Joint CC Regular& HA Special Meeting Minutes September 10, 2024
CALL TO ORDER
The regularmeetingof the CityCouncilofthe Cityof Highlandwas calledto orderat6:00 p.m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.
The invocation was given by Pastor Al LeBrun, Immanuel Baptist Church, and the Pledge of Allegiance was led by Councilmember Solano.
ROLL CALL
Present: Chavez- Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
REPORT FROM CLOSED SESSION
None
SPECIAL PRESENTATIONS
BattalionChiefBrownfromthe HighlandFireDepartmentgavea briefupdateonthe Line Fire.
MayorLilburnpresenteda Proclamationproclaimingthe monthof September2024 as Childhood Cancer Awareness Month.
BryanAnderson, SupervisingAnalystfromtheCountyof SanBernardinoCommunity Development & Housing Department ( CDH), gave a brief presentation regarding the Community Development Block Grant (CDBG) 5 Year Consolidated Plan.
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
ChrisNielsenand.Jane Bouchrepresentingthe HighlandChamberof Commercespoke regarding upcoming events.
ChrisCarrillo, BoardofDirectorsfromEastValleyWaterDistrictexpressedgratitudeto theHighlandEmergencyResponseTeamfortheirpromptresponseduringtheLineFire.
FatimaRahmanthankedthe HighlandEmergencyResponseTeam for their response during the Line Fire.
CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Mayor Pro Tem McCallon, seconded by Councilmember Chavez-Cordova, to moveItemNo. 17fromtheCityCouncilLegislativeCalendartothe City Council Consent Calendar. Motion carried 5-0.
A MOTION was made by Mayor Pro Tem McCallon, seconded by Councilmember Solano, toapprovetheconsentcalendar, withMayorLilburnabstainingfromItemNo. 12.
Motion carried on a roll call vote, 5- 0.
Joint CC Regular& HA Special Meeting Minutes September 10, 2024
1. Waive the Reading of All Ordinances
Waivedthe readingof all Ordinancesintheirentiretyand readby title only.
2. Minutes - August 13, 2024 City Council Regular Meeting Approved the Minutes as submitted.
3. Minutes - August 22, 2024 City Council Special Meeting Approved the Minutes as submitted.
4. Minutes - August 29, 2024 City Council Special Meeting Approved the Minutes as submitted.
5. Warrant Register
Approved Warrant Register No. 769 for September 10, 2024, in the amount of 2, 388, 770. 99 and Payroll of$ 239, 213. 02.
6. Treasurer's Report for July 2024
ReceivedandfiledTreasurer's Reportfor July 2024.
7. Year- End Budget Adjustments for Fiscal Year 2023/ 2024 Approved the Fiscal Year 2023/2024 Year-End Budget Adjustments for Expenditures and Revenues.
8. Second Reading of an Ordinance to Amend Title 5, Chapter 5.04 Sections 5.04.160 and
5.04.240 of the City of Highland Municipal Code (Business License) Conducted the second reading of Ordinance No. 465, amending sections 5. 04. 160 License Fee- payment Due Dates) and 5. 04. 240 ( Penalty for Delinquency-Action to Collect) of Title 5 (Business Licenses and Regulations) of the Highland Municipal Code establishinga singleannualbusinesslicensefee renewaldate and amendingpenalties and procedures for collecting penalties for delinquent business license fees and approving an environmental exemption.
ORDINANCE NO. 465
AN ORDINANCEOF CITYOF HIGHLAND, CALIFORNIA, AMENDINGSECTIONS
5. 04. 160 ( LICENSE FEE - PAYMENT DUE DATES) AND 5.04.240 (PENALTY FOR DELINQUENCY - ACTION TO COLLECT) OF TITLE 5 (BUSINESS LICENSES AND
REGULATIONS) OF THE HIGHLANDMUNICIPALCODEESTABLISHINGA SINGLE,
ANNUAL BUSINESS LICENSE FEE RENEWAL DATE AND AMENDING PENALTIES
AND PROCEDURES FOR COLLECTING PENALTIES FOR DELINQUENT BUSINESS
LICENSE FEES AND MAKING A FINDING OF EXEMPTION UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Joint CC Regular& HA Special Meeting Minutes September 10, 2024
9. Contract Renewal - 2022- 06 Highland HVAC Systems Maintenance, Monitoring, and Repair Contract
1) Extendedthe 2022-06 HighlandHVACSystemsMaintenance, Monitoring, and RepairContractwith F.M. ThomasAir Conditioning, Inc. for oneyear; and 2) Approved a 13. 2% increase to the contract.
10. CommunityDevelopmentBlockGrant (CDBG) SubrecipientContractBetweentheCity of Highland and Central Little League to Provide Youth Baseball and Softball Programs 1) Approved the Contract; and
2) Authorized execution by the Community Development Director.
