict of Interest Code Update
1) Received and filed the 2024 Local Agency Biennial Notice; and 2) AdoptedResolutionNo. 2024-038, amendingthe city's Conflictof Interest Code and rescinded Resolution No. 2022- 046.
RESOLUTION NO. 2024- 038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ADOPTING THE CITY'S CONFLICT OF INTEREST CODE AND RESCINDING RESOLUTION NO. 2022- 046
8. Renewalof the Joint Use of Facilities Agreement with the Redlands Unified School District to Utilize the Playing Fields of Highland Grove Elementary and Beattie Middle School, Located at the Southwest Corner of Webster Street and Eucalyptus Avenue as a Public Park
Approved the renewal of the Joint Use of Facilities Agreement with the Redlands Unified School District ( District) to usethe playingfieldsof HighlandGroveElementaryand Beattie Middle School as a public park.
9. Upgrading the City's Current Financial Management Software (Work Program HP+) Approved the Financial Management Software contract with Tyler Technologies.
10. Contract Maintenance Agreements with San Bernardino County ( Public Works- Transportation) and San BernardinoCountyFloodControlDistrict 1)
Approvedthe ContractMaintenanceAgreementsfor a termupto fiveyearswith San Bernardino County ( Public Works- Transportation) and San Bernardino County Flood Control;
2) Authorized the Public Works Director/City Engineerto approve contract work projects up to $ 60, 000 per roadway project and $ 45, 000 per drainage project, subject to overall annual maximum amount of$ 100, 000; and 3) Authorized the Mayor to execute both agreements.
11. Tract18893-1 GrantDeedTransferOwnershipof Lot "C" WQMPBasinfromCityof Highland to D. R. Horton ( Developer)
1) Accepted the Grant Deed to D.R. Horton; and
2) Directed the City Clerk to record the Grant Deed.
City Council Regular Meeting Minutes August 13, 2024
CITY COUNCIL PUBLIC HEARING
12. Introduction and First Reading of an Ordinance to Amend Title 5, Chapter 5.04, Sections
5.04.160 and 5.04.240 of the City of Highland Municipal Code (Business License) MayorLilburnintroducedDirectorof AdministrativeServicesNava-Cruz to presentthe item.
DirectorofAdministrativeServicesNava-Cruzintroducedthefirst readingof anordinance to amend Title 5, Chapter 5.04 sections 5.04. 160 ( License Fee- Payment Due Dates) and
5. 04. 240 ( Penaltyfor Delinquency-Action to Collect) of the City of HighlandMunicipal Code, andto makea findingof exemptionunderthe CaliforniaEnvironmentalQualityAct CEQA), and instructstaff to file a Noticeof Exemptionwith the San BernardinoCounty Clerk. The objective is to establish a standardized business license date, aiming to eliminate confusion amongst residents and businesses. To achieve this, business licenseswillfollowa calendaryearformatwithproratedfeesbasedonquarterlyperiods.
Afterthe initialadjustment, all licenseswill alignto startJanuary1 and expireDecember
31. Additionally, penalties for late payments will be clarified and included in the Highland MunicipalCode to ensuretransparencyand accountability. This will also formalizethe process of sending courtesy notices to remind license holders of their obligations, emphasizing that timely payment is essential, regardless of receiving a notice.
MayorLilburnopenedthe publichearingandasked if anyonefromthe publicwantedto speak for or against the item.
Seeingnone, MayorLilburnclosedthepublichearingandbroughtit backto CityCouncil for questions and action.
Mayor Lilburn inquired how often does the Finance Department encounter individualswho fail to renew their business license because a renewal notice was not received? Director of Administrative Services Nava-Cruz stated staff encounters this situation frequently. Every month, 600 business license invoice renewals are sent out and approximately 100 individuals do not submit their payments, while about 50 claim not to have received the invoice in order to avoid late fees.
