Highland City Council
July 8, 2025

B. TERM OF CONTRACT
The term of this Contract is effective as of July 1, 2025, or beginning upon the date of signature by the Sheriff, whichever is later, and expires June 30, 2030.

C. TERMINATION FOR CONVENIENCE
The parties reserve the right to terminate the Contract, for either party' s convenience, with or without cause, with a thirty ( 30) day written notice of termination. Such termination may include all or part of the WRP work described herein. Upon receipt of termination notice from the Sheriff, the Agency shall promptly discontinue utilizing the WRP Inmates for WRP work unless the notice directs otherwise. The Agency shall, if applicable, deliver promptly to the Sheriff and transfer title ( if necessary) any drafts, documents, plans, forms, data, products, graphics, computer programs, and reports pertaining to the WRP.

D. COUNTY REPRESENTATIVE
The Sheriff, or designee, shall represent the County in all matters pertaining to the WRP work to be rendered under this Contract, including termination and assignment of the Contract, and shall be the final authority in all matters pertaining to the WRP work received by Agency. If the Contract was initially approved by the San Bernardino County Board of Supervisors, then the Board of Supervisors must approve all amendments to the Contract.

E. INDEMNIFICATION AND INSURANCE REQUIREMENTS
E. 1 Indemnification
The Agency agrees to indemnify, defend ( with counsel reasonably approved by County) and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages and/ or liability arising out of this Contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the County on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The Superintendent indemnification obligation applies to the County' s " active" as well as " passive" negligence but does not apply to the County' s " sole negligence" or " willful misconduct" within the meaning of Civil Code section 2782.

The County agrees to indemnify, defend ( with counsel reasonably approved by Agency) and hold harmless the Agency and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages and/ or liability arising out of this Contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the Agency on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The County' s indemnification obligation applies to the Agency' s " active" as well as " passive" negligence but does not apply to the Agency's " sole negligence" or "willful misconduct" within the meaning of Civil Code section 2782.

E. 2 Comparative Fault
In the event that the County and/ or Agency are determined to be comparatively at fault for any claim, action, loss, or damage that results from their respective obligations under this Contract, the County and/ or Agency shall indemnify the other to the extent of its comparative fault.

E. 3 Self -Insurance
County and Agency are authorized self -insured public entities for purposes of Professional Liability, General Liability, Automobile Liability, and Workers' Compensation and warrant that through their respective programs of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions, or obligations of this Contract.

E. 4 Waiver of Subrogation Rights
Agency shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors, and sub -contractors. All general or auto liability insurance coverage provided shall not prohibit the Agency and Agency' s employees or Revised 12/ 23/ 24
7

agents from waiving the right of subrogation prior to a loss or claim. The Agency hereby waives all rights of subrogation against the County.

F. NOTICES
All written notices provided for in the Contract or which either party desires to give to the other shall be deemed fully given, when made in writing and either served personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:

San Bernardino County City of Highland
Sheriff/Coroner/ Public Administrator 27215 Baseline Street Attn: Bureau of Administration — Contracts & Highland, CA 92346 Procurement
655 East Third Street
San Bernardino, CA 92415
Notice shall be deemed communicated two ( 2) County working days from the time of mailing if mailed as provided in this paragraph.

G. ENTIRE AGREEMENT
This Contract, including all exhibits and documents attached hereto and incorporated herein by reference, represents the final, complete, and exclusive Contract between the parties hereto. Any prior Contract, promises, negotiations, or representations relating to the subject matter of the Contract not expressly set forth herein are of no force or effect. This Contract is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein.

Each party has carefully read the Contract and signs the same of its own free will.

H. ELECTRONIC SIGNATURES
This Contract and, if applicable, any subsequent amendments, may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Contract. The parties shall be entitled to sign and transmit an electronic signature of this Contract( whether byfacsimile, PDF, orothermailtransmission), which signatureshallbebinding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Contract upon request.

Revised 12/ 23/ 24 Page 4 of 30
8 IN WITNESS WHEREOF, San Bernardino County and the Agency rive each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

SAN BERNARDINO COUNTY
Sheriff/ Coroner/ Public Administrator Authorized
Signature
Dated:

FOR COUNTY USE ONLY
Approved as to Legal Form

10. Grace B. Parsons, Deputy County Counsel
Date
Revised 12/ 23/ 24
City of Highland
Print or Type name of Agency)
By
Agency Authorized signature — sign in blue ink)
Name Carlos Zamano
Print or Type name of person signing contract)
Title City Manager
Print or Type)
Dated:

Address 27215 Baseline Street
Approved as to Legal Form
Name
Title
Dated:

Reviewed for Contract Compliance
Date
Highland. CA 92346
Print or type name of person signing)
Print or Type)
Reviewed/ Approved by Department

0. Carolina Mendoza, Chief Deputy Director of
Sheriffs Administration
Date

9 ATTACHMENT A

CREW SUPERVISOR PAMPHLET
cpR Ewil SFJoupERIJISell IN'
JS R UJCT' JN B'O K( LEQ F-C411
n. r Vr
11 ' 1® SANBERNARDINOCOUNTY

SHERIFF'SDEPARTMENT GLEN HELEN REHABILITATION

CENTER WORK RELEASE PROGRAM
Revised 12/23/
24 Page 6 of
10 30
Mission Statement
The Work Release Program
WRP) is part of the Criminal
Justice System and essential in
the formulation of a complete
local detention system. It is in
the best interest of the
community to provide an
alternative mode of
incarceration for those inmates
placed in this program.

Family support and other
positive elements of the
inmate' s lives are maintained
and reinforced while serving
time for their rnisdeeds. Inmates
on WRP are given the
opportunity to regain their selfesteem and provide their families with
an avenue for re-establishing stability.

Among the other advantages of this program is the benefit each individual community receives. Inmate labor can provide countless hours for the individual public entities enrolled in the program. Often the inmate worker is assigned unpleasant mundane labor- intensivetasks that Would not be completed without assistance from this program. Work
Release Contact Information 18000
Institution Road San Bernardino, Ca 92427 Public
Office Hours: Monday - Saturday 07:00 a.m.— 04: 00 p.m. Public number: (909) 473- 2580 Crew
Supervisor/ Law Enforcement Only Do
not give inmates the following information: Office
Number: (909) 473- 2612 Fax Number: (909) 473- 2587 On
call Deputy: (951) 315- 6347 Email: ghrc- wrp4@sbcsd. orp, 1 Revised
12/23/ 24 Page 7 of 30
11 Contents
Mission statement................................................................. 1 Work Release Contact Information.................................... 1 Contents........................................................................... 2 Work Release Inmate Classification................................. 3 Super.risor Responsibility................................................. 3 Crew Site Information...................................................... 4 Crew Site Rules and Regulations ................................... 5,6 Inmate Rules and Regulations.......................................... 7 Important Factors to Remember..................................... 8 Prison Rape Elimination Act............................................. 9 Inmate Identification Card............................................. 10 Inmate Work Release Vest ............................................. 10 Inmate Safety Training................................................... 11 Safety Training Checklist Sample ................................... 11 Inmate Crew Sheets....................................................... 12 Attendance.................................................................... 13 Add- Otis......................................................................... 14 No- Shows............................................................. 14, 15, 16 Attendance Sheet Example 1......................................... 17 Attendance Sheet Example 2......................................... 18 Holiday/ Grew Site Closures ............................................ 19 Inmate Injuries ....... ............................................... 19, 20, 21 PC4024. 2..... ......................................................... 22, 23, 24 2 Revised 12/ 23/ 24 Page 8 of 30
12 Work Release Inmate Classifications
There are two classifications of inmates on the
Work Release Program: Work Release and
Weekender inmates.

Work Release:

These inmates are incarcerated at the Sheriffs
Correctional Facilities. They are released from
custody to do their remaining sentences on the work
program.

When these inmates fail the program, they are
taken back into custody. it is imperative that when
these inmates are problematic at the crew site, you
notify the WRP office immediately!
Weekenders:

These inmates have entered into an agreement with the court and have met the criteria of the WRP office to be placed on a work program in lieu of serving time in custody. They may work as few as one day a week or as many as five days a week.

Supervisor Responsibility
All Public Agencies contracting with the San Bernardino County Sheriffs Department Work Release Program shall assign a crew supervisor to oversee the inmates assigned to their agency. They will ensure all other staff members aiding in the supervision of inmates are trained and familiar with all the rules and regulations.

The crew supervisor is responsible for accurately checking in and out inmates on his/ her crew site daily. They are to maintain accurate records of each workers' attendance and proper documentation of all inmate injuries and incidents.

The crew supervisor shall be responsible for ensuring safe working conditions as well as communicating/ enforcing safety rules. All inmates shall be given instruction regarding potential hazards associated with assigned tasks and ensure that essential safety equipment, personal protective equipment ( PPE), are provided for each job.

Crew supervisors shall ensure there is an alternative person available to supervise inmates as well as process and return paperwork when a crew supervisor is sick or on vacation.

Failure to follow the rules and regulations may result in the closure of your crew site.

Revised 12/ 23/ 24 Page 9 of 30
13 Crew Site Information
The WRP office is responsible for assigning inmates to over a hundred county approved crew sites within San Bernardino County, Each crew site designates the report time, reporting place, number of inmates per crew site and crew supervisor contact information. It is the responsibility ofthe crew supervisor to fill out and return a copy of the Crew Site Information update to the WRP office when any changes are made to the crew site.

Crew Site Information Sample
Crew Site Information
C1rew alto Namo_
Adarese:
weekerlO WOrKcleyestart Time n to ! u parr. Rlaxirnun; a . at Irrrnr. alcx Pu• Da' W— k— j C-- : S. P- lsat N: arrc
Week. rnd C''-c t.ect Ptrona N.— L- 1
Oandsr or Idtaat+e6 IDFero Of Bats A000pta-d: Nalea alai mart ens aos Osl,r
Weekday Workdays- t6eYa re; uat ea eoneerutrre}
Start Time: _ se rn t ... .._---- m ire Ltavrn u D:.ty ----------._._.

Melaa O FeM6" G IJ1l or epls
Oenae• A see pted: J! Inrs a tea Heart sea man Oslyl
Supervisor Name:
el
Phone HUM136C
Alternate Supervisor:

Lett
Priori* Ntlneber:

Faeltlty FMX Ntunber_
Email to Sena Atterm" noe onsets to: _
4 AME
Email:

Email3:

R" A
Revised 12/ 23/ 24 Page 10 of 30
14 Crew Site Rules and Regulations
All inmates are required to read and sign that they will comply with the rules and regulations of the Work Release Program. Crew supervisors must ensure that inmates adhere to the rules.

Failure to comply with the WRP rules and regulations may result in the closure ofthe crew site.

Rules for the work program include the following:

Inmates are to report on time to the crew site with their WRP ID card each day of work.

Inmates shall bring crew: sheet on their first assigned day of work or upon returning after missing a day of work. Inmates shall not be allowed to work without proper paperwork or WRP ID
Pursuant to PC4024. 2( 4) inmates shall work a minimum of 8 hours and a maximum of 10 hours per day to receive one day of credit in lieu of jail time. inmates may not arrive late or leave early. If a crew site " does not have enough work" for inmates to do, the WRP office shall re- evaluate how many inmates are needed.

Inmates are not allowed visitors while working.

Radios, pagers or any other electronic device are prohibited while inmates are working at the crew site.

Inmates may carry a cellular phone. All cellular phones shall be shut off during working hours and are only authorized to be used during breaks or after being dismissed for the day.

Inmates shall not report to the crew site under the influence of alcohol, prescription or illicit drugs/ narcotics.

Inmates shall bring their own lunch to the crew site; however, crew supervisors shall provide water to keep the inmates hydrated.

Inmates shall be required to wear a safety vest with " WRP" clearly printed on the back while working at a crew site.

Crew supervisors shall advise inmates who are disruptive, unable to follow the rules of the program or are a danger to the crew site and/ or other inmates to immediately leave the crew site. If the inmate refuses to leave the crew site, contact local law enforcement. Crew supervisors shall notify the WRP office immediately of a problem inmate. Do not take matters into your own hands. If the inmate is sent back to the WRP office, make every effort to call prior to the inmate' s return. Inmates invariably have a different story to tell.

Inmates with medical conditions that will prevent them from working at the crew site shall be instructed to return to the WRP office. All inmates with medical conditions shall be reviewed by the WRP staff to determine where the inmates will be assigned to work.

Pregnant women shall be assigned to work at the WRP office on the Medical Crew. 5 Revised 12/ 23/ 24 Page 11 of 30
15 Inmates should dress in clothing and shoes that are suitable for working out- ofdoors. They shall be sent home without credit if dressed inappropriately. Cre%v sites may require specific types of shoes or clothing to be worn due to the nature of work the inmates will be required to do. Crew supervisors shall notify the inmate on his/ her first working day and give him/ her a reasonable amount of time to comply with the dress code. If the inmates state he/ she will not be able to comply %,vith the required dress code, refer him/ her back to the r WRP office immediately. Proper attire is as follows:
o Comfortable work shoes- no open toes or sandals
o Sleeved shirts or blouses- no tank tops or halter tops Work pants -full length jeans, denim, khaki, etc. ( no shorts, capris or skirts) o Baseball caps must be worn forward only
No obscene or gang related attire
No baggy clothing- clothes shall fit the body. Staff should not be able to see undergarments 6 Revised 12/ 23/ 24 Page 12 of 30
16 Copy of Inmate Rules and Regulations

SAN BERNARDINO COUNTY SHERIFF' S DEPARTMENT

WORK RELEASE PROGRAM

INMATE RULES AND REGULATIONS
I. i understand my parti(, ration m the Wort Release Program + s a tr— iege It r> mr rtspa; isol i ., Oh at the rules, policies and Procedufes

2. I understand arty viotalror+ of the cOndll, Ons set forth may result in discitrlit',ary ae11104t. 1 understand I fna tic remanded into custody to comp4e€ e my ) ail tame for rho rea501 Other than the Program Administrat! rf has determined 1 am no longer Cuahfred to Paftg1tiale it the WRP or ECP Program
3 1 Certify 1 have supplied the WRP and ECP Staff wdh correct and truthful informaton or, my booking appl! cabon 4 1 agree to comply with all derclwr.. and Ofde' s giver to me by the WRP Staff, ECP Staff, and/ or Crew Site Superviso( s) mth a Cooperat- ve attitude.

S. I understand that I must not disrespect, harass, intimidate or sexually harass the WRP, ECP or Crew Site Staff or other inmates. I understand that I may be retaken into custody for any of the above behaviors and face possible discipline of Criminal charges.
6 1 understand 1 will be required to work between 8 to 10 hours each day. I will work these hours in 9004 faun and no; leave rry assigned crew site until authorized by the Crew Site Supervisor,

7. 1 understand to complete my lad time on the Worts Release Program, I am requlred to work at a Crew site Performing manual labor. 1 understand 14 1 chose to Cwnplete my ) ail time on the ECP Program, I will be provided additional Rules and Regulations. 9- 1 understand while I am working et a tfew site, 1 am not altowed visitors. Communfeailon with anyone other than my Crew Supervisor or Other partictpants is against policy and may result in being sent home for the day without credit. 10 1 understand ) cannot bring radios of arty other electronic ettuiprnent to the Crew site.

11. 1 understand I may carry a cellular phone while at the crew site, however I am net allowed to use my cellular phone dui, mg the hours I am working. All cellular phonies should be turned off during work hours. The use of a cellular phone is only authorized after I have been dismiissed for the day by my crew supervisor Use of a Cellular phone diming working tours may result in being sent home for the day without credit.

12. 1 understand I will not bring or be under the inftuai ce of alcohol, drugs or narcotics to the crew site. If I am found to be under the Influence of or in possession of such items 1 may be retaken into custody and face possible discipline or criminal charges
13 1 understand 1 wiil rot bring any as ezf;on5 to the ctew site This includes, out is not limited to knives, pocketknivos, guns, Cutouts, pepper Way, etc
14 1 understand 1 will need to dress in Notht" and sloes that are suitable for working outside 1 understand I will be sent home and not g von credit for the day if i am rot dre5<_ed appropriately Proper attire i5 as follows' Comfortable work shoes- no open toes or sandals Baseball caps must be worn forward only.

Sleeved shirt or blouse - no tank tops or hatter tops No obscene or gang related attire.

Work pants - full length jeans, denim, khaki, etc ( no No baggy clothing - clothes fit to body ( staff should not shorts, capris or skirts) br, able to see your undergarments) Wear clothing appropriate for cold/ inclement weather
IS I understand I rat>sl bring my . inch to the crew s te. 16 1 understand 1 cannot arrive late or leave my Crew site early. f also understand the WRP Staff shall not give credits ( of days 1 have not successfully compieted.
17 1 understand It 1 miss going to my crew site, i will not be able to make that day up on a day I am not assigned to work,

18. 1 understand If I fail to appear at the crew site, I must repot to the WRP Office on Monday, Tuesday, Wednesday or Thursday within 2 weeks M missing to be reinstated. I understand if 1 fall to appear at the crew site 1 cannot return until I have reported to the WRP office.

19. 1 understand the WRP Staff will asssgn me to a crew site as chose to my residence as Possible, depending on availability, medKdl issues, attendance Issues and needs of the facility.

20. 1 understand i will work at the WRP Office on the Medical Crew it i have medical conditions that prevent me from working at a normal crew site f further understand placement onto or removal ftom the Medical Crew Is at the discretion of the. WRP Staff, 21 1 understand it is my responsibility to pfavide reliable transportation to the job site. i will receive a crew sheet with a map Of how to get to my job site. it is my responsibility to locate and arrive at the crew site at the scheduled time. 22 1 understand that I must always ratty my inmate identification card I understand d I Show up to the crew sitie without it, I will not be allowed to work and shall not receive Credit to' the daY

23. 1 understand if 1 am injured white working at the crew site, i will notify the crew supervisor immediately. 24 1 understand if 1 have any questions about my work program, I must contact the WRP Office in person. The Cfew Site Supervisor is not authorized to make decisions regarding my commitment and will not contact WRP Office on my behalf.

25. I understand that my vehicle and I may be searched at any time by a Law [ nforcement officer.

INMATE COPY
7 Revised 12/ 23/ 24 Page 13 of 30
17 Important factors to Remember
All persons assigned to the program are
classified as " out of custody".

The WRP office is responsible for
assigning inmates to over a hundred
county approved crew sites within San
Bernardino County. Every effort is made
to ensure each crew site is given an
adequate number of inmates to v-,+ork at
each crevi site.

Some inmates are experts on manipulation and
deception.

Do not befriend them or help them with
personal problems. This includes " friending"
them on social media outlets.

Do not allow inmates to work for you outside the
work site.

Do not engage in any activity with inmates that could benefit you personally. It is against policy and could result in criminal prosecution.

Do not give inmates personal information about you, your family or your staff.

Do not take inmates into your confidence or become personally involved with them. o Do not give advice or answers pertaining to an inmate' s case or information regarding their date of completion. Refer the inmate to the WRP office.

Per department policy 1. 752. 10, except in the performance of official duties, familial relations, or incidental contact; do not associate or fraternize with, engage the services of, do favors for, or engage in a romantic, intimate, or sexual relationship with any person released from a work release program within a period of 30 days.

No supervisor will threaten, strike or lay hands on an inmate unless in self- defense of him/ herself or to prevent injury to people.

Searches shall be conducted by LAW ENFORCEMENT PERSONEL ONLY.

Crew supervisors are expected to always conduct themselves in a professional manner. in the age of social media and available technology, be aware that the public is always watching and maybe recording you!
In the event you have a criminal problem with an inmate, contact your local law enforcement agency. Immediately report the incident to the WRP office.

All crew supervisors shall notify the WRP office immediately upon becoming aware that a close friend or relative to any crew site employee has been assigned to their crew site. The inmate shall be directed to immediately return to the WRP office to be re -assigned to a new crew site.

Do not become sexually involved with an inmate, even with their consent, it is a crime.

PC289. 6 — an employee or officer of a public entity that provides staff for a detention facility under contract with a public entity, who engages in sexual activity with a consenting adult who is confined in a detention facility ( assigned to a crew), is guilty of a public offense.
8 Revised 12/ 23/ 24 Page 14 of 30
18 Prison Rape Elimination Act ( PREA)
PREA is a federal law that addresses prevention, detection, and response to sexual abuse in detention facilities. PREA applies to all public and private institutions that house adult and juvenile offenders and is also relevant to community - based agencies. All crew site supervisors shall receive PREA training from the sheriff' s department.

On August 20, 2012, national standards regarding the Prison Rape Elimination Act ( PREA) went into effect. PREA
mandates all staff mernbers, regardless of classification, to be trained within one year of the PREA' s effective date. The Administrative Support Unit ( ASU) will be responsible for ensuring all staff members are trained in the standards and shall be responsible for creating materials that will be disseminated to the inmates.

The San Bernardino County Sheriff' s Department has a
zero -tolerance policy towards all forms of sexual abuse and sexual harassment. Sexual harassment includes, but
is not limited to:
ti Repeated statements or comments of a sexual
nature.

Derogatory comments about body or clothing,
s Repeated obscene language or gestures.

Inmates rnay report a sexual assault through an inmate
request slip, grievance, jail crisis hotline, a third party inmates or members of the public), anonymously, or
through face- to- face contact.

Members of the public may report a sexual abuse or
sexual harassment incident on behalf of an inmate at
any Sheriffs Department Facility.

These incidents shall be immediately reported to a
safety supervisor.

Every inmate and staff member shall be free from retaliation for reporting incidents.

Inmate workers, Weekenders, and Work Release Inmates may report sexual abuse to staff that occurred while housed in a detention facility.

A
Revised 12/ 23/ 24 Page 15 of 30
19 2405360143
VIE; NGIE:
1011NATHON . ANTL. IN
vll: YI) S:
l!
MH) l: l. It 2021
tt
Inmate Identification Card
Inmates assigned to the work program
are issued with an inmate identification card. The card contains a picture, booking number, days the inmate works and the AOD ( adjusted out date). The AOD is the last day the inmate must work on the program. Contact the WRP Office if the AOD does not coincide with the date on your Work Crew Attendance Sheet. All inmates are required to report to work with their WRP ID card. Inmate' s often have multiple aliases. The name printed on the ID card is what is reported by the courts. WRP ID cards shall be used to verify inmate attendance each day they check in and check out, Carew sites shall not allow an inmate to work if they reportto the crew site withouttheirWRP ID. If an inmate reports to a crew site without their WRP ID, advise them that they shall not receive credit for the day. Instruct them toreturn tothe WRP office. The
inmate is responsible for his/ her own ID card. DO not keep the WRP ID card for any reason. Inmate Work Release Vest WRP
inmates are required to wear asafety vest with "WRP" clearly printed on the back while working at a crew site. The WRP office provides each crew site with standard mesh safety vests for inmates to use. Crew
sites involved inany roadside work arerequired toprovide safety equipment tothe WRP inmates. The following requirement applies to our WRP inmates assigned to your crew site. Since the release of the 2009 National Manual on Uniform Traffic Control Devices (MUTCD), if you are working inthe rightof-way of a highway, you need to wear clothing meeting performance class 2or 3 requirements of American National standards Institute (ANSI)/International Safety Equipment Association ( ISEA) 107- 2004. You can meet the requirements with vests, or even T-shirts, The current issued WRP inmate vest does not meet that requirement, itis the responsibility of each individual crew site to supply any additional safety equipment. Safety vests provided by the WRP office may be laundered ina washing machine. Every effort should be made by the crew site to keen the vests clean and sanitized. Do not allow inmates totake home the safety vest. 10
Revised
12/23/ 24 Page 16 of 30
20 Inmate Safety Training
Crew sites are responsible for ensuring safe working conditions as well as communicating/ enforcing safety rules. All inmates shall be given instruction regarding potential hazards associated with assigned tasks and ensure that essential safety equipment and personal protective equipment ( PPE) are provided for each job.

