City Council Special Meeting Minutes January 28, 2025
CALL TO ORDER
Thespecialmeetingof the CityCouncilofthe Cityof Highlandwas calledto orderat 6:01 p.m. by Mayor Lilburn at the Donahue Council Chambers, 27215 Base Line, Highland, California.
The invocation was given by Pastor Tracy Johnson, Immanuel Baptist Church, and the Pledge of Allegiance was led by Councilmember Hogan.
ROLL CALL
Present: Hogan, Lilburn, McCallon,
Absent: Timmer
Vacancy: District 2 Councilmember
REPORT FROM CLOSED SESSION
None
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
JaneBouchandChrisNielsenrepresentingtheHighlandChamberof Commercespoke regarding upcoming events.
Brent Merideth spoke in support of agenda item no. 20, the Highland Regional Connector Project ( Project No. str22002).
CITY COUNCIL BUSINESS
1. Fillingthe City CouncilDistrict2 SeatVacatedbyAnaeliSolano City ManagerZamanostated City Councilneedsto fill the vacancyin District2, which was created by the resignation of former Councilmember Anaeli Solano on December 20, 2024. Withtwo yearsremainingin herterm, statelawmandatesthatthe CityCouncil must either appoint a successor by February 18, 2025, or call for a special election to fill the position.
ToqualifyforthepositionofCityCouncilmember, candidatesmustmeetthefollowing. criteria: 1) a resident in District 2, 2) be a registered voter, and 3) be a United States citizen 18 years or older.
IftheCityCouncildecidestofillthevacantseatthroughappointment, theprocessremains at the City Council' s discretion. Several methods can be employed for electing the appointee, includingacceptingapplications, conductinginterviews, and votingto appoint the new member. However, the City Council is not obligated to follow this structured approach and may choose to appoint an individual directly. Should someone be appointed to fill the District 2 seat, that individual will serve until the election on November 3, 2026.
City Council Special Meeting Minutes January 28, 2025
In the eventCity Councilfails to appointa replacementby the deadlineof February18, 2025, City Councilwould be requiredto call for a Special Election. Consequently, the District 2 seat would remain vacant until the Special Election held on November 4, 2025.
The individual elected during this election would serve the remainder of the term, concluding November 3, 2026.
The CityCouncilseatcannotbevacantfor the remainderof the termandstaff is seeking guidance on how to fill the vacancy.
An estimate cost for having a Special Election would be in the range of $ 181, 500 through 295, 000.
Mayor Lilburn thanked City Manager Zamano for his report and opened the floor for discussion.
CouncilmemberMcCalloninquiredwhy therewas a delayin takingactiononthis itemby the City Council, given the resignation of former Councilmember Anaeli Solano happened in December 2024.
CityManagerZamanostatedtherewereschedulingconflictswith CityCouncilduringthe month of January.
Councilmember McCallon stated his concern with the limited timeframe of three weeks to identify and vet a candidate for appointment.
Mayor Lilburn asked, in the event City Council opted for an appointment but was unable to identifya suitablecandidate, wouldCityCouncilbeableto proceedwiththeprocess of holding a Special Election?
CityManagerZamanoindicatedCityCouncilhasuntilFebruary18, 2025to eitherappoint an individual or initiate a Special Election.
MayorLilburnsuggestedshe wouldliketo choosethe optionof appointingsomeonefor the vacancy.
CouncilmemberMcCallonasked how the notificationfor vacancywould be sent out to people who are interested and how long it will take?
CityAttorneyMarroquinstatedthe informationcanbepostedonthecity's websiteand through social media platforms. Alternatively, the City Council could select an individual without requiring an application process.
Mayor Lilburn stated her concern is the lack of candidates in the last few election cycles for District 2.
Councilmember Hogan asked what is the age restriction?
CityManagerZamanostated, a U.Scitizen18yearsorolder.
City Council Special Meeting Minutes January 28, 2025
Mayor Lilburn stated she is open to trying the appointment process for the next three weeks.
CouncilmemberMcCallonaskedwhatkindof deadlinewill be put into place? City Attorney Marroquin indicated the determination of the application and interview timeline is at the discretion of City Council. It is essential to note that a decision must be reached by February 18, 2025.
MayorLilburnstatedCity Councilshouldknowof anycandidatesby February11, 2025.
Councilmember McCallon asked if the City Council would be able to conduct interviews on February 11, 2025?
