Agenda — Hillsborough City Council, May 9, 2022 (part 2 of 2)

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RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH AUTHORIZING SEWER SERVICE CHARGES EFFECTIVE JULY 1, 2022 WHEREAS, on June 14, 2021, the Town of Hillsborough (“Town”) City Council adopted Resolution No. 21-55 adopting maximum rates for sewer service charges for a five-year period; and
WHEREAS, the Town may charge rates at or below the adopted maximum rates in the intervening years; and
WHEREAS, the non-residential sewer rates will be based on the number of Equivalent Dwelling Units (EDU) using the three-year average winter water use; and WHEREAS, the proposed fees and charges for FY 2022-23, if adopted, would be effective July 1, 2022, until amended; and
WHEREAS, the actions taken pursuant to this Resolution do not constitute an “increase” to any fee or charge subject to article XIII D, section 6 of the California Constitution, because they are being adjusted in accordance with a pre-approved formula; and
WHEREAS, fees and charges adjusted pursuant hereto do not exceed the cost of the service for which they are imposed; and
WHEREAS, the Financial Advisory Committee, the City Council and the public have been presented in an open and noticed public meeting, all of the details of the proposed changes to the sewer service charges and the water and sewer connection fees.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby authorizes sewer service for FY 2022-23, effective July 1, 2022, as follows:

Sewer Annual Service Fees Adopted
FY 2021-22
Proposed
FY 2022-23
Residential (Equivalent Dwelling Unit) $3,685 $3,832
Hillsborough Racquet Club $1,474 $1,150
Caltrans Rest Stop $25,793 $19,928
Crystal Springs Uplands School $15,107 $18,012
Burlingame Country Club $72,589 $80,480
Crystal Springs Golf Club $22,108 $24,527
Hillsborough City School District $30,215 $37,941
Nueva School $3,685 $3,832
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This resolution shall be printed and posted upon the authorized official bulletin boards of the Town of Hillsborough.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 9th day of May 2022, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
13 NEW BUSINESS

CITY COUNCIL MEETING
MAY 09, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION IN SUPPORT OF HILLSBOROUGH CITY SCHOOL DISTRICT

SCHOOL IMPROVEMENT BOND MEASURE H
SUMMARY: The Hillsborough City School District Board of Trustees unanimously adopted a resolution to place a bond measure (Measure H) on the June 7, 2022 Statewide Direct Primary Election ballot. The Yes on Measure H Committee has requested the City Council consider adoption of a resolution in support of the measure. The proposed resolution is attached to the staff report.

Information regarding the measure is available on the County of San Mateo Elections Office website at https://www.smcacre.org/elections/june-7-2022-statewide-direct-primary-election.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Resolution
PREPARED BY: Ann Ritzma, City Manager
RECOMMENDATION: Consider adoption of the resolution in support of Hillsborough School District School Improvement Bond Measure H.
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RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH IN

SUPPORT OF HILLSBOROUGH CITY SCHOOL DISTRICT SCHOOL

IMPROVEMENT BOND MEASURE H
WHEREAS, the Town of Hillsborough (“Town”) and Hillsborough City School District (“District”) work closely in collaboration to provide outstanding educational opportunities for local students and protect the quality of life for local residents; and
WHEREAS, the Hillsborough City School District passed Resolution No. 2022-1 ordering a local school improvement bond measure (“Measure H”) election in Hillsborough on June 7, 2022; and
WHEREAS, while the Town is proud of the award-winning schools and academic performance overall, the quality and condition of local school facilities have not kept pace with current academic and safety standards; and WHEREAS, many of the District schools and classrooms are over 60 years old and require extensive repair and upgrades to continue to provide a safe and modern learning environment for local students as well as serve the community well for the decades to come; and
WHEREAS, the District has conducted a thorough Facilities Master Planning process with input from stakeholders to identify the upgrades needed at each school site in order to meet current safety standards as well as up-to-date academic standards; and
WHEREAS, repairs or replacement of deteriorating roofs and windows, plumbing, electrical, heating, cooling and air filtration systems are necessary in District schools; and
WHEREAS, the District has identified the need to replace aging portables with permanent classrooms to better serve our students and community; and WHEREAS, the District acknowledges the need to provide modern classrooms, labs, instructional technology and educational facilities to support engaging, hands-on learning experiences in subjects including science, technology, engineering, arts and math; and
WHEREAS, the District has identified the need to upgrade local schools so they meet current health codes, building safety codes and provide proper access for students with disabilities; and
WHEREAS, the cost of identified upgrades and improvements are beyond the scope of the District’s current operating budget and passing this bond measure provides a guaranteed source of locally controlled funding to maintain and improve this community’s local school facilities; and
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WHEREAS, supporting quality education is a wise investment for parents as well as non-parents, in that doing so protects property values and the quality of life; and
WHEREAS, voter approval of Measure H will benefit local schools and no funds can be taken away by the State or other school districts, and by law, no money can be used for administrator salaries or pensions; and WHEREAS, passage of Measure H could qualify Hillsborough schools for State matching funds that would otherwise go to other school districts; and WHEREAS, Measure H requires strict fiscal accountability protections including mandatory annual audits and an independent citizens’ oversight committee comprised of local residents to ensure funds are managed and spent properly; and
WHEREAS, the Town believes that keeping local schools safe and up-to-date will help continue Hillsborough’s tradition of quality education and will help maintain the quality of life and property values for all local residents.

