iip
CITY OF HIGHLAND
CITY COUNCIL AND HOUSING AUTHORITY AGENDA
City Council RegularMeetingand HousingAuthority SpecialMeeting September 10, 2024 at 6: 00 PM
City Hall Donahue Council Chambers
27215 Base Line, Highland, CA 92346
CITY COUNCIL/ HOUSING AUTHORITY MEMBERS
PennyLilburn, Mayor/HousingAuthorityChair
District 3
LarryMcCallon, MayorProTem/HousingAuthorityViceChair
District 5
Jesse Chavez -Cordova, Councilmember/ Housing Authority Member District 1
Anaeli Solano, Councilmember/ Housing Authority Member
District 2
John P. Timmer, Councilmember/ Housing Authority Member District 4
STAFF
Carlos Zamano, City Manager
Lawrence Mainez, Community Development Director
Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer Maricela Marroquin, City Attorney
Octavio Duran Jr., Public Works Director/ City Engineer Alondra Munoz, City Clerk
MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. TheCityCouncilandthestaffofHighlandarededicatedtoprovidingthequalityofpublic facilities and services that its citizens are willing to fund and will do so as efficiently as possible. 909) 864 6861 www. cityofhighland. org
Joint CC Regular & HA Special Meeting Agenda September 10, 2024 In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact the CityClerk's officeat (909) 864-6861, ext. 226, at least72 hourspriorto the meetingfor any requestsfor reasonable accommodations, including interpreters.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regularmeetingagendaanddistributedbythe Cityof Highlandto allora majorityof theCityCouncillessthan72 hourspriortothatmeetingareavailablefor publicinspectionatCityHall, 27215BaseLine, Highland, CA92346, during normal business hours.
Levine Act: Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the recordanycampaigncontributionsmadeto a memberoftheCityCouncil (orcommission) inexcessof $250inthe past 12 months. This disclosurerequirementincludescontributionsby the party's agent and aggregated contributionsfrom personsorentitiesrelatedto the party. Pleasemakethe disclosureas soonas possible, butno later than the beginning of the proceeding.
AGENDA
CALL TO ORDER - CITY COUNCIL REGULAR MEETING
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
SPECIAL PRESENTATIONS
Proclamation
Childhood Cancer Awareness Month
2. County of San Bernardino Community Development and Housing Department (CDH) CommunityDevelopmentBlockGrant (CDBG) 5 YearConsolidatedPlan
PUBLIC COMMENT ITEMS NOT ON THE AGENDA
To addressthe CityCouncil, pleasecompletea speakerformlocatedat the entranceand giveit to the CityClerkpriorto the beginningof themeeting. Yournamewill becalled when it is yourturnto speak. StateLawprohibitsthe CityCouncilfrom actingon any item not on the agenda. Individual speakers are limited to three ( 3) minutes each.
For those wishingto makepublic commentsby emailto be read aloud at the meeting, pleasesubmityourcommentsby 5:00 p.m. on September10, 2024, to the City Clerkat publiccomment((-) cityofhighland.org. If you are submitting a public comment pertaining to an item on the September 10, 2024 agenda, please identify the agenda item number in the subject line. Emailed comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.
Joint CC Regular & HA Special Meeting Agenda September 10, 2024
CITY COUNCIL CONSENT CALENDAR
Waive the Reading of All Ordinances
RECOMMENDATION: Waivethe readingof all Ordinancesin their entiretyand read by title only.
2. Minutes - August 13 2024 City Council Regular Meeting RECOMMENDATION: Approve the Minutes as submitted.
3. Minutes - August 22 2024 City Council Special Meeting RECOMMENDATION: Approve the Minutes as submitted.
4. Minutes - August 29 2024 City Council Special Meeting RECOMMENDATION: Approve the Minutes as submitted.
5. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 769 for September 10, 2024, in the amount of $ 2,388, 770. 99 and Payroll of $239, 213. 02.
6. Treasurer' s Report for July 2024
RECOMMENDATION: That the City Councilreceiveand file Treasurer's Reportfor July 2024.
7. Year -End Budget Adjustments for Fiscal Year 2023/ 2024 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council approve the Fiscal Year 2023/ 2024 Year - End Budget Adjustments for Expenditures and Revenues.
