Agenda — Hillsborough City Council, June 13, 2022 (part 1 of 2)

TOWN OF HILLSBOROUGH
San Mateo County
Alvin L. Royse, Mayor 1600 Floribunda Avenue
Christine Krolik, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Sophie Cole, Councilmember Phone 650-375-7400
Laurence M. May, Councilmember

A G E N D A
MONDAY, JUNE 13, 2022
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
This City Council meeting will be conducted pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-19 pandemic. The City Council, staff and members of the public may participate in the meeting virtually via Zoom Video Conference or in person at Town Hall.

Members of the public may provide public comments on a consent calendar item, any other agenda item, or on nonagenda items during the general public comment portions of the meeting. All members of the public will be limited to one comment per item or non-agenda item.

To attend the meeting in person:
1600 Floribunda Avenue, Hillsborough, CA 94010
To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a yellow speaker card and submit it to the City Clerk.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/81210465045?pwd=Yms0aUwzUGpuTmZzQ0lZcUxrSFl4dz09 • Dial-in via phone:
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Meeting ID: 812 1046 5045
Passcode: 040663
To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the consent calendar being heard, or prior to the close of the public comment period for agenda items or non-agenda items. In response, the Town will unmute the speaker and allow them to speak up to three minutes.

CLOSED SESSION (5:00 PM)

CALL TO ORDER
Agenda – Hillsborough City Council
Monday, June 13, 2022

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ROLL CALL

PUBLIC COMMENT
Members of the public may provide public comments on any item on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the Closed Session agenda.

Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): One potential case (see claim document in agenda packet)
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff: One Potential Case
C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Crown Castle NG West LLC v. Town of Hillsborough, et al.

San Mateo County Superior Court Case No. 18CIV05650
D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Hillsborough Citizens Alliance v. Town of Hillsborough
San Mateo Superior Court Case No. 20CIV04592
E. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Hillsborough Citizens Alliance v. Town of Hillsborough
San Mateo Superior Court Case No. 21CIV04709

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 PM)
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
Agenda – Hillsborough City Council
Monday, June 13, 2022

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V. MINUTES: May 9, 2022
VI. PROCLAMATION:
• PRIDE MONTH - JUNE 2022
• NATIONAL MOSQUITO CONTROL AWARENESS WEEK - JUNE 19-25, 2022 VII. PRESENTATIONS
• HILLSBOROUGH BEAUTIFICATION FOUNDATION
VIII. PUBLIC COMMENT I
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. In response, the Town will call the speaker to the podium or unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

X. CONSENT CALENDAR
The Consent Calendar includes routine items, which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2022

2. RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S APPROPRIATIONS LIMIT FOR FY 2022-23

3. RESOLUTION CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF HILLSBOROUGH ON TUESDAY, NOVEMBER 8, 2022 FOR THE

ELECTION OF TWO MEMBERS OF THE CITY COUNCIL

4. RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF

SAN MATEO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF HILLSBOROUGH ON TUESDAY, NOVEMBER 8, 2022 WITH THE

STATEWIDE GENERAL ELECTION AND PROVIDE ELECTION SERVICES

5. RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE

OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS

AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022
Agenda – Hillsborough City Council
Monday, June 13, 2022

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6. BIENNIAL REVIEW OF THE TOWN’S CONFLICT OF INTEREST CODE

7. FUNDRAISING EVENT PERMIT APPLICATION 22-05 FOR CASA OF SAN MATEO

COUNTY AUXILIARY'S ANNUAL GARDEN PARTY

8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT WITH WRNS STUDIO FOR THE TOWN HALL MASTER PLAN

9. RECONFIRM FINDINGS AND DETERMINATIONS UNDER RESOLUTION NO. 21-87 PURSUANT TO ASSEMBLY BILL 361

10. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FY 2022-23 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION FUNDING

11. RESOLUTION RESCINDING RESOLUTION NO. 22-28 AND APPROVING AND

AUTHORIZING THE CITY MANAGER TO EXECUTE A FUND RESERVATION

AGREEMENT WITH PENINSULA CLEAN ENERGY AUTHORITY IN THE AMOUNT OF $55,000 AND AWARDING AN ELECTRIC VEHICLE CHARGING PROJECT TO A.S.F.

ELECTRIC, INC. IN THE AMOUNT OF $154,950

12. RESOLUTION SUPPORTING THE EUCALYPTUS PEDESTRIAN PATHWAY

PROJECT AND THE SUBMITTED APPLICATION TO THE SAN MATEO COUNTY

TRANSPORTATION AUTHORITY FOR MEASURE A ALTERNATIVE CONGESTION

RELIEF AND MEASURE W TRANSPORTATION DEMAND MANAGEMENT PROGRAM

FUNDING
XI. PUBLIC HEARING

13. RESOLUTION ADOPTING THE FY 2022-23 THE TOWN OF HILLSBOROUGH

OPERATING AND CAPITAL BUDGET

14. RESOLUTION APPROVING THE GRADING PERMIT APPLICATION FOR THE CONSTRUCTION OF A NEW SINGLE-FAMILY RESIDENCE AT 259 BRIDGE ROAD XII. OLD BUSINESS

15. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN INTERIM AGREEMENT FOR PAYMENT OF CAPITAL COSTS OF CLEAN WATER

PROGRAM PROJECTS WITH THE CITY OF SAN MATEO
XIII. INFORMATIONAL

16. STATUS UPDATE ON THE HOUSING ELEMENT UPDATE PROJECT

17. CITY MANAGER'S UPDATE
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Monday, June 13, 2022

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XIV. PUBLIC COMMENT II
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

XV. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to ask questions on any project of interest. No action can be taken on any item not on the agenda.

XVI. MAYOR'S APPLAUSE
This portion of the meeting is for the Mayor to provide brief highlights of current items of interest in the Town.

XVII. ADJOURNMENT TO THE HILLSBOROUGH PUBLIC IMPROVEMENT CORPORATION (HPIC) MEETING
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours.

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.
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UNAPPROVED MINUTES
MONDAY, MAY 9, 2022
3:30 PM STUDY SESSION
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
This City Council meeting was conducted pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-19 pandemic. The City Council, staff and members of the public participated in the meeting virtually via Zoom Video Conference or in person at Town Hall.

STUDY SESSION

CALL TO ORDER
Mayor Royse called the meeting to order in Council Chambers at 3:32 p.m.

ROLL CALL

Present: Chuang, Cole, May, Krolik, Royse
A. STUDY SESSION ON FY 2022-23 PROPOSED BUDGET AND SCHEDULE OF FEES AND

CHARGES
Finance Director Jan Cooke, Assistant Finance Director Rich Santiago and City Manager Ann Ritzma provided the staff presentation. Public Works Director Paul Willis and Director of Building & Planning Sarah Fleming provided additional information.

Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.

ADJOURN STUDY SESSION
Mayor Royse adjourned the meeting at 4:55 p.m.

CLOSED SESSION

CALL TO ORDER
Mayor Royse called the meeting to order at 5:02 p.m.

ROLL CALL

Present: Chuang, Cole, May, Krolik, Royse

PUBLIC COMMENT
There were no public comments.

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEMS
Mayor Royse announced the items for Closed Session:
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A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff – Two Potential Cases
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Crown Castle NG West LLC v. Town of Hillsborough, et al.

San Mateo County Superior Court Case No. 18CIV05650
C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Hillsborough Citizens Alliance v. Town of Hillsborough
San Mateo Superior Court Case No. 20CIV04592
D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Hillsborough Citizens Alliance v. Town of Hillsborough
San Mateo Superior Court Case No. 21CIV04709

ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:54 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Royse called the meeting to order at 6:02 p.m.

II. ROLL CALL

Present: Chuang, Cole, May, Krolik, Royse
III. PLEDGE OF ALLEGIANCE
Mayor Royse led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported regarding Closed Session Item A that the City Council met in Closed Session to discuss the initiation of litigation against Bayer and Monsanto and voted unanimously to initiate litigation, joining the County and cities in the County suing for potential increased cost for PCB contamination of the bay. City Attorney Diaz stated the amended complaint should be filed in the coming month.

V. MINUTES: April 11, 2022
Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.

On motion by Councilmember Chuang, seconded by Councilmember Cole and unanimous roll call vote, the minutes of the April 11, 2022 City Council meeting were approved.

VI. PROCLAMATIONS
• HILLSBOROUGH GARDEN CLUB CENTENNIAL
Councilmember Chuang presented the proclamation in recognition of the Hillsborough Garden Club Centennial to Garden Club President Anne Longworth. President Longworth provided comments.
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• NATIONAL PUBLIC WORKS WEEK: MAY 15-21, 2022
Vice Mayor Krolik presented the proclamation in recognition of National Public Works week to Public Works Director Paul Willis and Senior Management Analyst Sara Bachmann. Director Willis and Senior Management Analyst Bachmann provided comments.
• MAY 2022 AS MENTAL HEALTH MONTH
Councilmember Cole presented the proclamation in recognition of May 2022 as Mental Health Month to County of San Mateo Mental Health & Substance Abuse Recovery Commissioner Candice Hawley. Commissioner Hawley provided comments. • MAY 2022 AS JEWISH AMERICAN HERITAGE MONTH
Councilmember May presented the proclamation in recognition of May 2022 as Jewish American Heritage Month to former Hillsborough Schools Foundation President and former Mayor and Councilmember Tom Kasten. Mr. Kasten provided comments. • MAY 2022 ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH Councilmember Chuang read the proclamation in recognition of May 2022 as Asian American and Pacific Islander Month, provided comments, and invited Hillsborough City School District Board President An Huang Chen to the podium to receive the proclamation.

VII. PUBLIC COMMENT I
Pam Heman, a director of the Warm Water Wellness organization, provided comments in support of reopening the Mickelson Therapy Pool at Mills Health Center in San Mateo following its closure in January 2021 citing the therapeutic benefits to the community, and encouraged the City Council to pass a resolution in support of saving the pool.

VIII. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

IX. CONSENT CALENDAR
Mayor Royse read the titles of the Consent Calendar items.

There were no requests to remove an item from the Consent Calendar.

