Agenda packet — Highland City Council, May 26, 2026

(909) 864-6861 www.highlandca.gov
Penny Lilburn, Mayor
District 3
Jimmy Saldana, Mayor Pro Tem
District 2
Gregory Hogan, Councilmember
District 1
Larry McCallon, Councilmember
District 5
John P. Timmer, Councilmember
District 4
City Council Adjourned Regular Meeting Agenda
May 26, 2026 at 6:00 PM
City Hall Donahue Council Chambers
27215 Base Line, Highland, CA 92346
Staff
Carlos Zamano, City Manager
Lawrence Mainez, Community Development Director
Leticia Nava-Cruz, Director of Administrative Services/City Treasurer Octavio Duran Jr., Public Works Director/City Engineer
Maricela Marroquin, City Attorney
Alondra Muñoz, City Clerk
Mission Statement
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible.

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City Council Adjourned Regular Meeting Agenda May 26, 2026 In compliance with the Brown Act, any writings or documents provided to a majority of the legislative body regarding any item on this agenda, that are not exempt from disclosure under the California Public Records Act, will be made available for public inspection at City Hall, 27215 Base Line Highland, CA 92346, during normal business hours. Such documents will also be made available on the City’s website at www.highlandca.gov.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact the City Clerk’s office at (909) 864-6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodations, including interpreters.

Levine Act: Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $500 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but no later than the beginning of the proceeding.

Call to Order
Roll Call
Public Comment
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from acting on any item not on the agenda. Individual speakers are limited to 3 minutes each. For those wishing to make public comments by email, please submit your comments by 5:00 p.m. on May 26, 2026, to [email protected]. If you are submitting a public comment pertaining to an item on the agenda, please identify the agenda item number. Members of the public may submit comments on public hearing items at any time before the meeting, as well as during the meeting up until the close of the public hearing for the respective item.

City Council Consent Calendar

1. Waive the Reading of All Ordinances
Waive the reading of all ordinances in their entirety and read by title only.

2. San Bernardino County Sheriff’s Department Schedule A Amendment for FY 2026/2027 and Amendment No. 6 to the Reimbursement Agreement Between the City of Highland & East Valley Water District (EVWD) for Law Enforcement Services for FY 2026/2027

1. The Finance/Personnel Subcommittee recommends the City Council authorize the Mayor to execute the amended Schedule A contract (FY 2026/2027) for Law Enforcement Services with the San Bernardino County Sheriff’s Department, including the addition of two deputy positions, for a new not to exceed amount of $16,648,903;

2. Approve a budget adjustment for Fiscal Year 2026/2027 in the amount of $1,219,748, transferring funds from Account No. 001.2520 (Continuing Appropriation Fund Balance) to Account No. 001.2000.4560; and

3. Approve Amendment No. 6 to the Reimbursement Agreement between the City of Highland and East Valley Water District (EVWD) for Law Enforcement Services (FY 2026/2027) in the amount of $365,066 and authorize the Mayor to execute said agreement.

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City Council Adjourned Regular Meeting Agenda May 26, 2026 City Council Legislative

3. Contract Amendment with the California Department of Forestry and Fire Protection – (Cal-Fire) for the Period of July 1, 2025 – June 30, 2030

1. Approve the proposed Cal-Fire contract amendment for the period of July 1, 2025 – June 30, 2030, at an amount not to exceed $46,934,092;

2. Authorize the Mayor to sign the contract amendment; and

3. Adopt the attached Resolution approving the proposed contract amendment.

4. Adoption of Resolution No. 2026-___ Repealing Resolution No. 2022-001 Relating to City Council Meeting Procedures and Incorporating Senate Bill 707 Requirements and Adopting Reasonable Accommodation, Technology Disruption and Meeting Disruption Policies Adopt Resolution No. ____, repealing Resolution No. 2022-001 establishing revised City Council Meeting Procedures to incorporate the requirements of Senate Bill 707 relating to teleconferencing, remote public participation, meeting accessibility, and technological disruption procedures.

5. City Manager Report and Comments (Work Program, Regional/Legislative/ Development Issues, Subcommittees, etc.)
Discussion and possible action.

6. Councilmember Comments (Agency/Committee/AB 1234 Reports, District Updates, etc.) Discussion and possible action.

Announcements
Closed Session

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Government Code Section 54956.9(d)(2)
A point has been reached, where, based on the opinion of the City Council, based on existing facts and circumstances, there is significant exposure to litigation against the City.

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Orian v. City of Highland, United States District Court Case Number 5:25-cv-02841-JGB-AGR

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: City of Highland v. Pathak, et. al, San Bernardino County Court Case Number CIVSB2521254
Adjourn

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City Council Adjourned Regular Meeting Agenda May 26, 2026 Regular Meetings
Effective March 1, 2022, pursuant to Resolution No. 2022-001, the regular City Council meetings will be held once a month on the second Tuesday of each month. The next regular meeting of the City Council is scheduled for June 9, 2026.

Certification
I, Alondra Muñoz, City Clerk, or my designee, hereby certify that the foregoing agenda was posted on our website at www.highlandca.gov and in the following designated areas: Highland Branch Library (7863 Central Avenue), Fire Station No. 1 (26974 Base Line), and City Hall (27215 Base Line) at least seventy-two (72) hours prior to the meeting per Government Code Section 54954.2.

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Staff Report
to the City Council
Agenda
Item
No.1.

Date: May 26, 2026
From: Carlos Zamano, City Manager
Reviewed By: Alondra Muñoz, City Clerk
Prepared By: Lissette Nock, Deputy City Clerk
Subject: Waive the Reading of All Ordinances
Recommendation:

Wave the reading of all ordinances in their entirety and read by title only.

Fiscal Impact:

None
Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

Under California Government Code Section 36934, before adopting an ordinance, the title of the ordinance must be read in full or by title only. Government Code Section 36933 further allows the legislative body to waive the reading of the ordinance in full, provided that the ordinance has been made available to the public and the Council by title and in writing. Copies of all proposed ordinances are included in the City Council agenda packet, made available to the public in advance, and posted on the City’s website.

Attachments:

None

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Staff Report
to the City Council
Agenda
Item
No.2.

Date: May 26, 2026
From: Carlos Zamano, City Manager
Reviewed By: Carlos Zamano, City Manager
Maricela Marroquin, City Attorney
Prepared By: Tish Nava-Cruz, Director of Administrative Services/City Treasurer Subject: San Bernardino County Sheriff’s Department Schedule A Amendment for FY 2026/2027 and Amendment No. 6 to the Reimbursement Agreement Between the City of Highland & East Valley Water District (EVWD) for Law Enforcement Services for FY 2026/2027
Recommendation:

Fiscal Impact:

The fiscal impact of the amended Schedule A for FY 2026/2027 is $16,648,903, of which $365,066 will be reimbursed by EVWD. There are not sufficient funds in the FY 2026/2027 budget and a budget adjustment of $1,219,748 from 001.2520 (Continuing Appropriation Fund Balance) to be expended from 001.2000.4560 is being requested.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

The proposed FY 2026/2027 Schedule A reflects an overall increase of $1,914,007 (from $14,734,896 to $16,648,903) compared to the FY 2025/2026 amended Schedule A. This increase includes enhancements to service levels, specifically the addition of two deputy

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positions and one additional patrol vehicle.

A detailed breakdown of the $1,914,007 increase by line item is provided in Attachment 3. A primary driver of the increase is higher costs associated with Personnel Liability and Bonding, as well as Vehicle Insurance. Recognizing the significant impact of these rising premiums, the Sheriff's and the County Administrative Office presented an item to the County Board of Supervisors on May 5 requesting approval of a one-time $5 million subsidy to offset liability insurance increases for FY 2026/2027. This subsidy was approved and is reflected in the current proposed agreement.

The cost of the deputy assigned to East Valley Water District (EVWD) is $365,066. EVWD has been notified of this amount and is expected to remit payment to the City on or around July 1, 2026. This cost includes salary and benefits, a marked patrol unit, equipment, and all associated insurance, including personal liability and vehicle coverage. EVWD will provide a workspace for the deputy; however, command and control will remain under the direction of the Highland Police Department Command Staff.

The assigned deputy will continue to support EVWD operations by providing security at all EVWD facilities, conducting investigations involving EVWD property, assisting personnel with customer-related conflicts, and providing standby support during certain water shutoff operations.

Additional Budget Context:

The City originally budgeted $15,429,155 for the FY 2026/2027 Sheriff’s contract. However, because the increase is significantly higher than anticipated, a budget adjustment is required.

At fiscal year-end 2024/2025, and at the direction of the City Manager, $500,000 was added to reserves for continuing appropriations in anticipation of rising costs. Additionally, East Valley Water District will fund one deputy position in the amount of $365,066, reducing the net impact on the City. After accounting for these offsets and the one-time subsidy from San Bernardino County, the remaining funding gap is $354,682. Any realized surplus at fiscal year-end 2025/2026, if not needed for other priorities, will be placed into continuing appropriations to help offset this difference.

This item was presented to the Finance/Personnel Subcommittee on May 19, 2026, and they have recommended approval. An executed Schedule A Amendment is due to the Sheriff's Bureau of Administration by June 4, 2026.

Attachments:

1. FY 2026-27 Schedule A (Proposed) 44th amendment

2. FY 2025-2026 Schedule A (actual) 43rd amendment

3. Comparison of FY 2025-2026 Schedule A (actual) to FY 2026-2027 Schedule A (proposed)

4. FY 2026-2027 Amendment No. 6 to the Reimbursement Agreement Between the City of Highland & East Valley Water District for Law Enforcement Services

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Attachment 1
FY 2026-2027 Schedule A (proposed) 44th amendment

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Standard Contract Page 1 of 4

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Sheriff/Coroner/Public Administrator
Department Contract Representative Carolina Mendoza, Chief Deputy Director of Sheriff’s Administration
Telephone Number (909) 387-0640
Contractor City of Highland
Contractor Representative Penny Lilburn, Mayor
Telephone Number (909) 864-6861
Contract Term 07/01/2026 through 06/30/2027
Original Contract Amount $ 16,648,903
Amendment Amount --------------
Total Contract Amount $ 16,648,903
Cost Center 4413161000
IT IS HEREBY AGREED AS FOLLOWS:

AMENDMENT No. 44
Effective July 1, 2026, Contract No. 94-522 to provide law enforcement services to the City of Highland is hereby amended by replacing the Schedule A referred to in Section II. CONSIDERATION with the new Schedule A that is attached hereto and incorporated herein by this reference.

Except as amended, all other terms and conditions of this Contract remain as stated therein.

Contract Number
94-522 A-44
SAP Number
N/A

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[With the exception of signatures, this page is intentionally left blank].

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department Grace B. Parsons, Deputy County Counsel Carolina Mendoza, Chief Deputy Director of Sheriff’s Administration
Date Date Date
SAN BERNARDINO COUNTY City of Highland
(Print or type name of corporation, company, contractor, etc.) By
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated: Name Penny Lilburn
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title Mayor
Lynna Monell
Clerk of the Board of Supervisors
San Bernardino County
(Print or Type)
By Dated:

Deputy
Address 27215 Base Line
Highland, CA 92346

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SCHEDULE A
Law Enforcement Services Contract
City of Highland
2026-27
Add 2 Deputy Sheriff & 1 Marked Unit
FY 2026-27
COST

1.00 - Captain $ 595,439 1

1.00 - Lieutenant 445,093 1

6.00 - Sergeant 2,170,278 1

3.00 - Detective/Corporal 930,933 1

30.00 - Deputy Sheriff 7,910,220 1

4.00 - Sheriff’s Service Specialist 419,652 1

1.00 - Administrative Assistant 102,422 1

5.00 - Law & Justice Office Specialist 522,370 1

16.00 - Marked Unit 367,764 2

1.00 - Marked 4x4 Chevrolet Silverado 24,421 2

7.00 - Unmarked Unit 79,768 2

1.00 - Mini-Van 10,478 2

2.00 - Command Staff Vehicle 32,299 2

2.00 - Pickup truck 23,114 2

2.00 - Citizen Patrol Truck 19,394 2

1.00 - Citizen Patrol Donated SUV (Equip & Comm Only) 2,530 3 Dispatch Services 803,220 1

66.00 - HTs (Amortization, Access & Maintenance) 137,412

4.00 - Additional MDCs 3,881
Administrative Support 66,310
Office Automation 162,902
Axon Contract 99,391
Vehicle Insurance 258,177
Personnel Liability & Bonding 1,224,493
Workers' Comp Experience Modification 26,547
County Administrative Cost 201,241
Startup Cost 9,154
Cost for FY2026-27 $ 16,648,903 1-5
Monthly Payment Schedule
$1,387,404
2 nd through 12th payments due the 5th of each month: $1,387,409 1 2
3 4
5 Personnel costs include salary and benefits and are subject to change by Board of Supervisors’ action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice.

Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice.

No replacement cost is included for grant funded or donated vehicles.

Services and supplies will be billed to the City on a quarterly invoice.

LEVEL OF SERVICE
1 st payment due July 15, 2026:

Grant funded, donated and non-replaceable vehicles will incur a vehicle insurance and equipment connection cost for the period the vehicle is in use.

