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Agenda, regular meeting, second session

Highland City Council
October 8, 2024

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Agenda, regular meeting, second session
Meeting
October 8, 2024
Body
Highland City Council
Pages
78
Original file
252.9 MB
Text extracted from the city's file for reading and search. Open the original on highlandca.api.civicclerk.com. That file is the official record.

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CITY COUNCIL AGENDA
Regular Meeting
October 8, 2024 at 6: 00 PM
City Hall Donahue Council Chambers
27215 Base Line, Highland CA 92346

COUNCILMEMBERS
Penny Lilburn, Mayor
District 3
Larry McCallon, Mayor Pro Tern
District 5
Jesse Chavez -Cordova, Councilmember
District 1
Anaeli Solano, Councilmember
District 2
John P. Timmer, Councilmember
District 4
STAFF
Carlos Zamano, City Manager
Lawrence Mainez, Community Development Director
Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer Octavio Duran Jr., Public Works Director/ City Engineer Maricela Marroquin, City Attorney
Alondra Munoz, City Clerk

MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community.

The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible. 909) 864- 6861 www. cityofhighland. org
1 City Council Regular Meeting Agenda October 8, 2024
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact the City Clerk' s office at ( 909) 864-6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodations, including interpreters.

Pursuant to Government Code Section 54957. 5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Highland to all or a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, 27215 Base Line, Highland, CA 92346, during normal business hours.

Levine Act: Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council ( or commission) in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party' s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but no later than the beginning of the proceeding.

CITY COUNCIL REGULAR MEETING
OCTOBER 8, 2024 - 6: 00 p. m.

AGENDA

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

PUBLIC COMMENT ITEMS NOT ON THE AGENDA
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from acting on any item not on the agenda.

Individual speakers are limited to three ( 3) minutes each.

For those wishing to make public comments by email to be read aloud at the meeting, please submit your comments by 5: 00 p. m. on October 8, 2024, to the City Clerk at publiccomment( a_cityofhighland. org. Ifyou are submitting a public comment pertaining to an item on the October 8, 2024 agenda, please identify the agenda item number in the subject line.

Emailed comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.

CITY COUNCIL CONSENT CALENDAR

1. Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

2. Minutes - September 10 2024 Joint Regular City Council & Special Housing Authority Meeting
RECOMMENDATION: Approve the Minutes as submitted.

Pagel of 5
2 City Council Regular Meeting Agenda October 8, 2024

3. Minutes - September 12 2024 City Council Special Meeting RECOMMENDATION: Approve the Minutes as submitted.

4. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 770 for October 8, 2024, in the amount of $2, 172, 775. 33 and Payroll of $135, 368. 62.

5. Treasurer' s Report for August 2024
RECOMMENDATION: That the City Council receive and file Treasurer' s Report for August 2024.

6. Claim Consideration - Linda Beniamin
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.

7. Declare Three ( 3) Seats Vacant on the Historic and Cultural Preservation Board RECOMMENDATION: That the City Council1) Declare three ( 3) seats vacant on the Historic and Cultural Preservation Board; and
2) Direct the City Clerk to advertise the vacancies on the Historic and Cultural Preservation Board.

8. Selection of an Event Date and Budget for the 27th Annual Citrus Harvest Festival RECOMMENDATION: The Historic and Cultural Preservation Board recommends the City Council:
1) Select March 29, 2025 as the Event Date for the Citrus Harvest Festival, with a Rain Date of April 5, 2025; and
2) Adopt the budget.

9. Resolution No 2024- 1 a Resolution of the City Council of the City of Highland, California Reaffirming and Extending Proclamation of a Local Emergency in the City of Highland as a Result of the Line Fire
RECOMMENDATION: That the City Council adopt Resolution No. 2024- , extending the Proclamation of a Local Emergency in the City of Highland because of the Line Fire.

10. Proposed City of Highland Community Development Block Grant ( CDBG) Applications for Fiscal Year 2025/ 2026 Including One for Enhanced Code Enforcement and One for Pavement Rehabilitation and Ancillary Work on Two Streets: Sparks Street between Victoria Avenue and Cunningham Street and 11th Street between Los Feliz Drive and Victoria Avenue
RECOMMENDATION: That the City Council:
1) Approve the City' s application for Enhanced Code Enforcement that supports a portion of the salary and benefits of a Code Enforcement Officer, Administrative Assistant, and Community Development Director; and
2) Approve the city' s application to construct pavement rehabilitation and ancillary work on Sparks Street and Victoria Avenue within the CDBG Low -Moderate Income eligible block area boundaries.

Page 2 of 5 ends

3 City Council Regular Meeting Agenda October 8, 2024

CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be.
1) Mayor opens Public Hearing;
2) Staff presentation.-
3) Applicant/ Representative presentation;
4) Speakers in favor ofproposal;
5) Speakers in opposition to proposal,
6) Applicant rebuttal;
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.

Once the Public Hearing is closed, no further testimony is taken.

11. General Plan Amendment ( GPA 24- 001) and Zone Change ( ZC 24- 001) from Low Density/ Single- Family Residential ( LD/ R- 1) to Planned Development ( PD); Conditional Use Permit ( CUP 23- 010) for the Development of a 79- unit Small Lot Single - Family Community; Design Review Application (DRA 24-003) for the Related Site Plan Building Elevations Landscaping and Grading Plan; Tentative Tract Map No. 20693 ( TTM 24- 001) to Subdivide Three ( 3) Parcels Into 79 Single -Family Lots and Common Areas; Adoption of a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program ( EVN 24- 002) for the Adoption of Mitigation Measures for Potential Impacts RECOMMENDATION: The Planning Commission recommends the City Council:
1) Adopt Resolution No. 2024- , approving a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program ( ENV 24-002), and direct staff to file a Notice of Determination with the San Bernardino County Clerk of the Board of Supervisors;
2) Adopt Resolution No. 2024- approving General Plan Amendment (GPA 24- 001) to change the land use designation of the site from Low Density ( LD) Residential to Planned Development ( PD);
3) Introduce Ordinance No. , approving Zone Change ( ZC 24- 001), changing the zoning designation of the site from Single -Family ( R- 1) Residential to Planned Development ( PD);
4) Adopt Resolution No. 2024- approving Conditional Use Permit ( CUP 23- 010) for a 79- unit single- family Planned Development and related improvements, subject to the Conditions of Approval and Findings of Facts; 5) Adopt Resolution No. 2024-, approving Design Review Application (DRA 24- 003) for the Site Plan, Building Elevations, Conceptual Grading Plan, and Conceptual Landscape Plan for the residential development, subject to the Conditions of Approval, Design Directives, and Findings of Fact; and 6) Adopt Resolution No. 2024- , approving Tentative Tract Map No. 20693 TTM 24- 001) for the subdivision of three ( 3) parcels into 79 single- family lots and common areas, subject to Conditions of Approval and Findings of Fact.

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4 City Council Regular Meeting Agenda October 8, 2024

CITY COUNCIL LEGISLATIVE

12. Rejection of Bids - Bid No. 2024- 05 " Bledsoe Creek Storm Drain ( Line " A") and Slope Repair" ( Protect No. sdr17001)
RECOMMENDATION: That the City Council:
1) Reject all bids;
2) Direct staff to modify the project scope as necessary; and 3) Re -advertise for construction bids at a later date for Bid No. 2024- 05, " Bledsoe Creek Storm Drain ( Line " A") and Slope Repair" ( Project No. sdr17001)

13. Construction and Construction Management Services Contract Awards - Bid No. 2024 02 " Highland Natural Parkland Trail Project" ( Project No. tra20001) RECOMMENDATION: That the City Council:
1) Award the construction contract for Bid No. 2024- 02, " Highland Natural Parkland Trail Project" to the responsible low bidder, HL Hitchcock Construction, Inc., in the amount of $ 1, 434, 882. 50;
2) Approve the proposal from Engineering Resources of Southern California, Inc.

ERSC) to provide Construction Management and Inspection Services ( CM Services) in the amount of $ 190, 011. 00;
3) Authorize the City Manager to approve amendments to the ERSC task order up to 10% of the proposal amount; and
4) Approve a budget adjustment to transfer $ 229, 178 from the General Capital Financing fund balance ( Account No. 023- 2510) to be expended from the Trails Construction fund ( Account No. 023- 3890- 6816).

14. City Manager Report and Comments ( Work Program Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.

15. Council Member Comments (Agency/Committee/AB 1234 Reports, District Updates, etc.) RECOMMENDATION: Discussion and possible action.

ANNOUNCEMENTS

CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or ( d)( 3):

One case.

ADJOURN
Regular Meetings
Effective March 1, 2022, pursuant to Resolution No. 2022-001, the regular City Council meetings will be held once a month on the second Tuesday of each month. The next regular meetings of the City Council for 2024 are as follows: November 12; December 10.

Page 4 of 5 ends

5 City Council Regular Meeting Agenda October 8, 2024
I, Alondra Munoz, City Clerk, certify I caused to be posted this Agenda on or before October 3, 2024, by 5: 30 p. m., on our website at www. cityofhighland. org and in the following designated areas:

Highland Branch Library
7863 Central Avenue
Date: October 3, 2024
Fire Station No. 1 City Hall
26974 Base Line 27215 Base Line
4 ,
Alondra Mu" z
City Clerk ff

Page 5 of 5 ends

6 STAFF REPORT

TO THE CITY COUNCIL
DATE: October 8, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
City City Manager
1 STAFF REPORT

TO THE CITY COUNCIL
DATE: October 8, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Minutes - September 10, 2024 Regular Meeting
RECOMMENDATION: Approve the Minutes as submitted.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

C49 City anager
1 Joint CC Regular & HA Special Meeting Minutes September 10, 2024

CALL TO ORDER
The regular meeting of the City Council of the City of Highland was called to order at 6: 00 p. m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.

The invocation was given by Pastor Al LeBrun, Immanuel Baptist Church, and the Pledge of Allegiance was led by Councilmember Solano.

ROLL CALL

Present: Chavez -Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

REPORT FROM CLOSED SESSION
None

SPECIAL PRESENTATIONS
Battalion Chief Brown from the Highland Fire Department gave a brief update on the Line Fire.

Mayor Lilburn presented a Proclamation proclaiming the month of September 2024 as Childhood Cancer Awareness Month.

Bryan Anderson, Supervising Analyst from the County of San Bernardino Community Development & Housing Department ( CDH), gave a brief presentation regarding the Community Development Block Grant ( CDBG) 5 Year Consolidated Plan.

PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Chris Nielsen and Jane Bouch representing the Highland Chamber of Commerce spoke regarding upcoming events.

Chris Carrillo, Board of Directors from East Valley Water District expressed gratitude to the Highland Emergency Response Team for their prompt response during the Line Fire.

Fatima Rahman thanked the Highland Emergency Response Team for their response during the Line Fire.

CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Mayor Pro Tem McCallon, seconded by Councilmember Chavez -Cordova, to move Item No. 17 from the City Council Legislative Calendar to the City Council Consent Calendar. Motion carried 5- 0.

A MOTION was made by Mayor Pro Tem McCallon, seconded by Councilmember Solano, to approve the consent calendar, with Mayor Lilburn abstaining from Item No. 12.

Motion carried on a roll call vote, 5- 0.

Page 1 of 9 ends

2 Joint CC Regular & HA Special Meeting Minutes September 10, 2024 Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.

2. Minutes - August 13, 2024 City Council Regular Meeting Approved the Minutes as submitted.

3. Minutes - August 22, 2024 City Council Special Meeting Approved the Minutes as submitted.

4. Minutes - August 29, 2024 City Council Special Meeting Approved the Minutes as submitted.

5. Warrant Register
Approved Warrant Register No. 769 for September 10, 2024, in the amount of 2, 388, 770. 99 and Payroll of $239, 213. 02.

6. Treasurer's Report for July 2024
Received and filed Treasurer' s Report for July 2024.

7. Year -End Budget Adjustments for Fiscal Year 2023/ 2024 Approved the Fiscal Year 2023/ 2024 Year -End Budget Adjustments for Expenditures and Revenues.

8. Second Reading of an Ordinance to Amend Title 5, Chapter 5. 04 Sections 5. 04. 160 and

5. 04. 240 of the City of Highland Municipal Code ( Business License) Conducted the second reading of Ordinance No. 465, amending sections 5. 04. 160 License Fee -payment Due Dates) and 5. 04. 240 ( Penalty for Delinquency -Action to Collect) of Title 5 ( Business Licenses and Regulations) of the Highland Municipal Code establishing a single annual business license fee renewal date and amending penalties and procedures for collecting penalties for delinquent business license fees and approving an environmental exemption.

ORDINANCE NO. 465

AN ORDINANCE OF CITY OF HIGHLAND, CALIFORNIA, AMENDING SECTIONS

5. 04. 160 ( LICENSE FEE - PAYMENT DUE DATES) AND 5. 04. 240 ( PENALTY FOR DELINQUENCY - ACTION TO COLLECT) OF TITLE 5 ( BUSINESS LICENSES AND

REGULATIONS) OF THE HIGHLAND MUNICIPAL CODE ESTABLISHING A SINGLE,

ANNUAL BUSINESS LICENSE FEE RENEWAL DATE AND AMENDING PENALTIES

AND PROCEDURES FOR COLLECTING PENALTIES FOR DELINQUENT BUSINESS

LICENSE FEES AND MAKING A FINDING OF EXEMPTION UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT

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3 Joint CC Regular & HA Special Meeting Minutes September 10, 2024

9. Contract Renewal - 2022- 06 Highland HVAC Systems Maintenance, Monitoring, and Repair Contract
1) Extended the 2022- 06 Highland HVAC Systems Maintenance, Monitoring, and Repair Contract with F. M. Thomas Air Conditioning, Inc. for one year; and 2) Approved a 13. 2% increase to the contract.

10. Community Development Block Grant ( CDBG) Subrecipient Contract Between the City of Highland and Central Little League to Provide Youth Baseball and Softball Programs 1) Approved the Contract; and
2) Authorized execution by the Community Development Director.

11. Community Development Block Grant ( CDBG)Subrecipient Contract Between the City of Highland and the Highland Family YMCA to Provide Health and Wellness Programs and Resources
1) Approved the Contract; and
2) Authorized execution by the Community Development Director.

12. Community Development Block Grant ( CDBG) Subrecipient Contract Between the City of Highland and Highland District Council on Aging, Inc. to Provide for Senior Programs, Activities, and Services to Improve Quality of Life, Physical Fitness, Social Programs, Daily Interaction and Nutrition to Low -and Moderate -Income Seniors 1) Approved the Contract; and
2) Authorized execution by the Community Development Director.

13. Bid Award - Bid No. 2024- 04, " Purchase of One New Vehicle" ( HP-) 1) Awarded Bid No. 2024- 04 to Courtesy Chevrolet Center in the amount of 65, 187. 671
2) Approved the quote from West Coast Lights and Sirens to perform the outfitting of the new vehicle in the amount of $ 37, 241. 28 through our Sourcewell Cooperative Purchasing Program Contract No. 97402; and
3) Approved a budget adjustment transfer of $ 2, 169. 97 from 007. 2100. ( DIF Fund balance) to be expended from 007. 8330. 6060 ( Vehicles).

17. Declare Two ( 2) Seats Vacant on the Community Trails Committee 1) Declared two (2) seats vacant on the Community Trails Committee; and 2) Directed the City Clerk to advertise the vacancy on the Community Trails Committee.

CITY COUNCIL PUBLIC HEARING
No public hearing.

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4 Joint CC Regular & HA Special Meeting Minutes September 10, 2024

CITY COUNCIL LEGISLATIVE

14. Measure I Capital Project Needs Analysis ( FY 2025/ 2026 - FY 2029/ 2030) Public Works Director/ City Engineer Duran Jr. gave a brief review of the staff report.

A MOTION was made by Councilmember Timmer, seconded by Councilmember Solano to approve the Five -Year Capital Project Needs Analysis ( FY 2025/ 2026 - FY 2029/ 2030) for the Measure I Major Street and Freeway Interchange Programs.

RESOLUTION NO. 2024- 041

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2025/ 2026 THROUGH 2O29/ 2030

15. Construction and Construction Management Services Contract Award - Bid No. 2024- 02, Highland Natural Parkland Trail Project" ( City Project No. tra20001) City Manager Zamano requested to pull the item. The project has been impacted by the Line Fire and staff would like the opportunity to re- evaluate the conditions of the project site. Staff will bring this item back to the City Council at a later date.

A MOTION was made by Councilmember Solano, seconded by Councilmember Chavez - Cordova to pull Item No. 15. Motion carried, 5- 0.

16. Resolution of Intention to Establish City of Highland Community Facilities District No. 24- 001 ( Highland Park) Generally on Base Line East of Isabella Villa Court Public Works Director/ City Engineer Duran Jr. gave a brief review of the staff report.

A MOTION was made by Councilmember Timmer, seconded by Councilmember Solano to:
1) Adopt Resolution No. 2024- 042, entitled: A Resolution of Intention of the City Council of the City of Highland to establish Community Facilities District No. 24- 001 ( Highland Park); and
2) Authorize the Levy of a Special Tax within City of Highland Community Facilities District No. 24- 001 ( Highland Park). Motion carried, 4- 1 with Councilmember Chavez -Cordova dissenting.

RESOLUTION NO. 2024- 042

A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF

HIGHLAND, CALIFORNIA, TO ESTABLISH CITY OF HIGHLAND COMMUNITY FACILITIES DISTRICT NO. 24- 001 ( HIGHLAND PARK) AND TO AUTHORIZE THE

LEVY OF A SPECIAL TAX WITHIN CITY OF HIGHLAND COMMUNITY FACILITIES DISTRICT NO. 24- 001 ( HIGHLAND PARK)

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5 Joint CC Regular & HA Special Meeting Minutes September 10, 2024

18. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues. Subcommittees. etc.)
City Manager Zamano stated the Highland Sheriff' s Department for the period of August 5 through September 8 received a total 3, 977 calls, made 424 reports, 154 arrests, 76 citations, 343 traffic enforcement stops, 64 traffic collisions, towed 21 vehicles, and 33 transient calls.

