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Agenda, special meeting, second session

Highland City Council
September 10, 2024

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Agenda, special meeting, second session
Meeting
September 10, 2024
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Highland City Council
Pages
13
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156.1 MB
Text extracted from the city's file for reading and search. Open the original on highlandca.api.civicclerk.com. That file is the official record.

iip CITY OF HIGHLAND

CITY COUNCIL AND HOUSING AUTHORITY AGENDA
City Council Regular Meeting and Housing Authority Special Meeting September 10, 2024 at 6: 00 PM
City Hall Donahue Council Chambers
27215 Base Line, Highland, CA 92346

CITY COUNCIL/ HOUSING AUTHORITY MEMBERS
Penny Lilburn, Mayor/ Housing Authority Chair
District 3
Larry McCallon, Mayor Pro Tem/ Housing Authority Vice Chair District 5
Jesse Chavez -Cordova, Councilmember/ Housing Authority Member District 1
Anaeli Solano, Councilmember/ Housing Authority Member
District 2
John P. Timmer, Councilmember/ Housing Authority Member District 4
STAFF
Carlos Zamano, City Manager
Lawrence Mainez, Community Development Director
Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer Maricela Marroquin, City Attorney
Octavio Duran Jr., Public Works Director/ City Engineer Alondra Munoz, City Clerk

MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible. 909) 864 6861 www. cityofhighland. org
1 Joint CC Regular & HA Special Meeting Agenda September 10, 2024 In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact the City Clerk' s office at ( 909) 864- 6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodations, including interpreters.

Pursuant to Government Code Section 54957. 5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Highland to all or a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, 27215 Base Line, Highland, CA 92346, during normal business hours.

Levine Act: Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council ( or commission) in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party' s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but no later than the beginning of the proceeding.

AGENDA

CALL TO ORDER - CITY COUNCIL REGULAR MEETING

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

SPECIAL PRESENTATIONS
Proclamation
Childhood Cancer Awareness Month

2. County of San Bernardino Community Development and Housing Department ( CDH) Community Development Block Grant (CDBG) 5 Year Consolidated Plan

PUBLIC COMMENT ITEMS NOT ON THE AGENDA
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from acting on any item not on the agenda. Individual speakers are limited to three ( 3) minutes each.

For those wishing to make public comments by email to be read aloud at the meeting, please submit your comments by 5: 00 p. m. on September 10, 2024, to the City Clerk at publiccomment((-)cityofhighland. org. If you are submitting a public comment pertaining to an item on the September 10, 2024 agenda, please identify the agenda item number in the subject line. Emailed comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.

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2 Joint CC Regular & HA Special Meeting Agenda September 10, 2024

CITY COUNCIL CONSENT CALENDAR
Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

2. Minutes - August 13 2024 City Council Regular Meeting RECOMMENDATION: Approve the Minutes as submitted.

3. Minutes - August 22 2024 City Council Special Meeting RECOMMENDATION: Approve the Minutes as submitted.

4. Minutes - August 29 2024 City Council Special Meeting RECOMMENDATION: Approve the Minutes as submitted.

5. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 769 for September 10, 2024, in the amount of $2, 388, 770. 99 and Payroll of $239,213.02.

6. Treasurer' s Report for July 2024
RECOMMENDATION: That the City Council receive and file Treasurer' s Report for July 2024.

7. Year -End Budget Adjustments for Fiscal Year 2023/2024 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council approve the Fiscal Year 2023/ 2024 Year -End Budget Adjustments for Expenditures and Revenues.

8. Second Reading of an Ordinance to Amend Title 5 Chapter 5. 04 Sections 5. 04. 160 and 5 04 240 of the City of Highland Municipal Code ( Business License) RECOMMENDATION: That the City Council conduct the second reading of Ordinance No. 465, amending sections 5. 04. 160 ( License Fee -payment Due Dates) and

5. 04.240 ( Penalty for Delinquency -Action to Collect) of Title 5 ( Business Licenses and Regulations) of the Highland Municipal Code establishing a single annual business license fee renewal date and amending penalties and procedures for collecting penalties for delinquent business license fees and approving an environmental exemption.

9. Contract Renewal - 2022- 06 Highland HVAC Systems Maintenance, Monitoring, and Repair Contract
RECOMMENDATION: That the City Council:
1) Extend the 2022- 06 Highland HVAC Systems Maintenance, Monitoring, and Repair Contract with F. M. Thomas Air Conditioning, Inc. for one year; and 2) Approve a 13. 2% increase to the contract.

10. Community Development Block Grant ( CDBG) Subrecipient Contract Between the City of Highland and Central Little League to Provide Youth Baseball and Softball Programs RECOMMENDATION: That the City Council:
1) Approve the Contract; and
2) Authorize execution by the Community Development Director.

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3 Joint CC Regular & HA Special Meeting Agenda September 10, 2024

11. Community Development Block Grant-( CDBG) Subrecipient Contract Between the City of Highland and the Highland Family YMCA to Provide Health and Wellness Programs and Resources
RECOMMENDATION: That the City Council:
1) Approve the Contract; and
2) Authorize execution by the Community Development Director.

12. Community Development Block Grant ( CDBG) Subrecipient Contract Between the City of Highland and Highland District Council on Aging Inc. to Provide for Senior Programs, Activities and Services to Improve Quality of Life Physical Fitness, Social Programs, Daily Interaction and Nutrition to Low- and Moderate -Income Seniors RECOMMENDATION: That the City Council:
1) Approve the Contract; and
2) Authorize execution by the Community Development Director.

13. Bid Award - Bid No 2024- 04 " Purchase of One New Vehicle" ( HP-) RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council:
1) Award Bid No. 2024- 04 to Courtesy Chevrolet Center in the amount of $65, 187. 67; 2) Approve the quote from West Coast Lights and Sirens to perform the outfitting of the new vehicle in the amount of $37,241. 28 through our Sourcewell Cooperative Purchasing Program Contract No. 97402; and
3) Approve a budget adjustment transfer of $ 2, 169. 97 from 007. 2100. ( DIF Fund balance) to be expended from 007.8330.6060 (Vehicles).

CITY COUNCIL PUBLIC HEARING
No public hearing.

CITY COUNCIL LEGISLATIVE

14. Measure I Capital Protect Needs Analysis ( FY 2025/ 2026 - FY 2029/ 2030) RECOMMENDATION: That the City Council approve the Five -Year Capital Project Needs Analysis ( FY 2025/2026 - FY 2029/2030) for the Measure I Major Street and Freeway Interchange Programs.

15. Construction and Construction Management Services Contract Award - Bid No. 2024- 02, Highland Natural Parkland Trail Protect" ( City Protect No. tra20001) RECOMMENDATION: That the City Council:
1) Award the construction contract for Bid No. 2024- 02, " Natural Parkland Trail Project" to the responsible low bidder HL Hitchcock Construction, Inc. in the amount of $ 1, 434, 882. 50;
2) Approve the proposal from Engineering Resources of Southern California, Inc.

ERSC) to provide construction management and inspection services in the amount of $190, 011. 00; and
3) Authorize the City Manager to approve a task order for construction management services and contract amendments up to 10% of the proposal amount.

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4 Joint CC Regular & HA Special Meeting Agenda September 10, 2024

16. Resolution of Intention to Establish City of Highland Community Facilities District No. 24- 001 ( Highland Park) Generally on Base Line east of Isabella Villa Court RECOMMENDATION: That the City Council:
1) Adopt Resolution No. 2024- , entitled: A Resolution of Intention of the City Council of the City of Highland to Establish Community Facilities District No. 24- 001 ( Highland Park); and
2) Authorize the Levy of a Special Tax Within City of Highland Community Facilities District No. 24- 001 ( Highland Park).

17. Declare Two ( 2) Seats Vacant on the Community Trails Committee RECOMMENDATION: That the City Council1 ) Declare two ( 2) seats vacant on the Community Trails Committee; and 2) Direct the City Clerk to advertise the vacancy on the Community Trails Committee.

18. City Manager Report and Comments (Work Program Regional/ Legislative/ Development Issues Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.

19. Council Member Comments (Agency/ Committee/ AB 1234 Reports District Updates, etc.) RECOMMENDATION: Discussion and possible action.

ANNOUNCEMENTS

CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or ( d)( 3):

One case.

ADJOURN CITY COUNCIL REGULAR MEETING

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5 Joint CC Regular & HA Special Meeting IAgenda September 10, 2024

CALL TO ORDER - CITY COUNCIL AND HOUSING AUTHORITY SPECIAL MEETING

ROLL CALL

PUBLIC COMMENT LIMITED TO ITEMS ON THIS AGENDA ONLY
To address the Housing Authority on ITEMS ON THIS AGENDA ONLY, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from acting on any item not on the agenda. Individual speakers are limited to three minutes each.

Comments received via email at publiccomment( cDcityofhighland. org by September 10, 2024, 5: 00 p. m., will be read into the record, provided that the reading shall not exceed three (3) minutes. Emailed comments submitted by a speakerthat also appears in person to address the same matter will not be read into the record.

BUSINESS ITEMS
Minutes - July 9 2024 Special Meeting
RECOMMENDATION: Approve the Minutes as submitted.

CITY COUNCIL AND HOUSING AUTHORITY PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Chair opens Public Hearing;
2) Staff presentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Chair closes Public Hearing;
8) Housing Authority discussion, motion and vote.

ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN

2. Second Amendment of the Ground Lease with Housing Venture I, Enabling the Refinancing and Loan Funds to Make Repairs and Improvements Related to the Jeffrey Court Senior Apartments and Extend the Ground Lease Term for an Additional Twenty - Six ( 26) Years Enacting a New Fifty -Five ( 55) Year Term and First Amendment of the Regulatory Agreement between the Housing Authority the City of Highland, and Lessee to Extend the Term of the Affordability Covenant by an Additional Twenty -Six ( 26) Years RECOMMENDATION: That the City Council and Housing Authority:
1) Adopt City Council Resolution No. 2024- approving the First Amendment of Regulatory Agreement between the Housing Authority, the City of Highland, and Housing Venture I, and making a finding of exemption under the California Environmental Quality Act;

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6 Joint CC Regular & HA Special Meeting Agenda September 10, 2024 2) Adopt Housing Authority Resolution No. 2024- approving the Second Amendment of the Ground Lease with Housing Venture I, enabling the refinancing and loan funds to make repairs and improvements related to the Jeffrey Court Senior Apartments, and extending the Ground Lease Term for an additional twenty- six ( 26) years, and the First Amendment of the Regulatory Agreement between the Housing Authority, the City of Highland, and Lessee to extend the term of the affordability covenant by an additional twenty- six ( 26) years; and 3) Direct the Housing Authority Secretary/ City Clerk to file a Notice of Exemption with the San Bernardino County Clerk of the Board of Supervisors.

ADJOURN JOINT CITY COUNCIL AND HOUSING AUTHORITY MEETING Regular Meetings
Effective March 1, 2022, pursuant to Resolution No. 2022- 001, the regular City Council meetings will be held once a month on the second Tuesday of each month. The next regular meetings of the City Council for 2024 are as follows: October 8; November 12; December 10.

I, Alondra Munoz, City Clerk, certify I caused to be posted this Agenda on or before September 5, 2024, by 5: 30 p. m., on our website at www.cityofhighland.org and in the following designated areas:

Highland Branch Library
7863 Central Avenue
Date: September 5, 2024
Fire Station No. 1
26974 Base Line
Alondra M
City Clerk
City Hall
27215 Base Line

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7 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City ity Manager
1 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Minutes - August 13, 2024 Regular Meeting
RECOMMENDATION: Approve the Minutes as submitted.

Approved .

Denied
Continued
Tabled
Motion
Ayes
Noes
Abstain
Absent
Second Agenda Item No.

File No.

City Manager
1 City Council Regular Meeting Minutes August 13, 2024

CALL TO ORDER
The regular meeting of the City Council of the City of Highland was called to order at 6: 00 p. m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.

The invocation was given by Pastor Willie Hicks, Harvest Care Church, and the Pledge of Allegiance was led by East Valley Water District Board of Directors Phil Goodrich.

ROLL CALL

Present: Chavez - Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

REPORT FROM CLOSED SESSION
None

PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Chris Nielsen and Jane Bouch representing the Highland Chamber of Commerce spoke regarding upcoming events.

CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Mayor Pro Tern McCallon, seconded by Councilmember Timmer, to approve the consent calendar as submitted. Motion carried on a roll call vote, 5- 0.

1. Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.

2. Minutes - July 9, 2024 City Council Regular Meeting
Approved the Minutes as submitted.

3. Warrant Register
Approved Warrant Register No. 768 for August 13, 2024, in the amount of $6, 509,493. 39 and Payroll of $ 387, 413. 55.

4. Treasurer' s Report for June 2024
Received and filed Treasurer' s Report for June 2024.

5. Claim Consideration - Maria Varaas
Rejected claim.

Page 1 ends

City Council Regular Meeting Minutes August 13, 2024

6. Claim Consideration - Anita Padilla
Rejected claim.

7. Conflict of Interest Code Update
1) Received and filed the 2024 Local Agency Biennial Notice; and 2) Adopted Resolution No. 2024- 038, amending the city' s Conflict of Interest Code and rescinded Resolution No. 2022- 046.

RESOLUTION NO. 2024- 038

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, ADOPTING THE CITY' S CONFLICT OF INTEREST CODE AND RESCINDING RESOLUTION NO. 2022- 046

8. Renewal of the Joint Use of Facilities Agreement with the Redlands Unified School District to Utilize the Playing Fields of Highland Grove Elementary and Beattie Middle School, Located at the Southwest Corner of Webster Street and Eucalyptus Avenue as a Public Park
Approved the renewal of the Joint Use of Facilities Agreement with the Redlands Unified School District ( District) to use the playing fields of Highland Grove Elementary and Beattie Middle School as a public park.

9. Upgrading the City' s Current Financial Management Software ( Work Program HP+) Approved the Financial Management Software contract with Tyler Technologies.

10. Contract Maintenance Agreements with San Bernardino County ( Public Works - Transportation) and San Bernardino County Flood Control District 1) Approved the Contract Maintenance Agreements for a term up to five years with San Bernardino County ( Public Works -Transportation) and San Bernardino County Flood Control;
2) Authorized the Public Works Director/City Engineer to approve contract work projects up to $ 60, 000 per roadway project and $ 45, 000 per drainage project, subject to overall annual maximum amount of $ 100, 000; and 3) Authorized the Mayor to execute both agreements.

11. Tract 18893- 1 Grant Deed Transfer Ownership of Lot " C" WQMP Basin from Cityo Highland to D. R. Horton ( Developer)
1) Accepted the Grant Deed to D. R. Horton; and
2) Directed the City Clerk to record the Grant Deed.

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3 City Council Regular Meeting Minutes August 13, 2024

CITY COUNCIL PUBLIC HEARING

12. Introduction and First Reading of an Ordinance to Amend Title 5, Chapter 5. 04, Sections

5. 04. 160 and 5. 04. 240 of the City of Highland Municipal Code ( Business License) Mayor Lilburn introduced Director of Administrative Services Nava -Cruz to present the item.

Director of Administrative Services Nava -Cruz introduced the first reading of an ordinance to amend Title 5, Chapter 5. 04 sections 5. 04. 160 ( License Fee -Payment Due Dates) and

5. 04.240 ( Penalty for Delinquency -Action to Collect) of the City of Highland Municipal Code, and to make a finding of exemption under the California Environmental Quality Act CEQA), and instruct staff to file a Notice of Exemption with the San Bernardino County Clerk. The objective is to establish a standardized business license date, aiming to eliminate confusion amongst residents and businesses. To achieve this, business licenses will follow a calendar year format with prorated fees based on quarterly periods.

After the initial adjustment, all licenses will align to start January 1 and expire December

31. Additionally, penalties for late payments will be clarified and included in the Highland Municipal Code to ensure transparency and accountability. This will also formalize the process of sending courtesy notices to remind license holders of their obligations, emphasizing that timely payment is essential, regardless of receiving a notice.

Mayor Lilburn opened the public hearing and asked if anyone from the public wanted to speak for or against the item.

Seeing none, Mayor Lilburn closed the public hearing and brought it back to City Council for questions and action.

Mayor Lilburn inquired how often does the Finance Department encounter individuals who fail to renew their business license because a renewal notice was not received? Director of Administrative Services Nava -Cruz stated staff encounters this situation frequently. Every month, 600 business license invoice renewals are sent out and approximately 100 individuals do not submit their payments, while about 50 claim not to have received the invoice in order to avoid late fees.

A MOTION was made by Mayor Pro Tern McCallon, seconded by Councilmember Solano to:
1) Introduce and conduct the first reading of Ordinance No. 465, amending sections

5. 04. 160 ( License Fee -Payment Due Dates) and 5. 04. 240 ( Penalty for Delinquency -Action to Collect) of Title 5 ( Business Licenses and Regulations) of the Highland Municipal Code establishing a single annual business license fee renewal date and amending penalties and procedures for collecting penalties for delinquent business license fees; and
2) Make a finding of exemption under the California Environmental Quality Act CEQA) and instruct staff to file a Notice of Exemption with the County Clerk of the Board. Motion carried, 5- 0.

Page 3 ends

City Council Regular Meeting Minutes August 13, 2024
City Council unanimously appointed Nicole McCance to the Planning Commission.

15. Appoint One ( 1) Member of the Public to the Historic and Cultural Preservation Board City Clerk Munoz gave a brief review of the staff report.

She opened the floor to nominations.

Mayor Pro Tem McCallon nominated Jeff Staggs.

Hearing no other nominations, City Clerk Munoz closed the floor for nominations.

City Clerk Munoz called for the vote of Jeff Staggs.

City Council unanimously appointed Jeff Staggs to the Historic and Cultural Preservation Board.

16. Designation of Voting Delegate and Alternate for the League of California Cities ( Cal Cities) nnual Conference
City Manager Zamano gave a brief review of the staff report.

City Council unanimously appointed Mayor Lilburn as the Voting Delegate and Councilmember Solano as the Alternate for the League of California Cities Annual Conference scheduled for October 16- 18, in Long Beach.

17. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
City Manager Zamano stated the Highland Sheriff' s Department for the period of July 8 through August 4 received a total 2, 963 calls, made 360 reports, 124 arrests, 48 citations, 171 traffic enforcement stops, 45 traffic collisions, towed 22 vehicles, 41 transient calls, and 2 homicides.

The Highland Fire Department for the month of July received 671 calls for service, some of which included: 505 medical aids, 26 traffic collisions, 9 structure fires, 32 vegetation fires, and 5 vehicle fires.

For the month of July, Burrtec completed 229 illegal dumping work orders totaling 1, 408 for 2024.

The 3rd/ 5th Street Corridor Improvement Project is still underway. The main focus is to reactivate the traffic signals. Southern California Edison ( SCE) installed meters to obtain permanent power; thus, these traffic signals are expected to resume normal operation on August 30.

Two Public Works projects are currently out for bid. The first project is the Highland Natural Parkland Trail Project, located on the north side of Base Line between Aplin Street and the city limits. The scope of work involves repair and renovation of the existing damaged trail. The construction cost is $ 1, 560, 000 and is being partially funded by a State Recreation Trails Program Grant.

Page 5 ends

5 of 7
City Council Regular Meeting Minutes August 13, 2024
The second project is the Bledsoe Creek Storm Drain and Slope Repair Project, located on the southwest corner of Highland Avenue and Rockspring Lane ( southern border of the East Highlands Ranch HOA Springlake Club House). This project aims to fix the damaged storm drain outlet and create an access road for maintenance purposes. The bid opening date for both projects is scheduled for August 27. Both construction contracts are expected to be presented to the City Council for approval during the September 10 City Council meeting.

On August 10, the Public Services Department in conjunction with the San Bernardino County Fire Department's Household Hazardous Waste Program hosted a Free Used Oil Filter Exchange and Recycling event at the AutoZone on Base Line and Palm Avenue.

Organizers were delighted to share 74 residents participated in this event.

A ceremonial check presentation by Congressman Pete Aguilar took place on August 7 at the parking lot of the Lowes Shopping Center on Greenspot Road to present a 3, 000, 000 federal check to the city to help fund the 5th Street/ SR- 210 Interchange Project. The check was received by Councilmember Timmer and Councilmember Chavez - Cordova.

The National Night Out event occurred on August 6 at the Highland Police Station.

Everyone who attended engaged in safety education, explored community resources, and enjoyed various activities.

On Thursday, August 22 at 10: 00 a. m., a commemorative event will be held to showcase the new training facility at Highland Fire Station # 3.

On Saturday, August 24 from 8: 00 a. m. to 12: 00 p. m., the city will host a Compost Giveaway at the City Hall parking lot.

On Thursday, August 29 at 5: 30 p. m., the city will host the State of the City Address at the Sterling Natural Resource Center.

Saturday, September 7 from 8: 00 a. m. to 12: 00 p. m., the Highland Improvement Team HIT) will conduct a cleanup.

O' Reily' s Auto Parts has been granted permission by the Planning Commission to construct their latest store on the empty lot at the northeast corner of Base Line and Hillview Street, across the street from Mac' s Spring Shop.

The Planning Department received a Special Event Proposal Application from Immanuel Baptist Church for their Annual Harvest Festival, scheduled October 31.

Costco, located on Greenspot Road, is in the process of grading and obtaining building permits to bring construction materials on site. Staff is aiming to organize within the next few weeks, a groundbreaking event in collaboration with Costco.

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6 City Council Regular Meeting Minutes August 13, 2024

18. Councilmember Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.) Councilmember Chavez -Cordova stated he decided not to run for re- election this year.

He strongly believes and supports term limits, fresh perspectives, and innovative ideas and thanks everyone for their support.

Mayor Lilburn stated she attended the grand opening events for All Eyez on U Beauty Bar and Boutique and Brushketeers Dentistry for kids.

She also mentioned, she was appointed as Vice President to the San Bernardino International Airport Authority ( SBIAA).

ANNOUNCEMENTS
None

CLOSED SESSION
None

ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 6: 37 p. m. in memory of Gerald Krause and Andres Ortega.

Submitted By:

Alondra Munoz
City Clerk
Approved By:

Penny Lilburn
Mayor

Page 7 of 7 ends

7 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Minutes - August 22, 2024 Special Meeting
RECOMMENDATION: Approve the Minutes as submitted.

Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Agenda Item No.

File No.
lyw%,. f
e=
City C}erk Ci anager
1 City Council Special Meeting Minutes August 22, 2024

CALL TO ORDER
The special meeting of the City Council of the City of Highland was called to order at 11- 30 a. m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.

ROLL CALL

Present: Chavez - Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

PUBLIC COMMENT ( LIMITED TO ITEMS ON THIS AGENDA ONLY)
None

CITY COUNCIL LEGISLATIVE

1. City Clerk' s Certification That There Are Not More Candidates Than Offices to be Elected in District 1, District 3, and District 5
City Clerk Munoz gave a brief review of the staff report.

A MOTION was made by Mayor Pro Tem McCallon, seconded by Councilmember Chavez -Cordova to:
1) Receive and file the City Clerk' s Certification that there are not more candidates than offices to be elected in City Council District 1, District 3, and District 5; and 2) Direct staff accordingly pursuant to California Elections Code § 10229. Motion carried, 5- 0.

RESOLUTION NO. 2024- 040

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, PROVIDING FOR THE APPOINTMENT TO ONE CITY COUNCIL OFFICE FOR DISTRICT 1, DISTRICT 3, AND DISTRICT 5, AND CANCELLING THE NOVEMBER 5, 2024 MUNICIPAL ELECTION IN THOSE DISTRICTS

ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 11: 34 a. m.

Submitted By:

Alondra Munoz
City Clerk
Approved By:

Penny Lilburn
Mayor

Page 1 of 1 ends

2 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Minutes - August 29, 2024 Special Meeting
RECOMMENDATION: Approve the Minutes as submitted.

Approved
Denied
Motion
Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City anager
1 City Council Special Meeting Minutes August 29, 2024

CALL TO ORDER
The special meeting of the City Council of the City of Highland was called to order at 6: 00 p. m. by Mayor Lilburn at the Sterling Natural Resource Center, 25318 5th Street, San Bernardino, California.

ROLL CALL

Present: Chavez -Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

PUBLIC COMMENT ( LIMITED TO ITEMS ON THIS AGENDA ONLY)
1=

PRESENTATION
2024 State of the City Address

ANNOUNCEMENTS
None

ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 7: 10 p. m.

Submitted By:

Alondra Munoz
City Clerk
Approved By:

Penny Lilburn
Mayor

Page 1 of 1 ends

2 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer SUBJECT: Warrant Register # 769
RECOMMENDATION: City Council to approve Warrant Register # 769; Warrants in the amount of $2, 388, 770. 99 and Payroll in the amount of $239, 213. 02 FISCAL IMPACT: The total of Cash and Expenditures is $ 2, 627, 984.01 PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: See Printouts Attached.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City CI
Second Agenda Item No.

File No
ity Manager
1 CITY OF HIGHLAND
WARRANT REGISTER # 769
September 10, 2024
Warrants:
8/ 1/ 2024 Ck# 89859 10, 504. 66
8/ 6/ 2024 Ck# 89860- 89895 & Wire# 1002704519 434, 390. 90 8/ 9/ 2024 Payroll Wire # 929- 932 & Ck # 89896 75, 468. 15 8/ 13/ 2024 Ck# 89897- 89935 171, 782. 06
8/ 20/ 2024 Ck# 89936- 89985 1, 391, 122. 47
8/ 23/ 2024 Payroll Wire # 933- 936 & Ck # 89986 71, 770. 19 8/ 26/ 2024 Payroll Wire # 937- 938 108. 59
8/ 27/ 2024 Ck# 89987- 90020 & Wire 1002720345 _ 230, 657. 22 8/ 27/ 2024 Ck# 90021 2, 966. 75
Total Warrants 2, 388, 770. 99
Payroll:
8/ 9/ 2024 Direct Deposits # 14269- 14312 121, 473. 98
8/ 9/ 2024 Ck # 727 279. 98
8/ 23/ 2024 Direct Deposits # 14313- 14356 116, 671. 87 8/ 23/ 2024 Ck # 728 279. 98
8/ 26/ 2024 Direct Deposits # 14357 507. 21
Total Payroll 239, 213. 02
Total Warrants & Payroll 2, 627, 984. 01
APPROVED BY:
la—fi McCall n
Fommitteee ance Su c
John Timmer
Finance Subcommittee
Carlos Zamano
City Manager
Leticia Nava - Cruz
Director of Administrative
Services/ City Treasurer
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81 DATE:

FROM:

PREPARED BY:

SUBJECT:

RECOMMENDATION:

FISCAL IMPACT:

STAFF REPORT

TO THE CITY COUNCIL
September 10, 2024
Carlos Zamano, City Manager
Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer L-OL' Treasurer' s Report for July 2024
City Council to receive and file the Treasurer' s Report for July 2024 Cash and Investments:

General Fund
Special Revenue Funds
Internal Service Funds
Capital Projects Funds
Agency Funds
Housing Authority Fund
SARDA Funds
14, 041, 080. 21
37, 986, 588. 69
5, 090, 730. 75
28, 463, 981. 44
2, 522, 169. 05
3, 737, 865. 63
3, 501, 217. 07
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City's website.