Crew supervisors should nottake forgranted that an inmate knows howto use basic equipment such as rakes, shovels, brooms, etc. It is recommended that each crew site fill out a safety training checklist for each inmate prior to assigning work tasks. Each crew site is responsible for documenting safety training. The WRP office does not require copies of the safety training documentation.

Safety Training Checklist Sample

SAFETY TRAINING CHECKLIST

THIS CHECKLIST IS TO BE COMPLETED BY THE SUPERVISOR AND INMATE ON THE MORNING THE INMATE REPORTS TO THE LOCATION TO WORK.

NAME
Date Working BKG# Location Worlong:

I HAVE BEEN INSTRUCTED IN THE FOLLOWING SUBJECTS THAT ARE CHECKED:
1 . t he nasic ` aatety requirements nave Veen exz ainea u yes uno

2. Sate use of tools and equipment were reviewer u yes Lino

3. Proper toot wear and other Pi- L: w+rlr t>e uses at aI[ times as required u yes uno

4. Sate hanalrng of material explained U yes Lino
s, How, when and where to report injuries u yes uno
b. importance of nousekeeprng expsarnea u yes uno
r. Special nazaras of loo U yes Lino
b. vvnen and where to report unsate conarpons u yes Uno Sate operation of toots and equipment U yes Lino
1C. Personal protective equipment swell be assigned and returned after being used daily Circle Items: Gloves Safety Glasses Heartop Protection Traffic Safety Nest Face Shw Other Safety Equipment:

11. You may be working with the following Hazardous materials: Last items and safety requirements.

12. Tools/ Equipment: List Items

13. List additional safety training not indicated above ( use back of form if necessary):

Date
Follow up on inmate will be observed by supervisor, if needed Inmate has performed operation to the satisfaction of the undersigned. An observation was gaWj; 1V= on the date indicated.

Supervisor Siqnature Date
11 Revised 12/ 23/ 24 Page 17 of 30
21 Inmate Crew Sheets
All inmates assigned to the work program are given a crew sheet on the date of enrollment or upon returning to the WRP office after rescheduling for missing a day of work or changing his/ her scheduled workdays. Inmates shall not be allowed to work without proper paperwork.

Immediately contact the WRP office ifthe crew sheet appears to be altered! AM IAN

SAN BERNARDINO COUNTY SHERIFF' S DEPARTMENT
w '.'- WORK RELEASE PROGRAM
fREt4 4HEEt
You NU& T REpoRT To THE CttEW SITE WITH YCIVA INMATE IDENTIFICATION CARD AND THIS SHEET. uSTEo DE9E REPORTARSt AL 5tT10 Dt TltABA) O. CON SU IDENTIrICACION Dt QUAVRILLA Or TRASA" Y ESTA ttOM.

BROWN, SAM 2406360022
YOU ale to tell to ytkl' c+ e" vie on 9, 5 state / ^ 1 / Ott, repo' liete al vt", dal e0gw. no trabalo Fr 6// p
L l/ ` eats
recna COLTON
CITY YARD 160
South 10"I Street At
eras location: En
este local. Colton, CA 6.
00 am Monday — Friday 04ALES ONLY 7:
00 am Saturday - Sunday MALES ONLY Y,
screpor+ ale to , a+• inacn Jd4: ze radar Rotor SATU RDAY & SUN DAY Otoe tothe Work Raise" Inmate R-101 and Reilttfatlens given to boat at ttte tlrne of proraoctnq. All a"Wtldna 4"101 coracerna ragording Me program Shalt be addreseetl toparson at the WRP Office. Consults con tos roolas V reoulatao" S' quo la facron dadas at ttompo do precaaanionte orep+ str+o. Todas preguntas odudes ** bra OR ProgreMA dehe. ditiglrst on pc+avna a Ia oncina del p•+o• q+oheo da traba) o. ( Work Reiaase a WRP) Uatt WRP
Staff Signature is Lit
I H ig
rtetwoy.. tr
VernOk" Report
terse
F
gt+ Tw S.
trrrPt 12
TIS
frae.. er seta%
Qlt code for di!rretWas Revised
12/23/ 24 Page 18 of 30
22 Inmate Request for Workday Changes
All workday changes .shall be conducted at the WRP office. Do not change or modify an inmate' s workday schedule. Inmates will not receive credit for any extra days worked. Inmates shall not be allowed to leave the crew site early to change his/ her days, It is not recommended for an inmate to come to the WRP office on a date he/ she is scheduled to work to change his/ her workdays. An inmate shall be considered a No -Show, and not receive credit forthe day if the WRP staff is unable to verify the inmate worked the full day.

Attendance
The crew supervisorwill keep accurate records of each worker' s attendance. Attendance will be recorded on the Work Crew Attendance Sheet. It is the responsibility of the crew supervisor to return a copy of the completed Work Crew Attendance Sheets by Monday morning of the following week by 12 noonto the WRP office via email at: ghrc- vwrg4( a}sbcsd. org or fax to (909) 473- 2587. Failure to return attendance sheets in a timely manner may result in the closure of the crew site.

Do not mark inmates present when they are not there. Work Crew Attendance Sheets are legal documents and may be used in court at anytime to prove that an inmate was or was not present at a location on a particular date. Do not write anything on the attendance sheet other than what is required,
Some crew sites use sign in sheets to account for inmate attendance. The information is then transferred to the Work Crev Attendance Sheet. Often inmates enrolled on the WRP program have multiple aliases. When utilizing a .sign in sheet, make sure the inmate is signing in using the name listed on his/ her inmate ID card. This will avoid confusion and No -Showing someone in error.

Filling Out Attendance Sheets
On Thursday of each week, WRP staff fax/ email each crew site a copy of their Work Crew Attendance Sheet dated for the following week. Check the top of your attendance sheet to ensure that you have received the correct attendance sheet. The attendance sheet is a list of each inmate currently assigned to the work site.

When keeping track of an inmate' s attendance, a check mark shall be made when an inmate is checked in and out for each day worked. The crew supervisortaking attendance shall sign and date the Work Crew Attendance Sheet in the area provided on the sheet. The WRP office will count the inmate' s credit for each day worked.

Some crew sites utilize a sign in sheet each dayto track inmate attendance. The information on the sign in sheet is then transferred to the Work Crew Attendance Sheet. Carew sites utilizing a sign in sheet are responsible for ensuring the inmates sign in using the name listed on the WRP ID card. if an inmate works more than 2 days, continue to make a check mark for each day worked in the C.HKD IN" column. Be sure to check the innate out in the " CHKD OUT" column atthe end of their - work shift,
13 Revised 12/ 23/ 24 Page 19 of 30
23 The last column marked " NS WK DATE" is for the date the inmate failed to show up for work, Write N/ S" then the date of No -Show for the day the inmate failed to report to work.

If an inmate misses a day of work, they are NOTto return to the crew site without a new Carew Sheet.

The inmate must always return to the WRP office when they miss work. NO EXCEPTIONS SHALL BE MADE.

Add- Ons
When an inmate arrives at the crew site and their name is not on the Work Crew Attendance Sheet, it is the crew site' s responsibility to check the inmates Creed Sheet and WRP ID card. Verify the tree,+ site name and start date on the Crew Sheet prior to adding names to the attendance sheet. Write the inmates' full name, ten -digit booking number and workdays at the bottom, in the blank spaces just below the last printed area on the attendance sheet. Check the inmate in and out for each day worked. Printlegibly. The booking number is listed onthe inmate' s identification card. Supervisors shall immediately contact the WRP office to verify any questions or discrepancies. It is important to verify the information printed on the Crew Sheet priorto allowing an inmate to work for the following reasons:

The Crew Sheet is verification from the WRP office that the inmate is scheduled to work. The inmate shall not be allowed to work if he/ she fails to bring his/ her sheet on his/ her first day of work or after he/ she has not Showed.

Inmates arriving at work before or after the start date listed on the Crew Sheet.

A memo from the crew site shall be required if an inmate is worked in error in order for the WRP staff to adjust inmate credits.
iO Inmates checking in at incorrect crew sites.

The WRP office is responsible for assigning inmates to crew sites. Crew sites are on a first come, first serve basis. When an inmate reschedules after missing, they may be reassigned to a new site. It is at the discretion of the WRP office to assign inmates to crew sites based on availability and need.
o A memo from the crew site shall be required if an inmate is worked in error at a crew site, he/ she is not assigned to in order for the WRP staff to adjust inmate credits or crew site assignments.

NO -Shows
When an inmate fails to complete a full day of work, the inmate is considered a No -Show ( N/ S). The crew supervisor shall write the date the inmate failed to work on the Work Crew Attendance Sheet.

No -Show inmates are in violation of their court order and in violation of their contract with the WRP office, The inmate must report back to the WRP office within 2 weeks of missing on a TUESDAY, WEDNESDAY orTHURSDAYto reschedule. Failure to report back to the WRP office will result in a warrant for the inmate' s arrest and/ or notification to the court of the inmate failure of the WRP program.
14 Revised 12/ 23/ 24 Page 20 of 30
24 Leaving the crew site early under any circumstance shall be considered a No -Show. Crew sites shall not grant requests for time off work, day changes, make up days missed or allow inmates to leave the crew site to conduct personal business.

Crew sites shall not work an inmate that has No Showed without receiving a new Crew Sheet.

The following shall be the responsibility of the crew supervisor if an inmate is worked in error after he/ she No Showed from the crew site;
Contact the WRP office as soon as the error is found.
if the WRP office has not processed his/ her paperwork and notified the court of the inmate' s failure.
e The crew supervisor shall submit a memo to the WRP office with the following information.

Crew site name
Inmate full name
Inmate booking number
Exact dates worked in error.

If the WRP office has processed his/ her paperwork and notified the court of the inmate' s failure.

The crew supervisor shall submit a memo to the court with the following information, Crew site name
Inmate full name
Inmate booking number
Exact dates worked in error.
o The innate will have to return to the WRP office with new court paperwork and process onto the program again.
15 Revised 12/ 23/ 24 Page 21 of 30
25 Inmates are considered a No -Show for the following reasons:

The inmate failed to show up for work on their assigned workdays.

The inmate is unable to work due to illness or medical conditions. o Contact the WRP office immediately to see if the illness or medical condition will prevent the inmate from permanently working at the crev site.

Due to liability issues, all pregnant v omen shall be sent back to the WRP office.

Pregnant women shall work at the WRP office on the Medical Crew.

The inmate arrives late at the crew site.

The inmate leaves early from the crew site.

The inmate fails to bring his/ her current inmate identification card to the crev site.

The inmate fails to bring his/ her crew sheet on his/ her first day of work or his/ her first day back to work after missing.

The inmate is disruptive, unable to follow rules or a danger to the crew site and/ or other inmates and advised to leave the site.
o Contact the WRP office immediately.

If the inmate refuses to leave the crew site, contact local law enforcement. 16 Revised 12/ 23/ 24 Page 22 of 30
26 ATTENDANCE SHEET EXAMPLE 1
FACILITY 36 GHRC WORK RELEA ZA. IL I-IANAGEMIENT SYSTEM PAGE VI552 WORK. CREW SHEETS
07/ 08/ 14 WORK CREW DE BARSTOW Cd` Y- WKD
CHRD C_HKD idS WK
LAST FIRST M COMMENTS BOOK ' 40 IN OUT DATE
CflNOLE KENNETH AOD 042915 WE - WED 1406360155
DADO BRENT AOD 091015 THU- FRI 1401360261 Z
1 GONZALEZ SERGIO M AOD 010715 WED- THU 1406360363y Z_ LAGUNAS JOSE D AOD 072814 MOh- FRZ 1405360313 r L Qk2 7 17 LOWRY ANDREW C AOD 092214 FiO- TU- WE 1404360415 PENA SAMUEL AOD 072314 TU- WE- TH 4 1404360375 //, Z RODRIGUEZ

ERNESTO
AOD 021215
THU- FRI 1304360353 Y., 1Z _ 1) Inmate works 2
days per reek and is only checked in &c out forI
dad•. 2) Inmate is only
checked out for one day. 3) Correct way to
notate No -Show date. 4) - Notate " DNR" nest
to inmates you do not want to return to *-our creiv site. -Nlake a notation on your crew sheet or on a separate memo if there are any major issues with an inmate- 5) Inmate is onty
checked in 1 day, but checked out 2 daYs. TH FREW UST 1 FOR O"LV W<> R

IN THR APPEARS ON GERUR S
r1` TNCIR NAME RE' 014TING©[ 7OU
WrTH A
NEW SS ASSr N&4ENT
Sf
iEE T) 17 HAVE VERIFrfD rrYi:

A"
ENDANCE OF THEABovE USTEO INMATES
23/ S1GPtAT( JME _ 24 Revised 12/

27 ATTENDANCE SHEET EXAMPLE 2
07/ 08/ 14 WORK CREW DE BARSTOW CTY- WKD
CHKD CHKD N5 WK
LAST FIRST M COd4K& NTS BOOK NO
KEN:', AOD 042915 TUEDWED 140636015
DADO BRENT AOD 091015 THU- FRI 140136026
GONZA . EZ SERGIO M AOD 0107 55 WED THU 140636036
LAGUNAS jOSE D AOD 072814 MON- FR1 140536031
LOWRY ANDREW C AOD 092214 MO- TU- WE 140436041
PENS,, SAMUEL AOD 072514 TU- WE- TH 140436037
RODRIGUEZ ERNESTO ADD 021215 THU- FRI 130436035
TUCKER KA. 2CUS E AOD 082114 TRU- FRI 140536055
WALDON BRANDON C AOD 071714 MON- F'RI 140136057
TOTAL ON WORK CREW 9 CAPACITY 20 VACANCIES 11
This is an alternate vay to check -in inmates. We are currentiv working with our Technical Set -vices Department to modify- Attendance sheets to a similar format.

This format eliminates confusion. It is helpful to the NVRP Staff when processing attendance sheets for No -Shows each week.

Please remember to sign your attendance sheets each seek.

Remember, attendance sheets are legal documents and may be used in court. rHE
f
EVY

ESERSO OR
Ow WOTRRU ARP
E
ON YQ RCREW LIST UNLESS HEIR NAME REpDf7TING
TOYOU WITH ANEW ASSIGNMENT SHEET) 18
I
HAVE VERIFIF. C) THE AiTEN17Ar,4OF THE ABOVE LISTED IN1%4+4TES SIGNATURE Revised 12/23/ 24 Page 24 of 30
28 Holiday/ Crew Site Closures
Legal holiday closures vary for each crew site. If a crew site is closed for a specific holiday, a notation shall be made on the attendance sheet. Inmates must work on their prior scheduled workday as well as their next scheduled workday to receive credit for holiday Closures. It is the responsibility of the crew site to notify all inmates assigned to their crew site of holiday closures.

Inmates may be released from work early if a crew site is required to close early due to instances such as staff meetings or emergencies. Credit shall be given for the day. A notation stating the date, time of release, and reason for early release shall be made on the attendance sheet.

Crew sites may excuse their crew early due to extreme weather conditions or natural disasters. Check in all inmates who have reported forthe day. A notation stating the date, time of release, and reason for early release shall be made on the attendance sheet.

If a crew site is closed for an extended period, the crew supervisor shall immediately contact the WRP office to make proper arrangements.

Inmate Injuries
When an inmate is injured at the crew site, they are required to notify a crew supervisor immediately, no matter how small the injury. The crew supervisor shall document the incident on memo form and complete any medical form required by your office/ department.

When an inmate advises you that he/ she needs a day off for an injury/ illness, refer the inmate back to the WRP office. Under no circumstances will the crew supervisor grant permission to the inmate to be excused from work.

Per the contract agreement signed by the San Bernardino County Sheriff' s Department and crew site, all claims filed by the inmate for medical reimbursement shall be processed by the crew site. Refer to section Al2 and A. 13 of Agreement for participation in San Bernardino County Sheriff Department' s Work Release Program. All medical bills should be forwarded to your Risk Management Department or Administrative Department, you must follow your departmental procedure. 19 Revised 12/ 23/ 24 Page 25 of 30
29 The following steps should be taken if an injury occurs:

Inmates whorequest medical assistance other than basic first aid, shall be required to see their own personal physician.

Contact 911 immediately for any emergency medical treatment. It shall be at the discretion of the EMT as to which hospital the inmate will be transported to.

If an inmate refuses medical treatment a memo is still required for documentation of the occurrence.

When an inmate injury prevents the inmate from performing their normal duties, the crew supervisor shall immediately send the inmate back to the WRP office, The inmate will be reassigned to the WRP medical crew until they can be cleared to return to a normal crew site.

In the event of a fight, major injury, or death, contact your local law enforcement agency for a case report.

The irnrate injury memo shall contain the following:

D Department letter head
o Crew site name
Inmate full name as stated on the WRP ID card
o Inmate booking number
o Date/ time of incident
o Where injury occurred
Provide a detailed summary of how the injury occurred.

Example: Inmate Doe was raking leaves in the south
grove of GHRC. After he laid the rake down to pick
Lip leaves, inmate Doe stepped on the rake causing
the handle of the rake to pop up, hitting him on
the forehead.
20 Revised 12/ 23/ 24 Page 26 of 30
30 Be detailed in your explanation of what the inmate was doing at the time of injury.

Example: Inmate Doe was raking leaves with a rake.
o Inmate statement of how injury occurred
o Include statements and names of any witness to the incident. o Description of body part affected/ injured
Example: Small cut on forehead between his eyebrows.
o Type of aid provided
First aid only
Emergency services provided
Was the inmate referred to his/ her personal physician
21 Revised 12/ 23/ 24 Page 27 of 30
31 4024. 2.
a) Notwithstanding any other law, the board of supervisors of any county may authorize the sheriff or other official in charge of county correctional facilities to offer a voluntary program under which any person committed to the facility may participate in a work release program pursuant to criteria described in subdivision ( b), in which one day of participation will be in lieu of one day of confinement. b) The criteria for a work release program are the following:
1) The work release program shall consist of any of the following:

A) Manual labor to improve or maintain levees or public facilities, including, but not limited to, streets, parks, and schools.

B) Manual labor in support of nonprofit organizations, as approved by the sheriff or other official in charge of the correctional facilities. As a condition of assigning participants of a work release program to perform manual labor in support of nonprofit organizations pursuant to this section, the board of supervisors shall obtain workers' compensation insurance which shall be adequate to cover work -related injuries incurred by those participants, in accordance with Section 3363. 5 of the Labor Code.

C) Performance of graffiti cleanup for local governmental entities, including participation in a graffiti abatement program as defined in subdivision (f) of Section 594, as approved by the sheriff or other official in charge of the correctional facilities.

D) Performance of weed and rubbish abatement on public and private property pursuant to Chapter 13 ( commencing with Section 39501) of Part 2 of Division 3 of Title 4 of the Government Code, or Part 5 ( commencing with Section 14875) or Part 6 ( commencing with Section 14930) of Division 12 of the Health and Safety Code, as approved by the sheriff or other official in charge of the correctional facilities.

E) Performance of house repairs or yard services for senior citizens and the performance of repairs to senior centers through contact with local senior service organizations, as approved by the sheriff or other official in charge of the correctional facilities. 22 Revised 12/ 23/ 24 Page 28 of 30
32 Where a work release participant has been assigned to this task, the sheriff or other official shall agree upon in advance with the senior service organization about the type of services to be rendered by the participant and the extent of contact permitted between the recipients of these services and the participant.

F) Any person %:vho is not able to perform manual labor as specified in this paragraph because of a medical condition, physical disability, or age, may participate in a work release program involving any other type of public sector work that is designated and approved by the sheriff or other official in charge of county correctional facilities. 2) The sheriff or other official may permit a participant in a work release program to receive work release credit for documented participation in educational programs, vocational programs, substance abuse programs, life skills programs, or parenting programs.

Participation in these programs shall be considered in lieu of performing labor in a work release program, with eight work -related hours to equal one day of custody credit. 3) The work release program shall be under the direction of a responsible person appointed by the sheriff or other official in charge.
4) ( A) The hours of labor to be performed pursuant to this section shall be uniform for all persons committed to a facility in a county and may be determined by the sheriff or other official in charge of county correctional facilities, and each day shall be a minimum of 8 and a maximum of 10 hours, in accordance with the normal working hours of county employees assigned to supervise the programs. However, reasonable accommodation may be made for participation in a program under paragraph ( 2).

B) As used in this section, " nonprofit organizations" means organizations established or operated for the benefit of the public or in support of a significant public interest, as set forth in Section 501( c)( 3) of the Internal Revenue Code. Organizations established or operated for the primary purpose of benefiting their own memberships are excluded. 23 Revised 12/ 23/ 24
33

c) ( 1) The board of supervisors may prescribe reasonable rules and regulations under which a work release program is operated and may provide that participants wear clothing of a distinctive character while performing the work. As a condition of participating in a work release program, a person shall give their promise to appear for work or assigned activity by signing a notice to appear before the sheriff or at the education, vocational, or substance abuse program at a time and place specified in the notice and shall sign an agreement that the sheriff may immediately retake the person into custody to serve the balance of the person' s sentence if the person fails to appear for the program at the time and place agreed to, does not perform the work or activity assigned, or for any other reason is no longer a fit subject for release under this section.

A copy of the notice shall be delivered to the person and a copy shall be retained by the sheriff. Any person who violates their written promise to appear at the time and place specified in the notice is guilty of a misdemeanor.
2) Whenever a peace officer has reasonable cause to believe the person has failed to appear at the time and place specified in the notice or fails to appear or work at the time and place agreed to or has failed to perform the work assigned, the peace officer may, without a warrant, retake the person into custody, or the court may issue an arrest warrant for the retaking of the person into custody, to complete the remainder of the original sentence. A peace officer may not retake a person into custody under this subdivision without a warrant for arrest, unless the officer has a written order to do so, signed by the sheriff or other person in charge of the program, that describes with particularity the person to be retaken. d) ( 1) This section does not require the sheriff or other official in charge to assign a person to a program pursuant to this section if it appears from the record that the person has refused to satisfactorily perform as assigned or has not satisfactorily complied with the reasonable rules and regulations governing the assignment or any other order of the court.
2) A person shall be eligible for work release under this section only if the sheriff or other official in charge concludes that the person is a fit subject, therefore. e) This section shall become operational July 1, 2021.

Repealed ( in Sec. 64) and added by Stats. 2020, Ch. 92, Sec. 65. ( AB 1869) Effective September 18, 2020. Operative July 1, 2021, by its own provisions.) 24 Revised 12/ 23/ 24
34

Attachment B
Current Agreement
35 J w
Q
Fou,N"

FOR COUNTY USE ONLY
New
Change
FAS Vendor Code
S
Dept.