NOW THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough does hereby declare support for Hillsborough City School District Measure H on the June 7, 2022 Statewide Direct Primary Election ballot to upgrade classrooms, science labs and other school facilities for student safety and to support quality education.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
14 NEW BUSINESS

CITY COUNCIL MEETING
MAY 09, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AMENDMENT NO. 1 TO THE CITY MANAGER

EMPLOYMENT AGREEMENT
SUMMARY: Ann Ritzma has been serving as the City Manager for the Town of Hillsborough since March 25, 2019.

On January 10, 2022 the City Council met with Ms. Ritzma in closed session to review her performance after her third year of employment.

Following their evaluation of her performance, the City Council discussed Ms. Ritzma’s compensation in closed sessions on February 14, March 14 and April 11, 2022. In recognition of her positive performance evaluation, the City Council discussed increasing the City Manager’s salary by 6.09%. Ms. Ritzma has not received a salary increase in two years, choosing to waive any salary increase she may have been eligible for in January 2021 following a positive performance evaluation in recognition of the unknown budget impacts of the COVID-19 pandemic.

The City Council also determined to increase the Town’s contributions to Ms. Ritzma’s 401(a) account by 2%, and to increase the Town’s contributions to the Town’s Retirement Health Savings Plan commensurate with her years of local government service.

In order to increase her salary, section 3.1 of the employment agreement must be amended to increase the salary from $248,196 annually to $263,311 annually effective the first full pay period in January 2022. In order to increase the Town’s contributions to the 401(a) plan, section 4.5 of the employment agreement must be amended to increase the contribution rate from 3% to 5%. In order to increase the Town’s contributions to the Retirement Health Savings plan, section 4.1 must be amended to read “contributions to a Retirement Health Savings Plan that is consistent with her 37 years of local government service which, per City Council adopted Resolution No. 22-26, equates to a 4% contribution.”
FISCAL IMPACT: The fiscal impact of this increase for the remainder of the Fiscal Year is approximately $7,680. The City Manager’s budget can accommodate the increase using existing funds for the remainder of the current fiscal year.

ATTACHMENTS:
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Agenda Staff Report - Hillsborough City Council
May 09, 2022

Page 2 ends

1. Resolution

2. Amendment No. 1 to the City Manager Employment Agreement PREPARED BY: Kristin Armbruster, Human Resources Manager RECOMMENDATION: Adopt the resolution approving Amendment No. 1 to the City Manager Employment Agreement.
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RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH APPROVING AMENDMENT NO. 1 OF THE CITY MANAGER EMPLOYMENT

AGREEMENT
WHEREAS, City Manager Ann E. Ritzma began her service with the Town of Hillsborough (“Town”) on March 25, 2019; and
WHEREAS, the City Council conducted performance evaluations for Ms. Ritzma upon completion of each year with the Town; and
WHEREAS, the City Council determined, following its evaluation on April 11, 2022 that the following shall be provided to Ms. Ritzma in recognition of the successful evaluation:
• a salary increase of 6.09%
• an increase in the Town’s contribution to the 401(a) plan of 2% for a total of 5%; and
• an increase in the Town’s contribution to the Retirement Health Savings Plan commensurate with her years in local government service which equates to a 4% contribution; and
WHEREAS, the salary increase amount is in recognition of Ms. Ritzma not taking an increase in January 2021, and is retroactive to January 3, 2022 around the time that the evaluation and negotiations commenced; and WHEREAS, all other terms and conditions of Ms. Ritzma’s employment are to remain as provided in her original employment agreement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough approves Amendment No. 1 to Ms. Ritzma’s City Manager Employment Agreement (Exhibit A).