The Highland Fire Department for the month of August received 655 calls for service, some of which included: 514 medical aids, 18 traffic collisions, 14 structure fires, 10 vegetation fires, and 4 vehicle fires.

Staff received approval from Caltrans to advertise the Highland Regional Connector Project, which is set to commence construction. This initiative aims to repair pavement conditions and upgrade various streets. Key improvements include enhanced curb ramps, installation of bicycle markings and signage to facilitate pedestrian and bicycle connectivity to Arroyo Verde Elementary School, Highland Grove Elementary School, and Beattie Middle School. The specific street segments involved in this project include Orange Street from Greenspot Road to Tonner Drive, Tonner Drive from Orange Street to Glenheather Drive, Streater Avenue/ Glenheather Drive from Base Line to Church Street, and the cul- de- sac on Love Street, adjacent to Arroyo Verde Elementary School.

Staff submitted a Federal Grant Application for the Highway Safety Improvement Program HSIP), requesting a total funding amount of $ 1. 7 million to enhance the safety of our citywide traffic signal system. The proposed improvements include the installation of a new traffic signal at the intersection of Glenheather Drive and Church Street, located adjacent to Arroyo Verde Elementary and the addition of yellow reflective backplates at various signalized intersections. We anticipate receiving notification regarding the grant award status by the end of this year.

For the month of August, Burrtec completed 147 illegal dumping work orders.

On Monday, September 30 from 12: 00 p. m. to 5: 00 p. m., a Blood Drive will be held at the Highland Police Station.

The Planning Department received a Design Review Application from Diversified Pacific for a proposed development on a 12- acre site located at the northeast corner of Greenspot Road and Alta Vista. The proposal entails the construction of 113 single-family detached homes on smaller lots with recreational facilities. Additionally, applicant Diversified Pacific requests a zone change from single-family zoning to plan development zoning, aimed at achieving increased density and enhanced flexibility in development standards.

The Finance Department' s Annual Comprehensive Financial Report for fiscal year ending June 30, 2023 was awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association.

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6 Joint CC Regular & HA Special Meeting Minutes September 10, 2024

19. Councilmember Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.) Councilmember Timmer thanked the firefighters for their diligent efforts in safeguarding the City of Highland from the Line Fire.

Mayor Lilburn announced the grand re -opening of the Highland Senior Center will be held on October 5.

ANNOUNCEMENTS
None

CLOSED SESSION
None

ADJOURN CITY COUNCIL MEETING
There being no further business, Mayor Lilburn adjourned the meeting at 7: 00 p. m.

JOINT CITY COUNCIL AND HOUSING AUTHORITY MEETING

CALL TO ORDER
The joint meeting of the Highland City Council and Highland Housing Authority of the City of Highland was called to order at 7: 00 p. m. by Chair Lilburn.

ROLL CALL

Present: Chavez -Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

BUSINESS ITEMS
A MOTION was made by Vice Chair McCallon, seconded by Authority Member Solano, to approve the Minutes as submitted. Motion carried, 5- 0.

Minutes - July 9, 2024 Special Meeting
Approved the Minutes as submitted.

CITY COUNCIL AND HOUSING AUTHORITY PUBLIC HEARING

2. Second Amendment of the Ground Lease with Housing Venture I, Enabling the Refinancing and Loan Funds to Make Repairs and Improvements Related to the Jeffrey Court Senior Apartments, and Extend the Ground Lease Term for an Additional Twenty - Six ( 26) Years, Enacting a New Fifty -Five ( 55) Year Term, and First Amendment of the Regulatory Agreement between the Housing Authority, the City of Highland, and Lessee to Extend the Term of the Affordabilitv Covenant by an Additional Twentv- Six ( 26) Years

Page 6 of 9 ends

7 Joint CC Regular & HA Special Meeting Minutes September 10, 2024 Chair Lilburn stated she would abstain from this item due to a conflict of interest; her property is 500' in proximity to the project site and asked Vice Chair McCallon to open the public hearing.

Vice Chair McCallon opened the public hearing for the Second Amendment of the Ground Lease with Housing Venture I.

Assistant Community Development Director Stater indicated the item involves an amendment to the Ground Lease and Regulatory Agreement pertaining to Jeffrey Court Senior Apartments and its lessee, Housing Venture I. In 1998, Housing Ventures collaborated with the Highland Redevelopment Agency to finance and construct Jeffrey Court Senior Apartments and has served as the ongoing lessee and manager for the past twenty- six ( 26) years since the project' s foundation.

Housing Ventures I approached the Highland Housing Authority to request refinancing of their primary loan on the project, seeking $ 2. 3 million to fund essential onsite repairs.

These repairs will include re -piping units and restoring the fire sprinkler system.

The Highland Housing Authority is asked to extend the ground lease for an additional twenty- six ( 26) years, effectively renewing the project' s original fifty- five ( 55) year term to provide affordable senior housing in the City of Highland. The established lease rate of 120, 000 per year will remain in effect for this extended period. This initiative represents a significant advancement for the city's housing strategy, and the state is expected to recognize the city' s commitment to maintaining affordability covenants within the community. The program documents have been reviewed by the city's consultant TKE Engineering, Inc. and the City Attorney.

Mark David, Secretary at JC GP, Inc. and Co -lessee partner stated Jeffrey Court Senior Apartments were built 26 years ago. They have made an effort to be good partners to the city by providing affordable housing for seniors throughout the years. The property has deteriorated overtime and efforts to maintain it have been made by utilizing the cash flow available. The property is victim to a piping problem caused by a nationwide manufacturing flaw. It overwhelmed the ability to fix without financing.

The lender has stipulated that an extension of the lease is necessary to secure this financing, which will ultimately benefit residents by ensuring that all repairs are made, including upgrades to the fire sprinkler system and commit to maintain the property as affordable housing for an additional twenty-six ( 26) years.

Vice Chair McCallon expressed concerns regarding individuals residing in apartments who should not be there. He asked what measures would be implemented in response to this issue?
Co -lessee David stated if an individual over the age of 55 resides in the unit, they are entitled to have younger individuals living with them.

Authority Member Timmer indicated there are currently three loans, is this approach intended to consolidate all the loans into a single arrangement?

Page 7 of 9 ends

8 Joint CC Regular & HA Special Meeting Minutes September 10, 2024 Co -lessee David responded, one loan is tied to the City of Highland, which is continuing to be repaid alongside the lease. The other loans pertain to bonds, as this is an affordable housing project. The lender responsible for enhancing the credit of these bonds has issued a letter of intent to increase the funding amount and will be utilized as previously mentioned.

Vice Chair McCallon asked if anyone from the public wanted to speak for or against the item.

Seeing none, Vice Chair McCallon closed the public hearing and brought it back to the City Council for questions.

A MOTION was made by Authority Member Chavez -Cordova, seconded by Authority Member Solano to:
1) Adopt City Council Resolution No. 2024- 043 approving the First Amendment of Regulatory Agreement between the Housing Authority, the City of Highland, and Housing Venture I, and making a finding of exemption under the California Environmental Quality Act,
2) Adopt Housing Authority Resolution No. 2024- 002 approving the Second Amendment of the Ground Lease with Housing Venture I, enabling the refinancing and loan funds to make repairs and improvements related to the Jeffrey Court Senior Apartments, and extending the Ground Lease Term for an additional twenty- six ( 26) years, and the First Amendment of the Regulatory Agreement between the Housing Authority, the City of Highland, and Lessee to extend the term of the affordability covenant by an additional twenty- six ( 26) years; and 3) Direct the Housing Authority Secretary/ City Clerk to file a Notice of Exemption with the San Bernardino County Clerk of the Board of Supervisors. Motion carried, 4- 0, with Chair Lilburn abstaining.

RESOLUTION NO. 2024- 043

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, APPROVING A FIRST AMENDMENT OF REGULATORY AGREEMENT

BETWEEN THE HIGHLAND HOUSING AUTHORITY, CITY OF HIGHLAND, AND

HOUSING VENTURE I, AND MAKING A FINDING OF EXEMPTION UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
RESOLUTION NO. HA2024- 002

A RESOLUTION OF THE HIGHLAND HOUSING AUTHORITY APPROVING A

SECOND AMENDMENT OF GROUND LEASE BY AND AMONG THE HIGHLAND

HOUSING AUTHORITY AND HOUSING VENTURE I, AND FIRST AMENDMENT TO

REGULATORY AGREEMENT BETWEEN THE HIGHLAND HOUSING AUTHORITY,

CITY OF HIGHLAND, AND HOUSING VENTURE I, AND MAKING A FINDING OF

EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

ADJOURN JOINT CITY COUNCIL AND HOUSING AUTHORITY MEETING There being no further business, Chair Lilburn adjourned the meeting at 7: 08 p. m. in memory of John Baker, Bill Annear, Sarah Culpepper, and Jim Stark.

Page 8 of 9 ends

9 Joint CC Regular & HA Special Meeting Minutes September 10, 2024 Submitted By:

Alondra Munoz
Secretary
Approved By. -
Penny Lilburn
Chair

Page 9 of 9 ends

10 STAFF REPORT

TO THE CITY COUNCIL
DATE: October 8, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Minutes - September 12, 2024 Special Meeting
RECOMMENDATION: Approve the Minutes as submitted.

Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Agenda Item No.

File No.

City Clerk ity Manager
1 City Council Special Meeting Minutes September 12, 2024

CALL TO ORDER
The special meeting of the City Council of the City of Highland was called to order at 4: 00 p. m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.

ROLL CALL

Present: Chavez - Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

PUBLIC COMMENT ( LIMITED TO ITEMS ON THIS AGENDA ONLY)

CITY COUNCIL LEGISLATIVE
Resolution No. 2024- 044, a Resolution of the City Council of the City of Highland, California, Ratifying the Proclamation of a Local Emergency in the City of Highland Issued by the City's Director of Emergency Services on September 11, 2024 as a Result of the Line Fire
A MOTION was made by Mayor Pro Tern McCallon, seconded by Councilmember Chavez -Cordova, to approve Resolution No. 2024- 044, ratifying the Proclamation of a Local Emergency in the City of Highland issued by the City' s Director of Emergency Services on September 11, 2024, as a result of the Line Fire. Motion carried, 5- 0.

RESOLUTION NO. 2024- 044

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, RATIFYING A PROCLAMATION OF A LOCAL EMERGENCY IN THE

CITY OF HIGHLAND ISSUED BY THE CITY' S DIRECTOR OF EMERGENCY SERVICES ON SEPTEMBER 11, 2024, AS A RESULT OF THE LINE FIRE

ADJOURN
There being no further business, Mayor Lilburn adjourned the meeting at 4: 02 p. m.

Submitted By:

Alondra Munoz
City Clerk
Approved By:

Penny Lilburn
Mayor

Page 1 of 1 ends

2 STAFF-- REPORT
TO THE ChI - Y COUNCIL
DATE: October 8, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer SUBJECT: Warrant Register # 770
RECOMMENDATION: City Council to approve Warrant Register #770; Warrants in the amount of $2, 172, 775'.33 and Payroll in the amount of $135, 368. 62 FISCAL IMPACT: The total of Cash and Expenditures is $ 2, 308, 143. 95 PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: See Printouts Attached.

Approved
Denied
Motion
Ayes
Continued Noes
Tabled Abstain
fNl
Absent
Cit jerk
Second Agenda Item No.

File No.
ity Manager
1 CITY OF "! GHLAND
WARRANT REGISTER # 770
October 8, 2024
Warrants:
9/ 3/ 2024 Ck# 90022- 90064 & Wire# 1002725929 283, 202. 58 9/ 6/ 2024 Payroll Wire # 939- 942 & Ck # 90065 70, 617. 84 9/ 10/ 2024 Ck# 90066- 90110 275, 254. 74
9/ 17/ 2024 Ck# 90111- 90149 250, 397. 80
9/20/ 2024 Payroll Wire # 943- 946 & Ck # 90150 74,451. 02 9/ 24/ 2024 Ck# 90151- 90191 1, 218, 851. 35
Total Warrants 2, 172, 775. 33
Payroll:
9/ 6/2024 Direct Deposits # 14358- 14000 11, 599. 38
9/ 6/2024 Ck # 729 279. 98
9/ 20/ 2024 Direct Deposits # 14001- 14443 123, 209. 28 9/ 20/ 2024 Ck # 730 279. 98
Total Payroll 135, 368. 62
Total Warrants & Payroll 2, 308, 143. 95
APPROVED BY:

Larry McCallon
Finance Subcommittee
John Timmer
Finance Subcommittee
Carlos Zamano
City Manager
Leticia Nava - Cruz
Director of Administrative
Services/ City Treasurer
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78 DATE:

FROM:

PREPARED BY:

SUBJECT:

RECOMMENDATION:

FISCAL IMPACT:

STAFF REPORT

TO THE CITY COUNCIL
October 8, 2024
Carlos Zamano, City Manager
Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer L-1 L
Treasurer' s Report' for August 2024
City Council to receive and file the Treasurer' s Report forAugust 2024 Cash and Investments:

General Fund
Special Revenue Funds
Internal Service Funds
Capital Projects Funds
Agency Funds
Housing Authority Fund
SARDA Funds
12, 787, 262. 68
38, 035, 425. 70
5, 310, 732. 81
29, 944,783. 99
1, 903, 799. 53
3, 735, 516. 40
3, 055, 934. 25
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: Increases in the checking account were due to revenues received plus funds wired from LAIF and CAMP. Decreases in the checking account were a result of payments to vendors, payroll and funds wired to LAIF, CAMP and U. S. Bank. Increases in the fiscal agent accounts ( US Bank) resulted from interest and bond payment receipt. Decreases resulted in vendor payments and debt service payments. Increases in the CAMP account were due to interest received. Decreases were a result of funds being wired to the city' s checking account primarily for payment of public works projects. The maximum limit on regular accounts is $ 75M.

Attachments: Treasurers Report, Treasurer's Report Graph, Cash and Investments Graph and General Fund Reserves Graph
Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
APCity Cler City Manager
1 CITY OF HIGHLAND
Treasurer' s Report
as of August 31, 2024
CASH AND BANK ACCOUNTS:

Cash on Hand - Office Petty Cash & Change Fund Accounts Wells Fargo Checking Account ( reconciled book balance) 1, 150. 00
3, 340, 765. 67

MATURITY

DESCRIPTION PERIOD YIELD
PAR
VALUE

ORIGINAL
COST
INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOLS
California Treasurer' s Local Agency Investment Fund ( LAIF) n/ a 4. 579% General Fund 13, 975, 391. 97
Special Revenue Funds 27, 155, 122. 00
Internal Service Funds 5, 868, 225. 00
Capital Projects Funds 26, 675, 013. 00
Total City LAIF Funds 73, 673, 751. 97
Housing Authority Fund 3, 799, 964. 39
Total Housing Authority LAIF Funds 3, 799, 964. 39
Total LAIF Funds 77, 473, 716. 36
1) Maximum limits on accounts are $ 75M City and $ 75M Housing Authority. 2) Market Value is based on the June 30, 2024 applicable percentage of 0. 996316042 3) Market Value is $ 77, 188, 306. 44 ($ 77, 473, 716. 36 x 0. 996316042).

California Asset Management Program ( CAMP) n/ a 5. 410% General Fund 3, 370, 993. 71
Special Revenue Funds 1, 891, 157. 00
Capital Projects Funds 6, 331, 654. 00
Total CAMP Funds 11, 593, 804. 71
INVESTMENTS: FISCAL AGENT ACCOUNTS
US Bank Corporate Trust Services ( Community Facilities Districts) Community Facilities District ( CFD) 90- 1
Administrative Expense Fund # 128262- 011
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 90% 109, 494. 94 109, 494. 94 Fire Protection Expense Fund # 128262- 012
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 90% 10, 091. 52 10, 091. 52 Police Protection Expense Fund # 128262- 013
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 90% 3, 732. 76 3, 732. 76 Community Facilities District ( CFD) 2001- 1
Special Tax Fund # 217795000
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 90% 350, 390. 07 350, 390. 07 Interest Account # 217795001
US Bank Money Market Account CUSIP # 60934N872 n/ a 0. 00% Principal Account #217795002
US Bank Money Market Account CUSIP # 60934N872 n/ a 0. 00% Administrative Expense Account # 217795003
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 90% 14, 625. 17 14, 625. 17 Surplus Fund # 217795004
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 90% 30, 305. 21 30, 305. 21 Community Facilities District ( CFD) 2007- 1
Administrative Expense Fund # 260722000
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 90% 8, 534. 10 8, 534. 10 Fire Expense Fund # 260722001
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 89% 356. 51 356. 51 Police Expense Fund # 260722002
US Bank Money Market Account CUSIP # 60934N872 n/ a 4. 90% 131. 75 131. 75 TOTAL INVESTMENTS US BANK ( COMMUNITY FACILITIES DISTRICTS) 527, 662. 03 1 2

MATURITY PAR ORIGINAL

DESCRIPTION PERIOD YIELD VALUE COST
INVESTMENTS: FISCAL AGENT ACCOUNTS ( continued)
US Bank Corporate Trust Services (SARDA)
2004E Tax Allocation Refunding Bonds
Special Fund 786709001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 4. 90% 2, 927. 41 2, 927. 41 Interest Fund 786709002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Principal Fund 786709003
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Reserve Fund 786709004
Federated Treasury Obligations CUSIP # 60934N872 n/ a 4. 90% 173, 205. 96 173, 205. 96 2015A Tax Allocation Refunding Bonds
Special Fund 268777000
Federated Treasury Obligations CUSIP # 60934N872 n/ a 4. 90% 541. 57 541. 57 Interest Fund 268777001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 4. 89% 106A7 106. 47 Principal Fund 268777002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Reserve Fund 268777004
Federated Treasury Obligations CUSIP # 60934N872 n/ a 4. 90% 975, 331. 53 975, 331. 53 Expense Account268777006
Federated Treasury Obligations CUSIP # 60934N872 n/ a 4. 90% 14, 757. 18 14, 757. 18 2017 Tax Allocation Refunding Bonds
Debt Service Fund 259928000
Federated Treasury Obligations CUSIP # 60934N872 n/ a 4. 90% 668, 271. 49 668, 271. 49 Interest Fund 259928001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 4. 89% 124. 07 124. 07 Principal Fund 259928002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 4. 90% 1, 090. 91 1, 090. 91 Reserve Fund 259928004
Assured Guaranty Municipal Bond Insurance n/ a 0. 00%
TOTAL INVESTMENTS US BANK ( SARDA) 1, 836, 356. 59
TOTAL CASH AND INVESTMENTS 94, 773, 455. 36
All investments are placed in accordance with City of Highland' s Investment Policy and Guidelines. The above summary provides sufficient cash flow liquidity to meet the next six month' s estimated expenditures. This report is in accordance with Government Code Section 53646. 1 SIGNED: SIGNED:

Carlos Zamano Leticia Nava -Cruz

CITY MANAGER DIRECTOR OF ADMINISTRATIVE

SERVICES/ CITY TREASURER
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6 STAFF REPORT

TO THE CITY COUNCIL
DATE: October 8, 2024
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
REVIEWED BY: Dana Calkins, George Hills Company, Claims Adjuster SUBJECT: Claim Consideration - Linda Benjamin
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.