SHD A
Contract Number
SHR15- 0275
i
Cancel
ePro Vendor Number ePro Contract Number
County Department Dept. Orgn. Contractor' s License Nc

SHERIFF/ CORONER SHD SHD
County Department Contract Representative Telephone Total Contract Amount County of San Bernardino SHANNON DICUS, SHERIFF' S CAPTAIN ( 909) 387- 0640 FAS

STANDARD CONTRACT
Contract Type
Revenue 1771 Encumbered F1 Unencumbered 0 Other:

If not encumbered or revenue contract type, provide reason: Partici ation Agreement Commodity Code Contract Start Date Contract End Date Original Amount AmendmentAmount 03/ 02/ 15 06/ 30/ 20
Fund Dept. Organization Appr. Obj/ Rev Source GRC/ PROJ/ JOB No Amount

AAA SHD SHD
Fund Dept. Organization Appr. Obj/ Rev Source GRC/ PROJ/ JOB No. Amount Fund Dept. Organization Appr Obj/ Rev Source GRC/ PROJ/ JOB No. Amount Project Name Estimated Payment Total by Fiscal Year
Work Release Program FY Amount I/ D FY Amount I/ D
2015-20
Template Type A
THIS AGREEMENT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and
Name
City of Highland hereinafter called CONTRACTOR
Address
27215 Baseline Street
Highland, CA 92346- 3125
Telephone Federal ID No. or Social Security No.
909) 864- 6861
IT IS HEREBY AGREED AS FOLLOWS:

AGREEMENT FOR PARTICIPATION IN SAN BERNARDINO COUNTY SHERIFF DEPARTMENT' S

WORK RELEASE PROGRAM
WHEREAS, San Bernardino County, hereinafter referred to as COUNTY, conducts and administers a Work Release Program ( WRP) through the Sheriff' s Department, hereinafter referred to SHERIFF, under Penal Code Sections 4024.2 and 4024. 3, for the performance of work by persons committed to the custody of the SHERIFF.

Work Release Program inmates are incarcerated at the SHERIFF' s correctional facilities, and have been released from custody to serve their remaining sentence on the work program; and WHEREAS, CONTRACTOR desires that individuals in said WRP ( INMATES) to be placed with CONTRACTOR for work under the direction and control of CONTRACTOR, as it is in the best interest of the community to provide an alternative mode of incarceration for those inmates placed into these programs; NOW, THEREFORE, the parties agree as follows:

Auditor-Controllerlfreasurer/ Tax Collector Use Onl
Contract Database FAS
Input Date Keyed By

36 4
A. SCOPE OF AGREEMENT
A. 1 SHERIFF' s p— cement of INMATES with CONTRACTOR is at the discretion of the SHERIFF and is subject to the availability of INMATES, available work assignments and the ability of CONTRACTOR to administer and control the work program.

A. 2 Upon placement of INMATES with CONTRACTOR, the work of the INMATES will be under the direct supervision and control of CONTRACTOR and will not be under the supervision or control of the SHERIFF.

A. 3 CONTRACTOR will assign a supervisor to oversee the INMATES assigned to its agency.

A. 4 SHERIFF will provide CONTRACTOR with a Crew Supervisor Pamphlet and CONTRACTOR agrees to follow said instructions.

A. 5 CONTRACTOR shall ensure that each supervisor does not fraternize with, engage services of, accept services from, do favors for, or engage in romantic, intimate or sexual relationship with INMATES.

A. 6 The work performed by INMATES will consist of manual labor to improve or maintain levees or public facilities, including but not limited to streets, parks, and schools and/ or manual labor as approved by the SHERIFF.

A. 7 CONTRACTOR shall ensure the work, supervision, and treatment of the INMATES shall in all ways conform to applicable law, including but not limited to, California Penal Code Sections 4024.2 and 4024. 3.

A. 8 CONTRACTOR will not provide any security guards and CONTRACTOR' s employee( s) will not physically restrain any INMATES that might leave the work area. The CONTRACTOR will notify SHERIFF by the end of each day of any INMATES who did not arrive for scheduled work assignment or left the work area without permission.

A.9 CONTRACTOR will provide transportation for INMATES working under this Agreement to and from the work sites as needed from pickup points agreed to between the SHERIFF and CONTRACTOR.

A. 10 Equipment operations will be performed only by qualified CONTRACTOR employees with the exception of small power equipment such as weed trimmers, power lawn mowers and hedge trimmers. INMATES must demonstrate proficiency with such tools to the satisfaction of CONTRACTOR before being allowed to operate said tools. CONTRACTOR will provide safety instructions, explain the work to be done, and direct the work of INMATES placed under this Agreement.

A. 11 CONTRACTOR will provide necessary safety equipment while INMATES are operating any equipment. This may include but is not limited to gloves, hard hats and eye protection required to safely perform any work assigned under this Agreement. CONTRACTOR will require INMATES to wear INMATE identifying safety vest at all times while working at a crew site.

A. 12 In the event an INMATE injury occurs, CONTRACTOR shall be responsible for the entire claim. This responsibility includes the administration of the claim in the same manner as if the INMATE was an employee of CONTRACTOR. CONTRACTOR also agrees to complete written documentation notifying the WRP office. In the event an INMATE brings an action which includes or is against SHERIFF or COUNTY, CONTRACTOR will reimburse the SHERIFF or COUNTY for all costs and expenses related to the action including all medical expenses, benefits, settlement costs and/ or awards.

37 A. 13 CONTRACTOR shall obtain and have Workers' Compensation insurance or be permissibly self - insured which includes the coverage of these INMATES. CONTRACTOR agrees to provide INMATES with Workers' Compensation benefits under CONTACTOR' s Workers' Compensation insurance policy which shall be the primary insurance for INMATES.

B. TERM AND TERMINATION
The term of this Agreement shall be for a period commencing on March 2, 2015, or upon the date of approval by the SHERIFF, whichever is later, and ending on June 30, 2020. Notwithstanding the foregoing, this Agreement may be terminated at any time, with or without cause, by CONTRACTOR or by COUNTY, upon written notice given to the other party at least thirty ( 30) days prior to the date specified for said termination. In the event of such termination, each party shall fully pay and discharge all obligations in favor of the other, accruing prior to the date of such termination, and each party shall be released from all obligations or performance which would otherwise accrue subsequent to the date of termination.

Notwithstanding the foregoing, COUNTY may terminate this Agreement at any time, without advance notice to CONTRACTOR, in the event CONTRACTOR fails to comply with any term of this Agreement.

SHERIFF shall have the authority to exercise the COUNTY' s rights and authority under this Agreement, including the right to give notice of termination of this Agreement, at his sole discretion.

C. INDEMNIFICATION AND INSURANCE REQUIREMENTS
CA Mutual Indemnification
The CONTRACTOR agrees to defend, indemnify and hold harmless the COUNTY, it' s officers, employees, agents, and volunteers for any and all claims, losses, actions, damages and/ or liability arising out of this Agreement from any cause whatsoever, including any costs or expenses incurred by COUNTY, except as prohibited by law.

The COUNTY agrees to defend, indemnify and hold harmless the CONTRACTOR, it' s officers, employees, agents, and volunteers for any and all claims, losses, actions, damages and/ or liability arising out of this Agreement from any cause whatsoever, including any costs or expenses incurred by CONTRACTOR, except as prohibited by law.

C. 2 Comparative Fault
In the event that the COUNTY and/ or CONTRACTOR are determined to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this Agreement, the COUNTY and/ or CONTRACTOR shall indemnify the other to the extent of its comparative fault.

C. 3 Self -Insurance
COUNTY and CONTRACTOR are authorized self -insured public entities for purposes of Professional Liability, General Liability, Automobile Liability and Workers' Compensation and warrant that through their respective programs of self- insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this Agreement.

CA Waiver of Subrogation Rights
CONTRACTOR shall require the carriers of required coverage' s to waive all rights of subrogation against the COUNTY, its officers, employees, agents, volunteers, contractors and subcontractors. All general or auto liability insurance coverage provided shall not prohibit the CONTRACTOR and CONTRACTOR' s employees or agents from waiving the right of subrogation prior to a loss or claim.

The CONTRACTOR hereby waives all rights of subrogation against the COUNTY.

38 NOTICES
All written notices provided for in this Agreement or which either party desires to give to the other shall be deemed fully given, when made in writing and either served personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:

San Bernardino County Sheriff's Department City of Highland Bureau of Administration 010 27215 Baseline Street
655 East Third Street Highland, CA 92346- 3125
San Bernardino, CA 92415- 0061
Notice shall be deemed communicated two ( 2) COUNTY working days from the time of mailing if mailed as provided in this paragraph.

E. ENTIRE AGREEMENT
This Agreement represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promise, negotiations or representations relating to the subject matter of this Agreement not expressly set forth herein are of no force or effect. This Agreement is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein. Each party has carefully read this Agreement and signs the same of its own free will. Any amendment to this Agreement shall be in writing signed by both parties.

City of Highland
L-m ry j m ac4 f ion
Name of person signing agreement ( print or type)
M-4' jor
Title
ate
San Bernardino County Sheriff's Department
r
eriff-Coroner Authorized Signature
Name of person signing agreement ( print or type)
0, 4,ka,)
Title
brua2s- ZO
Date

39 TO THE CITY COUNCIL
DATE: July 8, 2025
FROM: Carlos Zamano, City Manager
REVIEWED BY: Octavio Duran Jr., Public Works Director/City EngineerpJ SUBJECT: Environmental Services Task Order Amendment for Victoria Avenue Drainage and Street Improvement Project ( Project No. str 17002) RECOMMENDATION: It is recommended that the City Council:

1. Approve the amendment to the existing task order from Tom Dodson & Associates to provide environmental in the amount of $169, 015; and

2. Authorize the City Manager to approve contract amendments up to 10% of the revised contract amount of $246, 515.

FISCAL IMPACT: This project is included in the City' s adopted Capital Improvement Program CIP) and has sufficient funding to deliver the project. The project is funded through various sources including General Capital Financing, a Federal Earmark Grant, and a Community Credit Fund grant from the Yuhaaviatam of San Manuel Nation.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: The Project consists of street and drainage improvements of Victoria Avenue between 3rd Street and 9th Street located within the city limits of Highland and San Bernardino, with City of Highland being the lead agency. Proposed improvements include:
pproved
Denied
Continued

1. Pavement Rehabilitation — Victoria Avenue ( 3rd Street to 9th Street)

2. Street Improvements — Victoria Avenue ( 3rd Street to 6th Street)

3. Intersection Improvements — Victoria Avenue/ 5th Street intersection

4. Drainage Improvements — Victoria Avenue ( 3rd Street to 6th Street) Motion
Ayes
Noes
Tabled Abstain
Absent
a4
City Clerk
Second Agenda Item No.

File No.

City Manager
1 In 2022, the city was awarded a $ 2 Million federal grant for this project under the 2022 Appropriations Act. With the award of these funds, the project is subject to compliance with federal requirements such as NEPA for environmental and Unform Act for right of way. On February 14, 2023, the City Council approved a proposal from Tom Dodson & Associates ( TDA) to assist the City to comply with National Environmental Policy Act for the Victoria Avenue Improvement Project at a fee of $ 77, 500 including preparation of the following technical studies:

Air Quality Report
Biological Resources Assessment
Cultural Resources Assessment
Phase 1 Environmental Site Assessment
Hydrology and Water Quality Assessment
Noise Impact Assessment
Traffic Assessment
City staff has been working with its consultants to complete the project design and obtain environmental clearances needed to continue with the project. The level of effort to obtain federal NEPA clearance has been greater than anticipated due to extensive reviews from Caltrans and additional technical studies requested beyond. Additionally, there were utility conflicts and design constraints that required changes to the project scope, leading to updating of environmental documentation. Due to these unforeseen conditions, additional effort is needed to clear the environmental phase through Caltrans and TDA has submitted a proposal to complete the remaining tasks. At the request of the City, TDA has included an expanded scope of work for project support through end of project construction.

The proposed fee amendment is $ 169,015, consisting of $ 59, 400 for the NEPA process and 109, 615 for permitting and construction support in the amount of $169,015. The amendment will bring the total fee for TDA' s services from $ 77, 500 to $ 246, 515. This total fee for project environmental services amounts to 3% of the estimated project construction cost, $ 8. 1 million. Staff reviewed the fee and determined the costs are reasonable for the scope. These services are critical to the project and clearing the environmental phase will allow forthe Cityto requestthe obligation of the federal grant funds. Construction for the project is estimated to begin Fall 2026.

The project was evaluated in accordance with the California Environmental Quality Act (CEQA) and is undergoing NEPA review.

Attachments: TDA Amendment Proposal
2 TOM DODSON & ASSOCIATES
Mailing Address: PO Box 2307, San Bernardino, CA 92406
Physical Address: 2150 N. Arrowhead Avenue, San Bernardino, CA 92405 L
Tel: ( 909) 882- 3612 Email: tda@tdaenv. corrm Web: tdaenvironmental. com

MEMORANDUM
June 26, 2025
From: Tom Dodson
To: Octavio Duran
Subj: Victoria Avenue Caltrans NEPA Budget Modification Request Good Afternoon Octavio,
Tom Dodson and Associates ( TDA) is providing a budget amendment to the City of Highland to address the additional work that is necessary to finalize the NEPA process for the Victoria Avenue Roadway Improvement Project with Caltrans. To provide a bit of background our initial proposal was scoped to prepare an Environmental Assessment ( EA) to comply with NEPA in 2022. Our proposal included preparation of the following technical studies: Air Quality/ Greenhouse Gas, Biological Resources Assessment, Cultural Resources Assessment, Phase 1 Environmental Site Assessment, Hydrology and Water Quality Assessment, Noise Impact Assessment, Traffic Assessment. At the time that TDA prepared our initial proposal, Caltrans requirements for these various studies were not fully understood, as Caltrans has very specific requirements for the above technical analyses, and furthermore, the content of these technical analyses varies based on the type of project it is considering, and is therefore an iterative process based on the type of project Caltrans is considering. These determinations are conveyed by Caltrans Staff.

As the City is aware, the project has been through several design iterations in the years that have elapsed since our proposal was prepared and accepted by the City. As the project has evolved, so have the demands on TDA' s time, as well as on our subconsultants' time, and as a result our scope of work has vastly expanded since the project initially kicked off.

The main reasons that the project has evolved to require greater support is that all of the documents, the EA and all supporting technical studies were initially prepared for one version of the project " Area of Potential Effect" ( APE), and the APE evolved to include greater limits of construction, and therefore each and every one of the documents TDA prepared had to be revised to incorporate the changes in the Project APE.
3 Another reason that the project has evolved to require greater support is that TDA initially anticipated that the review process with Caltrans has proven to result in approximately 1- to- 2 reviews of each document submitted in support of the EA. However, Caltrans has required, in some cases, 3-to-4 reviews of each document submitted to meet its stringent requirements.

Based on the above, we respectfully request additional funds dedicated to revisions to the following technical studies:

1. Air Quality Report ( AQR)( PM 10 Hotspot Analysis): Note that our initial proposal only addressed preparation of the AQR, with no PM 10 Hotspot Analysis or SCAG Meeting Coordination as has become necessary to complete the AQR for a project of this type. As these studies require greater work effort, and must conform to Caltrans requirements, the budget request herein covers the preparation of the PM 10 Hotspot Analysis or SCAG Meeting Coordination, and the revisions to the AQR required as a result of the revised APE. a. Original Cost: $ 4, 500
b. Additional Cost: $ 13, 900

2. Hydrology Studies (WQAR, LHS, SFER): Note that TDA only provided a proposal addressing a typical hydrology assessment. Caltrans requested that a WQAR, LHS, and SFER be prepared by our subconsultant, JLC Engineering. As these studies require greater work effort, and must conform to Caltrans requirements, the budget request herein covers the preparation of the LHS, SFR, and the revisions to the WQAR required as a result of the revised APE.
a. Original Cost: 10, 000
b. Additional Cost: $ 26, 300

3. Cultural Studies (APE, HPSR, ASR, and HRER): These reports, especially the APE, required further refinement upon the revisions to the APE for the project. These studies, as previously stated, require greater work effort, and must conform to Caltrans requirements, the budget request herein covers the revisions to the APE, HPSR, ASR, and HIRER. a. Original Cost: $ 7, 500
b. Additional Cost: $ 9, 000

4. Additional Support from TDA: In order to finalize the NEPA process, TDA requires additional budget dedicated to overseeing the above technical changes, meeting new Caltrans requirements, coordinating with City Staff and Caltrans Staff, and making any modifications to environmental compliance reports necessary to see the environmental processes through to completion.
a. New Line Item: $ 10, 500
Total Budget Increase for NEPA Process: $ 59, 400
The City has also asked for us to provide a budget for ongoing work once NEPA has been approved that would cover TDA' s work, and that which TDA is overseeing through to construction completion. We believe that this includes the aerially deposited lead (ADL) study, as well as support for permitting related to discharge to City Creek Bypass Channel. 4 To provide some background on why these studies are necessary, TDA offers that an Initial Site Assessment (ISA) completed by LOR Geotechnical Group, and dated May 9, 2024 indicated that the project area could potentially be impacted from ADL due to historic roadway usage of the property, as well as from historical railway usage within the northern portion of Victoria Avenue.

Further assessment was recommended to evaluate for potential impacts related to these concerns.

Additionally, the City will be required to obtain regulatory permits in order to make modifications to City Creek Bypass Channel. City staff have requested that we add this service to our original contract. TDA will work with HDR biologists Lisa Patterson and Daniel Smith to address this task.

Here are the additional budget requests for the project management by TDA through to construction completion of the project:

1. ADL: $ 74, 615

2. Permitting: $ 25, 000
a. Includes preparation of the regulatory permits to support the application, and to process them, but does not include the cost of any compensatory mitigation etc. identified in the permit( s)

3. Additional budget for Tom Dodson & Associates to
oversee and complete the process: $ 10, 000
Total Budget increase for support service through construction: $ 109, 615 Thus, the total additional budget that we are requesting, and anticipate should cover the tasks at hand going forward, as far as we are aware of them, and as outlined in this amendment, is 169, 015.

Should you have any questions, please do not hesitate to contact me.

Tom Dodson
cc Kaitlyn Dodson -Hamilton
5 STAFF REPORT

TO THE CITY COUNCIL
DATE: July 8, 2025
FROM: Carlos Zamano, City Manager
PREPARED BY: Tish Nava -Cruz, Director of Administrative Services/ City Treasurer SUBJECT: Resolution No. 2025- establishing employee salaries.

RECOMMENDATION: The Finance Subcommittee recommends that the City Council:

1. Adopt Resolution No. 2025- establishing employee salaries.

2. Approve a budget adjustment in the amount of $ 225, 735, transferring funds from Account 001- 2516 ( General Fund - Technology Enhancements) to Account 042- 9510- 3010 ( Building Services - Salaries) to support the cost of temporary personnel.

3. Approve the attached job descriptions for the temporary Accountant and intern positions.

FISCAL IMPACT: The projected fiscal impact for Fiscal Year 2025/ 26 is $ 225, 735. This amount is fully covered by the funds already allocated to the Enterprise ERP Project, and no additional funding is required at this time. If temporary staffing is still needed in Year Two and supported by the State budget, a budget adjustment will be requested accordingly to reflect ongoing needs.

PUBLIC NOTICE: The agenda for this item was posted at the three required locations per Resolution 2011- 047 and on the City' s website.

BACKGROUND: The City is currently undertaking a major upgrade of its financial management systems, including the implementation of a new Enterprise Resource Planning ( ERP) system. This upgrade encompasses modules for cashiering, financial management, project accounting, and human resources, and represents a critical investment in modernizing operations to support organizational growth and to replace a legacy system that will soon no longer be supported.

As part of the FY 2025- 2027 budget, the City allocated funding for two temporary staff to assist with Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No.

File No.
1 City Manager
workload during the ERP transition. However, after close coordination with Tyler Technologies' Implementation Manager and feedback from peer agencies that have undergone similar system overhauls, it has become clear that the originally planned staffing is insufficient to support both the demands of implementation and the City' s ongoing operational responsibilities.

The ERP project requires substantial staff involvement, particularly from our Accountant, Assistant Director of Administrative Services, and Director of Administrative Services, all of whom are expected to participate in full -day implementation sessions 5 to 10 days each month for the next two years. During this time, their availability for core operational duties will be significantly limited.

Compounding this challenge, the City must also operate both legacy and future systems in parallel and take on the full responsibility for internal end -user training, as Tyler Technologies will not be providing that service.

While our team has always operated leanly and efficiently by design, the scope of responsibilities managed by the City's five -member Administrative Services and Finance team is extensive and continues to grow.

In addition to the ERP implementation, the team is responsible for the items below. This list is not exhaustive but rather highlights the broad scope and complexity of duties currently managed by our Administrative Services/ Finance team.

Payroll processing and payroll tax reporting
W- 2 and 1099 issuance
Budget development and management
Cashiering operations
Accounts payable and accounts receivable
Fixed asset tracking and capital asset accounting
Business licenses, animal licenses, and yard sale permitting Developer in -lieu fees and Development Impact Fee ( DIF) tracking Oversight of Community Facilities Districts ( CFDs), SARDA, and assessment district reporting
Risk management and workers' compensation
Human resources, benefits administration, and personnel support Grant management and reporting compliance
Disaster preparedness financial coordination
Public records requests and lien processing
Oversight of the City Clerk staff and Information Technology functions Coordination of the citywide fee study and CIP cost tracking Financial oversight of City projects across all departments, including Police, Fire, Housing Authority, and others
State Controller' s reports and comprehensive annual audits Support for upgrades to other systems, such as iWorQ
Our team is often working behind the scenes to ensure that CIP project costs are monitored, funds are properly tracked, and the City remains financially positioned to pursue future initiatives. Many of the high -profile projects delivered across departments would not be possible without the financial planning, monitoring, tracking and controls provided by this team. We ensure compliance, financial stability, and accountability for every dollar spent —making it possible for other departments to succeed.

Given the magnitude of the ERP implementation layered on top of these existing responsibilities, we are requesting approval to bring on three additional temporary positions: two professional - level temporary accountants and one part- time intern. These resources will help maintain daily 2 operations, support mandated reporting and audit deadlines, and preserve the quality and integrity of financial oversight during the system transition.

Other cities undertaking similar ERP projects typically, at minimum, fully backfill all major roles involved. Our request —covering 4 out of 5 key positions —is relatively modest by comparison. We also evaluated the use of outside temporary agencies but found internal temporary hiring to be significantly more cost-effective.

This staffing augmentation will be funded from the existing ERP project budget. The City has allocated approximately $ 1, 196, 000 to this effort ($ 700, 000 Technology Reserves and $ 496, 000 DIF Fund for Computer Upgrades), and all projected costs —including the cost of the additional temporary staff —are expected to remain within that allocation.

We also want to explicitly acknowledge the very real concern regarding potential reductions to City funding in year two of our budget due to State cuts. As with all temporary staffing, these positions are contingent upon available funding. Consistent with long- standing City policy, temporary staff would be the first to be reduced or eliminated should fiscal conditions necessitate budget cuts.

The Finance Subcommittee reviewed this item on July 8, 2025. This limited -term staffing support is a necessary step to ensure a successful ERP implementation without compromising the City' s ongoing financial and administrative operations.

Attachments:

1. Proposed Enterprise ERP Calendar ( to establish time commitment)

2. Current Time Allocation Summary by Role

3. Proposed Resolution

4. Temporary Accountant and Intern Job Description
3 Attachment 1
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6 Attachment 2
Current Time Allocation Summary by Role
7 CITY OF HIGHLAND

HOURS FOR ON -GOING ACTIVITIES
2025/ 2026
STAFF MEMBERS: Leticia Nava _Cruz, Director of Administrative Services Michelle Gomez, Asst. Director of Administrative Services Debbie Ludolph, Accountant
Lia Dominguez, Accounting Assistant II
Bianey Fleming, Accounting Technician I

ACTIVITY LN- C MG DL LD BF
Total
Hours Legal Req.

