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CITY COUNCIL AGENDA
Special Meeting
June 3, 2025 at 6: 00 PM
City Hall Donahue Council Chambers
27215 Base Line, Highland CA 92346
COUNCILMEMBERS
Penny Lilburn, Mayor
District 3
Larry McCallon, Mayor Pro Tern
District 5
Gregory Hogan, Councilmember
District 1
Jimmy Saldana, Councilmember
District 2
John P. Timmer, Councilmember
District 4
STAFF
Carlos Zamano, City Manager
Lawrence Mainez, Community Development Director
Leticia Nava- Cruz, Director of Administrative Services/ City Treasurer Octavio Duran Jr., Public Works Director/ City Engineer Maricela Marroquin, City Attorney
Alondra Munoz, City Clerk
MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community.
The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible. 909) 864- 6861 www. cityofhighland. org
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City Council Special Meeting Agenda June 3, 2025
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact the City Clerk' s office at ( 909) 864-6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodations, including interpreters.
Pursuant to Government Code Section 54957. 5, any disclosable public records related to an open session item on the meeting agenda and distributed by the City of Highland to all or a majority of the City Council prior to that meeting are available for public inspection at City Hall, 27215 Base Line, Highland, CA 92346, during normal business hours.
Levine Act: Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council ( or commission) in excess of$ 250 in the past 12 months. This disclosure requirement includes contributions by the party' s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but no later than the beginning of the proceeding.
CITY COUNCIL SPECIAL MEETING
JUNE 3, 2025 - 6: 00 p. m.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT ( LIMITED TO ITEMS ON THIS AGENDA ONLY)
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from acting on any item not on the agenda.
Individual speakers are limited to three ( 3) minutes each.
For those wishing to make public comments by email, please submit your comments by 5:00 p. m. on June 3, 2025, to the City Clerk at publiccomment( a cityofhighland. org. If you are submitting a public comment pertaining to an item on the June 3, 2025 agenda, please identify the agenda item number in the subject line.
CITY COUNCIL CONSENT
1. Sheriff' s Department Schedule A Contract Amendment for FY 2025/ 2026 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council authorize the Mayor to execute the amended Schedule A contract ( FY 2025/ 2026) for Law Enforcement Services with the San Bernardino County Sheriff' s Department.
ADJOURN
I, Alondra Munoz, City Clerk, certify I caused to be posted this Agenda on or before June 2, 2025 by 5: 30 p. m., on our website at www. cityofhighland. orq and in the following designated areas:
Highland Branch Library ( 7863 Central Avenue), Fire Station No. 1 ( 26974 Base Line), and City Hall ( 27215 Base Line).
Date: June 2, 2025
Alondra unoz, C
City Clerk
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STAFF REPORT
TO THE CITY COUNCIL
DATE: June 3, 2025
FROM: Carlos Zamano, City Manager
PREPARED BY: Leticia Nava -Cruz, Director of Administrative Services/ City Treasurer SUBJECT: Sheriff' s Department Schedule A amendment for FY 2025- 2026 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council authorize the Mayor to execute the amended Schedule A contract ( FY 2025- 2026) for Law Enforcement Services with the San Bernardino County Sheriff' s Department.
FISCAL IMPACT: The fiscal impact of the amended Schedule A for FY 2025- 2026 is 13, 866, 585 of which $ 310, 625 will be reimbursed by EVWD. There are sufficient funds in the FY 2025- 2026 budget.
PUBLIC NOTICE: The agenda for this item was posted at the three required locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: The proposed FY 2025-2026 ScheduleA reflects an overall increaseof 826, 323 ($ 13, 866, 585 - $ 13,040, 261) from the 2024- 2025 amended Schedule A. There are proposed increasesto service levels in this proposedScheduleA with the addition of one Office Specialist positionand3deputypositions. Thedeputiesarecurrentlyin negotiationswiththeCounty. As a result, thiscurrentproposedscheduleA doesnotincludeanyadditionalincreasesforsalariesasa resultof those negotiations - because they are not known at this time.
The reasons for the $ 826,323 increase (by line item) are included in Attachment 2.
Attachments:
1. FY 2025- 2026 Schedule A ( proposed) 42nd amendment.
2. Comparison of FY 2024-2025 Schedule A (actual) to FY 2025-2026 Schedule A (proposed).
Approved Motion Second Agenda Item No.
Denied Ayes
Continued Noes File No.