BACKGROUND: The Claim was received in the City Clerk' s Office on September 19, 2024. It was then sent to the City' s claim adjuster, George Hills Company, who is recommending the claim be rejected.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No. C!
File No.

City Manager
1 f-1T

GEORGE HILLS
L a U"; -- 0011111
October 1, 2024
Linda Benjamin
30255 Frontera Del Norte
Highland, CA 92346- 5948
RE: Our Client: City of Highland
GHC Claim: GHCO076316
Date of Loss: August 1, 2024
George Hills is the claims administrator for the City of Highland, and we are handling the above - referenced claim on their behalf.

It is our understanding that you are alleging damage to your vehicle caused by collision with a pothole in the roadway at Victoria Avenue and 6th Street on August 1, 2024. Our investigation has revealed that the City of Highland has no record of unaddressed complaints regarding the condition of the roadway at prior to August 1, 2024.

Government Code 835 states in part that a public entity is only liable for damage caused by a dangerous condition of public property if the condition was created by an employee of the public entity, or if the public entity had prior notice of the condition and failed to take corrective action.

Based on our investigation, the condition at issue was not created by an employee of the City of Highland, nor did the City of Highland have prior notice of the condition. Therefore, the City of Highland is not liable for the claimed damages.

Please note that this letter in no way changes or modifies the information contained in the Notice of Rejection sent to you by the City of Highland.

If you have any questions, please contact the undersigned.

Sincerely,
George Hills Company,
Jennifer Arellano
Claims Adjuster
916) 352- 7793
jennifer. arellano@georgehills. com

Page 1 of 1 ends

2 City Of rig ANDL131fiv-,",
Inc. 1987
September 19, 2024
Patti Schneiders
Claims Processor
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Linda Benjamin
Incident Date: August 1, 2024
Dear Patti:

Enclosed is a copy of a Claim received in person at the Office of the City Clerk on September 19, 2024, by the above referenced claimant( s). Note: Coordinates were provided and attached is a vicinity map for reference.

This item will be tentatively scheduled for the City Council regular meeting of Tuesday, October 8, 2024, pending your recommendation. All correspondence will be required from George Hills no later than September 27. Please review and advise this office on the appropriate action to be taken.

If you have any questions, please contact Leticia Nava -Cruz at (909) 864- 6861, ext. 208 or myself at ext. 226.

Sincerely,
Atondra Munoz
City Clerk
cc: Carlos Zamano, City Manager
Leticia Nava - Cruz, Director of Administrative Services Maricela Marroquin, City Attorney
Mayor Mayor Pro Tern City Council City Council City Council City Manager Penny Lilburn Larry McCallon Jesse Chavez - Cordova Anaeli Solano John P. Timmer Carlos Zamano 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 • Fax: 909. 862. 3180 • www.cityofhighland. org 3 VICINITY MAP
0 ie
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SAN BERNARDINO
Ward St
X 1
The blue shading is in the City of San Bernardino and the green shading is in the City of Highland. 4 M
SEP 19 2024
Do not write in this space.

For office use only:

Received: Q I ILI 12_02L
By: E-i- I ee n Prq do
E- Mail Mail AIn person

CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claim must be filed with the City Clerk within 180 days after which the incident or event occurred. Be sure your claim is against the City of Highland and not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered to:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.

NOTICE: PER GOVERNMENT CODE SECTION 910. 4, THIS FORM MUST BE USED IN ORDER TO COMPLY WITH SECTIONS 910 AND 910. 2 OF THE GOVERNMENT CODE.

TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF HIGHLAND:

The undersigned respectfully submits the following claim and information relative to damage to persons and/ or personal property:

1. Name of Claimant
a. Complete Address of Claimant, including City, State and Zip Code:
k ,, S
b. Phone Number
C. Date of Birth
5 d. Driver' s License/ State Identification Card Number:

Issued by which State!
Driver' s License
Expiration Date:

Identification Card

2. Name, telephone and address to which claimant desires notices to be sent, if other than above:

3. Occurrence or event from which the claim arises:
a. Date of occurrence
b. Time of occurrence
C. Place of occurrence (Exact and specific location)
mac, 54- - . _ U• 1 6 C .
d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage ( use additional paper if necessary).
ff
f' A 0-, C J n 01A (" D 4-15
J ' J
e. What particular action by the City, or its employees, caused the alleged damage or injury?
6 I

4. A general description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of presentation of the claim. If there were no injuries, state " no injuries".

5. Give the name( s) of the City employee( s) causing the damage or injury:

6. Name and address of any other person injured:

7. Name and address of the owner of any damaged property:

8. Damages Claimed:
a. Amount claimed as of this date: $ r /
b. Estimate amount of future costs: $
C. Total amount claimed: $
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:
7 9. Names and addresses of all witnesses, hospitals, doctors, etc. b.

C.
d.
e.

10. Any additional information which might be helpful in considering this claim:

WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE 572, INSURANCE CODE S556. 1.

I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is true and correct. 11 Signed at:

Cilydnd State
Date:

Signature of Q01mant
L 11J' c, 11
Printed name of person igning above
8 9
10 18: 42: 1. 3 09/ 17/ 2.4 Sales Audit - Transaction Detail INP2709 PAGE Warehouse: 478
Sales Date: 7/ 09/ 24 Reg#: 95 Trans Type: Tender
Time: 20: 31 Tran#: 4 Tender:

Total: 263. 18 Operator: 1 Block:

Member #: ---- RRNJAMIN, LINDA Mbr Type: Gold Star
Tax: 21. 18 Resale Total:

FSA/
EBT Item Description Amount Units TxFl
1431670 275/ 35R19 PILOT SPORT 4
TZ20N--*), 889. 98 2 A
IS49780 275/ 35R19 PILOT SPORT AS4 647. 98- 2- A
9999999 Linked Item 3. 50 2
9999999 Linked Item 3. 50- 2-
7023 ENVIRONMENTAL FEE 4. 00 2 A
7023 ENVIRONMENTAL FEE 4. 00- 2- A
95 Void Tire/ Optical Item Override 00
Override by MGR 870 00
VISA ## 6349 263. 16
END OF REPORT ***
11 18: 41: 1. 9 09/ 17/ 24
Warehouse: 478
Sales Date: 7/ 29/ 24
Time: 11: 31
Total: 816. 91
Member #:--------- ._.

Tax: 65. 45
FSA/
Sales Audit - Transaction Detail INP2709 PAGE 1
Reg#: 96 Trans Type: Tender
Tran#: 27 Tender:

Operator: 824 Block:

BENJAMIN, LINDA Mbr Type: Gold Star
Resale Total:

EBT Item Description Amount Units TxFl
1431661 245/ 40R19 PILOT SPORT 4 737. 98 2 A
9999999 Linked Item 3. 50 2
7023 ENVIRONMENTAL FEE 4. 00 2 A
866632 TPMS SERVICE PACK GENERIC 5. 98 2 A
VISA # 6349 816. 91
END OF REPORT ***
12 q4
13 1--
14 STAFF REPORT

TO THE CITY COUNCIL
DATE: October 8, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director Alondra Munoz, City Clerk
PREPARED BY: Camille Duarte, Administrative Assistant III SUBJECT: Declare Three ( 3) Seats Vacant on the Historic and Cultural Preservation Board
RECOMMENDATION: Staff recommends the City Council:

1. Declare three ( 3) seats vacant on the Historic and
Cultural Preservation Board; and

2. Direct the City Clerk to advertise the vacancies on the Historic and Cultural Preservation Board.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: Pursuant to Chapter 2. 20. 050 of the Highland Municipal Code, the Historic and Cultural Preservation Board shall consist of five uncompensated voting members appointed by the City Council and serve four-year terms. All members of the board shall have a demonstrated interest in or knowledge of historic preservation and the cultural resources of the city.

Board Members Patrick Sandford, Hugh Walker and Jeff Staggs term expire in November 2024. Therefore, it would be appropriate for the City Council to declare three ( 3) seats vacant on the Historic and Cultural Preservation Board and direct the City Clerk to advertise and post those vacancies.
proved Motion
mied Ayes
ntinued Noes
bled Abstain
Absent
Second Agenda Item No.

File No.

Manager
1 DATE:

STAFF REPORT

TO THE CITY COUNCIL
October 8, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director & Kim Stater, Assistant Community Development Director / I PREPARED BY: Angela Tafolla, Associate PlanneW
SUBJECT: Selection of an Event Date and Budget for the 27th Annual Citrus Harvest Festival
RECOMMENDATION: The Historic and Cultural Preservation Board recommends the City Council:

1. Select March 29, 2025, as the Event Date for
the Citrus Harvest Festival with a Rain Date of
April 5, 2025; and

2. Adopt the Budget
FISCAL REVIEW: The Citrus Harvest Festival ( CHF) Account currently reflects a balance of -$ 277, primarily due to the postponement of the original 2024 Citrus Harvest Festival date to the designated rain date the following weekend. This rescheduling led to a considerable number of vendor cancellations and refund requests, contributing to the deficit. Separately, the Home Tour Account has a balance of $ 1, 639. 91, with all prior -year expenses settled, leaving these funds available for use.

Attached is the Budget for the 2025 Citrus Harvest Festival ( Attachment 1).

Expenses are estimated to be $ 18, 020 while revenues are expected to be $ 18, 100.

The Budget does not reflect a Rain Date contingency or Staff's time. Costs associated with a Rain Date are approximately $ 7, 000 for re -advertising, vendor cancellations and modifications to entertainment and paid demonstrators.

Approved
Denied
Continued
Tabled
Motion
Ayes
Noes
Abstain
Absent
Clerk
Second Agenda Item No.

File No.

C60anager
1 City Council Meeting of
October 8, 2024
Citrus Harvest Festival - 2025
Traditionally, staff time is not charged to the CHF fund. Planning, Public Works and Finance Departments spend many hours on the event. Personnel costs are estimated at $ 19, 000.

PROJECT REVIEW: Consistent with the traditional citrus harvesting seasons, the Board recommends the Festival be held on March 29, 2025, with a Rain Date the following week, April 5, 2025.

ATTACHMENTS: 1) Budget for the 2025 Citrus Harvest Festiva 2 ATTACHMENT 1
Budget for the 2025 Citrus Harvest Festival
3 2025 Draft Citrus Harvest Festival Budget

FESTIVAL EXPENDITURES
Item / Description 2024 Budget 2025
Advertising — Print Media Sponsor 0 0
Advertising - Redlands Daily Facts / SB Sun 1, 250 1, 250 Advertising - East Highlands Ranch Newsletter 700 700
Peach Jar' School District Electronic Newsletter 500 500 Hot 103. 9 Radio Advertisement 1, 400 1, 400
Historic Demonstrators/ Exhibitors ( 5 x $ 200 ea) ( 2 x $ 300 WAPA/ Heritage Hills) 1, 700 1, 700 Entertainment DJ & MC 1, 500 1, 500
Citrus Valley Music Boosters & Beattie Middle School 250 250 Balloons street decorations 1, 200 1, 250
Insurance 1, 800 1, 800
Street Banner over Base Line ( date modification) 0 0
Portable toilets 1, 100 2, 500
Posters Boards, Flyers, print marketing materials 600 600 Mobile Stage ( rental) 0 1, 100
Paper materials, copying, postage 500 500
Tables w/ umbrella & chairs for food court & stage area 800 800 Signs for parking & festival activities 0 0
Contest ribbons ( 126) & Plaques ( 1 Honorees + 2 Home Restoration) 550 550 Kid' s activities 100 300
Miscellaneous supplies 300 400
Staff shirts ( 2 x $ 25) 100 50
Contest materials 200 300
Car show dash plaques 500 570
TOTAL 15, 050 18,020
Item / Description 2024 Budget 2025
Sponsorship 11, 000 12, 000
Retail vendor Booth spaces 2, 800 3, 500
Food vendor booth spaces 1, 600 2, 600
TOTAL 15, 400 18, 100
PROJECTED BALANCE: $ 100
4 STAFF REPORT

TO THE CITY COUNCIL
DATE: October 8, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Maricela Marroquin, City Attorney
PREPARED BY: Carlos Zamano, City Manager
Maricela Marroquin, City Attorney
SUBJECT: Resolution No. 2024- xx — a Resolution of the City Council of the City of Highland, California Reaffirming and Extending Proclamation of a Local Emergency in the City of Highland as a result of the Line Fire RECOMMENDATION: That the City Council adopt Resolution No. 2024- XX, extending the Proclamation of a Local Emergency in the City of Highland as a result of the Line Fire.

FISCAL IMPACT: There is no immediate financial impact or budget action necessary as a result of the recommended action. The issuance of a local emergency proclamation allows the City to pursue State and Federal grant assistance to recover the City' s portion of the costs associated with battling and recovering from the Line Fire. At this time, the total estimated fiscal impact to the City is projected to be approximately $ 1. 25 million.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND & DISCUSSION: Chapter 2. 44 of Title 2 of the Highland Municipal Code HMC") contains the City' s laws relating to emergency procedures. HMC Section 2. 44. 060 designates the City Manager as the Director of Emergency Services (" Director"), and HMC Section

2. 44. 060(A) empowers the Director to issue a proclamation of a local emergency if the City Council is not in session.

On the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire created conditions of extreme peril to the safety of persons and property within the City of Highland and resulted in evacuation warnings for parts of the City.

Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
City CI ity Manager
1 On September 11, 2024, the City Manager, as the Director of Emergency Services, issued a proclamation entitled " Proclamation of a Local Emergency by the Director of Emergency Services of the City of Highland," as the City Council was not in session. ( Attachment 1) This action authorized the City Manager to take certain necessary actions to address the emergency.

The Director of Emergency Services' Proclamation of a Local Emergency permits the Director of Emergency Services and the City Council to adopt regulations and issue orders necessary for the protection of lives and property. It also assists the City in recovering costs of responding to the disaster. Furthermore, it allows for the City to enjoy certain immunities from liability as a result of taking actions to abate the emergency.

Pursuant to California Government Code Section 8630 and HMC Section 2. 44. 060( A), the Director of Emergency Services' Proclamation expires within seven days unless ratified by the City Council.

On September 12, 2024, the City Council adopted a resolution ratifying the Director of Emergency Services' Proclamation of a local emergency (Attachment 2) Pursuant to Government Code Section 8630 ( California Emergency Services Act), the City Council is required to review the local emergency within sixty (60) days of ratification to determine whether the conditions surrounding the local emergency still exist. Because the Line Fire has not yet been declared fully contained by the unified command agencies, the potential of some smoldering and isolated flareups remain, and emergency protective measures have not been implemented, the conditions of the local emergency still exist. A proposed resolution, Resolution No. 2024- extends the local emergency (Attachment 3).

The Line Fire has burned 39, 232 acres in San Bernardino County and is approximately 83% contained. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow. On Friday, September 20, 2024, the segment of Greenspot Road between Mediterra Parkway and Santa Ana Canyon Road had be closed from 3 to 7 p. m. to remove mud and debris from the roadway, see attached photos. The City received assistance from EVWD and the City of Loma Linda with street sweeper and water trucks. The health, safety, and well- being of persons within the territorial limits of the City of Highland is of the highest priority. It is important to keep the existing proclamation and the powers that flow from it in place until the emergency conditions are fully abated, which includes the recovery stage as well.

The local emergency will remain in effect until its termination is proclaimed by the City Council.

ATTACHMENTS:
1) Director of Emergency Services' Proclamation of Local Emergency 2) Resolution Ratifying Director of Emergency Services' Proclamation of Local Emergency 3) Proposed Resolution Extending Proclamation of Local Emergency 4) Greenspot Road Debris Removal Incident 9- 20- 2024 Photos 2 ATTACHMENT 1
3 PROCLAMATION OF A LOCAL EMERGENCY
BY THE

DIRECTOR OF EMERGENCY SERVICES OF THE CITY OF HIGHLAND
WHEREAS, Section 8630 of the Government Code authorizes the designation of a City official to proclaim a local emergency; and
WHEREAS, Highland Municipal Code Section 2. 44. 060 designates the Director of Emergency Services to proclaim the existence of a local emergency if the City Council is not in session; and
WHEREAS, the Line Fire is currently causing conditions of extreme peril to the safety of persons and property within the City of Highland; and
WHEREAS, the City Council is not in session and cannot immediately be called into session.

NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists throughout the City of Highland.

IT IS FURTHER PROCLAIMED AND ORDERED that a copy of this Proclamation shall be forwarded to the Director of the Governor's Office of Emergency Services requesting that:

This Proclamation be found acceptable in accordance with state law; and

2. The Governor waive regulations that may hinder response and recovery efforts; and

3. Recovery assistance be made available under the California Disaster Assistance Act; and

4. The State of California expedite access to state and federal resources and any other appropriate federal disaster relief programs.