Daily
General Clerical 155 180 50 50 50 485
Deposits & Deposits Review 75 60 200 60 10 405
Dog Licensing ( New) 10 10 250 30 300 yes
Cash Register 10 10 350 122 492
Cash Log 20 10 5 35
Postage/ Mail 5 5
Administration 75 30 105
Petty Cash 20 20
Mail 5 5
Scanning/ Archiving Permanent
Records
5 5
Weekly
Accounts Payable/Warrants 13 24 30 20 720 807 yes
Accounts Receivable 3 10 20 180 213
Purchase Orders 13 25 100 30 168 yes
Purchasing 2 5 5 40 5 57
Business Licenses ( New) 5 5 20 360 390 yes
Parking Cite Administration 5 5 10 40 60 yes
Project Accounting 10 145 700 25 880
Bi- Weekly
Payroll 13 52 75 10 150 yes
Training 24 24 24 24 24 120 yes
Warrant Registers 13 15 28 yes
Treasurer' s Report 12 12 yes
Council/ Subcommittee Meetings
During the day)
30 30 60
Department Staff Meetings 24 24 24 24 24 120
8 ACTIVITY LN- C MG DL LID BF
Total
Hours
Legal Req.

Management Staff Meetings 35 35 70
Newsletter 6
Monthly
Month - End Journal Entries 24 36 24 84
Bank Statement Reconciliation 3 5 24 32
Dog License ( Renewals) 5 154 80 239 yes
Business License ( Renewals) 5 350 180 535 yes
Grants 65 100 165 yes
Inventory Distribution 50 50
Expenditure/ Revenue Account
Audits & Reports
12 40 10 62
Assessment District Admin. 10 10 50 70 yes
Developer in lieu Fees 6 6 10 22 yes
Mello - Roos ( CFD) & SA
Spreadsheets
25 25
Stop Payments/ Returned
ChecksNoid Checks
3 5 30 15 53
Quarterly
Grants 10 150 50 210 yes
Payroll Tax Reports 1 20 20 41 yes
Interest Distribution 3 10 13 yes
Diesel Fuel Reports 10 10 yes
SMIP/ BSASR/ SB 1186 Reports 15 15 yes
Annually
Year - End Journal Entries 50 35 20 105
City Audit 200 200 100 50 550 yes
Special Purpose Audits 10 30 20 60 yes
Budget 250 150 80 10 490 yes
Fee Study 20 20 5 45 yes
Grants 5 75 50 130 yes
W- 2' s and 1099' s 10 10 20 yes
Award Applications 2 1 3
State Controller's Reports 40 40 yes
AB 1600 DIF/ Dev Fees annual
reports
2 2 4 yes
AB 2766 AQMD annual report 1 5 6
9 ACTIVITY LN- C MG DL LID BF
Total
Hours Legal Req.

ROPS & SA Debt 15 5 20 yes
Work Program 10 3 13
Fixed Asset Inventory 5 15 5 2 2 29 yes
Annual Payroll Tax Reports 1 6 4 11 yes
Investment Policy/ Reports 12 12 yes
CFD Tax Levy/ Admin 130 20 150 yes
FPPC Filings ( campiagn/ ethics) 1 1 2 yes
Goals & Objectives 40 25 15 14 20 114
IT Contract Maintenance 5 5
Miscellaneous
Personnel 125 50 175 yes
IT 30 10 40
Disaster Prepardness 20 10 30
Benefits 26 40 12 12 90 yes
Staff Reports 35 12 47
Worker's Compensation Claims 20 20 40 yes
Seminars/ Conferences/
Meetings
30 30 15 5 5 85
Personnel/ Benefits Requests 15 30 10 10 65
Investments/ Wires 20 15 35
Financial Software Maintenance 10 20 5 35
General Ledger Maintenance 50 25 10 85
Refuse Liens 5 10 10 25 yes
Bids 5 5 10 yes
Bond Releases 5 5 yes
General Elections 2 2 4 yes
Special Projects 10 20 15 14 20 79
Lien Releases/ Recording 10 10 yes
Public Record Requests 17 10 5 5 5 42 yes
Risk Management 200 200 yes
Total On - Going Activities 2019 2008 1882 1772 1854 9535 Staff Time Available 2080 2080 2080 2080 2080 10400
Time Available for ERP 61 72 198 308 226 865
10 Attachment 3
Proposed Resolution
11 RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF HIGHLAND, CALIFORNIA,

ESTABLISHING EMPLOYEE SALARIES
WHEREAS, the City Council of the City of Highland has determined it is necessary for the efficient operation and management of the City that salary ranges be established for employees, and
WHEREAS, the City Council recognizes that it competes in a market place to obtain qualified personnel to perform and provide municipal service, and that compensation and conditions of employment must be sufficiently attractive to recruit and retain qualified employees.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Highland does hereby resolve to:

Add the salary range for the following position effective July 8, 2025.

Minimum Maximum
Position Title Monthly Monthly
Temporary Accountant $ 6, 222 $ 7, 563
PASSED, APPROVED AND ADOPTED this 8th day of July 2025
Penny Lilburn, Mayor
Attest:

Alondra Munoz, City Clerk
12 Attachment 4
Temporary Accountant and Intern Job Description
13 CITY OF HIGHLAND
TEMPORARY ACCOUNTANT ( Special Project)
Department: Administrative Services
Reports To: Assistant Director of Administrative Services & Director of Administrative Services
Salary Range: $ 6, 222 to $ 7, 563 per month
Position Summary:

The Temporary Accountant will provide professional -level accounting support to the Administrative Services Department during the implementation of the City' s new Enterprise Resource Planning ( ERP) system. This position is intended to temporarily backfill essential accounting functions —specifically in the areas of audit preparation, grant compliance, and mandated reporting —allowing permanent staff to focus on ERP configuration, testing, and deployment.

This is a full-time, limited -duration position expected to last through the completion of the ERP project ( anticipated to be two years 7/ l/ 25- 06/ 30/ 27).

Essential Duties and Responsibilities:

Prepare workpapers, schedules, and documentation for the City's annual audit and other external audits, including Measure I, Art3, AB2766 AQMD, and grant compliance audits.

Assist with the preparation and timely filing of mandated State Controller' s reports.

Perform account reconciliations, general ledger review, and financial analysis as assigned.

Monitor and track restricted funds and
Maintain documentation to support
assist with fund reporting requirements.
financial transactions and compliance
requirements.

Assist with month -end and year- end closing processes as needed.

Support ongoing operational accounting tasks ( e. g., journal entries, budget tracking) to relieve workload from permanent staff.

Coordinate with external auditors, state agencies, and internal departments regarding requested financial information.

Ensure accounting tasks are completed accurately, timely, and in accordance with City policies and applicable regulations.

Perform other related duties as assigned.
14 Minimum Qualifications:

Education and Experience:

Bachelor' s degree in Accounting, Finance, Public Administration, or related field.

Minimum of two ( 2) years of recent, progressively responsible accounting experience, preferably in a governmental or public sector environment.

Experience with audit preparation and governmental financial reporting is highly desirable.

Knowledge of:

Principles and practices of governmental accounting and auditing.

Fund accounting, financial reporting requirements, and internal controls.

Applicable laws, regulations, and standards (e. g., GASB, GAAP, State Controller' s requirements).

Financial systems and Microsoft Office Suite, especially Excel.

Ability to:

Analyze financial data and prepare clear, accurate financial reports.

Meet strict reporting deadlines and audit schedules.

Work independently and exercise sound judgment.

Maintain attention to detail while managing multiple priorities.

Communicate clearly and professionally with both internal and external stakeholders.

Work Schedule & Conditions:

Full- time, temporary position ( 40 hours per week). Monday through Thursday.

Expected duration: up to 24 months from date of hire, based on project timeline and budget.

Position is onsite at City Hall.

Cafeteria Plan: $ 1, 600 per month toward health/ dental/ vision insurance premiums Vacation/ Sick Leave: 80 Hours of accrued vacation within the first year; 8 hours per month of sick leave with a maximum of 1, 250 Hours.

Holidays: 9 Hours of Floating Holiday per year; 12 paid City Holidays Retirement: Retirement benefits are provided through the California Public Employees' Retirement System ( CalPERS); 2% @ 55 for ( classic) CalPERS members, with the City paying the member contribution; 2% @ 62 for ( new) CalPERS members, 15 with the employee paying the member contribution. The distinction between " classic" and new" is pursuant to State pension reform legislation ( PEPRA).

The passing of a pre -placement physical will be performed as a condition of employment.

A DMV background check and fingerprinting will also be performed.

Required application can be obtained at the City of Highland, 27215 Base Line, Highland, CA, 92346, ( 909) 864- 6861, or at www. cityofhig_hland. org.

Applications will be accepted until August 30, 2025 or 50 applications are received, whichever comes 1st

AN EQUAL OPPORTUNITY EMPLOYER
16 CITY OF HIGHLAND

INTERN ( SPECIAL PROJECT)
The Finance Intern provides temporary, part-time support to the City' s Administrative Services Department during the implementation of a new Enterprise Resource Planning ERP) system. This position assists with financial data entry, reconciliations, audit preparation, user training coordination, and various administrative tasks to ensure smooth day-to-day operations during the system transition.

This is a developmental role intended for current college students. The internship offers hands- on experience in municipal finance while contributing to a major citywide technology upgrade.

Essential Duties and Responsibilities:

Assist with reviewing and preparing financial data for entry into the new ERP system.

Support reconciliation of accounts between legacy and new systems.

Perform data validation and quality control tasks during testing and parallel processing phases.

Help prepare documentation for internal and external audits.

Assist with filing, scanning, and organizing financial records and reports.

Coordinate scheduling and materials for internal ERP training sessions.

Provide administrative and project -related support to accounting and finance staff as needed.

Perform other related duties as assigned.

Minimum Qualifications:

Education and Experience:

Experience: No experience necessary.

Education: Must be currently enrolled in college.

Knowledge of:

Microsoft Excel, Word, and Outlook.

General office procedures and professional communication standards.

Ability to:
0 Maintain confidentiality and handle sensitive information appropriately. 17 Follow directions, work independently, and manage time effectively.

Communicate clearly and professionally, both verbally and in writing.

Perform accurate data entry and review for quality and completeness.

Work collaboratively with others in a team environment.

Work Schedule & Conditions:

Temporary, part-time position ( up to 20 hours per week).

Flexible scheduling may be available to accommodate academic commitments.

Primarily onsite at City Hall.

May require extended hours during critical ERP implementation periods.

Application Process:

Interested candidates should submit a City application.

Environmental Conditions
Work is generally performed in a temperature - controlled office environment subject to typical office noise.

Salary Range: $ 17. 33 per hour
Work Schedule: Up to 20 hours per week ( days to be determined) Credit Monitoring Allowance: $ 100 per year
Sick Leave: 40 hours of accrued sick leave available for use after 90 days.

The passing of a pre -placement physical will be performed as a condition of employment.

A DMV background check and fingerprinting will also be performed.

Required application can be obtained at the City of Highland, 27215 Base Line, Highland, CA, 92346, ( 909) 864- 6861, or at www.cityofhighland. org.

Applications will be accepted until August 15, 2025 at 3pm.

AN EQUAL OPPORTUNITY EMPLOYER
18 1987

STAFF REPORT

TO THE CITY COUNCIL
DATE: July 8, 2025
FROM: Carlos Zamano, City Manager
REVIEWED BY: Maricela Marroquin, City Attorney
PREPARED BY: Carlos Zamano, City Manager
Maricela Marroquin, City Attorney
SUBJECT: Resolution No. 2025-XX, a Resolution of the City Council of the City of Highland, California Reaffirming and Extending Proclamation of a Local Emergency in the City of Highland as a result of the Line Fire RECOMMENDATION: That the City Council adopt Resolution No. 2025-XX, continuing to extend the Proclamation of a Local Emergency in the City of Highland as a result of the Line Fire.

FISCAL IMPACT: There is no immediate financial impact or budget action necessary as a result of the recommended action. The issuance of a local emergency proclamation allows the City to pursue State and Federal grant assistance to recover the City' s portion of the costs associated with battling and recovering from the Line Fire.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND & DISCUSSION: Chapter 2. 44 of Title 2 of the Highland Municipal Code (" HMC") contains the City' s laws relating to emergency procedures. HMC Section 2. 44.060 designates the City Manager as the Director of Emergency Services (" Director"), and HMC Section 2. 44. 060( A) empowers the Director to issue a proclamation of a local emergency if the City Council is not in session.

On the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire created conditions of extreme peril to the safety of people and property within the City of Highland and resulted in evacuation warnings for parts of the City.

Approved
Denied
Motion
Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No.

File No.

Manager
1 On September 11, 2024, the City Manager, as the Director of Emergency Services, issued a proclamation entitled " Proclamation of a Local Emergency by the Director of Emergency Services of the City of Highland," as the City Council was not in session. ( Attachment 1) This action authorized the City Manager to take certain necessary actions to address the emergency.

The Director of Emergency Services' Proclamation of a Local Emergency permits the Director of Emergency Services and the City Council to adopt regulations and issue orders necessary for the protection of lives and property. It also assists the City in recovering costs of responding to the disaster. Furthermore, it allows the City to enjoy certain immunities from liability as a result of taking actions to abate the emergency.

Pursuant to California Government Code Section 8630 and HMC Section 2. 44. 060( A), the Director of Emergency Services' Proclamation expires within seven days unless ratified by the City Council. On September 12, 2024, the City Council adopted a resolution ratifying the Director of Emergency Services' Proclamation of a local emergency ( Attachment 2). On October 8, 2024, the City Council adopted a resolution to extend the emergency proclamation of the Line Fire ( Attachment 3). On November 12, 2024, the City Council adopted a 2nd extension resolution of the emergency proclamation of the Line Fire (Attachment 3). On December 10, 2024, the City Council adopted a 3rd extension resolution of the emergency proclamation of the Line Fire ( Attachment 3). On January 28, 2025, the City Council adopted a 4th extension resolution of the emergency proclamation of the Line Fire ( Attachment 3). On March 27, 2025, the City Council adopted a 5th extension resolution of the emergency proclamation of the Line Fire (Attachment 3). On May 13, 2025, the City Council adopted a 6th extension resolution of the emergency proclamation of the Line Fire ( Attachment 3) Pursuant to Government Code Section 8630 ( California Emergency Services Act), the City Council is required to review the local emergency within sixty ( 60) days of ratification to determine whether the conditions surrounding the local emergency still exist. On June 18, 2025, the Board of Supervisors of San Bernardino County approved a recommendation from the San Bernardino County Director of Emergency Management to continue the local emergency of the Line Fire and Bridge Fire. Staff is requesting that the Council adopt a proposed resolution, Resolution No. 2025-XX to continue to extend the local emergency ( Attachment 4).

The Line Fire burned 43, 978 acres in San Bernardino County. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow. The health, safety, and well- being of people within the territorial limits of the City of Highland is of the highest priority. It is important to keep the existing proclamation and the powers that flow from it in place until the emergency conditions are fully abated, which includes the recovery stage as well.

The local emergency will remain in effect until its termination is proclaimed by the City Council.

ATTACHMENTS:
1) Director of Emergency Services' Proclamation of Local Emergency 2) Resolution Ratifying Director of Emergency Services' Proclamation of Local Emergency 3) Resolutions Extending Proclamation of Local Emergency on October 8, 2024, November 12, 2024, December 10, 2024, January 28, 2025, March 27, 2025, and May 13, 2025, respectively 4) Proposed 7th Resolution Extending Proclamation of Local Emergency 2 AYTACHMENT I
3 PROCLAMATION OF A LOCAL EMERGENCY
BY THE

DIRECTOR OF EMERGENCY SERVICES OF THE CITY OF HIGHLAND
WHEREAS, Section 8630 of the Government Code authorizes the designation of a City official to proclaim a local emergency; and
WHEREAS, Highland Municipal Code Section 2. 44, 060 designates the Director of Emergency Services to proclaim the existence of a local emergency if the City Council is not in session; and
WHEREAS, the Line Fire is currently causing conditions of extreme peril to the safety of persons and property within the City of Highland; and
WHEREAS, the City Council is not in session and cannot immediately be called into session,
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists throughout the City of Highland.

IT IS FURTHER PROCLAIMED AND ORDERED that a copy of this Proclamation shall be fonvarded to the Director of the Governor' s Office of Emergency Services requesting that:

1. This Proclamation be found acceptable in accordance with state law; and

2. The Governor waive regulations that may hinder response and recovery efforts; and

3. Recovery assistance be made available under the California Disaster Assistance Act; and

4. The State of California expedite access to state and federal resources and any other appropriate federal disaster relief programs.

IT IS FURTHER PROCLAIMED AND ORDERED that, during the existence of this local emergency the powers, functions, and duties of the emergency organization of the City of Highland shall be those prescribed by applicable statutes, ordinances, and resolutions, and by the City' s Emergency Operations Plan. This Proclamation shall have no further force or effect seven days from the date of its adoption unless the City Council shall take action to ratify this Proclamation.

DATED this 11th day of September, 2024
Carlos Zamano
Director of Emergency Services/ City Manager
City of Highland
4 ATTAR C H M N [IT 2
5 RESOLUTION NO. 2024- 044

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA,

RATIFYING A PROCLAMATION OF A LOCAL EMERGENCY IN THE CITY OF HIGHLAND ISSUED BY THE CITY' S DIRECTOR OF EMERGENCY SERVICES ON SEPTEMBER 11, 2024, AS A RESULT OF THE LINE FIRE
WHEREAS, Section 2. 44. 060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City's Director of Emergency Services if the City Council is not in session; and WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. Over the weekend, the fire intensified and is currently over 34, 600 acres in size and is only 14% contained; and
WHEREAS, the Line Fire is currently causing conditions of extreme peril to the safety of persons and property within the City of Highland and has resulted in the evacuation warnings for parts of the City; and
WHEREAS, on September 7, 2024, the County of San Bernardino proclaimed a local emergency as a result of the Line Fire; and
WHEREAS, on September 7, 2024, Governor Newsom proclaimed a State of Emergency in San Bernardino County as a result of the Line Fire and announced that California has secured a Fire Management Assistance Grant from the Federal Emergency Management Agency FEMA) to help ensure the availability of vital resources to suppress the fire; and WHEREAS, HMC Section 2. 44. 060 designates the City Manager, as Director of Emergency Services, to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to ratification by the City Council within seven days; and
WHEREAS, September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, CIVIC Section 2. 44. 060( A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven ( 7) days thereafter or the proclamation shall have no further force and effect.

NOW, THEREFORE, IT IS HEREBY PROCLAIMED AS FOLLOWS:

Section 1. The City Council does hereby find that the aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a local emergency by the Director of Emergency Services on September 11, 2024, due to the Line Fire.

6 Section 2. The local emergency shall be in effect from and including September 11, 2024, until such time that the City Council determines that the emergency conditions have been abated.

Section 3. The City Council shall review this proclamation of local emergency at least once every sixty ( 60) days until the City Council terminates the local emergency.

Section 4. During the existence of this local emergency the powers, functions, and duties of the emergency organization of the City of Highland shall be those prescribed by applicable statutes, ordinances, and resolutions, and by the City' s Emergency Operations Plan, PASSED, APPROVED AND ADOPTED on the 12th day of September 2024. 011K L. ju
Penny Lilbur
Mayor .

ATTEST:

Alondra Kbutiozo City Clerk _ -- _ -
1` r
i r

7 STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF HIGHLAND
I, ALONDRA MUNOZ, City Clerk ofthe City of Highland, California, do hereby certify Resolution No. 2024- 044 was duly and regularly adopted by the City Council of the City of Highland, California, at a special meeting thereof held on the 12th day of September, 2024, by the following vote:

AYES: Chavez -Cordova, Lilburn, McCallon, Solano, Timmer NOES: None
ABSTAIN: None
ABSENT: None
Dated this 12th day of September, 2024,

ALONDRA MU

CITY CLERK
8 ATTACH A E Eq T3
9 RESOLUTION NO. 2024- 045

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA,

PROCLAIMING THE CONTINUED EXISTENCE OF A LOCAL EMERGENCY AS A RESULT

OF THE LINE FIRE
WHEREAS, Section 2. 44.060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City' s Director of Emergency Services if the City Council is not in session; and WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire caused conditions of extreme peril to the safety of persons and property within the City of Highland and resulted in fire damage and evacuation warnings for parts of the City; and
WHEREAS, on September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, HMC Section 2. 44. 060( A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven days thereafter or the proclamation shall have no further force and effect.

WHEREAS, on September 12, 2024, the City Council adopted Resolution 2024- 44 ratifying the Director of Emergency Service' s proclamation of a local emergency.

WHEREAS, the Line Fire has burned 39, 232 acres in San Bernardino County and is approximately 83% contained. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow and possible landslides.

WHEREAS, the City Council hereby finds that the above described conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency, and that such conditions continue, in substantial part, in that the work necessary to protect, repair and clean up damage and recover from the damage is ongoing and the City continues to pursue reimbursement from emergency state and federal funds for its costs of responding to these emergencies.

NOW, THEREFORE BE IT PROCLAIMED AND ORDERED, by the City Council that the state of Local Emergency, as previously declared by the Director of Emergency Services and ratified by the City Council, is hereby further reviewed and confirmed.

IT IS FURTHER PROCLAIMED AND ORDERED that the City Council shall review this proclamation of local emergency at least once every sixty ( 60) days until the City Council terminates the local emergency.

10 IT IS FURTHER PROCLAIMED AND OR that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Highland, State of California.

PASSED, APPROVED AND ADOPTED on the 8th day of October 2024.

Mayor
ATTEST:

Alondra Mjnoz
City Clerk

11 r

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF HIGHLAND )
I, ALONDRA MUNOZ, City Clerk of the City of Highland, California, do hereby certify Resolution No. 2024- 045 was duly and regularly adopted by the City Council of the City of Highland, California, at a regular meeting thereof held on the 8th day of October, 2024, by the following vote:

AYES: Lilburn, McCallon, Solano, Timmer
NOES: None
ABSTAIN: None
ABSENT: Chavez - Cordova
Dated this 9th day of October, 2024.

ALONDItA MU

CITY ERK
1 J
12 RESOLUTION NO. 2024- 051

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA,

PROCLAIMING THE CONTINUED EXISTENCE OF A LOCAL EMERGENCY AS A RESULT

OF THE LINE FIRE
WHEREAS, Section 2. 44. 060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City' s Director of Emergency Services if the City Council is not in session; and WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire caused conditions of extreme peril to the safety of persons and property within the City of Highland and resulted in fire damage and evacuation warnings for parts of the City; and
WHEREAS, on September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, HMC Section 2. 44. 060( A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven days thereafter or the proclamation shall have no further force and effect.

WHEREAS, on September 12, 2024, the City Council adopted Resolution 2024-44 ratifying the Director of Emergency Service' s proclamation of a local emergency.

WHEREAS, on October 8, 2024, the City Council adopted Resolution 2024-45 to extend the proclamation of a local emergency.

WHEREAS, the Line Fire has burned 43, 978 acres in San Bernardino County and is approximately 98% contained. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow and possible landslides.

WHEREAS, the City Council hereby finds that the above described conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency, and that such conditions continue, in substantial part, in that the work necessary to protect, repair and clean up damage and recover from the damage is ongoing and the City continues to pursue reimbursement from emergency state and federal funds for its costs of responding to these emergencies.

NOW, THEREFORE BE IT PROCLAIMED AND ORDERED, by the City Council that state of Local Emergency, as previously declared by the Director of Emergency Services and ratified by the City Council, is hereby further reviewed and confirmed.

IT IS FURTHER PROCLAIMED AND ORDERED that the City Council shall review this proclamation of local emergency at least once every sixty ( 60) days until the City Council terminates the local emergency.

13 IT IS FURTHER PROCLAIMED AND ORDERED that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Highland, State of California.