Tabled Abstain
Absent
City Cler{ City Manager
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At ochment 1
FY 2025- 2026 Schedule A ( proposed) 42nd amendment
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THEINFORMATIONINTHISBOXISNOTAPARTOFTHECONTRACTANDISFORCOUNTYUSEONLY
SAN BERNARDINO
COUNTY
Contract Number
94- 522 A- 42
SAP Number
N/ A
Sheriff/ Coroner/ Public Administrator
Department Contract Representative Carolina Mendoza, Chief Deputy Director of Sheriff' s Administration
Telephone Number
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
IT IS HEREBY AGREED AS FOLLOWS:
909) 387- 0640
City of Highland
Penny Lilburn, Mayor
909) 864- 6861
07/01/2025 through 06/30/2026
13, 666,585
13, 866, 585
4-41 1161000
AMENDMENT No. 42
EffectiveJuly1, 2025, ContractNo. 94-522toprovidelawenforcementservicetotheCityofHighlandisherebyamendedbyreplacingScheduleAreferredtoinSectionII. CONSIDERATION, withtheScheduleAattached hereto and incorporated herein by this reference.
Exceptasamended, allothertermsandconditionsofthisContractremainasstatedtherein.
Standard Contract
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Withtheexceptionofsignatures, thispageisintentionallyleftblank].
SAN BERNARDINO COUNTY
Dawn Rowe, Chair, Board of Supervisors
Dated:
SIGNEDAND CERTIFIEDTHAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Lynna Monell
Clerk of the Board of Supervisors
San Bernardino County
By
Deputy
FOR COUNTY USE ONLY
Approved as to Legal Form
Grace B Parsons, Deputy County Counsel
Date Date
Citv of Hiqhland
Print or type name of corporation, company, contractor, etc.) By
Authorized signature - sign in blue ink)
Name Penny Lilburn
Print or type name of person signing contract)
Title Mayor
Print or Type)
Dated:
Address 27215 Base Line
for Contract Compliance
Hiqhland, CA 92346
rovea oy ueparrmern
ON -
Carolina Mendoza, Chief Deputy Director of
Sheriffs Administration
Date
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SCHEDULE A
Law Enforcement Services Contract
City of Highland
2025- 26
ChangeReplacePickupTruck (Unit #05017) with4x4ChevroletSilverado (Unit #06261) Add: 1 Office Specialist 3 Deputies, 1 Marked Unit
LEVEL OF SERVICE
1. 00 Captain
1. 00 Lieutenant
6. 00 Sergeant
3. 00 Detective/ Corporal
28. 00 DeputySheriff
4. 00 Sheriffs Service Specialist
1. 00 Administrative Assistant
5. 00 Office Specialist
15. 00 Marked Unit
1. 00 Marked 44 Chevrolet Silverado
7. 00 Unmarked Unit
1. 00 Mini Van
2. 00 Command Staff Vehicle
2. 00 Pickup truck
2. 00 Citizen Patrol Truck
1. 00 Citizen Patrol Donated SUV ( Equip & Comm Only)
Dispatch Services
64. 00 HTs ( Amortization, Access & Maintenance)
2. 00 Additional MDCs
37. 00 Taser Replacement ( Amortized over 5-years)
Administrative Support
Office Automation
BodyWorn Cameras
Vehicle Insurance
Personnel Liability & Bonding
Workers' Comp Experience Modification
CountyAdministrative Cost
Startup Cost
Cost for FY2025- 26
Monthly Payment Schedule
1stpayment due July 15, 2025:
2"dthrough121hpaymentsduethe5`hofeachmonth:
FY 2025- 26
COST
577, 7651
396, 969 1
1,949, 112 1
827, 292 1
6, 430, 116 1
382, 172 1
96, 898 1
495, 3401
339, 8792
25, 8462
79, 7682
10, 4782
32, 8142
21, 9652
17, 5262
2, 5303
656, 991 1
102, 528
2, 349
38, 170
62, 047
152, 671
50, 315
96, 779
857, 740
43, 462)
190, 777
13, 209
13, 866, 5851- 5
1, 155, 546
1, 155, 549
1PersonnelcostsincludesalaryandbenefitsandaresubjecttochangebyBoardofSupervisors' action. Changesin salaryandbenefitcostswillbebilledtotheCityonaquarterlyinvoice. 2Vehiclecostsdonotincludefuelandmaintenance. TheCityisresponsibleforfuel, repairandmaintenanceofall contractvehicles, includingcollisiondamage. Allfuel, repairandmaintenancecostsincurredbytheCountywillbe billedto the City on a quarterly invoice.
