City Council Regular Meeting Minutes December 10, 2024
CALL TO ORDER
The regularmeetingof the CityCouncil°of the Cityof Highlandwas calledto orderat 6:01 p.m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.
The invocationwas given by PastorWillie Hicks, HarvestCare Church, and the Pledge of Allegiance was led by Councilmember Chavez-Cordova.
ROLL CALL
Present: Chavez- Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
REPORT FROM CLOSED SESSION
None
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
Janel Ruizintroducedherselfas the new PublicAffairs Managerat SouthernCalifornia GasCompanycoveringSan BernardinoCounty.
JuniorCarrillothankedtheCityCouncilfortheirserviceanddedication.
Jane Bouchand ChrisNielsenrepresentingthe HighlandChamberof Commercespoke regarding upcoming events.
SWEARING IN OF NEWLY ELECTED COUNCILMEMBERS
CityClerkMunozsworeinthenewlyelectedCouncilmembersGregoryHogan (District 1), Penny Lilburn ( District 3), and Larry McCallon ( District 5).
CITY COUNCIL BUSINESS
1. Appointment of Mayor and Mayor Pro Tern for 2024/ 2025 City Clerk Munoz opened the floor for nominations for Mayor.
Councilmember McCallon nominated Councilmember Lilburn.
CityClerkMunozcalledforanyothernominations. Hearingnone, sheclosedthefloorfor nominations.
Councilmember Lilburn was appointed Mayor.
City Clerk Munoz opened the floor for nominations for Mayor Pro Tern.
Mayor Lilburn nominated Councilmember Solano.
City Council Regular Meeting Minutes December 10, 2024 , Councilmember Timmer nominated Councilmember McCallon.
City Clerk Munoz called for the vote for Councilmember Solano.
Hearing three ayes, Councilmember Solano was appointed Mayor Pro Tern.
2. Membership.on VariousCouncilSubcommittees, Ad Hocs,.and AgencyOrganizations Councilmember Timmer proposed Councilmember Hogan retain the Subcommittees previously held by Councilmember Chavez- Cordova.
Mayor Lilburn requested she wanted to serve on the Legislative Subcommittee, previously held by Councilmember Chavez- Cordova.
Subcommittees Members
Community Day of Service Hogan, Solano
Finance/ Personnel McCallon, Timmer
Legislative Lilburn, Solano
Public Facilities Solano, Timmer
Public Safety Hogan, Lilburn
Public Works McCallon, Timmer
Agency Appointments Members
Omnitrans Lilburn, Alt- McCallon
SANBAG McCallon, Alt- Lilburn
SBIAA Lilburn Alt- McCallon
SCAG Lilburn, Alt- Solano
Santa Ana River Wash Area Coordinated Planning Hogan, Alt- Timmer Activities Committee
Staff Agency Appointments Members
Gangs & Drugs Task Force Chief of Police
California Intergovernmental Risk Authority ( CIRA) Nava- Cruz, Alt- Zamano A MOTION was made by Councilmember McCallon, seconded by Mayor Pro Tern Solano, to move forward with the recommendations on the various Subcommittees.
Motion carried, 5- 0.
CITY COUNCIL CONSENT CALENDAR
A MOTIONwas madeby MayorProTernSolano, secondedby CouncilmemberTimmer, to approve the consent calendar as submitted. Motion carried on a roll call vote, 5-0.
3. Waive the Reading of All Ordinances
WaivedthereadingofallOrdinancesintheirentiretyandreadbytitleonly.
4. Minutes - November12, 2024 CityCouncilRegularMeeting Approved the Minutes as submitted.
City Council Regular Meeting Minutes December 10, 2024
5. Warrant Register
Approved Warrant Register No. 772 for December 10, 2024, in the amount of 2, 597, 132. 41 and Payroll of$ 220, 649. 58.
6. Treasurer' s Report for October 2024
Received and filed Treasurer' s Report for October 2024.
7. Claim Consideration - Noel Montes
Rejected claim.
8. Claim Consideration - Maria Gudalupe Guerrero
Rejected claim.
9. Resolution No. 2024- 055, a Resolution of the City Council of the City of Highland, CaliforniaReaffirmingandExtendingProclamationofa LocalEmergencyintheCityof Highland as a Result of the Line Fire
AdoptedResolutionNo. 2024-055, reaffirmingandextendingProclamationof a Local Emergency in the City of Highland as a result of the Line Fire.