PASSED, APPROVED AND ADOPTED on the 12th day of November 2024, ATTEST:

AlondrajAunoz
City Clerk

14 STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF HIGHLAND )
I, ALONDRA MUNOZ, City Clerk of the City of Highland, California, do hereby certify Resolution No. 2024- 051 was duly and regularly adopted by the City Council of the City of Highland, California, at a regular meeting thereof held on the 12th day of November, 2024, by the following vote:

AYES: Chavez - Cordova, McCallon, Solano, Timmer
NOES: None
ABSTAIN: None
ABSENT: Lilburn
Dated this 13th day of November, 2024.

ALONDRA MUJZ

CITY CLERK/
15 RESOLUTION NO. 2024- 055

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA,

PROCLAIMING THE CONTINUED EXISTENCE OF A LOCAL EMERGENCY

AS A RESULT OF THE LINE FIRE
WHEREAS, Section 2. 44. 060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City' s Director of Emergency Services if the City Council is not in session; and WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire caused conditions of extreme peril to the safety of persons and property within the City of Highland and resulted in fire damage and evacuation warnings for parts of the City; and
WHEREAS, on September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, HMC Section 2. 44. 060( A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven days thereafter or the proclamation shall have no further force and effect.

WHEREAS, on September 12, 2024, the City Council adopted Resolution 2024-44 ratifying the Director of Emergency Service' s proclamation of a local emergency.

WHEREAS, on October 8, 2024, the City Council adopted Resolution 2024-45 to extend the proclamation of a local emergency.

WHEREAS, on November 12, 2024, the City Council adopted Resolution 2024- 51 to further extend the proclamation of a local emergency.

WHEREAS, the Line Fire has burned 43, 978 acres in San Bernardino County and is approximately 98% contained. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow and possible landslides.

WHEREAS, the City Council hereby finds that the above described conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency, and that such conditions continue, in substantial part, in that the work necessary to protect, repair and clean up damage and recover from the damage is ongoing and the City continues to pursue reimbursement from emergency state and federal funds for its costs of responding to these emergencies.

NOW, THEREFORE BE IT PROCLAIMED AND ORDERED, by the City Council that state of Local Emergency, as previously declared by the Director of Emergency Services and ratified by the City Council, is hereby further reviewed and confirmed.

16 IT IS FURTHER PROCLAIMED AND ORDERED that the City Council shall review this proclamation of local emergency at least once every sixty ( 60) days until the City Council terminates the local emergency.

IT IS FURTHER PROCLAIMED AND ORDERED that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Highland, State of California.

PASSED, APPROVED AND ADOPTED on the 10th day of December, 2024. 01 ALI jL4A---- 1
Penny Li b rn
Mayor
ATTEST:

Alondrd Munoz
City Clerk

17 STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF HIGHLAND )
I, ALONDRA MUNOZ, City Clerk of the City of Highland, California, do hereby certify Resolution No. 2024- 055 was duly and regularly adopted by the City Council of the City of Highland, California, at a regular meeting thereof held on the 10th day of December, 2024, by the following vote:

AYES: Hogan, Lilburn, McCallon, Solano, Timmer
NOES: None
ABSTAIN: None
ABSENT: None
Dated this 11th day of December, 2024.

ALON RA MUN0 CITY CLERK
18 RESOLUTION NO. 2025- 001

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA,

PROCLAIMING THE CONTINUED EXISTENCE OF A LOCAL EMERGENCY AS A

RESULT OF THE LINE FIRE
WHEREAS, Section 2. 44. 060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City' s Director of Emergency Services if the City Council is not in session; and WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire caused conditions of extreme peril to the safety of persons and property within the City of Highland and resulted in fire damage and evacuation warnings for parts of the City; and
WHEREAS, on September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, HMC Section 2. 44. 060(A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven days thereafter or the proclamation shall have no further force and effect.

WHEREAS, on September 12, 2024, the City Council adopted Resolution 2024-44 ratifying the Director of Emergency Service' s proclamation of a local emergency.

WHEREAS, on October 8, 2024, the City Council adopted Resolution 2024- 45 to extend the proclamation of a local emergency.

WHEREAS, on November 12, 2024, the City Council adopted Resolution 2024- 51 to further extend the proclamation of a local emergency.

WHEREAS, on December 10, 2024, the City Council adopted Resolution 2024- 55 to further extend the proclamation of a local emergency.

WHEREAS, the Line Fire burned 43, 978 acres in San Bernardino County. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow and possible landslides.

WHEREAS, the City Council hereby finds that the above described conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency, and that such conditions continue, in substantial part, in that the work necessary to protect, repair and clean up damage and recover from the damage is ongoing and the City continues to pursue reimbursement from emergency state and federal funds for its costs of responding to these emergencies.

19 NOW, THEREFORE BE IT PROCLAIMED AND ORDERED, by the City Council that state of Local Emergency, as previously declared by the Director of Emergency Services and ratified by the City Council, is hereby further reviewed and confirmed.

IT IS FURTHER PROCLAIMED AND ORDERED that the City Council shall review this proclamation of local emergency at least once every sixty ( 60) days until the City Council terminates the local emergency.

IT IS FURTHER PROCLAIMED AND ORDERED that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Highland, State of California.

PASSED, APPROVED AND ADOPTED on the 28th day of January, 2025.

Penny Lilburn
Mayor
ATTEST:

Alondra CFAUl) OZ
City Cle

20 STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF HIGHLAND )
I, ALONDRA MUNOZ, City Clerk of the City of Highland, California, do hereby certify Resolution No. 2025- 001 was duly and regularly adopted by the City Council of the City of Highland, California, at a special meeting thereof held on the 28th day of January, 2025, by the following vote:

AYES: Hogan, Lilburn, McCallon
NOES: None
ABSTAIN: None
ABSENT: Timmer
VACANCY: District 2 Seat
Dated this 29th day of January, 2025.

ALON[) RA MU

CITY CLERK
21 RESOLUTION NO. 2025- 008

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, PROCLAIMING THE CONTINUED EXISTENCE OF A

LOCAL EMERGENCY AS A RESULT OF THE LINE FIRE
WHEREAS, Section 2. 44. 060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City' s Director of Emergency Services if the City Council is not in session; and WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire caused conditions of extreme peril to the safety of persons and property within the City of Highland and resulted in fire damage and evacuation warnings for parts of the City; and
WHEREAS, on September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, HMC Section 2. 44. 060( A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven days thereafter or the proclamation shall have no further force and effect.

WHEREAS, on September 12, 2024, the City Council adopted Resolution 2024- 44 ratifying the Director of Emergency Service' s proclamation of a local emergency.

WHEREAS, on October 8, 2024, the City Council adopted Resolution 2024- 45 to extend the proclamation of a local emergency.

WHEREAS, on November 12, 2024, the City Council adopted Resolution 2024- 51 to further extend the proclamation of a local emergency.

WHEREAS, on December 10, 2024, the City Council adopted Resolution 2024- 55 to further extend the proclamation of a local emergency.

WHEREAS, on January 28, 2025, the City Council adopted Resolution 2025- 01 to further extend the proclamation of a local emergency.

WHEREAS, the Line Fire burned 43, 978 acres in San Bernardino County. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow and possible landslides.

WHEREAS, the City Council hereby finds that the above described conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency, and that such conditions continue, in substantial part, in that the work necessary to protect, repair and clean up damage and recover from the damage is ongoing and the

22 City continues to pursue reimbursement from emergency state and federal funds for its costs of responding to these emergencies.

NOW, THEREFORE BE IT PROCLAIMED AND ORDERED, by the City Council that state of Local Emergency, as previously declared by the Director of Emergency Services and ratified by the City Council, is hereby further reviewed and confirmed.

IT IS FURTHER PROCLAIMED AND ORDERED that the City Council shall review this proclamation of local emergency at least once every sixty (60) days until the City Council terminates the local emergency.

IT IS FURTHER PROCLAIMED AND ORDERED that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Highland, State of California.

PASSED, APPROVED AND ADOPTED on the 27th day of March 2025.

ATTEST:

Alondra Muno
City Cferk

23 STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO )

CITY OF HIGHLAND )
I, ALONDRA MUNOZ, City Clerk of the City of Highland, California, do hereby certify Resolution No. 2025-008 was duly and regularly adopted by the City Council of the City of Highland, California, at a special meeting thereof held on the 27th day of March, 2025, by the following vote:

AYES: Hogan, Lilburn, Saldana, Timmer
NOES: None
ABSTAIN: None
ABSENT: McCallon
Dated this 31st day of March, 2025.
24 RESOLUTION NO. 2025- 009

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, PROCLAIMING THE CONTINUED EXISTENCE OF A

LOCAL EMERGENCY AS A RESULT OF THE LINE FIRE
WHEREAS, Section 2. 44.060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City' s Director of Emergency Services if the City Council is not in session; and WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire caused conditions of extreme peril to the safety of persons and property within the City of Highland and resulted in fire damage and evacuation warnings for parts of the City; and
WHEREAS, on September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, HMC Section 2. 44. 060( A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven days thereafter or the proclamation shall have no further force and effect.

WHEREAS, on September 12, 2024, the City Council adopted Resolution 2024- 44 ratifying the Director of Emergency Service' s proclamation of a local emergency.

WHEREAS, on October 8, 2024, the City Council adopted Resolution 2024- 45 to extend the proclamation of a local emergency.

WHEREAS, on November 12, 2024, the City Council adopted Resolution 2024- 51 to further extend the proclamation of a local emergency.

WHEREAS, on December 10, 2024, the City Council adopted Resolution 2024-55 to further extend the proclamation of a local emergency.

WHEREAS, on January 28, 2025, the City Council adopted Resolution 2025- 01 to further extend the proclamation of a local emergency.

WHEREAS, on March 27, 2025, the City Council adopted Resolution 2025- 08 to further extend the proclamation of a local emergency.

WHEREAS, the Line Fire burned 43,978 acres in San Bernardino County. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow and possible landslides.

25 WHEREAS, the City Council hereby finds that the above described conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency, and that such conditions continue, in substantial part, in that the work necessary to protect, repair and clean up damage and recover from the damage is ongoing and the City continues to pursue reimbursement from emergency state and federal funds for its costs of responding to these emergencies.

NOW, THEREFORE BE IT PROCLAIMED AND ORDERED, by the City Council that state of Local Emergency, as previously declared by the Director of Emergency Services and ratified by the City Council, is hereby further reviewed and confirmed.

IT IS FURTHER PROCLAIMED AND ORDERED that the City Council shall review this proclamation of local emergency at least once every sixty ( 60) days until the City Council terminates the local emergency.

IT IS FURTHER PROCLAIMED AND ORDERED that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Highland, State of California.

PASSED, APPROVED AND ADOPTED on the 13th day of May, 2025.

P nny Lilbur
Mayor
ATTEST:

Alond Munoz
City lerk

26 STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF HIGHLAND )
I, ALONDRA MUNOZ, CIVIC, City Clerk of the City of Highland, California, do hereby certify Resolution No. 2025- 009 was duly and regularly adopted by the City Council of the City of Highland, California, at a regular meeting thereof held on the 13th day of May, 2025, by the following vote:

AYES: Hogan, Lilburn, McCallon, Saldana, Timmer
NOES: None
ABSTAIN: None
ABSENT: None
Dated this 14th day of May, 2025.

ALOND MUNO , CMC

CITY CL RK
27 28
RESOLUTION NO. 2025- xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, PROCLAIMING THE CONTINUED EXISTENCE OF A

LOCAL EMERGENCY AS A RESULT OF THE LINE FIRE
WHEREAS, Section 2. 44. 060 of the Highland Municipal Code (" HMC") authorizes the City Council to proclaim the existence of a " Local Emergency" and delegates such authority to the City' s Director of Emergency Services if the City Council is not in session; and WHEREAS, on the evening of Thursday, September 5, 2024, the Line Fire broke out in Highland. The Line Fire caused conditions of extreme peril to the safety of persons and property within the City of Highland and resulted in fire damage and evacuation warnings for parts of the City; and
WHEREAS, on September 11, 2024, the City Manager, in his capacity as Director of Emergency Services, duly and reasonably proclaimed the existence of a local emergency in the City of Highland on that date due to the Line Fire; and WHEREAS, HMC Section 2. 44. 060( A) states that the City Council shall take action to ratify the proclamation of the Director of Emergency Services within seven days thereafter or the proclamation shall have no further force and effect.

WHEREAS, on September 12, 2024, the City Council adopted Resolution 2024- 44 ratifying the Director of Emergency Service' s proclamation of a local emergency.

WHEREAS, on October 8, 2024, the City Council adopted Resolution 2024- 45 to extend the proclamation of a local emergency.

WHEREAS, on November 12, 2024, the City Council adopted Resolution 2024- 51 to further extend the proclamation of a local emergency.

WHEREAS, on December 10, 2024, the City Council adopted Resolution 2024- 55 to further extend the proclamation of a local emergency.

WHEREAS, on January 28, 2025, the City Council adopted Resolution 2025- 01 to further extend the proclamation of a local emergency.

WHEREAS, on March 27, 2025, the City Council adopted Resolution 2025- 08 to further extend the proclamation of a local emergency.

WHEREAS, on May 13, 2025, the City Council adopted Resolution 2025- 09 to further extend the proclamation of a local emergency.
29 WHEREAS, the Line Fire burned 43,978 acres in San Bernardino County. The fire originated in Highland and burned areas in Highland that are now susceptible to mud and debris flow and possible landslides.

WHEREAS, the City Council hereby finds that the above described conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency, and that such conditions continue, in substantial part, in that the work necessary to protect, repair and clean up damage and recover from the damage is ongoing and the City continues to pursue reimbursement from emergency state and federal funds for its costs of responding to these emergencies.

NOW, THEREFORE BE IT PROCLAIMED AND ORDERED, by the City Council that state of Local Emergency, as previously declared by the Director of Emergency Services and ratified by the City Council, is hereby further reviewed and confirmed.

IT IS FURTHER PROCLAIMED AND ORDERED that the City Council shall review this proclamation of local emergency at least once every sixty ( 60) days until the City Council terminates the local emergency.

IT IS FURTHER PROCLAIMED AND ORDERED that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Highland, State of California.

PASSED, APPROVED AND ADOPTED on the 8th day of July 2025.

Penny Lilburn
Mayor
ATTEST:

Alondra Munoz
City Clerk
30 STAFF REPORT

TO THE CITY COUNCIL
DATE: July 8, 2025
FROM: Carlos Zamano, City Manager
PREPARED BY: Lawrence A. Mainez, Community Development Director Leticia Nava -Cruz, Director of Admin Services/City Treasurer SUBJECT: Consideration of a Resolution to adjust the Business Tax on the Extraction and/ or Processing of Rock, Sand and Gravel Aggregate) pursuant to Title 5 ( Business Licenses and
Regulations), Chapter 5. 17 ( Business License Tax on
Extraction and/ or Processing of Rock, Sand and Gravel
Aggregate]), Section 5. 17. 040 ( Rock, Sand and Gravel Aggregate] Extraction and Processing Tax)
RECOMMENDATION:

Staff recommends the City Council adopt Resolution No. 2025 - fixing the Highland Business License Tax on the extraction and/ or processing of rock, sand, and gravel ( aggregate) for Fiscal Year 2025- 2026.

FISCAL IMPACT:

The fiscal impact of the proposed adjustment of the Business License Tax will result in a minor increase in General Fund revenue for Fiscal Year 2025- 26. However, there are indications that current economic conditions are slowing, and mining activity may decrease so this adjustment may have less impact on City revenues.

Points Changes*
Approved
Denied
Continued
Tabled
Current CPI May 2025 137. 456
Minus Previous CPI May 2024 133.943
Index Point Change 3. 513
Period of Review is from May 31, 2024, to May 31, 2025.

City
Motion
Ayes _
Noes
Abstain
Absent
Second Agenda Item No.

File No.
anager
1 City Council Meeting of
July 8, 2025
Mining Tax for FY 2025-26
Percent Change
Index Point Change 3. 513
Change in CPI 0. 02623 ( 3. 513/ 133.943 = 0. 02623)
Percent Change 2. 62 ( 0. 02623 x 100 = 2. 62%)
Proposed Business License Tax Increase
Existing Tax ( July 1, 2024) $ 0. 2701 per ton
Proposed Tax Increase ( July 1, 2025) $ 0. 0071 per ton ($ 0. 2701 x 2. 62% = $ 0. 0071)
Proposed Tax (July 1, 2025) $ 0. 2772 per ton
The City of Highland is using the CPI for the Riverside - San Bernardino - Ontario, CA. area to be applied to the mining tax.

PUBLIC NOTICE: The required public notice was published twice in the newspaper on June 27, 2025, and July 4, 2025, and posted on the City' s website on June 27, 2025. Staff also notified the two ( 2) mining operators ( CEMEX, and Robertson' s Ready Mix) on June 19, 2025. On July 3, 2025, the meeting Agenda was posted on the City' s web site and at three locations pursuant to City Council resolution.

BACKGROUND: Pursuant to the Highland Municipal Code Chapter 5. 17 Business Licenses and Regulations), Section 5. 17. 040 ( Rock, Sand, and Gravel Aggregate] Extraction and Processing Tax), the City Council must consider annually an adjustment to the business license tax on each ton of material excavated from and/ or processed in the City as approved by the voters in a special election on November 3, 1998, as per Ordinance No. 237 and amended by Ordinance No. 265 ( Attachments 1 and 2 respectively).

ANALYSIS: Staff has prepared the appropriate Resolution for consideration by the City Council. The proposed adjustment will be from $ 0. 2701 per ton to $ 0. 2772 per ton ( a 2. 62% increase). If the City Council adopts the Resolution, the new rate will be effective back to July 1, 2025. The payment of the license tax is on a quarterly basis and the first payment due to the City is on October 1, 2025.

Attachments: 1. Ordinance No. 237 ( 1998)

2. Ordinance No. 265 ( 2000)

3. Proposed CC Resolution No. 2025- ( proposed 2025)
2 2
Attachment 1
3 ORDINANCE NO. 237

AN ORDINANCE OF THE CITY OF HIGHLAND, CALIFORNIA, ADDING CHAPTER 5. 17 TO TITLE 5 OF THE HIGHLAND MUNICIPAL CODE,

ESTABLISHING A BUSINESS LICENSE TAX ON THE EXTRACTION

AND/ OR PROCESSING OF ROCK, SAND AND GRAVEL ( AGGREGATE)

THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES ORDAIN AS FOLLOWS:

SECTION 1. Title 5 of the Highland Municipal Code is hereby amended by adding Chapter 5. 17, " Business License Tax on Extraction and/ or Processing of Rock, Sand and Gravel ( Aggregate)," as follows:

Chapter 5. 17

BUSINESS LICENSE TAX ON EXTRACTION AND/ OR PROCESSING OF ROCK,

SAND AND GRAVEL ( AGGREGATE)
Section:

5. 17. 010 Purpose

5. 17. 020 Payment of Business License Tax; Business
License Required

5. 17. 030 Verification of Annual Production.

5. 17. 040 Rock, Sand and Gravel ( Aggregate) Processing and Extraction Tax

5. 17. 050 Recordkeeping: Retention of Records and Right of Inspection

5. 17. 060 Failure to Remit Tax When Due: Penalty

5. 17. 070 Payment of Other Fees or Taxes Not Excused

5. 17. 080 Exemption from Tax

5. 17. 090 Taxes a Debt to City: Actions for Collection of Taxes

5. 17. 100 Misrepresentation

5. 17. 110 Amendments

5. 17. 120 General Penalty for violations

5. 17. 130 Severability

5. 17. 140 Effective date
Section 5. 17. 010. Purpose.

The purpose of this Chapter is to establish a tax on the commercial business of extraction and/ or processing of rock, sand and gravel ( aggregate) within the City, as a means of generating revenue for the City for municipal purposes and not as a regulatory measure. This business license tax is imposed in the interests of 1 4
the health, safety, convenience and welfare of the residents of the City.

Section 5. 17. 020. Payment of Business License Tax and Business License Required.

A. In addition to the requirements of Chapter 5. 04 of this Title 5, there is imposed upon any business engaged in the principal business of extracting and/ or processing rock, sand or gravel ( aggregate) from or on any real property located within the City, for the purpose of commercial use or sale, a general business license tax in the amount set forth in Section 5. 17. 040 of this Chapter.

B. Each business which is subject to this Chapter shall, within 45 days of the effective date of this Ordinance, apply for and obtain a business license tax certificate, as part of the business license application, from the Collector. The business license tax certificate application shall include a current topographic map of all permitted extraction sites within the City, at a scale of 1"= 200, and shall include the locations of the City limits and permit limits.

C. It is unlawful for any person, whether as principal or agent, or employee, either for himself or for any other person, to transact and carry on any business within the City which is subject to the business license tax established in this Chapter without first having applied for and procured a business license tax certificate from the City to do so, and without having paid the business license tax therefor. Exemptions to this requirement are set forth in Section 5. 17. 080 of this Chapter.

D. As used in this Chapter, " processed" or " processing" shall include, but not be limited to, the utilization of rock, sand or gravel ( aggregate) from any source or location, as a primary ingredient as part of a manufacturing or batching process ( such as asphalt or concrete batching) within the City.

E. As used in this Chapter, to be " engaged in business" shall include the acts of extracting rock, sand or gravel aggregate) from or on any real property located within the City, processing rock, sand or gravel ( aggregate), and/ or the utilization of rock, sand or gravel ( aggregate), from any source or location, as a primary ingredient as part of a manufacturing or batching process within the City. As used in this Chapter, " engaged in business" shall also include the business of extraction and processing of rock, sand or gravel ( aggregate) which is sold to a public agency pursuant to bid.

F. Whenever any person is carrying on two or more related activities at the same location and under the same ownership and management, such as extraction and processing of rock, sand or 2 5
gravel ( aggregate), then in that event the business license tax shall be applied once only to each ton of material extracted or processed, whichever is greater, and a single business license shall be issued. Provided, however, that nothing contained in this Section shall be construed to relieve the payment of two or more business license taxes when required, where two or more separate businesses are conducted in the same location by the same owner and/ or management and such businesses are not construed by the Collector to be correlated or allied with each other. An appropriate business license tax as set forth in this Chapter shall be paid for each business.

G. Nothing contained in this Chapter shall be construed to relieve the obligation to obtain a separate business license and to pay the appropriate business license tax required for each business owned or conducted by a separate owner whether or not under the same management.

Section 5, 17. 030. verification of Annual Production.

A. In order for the City to verify annual production
reporting, each business which is subject to this Chapter shall submit the following information to the Collector:
1) Each year on or before June 30, production
quantities shall be submitted, reported in tons by quarter and cumulatively for the reporting year.
2) Each year, on or before July 15, a current aerial
photograph shall be submitted, of the mining area with City limits and mine permit area clearly identified.
3) Every five ( 5) years, on or before July 15, a
current topographic map of the business' permitted extractive sites within the City shall be submitted. The topographic map shall be based on aerial photographs taken within 45 days of submittal. The purpose of the topographic maps is to verify reported production quantities.
4) Weight slips for aggregate materials shall be made
available to the City annually, upon request.

B. If the information submitted pursuant to this Section does not adequately quantify annual production, additional information and/ or documentation, identified by the City, may be required and shall be provided at the expense of the business.

C. In addition to the measures set forth in this Section, the City may conduct an audit to insure compliance with this Chapter. The expenses incurred in the completion of the audit shall be paid by the City, unless inaccuracies in reporting are identified. Should inaccuracies, be identified, the penalties set 3 6
forth in Section 5. 17. 060 shall be assessed, including the cost of the audit.

Section 5. 17. 040. Rock, Sand and Gravel ( Aggregate) Extraction and Processing Tax.