A MOTIONwasmadebyMayorProTemMcCallon, secondedbyCouncilmemberSolano to:
1) Introduceandconductthefirstreadingof OrdinanceNo. 465, amendingsections
5. 04. 160 ( License Fee- Payment Due Dates) and 5. 04. 240 ( Penalty for Delinquency-Action to Collect) of Title 5 (Business Licenses and Regulations) of the HighlandMunicipalCode establishinga single annual businesslicensefee renewaldate and amendingpenaltiesand proceduresfor collectingpenaltiesfor delinquent business license fees; and
2)
Makea findingof exemptionunderthe CaliforniaEnvironmentalQualityAct CEQA) andinstructstafftofilea NoticeofExemptionwiththeCountyClerkofthe Board. Motion carried, 5- 0.
City Council Regular Meeting Minutes August 13, 2024
City Clerk Munoz introduced Ordinance No. 465:
ORDINANCE NO. 465
AN ORDINANCE OF CITY OF HIGHLAND, CALIFORNIA, AMENDING SECTIONS
5. 04. 160 ( LICENSE FEE - PAYMENT DUE DATES) AND 5. 04. 240 ( PENALTY FOR DELINQUENCY - ACTION TO COLLECT) OF TITLE 5 (BUSINESS LICENSES AND
REGULATIONS) OF THE HIGHLAND MUNICIPAL CODE ESTABLISHING A
SINGLE, ANNUAL BUSINESS LICENSE FEE RENEWAL DATE AND AMENDING
PENALTIES AND PROCEDURES FOR COLLECTING PENALTIES FOR
DELINQUENT BUSINESS LICENSE FEES AND MAKING A FINDING OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Which title was read.
CITY COUNCIL LEGISLATIVE
13. Measure I 5- Year Capital Improvement Plan ( 2024/ 2025 - 2028/ 2029) PublicWorksDirector/City EngineerDuranJr. gavea briefreviewof the staff report.
A MOTION was made by Councilmember Chavez- Cordova, seconded by Councilmember Solano to:
1) Approve the Measure I Capital Improvement Plan Expenditure Strategy 2024/ 2025 - 2028/ 2029); and
2) Approve Resolution No. 2024- 039, adopting the Measure I 5-Year Capital Improvement Plan ( 2024/ 2025 - 2028/ 2029). Motion carried, 5- 0.
RESOLUTION NO. 2024- 039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ADOPTINGTHE MEASUREI FIVE-YEAR CAPITALIMPROVEMENT PLAN FOR FY2024/ 2025 THROUGH FY2028/ 2029
14. Appoint One ( 1) Member of the Public to the Planning Commission City Clerk Munoz gave a brief review of the staff report.
She opened the floor to nominations.
CandidateNicoleMcCanceintroducedherselfto the CityCouncilfor the PlanningCommission nomination.
Fred Yauger spoke in support of candidate Debora Wright.
Councilmember Chavez-Cordova nominated Nicole McCance.
Hearingno othernominations, CityClerkMunozclosedthefloor for nominations.
City Clerk Munoz called for the vote of Nicole McCance.
City Council Regular Meeting Minutes August 13, 2024
City Council unanimously appointed Nicole McCance to the Planning Commission.
15. Appoint One ( 1) Member of the Public to the Historic and Cultural Preservation Board City Clerk Munoz gave a brief review of the staff report.
She opened the floor to nominations.
Mayor Pro Tern McCallon nominated Jeff Staggs.
Hearing no other nominations, City Clerk Munoz closed the floor for nominations.
City Clerk Munoz called for the vote of Jeff Staggs.
City Council unanimously appointed Jeff Staggs to the Historic and Cultural Preservation Board.
16. Designation of Voting Delegate and Alternate for the League of California Cities ( Cal Cities) Annual Conference
City Manager Zamano gave a brief review of the staff report.
City Council unanimously appointed Mayor Lilburn as the Voting Delegate and Councilmember Solano as the Alternate for the League of California Cities Annual Conferencescheduledfor October16-18, in LongBeach.
17. City Manager Report and Comments (Work Program, Regional/Legislative/ Development Issues, Subcommittees, etc.)
CityManagerZamanostatedthe HighlandSheriffsDepartmentfortheperiodof July8 through August 4 received a total 2,963 calls, made 360 reports, 124 arrests, 48 citations, 171 traffic enforcement stops, 45 traffic collisions, towed 22 vehicles, 41 transient calls, and 2 homicides.