On motion of Councilmember May, seconded by Councilmember Chuang and unanimous on roll call vote, the Consent Calendar was approved.

1. MONTHLY CLAIMS: APRIL 1 THROUGH APRIL 30, 2022
The monthly claims for the month of April 2022 in the amount of $4,105,982.84 were approved as submitted.

2. RESOLUTION PROVIDING FOR INTERIM MODIFICATIONS TO THE BUSINESS

LICENSE TAX
The resolution providing for interim modifications to the business license tax for FY 2022- 23 was adopted.

3. RESOLUTION SETTING THE AMOUNT OF THE SPECIAL TAX FOR POLICE PROTECTION AND FIRE PROTECTION AND PREVENTION FOR FY 2022-2023 The resolution setting the amount of Public Safety Tax for FY 2022-23 at $570 for each improved parcel and $218 for each unimproved parcel was adopted. -5-
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4. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AGREEMENT WITH DIGITAL VIEW FOR A NOT-TO-EXCEED AMOUNT OF $50,000 AS A SOLE SOURCE PROCUREMENT
The resolution approving and authorizing the City Manager to execute an agreement with Digital View for a not-to-exceed amount of $50,000 as a sole source procurement was adopted.

5. RESOLUTION APPROVING SUPPORT OF SUSTAINABLE SAN MATEO COUNTY PROGRAMS FOR FY 2022-23 IN THE AMOUNT OF $1,000
The resolution approving support of Sustainable San Mateo County programs for FY 2022-23 in the amount of $1,000 was adopted.

6. RECONFIRM FINDINGS AND DETERMINATIONS UNDER RESOLUTION NO. 21-87 PURSUANT TO ASSEMBLY BILL 361
A motion to reconfirm the findings and determinations made in Resolution No. 21-87 pursuant to Assembly Bill 361 was approved.

7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH 3-D TECHNOLOGIES, INC.

TO INSTALL AND MAINTAIN THE SALTO SMART ACCESS AND CONTROL SECURITY SYSTEM FOR THE TOWN’S PUBLIC WORKS FACILITIES IN THE AMOUNT OF $42,158, RESULTING IN A TOTAL CONTRACT AMOUNT OF $312,829 The resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with 3-D Technologies, Inc. to install and maintain the Smart Salto Access and Control System for the Town’s Public Works Facilities in the amount of $42,158.00, for a total not-to-exceed contract amount of $312,829.00, allocating additional funds from the approved FY 2021-22 CIP Public Works Facilities budget (CIP #515.00) was adopted.

X. PUBLIC HEARING

8. ADOPTION OF AN (UNCODIFIED) ORDINANCE ADOPTING A MILITARY

EQUIPMENT USE POLICY AND ADDING THE POLICY TO THE HILLSBOROUGH

POLICE DEPARTMENT POLICY MANUAL
Captain Nelson Corteway provided the staff report.

Mayor Royse opened the Public Hearing at 6:50 p.m. There were no speakers. Mayor Royse closed the Public Hearing at 6:50 p.m.

On motion by Councilmember May, seconded by Vice Mayor Krolik and unanimous on roll call vote, the ordinance entitled “Ordinance of the City Council of the Town of Hillsborough Adopting a Military Equipment Use Policy and Adding the Policy to the Hillsborough Police Department Policy Manual” was adopted.

Following action on Item 8, without objection, the City Council considered Item 13.

9. RESOLUTION SETTING AND CONFIRMING THE FEES AND CHARGES FOR FY 2022-23 AND RESOLUTION AUTHORIZING WATER AND SEWER CONNECTION FEES FOR FY 2022-23 EFFECTIVE JULY 1, 2022
This item was heard following action on Item 13.

Assistant Finance Director Rich Santiago provided the staff report. Public Works Director Paul Willis provided additional information.

Mayor Royse opened the Public Hearing at 7:14 p.m. There were no speakers. Mayor Royse closed the Public Hearing at 7:14 p.m.
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On motion by Vice Mayor Krolik, seconded by Councilmember Cole and unanimous on roll call vote, the resolution setting and confirming the fees and charges for FY 2022-23 was adopted.

On motion by Councilmember May, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution authorizing water and sewer connection fees for FY 2022-23 effective July 1, 2022 was adopted.

XI. OLD BUSINESS

10. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH JMB CONSTRUCTION, INC. FOR THE SANDRA

HAYNE STORM DRAIN REPLACEMENT PROJECT IN THE AMOUNT OF
$2,346,630.00, WITH A 10% CONTINGENCY IN THE AMOUNT OF $234,663.00, IF NEEDED, FOR A TOTAL PROJECT COST OF $2,581,293.00; AND APPROVING A FY 2021-22 BUDGET AMENDMENT IN THE CAPITAL IMPROVEMENT FUND (CIP #805.47) AND GENERAL FUND TRANSFER IN THE AMOUNT OF $1,001,295.00 Senior Civil Engineer Natalie Gribben provided the staff report. Public Works Director Paul Willis, Finance Director Jan Cooke and City Manager Ann Ritzma provided additional information.

Mayor Royse opened public comment.

Lily Chen, 85 Sandra Road, spoke in support of approval of the contract and requested the contract include an indemnification clause extended to the owners of 1465 San Raymundo Road and 85 Sandra Road and adding the homeowners as additional insured for the contractor’s commercial and general liability insurance, and to receive copies of the insurance, and stated there should not be any liens on the private property. Ms.

Chen requested continued communication with the property owners.

Brittany Gigliotti-Betts spoke in support of Lily Chen’s comments regarding the indemnification clause and being included as additional insured.

Mayor Royse closed public comment.

City Attorney Christopher Diaz provided comments regarding standard use of a right-ofentry agreement for this type of project.

Mayor Royse re-opened public comment.

Lily Chen stated she is amenable to the right-of-entry agreement described by the City Attorney.

Mayor Royse closed public comment.

On motion by Councilmember Chuang, seconded by Councilmember Cole and unanimous on roll call vote, the resolution awarding to and authorizing the City Manager to execute the contract on behalf of the Town with JMB Construction, Inc. for the Sandra Hayne Storm Drain Replacement Project in the amount of $2,346,630.00 with a 10% contingency in the amount of $234,663.00, if needed, for a total project cost of $2,581,293.00; and approve a FY 2021-22 budget amendment in the Capital Improvement Fund (CIP #805.47) and General Fund transfer in the amount of $1,001,295.00 was adopted.

11. RESOLUTION APPROVING THE PROHIBITION OF GAS-POWERED LEAF

BLOWERS ON TOWN-OWNED AND MANAGED PROPERTY
Senior Management Analyst Mandy Brown provided the staff report. City Manager Ann Ritzma provided additional information.

Mayor Royse opened public comment.
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Aaron Zornes provided comments regarding other communities who have banned gaspowered leaf blowers and the ease of reporting violations online in other cities and expressed concerns regarding the noise from gas-powered leaf blowers on school property.

Mayor Royse closed public comment.

On motion by Vice Mayor Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution prohibiting gas-powered leaf blowers on Town-owned and managed properties and phasing in the use of exclusively electric-powered leaf blowers by July 1, 2022 was adopted.

XII. NEW BUSINESS

12. RESOLUTION AUTHORIZING SEWER SERVICE CHARGES EFFECTIVE JULY 1, 2022
Assistant Finance Director Rich Santiago provided the staff report.

Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.

On motion by Vice Mayor Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution authorizing sewer service charges for FY 2022-23 effective July 1, 2022 was adopted.

Following action on Item 12, the City Council considered Item 14.

13. RESOLUTION IN SUPPORT OF HILLSBOROUGH CITY SCHOOL DISTRICT SCHOOL

IMPROVEMENT BOND MEASURE H
This item was heard following action on Item 8.

Lisa Edwards, Chair, “Strong and Safe Hillsborough Schools – Yes on H,” provided a presentation regarding the measure.

Chair Edwards and Hillsborough City School District Board Trustee Don Geddis responded to City Council questions.

City Attorney Christopher Diaz provided comments.

Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.

On motion by Councilmember Cole, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution in support of Hillsborough School District School Improvement Bond Measure H was adopted.

Following action on Item 13, the City Council resumed the regular order of the agenda at Item

9. 14. RESOLUTION APPROVING AMENDMENT NO. 1 TO THE CITY MANAGER

EMPLOYMENT AGREEMENT
Human Resources Manager Kristin Armbruster provided the staff report. City Attorney Christopher Diaz reported the City Manager’s proposed salary is $263,311.00.

Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.

On motion by Councilmember May, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution approving Amendment No. 1 to the City Manager Employment Agreement was adopted.
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City Manager Ann Ritzma provided brief comments.

15. RESOLUTION ADOPTING THE 2022 SALARY SCHEDULE FOR THE TOWN OF

HILLSBOROUGH
Human Resources Manager Kristin Armbruster provided the staff report.

Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.

On motion by Councilmember Chuang, seconded by Councilmember Cole and unanimous on roll call vote, the resolution adopting the 2022 Salary Schedule for the Town of Hillsborough was adopted.

XIII. INFORMATIONAL

16. INFORMATIONAL UPDATE ON THE TOWN’S 2022 DROUGHT COMMUNICATIONS PLAN
Senior Management Analyst Mandy Brown provided the staff report. Public Works Director Paul Willis and City Manager Ann Ritzma provided additional information.

17. CITY MANAGER'S UPDATE
The City Manager provided an informational update.

XIV. PUBLIC COMMENT II
There were no public comments.

XV. CITY COUNCIL ITEMS
Councilmember Chuang announced the upcoming Memorial Day parade and reported her attendance at the San Mateo County Chamber Progress Seminar.

Vice Mayor Krolik reported on the status of the planning for Memorial Day parade and announced the upcoming Concours d'Elegance events.

Mayor Royse reported his virtual attendance at the 2022 UC Davis Aviation Noise and Emissions Symposium and a meeting of South Bayside Waste Management Agency Board.