3 Noreplacementcostis includedforgrantfundedordonatedvehicles. 4 Servicesand supplies will be billed to the City on a quarterly invoice. 5Grantfunded, donatedandnon -replaceablevehicleswillincuravehicleinsuranceandequipmentconnectioncostfor the periodthe vehicle is in use.
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SCHEDULE A
Law Enforcement Services Contract
City of Highland
2025- 26
Additional Costs Billed Quarterly:
TheCitywillbebilledonaquarterlybasisforthefollowingitems: IncreasetosalariesandbenefitsresultingfromBoardofSupervisors -approvedchangestoMemoranda of Understandingwith the County's various employeeorganizations.
Actual overtime costs.
Actual on -call costs.
Actualcostsofvehiclefuel, repairandmaintenance, includingthe costsof collisionrepair.
Actual costs for services and supplies.
LEVEL OF SERVICE SUMMARY
SAFETY: GENERAL:
Captain 1. 00 Sheriffs Service Specialist - 4. 00
Lieutenant 1. 00 Administrative Assistant - 1. 00
Sergeant 6. 00 Office Specialist - 5. 00
Detective/ Corporal 3. 00 Dispatchers - 4. 59
Deputy Sheriff 28. 00
14. 59
39. 00
VEHICLES: DONATED VEHICLES LIST:
Marked Patrol Units 16. 00 Citizen Patrol SUV - 1. 00 * Safety Unmarked Units 7. 00 Command Post - 1. 00 *
Command Staff Units 2. 00 Light Tower Trailer - 2. 00 * Unmarked Units Non -code ( Van) 1. 00 Utility Trailer -Smart - 1. 00 * Pickup Trucks 2. 00 Utility Trailer -Zeman - 1. 00 *
Citizen Patrol 2. 00 Utility Trailer -Mighty Mover -
1. 00 *
Donated Vehicles - Ins Only 9. 00 * Kawasaki UTV - 1. 00 *
39. 00 Polaris Ranger - 1. 00 *
Included for insurance costs only)
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Attachment 2
Comparison of FY 2024- 2025 Schedule A ( actual) to FY 2025- 2026 Schedule A ( proposed) -7-
Comparison of CY 202-:; 2025 & 2025- 26 Schedule A
Proposed Actual Increase/ Increase/
2025/ 2026 2024/ 2025 Decrease) $ Decrease) %
Captain 577, 765 568, 555 9, 210 1. 62%
Lieutenant 396, 969 406, 966 9, 997) 2. 46%
Sergeants 1, 949, 112 1, 991, 460 42, 348) 2. 13%
Detectives 827, 292 847, 152 19, 860) 2. 34%
Deputies 6, 430, 116 5, 909, 050 521, 066 8. 82%
Sheriff Service Specialists 382, 172 365, 456 16, 716 4. 57% Secretary 96, 898 83, 503 13, 395 16. 04%
Office Specialists 495, 340 354, 364 140, 976 39. 78%
Marked Units 339, 879 303, 976 35, 903 11. 81%
Unmarked Units 7V,768 79, 758 10 0. 01%
Mini Van 10, 478 10, 428 50 0. 48%
Command Staff Vehicles 32, 814 31, 556 1, 258 3. 99%
Pickup Truck 21, 965 33, 509 11, 544) 34. 45%
Marked 4x4 Chevy Silverado 25, 846 25, 846 100. 00%
Citizen Patrol Vehicles 20, 056 19, 310 746 3. 86%
Dispatch Services 656, 991 608, 653 48, 338 7. 94%
HTs 102, 528 93, 574 8, 954 9. 57%
Additional MDCs 2, 349 2, 481 132) 5. 32%
Tasers 38, 170 11, 424 26, 746 234. 12%
Admin Support 62, 047 61, 748 299 0. 48%
Office Automation 152, 671 148, 951 3, 720 2. 50%
Body Worn Cameras 50, 315 46, 235 4, 080 8. 82%
Vehicle Insurance 96, 779 57, 374 39, 405 68. 68%
Personnel Liability & Bonding 857, 740 740, 785 116, 955 15. 79% Workers Comp Exp Modification 43, 462) 74, 188 117, 650) 158. 58% Startup Cost 13, 209 4, 493 8, 716 193. 99%
COWCAP 190, 777 185, 312 5, 465 2. 95%
13, 866, 585 13, 040 261 826, 323 6. 34%
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