BACKGROUND: Increases in the checking account were due to revenues received plus funds wired from LAIF and CAMP. Decreases in the checking account were a result of payments to vendors, payroll and funds wired to LAIF, CAMP and U. S. Bank. Increases in the fiscal agent accounts ( US Bank) resulted from interest and bond payment receipt. Decreases resulted in vendor payments and debt service payments. Increases in the CAMP account were due to interest received. Decreases were a result of funds being wired to the city's checking account primarily for payment of public works projects. The maximum limit on regular accounts is $ 75M.

Attachments: Treasurers Report, Treasurer's Report Graph, Cash and Investments Graph and General Fund Reserves Graph
Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
I-ou -7
ity Jerk Ci Manager
1 CITY OF HIGHLAND
Treasurer' s Report
as of July 31, 2024
CASH AND BANK ACCOUNTS:

Cash on Hand - Office Petty Cash & Change Fund Accounts Wells Fargo Checking Account ( reconciled book balance) 1, 150. 00
2, 765, 015. 86

MATURITY PAR ORIGINAL

DESCRIPTION PERIOD YIELD VALUE COST
INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOLS
California Treasurer's Local Agency Investment Fund (LAIF) n/ a 4. 516% General Fund 13, 975, 391. 97
Special Revenue Funds 27, 155, 122. 00
Internal Service Funds 5, 868, 225. 00
Capital Projects Funds 26, 675, 013. 00
Total City LAIF Funds 73, 673, 751. 97
Housing Authority Fund 3, 799, 964. 39
Total Housing Authority LAIF Funds 3, 799, 964. 39
Total LAIF Funds 77, 473, 716. 36
1) Maximum limits on accounts are $ 75M City and $ 75M Housing Authority. 2) Market Value is based on the June 30, 2024 applicable percentage of 0. 996316042 3) Market Value is $ 77, 188, 306. 44 ($ 77, 473, 716. 36 x 0. 996316042).

California Asset Management Program ( CAMP) n/ a 5. 430% General Fund 3, 355, 607. 16
Special Revenue Funds 1, 882, 535. 00
Capital Projects Funds 6, 302, 733. 00
Total CAMP Funds 11, 540, 875. 16
INVESTMENTS: FISCAL AGENT ACCOUNTS
US Bank Corporate Trust Services ( Community Facilities Districts) Community Facilities District ( CFD) 90- 1
Administrative Expense Fund # 128262- 011
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 94% 111, 749. 06 111, 749. 06 Fire Protection Expense Fund # 128262-012
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 94% 527, 762. 91 527, 762. 91 Police Protection Expense Fund # 128262- 013
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 94% 195, 199. 94 195, 199. 94 Community Facilities District (CFD) 2001- 1
Special Tax Fund # 217795000
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 94% 348, 937. 14 348, 937. 14 Interest Account # 217795001
US Bank Money Market Account CUSIP # 60934N872 n/ a 0. 00% Principal Account #217795002
US Bank Money Market Account CUSIP # 60934N872 n/ a 0. 00% Administrative Expense Account # 217795003
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 94% 21, 788. 89 21, 788. 89 Surplus Fund # 217795004
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 94% 30, 178. 74 30, 178. 74 Community Facilities District ( CFD) 2007- 1
Administrative Expense Fund # 260722000
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 94% 9, 582. 43 9, 582. 43 Fire Expense Fund # 260722001
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 94% 26, 786. 59 26, 786. 59 Police Expense Fund # 260722002
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 94% 9, 907. 35 9, 907. 35 TOTAL INVESTMENTS US BANK ( COMMUNITY FACILITIES DISTRICTS) 1, 281, 893. 05 E
2 DESCRIPTION
INVESTMENTS: FISCAL AGENT ACCOUNTS ( continued)
US Bank Corporate Trust Services ( SARDA)
2004E Tax Allocation Refunding Bonds
Special Fund 786709001
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 786709002
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 786709003
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 786709004
Federated Treasury Obligations CUSIP # 60934N872
2015A Tax Allocation Refunding Bonds
Special Fund 268777000
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 268777001
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 268777002
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 268777004
Federated Treasury Obligations CUSIP # 60934N872
Expense Account268777006
Federated Treasury Obligations CUSIP # 60934N872
2017 Tax Allocation Refunding Bonds
Debt Service Fund 259928000
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 259928001
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 259928002
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 259928004
Assured Guaranty Municipal Bond Insurance

TOTAL INVESTMENTS US BANK ( SARDA)

TOTAL CASH AND INVESTMENTS

MATURITY PAR ORIGINAL

PERIOD YIELD VALUE COST
n/ a 4. 94%
n/ a 0. 00%
n/ a 0. 00%
n/ a 4. 94%
n/ a
n/ a
n/ a
n/ a
n/ a
n/ a
n/ a
n/ a
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4. 94%

4. 94%

0. 00%

4. 94%

4. 94%

4. 94%

4. 94%

4. 94%

0. 00%
2, 192. 38
173, 205. 96
539. 31
106. 03
971, 261. 30
14, 695. 60
666, 423. 59
451, 471. 88
1, 086. 36
2, 192. 38
173, 205. 96
539. 31
106. 03
971, 261. 30
14, 695. 60
666, 423. 59
451, 471. 88
1, 086. 36
2, 280, 982. 41
96, 343, 632. 84
All investments are placed in accordance with City of Highland' s Investment Policy and Guidelines. The above summary provides sufficient cash flow liquidity to meet the next six onth' s estimated expenditures. This report is in accordance with Government Code Section 53646.

SIGNED: SIGNED:

Carlos Zamano Leticia Nava - Cruz

CITY MANAGER DIRECTOR OF ADMINISTRATIVE

SERVICES/ CITY TREASURER
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DATE:

FROM:

PREPARED BY:

SUBJECT:

STAFF REPORT

TO THE CITY COUNCIL
September 10, 2024
Carlos Zamano, City Manager
Tish Nava -Cruz, Director of Administrative Services/ City Treasurer U Year- end Budget Adjustments for Fiscal Year 2023/ 2024 RECOMMENDATION: The Finance/ Personnel . Subcommittee recommends that the City Council approve the Fiscal Year 2023/ 2024 Year- end Budget Adjustments for Expenditures and Revenues.

FISCAL IMPACT: See the attached spreadsheets for a detailed list of each budget adjustment.

PUBLIC NOTICE: The agenda for this item was posted at the three required locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: The following budget adjustments were reviewed and approved by the Finance/ Personnel Subcommittee on September 3, 2024.

Expenditures:

City Council — The Council approved using a recruiting firm to fill the vacancy of the City Manager. A budget adjustment was not performed at that time. The total cost of the City Manager recruitment was 28, 500 which will come from 001- 2100 ( fund balance).

General Government — Transfers of $ 1, 000, 000 and $ 300, 000 were made to the General Capital Financing fund and the General Services fund, respectively, to help fund current and/ or future expenditures in these funds. The total of $1, 300, 000 will come from 001- 2100 ( fund balance).

Finance — Due to the retirement of the Director of Administrative Services excess expenditures for leave cashouts occurred in the amount of $625. These funds will come from 001- 2100 ( fund balance).

Developer in Lieu — On March 12, 2024, Council approved a reimbursement request to Sunland Communities to offset the design and construction of the Greenspot Road street improvements constructed in conjunction with the TTM 18893 Sunland, LLC residential development. As a result, a Approved
Denied
Continued
Motion
Ayes
Noes
Tabled Abstair
Absent
Second Agenda Item No. — 4—
File No.

City
1 budget adjustment is needed in the amount of $63, 240 for Release/ Use of Fee. These funds will come from 008- 2100 ( fund balance).

Street Light District — More maintenance work on streetlights was performed due to needed repairs and accidents. Staff will be reimbursed by the insurance companies for the repairs that were due to accidents. We also had to replace more decorative lights along Base Line which increased the materials budget. A budget adjustment is also needed for the Electricity -Street Lighting line item. These adjustments total $ 92, 015 ($ 26, 545+$ 16, 625+$ 48, 845) which will come from 013- 2100 (fund balance).

CFD — More administrative expenses occurred than budgeted ($ 780). These expenditures are reimbursable so there is a budget adjustment for the revenue side as well.

Park Maintenance District — Water usage in the PMD fund was higher than budgeted. These funds 14, 620) will come from 016- 2100 ( fund balance).

Community Facilities Maintenance District — Engineering services in this fund were higher than budgeted. These funds ($ 2, 900) will come from 019- 2100 (fund balance).

COPS — More grant funds ($ 16, 305) were received than expected, so they were expended. A budget adjustment for the revenue side is included in the revenue section as well.

JAG — More grant funds ($ 23, 360) were received than expected, so they were expended. A budget adjustment for the revenue side is included in the revenue section as well. These additional funds were for prior years but received this year.

Fire — The Type 6 Fire Engine and Fire Battalion Chief supervisor vehicle outfitting were budgeted for in a prior year but received and paid for this year. As a result, a budget adjustment of $ 403, 325 is needed for Vehicles. These funds will come from 029- 2105 ( fund balance -reserved for encumbrance).

Generators for Fire Station # 1 & # 2 will require a budget adjustment in the amount of $34, 990 which will come from 029- 2100 ( fund balance).

Revenues:

CFD — This is the revenue side of the CFD admin expenditures ($ 480).

COPS — This is the revenue side of the COPS grant expenditures ($ 16, 305).

General Capital Financing — This is the revenue side of the transfer ($ 1, 000, 000) from the General Fund.

JAG — This is the revenue side of the transfer ($ 33, 940).

General Services — This is the revenue side of the transfer ($ 300, 000) from the General Fund.

Attachments

1. City Fiscal Year 2023/ 2024 Year- end Budget Adjustments - Expenditures Spreadsheet

2. City Fiscal Year 2023/ 2024 Year- end Budget Adjustments - Revenues Spreadsheet 2 Attachment 1
City Fiscal Year 2023/ 2024 Year-end Budget Adjustments -Expenditures Spreadsheet 3 OOOLO
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7 DATE:

FROM:

PREPARED BY:

STAFF REPORT

TO THE CITY COUNCIL
September 10, 2024
Carlos Zamano, City Manager
Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer SUBJECT: Second reading of an Ordinance to amend Title 5, Chapter 5. 04 sections

5. 04. 160 and 5. 04. 240 of the City of Highland Municipal Code ( Business License).

RECOMMENDATION: That the City Council conduct the second reading Ordinance No.465 amending sections 5. 04. 160 ( License Fee -Payment Due Dates) and

5. 04. 240 ( Penalty for Delinquency -Action to Collect) of Title 5 ( Business Licenses and Regulations) of the Highland Municipal Code establishing a single annual business license fee renewal date and amending penalties and procedures for collecting penalties for delinquent business license fees and approving an environmental exemption.

FISCAL IMPACT: None.

ENVIRONMENTAL REVIEW: Staff has determined that the Ordinance is not subject to the California Environmental Quality Act (" CEQA") because it is not a project within the meaning of the CEQA Guidelines Section 15378( b)( 5) and 15061( b)( 3) as it has no potential for physical effects on the environment because it is an organizational or administrative activity of the City that involves amending the renewal date for and penalties for delinquent payment of business license fees. Pursuant to CEQA Guidelines Section 15378( b)( 5), organizational or administrative activities of governments that will not result in any physical changes in the environment, is not defined as a " project" under CEQA.

Therefore, approval of the fees and/ or charges is not a " project" for purposes of CEQA, pursuant to CEQA Guidelines Section 15378( b)( 5); and, even if considered a " project" under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Section 15061( b)( 3) because it can be seen with certainty that there is no possibility that approval of the fees and/ or charges may have a significant effect on the environment.

Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
Cit Cler City Manager
1 PUBLIC NOTICE: The agenda for this item was posted at the three required locations per Resolution No. 2011- 047 and on the City' s website. In addition, the summary of the Ordinance was published in the San Bernardino County Sun newspaper on August 1, 2024.

BACKGROUND: This Ordinance was reviewed by the Finance/Personnel Subcommittee on July 2, 2024 and they recommended that the Ordinance be adopted by the City Council. The Ordinance was introduced and had the first reading by the City Council on August 13, 2024. Staff recommends the City Council conduct the second reading and adopt the Ordinance as submitted.

Attachments:

1. Ordinance No. 465
2 Attachment 1
Ordinance No. 465
3 ORDINANCE NO. 465

AN ORDINANCE OF CITY OF HIGHLAND, CALIFORNIA, AMENDING
SECTIONS 5.04. 160 ( LICENSE FEE - PAYMENT DUE DATES) AND

5.04.240 ( PENALTY FOR DELINQUENCY - ACTION TO COLLECT) OF TITLE 5 ( BUSINESS LICENSES AND REGULATIONS) OF THE

HIGHLAND MUNICIPAL CODE ESTABLISHING A SINGLE, ANNUAL

BUSINESS LICENSE FEE RENEWAL DATE AND AMENDING

PENALTIES AND PROCEDURES FOR COLLECTING PENALTIES FOR

DELINQUENT BUSINESS LICENSE FEES AND MAKING A FINDING OF

EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT
WHEREAS, the City of Highland (" City") requires all persons who conduct any business in the City to obtain a business license and pay the appropriate license fee; and WHEREAS, business licenses must be renewed, and appropriate license fees must be paid, annually, and licenses fees other than annual fees must be paid monthly, weekly, or daily, as applicable; and
WHEREAS, pursuant to Section 5. 04. 160 of the City' s Municipal Code, businesses established prior to when Chapter 5. 04 ( Business Licenses Generally) was enacted must pay their annual fees each year on the date the ordinance was enacted, while businesses established after the adoption of the ordinance enacting Chapter 5. 04 must pay their annual fees on the first day of the month following the anniversary date on which their license was originally payable; and
WHEREAS, failure to pay annual fees by their renewal date results in late fees and penalties for delinquency pursuant to Section 5. 04. 240; and WHEREAS, the City provides business license holders a courtesy invoice thirty ( 30) days prior to the license renewal date to remind license holders of the need to renew their license;
WHEREAS, if the annual fee remains unpaid thirty ( 30) days after its renewal date, the license holder must pay a $ 25 late fee. After sixty ( 60) days of nonpayment, the license holder must pay an additional $ 25 late fee. After ninety ( 90) days of nonpayment the business license expires; and
WHEREAS, the City provides business license holders a courtesy invoice when a late fee has been added to the license, and
WHEREAS, the City processes approximately 200 to 300 license renewals each month; and
WHEREAS, tracking permit renewals with varying due dates requires considerable staff time; and
11026- 0001\ 2976179v2. doc
4 WHEREAS, Section 5. 04. 170 authorizes the City to establish alternative license periods for business on a fiscal year, calendar year or other basis if necessary for administrative purposes, and
WHEREAS, streamlining the business license term to run from January 1 through December 31, with all licenses expiring and payments due on December 31 of each calendar year, establishes consistent time frames for all businesses, reduces confusion for residents, and significantly reduces staff processing times; and WHEREAS, to aid in the transition to a single business license term, businesses established prior to the effective date of this Ordinance shall pay a prorated license fee and thereafter shall conform to the new term; and
WHEREAS, the City desires to codify its courtesy invoicing practice.

THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES ORDAIN AS FOLLOWS:

Section 1. Recitals. The City Council hereby finds that all of the facts set forth in the Recitals above are true and correct.

Section 2. The City Council hereby amends subsection A of section 5. 04. 160 License fee- Payment due dates) of Title 5 ( Business Licenses and Regulations) of the Highland Municipal Code in its entirety to read as follows:

5. 04. 160 License fee - Payment due dates.

A. Annual Fees. Annual business license fees set forth in this Chapter shall be due and payable to the city on January 1 of each year. All licenses, unless otherwise provided in this chapter, shall be issued for an annual period.

1. Annual Fees for New Businesses. For businesses established after the adoption of the ordinance enacting this section, annual business license fees shall be due and payable on the date the business is established and shall be prorated as follows for payment of the first annual license fee. Thereafter, fees shall be due and payable on January 1 of each year:
a. Businesses established in the first calendar quarter of the year (January 1 through March 31) will pay the full fee.
b. Businesses established in the second calendar quarter of the year (April 1 through June 30) will pay three -fourths of the full fee. c. Businesses established in the third calendar quarter of the year ( July 1 through September 30) will pay one- half of the full fee. d. Businesses established in the fourth calendar quarter of the year ( October 1 through December 31 will pay one- fourth of the full fee.

2. Annual Fees for Existing Businesses. For businesses established prior to the adoption of the ordinance enacting this section, renewal of annual business license fees shall be due and payable as follows in the calendar year during which the ordinance was enacted. Thereafter, fees shall be due and payable on January 1 of each year.
2-
5 Section 4. Environmental Review. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (" CEQA"). The adoption of this ordinance is not a project within the meaning of the CEQA Guidelines Section 15378( b)( 5) and 15061( b)( 3) as it has no potential for physical effects on the environment because it is an organizational or administrative activity of the City that involves amending the renewal date for and penalties for delinquent payment of business license fees. Pursuant to CEQA Guidelines Section 15378( b)( 5), organizational or administrative activities of governments that will not result in any physical changes in the environment, is not defined as a " project" under CEQA. Therefore, approval of the fees and/ or charges is not a " project" for purposes of CEQA, pursuant to CEQA Guidelines Section 15378( b)( 5); and, even if considered a project" under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Section 15061( b)( 3) because it can be seen with certainty that there is no possibility that approval of the fees and/ or charges may have a significant effect on the environment.

Section 5. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this ordinance be declared unconstitutional or invalid for any reason, such declaration shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrase or clauses be declared unconstitutional on their face or as applied.

Section 6. Effective Date. This Ordinance shall be effective thirty (30) days after its adoption by the City Council of the City of Highland.

Section 7. Publication. The City Clerk is hereby ordered and directed to certify the passage of this Ordinance by the City Council of the City of Highland, California and cause the same to be published in accordance with State law.

Section 8. Actions to effectuate. The City Manager is hereby authorized and directed to take other actions on behalf of City, which are not expressly and specifically reserved for the City Council, to implement and effectuate this ordinance.

The Ordinance was introduced at a regular meeting of the City Council on the day of 2024, and adopted at a regular meeting of the Council held on the day of , 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED AND ADOPTED this day of , 2024.
4-
6 Penny Lilburn
Mayor
ATTEST:

Alondra Munoz
City Clerk
5-
7 DATE:

FROM:

REVIEWED BY:

PREPARED BY:

STAFF REPORT

TO THE CITY COUNCIL
September 10, 2024
Carlos Zamano, City Manager
Octavio Duran, Public Works Director/ City Engineer 09
Jim Richardson, Public Works Manager
SUBJECT: Contract Renewal — 2022- 06 Highland HVAC Systems Maintenance, Monitoring, and Repair Contract.

SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
RECOMMENDATION: It is recommended that the City Council ( 1) extend the 2022- 06 Highland HVAC Systems Maintenance, Monitoring, and Repair Contract with F. M. Thomas Air Conditioning, Inc. for one year, and ( 2) approve a 13. 2% increase to the contract.

FISCAL IMPACT: All work is to be paid from current budgets.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: The City currently has a maintenance contract with F. M. Thomas Air Conditioning to provide quarterly maintenance, monitoring, and on call repair services at the Police Station, YMCA/ Athletic Center, and Library.

The current contract amount for one year is $ 68, 176. 00. The contract documents establish guidelines for a potential contract increase at the time of the contract renewal based on the Skilled Labor Cost index published in the November issue of Engineering News Record. This year the publication shows a 13. 2% increase from last year and the contractor has requested a 13. 2% increase to offset cost increases. The services provided by the contractor are satisfactory. The contract documents provide the City with the option of four one- year contract extensions, and this will be the second contract extension.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second
Z
9 Agenda Item No.

File No.
rk ager
1 ENR' s 20-city average cost indexes, wages and materials prices.

Historical dataforENR's 20 cities can be found at ENR. com/ economics Construction
Cost Index
ANNUAL
1 1

INFLATION RATE
1913= 100 INDEXVALUE MONTH YEAR
CONSTRUCTION COST 13510.57 + 0. 1% + 25%
COMMON LABOR 25080.22 0.0% + 1. 8%
WAGE $/ HR. 1 48. 30 0.0% + 1. 8%
Building Materials
Cost In Cost Index

ANNUAL MONTHLY
INFLATION RATE 1 1
INFLATION RATE I 1
1913= 100 INDEXVALUE MONTH YEAR ISM-100 INDEX VALUE MONTH YEAR BUILDING COST 8268. 19 0. 2% 3. 8% MATERIALS COST 6144.21 0. 3% 4.2% SKILLED LABOR 11697. 70 0. 0% 3. 4% CEMENTS/ TON 207. 48 0. 2% 20. 1% WAGES/ HR. 64. 60 0. 0% 3. 4% STEEL SICWT 99. 77 1. 7% 7.4% LUMBERS/ MBE 1073. 19 0.0% 1. 4%
The Construction Cost Index' s annual escalation I The Building Cost Index was up 3.8% on an annual I The Materials Cost Index rose 0.3% this month,
rose 2.5%, while the monthly component rose 0.1%. basis, while the monthly component rose 0.2%. while the annual escalation rate increased 4. 2%.

WRIT.

Construction starts in the Minneapolis 14

NON- RESIDENTIAL
metro area are expected to rise 4A%- 12 ----
4 RESIDENTIAL
in 2023, to $10. 1 billion, according to
t0 -
Dodge Construction Network. Dodge predicts a
8 27. 4% increase in non- residential starts, while b --- ---- - residential is expected to fall 8. 5%. Hotel and 4- -
health care starts are expected to increase, while 2 -- warehouse work is predicted to drop. ° 2017 2018 2019 2020 2021 2022 2023

SDURM DODGE CONSTRUCTION NETWORK
ENR's Cost Indexes by City
913= 100
967= 100
A= AE\ 9SEp
1 NOV' 23: 1967
I
CHG. YEAR
I ;
NOV' 23: 1967 % CHG. YEAR
I I ,;•
NOV' 23: 1967 % CHG. YEAR NOV' 23: 1967 % CHG. YEAR NOV23: 1967 9'o CHG. YEAR ATLANTA 8214.67 4.7 6270.06 5. 6 825. 83 0.0 770. 13 1. 4 1379. 18 9.8 BALTIMORE 10489. 14 6.7 7141. 86 9. 1 1214. 52 0.0 980. 21 1. 3 1282.52 16.9 BIRMINGHAM 8651. 41 1. 7 6015.83 2. 1 978. 68 0.0 868.43 0. 9 1150.72 4. 4 BOSTON 17734.42 1. 0 10191. 79 0. 2 1756. 25 0.0 1609.6 2. 6 1317. 72 4.3 CHICAGO 19977. 56 9. 1 10047. 54 4.5 1859. 31 10. 0 1536. 02 3. 8 1134. 35 5. 6 CINCINNATI 12627. 11 4.7 7632.82 8.6 1077. 82 0.0 953. 18 1. 0 1440.31 15. 6 CLEVELAND 14483.18 6.0 8136.68 11. 3 1095. 01 0.0 972. 7 0. 0 1379. 51 24.6 DALLAS 7709. 38 0.1 6319.89 0. 1 742. 23 0.0 738.52 0.0 1304.7 0.2 DENVER 9283. 25 6. 9 7196.29 9. 4 818. 18 0.0 943. 19 OA 1309. 65 18.4 DETROIT 13613. 86 1. 4 8171. 16 6. 1 1078. 49 0.0 1104 6.5 1101. 2 53 KANSAS CITY 13903.75 4.6 8215. 38 4.6 1390. 03 33 1300. 95 2. 6 1235. 15 6.9 LOSANGELES 15301. 44 14. 1 8585. 15 11. 4 1287.67 15.8
1193. 11 1 + 13. 2. 2
1288. 96 9.1
MINNEAPOLIS 14365. 24 1. 7 326. 26 4.3 1339.26 0. 0 1371. 67 1 + 2. 3 1127. 86 7. 1 NEW ORLEANS 7724. 8 3. 5 6332. 51 3. 3 749. 82 0. 0 848. 69 2. 5 126637 7. 2 NEW YORK CITY 22528. 39 2. 9 11872.72 7. 5 1663. 39 0.0 1547.48 2. 3 1385. 31 19.8 PHILADELPHIA 15971. 73 2.9 9327.89 6. 0 1637.07 0.0 1421. 38 1. 3 1337. 73 14.0 PITTSBURGH 12924.31 3.2 8177.45 8.0 1178.28 0.0 1099.94 43 ' 1150. 96 12.0 ST. LOUIS 13843. 97 1. 1 7869.52 1. 2 1112. 34 0.0 1082.07 1. 3 1256. 69 4. 1 SAN FRANCISCO 15526. 28 2. 7 10778. 49 9.8 1076.13 1 0.0 1177. 98 17. 1 1708. 18 25 SEATTLE 1 15337. 56 1 + 0. 9 8754. 46 1. 6 1 1314, 48 1 0.0 1 1302. 87 1 0. 0 1507. 03 1 + 3,6 enncom November13/ 20, 2023 ENR a 69
2 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director PREPARED BY: Kim Stater, Assistant Community Development Director SUBJECT: Community Development Block Grant ( CDBG) Subrecipient Contract between the City of Highland and Central Little League to provide youth baseball and softball programs.

RECOMMENDATION: Staff recommends the City Council approve the Contract and authorize execution by the Community Development Director.

FISCAL IMPACT: The City of Highland participates as a ` Joint -Applicant' with the County of San Bernardino to receive CDBG funding from the Federal Department of Housing and Urban Development ( HUD). In Fiscal Year 2024-2025, Highland will receive an allocation of approximately $ 398, 292.

On February 13, 2024, the City Council held a public hearing to prioritize eligible projects.

Central Little League was ultimately allocated $ 14, 338. 51. The County, through the CDBG Program, will reimburse all City funds used to support the approved Central Little League program.

PUBLIC NOTICE: The City Council Agenda was posted at three locations per City Council Resolution and on the City' s website.

BACKGROUND: HUD requires that the City enter a contract with Central Little League prior to disbursement of funds. The purpose of the contract is to address the scope of service and terms and conditions including records, reporting, program income, and other prescribed items.