IT IS FURTHER PROCLAIMED AND ORDERED that, during the existence of this local emergency the powers, functions, and duties of the emergency organization of the City of Highland shall be those prescribed by applicable statutes, ordinances, and resolutions, and by the City' s Emergency Operations Plan. This Proclamation shall have no further force or effect seven days from the date of its adoption unless the City Council shall take action to ratify this Proclamation.

DATED this 11th day of September, 2024
Carlos Zamano
Director of Emergency Services/ City Manager
City of Highland
4 ATTACHMENT 2
5 RESOLUTION NO. 2024- 044

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA,

RATIFYING A PROCLAMATION OF A LOCAL EMERGENCY IN THE CITY OF HIGHLAND ISSUED BY THE CITY' S DIRECTOR OF EMERGENCY SERVICES ON. SEPTEMBER 11, 2024, AS A RESULT OF THE LINE FIRE
WHEREAS, Section 2. 44.060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City' s Director of Emergency Services if the City Council is not in session; and WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. Over the weekend, the fire intensified and is currently over 34, 600 acres in size and is only 14% contained; and
WHEREAS, the Line Fire is currently causing conditions of extreme peril to the safety of persons and property within the City of Highland and has resulted in the evacuation warnings for parts of the City; and
WHEREAS, on September 7, 2024, the County of San Bernardino proclaimed a local emergency as a result of the Line Fire; and
WHEREAS, on September 7, 2024, Governor Newsom proclaimed a State of Emergency in San Bernardino County as a result of the Line Fire and announced that California has secured a Fire Management Assistance Grant from the Federal Emergency Management Agency FEMA) to help ensure the availability of vital resources to suppress the fire; and WHEREAS, HMC Section 2. 44. 060 designates the City Manager, as Director of Emergency Services, to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to ratification by the City Council within seven days; and
WHEREAS, September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, CMC Section 2. 44. 060(A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven ( 7) days thereafter or the proclamation shall have no further force and effect.

NOW, THEREFORE, 1T IS HEREBY PROCLAIMED AS FOLLOWS:

Section 1. The City Council does hereby find that the aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a local emergency by the Director of Emergency Services on September 11, 2024, due to the Line Fire.

Page 1 of 2 ends

6 Section 2. The local emergency shall be in effect from and including September 11, 2024, until such time that the City Council determines that the emergency conditions have been abated.

Section 3. The City Council shall review this proclamation of local emergency at least once every sixty (60) days until the City Council terminates the local emergency.

Section 4. During the existence of this local emergency the powers, functions, and duties of the emergency organization of the City of Highland shall be those prescribed by applicable statutes, ordinances, and resolutions, and by the City' s Emergency Operations Plan.

PASSED, APPROVED AND ADOPTED on the 12th day of September 2024. ollk L Juk-",
Penny Lilbur
Mayor
ATTEST:

J
Alondra 4uhoz
City Clerk

Page 2 of 2 ends

7 STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF HIGHLAND )
I, ALONDRA MUNOZ, City Clerk of the City of Highland, California, do hereby certify Resolution No. 2024- 044 was duly and regularly adopted by the City Council of the City of Highland, California, at a special meeting thereof held on the 12th day of September, 2024, by the following vote. -
AYES: Chavez -Cordova, Lilburn, McCallon, Solano, Timmer NOES: None
ABSTAIN: None
ABSENT: None
Dated this 12th day of September, 2024.

ALONDPA MU

CITY CLERK ,
8 ATTACH MENT3
9 RESOLUTION NO. 2024- xx

A RESOLUTION OF THE HIGHLAND CITY COUNCIL PROCLAIMING

THE CONTINUED EXISTENCE OF A LOCAL EMERGENCY AS A

RESULT OF THE LINE FIRE
WHEREAS, Section 2. 44.060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City' s Director of Emergency Services if the City Council is not in session, - and
WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire caused conditions of extreme peril to the safety of persons and property within the City of Highland and resulted in fire damage and evacuation warnings for parts of the City; and
WHEREAS, on September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, HMC Section 2. 44.060(A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven days thereafter or the proclamation shall have no further force and effect.

WHEREAS, on September 12, 2024, the City Council adopted Resolution 2024- 44 ratifying the Director of Emergency Service' s proclamation of a local emergency.

WHEREAS, the Line Fire has burned 39, 232 acres in San Bernardino County and is approximately 83% contained. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow and possible landslides.

WHEREAS, the City Council hereby finds that the above described conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency, and that such conditions continue, in substantial part, in that the work necessary to protect, repair and clean up damage and recover from the damage is ongoing and the City continues to pursue reimbursement from emergency state and federal funds for its costs of responding to these emergencies.

NOW, THEREFORE BE IT PROCLAIMED AND ORDERED, by the City Council that state of Local Emergency, as previously declared by the Director of Emergency Services and ratified by the City Council, is hereby further reviewed and confirmed.

IT IS FURTHER PROCLAIMED AND ORDERED that the City Council shall review this proclamation of local emergency at least once every sixty ( 60) days until the City Council terminates the local emergency.
10 IT IS FURTHER PROCLAIMED AND ORDERED that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Highland, State of California.

PASSED, APPROVED AND ADOPTED on the 8th day of October 2024.

PENNY LILBURN, MAYOR
ATTEST:

ALONDRA MUNOZ, CITY CLERK
11 ATTACHMENT 4
12 Greenspot Road Debris Removal Incident 9- 20- 20204 (3 p. m. to 7 p. m.) initial Mud from storm event ( looking east toward Iron Bridge) Photo 1 Debris after storm event ( looking east toward Iron Bridge) Photo 2 13 Mud at Culvert ( looking downstream — south of Greenspot Road) Mud at Culvert ( looking upstream - north of Greenspot Road) 14 Mud at Santa Ana Low Turnout ( SBVMWD site - south of Greenspot Road) EVWD Sweeper and Water Truck Cleanup
15 Loma Linda Water Truck
Final Cleanup ( looking east on Greenspot Road)
16 Final Cleanup ( looking west on Greenspot Road)
Final Cleanup ( Greenspot Road at Culvert looking northeast) 17 STAFF REPORT

TO THE CITY COUNCIL
DATE: October 8, 2024
FROM: Carlos Zamano, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director PREPARED BY: Kim Stater, Assistant Community Development Director SUBJECT: Proposed City of Highland Community Development Block Grant ( CDBG) Applications for Fiscal Year 2025- 2026
including one for Enhanced Code Enforcement and one for Pavement Rehabilitation and ancillary work on two streets including Sparks Street between Victoria Avenue and
Cunningham Street and 11th Street between Los Feliz Drive and Victoria Avenue.

RECOMMENDATION: Staff recommends the City Council:

1. Approve the City' s Application for Enhanced Code
Enforcement that supports a portion of the salary and
benefits of a Code Compliance Officer, Administrative
Assistant, and Community Development Director; and

2. Approve the City' s Application to construct pavement rehabilitation and ancillary work on Sparks Street and
Victoria Avenue within the CDBG Low -Moderate Income
eligible block area boundaries.

FISCAL IMPACT: The City' s grant allocation in Fiscal Year 2025- 2026 has not yet been determined by the US Department of Housing and Urban Development ( HUD).

For the purpose of applying, staff will assume that it will be similar to the 2024- 2025 allocation of $398, 292.

A maximum of fifteen percent ( 15%) of the City' s allocation may be used for Public Approved Motion Second Agenda Item No.

Denied Ayes
Continued Noes File No.

Tabled Abstain
Absent
City Clerk C anager
1 City Council Meeting of
October 8, 2024
2025- 2026 CDBG Applications
Service Projects. Examples of prior Public Service Project recipients include the Highland Branch Library, YMCA, Highland Senior Center, and Central Little League.

The remainder must be used for Construction Improvement Projects. Examples of these include curb/ gutter/ sidewalk construction and rehabilitation projects as well as Code Enforcement.

Public Service Applications
Staff did not prepare applications on behalf of the City that would be categorized as Public Service."
Construction Improvements Protect Proposal Applications Staff prepared two "Construction" Applications:

1. Enhanced Code Enforcement: $ 120, 000 total request:
a. $ 18, 300 to fund a portion of the salary and benefits of the Community Development Director position.
b. $ 57, 248 to fund a portion of the salary and benefits of a full- time Code Compliance Officer position.
c. $ 44,452 to fund a portion of the salary of an Administrative Assistant.

2. Pavement Improvements: $ 230,000 request to construct pavement improvements and ancillary work on Sparks Street between Victoria Avenue and Cunningham Street, and 11th Street between Los Feliz Drive and Victora Avenue.

PUBLIC NOTICE: The agenda was posted at the City' s three ( 3) designated posting locations as required by Resolution and on the City' s Website.

BACKGROUND: The San Bernardino County Department of Community Development and Housing is currently accepting CDBG applications for Fiscal Year 2025- 2026. The deadline for submittal is October 29, 2024.

The County will determine project eligibility on behalf of HUD. Eligible Applications by the City and all other Community Based Organizations will be returned to the City in January for prioritization by the City Council.
2 City Council Meeting of
October 8, 2024
2025- 2026 CDBG Applications
The following is a brief summary of the City' s proposed Applications:

1. Enhanced Code Enforcement Funding of this program would continue the ongoing revitalization effort, development, and revitalization activities in the CDBG Target Area. Code Enforcement has received CDBG funding since 1995 to fund a portion of Code Enforcement activities in the CDBG Target Area. Funding will provide for focused efforts in abating substandard housing and blight in the Target Area ( see Attachment 1 Enhanced Code Enforcement Application).

2. Pavement Improvements Construct pavement improvements and ancillary work on Sparks Street and 11th Street. The proposed work will include design and construction of approximately 55, 000 square feet of pavement rehabilitation and extend the service life ( see Attachment 2 — Pavement Improvements).

The above CDBG Applications request a total of $ 350, 000 in Construction Improvements Project Proposals.

Attachment 1 - Enhanced Code Enforcement Application
Attachment 2 - Pavement Improvements Application
3 Attachment 1
Enhanced Code Enforcement Application
4 Construction Program Application
SAN I1 RNARDI\ O
COUNTY
San Bernardino County
Fiscal Year 2025 - 2026
Construction Improvement Application
Fiscal Year 2025 — 2026
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.

Log Number
Office Use Only)
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:

Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Exhibit 9: Signatures And Assurances
aMaintenance And Operations Agreement
Application Checklist
5 Construction Program Application Fiscal Year 2025 — 2026 Exhibit 1: Organization Information
Organization Name:

City of Highland
Organization Address:
27215 Base Line
City/ State/ Zip: JHighland / CA / 92346
Phone: 909 864-6861
Fax: 909 862- 3180
Email: kstater cit ofhi hland. or
Applicant Type: Local Government Agency
Authorized Person Name: Lawrence A. Mainez
Authorized Person' s Title: lCommunity Development Director Address: 127215 Base Line
City/State/ Zip: lHighland / CA / 92346
Phone: 909 864-6861, x215
Fax: 909 862- 3180
Email: Imainez cit ofhi hland. or
Application Contact Person' s Name: lKim Stater
Application Contact Person' s Title: lAssistant Community Development Director Explain the Agency' s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 1) Mission - Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible. The mission is established to reflect the following beliefs which represent the predominant beliefs of the community. They express what matters most in the conduct of public affairs affecting the citizenry of Highland, responsibility, services accountability, creativity, neighborhood sustainability, vision and family. 2) Purpose - The City' s purpose is to develop a vibrant economy for the benefit of our citizens and businesses. 3) Population Served - Highland has a diverse population of approximately 56, 000 persons. 4) No. years serving the population - The City of Highland incorporated in 1987, serving the community for 37 years. 5) N/ A
6 Construction Program Application Fiscal Year 2025 — 2026 Exhibit 2: Project Information
Project Title:

Enhanced Code Enforcement
Address:
27215 Base Line
City/ State/Zip:

Highland / CA / 92346
County Supervisorial District where project will be located:
1st District 2nd District ® 3rd District: 4t" District 5th District Is this a new construction project, or a request for additional funding to an existing CDBG Project? Request for additional funding to an existing CDBG project If requesting additional funds for an existing CDBG project, provide prior CDBG project number? HIGH- 24- 1- 15- 1355
Project Type ( Description):

The project proposes to revitalize lower -income neighborhoods and improve public health and safety through the outreach and enforcement of property maintenance standards. The program would partially fund three City staff. Staff would identify and inspect residential and commercial property deficiencies, contact the responsible party, provide resources for abatement, and conduct outreach in response to homelessness.

Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.

Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks. 090710063022, 06710064021, 06710064022, 060910065, 00106091, 007408206, 0710074072, 060710074101, 060710076011, 060710076012, 060710076013, 060710076014, 060710076031, 060710076032, 060710076033, 060710076042 7 Construction Program Application
EXHIBIT 2A: Countywide Vision
Fiscal Year 2025 — 2026
Indicate Yes/ No in the table below which countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Yes
Create, Maintain and Grow Jobs and Economic
Value in the County. No
Improve County Government Operations.

No
Operate in a Fiscally -Responsible and Business - Like
Manner. Yes
Ensure Development of a Well -Planned, Balanced,
and Sustainable County. Yes
Maintain Public Safety.

Yes
Provide for the Health and Social Services Needs of
County Residents. Yes
Pursue County Goals and Objectives by Working
with Other Governmental Agencies. Yes
Provide a brief narrative of how your project meets the Countywide Vision:

Highland shares the County' s vision for a vibrant economy, quality community health, public safety and housing. Providing quality housing to all economic segments of the community and ensuring all residents have a neighborhood in which individuals and families can thrive and be proud of is a key component to the community' s success. To achieve these goals, the City must stop neighborhood decline through the enhancement of Code Enforcement efforts and outreach. Staff will seek to eliminate the accumulation of trash and debris, substandard housing, abandoned vehicles, overgrown vegetation and zoning violations that negatively affect the quality of life for individuals, families and neighborhoods. The project would partially fund a Code Compliance Officer who would conduct inspections and abate violations, a portion of an Administrative Assistant to assist with admin duties, and a portion of the Community Development Director who will provide direction on an as -needed basis. City staff will provide information and services to residents with violations. 8 Construction Program Application
Exhibit 3: Project Characteristics
Fiscal Year 2025 - 2026
Street address and nearest cross streets of the site where the program will be carried out:

Legal property owner:

N/ A
What is the current zoning?
Is this use permitted in this zon
Is a conditional use permit required? Yes/ No
No
Complete applicable items for all construction projects:

Assessor' s parcel number:

N/ A
Square footage of proposed building or building addition:

N/ A
Square footage of construction site parcel:

N/ A
Length of improvements if street, water or sewer project:

N/ A
Service capacity of existing facility:

Improved service capacity of the facility:

N/ A
Age of structure:

N/ A
Is the structure registered as a historic landmark under state, federal or local Law? N/ A
Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed ( attach a map):

The boundaries can be described as the City' s CDBG Target Area generally located south of Highland Avenue and west of State Route 210.
9 Construction Program Application
Exhibit 4: Priority Needs:

Complete the table below by answering " Yes" or " NO".

Fiscal Year 2025 — 2026
Public Facility' s Needs: Yes/ No:

Senior Center Improvements No
Community Center Improvements No
Child Care Center Improvements No
Youth Center Improvements No
Park & Recreation Improvements No
Social Care Facility Improvements No
Code Enforcement Needs Yes
Code Enforcement Yes
Demolition and Clearance Yes
Blight Abatement Yes
Infrastructure Needs No
Water and Sewer Improvements No
Drainage Improvements No
Street Improvements No
Sidewalk Improvements No
Commercial/ Industrial Infrastructure Development No
Accessibility Needs No
Removal of Architectural Barriers No
Historic Preservation Needs: Yes
Historic Preservation Improvements Yes
Other:
10 Construction Program Application
Exhibit 4: Priority Needs ( continued)
HUD Demographics: ( Please indicate Yes/ No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
Yes
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? No
Why this project is considered a priority?
Fiscal Year 2025 - 2026
e project protects and improves the physical health and economic vitality of its residents d businesses by ensuring health & safety and property maintenance Code violations are rrected. The City halts the deterioration of housing stock in lower income neighborhoods.

Whv this project is neeaea, oiie the evlaeflGe tU SUUJtdl ltldlC tI IC I ICCU The project is needed to improve property conditions in the City, encourage affordable housing and improve living conditions. The Target Area suffers from blighted conditions such as a lack of property maintenance, substandard living conditions, illegal and unsafe structures.

Why must this proposed project be funded now versus receiving funding in future years?
The decline of residential and non- residential infrastructure is incremental. The longer the City waits to address issues, the more numerous and compounded they become.

What are the ramifications if this project is not recommended for funding in this fiscal JIM
The City's Code Enforcement efforts would be less. Violations may go unanswered and further the decline of properties in the CDBG Target Area. Housing neighborhood stabilization efforts would suffer and recover in the City' s economically disadvantaged neighborhoods would be impaired.
7 11
Construction Program Application Fiscal Year 2025 — 2026 What is the project' s population to be served?
The project will be conducted within the City' s CDBG Target Area and will assist the economically disadvantaged. It will serve families of low, very -low and extremely -low income.

It will serve areas that contain the oldest housing stock in the City with the least amount of infrastructure and opportunities.

What is the proiects accomplishment level?
he project will reduce the number of substandard property violations including the ccumulation of trash and debris, overgrown vegetation, illegal construction, inoperative ehicles, etc. Efforts will make a visible and quantifiable improvement. While addressing iolations, staff will direct resources related to housing and economic development programs iat assist disadvantaged families.

Summarize the Scope of Work; include in your summary the number of units or activities the oroiect will complete with CDBG funds.

The Officer will conduct daily inspections and issue warnings and violations as necessary.