XVI. ADJOURNMENT
Mayor Royse adjourned the meeting at 9:10 p.m.
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PROCLAMATION
Pride Month - June 2022
WHEREAS, the City Council of the Town of Hillsborough recognizes and proclaims the month of June 2022 as Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) "Pride Month;" and WHEREAS, the Town of Hillsborough joins the County of San Mateo to observe Pride Month to honor the history of the LGBTQ liberation movement and to support the rights of all citizens to experience equality and freedom from discrimination; and
WHEREAS, the rainbow flag is widely recognized as a symbol of pride, inclusion, and support for social movements that advocate for LGBTQ people in society; and WHEREAS, all human beings are bom free and equal in dignity and rights. LGBTQ individuals have had immeasurable impact on, and made noteworthy contributions to, the cultural, civic and economic successes of our country; and
WHEREAS, the Town of Hillsborough is committed to supporting visibility, dignity and equality for LGBTQ people in our diverse community; and
WHEREAS, while society at large increasingly supports LGBTQ equality, it is essential to acknowledge that the need for education and awareness remains vital to end discrimination and prejudice; and WHEREAS, this nation was founded on the principle that every individual has infinite dignity and worth, and the City Council calls upon the community to embrace this principle and work to eliminate prejudice everywhere it exists; and
WHEREAS, celebrating Pride Month influences awareness and provides support and advocacy for San Mateo County's LGBTQ community, and is an opportunity to take action and engage in dialogue to strengthen alliances, build acceptance and advance equal rights; and
WHEREAS, the City Council of the Town of Hillsborough hereby recognizes all LGBTQ individuals whose influential and lasting contributions to our neighborhoods help make the Town of Hillsborough a vibrant community.

NOW, 1HEREFORE, BE IT RESOLVED that the City Council
of the Town of Hillsborough hereby proclaims the month of June 2022 as Pride Month in support of the LGBTQ community.

June 13, 2022
Date
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'Town of
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PROCLAMATION
National Mosquito Control Awareness Week
June 19-25, 2022
WHEREAS, National Mosquito Control Awareness Week aims to educate the public about the significance of mosquitoes in their daily lives and the important service provided by mosquito control workers; and
WHEREAS, surveillance and control of mosquitoes is critical to reduce public health risk of mosquitoborne diseases; and WHEREAS, the San Mateo County Mosquito and Vector Control District works with mosquito and vector control districts through California, the United States Environmental Protection Agency, and the Cahfo.mia Department of Public Health to reduce pesticide risks to humans from mosquito- and vectorbome diseases and nuisances; and WHEREAS, San Mateo County Mosquito and Vector Control Distn'ct's mission is to safeguard the health and comfort of the citizens of San Mateo County through a science-based program of integrated vector management; and
WHEREAS, public awareness and cooperation are critical to effective mosquito and vector control in San Mateo County and throughout Cahfomia.

NOW, THEREFORE, be it resolved that the City Council of the Town of H1Jlsborough hereby proclaims the week of June 19-25, 2022 as National Mosquito Control Awareness Week.

June 13, 2022
Date
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2022 SUMMARY: The monthly claims for the month of May 2022 in the amount of $6,697,581.39 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for May 2022 as submitted. -15-

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF MAY 2022
PREPARED BY:

Alan Singh
-16-

TOWN OF HILLSBOROUGH

SUMMARY OF PURCHASES
DURING THE MONTH OF MAY 2022
GOODS & SERVICES PURCHASED $2,876,813.32
NET SALARIES & TAXES PAID 916,425.20
HEALTH BENEFIT PREMIUMS 155,786.57
BOND PAYMENTS 1,778,933.85
CCFD FUNDING 602,441.00
SAN FRANCISCO WATER PAYMENTS 367,181.45
TOTAL COST OF GOODS & SERVICES TO BE APPROVED $6,697,581.39

FINANCE DIRECTOR DATE

CITY MANAGER DATE
-17-

COMPARATIVE SUMMARY
For the Month of May 2022
May-22 May-21 May-20
Goods & Services Purchased:

Operations 2,464,846.05 1,167,545.07 1,275,940.93
Capital 411,967.27 1,188,416.97 633,795.60
Net Salaries & Taxes Paid 916,425.20 895,050.14 1,191,650.29 Health Benefit Premiums 155,786.57 153,722.03 146,766.88 Bond Payments 1,778,933.85 1,791,482.80 1,708,418.43
CCFD Funding 602,441.00 660,690.00 1,275,818.00
San Francisco Water Payments 367,181.45 544,681.85 455,347.26 Total $6,697,581.39 $6,401,588.86 $6,687,737.39
NOTES:

Operations -
Capital -
Plan project.

Bond -
by June 1 each year for the Certificates of Participation.

CCFD -
Water -
FY 21/22 contribution is based on budget/contract.

There was no SFPUC wholesale water rate increase on July 1, 2021. The decrease from the prior year is attributable to water usage.

FY 21/22 spending is consistent with FY 20/21 spending except for timing of various reoccurring payments to San Mateo Recology and City of Burlingame (sewer/library).