Attachment: Subrecipient Contract between the City of Highland and Central Little League
Approved
Denied
Continued
Tabled
Motion
Ayes _
Noes
Abstain
Absent
Second Agenda Item No.

File No.
lerk City Manager
1 SUBRECIPIENT CONTRACT
This Contract is made and entered into, by and between the City of Highland, hereinafter referred to as " CITY", and Central Little League, a non- profit organization, hereinafter referred to as CONTRACTOR".

WITNESSETH
WHEREAS, CITY has entered into a Contract with the County of San Bernardino Department of Community Development and Housing, hereinafter referred to as " CDH", to execute the CITY's Community Development Block Grant ( CDBG) program under the Housing and Community Development Act of 1974, as amended, hereinafter referred to as the " ACT"; and, WHEREAS, CONTRACTOR desires to participate in the CITY' s CDBG program and is qualified by reason of experience, preparation, organization, staffing, and facilities to provide youth baseball and softball programs; and,
WHEREAS, on February 13, 2024, the Highland City Council held Public Hearing to allocate the City Community Development Block Grant Funds for Fiscal Year 2024- 2025. During the hearings, the City allocated $ 14,338.51 of CDBG funds to provide financial assistance in the form of registration scholarships to youth, ages three ( 3) to sixteen ( 16), to participate in baseball and softball programs in the City of Highland.

NOW THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the parties agree as follows:

SCOPE OF SERVICES
A full description of the services provided in this Contract is contained in Exhibit 1, PROJECT/ ACTIVITY DESCRIPTION.

All beneficiaries of the program services shall be low- and moderate -income persons or households, as defined in Section 20, BENEFICIARY QUALIFICATION.

2. TIME OF PERFORMANCE
Said services of CONTRACTOR shall commence July 1, 2024, and shall be completed no later than June 30, 2025.

3. COMPENSATION AND METHOD OF PAYMENT
For performance of such services, CITY shall provide CDBG funds not to exceed $ 14, 338. 51.

This payment shall constitute full and complete compensation for CONTRACTOR' s services under this Contract. For the purpose of this Contract, CITY shall disburse compensation and monitor CONTRACTOR' s performance in satisfying the scope of work obligations under the terms of this Contract.

Disbursement of payments to CONTRACTOR shall be made by monthly reimbursements, contingent upon CITY' s receipt of a monthly summary statement for each previous month' s expenditures which conforms to the BUDGET SUMMARY. Monthly expenditure reports shall be documented with " audit ready" supportive evidence of each expenditure and proof of payment, in accordance with United States of America Department of Housing and Urban Development, hereinafter referred to as " HUD" regulations. Reimbursements shall be limited to the total approved, properly documented expenditures. Monthly reimbursements shall be evenly 2 amortized over the remaining term of this Contract unless otherwise approved by CDH. All reimbursement requests must be submitted no later than 30 days after the expiration of this Contract. Requests received after said 30-day period shall be considered non -compliant and not eligible for reimbursement under the terms of this Contract. CONTRACTOR shall submit a final request for reimbursement for the program year no later than July 31, 2025. Any balance remaining on this project after that date will be reprogrammed.

CONTRACTOR must submit said monthly expenditure reports by the 10th day of every calendar month regardless of expenditure amount. After receipt by CITY of each properly documented expenditure report, CITY will draw a warrant in favor of CONTRACTOR for the approved expenditure amount. Submittal of an expenditure report after the 10t1, day of the month, in which payment is requested, will cause unavoidable delays in payment processing.

4. BUDGET SECTION
Variances not exceeding 15% of originally approved budget cost categories identified in Exhibit 2, BUDGET SUMMARY, may be made without the prior approval of the CDH Director or his or her designee. Such variances shall under no circumstances result in a change to the total contract amount.

5. USE OF FUNDS
Funds allocated pursuant to this Contract shall be used exclusively for costs included in CONTRACTOR's program budget. Contract funds shall not be used as security or to guarantee payments for any non -program obligations, or as loans for non -program activities.

6. BUDGET MODIFICATIONS
The City' s Community Development Director may grant budget modifications to this Contract for the movement of funds within the budget categories identified in Exhibit 2, BUDGET SUMMARY, when such modifications:
a. Exceed 15% of the originally approved amount of one or more budget cost categories and does not exceed $ 10,000 per budget cost category;
b. Are specifically requested by CONTRACTOR;
c. Do not alter the total amount of compensation pursuant to this Contract; d. Will not change the project goals or scope of services; e. Are in the best interests of CITY and CONTRACTOR in performing said services; and, f. Related to salaries, are in accordance with applicable salary ordinances or laws.

7. CHANGES IN GRANT ALLOCATION
CITY reserves the right to reduce the grant allocation when CITY' s fiscal monitoring indicates that CONTRACTOR' s rate of expenditure will result in unspent funds at the end of the program year.

Changes in the grant allocation will be made after consultation with CONTRACTOR. Such changes shall be incorporated into this Contract by written amendments.

8. REVENUE DISCLOSURE REQUIREMENT
By its execution of this Contract, CONTRACTOR certifies that it has previously filed with CITY, a written statement listing all revenue received, or expected to be received, by CONTRACTOR from federal, state, or county sources, or other governmental or private agencies, and applied or expected to offset in whole or in part any of the costs incurred by CONTRACTOR in conducting current or prospective projects or business activities, including, but not necessarily limited to, the project or business activity which is the subject of this Contract. Such statement shall reflect the name and a description of such project or business activity, the dollar amount of funding 3 provided, or to be provided, by each and every agency to each such project or business activity, and the full name and address of each such agency. During the term of this Contract, CONTRACTOR shall prepare and file a similar written statement each time it receives funding from any agency, which is in addition to that revenue disclosed in CONTRACTOR' s initial revenue disclosure statement hereunder. Such statement shall be filed with CITY within 15 calendar days following receipt of such additional funding. CONTRACTOR shall make available for inspection and audit to CITY representatives, upon request, at any time during the duration of this Contract and during a period of five years thereafter, all of its books and records relating to the operation by it of each project or business activity which is funded in whole or in part with governmental monies, whether or not such monies are received through CITY. All such books and records shall be maintained by CONTRACTOR at a location in San Bernardino County.

Failure of CONTRACTOR to comply with the requirements of this section of the Contract shall constitute a material breach of Contract upon which CITY may cancel, terminate, or suspend this Contract.

9. JOINT FUNDING
For programs in which there are sources of funds in addition to CDBG funds, CONTRACTOR shall provide proof of such funding. CITY shall not pay for any services provided by CONTRACTOR, which are funded by other sources. All restrictions and/ or requirements provided in this Contract relative to accounting, budgeting, and reporting applies to the total program regardless of funding sources.

10. PROGRAM INCOME
Program income represents net income directly generated from the use of CDBG funds by CONTRACTOR as a result of the activity funded under the terms of this Contract. When such income is generated by an activity only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. CONTRACTOR shall retain the use of program income by returning program income to CITY and requesting project budget increases for activities authorized under this Contract. Program income shall be returned to CITY within 30 days after: a) disposition or sale of real or personal property occurs or; b) cumulative program income reaches increments of $ 1, 000; or c) the end of each fiscal year. CONTRACTOR shall include in the reports required by Section 21, PROGRAM REPORTING AND RETENTION OF RECORDS, all sources and amounts of program income on a monthly and year-to-date basis.

Program income returned by CITY to CONTRACTOR shall be spent by CONTRACTOR on only those costs authorized under this Contract. All provisions of this Contract shall apply to said use of program income. CONTRACTOR shall account for the receipt and use of program income in such a way that program income is spent on authorized activities before additional CDBG funds are spent.

Any program income on -hand, when this Contract expires or received after such expiration, shall be paid to CITY.

11. FISCAL LIMITATIONS
While not presently anticipated, HUD may, in the future, place programmatic or fiscal limitation( s) on CITY CDBG funds. Accordingly, CITY reserves the right to revise this Contract in order to take account of actions affecting HUD program funding. In the event of funding reduction, CITY may reduce the budget of this Contract as a whole or as to cost category, may limit the rate of CONTRACTOR' s authority to commit and spend funds, or may restrict CONTRACTOR' s use of both its uncommitted and its unspent funds. Where HUD has directed or requested CITY to implement a reduction in funding, in whole or as to cost category, with respect to funding for this Contract, CDH may act for CITY in implementing and effecting such a reduction and in revising the Contract for such purpose. Where CITY has reasonable grounds to question the fiscal 4 accountability, financial soundness, or compliance with this Contract of CONTRACTOR, CITY may act to suspend the operation of this Contract for up to 60 days upon three days notice to CONTRACTOR of its intention to so act, pending an audit or other resolution of such questions.

In no event, however, shall any revision made by CITY affect expenditures and legally binding commitments made by CONTRACTOR before it receives notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable and that such commitments are consistent with HUD cash withdrawal guidelines.

12. NON -EXPENDABLE PROPERTY
A record shall be maintained for each item of non -expendable property acquired for this program with CDBG funds. This record shall be provided to CITY upon request. Non -expendable property shall include tangible personal property, including but not limited to office equipment, and real property and any interest in such real property, including any mortgage or other encumbrance of real property as well as any funds derived from the sale or disposal of non - expendable property. Any utilization of funds derived from the sale or disposition of non - expendable property must have prior approval of CITY and otherwise comply with all applicable laws and regulations. Upon termination of this Contract, CITY reserves the right to determine the final disposition of said non -expendable property acquired for this program with CDBG funds, including funds derived therefrom. Said disposition may include CITY taking possession of and title to said non -expendable property. Non -expendable personal property means tangible personal property having a useful life of more than one year and an acquisition cost of $ 1, 000 or more per unit.

13. EXPENDABLE PERSONAL PROPERTY
Expendable personal property refers to all tangible personal property other than non -expendable personal property. All purchases of expendable personal property with a unit value of $ 1, 000 or more per unit must have the prior written approval of the CDH Director, or his designee.

14. PURCHASE OR LEASE OF NON -EXPENDABLE PROPERTY OR EQUIPMENT CONTRACTOR shall obtain at least three comparable price quotes and receive CDH approval of the item( s) selected prior to purchasing or leasing any non -expendable personal property or equipment over $ 1, 000 in unit value and having a life expectancy of more than one year. Such property shall be properly identified and inventoried and shall be charged at its actual price deducting all cash discounts, rebates, and allowances received by CONTRACTOR. This inventory shall be provided to CITY upon request.

CONTRACTOR shall obtain written approval from CITY prior to selling or disposing of any non - expendable property or equipment. Any proceeds generated from the sale of such property or equipment shall be subject to the provisions of Section 10, PROGRAM INCOME.

15. ACQUISITION OF SUPPLIES AND EQUIPMENT
CONTRACTOR may purchase from a related agency/organization only if: ( a) prior authorization is obtained in writing from CITY, ( b) charges do not exceed the authorized amount and minimum written specifications are met, ( c) a community related benefit is derived from such CONTRACTOR related acquisition, and ( d) no conflict of interest for private gain accrues to CONTRACTOR or its employees, agents or officers. CONTRACTOR shall adhere to all applicable procurement standards of 24 CFR Part 84 in the acquisition of supplies and equipment. CONTRACTOR shall submit documentation of the cost and price analysis required in 24 CFR 84.45 for approval prior to procuring non -expendable property or equipment.

CITY reserves the right to disallow any purchase from any vendor of supplies, equipment, non - expendable property or expendable property which is purchased in whole or in part with funds 5 provided by this Contract. CONTRACTOR may seek prior approval of CITY for any such expenditures and prior approval, which is granted shall be binding on CITY unless such expenditure violates federal law or regulations or is disallowed by HUD.

16. PURCHASE AND INVOICE DEADLINES
Purchase of equipment or property must be completed before the last three months of the initial performance period and all equipment bills shall be paid before the last two months of this period.

No expendable or non -expendable property or equipment shall be purchased during the final three months of the initial performance period unless approved by CITY in writing. Invoices for all obligations incurred under this Contract must be submitted to CITY within sixty ( 60) days after the initial performance period termination date or they may not be honored. Exceptions to the preceding limitations require prior written approval by CDH.

17. TRAVEL AND CONFERENCE RESTRICTIONS
CONTRACTOR certifies and agrees that travel and conference expenses for persons other than employees of CONTRACTOR, will not be paid by funds provided through this Contract. No travel expenses for out-of-state travel shall be included in this Contract unless specifically listed in the BUDGET SUMMARY, Exhibit 2, which is attached and incorporated herein. CONTRACTOR further agrees that any travel expense incurred by CONTRACTOR, which is not listed in the BUDGET SUMMARY shall not be paid by funds provided through this Contract unless prior written approval of the CDH Director has been obtained.

18. USE OF FUNDS FOR ENTERTAINMENT GIFTS OR FUND RAISING ACTIVITIES CONTRACTOR certifies and agrees that it will not use funds provided through this Contract to pay for entertainment, gifts, or fund raising activities.

19. MONITORING
CITY Community Development Director or his designee will conduct periodic program monitoring reviews. These reviews will focus on the extent to which the planned program has been implemented and measurable goals achieved, effectiveness of program management, and impact of the program. Authorized representatives of CITY, CDH and HUD shall have the right of access to all activities and facilities operated by CONTRACTOR under this Contract. Facilities include all files, records, and other documents related to the performance of this Contract. Activities include attendance at staff, board of directors, advisory committee and advisory board meetings and observation of on -going program functions. CONTRACTOR will permit on -site inspection by CITY, CDH and HUD representatives, and ensure that its employees and board members furnish such information, as in the judgment of CITY and HUD representatives, may be relevant to the question of compliance with contractual conditions and HUD directives, or the effectiveness, legality, and achievements of the program.

20. BENEFICIARY QUALIFICATION
Persons qualifying for program services on the basis of income, hereinafter referred to as BENEFICIARIES, shall have an annual household gross income equal to or less than the U. S.

Department of Housing and Urban Development ( HUD) Section 8 ( of the United States Housing Act of 1937) Income Limits. HUD Section 8 Income Limits for the Riverside -San Bernardino - Ontario, CA MSA, define the maximum annual household gross income for low- and moderate - income households. CONTRACTOR is responsible for obtaining from CITY the said current applicable HUD Section 8 Income Limits for each year of the Contract term identified in Section 2, TIME OF PERFORMANCE.
6 Under CDBG regulations, the following clientele categories are presumed to be low- and moderate -income persons and can qualify for service regardless of income: abused children; battered spouses; elderly persons ( 60 and older); severely disabled adults, homeless persons; illiterate adults; persons living with AIDS, and migrant farm workers. CONTRACTOR shall document the household income of all BENEFICIARIES, by obtaining completed copies of the BENEFICIARY QUALIFICATION STATEMENT", Exhibit 3(a). A Spanish language version of the BENEFICIARY QUALIFICATION STATEMENT, Exhibit 3( b), 2 pages, is attached for convenience, but the CITY cannot guarantee the accuracy of the translation and the CITY cannot be held responsible for any errors. CONTRACTOR shall retain these forms for five ( 5) years after conclusion of this Contract.

21. PROGRAM REPORTING AND RETENTION OF RECORDS
CONTRACTOR agrees to prepare and submit financial, program progress, and other reports as required by HUD, COUNTY, or CITY directives. CONTRACTOR shall maintain such program, property, personnel, financial, statistical and other records, supporting documents, and accounts as are considered necessary by HUD, COUNTY, or CITY to assure proper accounting for all Contract funds. Said records, documents and accounts are to be retained by CONTRACTOR for a minimum of five ( 5) years. The retention period starts from the date the CITY submits its annual performance and evaluation report, as prescribed in 24 CFR 91. 520, in which the service under the terms of this contract is reported on for the final time. Said CITY submission will follow CONTRACTOR' s final submission to CITY of reports identified under this paragraph. Records and accounts subject to litigation or audit must be maintained for five ( 5) years or until the issue is resolved, whichever is longer. Records that pertain to real estate transactions must be maintained for five ( 5) years or the number of years there is an outstanding obligation, whichever is longer. The starting date for retention of records on CDBG-purchased equipment begins at the end of the equipment' s use, when it is disposed of or transferred. The retention period for records relating to program income begins on the last date of CITY' s fiscal year in which the income is earned. All CONTRACTOR' s records, with the exception of confidential client information, shall be made available to representatives of CITY and the appropriate federal agencies. CONTRACTOR is required to submit data necessary to complete the Annual Grantee Performance Report in accordance with HUD regulations in the format and at the time designated by the CDH Director or his designee. By the 10"' day of each month, CONTRACTOR shall submit a completed MONTHLY PROGRAM PROGRESS REPORT, for the month being reported, and in addition, CONTRACTOR will complete the COMMUNITY BENEFIT REPORT, to report the amount of funds expended, which benefit the residents of the communities that funded this project. CONTRACTOR shall also provide the DIRECT BENEFIT REPORT, as necessary for completion of the Annual Grantee Performance Report.

22. ACCOUNTING
CONTRACTOR must establish and maintain on a current basis an adequate accounting system in accordance with HUD directives and Generally Accepted Accounting Principles.

23. AUDITS
CONTRACTOR is required to arrange for an independent financial audit performed within the direction of Generally Accepted Auditing Standards and Government Auditing Standards. Said audit shall be conducted for the term of this Contract. When CONTRACTOR receives $ 500, 000 or more in federal funds from all funding sources within a fiscal year, the required audit must be performed in compliance with Uniform Guidance at 2 CFR Part 200 Audit Requirements.

CONTRACTOR shall submit a copy of the audit report to CITY within nine months after the end of the audit period. Within 30 days of the submittal of said audit report, CONTRACTOR shall provide to CITY a written response to any concerns or findings identified in said audit report. The response must examine each concern or finding and explain a proposed resolution, including a 7 schedule for correcting any deficiency. All actions to correct said conditions or findings shall be taken within six months after receipt of the audit report.

CITY, COUNTY, or any state or federal agency, may make additional audits or reviews, as necessary, to carry out the responsibilities of CONTRACTOR under city, county, state or federal laws and regulations. CONTRACTOR agrees to cooperate fully with all persons conducting said additional audits or reviews. CITY and its authorized representatives shall, at all times, have access for the purpose of audit or inspection, to any and all books, documents, papers, records, property, and premises of CONTRACTOR. If indications of misappropriation or misapplication of the funds of this Contract cause CITY to require an additional audit, the cost of the audit will be encumbered and deducted from this Contract budget.

Should CITY subsequently determine that the additional audit was not warranted, the amount encumbered will be restored to the Contract budget. CONTRACTOR shall reimburse all misappropriation or misapplication of funds to CITY. In the event CITY uses the judicial system to recover misappropriated or misapplied funds, CONTRACTOR shall reimburse CITY legal fees and court costs in addition to awards.

24. ASSIGNMENT
This Contract is not assignable by CONTRACTOR without the express written consent of CITY.

Any attempt by CONTRACTOR to assign any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract.

25. TERMINATION AND TERMINATION COSTS
This Contract may be terminated in whole or in part at any time by either party upon giving a 30- day notice in writing to the other party. Agreement must be reached by both parties as to reasons and conditions for termination in compliance with the provisions of federal regulations at 24 CFR Part 84. 61, Termination for Convenience. CITY is hereby empowered to give said notice subject to ratification by the Highland City Council.

CITY may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in CDBG funding for the Contract activity or if for any reason the timely completion of the work under this Contract is rendered improbable, infeasible or impossible. If CONTRACTOR materially fails to comply with any term of this Contract, CITY may take one or more of the actions provided under federal regulation at 24 CFR Part 84.62, Enforcement, which includes temporarily withholding cash, disallowing non -compliant costs, wholly or partly suspending or terminating the award, withholding further awards, and other remedies that are legally available. In such an event, CONTRACTOR shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Contract that have been previously reimbursed, to the date of said termination to the extent that CDBG funds are available from HUD.

26. REVERSION OF ASSETS
Upon Contract termination, CONTRACTOR shall transfer to CITY all CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds.

All real property acquired or improved in whole or in part with CDBG funds under this Contract must continue in the use that provides the service benefits and national objectives for which it was funded, or it must be disposed of in a manner resulting in a reimbursement to CITY in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non- CDBG funds for the acquisition or improvement of the property. 8 27. INDEPENDENT CONTRACTOR
All parties hereto in the performance of this Contract will be acting in independent capacities and not as agents, employees, partners, joint venturers, or associates of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose whatsoever.

28. CONTRACT COMPLIANCE
CONTRACTOR shall make every effort to ensure that all projects funded wholly or in part by CDBG funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, CONTRACTOR shall make every effort to employ residents of the area and shall keep a record of the positions that have been created directly or as a result of this program.

CONTRACTOR shall comply with Executive Orders 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107, ( Equal Employment Opportunity), Executive Orders 11625, 12138, 12432, 12250, and Executive Order 13279 ( Equal Protection of the Laws for Faith -Based and Community Organizations), Title VII of the Civil Rights Act of 1964, the California Fair Housing and Employment Act, and other applicable federal, state, county, and city laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

29. DISCRIMINATION
No person shall, on the grounds of race, sex, creed, color, religion, or national origin, be excluded from participating in, be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment supported by this Contract.

30. RELIGIOUS PROSELYTIZING OR POLITICAL ACTIVITIES
CONTRACTOR agrees that it will not engage in inherently religious activities, such as worship, religious instruction or proselytizing, as part of the activities funded under this Contract. Further, CONTRACTOR agrees that it will not perform or permit political activities in connection with the performance of this Contract. Funds made available under this Contract will be used exclusively for performance of the work required under this Contract and no funds made available under this Contract shall be used to promote any religious or political activities. If CONTRACTOR conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this Contract, and participation must be voluntary for the beneficiaries of the CDBG- funded program services.

31. CONFLICT OF INTEREST
CONTRACTOR shall comply with all applicable federal and state laws, regulations and policies governing Conflict of Interest, including state Conflict of Interest regulations found in California Government Code Sections 1090, 1126, 87100 et seq., federal Conflict of Interest regulations found in 24 CFR 570.611, 85.36, and 84.42, and any other applicable policies, rules and regulations related to Conflict of Interest.

Any person who is an employee, agent, consultant, officer, elected or appointed official of CONTRACTOR, who exercises any functions or responsibilities with respect to CDBG-funded activities identified in this Contract and who is in a position to participate in a decision making process or gain inside information with regard to activities identified in this Contract, may not obtain a financial interest or benefit from the CDBG- assisted activities identified in this Contract or any related contract, subcontract, or agreement, either for themselves, an immediate family member or business partner, during his/her tenure. CONTRACTOR shall maintain written 9 standards of conduct governing the performance of their employees engaged in the award and administration of contracts.

32. INTENTIONALLY OMITTED
33, HUD HOLD HARMLESS
CONTRACTOR shall indemnify, defend and hold harmless CITY against any liability, claims, losses, demands, and actions incurred by CITY as a result of the determination by HUD or its successor that activities undertaken by CONTRACTOR under the program( s) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to CONTRACTOR under this Contract were improperly expended.

34. INDEMNIFICATION
CONTRACTOR agrees to indemnify, defend ( with counsel reasonably approved by CITY and hold harmless the CITY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/ or liability arising out of this contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the CITY on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnitees. CONTRACTOR' s indemnification obligation applies to the CITY ' s " active" as well as passive" negligence but does not apply to the CITY ' s " sole negligence" or ' Willful misconduct" within the meaning of Civil Code Section 2782. This provision shall survive the termination of this Contract.

35. INSURANCE REQUIREMENTS
CONTRACTOR agrees to provide insurance set forth in accordance with the requirements herein. If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so. The type(s) of insurance required is determined by the scope of the contract services.

Without in anyway affecting the indemnity herein provided and in addition thereto, CONTRACTOR shall secure and maintain throughout the contract term the following types of insurance with limits as shown:

Workers' Compensation/Employers Liability - A program of Workers' Compensation insurance or a state -approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer' s Liability with $ 250, 000 limits covering all persons including volunteers providing services on behalf of CONTRACTOR and all risks to such persons under this contract.

If CONTRACTOR has no employees, it may certify or warrant to the CITY that is does not currently have any employees or individuals who are defined as " employees" under the Labor Code and the requirement for Workers' Compensation coverage will be waived by the CITY' s Director of Administrative Services.

With respect to contractors that are non- profit corporations organized under California or federal law, volunteers for such entities are required to be covered by Workers' Compensation insurance.

Commercial/ General Liability Insurance - CONTRACTOR shall carry General Liability Insurance covering all operations performed by or on behalf of CONTRACTOR providing 10 coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($ 1, 000,000), per occurrence. The policy coverage shall include:
a) Premises operations and mobile equipment.
b) Products and completed operations.
c) Broad form property damage ( including completed operations). d) Personal injury.
e) Contractual liability.
f) $ 2, 000, 000 general aggregate limit.

Automobile Liability Insurance - Primary insurance coverage shall be wdtten on ISO Business Auto coverage form for all owned, hired and non -owned automobiles or symbol 1 any auto). The policy shall have a combined single limit of not less than one million dollars 1, 000,000) for bodily injury and property damage, per occurrence.

If CONTRACTOR is transporting one or more non -employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($ 2,000,000) for bodily injury and property damage per occurrence.

If CONTRACTOR owns no autos, a non -owned auto endorsement to the General Liability policy described above is acceptable.

Umbrella Liability Insurance - An umbrella ( over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/ property damage, personal injury/ advertising injury and shall include a dropdown provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.

Additional Insured - All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain endorsements naming the CITY and its officers, employees, agents and volunteers as additional insureds with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the CITY to vicarious liability but shall allow coverage for the CITY to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured ( Form B) endorsement form ISO, CG 2010. 11 85.

Waiver of Subrogation Rights - CONTRACTOR shall require the carriers of required coverages to waive all rights of subrogation against the CITY, its officers, employees, agents, volunteers, contractors and subcontractors. All general or auto, liability insurance coverage provided shall not prohibit CONTRACTOR and CONTRACTOR' s employees or agents from waiving the right of subrogation prior to a loss or claim. CONTRACTOR hereby waives all rights of subrogation against the CITY.

Policies Primary and Non- Contdbutory - All policies required herein are to be primary and non- contributory with any insurance or self-insurance programs carded or administered by the CITY.

Severability of Interests - CONTRACTOR agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between CONTRACTOR and the CITY or between the CITY and any other insured or additional insured under the policy.

Acceptability of Insurance Carder - Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum " Best" Insurance Guide Rating of "A-VII". 11 Deductibles and Self -Insured Retention - Any and all deductibles or self -insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.