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
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ATTACHMENT 1
ABSTAIN: Councilmembers
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Amendment No.1 to the Employment Agreement
between the Town of Hillsborough and Ann E. Ritzma
The Employment Agreement ("Agreement") entered into by and between the TOWN OF HILLSBOROUGH, a municipal corporation ("Town") and ANN E. RITZMA ("City Manager") on or about March 25, 2019, is amended May 9, 2022, as set forth below:

1. The text of paragraph (COMPENSATION) 3.1 Base Salary is amended to read:
"The Manager shall be paid a base salary of $263,311 effective January 3, 2022, payable in installments in accordance with applicable law at the same time as other employees of the Town are paid and subject to customary withholding, as may be amended from time to time to reflect percentage increases, cost of living adjustments or other non-merit-based salary increases provided to other management employees. This decision may be affirmatively made at the time the City Council adopts the annual salary resolution and shall be determined by separate resolution or incorporation of the appropriate City Manager's Base Salary within the annual salary resolution."

2. The text of paragraph (BENEFITS) 4.5 Deferred Compensation is amended to read:
“As a deferred compensation benefit, the Town shall contribute 5% of Manager’s annual base salary into an ICMA 401(a) account, subject to applicable limitations required by law or the plan.”

3. The text of paragraph (BENEFITS) 4.1 is amended to read:

The Town shall provide the Manager with the following benefits pursuant to plans offered to other Town management employees, subject to annual review: 1) health, dental and vision benefits (including retiree benefit contributions to a Retirement Health Savings Plan that is consistent with her 37 years of local government service which per City Council adopted Resolution 22-26 equates to a 4% contribution), 2) long term disability, 3) except as specified below in Paragraphs 4.2 and 4.3, vacation, sick leave, holidays and administrative leave provided to exempt executive employees, 4) vehicle allowance, 5) cell phone reimbursement, and 6) executive officer computer reimbursement program.”

2. All other provisions of the Agreement shall remain in full force and effect.

In witness whereof, the parties have executed this 1st Amendment to the Agreement as of May 9, 2022, however, all terms of this Amendment shall be effective on January 1, 2022.

IN WITNESS WHEREOF, the parties to this Amendment have signed it on the day and year written below.

DATED:__________________________ TOWN OF HILLSBOROUGH
By _________________________________________
Al Royse, Mayor
DATED: __________________________ By _________________________________________ Ann Ritzma, City Manager
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ATTACHMENT 2

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
15 NEW BUSINESS

CITY COUNCIL MEETING
MAY 09, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING THE 2022 SALARY SCHEDULE FOR THE TOWN

OF HILLSBOROUGH
SUMMARY: This resolution memorializes a change to the salary schedule following approval of the City Manager Employment Agreement Amendment No. 1. California Public Employees Retirement System requires the pay schedule to be adopted at a public meeting of the governing body.

FISCAL IMPACT: There is no fiscal impact associated with the adoption of this resolution.

ATTACHMENTS:

1. Resolution

2. Salary Schedule
PREPARED BY: Kristin Armbruster, Human Resources Manager RECOMMENDATION: Adopt the resolution adopting the 2022 Salary Schedule for the Town of Hillsborough.
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RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