They will provide residents with referrals to housing advocates, legal aid and other social services. The Officer will coordinate with San Bernardino County Animal Control, Weed Abatement, Vector Control and Sheriff' s Office. Approximately 100 inspections can be expected each month at 75 properties resulting in 20 violations. The Administrative Assistant will manage the related document filing to maximize the Officer' s time in the field.

Describe how the project preserves a low and moderate -Income neignoorn000, or rovides other community oenents.

The project will halt and improve property conditions. Considerable decline is visible in the lack of maintenance, illegal additions, abandoned vehicles, overgrown vegetation, etc. The identification and rectification of these items will improve individual properties, their surrounding neighborhood, and City as a whole. Business attraction and retention within the Target Area is key to revitalization of vacant and substandard commercial and industrial properties.
12 Construction Program Application
Exhibit 5: Project Budget & Sources
Fiscal Year 2025 — 2026
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: ( a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: ( b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; ( c) apply federal prevailing wage rates to construction projects over 2, 000.

Project Budget
SB County Share ($): Other Source ($):

Architectural and
engineering services
Site acquisition
Local Review application
Construction
Other: Staff time 120, 000. 00 251, 750. 00
Total 120, 000. 00 251, 750. 00
Overall Total Project Cost: ( CDBG Share + Other Source) 371, 750. 00 13 Construction Program Application Fiscal Year 2025 — 2026 Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($)
This amount should match the grand
total requested from CDBG Share)
Highland 120, 000. 00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of Type of Funding: ( Grant Name, Amount ($): Date Funding: EFSP Money) Available:
11/ 22/ 2016
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other: City General Fund
251, 750. 00 07/ 01/ 2025
Total Leveraging Funds 251, 750, 00
m
14 Construction Program Application Fiscal Year 2025 — 2026 Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 301h, 50% by December 31st, 80% by March 31st, and 100% by June 30th
Fill- in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of
Reimbursement:

Amount ($):
07/ 01/ 2025 10, 000. 00
08/ 01/ 2025 10, 000. 00
09/ 01 / 2025 10, 000. 00
10/ 01 / 2025 10, 000. 00
11 / 01 / 2025 10, 000. 00
12/ 01 / 2025 10, 000. 00
01 /01 / 2026 10, 000. 00
02/ 01/ 2026 10, 000. 00
03/ 01/ 2026 10, 000. 00
04/ 01 / 2026 10, 000. 00
05/ 01 / 2026 10, 000. 00
06/ 01 / 2026 10, 000. 00
Total Reimbursement: 120, 000. 00
11 15
Construction Program Application
EXHIBIT 7: Agency Capacity Narrative
Non -Profit Organizations Only)
Fiscal Year 2025 — 2026
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing aualifications.

Describe your aqency' s experience in administering government and/ or public funds.

Describe your method to sustain project viability over the multi -year process if funding decreases.

N/ A
INSTRUCTIONS: Complete the table below by marking " YES" or "NO to the questions listed below.

Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney No General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12 16
Construction Program Application Fiscal Year 2025 — 2026 Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
If you answered " Yes", please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: ( 1) Any pending civil rights lawsuit instituted by the U. S. Department of Justice; ( 2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; ( 3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; ( 4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; ( 5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General' s Guidelines ( 28 CFR 50. 3) or the HUD Title VI regulations ( 24 CFR 1. 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations ( 24 CFR 8. 57). If one or more of these situations exists with your Organization, please attach a brief description.
13 17
5AN BERNARDINO
COUNTY
E- Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2025 - 2026 Application
In order to comply with all applicable federal grant regulations, a hard -copy of this E- Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing ( CDH) in order for the applicant to electronically sign the Community Development Block Grant ( CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee ( with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below -listed applicant and have authority to enter into agreements on behalf of the below -listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below -listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below -listed applicant as required by the CDH' s CDBG 2025- 2026 Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below -listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2025 - 2026 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/ or cancel this request under all circumstances, including my departure or terminated association with the below - listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non- discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation ( copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non - collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Agency Name: Federal Tax ID No.:

City of Highland 33- 0270638
Mailing Address: Phone No.:
27215 Base Line, Highland, CA 92346 909) 864-6861
Email Address: Fax No:
kstater@cityofhighland. org 909) 862- 3180
Authorized Signature
Print Name: Print Title:

Lawrence A. Mainez Community Development Director
Signature: Date:
10/ 09/ 2024
Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215- 0043 Attn: CDBG Application
1814
Construction Program Application
Maintenance and Operations Agreement
Fiscal Year 2025 - 2026
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.

All capital improvements or facilities will require a Maintenance and Operation ( M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi -public, or non- profit entity has the financial capacity and is willing to assume the Maintenance and Operation ( M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the " Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.

It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.

NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.

Proposed Project:

Enhanced Code Enforcement
Le al/ Incorporated Name of Prospective M& O Entity:

Citv of Hiahland
Address:
27215 Base Line, Highland, CA 92346
Federal I. D. Number of M& O Entity:
33- 0270638
Signature: Lawrence A. Mainez
Print Name: Lawrence A. Mainez
Title: Community Development Dire(
Date: 10/ 09/ 2024
15 19
Construction Program Application
Maintenance and Operations Expenses
Fiscal Year 2025 - 2026
Utilities Amount ($):

Electric
Water
Gas
Telephone
Disposal Service
Other:

Sub -Total

0. 00
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:

Sub -Total 0. 00
Maintenance — Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:

Sub -Total 0. 00
Insurance
Liability
Fire
Other:

Sub -Total 0. 00
16 20
Construction Program Application Fiscal Year 2025 - 2026 Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:

Sub -Total

0. 00
M& O Annual Expense Total 0. 00
List out all sources and liabilities such as budget sources, membership, user fees, etc.

Revenue Sources: Amount ( ):

Budgeted Revenue Total

0. 00
Assets/ Liabilities Amount $
Budgeted Revenue minus M& O Expense 1 $

0. 00
17 21
Construction Program Application
CDBG Application Checklist
Non -Profit Agency Only)
Fiscal Year 2025 - 2026
Community - based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at ( 909) 501- 0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency's current year General Operating Budget o List of agency' s Board of Directors, including names and addresses o Proof of existing non- profit/tax-exempt status ( Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency's must be Registered in the System of Award Management ( SAM) website. Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
18 22
Attachment 2
Pavement Improvements Application
23 Construction Program Application
say B uN: aunINO
COUNTY
San Bernardino County
Fiscal Year 2025 - 2026
Construction Improvement Application
Fiscal Year 2025 - 2026
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.

Log Number
Office Use Only)
0 Exhibit 1: Organization Information
Z
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
a Exhibit 4: Priority Needs:
a
Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing 7 Exhibit 9: Signatures And Assurances
FVIMaintenance And Operations Agreement
Application Checklist
24 Construction Program Application Fiscal Year 2025 - 2026 Exhibit 1: Organization Information
Organization Name:

City of Highland
Organization Address:
27215 Base Line
City/ State/ Zip: lHighland / CA / 92346
Phone: 9 99- 864- 6861
Fax:

Email: oduran cit ofhi hland. or
Applicant Type: lCity
Authorized Person Name: lOctavio Duran Jr.

Authorized Person' s Title: jPublic Works Director/ City Engineer Address: 127215 Base Line
City/State/Zip: lHighland / CA / 92346
Phone: 19098646861
Fax:

Email: oduran cit ofhi hland. or
Application Contact Person' s Name: Octavio Duran Jr
Application Contact Person' s Title: jPublic Works Director/ City Engineer Explain the Agency' s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 1) Mission: Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and staff of the City of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible. 2) Purpose: To develop a vibrant economy for the benefit of our citizens and businesses; 3) Population served: 56, 705; 4) Number of years serving population: 33; 5) Supporting Services: Transportation, Funding Sources: Local and State funds, Start Date: 7/ 1/ 25, End Date: 6/ 28/ 26. 25 Construction Program Application Fiscal Year 2025 - 2026 Exhibit 2: Project Information
Project Title:

FY 25/ 26 CDBG Highland Pavement Rehabilitation Project Address:
27215 Base Line
Citv / State/ Zip:

Highland / CA / 92346
County Supervisorial District where project will be located:
1 st District 2r d District ® 3rd District: 4" District 5th District Is this a new construction project, or a request for additional funding to an existing CDBG Project? New Construction Project
If requesting additional funds for an existing CDBG project, provide prior CDBG project number? Project Type ( Description):

Construct pavement rehabilitation and ancillary work on two streets located in two neighborhoods within the CDBG Low -Mod Income eligible block area boundaries within the City of Highland including: Sparks St: Victoria Ave - Cunningham St and 11th St: Los Feliz Dr Victoria Ave
Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.

Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks.

Block groups to be benefited are Block Group 060710076033 and 060710076012 26 Construction Program Application
EXHIBIT 2A: Countywide Vision
Fiscal Year 2025 — 2026
Indicate Yes/No in the table below which countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Yes
Create, Maintain and Grow Jobs and Economic
Value in the County. No
Improve County Government Operations.

No
Operate in a Fiscally -Responsible and Business -Like
Manner. No
Ensure Development of a Well -Planned, Balanced,
and Sustainable County. Yes
Maintain Public Safety.

Yes
Provide for the Health and Social Services Needs of
County Residents. No
Pursue County Goals and Objectives by Working
with Other Governmental Agencies. No
Provide a brief narrative of how your project meets the Countywide Vision:

The project includes improvements in residential neighborhoods that are near and have convenient access to commercial and planned development areas. The project will improve public infrastructure from a deteriorated state to new condition, provide a safer and more convenient and attractive transportation environment, and will provide low- income residents with better access to job opportunities in the local area. 27 Construction Program Application
Exhibit 3: Project Characteristics
Fiscal Year 2025 - 2026
Street address and nearest cross streets of the site where the program will be carried out:

Legal property owner:

City of Highland
What is the current zoning?
Public Right -of -Way
Is this use permitted in this zoning?
Yes
Is a conditional use permit required? Yes/ No
No
Complete applicable items for all construction projects:

Assessor' s Parcel number:

Square footage of proposed building or building addition:
n/ a
Square footage of construction site parcel:
n/ a
Length of improvements if street, water or sewer project:
1600 linear feet (- 55, 000 SF)
Service capacity of existing facility:

Improved service capacity of the facility:
n/ a
Age of structure:
n/ a
Is the structure registered as a historic landmark under state, federal or local Law? n/ a
Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed ( attach a map):

Located within existing CDBG area boundaries in some of the City' s lowest socioeconomic areas. See attached Project Location Map. Locations: Sparks St: Victoria Ave - Cunningham St (Block: 060710076033) and 11th St: Los Feliz Dr - Victoria Ave (Block: 060710076012) 28 Construction Program Application
Exhibit 4: Priority Needs:

Complete the table below by answering " Yes" or " NO".

Fiscal Year 2025 — 2026
Public Facility' s Needs: Yes/ No:

Senior Center Improvements No
Community Center Improvements No
Child Care Center Improvements No
Youth Center Improvements No
Park & Recreation Improvements No
Social Care Facility Improvements No
Code Enforcement Needs No
Code Enforcement No
Demolition and Clearance No
Blight Abatement No
Infrastructure Needs No
Water and Sewer Improvements No
Drainage Improvements No
Street Improvements Yes
Sidewalk Improvements No
Commercial/ Industrial Infrastructure Development No
Accessibility Needs Yes
Removal of Architectural Barriers No
Historic Preservation Needs: No
Historic Preservation Improvements No
Other: No
29 Construction Program Application
Exhibit 4: Priority Needs ( continued)
HUD Demographics: ( Please indicate Yes/ No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
No
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? No
Why this project is considered a priority?
Fiscal Year 2025 - 2026
The project is priority for the City because it will rehabilitate public streets that are in poor and fair pavement condition to new conditions extending their service life for another 15 years.

Why this project is neeaea, zDlie ine eviaence LU suUsicV ivaLc a is I iCcu Current street conditions are poor and fair and without the rehabilitation proposed herein, would continue to deteriorate and would present a potential hazard for roadway users.

Why must this proposed project be funded now versus receiving funding in future vears?
If not repaired now, these streets will deteriorate to the point that they become hazardous to roadway users and that these streets would need to be completely removed and replaced in the future at a much higher cost.

What are the ramifications if this project is not recommended for funding in this fiscal Street hazards and much higher repair cost in the future, as the streets continue deteriorating. 7 30
Construction Program Application Fiscal Year 2025 - 2026 What is the project' s population to be served?
56705
What is the nroiects accomDlishment level?
This project will rehabilitate neighborhood streets that have deteriorated to new conditions and will help to improve quality of life and property values in one of the City's lowest socioeconomic neighborhoods.

Summarize the Scope of Work; include in your summary the number of units or dlaIV1UCJ UIC yIUJCl.. l vein %, UlIINicc vvnii The
project will include design and construction of approximately 55,100 SF of pavement rehabilitation inlow- income neighborhoods inthe City of Highland. Describe how the project preserves alow and moderate - Income nelgnpornoou, of rovides other community DeneTlts. The
proposed street pavement rehabilitation will extend the service life of 2 streets in lowe socioeconomic neighborhoods for another 15-20 years. 8 31 Construction Program Application
Exhibit 5: Project Budget & Sources
Fiscal Year 2025 — 2026
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: ( a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: ( b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; ( c) apply federal prevailing wage rates to construction projects over 2, 000.

Project Budget
SB County Share ($): Other Source ($):

Architectural and
engineering services

0. 00 20, 000. 00
Site acquisition
Local Review application
Construction 230, 000. 00 45, 000. 00
Other:

Total 230, 000. 00 65, 000. 00
Overall Total Project Cost: ( CDBG Share + Other Source) 295, 000. 00 32 Construction Program Application Fiscal Year 2025 — 2026 Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($)
This amount should match the grand
total requested from CDBG Share
Highland 230, 000. 00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of Type of Funding: ( Grant Name, Amount ($): Date Funding: EFSP Money) Available:
1112212016
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other: Local Funds
65, 000. 00 07/ 01/ 2025
Total Leveraging Funds 65, 000. 00
10 33
Construction Program Application Fiscal Year 2025 - 2026 Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40 % by September 30t", 50 % by December 31st, 80 % by March 31St, and 100% by June 30t"
Design: 7/ 1/ 25 through 11/ 30/ 24 Bid Package Approval by CHD: 12/ 31/ 25 Contractor Selection: 3/ 11/ 26 Construction: 4/ 7/ 26 through 6/ 27/ 26 Fill- in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Amount ($):

Reimbursement:
05/ 04/ 2026 $ 70, 000. 00
06/ 01/ 2026 $ 80, 000. 00
07/ 01 / 2026 $ 80, 000. 00
Total Reimbursement: $ 230, 000. 00
It
34 Construction Program Application
EXHIBIT 7: Agency Capacity Narrative
Non -Profit Organizations Only)
Fiscal Year 2025 — 2026
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe vour agency' s experience in administering government and/ or public funds.

Describe your method to sustain project viability over the multi -year process if funding decreases.
n/ a
INSTRUCTIONS: Complete the table below by marking " YES" or "NO to the questions listed below.

Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney Yes General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Yes
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee Yes relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? No Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources? No
WA
35 Construction Program Application Fiscal Year 2025 — 2026 Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:

Has your organization been a past recipient of assistance under a HUD McKinney Act program orthe HUD Single Family Property Disposition Homeless Program? No
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
If you answered " Yes", please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: ( 1) Any pending civil rights lawsuit instituted by the U. S. Department of Justice; ( 2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; ( 3) Any unresolved Secretarial charge of discrimination issues under Section 810( g) of the Fair Housing Act, as implemented by 24 CFR 103:400; ( 4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; ( 5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General' s Guidelines ( 28 CFR 50. 3) or the HUD Title VI regulations ( 24 CFR 1. 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations ( 24 CFR 8. 57). If one or more of these situations exists with your Organization, please attach a brief description.
13 36
VINAW

SAN BERNARDINO
COUNTY
E- Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2025 - 2026 Application
In order to comply with all applicable federal grant regulations, a hard -copy of this E- Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing ( CDH) in order for the applicant to electronically sign the Community Development Block Grant ( CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee ( with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below -listed applicant and have authority to enter into agreements on behalf of the below -listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below -listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below -listed applicant as required by the CDH' s CDBG 2025- 2026 Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below -listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2025 - 2026 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/ or cancel this request under all circumstances, including my departure or terminated association with the below -listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non- discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation ( copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non - collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Agency Name: Federal Tax ID No.:

City of Highland 33- 0270638
Mailing Address: Phone No.:
27215 Base Line 909) 864- 6861
Email Address: Fax No:
oduran@cityofhighland. org
909) 864-3180
Authorized Signature
Print Name: Print Title:

Octavio Duran Jr. Public Works Director/ City Engineer
Signature: Date:

Octavio Duran Jr., Public Works Director/ City Engineer 09/ 30/ 2024 Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215- 0043 Attn: CDBG Application
14 37
Construction Program Application
Maintenance and Operations Agreement
Fiscal Year 2025 - 2026
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.

All capital improvements or facilities will require a Maintenance and Operation ( M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi -public, or non- profit entity has the financial capacity and is willing to assume the Maintenance and Operation ( M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the " Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body' s ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.

It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.

NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.

Proposed Pro
Le al/ Incorporated Name of Prospective M& O Entity:

Citv of Hiahland
Address:
27215 Base Line
Federal I. D. Number of M& O Entity:
33- 0270638
Signature: Octavio Duran Jr. Title: Public Works Director/City Eng Print Name: Octavio Duran Jr. Date: 09/ 30/ 2024
15 38
Construction Program Application
Maintenance and Operations Expenses
Fiscal Year 2025 - 2026
Utilities Amount ($):

Electric
Water
Gas
Telephone
Disposal Service
Other: Pavement Maintenance - Rehabilitation
210, 000. 00
Sub -Total
210, 000. 00
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:

Sub - Total 0. 00
Maintenance — Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:

Sub -Total 0. 00
Insurance
Liability
Fire
Other:

Sub -Total 0. 00
39 Construction Program Application Fiscal Year 2025 - 2026 Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:

Sub -Total 0. 00
M& O Annual Expense Total 210, 000. 00
List out all sources and liabilities such as budget sources, membership, user fees, etc.