Failure to Procure Coverage - In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the CITY has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the CITY will be promptly reimbursed by CONTRACTOR or CITY payments to CONTRACTOR will be reduced to pay for CITY -purchased insurance.

36. PROOF OF COVERAGE
CONTRACTOR shall fumish Certificates of Insurance to the CITY Department administering the contract evidencing the insurance coverage, including endorsements, as required, prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty ( 30) days written notice to the Department, and CONTRACTOR shall maintain such insurance from the time CONTRACTOR commences performance of services hereunder until the completion of such services. Within fifteen ( 15) days of the commencement of this contract, CONTRACTOR shall fumish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

CONTRACTOR shall complete and submit INSURANCE INVENTORY, along with the above required insurance documents.

37. INSURANCE REVIEW
Insurance requirements are subject to periodic review by the CITY. The Director of Administrative Services or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever CITY determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the CITY.

In addition, if the Director of Administrative Services determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the CITY, inflation, or any other item reasonably related to the CITY' s risk.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. CONTRACTOR agrees to execute any such amendment within thirty 30) days of receipt.

Any failure, actual or alleged, on the part of the CITY to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the CITY.

38. intentionally Omitted

39. COMPLIANCE WITH LAWS
All parties agree to be bound by applicable federal, state, and local laws, ordinances, regulations, and directives as they pertain to the performance of this Contract. This Contract is subject to and incorporates the terms of the ACT; 24 Code of Federal Regulations, Part 570 and Part 84; and Uniform Guidance at 2 CFR Part 200.
12 40
41 42.

Note:

Uniform Guidance for Federal Awards - 2 CFR Part 200 ( Uniform Guidance for Federal Awards U. S. Department of Labor ( dol. gov))
To deliver on the promise of a 21st-Century government that is more efficient, effective and transparent, the Office of Management and Budget ( OMB) is streamlining the Federal government' s guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal awards. These modifications are a key component of a larger Federal effort to more effectively focus Federal resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars in partnership with non -Federal stakeholders. This guidance provides a government -wide framework for grants management which will be complemented by additional efforts to strengthen program outcomes through innovative and effective use of grant -making models, performance metrics, and evaluation. This reform of OMB guidance will reduce administrative burden for non -Federal entities receiving Federal awards while reducing the risk of waste, fraud and abuse.

The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ( Uniform Guidance) at 2 CFR Part 200 supersedes and streamlines requirements found in eight separate OMB Circulars that are identified below:

Administrative Requirements: OMB Circulars A-89, A-102 ( 29 CFR part 97), and A- 110 29 CFR Part 95)
Cost Principles: OMB Circulars A-21 ( 2 CFR Parts 215 and 220), A-87 ( 2 CFR Part 225), and A- 122 ( 2 CFR Part 230)
Audit Requirements: OMB Circulars A-50 and A- 133 ( 29 CFR Parts 96 and 99)

SUSPENSION AND DEBARMENT
By entering this Contract, CONTRACTOR certifies that CONTRACTOR, including its principals, is not suspended or debarred from participating in federally funded contracts and sub -awards.

AMENDMENTS: VARIATIONS
This writing with attachments, embodies the whole of this Contract of the parties hereto. There are no oral agreements contained herein. Except as herein provided, additions or variations of the terms of this Contract shall not be valid unless made in the form of a written amendment to this Contract formally approved and executed by both parties.

NOTICES
All notices shall be served in writing. The notices shall be sent to the following addresses:

City of Highland
27215 Base Line
Highland, CA 92346
Attn: Community Dev. Dir.
43, COUNTERPART EXECUTION
Central Little League
7717 Church Avenue, # 100
Highland, CA 92346
Attn: Michelle Williamson
This Contract may be executed in counterparts. When executed, each counterpart shall be deemed an original irrespective of date of execution. Said counterparts shall together constitute one and the same Contract.
13 IN WITNESS WHEREOF, the parties have caused this Contract to be executed by the City of Highland, as of the day and year written below.

CITY OF HIGHLAND
Lawrence A. Mainez, Community Dev. Dir.

CENTRAL LITTLE LEAG
By:

Michelle Williamson, P dent
Dated: Dated: 31I 1 la Federal
ID Number or Social Security Number:
52-1234775
14 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director PREPARED BY: Kim Stater, Assistant Community Development Director Y/, SUBJECT: Community Development Block Grant ( CDBG) Subrecipient Contract between the City of Highland and the Highland Family YMCA to provide health and wellness programs and resources.

RECOMMENDATION: Staff recommends the City Council approve the Contract and authorize execution by the Community Development Director.

FISCAL IMPACT: The City of Highland participates as a ` Joint -Applicant' with the County of San Bernardino to receive CDBG funding from the Federal Department of Housing and Urban Development ( HUD). In Fiscal Year 2024-2025, Highland will receive an allocation of approximately $398,292.

On February 13, 2024, the City Council held a public hearing to prioritize eligible projects.

The Highland Family YMCA was ultimately allocated $ 13, 541. 93. The County, through the CDBG Program, will reimburse all City funds used to support the approved YMCA program.

PUBLIC NOTICE: The City Council Agenda was posted at three locations per City Council Resolution and on the City' s website.

BACKGROUND: HUD requires that the City enter a contract with the Highland Family YMCA prior to disbursement of funds. The purpose of the contract is to address the scope of service and terms and conditions including records, reporting, program income, and other prescribed items.

Attachment: Subrecipient Contract between the City of Highland and the Highland Family YMCA
Approved
Denied
Continued
Tabled
C
Motion
Ayes
Noes
Abstain
Absent
rk
Second Agenda Item No.

File No.

Iy, anager
1 SUBRECIPIENT CONTRACT
This Contract is made and entered into, by and between the City of Highland, hereinafter referred to as " CITY", and Highland Family YMCA, a non- profit organization, hereinafter referred to as CONTRACTOR".

WITNESSETH
WHEREAS, CITY has entered into a Contract with the County of San Bernardino Department of Community Development and Housing, hereinafter referred to as " CDH", to execute the CITY' s Community Development Block Grant ( CDBG) program under the Housing and Community Development Act of 1974, as amended, hereinafter referred to as the "ACT"; and, WHEREAS, CONTRACTOR desires to participate in the CITY' s CDBG program and is qualified by reason of experience, preparation, organization, staffing, and facilities to provide health and wellness programs and resources; and,
WHEREAS, on February 13, 2024, the Highland City Council held a Public Hearing to allocate the City' s Community Development Block Grant Funds for Fiscal Year 2024- 2025. During the hearings, the City allocated $ 13, 541. 93 of CDBG funds to provide scholarships and financial assistance to families and individuals to access health and wellness resources, participate in exercise classes, organized sports, camps, after school programs and have access to facilities and fitness equipment in the City of Highland.

NOW THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the parties agree as follows:

SCOPE OF SERVICES
A full description of the services provided in this Contract is contained in Exhibit 1, PROJECT/ACTIVITY DESCRIPTION.

All beneficiaries of the program services shall be low- and moderate -income persons or households, as defined in Section 20, BENEFICIARY QUALIFICATION.

2. TIME OF PERFORMANCE
Said services of CONTRACTOR shall commence July 1, 2024, and shall be completed no later than June 30, 2025.

3. COMPENSATION AND METHOD OF PAYMENT
For performance of such services, CITY shall provide CDBG funds not to exceed $ 13, 541. 93.

This payment shall constitute full and complete compensation for CONTRACTOR' s services under this Contract. For the purpose of this Contract, CITY shall disburse compensation and monitor CONTRACTOR' s performance in satisfying the scope of work obligations under the terms of this Contract.

Disbursement of payments to CONTRACTOR shall be made by monthly reimbursements, contingent upon CITY' s receipt of a monthly summary statement for each previous month' s expenditures which conforms to the BUDGET SUMMARY. Monthly expenditure reports shall be documented with " audit ready" supportive evidence of each expenditure and proof of payment, in accordance with United States of America Department of Housing and Urban Development, hereinafter referred to as " HUD" regulations. Reimbursements shall be limited to the total approved, properly documented expenditures. Monthly reimbursements shall be evenly

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2 amortized over the remaining term of this Contract unless otherwise approved by CDH. All reimbursement requests must be submitted no later than 30 days after the expiration of this Contract. Requests received after said 30- day period shall be considered non -compliant and not eligible for reimbursement under the terms of this Contract. CONTRACTOR shall submit a final request for reimbursement for the program year no later than July 31, 2025. Any balance remaining on this project after that date will be reprogrammed.

CONTRACTOR must submit said monthly expenditure reports by the 101h day of every calendar month regardless of expenditure amount. After receipt by CITY of each properly documented expenditure report, CITY will draw a warrant in favor of CONTRACTOR for the approved expenditure amount. Submittal of an expenditure report after the loth day of the month, in which payment is requested, will cause unavoidable delays in payment processing.

4. BUDGET SECTION
Variances not exceeding 15% of originally approved budget cost categories identified in Exhibit 2, BUDGET SUMMARY, may be made without the prior approval of the CDH Director or his or her designee. Such variances shall under no circumstances result in a change to the total contract amount.

5. USE OF FUNDS
Funds allocated pursuant to this Contract shall be used exclusively for costs included in CONTRACTOR' s program budget. Contract funds shall not be used as security or to guarantee payments for any non -program obligations, or as loans for non -program activities.

BUDGET MODIFICATIONS
The City' s Community Development Director may grant budget modifications to this Contract for the movement of funds within the budget categories identified in Exhibit 2, BUDGET SUMMARY, when such modifications:
a. Exceed 15% of the originally approved amount of one or more budget cost categories and does not exceed $ 10, 000 per budget cost category;
b. Are specifically requested by CONTRACTOR;
c. Do not alter the total amount of compensation pursuant to this Contract; d. Will not change the project goals or scope of services; e. Are in the best interests of CITY and CONTRACTOR in performing said services; and, f. Related to salaries, are in accordance with applicable salary ordinances or laws.

7. CHANGES IN GRANT ALLOCATION
CITY reserves the right to reduce the grant allocation when CITY' s fiscal monitoring indicates that CONTRACTOR' s rate of expenditure will result in unspent funds at the end of the program year.

Changes in the grant allocation will be made after consultation with CONTRACTOR. Such changes shall be incorporated into this Contract by written amendments.

8. REVENUE DISCLOSURE REQUIREMENT
By its execution of this Contract, CONTRACTOR certifies that it has previously filed with CITY, a written statement listing all revenue received, or expected to be received, by CONTRACTOR from federal, state, or county sources, or other governmental or private agencies, and applied or expected to offset in whole or in part any of the costs incurred by CONTRACTOR in conducting current or prospective projects or business activities, including, but not necessarily limited to, the project or business activity which is the subject of this Contract. Such statement shall reflect the name and a description of such project or business activity, the dollar amount of funding

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3 provided, or to be provided, by each and every agency to each such project or business activity, and the full name and address of each such agency. During the term of this Contract, CONTRACTOR shall prepare and file a similar written statement each time it receives funding from any agency, which is in addition to that revenue disclosed in CONTRACTOR' s initial revenue disclosure statement hereunder. Such statement shall be filed with CITY within 15 calendar days following receipt of such additional funding. CONTRACTOR shall make available for inspection and audit to CITY representatives, upon request, at any time during the duration of this Contract and during a period of five years thereafter, all of its books and records relating to the operation by it of each project or business activity which is funded in whole or in part with governmental monies, whether or not such monies are received through CITY. All such books and records shall be maintained by CONTRACTOR at a location in San Bernardino County.

Failure of CONTRACTOR to comply with the requirements of this section of the Contract shall constitute a material breach of Contract upon which CITY may cancel, terminate, or suspend this Contract.
g. JOINT FUNDING
For programs in which there are sources of funds in addition to CDBG funds, CONTRACTOR shall provide proof of such funding. CITY shall not pay for any services provided by CONTRACTOR, which are funded by other sources. All restrictions and/ or requirements provided in this Contract relative to accounting, budgeting, and reporting applies to the total program regardless of funding sources.

10. PROGRAM INCOME
Program income represents net income directly generated from the use of CDBG funds by CONTRACTOR as a result of the activity funded under the terms of this Contract. When such income is generated by an activity only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. CONTRACTOR shall retain the use of program income by returning program income to CITY and requesting project budget increases for activities authorized under this Contract. Program income shall be returned to CITY within 30 days after: a) disposition or sale of real or personal property occurs or; b) cumulative program income reaches increments of $ 1, 000; or c) the end of each fiscal year. CONTRACTOR shall include in the reports required by Section 21, PROGRAM REPORTING AND RETENTION OF RECORDS, all sources and amounts of program income on a monthly and year-to- date basis.

Program income returned by CITY to CONTRACTOR shall be spent by CONTRACTOR on only those costs authorized under this Contract. All provisions of this Contract shall apply to said use of program income. CONTRACTOR shall account for the receipt and use of program income in such a way that program income is spent on authorized activities before additional CDBG funds are spent.

Any program income on -hand, when this Contract expires or received after such expiration, shall be paid to CITY.

11. FISCAL LIMITATIONS
While not presently anticipated, HUD may, in the future, place programmatic or fiscal limitation( s) on CITY CDBG funds. Accordingly, CITY reserves the right to revise this Contract in order to take account of actions affecting HUD program funding. In the event of funding reduction, CITY may reduce the budget of this Contract as a whole or as to cost category, may limit the rate of CONTRACTOR' s authority to commit and spend funds, or may restrict CONTRACTOR' s use of both its uncommitted and its unspent funds. Where HUD has directed or requested CITY to implement a reduction in funding, in whole or as to cost category, with respect to funding for this Contract, CDH may act for CITY in implementing and effecting such a reduction and in revising the Contract for such purpose. Where CITY has reasonable grounds to question the fiscal

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4 accountability, financial soundness, or compliance with this Contract of CONTRACTOR, CITY may act to suspend the operation of this Contract for up to 60 days upon three days notice to CONTRACTOR of its intention to so act, pending an audit or other resolution of such questions.

In no event, however, shall any revision made by CITY affect expenditures and legally binding commitments made by CONTRACTOR before it receives notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable and that such commitments are consistent with HUD cash withdrawal guidelines.

12. NON -EXPENDABLE PROPERTY
A record shall be maintained for each item of non -expendable property acquired for this program with CDBG funds. This record shall be provided to CITY upon request. Non -expendable property shall include tangible personal property, including but not limited to office equipment, and real property and any interest in such real property, including any mortgage or other encumbrance of real property as well as any funds derived from the sale or disposal of non - expendable property. Any utilization of funds derived from the sale or disposition of non - expendable property must have prior approval of CITY and otherwise comply with all applicable laws and regulations. Upon termination of this Contract, CITY reserves the right to determine the final disposition of said non -expendable property acquired for this program with CDBG funds, including funds derived therefrom. Said disposition may include CITY taking possession of and title to said non -expendable property. Non -expendable personal property means tangible personal property having a useful life of more than one year and an acquisition cost of $ 1, 000 or more per unit.

13. EXPENDABLE PERSONAL PROPERTY
Expendable personal property refers to all tangible personal property other than non -expendable personal property. All purchases of expendable personal property with a unit value of $ 1, 000 or more per unit must have the prior written approval of the CDH Director, or his designee.

14. PURCHASE OR LEASE OF NON -EXPENDABLE PROPERTY OR EQUIPMENT CONTRACTOR shall obtain at least three comparable price quotes and receive CDH approval of the item( s) selected prior to purchasing or leasing any non -expendable personal property or equipment over $ 1, 000 in unit value and having a life expectancy of more than one year. Such property shall be properly identified and inventoried and shall be charged at its actual price deducting all cash discounts, rebates, and allowances received by CONTRACTOR. This inventory shall be provided to CITY upon request.

CONTRACTOR shall obtain written approval from CITY prior to selling or disposing of any non - expendable property or equipment. Any proceeds generated from the sale of such property or equipment shall be subject to the provisions of Section 10, PROGRAM INCOME. 15, ACQUISITION OF SUPPLIES AND EQUIPMENT
CONTRACTOR may purchase from a related agency/ organization only if: ( a) prior authorization is obtained in writing from CITY, ( b) charges do not exceed the authorized amount and minimum written specifications are met, ( c) a community related benefit is derived from such CONTRACTOR related acquisition, and ( d) no conflict of interest for private gain accrues to CONTRACTOR or its employees, agents or officers. CONTRACTOR shall adhere to all applicable procurement standards of 24 CFR Part 84 in the acquisition of supplies and equipment. CONTRACTOR shall submit documentation of the cost and price analysis required in 24 CFR 84. 45 for approval prior to procuring non -expendable property or equipment.

CITY reserves the right to disallow any purchase from any vendor of supplies, equipment, non - expendable property or expendable property which is purchased in whole or in part with funds

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5 provided by this Contract. CONTRACTOR may seek prior approval of CITY for any such expenditures and prior approval, which is granted shall be binding on CITY unless such expenditure violates federal law or regulations or is disallowed by HUD.

16. PURCHASE AND INVOICE DEADLINES
Purchase of equipment or property must be completed before the last three months of the initial performance period and all equipment bills shall be paid before the last two months of this period. No expendable or non -expendable property or equipment shall be purchased during the final three months of the initial performance period unless approved by CITY in writing. Invoices for all obligations incurred under this Contract must be submitted to CITY within sixty (60) days after the initial performance period termination date or they may not be honored. Exceptions to the preceding limitations require prior written approval by CDH.

17. TRAVEL AND CONFERENCE RESTRICTIONS
CONTRACTOR certifies and agrees that travel and conference expenses for persons other than employees of CONTRACTOR, will not be paid by funds provided through this Contract. No travel expenses for out- of-state travel shall be included in this Contract unless specifically listed in the BUDGET SUMMARY, Exhibit 2, which is attached and incorporated herein. CONTRACTOR further agrees that any travel expense incurred by CONTRACTOR, which is not listed in the BUDGET SUMMARY shall not be paid by funds provided through this Contract unless prior written approval of the CDH Director has been obtained.

18. USE OF FUNDS FOR ENTERTAINMENT GIFTS OR FUND RAISING ACTIVITIES CONTRACTOR certifies and agrees that it will not use funds provided through this Contract to pay for entertainment, gifts, or fund raising activities. 19, MONITORING
CITY Community Development Director or his designee will conduct periodic program monitoring reviews. These reviews will focus on the extent to which the planned program has been implemented and measurable goals achieved, effectiveness of program management, and impact of the program. Authorized representatives of CITY, CDH and HUD shall have the right of access to all activities and facilities operated by CONTRACTOR under this Contract. Facilities include all files, records, and other documents related to the performance of this Contract. Activities include attendance at staff, board of directors, advisory committee and advisory board meetings and observation of on -going program functions. CONTRACTOR will permit on -site inspection by CITY, CDH and HUD representatives, and ensure that its employees and board members furnish such information, as in the judgment of CITY and HUD representatives, may be relevant to the question of compliance with contractual conditions and HUD directives, or the effectiveness, legality, and achievements of the program.

20. BENEFICIARY QUALIFICATION
Persons qualifying for program services on the basis of income, hereinafter referred to as BENEFICIARIES, shall have an annual household gross income equal to or less than the U. S.

Department of Housing and Urban Development ( HUD) Section 8 ( of the United States Housing Act of 1937) Income Limits. HUD Section 8 Income Limits for the Riverside -San Bernardino - Ontario, CA MSA, define the maximum annual household gross income for low- and moderate - income households. CONTRACTOR is responsible for obtaining from CITY the said current applicable HUD Section 8 Income Limits for each year of the Contract term identified in Section 2, TIME OF PERFORMANCE.

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6 Under CDBG regulations, the following clientele categories are presumed to be low- and moderate - income persons and can qualify for service regardless of income: abused children; battered spouses; elderly persons ( 60 and older); severely disabled adults, homeless persons; illiterate adults; persons living with AIDS, and migrant farm workers. CONTRACTOR shall document the household income of all BENEFICIARIES, by obtaining completed copies of the BENEFICIARY QUALIFICATION STATEMENT", Exhibit 3( a). A Spanish language version of the BENEFICIARY QUALIFICATION STATEMENT, Exhibit 3( b), 2 pages, is attached for convenience, but the CITY cannot guarantee the accuracy of the translation and the CITY cannot be held responsible for any errors. CONTRACTOR shall retain these forms for five ( 5) years after conclusion of this Contract.

21. PROGRAM REPORTING AND RETENTION OF RECORDS
CONTRACTOR agrees to prepare and submit financial, program progress, and other reports as required by HUD, COUNTY, or CITY directives. CONTRACTOR shall maintain such program, property, personnel, financial, statistical and other records, supporting documents, and accounts as are considered necessary by HUD, COUNTY, or CITY to assure proper accounting for all Contract funds. Said records, documents and accounts are to be retained by CONTRACTOR for a minimum of five ( 5) years. The retention period starts from the date the CITY submits its annual performance and evaluation report, as prescribed in 24 CFR 91. 520, in which the service under the terms of this contract is reported on for the final time. Said CITY submission will follow CONTRACTOR' s final submission to CITY of reports identified under this paragraph. Records and accounts subject to litigation or audit must be maintained for five ( 5) years or until the issue is resolved, whichever is longer. Records that pertain to real estate transactions must be maintained for five ( 5) years or the number of years there is an outstanding obligation, whichever is longer. The starting date for retention of records on CDBG- purchased equipment begins at the end of the equipment' s use, when it is disposed of or transferred. The retention period for records relating to program income begins on the last date of CITY' s fiscal year in which the income is earned. All CONTRACTOR' s records, with the exception of confidential client information, shall be made available to representatives of CITY and the appropriate federal agencies. CONTRACTOR is required to submit data necessary to complete the Annual Grantee Performance Report in accordance with HUD regulations in the format and at the time designated by the CDH Director or his designee. By the 10th day of each month, CONTRACTOR shall submit a• completed MONTHLY PROGRAM PROGRESS REPORT, for the month being reported, and in addition, CONTRACTOR will complete the COMMUNITY BENEFIT REPORT, to report the amount of funds expended, which benefit the residents of the communities that funded this project. CONTRACTOR shall also provide the DIRECT BENEFIT REPORT, as necessary for completion of the Annual Grantee Performance Report.

22. ACCOUNTING
CONTRACTOR must establish and maintain on a current basis an adequate accounting system in accordance with HUD directives and Generally Accepted Accounting Principles.

23. AUDITS
CONTRACTOR is required to arrange for an independent financial audit performed within the direction of Generally Accepted Auditing Standards and Government Auditing Standards. Said audit shall be conducted for the term of this Contract. When CONTRACTOR receives $ 500, 000 or more in federal funds from all funding sources within a fiscal year, the required audit must be performed in compliance with Uniform Guidance at 2 CFR Part 200 Audit Requirements.

CONTRACTOR shall submit a copy of the audit report to CITY within nine months after the end of the audit period. Within 30 days of the submittal of said audit report, CONTRACTOR shall provide to CITY a written response to any concerns or findings identified in said audit report. The response must examine each concern or finding and explain a proposed resolution, including a

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7 schedule for correcting any deficiency. All actions to correct said conditions or findings shall be taken within six months after receipt of the audit report.

CITY, COUNTY, or any state or federal agency, may make additional audits or reviews, as necessary, to carry out the responsibilities of CONTRACTOR under city, county, state or federal laws and regulations. CONTRACTOR agrees to cooperate fully with all persons conducting said additional audits or reviews. CITY and its authorized representatives shall, at all times, have access for the purpose of audit or inspection, to any and all books, documents, papers, records, property, and premises of CONTRACTOR. If indications of misappropriation or misapplication of the funds of this Contract cause CITY to require an additional audit, the cost of the audit will be encumbered and deducted from this Contract budget.

Should CITY subsequently determine that the additional audit was not warranted, the amount encumbered will be restored to the Contract budget. CONTRACTOR shall reimburse all misappropriation or misapplication of funds to CITY. In the event CITY uses the judicial system to recover misappropriated or misapplied funds, CONTRACTOR shall reimburse CITY legal fees and court costs in addition to awards.

24. ASSIGNMENT
This Contract is not assignable by CONTRACTOR without the express written consent of CITY.

Any attempt by CONTRACTOR to assign any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract.

25. TERMINATION AND TERMINATION COSTS
This Contract may be terminated in whole or in part at any time by either party upon giving a 30- day notice in writing to the other party. Agreement must be reached by both parties as to reasons and conditions for termination in compliance with the provisions of federal regulations at 24 CFR Part 84. 61, Termination for Convenience. CITY is hereby empowered to give said notice subject to ratification by the Highland City Council.

CITY may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in CDBG funding for the Contract activity or if for any reason the timely completion of the work under this Contract is rendered improbable, infeasible or impossible. If CONTRACTOR materially fails to comply with any term of this Contract, CITY may take one or more of the actions provided under federal regulation at 24 CFR Part 84. 62, Enforcement, which includes temporarily withholding cash, disallowing non -compliant costs, wholly or partly suspending or terminating the award, withholding further awards, and other remedies that are legally available. In such an event, CONTRACTOR shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Contract that have been previously reimbursed, to the date of said termination to the extent that CDBG funds are available from HUD.

26. REVERSION OF ASSETS
Upon Contract termination, CONTRACTOR shall transfer to CITY all CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds.

All real property acquired or improved in whole or in part with CDBG funds under this Contract must continue in the use that provides the service benefits and national objectives for which it was funded, or it must be disposed of in a manner resulting in a reimbursement to CITY in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non- CDBG funds for the acquisition or improvement of the property.

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8 standards of conduct governing the performance of their employees engaged in the award and administration of contracts.

32. INTENTIONALLY OMITTED

33. HUD HOLD HARMLESS
CONTRACTOR shall indemnify, defend and hold harmless CITY against any liability, claims, losses, demands, and actions incurred by CITY as a result of the determination byHUD o rits successor that activities undertaken by CONTRACTOR under the program( s) comply with any laws, regulations or policies applicable thereto orthat any funds billed by and disbursed to CONTRACTOR under this Contract were improperly expended. 34.

INDEMNIFICATION CONTRACTOR
agrees toindemnify, defend (with counsel reasonably approved by CITY and hold harmless the CITY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/ or liability arising out of this contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred bythe CITY on account of any claim except where such indemnification is prohibited bylaw. This indemnification provision shall apply regardless of the existence or degree of fault of indemnitees.

CONTRACTOR' sindemnification obligation applies tothe CITY 's "active" as well as passive" negligence but does not apply to the CITY ' s "sole negligence" or "willful misconduct" within the meaning of Civil Code Section 2782. This provision shall survive the termination ofthis Contract.