City Attorney Marroquin stated yes. By February 11, 2025, City Council should know whether any applications have been submitted. The deadline for submitting applications is set for February7, 2025. Therefore, CityCouncilcouldconvenea regularmeeting February 11, 2025 followed by a special meeting right after where interviews can take place.
A MOTIONwas made by MayorLilburn, secondedby MayorPro Tem McCallon, to fill thevacancyin CityCouncilDistrict2 by appointmentwith a deadlineof February7, 2025 for submission of applications. Motion carried on a roll call vote, 3-0, with Councilmember Timmerbeingabsentand a Councilmembervacancyfor District2.
2. Appointmentof MayorProTernfor 2024/2025FollowingCouncilmemberResignation City Clerk Munoz opened the floor for nominations for Mayor Pro Tern.
Mayor Lilburn nominated Councilmember McCallon.
CityClerkMunozcalledfor anyothernominations. Hearingnone, sheclosedthe floorfor nominations.
CouncilmemberMcCallonwas appointedMayorProTernfor the periodof 2024/2025.
3. Review and Revise Current Membership on City Council Subcommittees, Ad Hoc Committees, andAgencyAppointmentsFollowingCouncilmemberResignation Mayor Lilburn proposed the following Subcommittees be held by the following Councilmembers:
Subcommittees Members
Community Day of Service Hogan, Timmer
Finance/ Personnel McCallon, Timmer
Legislative Lilburn, McCallon
Public Facilities Hogan, Timmer
Public Safety Hogan, Lilburn
Public Works McCallon, Timmer
City Council Special Meeting Minutes January 28, 2025
Agency Appointments Members
Omnitrans Lilburn, Alt- McCallon
SBCTA McCallon, Alt- Lilburn
SBIAA Lilburn, Alt- McCallon
SCAG McCallon, No Alt
Santa Ana River Wash Area Coordinated Planning Hogan, Alt- Timmer Activities Committee
Solid Waste Task Force Lilburn, Alt- Morgan
Staff Agency Appointments Members
Gangs & Drugs Task Force Chief of Police
California Intergovernmental Risk Authority ( CIRA) Nava- Cruz, Alt- Zamano
CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Mayor Pro Tern McCallon, seconded by Mayor Lilburn, to approve the consent calendar as submitted. Motion carried on a roll call vote, 3- 0, with Councilmember Timmer being absent and a Councilmember vacancy on District 2.
4. Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.
5. Minutes - December 10, 2024 Regular City Council Meeting Approved the Minutes as submitted.
6. Warrant Register
Approved Warrant Register No. 773 for January 28, 2025, in the amount of$ 6,634,976.62 and Payroll of$ 384, 513. 77.
7. Treasurer' s Report for November 2024
Received and filed Treasurer' s Report for November 2024.
8. Treasurer' s Report for December 2024
Received and filed Treasurer' s Report for December 2024.
9. Claim Consideration - Zena McDonald
Rejected claim.
10. Claim Consideration - Abel Perez
Rejected claim.
City Council Special Meeting Minutes January 28, 2025
11. Claim Consideration - Maria Guadalupe Guerrero
Rejected claim.
12. Records Destruction Authorization
Approved the destruction of certain records.
13. Resolution No. 2025- 001, a Resolution of the City Council of the City of Highland, CaliforniaReaffirmingand ExtendingProclamationof a Local Emergencyin the City of Highland as a Result of the Line Fire
Adopted Resolution No. 2025- 001, continuing to extend the Proclamation of a Local Emergency in the City of Highland as a result of the Line Fire.
RESOLUTION NO. 2025- 001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, PROCLAIMING THE CONTINUED EXISTENCE OF A LOCAL
EMERGENCY AS A RESULT OF THE LINE FIRE
14. Resolution No. 2025-002, Establishing Employee Salaries 1) Reclassified the position of Administrative Services Manager to Information Technology Technician;
2) Retained the position of Deputy City Clerk;
3) AdoptedResolutionNo. 2025-002, a ResolutionoftheCityCounciloftheCityof Highland, California, establishing employee salaries; and 4) Directed the City Attorney to finalize the All Covered Managed Service Provider InformationTechnology (IT) contractand authorizethe City Managerto execute the contract when final. Attached is the proposed contract, not final.