RESOLUTION NO. 2024- 055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, PROCLAIMING THE CONTINUED EXISTENCE OF A LOCAL
EMERGENCY AS A RESULT OF THE LINE FIRE
10. The Annual Comprehensive Financial Report( ACFR), the Single Audit Report on Federal Award Programs, the Independent Auditor' s Report on Internal Controls, the Audit ConclusionLetter, and the Gann Limit (AppropriationsLimit) Letter. All Reportsare for Fiscal Year Ended June 30, 2024
Received and filed the Annual Comprehensive Financial Report ( ACFR), the Single Audit Report on Federal Award Programs, the Independent Auditor' s Report on Internal Controls, theAudit Conclusionletter, andthe GannLimit (AppropriationsLimit) letter. All reports are for Fiscal Year Ended June 30, 2024.
11. AB1600DevelopmentImpactFee AnnualReportfor FiscalYear 2023/2024per Government Code Section 66006
Receivedand filed the AB1600DevelopmentImpactFeeAnnual Reportfor FiscalYear 2023/ 2024.
12. Developer In-Lieu Fee Annual Report Fiscal Year 2023/2024 Receivedandfiledthe DeveloperIn-LieuFeeAnnualReportfor FiscalYear2023/2024.
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City Council Regular Meeting Minutes December 10, 2024
13. Resolution No. 2024-056, Establishing Employee Salaries 1) Approved a 5% salary increase beginning January 1, 2025 for the Assistant Public Works Director; and
2) AdoptedResolutionNo. 2024-056, establishingemployeesalaries.
RESOLUTION NO. 2024- 056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ESTABLISHING EMPLOYEE SALARIES
14. Easements Acceptance - Erika and Ricardo Velarde Family Revocable Living Trust- New Single Family Residence Project ( 7415 Via Deldene)
1) AcceptedGrantsofEasementforsidewalkpurposesandcommunitytrailpurposes from Erika and Ricardo Velarde; and
2) Directed the City Clerk to record the Grants of Easements.
15. Second Reading of Ordinance No. 467 - City of Highland Community Facilities District No. 2024- 001 ( Highland Park) Authorizing the Levy of a Special Tax Therein Conducteda secondreading, readbytitleonly, andwaivedfurtherreadingofOrdinance No. 467.
ORDINANCE NO. 467
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF CITY OF HIGHLAND COMMUNITY FACILITIES DISTRICT NO. 24- 001 ( HIGHLAND PARK)
AUTHORIZING THE LEVY OF A SPECIAL TAX THEREIN
16. BudgetAdjustmentsfor EmergencyPreparednessand ResponseEffortsas a Resultof the Line Fire for Fiscal Year 2024/ 2025
1) Approved a budget adjustment in the amount of $200,001 from the General Fund reserves, Economic Uncertainty fund balance ( 001- 2550), to be expended from 001.1450.4260for immediateemergencypreparednessandresponseefforts. This adjustment will bring the total budget emergency preparedness and response efforts to $ 300, 000 for Fiscal Year 2024/ 2025; and
2)
AuthorizedtheCityManagerto approvecontractsandpurchaseordersupto the total budgeted amount of $ 300,000 for emergency preparedness and response efforts.
CITY COUNCIL PUBLIC HEARING
17. Allocationof the Cityof Highland's CommunityDevelopmentBlockGrantFundsfor Fiscal Year 2025/ 2026
MayorLilburnstatedshewouldabstainfromthisitemdueto a conflictof interest; sheis employed at the Highland Senior Center. She asked Mayor Pro Tern Solano to open the public hearing.
City Council Regular Meeting Minutes December 10, 2024
MayorProTernSolanoopenedthe publichearingfor the CommunityDevelopmentBlock Grant Funds for Fiscal Year 2025/ 2026.
AssistantCommunityDevelopmentDirectorStaterstatedeachyear, the Cityof Highland receives funding from the U.S. Department of Housing and Urban Development (HUD) through the County of San Bernardino. This year, the anticipated allocation is $ 378, 381, reflecting a decrease of approximately 5% from the previous year. The City of Highland has receivedsevenapplications, two of whichpertainto constructionprojects, whilethe remainingfive are for public service initiatives. The City Council cannotallocatemore than 15% of the total funding to public service projects.
The construction projects under consideration include the Highland Code Enforcement initiative and the street improvements on 11th Street and Spark Street, with a total requested amount of $ 350, 000. However, the total available funding is $ 321, 624. If the City Councildecidesto fully fund all publicservice programs, the availableamountof 56,757willbeexhausted, despitethetotalrequestedamountfortheseprogramsbeing 84, 000.