35. INSURANCE REQUIREMENTS CONTRACTOR
agrees to provide insurance set forth in accordance with the requirements herein. If CONTRACTOR uses existing coverage tocomply with these requirements and that coverage does not meet the specified requirements, CONTRACTOR agrees toamend, supplement or endorse the existing coverage to do so. The type( s) of insurance required is determined by the scope of the contract services. Without
inanyway affecting the indemnity herein provided and in addition thereto, CONTRACTOR shall secure and maintain throughout thecontract term the following types of insurance with limits as shown: Workers' Compensation/ Employers Liability - A program of Workers' Compensation insurance or a state - approved, self-insurance program in an amount and form to meet all applicable requirements ofthe Labor Code of the State of California, including Employer'sLiability with $250, 000 limits covering all persons including volunteers providing services on behalf of CONTRACTOR andall risks to such persons under this contract. If CONTRACTOR has no employees, it may certify or warrant to the CITY that is does not currently have any employees orindividuals who are defined as "employees" under the Labor Code and the requirement for Workers' Compensation coverage will be waived by the CITY ' s Director of Administrative Services. With
respect to contractors that are non- profit corporations organized under California orfederal law, volunteers for such entities are required to be covered by Workers' Compensation insurance. Commercia /
General Liability Insurance - CONTRACTOR shall carry General Liability Insurance covering all operations performed by or on behalf of CONTRACTOR providing Page 9 of 12
9 coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($ 1, 000, 000), per occurrence. The policy coverage shall include:
a) Premises operations and mobile equipment.
b) Products and completed operations.
c) Broad form property damage ( including completed operations). d) Personal injury.
e) Contractual liability.
f) $ 2, 000, 000 general aggregate limit.

Automobile Liability Insurance - Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non -owned automobiles or symbol 1 any auto). The policy shall have a combined single limit of not less than one million dollars 1, 000, 000) for bodily injury and property damage, per occurrence.

If CONTRACTOR is transporting one or more non -employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($ 2, 000, 000) for bodily injury and property damage per occurrence.

If CONTRACTOR owns no autos, a non -owned auto endorsement to the General Liability policy described above is acceptable.

Umbrella Liability Insurance - An umbrella ( over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/ property damage, personal injury/ advertising injury and shall include a „ dropdown„ provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.

Additional Insured - All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain endorsements naming the CITY and its officers, employees, agents and volunteers as additional insureds with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the CITY to vicarious liability but shall allow coverage for the CITY to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured ( Form B) endorsement form ISO, CG 2010. 11 85.

Waiver of Subrogation Rights - CONTRACTOR shall require the carriers of required coverages to waive all rights of subrogation against the CITY, its officers, employees, agents, volunteers, contractors and subcontractors. All general or auto, liability insurance coverage provided shall not prohibit CONTRACTOR and CONTRACTOR' s employees or agents from waiving the right of subrogation prior to a loss or claim. CONTRACTOR hereby waives all rights of subrogation against the CITY.

Policies Primary and Non -Contributory - All policies required herein are to be primary and non-contributory with any insurance or self-insurance programs carried or administered by the CITY.

Severability of Interests - CONTRACTOR agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between CONTRACTOR and the CITY or between the CITY and any other insured or additional insured under the policy.

Acceptability of Insurance Carrier - Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum " Best" Insurance Guide Rating of "A-VII".

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10 Deductibles and Self -Insured Retention - Any and all deductibles or self -insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.

Failure to Procure Coverage - In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the CITY has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the CITY will be promptly reimbursed by CONTRACTOR or CITY payments to CONTRACTOR will be reduced to pay for CITY -purchased insurance.

36. PROOF OF COVERAGE
CONTRACTOR shall furnish Certificates of Insurance to the CITY Department administering the contract evidencing the insurance coverage, including endorsements, as required, prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty ( 30) days written notice to the Department, and CONTRACTOR shall maintain such insurance from the time CONTRACTOR commences performance of services hereunder until the completion of such services. Within fifteen ( 15) days of the commencement of this contract, CONTRACTOR shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

CONTRACTOR shall complete and submit INSURANCE INVENTORY, along with the above required insurance documents.

37. INSURANCE REVIEW
Insurance requirements are subject to periodic review by the CITY. The Director of Administrative Services or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever CITY determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the CITY.

In addition, if the Director of Administrative Services determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the CITY, inflation, or any other item reasonably related to the CITY' s risk.
aor higher Any
change this
contract I

CONTRACTOR
agrees toecoverage by
amendmentnt
to execute any
suchamendm amendment within thirty to 30)
days
of receipt. Any failure,
actual or alleged, on the part of the CITY to monitor or enforce compliance with any of the insurance and indemnification requirements willnot be deemed as a waiver of any rights on the part of the CITY. 38. Intentionally
Omitted 39. COMPLIANCE
WITH LAWS All parties
agree tobe bound by applicable federal, state, and local laws, ordinances, regulations, his Contract. s Contract and directives they pertain of the
ACT; 24 Code of Fedteral Regulations, Part 570 alnd Partc t to
and incorporates thee
terms84 and Uniform
Guidance at
2CFR Part 200. Page 11 of
12 11
Note:

Uniform Guidance for Federal Awards - 2 CFR Part 200 ( Uniform Guidance for Federal Awards U. S. Department of Labor ( dol. gov))
To deliver on the promise of a 21 st- Century government that is more efficient, effective and transparent, the Office of Management and Budget ( OMB) is streamlining the Federal government' s guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal awards. These modifications are a key component of a larger Federal effort to more effectively focus Federal resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars in partnership with non -Federal stakeholders.

This guidance provides a government -wide framework for grants management which will be complemented by additional efforts to strengthen program outcomes through innovative and effective use of grant -making models, performance metrics, and evaluation. This reform of OMB guidance will reduce administrative burden for non -Federal entities receiving Federal awards while reducing the risk of waste, fraud and abuse.

The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ( Uniform Guidance) at 2 CFR Part 200 supersedes and streamlines requirements found in eight separate OMB Circulars that are identified below:

Administrative Requirements: OMB Circulars A-89, A- 102 ( 29 CFR part 97), and A- 110 29 CFR Part 95)
Cost Principles: OMB Circulars A- 21 ( 2 CFR Parts 215 and 220), A- 87 ( 2 CFR Part 225), and A- 122 ( 2 CFR Part 230)
Audit Requirements: OMB Circulars A- 50 and A- 133 ( 29 CFR Parts 96 and 99)

40. SUSPENSION AND DEBARMENT
By entering this Contract, CONTRACTOR certifies that CONTRACTOR, including its principals, is not suspended or debarred from participating in federally funded contracts and sub -awards.

41. AMENDMENTS: VARIATIONS
This writing with attachments, embodies the whole of this Contract of the parties hereto. There are no oral agreements contained herein. Except as herein provided, additions or variations of the terms of this Contract shall not be valid unless made in the form of a written amendment to this Contract formally approved and executed by both parties.

42. NOTICES
All notices shall be served in writing. The notices shall be sent to the following addresses:

City of Highland Highland Family YMCA
27215 Base Line 7793 Central Avenue
Highland, CA 92346 Highland, CA 92346
Attn: Community Dev. Dir. Attn: Darwin Barnett

43. COUNTERPART EXECUTION
This Contract may be executed in counterparts. When executed, each counterpart shall be deemed an original irrespective of date of execution. Said counterparts shall together constitute one and the same Contract.

Page 12 of 12 ends

12 IN WITNESS WHEREOF, the parties have caused this Contract to be executed by the City of Highland, as of the day and year written below.

CITY OF HIGHLAND
By:

Lawrence A. Mainez, Community Dev. Dir.

Dated:

H I G - AN ILY YMCA
By: -
Dated:

Federal ID Number or Social Security
Number:

Page 13 of 12 ends

13 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director PREPARED BY: Kim Stater, Assistant Community Development Director SUBJECT: Community Development Block Grant ( CDBG) Subrecipient Contract between the City of Highland and Highland District Council on Aging, Inc. to provide for senior programs, activities, and services to improve quality of life, physical fitness, social programs, daily interaction, and nutrition to low- and moderate - income seniors.

RECOMMENDATION: Staff recommends the City Council approve the Contract and authorize execution by the Community Development Director.

FISCAL IMPACT: The City of Highland participates as a ` Joint -Applicant' with the County of San Bernardino to receive CDBG funding from the Federal Department of Housing and Urban Development ( HUD). In Fiscal Year 2024- 2025, Highland will receive an allocation of approximately $ 398, 292.

On February 13, 2024, the City Council held a public hearing to prioritize eligible projects.

The Highland Senior Center was ultimately allocated $ 22, 702. 64. The County, through the CDBG Program, will reimburse all City funds used to support the approved Senior Center program.

PUBLIC NOTICE: The City Council Agenda was posted at three locations per City Council Resolution and on the City' s website.

BACKGROUND: HUD requires that the City enter a contract with the Senior Center prior to disbursement of funds. The purpose of the contract is to address the scope of service and terms and conditions including records, reporting, program income, and other prescribed items.

Attachment: Subrecipient Contract between the City of Highland and Highland Senior Center
Approved
Denied
Continued
Tabled
Motion
Ayes _
Noes
Abstain
Absent
Second Agenda Item No.

File No.
rk Cit ', nager
1 SUBRECIPIENT CONTRACT
This Contract is made and entered into, by and between the City of Highland, hereinafter referred to as " CITY", and Highland District Council on Aging, Inc., a non- profit organization, hereinafter referred to as " CONTRACTOR".

WITNESSETH
WHEREAS, CITY has entered into a Contract with the County of San Bernardino Department of Community Development and Housing, hereinafter referred to as " CDH", to execute the CITY' s Community Development Block Grant ( CDBG) program under the Housing and Community Development Act of 1974, as amended, hereinafter referred to as the "ACT"; and, WHEREAS, CONTRACTOR desires to participate in the CITY's CDBG program and is qualified by reason of experience, preparation, organization, staffing, and facilities to provide senior services; and, WHEREAS, on February 13, 2024, the Highland City Council held Public Hearing to allocate the City's Community Development Block Grant Funds for Fiscal Year 2024-2025. During the hearings, the City allocated $ $ 22,702. 64 of CDBG funds to provide life enrichment programs to senior citizens of low - and moderate -income in the City of Highland.

NOW THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the parties agree as follows:

SCOPE OF SERVICES
A full description of the services provided in this Contract is contained in Exhibit 1, PROJECT/ACTIVITY DESCRIPTION.

All beneficiaries of the program services shall be low- and moderate -income persons or households, as defined in Section 20, BENEFICIARY QUALIFICATION.

2. TIME OF PERFORMANCE
Said services of CONTRACTOR shall commence July 1, 2024, and shall be completed no later than June 30, 2025.

3. COMPENSATION AND METHOD OF PAYMENT
For performance of such services, CITY shall provide CDBG funds not to exceed $ 22, 702. 64.

This payment shall constitute full and complete compensation for CONTRACTOR' s services under this Contract. For the purpose of this Contract, CITY shall disburse compensation and monitor CONTRACTOR' s performance in satisfying the scope of work obligations under the terms of this Contract.

Disbursement of payments to CONTRACTOR shall be made by monthly reimbursements, contingent upon CITY's receipt of a monthly summary statement for each previous month' s expenditures which conforms to the BUDGET SUMMARY. Monthly expenditure reports shall be documented with " audit ready" supportive evidence of each expenditure and proof of payment, in accordance with United States of America Department of Housing and Urban Development, hereinafter referred to as " HUD" regulations. Reimbursements shall be limited to the total approved, properly documented expenditures. Monthly reimbursements shall be evenly amortized over the remaining term of this Contract unless otherwise approved by CDH. All

Page 1 of 12 ends

2 reimbursement requests must be submitted no later than 30 days after the expiration of this Contract. Requests received after said 30-day period shall be considered non -compliant and not eligible for reimbursement under the terms of this Contract. CONTRACTOR shall submit a final request for reimbursement for the program year no later than July 31, 2025. Any balance remaining on this project after that date will be reprogrammed.

CONTRACTOR must submit said monthly expenditure reports by the 10th day of every calendar month regardless of expenditure amount. After receipt by CITY of each properly documented expenditure report, CITY will draw a warrant in favor of CONTRACTOR for the approved expenditure amount. Submittal of an expenditure report after the 10th day of the month, in which payment is requested, will cause unavoidable delays in payment processing.

4. BUDGET SECTION
Variances not exceeding 15% of originally approved budget cost categories identified in Exhibit 2, BUDGET SUMMARY, may be made without the prior approval of the CDH Director or his or her designee. Such variances shall under no circumstances result in a change to the total contract amount.

5. USE OF FUNDS
Funds allocated pursuant to this Contract shall be used exclusively for costs included in CONTRACTOR' s program budget. Contract funds shall not be used as security or to guarantee payments for any non -program obligations, or as loans for non -program activities.

6. BUDGET MODIFICATIONS
The City's Community Development Director may grant budget modifications to this Contract for the movement of funds within the budget categories identified in Exhibit 2, BUDGET SUMMARY, when such modifications:
a. Exceed 15% of the originally approved amount of one or more budget cost categories and does not exceed $ 10, 000 per budget cost category;
b. Are specifically requested by CONTRACTOR;
c. Do not alter the total amount of compensation pursuant to this Contract; d. Will not change the project goals or scope of services; e. Are in the best interests of CITY and CONTRACTOR in performing said services; and, f. Related to salaries, are in accordance with applicable salary ordinances or laws.

7. CHANGES IN GRANT ALLOCATION
CITY reserves the right to reduce the grant allocation when CITY' s fiscal monitoring indicates that CONTRACTOR' s rate of expenditure will result in unspent funds at the end of the program year.

Changes in the grant allocation will be made after consultation with CONTRACTOR. Such changes shall be incorporated into this Contract by written amendments.

8. REVENUE DISCLOSURE REQUIREMENT
By its execution of this Contract, CONTRACTOR certifies that it has previously filed with CITY, a written statement listing all revenue received, or expected to be received, by CONTRACTOR from federal, state, or county sources, or other governmental or private agencies, and applied or expected to offset in whole or in part any of the costs incurred by CONTRACTOR in conducting current or prospective projects or business activities, including, but not necessarily limited to, the project or business activity which is the subject of this Contract. Such statement shall reflect the name and a description of such project or business activity, the dollar amount of funding provided, or to be provided, by each and every agency to each such project or business activity,

Page 2 of 12 ends

3 and the full name and address of each such agency. During the term of this Contract, CONTRACTOR shall prepare and file a similar written statement each time it receives funding from any agency, which is in addition to that revenue disclosed in CONTRACTOR' s initial revenue disclosure statement hereunder. Such statement shall be filed with CITY within 15 calendar days following receipt of such additional funding. CONTRACTOR shall make available for inspection and audit to CITY representatives, upon request, at any time during the duration of this Contract and during a period of five years thereafter, all of its books and records relating to the operation by it of each project or business activity which is funded in whole or in part with governmental monies, whether or not such monies are received through CITY. All such books and records shall be maintained by CONTRACTOR at a location in San Bernardino County.

Failure of CONTRACTOR to comply with the requirements of this section of the Contract shall constitute a material breach of Contract upon which CITY may cancel, terminate, or suspend this Contract.

9. JOINT FUNDING
For programs in which there are sources of funds in addition to CDBG funds, CONTRACTOR shall provide proof of such funding. CITY shall not pay for any services provided by CONTRACTOR, which are funded by other sources. All restrictions and/ or requirements provided in this Contract relative to accounting, budgeting, and reporting applies to the total program regardless of funding sources.

10. PROGRAM INCOME
Program income represents net income directly generated from the use of CDBG funds by CONTRACTOR as a result of the activity funded under the terms of this Contract. When such income is generated by an activity only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. CONTRACTOR shall retain the use of program income by returning program income to CITY and requesting project budget increases for activities authorized under this Contract. Program income shall be returned to CITY within 30 days after: a) disposition or sale of real or personal property occurs or; b) cumulative program income reaches increments of $ 1, 000; or c) the end of each fiscal year. CONTRACTOR shall include in the reports required by Section 21, PROGRAM REPORTING AND RETENTION OF RECORDS, all sources and amounts of program income on a monthly and year-to-date basis.

Program income returned by CITY to CONTRACTOR shall be spent by CONTRACTOR on only those costs authorized under this Contract. All provisions of this Contract shall apply to said use of program income. CONTRACTOR shall account for the receipt and use of program income in such a way that program income is spent on authorized activities before additional CDBG funds are spent.

Any program income on -hand, when this Contract expires or received after such expiration, shall be paid to CITY.

11. FISCAL LIMITATIONS
While not presently anticipated, HUD may, in the future, place programmatic or fiscal limitation(s) on CITY CDBG funds. Accordingly, CITY reserves the right to revise this Contract in order to take account of actions affecting HUD program funding. In the event of funding reduction, CITY may reduce the budget of this Contract as a whole or as to cost category, may limit the rate of CONTRACTOR' s authority to commit and spend funds, or may restrict CONTRACTOR' s use of both its uncommitted and its unspent funds. Where HUD has directed or requested CITY to implement a reduction in funding, in whole or as to cost category, with respect to funding for this Contract, CDH may act for CITY in implementing and effecting such a reduction and in revising the Contract for such purpose. Where CITY has reasonable grounds to question the fiscal accountability, financial soundness, or compliance with this Contract of CONTRACTOR, CITY

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4 may act to suspend the operation of this Contract for up to 60 days upon three days notice to CONTRACTOR of its intention to so act, pending an audit or other resolution of such questions.

In no event, however, shall any revision made by CITY affect expenditures and legally binding commitments made by CONTRACTOR before it receives notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable and that such commitments are consistent with HUD cash withdrawal guidelines.

12. NON -EXPENDABLE PROPERTY
A record shall be maintained for each item of non -expendable property acquired for this program with CDBG funds. This record shall be provided to CITY upon request. Non -expendable property shall include tangible personal property, including but not limited to office equipment, and real property and any interest in such real property, including any mortgage or other encumbrance of real property as well as any funds derived from the sale or disposal of non - expendable property. Any utilization of funds derived from the sale or disposition of non - expendable property must have prior approval of CITY and otherwise comply with all applicable laws and regulations. Upon termination of this Contract, CITY reserves the right to determine the final disposition of said non -expendable property acquired for this program with CDBG funds, including funds derived therefrom. Said disposition may include CITY taking possession of and title to said non -expendable property. Non -expendable personal property means tangible personal property having a useful life of more than one year and an acquisition cost of $ 1, 000 or more per unit.

13. EXPENDABLE PERSONAL PROPERTY
Expendable personal property refers to all tangible personal property other than non -expendable personal property. All purchases of expendable personal property with a unit value of $ 1, 000 or more per unit must have the prior written approval of the CDH Director, or his designee.

14. PURCHASE OR LEASE OF NON -EXPENDABLE PROPERTY OR EQUIPMENT CONTRACTOR shall obtain at least three comparable price quotes and receive CDH approval of the item( s) selected prior to purchasing or leasing any non -expendable personal property or equipment over $ 1, 000 in unit value and having a life expectancy of more than one year. Such property shall be properly identified and inventoried and shall be charged at its actual price deducting all cash discounts, rebates, and allowances received by CONTRACTOR. This inventory shall be provided to CITY upon request.

CONTRACTOR shall obtain written approval from CITY prior to selling or disposing of any non - expendable property or equipment. Any proceeds generated from the sale of such property or equipment shall be subject to the provisions of Section 10, PROGRAM INCOME. 15, ACQUISITION OF SUPPLIES AND EQUIPMENT
CONTRACTOR may purchase from a related agency/ organization only if: ( a) prior authorization is obtained in writing from CITY, ( b) charges do not exceed the authorized amount and minimum written specifications are met, ( c) a community related benefit is derived from such CONTRACTOR related acquisition, and ( d) no conflict of interest for private gain accrues to CONTRACTOR or its employees, agents or officers. CONTRACTOR shall adhere to all applicable procurement standards of 24 CFR Part 84 in the acquisition of supplies and equipment. CONTRACTOR shall submit documentation of the cost and price analysis required in 24 CFR 84. 45 for approval prior to procuring non -expendable property or equipment.

CITY reserves the right to disallow any purchase from any vendor of supplies, equipment, non - expendable property or expendable property which is purchased in whole or in part with funds provided by this Contract. CONTRACTOR may seek prior approval of CITY for any such

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5 expenditures and prior approval, which is granted shall be binding on CITY unless such expenditure violates federal law or regulations or is disallowed by HUD. 16, PURCHASE AND INVOICE DEADLINES
Purchase of equipment or property must be completed before the last three months of the initial performance period and all equipment bills shall be paid before the last two months of this period. No expendable or non -expendable property or equipment shall be purchased during the final three months of the initial performance period unless approved by CITY in writing. Invoices for all obligations incurred under this Contract must be submitted to CITY within sixty ( 60) days after the initial performance period termination date or they may not be honored. Exceptions to the preceding limitations require prior written approval by CDH.

17. TRAVEL AND CONFERENCE RESTRICTIONS
CONTRACTOR certifies and agrees that travel and conference expenses for persons other than employees of CONTRACTOR, will not be paid by funds provided through this Contract. No travel expenses for out-of-state travel shall be included in this Contract unless specifically listed in the BUDGET SUMMARY, Exhibit 2, which is attached and incorporated herein. CONTRACTOR further agrees that any travel expense incurred by CONTRACTOR, which is not listed in the BUDGET SUMMARY shall not be paid by funds provided through this Contract unless prior written approval of the CDH Director has been obtained.

18. USE OF FUNDS FOR ENTERTAINMENT GIFTS OR FUND RAISING ACTIVITIES CONTRACTOR certifies and agrees that it will not use funds provided through this Contract to pay for entertainment, gifts, or fund raising activities.

19. MONITORING
CITY Community Development Director or his designee will conduct periodic program monitoring reviews. These reviews will focus on the extent to which the planned program has been implemented and measurable goals achieved, effectiveness of program management, and impact of the program. Authorized representatives of CITY, CDH and HUD shall have the right of access to all activities and facilities operated by CONTRACTOR under this Contract. Facilities include all files, records, and other documents related to the performance of this Contract. Activities include attendance at staff, board of directors, advisory committee and advisory board meetings and observation of on -going program functions. CONTRACTOR will permit on -site inspection by CITY, CDH and HUD representatives, and ensure that its employees and board members furnish such information, as in the judgment of CITY and HUD representatives, may be relevant to the question of compliance with contractual conditions and HUD directives, or the effectiveness, legality, and achievements of the program.

20. BENEFICIARY QUALIFICATION
Persons qualifying for program services on the basis of income, hereinafter referred to as BENEFICIARIES, shall have an annual household gross income equal to or less than the U. S.

Department of Housing and Urban Development ( HUD) Section 8 ( of the United States Housing Act of 1937) Income Limits. HUD Section 8 Income Limits for the Riverside -San Bernardino - Ontario, CA MSA, define the maximum annual household gross income for low- and moderate - income households. CONTRACTOR is responsible for obtaining from CITY the said current applicable HUD Section 8 Income Limits for each year of the Contract term identified in Section 2, TIME OF PERFORMANCE.

Under CDBG regulations, the following clientele categories are presumed to be low- and moderate -income persons and can qualify for service regardless of income: abused children;

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6 27. INDEPENDENT CONTRACTOR
All parties hereto in the performance of this Contract will be acting in independent capacities and not as agents, employees, partners, joint venturers, or associates of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose whatsoever.

28. CONTRACT COMPLIANCE
CONTRACTOR shall make every effort to ensure that all projects funded wholly or in part by CDBG funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, CONTRACTOR shall make every effort to employ residents of the area and shall keep a record of the positions that have been created directly or as a result of this program.

CONTRACTOR shall comply with Executive Orders 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107, ( Equal Employment Opportunity), Executive Orders 11625, 12138, 12432, 12250, and Executive Order 13279 ( Equal Protection of the Laws for Faith -Based and Community Organizations), Title VII of the Civil Rights Act of 1964, the California Fair Housing and Employment Act, and other applicable federal, state, county, and city laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

29. DISCRIMINATION
No person shall, on the grounds of race, sex, creed, color, religion, or national origin, be excluded from participating in, be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment supported by this Contract.

30. RELIGIOUS PROSELYTIZING OR POLITICAL ACTIVITIES
CONTRACTOR agrees that it will not engage in inherently religious activities, such as worship, religious instruction or proselytizing, as part of the activities funded under this Contract. Further, CONTRACTOR agrees that it will not perform or permit political activities in connection with the performance of this Contract. Funds made available under this Contract will be used exclusively for performance of the work required under this Contract and no funds made available under this Contract shall be used to promote any religious or political activities. If CONTRACTOR conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this Contract, and participation must be voluntary for the beneficiaries of the CDBG- funded program services.

31. CONFLICT OF INTEREST
CONTRACTOR shall comply with all applicable federal and state laws, regulations and policies governing Conflict of Interest, including state Conflict of Interest regulations found in California Government Code Sections 1090, 1126, 87100 et seq., federal Conflict of Interest regulations found in 24 CFR 570. 611, 85. 36, and 84.42, and any other applicable policies, rules and regulations related to Conflict of Interest.

Any person who is an employee, agent, consultant, officer, elected or appointed official of CONTRACTOR, who exercises any functions or responsibilities with respect to CDBG- funded activities identified in this Contract and who is in a position to participate in a decision making process or gain inside information with regard to activities identified in this Contract, may not obtain a financial interest or benefit from the CDBG-assisted activities identified in this Contract or any related contract, subcontract, or agreement, either for themselves, an immediate family member or business partner, during his/ her tenure. CONTRACTOR shall maintain written

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7 standards of conduct governing the performance of their employees engaged in the award and administration of contracts.

32. INTENTIONALLY OMITTED

33. HUD HOLD HARMLESS
CONTRACTOR shall indemnify, defend and hold harmless CITY against any liability, claims, losses, demands, and actions incurred by CITY as a result of the determination by HUD or its successor that activities undertaken by CONTRACTOR under the program( s) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to CONTRACTOR under this Contract were improperly expended.

34. INDEMNIFICATION
CONTRACTOR agrees to indemnify, defend ( with counsel reasonably approved by CITY and hold harmless the CITY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the CITY on account of any claim except where such indemnification is prohibited by law.

This indemnification provision shall apply regardless of the existence or degree of fault of indemnitees. CONTRACTOR' s indemnification obligation applies to the CITY ' s " active" as well as passive" negligence but does not apply to the CITY ' s " sole negligence" or " willful misconduct" within the meaning of Civil Code Section 2782. This provision shall survive the termination of this Contract.

35. INSURANCE REQUIREMENTS
CONTRACTOR agrees to provide insurance set forth in accordance with the requirements herein. If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so. The type( s) of insurance required is determined by the scope of the contract services.