8. Second Reading of an Ordinance to Amend Title 5 Chapter 5.04 Sections 5.04.160 and 5 04 240 of the City of Highland Municipal Code ( Business License) RECOMMENDATION: That the City Council conduct the second reading of OrdinanceNo. 465, amendingsections5.04.160 (LicenseFee -paymentDueDates) and
5.04.240 (Penaltyfor Delinquency -Actionto Collect) of Title5 (BusinessLicensesand Regulations) of the Highland Municipal Code establishing a single annual business license fee renewal date and amending penalties and procedures for collecting penalties for delinquent business license fees and approving an environmental exemption.
9. Contract Renewal - 2022- 06 Highland HVAC Systems Maintenance, Monitoring, and Repair Contract
RECOMMENDATION: That the City Council:
1) Extend the 2022- 06 Highland HVAC Systems Maintenance, Monitoring, and Repair Contract with F.M. Thomas Air Conditioning, Inc. for one year; and 2) Approve a 13. 2% increase to the contract.
10. CommunityDevelopmentBlock Grant (CDBG) SubrecipientContractBetweenthe City of Highland and Central Little League to Provide Youth Baseball and Softball Programs RECOMMENDATION: That the City Council:
1) Approve the Contract; and
2) Authorize execution by the Community Development Director.
Joint CC Regular & HA Special Meeting Agenda September 10, 2024
11. CommunityDevelopmentBlock Grant-(CDBG) SubrecipientContractBetweenthe City of Highland and the Highland Family YMCA to Provide Health and Wellness Programs and Resources
RECOMMENDATION: That the City Council:
1) Approve the Contract; and
2) Authorize execution by the Community Development Director.
12. CommunityDevelopmentBlock Grant (CDBG) SubrecipientContractBetweenthe City of Highland and Highland District Council on Aging Inc. to Provide for Senior Programs, Activities and Services to Improve Quality of Life Physical Fitness, Social Programs, DailyInteractionand Nutritionto Low- and Moderate -IncomeSeniors RECOMMENDATION: That the City Council:
1) Approve the Contract; and
2) Authorize execution by the Community Development Director.
13. Bid Award - Bid No 2024- 04 " Purchase of One New Vehicle" ( HP-) RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council:
1) Award Bid No. 2024-04 to Courtesy Chevrolet Center in the amount of $65,187.67; 2) ApprovethequotefromWestCoastLightsandSirensto performtheoutfittingof the new vehicle in the amount of $37,241.28 through our Sourcewell Cooperative Purchasing Program Contract No. 97402; and
3) Approve a budget adjustment transfer of $ 2, 169. 97 from 007. 2100. ( DIF Fund balance) to be expended from 007. 8330. 6060 ( Vehicles).
CITY COUNCIL PUBLIC HEARING
No public hearing.
CITY COUNCIL LEGISLATIVE
14. Measure I Capital Protect Needs Analysis ( FY 2025/ 2026 - FY 2029/ 2030) RECOMMENDATION: That the City Councilapprovethe Five -Year CapitalProject Needs Analysis ( FY 2025/ 2026 - FY 2029/ 2030) for the Measure I Major Street and Freeway Interchange Programs.
15. Construction and Construction Management Services Contract Award - Bid No. 2024- 02, Highland Natural Parkland Trail Protect" ( City Protect No. tra20001) RECOMMENDATION: That the City Council:
1) Award the construction contract for Bid No. 2024- 02, " Natural Parkland Trail Project" to the responsible low bidder HL Hitchcock Construction, Inc. in the amount of $ 1, 434, 882. 50;
2) Approvethe proposalfrom EngineeringResourcesof SouthernCalifornia, Inc.
ERSC) to provide construction managementand inspection services in the amount of $ 190, 011. 00; and
3) Authorizethe City Managerto approvea taskorderfor constructionmanagement services and contract amendments up to 10% of the proposal amount.
Joint CC Regular & HA Special Meeting Agenda September 10, 2024
16. Resolution of Intention to Establish City of Highland Community Facilities District No. 24- 001 ( Highland Park) Generally on Base Line east of Isabella Villa Court RECOMMENDATION: That the City Council:
1) Adopt Resolution No. 2024- , entitled: A Resolution of Intention of the City Councilof the City of Highlandto EstablishCommunityFacilitiesDistrictNo. 24- 001 ( Highland Park); and
2) Authorizethe Levyof a SpecialTax WithinCity of HighlandCommunityFacilities District No. 24- 001 ( Highland Park).