Mayor Pro Tern Solano asked if there were any questions from staff? Seeing none, she referred to several speaker slips that were submitted.
MinkyBalonspokein supportof the HighlandSamRacadioLibrary.
MollyWiddicombespokeinsupportoftheGirlsontheRunprogram.
Jason Waitschies spoke in support of the Highland YMCA.
Evelia Zazueta spoke in support of the Highland YMCA.
Jackeline Moratoya spoke in support of the Highland YMCA.
Jeff Novak spoke in support of the Highland Senior Center.
Linda Sowell Spoke in support of the Highland Senior Center.
MayorProTernSolanoconfirmedtherewere no additionalspeakerslips and closedthe public hearing and brought it back to City Council for deliberation.
Councilmember Timmer stated due to a reduction in available funds, it would be appropriate if construction projects were prioritized first. Specifically, recommend allocating $ 120, 000 to the City of Highland Code Enforcement and $ 201, 624 for the construction of street improvements, totaling the full $ 321, 624.
A MOTION was made by Councilmember Timmer, seconded by Councilmember McCallon, to fund the Community Development Block Grant Funds Fiscal Year 2025/2026constructionandcommunityimprovementprojectapplicationsinthefollowing allocation amounts: Application Number HIGH25CN-001 Enhanced Code Enforcement within the low- and moderate- income target areas $ 120, 000; Application Number HIGH25CN-002 street improvementsin target areas including11th Street and Sparks Street for a total $ 321,624. Motioncarried, 4-0, with MayorLilburnabstaining.
City Council Regular Meeting Minutes December 10, 2024
Mayor Pro Tern Solano movedforwardwith the second motionfor the public service project programs.
Councilmember Timmer stated with limited funds, it is recommended we propose maintaining our support for the existing organizations and unfortunately, we do not have the funds to add a new organization. He suggested the following allocation amounts:
Central Little League for $ 14, 000, Highland Senior Center for $ 22,700, Highland Family YMCA for $ 12, 057, and San Bernardino County Library for $ 8, 000. This totals approximately $ 56, 757.
A MOTION was made by Councilmember Timmer, seconded by Councilmember McCallon, to fund the Community Development Block Grant Funds Fiscal Year 2025/2026Applicationfor publicserviceprojectprogramsin the followingamounts:
Application Number HIGH25PS- 012 Central Little League, scholarships for youth baseball and softball for $ 14,000; Application Number HIGH25PS- 013 Highland Senior Center Service, activities and services to improve quality of life for $ 22, 700; Application NumberHIGH25PS-026 HighlandFamilyYMCA, providehealthand wellnessactivities for $ 12,057; ApplicationNumberHGIH25PS-048SanBernardinoCountyLibrary, adult literacy programs for $ 8,000. Motioncarried, 4-0,with MayorLilburnabstaining.
CITY COUNCIL LEGISLATIVE
18. First Amendment to the Revised and Restated Solid Waste Franchise Agreement Between the City of Highland and Burrtec Waste Industries, Inc., to Incorporate Senate Bill 1383 Requirements
Public Services Manager Morgan gave a brief review of the staff report.
MayorLilburnreferredto the speakerslip thatwas submittedfor this item.
PhilGoodrichrepresentingEastValleyWaterDistrictspokeinsupportof incorporating the Senate Bill 1383 requirements.
A MOTION was made by Councilmember McCallon, seconded by Councilmember Timmer, to approveand authorizethe Mayorto executethe First Amendmentto the RevisedandRestatedSolidWasteFranchiseAgreementbetweentheCityof Highland and Burrtec Waste Industries, Inc., to incorporate Senate Bill 1383 requirements. Motion carried, 5- 0.
19. Tract 19915 - Assignment Agreement (Century Communities) PublicWorksDirector/City EngineerDuranJr. gavea brief reviewof the staffreport.
A MOTIONwasmadebyCouncilmemberMcCallon, secondedbyMayorProTernSolano to:
1) Adopt Resolution No. 2024-057, to accept the replacement subdivision bonds; 2) Authorize the Mayor to sign the" Assignment and Assumption Agreement" for Tract 19915; and
3)
Approvethe releaseof the improvementbondsfor Tract 19915postedby the original owner. Motion carried, 5- 0.