Without in anyway affecting the indemnity herein provided and in addition thereto, CONTRACTOR shall secure and maintain throughout the contract term the following types of insurance with limits as shown:

Workers' Compensation/ Employers Liability - A program of Workers' Compensation insurance or a state -approved, self- insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employee' s Liability with $ 250,000 limits covering all persons including volunteers providing services on behalf of CONTRACTOR and all risks to such persons under this contract.

If CONTRACTOR has no employees, it may certify or warrant to the CITY that is does not currently have any employees or individuals who are defined as " employees" under the Labor Code and the requirement for Workers' Compensation coverage will be waived by the CITY ' s Director of Administrative Services.

With respect to contractors that are non- profit corporations organized under Califomia or federal law, volunteers for such entities are required to be covered by Workers' Compensation insurance.

Commercial/General Liability Insurance - CONTRACTOR shall carry General Liability Insurance covering all operations performed by or on behalf of CONTRACTOR providing

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8 coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($ 1, 000,000), per occurrence. The policy coverage shall include:
a) Premises operations and mobile equipment.
b) Products and completed operations.
c) Broad form property damage ( including completed operations). d) Personal injury.
e) Contractual liability.
f) $ 2,000,000 general aggregate limit.

Automobile Liability Insurance - Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non -owned automobiles or symbol 1 any auto). The policy shall have a combined single limit of not less than one million dollars 1, 000, 000) for bodily injury and property damage, per occurrence.

If CONTRACTOR is transporting one or more non -employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($ 2, 000, 000) for bodily injury and property damage per occurrence.

If CONTRACTOR owns no autos, a non -owned auto endorsement to the General Liability policy described above is acceptable.

Umbrella Liability Insurance - An umbrella ( over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/ property damage, personal injury/ advertising injury and shall include a dropdown provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.

Additional Insured - All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain endorsements naming the CITY and its officers, employees, agents and volunteers as additional insureds with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the CITY to vicarious liability but shall allow coverage for the CITY to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured ( Form B) endorsement form ISO, CG 2010. 11 85.

Waiver of Subrogation Rights - CONTRACTOR shall require the carriers of required coverages to waive all rights of subrogation against the CITY, its officers, employees, agents, volunteers, contractors and subcontractors. All general or auto, liability insurance coverage provided shall not prohibit CONTRACTOR and CONTRACTOR' s employees or agents from waiving the right of subrogation prior to a loss or claim. CONTRACTOR hereby waives all rights of subrogation against the CITY.

Policies Primary and Non -Contributory - All policies required herein are to be primary and non- contributory with any insurance or self-insurance programs carried or administered by the CITY.

Severability of Interests - CONTRACTOR agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between CONTRACTOR and the CITY or between the CITY and any other insured or additional insured under the policy.

Acceptability of Insurance Carrier - Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum " Best' Insurance Guide Rating of "A-VII".

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9 Deductibles and Self -Insured Retention - Any and all deductibles or self -insured retentions in excess of $10, 000 shall be declared to and approved by Risk Management.

Failure to Procure Coverage - In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the CITY has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the CITY will be promptly reimbursed by CONTRACTOR or CITY payments to CONTRACTOR will be reduced to pay for CITY - purchased insurance.

36. PROOF OF COVERAGE
CONTRACTOR shall furnish Certificates of Insurance to the CITY Department administering the contract evidencing the insurance coverage, including endorsements, as required, prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty ( 30) days written notice to the Department, and CONTRACTOR shall maintain such insurance from the time CONTRACTOR commences performance of services hereunder until the completion of such services. Within fifteen ( 15) days of the commencement of this contract, CONTRACTOR shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

CONTRACTOR shall complete and submit INSURANCE INVENTORY, along with the above required insurance documents.

37. INSURANCE REVIEW
Insurance requirements are subject to periodic review by the CITY. The Director of Administrative Services or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever CITY determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the CITY.

In addition, if the Director of Administrative Services determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the CITY, inflation, or any other item reasonably related to the CITY 's risk.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. CONTRACTOR agrees to execute any such amendment within thirty 30) days of receipt.

Any failure, actual or alleged, on the part of the CITY to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the CITY.

38. Intentionally Omitted

39. COMPLIANCE WITH LAWS
All parties agree to be bound by applicable federal, state, and local laws, ordinances, regulations, and directives as they pertain to the performance of this Contract. This Contract is subject to and incorporates the terms of the ACT; 24 Code of Federal Regulations, Part 570 and Part 84; and Uniform Guidance at 2 CFR Part 200.

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10 Note:

Uniform Guidance for Federal Awards - 2 CFR Part 200 ( Uniform Guidance for Federal Awards U. S. Department of Labor ( dol. gov))
To deliver on the promise of a 21 st-Century government that is more efficient, effective and transparent, the Office of Management and Budget ( OMB) is streamlining the Federal government' s guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal awards. These modifications are a key component of a larger Federal effort to more effectively focus Federal resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars in partnership with non -Federal stakeholders.

This guidance provides a government -wide framework for grants management which will be complemented by additional efforts to strengthen program outcomes through innovative and effective use of grant -making models, performance metrics, and evaluation. This reform of OMB guidance will reduce administrative burden for non -Federal entities receiving Federal awards while reducing the risk of waste, fraud and abuse.

The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ( Uniform Guidance) at 2 CFR Part 200 supersedes and streamlines requirements found in eight separate OMB Circulars that are identified below:

Administrative Requirements: OMB Circulars A- 89, A- 102 ( 29 CFR part 97), and A- 110 29 CFR Part 95)
Cost Principles: OMB Circulars A-21 ( 2 CFR Parts 215 and 220), A- 87 ( 2 CFR Part 225), and A- 122 ( 2 CFR Part 230)
Audit Requirements: OMB Circulars A- 50 and A- 133 ( 29 CFR Parts 96 and 99)

40. SUSPENSION AND DEBARMENT
By entering this Contract, CONTRACTOR certifies that CONTRACTOR, including its principals, is not suspended or debarred from participating in federally funded contracts and sub -awards.

41. AMENDMENTS: VARIATIONS
This writing with attachments, embodies the whole of this Contract of the parties hereto. There are no oral agreements contained herein. Except as herein provided, additions or variations of the terms of this Contract shall not be valid unless made in the form of a written amendment to this Contract formally approved and executed by both parties.

42. NOTICES
All notices shall be served in writing. The notices shall be sent to the following addresses:

City of Highland Highland District Council on Aging, Inc. 27215 Base Line P. O. Box 948
Highland, CA 92346 Highland, CA 92346
Attn: Community Dev. Dir. Attn: Board President

43. COUNTERPART EXECUTION
This Contract may be executed in counterparts. When executed, each counterpart shall be deemed an original irrespective of date of execution. Said counterparts shall together constitute one and the same Contract.

Page 12 of 12 ends

11 IN WITNESS WHEREOF, the parties have caused this Contract to be executed by the City of Highland, as of the day and year written below.

CITY OF HIGHLAND
0 Lawrence A. Mainez, Community Dev. Dir.

Dated:

HIGHLAND DISTRICT COUNCIL ON
AGING, INC.
100_ , EV,
Federal ID Number or Social Security
Number: 95- 3374790

Page 13 of 12 ends

12 wd
of H1C,
DATE:

FROM:

PREPARED BY:

SUBJECT:

STAFF REPORT

TO THE CITY COUNCIL
September 10, 2024
Carlos Zamano, City Manager
Tish Nava -Cruz, Director of Administrative Services/ City Treasurer L/ 10(_' Bid Award/ Bid 2024- 04 Purchase of One New Vehicle ( HP-) RECOMMENDATION: The Finance/ Personnel- Subcommittee recommends that City Council:

1. Award Bid No. 2024- 04 to Courtesy Chevrolet Center in the amount of 65, 187. 671

2. Approve the quote from West Coast Lights and Sirens to perform the outfitting of the new vehicle in the amount of $ 37,241. 28 through our Sourcewell cooperative purchasing program contract # 97402;

3. Approve budget adjustment transfer of $ 2, 169. 97 from 007.2100 ( DIFFund balance) to be expended from 007. 8330. 6060 ( Vehicles) FISCAL IMPACT: $ 102, 428. 95. Of this amount $ 100, 258. 98 was already included in the budget.

PUBLIC NOTICE: The Notice Inviting Bids was advertised in the San Bernardino County Sun newspaper on August 6 & 13, 2024. The agenda for this item was posted at the three required locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: Included in the fiscal year 2023/ 2024 budget was the Work Program item to Purchase a Supervisor' s vehicle for the Highland Police Station with our contract through Sourcewell' s National Auto Fleet Group. We entered into a purchase order agreement with National Auto Fleet Group in July of 2023 in the amount of $ 100, 258. 98 which included the vehicle and outfitting of the vehicle through West Coast Lights and Sirens. In July 2024 the City received a status update from National Auto Fleet Group advising us that our order had still not been picked up by the manufacturer and there was no confirmed date as to when we would be receiving the vehicle. They also informed us that we would have to wait for a 2025 model and that there was no time frame of availability as the manufacturers do not fulfill orders based on when the order was received but rather as they have vehicles available. With the Police Department informing the City of the need for this vehicle the City Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Agenda Item No.

File No.

City nager
1 went out to bid on August 6, 2024. Below is the Work Program justification for this vehicle.

Work Program Justification: In the event of a natural disaster such as flood or wildland fire, Police supervisors need a platform for control and management of personnel deployment and resources. In the past, larger motorhome type vehicles were thought to be the way to go. Currently, most public safety agencies use smaller vehicles like Suburban' s or pickup trucks with camper shells. These vehicles typically carry maps, supplies, ammunition and extra communication equipment like radios and satellite phones. The smaller footprint of a Suburban means it can be parked in locations a motorhome may not fit. It is easier to store and keep operational. The City of Highland is also highly active with special events such as the Citrus Harvest Festival and the Fireworks show. Supervisors and managers responsible for these events currently have limited ability to coordinate them in the field as typical patrol cars lack the extra equipment and functional space. Obtaining a Suburban style Command Post Supervisors vehicle would allow patrol supervisors to drive the vehicle during routine patrol, keeping it functional and always available.

The City has received 2 bids, with one bid being deemed non -responsive for missing documents. They were opened on August 27, 2024. Following is a summary of the bids received:

1. Premier Chevrolet with a total bid of $ 61, 906. 59 ( Deemed non -responsive for missing documents and omissions).

2. Courtesy Chevrolet Center with a total bid of $65, 187. 67 The Finance Subcommittee reviewed this item on September 3, 2024 and recommends City Council award the bid to Courtesy Chevrolet Center, approve the budget adjustment to move the money from fiscal year 23/ 24 to fiscal year 24/ 25 and approve the expenditure from West Coast Lights and Sirens for the outfitting of this vehicle.
2 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Octavio Duran Jr., Public Works Director/ City Engineer 02 PREPARED BY: Sonja Flynn, Engineering Technician II41-
SUBJECT: Measure I Capital Project Needs Analysis ( 2025/ 26 - 2029/ 30) RECOMMENDATION: Approve the Five -Year Capital Project Needs Analysis ( 2025/ 26 - 2029/ 30) for the Measure I Major Street and Freeway Interchange Programs FISCAL IMPACT: The Capital Project Needs Analysis is a planning guide for the City' s projected use of Measure I funds in the Major Street and Freeway Interchange Programs. Since Measure I Funds are restricted to roadway/traffic/transit type improvements, approval of the Analysis will not affect other City services.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: The Measure I Strategy Plan requires each local jurisdiction to annually adopt a five- year Capital Project Needs Analysis ( CPNA) to include arterial street projects and interchange projects that can be realistically funded with Measure I Arterial Sub -Program Funds or Valley Freeway Interchange Program Funds.

Each year, SBCTA allocates 6. 777% of Measure I Arterial revenues to the City of Highland.

SBCTA keeps the City' s allocated Arterial funds until claimed by the City to pay for SBCTA' s share of an arterial project that is listed in the SBCTA Nexus Study.

The City' s allocated Arterial funds can also be used on a temporary basis as an internal loan to pay for the City' s share of an interchange project. Under this arrangement, the City needs to eventually pay back the loan with Development Impact Fees so as to free up the allocated Arterial funds to pay for SBCTA' s share of future City arterial projects.

Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
City ler City Manager
1 In the past 12 years ( FY2010/ 11 thru FY2024/ 25), SBCTA allocated $ 20, 369, 684 Measure I Arterial funds to the City of Highland. Based on SBCTA estimates, an additional $ 11, 436, 986 will be allocated to the City in the next 5 years ( FY2024/25 thru FY2028/ 29). Therefore, the total amount of Measure I Arterial funds that are available for programing in the City' s CPNA is anticipated to be $ 25, 698, 411.

The proposed CPNA for FY 2025/ 26 - 2029/ 30 includes one freeway interchange project, SR210/ 5th Street Interchange Project and one arterial project, the Victoria Avenue Improvements Project.

The 5th Street Interchange Project is in the preliminary planning stage. It consists of widening of 5th Street/ Greenspot Road between the City Creek Bridge and the westbound ramps and widening of all on and off -ramps. This project is not fully funded. The total estimated project cost is $ 18, 827, 000 with a funding breakdown as follows:

SBCTA
IVDA Agreement
2007 RDA Bond Proceeds
Caltrans
2024 Appropriations Earmarks
DIF
ARPA
Other
Unfunded/ DIF Loan
5, 590, 000 ( Valley Freeway Interchange Program)
2, 649, 000
376, 000
1, 250, 000 ( Cooperative Agreement)
3, 000,000
697, 000
624, 000
571, 000 ( Cities of San Bernardino and Redlands)
4, 070, 000
18, 827, 000
The estimated fair share costs from the cities of San Bernardino and Redlands are $ 450, 000 and 121, 000, respectively. The City was awarded $ 3 million in federal funds under the 2024 Appropriations Act which provides significant support for the project. City staff will continue to go after future grant opportunities to reduce/ eliminate need for another DIF Loan from SBCTA.

The Victoria Avenue Improvements Project between 3rd Street and 9th Street includes drainage, pavement reconstruction, traffic signal modifications, curbs, gutters, driveways, sidewalk, raised median, undergrounding of existing overhead utility lines, and striping. The project design is 85% complete and the current cost estimate is approximately $10 million. The City was awarded $ 2 million of federal funds under the 2022 Appropriations Act which will be used in the construction phase. The total estimated project cost breakdown is as follows:

Community Credit Fund $ 7, 318, 000
2022 Appropriations Earmarks 2, 000, 000
SBCTA 536, 000 ( Valley ArterialSub- Program)
Indian Gaming Special District Fund 132, 000
9, 986, 000
Attachments: 2026- 2030 CPNA Resolution
2026- 2030 Capital Project Needs Analysis SR- 210 & 5th Street 2026- 2030 Capital Project Needs Analysis Victoria Avenue Improvements Project 2026- 2030 CPNA Allocations
2026- 2030 CPNA Arterial Revenue Estimate
MASBCTA ( formerly SANBAG) 2026- 2030 SR I CPNA\ 2026- 2030 CPNA Staff Report 9. 10. 24. doc 2 RESOLUTION NO. 2024-

RESOLUTION OF THE COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA,

ADOPTING THE MEASURE I FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2025/ 2026 THROUGH 2O29/ 2030.

WHEREAS, San Bernardino County voters approved passage of Measure I in November 2004, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and
WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plan set forth in Ordinance No. 04- 01 of the Authority; and
WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from certain Measure I Programs to annually adopt and update a Five -Year Capital Project Needs Analysis; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Highland, California, that the Measure I Five -Year Capital Project Needs Analysis for Fiscal Years 2025/ 2026 through 2029/ 2030, attached to this resolution as Exhibit A, is hereby adopted.

PASSED AND ADOPTED at a meeting of the Council of the City Highland held on this 101 day of September, 2024.

Penny Lilburn
Mayor
ATTEST:

Alondra Munoz
City Clerk
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7 STAFF REPORT

TO THE CITY COUNCIL
DATE: September 10, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Octavio Duran Jr., Public Works Director/City Engineer 00 PREPARED BY: Sonja Flynn, Engineering Technician II
SUBJECT: Construction and Construction Management Services Contract Award — Highland Natural Parkland Trail Renovation ( Project No. tra20001) RECOMMENDATION: It is recommended that the City Council:

1. Award the construction contract for Bid No. 2024- 02, Highland Natural Parkland Trail Project to the responsible low bidder, HL Hitchcock Construction, Inc., in the amount of $ 1, 434, 882. 50.

2. Approve the proposal from Engineering Resources of Southern California, Inc.

ERSC) to provide construction management and inspection services in the amount of $ 190, 011. 00; and

3. Authorize the City Manager to approve a task order for CM Services and contract amendments up to 10% of the proposal amount.

FISCAL IMPACT: The fee for the construction contract and the construction management ( CM Services) task order is $ 1, 624, 893. 50. The 10% contingency amount of $ 143, 488 for the construction contract and $ 19, 001 for the CM Services task order will be used to cover any unforeseen conditions or additional services needed to complete the project. These contracts will be funded by a Federal Recreational Trails Program Grant and American Rescue Plan Act Funds per the adopted Capital Improvement Program ( CIP) FY 2022/ 2023- 2026/ 2027.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
pproved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City City Manager
1 BACKGROUND: The Project will repair and renovate the damaged trails located at the Natural Parkland Trail on the north sic' 3 of Base Line, east of Aplin Street and west of the city limits.

The project consists of the following work:

Renovating of existing trails and construction of new trails or expanding/ linking trails Development of Trailheads Facilities and Trailside Features Landscaping and Habitat Restoration
On November 4, 2020, the City received notification from the California Department of Parks and Recreation about its recommendation for $ 1, 560,000 in funding under the FHWA Recreational Trails Program grant. This grant covers 88% of environmental, design, rightof-way, construction and construction engineering costs for the Project. At its regular meeting on April 13, 2021, the City Council approved an agreement for Environmental, Design and Right -of -Way services to Community Works Design Group ( CWDG). CWDG completed their scope of work and delivered final bid documents to the City for approval. Upon approval of project documents, staff advertised the project following formal bidding procedures on August 8, 2024.

Construction Contract
One ( 1) bid was received and opened on August 27, 2024 with the following results:
o-, Total Bid
HL Hitchcock Construction, Inc. $ 1, 434, 882. 50
The engineer' s estimate for this project is $ 1, 500, 000. The low bid was received from HL Hitchcock Construction, Inc., of Rancho Cucamonga in the amount of $ 1, 434, 882. 50. A recent reference check has also confirmed that this contractor possesses the qualifications and experience necessary to perform the contract scope of work. Staff recommends the City Council award this project to the responsible lowest bidder, HL Hitchcock Construction, Inc.

Construction Management Services Contract
With this project proceeding to the construction phase, staff requested a proposal from Willdan Engineering, TKE Engineering, Inc., and ERSC to provide construction management and inspection services. The proposals were reviewed by City staff, and ERSC was the top -ranked firm. ERSC has an ongoing contract with the City and has provided these same services for numerous projects using an experienced team. Staff has reviewed and negotiated the proposed fee of $ 190, 011. 00, which is about 13% of the construction contract. This fee is reasonable for this type and size of the project. Staff recommends City Council' s approval of ERSC' s proposal to provide construction management and inspection services.

The project was evaluated in accordance with the California Environmental Quality Act (CEQA) and is categorically exempt under section 15301.

Attachments: Project Site Plan
ERSC Construction Management Services Proposal
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Ubmitted: August 2S, 2024
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4 August 23, 2024 Local Office:
1861 W. Redlands Blvd.

Redlands, CA 92373
City of Highland 909) 890- 1255, info@erscinc. com
27215 Base Line
Evaluation Period Contact:

Highland, CA 92346 Ben Booth, PE
Attn: Octavio Duran Jr., Public Works Director/ City Engineer Project Manager 909) 890- 1255 x116
bbooth@erscinc. com
RE: Construction Management and Inspection Services for the Natural Parkland Trails Project Dear Mr. Duran,
Engineering Resources of Southern California ( ERSC) is pleased to have the opportunity to submit our proposal to the City of Highland City) as a qualified, experienced consultant to provide Construction Management and Inspection Services for the Natural Parkland Trails Project ( Project). Based on our review of the RFP and years of experience providing similar services to local cities and agencies, we thoroughly understand the City' s requirements and unique development setting.

Understanding
The City of Highland is preparing to undergo improvements to its public facilities. The subject project will include public recreation improvements to local trails, including parking improvements, trail restoration construction, and related features. As with any Capital Improvement Project, the City is seeking professional construction management and inspection services during the construction of the improvements to ensure the safe construction of the project while adhering to all plans, specifications, environmental conditions, funding circumstances, and City requirements.

ERSC is ready and able to provide these services to the City. Our proposal highlights our expertise in the above, our knowledge of local procedures, and the challenges in delivering outstanding service to the City' s staff, constituents, and stakeholders.

ERSC' s Team
Ben Booth, PE, Engineer V — Project Manager/ Construction Manager Ben will serve as Project and Construction Manager during the course of the agreement with the City. Ben has served ERSC and the City directly and indirectly over the past seven years and has been responsible for numerous similar efforts in both capacities. He is well -versed in City procedures and can start immediately on this project. He will guide ERSC' s inspection team in the field, interface high- level issues with contractors, and maintain contact between Highland and ERSC' s team.

Mark Alvarez, Construction Inspector - Inspector
Mark joined ERSC with 25 years of experience in the construction industry, having spent a career with local paving contractors as a foreman and superintendent overseeing various paving, street, and traffic construction projects throughout Southern California.

Since joining ERSC, he has been responsible for the inspection of complex tract development grading and paving efforts, traffic signal improvements, and pedestrian improvements. Most recently, Mark has provided inspection services during the construction of transportation, traffic, and public facilities in the City of Banning.

Aragon Geotechnical, Inc.

Aragon Geotechnical, Inc. ( AGI) will serve as geotechnical engineer during the project, providing material testing, inspection, and recommendations. AGI is a certified DBE and will assist in fulfilling the requirements of the funding sources while providing professional services during grading, paving, and wall construction.

Highland' s Engineering Resource
ERSC was founded in 1996 to provide engineering services to the public sector. For 28 years, the firm has delivered Plan Checking, Civil Engineering Design, Surveying, and CM/ Inspection Services to numerous Cities throughout Southern California. Being local to the Inland Empire, ERSC maintains working relationships and valuable experience in differing design criteria and various departments of the region' s diverse public agencies.

ERSC has served the City of Highland in various capacities since 2003.

ERSC understands that the City wants to select the firm that best fits its goals. In selecting ERSC, the City will benefit from the following:

Experience - ERSC' s role in identical inspection responsibilities throughout numerous Inland Empire communities. Our CM/ Inspection Team has completed hundreds of projects for Southern California Cities and Agencies with over 60 years of combined experience. ERSC' s recent experience includes almost identical responsibilities in the City of Banning.

Proximity — As a local Southern California vendor, ERSC' s nearest office is just minutes away in the City of Redlands. Our key personnel have access to ERSC' s 40 engineering and construction professionals located in our nearby offices.

Familiarity —Our team has served local agencies in numerous past assignments. Our experience in the region is far-reaching and lends our team a unique perspective from which to approach inspection services for the City. 5 We look forward to working with the City and thank you for the opportunity to submit a proposal. If you have any questions or require additional information, please contact Ben Booth at [email protected] or (909) 890-1255. This proposal is valid for a term of 180 days from the date of submittal.

Respectfully submitted,
Craig Brudin, QSP
Director of Operations
Ben Booth, PE
Project Manager
6 Table of Contents
Project Understanding & Approach
4 Proposed Project Team
11 1 Qualifications & Experience
1$ M Appendix
Exhibit io-Oi
Exhibit 10- 02
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7 Project
Understanding &
Approach
Jit'R u
8 Understanding and Approach
ERSC understands that the Project includes trailhead improvements, accessible parking and path of travel to the trailhead on Base Line Avenue, restoration of existing trails, drainage culvert improvements, and educational area improvements. The work also includes the construction of stabilized earthen walkway trails, trail grading, excavation, removal of PCC and AC, construction of ADA parking improvements, vehicular maintenance access driveway and turnaround improvements, curb and gutter, sidewalk, retaining walls, drainage culvert improvements, education side furnishings, signing/ striping, and trail guide ropes and signs. Project funding will be sourced from local and federal sources. ERSC is well versed with prevailing wage, certified payroll, department of industrial relations, and labor compliance regulations.

Funding sources
ERSC understands that a number of different funding sources will be utilized to complete the Project. OGALS funding administered through the CA Dept of Parks and Recreation has been secured to complete this work. ERSC' s team has worked to comply with the funding source requirements, including proposing the use of Aragon Geotechnical, Inc. (AGI) to satisfy DBE requirements and preparing our fee according to Caltrans' Exhibit 10- H Fee Structure.

Project Location
The trails to be rehabilitated are located on steep slopes in the East Highlands Ranch area of the City. Access challenges for inspection staff and construction crews/ equipment will be encountered during the Project. These conditions fit well with ERSC' s inspection philosophy, as our inspectors understand that work is best observed and inspected in the field with a hands- on approach rather than in the field office or truck.

SWPPP
ERSC is planning to prepare the SWPPP for this Project, as noted in the RFP. The 2022 CGP has stringent requirements that projects are subject to comply with for the construction and post -construction phases. ERSC has determined that the post -construction BMPs are not applicable and will work this into our scope of work, price, and coordination during the Project. ERSC' s offices are 8 miles from the project site. Our NPDES Inspection can be efficiently conducted in a timely fashion with little drive time.

Scope of Work
Construction Management Services
General Construction Management Services duties shall include, but not be limited to, the following:

1. Provide technical and administrative management services for the Project, coordinate and oversee all construction -related activities, maintain close liaison with the City Project Manager, and copy the City Project Manager on all correspondence.

2. Monitor the City' s NPDES Manager' s activities, including but not limited to preparing a SWPPP in accordance with the 2022 Construction General Permit, uploading the SWPPP, NOI and other required information to the Water Board' s SMARTS website, and obtaining a WDID Number prior to starting construction. In order to adequately document that the Project does not require post -construction BMPs, ERSC will work with the City' s NPDES Manager to upload the correct documentation to SMARTS to meet the 2022 CGP requirements without implementing post -construction BMPs. It is assumed that the City will pay fees related to the required permits.

3. Conduct bi- weekly construction progress meetings, review and monitor the Contractor' s schedule, prepare weekly status reports, review and approve submittals, prepare and approve progress payments, and negotiate and prepare contract change orders.

4. Review and approve progress pay estimates. ERSC will identify variances between actual and budgeted or estimated costs and inform the City Project Manager whenever Project costs exceed the budget.