Capital project spending in May 2022 is primarily for the Street Resurfacing project, Sewer Priority Basin I/II Rehabilitation Program, and the General Implementation FY 21/22 spending is consistent with FY 20/21 spending. Principal payments are paid -18-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2022
CK # VENDOR DESCRIPTION AMOUNT
1186 NORTHERN CALIFORNIA CITY HUMAN REG - 2022 NORCAL HUMAN RESOURCE MEETING HR 175.00 1187 TIM ANDERSON REIMB - TRAVEL EXP NATIONAL PLAN CONFERENCE BP 148.85 2489 CONTRA COSTA COUNTY SHERIFF TRAIN - RADAR OPERATOR CLASS 5/23-25/22 STAFF PD 218.00 2490 CONTRA COSTA COUNTY SHERIFF TRAIN - LIDAR OPERATOR CLASS 5/26/22 STAFF PD 101.00 70024 4LEAF, INC. MAR '22 BUILDING INSPECTOR SERVICE BP 3,810.30 70025 ADP, LLC APR '22 MASTERTAX SOFTWARE SUPPORT FN 66.15 70026 AFLAC APR'22 INSURANCE PREMIUM 2,221.32
70027 AGUILAR & SONS REPAIR - INSTALL ASPHALT WOODRIDGE PW 572.00 70028 AIXTEK EQUIP - SYNOLOGY SERVER REPLACEMENT IT 19,337.50 70029 AKEL ENGINEERING GROUP, INC. 2022 WASTEWATER MASTER PLAN PW 23,472.50 70030 ALL FENCE COMPANY, INC. INSTALL - FENCE CHERRY CREEK/EL CERRITO PW 14,472.00 70031 CHRISTOPHER ANGELO REFUND - WATER OVERPAYMENT FN 177.39 70032 ARAMARK UNIFORM & CAREER UNIFORM CLEANING SERVICE W/E 4/21/22 PW 489.69 70033 AT&T 3/24/22-4/23/22 MULTIPLE ACCOUNTS 1,883.87
70034 EREN BALI REFUND - WATER DEPOSIT BALANCE FN 216.87 70035 BAY AREA AIR QUALITY MGMT. DIS PERMIT RENEWAL-PD/CHERRY CREEK PUMP TANK PW 818.00 70036 BAY AREA WATER SUPPLY & WATERS LOSS CONTROL PROGRAM MAR '22 PW 2,066.62 70037 BAYSIDE BUILDING MATERIALS INC MATERIALS - TOP SOIL PW 186.30 70038 GLENN BERKHEIMER MAY '22 LABOR RELATIONS HR 1,250.00 70039 BEST BEST & KRIEGER LLP FEE - MAR '22 LEGAL SERVICE 33,224.16 70040 BRETT BUTLER REFUND - WATER DEPOSIT BALANCE FN 327.60 70041 CALIFORNIA ROOFING COMPANY INC INSTALL - ROOF TILES TOWN HALL PW 2,254.00 70042 CDW GOVERNMENT, INC SOFTWARE - ADOBE PRO LICENSE IT 3,006.96 70043 CENTRAL COUNTY FIRE DEPARTMENT MAY '22 FISCAL CONTRIBUTION 602,441.00 70044 DANIEL RICHARD CHARLES REPAIR - SKYLINE SPEED SIGN PW 1,946.00 70045 CHEMSEARCH SUPPLIES - ZYME PW 1,377.11
70046 CITY OF SAN CARLOS COUNCIL OF CITIES MEETING 5/20/22 CO 52.00 70047 CITY OF SAN MATEO MAY '22 LIBRARY SERVICES 21,690.36 70048 CLARK PEST CONTROL PEST CONTROL - PD 76.00
70049 COMCAST MAR '22 CALNET NONCGEN LINE IT 4,254.21
70050 COMCAST 4/26/22 - 5/25/22 PD 202.60
70051 CSG CONSULTANTS, INC. EDOX SCAN ARCHIVE PLANS OCT '20 BATCH PW 1,463.00 70052 CWEA 2022/23 MEMBERSHIP STAFF PW 283.00
70053 D'ARCY & HARTY CONSTRUCTION 20/21 SEWER REHAB PRJ PHASE 1B RETENTION PW 119,695.09 70120 DAILY JOURNAL CORPORATION LEGAL NOTICE MULTIPLE ORDINANCE/HEARING CL 5,930.40 70121 DAILY JOURNAL CORPORATION LEGAL NOTICE MULTIPLE ORDINANCE/HEARING CL 1,482.60 70122 RAJESH DASH REFUND - WATER OVERPAYMENT FN 259.92
70123 BARTHOLOMEW DEAL REFUND - WATER DEPOSIT BALANCE FN 500.00 70124 DIEMER ENGINEERING, INC. APR '22 PROF ENGINEER VARIOUS PRJ PW 1,650.00 70125 DOCUSIGN, INC SOFTWARE - DOCUMENT SIGNING 5/1/22-4/30/23 FN 17,146.50 70126 E AND M ELECTRIC & MACHINERY EQUIP - SCADA MODEM PW 616.76 70127 FINANCIAL CREDIT NETWORK DEBT COLLECTION SERVICE FN 118.08 70128 ANN STAR FORMAN FEE - NOTARY SERVICES APR '22 BP 630.00 70129 G. BORTOLOTTO & CO 2021 STREET RESURFACING PRJ RETENTION PW 145,073.44 70130 GO NATIVE, INC MAINT - VEGETATION MANAGE VARIOUS SITES PW 15,010.00 70131 GREENCITIZEN, INC RECYCLE E-WASTE FN 96.00
70132 IEDA, INC MAY'22 LABOR RELATIONS HR 814.30
70133 INTERSTATE TRAFFIC CONTROL PARTS - CUSTOM SIGNS NO PARKING PW 245.00 70134 INTERWEST CONSULTING GROUP MAR '22 SITE AUDIT PROGRAM BP 3,000.00 70135 BRETT KAN REFUND - WATER DEPOSIT BALANCE FN 463.04 70136 KELLY MOORE PAINT CO., INC SUPPLIES - PAINT PW 63.91 70137 KRISTEN LACHTMAN REFUND - WATER DEPOSIT BALANCE FN 84.92 70138 MASTERPIECE GARDENERS, INC MAINT - APR '22 HBF LANDSCAPE VARIOUS SITES 750.00 70139 MATRIX CONSULTING GROUP, LTD FEE-GEN PLAN MAINTANE COST OF SERVICE STUDY FN 820.00 70140 METROPOLITAN PLANNING GROUP CONSULT - MAR '22 PLANNER SERVICES BP 10,268.75 70141 MIDWEST MOTOR SUPPLY CO, INC SUPPLIES - GLOVES PW 459.38 70142 NAPA AUTO PARTS - BURLINGAME SUPPLIES - VARIOUS ITEMS PW 1,039.97 -19-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2022
70143 NETMOTION WIRELESS, INC. SOFTWARE - TABLET LICENSE IT 3,828.84 70144 NOEL L. MILLER, INC. MAINT - FORD ESCAPE #166 PW 235.73 70145 NORGO ENGINEERING REPAIR - STORM DRAIN WILLOW PW 3,050.00 70146 PAMELA NUCCITELLI REFUND - WATER DEPOSIT BALANCE FN 253.76 70147 OCCUPATIONAL HEALTH CENTERS OF EMPLOYEE MEDICAL SERVICE STAFF HR 177.44 70148 PENINSULA TRUCK REPAIR INC MAINT - MULTIPLE VEHICLES PW 5,319.12 70149 PETERSON POWER SYSTEMS, INC. MAINT - BACKHOES/SKID STEER PW 5,974.48 70150 PG & E 3/3/22-3/31/22 MULTIPLE ACCOUNTS 537.66
70151 STEPHEN POPE REFUND - WATER OVERPAYMENT FN 2,153.70 70152 PRIORITY 1 MAINT - MULTIPLE VEHICLES PD 7,237.80
70153 PUMP REPAIR SERVICE CO., INC. MAINT - MULTIPLE PUMP SITES PW 7,905.00 70154 QUENCH USA, INC WATER FILTRATION SERVICE 4/28/22-5/27/22 PD 71.09 70155 R & A JANITORIAL SERVICE, LLC MAY '22 JANITORIAL SERVICES PW 12,793.72 70156 PETER RAUENBUEHLER REFUND - WATER OVERPAYMENT FN 330.38 70157 RED WING SHOE STORE WORK BOOTS - STAFF PW 2,373.59 70158 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - MULTIPLE INVOICES FN 11,418.75 70159 MARCOS RODRIGUEZ REIMB-TRAVEL EXP EMERGENCY VEHICLE CLASS PD 167.05 70160 SAN MATEO LOCK WORKS, INC. KEYS SEWER DEPT PW 59.75 70161 SAN MATEO LUMBER CO., INC MATERIALS - WOOD PW 64.28 70162 SHARP BUSINESS SYSTEMS MAR '22 COPIER CHARGES 755.49 70163 ZEV SIMON REFUND - BUILD DEPOSIT BP/WATER DEPOSIT FN 15,177.02 70164 STANDARD INSURANCE COMPANY MAY '22 GROUP LIFE/ADD/LTD ASSESSMENT 2,960.07 70167 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 1,850.46 70168 EDWARD TATOLA REIMB - WORK BOOTS PW 289.80
70169 ALEXANDER TAYLOR REFUND - WATER OVERPAYMENT FN 215.44 70170 TELSTAR INSTRUMENTS SMARTCOVER SERVICE 3/30/22 PW 720.00 70171 TESCO CONTROLS, INC MAINT - SCADA SUPPORT SERVICE PW 1,808.70 70172 THE ARTINA GROUP, INC PRINT - BLANK CHECK STOCK FN 191.49 70173 THIRKETTLE CORPORATION PARTS - MINI READERS PW 1,138.40 70174 BO THORENFELDT CONSTRUCTION REFUND - GREEN DEPOSIT BP 1,200.00 70175 SYLVIA TOMA REFUND - WATER PAYMENT PAID IN ERROR FN 7,660.99 70176 TOOLAND PARTS - SAW BLADES/SCREW KIT PW 331.59
70177 VICTORIA TURNER REFUND - WATER OVERPAYMENT FN 696.56 70178 TYLER TECHNOLOGIES, INC. TRAIN - MUNIS FINANCIAL SYSTEM 4/7/22,4/12/22 FN 2,160.00 70179 UTILITY TELECOM, INC. APR'22 ETHERNET & 3 CIRCUITS IT 420.03 70180 VERIZON WIRELESS 3/11/22 - 4/10/22 MULTIPLE ACCOUNTS PW/PD 4,614.48 70181 VIKING SHRED LLC DESTRUCTION SERVICES PD 84.88
70182 VOX NETWORK SOLUTIONS MAINT - PHONE ISSUES IT 184.00 70183 SUSAN WAN REFUND - WATER OVERPAYMENT FN 404.30
70184 EMILY WANG REFUND - WATER DEPOSIT BALANCE FN 115.21 70185 WECO INDUSTRIES, LLC EQUIP - CALIBRATION STATION/GAS DETECTOR PW 15,327.29 70186 WILSEY HAM SANITARY SEWER EVALUATION PW 32,188.14 70187 PUZHEN XU REFUND - WATER OVERPAYMENT FN 330.38
70188 SAN MATEO FLORIST 2022 MEMORIAL DAY PARADE CEREMONY WREATH 257.91 70189 ERIC SOSSAMON 2022 MEMORIAL DAY PARADE GAMES/CRAFTS 2,000.00 70190 KIM GELMAN REIMB - 2022 MEMORIAL DAY PARADE STAGE BANNERS 383.61 70191 ADP, LLC MAY '22 MASTERTAX SOFTWARE SUPPORT FIN 76.08 70192 AGUILAR & SONS REPAIR - INSTALL ASPHALT BAYWOOD PW 780.00 70193 AIXTEK MAY '22 IT MANAGEMENT SERVICE/365 LICENSES IT 29,502.00 70194 AKEL ENGINEERING GROUP, INC. 2022 WASTEWATER MASTER PLAN PW 88,922.50 70195 ALHAMBRA & SIERRA SPRINGS APR '22 WATER FN 14.34
70196 AMERICAN WATER WORKS ASSOC FEE - BPAT CERTIFICATION APPLICATION STAFF PW 305.00 70197 ARAMARK SERVICES, INC COFFEE & SUPPLIES ADMIN 27.59 70198 ARAMARK UNIFORM & CAREER UNIFORM CLEANING SERVICE MULTIPLE INVOICES PW 2,186.63 70199 AT&T 3/17/22-4/16/22 66.29
70200 AUTOMOBILI COUNTRY CLUB, LLC MAINT - AUTO DETAILING MULTIPLE VEHICLES PD 300.00 70201 BARKER BLUE DIGITAL IMAGING, IMAGING SVC-DRAWING UPLOAD VARIOUS PRJ PW 432.03 70202 BARTEL ASSOCIATES, LLC APR '22 OPEB VALUATION SERVICE FN 1,753.00 70203 BAY AREA WATER SUPPLY & WATER EDUCATION/CONSERVATION PROMOTION PW 1,698.90 70204 BEST BEST & KRIEGER LLP FEE - MAR '22 LEGAL SERVICE 4,136.00 70205 BETTER SOURCE LIQUIDATORS FURNITURE - PARTITION WALL BP 432.03 -20-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2022
70206 BKF ENGINEERS A2 PHASE 2 DESIGN PRJ PW 2,319.00
70207 BOSCO OIL COMPANY GAS/DIESEL PD/PW 11,796.99
70208 BURNETT LANDSCAPE DEVELOPMENT MAINT - MAY '22 TOWN/HBF LANDSCAPE VARIOUS SITES 8,601.00 70209 CAL-STEAM, INC. #2504 TOOLS - TUBE CUTTER/ COUPLINGS PW 72.26 70211 CALIFORNIA GENERATOR SERVICE MAINT - INSPECT GENERATOR VARIOUS SITES PW 31,677.43 70212 CDW GOVERNMENT, INC SOFTWARE - AUTOCAD LICENSE IT 2,215.84 70213 DANIEL RICHARD CHARLES MAINT - DISCONNECT GENERATOR WIRING PW 618.00 70214 CITY OF BURLINGAME MAY '22 LIBRARY SERVICE FN/JUL'21-JAN'22 SEWER PW 831,676.00 70215 CITY OF SAN MATEO APR '22 LIBRARY SERVICES FN 21,690.36 70216 CLEAN SOLAR INC. REFUND - PERMIT FEE OVERPAYMENT BP 370.98 70217 CLEANSWEEP SERVICES, INC. STREET SWEEPING SERVICES PW 1,147.50 70218 COMCAST APR '22 CALNET NONCGEN LINE IT 4,254.21
70219 COMCAST 4/20/22 - 5/19/22 MULTIPLE ACCOUNTS 334.50 70220 COSTCO MEMBERSHIP 2022 MEMBERSHIP RENEWAL 240.00
70221 COUNTY OF SAN MATEO INFO SVC APR '22 MICRO CHANNEL LINES PD 164.51 70222 CSG CONSULTANTS, INC. BUILDING PLAN & INSPECT SERVICES BP 8,976.96 70223 DAILY JOURNAL CORPORATION LEGAL NOTICE 5/2/22 PRE ADOPT SUMMARY AB 481 CL 529.50 70224 DKF SOLUTIONS GROUP, LLC TRAIN - UNDERGROUND UTILITY LOCATING STAFF PW 6,500.00 70225 DU-ALL SAFETY, LLC APR'22 SAFETY CONSULT/EQUIPMENT TESTING PW 8,632.00 70226 DUDEK TREE ORDINANCE UPDATE CM 18,533.16
70227 EDUCATION & TRAINING SERVICES TRAIN - BASIC/ADVANCED MANAGEMENT CLASS PW 2,994.00 70228 ERLER & KALINOWSKI, INC SEWER CIP PHASE 1B ENG SUPPORT 21/22 PW 3,822.00 70229 FERGUSON US HOLDINGS, INC SUPPLIES - GRIP COUPLINGS/ VARIOUS ITEMS PW 22,121.03 70230 FOLGER GRAPHICS, INC PRINT -QUARTERLY NEWSLETTERS Q2 2022 CM 1,980.00 70231 FORTE PRESS PRINT - WARNING CITATIONS PD 366.41
70232 FREYER & LAURETA, INC HIGH LINE WATER PRJ DESIGN PW 6,837.55 70233 G. BORTOLOTTO & CO 2021 STREET RESURFACING PRJ RETENTION PW 29,951.00 70234 GOVINVEST, INC SOFTWARE - PENSION MODULE LICENSE 22/23 FN 11,550.00 70235 HF&H CONSULTANTS, LLC MAR'22 WATER RATE STUDY SENSITIVITY ANALYSIS FN 5,925.00 70236 RALPH HO REFUND - BUILD DEPOSIT BP 17,909.50
70237 HOUSEAL LAVIGNE ASSOCIATES,LLC GENERAL PLAN/HOUSING ELEMENT MAR-APR '22 BP 25,146.25 70238 MARK D HUDAK LEGAL SERVICES - APR 2022 6,165.00
70239 INDUSTRIAL CHEM LABS & SERVICE SUPPLIES - CONCRETE CLEANER PW 246.91 70240 INFINITY TECHNOLOGIES APR '22 GIS SERVICE PW 2,000.00 70241 INFOSEND, INC. APR '22 UTILITY BILLING/SHRED EVENT INSERT FN 2,089.19 70242 KARI PECHETTI HILLSBOROUGH PD TOWN PETTY CASH 5/19/22 4,801.11 70243 SHAWN KIRBY APR '22 POOL SERVICE 1640 RENTAL PW 180.00 70244 KRONOS SAASHR, INC. APR'22 PAYROLL PROCESSING FN 1,883.75 70245 GLORIA LORENZO REIMB - WATER PAYMENT MADE IN ERROR FN 298.93 70246 NOEL L. MILLER, INC. MAINT - MULTIPLE VEHICLES PW 534.86 70247 NORCAL RENTAL GROUP LLC SUPPLIES - PROPANE PW 47.06 70248 OCCUPATIONAL HEALTH CENTERS OF EMPLOYEE MEDICAL SERVICE STAFF HR 310.00 70249 PG & E 3/11/22-4/11/22 MULTIPLE ACCOUNTS 19,633.01 70250 PRIME MECHANICAL SERVICE, INC REPAIR - HVAC UNIT CORP YARD/PD PW 2,991.35 70251 PRIORITY 1 MAINT - MULTIPLE VEHICLES PD 3,614.31
70252 RECOLOGY SAN MATEO COUNTY SMCO GARBAGE FEE FY21-22 1ST PERIOD CLEAN UP 467,820.00 70253 REDWOOD GENERAL TIRE CO. MAINT - TIRES TRUCK #593 PW 2,291.14 70254 RENNE PUBLIC LAW GROUPE LLP LEGAL RETAINER APR '22 CM 4,000.00 70255 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - MULTIPLE INVOICES FN 5,700.00 70256 SAN MATEO COUNTY SHERIFF'S FEE- COYOTE POINT RANGE 3/22 PD 3,800.00 70257 SAN MATEO COUNTY SHERIFF'S OFF APR'22 CRIME LAB SERVICES PD 180.00 70258 SAN MATEO LUMBER CO., INC MATERIALS - WOOD/DRYWALL PW 255.73 70259 SHOE DEPOT, INC A CALIFORNIA WORK BOOTS - STAFF PW 595.26 70260 SIEMENS INDUSTRY, INC MAINT - FIRE SPRINKLER TOWN HALL/PD PW 5,120.52 70261 SPOTLIGHT IMPRESSIONS, INC PRINT - EMPLOYEE NAME BADGE CO 42.66 70263 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 1,444.57 70264 STATE WATER RESOURCES CONTROL FEE - WATER OPERATOR EXAM D1 STAFF PW 50.00 70265 TECHNOLOGY, ENGINEERING & MAINT - SOURCE TEST GAS TANK PD 400.00 70266 TELECOMMUNICATIONS ENGINEERING MAY '22 COMMUNICATION CENTER/BASE PD 2,233.00 70267 THE CITIES GROUP INSURANCE APR-JUN'22 WORKERS' COMP/ SAFETY ASSESSMENT 35,073.09 70268 THE PERMANENTE MEDICAL EMPLOYEE PHYSICAL STAFF HR 65.00 -21-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2022
70269 THE SOURCING GROUP, LLC PRINT - BUSINESS LICENSE STICKERS FN 747.48 70270 THOMSON WEST APR '22 INVESTIGATIVE WEBSITE PD 1,015.00 70271 TIMBERLINE TREE SERVICE, INC. MAINT - TREE REMOVAL HAYNE RD PRJ PW 24,275.00 70272 MELISSA TULLMAN-HESSKIAL REFUND - BUILD DEPOSIT BP 2,835.00 70273 TURBO DATA SYSTEMS, INC. APR'22 CITATION PROCESSING & SCANNER PD 1,671.12 70274 TYLER TECHNOLOGIES, INC. TRAIN - MUNIS FINANCIAL SYSTEM FN 1,080.00 70275 ULINE, INC. SUPPLIES - DOG BAGS FOR PARKS PW 270.75 70276 UTILITY TELECOM, INC. MAY'22 ETHERNET & 3 CIRCUITS IT 420.03 70277 VERIZON CONNECT NWF INC APR '22 - GPS MONTHLY SERVICES PW 523.50 70278 VERIZON WIRELESS 4/7/22- 5/6/22 MULTIPLE ACCOUNTS 194.05 70279 VIKING SHRED LLC DESTRUCTION SERVICES PD 78.99
70280 WITMER-TYSON IMPORTS, INC. APR'22 K-9 TRAINING & SUPPLIES PD 1,346.09 70281 WRA, INC REPAIR - EL CERRITO CREEK BANK STABILIZE PRJ PW 2,736.25 70282 ZHI-MING ZHONG REFUND - BUILD DEPOSIT BP 18,690.50 TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK $ 3,077,253.34 CALPERS RETIREMENT CONTRIBUTIONS 298,857.82
VISA PAYMENTS 27,293.41
RETIREE HEALTH REIMBURSEMENTS 75,849.75
TOTAL GOODS & SERVICES FOR THE MONTH $ 3,479,254.32
-22-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S APPROPRIATIONS LIMIT FOR FY 2022-23
SUMMARY: The Town is required to annually adopt an appropriations limit based on its adopted budget pursuant to Article XIIIB of the California Constitution. Proposition 111, which subsequently changed the method of calculating the appropriations limit, provided options to determine growth and required an annual election and recorded vote for the growth factor to be used in the calculation.