17. Declare Two ( 2) Seats Vacant on the Community Trails Committee RECOMMENDATION: That the City Council-
1 ) Declare two (2) seats vacant on the Community Trails Committee; and 2) Directthe CityClerkto advertisethe vacancyon the CommunityTrailsCommittee.
18. CityManagerReportandComments (WorkProgram Regional/Legislative/ Development Issues Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
19. Council Member Comments (Agency/Committee/AB 1234 Reports District Updates, etc.) RECOMMENDATION: Discussion and possible action.
ANNOUNCEMENTS
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significantexposureto litigationpursuantto GovernmentCode Section54956.9(d)(2) and/ or ( d)( 3):
One case.
ADJOURN CITY COUNCIL REGULAR MEETING
Joint CC Regular & HA Special Meeting IAgenda September 10, 2024
CALL TO ORDER - CITY COUNCIL AND HOUSING AUTHORITY SPECIAL MEETING
ROLL CALL
PUBLIC COMMENT LIMITED TO ITEMS ON THIS AGENDA ONLY
To address the Housing Authority on ITEMS ON THIS AGENDA ONLY, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your namewill becalledwhenit is yourturnto speak. StateLaw prohibits theCityCouncilfromactingonanyitemnotontheagenda. Individualspeakersarelimited to three minutes each.
Comments received via email at publiccomment(cDcityofhighland.org by September 10, 2024, 5: 00 p. m., will be read into the record, provided that the reading shall not exceed three (3) minutes. Emailed comments submitted by a speakerthat also appears in person to address the same matter will not be read into the record.
BUSINESS ITEMS
Minutes - July 9 2024 Special Meeting
RECOMMENDATION: Approve the Minutes as submitted.
CITY COUNCIL AND HOUSING AUTHORITY PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Chair opens Public Hearing;
2) Staff presentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Chair closes Public Hearing;
8) Housing Authority discussion, motion and vote.
ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN
2. Second Amendment of the Ground Lease with Housing Venture I, Enabling the Refinancing and Loan Funds to Make Repairs and Improvements Related to the Jeffrey Court Senior Apartments and Extend the Ground Lease Term for an Additional Twenty - Six (26) Years Enacting a New Fifty -Five (55) Year Term and First Amendment of the Regulatory Agreement between the Housing Authority the City of Highland, and Lessee to Extend the Term of the Affordability Covenant by an Additional Twenty -Six (26) Years RECOMMENDATION: That the City Council and Housing Authority:
1) Adopt City Council Resolution No. 2024- approving the First Amendment of RegulatoryAgreementbetweenthe HousingAuthority, the City of Highland, and Housing Venture I, and making a finding of exemption under the California Environmental Quality Act;
Joint CC Regular & HA Special Meeting Agenda September 10, 2024 2) Adopt Housing Authority Resolution No. 2024- approving the Second Amendment of the Ground Lease with Housing Venture I, enabling the refinancing and loan funds to make repairs and improvements related to the Jeffrey Court Senior Apartments, and extending the Ground Lease Term for an additional twenty-six (26) years, and the First Amendmentof the RegulatoryAgreement betweenthe HousingAuthority, the City of Highland, and Lesseeto extendthe term of the affordabilitycovenantby an additionaltwenty-six (26) years; and 3) Directthe HousingAuthoritySecretary/CityClerkto file a Noticeof Exemptionwith the San Bernardino County Clerk of the Board of Supervisors.
ADJOURN JOINT CITY COUNCIL AND HOUSING AUTHORITY MEETING Regular Meetings
Effective March 1, 2022, pursuant to Resolution No. 2022- 001, the regular City Council meetings will be held once a month on the second Tuesday of each month. The next regular meetingsoftheCityCouncilfor2024areasfollows: October8; November12; December10.
I, AlondraMunoz, CityClerk, certifyI causedto be postedthis Agendaon or beforeSeptember 5, 2024, by 5:30 p.m., on our website at www.cityofhighland.org and in the following designated areas:
Highland Branch Library
7863 Central Avenue
Date: September 5, 2024
Fire Station No. 1
26974 Base Line
Alondra M
City Clerk
City Hall
27215 Base Line