5. Schedule and conduct the pre -construction meeting with all stakeholders, including preparation of agendas and minutes and distribution to all applicable entities ( not just attendees) within five ( 5) working days. Identify all problems associated with the construction project in the meeting.

6. Maintain an awareness of safety and health requirements and enforce applicable contract provisions to protect the public and project personnel.

7. Monitor and perform labor compliance tasks, including labor interviews, verifying certified payrolls against Inspection Reports, employee interview forms, and the Prevailing Wage Rates. Verify proper payment in compliance with the project specifications and that contractor/ subcontractor DBE utilization is in compliance with state and federal laws.

8. Schedule, coordinate, facilitate, and attend public meetings as necessary.

9. Assist the City in preparing and processing Progress Reports with photographs, Progress Payments, and Grant Completion Packet to CA Department of Parks and Recreation Office of Grants and Local Services ( OGALS) in accordance with Caltrans LAPM and other Caltrans requirements, as required.

10. Facilitate, coordinate, and oversee the ongoing daily actions required to completely provide the full level of intended services and ensure that the Project meets all applicable Federal, State, and local requirements.

11. Provide as -built drawings markups, final project certification, and memorandum of clearance to issue Notice of Completion. 9 12. Coordinate a final walk-through with OGAL, the City, and all affected stakeholders, prepare punch list, certify completion of project, and recommend acceptance.

Inspection Services

1. Establish effective communication with the Contractor, OGALS, other agencies, utilities, and business and property owners.

2. Ensure compliance with the Plans, Specifications, and other requirements, such as, but not limited to, the Contract, Traffic Control, Water Quality BMPs, Cal/ OSHA Standards, CCOs, Permits, Caltrans requirements, Standard Plans, checking line, grade, size, elevation, and location of improvements.

3. Keep daily diaries ( log), fill out Incident ( accident) Reports, and take pictures of the Project. A daily Inspection Report identifying work done by the Contractor shall be submitted to the City Project Manager on a weekly basis for review and filing.

4. Document all Contractor delays, reasons for delay, length of time for delay, and Phases of work.

5. Monitor and provide supporting documentation on the personnel and equipment that is involved with any extra work performed by the Contractor.

6. During the course of inspection and monitoring of the work, if the Consultant Inspector observes an unsafe situation, he shall notify the Contractor of the violation and provide written notification of such infraction to the Contractor. If the Contractor refuses to comply, the Consultant Inspector shall notify the City and Cal OSHA

7. Measure and tabulate contract quantities on a daily basis.

8. Review the Contractor' s invoices, verify completed work, and approve all quantities.

9. Prepare a list of items for correction ( punch list) and prepare redlined as -built plans.

10. Maintain copies of all permits needed to construct the Project and enforce special requirements of each.

11. Conduct NPDES Inspections at Weekly, Quarterly, and pre/ post/ during Rain Events. Licensed QSP will conduct these tasks in accordance with 2022 CGP.

Geotechnical Services and Materials Testing
AGI will focus its efforts on the Geotechnical and Materials Testing portion of the Project. Field and laboratory testing is based on the City of Highland' s current QAP for federally funded projects. AGI' s scope of materials testing services for this Project includes:

1. Observations and materials testing of subgrade and aggregate base materials for new -construction Service Road and Turn Around;

2. Observations and materials testing of varying widths of Earthen Walkway Trails;

3. Observations and materials testing for Sitting and Educational Areas;

4. Observations and materials testing of PCC and underlying soils for curb and gutter, Curb Ramps, and retaining walls;

5. Laboratory testing for native and aggregate base materials ( soil maximum density -optimum moisture determinations, stability and asphalt concrete maximum density determinations); and

6. Attend meetings.

Natural Parkland Trails PrajM
Pre Construction
Cunal- 1N
o Proceed
SW PPP Preparation and Filing
Pre Construction Meeting
re CpnstruRlon Suhmlttal 0.eview
ee NTPI cpnnattpr
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tp Cnstrudion Ph— Suhmntal Remews
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11 NPOE5lnspettions
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15 OGALS Progress Report and Payment Reauert
i uncM1list/ Final PPE
11 r r eof Completion
ozl Co st uttlon
11 P
Submit RTP Grant Completion PackeS
11A11 Final Pro, ett Inspettion
S WPPP NOT, Submn Pro eR Certification Form
GALS Process Final Payment
Gty Notice of Completion/ Retention Release
31 32
161
39 CMIS- NATURAL PARKLAND TRAILS PROJECT
p anon vart F ni, n o„ a: oz, . o, . zozs o> zprs
196 dayz? Tue 9/ 20/ 24 iue 6/ 10/ 25 1
25 days Tue 9/ 10/ 24 an 10/ 14/ 24 1 1
l day Tue 9/ 10/ 24 Tue 9/ 10/ 24 1
l day Wed 9/ 11/ 24 Wetl 9/ 11124
23 days Wed9/ li/ 24 ri10/ 11/ 24 1 F
lday Mon 9/ 30/ 24 Mon 9/ 30/ 24 4
11 days Mon 9/ 30/ 24 M., 30/ 14/ 24 !
1 day n 10/ 14/ 24 M., 10/ 14/ 24 1
31 days Mon 10/ 14/ 24 M.. 4/ 14/ 25 1 1
131 days on 10/ 14/ 24 Mon 4/ 14125
131 days on W/ 14/ 24 n 4/ 14/ 25
1311 on 10/ 14/ 34 n 4/ 14/ 25 1 1
131 days Mon A/ 14/ 24 Mpn 4/ 14/ 25
31 dayz M., 10/ 14/ 24 p 4/ 14/ 25
1311— on 10/ 14/ 26 MI, 4/ 14125 1 - 1
dayz pn 3/ 31/ 25 a 4/ 0/ 25 1 1
l day M., 4/ 14/ 25 on4/ 14/ 25 4
46 days ue 4/ 8/ 25 Tue 6/] 0/ 25 1 1
13 I— ue4/ 8/ 25 Thu 4/ 24/ 25 1
day Th. 4/ 24/ 25 hu 4/ 24/ 25 1
1 day on 5/ 12/ 25 M. n 5/ 12125 1
5 days Wetl 6/ 4/ 25 Tue 6/ 10/ 25 1
5 dayz Wed 6/ A/ 25 Tue 6/ 10/ 25 1
10 Proposed
Project Team
IPlfAA
ICliali
11 Project Team
ERSC has selected our project team based on experience with the type of work proposed. The team presented below includes our project manager/ construction manager, construction inspector, NPDES Inspector/ Assistant Construction Manager, a project engineer, and the added support of our 40 local professionals. We understand that a continuous point of contact allows for efficient communication between parties throughout the project. ERSC certifies that staff included herein will be available during the duration of the project.

Ben Booth, PE - Project Manager/ Construction Manager
Ben will serve as Project and Construction Manager during the course of the agreement with the City. Ben has served ERSC and the City both directly and indirectly over the past 7 years, responsible for numerous similar efforts. He is well versed in City procedures and able to start immediately on this project. During his tenure at the City of Highland, Ben managed the Natural Parkland Trails project during its final engineering design phase and has intimate knowledge of the project scope, funding requirements, and stakeholders.

His management tasks included:

Review of the 90% and 100% PS& E submittals
Coordination with the project' s design consultants, CWDG, TKE and the Altum Group.

Verified contract documents were in conformance with FHWA federal funding requirements.

Coordination with Department of Parks and Recreation - Office of Grants and Local Services on administration procedures requirements.

Oversaw the project' s WQMP and SWPPP applicability/ compliance requirements.

He will guide ERSC' s inspection team in the field, interface high- level issues with contractors, and maintain contact between Highland and ERSC' s team.

IRSCBen Booth, PE
Project Manager/
Construction Manager
Project Team
Mark Alvarez Craig Brudin, QSP I
Zoe, Dunmire
Construction Inspector NPDES Inspector/ Assistant NPDES/ Construction Construction Manager Management Support
Subconsultants
L, Aragon Geotechnical
0 Additional ERSC Team
Geotechnical Engineering
John M. Brudin, PE Robert Righetti Shima Aghaei Cooly Smith President Principal Engineer Engineer 111 Chief Inspector Moe Ahmadi, PE Robert 011erton, PLS Isaac Gomez Tracy Meeks Vice President Principal Surveyor Engineer IV Sr. Construction Inspector Erik T Howard, PE, PLS Wade Weaver, PLS Mina Bishara Ralph Martinez Sr. Principal Engineer Principal Surveyor Engineer V Sr. Construction Inspector Trent Brudin, PE, QSD Stephania Hernandez, PIT Steve Wilson Breven Nescher Engineering Manager Engineer IV Sr. Engineering Associate Sr. Construction Inspector Reza Toorzani, PE Katherine Hernandez John Ward Mark Korando Principal Engineer Engineer It/ Sr. Engineering Associate Sr. Construction Inspector Ruben Ibarra, PE Travis Moffatt, PIT Dale Roberson Paul Duffell Principal Engineer Engineer II Engineering Associate V Sr. Construction Inspector Erwin Fogerson, PE Nathan Shea, LIT Jazz Goodie Saul Lopez Sr. Principal Engineer Engineer 11 Engineering Associate III Sr. Construction Inspector Jeff Wall, PE Marcus Popa, EIT Joseph Wilkins Steve Allen Sr. Principal Engineer Engineer I Engineering Associate 111 Sr. Construction Inspector Lori Askew Gabriela Rodriguez
Principal Engineer Engineering Aide I
MarkAlvarez- Construction
Inspector
Mark joined ERSC with 25 years of
experience having spent a career with
local paving contractors as a foreman and
superintendent in oversight of various
paving, street, and traffic construction
projects throughout Southern California.

Since joining ERSC, he has been
responsible for the inspection of complex
tract development grading and paving
efforts, traffic signal improvements, and
pedestrian improvements. Most recently,
Mark has provided inspection services
during the construction of transportation,
traffic, and public facilities in the City of
Banning.

Craig Brudin, QSP - NPDES
Inspector/ Assistant
Construction Manager
Craig is Director of Operations at ERSC
and oversees field operations of the firm
including CM, Inspection, and Surveying
efforts. Craig is currently responsible for
the oversight of CM/ Inspection Services for
multi -million dollar efforts for a wide range
of clients throughout Southern California.

Craig is also a QSP and will provide NPDES
inspections during the course of the
project as well as support to Mr. Booth as
Assistant Construction Manager.

Zoey Dunmire - NPDES/ Construciton Management Support
Zoey will assist the team in preparing the required SWPPP document and general assistance supporting the construction management tasks during the project.

Subconsultant - Aragon Geotechnical
Aragon Geotechnical will serve asgeotechnical engineer during the project providing material testing, inspection, and recommendations during the project. Aragon is a certified DBE and will assist in fulfilling the requirements of the funding sources while providing professional services during grading, paving, and wall construction. 5 12 CA, Professional Engineer No. 92625 Similar Project Experience:

Overland Bridge at Murrieta Creek, Federal Highway Bridge Program Fund, Temecula, CA - As a partner to the CNS Engineers' team, Ben served as Project Engineer during the design of a bridge structure over and across Murrieta Creek connecting Avenida Alvarado with Overland Drive at the intersection of Enterprise Circle to the east of the BS, Civil Engineering, Arizona State University,
creek. The ERSC team was responsible for all ancillary improvements to the design of the Tempe, Az
bridge, including street improvements, drainage improvements, right of way legals/ plats, Areas of Expertise channel hydraulic/ hydrology analysis, and WQMP, all facilitated in- house by the ERSC team. The project required compliance with Caltrans LAPM requirements and federal Pavement Rehabilitation Services funding requirements. ERSC is assisting CNS with obtaining permits from various agencies Active Transportation Services such as USACE Section 408, RCFC& WCD Encroachment Permit, CDFW Section 1602, and Drainage and Flood Control RWQCB Section 401 for improvements within the channel.

Land Development Services Golden Avenue Bridge, Placentia, CA — Project Engineer during the development of plans for the bridge replacement project in Orange County. Plan and profile views were created for the proposed bridge layout and the existing Carbon Creek flood control channel below. Considerations during geometric layout included aligning with existing Mr. Booth has a broad base of experience in streets, identification of existing utilities and storm drains, proposing new storm drain various disciplines, such as transportation, locations, an adequate bridge width to accommodate future traffic, pedestrian and bike site development, pavement rehabilitation, flows, and the placement of the OC Bike Loop that is planned to run within the Carbon grading and drainage, and construction Creek channel which has entrance/ exit ramps on either side of the bridge. Bridge design services. Mr. Booth graduated from Arizona was provided by Biggs Cardosa Associates, Inc. This project included LAPM administered State University and interned with notable funding sources. companies such as Schuler Constructors, PW 19- 11 Bike Lane and Trail Program, ATP Funded, Temecula Creek South Side Trail, PACE, and HDR during his undergraduate City of Temecula, CA - Project engineer responsible for . Under an on -call engineering studies. He worked for CASC Engineering, agreement, ERSC completed preliminary and final engineering services necessary to where he served as a survey chairman
provide project J sco p g in and final design. g Project tasks include hydrology y gy review and and design engineer. Mr. Booth recently channel hydraulics modeling, bike trail plan and profile design , specifications, estimates, served the City of Highland as a senior WQMP preparation, and environmental and geotechnical services. ERSC and our civil engineer, managing various capital subconsultants coordinate with various permitting agencies such as RCFC& WCD, CDFW, improvement imprimpr projects, overseeing the and RWQCB Section 401 for trail improvements within the Temecula Creek Channel.

City' engineering consultants, assisting
with land development entitlements, and Sector D Pavement Rehab Design and Construction Management Services, City of managing the Engineering plan check Highland, CA - Project Engineer and Assistant Construction Manager responsible for process. Projects recently undertaken contract administration, progress meetings, material/ RFI submittals, correspondence, by Mr. Booth involving the design and labor compliance, and progress payment review. Work included pavement rehabilitation construction services include the following and ADA ramp and needed drainage repairs. Rehabilitation of the streets included overlay significant assignments. with removal and replacement or dig outs of severely distressed areas. Provision for removal and replacement of soft and/ or wet areas where encountered was also included in the specifications and bid schedule.

FY 2016/ 17 and FY 17/ 18 CDBG Pavement Rehab Design and Construction Management Services, City of Highland, CA - Project Engineer and Assistant Construction Manager responsible for contract administration, progress meetings, material/ RFI submittals, correspondence, labor compliance, and progress payment review. The project included site inspection and preparation of construction documents for rehabilitation and repair of pavement on six streets. Rehabilitation included repair of severely distressed areas by removal and replacement, crack repair/ seal and bump grind, edge repair, header cut and cold planing, repair of drainage issues that would compromise new paving, repair of soft or wet subgrade, and HMA overlay.

Sectors B, C, D, and E Pavement Projects Design and Construction Management Services, City of Highland, CA - Project Engineer and Assistant Construction Manager responsible for contract administration, progress meetings, material/ RFI submittals, correspondence, labor compliance, and progress payment review. The projects included pavement preventative maintenance by bump grind, crack seal, slurry seal, and scrub seal of collector and local streets throughout the City and maintenance of City parking lots.

Elder Creek Hydrology Analysis and Feasibility Study, City of Highland, Highland, CA — Project Engineer for the preparation of a drainage feasibility study report for Elder Creek Storm Drain Facilities at Greenspot Road. The report was prepared to determine the tributary flows to Elder Creek Channel near Greenspot Road, and provide storm drain upsizing recommendations.
13 OSHA 30 Similar Project Experience:

TWIC Exp. 01/ 29/ 2022 Atwell - PA23 Open Space Grading and Recreation Improvements City of Banning, CA - Advanced First Aid and CPR Inspector responsible for daily project oversight for conformance to contract documents, Traffic Signal Inspector IMSA
agency requirements, permit compliance, and job safety during the construction of City Inspection/ Public Works Certificate, Open Space improvements for the southwestern planning areas of Tripoint Homes' University of California Riverside Atwell project in the City of Banning. The project included extensive grading, trail improvements, landscape features, and private ponds over a seven acre area. The Areas of Expertise main features to be constructed were the private ponds doubling as retention basins.

Pedestrian improvements were also built around the ponds to allow for a trail throughout Foreman the area. ERSC was also resonsible for supervision of the grading, testing, and drainage Superintendent improvements.

Quality Control Inspection On -Call Construction Inspection Services, City of Banning, Banning, CA - Sr. Construction Heavy Equipment Operator Inspector in oversight of construction activities for street, sewer, water, grading, and storm drain projects and their related improvements in the City of Banning. Since 2018 ERSC has completed over 430 individual assignments in the City. This is inclusive of the 4, 000- unit Atwell development, for which ERSC has been in oversight all grading and Mr. Alvarez joined the ERSC team in 2019 and
improvement construction activities related to the project. Mark was responsible for has since been the prime construction inspector inspection of the following in the City of Banning:
for the City of Burbank and Banning. Mr. Alvarez In -Tract Sewer, Water, Storm Drain, and Street Improvements for:
has been in the construction field for 33 years, e TM38398- 5 PA5 0 TM37298- 2 PA1A bringing insight from hundreds of public works @ TM37389- 3 PA10 0 TM37390 PA8A, 8B, PA24 Park projects as a foreman, superintendent and 9 TM37365 PA4 0 TM37390- 2 PA7 inspector. TM37474 PA3 0 TM37390- 1 PA6, PA22 Park, PA23 Other inspection assignments have included TM37298- 3 PA16 Open Space, PA25 Open Space construction management, supervision and TM37298 PA2A • TM 37389- 2 PA11 inspection of various street and underground Signing, Striping, and Traffic Signal Improvements for:
improvements within public right- of- ways, TM37298- 1 Apex Street at Wilson St. underground facilities, mass grading operations, Highland Home Rd. at Meadowline Way water, sewer and storm drain facilities, pile
foundations and bridge work, lighting and Highland Home Traffic Signal Improvements, City ofBanning, CA- Sr. Inspector responsible electrical equipment as well as landscaping and for daily project oversight for conformance tocontract documents, agency requirements, irrigation work when needed. permit compliance, and job safety. ERSC' steam provided inspection services during the construction of new Traffic Signals and related improvements inthe City of Banning. Highland Home Road located at the southwestern entry to Tripointe Homes' Atwell project is a new arterial street supporting the new residents ofthe residential development. Atraffic signal was necessary atthe intersection at Wilson Street, a major arterial. ERSC inspectors provided inspection throughout theconstruction ofthe Traffic Signal and its related improvments including widening of Wilson, ADA/ Pedestrian Improvements, Signing and Striping, and landscape improvements. On -
Call Construction Inspection, City of Highland, CA - Senior Construction Inspector as part of an on -call professional services agreement with the City of Highland. ERSC provides contract inspection services for the construction of public works and privately funded improvements, including street improvements, paving, sidewalk, curb, gutter, grading, and earthwork. Work also included site review for compliance with City standards and traffic control requirements. BS
1428 — SR- 134 Corridor Arterial Signal Improvements, City of Burbank, CA - Provided inspection/ observation for the modification of seven traffic signal systems and appurtenances as well as coordination with Burbank Water and Power for overhead wiring considerations.

Signing and striping, sidewalk construction and related ITS equipment installation are a part of the project. As our Lead Inspector heprovided coordination between the Contractor, the City, other agencies, consultants, utility companies, the public, adjacent property owners and other stakeholders. Hardy & Harper, Inc. - Public Works Foreman / Superintendent accountable for all Trades and Subcontractors on city contracted street rehabilitation projects. Including Asphalt Paving and quantities, Traffic Control, Concrete quantities, Demolition, Trucking and Dump sites, Quality Control Inspection throughout Company. Matich Corporation - Public Works Foreman responsible for street rehabilitation projects. Grading, Paving, Traffic Control, Material Quantities and the supervision of all operators, equipment, laborers and tools throughout city projects.
14 Similar Project Experience:

On -Call Plan Check and Construction Inspection Services, City of Highland — Project Engineer responsible for review of maps, legal documents, improvement plans, and grading plans during an on -call professional services agreement with the City of Highland. ERSC provides contract plan check and inspection services for the construction CA, QSP No. 26269
CESSWI No. 4852
BS, Environmental Policy & Management
BA, Business Managerial Studies
CASQA
Erosion and Sediment Control
Water Quality
Improvement Plan Check
Land Survey
Construction Management and Inspection
Mr. Brudin serves ERSCs clients requiring
CM/ Inspection, Land Survey, and water
quality and environmental compliance
services. Craig spent years of his career
under the employment of prominent
engineering firms where he gained insight
to the full spectrum of environmental and
storm water compliance requirements and
practices. He has been in oversight of ERSC' s
inspection team in the field for numerous
local agencies during construction of water,
wastewater, transportation, drainage, and
public facilities. Craig is well versed in the
installation requirements, long term cost
effectiveness, and challenges of erosion
and sediment control BMPs. His experience
designing and plan checking erosion
control plans has provided with and all -
encompassing knowledge of the SWPPP
requirements as well as the challenges
associated in meeting plan goals.
of public works and privately funded improvements, including site improvements, street improvements, paving, sidewalk, curb, gutter, grading, and earthwork. Work also included site review for compliance with City standards and traffic control requirements. ERSC also provides plan checking services for all parcel and tract maps, as well as hydrology review.

On -Call Plan Check and Inspection Services, City of Banning —Project Manager responsible for day- to- day project guidance, team oversight, client contact, as well as schedule and budget management throughout the plan check of residential and CIP projects. Plan check services include review of maps, street, sewer, water, grading and storm drain projects, as well as review of construction drawings to assure compliance with City, State and Federal regulations. ERSC also provides conditions of approvals for City projects, as needed.

On -Call Construction Inspection Services, Elsinore Valley Municipal Water District, Lake Elsinore, CA - Project Manager responsible for day- to- day project guidance, team oversight, client contact, as well as schedule and budget management. Under an On - Call agreement with Elsinore Valley Municipal Water District ERSC provides construction inspection services for developer funded and CIP projects through the District service area. ERSC inspectors are responsible for oversight of construction for various water system improvements including pipelines, reservoirs, lift stations, booster stations, service connections, and related infrastructure and improvements.

CARB Consolidation Project, Riverside, CA — Project Manager and QSP inspector during the ground up construction of the California Air Resources Board testing facility in Riverside, CA. Craig was responsible for all inspections, reporting, recommendations, training, and annual report filing during the course of the project.

Rio S. T. E. A. M Academy, Oxnard, CA — Project Manager and QSP Inspector during all phases of the construction of the Rio School District' s STEAM school in Oxnard, CA.

Craig directed installation of all erosion controls for the 10- acre site including Fiber Roll, Inlet Protections, and Plate -only stabilized enter. Craig also directed the maintenance of controls throughout the project to ensure compliance with the state' s CGP and local requirements. Craig was also responsible for performing all QSP inspections for the project throughout all phases including weekly inspections and all rain event inspections.

MSJC Sports Facilities Improvements, San Jacinto, CA —Project Manager and QSP Inspector during all phases of the Mount San Jacinto College' s Sports Facilities Improvements. The project included installation, maintenance, and removal of all structural BMPs for the project. Fiber Roll, Silt Fencing, Inlet Protection, and traditional Rock -Plate stabilized entrances were included.

Soboba Horseshoe Development, San Jacinto, CA - Project Manager and QSP Inspector during all phases of the Soboba Band of Luiseno indians Horseshoe Development Improvements. The NPDES portion of the project included installation, maintenance, and removal of all structural BMPs for the project. Fiber Roll, Silt Fencing, Inlet Protection, and traditional Rock - Plate stabilized entrances were included. 30" Transmission Mainline Improvements on Highland Ave., West Valley Water District, Rialto, CA - Construction Manager responsible for contract administration, progress meetings, material/ RFI submittals, correspondence, labor compliance, and progress payment review during this improvement project which involves the construction of a new waterline and associated appurtenances in Highland Avenue between Oakdale Avenue and Pepper Avenue in the City of Rialto. Construction includes installation of approximately 3, 7001f of CML& C water line. The proximity to Interstate 210 will require interfacing with CalTrans and coordination with the agency' s procedures. 15 Similar Project Experience:
5th Street, Greenspot Road, & Orange Street Pavement Rehabilitation Project City of MS, Mechanical Engineering, University of Highland, CA - Project Designer responsible for preparation of project documents and California San Diego completion of computer aided design throughout all phases of the assignment. ERSC was BS, Environmental Engineering, University of contracted to provide professional engineering services for a pavement rehabilitation California San Diego project slated to improve five street segments. Rehabilitation efforts include Cold In -Place Recycling ( CIR) and 1. 5" grind and overlay with Petromat, and additional scope includes assessing pavement failures, settled pavement, ponding areas, raised and damaged Areas of Expertise sidewalk panels, and deficient curb and gutter and shoulder areas.

Overland Drive Widening, City of Temecula, CA - Project Designer responsible for MATLAB preparation of project documents and completion of computer aided design throughout Autodesk Fusion 360 all phases of the assignment. ERSC was contracted to provide professional engineering SolidWorks services for the widening of Overland Drive from Jefferson Avenue to Commerce Center AutoCAD Drive. The project included mapping and an evaluation of the effects of a roadway 3D Printing widening, coordination with the Rancho California and Eastern Municipal Water Districts Arduino for relocation and adjustment of water and sewer facilities, as well as various power and communications companies for the relocation of dry utilities impacted by the project pad mount transformers, underground vaults, and service pedestals). The project also included the installation of a new traffic signal and striping modifications, installation of Zoey joined ERSC in 2023 after a collegiate new street lighting, and preparation of legal descriptions and plats in support of the right - tenure in which she earned both of -way ac- quisition effort. undergraduate and graduate engineering PS& E for Sewer Collection System & Lift Stations, Soboba Band of Luiseho Indians, San degrees. She is now a part of our design Jacinto, CA - Project Designer responsible for preparation of project documents and team, expand her engineering toolkit by completion of computer aided design throughout all phases of the assignment. ERSC performing various engineering tasks such was contracted for the preparation of Plans, Specifications, and Cost Estimates ( PS& E) as AutoCAD drafting, utility calculations, for gravity sewer system and lift stations within Soboba Band of Luiseno Indians ( SBLI) Excel calculations, and spreadsheets.

Reservation. Our work focuses on the development of alignment and preparation of construction plans for an alternative which collects the wastewater flows from the reservation to be conveyed to the EMWD sewer system for treatment.

PS& E for the Soboba MDP Line J & J- 1, Soboba Band of Luiseno Indians, San Jacinto, CA Project Designer responsible for preparation of project documents and completion of computer aided design throughout all phases of the assignment. ERSC was contracted for the preparation of Plans, Specifications, and Cost Estimates ( PS& E) for the design and construction of the MDP Line J and J- 1 that would avoid/ minimize adverse impacts on the existing and planned residential developments within the project location. Our scope included field reconnaissance, utility research, design survey, hydrology analysis, hydraulic analysis, geotechnical investigation, preparation of construction plans, specifications, cost estimates, coordination and processing, and post -design bidding support services.