RESOLUTION NO. 2025- 002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ESTABLISHING EMPLOYEE SALARIES
15. Contract Renewal - 2020- 08, " Citywide Concrete Maintenance" 1) Extended the Citywide Concrete Maintenance contract with Above All Names Construction Services, Inc. for one year; and
2) Approved a 9. 7% increase to the contract unit prices.
16. Contract Renewal - 2020- 09, " Citywide Traffic Striping and Pavement Marking Maintenance"
1) Extendedthe CitywideTraffic Stripingand PavementMarkingMaintenance contract with Interstate Striping & Signs, Inc. for one year; and 2) Approved a 5. 2% increase to the contract unit prices.
City Council Special Meeting Minutes January 28, 2025
17. Authorizationand PurchaseAgreementsfor Heating, Ventilation, and Air Conditioning HVAC) System Repairs for YMCA Building
1) Waived formal contract procedures per Municipal Code Section 2.40.100for which the city' s best interests are served;
2) Approved the proposal from TRANE in the amount of $ 319, 000 to replace the chiller unit at the YMCA through the city's Omnia Partners cooperative purchasing program contract# RACINE- 3341;
3) Approved the proposal from Johnson Controls to replace the climate control system at the YMCA in the amount of $ 60,887.45 through the city's Sourcewell cooperative purchasing program contract# 070121- JHN; and 4) Authorized the City Manager to sign purchase agreements with TRANE and Johnson Controls to replace the chiller unit and climate control system at the YMCA building.
18. Preparation of Annual Engineer' s Report for 2025/ 2026 Assessments 1) Adopted Resolution No. 2025-003 ordering the preparation of an Engineer's Report for Consolidated Landscape and Lighting District No. 96-1; and 2) Adopted Resolution No. 2025- 004 ordering the preparation of an Engineer' s Report for Street and Drainage Maintenance District 96- 1.
RESOLUTION NO. 2025- 003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, COUNTY OF
SAN BERNARDINO, CALIFORNIA ORDERING THE PREPARATION OF
ENGINEER' S REPORT FOR CONSOLIDATED LANDSCAPE & LIGHTING DISTRICT NO. 96- 1 FOR FISCAL YEAR 2025/ 2026
RESOLUTION NO. 2025- 004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, COUNTY OF
SAN BERNARDINO, CALIFORNIA ORDERING THE PREPARATION OF AN
ENGINEER'S REPORT FOR STREET AND DRAINAGE MAINTENANCE DISTRICT 96- 1 FOR FISCAL YEAR 2025/ 2026
19. 29th Annual Highland Community Trails Day Event ApprovedSaturday, June7, 2025, asthedateforthe29thAnnualHighlandCommunity Trails Day event.
20. Construction and Construction Management Services Contract Award - Highland Regional Connector Project ( Project No. str22002)
1) Awarded the construction contract for Bid No. 2024- 03, Highland Regional Connector Project to the responsible low bidder, Matich Corporation, in the amount of$ 792, 659. 22;
2) Approved the proposal from Willdan Engineering to provide construction management and inspection services (CM Services) in the amount of$ 88,500; 3) AuthorizedtheCityManagerto approveamendmentsto theWilldanEngineering task order up to 10% of the proposal amount; and
City Council Special Meeting Minutes January 28, 2025
4) Approved a budget adjustment in the amount of $ 80, 275 from the Measure I Unreserved/ Undesignated fund balance ( 017- 2100) to be expended from Measure I Traffic Improvements ( 017- 8350- 6550).
CITY COUNCIL PUBLIC HEARING
None
CITY COUNCIL LEGISLATIVE
21. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
City Manager Zamano stated the Highland Sheriffs Departmentfor the period .of December 30, 2024 through January 27, 2025 received a total 3,020 calls for service, made 299 reports, 131 arrests, issued 100 citations, conducted 230 traffic enforcement stops, responded to 51 traffic collisions, 24 transient calls, and towed 10 vehicles.
The Highland Fire Department for the month of December received 670 calls for service, some of which included: 519 medical aids, 23 traffic collisions, 8 structure fires, 8 vegetation fires, and 2 vehicle fires.
The Administrative Services/ Finance Department for the month of December issued 57 businesslicenses, renewed310 businesslicenses, issued65 dog licenses, 29 yardsale permits, and 197 account payable checks.
TheHighlandNewsletteris availablefor residentsto stayinformedaboutthe latestevents in Highland, while providing helpful resources.