A. Every person who engages in the principal business of extracting and/ or processing rock, sand or gravel ( aggregate), from or on any real property located within the City, for the purpose of commercial use or sale, shall pay a general business license tax on each ton of material excavated from and/ or processed in the City according to the following schedule:

Jan. 1, 1999 to June 30, 1999 . . 0. 06 per ton.

July 1, 1999 to June 30, 2000 . . 0. 09 per ton.

July 1, 2000 to June 30, 2001 . . 0. 12 per ton.

The rate of tax commencing July 1, 2001 shall be $. 14 per ton, adjusted annually in July in accordance with the Consumer Price Index, for all urban consumers for L. A./ Anaheim/ Riverside ( or substantially equivalent index), with the exact rate to be fixed from time to time by Resolution of the City Council, not to exceed

0. 35 per ton.

B. The tax on the processing and/ or extraction of rock, sand and gravel ( aggregate), and businesses as set forth herein, shall begin on January 1, 1999, and shall be paid and collected by the City quarterly, beginning April 1, 1999. The returns for the tax shall be submitted by the persons engaged in said principal business within 15 days following the end of each quarter for which the tax is due, on July 1, October 1, January 1 and April 1 of each calendar year, subject to the penalties for failure to pay the said tax as set forth in Section 5. 17. 050 of this Chapter.

C. The Collector shall provide each person in said principal business with a form for reporting the quarterly return. Said returns shall indicate:
1) The tonnage of rock, sand and gravel ( aggregate)
extracted and/ or processed during the prior calendar quarter from property located within the City of Highland.
2) The tonnage of rock, sand and gravel ( aggregate)
extracted during the prior calendar quarter from property located outside the City, and processed within the City, which is taxed by another city or county, and the rate of tax which has been collected by the other city or county for the same material.
3) The tonnage of rock, sand and gravel ( aggregate)
shipped from extraction or processing facilities located within the City to concrete batch plants, asphalt batch 4 7
plants, and other processing or manufacturing facilities that utilize aggregate materials.
4) The tonnage of concrete and/ or asphalt or other
processed materials shipped from processing facilities located within the City. Concrete and asphalt materials shall be taxed at a rate to be determined by the City based on
approximate aggregate content, per cubic yard of concrete, asphalt or other processed material shipped. Other products processed on the site where aggregate is used as a constituent in an end product will be taxed based on the approximate aggregate content.
5) The current tax rate imposed by the City.

D. Information provided on the quarterly return shall not be considered conclusive as to the information it contains, will not prevent the City from collecting the appropriate amount which is actually due and payable, and shall be subject to review, audit and verification.

Section 5. 17. 050. Recordkeeping: Retention of Records and Right of Inspection.

It shall be the duty of every person liable for the reporting and payment to the City of any business license tax imposed by this Chapter to keep and preserve, for a period of not less than three 3) years, all records as may be necessary to determine the amount of such tax as he may have been liable for the reporting of and payment to the City. The Collector shall have the right and authority to examine or cause to examine, audit, and inspect such books and records as may be necessary to determine the amount of tax due and payable, and shall have the authority to enforce all provisions of this Chapter.

Section 5. 17. 060. Failure to Remit Tax When Due: Penalty.

A. Any person who engages in a business which is subject to this Chapter, who fails to remit any tax imposed hereby within the time required, shall pay a penalty of ten ( 10) percent per annum, compounded, of the amount of tax in addition to the amount owed.

Such penalty shall be added by the Collector on the first day of each month after the due date thereof. In addition to the penalty set forth above, the City shall also collect all of its administrative costs, attorneys' fees and other costs incurred by in enforcing this Chapter.

B. If the Collector determines that the nonpayment and/ or underpayment of any remittance due under this Chapter is due to fraud, a penalty of twenty- five ( 25) percent of the amount of the tax shall be added thereto in addition to the penalties stated hereinabove.
8 C. Every penalty imposed and such interest as accrues under the provisions of this Section shall become a part of the tax required to be paid by this Chapter.

D. The penalty set forth herein shall be in addition to any other applicable penalty for a violation of this Chapter, or any other recourse or remedy available to the City by law.

Section 5. 17. 070. Payment of Other Fees or Taxes Not Excused.

Any person required to pay a business license tax for
conducting a business under this Chapter shall not be relieved from the payment of any other permit charge, fee or tax for the privilege of conducting such business required under any other provision of this Code or any other ordinance or regulation of the City or other agency, and such person shall remain subject to all applicable regulatory provisions.

Section 5. 17. 080. Exemption from Tax.

A. In the event that the extraction of any of the rock, sand and gravel ( aggregate) processed by the person responsible for paying the tax is in fact taxed by any other city or county, and the other city or county also allows a reduction in tax under the same circumstances, then the tax so paid on the materials so processed may be reduced by as much as the amount paid to the other city or county, but in no event shall the reduction be more than one- half ( 1/ 2) of the rate charged by the City.

B. No business license tax shall be required under this Chapter of or from any person exempt from the business license tax by virtue of the constitution or any applicable statutes of the United States or the State of California.

C. No business license tax shall be required under this Chapter of or from any governmental agency or subdivision and the employees thereof, but only to the extent they are engaged in the business of such governmental agencies or subdivisions.

D. Any person claiming a business license tax exemption under this Chapter has the burden of furnishing to the Collector such information as the Collector may require to support the claim or eligibility for exemption.

Section 5. 17. 090. Taxes a Debt to City: Actions for Collection of Taxes.

The amount of any business license tax, penalty or interest, or any combination thereof, imposed by the provisions of this Chapter shall be deemed a debt to the City. An action may be commenced in the name of the City in any court of competent jurisdiction for the amount of any delinquent business tax, M.
9 penalties, interest, charges and administrative costs incurred in connection therewith, including attorneys' fees.

Section 5. 17. 100. Misrepresentation.

No person shall knowingly or intentionally misrepresent any material fact in applying for or paying for the business license tax certificate.

Section 5. 17. 110. Amendments.

The procedural provisions of this Chapter may be amended by Ordinance duly enacted by the City Council.

Section 5. 17. 120. General Penalty for Violations.

No person, whether as principal, agent, employee or otherwise, shall violate, cause the violation of, or otherwise fail to comply with any of the requirements of this Chapter. Every act prohibited or declared unlawful, and every failure to perform an act made mandatory, shall constitute and be prosecuted as a misdemeanor as set forth in Chapter 1. 24 of the Municipal Code.

Section 5. 17. 130. Severability.

If any section, subsection, sentence, clause or phrase of this Chapter or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Chapter, the application thereof, and the tax imposed shall not be affected thereby but shall remain in full force and effect, it being the intention of the City Council and the voters to adopt each and every section, subsection, part, clause, sentence and phrase regardless of whether any other section, subsection, part, clause, sentence or phrase or the application thereof is held to be invalid or unconstitutional.

Section 5. 17. 140. Effective date.

This Ordinance enacting this Chapter as a part of the
Municipal Code and levying the business license tax described herein shall be effective ten ( 10) days after the date on which the City Council has declared that the voters of the City of Highland have approved this Ordinance by a majority of the votes cast by the electors voting on the tax proposal set forth in the Ordinance." SECTION 2. The City Attorney is hereby designated and
directed to prepare a summary of the Ordinance, which shall be published in a newspaper of general circulation in the City of Highland. A certified copy of the full text of the Ordinance shall be posted and available in the office of the City Clerk. 10 SECTION 3. The Mayor shall sign this Ordinance and the City Clerk shall attest and certify the passage and adoption of this Ordinance if a majority of the voters voting in the City' s special election on November 3, 1998 approve that measure asking whether the voters approve this Ordinance.

PASSED, APPROVED AND ADOPTED this 28th of -July- 98.
i
rt -
Mayo
Raymond B. Rucker, Jr.

ATTEST:

City Clerk
Debbie A. Lee
8 11

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO)

CITY OF HIGHLAND )
I, DEBBIE A. LEE, City Clerk of the City of Highland, California, do hereby certify that Ordinance No. 237 had its first reading on July 14, 1998 and had its second reading on December 8, 1998 and was duly and regularly adopted by the City Council of the City of Highland at a regular meeting of said Council thereof, held on the 8th day of December, 1998, by the following vote:

AYES: Brown, Rucker, Starbuck, Timmer, Mayor Sundquist
NOES: None
ABSTAIN: None
ABSENT: None
A
DEBBIE A. LEE, CITY CLERK
12 Attachment 2
13 ORDINANCE NO. 265

AN ORDINANCE OF THE CITY OF HIGHLAND, CALIFORNIA, AMENDING CHAPTER 5. 17 OF THE HIGHLAND MUNICIPAL CODE ( ORDINANCE NO. 237)

BUSINESS LICENSE TAX ON THE EXTRACTION AND/OR PROCESSING OF ROCK, SAND AND GRAVEL [ AGGREGATE]), TO PROVIDE FOR CLARIFICATION

AND AMENDMENT OF PROCEDURAL REQUIREMENTS, INCLUDING

ADMINISTRATIVE REMEDIES
THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES ORDAIN AS FOLLOWS:

SECTION 1. Findings and Purpose.

A. Ordinance No. 237 was enacted by the voters on November 3, 1998, establishing a business license tax on the extraction and/ or processing of rock, sand and gravel ( mining). The business license tax established a source of general purpose revenue which may be used by the Cityto provide a wide range of benefits to the community. Ordinance No. 237 has now been codified as Chapter 5. 17 of the Highland Municipal Code. Section

5. 17. 120 of Ordinance No. 237 provides that the procedural provisions of Chapter 5. 17 may be amended by Ordinance duly enacted by the City Council.

B. The proposed amendment to Chapter 5. 17 of the Highland Municipal Code does not change the amount of the business license tax or general purpose revenues to be received by the City pursuant to Ordinance No. 237. In enacting this Ordinance, the City Council provides for additional procedural and constitutional safeguards in the Ordinance, which better protect the City and the businesses which are subject to the business license regulations, by establishing a clear administrative appeal procedure, and setting forth terms and conditions that clarify the application of the Ordinance, without amending the amount of the tax (or equivalent) to be collected by the City.

SECTION 2. Amending Chapter 5. 17 ofthe Highland Municipal Code (Ordinance No. 237).

Chapter 5. 17, " Business License Tax on Extraction and/ or Processing of Rock, Sand and Gravel (Aggregate)" of the Highland Municipal Code, enacted by the voters as Ordinance No. 237, is hereby amended in pertinent part as follows:

A. Subsection E shall be added to Section 5. 17. 040, to read as follows:

E. Determination of tax or license classification - right to hearing. 1) The Collector shall determine the amount of business license tax due or the proper classification for a business by means of such 14 information as he may be able to obtain if:
a) Any person fails to file any required statement within the time prescribed; or
b) If, after demand therefor has been made by the Collector, he fails to file a corrected statement within fifteen ( 15) days after notification to do so; or
c) It appears to the satisfaction of the Collector that a statement filed does not set fort the facts of the business for which a license is required; or
d) If a licensee or an applicant for a license believes that his individual business is not assigned to the property
classification because of circumstances peculiar to it. 2) Notice of Determination. If such determination is made, the Collector shall give notice of the amount so assessed, or classification found to be appropriate in the following manner:
a) By serving it personally; or
b) By depositing it in the United States mail, postage prepaid, addressed to the person so assessed at the address
appearing on his last business license or application therefore. 3) Right to Hearing. Such person may, within ten ( 10) days after the serving or mailing of such notice, apply in writing to the Collector for a hearing on the amount of the business license tax or classification determination.

If such application is made, the Collector shall give not less than five 5) days' written notice, in the manner prescribed herein, to the licensee to show cause, at a time and place fixed in the notice, why the amount specified therein should not be fixed or classification determined for such license.

At such hearing, the licensee may appear and offer evidence why such specified tax should not be fixed as the business license tax or such classification prescribed.

After such hearing the Collector shall determine the proper tax to be charged or classification prescribed. He shall forthwith give written notice to the licensee in the manner prescribed herein of such 15 determination and to amount of the tax."
B. Subsections E and F shall be added to Section 5. 17.090, to read as follows:

E. The Collector may require the filing of a verified statement from any person claiming to be excluded or exempt by the provisions of this Chapter. Such statement shall set forth all facts upon which the exclusion or exemption is claimed.

F. Interstate Commerce - Relief from undue burdens.
1) No business license tax authorized bythis Chapter shall be so applied as to occasion an undue burden upon interstate commerce. 2) If a licensee or applicant for a license believes that the business license tax places an undue burden on such commerce, he may apply to the Collector for an adjustment of the tax so that it shall not be discriminatory or unreasonable as to such commerce. Such application may be made before, at or within six ( 6) months after payment of the prescribed business license tax.
3) The applicant shall, by affidavit, supporting testimony and documentary evidence, show his method of business and the gross volume or estimated gross volume of business and such other information as the Collector may deem necessary in order to determine the extent, if any, of such undue burden on such commerce.
4) The Collector shall conduct an investigation. After obtaining the written approval of the City Attorney, the Collector shall within fifteen 15) days afterthe applicant has submitted the necessary information, fix the business license tax for the applicant in an amount that is reasonable and nondiscriminatory. If the business license tax has already been paid, the Collector shall order a refund of the amount over and above the business license tax so fixed. In fixing the business license tax to be charged, the Collector shall be authorized to base the tax upon a percentage of gross receipts or any other measure which will assure that the business license tax assessed shall be uniform with that assessed on businesses of like nature, so long as the amount assessed does not exceed the business license tax as prescribed by this Chapter.
5) Should the Collector determine the gross receipts measure of business license tax to be the proper basis, he may require the applicant to submit, either at the time of termination of to applicant's 16 business in the City or at the end of each three months, a sworn statement of the gross receipts and pay the amount of business license tax therefor; provided, that no additional business license tax during any one calendar quarter shall be required after licensee shall have paid an amount equal to the annual business license tax as prescribed in this Chapter."
C. Section 5. 17. 110 shall be added to Chapter 5. 17, to read as follows:

Section 5. 17. 110. Appeals.

A. Who may appeal. Any person aggrieved by the application of this Chapter, or by any decision of the Collector regarding the issuance or refusal to issue a license, the appropriate license classification of the business, or the amount of a business license tax, may appeal to the City Council by filing a notice of appeal with the City Clerk within sixty (60) days after the due date for payment of the tax, or within fifteen ( 15) days of any decision of the Collector. The notice of appeal shall be accompanied by an appeal fee in an amount established by resolution of the City Council and shall state the grounds for the appeal. The initiation of an appeal shall not relieve the appellant of the obligation to pay the tax.

B. Public hearing. The City Clerk shall set a time and place for a public hearing of such appeal before the City Council and shall give the appellant not less than ten ( 10) days' written notice thereof in the following manner:
1) By serving it personally, or
2) By depositing it in the United States mail, postage prepaid, addressed to such person at the address appearing on his last business license or application.

At the public hearing the City Council shall consider the evidence presented by the appellant, the Collector, and other interested parties prior to making a decision. The hearing may be continued from time to time.

C. Findings of the City Council. The findings of the City Council shall be final and conclusive. They shall be served upon the appellant in the manner prescribed in subsection B of this section by the City Clerk. Review of any final decision by the City Council shall be requested pursuant to Code of Civil Procedure Section 1094. 5.

D. Due Date of Tax. The amount of any business license tax finally determined as provided in this section shall be due and payable as of the date the original business license tax was due and payable, together with any 17 penalties that may be due thereon; provided, however, that if the amount of such business license tax is fixed in accordance with the original statement of the appellant, no penalty shall attach by reason of any delinquency." D. Section 5. 17. 130 shall be amended, to read as follows:

Section 5. 17. 130. General Penalty for Violations.

No person, whether as principal, agent, employee or otherwise, shall violate, cause the violation of, or otherwise fail to comply with any of the requirements of this Chapter. Every act prohibited or declared unlawful, and every failure to perform an act made mandatory, shall constitute and be prosecuted as a misdemeanor as set forth in Chapter 1. 24 of the Municipal Code.

All remedies provided under this Chapter shall be cumulative. The use of one or more remedies by the City shall not bar the use of any other remedy for the purpose of enforcing the provisions of this Chapter."
E. Section 5. 17. 140 shall be added, to read as follows:

Section 5. 17. 140. Effect on Past Actions and Obligations.

Neither the adoption of the Ordinance codified in this Chapter, nor its superseding of any portion of any other Ordinance of the City shall in any manner be construed:

A. To affect prosecution for violation of any other Ordinance committed prior to the effective date of the Ordinance codified in this Chapter; or B. As a waiver of any license or other penal provisions applicable to such violation; or
C. To affect the validity of any bond or cash deposit required by any ordinance to be posted, filed, or deposited.

All rights and obligations pertaining to the foregoing shall continue in full force and effect.

F. Sections shall be renumbered consistent with this amendment.

The table of contents of Chapter 5. 17, and each section thereof shall be sequentially renumbered to reflect the amendments adopted by this Ordinance, and each internal reference to the sections or subsections of Chapter 5. 17 may be administratively corrected by the City Clerk to reflect the amendments made herein.

G. A typographical error in subsection C of Section 5. 17.030 shall be corrected, to read as follows:
18 C. In addition to the measures set forth in this Section, the City may conduct an audit to insure compliance with this Chapter. The expenses incurred in the completion of the audit shall be paid by the City, unless inaccuracies in reporting are identified. Should inaccuracies be identified, the penalties set forth in Section 5, 17, 060 shall be assessed, including the cost of the audit." SECTION 3. Savings and Severability.

Nothing in this Ordinance is intended to supersede or alter the amount of the business license tax enacted by the voters, adopted by Ordinance No. 237 and codified in Chapter

5. 17 of the Municipal Code, but rather this Ordinance is intended only to amend or correct the administrative and procedural provisions of Chapter 5. 17. if any section, subsection, sentence, clause or phrase of this Ordinance or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Chapter, the application thereof, and the tax imposed shall not be affected thereby but shall remain in full force and effect, it being the intention of the City Council and the voters to adopt each and every section, subsection, part, clause, sentence and phrase regardless of whether any other section, subsection, part, clause, sentence or phrase or the application thereof is held to be invalid or unconstitutional.

SECTION 4. Publication and Effective date.

This Ordinance shall be published and/ or posted in accordance with State law and City Resolution within fifteen ( 15) days following its adoption, and shall take effect thirty ( 30) days after its adoption.

PASSED, APPROVED AND ADOPTED this 121h day of December, 2000.

APPROVED AS TO FORM:

Margue ite P. Battersby
City Attorney
i
Ja in R.. Starbm-6k
Mayor( --
ATTEST:
a J,tti a , 2k."
Debbie A. Lee, CMC
City Clerk
19 STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO)

CITY OF HIGHLAND
I, DEBBIE A. LEE, City Clerk of the City of Highland, California, do hereby certify that Ordinance No. 265 had its first reading on November 28, 2000 and had its second reading on December 12, 2000 and was duly and regularly adopted by the City Council of the City of Highland at a regular meeting of said Council thereof, held on the 12th day of December, 2000, by the following vote:

AYES: Brown, Rucker, Sundquist, Timmer, Mayor Starbuck
NOES: None
ABSTAIN: None
ABSENT: None
rA 6 & Vz
DEBBIE A. LEE, CITY CLERK
20 Attachment 3
21 RESOLUTION NO. 2025 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND

FIXING THE HIGHLAND BUSINESS LICENSE TAX ON THE EXTRACTION

AND/ OR PROCESSING OF ROCK SAND AND GRAVEL ( AGGREGATE) FOR FISCAL YEAR 2025- 2026
WHEREAS, the electors of the City of Highland, on November 3, 1998, duly authorized a business license tax on the extraction and/ or processing of rock, sand and gravel ( aggregate) hereinafter referred to as the Mining Tax; and
WHEREAS, the City Council certified the election and codified Ordinance No. 237 as Chapter

5. 17, Business License Tax on the Extraction and/ or Processing of Rock, Sand and Gravel Aggregate) of Title 5, Business Licenses and Regulations; and WHEREAS, the amount of such tax established and approved by the electors was fixed through Fiscal Year 2002; and
WHEREAS, the City Council shall consider an adjustment to the Mining Tax annually in accordance with the Consumer Price Index, for all urban consumers for Riverside -San Bernardino - Ontario, CA (or substantially equivalent index), with the exact rate to be fixed from time to time by Resolution of the City Council; and
WHEREAS, the City Council desires to comply with both the letter and spirit of Ordinance No. 237 approved by the electors of the City, and to adjust the Mining Tax in accordance therewith.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Pursuant to Government Code Section 66018, the amount of the adjusted Mining Tax must be adopted by Resolution of the City Council, after providing notice and public hearing.

SECTION 2. Notice of the public hearing was given pursuant to Government Code Section 6062a, oral and written presentations made and received, and the required public hearing has been held.

SECTION 3. Pursuant to Government Code Section 6062a, a general explanation of the hereinafter contained the Mining Tax has been published in a newspaper of general circulation.

SECTION 4. All requirements of Government Code Section 66018 are herebyfound to have been complied with.

22 SECTION 5. The adjusted business license tax on the extraction and/ or processing of rock sand and gravel ( aggregate) to be collected is hereby determined and established pursuant to Ordinance No. 237 as set forth in the Exhibit A, attached hereto and incorporated herein.

SECTION 6. The City Council does hereby set the Mining Tax as reflected in Exhibit A, effective July 1, 2025, with returns for the tax submitted within 15 days following the end of each quarter commencing on October 1, 2025.

SECTION 7. The City Clerk shall certify to the adoption of this Resolution.

APPROVED AND ADOPTED this 8th day of July 2025.

Penny Lilburn, Mayor
ATTEST: APPROVED AS TO FORM:

Alondra Munoz, City Clerk Maricela Marroquin, City Attorney

23 Exhibit A
The Business Licenses Tax on the Extraction and/ or Processing of Rock, Sand and Gravel ( Aggregate).

The estimated adjustment in revenue is based on the change in the Consumer Price Index, for all urban consumers for the Riverside -San Bernardino -Ontario, Ca. ( or substantially equivalent index) as follows:

Points Changes*
Current CPI May 2025 137. 456
Minus Previous CPI May 2024 133. 943
Index Point Change 3. 513
Period of Review is from May 31, 2024, to May 31, 2025.

Percent Change
Index Point Change
Change in CPI
Percent Change
Proposed Business License Tax Increase
Existing Tax ( July 1, 2024)
Proposed Tax Increase ( July 1, 2025)
Proposed Tax (July 1, 2025)

3. 513

0. 02623 ( 3. 513/ 133. 943 = 0. 02623)

2. 62 % (0. 02623 x 100 = 2. 62 % )

0. 2701 per ton

0. 0071 per ton ($ 0. 2701 x

2. 62% _ $ 0. 0071)

0. 2772 per ton
24 STAFF REPORT

TO THE CITY COUNCIL
DATE: July 8, 2025
FROM: Carlos Zamano, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director, an Maricela Marroquin, City Attorney
PREPARED BY: Barrie Owens, Senior Code Compliance Officer V SUBJECT: Ordinance amending Chapter 12. 06 of the Highland Municipal Code ( Public Parks and Properties) pertaining to camping and storing personal property on public property.

RECOMMENDATION: Staff recommends the City Council:

Introduce and conduct first reading of City Council
Ordinance No. amending Chapter 12. 06, of the
Highland Municipal Code ( Public Parks and Properties)
pertaining to camping and storing personal property on
public property; and

2. Direct staff to file a Notice of Exemption with the County Clerk of the Board of Supervisors.

FISCAL IMPACT: The fiscal impact associated with the code amendment to the Highland Municipal Code related to camping on public property are negligible and include Staff and City Attorney time to prepare the subject ordinance and staff report.