11. CommunityDevelopmentBlockGrant (CDBG) SubrecipientContractBetweenthe City of Highland and the Highland Family YMCA to Provide Health and Wellness Programs and Resources
1) Approved the Contract; and
2) Authorized execution by the Community Development Director.
12. CommunityDevelopmentBlockGrant (CDBG) SubrecipientContractBetweentheCity of Highlandand HighlandDistrictCouncilonAging, Inc. to Providefor SeniorPrograms, Activities, and Services to Improve Quality of Life, Physical Fitness, Social Programs, Daily Interaction, and Nutrition to Low- and Moderate- Income Seniors 1) Approved the Contract; and
2) Authorized execution by the Community Development Director.
13. Bid Award - Bid No. 2024- 04, " Purchase of One New Vehicle" ( HP-) 1) Awarded Bid No. 2024-04 to Courtesy Chevrolet Center in the amount of 65, 187. 67;
2) ApprovedthequotefromWestCoastLightsandSirensto performtheoutfittingof the new vehicle in the amount of$ 37, 241. 28 through our Sourcewell Cooperative Purchasing Program Contract No. 97402; and
3) Approved a budget adjustment transfer of $ 2, 169. 97 from 007. 2100. ( DIF Fund balance) to be expended from 007. 8330. 6060 ( Vehicles).
17. DeclareTwo (2) SeatsVacantonthe CommunityTrailsCommittee 1) Declaredtwo (2) seatsvacanton the CommunityTrails Committee; and 2)
Directedthe City Clerk to advertisethe vacancyon the CommunityTrails Committee.
CITY COUNCIL PUBLIC HEARING
No public hearing.
Joint CC Regular& HA Special Meeting Minutes September 10, 2024
CITY COUNCIL LEGISLATIVE
14. Measure I Capital Project Needs Analysis ( FY 2025/ 2026 - FY 2029/ 2030) Public Works Director/City Engineer Duran Jr. gave a brief review of the staff report.
A MOTIONwas madeby CouncilmemberTimmer, secondedby CouncilmemberSolano to approve the Five- Year Capital Project Needs Analysis ( FY 2025/ 2026 - FY 2029/ 2030) for the Measure I Major Street and Freeway Interchange Programs.
RESOLUTION NO. 2024- 041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2025/ 2026 THROUGH 2029/ 2030
15. Construction and Construction Management Services Contract Award - Bid No. 2024- 02, Highland Natural Parkland Trail Project" ( City Project No. tra20001) CityManagerZamanorequestedto pulltheitem. Theprojecthasbeenimpactedbythe LineFireandstaffwouldliketheopportunityto re-evaluatetheconditionsoftheproject site. Staff will bring this item back to the City Council at a later date.
A MOTIONwasmadebyCouncilmemberSolano, secondedbyCouncilmemberChavez- Cordova to pull Item No. 15. Motion carried, 5-0.
16. Resolutionof Intentionto EstablishCityof HighlandCommunityFacilitiesDistrictNo. 24- 001 ( Highland Park) Generally on Base Line East of Isabella Villa Court PublicWorksDirector/CityEngineerDuranJr. gavea brief reviewof the staff report.
A MOTIONwasmadebyCouncilmemberTimmer, secondedbyCouncilmemberSolano to:
1)
AdoptResolutionNo. 2024-042, entitled: A Resolutionof Intentionof theCity Councilof theCityof Highlandto establishCommunityFacilitiesDistrictNo. 24- 001 ( Highland Park); and
2)
Authorizethe Levyof a SpecialTaxwithinCityof HighlandCommunityFacilities District No. 24- 001 ( Highland Park). Motion carried, 4- 1 with Councilmember Chavez-Cordova dissenting.
RESOLUTION NO. 2024- 042
A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF
HIGHLAND, CALIFORNIA, TO ESTABLISHCITYOF HIGHLANDCOMMUNITY FACILITIES DISTRICT NO. 24- 001 ( HIGHLAND PARK) AND TO AUTHORIZE THE
LEVYOFA SPECIALTAX WITHINCITYOF HIGHLANDCOMMUNITYFACILITIES DISTRICT NO. 24- 001 ( HIGHLAND PARK)
Joint CC Regular& HA Special Meeting Minutes September 10, 2024
18. City Manager Report and Comments_Mork Program, Regional/Legislative/Development Issues, Subcommittees, etc.)
City Manager Zamano stated the Highland Sheriffs Department for the period of August 5 through September 8 received a total 3, 977 calls, made 424 reports, 154 arrests, 76 citations, 343 traffic enforcement stops, 64 traffic collisions, towed 21 vehicles, and 33 transient calls.
The Highland Fire Department for the month of August received 655 calls for service, some of which included: 514 medical aids, 18 traffic collisions, 14 structure fires, 10 vegetation fires, and 4 vehicle fires.