ADOPTING THE SALARY SCHEDULE FOR THE TOWN OF HILLSBOROUGH WHEREAS, the Town of Hillsborough (“Town”) has established compensation rates for all positions in the Town of Hillsborough; and
WHEREAS, California Public Employees Retirement System requires a pay scheduled to be adopted by the governing body of the agency at a public meeting; and
WHEREAS, the Town of Hillsborough desires to meet the requirements of the Public Employees Retirement System; and
WHEREAS, the salary schedule (Exhibit A) includes contractually obligated changes and changes approved by the City Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough adopts the Salary Schedule with changes effective for the position noted effective January 3, 2022: City Manager
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 9th day of May 2022, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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ATTACHMENT 1
Merit positions
salary effective date Step A B C D E MOU
Accountant Bi-weekly 3,724 3,911 4,106 4,311 4,527 Unrep 1/3/2022 Monthly 8,070 8,473 8,897 9,341 9,809
Annually 96,834 101,675 106,759 112,097 117,702
Accounting Technician Bi-weekly 2,989 3,138 3,295 3,460 3,633 PW&C 1/3/2022 Monthly 6,476 6,799 7,139 7,497 7,872
Annually 77,714 81,588 85,670 89,960 94,458
Administrative Assistant Bi-weekly 2,669 2,802 2,942 3,089 3,243 PW&C 1/3/2022 Monthly 5,783 6,071 6,374 6,693 7,027
Annually 69,394 72,852 76,492 80,314 84,318
Assistant City Manager Bi-weekly 7,246 7,608 7,988 8,387 8,806 Unrep 1/4/2021 Monthly 15,700 16,484 17,307 18,172 19,080
Annually 188,396 197,808 207,688 218,062 228,958
Assistant Director of Building & Planning Bi-weekly 6,068 6,371 6,690 7,025 7,376 Unrep 1/3/2022 Monthly 13,147 13,804 14,495 15,221 15,981
Annually 157,768 165,646 173,940 182,650 191,776
Assistant Director of Finance Bi-weekly 5,207 5,467 5,740 6,027 6,328 Unrep 1/3/2022 Monthly 11,282 11,845 12,437 13,059 13,711
Annually 135,382 142,142 149,240 156,702 164,528
Assistant Engineer I Bi-weekly 3,449 3,621 3,802 3,992 4,192 Unrep 1/3/2022 Monthly 7,473 7,846 8,238 8,649 9,083
Annually 89,674 94,146 98,852 103,792 108,992
Assistant Engineer II Bi-weekly 3,802 3,992 4,192 4,402 4,622 Unrep 1/3/2022 Monthly 8,238 8,649 9,083 9,538 7,890
Annually 98,852 103,792 108,992 114,452 120,172
Assistant Planner Bi-weekly 3,537 3,714 3,900 4,095 4,300 Unrep 1/3/2022 Monthly 7,664 8,047 8,450 8,873 9,317
Annually 91,962 96,564 101,400 106,470 111,800
Associate Civil Engineer Bi-weekly 4,495 4,720 4,956 5,204 5,464 Unrep 1/3/2022 Monthly 9,739 10,227 10,738 11,275 11,839
Annually 116,870 122,720 128,856 135,304 142,064
Associate Planner Bi-weekly 4,069 4,272 4,486 4,710 4,945 Unrep 1/3/2022 Monthly 8,816 9,256 9,720 10,205 10,714
Annually 105,794 111,072 116,636 122,460 128,570
Budget Analyst Bi-weekly 4,138 4,345 4,562 4,790 5,030 Unrep 1/3/2022 Monthly 8,966 9,414 9,884 10,378 10,898
Annually 107,588 112,970 118,612 124,540 130,780
Building Attendant Hourly 15.00 20.00 Unrep
1/3/2022
Building Inspector I Bi-weekly 3,403 3,565 3,743 3,930 4,127 PW&C 1/3/2022 Monthly 7,373 7,724 8,110 8,515 8,942
Annually 88,478 92,690 97,318 102,180 107,302
Building Inspector II Bi-weekly 3,743 3,930 4,126 4,332 4,549 PW&C 1/3/2022 Monthly 8,110 8,515 8,940 9,386 9,856
Annually 97,318 102,180 107,276 112,632 118,274
Town of Hillsborough Salary Schedule
Adopted 5/9/2022
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ATTACHMENT 2
Building Official Bi-weekly 5,143 5,400 5,670 5,954 6,252 Unrep 1/3/2022 Monthly 11,143 11,700 12,285 12,900 13,546
Annually 133,718 140,400 147,420 154,804 162,552
Building and Planning Technician I Bi-weekly 2,668 2,801 2,941 3,088 3,243 PW&C 1/3/2022 Monthly 5,781 6,069 6,372 6,691 7,026
Annually 69,368 72,826 76,466 80,288 84,311
Building and Planning Technician II Bi-weekly 2,934 3,081 3,235 3,397 3,567 PW&C 1/3/2022 Monthly 6,357 6,676 7,009 7,360 7,729
Annually 76,284 80,106 84,110 88,322 92,742
Chief Building Official Bi-weekly 5,658 5,941 6,238 6,550 6,877 Unrep 1/3/2022 Monthly 12,259 12,872 13,516 14,192 14,901
Annually 147,108 154,466 162,188 170,300 178,807
Chief of Police Bi-weekly 7,784 8,173 8,582 9,011 9,462 Unrep 1/3/2022 Monthly 16,865 17,708 18,594 19,524 20,501
Annually 202,384 212,498 223,132 234,286 246,012
City Clerk Bi-weekly 4,652 4,885 5,129 5,385 5,654 Unrep 1/3/2022 Monthly 10,079 10,584 11,113 11,668 12,250
Annually 120,952 127,010 133,354 140,010 147,004
City Manager Bi-weekly 10,127 Unrep
1/3/2022 Monthly 21,942
Annually 263,302
Code Enforcement Officer I Bi-weekly 3,060 3,213 3,374 3,543 3,720 Police 1/3/2022 Monthly 6,630 6,962 7,310 7,677 8,060
Annually 79,560 83,538 87,724 92,118 96,720
Code Enforcement Officer II Bi-weekly 3,374 3,543 3,720 3,906 4,101 Police 1/3/2022 Monthly 7,310 7,677 8,060 8,463 8,886
Annually 87,724 92,118 96,720 101,556 106,626
Communications Manager Bi-weekly 4,750 4,988 5,237 5,499 5,774 Unrep 1/3/2022 Monthly 10,292 10,807 11,347 11,915 12,510
Annually 123,500 129,688 136,162 142,974 150,124
Communications Officer I Bi-weekly 3,139 3,289 3,453 3,626 3,807 Police 1/3/2022 Monthly 6,801 7,126 7,482 7,856 8,249
Annually 81,614 85,514 89,778 94,276 98,982
Communications Officer II Bi-weekly 3,453 3,626 3,807 3,997 4,197 Police 1/3/2022 Monthly 7,482 7,856 8,249 8,660 9,094
Annually 89,778 94,276 98,982 103,922 109,122
Community Service Officer Bi-weekly 2,516 2,642 2,774 2,913 3,059 Police 1/3/2022 Monthly 5,451 5,724 6,010 6,312 6,628
Annually 65,416 68,692 72,124 75,738 79,534
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Deputy Director of Public Works Bi-weekly 5,833 6,125 6,431 6,753 7,091 Unrep 1/3/2022 Monthly 12,638 13,271 13,934 14,632 15,364
Annually 151,658 159,250 167,206 175,578 184,366
Director of Building and Planning Bi-weekly 7,216 7,577 7,956 8,354 8,772 Unrep 1/3/2022 Monthly 15,635 16,417 17,238 18,100 19,006
Annually 187,616 197,002 206,856 217,204 228,072
Director of Finance Bi-weekly 7,216 7,577 7,956 8,354 8,772 Unrep 1/3/2022 Monthly 15,635 16,417 17,238 18,100 19,006
Annually 187,616 197,002 206,856 217,204 228,072
Director of Public Works - City Engineer Bi-weekly 7,712 8,098 8,503 8,928 9,374 Unrep 1/3/2022 Monthly 16,709 17,546 18,423 19,344 20,310
Annually 200,512 210,548 221,078 232,128 243,724
GIS Coordinator Bi-weekly 3,915 4,111 4,317 4,532 4,759 Unrep 1/3/2022 Monthly 8,483 8,907 9,353 9,820 10,311
Annually 101,796 106,886 112,230 117,842 123,734
GIS Technician Bi-weekly 3,559 3,737 3,924 4,120 4,326 Unrep 1/3/2022 Monthly 7,712 8,097 8,502 8,927 9,374
Annually 92,542 97,169 102,028 107,129 112,485
HR Manager Bi-weekly 4,944 5,191 5,451 5,724 6,010 Unrep 1/3/2022 Monthly 10,712 11,247 11,811 12,402 13,022
Annually 128,544 134,966 141,726 148,824 156,260
Lead Communications Officer Bi-weekly 3,626 3,807 3,997 4,197 4,407 Police 1/3/2022 Monthly 7,856 8,249 8,660 9,094 9,548
Annually 94,276 98,982 103,922 109,122 114,578
Lead Facilities Worker Bi-weekly 3,303 3,468 3,641 3,823 4,014 PW&C 1/3/2022 Monthly 7,157 7,514 7,889 8,283 8,697
Annually 85,878 90,168 94,666 99,398 104,364
Lead Maintenance Worker Bi-weekly 3,146 3,303 3,468 3,641 3,823 PW&C 1/3/2022 Monthly 6,816 7,157 7,514 7,889 8,283
Annually 81,796 85,878 90,168 94,666 99,398
Maintenance Worker I Bi-weekly 2,424 2,539 2,666 2,799 2,939 PW&C 1/3/2022 Monthly 5,252 5,501 5,776 6,065 6,368
Annually 63,024 66,014 69,316 72,774 76,414
Maintenance Worker II Bi-weekly 2,666 2,799 2,939 3,086 3,240 PW&C 1/3/2022 Monthly 5,776 6,065 6,368 6,686 7,020
Annually 69,316 72,774 76,414 80,236 84,240
Management Analyst I Bi-weekly 3,629 3,810 4,000 4,200 4,410 Unrep 1/3/2022 Monthly 7,863 8,255 8,667 9,100 9,555
Annually 94,354 99,060 104,000 109,200 114,660
Management Analyst II Bi-weekly 3,990 4,190 4,400 4,620 4,851 Unrep 1/3/2022 Monthly 8,645 9,078 9,533 10,010 10,511
Annually 103,740 108,940 114,400 120,120 126,126
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Management Assistant Bi-weekly 3,298 3,463 3,636 3,818 4,009 Unrep 1/3/2022 Monthly 7,146 7,503 7,878 8,272 8,686
Annually 85,748 90,038 94,536 99,268 104,236
Office Assistant Bi-weekly 2,445 2,567 2,695 2,830 2,971 PW&C 1/3/2022 Monthly 5,298 5,562 5,839 6,132 6,437
Annually 63,570 66,742 70,070 73,580 77,246
Planning Manager Bi-weekly 5,505 5,780 6,069 6,372 6,691 Unrep 1/3/2022 Monthly 11,928 12,523 13,150 13,806 14,497
Annually 143,130 150,280 157,794 165,672 173,966
Police Captain Bi-weekly 6,830 7,172 7,531 7,908 8,303 Unrep 1/3/2022 Monthly 14,798 15,539 16,317 17,134 17,990
Annually 177,580 186,472 195,806 205,608 215,878
Police Corporal Bi-weekly 4,272 4,486 4,710 4,946 5,193 Police 1/3/2022 Monthly 9,256 9,720 10,205 10,716 11,252
Annually 111,072 116,636 122,460 128,596 135,018
Police Lieutenant Bi-weekly 6,031 6,333 6,650 6,983 7,332 Unrep 1/3/2022 Monthly 13,067 13,722 14,408 15,130 15,886
Annually 156,806 164,658 172,900 181,558 190,632
Police Officer Bi-weekly 4,072 4,276 4,490 4,715 4,951 Police 1/3/2022 Monthly 8,823 9,265 9,728 10,216 10,727
Annually 105,872 111,176 116,740 122,590 128,726
Police Officer Trainee Bi-weekly 3,133 Police
1/3/2022 Monthly 6,788
Annually 81,458
Police Sergeant Bi-weekly 4,987 5,236 5,498 5,773 6,062 Police 1/3/2022 Monthly 10,805 11,345 11,912 12,508 13,134
Annually 129,662 136,136 142,948 150,098 157,612
Public Works Asst. Superintendent Bi-weekly 4,537 4,764 5,002 5,252 5,515 PW Supe 1/3/2022 Monthly 9,830 10,322 10,838 11,379 11,949
Annually 117,962 123,864 130,052 136,552 143,390
Public Works Inspector I Bi-weekly 3,146 3,303 3,468 3,641 3,823 PW&C 1/3/2022 Monthly 6,816 7,157 7,514 7,889 8,283
Annually 81,796 85,878 90,168 94,666 99,398
Public Works Inspector II Bi-weekly 3,459 3,632 3,814 4,005 4,205 PW&C 1/3/2022 Monthly 7,495 7,869 8,264 8,678 9,112
Annually 89,934 94,432 99,164 104,130 109,338
Public Works Superintendent Bi-weekly 5,707 5,992 6,292 6,607 6,937 Unrep 1/3/2022 Monthly 12,365 12,983 13,633 14,315 15,030
Annually 148,382 155,792 163,592 171,782 180,362
Public Works Supervisor Bi-weekly 4,113 4,319 4,535 4,762 5,000 PW Supe 1/3/2022 Monthly 8,912 9,358 9,826 10,318 10,833
Annually 106,938 112,294 117,910 123,812 130,000
Records Clerk II Bi-weekly 2,930 3,076 3,230 3,392 3,562 Police 1/3/2022 Monthly 6,348 6,665 6,998 7,349 7,717
Annually 76,180 79,976 83,980 88,192 92,607
Records Supervisor Bi-weekly 3,223 3,384 3,553 3,731 3,918 Police 1/3/2022 Monthly 6,983 7,332 7,698 8,084 8,489
Annually 83,798 87,984 92,378 97,006 101,868
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Senior Accountant Bi-weekly 4,138 4,345 4,562 4,790 5,030 Unrep 1/3/2022 Monthly 8,966 9,414 9,884 10,378 10,898
Annually 107,588 112,970 118,612 124,540 130,780
Senior Accounting Technician Bi-weekly 3,288 3,452 3,625 3,806 3,996 PW&C 1/3/2022 Monthly 7,124 7,479 7,854 8,246 8,659
Annually 85,488 89,752 94,250 98,956 103,904
Senior Building and Planning Technician Bi-weekly 3,375 3,544 3,721 3,907 4,102 PW&C 1/3/2022 Monthly 7,313 7,679 8,062 8,465 8,888
Annually 87,750 92,144 96,746 101,582 106,653
Senior Building Inspector/Plan Checker Bi-weekly 4,220 4,431 4,653 4,886 5,130 PW&C 1/3/2022 Monthly 9,143 9,601 10,082 10,586 11,115
Annually 109,720 115,206 120,978 127,036 133,380
Senior Civil Engineer Bi-weekly 5,170 5,428 5,699 5,984 6,284 Unrep 1/3/2022 Monthly 11,202 11,761 12,348 12,965 13,615
Annually 134,420 141,128 148,174 155,584 163,374
Senior Management Analyst Bi-weekly 4,590 4,819 5,060 5,313 5,579 Unrep 1/3/2022 Monthly 9,945 10,441 10,963 11,512 12,087
Annually 119,340 125,294 131,560 138,138 145,045
Senior Planner Bi-weekly 4,678 4,912 5,158 5,416 5,687 Unrep 1/3/2022 Monthly 10,136 10,643 11,176 11,735 12,321
Annually 121,628 127,712 134,108 140,816 147,856
Hourly positions
1/3/2022
Laborer - Temporary Hourly 25.00 35.00
Intern I - Temporary Hourly 15.00 20.00
Intern II - Temporary Hourly 18.00 25.00
Intern III - Temporary Hourly 26.00 35.00
Clerical - Temporary Hourly 15.00 35.00
Technician - Temporary Hourly 25.00 35.00
Communications Officer - Temporary Hourly 52
-179-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
16 INFORMATIONAL

CITY COUNCIL MEETING
MAY 09, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: INFORMATIONAL UPDATE ON THE TOWN’S 2022 DROUGHT

COMMUNICATIONS PLAN
SUMMARY: The State of California remains in a drought and the Town of Hillsborough has developed a communications workplan which outlines the efforts undertaken and planned to communicate the importance of water conservation as well as offer tools to help the community reach a water use reduction goal of 15%.

BACKGROUND
On March 28, 2022, Governor Newsom issued an Executive Order reaffirming the State’s call for 15% voluntary water use reduction from all Californians and directing State and local water agencies to consider enacting shortage response actions consistent with local drought contingency plans. On November 23, 2021, the San Francisco Public Utilities Commission (SFPUC) declared a water shortage emergency and a request for 10% system-wide reductions by its water customers compared to 2019-20 water use levels.

In January 2022, Hillsborough exceeded the goal of 15% water reduction with an overall reduction of 28% less water than the base year. However, in February and March 2022, the Town used 48% and 10% more water, respectively, than the base year used for comparison. Ongoing messaging on the importance of water conservation, as well as the tools available to reduce water usage, is critical to meeting the 15% reduction target.

Attachment 1 shows a preliminary communications work plan that outlines an exhaustive effort to work with the community in promoting a public education campaign, entitled “Drought Is Here: Is Your Yard Drought Ready?” As 70% of Hillsborough’s water usage is outside (e.g., landscaping, pools, etc.), the focus on outdoor water conservation will yield the biggest water savings. As part of the communications plan, there will also be communications materials on indoor water conservation as well, but it will not be the main focus of the campaign.

FISCAL IMPACT: The fiscal impact of the implementation of the drought communications plan will be absorbed into the operating budget of the departments (City Manager’s Office, Finance, and Public Works).

Page 2 ends

ATTACHMENTS: Draft Drought Communications Plan
PREPARED BY: Mandy Brown, Senior Management Analyst
RECOMMENDATION: For information only; no action required. -182-
Town of Hillsborough
Drought Communication Plan
COMMUNICATION PLAN: Drought Is Here. Is Your Yard Drought Ready? What Message Owner Date/Frequency
e-Announcement • “Drought Is Here. Is Your Yard Drought Ready?” • Tips and Tricks (new each week- list out dates and content here)
o Reduce irrigation – irrigate just enough to keep your plants alive
o Rebate Program - Racchio
o Inspect your irrigation systems for leaks and
overspray – prevent puddling and run-off
o Cover pools to avoid draining and refilling pools and hot tubs
o Take short showers and fully load dishwashers
before running them
o Rebate Program – Lawn Be Gone
o Track water use – WaterSmart
o Rebate Program
• Where to find resources – Link to Website
• Thermometer or other visual – how are we doing?
City Manager’s Office Weekly
Website • www.hillsborough.net/Drought
• “Drought Is Here. Is Your Yard Drought Ready?” Help Us Reach Our Goal – Voluntary 15% Reduction
• WaterSmart Splash Page/News Flash
• Tips and Tricks
• Rebates and incentive programs
• Water Saving Devices
• Water Calculator
• FAQs about Drought
• “Who to Call” Document – Irrigation Specialists/Leak
Detectors, SeeClickFix (Water Leaks)
• Doing Our Part to Conserve – Low-water landscaping in progress (for Town spaces – fire stations, parks, etc.) City Manager’s Office,
Public Works
ASAP April
Refresh weekly
-183-
Town of Hillsborough
Drought Communication Plan
COMMUNICATION PLAN: Drought Is Here. Is Your Yard Drought Ready? What Message Owner Date/Frequency
Messaging (Bills, Letters,
Postcards)
• Water Bills
• Drought update – “help reach goal of 15%
• Sign up for WaterSmart
• Replacement of Graph
• Letter from City Manager or Mayor – Introduction to
Drought Conditions
• Postcards with Drought Graphic
Finance ASAP April
Monthly update as needed
Email salutation • “Drought Is Here. Is Your Yard Drought Ready?” Visit Our Website for Tips and Tricks for Help Us Reach Our Goal to Reduce Water Use by 15%
• WaterSmart and Webpage links
City Manager’s Office ASAP April
City Manager Update – City
Council Meetings
• “Drought Is Here. Is Your Yard Drought Ready?” Help Us Reach Our Goal – Voluntary 15% Reduction
• Coffee with the City Manager – BAWSCA as Guest (May)
City Manager’s Office Monthly April – Sept.

WaterSmart Message • “Drought Is Here. Is Your Yard Drought Ready?” Help Us Reach Our Goal – Voluntary 15% Reduction
• Run Reports to inform targeted messaging
• Battery Backup PSPS Reminder
Public Works Monthly April- Sept.
-184-
Town of Hillsborough
Drought Communication Plan
COMMUNICATION PLAN: Drought Is Here. Is Your Yard Drought Ready? What Message Owner Date/Frequency
Handouts Banners (Front
Counter Handouts, Banner,
Door Tags)
• Front Counter – Water Billing, Town Hall
• “Drought Is Here. Is Your Yard Drought Ready?” Help
Us Reach Our Goal – Voluntary 15% Reduction
• Sign up for WaterSmart
• Incentives and website link
• FAQs about Drought
• “Who to Call” Document – Irrigation Specialists/Leak
Detectors, SeeClickFix (Water Leaks)
• Banner by 280 – Drought is Here. Is Your Yard Drought Ready?
• Door Tags
• Public Works-specific for high water users
• Town-wide – softer language, general drought info
City Manager’s Office,
Finance, Public Works
April
“Water Bling” – Counters
and at Events
• Order from BAWSCA (determine cost)
• Put together “bag” including the front counter handout Public Works April
Events/Community Partners • HBF Celebrate May (5/4)
• HSF Fun Run (5/15)
• Memorial Day (5/30)
• Shred It Event (6/11)
• HCSD – Newsletter, Curriculum, Programs
City Manager’s Office May - June
-185-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
17 INFORMATIONAL

CITY COUNCIL MEETING
MAY 09, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: CITY MANAGER'S UPDATE
SUMMARY: The City Manager will provide an informational update related to Town projects, events and activities of interest to the community.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: This informational item is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: None
PREPARED BY: Ann Ritzma, City Manager
RECOMMENDATION: For information only; no action required. -187-

Hillsborough City CouncilMay 9, 2022

Hillsborough City Council
May 9, 2022