ENVIRONMENTAL REVIEW: The ordinance is exempt from the California Environmental Quality Act (" CEQA") pursuant to CEQA Guidelines Sections 15061( b)( 3) and Section 15378( b)( 5) and staff will file a Notice of Exemption with the County Clerk of the Board upon City Council approval. No further environmental review is required.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
a
City Clerk
Second Agenda Item No.

File No.

City Manager
1 PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website. No further public notice required.

BACKGROUND: On June 28, 2024, the United States Supreme Court upheld the City of Grants Pass' s camping ordinance in City of Grants Pass vs. Johnson. The Court determined that "local government ordinances with civil and criminal penalties forcamping on public land do not constitute cruel and unusual punishment ofhomeless people." This recent ruling has been instructive to cities and counties with similar public camping ordinances.

On July 25, 2024, California Governor Gavin Newsom signed an Executive Order, urging all local jurisdictions to swiftly address encampments. In addition, on May 12, 2025, the Governor released a model ordinance with suggested language, and called upon all local governments to immediately act and use authority as affirmed by the U. S. Supreme Court, to address encampments.

In response to the US Supreme Court' s decision and the Governor's Executive Order, the City Attorney was directed by staff to prepare the subject Ordinance to amend the Highland Municipal Code and to enhance the City' s existing rules and restrictions over the use of public spaces. Adoption of the proposed Ordinance will strengthen the City' s ability to protect public health and safety, keep public spaces and rights -of -way areas clean and accessible, and enhance code enforcement and local law enforcement officers' ability to address encampments.

ANALYSIS: The following summary outlines the proposed amendments to the Highland Municipal Code:

A. Amendment to Chapter 12. 06

1. Amending Section 12. 06. 010 to expand the definitions related to abandoned personal property, including, but not limited to, camping, camp facilities, camp paraphernalia, personal property, public property, soiled items, and unattended person property.

2. Adding Section 12. 06. 100 to prohibit unlawful camping on public property.

3. Adding Section 12. 06. 110 to prohibit the unlawful obstruction of free passage on public property.

4. Adding Section 12. 06. 120 to prohibit the unlawful storage of personal property.

5. Adding Section 12. 06. 130 to prohibit the use of an automotive vehicle as a dwelling.

6. Adding Section 12. 06. 140 to define penalties for violating any provision of Chapter 12. 06.

7. Adding Section 12. 06. 150 to except certain camping activities, such as City -sponsored activities.
2 Attachments:

A Draft Ordinance No. , amending Chapter 12. 06 of the Highland Municipal Code pertaining to camping and storing personal property on public property. 3 ATTACHMENT A —
Draft Ordinance No. , amending Chapter 12. 06 of the Highland Municipal Code pertaining to camping and storing personal property on public property
4 ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, AMENDING CHAPTER 12. 06 OF THE HIGHLAND MUNICIPAL

CODE PERTAINING TO CAMPING AND STORING PERSONAL PROPERTY ON

PUBLIC PROPERTY AND MAKING A FINDING OF EXEMPTION UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Highland owns and maintains a system of public parks, sidewalks and rights of way and has the legal authority to establish rules and restrictions over the use of these public spaces; and
WHEREAS, it is the City' s obligation' s to keep its public parks, sidewalks, and rights of way clean and available for public use, and to protect public health, safety, and access by City constituents.

NOW, THEREFORE, the City Council of the City of Highland does hereby ordain as follows:

Section 1. Code Amendment. Section 12. 06. 010 ( Definitions) of Chapter 12. 06 Public Parks and Properties) of Title 12 ( Streets, Sidewalks and Public Places) of the Highland Municipal Code is hereby amended to read as follows, with additions shown in underlined text and deletions shown in strikethrough text:

As used in this chapter, the following terms have the following definitions:

A " Abandoned personal property" means personal property that the owner abandons surrenders, relinquishes or disclaims Personal property that is not claimed during the time period set forth in this chapter is considered abandoned.

BA. " Alcoholic beveragebeverages;" when used in this ehap cam, means and includes alcohol, spirits, liquor, wine, beer and every liquid or solid containing alcohol, spirits, wine or beer, and which contains one- half of one percent or more of alcohol by volume, and which is fit for beverage purposes, either alone or when diluted, mixed or combined with other substances.

C. " Automotive dwelling" means that a person' s use of a vehicle reasonably appears, in light of all the circumstances to constitute a place of residence human habitation, or accommodation based on more than one of the following activities: ( 1) Possessing camp paraphernalia that is not associated with ordinary vehicle use such as but not limited to a sleeping bag, blanket, sheet, pillow, kitchen utensils cookware or cooking equipment on the inside of or on a vehicle; ( 2) Obscuring some or all of the vehicle' s windows; ( 3) Preparing or cooking meals inside or on a vehicle; or ( 4) Sleeping inside a vehicle.

D. " Bulky item" includes any item that is separately or cumulatively too large or heave to store such as a mattress or shed.

E. " Camp" means to place,witch sleep in or occupy camp facilities or to use camp paraphernalia for the purpose of temporary or permanent human habitation or domicile in camp facilities or 5 outdoors. " Camp" encompasses sleeping activities including lying- down or sleeping with or without camping facilities.

F. " Camp facilities" mean all temporary or semi -permanent shelters including, but not limited to, tents huts sheds or structures for the purposes of sheltering one or more persons.

G. " Camp paraphernalia" means items including but not limited to, collapsible shelters, cots, air mattresses sleeping bags beds hammocks bed rolls blankets, or any similar equipment or materials for the purpose of sleeping lying or sheltering one or more persons, or open fires, barbecues portable stoves or other cooking equipment not provided or approved by the City.

H. " Personal property" means any and all personal tangible items, including, but not limited to, goods materials merchandise camp paraphernalia or facilities luggage backpacks, books, clothing documents, and household goods.

IB. " Public park" means any property owned and controlled by the City for general use of the public for passive and/or active recreation purposes.

JQ " Public r
opegy pr-epeAies" shall means any property owned and controlled by the City e-it-y that is not a public park, and including but not limited to buildings facilities, sidewalks, parking lots bike paths trails and such other publicly -owned property for which the City is authorized by contract or permit to maintain. " Public property" shall not include improved rights -of -way, streets, highways, or alleys.

K. " Soiled items" mean any hazardous toxic unsanitary, verminous or perishable items; items soiled by human waste bodily fluids or other infectious materials-, or items infested by rodents or insects that would present a health or safety risk if stored.

L. " Unattended personal property" means any tangible property found on public property where no individual present in the immediate vicinity claims or asserts ownership.

M. " Vehicle" refers to non -recreational automobiles, but does not include motorized recreational vehicles nonmotorized recreational vehicles and recreational vehicles as those terms are defined under Section 10. 28. 030 ofthe City Municipal Code."
Section 2. Code Amendment. Section 12. 06. 100 ( Unlawful camping) is hereby added to Chapter 12. 06 ( Public Parks and Properties) of Title 12 ( Streets, Sidewalks and Public Places) ofthe Highland Municipal Code to read as follows:

12. 06. 100 Unlawful camping.

It is unlawful and constitutes a public nuisance for any person to camp, sleep, lay down, or shelter; establish, maintain, occupy, operate, or use camp facilities or camp paraphernalia, including open fires or unapproved cooking equipment; or kindle an open fire, except as permitted under Section

12. 06.030 of the Highland Municipal Code on public property, or in any public park or right-ofway, street, highway, or alley." 6 Section 3. Code Amendment. Section 12. 06. 110 ( Unlawful obstruction of free passage on public property) is hereby added to Chapter 12. 06 ( Public Parks and Properties) of Title 12 ( Streets, Sidewalks and Public Places) ofthe Highland Municipal Code to read as follows:

12. 06. 110 Unlawful obstruction of free passage on public property.

A. No person or persons shall stand, sit, linger, idle, loiter, or lay down on any street, alley, highway, right-of-way, sidewalk, park, or other public property, or in or about the entrance or exit of any public building, either on foot or in an automobile or other vehicle, in such a manner as to obstruct or hinder the free passage of persons along such public way, or obstruct or hinder persons entering and exiting from any public building, or in such a manner as to create a health or safety hazard for the community or for the patrons of such public place, or in a manner that impedes passage within the meaning of the American Disabilities Act.

B. No person in violation of this section shall refuse or fail to disperse or vacate when directed by a police officer or designated City officials or any agent acting on their behalf." Section 4. Code Amendment. Section 12. 06. 120 ( Unlawful storage of personal property) is hereby added to Chapter 12. 06 ( Public Parks and Properties) of Title 12 ( Streets, Sidewalks and Public Places) of the Highland Municipal Code to read as follows:

12. 06. 120 Unlawful storage of personal property.

A. It is unlawful for any person to store personal property, including camp facilities and camp paraphernalia, in any public park, or on any public right-of-way, street, highway, alley, or other public property.

B. The City may collect and impound any unlawfully stored personal property including, but not limited to, unattended personal property, in any public park, or on any public right-of-way, street, highway, alley, or public property.

C. Prior to removing an item, the City shall serve a written notice on the personal property owner at their last known address by personal service or certified mail, or if the person or address cannot be reasonably identified or located, post the notice prominently and conspicuously on the stored personal property. The pre -removal notice shall contain the following information:

1. A general description or reference photograph of the personal property.

2. The location where the personal property was found.

3. The date and time the notice was posted.

4. The section of the Highland Municipal Code that is being violated.

5. A statement that the personal property will be impounded if not removed within fortyeight (48) hours.

6. The location where the personal property will be moved to and stored if it is not removed within forty- eight (48) hours.

7. A statement that impounded personal property will constitute abandoned personal property, subject to disposition in a manner deemed appropriate by the Chief of Police or Community Development Director, if not claimed within thirty ( 30) days after impoundment.
7 8. A statement that the owner shall be responsible for all costs of removal, storage, and disposal of the personal property, unless the owner obtains an advance hardship waiver as set forth in subsection G.

9. A notice that the City may sell, donate, or otherwise dispose of the impounded personal property if not claimed within the prescribed time period.

D. The City may waive the pre -removal notice provisions set forth in subsection C in the following exigent circumstances where immediate removal without 48- hour notice is necessary:

1. The City must immediately remove or dispose, as appropriate, a soiled item, or any other item that poses a public health, welfare, and safety risk. Such unsafe items include, but are not limited to, needles, sharp tools, chemicals, moldy items, controlled substances, contraband, trash, debris, items that pose a fire or explosion risk, or other personal property that has been comingled with soiled items.

2. The City must immediately remove personal property that restricts emergency response personnel and vehicle access or otherwise obstructs free passage on public property as necessary to protect public health, safety, or welfare.

3. The City must protect the public from any other imminent threat to life, safety, health, or infrastructure.

E. The City will not store bulky items, soiled items, or any other unsafe items as set forth in subsection D.

F. Following removal ofpersonal property, the City shall leave or post a notice for a minimum of ten ( 10) days at or as near as possible to the location where the personal property was collected, or on the City' s website ifthe City cannot post a notice. This notice shall include the following information:

1. A general description of the personal property that was removed;

2. The date and approximate time the personal property was removed;

3. A statement that the item was removed because it was unlawfully stored in violation of the Highland Municipal Code;

4. The address where the personal property is being stored;

5. The process by which the personal property owner may claim the item, including contact information for the storage location and hours a person may claim ownership; and

6. The date on which stored items will be disposed if not claimed within 30 days.

G. A property owner whose personal property was impounded may request an advance hardship waiver from the City Finance Department within 10 days ofthe pre -removal notice date.

The City shall stay the requirement to pay associated costs until the City Finance Department determines whether to issue the waiver. The City Finance Department may waive the payment requirement and issue the advance hardship waiver only ifthe person submits a sworn affidavit, along with any supporting documents or materials demonstrating the person' s financial inability to pay the full amount of the costs, to the satisfaction of the Finance Department. If the Finance Department determines not to issue the waiver, the person shall remit the deposit to the City within 10 days of the decision date or the first business day following the service of that decision, whichever is later. The City shall provide a written determination with reasons to issue or not issue the waiver, and shall make reasonable efforts to serve the decision upon the person who applied for the waiver. The owner may appeal the City Finance Department' s decision to the City 4 8
Manager by submitting a new request for a hardship waiver within 10 days from the date of service of the Finance Department' s determination; otherwise, the City Finance Department' s written determination shall be final. If the City Manager issues a written determination to deny the waiver, the person shall remit the deposit to the City within 10 days of the date or the first business days thereafter, whichever is later. The City Manager' s written determination, which shall provide the City Manager' s reasoning, shall be final upon appeal.

H. Unless the owner obtains an advance hardship waiver subject to the process set forth in subsection G, the owner of the impounded personal property shall be assessed actual moving, storage, appraisal, advertising, disposal, or other related expenses, and may repossess the personal property prior to its disposal upon submitting satisfactory proof of ownership or entitlement and payment of all such unpaid charges. Additionally, the owner of impounded personal property shall bear responsibility for the risk of any loss or damage to the impounded personal property.

I. The City shall deduct all fees, unpaid debts, pending charges, and all expenses of handling, storage, appraisal, advertising, and other incurred sale expenses from the proceeds of any sale of the impounded personal property. Any amount remaining shall be held in trust for the owner of the personal property for thirty ( 30) days after sale, after which time the proceeds shall be paid into the general fund.

J. The City shall maintain a record of the date and method of disposal of the impounded personal property, including the consideration received for the property, if any, and the name and address of the person taking possession of the personal property.

K. The City and its officers, employees, and agents shall not be liable to the owner of impounded personal property for the disposal of any personal property pursuant to this chapter.

L. The provisions of this section shall not apply to any personal property or money subject to confiscation pursuant to state or federal laws or to personal property or money that constitutes evidence in an ongoing criminal investigation or civil proceeding pursuant to state or federal law." Section 5. Code Amendment, Section 12. 06. 130 ( Unlawful Use of Vehicles for Dwelling) is hereby added to Chapter 12. 06 ( Public Parks and Properties) of Title 12 ( Streets, Sidewalks and Public Places) of the Highland Municipal Code to read as follows:

12. 06. 130 Unlawful Use of Vehicles for Dwelling.

A. It is unlawful to use a vehicle as an automotive dwelling.

B. Nothing herein precludes the enforcement of any other laws such as parking restrictions including, but not limited to, prohibitions on overnight parking pursuant to Section 12. 06. 020 and permitting requirements for recreational vehicles under Chapter 10. 28." Section 6. Code Amendment. Section 12. 06. 140 ( Enforcement) is hereby added to Chapter 12. 06 ( Public Parks and Properties) of Title 12 ( Streets, Sidewalks and Public Places) of the Highland Municipal Code to read as follows:
5 9

12. 06. 140 Enforcement.

A. It is unlawful for any person to violate any provision or fail to comply with any of the requirements of this chapter. In addition to other remedies provided by law, any person violating any provision of the chapter is deemed guilty of a misdemeanor subject to Section 1. 24. 010.

B. Each person shall be deemed guilty of a separate offense for each and every day, or any portion thereof, during which any violation of or failure to comply with any of the provisions of this chapter is committed, continued or permitted by such person, and each instance shall be deemed a punishable offense as provided in this chapter.

C. Any violation of this chapter may result in the issuance of an administrative citation subject to Chapter 2. 56.

D. The provisions of this chapter shall not be construed as permitting conduct not prescribed herein and shall not affect the enforceability of any other applicable provisions of law." Section 7. Code Amendment. Section 12. 06. 150 ( Exceptions) is hereby added to Chapter 12. 06 (Public Parks and Properties) ofTitle 12 ( Streets, Sidewalks and Public Places) of the Highland Municipal Code to read as follows:

12. 06. 150 Exceptions.

This chapter shall not apply to camping, occupying camp facilities or using camp paraphernalia, or to any person storing personal property, including camp paraphernalia within the City:

A. Where the City has designated the area for such purposes and the activity has been permitted as a temporary use or special event pursuant to the provisions of this Code regulating temporary special events; or
B. Where a gathering, meeting or event is sponsored or conducted by the City." Section 8. CE A.

The City Council finds that the adoption of this Ordinance is exempt from environmental review pursuant to California Environmental Quality Act (" CEQA") Guidelines Section 15061( b)( 3) as CEQA applies only to projects that have the potential for causing a significant effect on the environment, and not where, as is the case here, it can be seen with certainty that there is no possibility that the regulated activity may have a significant effect on the environment.

Section 9. Severability.

If any one or more of the terms, provisions or sections of this Ordinance shall to any extent be judged invalid, unenforceable and/ or voidable for any reason whatsoever by a court of competent jurisdiction, then each and all of the remaining terms, provisions and sections of this Ordinance shall not be affected thereby and shall be valid and enforceable.

Section 10. Publication.
2 10
The City Clerk is directed to publish this Ordinance as required by law prior to the expiration of fifteen ( 15) days after its passage.

PASSED, APPROVED AND ADOPTED this 8th day of July 2025.

Penny Lilburn
Mayor
ATTEST:

Alondra Munoz
City Clerk
APPROVED AS TO FORM:

Maricela Marroquin
City Attorney
7 11

STAFF REPORT

TO THE CITY COUNCIL
DATE: July 8, 2025
REVIEWED BY: Lawrence A. Mainez, Community Development Director Alondra Munoz, City Clerk
PREPARED BY: Camille Duarte, Administrative Assistant III ( 0 SUBJECT: Appoint two ( 2) Members of the Public to the Planning Commission/ Appeals Board and Building Appeals Board
RECOMMENDATION: Staff recommends the City Council appoint two ( 2) members of the public to the Planning Commission/ Appeals Board and Building Appeals Board
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.

BACKGROUND: The Planning Commission is a component of the City' s " Planning Agency". The Highland Municipal Code Section 16. 04. 110, states "pursuant to Section 65100 of the California Government Code, the Planning Agency for the City of Highland shall consist of the City Council, the Planning Commission, and the Community Development Director action under the authority of Title 16, Land Use and Development Code." The Planning Commission also services as the City' s Appeals Board and Building Appeals Board and presides over administrative hearings involving municipal code or state code violations cited by the city or authorized enforcement officer.

Commissioner Hamerly' s term expired in May 2025 and Commissioner Graves resigned in March 2025. Five ( 5) Public Service Applications have been submitted for the Council' s consideration. In addition, staff invited all Applicant' s to the meeting to introduce themselves and answer questions the City Council may have if applicable. Once the introductions are finished, it would then be appropriate for the City Council to review the attached Public Service Applications and appoint two ( 2) individuals to the Planning Commission/Appeals Board.

Attachment: Public Service Applications
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No. ITI
File No.

Hager
1 PUBLIC SERVICE APPLICATION
Richard Bowman
2 RECEIVED
JUN 112025

CITY OF HIGHLAND

CITY CLERK

PUBLIC SERVICE APPLICATION
For Office Use Only:

Expires:

Appointees must be residents within the corporate city limits of the City of Highland, serve without compensation, submit a Statement of Economic Interests Form 700 and complete an ethics training course pursuant to AB 1234.

BOARD/ COMMISSION/ COMMITTEE YOU ARE APPLYING FOR:

Community Trails Committee ( see attached roles and responsibilities) Historic and Cultural Preservation Board ( see attached roles and responsibilities) W Planning Commission ( see attached roles and responsibilities) PERSONAL INFORMATION:

Name:

Richard Bowman
Address: 29842 Cabo Del Oeste
How long have you resided in Highland? 25 yrs
Home phone:

Work phone:

Email address:

Occupation/ Employer: Advance teleco
Cell phone:

Employer address:
29842 Cabo Del Oeste, Highland, CA
Position held: CEO
Available for meetings: Daytime Evenings 0 Both
Public Service Application
September 2020

INTEREST IN THE POSITION:

What are your principal areas of interest in your City Government? I am interested in almost all phases of city government.

This includes the trails in the city as well as the planning and implementing of any new commercial or residential
developments within the city.

Education, training or special knowledge which might be relevant to this appointment:
have a Phd degree and have served on numerous committee' s for the Contractors State License Board. This includes both construction and assisting in the writing and implementation of the law. also hold 4 contractor licenses they are a
A, B, C- 7 & C- 10.

Employment, membership in service or community organizations or volunteer work which might be relevant to this appointment:

I have been self employed for 50 years. I have served on numerous State CSLB committee' s. During my employment with Pacific Bell as an engineer I headed the JPA and the BICSI committee' s.

I authored a book called A Guide to SB198.

Public Service Application
September 2020

4 Have you been, or are you now, a member of a governmental board, commission or committee? e Yes No
If so, please list the name and dates served:

Highland Trails Committee last 3 years. Numerous CSLB
committee' s over the last 25 years
REMARKS:

Please indicate any further information you wish to add regarding your desired appointment ( use other side of paper if needed).

SIGNATURE: —
DATE:
0 Check box to confirm you have read the attached roles and responsibilities related to the committee, board or commission you are applying for.

When you have completed this application, please submit to:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, EXT. 226
This application will be kept on file for a period of one year from the date signed.

Public Service Application
September 2020

PUBLIC SERVICE APPLICATION
Robert Dashoff
6 RECEIVED
JUN U 5 2025

CITY OF HIGHLAND

PUBLIC SERVICE APPLICATION
For Office Use Only:

Expires: l v1h 2- o
Appointees must be residents within the corporate city limits of the City of Highland, serve without compensation, submit a Statement of Economic Interests Form 700 and complete an ethics training course pursuant to AB 1234.

BOARD/ COMMISSION/ COMMITTEE YOU ARE APPLYING FOR:

Community Trails Committee ( see attached roles and responsibilities Historic and Cultural Preservation Board ( see attached roles and responsibilities Planning Commission ( see attached roles and responsibilities) PERSONAL INFORMATION:

Name: Robert Dashoff
Address: 28731 Lemon St.

How long have you resided in Highland? 3 5 y e a r s
Home phone:

Work phone: ( retired)
Cell phone.

Email address:

Occupation/ Employer: Systems Engineer ( retired) / County of San Bernardino Sheriff' s Dept.

Employer address: 655 Est 3rd St. San Bernardino Ca 92408 Position held: Systems Analyst III
Available for meetings: Daytime Evenings ® Both
Public Service Application
September 2020

7 INTEREST IN THE POSITION:

What are your principal areas of interest in your City Government? I am particularly interested in land use, responsible growth, infrastructure development, and preserving the character of our neighborhoods. I care deeply about ensuring that development in Highland is balanced, encouraging economic opportunities while protecting open space, maintaining public safety, and enhancing quality of life for residents. I' m also interested in promoting transparency and community involvement in the planning process, so that residents have a voice in shaping the future of our city.

Education, training or special knowledge which might be relevant to this appointment:

I bring a strong combination of education, public service, and governance experience that I believe world serve the Planning Commission well. I hold a bachelor' s degree in Information Technology, providing me with a solid foundation in data analysis, systems thinking, and problem -solving —skills that are highly applicable in evaluating development plans and policies Employment, membership in service or community organizations or volunteer work which might be relevant to this appointment:

I served for 18 vears as a board member for 1 st Valley Credit Union where I was actively involved in oversite strategic planning and community -focused decision -making. I also bring nearly 30 years of professional experience working for both the City and County of San Bernardino. This background has given me deep insight into the workings of local government community development processes, and the importance of balancing growth with quality of life for residents.

Public Service Application
September 2020

8 When you have completed this application, please submit to:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 02346
909) 864- 6881, EXT. 226
This application will be kept on file for a period of one year from the date signed.