Revenue Sources: Amount ( ):

Local Funds 210, 000
Budgeted Revenue Total 210, 000
Assets/ Liabilities Amount $
Budgeted Revenue minus M& O Expense 0. 00
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41 DATE:

STAFF REPORT

TO THE CITY COUNCIL
October 8, 2024
FROM: Carlos Zamano, City Manager
a
REVIEWED BY: Lawrence A. Mainez, Community Development Directorlr Kim Stater, Assistant Community Development Director
Maricela Marroquin, City Attorney
PREPARED BY: Tiffany Martinez, Assistant Planner 71k
SUBJECT: General Plan Amendment ( GPA 24- 001) and Zone Change ( ZC 24- 001) from Low Density/Single- Family Residential ( LD/ R- 1) to Planned Development ( PD); Conditional Use Permit ( CUP 23- 010) for the development of a 79- unit small lot single-family community; Design Review Application ( DRA 24- 003) for the related Site Plan, Building Elevations, Landscaping and Grading Plan; Tentative Tract Map No. 20693 ( TTM 24- 001) to subdivide of 3 parcels into 79 single- family lots and common areas; adoption of Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program ( EVN 24- 002) for the adoption of Mitigation Measure for potential impacts.

LOCATION: 7394 Central Avenue, Highland, CA 92346
Three parcels on the west side of Central Avenue, approximately 400 feet south of Base Line.

Assessor' s Parcel Numbers: 1192- 341- 11, 1192- 361- 45, 1192- 361- 47 PROPERTY OWNER: Coffee Family Trust
APPLICANT/ REP.: DSMA Investments, LLC, Anacapa DG
RECOMMENDATION: The Planning Commission recommends the City Council:

1. Adopt Resolution No. 2024 - Approving a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program (ENV 24- 002) and direct Staff to File and Notice of Determination with San Bernardino County Clerk of the Board of Supervisors; Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Agenda Item No.

File No.

City City Manager
1 2. Adopt Resolution No. 2024 - Approving General Plan Amendment ( GPA 24- 001) to change the land use designation of the site from Low Density (LD) Residential to Planned Development PD);

3. Introduce Ordinance No. Approving Zone Change ( ZC 24- 001) changing the zoning designation of the site from Single -Family R- 1) Residential to Planned Development ( PD);

4. Adopt Resolution No. 2024 - Approving Conditional Use Permit ( CUP 23- 010) for a 79- unit single- family Planned Development and related improvements, subject to the Conditions of Approval and Findings of Fact;

5. Adopt Resolution No. 2024 - Approving Design Review
Application ( DRA 24-003) for the Site Plan, Building Elevations, Conceptual Grading Plan, and Conceptual Landscape Plan for the residential development, subject to the Conditions of Approval, Design Directives, and Findings of Fact; and

6. Adopt Resolution No. 2024 - Approving Tentative Tract Map No. 20693 ( TTM- 24- 001) for the subdivision of three ( 3) parcels into 79 single- family lots and common area, subject to Conditions of Approval and Findings of Fact.

FISCAL IMPACT: The Applicant submitted the required deposit for processing the subject land use applications. Staff time spent working on the applications will be charged to this deposit.

PUBLIC NOTICE: As required by City Council Resolution, notice of the public hearing was posted at the City' s three designated posting locations. On September 26, 2024, the notice was posted on the City' s website, mailed to property owners within 300 feet of the project site and to parties requesting notice. A display ad was published in the SB Sun newspaper on September 27, 2024. All legal requirements for noticing have been met.

PUBLIC COMMENT: Staff received two ( 2) public comment letters ( Attachment 2 — Public Comment) from Highland residents living in close proximity to the project, one on Crest Street and the other on Central Avenue. The residents expressed opposition to the project due to an increase in traffic, vehicular and pedestrian hazards, a lack of parking and right- of-way improvements on Crest Street and Central Avenue.

The resident on Crest Street may assume that the project will connect by road or sidewalk to their neighborhood on Crest Street. However, it will not. The project will have two ( 2) points of access, both to the east on Central Avenue. The project will not create additional trips into the established neighborhood on Crest Street or Bruce Street. These streets from these existing neighborhoods will continue to terminate on the west side of the site as they currently do. A Traffic Impact Analysis determined that the project is consistent with City standards and no hazardous condition would be created.

DESCRIPTION OF SITE: The project site is located on the west side of Central Avenue, approximately 400 feet south of Base Line, south of the Alta Dena Dairy facility Attachment 1 — Area Map). The site is comprised of three parcels with a combined area of 8. 3 acres. It currently contains a single residential dwelling constructed in 1952, an accessory building with old animal pens, and disturbed agricultural fields. The single family residence is owner 2 occupied. In the 1950s and 60s the property was used as a small horse ranch known as the Coffee Thoroughbred Horse Ranch." It kept no more than 30 horses, several cows, goats, chickens, and a small orchard for non- commercial purposes. The property is accessed directly from Central Avenue.

The site is generally flat with existing grades ranging from 1, 169 in the northeast to 1, 163 feet in the southwest. The frontage along Central Avenue is generally unimproved. It is fenced with chain link along the majority of the property boundary, with block and wood fencing occurring along portions of the east and south. The majority of the site consists of disturbed fields, void of vegetation with scattered ornamental vegetation occurring primarily around the main residence.

Overhead utility lines run the length of the site.

The Project site is in a suburban area, surrounded by public streets and developed properties.

There are single-family residential lots to the west and the south, a commercial distribution facility for Alta Dena Dairy to the north, and Jeffrey Court Senior Apartments to the east opposite Central Avenue. It has a Zoning designation of Single -Family (R- 1) Residential and General Plan Land Use Designation of Low -Density (LD) Residential permitting a development density of 2. 1- 6. 0 dwelling units per acre.

Location General Plan Zoning
North: General Commercial ( CG) General Commercial ( CG South: Low Density LD Single -Family Residential R- 1
East: Planned Developmental PD Planned Development PD
West: Low Density ( LD) Single -Family Residential ( R- 1) The project is not within an identified area of concern such as a flood plain, an area of suspected liquefaction, an area of paleontological sensitivity, or high fire hazard.

PROJECT REVIEW: The project proposal is to redevelop the site as a for -sale residential gated community with 79 detached small lot homes and shared amenities. These will be market -rate units at a density of approximately 9. 3 dwelling units per acre. To accommodate this proposal, a General Plan Amendment and Zone Change are required.

A. General Plan Amendment
As mentioned above, the current General Plan Land Use Designation is Low Density ( LD) Residential which permits a maximum development density of 6. 0 dwelling units per acre.

The Applicant feels that the current housing market and this location lend themselves to a small lot subdivision with an approximate density of 9. 3 dwelling units per acre. The applicant is seeking a change of designation to Planned Development ( PD) to allow the increased density ( Attachment 5, Exhibit B — General Plan Map Amendment). PD allows projects to establish their own development standards while encouraging superior development through a greater degree of design and land use flexibility. It allows the formulation of specific development standards and design criteria.

B. Zone Change
The Zoning District designation and General Plan designation must correspond thus the Applicant is requesting a Zone Change from Single-family ( R- 1) Residential to Planned Development ( PD) to permit the density increase and modified development standards.

Graphics of the corresponding land use changes are attached ( Attachment 6, Exhibit A — Zoning Map Amendment)
3 C. Conditional Use Permit establishing the Planned Development A Planned Development ( PD) community must be adopted via a Conditional Use Permit CUP), Specific Plan or Planned Unit Development (PUD). The Applicant selected the CUP process. The CUP will establish the Development Standards and Site Plan for the project.

The project is a gated residential community comprised of 79 single- family homes, recreational amenities, private roads, guest parking and water quality facilities (Attachment 7, Exhibit A — CUP Plans and Conditions).

The Plot Plan shows that the lots will be plotted around the perimeter of the property on a loop street with an L- shaped street bisecting the tract. The interior streets will be privately owned and maintained by the Homeowners Association ( HOA). They will be designed with 40 feet of right- of-way, 36- feet from curb to curb, and 4- foot sidewalk on one side. Parking is permitted on one side of the interior streets. There are two points of access from Central Avenue. Both are gated. The main gate is located to the north with a u- shaped drive, embellished landscaping and monumentation. The gate will operate with a transponder and keypad. The secondary access located to the south is for emergency vehicle access only and include a Knox box.

Common open space and recreation is provided in a few locations. Across from the entry gates is a 14,897-square foot park that includes passive recreation amenities for the future residents, such as two ( 2) tot lots ranging from ages 2 to 12 with sail shade, turf, shade trellis with seating, BBQ island, and benches. The site plan provides for an additional nine 9) uncovered guest parking spaces adjacent to the park/ recreation area along Street "B".

The Conditional Use Permit will establish the permitted number of units and Plot/Site Plan as well as the general Development Standards such as setbacks, lot coverage and building heights. Each of the 79 units would have a rear yard at least 10 feet deep. Side yard widths vary with a minimum of 4 feet on one side and 5 feet on the other. Living space would be setback from the front property line a minimum of 9 feet and the garage would be setback a minimum of 19 feet measured from the property line to garage door. The minimum lot size is 2, 500 square feet. These minimum development standards are enumerated in the CUP Planning Condition of Approval No. 19.

D. Design Review
Plot Plan/ Site Plan
All 79 units within the development are 2- story to best fit within the reduced lot parameters.

Each unit includes a 2- car garage, full- size driveway, and a minimum 10-foot rear yard for private outdoor space.

Building Elevations
There are three ( 3) different floor plans proposed, each with three elevations ( Spanish, Craftsman & Prairie) and three color schemes. The floor plans range in size from 1, 717 square feet to 1, 998 square feet, and are evenly distributed with 27 Plan 1 s, 27 Plan 2s and 25 Plan 3s. They are three- and four -bedroom with a variety of homeowner options/ upgrades.

The three architectural styles are differentiated in their varying gable and hip roof styles, concrete tile roofing, shutter detailing, window grids, front door design and the application of lap siding on the Prairie elevations and stone veneer wainscoting on the Prairie and Craftsman. Generally, all three styles have a stucco body, porch pop out over the front 4 door, multiple rooflines along the fagade, window shutters, gable end treatments, and roll - up metal sectional garage doors with varying styles for each elevation.

The side and rear elevations for each style are fairly sparse. Due to their close proximity to each other, this may not be noticeable in all cases, but in some visible areas it will. Because the units are 2- story, there are several highly visible locations that would benefit from embellished second story architectural treatments. Staff recommends certain embellishments be required for Lots 1- 3, 37- 43 ( visible from Central Avenue), Lots 48, 49, 66 and 76 ( visible from the recreation area), Lots 17 and 18 ( visible from Bruce Street), Lots 28, 31, 33, 34, 44, 53, 54, 59, 60, 65, 72 and 73 ( visible from adjacent streets within the development). Embellishments could include window surrounds, shutters, or similar treatments on one or two sides as enumerated in the Planning Conditions of Approval Attachment 8, Exhibit A — DRA Plans & Conditions, Condition No 9).

Landscape Plan
Conceptual Landscape and Planting Plans demonstrate a variety of trees, shrubs and groundcover within front yards, side yards and in common areas. Holly Oaks will be planted at the gated entry and in the recreation area for ornamentation and shade. Front yard street trees include the Aleppo Pine, Pink Dawn Chitalpa, and Water Gum. Fern Pines will be utilized in the common areas where there is an expanse of side yard fencing. There is a multitude of shrubs and groundcover, most being categorized as "low" water users with the WUCOLS classification system. Turf will be planted within the open play area of the recreation facility. The front yards of the homes, Central Avenue parkway and interior parkways will be maintained by the HOA. Individual homeowners will be responsible for their respective interior side and rear yards.

The plans were reviewed by the City's Landscape Architect. Comments were provided to ensure the construction plans include a higher level of detail. Additionally, they recommend that the plans include enhanced paving treatments and finishes to highlight entrances, street crossings and amenities. Also, enhanced landscaping and site features should better define the outdoor community space. Conditions were included to ensure compliance with state and local water use, shade coverage and industry standard design guidelines ( DRA Planning Conditions 13- 48).

Walls and Fences
The project proposes a variety of slump block, wrought iron and vinyl fencing. The perimeter will be lined with a six foot tall slump block wall. The entrance will have decorative tubular steel fence and gates, and the interior yards will have vinyl privacy fencing 5- 6 feet tall.

Grading Plan
The Project site would be re -graded to accommodate the proposed development.

Construction of the Project would begin with demolition of the existing buildings. All material would be hauled off -site and to the extent possible taken to a recycling facility. The Project site would be graded, which includes the removal and recompaction of the upper approximately 2 to 4 feet depending on the underlying soil conditions. Grading will occur in a single phase.

The frontage along Central Avenue will be improved to include curb, gutter, sidewalks and a landscape parkway and street lighting. The existing overhead electrical lines along Central Avenue will be placed underground. A detention/ water quality basin will be constructed in 5 the southern portion of the site and provide a connection to the existing public storm drain within the Crest Street right- of-way. Individual lots will drain from the rear around to each side at a minimum 5% slope.

Sewer and domestic water would be served by existing public services located in Central Avenue and Crest Street. Dry utility service would be accessed from available existing electrical, gas, internet, and telephone providers currently serving the site and area.

Storm drains within the Project site would discharge into a proposed detention/ water quality basin and connect to a regional storm drain facility within the Crest Street right- of-way adjacent to the southern Project boundary. A proposed catch basin inlet and storm drain would collect runoff from the widened portion of Central Avenue and convey flows to the on - site detention/water quality basin.

The Applicant intends to finance public improvements through a Community Facilities District ( CFD) or Statewide Community Infrastructure Program ( SCIP).

E. Tentative Tract Map
Tentative Tract Map No. 20693 delineates Lots 1- 79 as the residential lots, Lots 80- 82 for landscaping at the project entry, Lot 83 for the secondary emergency vehicle access, Lot 84 for the community recreation area, and Lot 85 for the water quality basin. The minimum lot size plotted is 2, 574 square feet with a minimum width of 39 feet and depth of 66 feet.

A small amount of retaining will be necessary along the rear yards of Lots 33, 35, and 49-

54. The map will require a dedication of right-of-way for both Central Avenue and Crest Street. Central Avenue will have a width of 66 feet and the private streets at 40 feet curb -to - curb ( Attachment 9, Exhibit A — TTM Plans & Conditions).

ENVIRONMENTAL REVIEW: An Initial Study was prepared for the project and potential impacts to air quality, biological resources, cultural resources, geology and soils, paleontological resources, hazards and hazardous materials, transportation, tribal cultural resources, and noise were identified. Project specific design features and mitigation measures have been identified to reduce said impacts to below a level of significance and included in the Mitigation Monitoring and Reporting Program ( Attachment 4, Exhibit A — IS/ MND & MMRP).

A Notice of Intent to Adopt a Mitigated Negative Declaration ( MND) was circulated through the California State Clearinghouse and made available for public comment between July 9, 2024, and August 7, 2024. The Notice was mailed to surrounding property owners within 300 feet as well as interested agencies and parties at their request. The Notice was also posted on the City' s website, outside City Hall, the Sam J. Racadio Library and Environmental Learning Center, and Fire Station # 1.

One letter was received from the Department of Toxic Substance Control and responded to within the Final IS/ MND. Based on the Findings of Fact and adoption of the Mitigation Measures, the Project will not have a significant impact upon the environment. Staff recommends adoption of a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.

ANALYSIS: As stated above, the proposed 79- unit single- family dwelling community with the current General Pan and Zoning designation would not permit a single- family community development at the density of approximately 9. 3 dwelling units per acre. To accommodate this proposal, a General Plan Amendment and Zone Change are required. Changing the Zoning designation to Planned Development would allow the project to establish its own development 6 standards while encouraging superior development through a greater degree of design and land use flexibility. It allows the formulation of specific development standards and design criteria. The General Plan' s Housing Element goals, objectives, policies and programs encourage a variety and density of housing types in order to accommodate all economic segments of Highland' s population. The proposed General Plan amendment will help to provide entry- level single- family housing with flexible design standards and shared amenities. Staff recommends approval of the project, subject to the Conditions of Approval and Findings of Fact.

PREVIOUS ACTION BY THE PLANNING COMMISSION: The Planning Commission reviewed the project at their meeting on August 20, 2024 ( Attachment 10 - Draft PC Minutes).

They made several design comments and directives with respect to the CUP, DRA and Findings of Fact. At the conclusion of the Public Hearing, the Commission adopted Resolution No. 2024- 021, recommending the City Council approve the project subject to the Conditions of Approval as modified, and the Design Directives ( Attachment 11 — PC Design Directives).

ATTACHMENTS: 1) Area Map
2) Public Comment Letters
3) Project Plans 8. 5x11" ( 24x36" Under Separate Cover) 4) Resolution to Adopt the Mitigated Negative Declaration Exhibit A - Initial Study Mitigated Neg Dec & MMRP
5) Resolution to Approve General Plan Amendment ( GPA- 24- 001) Exhibit A - General Plan Map Amendment
6) Ordinance to Approve Zone Change ( ZC- 24- 001)
Exhibit A — Zone Change Map Amendment
7) Resolution to Approve Conditional Use Permit ( CUP- 23- 010) Exhibit A — CUP Plans & Conditions of Approval
8) Resolution to Approve Design Review Application ( DRA- 24- 003) Exhibit A — DRA Plans & Conditions of Approval
9) Resolution to Approve Tentative Tract Map No. 20693 ( TTM- 24- 001) Exhibit A — TTM Plans & Conditions of Approval
10) Draft PC Minutes of August 20, 2024
11) PC Design Directives
7 ATTACHMENT 1
Area Map
8 9
ATTACHMENT 2
Public Comment Letters
10 COMMENTS REGARDING CONDITIONAL USE PERMIT NO. 23- 010 DESIGN REVIEW APPLICATION NO. 24- 003
Your comments must be received by this office no later than April 22, 2024. Comments received after that date may not be considered in the decision. If you have no comment, no reply is necessary.