Staff received approval from Caltrans to advertise the Highland Regional Connector Project, which is set to commenceconstruction. This initiativeaimsto repairpavement conditions and upgrade various streets. Key improvements include enhanced curb ramps, installation of bicycle markings and signage to facilitate pedestrian and bicycle connectivity to Arroyo Verde Elementary School, Highland Grove Elementary School, and Beattie Middle School. The specific street segments involved in this project include Orange Street from Greenspot Road to Tonner Drive, Tonner Drive from Orange Street to Glenheather Drive, Streater Avenue/Glenheather Drive from Base Line to Church Street, andthe cul-de-sac on LoveStreet, adjacentto ArroyoVerdeElementarySchool.
Staffsubmitteda FederalGrantApplicationforthe HighwaySafetyImprovementProgram HSIP), requesting a total funding amount of $ 1.7 million to enhance the safety of our citywide traffic signal system. The proposed improvements include the installation of a new traffic signal at the intersection of Glenheather Drive and Church Street, located adjacent to Arroyo Verde Elementary and the addition of yellow reflective backplates at varioussignalizedintersections. We anticipatereceivingnotificationregardingthe grant award status by the end of this year.
Forthe monthof August, Burrteccompleted147illegaldumpingworkorders.
On Monday, September 30 from 12: 00 p. m. to 5: 00 p. m., a Blood Drive will be held at the Highland Police Station.
The Planning Department received a Design Review Application from Diversified Pacific for a proposed development on a 12-acre site located at the northeast corner of GreenspotRoadandAltaVista. Theproposalentailstheconstructionof 113single-family detached homes on smaller lots with recreational facilities. Additionally, applicant DiversifiedPacificrequestsazonechangefromsingle-familyzoningto plandevelopment zoning, aimed at achievingincreaseddensityand enhancedflexibility in development standards.
TheFinanceDepartment'sAnnualComprehensiveFinancialReportforfiscalyearending June 30, 2023 was awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association.
Joint CC Regular& HA Special Meeting Minutes September 10, 2024
19. Councilmember Comments (Agency/Committee/AB 1234 Reports, District Updates, etc.) CouncilmemberTimmerthankedthe firefightersfor their diligenteffortsin safeguarding the City of Highland from the Line Fire.
Mayor Lilburn announced the grand re-opening of the Highland Senior Center will be held on October 5.
ANNOUNCEMENTS
None
CLOSED SESSION
None
ADJOURN CITY COUNCIL MEETING
Therebeingnofurtherbusiness, MayorLilburnadjournedthemeetingat7:00p.m.
JOINT CITY COUNCIL AND HOUSING AUTHORITY MEETING
CALL TO ORDER
ThejointmeetingoftheHighlandCityCouncilandHighlandHousingAuthorityoftheCity of Highlandwas calledto orderat 7:00 p.m. by ChairLilburn.
ROLL CALL
Present: Chavez- Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
BUSINESS ITEMS
A MOTIONwasmadebyViceChairMcCallon, secondedbyAuthorityMemberSolano, to approve the Minutes as submitted. Motion carried, 5-0.
1. Minutes - July 9, 2024 Special Meeting
Approved the Minutes as submitted.
CITY COUNCIL AND HOUSING AUTHORITY PUBLIC HEARING
2. Second Amendment of the Ground Lease with Housing Venture I, Enabling the RefinancingandLoanFundstoMakeRepairsandImprovementsRelatedtotheJeffrey CourtSeniorApartments, andExtendtheGroundLeaseTermforanAdditionalTwenty- Six (26) Years, Enacting a New Fifty-Five (55) Year Term, and First Amendment of the RegulatoryAgreementbetweentheHousingAuthority, theCityof Highland, andLessee to ExtendtheTermoftheAffordabilityCovenantbyanAdditionalTwenty-Six (26) Years
Joint CC Regular& HA Special Meeting Minutes September 10, 2024 Chair Lilburn stated she would abstain from this item due to a conflict of interest; her property is 500' in proximity to the project site and asked Vice Chair McCallon to open the public hearing.
Vice Chair McCallon opened the public hearing for the Second Amendment of the Ground Lease with Housing Venture I.
Assistant Community Development Director Stater indicated the item involves an amendmentto the GroundLeaseand RegulatoryAgreementpertainingto JeffreyCourt Senior Apartments and its lessee, Housing Venture I. In 1998, Housing Ventures I collaboratedwith the HighlandRedevelopmentAgencyto financeand constructJeffrey CourtSeniorApartmentsandhasservedastheongoinglesseeandmanagerforthe past twenty- six (26) years since the project' s foundation.
HousingVenturesI approachedthe HighlandHousingAuthorityto requestrefinancingof their primary loan on the project, seeking $ 2. 3 million to fund essential onsite repairs.