The City Clerk Departmentfor the 2024 calendar year received 345 public record requestswith an average processingtime of 3 days and processed 144 passport applications.
The Public Works Departmentis currently recruitingfor an Assistant Public Works Director. Anyoneinterestedcan applyon our citywebsite.
ThereareseveralongoingdevelopmentsonGreenspotRoad, specificallybetweenSR- 210and BoulderAvenue. Variousconstructionprojectsaretakingplaceon bothsidesof GreenspotRoad, whichmanyresidentshavelikelyobserved. Additionally, utilityworkis inprogress. TheGreenspotRoadImprovementsProjectaimsto enhancethemedianby extendingleft-turn lanesand creatingdedicatedright-turn pockets. The city's contractor is making significant progress, and most of these improvements are expected to be completed within the next few weeks.
TheCBDGPavementRehabilitationProjectisoutforbid, withthebidopeningscheduled for Wednesday, February 5, 2025. The project encompasses pavement overlay for Cunningham Street, Fleming Street, 7th Street, Hibiscus Street, and Colwyn Avenue.
On Thursday, February 13, 2025 from 10: 00 a. m. to 12: 00 p. m., the San Bernardino CountyMobileFoodPantrywillbeheldattheHighlandCommunityPark.
City Council Special Meeting Minutes January 28, 2025
The Highland Improvement Team ( HIT) is looking for volunteers for the Compost Giveaway event that will be held on Saturday, February 22, 2025 from 8:00 a.m. to 12:00 p.m. at City Hall. Contact Volunteer Services for more information.
For the month of December, Burrteccompleted137 illegal dumpingwork orders and 2200 work orders for the 2024 year.
Recently, Breazer Homes completed a 54- unit development located north of Santa Ana CanyonRoad. This projectformalizesa segmentof the city's multipurposetrail alongthe North Fork Canal, adjacent to Cram Elementary School.
D.R. HortonMediterraTract is currentlyprogressinginto its 13th phase, with a total of 122 units constructed to date. An additional 27 units are expected to be completed over the next year.
CenturyHomesis in the processof developinga 42-unitprojectlocatedin HighlandPark on Base Line, near Weaver Street.
Crestwood Communities is set to commence construction on 32 residential homes located north of Smart and Final on Base Line.
The2025county-wideHomelessPointinTimeCountwasconductedonthemorningof Thursday, January, 23, 2025. The city's countwas led by Barrie Owens, SeniorCode Enforcement Officer, with assistance from various city departments and the Highland Police Department. This year, the Highland team identified a total of 60 homeless individuals. In comparison, the total count was 100 in 2020 and 61 in 2023. The final numbers will adjust once individuals and shelters are incorporated into the overall totals.
The Cityof Highland's estimatednumberof shelteredindividualsis approximately25, resulting in an overall estimated number of 85 for the 2025 Point in Time Count assessment.
StarbucksonGreenspotRoadopenedforbusinessonThursday, January16, 2025.
ChipotleMexicanGrillon GreenspotRoadopenedfor businesson Friday, January17, 2025.
A new GroceryOutletStorewill openshop by Lowe's and anticipatesopeningfor business in the next few weeks.
CostcoWarehouseisscheduledto opentothepubliconSaturday, March8, 2025witha gas service expected to open a week prior.
Additional retail openings are anticipated later this summer and in the fall.
22. Councilmember Comments (Agency/Committee/AB 1234 Reports, District Updates, etc.) Mayor Lilburn thanked the Highland Police Department, Burrtec Inc., and city staff for their hard work. She shared the San Bernardino International Airport (SBIAA) will host an emergencyexerciseon February19. Thoseinterestedin participatingor seekingfurther informationare encouragedto contactthe airportdirectly.
City Council Special Meeting Minutes January 28, 2025
In addition, shethankedPhilGoodrichand MichaelMoorefrom EastValleyWaterDistrictfor their invaluableassistancein establishinga teamdedicatedto the empowermentfor young women at San Gorgonio and Indian Springs High Schools.
ANNOUNCEMENTS
None
CLOSED SESSION
None
ADJOURN
There being no further business, Mayor Lilburnadjournedthe meetingat 6:50 p.m: in memory of Emma Novak, Mary Lou Navarro, and Mary Lou Brown.
Submitted By: Approved By:
ULAA.7
Alondr. Munoz Penny Lilburn
City Clerk Mayor