The HighlandFire Departmentfor the monthof July received671 callsfor service, some of which included: 505 medical aids, 26 traffic collisions, 9 structure fires, 32 vegetation fires, and 5 vehicle fires.
ForthemonthofJuly, Burrteccompleted229illegaldumpingworkorderstotaling1,408 for 2024.
The3rd/5thStreetCorridorImprovementProjectis stillunderway. Themainfocusisto reactivate the traffic signals. Southern California Edison ( SCE) installed meters to obtain permanent power; thus, these traffic signals are expected to resume normal operation on August 30.
Two PublicWorks projectsare currentlyout for bid. The first project is the Highland Natural Parkland Trail Project, located on the north side of Base Line between Aplin Street andthe city limits. The scopeof workinvolvesrepairand renovationof the existing damaged trail. The construction cost is$ 1,560,000 and is being partially funded by a State Recreation Trails Program Grant.
City Council Regular Meeting Minutes August 13, 2024
The second project is the Bledsoe Creek Storm Drain and Slope Repair Project, located on the southwest corner of Highland Avenue and Rockspring Lane (southern border of the East Highlands Ranch HOA Springlake Club House). This project aims to fix the damagedstormdrain outletand createan accessroadfor maintenancepurposes. The bid opening date for both projects is scheduled for August 27. Both construction contracts are expectedto be presentedto the City Councilfor approvalduringthe September10 City Council meeting.
On August 10, the Public Services Department in conjunction with the San Bernardino County Fire Department's Household Hazardous Waste Program hosted a Free Used Oil Filter Exchange and Recycling event at the AutoZone on Base Line and Palm Avenue.
Organizerswere delightedto share74 residentsparticipatedin this event.
A ceremonialcheckpresentationby CongressmanPeteAguilartook placeon August7 at the parkinglot of the LowesShoppingCenteron GreenspotRoadto presenta 3,000,000 federal check to the city to help fund the 5th Street/SR-210 Interchange Project. The check was received by Councilmember Timmer and Councilmember Chavez- Cordova.
The National Night Out event occurred on August 6 at the Highland Police Station.
Everyonewhoattendedengagedinsafetyeducation, exploredcommunityresources, and enjoyed various activities.
On Thursday, August 22 at 10: 00 a. m., a commemorative event will be held to showcase the new training facility at Highland Fire Station # 3.
On Saturday, August 24 from 8: 00 a. m. to 12: 00 p. m., the city will host a Compost Giveaway at the City Hall parking lot.
On Thursday, August 29 at 5: 30 p. m., the city will host the State of the City Address at the Sterling Natural Resource Center.
Saturday, September 7 from 8: 00 a. m. to 12: 00 p. m., the Highland Improvement Team HIT) will conduct a cleanup.
O'Reily's Auto Partshas been grantedpermissionby the PlanningCommissionto construct their latest store on the empty lot at the northeast corner of Base Line and HillviewStreet, acrossthestreetfromMac's SpringShop.
The Planning Department received a Special Event Proposal Application from Immanuel Baptist Church for their Annual Harvest Festival, scheduled October 31.
Costco, locatedonGreenspotRoad, isintheprocessofgradingandobtainingbuilding permitsto bringconstructionmaterialson site. Staff is aimingto organizewithinthe next few weeks, a groundbreaking event in collaboration with Costco.
City Council Regular Meeting Minutes August 13, 2024
18. Councilmember Comments (Agency/Committee/AB 1234 Reports, District Updates, etc.) CouncilmemberChavez-Cordovastatedhe decidednot to run for re-electionthis year.
He strongly believes and supports term limits, fresh perspectives, and innovative ideas and thanks everyone for their support.
MayorLilburnstatedsheattendedthe grandopeningeventsfor All Eyezon U BeautyBar and Boutique and Brushketeers Dentistry for kids.
She also mentioned, she was appointed as Vice President to the San Bernardino International Airport Authority (SBIAA).
ANNOUNCEMENTS
None
CLOSED SESSION
None
ADJOURN
Therebeingno furtherbusiness, MayorLilburnadjournedthe meetingat 6:37 p.m. in memory of Gerald Krause and Andres Ortega.
Submitted By: Approved By:
Alondr. Munoz Penny Lilbur
City CI- rk Mayor