Exhibit A to the resolution includes the supporting document calculating the appropriations limit for FY 2022-23 based on a percentage increase in per capita personal income and the Town's population growth.

The appropriations limit for FY 2022-23 is $21,214,691. The portion of the budget subject to limitation is $19,855,899, leaving an excess appropriations limit of $1,358,792.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Resolution
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Adopt the resolution establishing the appropriations limit for FY 2022-23. -23-
RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 WHEREAS, the Town of Hillsborough (Town) is required to annually adopt an appropriations limit pursuant to Article XIII B of the California Constitution (Propositions 4 and 111) and California Government Code Section 7910; and
WHEREAS, the Town annually receives data from the State Department of Finance regarding the change in Town population and change in the State per capita income which provides the basis for calculating the annual appropriations limit; and
WHEREAS, under Proposition 111, a city can elect to choose the increase in the nonresidential assessed valuation due to new construction within the city and the county’s population growth as alternative factors in the allowed growth formula; and
WHEREAS, the Town elects to use the percentage increases in per capita personal income and the Town’s population growth to calculate the appropriations limit for fiscal year 2022-23.

WHEREAS, fifteen days prior to the meeting, the determination of the appropriations limit and other necessary determinations were made available to the public consistent with Government Code Section 7910.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby establishes that the appropriations limit for fiscal year 2022-23 is $21,214,691 up from $19,890,513, in the previous year. The portion of the adopted fiscal year 2022-23 budget subject to limitation is $19,855,899; the estimated remaining excess appropriations limit for fiscal year 2022-2023 is $1,358,791, per attached Exhibit A.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of June 2022, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
-24-
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-25-

EXHIBIT A
Tax Proceeds Non-Tax PY Reserves Total
Taxes
Property Tax $ 20,441,502
Excess ERAF 2,800,000
Fire & Police Special Tax 2,247,346
Sales and Use Tax 153,015
Business License Tax 600,000
Real Property Transfer Tax 671,212
Public Safety Sales Tax (Prop 172) 151,054
Unitary Revenue Tax 140,001
Grants 11,400
Motor Vehicle Tax 1,000,000
HOPTR 61,432
All Others 4,624,757
Prior Years Reserves 29,623,319
Sub-total 28,276,961 4,624,757 29,623,319 $ 62,525,037
45% 7% 47%
Interest Allocation 131,546 21,515 137,809 $ 290,870
Total $ 28,408,507 $ 4,646,271 29,761,128 $ 62,815,907
Less Court Order Program Costs:

Library $ 916,473
Less Transfer of Responsibilities:

EMS Program 3,719,884
Property Tax Admin Cost 184,305
County Shared Contracts/Booking Fees 80,580
Recreation Services 182,000
Animal Control Services 105,663
Less Federal Mandates:

FLSA 82,234
FICA & Medicare 685,746
Premium Portion of Overtime 382,713
Premium Portion of Accrued CTO 32,715
Less Qualified Capital:

General Government 550,000
Storm Drains 1,630,295
Subtotal-Exclusions 8,552,608
Net Taxes Subject to Limitations $ 19,855,899
Calculated Limitation:

Adjusted Prior Year Limit $ 19,890,513
Current Year Index:

Annual % Change in Per Capita Personal Income* 1.0755
Annual % Change in Town Population (Annual Election)* 0.9917 Current Year Factor 1.0666
Current Year Limitation 21,214,691
Over (Under) Appropriations Limit $ (1,358,792)
*Source: Department of Finance
2022-23 Appropriations Limit Calculation
Town of Hillsborough
-26-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF HILLSBOROUGH ON TUESDAY, NOVEMBER 8, 2022 FOR THE ELECTION

OF TWO MEMBERS OF THE CITY COUNCIL
SUMMARY: The Town of Hillsborough will hold a General Municipal Election on Tuesday, November 8, 2022 for the purpose of filling elective offices of two members of the City Council.