Project plans may be reviewed on the City' s website at:
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11 8- 20-24 6: 00 PM Highland Chambers
Good Evening Ladies and Gentlemen,
Karen Harnitchek, speaking for the Harnitchek Family, Harnitchek Family Trust We wonder what direction the City of Highland is taking.

Looks like two thirds ofthe plans are to be 4 bedroom houses. Iftwo thirds ofthe houses are four bedrooms, that' s 52 houses. With two people in each bedroom and one sleeping on the couch in the living room, that' s a possibility of 9 people in each house. 9 people x 52 houses = 468 people. Plus, the other third of the plans being 3 bedroom, that' s 27 houses with a possibility of 7 people in each house. 7 x 27 = 189 people. 468 + 189 = 657 people living there possibly.

How many of these people will be drivers, needing to go to work, or school, or somewhere at about the same time each morning and all returning home at about the same time each evening? Even if you cut that in half, (the rest are children not driving yet), that' s possibly 328 cars trying to get in and out twice a day at about the same time.

All this traffic will pour out through one Entrance/ Exit onto Central Ave creating every day congestion like we' ve never known.

Looks like there might be a possibility of another entry/exit on the west side ofthe Coffee Trust property:

Bruce Street. Bruce Street is already there. It butts up to the Coffee Trust property. Maybe there is a possibility of losing two proposed houses, to open up Bruce Street for a second entrance/ exit. This could help relieve the congestion on Central.

Bruce St leads over to Cunninghan Park, a larger park than the one in this proposal. Two parks for the families, within walking distance.

Emergency Exits. The proposed emergency exit, also exits onto Central. There are other possible emergency exits, but they exit on to private property, Ron Dieffenbacher' s property, so no emergency exits there.

There' s Crest St where the catch basin is proposed, but it is street water diversion right now and the sewer goes somewhere under it to the next street over. No emergency exit there.

Looking at the Legend on the diagram of the houses, three fourths ofan inch equals 60 feet, the proposed park is 60 feet x 60 feet, give or take a few feet. Is that a big enough area to entertain all the kids and/ or adults in these houses? I don' t think so.

What does the proposed development add to this community other than money, high density housing, population, congestion and more?
This proposal will overburden our community and devalue our property. We don' t want any part of high - density housing. This is where our families have grown up. We have homes here. Changing from R1 to R 9. 5 is a huge increase. Too big a stretch to get an okay from us.

Thank you for your time.
12 ATTACHMENT 3
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1 2
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5 6
7 8
9 10
11 12
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15 16
17 18
19 20
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25 CENTRAL AVENUE

HIGHLAND, CA
Elev Color LOT Elev Color LOT Elev Color
A 1 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
B 5 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
70 71
72 73
74 75
C 8
B 4 A 2 B 5
C 7 A 2 A 2
A 2 C 9 C 7
B 5 B 6 A 3
A 3 B 5 B 4
C 8 C 9 C 8
A 1 C 8 B 6
B 6 B 6 A 1
A 2 A 1 A 3
C 9 A 3 B 6
B 4 C 9 A 1
C 7 A 1 C 8
A 3 B 6 B 4
B 5 C 8 A 2
A 2 A 3 C 9
C 9 B 6 B 4
A 3 C 7 C 7
B 4 B 4 A 3
C 8 C 9 B 5
A 1 A 2 A 2
C 7 C 8 C 9
B 6 B 5 B 4
A 3 B 6 C 8
C 9 A 1 1 r
B 6
KLCA Plotted colors and elevations, plans plotted by others 76 77
78 79
A 3
B 5
A 1
C 9
LOT Elev Color
Created 8/ 14/ 24
JOB# 23074
DSMG Investments,
LLC.

Kevin L. Crook
Architect
Inc

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81 ATTACHMENT 4
Resolution to Adopt the Mitigated Negative Declaration
82 RESOLUTION NO. 2024-

A RESOLUTION OF THE HIGHLAND CITY COUNCIL ADOPTING A MITIGATED NEGATIVE DECLARATION ( ENV 24- 003) AND MITIGATION MONITORING AND REPORTING PROGRAM ( MMRP) TO PERMIT THE DEVELOPMENT OF A 79 SINGLE- FAMILY LOTS WITH COMMON AREAS ON APPROXIMATELY 8. 3 ACRES LOCATED ON WEST SIDE OF CENTRAL AVENUE, APPROXIMATELY 400 FEET SOUTH OF BASE LINE PERTAINING TO GENERAL PLAN AMENDMENT ( GPA 24- 001) AND ZONE CHANGE ( ZC 24- 001), CONDITIONAL USE PERMIT ( CUP 23- 010), DESIGN REVIEW APPLICATION ( DRA 24- 003), AND TENTATIVE TRACT MAP NO. 20693 ( TTM 24-001). ASSESSOR' S PARCEL NUMBERS 1192- 341- 11, 1192- 361- 45, and 1192- 361- 47).

APPLICANT: DSMG Investments, LLC, Anacapa DG
A. RECITALS

1. On March 18, 2024, the Applicant submitted applications for General Plan Amendment ( GPA 24- 001) to change the land use designation from Low Density ( LD) Residential/Single-Family ( R- 1) to Planned Development ( PD), Conditional Use Permit ( CUP 24- 010) for a development consisting of a 79 single family lots with common areas on the west side of Central Avenue, approximately 400 feet south of Base Line, Design Review Application ( DRA 24- 001) for a site plan, building elevations, conceptual landscape plan, grading plan, and Tentative Tract Map No. 20693 ( TTM 24-001) to subdivide of 3 parcels into 79 single family lots and common areas. The aforementioned entitlements will be referred to collectively as "the Project."

2. Pursuant to the provision of the California Environmental Quality Act ( CEQA) and State and Local CEQA Guidelines, the City of Highland is the Lead Agency, and is charged with the responsibility of deciding whether or not to approve the Project.

3. The Project was processed, including but not limited to all public notices, in the time and manner prescribed by State and local law, including the California Environmental Quality Act, Public Resources Code 21000, et seq. and the California Environmental Quality Act Guidelines, 14 Cal. Code Regs 15000 et seq.

4. The City contracted with Strategic Land Solutions for the independent preparation of an Initial Study to analyze the potential environmental effects of the Project.

5. The Initial Study found that either no impact or less than significant impacts would be associated with the issues of Aesthetics, Agricultural and Forestry Resources, Energy, Greenhouse Gas Emissions, Hazards and Hazardous Materials, Hydrology and Water Quality, Land Use and Planning, Mineral 83 Resources, Noise, Population/ Housing, Public Services, and Recreation, Transportation and Traffic, Wildfire, and Utilities and Services Systems

6. The Initial Study also found that the potential impacts to air quality, biological resources, tribal/ cultural resources, noise, soils, paleontological resources, hazards/ hazardous materials, and transportation require the implementation of mitigation measures to reduce impacts to a less than significant level.

7. Based on the information contained in the Initial Study, Strategic Land Solutions and City staff concluded that the Project could have a significant effect on the environment, but that mitigation measures could be implemented to reduce such impacts to a less than significant level. Based upon this determination, Ascent Environmental Inc. prepared, and City staff concurred in, a Draft Mitigated Negative Declaration (" Draft MND") in accordance with CEQA Section 21080( c) and Section 15070 of the State CEQA Guidelines.

8. The City circulated a Notice of Intent to Adopt the Draft MND, along with the Draft MND and its Appendices, to the public and other interested parties for a 30- day comment period from July 9, 2024, to August 7, 2024. The City published a Notice of Intent to Adopt for the Draft MND in the San Bernardino Sun, a newspaper of general circulation within the City. The Notice was mailed to surrounding property owners within 300 feet as well as interested agencies and parties at their request. The Notice was also posted on the City' s website, outside City Hall, the Sam J. Racadio Library and Environmental Learning Center, and Fire Station # 1. Copies of the documents were made available for public review and inspection at Highland City Hall, 27215 Base Line, Highland, California and on the City of Highland website.

9. During the comment period, the City received one written comment on the Draft MND from the Department of Toxic Substance Control and a response to the comment made therein was prepared, submitted to the Planning Commission, and incorporated into the administrative record of the proceedings. The Draft MND, together with any comments and responses to comments, will be referred to hereinafter as " Final MND."

10. On August 20, 2024, the Planning Commission held a duly noticed public hearing to consider the Final MND and the Project, at which time the Planning Commission heard and considered information presented by City staff on the Project and its environmental review. In addition, all interested persons had an opportunity to and did testify regarding this matter. At the conclusion of the hearing, the Planning Commission adopted Resolution No. 24- 021, recommending the City Council adopt the Final Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program ( MMRP).

11. Public Resources Code Section 21081. 6 requires the City to prepare and adopt a Mitigation Monitoring and Reporting Program for any project for which mitigation measures have been imposed to assure compliance with the adopted mitigation measures. The Mitigation Monitoring and Reporting 84 Program is attached hereto as Exhibit 2, and is incorporated herein b_, reference.

12. On October 8, 2024, the Highland City Council conducted a Public Hearing on the subject Project and concluded the Hearing on that date.

13. All legal prerequisites to the adoption of this Resolution have occurred.

B. RESOLUTION
NOW THEREFORE, after due consideration of the Final MND and the Project and in the exercise of its independent judgment, the City Council hereby finds and resolves that:

Section 1. The Highland City Council finds that all of the facts set forth in the Recitals, Part " A" of this Resolution, are true and correct and are incorporated into this section as though set forth in full.

Section 2. Based upon substantial evidence presented to the Highland City Council during the October 8, 2024, Public Hearing, including public testimony and written and oral Staff Reports, the Highland City Council finds as follows:
a. All necessary Public Meetings and opportunities for public testimony and comment have been conducted in compliance with State Law and the Municipal Code of the City of Highland.

Section 3 Agencies and interested members of the public have been afforded ample notice and opportunity to comment on the Draft MND, the Final MND, and on the Project. The Project has been environmentally reviewed pursuant to the provisions of CEQA and the State CEQA Guidelines.

Section 4. The City Council has independently considered the administrative record before it, which is hereby incorporated by reference and which includes the Final MND, the written and oral comments on the Draft MND, the Draft MND and its Appendices, staff reports and presentations, and all oral and written testimony.

Section 5. The City Council has reviewed the Final MND and all comments received regarding the Final MND prior to and at the October 8, 2024 public hearing, and based on the whole record before it finds that: ( 1) the Final MND was prepared in compliance with CEQA; (2) there is no substantial evidence that the Project will have a significant effect on the environment; and ( 3) the Final MND reflects the independent judgment and analysis of the City Council.

Section 6. The Highland City Council hereby adopts the Mitigated Negative Declaration ( ENV 24- 002) and Mitigation Monitoring and Reporting Program ( MMRP), both of which are attached hereto and incorporated herein by reference.
85 Exhibit 1 - Final Initial Study/ Mitigated Negative Declaration Exhibit 2 - Mitigation Monitoring and Reporting Program ( MMRP) C. ADOPTION OF RESOLUTION.

The City Clerk shall certify to the adoption of this Resolution and shall cause the same to be published or posted in the manner prescribed by law.

PASSED, APPROVED and ADOPTED this 8th day of October, 2024 Penny Lilburn, Mayor
ATTEST:

Alondra Munoz
City Clerk
APPROVED AS TO FORM:

Maricela E. Marroquin
City Attorney
86 Initial Study Mitigated Neg Dec & MMRP
87 7394 Central Avenue Residential
Development Project
Highland, California

FINAL INITIAL STUDY/ MITIGATED NEGATIVE DECLARATION
State Clearinghouse 2024070292
Prepared for:

City of Highland
Planning Department
27215 Base Line Street
Highland, CA 92346
909) 864- 6861
https:// www. cityofhighland. org/
Prepared by:

Carlson Strategic Land Solutions
27134A Paseo Espada, Suite 323
San Juan Capistrano, CA 92675
949) 542 - 7043
August 2024
88 Citv of Highland

TABLE OF CONTENTS
Section1. 0 Introduction........................................................................................................ 1

1. 1 Introduction.................................................................................................................... 1 Section 2. 0 Response to Comments.................................................................................... 1 Section 3. 0 Revisions to the Draft IS/ MND.......................................................................... 8

3. 1 Updates and Corrections to the Draft IS/ MND........................................................ 8

ATTACHMENTS
Attachment A Mitigation Monitoring and Reporting Program 7394 Central Avenue Residential Project FINAL IS/ MND Page i August 2024
89 of Hiahland
SECTION 1. 0 INTRODUCTION

1. 1 Introduction
This Final Initial Study / Mitigated Negative Declaration ( Final IS/ MND) has been prepared in accordance with the California Environmental Quality Act ( CEQA) as amended ( Public Resources Code §§ 21000 et seq.) and CEQA Guidelines ( California Code of Regulations §§ 15000 et seq.).

This document contains responses to comments received on the Draft IS/ MND No. 24- 002 for the 7394 Central Avenue Residential Development Project ( Project) ( State Clearinghouse No. 2024070292) during the public review period, which occurred July 9, 2024 through August 8, 2024. This document has been prepared in accordance with CEQA and the CEQA Guidelines and represents the independent judgment of the Lead Agency. This document and the circulated Draft IS/ MND comprise the Final IS/ MND. A Mitigation Monitoring and Reporting Program ( MMRP) incorporates commitments in the form of Project Design Features ( PDFs) and Mitigation Measures to ensure implementation. The MMRP is included as Attachment A.

The Draft IS/ MND No. 24- 002 for the 7394 Central Avenue Residential Development Project ( Project) ( State Clearinghouse No. 2024070292) is hereby incorporated by reference, in its entirety. The Draft IS/ MND is available for review at the Highland City Hall, Community Development Department, 27215 Base Line Highland, CA 92346, Highland Sam J Racadio Library, 7863 Central Ave, Highland, CA 92346, and on the City' s website at https:// www. cityofhighland. org/ DocumentCenter/ Index/ 664.

The City published a Notice of Intent and circulated a Draft IS/ MND for public review and comment for the period of July 9, 2024 through August 8, 2024. A single correspondence was submitted to the City during the review period. Section 2 of the Final IS/ MND includes the correspondence submitted to the City on the Draft IS/ MND, identified by a number for later reference, together with the authors and the date the letter was received. The letter is presented with numbered brackets to highlight specific comments that are responded to in the next section.

SECTION 2. 0 RESPONSE TO COMMENTS
This Final IS/ MND has been prepared in accordance with the California Environmental Quality Act ( CEQA) as amended ( Public Resources Code §§ 21000 et seq.) and CEQA Guidelines ( California Code of Regulations §§ 15000 et seq.).

Comment letters and specific comments are given letters and numbers for reference purposes. Where sections of the Draft IS/ MND are excerpted in this document, the sections are shown indented. Changes to the Draft IS/ MND text are shown in underlined bold text for additions and strokeont for deletions.
7394 Central Avenue Residential Project FINAL IS/ MND Page 1 August 2024
90 of Highland
The following is a list of agencies and persons who submitted comments on the Draft IS/ MND during the public review period.

This section provides all written comments received on the Draft IS/ MND and the City' s responses to each comment.

Number
Reference Commenting Person/ Agency AgencyPerson/ Date of Comment Agency Comment LetterA1 I Department of Toxic Substance Control July 17, 2024 7394 Central Avenue Residential Project FINAL IS7MND Page 2 August 2024
91 Agency Comment LetterA- 1 — DTSC (July 17, 2024)
Yana Garcia
Secretary for
Environmental Protection
July 17, 2024
Tiffany Martinez
Assistant Planner
Department of Toxic Substances Control
Meredith Williams, Ph. D.

Director
8800 Cal Center Drive
Sacramento, California 95826- 3200

SENT VIA ELECTRONIC MAIL
City of Highland
Gavin Newsom
Governor
City of Highland
27215 Base Line Street
Highland, CA 92346
tmartinezt&-cityofhighland. org
RE: MITIGATED NEGATIVE DECLARATION FOR THE 7394 CENTRAL AVENUE RESIDENTIAL DEVELOPMENT PROJECT DATED JULY 8, 2024, STATE CLEARINGHOUSE NUMBER 2024070292
Dear Tiffany Martinez,
The Department of Toxic Substances Control ( DTSC) received a Mitigated Negative Declaration for the 7394 Central Avenue Residential Development Project ( Project). The Project proposes to demolish all on -site improvements, including the existing single family residential structure, and construct 79 new detached small lot homes on the 8. 3- acre Project site. To accommodate this proposal, a General Plan Amendment and Zone Change are requested. The General Plan Amendment would change the land use designation from Low Density ( 2. 1- 6. 0 dwelling units per acre) to PD - Planned Development ( PD). The Zone Change would change the zoning classification from R- 1 Single Family Residential) to PD.

DTSC recommends and requests consideration of the following comments:
7394 Central Avenue Residential Project FINAL IS/ MND Page 3 August 2024
92 of Hiohland
Tiffany Martinez
July 17, 2024

Page 2 ends

1. It is understood an Asbestos Survey would be conducted prior to any demolition activities. These surveys should be conducted for the presence of Al - 1 lead -based paints or products, mercury, asbestos containing materials, and polychlorinated biphenyl caulk. Removal, demolition, and disposal of any of the above -mentioned chemicals should be conducted in compliance with California environmental regulations and policies. In addition, sampling near current and/ or former buildings should be conducted in accordance with DTSC' s Preliminary Endangerment Assessment ( PEA) Guidance Manual.

2. On Page 6 of the Phase I Environmental Site Assessment states, " There is a potential that agricultural chemicals, such as pesticides, herbicides and fertilizers, were used on site, and that the subject property has been impacted by the use of such agricultural chemicals. In general, historical agricultural use is not the subject of environmental enforcement actions by regulatory agencies, and therefore, could be considered a de minimis condition.

Al - 2
However, should the subject property be slated for redevelopment, it would be prudent for the owner of the subject property to determine whether sampling relating to the former agricultural use of the subject property is required by the local planning department or other applicable oversight agency prior to the commencement of redevelopment activities." Therefore, when agricultural crops and/or land uses are proposed or rezoned for residential use, a number of contaminants of concern ( COC) can be present.