RV Booster Station Rehabilitation, Pechanga Band of Indians, Temecula, CA - Project Designer responsible for preparation of project documents and completion of computer aided design throughout all phases of the assignment. ERSC was contracted to provide professional engineering services for upgrading a booster station that was originally constructed in 2000 at an RV resort. The design will include replacing pumps, motors, valves, and electronic equipment and relocating the electrical equipment to the adjacent electrical room. Our work includes project management and coordination, research and preliminary layout, specifications and plans, and bidding phase assistance.

Public Works Yard Restroom, City of Chino Hills, CA - Project Designer responsible for preparation of project documents and completion of computer aided design throughout all phases of the assignment. ERSC was contracted to provide engineering services for the preparation of construction drawings related to installation of a new staff restroom building at the City Yard Facility. Improvements include the installation of a prefabricated restroom adjacent to an existing storage building, necessary utility connections including water, sewer and electricity, construction of a concrete pad to house the restroom, and necessary asphalt pavement reconstruction to meet ADA requirements. 16 C. FERNANDO ARAGON, M. S., P. E., G. E.

CIVIL ENGINEER, GEOTECHNICAL ENGINEER

EDUCATION
Loyola Marymount University of Los Angeles, B. S., Civil Engineering University of California, Berkeley, M. S., Civil Engineering with emphasis in Geo Engineering

PROFESSIONAL REGISTRATIONS
Registered Civil Engineer, California, No. 72277 [ Exp. 6/ 30/ 24] Registered Geotechnical Engineer, California, No. 2994 [ Exp. 6/ 30/24] California Department of Transportation, Certificate of Proficiency, Expires: 9/ 2022
Governor' s Office of Emergency Services — Disaster Services Worker — Volunteer

PROFESSIONAL AFFILIATIONS AND HONORS
American Society of Civil Engineers
ASTM International — Participating Member
Member of Tau Beta Pi National Engineering Honor Society Member of Chi Epsilon National Civil Engineering Honor Society Association of Drilled Shaft Contractors ( ADSC), The International Association of Foundation Drilling, 2004- 2005 graduate student scholarship recipient University of California at Berkeley, 2004- 2005 graduate fellowship

PROFESSIONAL HISTORY
1997- Present: Aragon Geotechnical Inc., Riverside, California; Soils Technician Laboratory and Field) to Engineering Assistant, Staff Engineer, Project Engineer to President.
5/ 2002- 8/ 2002: Kiewit Pacific Company, Santa Fe Springs, California; Engineering Field Intern.
1996- 1997: Aragon Geotechnical
Arrowhead, California;
Laboratory and Field.)
Consultants, Inc., Riverside and Lake
Engineering Assistant; Soils Technician
10 17
Qualifications &
Experience
1 1
FMIMOU
Itnab
18 Firm Bio
Engineering Resources of Southern California, Inc. ( ERSC) was formed in 1996 with the asset purchase of NBS/ Lowry, Inc. Since its formation, ERSC has been committed to serving Special Districts, Regional Agencies, and Municipalities in Southern California' s public sector. Our team provides a comprehensive set of professional services and solutions for the life of any potential project.

ERSC Reliability
We believe that our long- standing service to a variety of public agency clients throughout California, many on a continuous basis throughout our 28- year history, is a testimony to the quality of services we provide. Many of our clients have continually sought our services since our first year of business. Throughout our years of service, ERSC has developed significant financial resources and organizational efficiencies. Development of proficiencies in these areas has allowed ERSC to continually deliver projects that routinely exceed client expectations..

Contact Corporate Officers M10M Project Vital Information Ben Booth, PE John M. Brudin, PE - President CA Corporation Project Manager
Phone: ( 909) 890- 1255
Fax: ( 909) 890- 0995
bbooth@erscinc. com
Moe Ahmadi, PE - Vice President
Trent Brudin, PE - Secretary
Craig Brudin - Treasurer
28 Years in Business
40 Employees
FEIIN: 33- 0718153
CA DIP: 1000017460

ERSC CORE

DISCIPLINES
Civil Site Design
Survey & Geospatial
Construction Services
Municipal Services
Transportation
Drainage & Flood Control
Water Resources
ERSC Insurance Coverage Levels
Professional & $ 1. om Per Occurrence;
General Liability $ 2. Om Aggregate
Automobile $ 1. om Combined Single Limit
Worker' s Comp Maintained as Required by Law
ERSC in Construction Management and Inspection
Our staff have performed both On -Call and Project Specific CM and Inspection Services for public agencies since our firm was formed in 1996. Our team is particularly structured to assist public agencies in the administration of their own CIP projects and in supporting Developer -Funded Infrastructure to be accepted by public agencies. Our firm and project team currently support the City of Banning, Eastern Municipal Water District, West Valley Water District, Elsinore Valley Municipal Water District, and the City of Loma Linda in identical assignments.

ERSC and the City of Highland
ERSC has served the City of Highland on a continual basis since 2003. With duties including, plan checking, staff augmentation, design services, and construction management/ inspection, ERSC' s team has vast experience with the City and its staff. In selecting ERSC, the City can be assured that it will be receiving the same level of service that staff has been accustomed to. ERSC' s team will be able to apply knowledge and lessons learned regarding the City' s procedural preferences, funding source requirements, and staff communication.

Differentiating Factors
Our Locations Several considerations differentiate ERSC from other firms:

San Bernardino County No Conflicts of Interest
Headquarters)
1861 W. Redlands Blvd. ERSC consistently focuses on serving public agencies rather than private developers, Redlands, CA 92373 ensuring that we avoid potential conflicts of interest that would preclude our team from Southwest Riverside County providing inspection services on a project. 41593 Winchester Rd., Ste. 200
Temecula, CA 92590 Dedicated Public Works Inspection Staff Coachella Valley ERSC maintains a distinct construction management and inspection group comprised Desert, Palm77 CACountryClubof 92211ull- do time construction inspectors solely dedicated totheir craft. ERSC inspectors Palm not serve in other capacities, which allows them to promptly address projects and Q p Q accommodate part-time obligations when needed. Knowledge of Neighboring Municipalities and Agencies As
a firm focused onserving public agencies, we have enjoyed along and successful relationship with many agencies adjacent toand within the boundaries ofthe City of Highland.

We have had the pleasure of working with West Valley Water District, East Valley Water District, County of San Bernardino, the City of Redlands, City of San Bernardino, and the City of Colton. With this level of local involvement, wecan leverage local relationships and contacts as needed and as required by work. References
For
the City' s use, ERSC has assembled thebelow references. We have provided thereferences tospeak for ERSC' s project performance, team expertise, and commitment toclient service. We encourage the City to contact each of them for their testimonial oftheir individual experience with ERSC. ERSC
selected the references herein based on similarity of scope tothe RFP, detailed descriptions areincluded inthe following discussion.

Additional references are included in the following pages accompanied by full project descriptions. 12 19 1) Jarb Thaipejr, Public Works Director, City Engineer; ( 909) 799- 4400; jthaipejr@lomalinda- ca. gov See the following experience summaries included in this section for further details related to ERSC' s work in the City of Loma Linda:

CM and Inspection Services 1. 6 Million Gallon Welded Steel Reservoir Beaumont Avenue Pipeline
2) Nate Smith, PE, Deputy Director - Public Works/ City Engineer; 951- 922- 3182; nsmith@banningca. gov 3) Perry Gerdes, Water/ Wastewater Superintendent; ( 951) 922- 3140; pgerdes@banningca. gov Inspection services for development and CIP projects throughout the City. See the following experience summaries included in this section for further details related to ERSC' s work in the City of Banning On - Call Inspection Services
Non -Potable Water Improvements - Np- 1 Pump Line
Meadowline Way Interconnect & Pressure Reduction Facility Wilson Street Sewer Lift Station
Foothill West 3. 76 Million -Gallon Reservoir
15" — 12" Force Main And Trunk Sewer
4) Linda Jadeski, Manager of Engineering Services; ( 909) 820- 3713; Ijadeski@wvwd. org 5) Rosa Gutierrez, P. E., Senior Engineer; ( 909) 875- 1322; rgutierrez@wvwd. org CM and Inspection Services for water transmission and distribution lines throughout the district. See the following experience summaries included in this section for further details related to ERSC' s work in West Valley Water District:

CM and Inspection Services - Casamilia Water Main Replacement Bloomington Area Water Main Relocations Phase 2A
Zone 4 30" Trasmission Mainline Improvements
Bloomington Area Waterline Replacements Phase 3A
Santa Ana Avenue Transmission Main Project Phase 2
Similar Experience
ATWELL - PA23 OPEN SPACE GRADING AND RECREATION
NateSmith, PuPE, blicDeputy
eork
of IMPROVEMENTS CITY OF BANNING, CA Director Public Works/ City ANNING Engineer Project Term: 2020- 21 1 Contract Value: $130, 000 951- 922- 3182 nsmith@banningca.
gov ERSC' s team provided inspection services during the construction of Open Space improvements forthe southwestern planning areas of Tripoint Homes' Atwell project inthe City of Banning. The project included extensive grading, trail improvements, landscape ERSC Project Team: features, and private ponds over aseven acre area. The main features tobe constructed Craig Brudin, QSP, QSD Ralph Martinez were the private ponds doubling as retention basins. Pedestrian improvements were also Cooly Smith Saul Lopez built around the ponds toallow for a trail throughout thearea. ERSC was also responsible Mark Alvarez Tracy Meeks for supervision ofthe grading, testing, and drainage improvements. 13 20 ERSC Project Team:

Cooly Smith
Mark Alvarez
ERSC Project Team:

Craig Brudin, QSP, QSD
Cooly Smith
Mark Alvarez
Carlos Zamano, P. E.,
City Manager
909) 864- 8732
czamano@cityofhighland. org
Saul Lopez
Ralph Martinez
Nate Smith, PE, Deputy
Director of Public Works/ City
Engineer
951- 922- 3182
nsmith@banningca. gov
Perry Gerdes, Water/
Wastewater Superintendent
951) 922- 3140
pgerdes@banningca. gov
Ralph Martinez
Saul Lopez
Tracy Meeks

ON -CALL CONSTRUCTION INSPECTION AND PLAN CHECK SERVICES,

CITY OF HIGHLAND, CA
Project Term: 2000 - 2022 1 Contract Value: $ 4M
Under an on -call professional services agreement with the City of Highland, ERSC provides contract inspection services for the construction of public works and privately funded improvements, including street improvements, paving, sidewalk, curb, gutter, grading, and earthwork. Work also included site review for compliance with City standards and traffic control requirements. ERSC also provides plan checking services for all grading, street improvement plans, parcel and tract maps, as well as hydrology review. Work also included site review for compliance with City standards and traffic control requirements.

Representative projects are provided below:

Lankershim Avenue Street
Improvements
Sterling Avenue Improvements
Highland Basin Drainage
Improvements
2012 Sidewalk and Handicap Ramp
Repairs
City Hall ADA Improvements
Victoria Avenue Improvements at 5th
Street
2012 Community Development Block
Grant Project
Bledsoe Creek Outlet Reconstruction
Olive Street Improvements
City -Wide Redevelopment Agency
Sidewalks
Article III Sidewalk - Palm Avenue
Traffic Signals - Various
City -Wide Sidewalk Projects
Miscellaneous Sidewalk Repairs
5th Street Bike Lane, Signing and
Striping Improvements
Greenspot Road " S" Curve
Realignment

ON -CALL INSPECTION SERVICES, CITY OF BANNING, CA
Project Term: 2018 - Ongoing I Contract Value ( to date): $ 41VI ERSC provides plan check and inspection services of CIP and development projects in the City of Banning. The scope of construction inspection services includes oversight of street, sewer, water, grading, and storm drain projects and their related activities. Since 2018 ERSC has completed over 430 individual assignments in the City. This is inclusive of the 4, 000 unit Atwell development, for which ERSC has reviewed all grading and improvement plans as well as all supporting special studies related to the project. Currently ERSC staffs 4 full- time inspectors supporting the City' s activities. ERSC Inspectors have overseen the following in the City of Banning:

In -Tract water, sewer, storm drain and street improvements for the following:
o TM38398- 5 PA5 o TM37390- 2 PA7
o TM37389- 3 PA10 o TM37390- 1 PA6, PA22 Park, PA23
o TM37365 PA4 Open Space, PA25 Open Space
o TM37474 PA3 o TM 37389- 2 PA11
o TM37298- 3 PA1B o TM37389- 2 PA11
o TM37298 PA2A o TM37389- 1 PA 1- 5
o TM37298- 2 PA1A o TM37289- 3
o TM37390 PA8A, 86, PA24 Park o TM37298- 1
Offsite Improvements related to the following:
o TM37298- 1 Apex Street at Wilson Street
o Highland Home Road at Wilson Street
o Highland Home Road at Meadowline Way
o TM37389- 1 Offsite 18"- 12" Water and 12" Sewer
o Highland Home Road Retention / BMP Basins and Energy Dissipators o TM37389- 1 Offsite 18" Water in Highland Home Road & 8" Non - Potable Water o TM37388 Offsite 8" Non -Potable Water and 8" Sewer
CIP Oversight for the following:
o Foothill West Zone 18" Transmission Line
o Mountain North Water 18" Transmission Line
0 24" Non - potable Pipeline NP- 1 discharge pipeline
0 16" Non - Potable Pipeline Segments B & D
14 21

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES, CITY
roCity of
South Gate OF SOUTH GATE, CA
Project Term: 2015- 22 1 Contract Value: $ 325, 556
Arturo Cervantes, PE, Asst. City Manager/ Director of
Public Works
Chakemco Street Improvements
ERSC was contracted by the City of South Gate to provide construction management 323) 563- 9567 and inspection services for the project designed to improve Chakemco Street by adding acervantes@sogate. org sidewalks, curbs, gutters, ADA ramps, drive approaches, landscaping, irrigation, new street pavement, striping, lighting, and miscellaneous additions to improve the overall ERSC Project Team: pedestrian mobility and safety. ERSC inspectors are acting as an extension of City staff Mark Alvarez and ensuring that projects are constructed in accordance with contract documents, proper building standards, SSPWC Greenbook, Caltrans, and current City Standards. ERSC inspectors provide immediate resolution of construction issues, and clarification of items of concern to reduce or eliminate change order request/ demand from the Contractor.

Park Infrastructure Improvements ( Area 5 Picnic Area), City Project No. 488- PRK The project included conversion of an existing Roller Hockey rink into a group picnic area.

The park improvements were located near the northwest corner of South Gate Park, near the intersection of Southern Avenue and Hildreth Avenue, at the roller court facility. Work included construction/ installation of concrete fatwork, decomposed granite paving, seat wall, tree planters, landscaping, picnic structures, and park furniture. Work also included drinking fountain and water service improvements, lighting, and all removals necessary in the conversion of a Roller Rink to a picnic area.

Citywide Sidewalk Improvement, Phase III City Project No. S27- ST The project removed and replaced sidewalk, curb, gutter, driveway approaches, and ADA ramps. The work took place primarily in the Western Portion of the City. Approximately 23, 000 square feet of sidewalk, 500 feet of curb and gutter, and 1, 300 feet of curb were removed and replaced. The project was a HUD Activity and therefore included strict adherence to federal reporting. The project also required special attention to communication with afected residents and the public due to the removal of driveway approaches, ADA ramps, and sidewalk.

ADA Sidewalk Improvements at Hollydale Park, City Project No. 535- PRK The project included earthwork and grading, construction of a decomposed granite walking trail, concrete sidewalk, and concrete ADA ramps. The work was completed in Hollydale Park near Century Blvd. This project was a HUD Activity and therefore included strict adherence to federal reporting.

Citywide Sidewalk Improvements, Phase IV City Project No. 542- ST The project removed and reconstructed sidewalk, curb, gutter, driveway approaches, and ADA ramps.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES, CITY
Principal Dcipall Engineer - EOF Traffic BURBANK, CA Engineer - Traffic 818) 238- 3922 Project Term: 2019 - Ongoing I Contract Value (to date): $470, 000 VDavtian@burbankca. govSR
134 Arterial Improvements The
City of Burbank contracted ERSC to supervise work and provide coordination between the Contractor, the City, other agencies, consultants, utility companies, the ERSC Project Team: public, adjacent property owners and other stakeholders forthe installation of various Mark Korando traffic signal equipment and appurtenances as well as coordination with Burbank Water Mark Alvarez and
Power for overhead wiring considerations, signing and striping, ramp, sidewalk construction and related ITS equipment. ERSC' s CM/ RE will also participate in public communications, if required by the City, to help identify and mitigate potential public nuisances and inconveniences resulting from various construction activities. Bid Schedule 1462 Construction Services ERSC
provided full time inspection and construction management services during the construction phases
C
of the project. This project was funded by Los Angeles County Proposition and Local Transportation funds. The project will reconstruct 6traffic signals ( cabinet, poles, conduit, pull boxes, boxes, and wiring), remove and replace poles at 8 traffic signals, and install LED lighting and loop detector conduit at 29 traffic signal. 15 22 AO Otf4
Nate ut
Drect
Smith,
of Publ
D
Works/ City
ANNIN,, Engineer
951- 922- 3182
nsmith@banningca. gov
ERSC Project Team:

Cooly Smith
Ralph Martinez
LINp
Jarb Thaipejr
o" 7
Public Works Director, City
o Engineer
909) 799- 4400
jthaipejr@lomalinda- ca. gov
ERSC Project Team:

Breven Nescher
West Valley Water District
Linda Jadeski, Manager of Engineering Services
909) 820- 3713
Ijadeski@wvwd. org
Rosa Gutierrez, RE., Senior Engineer
909) 875- 1322
rutierrez@wvwd. org
ERSC Project Team:

John M. Brudin, PE Ron Worthington , PE
Joanna Rembis, PE Cooly Smith
Breven Nescher Jazz Goodie
FOOTHILL WEST 3. 76 MILLION - GALLON RESERVOIR, CITY OF

BANNING, CA
Project Term: 2021- 23 1 Contract Value: $ 300, 000
ERSC' s team provided inspection services during the construction of a new 3. 76 Million - Gallon reservoir in the City of Banning' s Foothill West pressure zone.

The welded steel reservoir facility was constructed to serve the rapidly growing City of Banning and it' s Atwell community. The 4, 800 homes planned would require extra storage in the foothill west zone for both domestic and fire -suppression purposes. The facility was unique in that the rafters for the reservoir were designed and constructed on the tank' s exterior roof.

ERSC inspectors observed all phases of the facility' s construction including grading, welding, coating inspections, SCADA, and electrical component installation.

CONSTRUCTION MANAGEMENT & INSPECTION SERVICES, 1. 6MG

WELDED STEEL RESERVOIR, CITY OF LOMA LINDA, CA
Project Term: 2023 - Ongoing I Contract Value ( to date): $ 515, 000 ERSC' s team provided inspection services during the construction of a new 1. 6 million - gallon reservoir in the City of Loma Linda. The new reservoir is to provide additional supply to the City' s 1A, 2, and 2A pressure zones in the event that the existing reservoirs are taken offline for repairs or maintenance. The reservoir is of welded steel construction with extensive site improvements necessary. The site' s unique topography allows the reservoir to be hidden but requires extensive grading with 10, 000 CY of material moved.

ERSC inspectors were present for observation of the tank construction and also access road improvements, various site improvements, storm drain improvements, SCADA, and electrical component installation as well as coordination of geotechnical and coating inspections. ERSC also provided design services during the PS& E phase of the project.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES, WEST

VALLEY WATER DISTRICT, RIALTO, CA
Project Term: 2013 - Ongoing I Contract Value ( to date): $ 731, 200 Construction Management and Inspection Services - Casmalia Water Main Replacement WVWD contracted with ERSC for the Casmalia Water Main Replacement, which includes installation of 850 linear feet of 8- inch and 50 linear feet of 4- inch ductile iron pipe, 10 new services reconnections and one new fire hydrant within the street right of way. The replacement will occur on a residential street with typical utilities such as water, sewer, gas, storm drain and cable and the electrical is overhead.

Bloomington Area Water Main Relocations Phase 2A
WVWD' s Bloomington area is an older region of Rialto, CA. The original water layout of the residential areas consisted of public street access in the front of residential lots with a utility easement or alley at the rear of the lots. This utility easement was used for water line and water services to each residence. The location of the waterline and services created difficulties for District staff in maintenance and in reading each residence' s meter. The District retained ERSC to relocate the water lines from these utility easements to the public ROW. ERSC staff prepared PS& E for roughly 2100 LF of 12" waterline, 10000 LF of 8" waterline, and 236 water service connection relocations during phases I and II replacement projects. When relocating water services to the front of residences, it was determined that lots would also need to be re -piped to accommodate a new service location. ERSC coordinated efforts to install new waterlines on properties where it was required. An inspector worked with the contractor to ensure that impacts to properties were minimized.

Zone 4 - 30" Transmission Mainline Improvements Inspection Services ERSC provided inspection services for the Zone 4 — 30" Transmission Mainline Improvements on Highland Avenue from Pepper Avenue to Oakdale Avenue, which was also designed by ERSC. The project involved the construction of a new waterline and associated appurtenances in Highland Avenue between Oakdale Avenue and Pepper Avenue in the City of Rialto. Construction included installation of approximately 3, 700 If of CML& C waterline. The proximity to Interstate 210 required interfacing with CalTrans and coordination with the agency' s procedures. During the course of construction, it was discovered that undocumented clay fill material was installed during the reconstruction of Highland Avenue. This clay fill material slowed construction significantly. With the slowed production, it was suggested that construction continue with CalTrans Force 16 23
West Valley Water District
Account Rates to allow for the now obsolete schedule. ERSC' s inspector verified and documented all information on a daily basis for adequate cost accounting and invoice auditing to coincide with the force account methods.

Bloomington Waterline Replacements Phase 3A Construction Inspection Services WVWD contracted with ERSC to implement Phase 3A of the Bloomington Area Waterline Replacement initiative. The District' s selected contractor installed approximately 5, 600 lineal feet of fully welded CML& C water line, relocated 141 water services from backyard alleyways to front of properties, and installed 14 new fire hydrants. ERSC' s team was responsible for inspection during this phase of the project. ERSC' s selected inspector performed observation and inspection during the entirety of the project to ensure the project was built per plans, specifications, contract documents, and in a timely fashion.

As with previous phases, extensive coordination with local residents was required during the meter relocation phases. With house connections towards the rear of each structure, hand -trenching and installation of new plumbing was conducted to allow the new meter locations. Each residence was to be returned to a satisfactory condition as prior to construction.

Construction Management & Inspection - Santa Ana Avenue Transmission Main Project Phase 2
The project includes the construction of a new 12- inch diameter DI transmission main for approximately 5, 229 linear feet in Santa Ana Avenue that will provide improved fire flow for the residences in the area. The new transmission main will replace the existing 4- inch water main serving this area and will be constructed within the street right of way. 17 24
Appendix
Itnab
25 Local Assistance Procedures Manual Exhibit 10- 01
Consultant Proposal DBE Commitment
EXHIBIT 10- 01 CONSULTANT PROPOSAL DBE COMMITMENT

1. Local Agency: City of Highland

3. Project Description:

2. Contract DBE Goal: 22. 2%
Construction Management and Inspection Services for the Natural Parkland Trails Project

4. Project Location: City of Highland

5. Consultant' s Name: Engineering Resources of Southern California, Inc. 6. Prime Certified DBE:

7. Description of Work, Service, or Materials
Supplied
8• DBE
Certification
Number

9. DBE Contact Information 10. DBE °
Geotechnical Inspection and Materials Testing CUCP #45365 Aragon Geotechnical
16801 VanBar- Blvd, Bldg - R
Riverside, CA 92504

15. 90
Local Agency to Complete this Section

11. TOTAL CLAIMED DBE PARTICIPATION 15. 90 17. Local Agency Contract Number:

18. Federal -Aid Project Number:

Consultant' s Ranking after Evaluation:

IMPORTANT: Identify all DBE firms being claimed for credit, Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.
regardless of tier. Written confirmation of each listed DBE is required.
08/ 23/ 2024

21. Local Agency Representative' s Signature 22. Date 12. Preparer' s Signature 13. Date Craig Brudin 909- 890- 1255

23. Local Agency Representative' s Name 24. Phone 14. Preparer' s Name 15. Phone Director of Operations

25. Local Agency Representative' s Title 16. Preparer' s Title DISTRIBUTION: Original — Included with consultant' s proposal to local agency.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call ( 916) 654- 6410 or TDD ( 916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS- 89, Sacramento, CA 95814.

LPP 18- 01 Page 1 of 2
Jan>l iry 2019
26 Local Assistance Procedures Manual Exhibit 10- 02
Consultant Contract DBE Commitment
EXHIBIT 10- 02 CONSULTANT CONTRACT DBE COMMITMENT

1. Local Agency: City of Highland 2. Contract DBE Goal: 22. 2%

3. Project Description: Construction Management and Inspection Services for the Natural Parkland Trails Project

4. Project Location: City of Highland

5. Consultant' s Name: Engineering Resources of southern California, Inc 6. Prime Certified DBE: 7. Total Contract Award Amount: $ 191 , 01 7. 85

8. Total Dollar Amount for ALL Subconsultants: $ 30, 381. 00 9. Total Number of ALL Subconsultants: 1

10. Description of Work, Service, or Materials
Supplied

11. DBE
Certification
Number

12. DBE Contact Information

13. DBE
Dollar
Amount
Geotechnical Inspection p and Materials CUCP # 45365
Aragon Geotechnical
16801 van Buren Blvd, Bldg. B 30, 381. 01
Testing Riverside, CA 92504
Local Agency to Complete this Section
30, 381

20. Local Agency Contract
Miiminar• 14. TOTAL CLAIMED DBE PARTICIPATION

21. Federal -Aid Project Number:

15. 90

22. Contract Execution
nntaLocal Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.
8/ 23/ 24

23. Local Agency Representative' s Signature 24. Date 15. Preparer' s Signature 16. Date Craig Brudin 909- 890- 1255

25. Local Agency Representative' s Name 26. Phone 17. Preparer' s Name 18. Phone Director of Operations

27. Local Agency Representative' s Title 19. Preparer' s Title DISTRIBUTION: 1. Original - Local Agency

2. Copy - Caltrans District Local Assistance Engineer ( DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de -obligation of federal funds on contract.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call ( 916) 654-6410 or TDD ( 916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS- 89, Sacramento, CA 95814.

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