City of Highland
Project Manager
June 1, 2026
the ITP permit application itself, and additional effort for negotiations with CDFW were included in earlier change orders approved by the City, negotiations with CDFW are ongoing, and the establishment of the City’s final SBKR mitigation is yet to be finalized. For all of these reasons, LSA requires additional funding to complete the PS&E phase of the project. LSA’s fee proposal and detailed scope of work are included in this proposal.
In addition to the work that LSA is investing in the environmental permitting processes, AECOM is providing technical and coordination support to advance the project. This includes the development of three- dimensional models to calculate excavation and backfill volumes, assess impacts to jurisdictional regions, and create georeferenced polygons to identify both temporary and permanent construction impacts. AECOM has also prepared exhibits for submittals and to support discussions in conference calls. Furthermore, AECOM has taken the lead in many cases in scheduling internal conference calls to discuss strategies for developing submittals and responding to regulatory agencies, preparing meeting minutes, and developing information to support permit applications.
At this time, AECOM would like the City to consider the following scope of work and associated fee proposal for a final amendment to the existing AECOM contract for the PS&E phase of the project, for the replacement of the existing Base Line Bridge over City Creek, through submittal of the RFA for construction and construction bid assistance. This proposal identifies additional scope of work and associated fee proposals for AECOM, LSA, West Consultants and EPIC Land Solutions (EPIC). AECOM’s proposal includes work already invested in the project development not invoiced to the City, as well as work yet to be completed in order to complete the PS&E phase of the project and move the work to construction.
Additional Effort needed to Complete the PS&E Project Development through June, 2027 Task 1 Project Management
This work shall include additional project management effort for the final PS&E phase of the project. This includes but is not limited to Project Development Team (PDT) meetings, miscellaneous project coordination meetings, maintaining the project schedule, developing and submitting invoices, managing the project budget, managing subconsultants, and assistance with federal forms, including 6-D forms for scope, cost and schedule changes, including supporting exhibits and attachments, 3-A forms (RFA’s) to request authorization to spend federal funds, annual bridge surveys, support for high cost project agreement and permitting with San Bernardino County Flood Control District (SBCFCD).
1.1. Coordination and Meetings
Meetings with project stakeholders shall be held, as needed, to discuss issues pertinent to final design and project approvals of the Project. PDT meetings are scheduled to be held on a monthly basis. AECOM has assumed 13 PDT meetings to occur over 13 months and up to 7 focus meetings as part of this amendment request. Additional meetings will be held by conference call on an as- needed basis. These trend meetings will ensure that all parties are fully engaged and informed on the project progress and will provide a forum for effective communication.
1.2. Administration and Invoices
AECOM will continue to be responsible for the planning of the project and overall project management and supervision of project staff to facilitate the performance of the work. AECOM shall coordinate with stakeholders, including city, county, state, and federal regulatory agencies.
AECOM will be responsible for administering subcontracts and maintaining project files using the 5 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
City authorized filing system. This task includes reviewing and approving subconsultant invoices as well as producing and submitting invoices to the City.
1.3. Project Schedule
AECOM will continue to maintain the project schedule throughout the PS&E phase of the project.
The project schedule will be maintained in a standard format with clearly identified tasks with predecessor links identified. The schedule will be prepared to show the current critical path to completion.
1.4. Project Team Coordination
The AECOM project manager will continue to coordinate the efforts of all team members and subconsultants to ensure that information needed to support their work is made available to them and to facilitate the timely submittal of deliverables to support the overall project development.
1.5. Permitting with San Bernardino County Flood Control District (SBCFCD) AECOM will continue to coordinate with the City and SBCFCD to obtain final encroachment permits needed to cover encroachments on SBCFCD parcels, including construction of the bridge replacement and channel grading.
Task 2 Assistance with the development of Forms 6-D and 3-A, High Cost Project Agreement, and Support for additional Funding Applications
This work includes the preparation and submittal of forms and information needed to help the City finalize any required 6-D requests to Caltrans for right-of-way cost changes, and also finalize the updated authorization to proceed with the new right-of-way (ROW) funding. This SOW includes drafting and supporting the City’s request for an E-76 authorization to proceed with the Construction phase of the project, including the documentation needed to conform to Caltrans Local Assistance Program Guidelines (LAPG), and Local Assistance Procedures Manual (LAPM).
Task 3 US Army Corps of Engineers (USACE) 408 Permit
This work includes updating the permit application to reflect the removal of the MPT and revisions to channel grading and updated hydraulic analysis.
The permitting process includes 9 steps. We have begun the process, and the bridge replacement project has been assigned a permit number. We have responded to comments in the past. The application must be updated to reflect the project changes, and then followed up on to secure the 408 permit for the bridge replacement project. The following steps are yet to be completed.
3. Submit updated technical details including the following:
95% plans with MPT removed and revised channel grading
Updated Hydrologic and hydraulics system performance analysis
4. Completion of District Agency Technical Review (SBCFCD) Ensures that there will be no impairment of the City Creek facility. Includes agency technical review, district quality control and assurance and safety assurance review.
5. Summary of Findings
6. Division Review, if required
6 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
7. HQ Review, if required
8. Notification
9. Post-Permission Oversight
Includes construction oversight, submittal of as-built plans and post construction closeout Task 4 ROW Acquisition Support
4.1 Coordination with SBCFCD (Surplus Property Procedure) AECOM will support the acquisition of right-of-way by responding to requests for information and reviews required by the County of San Bernardino. This proposal provides effort for AECOM to complete a review of the terms and conditions forwarded to us by the County and follow up with responses to comments and requests for information to support the right-of-way acquisition through the San Bernardino County surplus property process. A total of 8 hours is provided to review the terms and conditions, 24 hours to respond to comments, and 24 hours to respond to requests for information to complete this process. AECOM labor will be invoiced on the basis of hours invested in each task.
EPIC will provide additional support needed to complete the right-of-way acquisition process. EPIC will complete a formal appraisal review, which has been requested by Caltrans to support the right- of-way appraisal completed by Integra Realty Resources in December 2022. EPIC will also provide support for on-going negotiations between the City of Highland and San Bernardino County Flood Control District regarding the terms and conditions of the acquisition process in order to ensure that the City obtains the necessary rights required for future access, maintenance and management of the parcels being acquired for the bridge replacement project.
Task 5 Utility Coordination
AECOM will complete the coordination needed to incorporate the utility relocation plans into the bridge replacement plan set, and add technical specifications as provided by the utility owners. This proposal also includes incorporating construction bid items identified by the utility owners into the bid documents, and include cost estimates provided by utility owners in the construction cost estimate used for bidding purposes.
EPIC will provide support for utility coordination, specifically in the areas of reviewing all previously executed notifications to utility owners, finalizing utility agreements with utility owners impacted by the bridge replacement project, the development and submittal of Reports of Investigations (ROI’s), and providing guidance to the design team to support the utility certification process. EPIC will review utility relocation plans and prepare a draft Notice to Owner (NTO) for review and approval by the City, and will issue the NTO to utility owners in franchise. If any utility owners are determined to have prior rights, EPIC will coordinate with the affected utility owner and CITY to develop any necessary Utility Agreements (UA’s). Once any necessary UA’s have been approved and executed, EPIC will issue NTO’s to those utility owners.
7 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
It is the responsibility of utility owners to obtain all Local Public Agency (LPA) permits necessary for the relocation of their facilities. However, EPIC will assist utility owners as necessary to obtain LPA permits.
EPIC
will obtain utility
certifications documenting that utility interests have been secured and that all utility coordination activities were conducted in accordance with applicable policies and
procedures.
During
this process,
EPIC
will coordinate
and attend
certification
planning
activities
and
meet with the
CITY,
project
partners
and
stakeholders
to determine
project
requirements.
EPIC
will
prepare
the utility
Liability
Package
that will include
the Report of
Investigation
form and
compilation
of
the necessary backup documents.
The Liability Package can include signed, approved
relocation plans, owner's liability claim letters, owner's estimate of costs, copies of the proposed Utility Agreements, a copy of the proposed Notice to Owner, and any other relevant supporting documents.
EPIC
will evaluate utility submittals for correctness
and consistency prior to Caltrans
final review and approval
as
part of the utility
certification p r oc ess .
EPIC WILL PERFORM ALL UTILITY COORDINATION SERVICES IN ACCORDANCE WITH THE LATEST EDITION OF THE Caltrans Right
-of-Way Manual (ROW-M), and Local Assistance Project Manual (LAPM) standards.
Utility certification deliverables include
:
Utility Tracking Matrix
Utility Relocation Plans (sourced from utility owners)
Draft Notice to Owners (NTO’s)
Utility Agreements, drafted and executed as needed
Issued NTO’s
Caltrans Utility Certification Liability Package
Task 6 Engineering Support for Permitting Processes
6.1 Revise Limits of Concrete Slope Protection, Cutoff Wall and Rock Slope Protection at Abutment 1 AECOM has already revised the project plans to show the revised limits of concrete slope protection and rock slope protection. AECOM has already prepared georeferenced polygons to represent revised permanent impacts to jurisdictional regions based on agreement with Caltrans District 8 Local Assistance to accurately represent the impacted areas and to ensure full federal participation in the cost of construction. It is anticipated that additional work of a similar nature may be needed before all environmental permits have been obtained. Additional effort is provided for in the Contingency portion of this proposal.
Task 7 Addendum to Hydraulic Report dated March 19, 2020 (West Consulting) West Consulting has effort needed to complete their updated report of hydraulic analysis based on the revised channel grading developed by AECOM. To complete this task, West Consulting will prepare an addendum to the March 19, 2020 report. West Consulting will respond to one round of comments on both their analysis and their addendum to the existing hydraulic report. 8 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
Task 8 Civil Design
AECOM will prepare 100% street plans, roadway details, drainage plans, traffic control and detour plans, temporary and permanent erosion control plans and quantities and estimates. Details will be developed in conformance with City standards, and applicable public works standards. Design will be developed per AASHTO with references to Standard Plans for Public Works Construction as well as relevant standards maintained by the City of Highland.
Revisions will include the reduced length of concrete slope protection and cutoff wall construction as agreed to with Caltrans local assistance, and finalizing details for cutoff wall construction at upstream and downstream ends of the slope protection and cutoff wall. Storm drain design will be finalized for the 100% PS&E based on information from new potholing.
100% PS&E will include a discipline review, an interdiscipline review, and a constructability review.
Comments received from these reviews will be addressed as-needed, and revisions incorporated into the final 100% PS&E package.
Task 9 Structural Design
Update temporary and permanent utility relocations shown in the structural plan sheets, including modifications to openings in end diaphragms, cap beams and intermediate diaphragms. Update stage construction and typical section to show updated details.
For the 100% submittal the structural design calculations will be reviewed and refreshed as-needed to provide final foundation loads for service loads and strength design loads and extreme event loading to our geotechnical subconsultant in order to support the development of the Final Geotechnical Report. 100% design calculations will be updated to reflect any modifications in the 100% Geotechnical Report.
Revisions will be incorporated as appropriate to respond to comments from the independent structural design check.
Perform an interdiscipline review and a constructability review, respond to comments received on plans and calculations. Comments received from these reviews will be addressed as-needed, and revisions incorporated into the final 100% PS&E package.
Task 10 Independent Structural Design Check
The Independent structural design check will be completed as a part of the 100% PS&E. Comments will be developed, and will be shared with the design team.
The design team will review the comments submitted by the independent check design team and will develop responses. If needed, the design will be updated to accommodate any revisions recommended by the independent design check team. The resolution of all comments developed by the independent design check team will result in the 100% structural plan set.
All comments and responses to comments will be provided to the City as an attachment to the structural design calculations.
9 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
Task 11 Quantity Calculations
The design team will develop detailed quantity calculations to identify the quantities to be identified with all appropriate bridge replacement construction bid items. Quantities will be calculated for lump sum bid items to support construction estimates. The units for quantity calculations will reflect customary units used for estimating and construction bid purposes based on past experience and available construction and bid history.
Bid items for utility relocation work will be coordinated with each utility owner. All work to be performed by the bridge replacement contractor will be covered by construction bid items and described in the technical provisions. Cost estimates provided by the utility owner will be incorporated into the 100% construction cost estimate.
All quantity calculations will be compiled and submitted to the City as a part of the RE Pending file to be submitted as a part of the construction documents.
Task 12 Independent Check Quantity Calculations
Quantities for structural bid items will be calculated by a team of engineers not associated with the design team. The independent check quantities will be calculated based on the experience and independent assumptions of the independent check team, based on the details shown in the final design plans. Any differences between the independent check quantity calculations and the quantity calculations developed by the design team will be reconciled through a cooperative effort on the part of the design and independent check teams. This process is used to ensure that the final bid item list is populated with quantities that are accurate and bid items that will not be challenged by the Contractor.
Task 13 Estimating
Construction cost estimating is performed by senior, experienced design engineers using construction bid histories to inform their unit price estimates. Unit prices will be applied to the calculated bid item quantities to arrive at the best possible estimate of the likely construction bid cost for the bridge replacement work.
Cost estimating for utility relocation bid items will be provided by each utility owner. Utility relocation work to be performed by the bridge replacement contractor will be included in the final Engineer’s construction cost estimate.
Task 14 Project Special Provisions
Special provisions will be updated by senior, experienced design engineers using appropriate standards for both civil and structural work items. The goal of the special provisions is to guide the Contractor's work, define required submittals to be made, and to ensure that the work performed for the bridge replacement project conforms to industry standards and City expectations. Special provisions are used to augment Standard Specifications. For the bridge and other structural items, the special provisions will conform to Caltrans standards and will provide project specific criteria that will ensure that the work performed by the Contractor will meet the standards established by the State for structure construction.
For civil items the special provisions will supplement the Standard Specifications for Public Works Construction.
10 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
Task
15:
Least
Bell's
Vireo
Surveys (LSA)
An
LSA
Biologist will conduct protocol
focused
surveys
for least
Bell's
vireo
(Vireo bellii
pusillus;
LBVI)
in
accordance
with the
Least
Bell's
Vireo
Survey
Guidelines
(USFWS
January
2001)
as
required
by
Section
2.6 of
the Draft
SAA.
The
surveys
will include
all suitable riparian
habitat on the Project site
and
within 500
feet of
the Project site.
Permission
to
access
off-site
areas
should
be
requested
by
the
Project Applicant.
If
permission
to
access
adjacent lands
is
not obtained,
these
areas
will be
surveyed
from public viewpoints
with binoculars.
Per
the protocol,
LSA
Biologists
will conduct 8
focused
surveys
at least
10 days
apart,
between
April
10 and
July
31. LSA
Biologists
will map any
LBVI
observed
and
pertinent
behavior
(indicating
whether
paired and/or nesting)
will be
recorded.
Upon completion
of protocol
focused
surveys,
L S A
will prepare
a
letter report documenting
the field
methodology
and survey results,
which will include
a
figure of any
LBVI
or other special-status
species observed.
This
task includes
one draft and one final letter report (addressing
one round of
consolidated
comments
from the City/Project team).
The final letter report will be submitted
to the
City,
the
USFWS,
and the
CDFW,
in accordance with the applicable survey protocol
and the Biologist's
permits.
Any special-status species observed during
the surveys will be reported
to the California
Natural
Diversity
Database (CNDDB),
as
required
by the Draft SAA.
Per
Section 2.6 of the Draft SAA,
if
LBVI
are detected
within 500 linear feet of the Project site, the
Permittee
would be required
to develop
and implement
a
plan to avoid impacts on this species.
Because
LBVI
has
not been observed
on site to date,
this effort is
not included
in this scope of work.
If this plan is
needed,
a
budget augment would be required.
Task
16: Burrowing
Owl Surveys (LSA)
An
LSA
Biologist will conduct a
burrowing
owl
(Athene
cunicularia
hypugaea;
BUOW) habitat
assessment
in accordance with Appendix
C
of the
Staff
Report
on Burrowing
Owl
Mitigation
(CDFW
March 2012) and
Section 2.7.1
of the Draft SAA.
During
the habitat
assessment,
the
LSA
Biologist will
assess
the habitat
for
its potential
to support
BUOW.
If habitat is
considered suitable,
the LSA
Biologist will conduct a
burrow
survey.
As
described
in the
Staff
Report
on Burrowing
Owl
Mitigation
and Section 2.7.2 and 2.7.3 of the Draft
SAA,
an
LSA
Biologist will conduct
protocol
focused
surveys for BUOW by walking
transects
spaced
no more than 65 feet (20 meters) apart to record all potential burrows,
BUOW sign (e.g., pellets,
prey
remains,
whitewash),
or live BUOW observations.
A
LSA
Biologist will conduct a
walkover survey
of all
suitable habitat within the Project site and within 500 feet of the Project site. Permission
to
access
off-site
areas
should be requested
by the Project Applicant.
If permission
to
access
adjacent
lands is
not obtained,
the biologists will survey these areas
from public viewpoints
with binoculars.
Upon completion
of the protocol
habitat
assessment and focused
surveys,
LSA
will prepare
a
letter
report
documenting
the field methodology
and survey results, which will include
a
figure with the
locations
of
any potential
burrows,
active burrows,
BUOW sign, BUOW individuals,
or other special-
status species
observed.
This
task includes
one draft and one final letter report (addressing
one
round of consolidated
comments
from the City/Project
team).
The final letter report will be
submitted
to the City and the
CDFW,
in accordance with the applicable survey protocol
and the
Biologist's
permits.
Any special-status species
observed during
the surveys will be reported
to the
CNDDB,
as
required
by the Draft SAA.
11 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
Consistent with Section 2.7.5 of the Draft SAA,
if BUOW are observed,
a Burrowing
Owl Avoidance
and
Monitoring
Plan would need to be prepared.
Because
BUOW has not been observed on site to
date,
this
effort is
not included
in this scope of work. If
this plan is
needed,
a
budget augment would
be required.
Task
17: Coastal
California Gnatcatcher Surveys (LSA)
An
LSA
Biologist will conduct a
protocol
focused
survey for coastal California gnatcatcher
(Polioptila
californica
californica;
CAGN)
in accordance with the Survey Guidelines
for the Coastal California
Gnatcatcher
(USFWS
July
1997) and Section 2.8 of the Draft SAA.
As
required
by
LSA
Biologist's
permit
requirements,
written
notification
will be provided
to the
USFWS
and the
CDFW
at least
15 days
prior to
conducting
the first survey visit.
The surveys will include
all suitable
habitat
(i.e., Riversidean alluvial dan sage
scrub) within
the
Project site
and within 500 feet of the Project site. Permission
to
access
off-site
areas should be
requested
by the
Project Applicant.
If permission
to
access
adjacent lands is
not obtained,
these
areas will be surveyed from
public viewpoints
with binoculars.
Per
the protocol,
LSA
Biologists will
conduct
6 surveys
at 1-week
intervals
between
March 15 to June 30.
LSA
Biologists will use
recordings
of
CAGN
vocalizations
to elicit a
response from any
CAGN
present
in the survey area. Any
CAGN
observed
will be mapped,
and pertinent
behavior (indicating
whether
paired and/or nesting)
will be recorded.
Upon completion
of protocol
focused
survey,
LSA
will prepare
and submit a
letter report
documenting
the
field methodology
and survey results,
which will include
a
figure of any
CAGN
or
other special-status
species observed.
This task includes
one draft and one final letter report
(addressing
one round of
consolidated
comments
from the City/Project
team).
The final letter report
will be submitted
to the City,
the
USFWS,
and the
CDFW,
in accordance with the applicable survey
protocol
and the Biologist's
permits.
Any special-status
species observed during
the surveys will be
reported
to the
CNDDB,
as
required
by the
Draft SAA.
Consistent with Section 2.8 of the SAA,
if nesting
CAGN
are identified
using
areas within or adjacent
to the
Project site,
full avoidance of impacts will be needed.
Additional
resource agency coordination
time may
be needed to develop
measures
if survey results are positive.
This scope of work includes a
task for project
management
and meetings
that can be used to conduct additional resource
agency
consultation
(see
Task
7).
Task
18: Small Mammal
Trapping
An
LSA
Biologist will conduct protocol
small mammal trapping
for San
Bernardino
kangaroo rat
(SBKR),
in
accordance with Section 2.9.1
of the Draft
SAA
and per recommendations
from the USFWS
and the CDFW.
LSA
proposes
to trap approximately
37 acres
of the Project footprint
to estimate
the number of SBKR
in
the area.
The
LSA
Team
will trap a
minimum
of 12 trapping
grids measuring
5 feet by 5 feet
located
randomly
throughout
the area in both refugia and dry riverbed
habitat.
Once the number of
SBKR
is
estimated,
LSA
will coordinate
with CDFW
and
USFWS
on developing
a
translocation
plan
(See
Task
8,
below).
The small mammal trapping
will also serve to document whether
the Los
Angeles pocket mouse
(Perognathus longimembris
brevinasus)
(LAPM) and/or San
Diego desert woodrat
(Neotoma
lepida)
(SDDW)
are present on the Project site.
Trapping
will follow established
USFWS
protocols
for
10(a)(1)(A)
12 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
permit specifications
for
SBKR
(USFWS
TE-777965-12,
September
19, 2023-September
18, 2026) and
CDFW
Memorandum
of Understanding
attachment
to Scientific Collecting
Permit
(SCP-210470009-21047-
001, December
15, 2023-December
31, 2027) providing
Conditions for
Research
on Listed Mammals.
As
required
by
LSA
Biologist's
permit requirements,
written
notification will be
provided
to the
USFWS
and
the
CDFW
at least
15 days
prior to conducting
the
first survey
visit.
LSA
Biologists
will conduct five
sessions
of
five consecutive
nights
of
trapping,
with the number of
trap
checks
per night determined
by
the temperature.
Trapping
cannot be
conducted during
inclement weather.
Traps
will be
baited with a
mixture
of
birdseed,
native seed,
and
rolled oats
and
will
be
closed
during
daylight hours.
Inclement weather
or nighttime
temperatures
below 50
degrees
Fahrenheit
(°F)
may
extend
the trapping
beyond
the identified
trapping
period.
Trapping
will be
conducted
in April/May
2026
consisting
of
5 trapping
sessions
(25
total nights
of
trapping).
This
task
also
includes
the
cost
of
hiring
24-hour private
security
during
the trapping
session
to minimize
SBKR
take
that could be
associated
with disturbance of
the traps.
This
task
assumes
a
total of 50
Biologist
days
(25
days
f o r 2
Biologists)
to complete
the small
mammal
trapping.
Upon
completion
of
the trapping
effort,
LSA
will prepare and
submit a
draft letter
report
documenting
the field methodology
and
survey
results, which will include
a
figure of
the
trapping
grid
arrangements,
and
the locations
of any
SBKR,
LAPM,
SDDW,
or any
other special-status
species
observed.
This
scope
of work includes
one
draft and
one final letter report (addressing
one
round of
consolidated
comments
from the City/Project
team).
The
final letter report will be
submitted
to the City,
the
USFWS,
and
the
CDFW
in accordance
with the applicable survey
protocol
and
the Biologist's
permits.
Any
special-
status
species
observed during
the surveys
will be
reported
to the
CNDDB,
as
required by
the Draft SAA.
Consistent
with Section
2.9.2 of
the Draft
SAA,
a
Small
Mammal
Relocation/Translocation Plan
will
need
to be
prepared.
This
effort is
included
in this scope
of work
(see
Task
8,
below).
Task
19: Roosting
Bat Surveys
LSA
Biologists
will conduct a
roosting
bat habitat
assessment
in accordance
with accepted
methodologies
and
Section
2.10 of
the Draft
SAA.
A
habitat
assessment
will be
conducted
in the
early spring
to map suitable
bat roosting
habitat.
During
the habitat
assessment,
the two LSA
Biologists
will examine
the bridge and
any
other structures or trees within
the Project site and
within
100
feet of
the Project site for features
that could be
suitable
for use
as
day-
or night-roosting
habitat
(e.g.,
crevices
or
recessed
spaces).
Once
identified,
these
areas
will be
visually
(with a
high-powered
spotlight) and
aurally
examined
for the presence
of bats
or bat sign
(e.g.,
guano,
urine staining,
or
vocalizations)
that
would
indicate
current
or past
use
of
that feature
by roosting
bats.
LSA
Biologists
will conduct focused
nighttime
bat
surveys
in areas
of
suitable
bat roosting
habitat
accordance
with the 2019
Caltrans
Bat
Mitigation
Manual
by
H.T.
Harvey
and
Associates
and
Section
2.11 of
the Draft
SAA.
Nighttime acoustic
and
emergence
surveys
will be
conducted during
the
summer
months
(June-August) to confirm
which
bat
species
are
using
the existing
bridge structure,
determine
whether
maternity-roosting
bats
are
present,
and
to obtain
an
estimate
of
the population
size
for each
species
roosting
in the survey
area.
A
second
nighttime
acoustic
and
emergence
survey
will be
performed
during
the fall
(September
or October) to gather data
on
seasonal
use
of
the
bridge during
the migration
13 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
and
overwintering
season.
This
task
includes
two biologists
f o r t wo
surveys
to conduct the nighttime
emergence
surveys.
To
ensure adequate
visual coverage of all potential
roost features within the bridges
during
each
survey,
two Biologists will be needed for each bridge survey.
Each
nighttime
survey will begin
approximately
0.5 hour before sunset and continue
until at least 1.5 hours after sunset.
The
Biologists will use night vision
goggles (military
grade
PVS-7,
Generation
3) augmented
with infrared
lights to observe any emerging
bats, and the number of exiting
bats will be recorded
on handheld
tally counters.
Bat vocalizations will
be recorded
using
full-spectrum
Anabat Walkabout and Anabat
Swift ultrasound
detectors,
with calls
recorded
on secure digital
(SD)
cards for later analysis and
species
identification.
Species
identifications
will be made using
a
combination
of visible
characteristics (e.g.,
wing shape and flight behavior) and
analysis of acoustic data collected
during
the survey.
Upon completion
of the roosting
bat habitat
assessment and focused
nighttime
bat surveys,
LSA's
bat
specialist will analyze all acoustic data and prepare
a
letter report documenting
the survey
methodology
and survey results
(numbers
and species of any bats observed),
which will include
a
figure showing
the
locations
of identified
roost sites including
maternity
colonies.
The report will
also provide
recommendations
for site- and species-specific avoidance and minimization strategies.
This task includes
one draft and one final letter report (addressing
one round of consolidated
comments
from the
City/Project
team).
The final letter report will be submitted
to the City and
CDFW,
in accordance with the
Draft SAA.
Any special-status
species observed during
the surveys will
be reported
to the
CNDDB,
as
required
by the Draft SAA.
Consistent with Section 2.11
of the Draft SAA,
if bats are found using
any structures
or trees within
the
survey area and could be adversely impacted
by Project activities,
a
Bat Avoidance,
Monitoring,
and
Protection
Plan
(BAMPP) would need to be prepared.
This effort is
included
in this scope of work
(see
Task
10, below).
Task
20: Special-Status
Plant Survey
An
LSA
Biologist will conduct a
botanical
field survey and rare plant report consistent with protocols set
forth in the 2018
Protocols
for
Surveying and Evaluating Impacts
to Special
Status Native Plant
Populations and
Sensitive
Natural
Communities
by
CDFW
and in accordance with Section 2.12 of the
Draft
SAA.
The survey will be conducted
at the appropriate
time of year when plants will both be
identifiable
and in a
manner that maximizes
the likelihood
of locating
special-status
plants or plant
communities
that may be present.
The survey will consist of two site visits spanning
the peak
flowering
season (i.e.,
early spring,
late spring/summer).
The survey will be conducted
within the
proposed
impact
footprint
for the Project and will include
a
100-foot
buffer around
the impact area.
LSA
Biologists will
systematically walk the survey area using
transects
to achieve
100 percent
visual
coverage. All plant
species detected
during
the survey will be identified
to the extent necessary
to
determine
rarity and
listing
status.
If any special-status
plants are encountered,
their locations
will be
recorded
with a
hand-
held
Global Positioning
System
(GPS)
unit.
Upon completion
of the botanical
field survey,
LSA
will prepare
a
letter report documenting
the field
methodology
and survey results,
which will include
a
map of any special-status plant species
observed.
This task includes
one draft and one final letter report (addressing
one round of
consolidated
comments
from the City/Project team).
The final letter report will be submitted
to the
City and the
CDFW,
in
14 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
accordance with the Draft SAA.
Any special-status
species observed during
the
surveys will be reported
to the
CNDDB,
as
required
by the Draft SAA.
Consistent
with Section
2.12.1 and
2.12.2 of
the Draft
SAA,
if
special-status
plants
are
detected
during
the survey,
a
Special-Status
Plant
Species
Avoidance
Plan
would
need
to be
prepared
or
compensatory
mitigation
provided.
Because
no special-status
plants
have
been
observed
to date,
this effort is
not
included
in this scope
of work and would require
a
budget augment if
it is
needed.
Task
21: Project Management/Meetings
LSA's
budget for the Project Management
Task
is
depleted
because
of
ongoing
coordination
associated
with the extended duration
of
the schedule,
and
meetings
requiring
multiple
senior staff,
including
those
to support extensive
permitting
and
resource
agency
coordination.
This
task
would
replenish
the budget
for attendance and
meetings,
coordination
with the Project team,
resource
agency
consultation,
and
miscellaneous
support
tasks.
This
task
includes
up
to 80
hours
for the
project management team.
This
task
will be
billed
on a
time and
materials
basis
up
to the budget
shown.
Task
22: Small Mammal Relocation/Translocation Plan
LSA
will prepare a
Small
Mammal
Relocation/Translocation Plan
(SMRT
Plan)
in accordance
with t h e
requirements
and
measures
anticipated
to be
included
in the
ITP
based
on meeting
discussion
with
the
USFWSand
the CDFW.
The
SMRT
Plan
will include burrow mapping
for the entire
Project site
and
100-foot
buffer (if
access
is
received),
maps
of
the pre-construction
trapping
layout (grids
and
transects) within
the planned
exclusionary
fence
area
and
buffer,
and detailed
trapping
methods,
including
trap types and
locations,
bait,
schedule,
passive
marking,
and data
collection
protocols.
The
trapping
layout will use
transects
in
narrow
areas
and
grids
in larger
areas
for complete
coverage.
The
SMRT
Plan
will also
describe
procedures
for handling
injured
animals
and
lactating
females,
including
the identification
of a
CDFW-
approved
wildlife
rehabilitation
or veterinary
facility.
The
SMRT
Plan
will require
spatial
mapping
of
kangaroo
rat burrows,
and
assessments
and
mapping
of
habitat quality
for proposed
relocation
areas.
In addition,
the
SMRT
Plan
will describe
radio
telemetry
methods for tracking
translocated
SBKR,
relocation
and
release
methods
(natural
and/or artificial burrows),
and
supplemental feeding
methods,
if applicable.
Finally,
the
SMRT
Plan
will describe
the
SBKR
holding
facility
(including
location,
container
design
and
quantity,
feeding,
and
duration) and
methods
for
post-translocation
monitoring.
This
task
includes
one draft and
one revised
draft of
the
SMRT
Plan
(addressing
one round of
consolidated
comments
from the City/Project team).
Following
approval
by
the City/Project team,
the
revised
draft
SMRT
Plan
will be
submitted
to the
USFWS
and
CDFW
per
the
SAA
and
anticipated
terms
in
the
ITP.
LSA
will respond
to two rounds
of comments
from the resource
agencies
and
will
prepare
the
final
SMRT
Plan.
The
task
includes
a
total of
30 hours of
time to complete
these
three
rounds
of revisions.
Task
23: Exclusion
Fencing
Plan
LSA
will work with
AECOM
to prepare an
Exclusion
Fencing
Plan
design
for use
by
the City
to submit
to
USFWS
and
CDFW
for review and
approval
prior to the onset of
ground-disturbing
activities.
The
Plan
will include
the following
components:
Exclusion
fence
design
and
installation
procedures
15 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
Exclusion
fence
inspection and
maintenance requirements
A
list of
all
SAA
and
ITP
requirements
(once
finalized)
This
task
includes
one draft and
one
final letter report (addressing
one round of
consolidated
comments
from the City/Project
team) that will include
the items listed
above
to be
included
in the
Project construction
plans.
The
final letter report will be
submitted
to the City,
USFWS,
and
CDFW,
in
accordance
with the Draft
SAA
and
anticipated
ITP
requirements.
Task
24: Bat Avoidance,
Monitoring,
and Protection
Plan
Consistent
with Section
4.5 of
the Draft
SAA,
LSA
will prepare a
site-specific Bat
Avoidance,
Monitoring,
and
Protection
Plan
(BAMPP)
using
data collected during
the focused
nighttime
survey
(Task
5).
The
BAMPP
will describe
the mitigation
approach
and
habitat
design(s)
appropriate
for the
species
and
numbers of
bats
present.
The
BAMPP
will include
a
detailed
analysis
of potential Project-
related
impacts
to bats,
strategies
to humanely
evict/exclude bats
from the existing
bridge,
and
recommendations
for
replacement bat roosting
habitat
designs.
The
BAMPP
will include protocols
for monitoring
Project-related
noise,
vibration,
and
lighting;
installation
of protective
buffers and
biological monitoring
requirements;
and procedures
and
frequency of
reporting
to
CDFW.
This
task
includes
time for coordination
with the Project team to refine recommendations
and
strategies
related
to construction
feasibility.
This
task
includes
one draft and
one revised
draft of
the
BAMPP
(addressing
one round of
consolidated
comments
from the City/Project team).
Following
approval
by
the City/Project team,
the revised
draft
BAMPP
will be
submitted
to
CDFW
per
SAA
requirements.
LSA
will respond
to two
rounds
of
comments
from
CDFW
and will prepare
the final
BAMPP.
The
task
includes
a
total of
30 hours
of
time to complete
these
three rounds
of revisions.
Task
25: Final Habitat
Mitigation
and Monitoring
Plan
LSA
will finalize
the Draft Habitat Mitigation
and
Monitoring
Plan
(HMMP) in accordance
with
Measure
3.3 of
the Draft
SAA.
The
HMMP will provide
details
regarding
the reestablishment of
8.40 acres
of
Riversidean
alluvial
fan
sage
scrub
and
0.77 acre
of southern
willow scrub
vegetation,
including
a
5-year
invasive
species
removal
program.
The
HMMP will include
(1)
Riversidean
alluvial
fan
sage
scrub
seed
mix,
(2)
planting
palette
for container plants,
(3)
invasive
species
control
measures,
(4)
description
of
the planting
plan,
(5)
habitat monitoring
activities,
(6)
maintenance
requirements
(with emphasis
on watering
methods
and
schedules),
(7)
success
criteria,
and
(8)
contingency measures.
LSA
anticipates
that finalizing
the Draft
HMMP will require
approximately 30
hours
to incorporate
CDFW
comments
into the Final
HMMP.
Task
26: Environmental
Commitments
Report
Once
the final permits
are
received,
LSA
will prepare
the Environmental
Commitments
Report
(ECR)
to
summarize
all
Project requirements
from the
CEQA/NEPA
documents,
and
all Project permits.
The
ECR
will also
list the responsible party and
timing
of each
measure.
This
task
includes
one draft and
one final
ECR
(incorporating
one
round of
comments
from the City/Project
team).
16 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
Task 27 Project Certification (EPIC)
Further discussions are required with Caltrans to ensure that all documentation and processes have been completed, and are compliant with the Caltrans Local Assistance Manual, in order to certify the project.
EPIC will assist in the compilation of all required documents and formal Certification 2 preparation needed to close out the project PS&E development.
Task 28 Bid Assistance
28.1 Response to Comments
AECOM will review and respond to all questions submitted by prospective project bid contractors as requested by the City. All responses will be submitted to the City for distribution to prospective bidders.
28.2 Addenda
AECOM will prepare addenda as required and as requested by the City to clarify any bid items that are identified by prospective bidders as being unclear or as needed to provide additional guidance to prospective bidders.
This proposal leaves existing project funding, allocated for construction and post-construction tasks in place, as originally proposed in May 2019, including funding for AECOM, LSA, and tsa. The programmed funds are adequate to complete the scope of work as described in 2019 and as amended in this change order, complete through post-construction mitigation monitoring and reporting activities.
Billing rates for AECOM and all subconsultants will remain unchanged through the first year following notice to proceed for this amendment. Billing rates for AECOM and all subconsultants will be eligible for a three percent (3%) annual escalation for any PS&E work that extends beyond one year from notice to proceed. Adjustments to billing rates will not result in adjustments to total compensation under this agreement.
THIS AMENDMENT ALTERS THE AGREEMENT AS FOLLOWS:
1. The Scope of Services is amended by adding the additional services as set forth herein and incorporated by this Amendment.
2. The maximum compensation amount under this amendment to this agreement is $1,112,910.
These amendments to the Scope of Work and Contract Amount will increase the maximum compensation amount to $4,814,814 ($3,701,904 plus $1,112,910).
3. All other terms, conditions, and provisions of the original agreement to the extent not modified by this Amendment, shall remain in full force and effect.
Except as expressly modified above, the terms of the original agreement dated May 27, 2008 shall control the respective rights and obligations of the parties hereto.
Please note that the total compensation for PS&E will remain well below the maximum allowed under HBP funding guidelines, and so remains fully participating for federal funding. 17 Letter to Mr. Octavio Duran
City of Highland
Project Manager
June 1, 2026
Please call me if you have questions for the scope and fee changes of the Base Line Bridge Project. We appreciate the opportunity to be of continued service and are available to meet and discuss at your convenience if necessary. Thank you and we appreciate your consideration.
Please contact the undersigned at (714) 567-2642 if you have any questions or require any additional information.
Sincerely,
AECOM Technical Services, Inc.
________________________________
Jeffery Chapman, P.E.
Vice President
By signing below, I authorized AECOM to
proceed as described above:
________________________________
Octavio Duran, PE
Public Works Director/City Engineer
_________________________________
Date
18 (909) 579-3050
CITY OF HIGHLAND
PROFESSIONAL DESIGN SERVICES FOR
PS&E FOR 600 FT BRIDGE REPLACEMENT
BASE LINE BRIDGE
FEE AUGMENTATION PROPOSAL
DRAFT Rev. 9
1-Jun-26
AECOM
3281 E. Guasti Road, Suite 700
Ontario, CA 91761
One Lakeshore Center
INCLUDES FUNDING TO COMPLETE BRIDGE REPLACEMENT PS&E
19 TOTAL
PRIME CONSULTANT (AECOM)
$763,126.00
LABOR + ODC
EFFORT NEEDED TO COMPLETE PS&E PHASE OF PROJECT (APPROXIMATELY JUNE 8, 2027) (AWARD CONSTRUCTION CONTRACT) $763,126.00
SUBCONSULTANTS
$349,784.00
LSA (ENVIRONMENTAL PERMITTING)
$314,680.00
WEST CONSULTING (UPDATED HYDRAULIC ANALYSIS REPORTING)
$7,002.00
EPIC LAND SOLUTIONS (ROW AND UTILITY COORDINATIONS)
$28,101.08
TOTAL NOT TO EXCEED PS&E AMENDMENT
$1,112,910.00
Date:
6/1/2026
CITY OF HIGHLAND
PROFESSIONAL SERVICES FOR PS&E FOR 600 FT BRIDGE REPLACEMENT
FEE AUGMENTATION PROPOSAL
SUMMARY OF COST: TOTAL LABOR + ODC
20 CITY OF HIGHLAND
FEE PROPOSAL
Contract No.
BASE LINE BRIDGE AT CITY CREEK
Date:
Consultant
DIRECT LABOR
Labor Classification
Hours
Direct Hourly Rate *
Total
1 Project Director
@
$124.91
$
2 Project Manager
1164 @
$98.98
$
115,212.07
3 Roadway Lead
Nguyen, Dat H
645 @
$107.36
$
69,247.20
4 Civil QC/QA
3 4@
$91.24
$
3,102.16
5 Project Engineer
Alvarado, Francisco
4@
$67.50
$
270.00
6 Drainage Lead
Anderson, Michael A
6 2@
$90.98
$
5,640.76
7 Transportation Engineer
Lynde, Michael
2 8@
$63.47
$
1,777.16
8 Highway/Roadway Engr
Arman Raghebi
132 @
$64.00
$
8,448.00
9 Engineer III
Carrillo, Gerardo
3 6@
$55.92
$
2,013.12
10 Civil Engineer III
@
$
11 Senior Structural Engineer
180 @
$93.07
$
16,752.60
12 Sr. Bridge Engineer V
2 4@
$93.45
$
2,242.80
13 Structural Engineer II
@
$
14 Structural Engineer II
879 @
$49.32
$
43,352.28
15 Structural Engineer III
328 @
$71.22
$
23,360.16
16 Structural Engineer II
400 @
$46.98
$
18,792.00
17 Structural Engineer III
@
$
18 Structural QA/QC
3 7@
$89.32
$
3,304.84
Total Direct Labor Costs $
FRINGE BENEFITS
Rate
Total Fringe Benefits $
INDIRECT COSTS
Rate
Overhead
General and Administrative
Total
121.28%
Total Indirect Costs $
FEE (Profit on Direct Labor + Fringe Benefits + Indirect) Rate
10.0%
** DLM is 2.43408
Fee (DC+FB+I) $
SUBCONSULTANT COSTS
1L S A
$
2 West Consulting
$
3 EPIC Land Solutions
$
28,101.08
Total ODC's $
TOTAL COST
$
7,002.00
349,784.00
1,112,910.00
380,234.00
69,376.00
314,680.00
FEE AUGMENTATION PROPOSAL
INCLUDES FUNDING TO COMPLETE BRIDGE REPLACEMENT PS&E
Yee, David (Dah-Uei)
Calixto Da Silva, Joseph
Axton, Jacob Cole (Jacob)
Quinoveva, Anacleto Q (Jun)
Chinchillas, Jimmy
Cummaro, Dallas Kelly
Larry Fellows
313,516.00
Gbondo, Francis Joseph
Dudley, Todd W
AECOM
Name
Henriquez, Oscar E
June 1, 2026
HOURS REMAINING TO BE WORKED BETWEEN JUNE, 2026 AND AWARD CONSTRUCTION CONTRACT 21 CITY OF HIGHLAND
FEE PROPOSAL
Staff Report
FEE AUGMENTATION PROPOSAL
This Proposal
AECOM
June 1, 2026
Labor Hours by Classification
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
Total
STAFF
Project Director Project Manager Roadway Lead
Civil QC/QA
Project Engineer Drainage Lead
Transportation
Engineer
Highway/Roadway
Engr
Engineer III
Civil Engineer III
Senior Structural
Engineer
Sr. Bridge
Engineer V
Structural
Engineer II
Structural
Engineer II
Structural
Engineer III
Structural
Engineer II
Structural
Engineer III
Larry Fellows
Hours
AECOM Labor Cost
BILLING RATE
$304.04
$240.93
$261.32
$222.09
$164.30
$221.45
$154.49
$155.78
$136.11
$226.54
$227.46
$120.05
$173.36
$114.35
$217.41
TASK 1 - PROJECT MANAGEMENT
248
212
20 262
84 202
1,028
$188,691.94
1 PDT and Focus Meetings
41 22
30 12
26 130.9934303
$24,280.51
1.1 Administration and Invoices
41 23
30 12
26 132
$24,543.41
1.2 Maintain Project Schedule
28 23
30 12
26 119
$21,411.32
1.3 Project Team Coordination
41 43
30 12
26 152
$29,769.81
1.4 Permitting with SBCFCD
40 55
20 50
12 46
223
$41,781.72
1.5 Support for 401, 404 and 1602 Permit Applications
25 23
46 12
26 132
$22,609.33
1.6 Support for ITP Permit Application
32 23
46 12
26 139
$24,295.84
TASK 2 - ASSISTANCE WITH FEDERAL FORMS
64 48
32 144
$31,622.08
2.1 Support for High Cost Project Agreement
12 12
8 32
$6,941.80
2.2 Complete 6-D and RFA for ROW
12 4
4 20
$4,393.84
2.3 6-D and RFA for PS&E
16 8
8 32
$6,860.24
2.4 E-76 Authorization to Construct
24 24
12 60
$13,426.20
TASK 3 - USACE 408 PERMIT
72 48
40 40
200
$41,626.72
3.1 Update application to remove MPT and modify channel grading 40 32
24 24
120
$25,041.28
3.2 Respond to comments from USACE
32 16
16 16
80 $16,585.44
TASK 4 - ROW ACQUISITION SUPPORT
69.0 12
54 10
25 170
$30,835.06
4.1 Complete review of rights and conditions as proposed by SBCFCD 13 4
10 2
8 37
$6,639.39
4.2 Respond to comments and provide support for the Surplus Property process 24 4
10 8
9 55
$10,444.13
4.3 ROW Certification
32 4
34 8
78 $13,751.54
TASK 5 - UTILITY COORDINATION
200
76 32
84 69
461
$91,005.63
5.1 Finalize Utility Agreements
48 13
23 12
96 $19,095.15
5.2 Incorporate Utility Relocation Plans in Bridge Replacement Plan Set 56 13
16 30
35 150
$26,985.47
5.3 Incorporate Utility Relocation Bid items in 100% Engineer's Estimate 48 29
16 23
11 127
$25,654.40
5.4 Update Technical Provisions regarding Relocation Coordination Details 48 21
8 11
88 $19,270.61
TASK 6 - ENGINEERING SUPPORT FOR PERMITTING PROCESSES
241.00
117
16 160
56 4
594.00
$120,504.61
6.1 Support as requested by City, County, Resource Agency or environmental sub. 241
117
16 160
56 4
594
$120,504.61
91 56.0
28 4
40 24
32 28
6 309
$66,100.53
7.1 Revise limits of Concrete Slope Protection and Cutoff Wall and New Details 16 6
12 34
$7,276.68
7.2 Revise RSP Layout at Abut 1
17 6
8 31
$6,899.65
7.3 Complete Storm Drain Design and Details
14 4
32 24
74 $14,771.34
7.4 Revise details of temporary and permanent utility relocations 15 8
16 39
$8,196.99
7.5 Respond to comments received during DR, ITP and CR Reviews 14 12
24 4
8 4
4 70
$15,430.22
7.6 Develop final plans for construction
15 20
4 16
6 61
$13,525.65
112
14 24
16 114
64 13
357
$67,930.25
8.1 Update temporary and permanent utility relocations
16 2
16 34
$7,151.28
8.2 Update foundation loads and coordinate with geotechnical 16 2
16 10
44 $8,031.92
8.3 Develop details for Commemorative Plaque at bridge entrance 16 2
16 34
$7,151.28
8.4 Respond to comments from independent structure design check 16 2
24 24
24 90
$16,741.60
8.5 Perform DR, IDR and CR reviews and respond to comments 16 2
24 24
66 $11,282.56
8.6 Compile final design calculations in pdf format
8 2
16 6
32 $5,584.14
8.7 Develop final plans for construction
24 2
24 7
57 $11,987.47
160
200
360
$60,256.40
9.1 Complete structural design check and provide comments 120
160
280
$46,392.80
9.2 Reconcile comments with designer
40 40
80 $13,863.60
9 4
2 16
24 4
59 $9,901.15
10.1 Update quantity calculations
3 4
2 16
16 41
$6,625.53
10.2 Reconcile with Ind Check Calc's
3 4
7 $1,202.99
AECOM
Subconsultant
Costs
INCLUDES FUNDING TO COMPLETE BRIDGE REPLACEMENT PS&E
TASK 8 - STRUCTURAL DESIGN
TASK 9 - INDEPENDENT STRUCTURAL DESIGN CHECK
TASK 10 - QUANTITY CALCULATIONS AND ESTIMATE
Project:
Consultant
TASK 7 - CIVIL DESIGN
22 10.3
Compile final quantity calculations in PDF format
3 4
4 11
$2,072.63
4 39
4 47
$6,457.75
11.1 Complete structural quantity check calc's
4 32
36 $4,747.76
11.2 Reconcile with design quantity calc's
4 4
$480.20
11.3 Compile final check quantity calculations in PDF format 3 4
7 $1,229.79
4 4
2 16
16 5
47 $9,657.35
12.1 Compile 100% construction cost estimate
4 4
2 16
16 5
47 $9,657.35
14 14
2 2
4 4
8 8
4 5
65 $13,179.87
13.1 Compile Draft 100% technical provisions
8 8
16 $4,018.00
13.2 Perform DR, IDR and CR reviews and reconcile all comments 4 4
4 8
8 4
32 $5,560.12
13.3 Compile final project technical provisions
2 2
2 2
4 5
17 $3,601.75
40 40
16 16
112
$25,356.24
14.1 Response to comments
20 20
40 $10,045.00
14.2 Addenda
20 20
16 16
72 $15,311.24
Total
1,164
645
34 4
62 28
132
36 180
24 879
328
400
37 3,953
763,126.00
TASK 13 - PROJECT SPECIAL PROVISIONS
TASK 14 - BID ASSISTANCE
TASK 11 - INDEPENDENT CHECK QUANTITY CALCULATIONS
TASK 12 - ESTIMATING
23 Staff Report
to the City Council
Agenda
Item
No.26.
Date: June 9, 2026
From: Carlos Zamano, City Manager
Reviewed By: Maricela Marroquin, City Attorney
Lawrence Mainez, Community Development Director
Prepared By: Alondra Muñoz, City Clerk
Subject: Adopt Resolution No. 2026-____ Adopting a Reasonable Accommodation Policy for Planning Commission and Other City Board and Committee Meetings
Recommendation:
Adopt Resolution No. 2026-____, adopting a Reasonable Accommodation Policy for Planning Commission and other City Board and Committee meetings.
Fiscal Impact:
There is no direct fiscal impact associated with the recommended action. Any costs associated with providing reasonable accommodations will be addressed on a case-by-case basis.
Public Notice:
The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.
Background:
On May 26, 2026, the City Council adopted a Reasonable Accommodation Policy specifically applicable to City Council meetings. The policy was adopted in response to the requirements of Senate Bill 707 (SB 707), which amended provisions of the Ralph M. Brown Act and requires public agencies to maintain a written procedure for receiving and promptly resolving reasonable accommodation requests for individuals with disabilities participating in public meetings.
While the City Council policy satisfies the requirements of SB 707 for City Council meetings, similar procedures have not been formally adopted for Planning Commission and other City Board and Committee meetings. In order to ensure compliance with Government Code Section 54953.8 and establish consistent accessibility procedures across the City's legislative bodies, staff is recommending adoption of a separate Reasonable Accommodation Policy applicable to Planning Commission and other City Board and Committee meetings.
The proposed Resolution extends similar accommodation procedures to Planning Commission and other City Board meetings. The policy identifies accommodations that are readily available, establishes procedures for requesting and reviewing additional accommodations, 1 and outlines procedures for remote participation by Planning Commissioners and Board or Committee members when required as a reasonable accommodation under applicable law.
The proposed Resolution will take effect on July 1, 2026, consistent with the implementation date of the applicable public meeting requirements established under SB 707.
Attachments:
1. Proposed Resolution
2
RESOLUTION NO. 2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, ADOPTING A REASONABLE ACCOMMODATION POLICY FOR
PLANNING COMMISSION AND OTHER CITY BOARD AND COMMITTEE MEETINGS
THE CITY COUNCIL OF THE CITY OF HIGHLAND DOES HEREBY RESOLVE AS FOLLOWS:
PURPOSE: The purpose and intent of the City Council in adopting these rules is to conduct meetings in compliance with State law and provide guidelines relating to the conduct of public business by or on behalf of the Planning Commission and related Boards and Committees, and in the event of any non-compliance with, or violation of, any provision herein, such will not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law.
SECTION 1.
1. REASONABLE ACCOMMODATION POLICY FOR MEMBERS OF CITY
BOARDS, COMMISSIONS AND COMMITTEES
1.1 Purpose . Government Code Section 54953 allows for members of a legislative body with disabilities to participate in meetings remotely as a reasonable accommodation. If such an accommodation is granted under this new provision, remote participation due to a disability will be treated as in-person attendance at the physical meeting location for all purposes, including reaching a quorum. The traditional teleconference requirements of posting the address of the teleconference location and allowing public participation from the teleconference location will not apply.
The purpose of this policy is to ensure compliance with the Brown Act and to provide a written procedure for receiving and swiftly resolving reasonable accommodation requests made by Planning Commissioners and Board/Committee Members, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. The purpose is to enable participation in Planning Commission or Board and Committee meetings through remote participation for a qualifying individual whose disability precludes their in-person attendance at a meeting of their legislative body. As set forth in California Attorney General Opinion No. 23-1002, which addressed the applicability of the Americans with Disabilities Act (“ADA”) to meetings subject to the Brown Act, the opinion stated that not every disability necessitates remote participation, because not every disability precludes in-person attendance; therefore, a fact intensive, individualized, case-by-case inquiry is required when considering remote participation as a reasonable accommodation.
3
1.2 Procedure. A Planning Commissioner or Board/Committee Member who desires to attend meetings remotely because of a qualified disability shall make an accommodation request in writing to the Community Development Director. The request should include a written statement that the Commissioner or Board/Committee Member requires remote participation under this policy because of their disability. The Commissioner or Board/Committee Member is not required to disclose the particular disability. The request shall be made at least three weeks before the meeting for which the Commissioner or Board/Committee Member first seeks accommodation, or as soon thereafter upon becoming disabled and requiring a reasonable accommodation.
1.3 Interactive Process. The Community Development Director is authorized to make reasonable inquiries about the Commissioner or Board/Committee Member’s need for accommodation, to conduct the necessary case-by-case inquiry into the request and to accommodate a qualifying disability, consistent with applicable law. The City may require additional information, such as a medical provider’s certification of the existence of a qualifying disability and the need for the accommodation to attend remotely. The City may not ask the Commissioner or Board/Committee Member or their medical provider to disclose a specific diagnosis. The Community Development Director will inform the Planning Commission, Board or Committee and the City Clerk of the decision on the request for reasonable accommodation in writing.
1.4 Length of Accommodation. An approved reasonable accommodation for remote attendance at public meetings shall remain in effect for the period of time that the Planning Commissioner’s or Board/Committee Member’s disabling condition continues, and the decision of the Community Development Director shall reflect this determination.
1.5 Confidentiality. All information regarding a Planning Commissioner's or Board/Committee Member's claimed disability or medical information must be kept confidential and maintained in a separate medical file by the Community Development Director. Such information may be disclosed in limited circumstances, such as to first aid and safety personnel, when appropriate, to government officials investigating compliance with the ADA, or to City staff trained on and entrusted with the handling of confidential medical information, if such disclosure is necessary to effectuate the reasonable accommodation.
1.6 Planning Commissioners and Board/Committee Members Responsibilities Under the Brown Act . If the accommodation for remote participation is granted, the Planning Commissioner or Board/Committee Member is required to comply with the applicable provisions of Government Code Section 54953(c) as follows:
(a) The Planning Commissioner or Board/Committee Member shall participate through both audio and visual technology, except that any Planning Commissioner or Board/Committee Member with a disability, as defined by California Government Code Section 12926 and used in Section 12926.1, or by Section 12102 of Title 42 of the United States Code, may participate only through audio technology if a physical condition related to their disability results in a need to participate off camera.
4
(b) The Planning Commissioner or Board/Committee Member shall disclose at the meeting before any action is taken, whether any other individuals 18 years of age or older are present in the room at the remote location with the member, and the general nature of the Planning Commissioner or Board/Committee Member’s relationship with any of those individuals.
2. REASONABLE ACCOMMODATION POLICY FOR MEMBERS OF THE PUBLIC Government Code Section 54953.8(b)(8) requires that all public agencies have and implement a written procedure for receiving and swiftly resolving reasonable accommodation requests for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. Requests may be made by any individual that participates or conducts the meeting, such as members of the public or staff.
2.1 Readily Available Accommodations
(a) Any of the following accommodations can be provided for at a publicly noticed Planning Commission, Board, or Committee meeting open to the public pursuant to the Brown Act, upon request:
(1) Agendas and staff reports: Upon request, any agendas or staff reports can be made available in appropriate alternative formats to persons with a disability, including hyperlinks where appropriate so that the user can access the linked information.
(2) For individuals with hearing loss: Qualified interpreters on- site; assistive listening devices; or voice and video-based telecommunications products and systems, provided the request is made at least 72 hours in advance of the meeting. (3) For individuals with visual impairments: Qualified readers; audio recordings; or large print materials. Electronic agendas should be compatible with the screen readers that are commonly used by those who are visually impaired. (4) For individuals with mobility impairments: ADA-accessible facilities are available to access the Council Chambers.
2.2 Additional Accommodations (Upon Request) . Individuals who are deaf or hard of hearing, who are blind or have low vision, have mobility impairments, or have any other disability, may also request accommodations other than those readily available using the process outlined below. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation. An accommodation will be considered to be unreasonable and will not be provided if it imposes undue financial or administrative burdens on the City, or requires a fundamental alteration in the nature of a program. If a particular accommodation is unreasonable, the City will offer an alternative accommodation that is reasonable.
2.3 Process to request an additional accommodation:
(a) Individuals who have an additional accommodation that is not identified above, should request such accommodation as soon practicable, but at least 72 hours prior to the meeting or time when services are needed. The sooner the request is made, the more likely it is that the City can provide the accommodation or an alternative. 5
The individual seeking the accommodation can make this request themselves, or someone can make the request on their behalf with the individual’s permission. (b) The request for accommodation can be made orally or in writing, and must be submitted to the City Clerk’s Office so as to avoid delay in reviewing and processing the request. Requests can be made by contacting City Hall at (909) 864-6861 (TTY Relay: 711), via email to [email protected], or by mailing such a request to the City Clerk’s Office at 27215 Base Line, Highland, CA 92346. If the request is made via mail, the request must be made early enough that a response can be timely provided.
(c) The request for an accommodation must provide the following information:
(1) Identify accommodation. The City needs to know the type of accommodation is being requested and/or how the accommodation will allow the individual to access and participate in the meeting. The individual is not required to disclose the particular disability, instead a general statement of explanation will suffice.
The individual may, but is not required to, submit a letter from a physician to the effect that the requested accommodation is required for the individual to access and participate in the meeting.
(2) Contact information. The individual must provide staff current contact information so they can respond in a timely manner. This can be a mailing address, an email address, or telephone number, for example. Note that if only a mailing address is provided, the request needs to be made early enough that a mailed response can be timely provided.
(3) Identify meeting. The individual must identify if the accommodation is requested for a specific meeting, or for all or a series of meetings before the Planning Commission, Board or Committee. The individual should provide the dates of the meeting or meetings for which they are requesting an accommodation. (d) Procedures for staff:
(1) Any staff member who receives, or believes they may have received, an accommodation request, will promptly relay the request and the requestor’s contact information to the City Clerk.
(2) The City Attorney’s Office may be requested to assist in the review of requests, and assist staff in providing a response to the requestor as soon as practicable.
(3) All reasonable accommodation request responses shall be provided in writing, when such written response can be transmitted in a timely manner prior to the start of the specific meeting. Otherwise, the response will otherwise be provided orally. Responses will identify whether the accommodation is granted or granted in the alternative, and any instructions necessary to access the accommodation. If denied the response will identify and the grounds for denial. City staff will document requests and responses provided orally.
(4) The law requires that all doubt be resolved in favor of accommodations. Staff will make reasonable efforts to communicate with requestors to obtain clarifications or to discuss whether alternative accommodations will be viable.
SECTION 2. This Resolution shall take effect on July 1, 2026. 6
PASSED, APPROVED AND ADOPTED this 9th day of June, 2026.
Penny Lilburn
Mayor
ATTEST:
Alondra Muñoz, CMC
City Clerk
APPROVED AS TO FORM:
Maricela E. Marroquin
City Attorney
7 Staff Report
to the City Council
Agenda
Item
No.27.
Date: June 9, 2026
From: Carlos Zamano, City Manager
Reviewed By: Alondra Muñoz, City Clerk
Prepared By: Lissette Nock, Deputy City Clerk
Subject: City Manager Report and Comments (Work Program, Regional/Legislative/ Development Issues, Subcommittees, etc.)
Recommendation:
Discussion and possible action.
Fiscal Impact:
None
Public Notice:
The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.
Background:
Attachments:
None
1 Staff Report
to the City Council
Agenda
Item
No.28.
Date: June 9, 2026
From: Carlos Zamano, City Manager
Reviewed By: Alondra Muñoz, City Clerk
Prepared By: Lissette Nock, Deputy City Clerk
Subject: Councilmember Comments (Agency/Committee/AB 1234 Reports, District Updates, etc.)
Recommendation:
Discussion and possible action.
Fiscal Impact:
None
Public Notice:
The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.
Background:
Attachments:
None
1