The Lead Agency shall identify the amounts of Pesticides and Organochlorine Pesticides (OCP) historically used on the property. If present, OCPs requiring further analysis are dichloro- diphenyl- trichloroethane, toxaphene, and dieldrin. Additionally, any level of arsenic present would require further analysis and sampling and must meet HHRA NOTE NUMBER 3, DTSC- SLs approved thresholds. If they are not, remedial action must take place to mitigate them below those thresholds.

3. Additional COCs may be found in mixing/loading/ storage areas, drainage Al - 3
ditches, farmhouses, or any other outbuildings and should be sampled and analyzed. If smudge pots had been routinely utilized, additional sampling for 7394 Central Avenue Residential Project IS/ MND Page 4
June 2024
93 of Highland
Tiffany Martinez
July 17, 2024

Page 3 ends

Al - 3 ( Polycyclic Aromatic Hydrocarbons and/ or Total Petroleum Hydrocarbons may cont.) be required.

Al - 4

4. All imported soil and fill material should be tested to assess any COCs meet screening levels as outlined in the PEA Guidance Manual. Additionally, DTSC advises referencing the DTSC Information Advisory Clean Imported Fill Material Fact Sheet if importing fill is necessary. To minimize the possibility of introducing contaminated soil and fill material there should be documentation of the origins of the soil or fill material and, if applicable, sampling be conducted to ensure that the imported soil and fill material are suitable for the intended land use. The soil sampling should include analysis based on the source of the fill and knowledge of the prior land use. More information can be found on the DTSC' s Human and Ecological Risk Office ( HERO) webgage.

DTSC appreciates the opportunity to comment on the MND for the 7394 Central Avenue Residential Development Project. Thank you for your assistance in protecting California' s people and environment from the harmful effects of toxic substances. If you have any questions or would like clarification on DTSC' s comments, please respond to this letter or via email for additional guidance.

Sincerely,
C v / lQiLQ.C G2
Dave Kereazis
Associate Environmental Planner
HWMP- Permitting Division — CEQA Unit
Department of Toxic Substances Control
Dave. KereazisO-dtsc. ca. gov
7394 Central Avenue Residential Project IS/ MND Page 5
June 2024
94 City of Highland
Tiffany Martinez
July 17, 2024

Page 4 ends

cc: ( via email)
Governor' s Office of Planning and
Research State Clearinghouse
State. Clearinghouse0opr. ca. gov
Matt Gibson
Project Applicant / Representative
DSMG Investments, LLC
matt . anacapadg. com
Peter Carlson
President
Carlson Strategic Land Solutions
pca rlsonacarlsonsis. co m
Tamara Purvis
Associate Environmental Planner
HWMP - Permitting Division — CEQA Unit
Department of Toxic Substances Control
Tamara. Purvis( Wdtsc. ca. gov
Scott Wiley
Associate Governmental Program Analyst
HWMP - Permitting Division — CEQA Unit
Department of Toxic Substances Control
Scott. Wileya-dtsc. ca. gov
7394 Central Avenue Residential Project IS/ MND Page 6
June 2024
95 City of Highland
Agency Response A- 1 — DTSC ( July 17, 2024)
Al- 1 The comment suggests surveys and remediation should be conducted in accordance with California environmental regulations for asbestos, lead - based paint, mercury, and polychlorinated biphenyl. The Draft IS/ MND includes a Phase I Environmental Site Assessment in Appendix G and Mitigation Measure MM HAZ- 1, as follows:

Mitigation Measure MM HAZ- 1: Prior to the demolition of existing structures, a survey for asbestos containing materials ( ACM), lead based paint ( LBP), and polychlorinated biphenyl ( PCBs) shall be conducted, and any such materials shall be removed and disposed ofproperly by qualified certified technicians in accordance with State regulations.

Al -2 The comment pertains to the historical use of the property for agriculture and the suggested testing for pesticides. According to the landowner, the Project site was not used for commercial agriculture, but instead was a horse farm.

Page 33 ends

was used as a small horse ranch ( Coffee Thoroughbred Horse Ranch), with no more than 30 horses. The owner also kept a few cows, goats, chickens, orchard, and vegetable gardens for non- commercial use." Based on this information additional soil sampling for pesticides and organochlorine pesticides does not appear warranted.

Al- 3 The comment suggests sampling should be conducted at mixing, loading, and staging areas, as well as if smudge pots were used. As stated in the response above, no wide -scale commercial agriculture with the use of pesticides occurred on the project site. The Project site was used as a small horse farm and for private vegetable gardens. Therefore, no further sampling is warranted.

Al -4 The comment suggests that imported soil should be tested for contaminants of concern. The Project is currently designed to require approximately 6, 850 cubic yards of imported fill. It is standard practice for builders to test the soil prior to accepting it as fill because no builder wants to take on the liability of accepting contaminated soil. Even though this is standard practice, the following Project Design Feature has been added to the Project.

PDF HAZ- 1: Prior to the acceptance of imported soil, the material shall be tested to confirm no Contaminants of Concern ( COC) exceed State of California screening levels.
7394 Central Avenue Residential Project IS/ MND Page 7
June 2024
96 of Hi
SECTION 3. 0 REVISIONS TO THE DRAFT IS/ MND

3. 1 Updates and Corrections to the Draft IS/ MND
Following public review of the Draft IS/ MND, it is possible that revisions to the Draft IS/ MND are warranted based on ( 1) additional or revised information required to prepare a response to a specific comment; (2) applicable updated information that was not available at the time of Draft IS/ MND publication; and/ or ( 3) typographical errors.

Any changes to the Draft IS/ MND are shown as = trik _ t text to indicate deletions and underlined text to signify additions.

The following revisions are clarifications to the analysis presented in the Draft IS/ MND and do not constitute substantial revisions. CEQA Guidelines Section 15073. 5 states that a lead agency is required to recirculate a Draft IS/ MND " when the document must be substantially revised after public notice of its availability ( CEQA Guidelines 15073. 5( a))." Substantial revisions would occur if " a new, avoidable significant effect is identified and mitigation measures or project revisions must be added in order to reduce the effect to insignificance ( CEQA Guidelines Section 15073. 5( b)( 1))." Since the errata " merely clarifies, amplifies, or makes insignificant modifications to the negative declaration," recirculation is not required (CEQA Guidelines Section 15073. 5( c)( 4)).

Section 5. 9( d), Page 64, 111 Full Paragraph
d) Less than Significant. The Phase I Environmental Site Assessment Report ( Appendix G) includes results from database searches to determine if the Project site is on a list of hazardous materials sites. The Phase I searched the California Environmental Protection Agency ( CaIEPA), County of San Bernardino Department of Public Health, San Bernardino County Fire Department Hazardous Materials Division, South Coast Air Quality Management District ( SCAQMD), Regional Water Quality Control Board RWQCB), Department of Toxic Substances Control ( DTSC), City of Highland building and planning departments, and California Geologic Energy Management Division CaIGEM). The Project site is not listed on any of the regulatory databases and no other sites listed on the databases pose a significant threat to the Project site. No oil wells are located on the Project site. Therefore, no Recognized Environmental Conditions ( REC) were identified on or near the Project site. The Project design includes approximately 6, 850 cubic yards of imported dirt as fill material. Standard practice is to test the imported dirt first to ensure no contaminants are brought onto the Project site. To clarify this standard practice, the following Project Design Feature is incorporated into the Project design.

PDF HAZ- 1: Prior to the acceptance of imported soil, the material shall be tested to confirm no Contaminants of Concern ( COC) exceed State of California screening levels.

Impacts would be less than significant.
7394 Central Avenue Residential Project IS/ MND Page 8
June 2024
97 Attachment A
Mitigation Monitoring and Reporting Program
98 Mitigation Monitoring and Reporting Program

MITIGATION MONITORING AND REPORTING PROGRAM
ENVIRONMENTAL DOCUMENT REFERENCE NUMBER ( SCH 2O24070292) PROJECT NAME: 7394 Central Avenue Residential Project
PROJECT LOCATION: 7394 Central Avenue, Highland, San Bernardino County, California 92346 PROJECT DESCRIPTION: The Project proposes to demolish all on -site improvements, including the existing single family residential structure, and construct 79 new detached small lot homes on the 8. 3- acre Project site, including a gated entrance, a common open space and recreation area, guest parking, and a detention/ water quality basin.

LEAD AGENCY: City of Highland
CONTACT PERSON/ TELEPHONE NO.: Tiffany Martinez ( 909) 864- 6861 Ext. 210 APPLICANT: DSMG Investments, LLC
CONTACT PERSON/ TELEPHONE NO.: Matt Gibson 1 ( 949) 303- 3359 Time Frame for Responsible Verification of Compliance
No. Mitigation Measure Implementation Agency/ Party I Initials Date Remarks Air Quality
PDF AQ- 1 The project must follow the standard SCAQMD rules During Grading Project and requirements with regards to fugitive dust Applicant/ Project control, which include, but are not limited to the Contractor following:

1. All active construction areas shall be watered
two ( 2) times daily.

2. Any visible dirt deposition on any public
roadway shall be swept or washed at the site
access points within 30 minutes.

Page 1 ends

August 2024
99 Exhibit D - Mitigation Monitoring and Reporting Program Time Frame for Responsible Verification of Compliance
No. Mitigation Measure Implementation Agency/ Party
Initials Date Remarks

3. Any on -site stockpiles of debris, dirt or other
dusty material shall be covered or watered
twice daily.

4. All operations on any unpaved surface shall be
suspended if winds exceed 15 mph.

5. Access points shall be washed or swept daily.
b. Construction sites shall be sandbagged for
erosion control.

7. Apply nontoxic chemical soil stabilizers
according to manufacturers' specifications to
all inactive construction areas ( previously
graded areas inactive for 10 days or more).

8. Cover all trucks hauling dirt, sand, soil, or other
loose materials, and maintain at least 2 feet of
freeboard space in accordance with the
requirements of California Vehicle Code
CVC) section 23114.

9. Use gravel aprons and track out grates at all
truck exits.

10. Replace the ground cover of disturbed areas
as quickly as possible.

PDF AQ- 2 All diesel construction equipment should have Tier 4 During Grading Project low emission " clean diesel" engines ( OEM or retrofit) Applicant/ Project that include diesel oxidation catalysts and diesel Contractor particulate filters that meet the latest CARB best
available control technology.

PDF AQ- 3 Construction equipment should be maintained in During Grading Project proper tune. Applicant/ Project
Contractor

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August 2024
100
Exhibit D - Mitigation Monitoring and Reporting Program Time Frame for Responsible Verification of Com fiance
No. Mitigation Measure Implementation Agency/ Party
Initials Date Remarks
PDF AO- 4 All construction vehicles should be prohibited from During Grading Project excessive idling. Excessive idling is defined as five ( 5) Applicant/ Project minutes or longer. Contractor
PDF AQ- 5 Minimize the simultaneous operation of multiple During Grading Project construction equipment units, to the maximum extent Applicant/ Project feasible. Contractor
PDF AQ- 6 The use of heavy construction equipment and During Grading Project earthmoving activity should be suspended during Air Applicant/ Project Alerts when the Air Quality Index reaches the Contractor Unhealthy" level.

PDF AQ- 7 Establish an electricity supply to the construction site During Grading Project and use electric powered equipment instead of Applicant/ Project diesel -powered equipment or generators, where Contractor feasible.

PDF AQ- 8 Establish staging areas for the construction During Grading Project equipment that are as far from adjacent residential Applicant/ Project homes, as feasible. Contractor
PDF AQ- 9 Use zero VOC and low VOC paints and solvents, Project Design Project Applicant where feasible.

PDF AQ- 10 The project must comply with the mandatory Project Design Project Applicant requirements of the California Building Standards
Code, Title 24, Part 6 ( Energy Code) and Part 11
CALGreen), including, but not limited to:

Install low -flow fixtures and toilets, water -
efficient irrigation systems, drought
tolerant/ native landscaping, and reduce the
amount of turf.

Page 3 ends

7394 Central Avenue Residential Project
August 2024
101
Exhibit D - Mitigation Monitoring and Reporting Program Time Frame for Responsible Verification of Compliance
No. Mitigation Measure Implementation Agency/ Party
Initials Date Remarks
Provide the necessary infrastructure to support
electric vehicle charging.

Provide solar installations/ solar readiness
zones per the prescribed Energy Design
Ratings.

PDF AQ- 1 1 Participate in the local waste management recycling Project Design Project Applicant and composting ro rams.

Biological Resources
PDF BIO- 1 The Project must comply with City of Highland Prior to Project Applicant Municipal Code Section 16. 64 for the removal of the Grading/ Ground two heritage trees, the blue elderberry and the disturbance chinaberry.

MM BIO- 1 Prior to ground disturbances that would impact Prior to Project Biologist potentially suitable nesting habitat for avian species, Grading/ Ground the project applicant shall adhere to the following: disturbance Vegetation removal activities shall be scheduled
outside the nesting season ( September 1 to February
14 for songbirds; September 1 to January 14 for
raptors) to the extent feasible to avoid potential
impacts to nesting birds and/ or ground nesters.

Any construction activities that occur during typical
nesting season ( February 15 to August 31 for
songbirds; January 15 to August 31 for raptors) will
require that all suitable habitat, on -site and within
300- feet surrounding the site ( as feasible), be
thoroughly surveyed for the presence of nesting birds
by a qualified biologist before commencement
ground disturbances. If active nests are identified, the biologist would establish buffers around the

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August 2024
102
Exhibit D - Mitigation Monitoring and Reporting Program Time Frame for Responsible Verification of Compliance
No. Mitigation Measure Implementation Agency/ Party
Initials Date Remarks
vegetation ( 500 feet for raptors and sensitive species, 200 feet for non- raptors/ non- sensitive species). All work within these buffers would be halted until the
nesting effort is finished ( i. e. the juveniles are surviving independent from the nest). The onsite biologist
would review and verify compliance with these
nesting boundaries and would verify the nesting effort
has finished. Work can resume within these areas
when no other active nests are found. Alternatively, a
qualified biologist may determine that construction
can be permitted within the buffer areas and would
develop a monitoring plan to prevent any impacts
while the nest continues to be active ( eggs, chicks,
etc.). Upon completion of the survey and any followup construction avoidance management, a report shall be prepared and submitted to City for mitigation
monitoring compliance record keeping.

Cultural Resources
MM CUL- 1 Archaeological monitoring shall be conducted by a During Grading Project Applicant qualified archaeologist with at least three years' Archeological experience during ground disturbing activities in
areas with the potential for cultural resources. In the Monitor/ Native
American Monitor
event that cultural resources are discovered during
project activities, all work in the immediate vicinity of the find ( within a 60-foot buffer) shall cease and a
qualified archaeologist meeting Secretary of Interior
standards shall be hired to assess the find. Work on
the other portions of the project outside of the
buffered area may continue during this assessment

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August 2024
103
Exhibit D - Mitigation Monitoring and Reporting Program Time Frame for Responsible Verification of Compliance
No. Mitigation Measure Implementation Agency/ Party
Initials Date Remarks
period. Additionally, the Yuhaaviatam of San Manuel
Nation Cultural Resources Department ( YSMN) and
the Gabrieleno Band of Mission Indians - Kizh Nation
shall be contacted, as detailed within MM TCR- 1,
regarding any pre -contact and/ or historic - era finds and be provided information after the archaeologist
makes his/ her initial assessment of the nature of the
find, so as to provide Tribal input with regards to
significance and treatment.

MM CUL- 2 If significant pre -contact and/ or historic -era cultural During Grading Project Applicant resources, as defined by CEQA ( as amended, 2015), Archeological are discovered and avoidance cannot be ensured, the Monitor/ Native archaeologist shall develop a Monitoring and American Monitor Treatment Plan, the drafts of which shall be provided
to YSMN and Gabrieleno Band of Mission Indians -
Kizh Nation for review and comment, as detailed
within MM TCR- 1. The archaeologist shall monitor the
remainder of the project and implement the Plan
accordingly.

MM CUL- 3 If human remains orfunerary objects are encountered During Grading Project Applicant during any activities associated with the project, work Archeological in the immediate vicinity ( within a 100- foot buffer of Monitor/ Native the find) shall cease and the County Coroner shall be American Monitor contacted pursuant to State Health and Safety Code
7050. 5 and the applicable sections of the California
Health and Safety Code and California Public
Resources Code pertaining to the discovery of human
remains shall be enforced for the duration of the
Project.

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August 2024
104
Exhibit D - Mitigation Monitoring and Reporting Program Time Frame for Responsible Verification of Com liance
No. Mitigation Measure Implementation Agency/ Party
Initials Date Remarks
Geoloqv and Soils
VIM GEO- 1 The Project Applicant shall implement the During Grading Project Geologist/ recommendations contained in the Geotechnical Public Works Grading Plan Review Report for the Proposed Department
Residential Development, 7394 Central Avenue, City
of Highland, California, dated February 26, 2024, by
LGC Geotechnical, Inc. ( Appendix E) to reduce
geologic hazards during implementation of the
proposed Project. Included in the reports are site -
specific recommendations involving such topics as,
grading and earthwork, slope stability, retaining walls, seismic design, construction materials, geotechnical
observation, and testing and plan reviews.

VIM GEO- 2 Prior to the issuance of a grading permit, the Applicant shall prepare a final geotechnical report
Prior to Grading
Permit
Project Geologist/
Public Works
based on the final rough grading plans and the final Department geotechnical report shall incorporate all of the
recommendations included in Geotechnical Grading
Plan Review Report for the Proposed Residential
Development, 7394 Central Avenue, City of Highland,
California, dated February 26, 2024, by LGC
Geotechnical, Inc. ( Appendix E). The geotechnical
reports included in Appendices D and E have
established that the site is geotechnically suitable for development and a final geotechnical report is
required to ensure all construction -level geotechnical recommendations and design parameters are
included on the final rough grading plans.

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