CITY OF HIGHLAND
CITY COUNCIL AGENDA I
Special Meeting
January 28, 2025 at 6:00 PM
City Hall Donahue Council Chambers
27215 Base Line, Highland CA 92346
COUNCILMEMBERS
Penny Lilburn, Mayor
District 3
Larry McCallon, Councilmember
District 5
Gregory Hogan, Councilmember
District 1
John P. Timmer, Councilmember
District 4
Vacant, Councilmember
District 2
STAFF
Carlos Zamano, City Manager
Lawrence Mainez, Community Development Director
Leticia Nava - Cruz, Director of Administrative Services/ City Treasurer Octavio Duran Jr., Public Works Director/ City Engineer Maricela Marroquin, City Attorney
Alondra Munoz, City Clerk
MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community.
TheCityCouncilandthestaffofHighlandarededicatedtoprovidingthequalityofpublicfacilitiesand services that its citizens are willing to fund and will do so as efficiently as possible. 864- 6861 www. citvofhighland. o
City Council Special Meeting Agenda January 28, 2025
IncompliancewiththeAmericanswithDisabilitiesAct (ADA), ifyouneedspecialassistance, pleasecontacttheCity Clerk's office at (909) 864-6861, ext. 226, at least 72 hours prior to the meetingfor any requests for reasonable accommodations, including interpreters.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on the meetingagendaand distributedby the City of Highlandto all or a majorityof the City Councilpriorto that meetingareavailablefor publicinspectionat CityHall, 27215BaseLine, Highland, CA 92346, duringnormal business hours.
Levine Act: Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the recordanycampaigncontributionsmadetoa memberoftheCityCouncil (orcommission) inexcessof $250inthe past 12 months. This disclosurerequirementincludescontributionsby the parry's agent and aggregated contributionsfrompersonsor entitiesrelatedto the party. Pleasemakethedisclosureas soonas possible, but no later than the beginning of the proceeding.
CITY COUNCIL SPECIAL MEETING
JANUARY 28, 2025 - 6:00 p.m.
NOTICE IS HEREBY GIVEN that a special meeting of the Highland City Council is hereby called to be held on January28, 2025, at 6:00 p.m. in the City CouncilChambersof City Halllocated at 27215 Base Line, Highland, California. Said special meeting shall be for the purpose of conducting business in accordance with the attached Agenda.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENT LIMITED TO ITEMS ON THIS AGENDA ONLY
To addressthe CityCouncil, pleasecompletea speakerformlocatedat the entranceandgive it to the City Clerkpriorto thebeginningof themeeting. Yournamewillbe calledwhenit is your turn to speak. State Law prohibits the City Council from acting on any item not on the agenda.
Individual speakers are limited to three ( 3) minutes each.
For those wishingto makepublic commentsby email, pleasesubmityour commentsby 5:00 p.m. on January28, 2025, to the City Clerk at publiccomment(D-cityofhighland.org. If you are submittinga public commentpertainingto an item on the January28, 2025 agenda, please identify the agenda item number in the subject line.
CITY COUNCIL BUSINESS
1. Fillingthe CityCouncilDistrict2 SeatVacatedbyAnaeliSolano RECOMMENDATION: That the City Council consider whether to fill the vacancy in CouncilDistrict2 byappointmentor bya specialelectionto beheldon November4, 2025.
2. Appointment of Mayor Pro Tern for 2024/ 2025 Following Councilmember Resignation RECOMMENDATION: That the City Council appoint a new Mayor Pro Tern following the resignation of Councilmember Anaeli Solano.
City Council Special Meeting Agenda January 28, 2025
3. Review and Revise Current Membership on City Council Subcommittees, Ad Hoc Committees and Agency Appointments Following Councilmember Resignation RECOMMENDATION: That the City Council review and revise as appropriate the current membership on various City Council Subcommittees, Ad Hocs, and Agency Appointments.
CITY COUNCIL CONSENT CALENDAR
4. Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
5. Minutes - December 10 2024 Regular City Council Meeting RECOMMENDATION: Approve the Minutes as submitted.
6. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 773 for January 28, 2025, in the amount of $ 6, 634, 976. 62 and Payroll of $ 384, 513. 77.
7. Treasurer' s Report for November 2024
RECOMMENDATION: That the City Council receive and file Treasurer's Report for November 2024.
8. Treasurer' s Report for December 2024
RECOMMENDATION: That the City Council receive and file Treasurer's Report for December 2024.
9. Claim Consideration - Zena McDonald
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
10. Claim Consideration - Abel Perez
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
11. Claim Consideration - Maria Guadalupe Guerrero
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.