Pursuant to the California Elections Code, the City Council must adopt a resolution calling the election.

FISCAL IMPACT: The estimated total cost of the election is approximately $34,000 including estimated costs from the County of San Mateo and required legal advertising. Funds are included in the FY 2022-23 proposed budget.

ATTACHMENTS: Resolution
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution calling a General Municipal Election to be held in the Town of Hillsborough on Tuesday, November 8, 2022 for the election of two members of the City Council.
-27-
RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 FOR THE ELECTION OF

TWO MEMBERS OF THE CITY COUNCIL
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 8, 2022, for the election of Municipal Officers.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California, relating to General Law Cities, there is called and ordered to be held in the Town of Hillsborough, California, on Tuesday, November 8, 2022, a General Municipal Election for the purpose of electing two Members of the City Council for the full term of four years.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the City Clerk is authorized, instructed and directed to coordinate with the County of San Mateo Chief Elections Officer to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the precincts, ballot drop box locations and hours of operations, vote center locations and hours of operations, vote-by-mail procedures and timing, the election officers, and all other persons and procedures for the General Municipal Election shall be the same as those utilized by the County of San Mateo; and
SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That in the event of a tie vote (if two or more persons receive an equal and the highest number of votes for an office) as certified by the County of San Mateo Chief Elections Officer, the City Council, in accordance with -28-
Election Code Section 15651(a), shall set a date and time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.

SECTION 8. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

SECTION 9. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the Town upon presentation of a properly submitted bill.

SECTION 10. This resolution shall be printed and posted upon the three official bulletin boards of the Town of Hillsborough.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-29-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF SAN MATEO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF HILLSBOROUGH ON TUESDAY, NOVEMBER 8, 2022 WITH THE

STATEWIDE GENERAL ELECTION AND PROVIDE ELECTION SERVICES SUMMARY: This resolution requests the consolidation of the Town’s General Municipal Election with the Statewide General Election to be held on November 8, 2022 and requesting County services. Two seats on the City Council are to be filled. Consolidating the Town’s election with the Statewide General Election is consistent with standard practice for cities in the County of San Mateo and reduces the cost to the Town of conducting a separate election. Upon adoption, a certified copy of this resolution will be filed with the San Mateo County Board of Supervisors.

FISCAL IMPACT: The estimated total cost of the consolidated election is approximately $32,000 for services to be performed in a Service Agreement between the Town and the San Mateo County Chief Elections Officer. Funds are included in the proposed FY 2022-23 budget.

ATTACHMENTS: Resolution
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution requesting the Board of Supervisors of the County of San Mateo to consolidate a General Municipal Election to be held in the Town of Hillsborough on Tuesday, November 8, 2022 with the Statewide General Election and provide election services. -31-
RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN MATEO

TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 WITH THE STATEWIDE GENERAL ELECTION AND PROVIDE

SERVICES
WHEREAS, the City Council of the Town of Hillsborough called a General Municipal Election to be held on Tuesday, November 8, 2022 for the purpose of the election of two Members of the City Council; and
WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the Town the precincts, vote centers and election officers of the two elections be the same, and that the county election department of the County of San Mateo canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of San Mateo is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 8, 2022, for the purpose of the election of two Members of the City Council.

SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.

The election will be held and conducted in accordance with the provisions of law regulating the statewide election.

SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.

SECTION 4. That the City Manager is approved and authorized to enter into a Service Agreement between the Town and the San Mateo County Chief Elections Officer.

SECTION 5. That the Town of Hillsborough recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.
-32-
SECTION 6. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of San Mateo.

SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

SECTION 8. This resolution shall be printed and posted upon the three official bulletin boards of the Town of Hillsborough.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-33-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR

ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE

VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022
SUMMARY: Per California Elections Code Section 13307, the proposed resolution outlines regulations for candidates for City Council pertaining to candidate statements for the General Municipal Election to be held on Tuesday, November 8, 2022. The regulations include a 200-word maximum for candidate statements, the requirement for candidates to pay a deposit toward the cost of the statement, and a refund or bill from the Town for the actual cost of the statement within 30 days of receipt of the invoice from the County of San Mateo.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Candidates shall be required to pay for the cost of the candidate statements.

ATTACHMENTS: Resolution
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at the General Municipal Election to be held on Tuesday, November 8, 2022.
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RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE

PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate statement.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. That pursuant of Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held in the Town of Hillsborough on Tuesday, November 8, 2022, may prepare a candidate statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 2. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of San Mateo. The County is required to translate candidate statements into the following languages: Spanish, Chinese and Filipino.

B. The County will mail separate voter information guides in Spanish, Chinese and Filipino to only those voters who are on the County voter file as having requested a voter information guide in a particular language. The County will make the voter information guides and candidate statements in the required languages available at all vote centers, on the County’s website, and in the Election Official’s office.

SECTION 3. PAYMENT.

A. Translations: The candidate shall be required to pay for the cost of translating the candidate statements into any required foreign language -36-
as specified in (A) and/or (B) of Section 2 above pursuant to federal and/or state law.

B. Printing:

1. The candidate shall be required to pay for the cost of printing the candidate statements in English in the voter information guide.

2. The candidate shall be required to pay for the cost of printing the candidate statements in a foreign language required in (A) of Section 2 above, in the voter information guide.

The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the Town of Hillsborough his or her estimated pro rata share as a condition of having his or her statement included in the voter information guide. The estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of receipt of the invoice from the County of San Mateo.

SECTION 4. That the City Clerk shall provide each candidate or the candidate’s representative a summary of the information contained in the Resolution at the time nominating papers are issued.

SECTION 5. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of June 2022, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
-37-
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-38-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: BIENNIAL REVIEW OF THE TOWN’S CONFLICT OF INTEREST CODE SUMMARY: The proposed action is pursuant to the requirements set forth in Section 87306.5 of the Political Reform Act and placed upon the City Council as the Town’s code-reviewing body.

The Political Reform Act of 1974, Government Code Section 81000 et seq. (the “Act”), requires all public agencies to adopt and maintain a Conflict of Interest Code ("Code"). The primary effect of the Code is to establish disclosure requirements for various government positions involved in the requisite level of decision-making as set forth in the Act. The Act requires each agency to adopt a local Conflict of Interest Code designating Town positions not otherwise designated in the Act itself, that are involved in making or participating in the making of Town decisions at all levels of Town government.

The Act further requires that agencies, including cities and towns, regularly review and update their Codes as necessary as directed by their code-reviewing bodies or when change is necessitated by changed circumstances. (Gov. Code §§ 87306, 87306.5.)
The Act provides that no later than July 1 of each even-numbered year, code-reviewing bodies shall direct the review of all agency Codes under their jurisdiction and requires that the agency head, no later than October 1, shall file a statement regarding the results of that review. The City Council is the code-reviewing body for the Town’s Code and on or before July 1 it must direct the biennial review of the Town’s Conflict of Interest Code. (Gov. Code § 82011(c), 87306.5) The Act also requires that the City Manager file a statement regarding the results of the review no later than October 1 of the same year. If a change in the Code is necessitated by this review, it must be submitted to the City Council for approval within ninety days of the filing of the Local Agency Biennial Notice with the City Clerk. (Gov. Code § 87303, 87306.5) FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS:

1. Current Town of Hillsborough Conflict of Interest Code

2. FPPC 2022 Conflict of Interest Code Biennial Notice Instructions for Local Agencies -39-
Agenda Staff Report - Hillsborough City Council
June 13, 2022

Page 2 ends

3. 2022 Local Agency Biennial Notice
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Direct the review of the Town’s Conflict of Interest Code and the filing of a Biennial Notice with the City Clerk regarding such review, as required by the Political Reform Act. -40-
61236.01000\33196774.3 BBK – August 2020

CONFLICT OF INTEREST CODE
OF THE

TOWN OF HILLSBOROUGH
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ATTACHMENT 1
61236.01000\33196774.3 1 BBK – August 2020

CONFLICT OF INTEREST CODE
OF THE

TOWN OF HILLSBOROUGH
(Amended September 14, 2020)
The Political Reform Act (Gov. Code § 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation, (tit. 2 Cal. Code of Regs, § 18730), that contains the terms of a standard conflict of interest code which can be incorporated by reference in an agency’s code. After public notice and hearing, Regulation 18730 may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This incorporation page, Regulation 18730 and the attached Appendix designating positions and establishing disclosure categories, shall constitute the Conflict of Interest Code of the Town of Hillsborough (“Town").

The Mayor, members of the City Council, the City Manager, the City Attorney and the City Treasurer, shall electronically file their annual statements of economic interests directly with the Fair Political Practices Commission. All other officials and designated positions required to submit a statement of economic interests shall file their statements with the City Clerk as the City’s Filing Officer. All officials and designated positions required to submit a statement of economic Interests shall file their statements with the City Clerk as the Town’s Filing Officer. The City Clerk shall make and retain a copy of all statements filed by the Mayor, members of the City Council, the City Manager, the City Attorney and the City Treasurer, and forward the originals of these statements to the Fair Political Practices Commission. The City Clerk shall retain the original statements filed by all other officials and designated positions and will make all retained statements available for public inspection and reproduction during regular business hours. (Gov. Code § 81008)
-42-
61236.01000\33196774.3 App. A-1 BBK – August 2020

APPENDIX

CONFLICT OF INTEREST CODE
OF THE

TOWN OF HILLSBOROUGH
(Amended September 14, 2020)
PART “A”
The Mayor, members of the City Council, the City Manager, the City Attorney, the City Treasurer, and all other Town Officials who manage public investments, as defined by Title 2, California Code of Regulations, section 18700.3(b), are NOT subject to the Town’s Conflict of Interest Code but must file disclosure statements under Government Code section 87200, et seq. [Regs. § 18730(b)(3).]

OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
It has been determined that the positions listed below are other Town officials who manage public investments1. These positions are listed here for informational purposes only.

Finance Director
Financial Advisory Committee
Investment Consultant
1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by § 87200. -43-
61236.01000\33196774.3 App. A-2 BBK – August 2020

DESIGNATED POSITIONS

GOVERNED BY

THE CONFLICT OF INTEREST CODE
DESIGNATED POSITIONS’ DISCLOSURE CATEGORIES

TITLE OR FUNCTION ASSIGNED
City Attorney’s Office
Assistant City Attorney 1, 2
City Manager’s Office
Assistant City Manager 1, 2
Human Resources Manager 5
Human Resources Specialist 5
City Clerk 5
Management Analyst 5
Building & Planning Department
Assistant Planner 2, 3, 6
Associate Planner 2, 3, 6
Building Inspector (All) 6
Building Official 2, 3, 5, 6
Chief Building Official 2, 3, 5, 6
Consulting Planner 1, 2
Director of Building and Planning 1, 2
Planning Manager 2, 3, 5, 6
Finance Department
Assistant Finance Director 4
Budget Analyst 4
Police Department
Management Analyst 5
Police Captain (2) 5
Police Chief 5
Police Lieutenant 5
Records Supervisor 5
Public Works Department
Associate Civil Engineer 2, 3, 5
City Engineer 1, 2
Deputy Director of Public Works 1, 2
Director of Public Works 1, 2
GIS Coordinator 5
-44-
61236.01000\33196774.3 App. A-3 BBK – August 2020
Management Analyst 2, 5, 7
Public Works Assistant Superintendent 5
Public Works Inspector 6
Public Works Superintendent 5
Public Works Supervisor (All) 5
Members of Boards, Committees
& Commissions
Architecture and Design Review Board 1, 2
Administrative Hearing Panel 2, 3, 5
Consultants & New Positions 2
2 Individuals serving as a consultant as defined in FPPC Reg 18700.3(a) or in a new position that makes or participates in making decisions must file under the broadest disclosure set forth in this Code subject to the following limitation:

The City Manager may determine that, due to the range of duties or contractual obligations, it is more appropriate to assign a limited disclosure requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. (Gov. Code Sec. 82019; FPPC Regulations 18219 and 18734.). The City Manger’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Gov. Code Sec. 81008.)
-45-
61236.01000\33196774.3 App. B-1 BBK – August 2020
PART “B"

DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which he or she is assigned.3 “Investment” means financial interest in any business entity (including a consulting business or other independent contracting business) and are reportable if they are either located in, doing business in, planning to do business in, or have done business during the previous two years in the jurisdiction of the Town.

Category 1: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments.

Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the boundaries of the Town, including any leasehold, beneficial or ownership interest or option to acquire property.

Category 3: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, that are engaged in land development, construction or the acquisition or sale of real property within the jurisdiction of the Town.

Category 4: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, that provide services, products, materials, machinery, vehicles or equipment of a type purchased or leased by the Town.

Category 5: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, that provide services, products, materials, machinery, vehicles or equipment of a type purchased or leased by the designated position’s department, unit or division.

Category 6: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, subject to the regulatory, permit, or licensing authority of the designated employee's department, unit or division.

Category 7: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, or income from a nonprofit organization, if the source is of the type to receive grants or other monies from or through the Town or its subdivisions.
3 This Conflict of Interest Code does not require the reporting of gifts from outside this agency’s jurisdiction if the source does not have some connection with or bearing upon the functions or duties of the position. (Reg. 18730.1)
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[email protected] 1.866.275.3772 or 916.322.5660
www.fppc.ca.gov FPPC • 076-04.2022 • Page 1 of 1

FAIR POLITICAL PRACTICES COMMISSION
2022 Conflict of Interest Code
Biennial Notice Instructions for Local Agencies
The Political Reform Act requires every local government agency to review its conflict of interest code biennially. A conflict of interest code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interests (Form 700).

By July 1, 2022: The code reviewing body must notify agencies and special districts within its jurisdiction to review their conflict of interest codes.

By October 3, 2022: The biennial notice must be filed with the agency’s code reviewing body.

The FPPC has prepared a 2022 Local Agency Biennial Notice form for local agencies to complete or send to agencies within its jurisdiction to complete before submitting to the code reviewing body. The City Council is the code reviewing body for city agencies. The County Board of Supervisors is the code reviewing body for county agencies and any other local government agency whose jurisdiction is determined to be solely within the county (e.g., school districts, including certain charter schools). The FPPC is the code reviewing body for any agency with jurisdiction in more than one county and will contact them.

The Local Agency Biennial Notice is not forwarded to the FPPC.

If amendments to an agency’s conflict of interest code are necessary, the amended code must be forwarded to the code reviewing body for approval within 90 days. An agency’s amended code is not effective until it has been approved by the code reviewing body.

If you answer yes, to any of the questions below, your agency’s code probably needs to be amended.
• Is the current code more than five years old?
• Have there been any substantial changes to the agency’s organizational structure since the last code was approved?
• Have any positions been eliminated or re-named since the last code was approved? • Have any new positions been added since the last code was approved? • Have there been any substantial changes in duties or responsibilities for any positions since the last code was approved?
If you have any questions or are still not sure if you should amend your agency’s conflict of interest code, please contact the FPPC. Additional information including an online webinar regarding how to amend a conflict of interest code is available on FPPC’s website. -47-
ATTACHMENT 2
www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)

Page 1 of 1 ends

2022 Local Agency Biennial Notice
Name of Agency:

Mailing Address:

Contact Person: Phone No.

Email: Alternate Email:

Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.

This agency has reviewed its conflict of interest code and has determined that (check one BOX):
q An amendment is required. The following amendments are necessary:
(Check all that apply.)
¡ Include new positions
¡ Revise disclosure categories
¡ Revise the titles of existing positions
¡ Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
¡ Other (describe)
q The code is currently under review by the code reviewing body. q No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 3, 2022, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.
-48-
ATTACHMENT 3

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: FUNDRAISING EVENT PERMIT APPLICATION 22-05 FOR CASA OF SAN

MATEO COUNTY AUXILIARY'S ANNUAL GARDEN PARTY
SUMMARY: CASA (Court Appointed Special Advocates for Children) of San Mateo County submitted an application to conduct the Auxiliary's Annual Garden Party at 711 Eucalyptus Avenue, Hillsborough. This event is proposed to take place on Sunday, August 28, 2022, from 3:00 p.m. to 6:00 p.m. The total number of guests expected during the entire event is approximately 290-320.

Hillsborough Municipal Code Section 5.16.080 requires City Council approval for a fundraising event permit where more than 200 people will be in attendance during any one day at any one property.

The Police, Fire and Building and Planning Departments have reviewed the application and submitted comments and recommendations, which are included as an attachment. Based upon these comments and recommendations, the City Manager has determined that holding such an event is not incompatible with public health, safety, and welfare of the Town, its residents, and would not unreasonably affect nearby neighbors’ ability to enjoy their property. On that basis, it is recommended that the City Council approve the fundraising event permit application.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment. The proposed action is also exempt pursuant to CEQA Guideline 15301 as the permitting of an existing facility involving a temporary negligible expansion of use with no corresponding construction or expansion of existing structures.

ATTACHMENTS: Fundraising Event Permit Application and Police, Fire and Building and Planning Department Comments and Recommendations
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Approve Fundraising Event Permit Application 22-05 for CASA of San Mateo County Auxiliary's Annual Garden Party on Sunday, August 28, 2022, subject to the conditions recommended by staff.
-49-
-50-
-51-
-52-
-53-
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05/11/2022
Business Professional Insurance Associates
1519 South B Street
San Mateo, CA 94402
License #: 0D69286
Certificates
(650)341-4484 (650)341-4465
[email protected]
00003123-0 5
CASA of San Mateo County
330 Twin Dolphin Dr. Ste 139
Redwood City, CA 94065
Nonprofits Insurance Alliance of CA 01184
A X Y 2022-19129 05/15/2022 05/15/2023
X
X
1,000,000
500,000
20,000
1,000,000
3,000,000
3,000,000
Nonprofits Insurance Alliance of CA 01184
A 2022-19129 05/15/2022 05/15/2023
X X
1,000,000
Nonprofits Insurance Alliance of CA 01184
A X X 2022-19129-UMB 05/15/2022 05/15/2023
X 0
1,000,000
1,000,000
Oak River Insurance Co.

B CAWC247832 07/01/2021 07/01/2022 X 1,000,000
1,000,000
1,000,000
Re: Event on 08/28/2022 - 711 Eucalyptus Avenue, Hillsborough, California.

City of Hillsborough is included as an Additional Insured in respects to the Insured's business operations. Additional Insured applies to the General Liability policy only.

City of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
(CER)
Printed by CER on 05/11/2022 at 09:56AM
ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD

DATE (MM/DD/YYYY)
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER

POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $ DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ OTHER: $ COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $
If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

CERTIFICATE OF LIABILITY INSURANCE
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POLICY NUMBER: COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – DESIGNATED

PERSON OR ORGANIZATION
CG 20 26 12 19
2022-19129
Named Insured: CASA of San Mateo County
Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization.

Name Of Additional Insured Person(s) Or Organization(s):

SCHEDULE

COMMERCIAL GENERAL LIABILITY COVERAGE PART
This endorsement modifies insurance provided under the following:

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by your acts or
omissions or the acts or omissions of those acting
on your behalf:

1. In the performance of your ongoing operations;
or

2. In connection with your premises owned by or
rented to you.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

A. B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.

CG 20 26 12 19 © Insurance Services Office, Inc., 2012 Page 1 of 1 -56-
-57-

Page 1 of 2 ends

DATE: April 18, 2022
TO: Lisa Natusch, City Clerk
FROM: Julie Parenti, Fire Inspector
SUBJECT: CASA of San Mateo County Annual Garden Party
The following list is a typical set of conditions the fire department utilizes to ensure a minimum standard of fire and life safety. We recommend that arrangements be made by the applicant for a tour of the event site to receive more detailed comments. This tour should be conducted at least 14 days prior to the event.

Final conditions of approval are subject to review of floor plans, proposed routes of travel for public viewing, and a field inspection prior to opening. Temporary conversion of this space for public attendance will be acceptable, provided the applicant addresses the following concerns.

1. Provide a floor plan with site dimensions, exits, and proposed foot traffic pattern for the public. Floor plan shall be emailed to Inspector Julie Parenti at [email protected]. A review of the floor plan and arrangement of contents will be used by the Fire Department to determine a maximum occupancy load. Maximum occupancy load shall not exceed this limit. In addition to the overall limit, secondary floor areas served by a single stairway will be further restricted based on a review of floor plans. Event volunteers are to be provided in sufficient numbers to ensure enforcement of the limits. The standby fire watch has the authority to restrict additional visitors and/or order the number of people in the venue reduced if overcrowding exists at any time. Foot traffic flow pattern shall be designed to minimize overcrowding in any area. Traffic flow shall be continually monitored and regulated by the volunteers.

2. If applicable, a standby fire watch shall be on duty during the time the fair is open to the public. The primary responsibility is enforcement of fire and life safety provisions of the California Fire Code. Duties are limited to those activities, except for medical emergencies, or other unusual, or hazardous conditions that may arise. Standby costs are paid by the applicant and are negotiated with the awarded security company.
-58-

Page 2 of 2 ends

3. Exterior exit pathways shall be a hard surface walkway free from tripping hazards.

Exterior exit pathways shall be illuminated at night at any time the event is open to the public. Exterior gates shall be kept unlocked at all times.

4. Portable fire extinguishers with a minimum UL rating of 2A10BC shall be provided so that travel distance to an extinguisher does not exceed 75’. A fire extinguisher shall be provided for each 3000 square feet of floor area and at least one fire extinguisher shall be provided for each level. Extinguishers shall be accessible and visible. Or their location clearly marked.

5. Building Department approval and permits shall be obtained, if necessary, for remodeling and electrical work. The applicant is responsible to ensure compliance with all Town of Hillsborough requirements.

6. Light duty extension cords are prohibited. UL approved multi-outlet power taps may be acceptable provided they are connected directly to a permanent outlet.

Power tap cords shall be protected from physical damage and must be located so as not to present a tripping hazard.

7. No smoking signs shall be posted throughout event space.

8. Candles, open flame, and other sources of ignition are prohibited.

9. Flammable liquids, propane, or other highly flammable materials or decorations are prohibited.

10. The driveway shall be maintained clear for emergency vehicle access during the hours the event is open to the public. Parking related to the event shall not restrict emergency vehicle access.

11. If applicable, tent and canopy installations shall comply with Article 31 of the California Fire Code and Town of Hillsborough requirements. A tent permit shall be obtained from the Fire Department before inspection. An inspection is required for tent installations prior to occupancy.
-59-
-60-
-61-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT WITH WRNS STUDIO FOR THE TOWN HALL MASTER PLAN SUMMARY: At the December 13, 2021, City Council meeting, staff presented a proposal to the City Council to retain a design firm to develop a Master Plan for the Town Hall Campus that would address the opportunities for housing, a new police station, Town Hall office and community space.

City Council provided preliminary direction to staff to develop a Request for Proposals (RFP) for consultant services to develop a Town Hall Master Plan in coordination with the Town’s Housing Element Update.

The Town issued the RFP on Thursday, April 28, 2022. The Town received several inquiries and one response before the proposal deadline of Friday, May 12, 2022. Following a review of the proposal, staff is recommending WRNS Studio after an interview and reference checks. WRNS Studio is headquartered in San Francisco and has done similar projects in Atherton, Rancho Cordova, San Francisco, and Hawaii. The firm has vast experience in sustainable design, master planning, civic facilities, affordable housing, and community engagement.

The project objectives include:

1. Provide the Town professional planning and design services to assist in the development of a master plan, CEQA analysis, conceptual design documents (including preliminary cost estimate/budget, scope, and schedule documents) and related community outreach plan to support future redevelopment of the Campus site which will incorporate the following components:
• Consolidated & Modernized Town Offices and Council Chambers • Modernized Police Station
• Meeting & Activity Space for Community Use
• New Housing
• Parking for all Uses
• Open Space Area(s)

2. Develop a project schedule which results in completion by September 1, 2022, and includes the following work products:
• Existing Conditions Analysis & SWOT Memo that analyzes existing site conditions and existing reports & plans (e.g., Town general plan, census data, RHNA allocations, etc.) and conducts other research as deemed necessary (e.g., key stakeholder interviews) and develops a Strengths, Weaknesses, Opportunities, and Threats (SWOT) memo (e.g., analysis of issues/opportunities -63-
Agenda Staff Report - Hillsborough City Council
June 13, 2022

Page 2 ends

related to site control, due diligence, constraints, environmental issues, easements & encumbrances, etc.).
• Program Development that includes a site program plan to inform the master plan (e.g., what is needed, how much, and where).
• Community Outreach Plan
• Master Plan Development (Drafts and Final) for the Campus site • CEQA Analysis & Filing at the appropriate level of CEQA analysis for the project site • Conceptual Design documents for the project, including project renderings, conceptual site plan, and preliminary project budget and schedule. Site plan will include massing, sizing, and programmatic elements for the proposed design. Provide hourly support to staff, as needed, in the development a Town Hall Campus Redevelopment Plan and Financing Plan. • (Optional) Draft procurement documents for Design and Construction Services • (Optional) Provide construction management services during the design and construction phases of the project, as needed.
• (Optional): General Project Management
The agreement utilizes the Town’s Professional Services Agreement (PSA) template. The agreement includes a not-to-exceed amount of $150,000.

FISCAL IMPACT: Funds of $150,000 were approved in the FY 2021-22 budget and the contract is not to exceed that amount.

ENVIRONMENTAL ISSUES: The action to approve and authorize the execution of an agreement for a new master plan is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guideline 15306 as the action constitutes information collection which will not result in a serious or major disturbance to an environmental resource. As noted in CEQA Guideline 15306, the action is strictly for information gathering purposes that will lead to a study/plan that the Town has not yet approved, adopted, or funded. Further, as part of the plan, the consultant will determine the appropriate level of CEQA review required to implement the plan and that will be considered by the Town prior to any adoption or other discretionary action regarding the plan.

ATTACHMENTS:

1. Resolution

2. Professional Services Agreement and Exhibits
PREPARED BY: Ann Ritzma, City Manager
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an agreement with WRNS Studio for the Town Hall Master Plan. -64-
RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AGREEMENT WITH WRNS STUDIO FOR THE TOWN HALL MASTER PLAN WHEREAS, the Town of Hillsborough (Town) recognizes the opportunity to “reimagine” the Town Hall Complex to achieve improved public safety facilities, town offices, community meeting space and potential opportunities for affordable housing development adjacent to a transit corridor as part of the Regional Housing Needs Allocation (RHNA), and desires to secure the services of a knowledgeable consultant to assist the Town in Master Planning and conceptual Design Development; and
WHEREAS, the Town sought a qualified consulting firm to provide master planning and conceptual design development services through a competitive Request for Proposal (RFP) process; and
WHEREAS, staff conducted analysis of the proposal received and reviewed the qualifications and references of the firm; and
WHEREAS, WRNS Studio was determined to possess the expertise necessary to serve as the Town’s consultant to facilitate the Master Planning and Conceptual Design Development for the Redevelopment of Hillsborough’s Town Hall Campus.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute an agreement with WRNS Studio for the Town Hall Master Plan.

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
-65-
ATTACHMENT 1
1 TOWN OF HILLSBOROUGH

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of June 13, 2022 by and between the Town of Hillsborough, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1600 Floribunda Ave., Hillsborough, CA 94010 (“Town”), and WRNSStudios, a CORPORATION, with its principal place of business at 501 Second Street, Fourth Floor, St. 402 San Francisco, CA 94107 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:

Master Planning and Conceptual Design Development Services for the Redevelopment of the Hillsborough Town Hall Campus (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $150,000. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall -66-
ATTACHMENT 2
2 be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.

5. Time of Performance.

Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”).

Consultant shall complete the services required hereunder within “Activity Schedule” as Exhibit C. The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. -67-
3 9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. Any subconsultants Consultant intends to utilize in the performance of this Agreement shall be listed in Exhibit “B.” Consultant shall provide written notice and shall obtain the written consent of the Town prior to using or substituting a non-listed subconsultant in the performance of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

10. Independent Consultant
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided.

11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
-68-
4 (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall -69-
5 maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $2,000,000 per occurrence
Professional Liability $2,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General -70-
6 Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is -71-
7 canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total -72-
8 compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

15. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California.

16. Termination or Abandonment
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, -73-
9 Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.

17. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.

18. Organization
Consultant shall assign Pauline Souza as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.

19. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

20. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

TOWN:

Town of Hillsborough
1600 Floribunda Ave. Hillsborough, CA 94010
Attn: Ann Ritzma, City Manager
CONSULTANT:

Pauline Souza
WRNSStudios
501 Second Street, Fourth Floor, St. 402
San Francisco, CA 94107
and shall be effective upon receipt thereof.

21. Third Party Rights
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10 Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.

22. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

23. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

24. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal.

25. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.

26. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing.

27. Time of Essence
Time is of the essence for each and every provision of this Agreement.

28. