Public Administration Technical Services – Fixed Fee 3,120.00 Custom Report Writing Services for (10) Reports – Fixed Fee 7,800.00 Public Admin Travel & Living Estimate 5,000.00
Services Subtotal 150,330.00
Discount -10,410.00
Services Total 139,920.00
Software Subtotal 66,500.00
Services Subtotal 150,330.00
Quote Subtotal 216,830.00
Discount -27,160.00
Quote Total 189,670.00
FISCAL IMPACT: The Town has been awarded an SB2 grant in the amount of $160,000.00 and the remainder was budgeted in the adopted FY 2021-22 Building and Planning Department Asset Replacement Fund budget. This project also qualifies for American Rescue Plan Act (ARPA) funding.
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.
ATTACHMENTS: Resolution
PREPARED BY: Tim Anderson, Assistant Director of Building and Planning RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute the contract with Central Square and authorize the expenditure for related materials associated with the software package upgrades in an amount not to exceed $189,670.00. -150-
RESOLUTION NO. 22-
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH CENTRAL SQUARE FOR COMMUNITY DEVELOPMENT
SOFTWARE AND AUTHORIZE THE EXPENDITURE FOR OTHER RELATED
MATERIALS ASSOCIATED WITH THE SOFTWARE UPGRADE IN AN AMOUNT NOT TO EXCEED $189,670.00
WHEREAS, in September 2006, the Town of Hillsborough (“Town”) entered into an agreement with CRW Associates for TrakIt Community Development software that provided a platform for Building & Planning, Fire, Public Works and Public Works-Engineering to share information; and WHEREAS, the current version of the software is now out of date and in need of upgrade; and
WHEREAS, on May 20, 2020, a Request for Proposals was issued, and three vendors were interviewed; and
WHEREAS, staff recommends staying with the current vendor (now Central Square) and upgrading to a new version of the software; and
WHEREAS, the new platform of Trakit from Central Square will be more in line with the Town’s current digital process for community development applications and increase collaboration between all departments, improve workflow efficiencies, and ensure integrity of information in the database.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough does hereby approve and authorize the City Manager to execute a contract with Central Square for Community Development software and authorize the expenditure for other related materials associated with the software upgrade in an amount not to exceed $189,670.00.
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of January 2022, by the following vote of the members thereof:
AYES: Councilmembers
-151-
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-152-
TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
14 DISCUSSION
CITY COUNCIL MEETING
JANUARY 10, 2022
AGENDA STAFF REPORT
ITEM SUBJECT: CITY COUNCILMEMBER COMMITTEE AND COMMISSION ASSIGNMENTS SUMMARY: Mayor Royse will discuss the appointment of Councilmembers to a variety of local and regional committees, boards and commissions.
FISCAL IMPACT: There is no fiscal impact associated with this agenda item.
ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.
ATTACHMENTS: Committee and Commission Assignments
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: For discussion only; no action required. -153-
2022 Committee Assignments
Royse Krolik Chuang Cole May Notes
Building & Planning
X
Finance
X
Fire
X
Police
X
Public Works
X
Communications
X Alternate
Architecture and Design Review Board (ADRB)
X Meets 1st Monday of the month at 4 p.m.
Citizens Communication Advisory Committee (CCAC) XX
Meets 2nd Tuesday of the month at 10 a.m.
Financial Advisory Committee (FAC)
X Meets at least four times per year.
Administrative Hearing Panel
X Meets as needed.
Advanced Life Support (ALS) San Mateo County PreHospital Emergency Medical Services Group JPA X Alternate Meets in January, May and September.Association of Bay Area Governments (ABAG) General Assembly X Alternate
Meets at least once per year as part of the General Assembly Conference.
Bay Area Water Supply and Conservation Agency (BAWSCA) Board of Directors Former Councilmember Benton is currently serving a four-year term to June 30, 2023.
City/County Association of Governments of San Mateo County (C/CAG) Alternate X Meets monthly.
Central County Fire Department (CCFD) Board
X
X Two Councilmembers serve.
Commute.org Board of Directors Alternate
X Five scheduled meetings each year.
Grand Boulevard Initiative Task Force
X Alternate No longer meets regularly.
Hillsborough Beautification Foundation (HBF) X Alternate Hillsborough Recreation Commission
X
X Two Councilmembers serve.
League of California Cities Peninsula Division Alternate X
Peninsula Clean Energy (PCE) (Staff Alternate) Alternate X Meets 4th Thursday of the month at 6:30 p.m.
SFO Airport/Community Roundtable X Alternate
Generally meets the 1st Wednesday of the month at 7 p.m.
San Mateo Operational Area Emergency Services Organization (Emergency Services Council) X Alternate Meets quarterly.South Bayside Water Management Authority (SBWMA) X Alternate Meets the 4th Thursday of the month at 2 p.m.
BOARDS/COMMITTEES:COMMISSIONERS:LIAISONS:
1/6/2021
-154-
2022 Committee Assignments
Royse Krolik Chuang Cole May Notes
Hillsborough Concours
X
Hillsborough Neighborhood Network Steering Committee
X Alternate
Memorial Day Parade
X
Town Activities
X
Town Hall Complex
X
X
AD HOC COMMITTEES:
1/6/2021
-155-
TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
15 INFORMATIONAL
CITY COUNCIL MEETING
JANUARY 10, 2022
AGENDA STAFF REPORT
ITEM SUBJECT: CITY MANAGER'S UPDATE
SUMMARY: The City Manager will provide an informational update related to Town projects, events and activities of interest to the community.
FISCAL IMPACT: There is no fiscal impact associated with this agenda item.
ENVIRONMENTAL ISSUES: This informational item is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.
ATTACHMENTS: None
PREPARED BY: Ann Ritzma, City Manager
RECOMMENDATION: For information only; no action required. -157-