Public SoMca Application
September 2020

9 PUBLIC SERVICE APPLICATION
Randall Hamerly
10 MAY 2 0 2025

CITY OF HIGHLANC

CITY CLERK

PUBLIC SERVICE APPLICATION
For Office Use Only:

Expires:

Appointees must be residents within the corporate city limits of the City of Highland, serve without compensation, submit a Statement of Economic Interests Form 700 and complete an ethics training course pursuant to AB 1234.

BOARD/ COMMISSION/ COMMITTEE YOU ARE APPLYING FOR:

Community Trails Committee ( see attached roles and responsibilities) Historic and Cultural Preservation Board ( see attached roles and responsibilities) R1 Planning Commission ( see attached roles and responsibilities) PERSONAL INFORMATION:

Name: Randall A Hamerly
Address: 7353 Silkwood Ln, Highland, CA
How long have you resided in Highland? 30 yrs
Home phone:

Work phone:

Email address:

Cell phone.

Occupation/ Employer: R.A. Hamerly AIA Architect, Inc
Employer address: 7353 Silkwood Ln, Highland, CA
Position held: President
Available for meetings: Daytime Evenings © Both
Public Service Application
September 2020

11 INTEREST IN THE POSITION:

What are your principal areas of interest in your City Government? I have raised a family and built a professional practice in the City of Highland. Architecture is a service profession.

Serving on the Planning Commission affords me the opportunity to use my professional skills and training to actively participate in making Highland a better place to live and work. it is my goal to make each project attractive, fit well within the context of its neighborhood, be consistent with the community vision expressed in the General Plan, and improve the overall quality of the built environment. It is both professionally and personally rewarding to be able to work with staff and memebers of the community to develop goals and a vision for our city, craft policy goals and objectives to implement that vision, and then work each meeting to ensure our decisions faithfully move us toward those goals and aspirations. The Planning Commission plays a vital role in helping Highland grow responsibly and sustainably, and helps preserve and im[ prove the quality of life that drew us all to Highland.

Education, training or special knowledge which might be relevant to this appointment:

Licensed architect in CA, NV, ID, TX
Hold a NCARB national certificate
Gomplele a mlrvmum. 119 h, of continu119 ed each yeas. fv of ¢ dy In Jl-- lbiliry.. ustalnablliry, building codas, professiorul precbce, constmction means aM method., aM daslgn.

Serve as design review and technical consultant for over 60 communities and associations throughout California.

Employment, membership in service or community organizations or volunteer work which might be relevant to this appointment:

Have run a private architectural and consulting practice since 1990.

Chaired the Loma Linda University Church building committee for 10 yrs through a $ 45m campus expansion and saw the project through to completion, Served on the AIA Inland California board of directors for 7 yrs, including 5 yrs as treasurer.

Served on the Loma Linda Planning Commission for 3 yrs; Have served on the Highland Planning Commission for over 20 yrs.

Public Service Application
September 2020

12 Have you been, or are you now, a member of a governmental board, commission or committee? 0 Yes No
If so, please list the name and dates served:

City of Loma Linda Planning Commission 1992- 1995; City of Highland Design Review Board 2005- 2008; City of Highland Planning Commission 2004- present; Harmony Ad Hoc Committee 1. 5 yrs REMARKS:

Please indicate any further information you wish to add regarding your desired appointment ( use other side of paper if needed).

Hopefully my contributions have made a positive difference in the City of Highland.

Thank -you for considering my application to continue serving on the Planning Commission.

SIGNATURE: Randall A Hamerly
DATE: 20 May 2025
Check box to confirm you have read the attached roles and responsibilities related to the committee, board or commission you are applying for.

When you have completed this application, please submit to:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, EXT. 226
This application will be kept on file for a period of one year from the date signed.

Public Service Application
September 2020

13 PUBLIC SERVICE APPLICATION
Adeeb Hatter
14 RECEIVED
f, lA`( 2 S 2`Q25 For Office Use Only:

CITY OF HIGHLAND Expires:

PUal.,IC SERVICE APPLICATION
Appointees must be residents within the corporate city limits of the City of Highland, serve without compensation, submit a Statement of Economic Interests Form 700 and complete an ethics training course pursuant to AB 1234.

BOARD1COMMISSIONICOAI M11' TEE YOU ARE APPLYING FOR:

Community Trails Committee ( see attached roles and responsibilities) 0 Historic and Cultural Preservation Board (see attached roles and responsibilities) ld Planning Commission ( see attached roles and responsibilities) PERSONAL INFORMATION:

Name: ADEEB S. HATTAR .

Address: 7676 KENT ST HIGHLAND CA 923346
How bong have you resided in Highland? 19M
Home phone:

Work phone:

Email address:

Cell phone:

OCWpatWVEmployer, pwfewm at CSU13 and CSUF
5500 University Parkway, San Bernardino, CA 92407-2393
Employer address: 800 N. State Colleue Bhrd Fullerton CA 92831 Position held: Marketing PrOfess0r
Available for meetings. Daytime Evenings 99 Both
Public Service Application
Se-pternber 2020

15 INTEREST IN THE POSITION:
l am especially interested in land use, Sustainable development, and preserving the unique character of the City of HxftaW. I Www twugWra piwwz V is key tD bala wM cWmwFN1Y vim, smart infrastructure and encouraging responsible economic development l am also committed to transparenct and public involvement in deco sion-makirt Serving _ort the Planning Commission is away for me to heER amide E ighEand's future_ FIR
I have been a rnarke*m protessor sine 2018 at both Cal state Fullermn and Cal State San BemaxdM v&ax e 9 tmis on sirate9c plar" M. cmswwbehavior, and mauW analysts —sails directly relevant to land use and economic development decisions. In addition, I own and operate multiple retail businesses, employing over 30 people, which gives me firsthand insight into local economic needs, zoning considerations, and Employment, membership in service or community organizations or volunteer work which might be relevant to this appointment:
l bring a 9-year banking career with Bank of America, markers by leading high-pertorrrting teamS, driiAng large scale i' - . 3 ` b -s. a . F: g. - -. a , 4. ai .. , r a 3' ,; a 9 i #i.; •. a ,•a-. - i 4 = f • . E E' VO t t ' t'• ! 3 a t• t !` ! • t.

E E' E°. 'w'G-.-. E. ( E.. rf ' E. E. .! • .
i ; - F' !. F .,• r it .. rt k•• r trE v ..,.. k-` + -•.. t ' F : ! F :.! Mal F :'. 1111111 SWember 202D

16 Have you been, or are you now, a member of a governmental board, commission or committee? F1 Yes x
No
If so, Tease list the name and dates served:

REMARKS:

Tease indicate any further info ation you wish to add regarding your desired appointment ( use other side of paper if needed).

DATE.--
C Check box to confirm you have read the attached roles and responsibilities related to the conwOft, board or comaftsion you are apWng for.

When you have completed this application, please submit to:

CITY CLERK

CITY OF HIGHLAND
2T216 $ ASS LINE
W34HLAND CA 92346
909) 861, EXT. 226
This application will be Dept on file for a period of one year from the date signed, Public SeMoe ,ppfication
Sq* en bK 2A20
Peae 3of5
17 ADEEB S. HATTAR
HTTPS: / / W W W . CSUSB. EDU/ PROFILE/ ADEEB. HATTAR
Marketing Department
Jack H. Brown College of Business and Public Administration California State University- San Bernardino, CA 92407
Zapara School of Business
La Sierra University- Riverside, CA 92505
D. B.A. Global Business. Fulfilled a thesis titled, " Winning Banking Strategies to identify Efficiency Changes During a Financial Crisis". The purpose of the qualitative exploratory case study was to explore strategies that leaders of a successful U.S. bank used to identify efficiency changes occurring during a financial crisis. Collected data from comprehensive and thorough interviews with leaders of a successful U. S. bank that had survived the financial crisis without needing Troubled Asset Relief Program ( TARP) funds from the U. S. government. The conclusions may help bank leaders make the necessary financial changes so that taxpayers will not be responsible for paying for the faults of others as they did during the recession resulting in a stronger and a more robust economy, which should lead to a net socioeconomic gain.

Customer Development and Relationships. 9- year banking career as a relationship manager and a client service representative distinguished by commendable performance and proven results. Currently building strong clientele relationships, in executive sales programming and promotions to ensure excellence in customer solutions. Maintained close communication with targeted customers through personal contact ( telephone, email, in person, etc.) to increase
brand awareness, promotions, and special incentive promotions. Met and greeted customers in the bank lobby on a constant basis. Maintained confidentiality and security of all player accounts, files, records, and lists.

Organizational Development, including experience in needs assessment, technical analysis, scenario planning, training design, change management, intervention, and evaluations.

Complied with and upholds company expectations including policies, procedures, industry regulations, department goals and business strategy. Fully compliable with all applicable rules, regulations, laws and policies, and conducts themselves with the highest level of integrity and honesty. Performed other duties as assigned.

Demonstrate success in implementing change. executive teambuilding programs, corporate strategy, best practices, leadership development, mentoring and coaching. Met and exceeded predetermined sales goals and measurable objectives established by management for monthly revenue generation. Worked effectively as a collaborative team player with other team members to meet sales target. Maintained high standards of courtesy, professionalism, and discretion in all communications to, about, or with customers including their arrangements and finances. Maintained thorough knowledge of monthly promotions to accommodate customer inquiries. Pursued direction from management to investigate, evaluate, and determine the financial stability of potential customers using all reliable sources available.

Lived in Amman, Jordan from 2000-2005. Developed strong academic relationships with students and teachers in the discussion of financial constructs and global markets with college counselors, professors, and higher education leaders and education agency managers.
18 ACADEMIC POSITIONS
Jack H. Brown College of Business and Public Administration 2018- Present California State University- San Bernardino, CA 92407
Adjunct Professor
Zapara School of Business
2019- Present
La Sierra University- Riverside, CA 92505
Adjunct Professor

EDUCATION
Walden University - Minneapolis, MN
Doctor of Business Administration
Global Business, 2012- 2016
Pertinent Curriculum: Business Operations, Multicultural Management, Doctoral Study Mentoring, Finance, Economics, Marketing.

University of Redlands - Redlands, CA
Master of Business Administration
Global Business, 2010- 2012
Pertinent Curriculum: Banking, Management, Planning, Finance, Economics, Marketing.

California State University - San Bernardino, CA
Bachelor of Business Administration
Global Business, 2006- 2010
Pertinent Curriculum: Business Law, Microsoft Office, Communication, Organizational Development.

Fluent in the Arabic
Language
Revenue Growth
Data Base Programming
Performance Monitoring

BUSINESS SKILLS
Team Management
Organize Meetings and
workshops
SWOT Analysis
Sales Management

PROFESSIONAL EXPERIENCE
Culturally and Ethnically
Diverse Population
International Banking
Training & Development
Environmental Scanning
Financial Management
HATTAR INVESTMENTS, INC. 2016-Present
Tucson, AZ
President
As president, my role is to hold and manage assets for investment purposes. I ensure operational excellence for the business to run effectively and cohesively while being result driven with an effective record in generating tremendous business solutions. I constantly monitor markets and look to ways to be more efficient. Quarterly, I conduct a needs assessment to ensure that the properties are well maintained and meet customer needs.

This consists of using strength, weakness, opportunities and threat (SWOT) analysis to stay competitive and provide the best products and services for clienteles. In addition, I am responsible for fostering a team environment and instilling an effective client -centric, sales and risk culture within the business. I hold a critical role, ensuring operational excellence of the business and that all aspects continue to run effectively and cohesively. 19 Key Results
Efficiency is key to staying in business and staying profitable. Developing business strategies and using needs assessment instruments resulted in growth within my company and accurate projections for future business opportunities.

The use of SWOT analysis helped me understand vulnerabilities within my company from external threats which has caused me to develop business models and strategies to stay competitive within the financial and investment business. The use of employee surveys, scorecards, and the evaluation of core competencies helped create change strategies that make performing a job more efficient and less stressful, which fosters a culture ofjob I am responsible for building customer traffic, engaging with clients, and client retention. In addition, I am liable for the general look, feel, and attractiveness of the business, ensuring space is leveraged to accommodate customers. I built and continue to maintain camaraderie amongst the employees, while ensuring all teammates drove collectively toward achieving a daily goal.

BANK OF AMERICA - San Bernardino, CA 2011- 2017
Relationshiv Manager
As a relationship manager, I enhanced the client engagement programs by leading our strategic and analytics team in the development of workshops that included financial models to help employees gain a deeper understanding of the financial products and programs so that they could be easily explained to clients. I would challenge my team by implementing, problem solving exercises and disruptive innovation to encourage employees to contribute, research to increase the engagement and value for their work while increasing their personal performance. Additionally, I encouraged the development of intellectual curiosity in financial services, including processing new account transactions and account management.

Key Results
The employee workshops lead to clear qualitative and quantitative business strategies and sound decision making, which mitigated hesitation due to a lack of confidence in their understanding of company policies and the financial instruments used to promote and generate business for the bank by cross -selling products and services, maintain exceptional customer satisfaction, and build a strong database of new clientele by referral and various marketing strategies.

The problem solving and disruptive innovation helped my team develop long term and short term strategic plans, which created a platform to monitor their success or make course corrections if necessary. Utilizing disruptive innovation methods encouraged team members to stay current in the latest technologies, data collection, and overall enhancements in the financial and business sector. In addition, the development of imagination, visionary leadership also gave the team members a sense of independence resulting in a positive work environment.

The encouragement of intellectual curiosity created an environment that allowed my team to engage with key leaders across the business and share best business practices and recommend solutions that would enhance their productivity and customer relations. The recommendations to key leaders made my team members feel valued which resulted in an increase in their attendance and overall work performance. 20 BANK OF AMERICA - Highland, CA
Client Service Representative
2008- 2011
I created the top performing teller title by using an Excel worksheet to track data information which helped increase efficiency in dealing with customer needs and banking proficiency, which helped optimization in bank ranking and resulted in a 30% improvement within the region.

Key Results
The use of employee surveys and the evaluation of core competencies helps associates create change strategies that make performing a job more efficient and less stressful, which fosters a culture ofjob satisfaction and inclusion.

Simulation training provided strategic leadership, performance development, diversity training, and conflict resolution in a controlled environment resulting in an increase in job performance during actual real time situations.

Earned the title of top performing teller in the Inland Empire region with the ability to train and mentor all tellers to work in alignment with the organizational mission and vision.

Conducted meetings on processing improvements and change initiatives within the banking industry. Consistently used creative methods such as simulation training and scenario planning models to deliver quality customer service and performance by evaluating the ratio of risk to benefit prior to actual implementation.

PUBLICATIONS & ACTIVITIES
Hattar, A. & Beer, F. ( 2020) Capital Structure and Liquidity as Measures of Efficiency: The Case of Islamic Banks. International Journal ofBusiness and Applied Social Science, 6( 1), 23-

29. doi: 10. 33642/ ijbass. v6nlp3
Hattar, A. ( 2020) Strategies of Effective U. S. Bank Leaders Used to Identify Efficiency Changes During a Financial Crisis. International Journal of Current Research, 12( i), 10165- 10167. doi: https:// doi.org/ 10. 24941/ ijcr.37917.02. 2020 Editorial Board Member for Studies in Social Science Research ( SSSR), an international, peer - reviewed, open -access journal published by the Scholink ( 2020- 2022).

Presented at 2019 Pan Pacific Business Research Conference paper entitled "Winning Banking Strategies to Identify Efficiency Changes during the 2007- 2009 Financial Crisis"

DISSERTATION
Title: Winning Banking Strategies to Identify Efficiency Changes During a Financial Crisis Committee: Kevin Davies, Mohamad Hammoud
Status: Completed in December 2016

TEACHING EXPERIENCE

ADJUNCT PROFESSOR OF MARKETING
California State University -San Bernardino, CA 2018- Present Marketing 696 Marketing Planning & Strategy
Marketing 610 Consumer & Organization Buying Behavior
Marketing 605 Marketing Management
Marketing 496 Marketing Planning & Strategy
Marketing 416 Marketing Research
Marketing 305 Marketing Principles
21 La Sierra University- Riverside, CA
2019-Present
Marketing 538 Strategic Marketing Management
Marketing 386 Advertising
Marketing 365 Marketing Research
As an adjunct professor, I showed excellence in teaching, scholarly research, and service. I took leadership roles in developing new innovative programs, promoted a research environment within the marketing department, and mentored students. Additionally, I supported the University' s and Jack H Brown College' s strategic plans, which included student success and partnerships with the community to enhance the social, economic, and cultural conditions of the region and beyond.

Key Results
Enabled the mentee to develop their own skills, strategies, and capability so that they are enabled to tackle the next hurdle more effectively with or without the presence of a mentor.

Seek to continue improving in academic standards rather than merely maintaining them while making a distinguished contribution to teaching in the faculty and University.

Exercised a special responsibility in providing leadership and in fostering excellence in research, teaching, professional activities, and policy development in the academic discipline within the school, faculty and University, and within the community; both scholarly and general.

Played an active role in the maintenance of academic standards and in the development of educational policy and of curriculum areas within the discipline including the initiation and development of subject material.

DOCTORAL COURSEWORK
Business Operations
Strategic Marketing
Business Strategy & Innovation
Qualitative & Case Research Business Analysis
Quantitative Decision -Making Business Analysis
Applied Research Methods Qualitative & Quantitative

REFERENCES
Information Systems Management
Financial Management
Information Systems Management
Leadership
International Finance
Supply Chain Management
Mohamad S. Hammoud, Ph.D., PMP
Core Doctoral Faculty and DBA Chair
Walden University
E- mail: mohamad. hammoud@mail. waldenu. edu Phone:

Michael Hattar, Ph. D
Mathematics and Computer Science Faculty
Rio Hondo College
E- mail: mzhattar@aol. com
Phone:

Jamal Nassar, Ph. D
Dean Emeritus
California State University San Bernardino
E- mail: jnassar@csusb. edu Phone:
22 PUBLIC SERVICE APPLICATION
Brent Merideth
23 L;' ,, 2 7 2025

CITY OF HIGHLAND

PUBLIC SERVICE APPLICATION
For Office Use Only:

Expires:

Appointees must be residents within the corporate city limits of the City of Highland, serve without compensation, submit a Statement of Economic Interests Form 700 and complete an ethics training course pursuant to AB 1234.

BOARD/COMMISSION/ COMMITTEE YOU ARE APPLYING FOR:

Community Trails Committee ( see attached roles and responsibilities) Historic and Cultural Preservation Board ( see attached roles and responsibilities) W Planning Commission ( see attached roles and responsibilities) PERSONAL INFORMATION:

Name: Brent Merideth
Address: 29733 Southwood Ln
How long have you resided in Highland? 21 years
Home phone: ; Cell phone:

Work phone:

Email address:

Occupation/ Employer: Northrop Grumman
Employer address: http:// northropgrumman. com
Position held: Engineer
Available for meetings: Daytime ® Evenings Both
Public Service Application
September 2020

24 INTEREST IN THE POSITION:

What are your principal areas of interest in your City Government? Transportation: People deserve transportation options that are accessible, desirable, safe, direct, connective, and maintainable. I will work to ensure projects give residents and visitors multiple viable ways to get to their destination.

Recreation: Highland' s location is a gift to it' s residents. As a bedroom community with wildlife to the north and world famous neighbor cities to the south and west, it has good road and trail networks, a robust sidewalk network, and more cycling facilities than most Southern California cities. However, each of these has great potential for further improvement.

Sustainable Infrastructure: Highland' s risk for wildfires, earthquakes and floods means it must be built to be ready for whatever nature sends. The city must ensure its infrastructure is designed to a) withstand the worst nature has to offer, and b) protect people, homes, businesses, and resources.

Education, training or special knowledge which might be relevant to this appointment:

I have a Masters in Electrical Engineering with a focus on electrical power systems. I proudly served on the Highland Trails committee from 2010 until 2016, then again from 2022 to present. I served 8 years in the US Army, which provided a strong understanding of how standards are referenced and applied. In my work as a program manager at Northrop Grumman Defense Systems I' ve had to assess how projects meet Military Standards, Code of Federal Regulations, and the National Electric Code to name a few.

Employment, membership in service or community organizations or volunteer work which might be relevant to this appointment:

My two decades of electrical engineering and PM experience at NG reading drawings, creating and meeting project schedules, and estimating program costs helps me understand the details of what' s being built. Within the city of Highland, I' ve served nine years on the Community Trails Committee. During that time I performed development oversight of the Natural Parkland Trail, represented the city as a trails advocate, and pushed for more road and trail access for non -motorized uses. I' ve also participated in dozens of SBCTA discussions about active projects throughout the county.

Public Service Application
September 2020

25 Have you been, or are you now, a member of a governmental board, commission or committee? ® Yes No
If so, please list the name and dates served:

Highland Trails Committee 2010-2016 & 2022-2024
REMARKS:

Please indicate any further information you wish to add regarding your desired appointment ( use other side of paper if needed).

I am a 21- year resident of the city. I am married with two children ( 19 and 16). 1 have walked all of Highland' s trails and biked each of the city' s bike lanes. In fact, I' ve biked over 35,000 miles in the county. Many of those miles were in Highland. I will help to ensure the city builds wisely without sacrificing its natural advantages. The efforts by the city over the last year have shown the city has learned from the past. Often the least expensive infrastructure, like trails and cleared channels, along with education and transparency provide the best protection. The best infrastructure serves all users. Similarly, the best projects serve multiple purposes. I wish to help continue to develop the type of community families like my own want to live in.

SIGNATURE: Brent Merideth
DATE: 05/ 20/ 2024
Check box to confirm you have read the attached roles and responsibilities related to the committee, board or commission you are applying for.

When you have completed this application, please submit to:

CITY CLERK

CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, EXT. 226
This application will be kept on file for a period of one year from the date signed.

Public Service Application
September 2020

26 STAFF REPORT

TO THE CITY COUNCIL
DATE: July 8, 2025
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Designation of Voting Delegate and Alternate for the League of California Cities ( Cal Cities) Annual Conference
RECOMMENDATION: Appoint a Voting Delegate and Alternate for the Annual Conference and Expo scheduled for October 8- 10, 2025, in Long Beach.

FISCAL IMPACT: None
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City's website.

BACKGROUND: Each year the League of California Cities ( Cal Cities) conducts an annual conference to discuss key legislative, social, fiscal, and service issues affecting California municipalities. One important aspect of the conference is its annual business meeting at which the Cal Cities membership acts on conference resolutions.

To expedite the annual business meeting, participating cities are asked to designate a primary voting delegate and an alternate voting delegate.

Attachment: Handout - " Here' s How Resolutions and the General Assembly Work" Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City a er
1 LEAGUE OF How it works: Cal Cities

CALIFORNIA
CITIES Resolutions and the General Assembly
General Resolutions
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submitn
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

Petitioned Resolutions
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

General Assembly
Policy Committees
The Cal Cities
President assigns
general resolutions iato policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved' by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.'
j• j
During the General Assembly, voting delegates
a•;•;• I debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Who' s who
Cal Cities policy
development is a member -
informed process,
grounded in the voices and
experiences of city officials
throughout the state.

The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates — one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. s Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article Vl. Sec. 5( f).

For more information visit www. calcities. ora/ aeneral- assembly 2 STAFF REPORT

TO THE CITY COUNCIL
DATE: July 8, 2025
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: City Manager Report and Comments
Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No.

File No.

City Manager
1 STAFF REPORT

TO THE CITY COUNCIL
DATE: July 8, 2025
FROM: Carlos Zamano, City Manager
PREPARED BY: Alondra Munoz, City Clerk
SUBJECT: Council Member Comments
Agency/Committee/AB1234 Reports, District Updates, etc.) RECOMMENDATION: Discussion and possible action.

Approved
Denied
Continued
Tabled
Motion
Ayes _
Noes
Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City Manager
1