Theserepairswill includere-pipingunitsand restoringthefire sprinklersystem.
The HighlandHousingAuthority is askedto extendthe ground lease for an additional twenty-six (26) years, effectivelyrenewingthe project's originalfifty-five (55) yeartermto provide affordable senior housing in the City of Highland. The established lease rate of 120,000 peryearwill remainin effectfor this extendedperiod. This initiativerepresents a significant advancement for the city's housing strategy, and the state is expected to recognize the city's commitment to maintaining affordability covenants within the community. The programdocumentshave been reviewedby the city's consultantTKE Engineering, Inc. and the City Attorney.
MarkDavid, SecretaryatJCGP, Inc. andCo-lesseepartnerstatedJeffreyCourtSenior Apartmentswerebuilt26yearsago. Theyhavemadeaneffortto begoodpartnerstothe citybyprovidingaffordablehousingfor seniorsthroughouttheyears. Thepropertyhas deterioratedovertimeandeffortsto maintainit havebeenmadeby utilizingthe cashflow available. The property is victim to a piping problem caused by a nationwide manufacturingflaw. It overwhelmedthe abilityto fix withoutfinancing.
The lenderhasstipulatedthat an extensionof the leaseis necessaryto securethis financing, which will ultimatelybenefitresidentsby ensuringthat all repairsare made, includingupgradesto thefiresprinklersystemandcommitto maintainthe propertyas affordable housing for an additional twenty-six (26) years.
ViceChairMcCallonexpressedconcernsregardingindividualsresidingin apartments who should not be there. He asked what measures would be implemented in response to this issue?
Co-lesseeDavidstatedif an individualoverthe ageof 55 residesin the unit, theyare entitled to have younger individuals living with them.
Authority Member Timmer indicated there are currently three loans, is this approach intended to consolidate all the loans into a single arrangement?
Joint CC Regular& HA Special Meeting Minutes September 10, 2024 Co-lessee David responded, one loan is tied to the City of Highland, which is continuing to be repaid alongside the lease. The other loans pertain to bonds, as this is an affordable housing project. The lender responsible for enhancing the credit of these bonds has issued a letter of intent to increase the funding amount and will be utilized as previously mentioned.
Vice Chair McCallon asked if anyone from the public wanted to speak for or against the item.
Seeing none, Vice Chair McCallon closed the public hearing and brought it back to the City Council for questions.
A MOTION was made by Authority Member Chavez-Cordova, seconded by Authority Member Solano to:
1) Adopt City Council Resolution No. 2024-043 approving the First Amendment of Regulatory Agreement between the Housing Authority, the City of Highland, and Housing Venture I, and making a finding of exemption under the California Environmental Quality Act;
2) Adopt Housing Authority Resolution No. 2024- 002 approving the Second AmendmentoftheGroundLeasewithHousingVentureI, enablingtherefinancing andloanfundsto makerepairsandimprovementsrelatedto the JeffreyCourt Senior Apartments, and extending the Ground Lease Term for an additional twenty- six ( 26) years, and the First Amendment of the Regulatory Agreement between the Housing Authority, the City of Highland, and Lessee to extend the term of the affordabilitycovenantby an additionaltwenty-six (26) years; and 3) Direct the Housing Authority Secretary/City Clerk to file a Notice of Exemption with the San Bernardino County Clerk of the Board of Supervisors. Motion carried, 4-0, with Chair Lilburn abstaining.
RESOLUTION NO. 2024- 043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, APPROVING A FIRST AMENDMENT OF REGULATORY AGREEMENT
BETWEEN THE HIGHLAND HOUSING AUTHORITY, CITY OF HIGHLAND, AND
HOUSING VENTURE I, AND MAKING A FINDING OF EXEMPTION UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
RESOLUTION NO. HA2024- 002
A RESOLUTION OF THE HIGHLAND HOUSING AUTHORITY APPROVING A
SECOND AMENDMENT OF GROUND LEASE BY AND AMONG THE HIGHLAND
HOUSING AUTHORITY AND HOUSING VENTURE I, AND FIRST AMENDMENT TO
REGULATORY AGREEMENT BETWEEN THE HIGHLAND HOUSING AUTHORITY,
CITY OF HIGHLAND, AND HOUSING VENTURE I, AND MAKING A FINDING OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
ADJOURN JOINT CITY COUNCIL AND HOUSING AUTHORITY MEETING Therebeingnofurtherbusiness, ChairLilburnadjournedthemeetingat 7:08p.m. in memory of John Baker, Bill Annear, Sarah Culpepper, and Jim Stark.
Joint CC Regular& HA Special Meeting Minutes September 10, 2024 Submitted By: Approved By:
Alondra unoz Penny ilbur
Secretary Chair