12. Records Destruction Authorization
RECOMMENDATION: That the City Council approve the destruction of certain records.
13. Resolution No. 2025- a Resolution of the City Council of the City of Highland, California Reaffirming and Extending Proclamation of a Local Emergency in the City of Highland as a Result of the Line Fire
RECOMMENDATION: That the City Council adopt Resolution No. 2025- continuingto extendthe Proclamationof a LocalEmergencyin the City of Highlandas a result of the Line Fire.
City Council Special Meeting Agenda January 28, 2025
14. Resolution No. 2025- Establishinq Employee Salaries RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council:
1) Reclassify the position of Administrative Services Manager to Information Technology Technician;
2) Retain the position of Deputy City Clerk;
3) Adopt Resolution No. 2025- a Resolution of the City Council of the City of Highland, California, establishing employee salaries; and 4) Direct the City Attorney to finalize the All Covered Managed Service Provider Information Technology ( IT) contract and authorize the City Manager to execute the contract when final. Attached is the proposed contract, not final.
15. Contract Renewal - 2020- 08, " Citywide Concrete Maintenance" RECOMMENDATION: That the City Council:
1) Extend the Citywide Concrete Maintenance contract with Above All Names Construction Services, Inc. for one year; and
2) Approve a 9. 7% increase to the contract unit prices.
16. Contract Renewal - 2020- 09 " Citywide Traffic Striping and Pavement Marking Maintenance"
RECOMMENDATION: That the City Council:
1) Extend the Citywide Traffic Striping and Pavement Marking Maintenance contract with Interstate Striping & Signs, Inc. for one year; and 2) Approve a 5. 2% increase to the contract unit prices.
17. Authorization and Purchase Aqreements for Heating, Ventilation, and Air Conditionin HVAQ System Repairs for YMCA Building
RECOMMENDATION: That the City Council:
1) Waive formal contract procedures per Municipal Code Section 2.40.100for which the city' s best interests are served;
2) Approve the proposal from TRANE inthe amount of $319,000 to replacethe chiller unit at the YMCA through the city' s Omnia Partners cooperative purchasing program contract # RACINE- 3341;
3) Approve the proposal from Johnson Controls to replace the climate control system at the YMCA in the amount of $ 60,887.45 through the city' s Sourcewell cooperative purchasing program contract # 070121- JHN; and 4) Authorize the City Manager to sign purchase agreements with TRANE and Johnson Controls to replace the chiller unit and climate control system at the YMCA building.
18. Preparation of Annual Engineer' s Reports for 2025/ 2026 Assessments RECOMMENDATION: That the City Council:
1) Adopt Resolution No. 2025- ordering the preparation of an Engineer's Report for Consolidated Landscape and Lighting District No. 96- 1; and 2) Adopt Resolution No. 2025- ordering the preparation of an Engineer's Report for Street and Drainage Maintenance District 96- 1.
19. 29th Annual Highland Community Trails Day Event
RECOMMENDATION: The Community Trails Committee ( CTC) recommends that theCityCouncilapproveSaturday, June7, 2025, asthedateforthe29thAnnualHighland Community Trails Day Event.
City Council Special Meeting Agenda January 28, 2025
20. Construction and Construction Management Services Contract Award - Highland Reginal Connector Project ( Project No. str22002)
RECOMMENDATION: That the City Council:
1) Award the construction contract for Bid No. 2024- 03, Highland Regional Connector Project to the responsible low bidder, Matich Corporation, in the amount of 792, 659. 22;
2) Approve the proposal from Willdan Engineering to provide construction management and inspection services ( CM Services) in the amount of $88,500; 3) Authorize the City Manager to approve amendments to the Willdan Engineering task order up to 10% of the proposal amount; and
4) Approve a budget adjustment in the amount of $ 80, 275 from the Measure I Unreserved/ Undesignated fund balance ( 017-2100) to be expended from Measure I Traffic Improvements ( 017- 8350- 6550).
CITY COUNCIL LEGISLATIVE
21. City Manager Report and Comments (Work Program Regional/Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
22. Council Member Comments (Agency/Committee/AB 1234 Reports District Updates etc.) RECOMMENDATION: Discussion and possible action.
ANNOUNCEMENTS
ADJOURN
I, AlondraMunoz, CityClerk, certifyI causedto bepostedthisAgendaon or beforeJanuary23, 2025, by 5:30 p.m., on our website at www. citvofhighland. org and in the following designated areas: Highland Branch Library ( 7863 Central Avenue), Fire Station No. 1 ( 26974 Base Line), and City Hall (27215 Base Line).
Date: January 23, 2025
Alondra Moz
City Clerk P