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SCHEDULE A
Law Enforcement Services Contract
City of Highland
2026-27
Additional Costs Billed Quarterly:

The City will be billed on a quarterly basis for the following items:
• Increase to salaries and benefits resulting from Board of Supervisors-approved changes to Memoranda of Understanding with the County’s various employee organizations. • Actual overtime costs.
• Actual on-call costs.
• Actual costs of vehicle fuel, repair and maintenance, including the costs of collision repair. • Actual costs for services and supplies.

SAFETY: GENERAL:

Captain - 1.00 Sheriff's Service Specialist - 4.00
Lieutenant - 1.00 Administrative Assistant - 1.00
Sergeant - 6.00 Law & Justice Office Specialist - 5.00
Detective/Corporal - 3.00 Dispatchers - 4.89
Deputy Sheriff - 30.00 14.89

41.00 VEHICLES: DONATED VEHICLES LIST:

Marked Patrol Units - 17.00 Citizen Patrol SUV - 1.00 * Safety Unmarked Units - 7.00 Command Post - 1.00 *
Command Staff Units - 2.00 Light Tower Trailer - 2.00 * Unmarked Units Non-code (Van) - 1.00 Utility Trailer-Smart - 1.00 * Pickup Trucks - 2.00 Utility Trailer-Zieman - 1.00 *
Citizen Patrol - 2.00 Utility Trailer-Mighty Mover - 1.00 * Donated Vehicles-Ins Only - 9.00 * Kawasaki UTV - 1.00 *

40.00 Polaris Ranger - 1.00 *

9.00 *
* (Included for insurance costs only)

LEVEL OF SERVICE SUMMARY

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Attachment 2
FY 2025-2026 Schedule A (actual) 43rd amendment

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Attachment 3
Comparison of FY 2025-2026 Schedule A (actual) to FY 2026-2027 Schedule A (proposed).

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Proposed Actual Increase/ Increase/
2026/2027 2025/2026 (Decrease) $ (Decrease) %
Captain 595,439 577,765 17,674 3.06%
Lieutenant 445,093 431,062 14,031 3.25%
Sergeants 2,170,278 2,104,026 66,252 3.15%
Detectives 930,933 902,973 27,960 3.10%
Deputies 7,910,220 7,033,740 876,480 12.46%
Sheriff Service Specialists 419,652 382,172 37,480 9.81% Secretary 102,422 96,898 5,524 5.70%
Office Specialists 522,370 495,340 27,030 5.46%
Marked Units 367,764 339,879 27,885 8.20%
Unmarked Units 79,768 79,768 - 0.00%
Marked 4x4 Chevy 24,421 25,846 (1,425) -5.51%
Mini Van 10,478 10,478 - 0.00%
Command Staff Vehicles 32,299 32,814 (515) -1.57%
Pickup Truck 23,114 21,965 1,149 5.23%
Citizen Patrol Vehicles 21,924 20,056 1,868 9.31%
Dispatch Services 803,220 656,991 146,229 22.26%
HTs 137,412 102,528 34,884 34.02%
Additional MDCs 3,881 2,349 1,532 65.22%
Tasers - 38,170 (38,170) -100.00%
Admin Support 66,310 62,047 4,263 6.87%
Office Automation 162,902 152,671 10,231 6.70%
Body Work Cameras 99,391 50,315 49,076 97.54%
Vehicle Insurance 258,177 96,779 161,398 166.77%
Personnel Liability & Bonding 1,224,493 857,740 366,753 42.76% Workers Comp Exp Modification 26,547 (43,462) 70,009 -161.08% Startup Cost 9,154 13,209 (4,055) -30.70%
COWCAP 201,241 190,777 10,464 5.48%
16,648,903 14,734,896 1,914,007 12.99%
Comparison of FY 2025/2026 and 2026/2027 Schedule A

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Attachment 4
FY 2026-2027 Amendment No. 6 to the Reimbursement Agreement Between the City of Highland & East Valley Water District for Law Enforcement Services (proposed).

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1 AMENDMENT NO. 6

REIMBURSEMENT AGREEMENT

BETWEEN THE CITY OF HIGHLAND AND EAST VALLEY WATER DISTRICT FOR

LAW ENFORCEMENT SERVICES
This Amendment No. 6 Reimbursement Agreement Between the City of Highland and East Valley Water District for Law Enforcement Services (“Amendment No. 6”) is made and entered into this 26th day of May 2026 by and between the CITY OF HIGHLAND, a municipal corporation (“City”) and EAST VALLEY WATER DISTRICT, a California special district (“EVWD”). The City and EVWD may be collectively referred to as “the Parties”.

1. RECITALS
A. On September 28, 2021, the City and EVWD entered into a Reimbursement Agreement for law enforcement services (“Agreement”). Pursuant to the Agreement, beginning January 1, 2022, the City, through its Contract with the County, will provide one Sheriff’s deputy to patrol EVWD’s Sterling Natural Resource Center and provide law enforcement services to EVWD’s 41 sites. EVWD was then responsible for reimbursing the City for the full cost of the Sheriff’s deputy.

B. On May 10, 2022, the Parties entered into Amendment No. 1 to the Agreement to provide that the payment under the Agreement would be $285,356.00.

The cost subsequently increased by $5,408.00, and the increase was paid by EVWD to the City, for a total of $290,764.00 for Fiscal Year 2022-2023.

C. On May 9, 2023, the Parties entered into Amendment No. 2 to provide that payment under the Agreement for one (1) Deputy would be $304,254.00 for Fiscal Year 2023-2024.

D. On May 14, 2024, the Parties entered into Amendment No. 3 to provide that payment under the Agreement for one (1) Deputy would be $312,785.00 for Fiscal Year 2024-2025.

E. On May 13, 2025, the Parties entered into Amendment No. 4 to provide that payment under the Agreement for one (1) Deputy would be $310,625.00 for Fiscal Year 2025-2026
F. On November 12, 2025, the Parties entered into Amendment No. 5 to provide that payment under the Agreement for one (1) Deputy would be $332,183.00 for Fiscal Year 2025-2026.

G. The Parties now seek to enter into this Amendment No. 6 to address the amended contract amount for Fiscal Year 2026-2027. According to the San Bernardino County Sheriff’s Department, the full cost of one (1) Deputy for Fiscal Year 2026-2027 is $365,066

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2 2. SIXTH AMENDMENT
A. Section 3, Payment of the Agreement is hereby amended to read as follows:

3. Payment. On or before July 1, 2026, EVWD shall pay to the City Three Hundred Sixty Five Thousand Sixty-Six Dollars ($365,066) for the full cost of the Sheriff’s deputy. The cost breakdown is attached hereto as Exhibit “B”. Thereafter, on or before July 1st of each subsequent year, EVWD shall pay to the City the full cost of the Sheriff’s deputy based on the revised schedule of payment. The parties acknowledge that the cost of the Sheriff’s deputy may change each year and that the full cost that the City pays the County for the Sheriff’s deputy shall be passed through to EVWD.

The City’s Contract with the County provides that personnel costs include salary and benefits are subject to change by Board of Supervisor action. The Contract further provides that changes in salary and benefit costs will be billed to the City on a quarterly basis. If the cost for the Sheriff’s deputy increases in any year after payment has been made by EVWD to the City, the City shall promptly notify EVWD of the additional cost and EVWD shall pay the City the additional cost within thirty days of receipt of the City’s notice.

B. Exhibit “B” of “Amendment No. 6” shall replace Exhibit “B” of “Amendment No. 5” dated November 12, 2025.

C. All other Exhibits and provisions of the Agreement shall remain in full force and effect.

3. SEVERABILITY
If any provision of “Amendment No. 6” shall be adjudged to be invalid, void, or illegal, it shall in no way affect, impair or invalidate any other provision(s) hereof, the parties hereby agreeing that they would have entered into the remaining portion of “Amendment No. 6” notwithstanding the omission of the portion or portions adjudged invalid, void, or illegal.

4. COUNTERPARTS
“Amendment No. 6” may be executed in any number of counterparts, each of which, when executed and delivered, shall be deemed to be an original, and all of which, taken together, shall be deemed to be one and the same instrument.

IN WITNESS WHEREOF, the parties hereto have executed “Amendment No. 6” on the date and year first above written.

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3 CITY OF HIGHLAND EAST VALLEY WATER DISTRICT
_______________________________ _______________________________ Penny Lilburn, Mayor Michael Moore, General Manager/CEO ATTEST:
_______________________________
Alondra Muñoz, City Clerk
APPROVED AS TO FORM:
_______________________________
Maricela Marroquin, City Attorney

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4 Exhibit “B”
Payment Schedule
FY 2026-2027 (July 1, 2026 - June 30, 2027)
Deputy Sheriff: $263,674
Marked Patrol Unit: $22,985
Plus, other costs such as: HT radio and taser, Dispatch Services, Administrative support, Vehicle and Personnel Liability and Insurance is approximately $78,407.

Total Cost for the above deputy and equipment in FY 2026-2027 (July 1, 2026 - June 30, 2027) is $365,066.

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Cost of 1-Deputy Sheriff for Water Company Assignment
FY 2026-27
COST

1.00 - Deputy Sheriff 263,674 1

1.00 - Marked Unit 22,985 2
Dispatch Services 23,600 1

1.00 - HTs (Amortization, Access & Maintenance) 2,082
Administrative Support 1,353
Office Automation 3,325
Axon Contract 3,333
Vehicle Insurance 8,739
Personnel Liability & Bonding 31,195
Workers' Comp Experience Modification 557
County Administrative Cost 4,223
Cost for FY2026-27 $ 365,066 1-5
Monthly Payment Schedule
$30,424
2 nd through 12th payments due the 5th of each month: $30,422 1 2
3 4
5 Personnel costs include salary and benefits and are subject to change by Board of Supervisors’ action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice.

No replacement cost is included for grant funded or donated vehicles.

Services and supplies will be billed to the City on a quarterly invoice.

LEVEL OF SERVICE
1 st payment due July 15, 2026:

Grant funded, donated and non-replaceable vehicles will incur a vehicle insurance and equipment connection cost for the period the vehicle is in use.

LAW ENFORCEMENT SERVICES CONTRACT

CITY OF HIGHLAND
FY 2026-27

SCHEDULE A

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Staff Report
to the City Council
Agenda
Item
No.3.

Date: May 26, 2026
From: Carlos Zamano, City Manager
Reviewed By: Maricela Marroquin, City Attorney
Carlos Zamano, City Manager
Prepared By: Tish Nava-Cruz, Director of Administrative Services/City Treasurer Subject: Contract Amendment with the California Department of Forestry and Fire Protection – (Cal-Fire) for the Period of July 1, 2025 – June 30, 2030
Recommendation:

1. Approve the proposed Cal-Fire contract amendment for the period of July 1, 2025 – June 30, 2030, at an amount not to exceed $46,934,092;

2. Authorize the Mayor to sign the contract amendment; and

3. Adopt the attached Resolution approving the proposed contract amendment.

Fiscal Impact:

Not to exceed the amount of $46,934,092 over the 5-year contract for Fire Prevention and Paramedic services. This amendment increases the previously approved contract of $46,437,819 by $496,273.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

Following the City Council’s approval of the five-year agreement on June 24, 2025, staff has identified an administrative omission within the cost schedule. Specifically, one line item under Service Location 37260 for the Firefighter II Paramedic classification, related to paramedic recruitment and retention, did not have values applied. Upon correction of this omission, the total cost of the agreement increases by $496,273 over the five-year term.

Staff is therefore returning to the City Council to request approval of a contract amendment reflecting this correction. This adjustment ensures that all personnel cost components are accurately captured and aligned with the intended scope of services under the agreement.

No budget adjustment is being requested at this time. Personnel costs are budgeted at the maximum contract amount; however, the City is invoiced based on actual costs. Based on

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current projections, expenditures for this fiscal year remain on track to come in under budget despite the corrected contract amount.

Attachments:

1. Proposed Amended Resolution with Exhibit A "Proposed Amended Contract July 1, 2025 - June 30, 2030

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Attachment 1
Proposed Amended Resolution with Exhibit A “Proposed Amended Contract July 1, 2025 – June 30, 2030”

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RESOLUTION NO. 2026 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA,

APPROVING AN AMENDMENT TO THE DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) AGREEMENT FOR SERVICES FROM JULY 1, 2025 TO JUNE 30, 2030 BE IT RESOLVED, by the City Council of the City of Highland, that said City Council does hereby approve the attached amended agreement (Exhibit A) with the California Department of Forestry and Fire Protection (CAL FIRE) dated May 12, 2026. This agreement provides Fire Protection and Paramedic Services from July 1, 2025 to June 30, 2030.

NOW THEREFORE, BE IT RESOLVED that the Mayor of the City Council of the City of Highland, is authorized to sign and execute said agreement on behalf of the City of Highland.

APPROVED AND ADOPTED this 12th day of May, 2026.
_________________________
Penny Lilburn, Mayor
ATTEST:
__________________________
Alondra Muñoz, City Clerk

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Exhibit A
Proposed Amended Contract July 1, 2025 – June 30, 2030

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Staff Report
to the City Council
Agenda
Item
No.4.

Date: May 26, 2026
From: Carlos Zamano, City Manager
Reviewed By: Carlos Zamano, City Manager
Maricela Marroquin, City Attorney
Prepared By: Alondra Muñoz, City Clerk
Subject: Adoption of Resolution No. 2026-___ Repealing Resolution No. 2022- 001 Relating to City Council Meeting Procedures and Incorporating Senate Bill 707 Requirements and Adopting Reasonable
Accommodation, Technology Disruption and Meeting Disruption Policies
Recommendation:

Adopt Resolution No. ____, repealing Resolution No. 2022-001 establishing revised City Council Meeting Procedures to incorporate the requirements of Senate Bill 707 relating to teleconferencing, remote public participation, meeting accessibility, and technological disruption procedures.

Fiscal Impact:

Funding in the amount of $15,000 was expended for the purchase and installation of audiovisual equipment necessary to support implementation of Senate Bill 707 meeting accessibility and remote participation requirements. Future costs may arise related to Americans with Disabilities Act (ADA) accommodations when requested.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

On October 3, 2025, Governor Gavin Newsom signed Senate Bill 707 (SB 707) into law. SB 707 amended provisions of the Ralph M. Brown Act establishing updated requirements related to remote participation, meeting accessibility, and technological standards applicable to meetings conducted by eligible legislative bodies. Beginning July 1, 2026, eligible legislative bodies will be subject to the new public meeting requirements. The legislation defines an “eligible legislative body” as a City Council in a city with a population of 30,000 or more in a county with a population exceeding 600,000.

The City currently maintains City Council meeting procedures through Resolution No. 2022- 001. In order to maintain compliance with State law and incorporate the requirements mandated by SB 707, staff is recommending repeal of Resolution No. 2022-001 and adoption

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of an updated resolution establishing revised City Council meeting procedures.

The updated procedures incorporate Government Code requirements related to remote participation, technological disruptions, meeting accessibility, and other public meeting administration provisions applicable to eligible legislative bodies.

The proposed amendments include, but are not limited to the following:
• Establishing procedures for remote public participation and two-way telephonic access to meetings;
• Incorporating procedures addressing technological disruptions during meetings; • Updating public comment and decorum procedures to reflect both in-person and virtual participation;
• Updating accessibility and public access provisions consistent with current Brown Act requirements;
• Establishing procedures for translation of meeting agendas into applicable language(s); and
• Making administrative, organizational, and formatting revisions for clarity and consistency.

The City will utilize Zoom and YouTube platforms for live streaming and remote public participation during City Council meetings. Event Design Lab provided and installed the equipment and technology needed to support the updated meeting requirements.

Staff recommends adopting the updated Resolution to reflect the recent legislative changes under SB 707, which will take effect July 1, 2026.

Attachments:

1. Draft Resolution (Tracked Changes)

2. Draft Resolution (Clean Version)

3. SB 707 Legislation

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Attachment 1: Draft Resolution (Tracked Changes)

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RESOLUTION NO. 2026- XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, REPEALING RESOLUTION 2022001-00112, AND SETTING THE

DATE AND TIME FOR REGULAR CITY COUNCIL MEETINGS, AND

READOPTING RULES OF PROCEDURE FOR COUNCIL MEETINGS AND

RELATED FUNCTIONS AND ACTIVITIES, AND ADOPTING REASONABLE

ACCOMMODATION, TECHNOLOGY DISRUPTION AND MEETING DISRUPTION

POLICIES

THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby repeals Resolution No. 202201-00112.

SECTION 2. The City Council hereby sets the day and time of regular City Council meetings and adopts the following rules and procedures for the conduct of City Council meetings including certain provisions related to Senate Bill 707 that shall become effective on July 1, 2026..

PURPOSE: The purpose and intent of the City Council in adopting these rules is to conduct meetings in compliance with State law and provide guidelines relating to the conduct of public business by or on behalf of the City Council, and in the event of any non-compliance with, or violation of, any provision herein, such will not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law.

1. CITY COUNCIL MEETINGS
All meetings of the City Council shall be held within the corporate limits of the City unless otherwise permitted by State Law.

1.1 REGULAR MEETINGS
The City Council of the City of Highland shall hold regular meetings in the place specified in Ordinance No. 452, at the Donahue Council Chambers, 27215 Base Line, Highland, CA 92346. The regular City Council meetings will be held on the second Tuesday of each month at 6:00 p.m. If the day for a regular meeting of the City Council falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting shall be held at the same hour on the next succeeding business day thereafter that is not a holiday.

1.2 ADJOURNED MEETINGS
Any meeting may be adjourned to a time, place and date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened.

1.3 SPECIAL MEETINGS

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Special Meetings may be called by the Mayor or majority of Council Members on at least 24-hour notice, as set forth in Section 54956 of the Government Code of the State of California. Only matters contained in the notice may be considered and no ordinances (other than urgency ordinances) may be adopted, although an ordinance may be introduced at a special meeting.

1.4 STUDY SESSIONS
Members of the City Council may meet in Study Session as deemed necessary (See Section 10.1).

1.5 NOTICE OF MEETINGS
Notice to the City Council of Regular Meetings is not required. Mailed or personally delivered notice is required of Special Meetings and Study Sessions, unless otherwise waived. Mailed and posted notice is required of meetings adjourned by the City Clerk. Posted notice is required of all other adjourned meetings (Government Code Section 54956).

1.6 QUORUM
Unless otherwise required by law or provided for by Resolution, a majority of the City Council shall be sufficient to do business and motions may be passed 2-1 if only 3 attend. However, the following matters require three affirmative votes:
a) Adoption of Ordinances;
b) Resolutions granting franchises; and
c) Orders for payment of money.

1.6.1 LEGALLY REQUIRED PARTICIPATION
If a majority of the City Council shall be disqualified to vote on a matter by reason of actual or apparent conflicts of interest, the City Council shall select by lot or other means of random selection, or by such other impartial and equitable means as the City Council shall determine in consultation with the City Attorney, that number of its disqualified members which, when added to the members eligible to vote, shall constitute a quorum, with a sufficient number of members to act on the matter.

1.7 MEETINGS TO BE PUBLIC AND ACCESSIBLE
All Study Sessions and all Regular, Adjourned, or Special Meetings of the City Council shall be open to the public, except as otherwise authorized by Government Code Section 54957 et seq. Consistent with Government Code Section 54953.84 (as added by SB 707), all meetings shall be conducted in a hybrid format, which includes:
• A physical meeting location within the City;
• Live webcasting of the meeting; and
• An opportunity for the public to participate remotely via two-way telephonic access.

Remote participation shall allow members of the public to observe and provide real-time public comment.Study Sessions and all Regular, Adjourned or Special Meetings of the City Council shall be open to the public, provided however, the Council may hold Closed

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Sessions from which the public may be excluded for the consideration of any matter as allowed by Government Code Section 54957 et seq.

1.8 MEETING TIME LIMITATION
Any public agenda item(s) which have not been initiated by 11:00 p.m. will be continued either to a Special Meeting, Adjourned Meeting, or the next regularly scheduled City Council meeting. Any item initiated before 11:00 p.m. on which a conclusion has not been reached by 11:30 p.m. will be continued to the next regularly scheduled meeting, Special Meeting or Adjourned Meeting. The time limitation can be extended by a unanimous vote of the City Council members that are present.

2. ORDER OF BUSINESS

2.1 AGENDA
(a) All agendas shall include instructions for public participation, including remote access information and procedures for submitting public comments. (b) The order of business of each meeting shall be as contained in the agenda prepared by the City Clerk. The agenda shall be a listing by topic of the subjects which shall be taken up for consideration in substantially the following order unless, prior to the posting of the agenda, otherwise determined by the City Manager determines it to be in the interest of orderly conduct of the City’s business to use a different order:

Call to Order
Invocation
Pledge of Allegiance
Roll Call
Report from Closed Session
Special Presentations
Public Comment
Consent Calendar
Public Hearings
Legislative
Announcements
Closed Session
Report from Closed Session
Adjournment
(c) Except with majority consent of the Council, items may not be taken out of the order listed on the agenda.
(d) Except as specifically noticed for a different time, the first public hearing on the agenda at a Regular Meeting of the City Council shall commence at 6:00 p.m., or as soon thereafter as the City Council may conveniently hear the matter. (e) No matters other than those listed on the agenda and briefly

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described in accordance with Government Code Section 54954.2 shall be finally acted upon by the Council, provided however that the Council may take action on items of business which do not appear on the posted agenda under any of the following conditions or circumstances:
(1) Upon a determination by a majority vote of the City Council that an emergency situation exists, as defined in Section 54956.5 of the California Government Code.
(2) Upon a determination by a two-thirds vote of the Council, or if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the City subsequent to the agenda being posted as specified in subdivision (a) of Government Code Section 54954.2.
(3) The item was posted pursuant to Government Code Section 54954.2(a) for a prior meeting of the Council occurring not more than five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken.

2.2 ROLL CALL
Before proceeding with the business of the City Council, the City Clerk shall call the roll of the Council Members. The order of roll call shall be in alphabetical order by last name. The Minutes shall reflect the presence of Council Members participating in person or remotely. If a Council Member is participating remotely pursuant to Government Code Section 54953.8, the Minutes shall include the statutory basis for such remote participation.

2.3 APPROVAL OF MINUTES
Unless requested by a majority of the City Council, Minutes of the previous meeting may be approved without public reading if the City Clerk has previously furnished each Council Member with a copy thereof.

2.4 PUBLIC HEARINGS
Generally, public hearings, other than those of a quasi-judicial nature, shall be conducted in the following order:

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(a) Comments from the public shall be limited to the subject under consideration and shall be limited to three (3) minutes per individual. Depending upon the extent of the agenda, and the number of persons desiring to speak on an issue, the Presiding Officer may, at the beginning of the hearing, limit testimony to less than three (3) minutes per individual. Any person may speak for a longer period of time, upon approval of the City Council, when this is deemed necessary in such cases as when a person is speaking as a representative of a group or has graphics or slide presentations requiring more time.
(b) An applicant’s initial presentation shall be limited to 15 minutes, including any presentation by a consultant. An applicant’s rebuttal presentation, including any rebuttal by an applicant’s consultant, shall be limited to 10 minutes. In the case of an appeal of a Planning Commission decision, the applicant and the appellant’s presentations shall be limited to 15 minutes each, including any consultant presentation. (c) Quasi-judicial hearings shall be conducted in accordance with the principles of due process, and the City Attorney shall advise the City Council in this regard.
(d) In any hearings before the City Council, notice of which is to be published or posted, if the City Council, or any member thereof, or a proponent or opponent of the matter requests any or all participants in the proceedings testify under oath or affirmation, the making of such request shall be set forth in the notice of hearing.

Additionally, the notice of hearing shall state the giving of testimony under oath or affirmation shall be voluntary as to each person wishing to be heard in the matter, and any person who has a question or concern regarding the giving of testimony under oath or affirmation should consult an attorney of his or her own choosing and at his or her own expense. Each person testifying under oath or affirmation in any such proceeding shall, before testifying, state on the record he or she agrees to testify under oath or affirmation in the matter and has had an opportunity to consult with an attorney of his or her own choosing in respect thereto.

2.5 PUBLIC COMMENT
(a) Any person may address the City Council on any subject pertaining to City business which is not listed on the agenda during the Public Comment portion of each meeting. Such comments shall be limited to not more than three (3) minutes per individual (See Section 5.2). This limitation will be extended to six (6) minutes for a speaker who utilizes a translator to ensure that non-English speaker receive the same opportunity to directly address the City Council. Depending upon the extent of the agenda, and the number of persons desiring to speak on an issue, the Presiding Officer may, at the beginning of the public comment section of the agenda, limit testimony to less than three (3) minutes per individual.
(b) Members of the public may participate remotely and shall be provided the opportunity to provide public comment in real time. Remote speakers shall be subject to the same time limits and rules of decorum as in-person speakers. (c) The City Clerk shall manage both in-person and remote speakers

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and may alternate between speakers attending in person and those attending remotely to ensure equitable participation.
(d) The City Clerk shall advise members of the public that the City Council may only take action on items listed on the agenda and on items that are within the subject matter jurisdiction of the City Council.

2.6 CONSENT CALENDAR
Items of routine nature, and non-controversial, shall be placed on the consent calendar. All items may be approved by one blanket motion upon majority roll call vote. Any Council Member may request any item be withdrawn from the consent calendar for separate consideration by providing notice to the City Clerk or City Manager prior to the commencement of the meeting. However, any Council Member may abstain from voting or vote “No” on any consent calendar item without requesting its removal from thhe consent calendar, and the City Clerk shall be instructed to record such abstentions or negative votes in the minutes.

2.7 PROCLAMATIONS
(a) Upon receipt of a request by City Officials or staff from an outside organization or person(s) for a Proclamation, the request shall be submitted to the Mayor, City Manager and/or City Clerk, in writing, for inclusion in the agenda of the next regular Council meeting.
(b) If the request cannot be placed on a regular City Council agenda in a timely manner, the request shall be forwarded In the event of a scheduling problem, the request shall be forwarded to the Mayor, City Manager and/or City Clerk, who will immediately provide copies to the City Council. Unless any Council Member requests within 72 hours that the matter be agendized for consideration by the City Council, the Mayor will act on behalf of the City Council.
(c) Depending upon the request, the Proclamation may be presented to the recipient at the next Regular City Council meeting, or mailed to the requestor, or presented by a Council Member at a specified function only if it is specified that way within the request or within the presentation to the City Council, consistent with the circumstances stated in the request.

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(c) The Mayor, in consultation with the City Manager and/or City Clerk, shall
determine whether a request is appropriate for inclusion on a meeting agenda or recognition at a meeting. Upon approval, the City Clerk’s Office shall prepare a certificate of recognition, to be signed by all Council Members, and coordinate its delivery to the appropriate family member or designated recipient.

3. PRESIDING OFFICER AND SELECTION OF MAYOR AND MAYOR PRO TEM

3.1 PRESIDING OFFICER
(a) The Mayor shall be the Presiding Officer at all meetings of the Council. In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of both the Mayor and Mayor Pro Tem, the Council shall elect a temporary Presiding Officer to serve until the arrival of the Mayor or the Mayor Pro Tem or until adjournment, whichever first occurs.
(b) The Council shall meet annually to choose one of its member as Mayor and another of its member as Mayor Pro Tem. In the years in which a General Municipal Election is scheduled, such meeting shall be held as soon as possible after the official canvass is received from the County following the election. In the years in which no General Municipal Election is scheduled, such meeting shall be held on the second Tuesday of the month which falls twelve months after the most recent General Municipal Election.
(c) Selection of the Mayor and Mayor Pro Tem shall occur at any Regular, Special or Adjourned Meeting of the Council. The City Clerk shall preside at the portion of the Council meeting which is concerned with the nomination for and selection of the Mayor.
(d) Nominations for the office of Mayor or Mayor Pro Tem may be made by any member of the City Council and need not be seconded in order to be effective.

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1) The death of the holder of such office;
2) The loss or resignation from membership on the City Council by the holder of such office;
3) The acceptance by the City Council of the resignation from such office by the holder thereof.
(g) At its first regular meeting after the occurrence of a vacancy created by any of the foregoing events, the City Council shall select a successor to such office pursuant to the selection procedures established by this Section 3.1.

3.2 PARTICIPATION OF PRESIDING OFFICER
The Presiding Officer may move, second, and debate from the Chair, subject only to such limitations of debate as are imposed on all Council Members, and he/she shall not be deprived of any of the rights and privileges of a Council Member by reason of his/her acting as a Presiding Officer. However, the Presiding Officer is primarily responsible for the conduct of the meeting. If he/she desires to personally engage in extended debate on questions before the City Council, he/she should consider turning the Chair over to another member.

3.3 QUESTION OR MOTION TO BE RESTATED
The Presiding Officer shall verbally restate, or request the City Clerk to restate, each question or motion immediately prior to calling for the vote, as needed.

Following the vote, the Presiding Officer shall verbally announce whether the question was carried or defeated. The Presiding Officer may also publicly state the effect of the vote for the benefit of the audience before proceeding to the next item of business.

3.4 SIGNING OF DOCUMENTS
The Mayor, or Mayor Pro Tem in the absence of the Mayor, shall sign all documents and/or correspondence which he/she has been instructed to sign or that has been adopted by, the City Council. The City Clerk or Deputy City Clerk shall attest to the signature of the Mayor or Mayor Pro Tem.

3.5 MAINTENANCE OF ORDER
The Presiding Officer is responsible for the maintenance of order and decorum at all times. No person is allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks shall be addressed to the Presiding Officer.

4. RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER
The Presiding Officer shall determine all Points of Order subject to the right of any member to appeal to the Council. If any appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” in which event a majority vote shall govern and conclusively determine such question of order.

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4.2 DECORUM AND ORDER - COUNCIL MEMBERS
(a) Any Council Member desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine him/herself to the question under debate.
(b) A Council Member may ask questions of staff, and in appropriate cases, staff may direct the questions to the City Manager or the City Attorney to address. (c) A Council Member, once recognized, shall not be interrupted while speaking unless:
1) Called to order by the Presiding Officer;
2) A Point of Order is raised by another Council Member; or 3) The speaker chooses to yield to questions from another Council Member.
(d) Any Council Member called to order while he/she is speaking shall cease speaking immediately until the question of order is determined. If ruled to be in order, he/she shall be permitted to proceed. If ruled to be not in order, he/she shall remain silent or shall alter his/her remarks so as to comply with the rules of the City Council. (e) Council Members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the City Council and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments and statements as to motives and personalities.
(f) Any Council Member may move to require the Presiding Officer to enforce the rules and the affirmative vote of a majority of the City Council shall require him/her to so act.
(g) The City Council shall not prohibit criticism of the policies, procedures, programs, or services of the agency or the acts or omissions of the legislative body or staff. Nothing in this subdivision shall confer any privilege or protection for expression beyond that otherwise provided by law.

4.3 DECORUM AND ORDER - EMPLOYEES
Members of the administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the Council. The City Manager shall ensure all City employees observe such decorum. Any staff members, including the City Manager, desiring to address the City Council or members of the public shall first be recognized by the Presiding Officer. All remarks shall be addressed to the Presiding Officer and not to any one individual Council Member or member of the public.

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Presiding Officer. Any person who Any person making impertinent and slanderous remarks or who becomes willfully disruptive while addressing the City Council or while attending the City Council meeting may be ordered to leave the room if the Sheriff’s Deputy is so directed by the Presiding Officer, and such person may be barred from the audience. Unauthorized remarks, stamping of feet, whistles, yells and similar disruptive demonstrations shall not be permitted by the Presiding Officer, who may direct the Sheriff’s Deputy to remove such offenders from the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer. (c) For individuals participating remotely, the Presiding Officer may, after a warning when feasible, direct staff to mute a disruptivethe participant’s audio to prevent further disruption. In aggravated cases, the individual may be automatically muted and be issued a warning to cease the disruptive behavior. If the disruptive conduct continues or is of a serious nature, the Presiding Officer may direct staff to remove the participant from the remote meeting platform. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer.

4.5 ENFORCEMENT OF DECORUM
The rules of decorum for meetings listed in Section 4.4 apply equally to City Council meetings held in-person, remotely via a two-way telephonic or audiovisual platform, or held using a hybrid of the two. Upon violation of the rules of decorum described above in this Section 4.4, the procedure to enforce the rules shall be as followsset forth in this Section.:

4.5.1 In person attendance. The following procedure shall be followed for disruptive persons who are attending the City Council meeting in person:
(a) Warning. The Presiding Officer shall first request that a person who is violating the rules cease such conduct.
(b) Recess. If, after receiving a request from the Presiding Officer, the person persists in violating the rules, the Presiding Officer shall order a recess. Any representative of law enforcement present may be authorized to advise the individual that their conduct is in violation of the rules and must cease. (c) Removal of Disruptive Person. If upon resumption of the meeting the violation persists so as to disturb, disrupt, or otherwise impede the orderly conduct of the meeting, the Presiding Officer shall have the authority to direct law enforcement personnel to remove
the person from the meeting room;If upon resumption of the meeting the violation persists so as to disturb, disrupt, or otherwise impede the orderly conduct of the meeting, the Mayor shall have the authority to ask the law enforcement personnel to remove the person from the meeting.
(d) Motion to Enforce. If the Presiding Officer fails to enforce the rules of decorum set forth herein, any Council Member may move to require the Presiding Officer to do so, and an affirmative vote of three members of the Council shall require the Presiding Officer to do so.

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(e) Clearing the Room. Pursuant to Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or group of persons so as to disrupt, disturb or otherwise impede the orderly conduct of such meeting and order cannot be restored by the removal of the individuals who are willfully interrupting the meeting, the City Council may order that the meeting room be cleared and the meeting shall continue in session. The motion to clear the room shall be by a vote of not less than three members of the City Council in favor. Only matters appearing on the agenda may be considered in such a session. Representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to Government Code Section 54957.9. (f) Violation of the California Penal Code. A person or persons who substantially impairs the conduct of a City Council meeting by knowingly and intentionally violating these rules of decorum may be prosecuted under Penal Code Section 403 for disturbing a public meeting. Every person who violates Penal Code Section 403 is guilty of a misdemeanor.

4.5.2 Remote Participation. The following procedure shall be followed for disruptive persons who are attending the City Council meeting remotely:
(a) Warning. Any person who disturbs, disrupts, or otherwise impedes the conduct of the meeting through a two-way telephonic platform is out of order and the Presiding Officer shall request that such person be orderly and comply with the applicable rules. If, after receiving a warning from the Presiding Officer, a person persists in disturbing, disrupting, or otherwise impeding the meeting, the Presiding Officer shall order that person’s telephonic input to be muted for the duration of the meeting if the person is using the audio function to disturb the meeting, unless the conduct is so disruptive that the person must be immediately muted and then issued a warning that if the conduct persists, they will be removed from the meeting.
(b) Removal. Staff responsible for monitoring and operating the twoway telephonic platform for the meeting will carry out all lawful orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the meeting. Upon instruction of the Presiding Officer, it is the duty of the staff responsible for telephonic platform at the meeting to remove from the telephonic platform used for the Council meeting any person who is disturbing, disrupting, or otherwise impeding the proceedings of the Council.
(c) Returning Disturbances. Any person who leaves a meeting and relogs in or calls in to the two-way telephonic platform to continue to disturb the meeting under a new username or phone number may be immediately removed from the meeting platform by the responsible staff person and may be prosecuted pursuant to Penal Code Section 403.

4.6 PERSONAL PRIVILEGE
The right of a member to address the City Council on a question of personal privilege shall be limited to cases in which his/her integrity, character, or motives are assailed, questioned or impugned.

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4.7 CONFLICT OF INTEREST
Government Code All Council Members are subject to the provisions of California Law, such as Chapter 7, Title 9, of the California Government Code, relative to conflicts of interest, and to conflict of interest codes adopted by the Council. Any Council Member prevented from voting because of a conflict of interest shall refrain from debate and voting. Such Council Member shall leave the Council Chambers during debate and voting on the issue.Section 87105 describes the procedure to be followed if an official has a conflict of interest on a matter and cannot participate in a decision. The City Council Member must publicly identify the financial interest, recuse himself or herself from voting, and leave the room until after the discussion, vote and other disposition of the matter is concluded. If the matter is on the Consent Calendar, the official need not leave the room, but must still make the required disclosure on the record and abstain from voting. The City Council Member also may speak on the issue as a member of the general public, during the public comment period on that matter, solely to represent himself or herself on a matter related to his or her personal interest.

The announcement of the conflict of interest must be declared prior to the initiation of City Council consideration of the agenda item for which the conflict of interest exists.

4.8 LIMITATION OF DEBATE
No Council Member should speak more than once upon one subject until every other member choosing to speak thereon has spoken. No Council Member shall speak for a longer time than five (5) minutes each time he/she has the floor, without the approval of a majority vote of the Council.

4.9 DISSENTS, PROTESTS AND COMMENTS
Any Council Member shall have the right to express dissent from or protest to or comment upon any action of the Council and have the reason entered in the minutes.

If such dissent, protest or comment is desired to be entered in the minutes, this should be made clear by language such as, “I would like the minutes to show that I am opposed to this action for the following reasons...”

4.10 RULINGS OF PRESIDING OFFICER FINAL UNLESS OVERRULED In presiding over Council meetings, the Presiding Officer shall decide all questions of interpretation of these rules, points of order or other questions of procedure requiring rulings. Any such decision or ruling shall be final unless overridden or suspended by majority vote of the Council Members present and voting and shall be binding and legally effective for purposes of the matter under consideration.

5. ADDRESSING THE COUNCIL

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(b) All remarks and questions shall be addressed to the Presiding Officer and not to any individual Council Member, staff member or other person. During a public hearing all remarks shall be limited to the subject under consideration. No person shall enter into any discussion without being recognized by the Presiding Officer. (c) Any member of the Council who has been recognized by the Presiding Officer of the Council for such purpose may address or respond to a member of the public who has addressed the Council pursuant hereto. Such address or response shall be exercised only once for each member of the public, shall not exceed three (3) minutes in length and shall be deemed to express the individual position or opinion of the Council Member offering the same and shall not be construed to bind the Council or the City in any manner. Unless otherwise directed by the Council, the restrictions imposed by this Subsection (a) shall apply only to those portions of the Council agenda during which members of the public are permitted to make oral communications to the Council.

5.2 TIME ALLOCATION
Except as set forth herein, any member of the public desiring to address the Council shall limit his/her statement to three (3) minutes unless further time has been granted by the Presiding Officer in the individual case, or in accordance with Section 2.5.

The three (3) minute limitation will be extended to six (6) minutes for a speaker who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the City Council.

5.3 ADDRESSING THE COUNCIL AFTER MOTION IS MADE
After a motion has been made, or after a public hearing has been closed, no member of the public shall address the Council without first securing permission by the Presiding Officer.

5.4 LIMITATIONS REGARDING PUBLIC COMMENTS AND REPORTS
The making of oral communications to the Council by any member of the public during the “Public Comment” portion of the agenda shall be subject to the requirements set forth in Section 5.2 and be subject to the following limitations:

5.4.1 At any time, before or after the oral communication is commenced, the Presiding Officer may if he/she deems it preferable, direct the communication be made instead either to the City Manager or other appropriate staff member during regular business hours, or in writing for subsequent submittal to Council Members.

5.4.2 No speaker shall be permitted to address the Council on a topic which is currently before or about to be submitted for consideration by a City Commission, Board or other agency before which the speaker should make his/her presentation, until that latter body has completed its deliberations and taken its final action. In case the speaker should have followed an otherwise available appeal procedure, the Presiding Officer shall not allow oral communications to the Council outside that procedure.

5.4.3 No oral communications shall be allowed by the City Council to include charges or complaints against any employee of the City, regardless of whether

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such employee is identified in the presentation by name or by any other reference which tends to identify him/her. All charges or complaints against employees shall be submitted to the City Manager for appropriate action, and may also be submitted to members of the Council by written communication.

5.5 WRITTEN CORRESPONDENCE
(a) The City Manager is authorized to receive and open all mail addressed to the City Council as a whole and give it immediate attention to the end that all administrative business referred to in said communications, and not necessarily requiring City Council action, may be disposed of between City Council meetings. A copy of such communication shall be provided to each Council Member marked “Information Only”.
(b) Any communication relating to a matter pending, or to be brought before the City Council shall be included in the agenda packet for the meeting at which such item is to be considered.
(c) Letters of appeal from administrative or commission decisions shall be processed under applicable provisions of the Municipal Code or other Ordinances. (d) Copies of all other communications sent to the City Council will be transmitted to them.

5.6 PERSONS AUTHORIZED TO BE WITHIN PLATFORM
No person except City officials shall be permitted within the area in front of the City Council dais without the invitation or consent of the Presiding Officer.

6. MOTIONS

6.1 PROCESSING OF MOTIONS
When a motion is made and seconded, it shall be stated by the Presiding Officer before debate. A motion so stated shall not be withdrawn by the mover without the consent of the person seconding it.

6.2 MOTIONS OUT OF ORDER
The Presiding Officer may at any time, by majority consent of the Council, permit a member to introduce an Ordinance, Resolution, or motion out of the regular agenda order.

6.3 DIVISION OF QUESTION
If the question contains two or more divisional propositions, the Presiding Officer may, and upon request of a Council Member shall, divide the subject matter of a motion so that Council Members can vote separately on each part.

6.4 PRECEDENCE OF MOTIONS
When a motion is before the Council, no motion shall be entertained except the following, which shall have precedence in the following order:
1) Adjourn
2) Fix Hour of Adjournment

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3) Table
4) Limit or Terminate Discussion
5) Amend
6) Postpone

6.5 MOTION TO ADJOURN (Not Debatable)
A motion to adjourn shall be in order at any time, except as follows:
1) When repeated without intervening business or discussion; 2) When made as an interruption of a member while speaking; 3) When discussion has been ended, and vote and motion is pending; and
4) While a vote is being taken.

A motion to adjourn “to another time” shall be debatable only as to the time to which the meeting is adjourned.

6.6 MOTION TO FIX HOUR OF ADJOURNMENT
Such a motion shall be to set a definite time at which to adjourn and shall be undebatable and shall be unamendable except by unanimous vote.

6.7 MOTION TO TABLE
A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion prevails, the matter may be “taken from the table” at any time prior to the end of the next regular meeting.

6.8 MOTION TO LIMIT OR TERMINATE DISCUSSION
Such a motion shall be used to limit or close debate on, or further amendment to, the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion.

6.9 MOTION TO AMEND
A motion to amend shall be debatable only as to the amendment. A motion to amend requires a second, unless the Council Member who made the original motion agrees to the amendment. If the Council Member who made the original motion does not agree to the amendment, then a majority vote is needed to decide whether the amendment is accepted.

6.10 MOTION TO CONTINUE
Motions to continue to a definite time shall be amendable and debatable as to propriety of postponement and time set.

7. VOTING PROCEDURE

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7.1 VOTING PROCEDURE
In acting upon every motion, the vote shall be taken by voice or roll call or any other method by which the vote of each Council Member present can be clearly ascertained. The vote on each motion shall then be entered in full upon the record. The order of voting shall be in alphabetical by last name. The City Clerk shall call the names of members seated when a roll call vote is ordered or required. Members shall respond “yes”, “no” or “abstain”, provided that when a vote is collectively taken by voice or when a method of voting other than by voice or roll call is used, any Council Member not audibly and clearly responding “no” or “abstain” or otherwise registering an objection shall have his/her vote recorded as “yes”.

7.2 ROLL CALL VOTING
Every Ordinance (other than urgency Ordinances) and any Resolutions or orders for franchises or payments of money require three (3) affirmative votes. Urgency Ordinances require four (4) affirmative votes. A roll call vote shall be used for:
1) Urgency Ordinances;
2) Other action requiring a 4/5 vote (some franchise-type actions, override on a protest, etc.); or
3) Consent calendar.

Any other question before the Council shall not require a roll call vote unless demanded by any member, or as otherwise required by State law. It shall not be in order for Council Members to explain their vote during roll call. Any Council Member may change his/her vote before the next order of business.

7.3 FAILURE TO VOTE
Every Council Member should vote unless disqualified for cause. A Council Member who does not participate on a particular item due to a conflict of interest abstains shall, for purpose of the item under consideration, be considered as if absent.

7.4 RECONSIDERATION
Any Council Member who voted with the majority may move for a reconsideration of any action at the same meeting. After a motion for reconsideration has once been acted upon, no other motion for a reconsideration thereof shall be made without unanimous consent of the Council.

7.5 TIE VOTES
Tie votes shall be lost motions. When all Council Members are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal unless the Council takes other action to further consider the matter. If a tie vote results at a time when less than all members of the Council are present, the matter shall automatically be continued to the agenda of the next regular meeting of the Council, unless otherwise ordered by the Council.

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7.6 REMOTE PARTICIPATION VOTING
When any Council Member participates remotely, all votes shall be taken by roll call.

8. RESOLUTIONS

8.1 DEFINITIONS
As a rule of thumb, legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by Ordinance, whereas more routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by Resolutions. The term “Resolution” in its general sense will denote any action taken affirmatively via a vote of the Council, other than one taken by Ordinance.

As used in this City, however, three terms are in general used to denote such (nonOrdinance) actions: “Resolution”, “minute order”, and “motion” (thereafter recorded by minute entry). Technically, all three are equally as legally effective and binding, but these actions vary in the formality of respective memorialization. The most formal is referred to locally as a “Resolution”. In addition to being referenced in the minutes, Resolutions will be recorded by a separate document, numbered in sequence and preserved in a separate set of books. Such “Resolutions” are used in this City for various reasons, such as when specifically required by law, when needed as a separate document to be transmitted to another governmental agency, or where the frequency of future reference back to its contents warrants a separate document (with the additional “whereas” explanatory material it often recites) to facilitate such future reference and research.

A “minute order” as used locally denotes a separate document which is also maintained in a separate set of books, under a system of sequential numbering, and is referenced in the minutes; however the “minute order” is drafted far more briefly than a “Resolution” and is distinguished from a mere minute entry only by the need, in general, to have a separate document to facilitate a certain administrative process to which it pertains.

A “motion” (assuming it passed) is a Council action which is recorded simply by an item entry in the minutes of the meeting at which it was accomplished, and no separate document is made to memorialize it.

8.2 RESOLUTIONS PREPARED IN ADVANCE
Where a Resolution has been prepared in advance, the procedure shall be:
motion, second, discussion, vote pursuant to methods prescribed in Section 7.1, and result declared. It shall not be necessary to read a Resolution in full or by title except to identify it. Any member may require the Resolution be read in full.

8.3 RESOLUTIONS NOT PREPARED IN ADVANCE
Where a Resolution has not been prepared in advance, the procedure shall be to instruct the City Manager or the City Attorney to prepare a Resolution for presentation at the next Council meeting.

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8.4 URGENCY RESOLUTIONS
(a) In matters of urgency, a Resolution may be presented verbally in motion form together with instructions for written preparation for later execution. After the Resolution has been verbally stated, the voting procedure in 7.2 above shall be followed. (b) Urgency Resolutions shall be avoided except when absolutely necessary; and shall be avoided entirely when Resolutions are required by law, in improvement acts, zoning matters, or force account work on public projects. Where the Resolution has been drafted in written form, either before or during the meeting, this paragraph shall not be deemed applicable.

9. ORDINANCES

9.1 INTRODUCTION AND ADOPTION OF ORDINANCES
Ordinances shall not be passed within five days of their introduction, or at any meeting other than a regular meeting or at an adjourned regular meeting. However, an urgency Ordinance may be passed immediately upon introduction and either at a regular or special meeting. Except when, after reading the title, further reading is waived by regular motion adopted by unanimous vote of the Council Members present, all Ordinances shall be read in full either at the time of introduction or passage. When Ordinances, other than urgency Ordinances, are altered after introduction, they shall be passed only at a regular or at an adjourned meeting held at least five days after alteration.

Corrections of typographical or clerical errors are not alterations within the meaning of this section.

9.2 EFFECTIVE DATE
All ordinances, except as provided in Section 36937 of the Government Code, shall take effect 30 days after adoption, but may be made operative at such later date as may be designated in the Ordinance.

9.3 PUBLISHING
It shall be the duty of the City Clerk to post or publish all Ordinances in accordance with Section 36933 of the Government Code within 15 days after adoption.

9.4 URGENCY ORDINANCES
All urgency Ordinances must receive four (4) affirmative votes to be adopted and to become effective immediately. If such an Ordinance fails to receive 4/5ths majority, it may thereafter be considered and passed in the same manner as regular Ordinances.

10. STUDY SESSIONS

10.1 SCHEDULE OF STUDY SESSIONS
(a) Council Members able to attend scheduled study sessions will meet for the purpose of discussion of special subjects of immediate concern and meeting and conferring with City Commission, Civic Organizations and City Officials relative to pending City business.

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(b) The time for Study sessions Sessions will be as specified by the Council or by the Mayor on individual occasions when appropriate to the convenience of the Council Members, provided when this occurs, written notice shall be provided in accordance with the Government Code.

10.2 OPEN TO THE PUBLIC
Study Sessions shall at all times be open to the public and the news media.

10.3 PURPOSE
(a) Study Sessions are not intended to constitute a meeting of the City Council, but are limited to a single subject matter and they shall be carried on regardless of the number of Council Members in attendance where staff seeks to convey information to the City Council or obtain general direction from the City Council on a particular subject matter.
(b) At such Study Sessions, no formal action shall be taken, no motions shall be offered, no arguments entered into; the sole purpose of said meetings is to provide background information to members of the Council and to allow Council Members to ask questions and to express personal opinions.
(c) If an item is presented at a study session by a Council member for the purpose of placing it on the agenda of a regular Council meeting, if the majority of the Council Members concur, the item should be placed on the agenda of a Council meeting on a future date.

10.4 AGENDA
The City Manager shall be responsible for preparing an agenda, along with any available supporting information, of items for discussion at each study session. In compliance with Government Code section 54953.4(c)(1), the agenda shall be translated to Spanish or any other “applicable language” as that term is defined by Section 54953.4.

11. CITY COUNCIL MEETING PREPARATION

11.1 PLACING AN ITEM ON THE AGENDA BY A COUNCIL MEMBER
Any City Council Member may request an item be placed on a future formal meeting agenda by making a request to the City Manager. If the City Manager receives two separate written requests by Council Members requesting to place an item on a future agenda, the item shall be placed on a future agenda.

11.2 PLACING AN ITEM ON THE AGENDA BY THE CITY COUNCIL
The City Council, by majority vote, may place any item on a future study session or formal agenda. The City Council may take such action, whether or not the potential action is identified on the City Council agenda. However, if the potential action is not identified on the City Council agenda, a vote to place the item on a future agenda must take place with no material debate or discussion.

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11.3 CALLING UP AN ITEM FOR CITY COUNCIL CONSIDERATION
The City Council may call up any item of any Board, Commission or Committee of the City where said item does not normally require consideration and action by the Council, for the purpose of requesting that said item be placed on the next available City Council agenda by serving written request of any two (2) Council Members to the City Manager. Such written request must be served within ten (10) calendar days of the action taken by the Board, Commission or Committee of the City.

11.4 DELIVERY AND DISTRIBUTION OF AGENDA PACKETS
The City Council Agenda packets are prepared by the City Clerk’s Office.

Barring insurmountable difficulties, the Agenda packets will be distributed to Council Members on the Thursday preceding the Tuesday Regular City Council Meeting.

11.5 BACKUP MATERIAL FOR AGENDA ITEMS
Each agenda item shall be composed of a staff report and all support material needed for the City Council to take its action. When an agenda item will have an unusually large volume of support material, such as an environmental impact report, staff shall attempt to provide the City Council and members of the public with that material before distribution of the agenda packet and with adequate time to allow the City Council and members of the public to review the material before City Council consideration of the material.

11.6 AGENDA POSTING LOCATIONS
A complete copy of the City Council Agenda shall be posted at the following three locations; City Hall, 27215 Base Line, Highland, CA 92346; Highland Sam J.

Racadio Library and Environmental Learning Center, 7863 Central Avenue, Highland, CA 92346; and Fire Station No. 1, 26974 Base Line, Highland, CA 92346.

11.7 AGENDA MATERIAL DISTRIBUTED LESS THAN 72 HOURS PRIOR TO

MEETING
In the event that materials are distributed by City staff to the City Council on an agenda item less than 72 hours before the meeting, the materials shall be made available to the public concurrently at City Hall, 27215 Base Line, Highland, CA 92346.

11.8 PRESENTATION MEETING MATERIALS
(a) All individuals, including applicants, developers, or members of the public, who wish to provide a presentation to the City Council using audio, visual, or digital materials shall submit such materials to the City Clerk’s Office in advance of the meeting.

Materials shall be submitted no later than 12:00 p.m. (noon) on the Thursday preceding the scheduled meeting, unless otherwise approved by the City Clerk, to allow sufficient time for review, formatting, and technical preparation. (b) Individuals requesting to participate remotely, including developers or project applicants, shall also submit all presentation materials in advance to the City Clerk’s Office within the same timeframe. Remote presenters shall not be permitted to screen-share or present materials independently.
(c) All materials submitted shall become part of the administrative record.

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12. USE OF CITY LETTERHEAD STATIONERY
Copies of all correspondence sent by individual Council Members on City letterhead stationery shall be prepared by City staff as designated by the City Manager, with copies of all such correspondence maintained at City Hall.

City Council Members may be provided and may use City notecards, which are not imprinted with the names or offices of any City official, for personal, informal notes involving City business.

13. TECHNOLOGY DISRUPTION POLICY
Public meetings held by the City Council are required to include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform (such as Zoom). The only exception is if adequate telephonic or internet service is not operational at the meeting location. This policy sets forth clear procedures and expectations for addressing technological disruptions in telephonic or internet services that provide two-way remote public access to City Council meetings, as required by the Brown Act (Government Code Section 54953.4). This policy pertains to all open and public meetings of the City Council at which remote public participation is offered or required under the Brown Act.

13.1 Designation of Responsible Person of the City’s Two-Way Remote Public Access Service.: The City Manager or his or her designee shall identify a City employee or vendor who is responsible for operating the two-way telephonic service, referred to herein as the “Hybrid Platform”, at noticed public meetings of the City Council (“Responsible Person”). Typically, the Responsible Person handles the operation of the microphones, cameras and other audio visual equipment and/or telephonic or voice equipment during City Council meetings and ensures that the Hybrid Platform has connectivity so that the meeting is displayed, both visually and with audio, in the case of an audiovisual platform such as Zoom or Teams, or telephonically if a telephonic system is utilized.

13.2 Role of the City Clerk. The City Clerk is the person designated at City Council meetings for operating the Hybrid Platform to ensure the recording of the City Council meeting and for interacting with the Hybrid Platform to receive and record public comments. The City Clerk works within the Hybrid Platform as the meeting host to queue speakers who desire to provide public comment, admit speakers into the meeting when it is their turn to speak and thereafter remove said speakers, interact with the speakers as needed, including muting and unmuting speakers, and closes the queue when the public comment period ends. If a telephonic system is used, the City Clerk conducts the same or similar activities. The City Clerk interacts with the MayorPresiding Officer so that speakers who participate virtually or telephonically are called upon by the MayorPresiding Officer to provide their comments.

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participation not possible during the City Council meeting (for example, the City Council meeting is no longer able to be observed or heard by the public via the Hybrid Platform or the public is unable to remotely attend the City Council meeting via the Hybrid Platform), the Responsible Person or the City Clerk shall immediately inform the Presiding Officer that the Hybrid Platform has been disrupted and a recess is required in order to restore service to the Hybrid Platform.

13.4 Announcement by the Presiding Officer. The Presiding Officer shall make an announcement regarding the need to call a recess because there is a disruption or other technical issue that has rendered the Hybrid Platform non-operational preventing two-way remote participation. After such announcement, the Mayor or presiding officer shall call for a recess and inform the in-person audience that under the Brown Act, the recess may last for up to an hour or until the service is restored to the Hybrid Platform.

Pursuant to the Brown Act, the City Council is required to recess the open session of the City Council meeting for at least one hour following the disruption, or until telephonic or internet service is restored, whichever is earlier.

13.5 Recordation of the Time Recess is Called. The City Clerk shall physically in writing record the time when the recess is called by the Presiding Officer.

13.6 Good Faith Attempt to Restore Service to the Hybrid Platform. During the recess, the Responsible Person and/or the City Clerk and any other member of City Staff shall make a good faith attempt to restore service to the Hybrid Platform. This includes troubleshooting any issues impacting connectivity including but not limited to the following: internet or telephonic connectivity issues (for example, check the connection, check the connection speed, test the internet bandwidth, contact the internet or telephonic provider, etc.), or audio or video quality concerns or webcam and audio issues (check settings of equipment and/or Hybrid Platform, check connections and cables, check app permissions (if applicable), ensure webcams or other cameras not blocked, adjust camera settings, test of audio, reinstall app or program (if applicable) etc.).

13.7 Troubleshooting Hybrid Platform is Successful. If the Responsible Person, City Clerk, or any other member of City Staff is successful in restoring the service to the Hybrid Platform within one hour of when the recess was called, the City Clerk shall inform the Presiding Officer that the matter has been resolved. The Presiding Officer shall then reconvene the City Council meeting and shall inform the public that service has been restored to the Hybrid Platform. The City Clerk shall physically in writing record the time of when the City Council meeting is reconvened.

13.8 Troubleshooting Hybrid Platform is Not Successful. If the Responsible Person, City Clerk, or any other member of City Staff was not successful in restoring the service to the Hybrid Platform within one hour of when the recess was called, the City Clerk shall inform the Presiding Officer that after making a good faith attempt to restore service, service to the Hybrid Platform was unable to be restored. The City Clerk shall give a description of the efforts made to restore service. The City Clerk shall physically in writing record the time of when the City Council meeting is reconvened.

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1. 13.9 Reconvening the Open Session of the City Council Meeting. The Presiding Officer shall subsequently reconvene the City Council meeting. Upon reconvening the meeting, the Presiding Officer shall inform the City Council and the public that services to the Hybrid Platform were unable to be restored and the Presiding Officer shall request that a finding be made as follows: (i) that good faith efforts to restore the telephonic or internet service have been made in accordance with the City’s Technology Disruption Policy; and (ii) that the public interest in continuing the meeting outweighs the public interest in remote public access. The Presiding Officer shall call for a motion, ask for a second and ask the City Clerk to take a roll call vote. If the motion making the finding is passed, the City Council may continue the City Council meeting.

13.10 Certain Meetings Exempt. The requirement set forth in Government Code Section 54953.4 that open and public meetings shall include an opportunity for members of the public to attend the City Council meeting via a two-way remote system, does not apply to the following meetings: (i) a meeting to attend a judicial or administrative proceeding to which the City is a party; (ii) a meeting to inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal property; (iii) a meeting with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the city and over which the federal or state officials have jurisdiction; (iv) a meeting in or nearby a facility owned by the City, provided that the topic of the meeting is limited to items directly related to the facility; and (v) a meeting in an emergency situation pursuant to Government Code Section 54956.5.

13.11 Closed Session During a Recess. During the recess described herein, the City Council may meet in closed session during this period for items listed in the closed session agenda for that meeting.

14. REASONABLE ACCOMMODATION POLICY FOR CITY COUNCIL MEMBERS

14.1 Purpose. Government Code Section 54953 allows for members of City Council with disabilities to participate in meetings remotely as a reasonable accommodation. If such an accommodation is granted under this new provision, remote participation due to a disability will be treated as in-person attendance at the physical meeting location for all purposes, including reaching a quorum. The traditional teleconference requirements of posting the address of the teleconference location and allowing public participation from the teleconference location will not apply.

The purpose of this policy is to ensure compliance with the Brown Act and to provide a written procedure for receiving and swiftly resolving reasonable accommodation requests made by Council Members, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. The purpose is to enable participation in City Council meetings through remote participation for a qualifying individual whose disability precludes their in-person attendance at a meeting of their legislative body. As set forth in California Attorney General Opinion No. 23-1002, which addressed the applicability of the Americans with Disabilities Act (“ADA”) to meetings subject to the Brown Act, the opinion stated that not

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every disability necessitates remote participation, because not every disability precludes in-person attendance; therefore, a fact intensive, individualized, case-by-case inquiry is required when considering remote participation as a reasonable accommodation.

14. 2 Procedure. A City Council Member who desires to attend meetings remotely because of a qualified disability shall make an accommodation request in writing to the City Manager. The request should include a written statement that the Council Member requires remote participation under this policy because of their disability. The Council Member is not required to disclose the particular disability. The request shall be made at least three weeks before the meeting for which the Council Member first seeks accommodation, or as soon thereafter upon becoming disabled and requiring a reasonable accommodation.

14.3 Interactive Process. The City Manager is authorized to make reasonable inquiries about the Council Member’s need for accommodation, to conduct the necessary case-by-case inquiry into the request and to accommodate a qualifying disability, consistent with applicable law. The City may require additional information, such as a medical provider’s certification of the existence of a qualifying disability and the need for the accommodation to attend remotely. The City may not ask the Council Member or their medical provider to disclose a specific diagnosis. The City Manager will inform the Council Member and the City Clerk of the decision on the request for reasonable accommodation in writing.

14.4 Length of Accommodation. An approved reasonable accommodation for remote access attendance at public meetings shall be in effect for the period of time that the Council Member’s disabling condition continues, and the decision of the City Manager shall reflect this determination.

14.5 Confidentiality. All information regarding a Council Member’s claimed disability or medical information must be kept confidential and maintained in a separate medical file by the City Manager. Such information may be disclosed in limited circumstances, such as to first aid and safety personnel, when appropriate, to government officials investigating compliance with the ADA, or to City staff trained on and entrusted with the handling of confidential medical information, if such disclosure is necessary to effectuate the reasonable accommodation.

14.6 Council Member’s Responsibilities Under the Brown Act. If the accommodation for remote participation is granted, the Council Member is required to comply with the applicable provisions of Government Code Section 54953(c) as follows:
(a) The Council Member shall participate through both audio and visual technology, except that any Council Member with a disability, as defined by California Government Code Section 12926 and used in Section 12926.1, or by Section 12102 of Title 42 of the United States Code, may participate only through audio technology if a physical condition related to their disability results in a need to participate off camera. (b) The Council Member shall disclose at the meeting before any action is taken, whether any other individuals 18 years of age or older are present in the room at

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the remote location with the member, and the general nature of the Council Member’s relationship with any of those individuals.

15. REASONABLE ACCOMMODATION POLICY S FOR MEMBERS OF THE PUBLIC
Government Code Section 54953.8(b)(8) requires that all public agencies have and implement a written procedure for receiving and swiftly resolving reasonable accommodation requests for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. Requests may be made by any individual that participates or conducts the meeting, such as members of the public or staff. 145.1 Readily Available Accommodations
(a) Any of the following accommodations can be provided for at a publicly noticed City Council meeting or meetings open to the public pursuant to the Brown Act, upon request:
(1) Agendas and staff reports: Upon request, any agendas or staff reports can be made available in appropriate alternative formats to persons with a disability, including hyperlinks where appropriate so that the user can access the linked information.
(2) For individuals with hearing loss: Qualified interpreters onsite; assistive listening devices; or voice and video-based telecommunications products and systems, provided the request is made at least 72 hours in advance of the meeting. (3) For individuals with visual impairments: Qualified readers; audio recordings; or large print materials. Electronic agendas should be compatible with the screen readers that are commonly used by those who are visually impaired. City Council meetings are
livestreamed on the City’s website and include closed captioning. These meetings may be attended in person or remotely via Zoom. City Council meetings are replayed on the City’s website and audio recordings and transcripts of the meetings are available as well. (4) For individuals with mobility impairments: ADA-accessible facilities are available to access the Council Chambers, and remote participation is offered via Zoom with telephone access.

15.2 Additional Accommodations (Upon Request). Individuals who are deaf or hard of hearing, who are blind or have low vision, have mobility impairments, or have any other disability, may also request accommodations other than those readily available using the process outlined below. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation. An accommodation will be considered to be unreasonable and will not be provided if it imposes undue financial or administrative burdens on the City, or requires a fundamental alteration in the nature of a program. If a particular accommodation is unreasonable, the City will offer an alternative accommodation that is reasonable.

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15.3 Process to request an additional accommodation:
(a) Individuals who have an additional accommodation that is not identified above, should request such accommodation as soon practicable, but at least 72 hours prior to the meeting or time when services are needed. The sooner the request is made, the more likely it is that the City can provide the accommodation or an alternative.

If the request is made via mail, the request must be made early enough that a response can be timely provided.
(c) The request for an accommodation must provide the following information:
(1) Identify accommodation. The City needs to know the type of accommodation is being requested and/or how the accommodation will allow the individual to access and participate in the meeting. The individual is not required to disclose the particular disability, instead a general statement of explanation will suffice.

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prior to the start of the specific meeting. Otherwise, the response will otherwise be provided orally. Responses will identify whether the accommodation is granted or granted in the alternative, and any instructions necessary to access the accommodation. If denied the response will identify and the grounds for denial. City staff will document requests and responses provided orally.
(4) The law requires that all doubt be resolved in favor of accommodations. Staff will make reasonable efforts to communicate with requestors to obtain clarifications or to discuss whether alternative accommodations will be viable.

SECTION 3. This Resolution shall take effect on July 1, 2026.

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PASSED, APPROVED AND ADOPTED this 26th day of May, 2026.

Penny Lilburn
Mayor
ATTEST:

Alondra Muñoz, CMC
City Clerk
APPROVED AS TO FORM:

Maricela E. Marroquin
City Attorney

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Attachment 2: Draft Resolution (Clean Version)

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RESOLUTION NO. 2026- XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, REPEALING RESOLUTION 2022-001, AND SETTING THE

DATE AND TIME FOR REGULAR CITY COUNCIL MEETINGS, AND

READOPTING RULES OF PROCEDURE FOR COUNCIL MEETINGS AND

RELATED FUNCTIONS AND ACTIVITIES, AND ADOPTING REASONABLE

ACCOMMODATION, TECHNOLOGY DISRUPTION AND MEETING DISRUPTION

POLICIES

THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby repeals Resolution No. 2022-001.

SECTION 2. The City Council hereby sets the day and time of regular City Council meetings and adopts the following rules and procedures for the conduct of City Council meetings.

1. CITY COUNCIL MEETINGS
All meetings of the City Council shall be held within the corporate limits of the City unless otherwise permitted by State Law.

1.2 ADJOURNED MEETINGS
Any meeting may be adjourned to a time, place and date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened.

1.3 SPECIAL MEETINGS
Special Meetings may be called by the Mayor or majority of Council Members on at least 24-hour notice, as set forth in Section 54956 of the Government Code of the State of California. Only matters contained in the notice may be considered

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and no ordinances (other than urgency ordinances) may be adopted, although an ordinance may be introduced at a special meeting.

1.4 STUDY SESSIONS
Members of the City Council may meet in Study Session as deemed necessary (See Section 10.1).

1.7 MEETINGS TO BE PUBLIC AND ACCESSIBLE
All Study Sessions and all Regular, Adjourned, or Special Meetings of the City Council shall be open to the public, except as otherwise authorized by Government Code Section 54957 et seq. Consistent with Government Code Section 54953.4 (as added by SB 707), all meetings shall be conducted in a hybrid format, which includes:
• A physical meeting location within the City;
• Live webcasting of the meeting; and
• An opportunity for the public to participate remotely via two-way telephonic access.

Remote participation shall allow members of the public to observe and provide real-time public comment.

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scheduled meeting, Special Meeting or Adjourned Meeting. The time limitation can be extended by a unanimous vote of the City Council members that are present.

2. ORDER OF BUSINESS

2.1 AGENDA
(a) All agendas shall include instructions for public participation, including remote access information and procedures for submitting public comments. (b) The order of business of each meeting shall be as contained in the agenda prepared by the City Clerk. The agenda shall be a listing by topic of the subjects which shall be taken up for consideration in substantially the following order unless, prior to the posting of the agenda, the City Manager determines it to be in the interest of orderly conduct of the City’s business to use a different order:

Call to Order
Invocation
Pledge of Allegiance
Roll Call
Special Presentations
Public Comment
Consent Calendar
Public Hearings
Legislative
Announcements
Closed Session
Report from Closed Session
Adjournment
(c) Except with majority consent of the Council, items may not be taken out of the order listed on the agenda.
(d) Except as specifically noticed for a different time, the first public hearing on the agenda at a Regular Meeting of the City Council shall commence at 6:00 p.m., or as soon thereafter as the City Council may conveniently hear the matter. (e) No matters other than those listed on the agenda and briefly described in accordance with Government Code Section 54954.2 shall be finally acted upon by the Council, provided however that the Council may take action on items of business which do not appear on the posted agenda under any of the following conditions or circumstances:
(1) Upon a determination by a majority vote of the City Council that an emergency situation exists, as defined in Section 54956.5 of the California Government Code.
(2) Upon a determination by a two-thirds vote of the Council, or if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the City subsequent to the agenda being posted as specified in

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subdivision (a) of Government Code Section 54954.2.
(3) The item was posted pursuant to Government Code Section 54954.2(a) for a prior meeting of the Council occurring not more than five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken.

2.4 PUBLIC HEARINGS
Generally, public hearings, other than those of a quasi-judicial nature, shall be conducted in the following order:

Hearing Opened by Mayor
Staff Review
Questions of Staff by Council
Applicant or Representative Presentation
Questions of Applicant or Representative by Council
Speakers in Favor of Proposal
Speakers in Opposition to Proposal
Applicant or Representative Rebuttal
Hearing Closed by Mayor to Public Testimony
Discussion by Council
Action by Council
(a) Comments from the public shall be limited to the subject under consideration and shall be limited to three (3) minutes per individual. Depending upon the extent of the agenda, and the number of persons desiring to speak on an issue, the Presiding Officer may, at the beginning of the hearing, limit testimony to less than three (3) minutes per individual. Any person may speak for a longer period of time, upon approval of the City Council, when this is deemed necessary in such cases as when a person is speaking as a representative of a group or has graphics or slide presentations requiring more time.
(b) An applicant’s initial presentation shall be limited to 15 minutes, including any presentation by a consultant. An applicant’s rebuttal presentation, including any rebuttal by an applicant’s consultant, shall be limited to 10 minutes. In the case of an

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appeal of a Planning Commission decision, the applicant and the appellant’s presentations shall be limited to 15 minutes each, including any consultant presentation. (c) Quasi-judicial hearings shall be conducted in accordance with the principles of due process, and the City Attorney shall advise the City Council in this regard.
(d) In any hearings before the City Council, notice of which is to be published or posted, if the City Council, or any member thereof, or a proponent or opponent of the matter requests any or all participants in the proceedings testify under oath or affirmation, the making of such request shall be set forth in the notice of hearing.

2.6 CONSENT CALENDAR
Items of routine nature, and non-controversial, shall be placed on the consent calendar. All items may be approved by one blanket motion upon majority roll call vote. Any Council Member may request any item be withdrawn from the consent calendar for separate consideration by providing notice to the City Clerk or City Manager prior to the commencement of the meeting. However, any Council Member may abstain from voting or vote “No” on any consent calendar item without requesting its removal from the consent calendar, and the City Clerk shall be instructed to record such abstentions or

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negative votes in the minutes.

2.7 PROCLAMATIONS
(a) Upon receipt of a request by City Officials or staff from an outside organization or person(s) for a Proclamation, the request shall be submitted to the Mayor, City Manager and/or City Clerk, in writing, for inclusion in the agenda of the next regular Council meeting.
(b) If the request cannot be placed on a regular City Council agenda in a timely manner, the request shall be forwarded to the Mayor, City Manager and/or City Clerk, who will immediately provide copies to the City Council. Unless any Council Member requests within 72 hours that the matter be agendized for consideration by the City Council, the Mayor will act on behalf of the City Council. (c) Depending upon the request, the Proclamation may be presented to the recipient at the next Regular City Council meeting, or mailed to the requestor, or presented by a Council Member at a specified function only if it is specified that way within the request or within the presentation to the City Council, consistent with the circumstances stated in the request.

2.8 ADJOURNMENT IN MEMORY
(a) The City Council may adjourn a meeting in memory or honor of an individual as a ceremonial recognition of that person’s contributions to the community or in acknowledgment of their passing.
(b) Requests for adjournment in memory or honor may be submitted by members of the City Council or by members of the public through the City Clerk’s Office, and, whenever possible, should be submitted in advance of the meeting to allow for appropriate review and coordination.
(c) The Mayor, in consultation with the City Manager and/or City Clerk, shall determine whether a request is appropriate for inclusion on a meeting agenda or recognition at a meeting. Upon approval, the City Clerk’s Office shall prepare a certificate of recognition, to be signed by all Council Members, and coordinate its delivery to the appropriate family member or designated recipient.

3. PRESIDING OFFICER AND SELECTION OF MAYOR AND MAYOR PRO TEM

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Tuesday of the month which falls twelve months after the most recent General Municipal Election.
(c) Selection of the Mayor and Mayor Pro Tem shall occur at any Regular, Special or Adjourned Meeting of the Council. The City Clerk shall preside at the portion of the Council meeting which is concerned with the nomination for and selection of the Mayor.
(d) Nominations for the office of Mayor or Mayor Pro Tem may be made by any member of the City Council and need not be seconded in order to be effective.

Each selection shall be by three or more affirmative votes. In the event no person receives three or more votes in the selection process for one or both offices, the selection process shall be repeated immediately provided, however, the two persons receiving the highest number of votes in the preceding selection process shall be the only nominees for the office to be filled. If, upon repeating the selection process for Mayor or Mayor Pro Tem, no person has yet received three affirmative votes for such office, the Council may either repeat the selection process until the officer has been duly selected or may continue the selection to the next regular meeting of the Council.
(e) The Mayor and Mayor Pro Tem selected pursuant hereto shall serve until the next meeting scheduled for selection of Mayor and Mayor Pro Tem pursuant to Section (b) of this Section 3.1, and thereafter until their successors have been duly selected.
(f) The offices of Mayor and Mayor Pro Tem shall be deemed vacant upon the happening of any of the following:
1) The death of the holder of such office;
2) The loss or resignation from membership on the City Council by the holder of such office;
3) The acceptance by the City Council of the resignation from such office by the holder thereof.
(g) At its first regular meeting after the occurrence of a vacancy created by any of the foregoing events, the City Council shall select a successor to such office pursuant to the selection procedures established by this Section 3.1.

3.3 QUESTION OR MOTION TO BE RESTATED
The Presiding Officer shall verbally restate, or request the City Clerk to restate, each question or motion immediately prior to calling for the vote, as needed.

Following the vote, the Presiding Officer shall verbally announce whether the question was carried or defeated. The Presiding Officer may also publicly state the effect of the

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vote for the benefit of the audience before proceeding to the next item of business.

3.4 SIGNING OF DOCUMENTS
The Mayor, or Mayor Pro Tem in the absence of the Mayor, shall sign all documents and/or correspondence which he/she has been instructed to sign or that has been adopted by the City Council. The City Clerk or Deputy City Clerk shall attest to the signature of the Mayor or Mayor Pro Tem.

4. RULES, DECORUM, AND ORDER

4.2 DECORUM AND ORDER - COUNCIL MEMBERS
(a) Any Council Member desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine him/herself to the question under debate.
(b) A Council Member may ask questions of staff, and in appropriate cases, staff may direct the questions to the City Manager or the City Attorney to address. (c) A Council Member, once recognized, shall not be interrupted while speaking unless:1) Called to order by the Presiding Officer;
2) A Point of Order is raised by another Council Member; or 3) The speaker chooses to yield to questions from another Council Member.
(d) Any Council Member called to order while he/she is speaking shall cease speaking immediately until the question of order is determined. If ruled to be in order, he/she shall be permitted to proceed. If ruled to be not in order, he/she shall remain silent or shall alter his/her remarks so as to comply with the rules of the City Council. (e) Council Members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the City Council and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments and statements as to motives and personalities.
(f) Any Council Member may move to require the Presiding Officer to enforce the rules and the affirmative vote of a majority of the City Council shall require him/her to so act.
(g) The City Council shall not prohibit criticism of the policies, procedures, programs, or services of the agency or the acts or omissions of the legislative body or staff. Nothing

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in this subdivision shall confer any privilege or protection for expression beyond that otherwise provided by law.

4.4 DECORUM AND ORDER - PUBLIC
(a) The provisions of this Section apply to all individuals participating in meetings, whether in person or remotely. Disruptive conduct shall be addressed pursuant to these rules regardless of the mode of participation. Technological disruptions affecting remote access or broadcast capabilities are governed by Section 13 (Technological Disruption Policy) of this Resolution.
(b) Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. Willful conduct that is disruptive, including but not limited to, unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall be prohibited by the Presiding Officer. Any person who becomes willfully disruptive while addressing the City Council or while attending the City Council meeting may be ordered to leave the room if the Sheriff’s Deputy is so directed by the Presiding Officer, and such person may be barred from the audience. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer.
(c) For individuals participating remotely, the Presiding Officer may, after a warning when feasible, direct staff to mute a disruptive participant’s audio to prevent further disruption. In aggravated cases, the individual may be automatically muted and be issued a warning to cease the disruptive behavior. If the disruptive conduct continues, the Presiding Officer may direct staff to remove the participant from the remote meeting platform. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer.

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representative of law enforcement present may be authorized to advise the individual that their conduct is in violation of the rules and must cease. (c) Removal of Disruptive Person. If upon resumption of the meeting the violation persists so as to disturb, disrupt, or otherwise impede the orderly conduct of the meeting, the Presiding Officer shall have the authority to direct law enforcement personnel to remove the person from the meeting room;
(d) Motion to Enforce. If the Presiding Officer fails to enforce the rules of decorum set forth herein, any Council Member may move to require the Presiding Officer to do so, and an affirmative vote of three members of the Council shall require the Presiding Officer to do so.
(e) Clearing the Room. Pursuant to Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or group of persons so as to disrupt, disturb or otherwise impede the orderly conduct of such meeting and order cannot be restored by the removal of the individuals who are willfully interrupting the meeting, the City Council may order that the meeting room be cleared and the meeting shall continue in session. The motion to clear the room shall be by a vote of not less than three members of the City Council in favor. Only matters appearing on the agenda may be considered in such a session. Representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to Government Code Section 54957.9. (f) Violation of the California Penal Code. A person or persons who substantially impairs the conduct of a City Council meeting by knowingly and intentionally violating these rules of decorum may be prosecuted under Penal Code Section 403 for disturbing a public meeting. Every person who violates Penal Code Section 403 is guilty of a misdemeanor.

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(c) Returning Disturbances. Any person who leaves a meeting and relogs in or calls in to the two-way telephonic platform to continue to disturb the meeting under a new username or phone number may be immediately removed from the meeting platform by the responsible staff person and may be prosecuted pursuant to Penal Code Section 403.

4.7 CONFLICT OF INTEREST
Government Code Section 87105 describes the procedure to be followed if an official has a conflict of interest on a matter and cannot participate in a decision. The City Council Member must publicly identify the financial interest, recuse himself or herself from voting, and leave the room until after the discussion, vote and other disposition of the matter is concluded. If the matter is on the Consent Calendar, the official need not leave the room, but must still make the required disclosure on the record and abstain from voting. The City Council Member also may speak on the issue as a member of the general public, during the public comment period on that matter, solely to represent himself or herself on a matter related to his or her personal interest.

The announcement of the conflict of interest must be declared prior to the initiation of City Council consideration of the agenda item for which the conflict of interest exists.

4.9 DISSENTS, PROTESTS AND COMMENTS
Any Council Member shall have the right to express dissent from or protest to or comment upon any action of the Council and have the reason entered in the minutes.

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5. ADDRESSING THE COUNCIL

5.1 MANNER OF ADDRESSING THE COUNCIL
(a) Any member of the public desiring to address the Council shall proceed to the podium and wait to be recognized by the Presiding Officer. After being recognized, he/she shall be asked to state his/her name and address for the record. (b) All remarks and questions shall be addressed to the Presiding Officer and not to any individual Council Member, staff member or other person. During a public hearing all remarks shall be limited to the subject under consideration. No person shall enter into any discussion without being recognized by the Presiding Officer. (c) Any member of the Council who has been recognized by the Presiding Officer of the Council for such purpose may address or respond to a member of the public who has addressed the Council pursuant hereto. Such address or response shall be exercised only once for each member of the public, shall not exceed three (3) minutes in length and shall be deemed to express the individual position or opinion of the Council Member offering the same and shall not be construed to bind the Council or the City in any manner. Unless otherwise directed by the Council, the restrictions imposed by this Subsection (a) shall apply only to those portions of the Council agenda during which members of the public are permitted to make oral communications to the Council.

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Officer shall not allow oral communications to the Council outside that procedure.

5.4.3 No oral communications shall be allowed by the City Council to include charges or complaints against any employee of the City, regardless of whether such employee is identified in the presentation by name or by any other reference which tends to identify him/her. All charges or complaints against employees shall be submitted to the City Manager for appropriate action and may also be submitted to members of the Council by written communication.

6. MOTIONS

6.2 MOTIONS OUT OF ORDER
The Presiding Officer may at any time, by majority consent of the Council, permit a member to introduce an Ordinance, Resolution, or motion out of the regular agenda order.

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A motion to adjourn “to another time” shall be debatable only as to the time to which the meeting is adjourned.

6.6 MOTION TO FIX HOUR OF ADJOURNMENT
Such a motion shall be to set a definite time at which to adjourn and shall be undebatable and shall be unamendable except by unanimous vote.

6.10 MOTION TO CONTINUE
Motions to continue to a definite time shall be amendable and debatable as to propriety of postponement and time set.

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7. VOTING PROCEDURE

7.3 FAILURE TO VOTE
Every Council Member should vote unless disqualified for cause. A Council Member who does not participate on a particular item due to a conflict of interest shall, for purpose of the item under consideration, be considered as if absent.

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7.6 REMOTE PARTICIPATION VOTING
When any Council Member participates remotely, all votes shall be taken by roll call.

8. RESOLUTIONS

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9. ORDINANCES

Corrections of typographical or clerical errors are not alterations within the meaning of this section.

9.3 PUBLISHING
It shall be the duty of the City Clerk to post or publish all Ordinances in accordance with Section 36933 of the Government Code within 15 days after adoption.

10. STUDY SESSIONS

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(b) The time for Study Sessions will be as specified by the Council or by the Mayor on individual occasions when appropriate to the convenience of the Council Members, provided when this occurs, written notice shall be provided in accordance with the Government Code.

10.2 OPEN TO THE PUBLIC
Study Sessions shall at all times be open to the public and the news media.

10.3 PURPOSE
(a) Study Sessions constitute a meeting of the City Council, but are limited to a single subject matter where staff seeks to convey information to the City Council or obtain general direction from the City Council on a particular subject matter. (b) At such Study Sessions, no formal action shall be taken, no motions shall be offered, no arguments entered into; the sole purpose of said meetings is to provide background information to members of the Council and to allow Council Members to ask questions and to express personal opinions.
(c) If an item is presented at a study session by a Council member for the purpose of placing it on the agenda of a regular Council meeting, if the majority of the Council Members concur, the item should be placed on the agenda of a Council meeting on a future date.

11. CITY COUNCIL MEETING PREPARATION

THE AGENDA BY THE CITY COUNCIL
The City Council, by majority vote, may place any item on a future study session or formal agenda. The City Council may take such action, whether or not the potential action is identified on the City Council agenda. However, if the potential action is not identified on the City Council agenda, a vote to place the item on a future agenda must take place with no material debate or discussion.

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City Council agenda by serving written request of any two (2) Council Members to the City Manager Such written request must be served within ten (10) calendar days of the action taken by the Board, Commission or Committee of the City.

11.4 DELIVERY AND DISTRIBUTION OF AGENDA PACKETS
The City Council Agenda packets are prepared by the City Clerk’s Office.

Barring insurmountable difficulties, the Agenda packets will be distributed to Council Members on the Thursday preceding the Tuesday Regular City Council Meeting.

11.6 AGENDA POSTING LOCATIONS
A complete copy of the City Council Agenda shall be posted at the following three locations; City Hall, 27215 Base Line, Highland, CA 92346; Highland Sam J.

Racadio Library and Environmental Learning Center, 7863 Central Avenue, Highland, CA 92346; and Fire Station No. 1, 26974 Base Line Highland, CA 92346.

11.7 AGENDA MATERIAL DISTRIBUTED LESS THAN 72 HOURS PRIOR TO

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City Council Members may be provided and may use City notecards, which are not imprinted with the names or offices of any City official, for personal, informal notes involving City business.

13.1 Designation of Responsible Person of the City’s Two-Way Remote Public Access Service. The City Manager or his or her designee shall identify a City employee or vendor who is responsible for operating the two-way telephonic service, referred to herein as the “Hybrid Platform”, at noticed public meetings of the City Council (“Responsible Person”). Typically, the Responsible Person handles the operation of the microphones, cameras and other audio visual equipment and/or telephonic or voice equipment during City Council meetings and ensures that the Hybrid Platform has connectivity so that the meeting is displayed, both visually and with audio, in the case of an audiovisual platform such as Zoom or Teams, or telephonically if a telephonic system is utilized.

13.2 Role of the City Clerk. The City Clerk is the person designated at City Council meetings for operating the Hybrid Platform to ensure the recording of the City Council meeting and for interacting with the Hybrid Platform to receive and record public comments. The City Clerk works within the Hybrid Platform as the meeting host to queue speakers who desire to provide public comment, admit speakers into the meeting when it is their turn to speak and thereafter remove said speakers, interact with the speakers as needed, including muting and unmuting speakers, and closes the queue when the public comment period ends. If a telephonic system is used, the City Clerk conducts the same or similar activities. The City Clerk interacts with the Presiding Officer so that speakers who participate virtually or telephonically are called upon by the Presiding Officer to provide their comments.

13.3 Disruption of the Hybrid Platform - Notification to the Presiding Officer. If the Responsible Person or the City Clerk determines at any time during the City Council meeting that the Hybrid Platform is experiencing technical difficulties such that there is no telephonic or internet service in order for the Hybrid Platform to be operational, or there is a disruption or other technical issue that makes two-way remote participation not possible during the City Council meeting (for example, the City Council meeting is no longer able to be observed or heard by the public via the Hybrid Platform or the public is unable to remotely attend the City Council meeting via the Hybrid Platform), the Responsible Person or the City Clerk shall immediately inform the Presiding

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Officer that the Hybrid Platform has been disrupted and a recess is required in order to restore service to the Hybrid Platform.

13.5 Recordation of the Time Recess is Called. The City Clerk shall physically in writing record the time when the recess is called by the Presiding Officer.

13.9 Reconvening the Open Session of the City Council Meeting. The Presiding Officer shall subsequently reconvene the City Council meeting. Upon reconvening the meeting, the Presiding Officer shall inform the City Council and the public that services to the Hybrid Platform were unable to be restored and the Presiding Officer shall request that a finding be made as follows: (i) that good faith efforts to restore the

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telephonic or internet service have been made in accordance with the City’s Technology Disruption Policy; and (ii) that the public interest in continuing the meeting outweighs the public interest in remote public access. The Presiding Officer shall call for a motion, ask for a second and ask the City Clerk to take a roll call vote. If the motion making the finding is passed, the City Council may continue the City Council meeting.

14. REASONABLE ACCOMMODATION POLICY FOR CITY COUNCIL MEMBERS

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15. REASONABLE ACCOMMODATION POLICY FOR MEMBERS OF THE PUBLIC Government Code Section 54953.8(b)(8) requires that all public agencies have and implement a written procedure for receiving and swiftly resolving reasonable accommodation requests for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. Requests may be made by any individual that participates or conducts the meeting, such as members of the public or staff.

15.1 Readily Available Accommodations
(a) Any of the following accommodations can be provided for at a publicly noticed City Council meeting or meetings open to the public pursuant to the Brown Act, upon request:
(1) Agendas and staff reports: Upon request, any agendas or staff reports can be made available in appropriate alternative formats to persons with a disability, including hyperlinks where appropriate so that the user can access the linked information.
(2) For individuals with hearing loss: Qualified interpreters onsite; assistive listening devices; or voice and video-based telecommunications products and systems, provided the request is made at least 72 hours in advance of the meeting. (3) For individuals with visual impairments: Qualified readers; audio recordings; or large print materials. Electronic agendas should be compatible with the screen readers that are commonly used by those who are visually impaired. City Council meetings are
livestreamed on the City’s website and include closed captioning. These meetings may be attended in person or remotely via Zoom. City Council meetings are replayed on the City’s website and audio recordings and transcripts of the meetings are available as well. (4) For individuals with mobility impairments: ADA-accessible facilities are available to access the Council Chambers, and remote participation is offered via Zoom with telephone access.

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The individual seeking the accommodation can make this request themselves, or someone can make the request on their behalf with the individual’s permission. (b) The request for accommodation can be made orally or in writing, and must be submitted to the City Clerk’s Office so as to avoid delay in reviewing and processing the request. Requests can be made by contacting City Hall at (909) 864-6861 (TTY Relay: 711), via email to [email protected], or by mailing such a request to the City Clerk’s Office at 27215 Base Line, Highland, CA 92346. If the request is made via mail, the request must be made early enough that a response can be timely provided.
(c) The request for an accommodation must provide the following information:
(1) Identify accommodation. The City needs to know the type of accommodation is being requested and/or how the accommodation will allow the individual to access and participate in the meeting. The individual is not required to disclose the particular disability, instead a general statement of explanation will suffice.

The individual may, but is not required to, submit a letter from a physician to the effect that the requested accommodation is required for the individual to access and participate in the meeting.
(2) Contact information. The individual must provide staff current contact information so they can respond in a timely manner. This can be a mailing address, an email address, or telephone number, for example. Note that if only a mailing address is provided, the request needs to be made early enough that a mailed response can be timely provided.
(3) Identify meeting. The individual must identify if the accommodation is requested for a specific meeting, or for all or a series of meetings before the City Council. The individual should provide the dates of the meeting or meetings for which they are requesting an accommodation.
(d) Procedures for staff:
(1) Any staff member who receives, or believes they may have received, an accommodation request, will promptly relay the request and the requestor’s contact information to the City Clerk.
(2) The City Attorney’s Office may be requested to assist in the review of requests, and assist staff in providing a response to the requestor as soon as practicable.
(3) All reasonable accommodation request responses shall be provided in writing, when such written response can be transmitted in a timely manner prior to the start of the specific meeting. Otherwise, the response will otherwise be provided orally. Responses will identify whether the accommodation is granted or granted in the alternative, and any instructions necessary to access the accommodation. If denied the response will identify and the grounds for denial. City staff will document requests and responses provided orally.
(4) The law requires that all doubt be resolved in favor of accommodations. Staff will make reasonable efforts to communicate with requestors to obtain clarifications or to discuss whether alternative accommodations will be viable.

SECTION 3. This Resolution shall take effect on July 1, 2026.

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PASSED, APPROVED AND ADOPTED this 26th day of May, 2026.

Penny Lilburn
Mayor
ATTEST:

Alondra Muñoz, CMC
City Clerk
APPROVED AS TO FORM:

Maricela E. Marroquin
City Attorney

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Attachment 3: SB 707 Legislation

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Staff Report
to the City Council
Agenda
Item
No.5.

Date: May 26, 2026
From: Carlos Zamano, City Manager
Reviewed By: Alondra Muñoz, City Clerk
Prepared By: Lissette Nock, Deputy City Clerk
Subject: City Manager Report and Comments (Work Program, Regional/Legislative/ Development Issues, Subcommittees, etc.) Recommendation:

Discussion and possible action.

Fiscal Impact:

None
Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

Attachments:

None

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Staff Report
to the City Council
Agenda
Item
No.6.

Date: May 26, 2026
From: Carlos Zamano, City Manager
Reviewed By: Alondra Muñoz, City Clerk
Prepared By: Lissette Nock, Deputy City Clerk
Subject: Councilmember Comments (Agency/Committee/AB 1234 Reports, District Updates, etc.)
Recommendation:

Discussion and possible action.

Fiscal Impact:

None
Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

Attachments:

None

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Highland City CouncilMay 26, 2026

Highland City Council
May 26, 2026