TOWN OF HILLSBOROUGH
San Mateo County
Alvin L. Royse, Mayor 1600 Floribunda Avenue
Christine Krolik, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Sophie Cole, Councilmember Phone 650-375-7400
Laurence M. May, Councilmember
MINUTES
MONDAY, JANUARY 10, 2022
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
7:00 PM CLOSED SESSION
The meeting was conducted virtually pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-15 pandemic and the Center for Disease Control's social distancing guidelines which discourage large public gatherings. Th ouncil Chambers was not open to the public for this Town of Hillsborough City Council meeting
CLOSED SESSION
CALL TO ORDER
Mayor Royse called the meeting to order at 4:34 p.m.
ROLL CALL
Present: Chuang, Cole, May, Krolik, Royse
PUBLIC COMMENT
There were no public comments.
ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEMS
Mayor Royse announced the items for Closed Session.
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff - One Potential Case
B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Crown Castle NG West LLC v. Town of Hillsborough, et al.
San Mateo County Superior Court, Case No. 18CIV05650
C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Hillsborough Citizens Alliance v. Town of Hillsborough
San Mateo Superior Court Case No. 20CIV04592
D. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d) (1)
Hillsborough Citizens Alliance v. Town of Hillsborough
San Mateo Superior Court Case No. 21CIV04709
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:42 p.m.
REGULAR CITY COUNCIL MEETING
Minutes - Hillsborough City Council
Monday, January 10, 2022
I. CALL TO ORDER
Mayor Royse called the meeting to order at 6:03 p.m.
II. ROLL CALL
Present: Chuang, Cole, May, Krolik, Royse
III. PLEDGE OF ALLEGIANCE
Mayor Royse led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
Mayor Royse stated no action was taken in Closed Session and there was nothing to report.
V. MINUTES: December 13, 2021
Mayor Royse opened public comment. There were no public comments. Mayor Royse closed public comment.
On motion of Councilmember Chuang, seconded by Councilmember Cole and unanimous on roll call vote, the minutes of the December 13, 2021 City Council meeting were approved.
VI. PUBLIC COMMENT I
Christ Sturken, Events Coordinator, Human Investment Project (HIP) Housing, provided information regarding the 2022 annual HIP Housing calendar and thanked the Town for ongoing support of their programs.
VII. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
VIll. CONSENT CALENDAR
Mayor Royse read the titles of the Consent Calendar items.
There were no requests to remove an item from the Consent Calendar.
On motion of Vice Mayor Krolik, seconded by Councilmember Cole and unanimous on roll call vote, the Consent Calendar was approved.
1. MONTHLY CLAIMS: DECEMBER 1 THROUGH DECEMBER 31, 2021 The monthly claims for the month of December 2021 in the amount of $4,680,818.51 were approved as submitted.
2. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING DECEMBER 31, 2021
The Treasurer's Report for the quarter ending December 31, 2021 was approved.
3. QUARTERLY INTEREST RATE PRODUCTS (SWAP) REPORT
The Interest Rate Products Report for the quarter ended December 31, 2021 was accepted.
4. ORDINANCE AUTHORIZING THE RATES EFFECTIVE FOR JANUARY 2022 FOR THE
SOLID WASTE CHARGES - ADOPTION
Minutes - Hillsborough City Council
Monday, January 10, 2022
The ordinance entitled "Ordinance of the City Council of the Town of Hillsborough Authorizing the Rates Effective for January 2022 for the Solid Waste Charges" was adopted.
5. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF
HILLSBOROUGH AND THE TEAMSTERS LOCAL 856 - PUBLIC WORKS AND
CLERICAL UNIT EMPLOYEES
The resolution authorizing the City Manager to execute the Memorandum of Understanding between the Town of Hillsborough and the Teamsters Local 856 - Public Works and Clerical unit was adopted.
6. MOTION TO RECONFIRM FINDINGS AND DETERMINATIONS UNDER RESOLUTION NO. 21-87 AND ASSEMBLY BILL 361 FOR THE CONTINUATION OF VIRTUAL A motion to reconfirm the findings and determinations made in Resolution No. 21-87, pursuant to Assembly Bill 361, for the continuation of virtual meetings was approved.
7. ORDINANCE AMENDING TITLE 16 ("SUBDIVISIONS") AND TITLE 17 ("ZONING") OF
THE HILLSBOROUGH MUNICIPAL CODE RELATING TO URBAN LOT SPLITS AND TWO-UNIT AND SECOND UNIT PROJECTS TO IMPLEMENT SENATE BILL 9; AND
FINDING THE ACTION TO BE EXEMPT FROM CEQA - ADOPTION
The ordinance entitled "Ordinance Amending Title 16 ("Subdivisions") and Title 17 ("Zoning") of the Hillsborough Municipal Code Relating to Urban Lot Splits and Two-Unit and Second Unit Projects to Implement Senate Bill 9; and Finding the Action to be Exempt from CEQA" was adopted.
8. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH D'ARCY & HARTY, INC. FOR THE 2020-2021 SANITARY SEWER REHABILITATION AND REPLACEMENT PROJECT - PHASE 1B IN THE AMOUNT OF $2,393,901.89 The resolution accepting as complete the contract with D'Arcy & Harty, Inc. for the 2020- 2021 Sanitary Sewer Rehabilitation and Replacement Project - Phase 1B, the final amount of which is $2,393,901.89 and authorizing staff to file a Notice of Completion for the Project and release withheld retention in accordance with state prompt payment laws was adopted.
9. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO AMEND THE EXISTING AGREEMENT WITH TESCO CONTROLS, INC. FOR AS-NEEDED
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM SUPPORT SERVICES AND APPROVING A FY 2021-22 BUDGET AMENDMENT IN THE WATER FUND CIP #704.21 IN THE AMOUNT OF $298,165.00
The resolution approving and authorizing the City Manager to amend the existing agreement with Tesco Controls, Inc. for as-needed Supervisory Control and Data Acquisition (SCADA) system support services for a total not-to-exceed amount of $498,165 and approving a FY 2021-22 budget amendment in Capital Improvement Fund CIP #704.21 in the amount of $298, 165.00 was adopted.
10. RESOLUTION RATIFYING THE EMERGENCY CONTRACT WITH EPS, INC. FOR
EMERGENCY SEWER LIFT STATION REPAIRS AND REPLACEMENT AT THE POLICE DEPARTMENT IN THE AMOUNT OF $72,850.00 PLUS A 20% CONTINGENCY IN THE AMOUNT OF $14,570.00, FOR A TOTAL PROJECT COST OF $87,420.00
The resolution ratifying the emergency contract with EPS, Inc. for emergency sewer lift station repairs and replacement at the Police Department in the amount of $72,850.00 plus a 20% contingency in the amount of $14,570.00, for a total project cost of $87,420.00 was adopted.
Minutes - Hillsborough City Council
Monday, January 10, 2022
11. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION FOR THE CALRECYCLE SB 1383 LOCAL ASSISTANCE GRANT
PROGRAM
The resolution approving and authorizing the City Manager to submit an application for the CalRecycle SB 1383 Local Assistance Grant Program was adopted.
IX. NEW BUSINESS
12. RESOLUTION ADOPTING THE 2022 SALARY SCHEDULE FOR THE TOWN OF
HILLSBOROUGH
Human Resources Manager Kristin Armbruster provided the staff report.
Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.
On motion of Councilmember Cole, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution adopting the 2022 Salary Schedule for the Town of Hillsborough was adopted.
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT WITH CENTRAL SQUARE FOR COMMUNITY DEVELOPMENT
SOFTWARE AND AUTHORIZE THE EXPENDITURE FOR OTHER RELATED
MATERIALS ASSOCIATED WITH THE SOFTWARE UPGRADE IN AN AMOUNT NOT TO EXCEED $189,670.00
Assistant Director of Building & Planning Tim Anderson provided the staff report. Director of Building & Planning Sarah Fleming and City Manager Ann Ritzma provided additional information.
Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.
On motion of Councilmember Chuang, seconded by Councilmember Cole and unanimous on roll call vote, the resolution approving and authorizing the City Manager to execute the contract with Central Square and authorize the expenditure for related materials associated with the software package upgrades in an amount not to exceed $189,670.00 was adopted
X. DISCUSSION
14. CITY COUNCILMEMBER COMMITTEE AND COMMISSION ASSIGNMENTS Mayor Royse introduced the item and stated no changes were made to the assignments from the prior year. City Manager Ann Ritzma stated a revised version of the document was distributed prior to the meeting with an update to the section titles.
Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.
XI. INFORMATIONAL
15. CITY MANAGER'S UPDATE
City Manager Ann Ritzma provided an informational update.
Mayor Royse congratulated City Manager Ritzma for her appointment as the Vice Chair of the San Mateo County City Managers Association and thanked her for her service.
XII. PUBLIC COMMENT II
Former Mayor Tom Kasten spoke regarding the degradation of PG&E service and Comcast service in the Town citing multiple unexplained outages and requested the City Council invite Minutes - Hillsborough City Council
Monday, January 10, 2022
their government relations representatives to speak at an upcoming Council meeting to provide information regarding the outages and what would be done to prevent them.
XIII. CITY COUNCIL ITEMS
Councilmember Chuang reported extension of the rain barrel program will be discussed at the upcoming C/CAG Board meeting.
Councilmember Cole reported her attendance at a meeting of the Hillsborough Recreation Commission in which transitional kindergarten program proposals were discussed.
Councilmember May reported activities of Peninsula Clean Energy including continual creation of independent sources of clean energy.
Mayor Royse announced an upcoming meeting of the SFO Airport/Community Roundtable Ground-Based Noise Subcommittee.
XIV. MAYOR'S APPLAUSE
Mayor Royse recognized North Hillsborough School Principal Heidi Felt and her students for their North School Climate Constitution. Principal Felt provided comments. Hillsborough City School District Superintendent Louann Carlomagno provided comments.
XV. PRESENTATION OF MAYOR'S STATE OF THE TOWN
Mayor Royse presented the recording of his State of the Town presentation.
XVI. PUBLIC COMMENT ON CLOSED SESSION ITEMS
There were no public comments.
XVII. PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEM
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957(b)(1)
Title: City Manager
XVIII. ADJOURN TO CLOSED SESSION
Mayor Royse adjourned the meeting to Closed Session at 7:40 p.m.
XIX. RECONVENE OPEN MEETING
Mayor Royse reconvened the open meeting at 9:06 p.m. with all Councilmembers present.
XX. CLOSED SESSION REPORT
Mayor Royse stated no action was taken in Closed Session and there was nothing to report.
XXI. ADJOURNMENT
Mayor Royse adjourned the meeting at 9:07 p.m.
Submitted by:
Mum Mattisc
Lisa Natusch, City Clerk