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City Council Regular Meeting Minutes December 10, 2024
RESOLUTION NO. 2024- 057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, APPROVING THE " ASSIGNMENT" AGREEMENT, AND ACCEPTING THE SUBDIVISON REPLACEMENT BONDS FOR TRACT NO. 19915
CENTURY COMMUNITIES)
20. Appoint Three ( 3) Members of the Public to the Historic and Cultural Preservation Board City Clerk Munoz gave a brief review of the staff report.
She opened the floor to nominations.
CouncilmemberMcCallonnominatedallthree (3) incumbentsPatrickSandford, Jeffrey Staggs, and Hugh A. Walker.
Hearing no other nominations, City Clerk Munoz closed the floor for nominations.
City Clerk Munozcalled for the vote of PatrickSandford, JeffreyStaggs, and HughA.
Walker.
City Council unanimouslyreappointedPatrickSandford, Jeffery Staggs, and Hugh A.
Walker.
21. City Manager Report and Comments (Work Program, Regional/Legislative/Development Issues, Subcommittees, etc.)
Director of Administrative Services/City Treasurer Nava-Cruz stated the Highland Sheriff's Department for the period of November 11 through December 8 received a total 2,687 calls for service, made 263 reports, 100 arrests, issued 69 citations, conducted 235 traffic enforcement stops, responded to 38 traffic collisions, 22 transient calls, and towed 11 vehicles.
The Highland Fire Department for the month of November received 639 calls for service, some of which included: 474 medical aids, 31 traffic collisions, 6 structure fires, 13 vegetation fires, and 4 vehicle fires.
The Administrative Services/Finance Department for the month of November issued 98 businesslicenses, renewed236businesslicenses, issued58doglicenses, 63yardsale permits, and 169 account payable checks.
TheHighlandNewsletterisavailablefor residentsto stayinformedaboutthe latestevents in Highland, while providing helpful resources.
Human Resources is currently recruiting two (2) vacancies: Assistant Engineer/Associate Engineer/Senior Civil Engineer for the Public Works Department, and an Administrative Assistant III for the Code Enforcement/ Building and Safety Department. Anyone interested can apply on our website.
On Thursday, December 12 from 10: 00 a. m. to 12: 00 p. m., the San Bernardino County MobileFoodPantrywill be heldat the HighlandCommunityPark.
City Council Regular Meeting Minutes December 10, 2024
Operation Santa Claus is scheduled to begin at Fire Station No. 3 on December 16, Highland Police Station on December 17, and at Fire Station No. 2 December 18. Each event will be held from 6:00 p.m. to 8:00 p.m.
On Thursday, December 19 at 6: 00 p. m., a Storm Prep Community Meeting will be held at the Highland Police Station.
Forthe monthof October, Burrteccompleted188illegaldumpingworkorders.
The Directorof RealEstateDevelopmentfor Costcoinformedstaffthey arepleasedwith the substantial progress being made and both the warehouse and gas service will be operational by March 8, 2025.
The Lowes Shopping Center located off Greenspot Road is undergoing exterior remodeling.
A newGroceryOutletStorehascommenceditstenantimprovementsto openshopwhere theformerStaplesOfficeSuppliesusedto be and anticipatesopeningin the nextcouple of months.
In late November, Robertson's Ready Mix submitted a Design Review Application to the PlanningCommissionto constructa new6000-squarefootvehiclemaintenancefacility.
This building will be located along the south side of 3rd Street, east of Palm Avenue. The project will feature a prefabricated metal structure and will include enhancements to the surrounding site and right- of-way.
Highland Village Plaza, situated at the northwest corner of Base Line and Boulder Avenue, has respondedpositivelyto Code Enforcementnoticesconcerninginadequate landscaping, maintenance, and repairsassociatedwith the buildingtrellises. The new owners, along with their property management team have initiated the replacement and improvements are anticipated to be completed within the next few months.
22. Councilmember Comments (Agency/Committee/AB 1234 Reports, District Updates, etc.) MayorProTem SolanothankedCityCouncilfor appointingherto her new role.
CouncilmemberHoganis lookingforwardto servinghiscommunity.
MayorLilburnis thankfuland excitedto servethe communityas Mayor.
ANNOUNCEMENTS
None
CLOSED SESSION
None
City Council Regular Meeting Minutes December 10, 2024
ADJOURN
Therebeingno furtherbusiness, MayorLilburnadjournedthe meetingat 7:14 p.m. in memory of Derek Bellefeuille Sr.
Submitted By: Approved By:
Alondra lunoz Penny Lilbur
City Cle Mayor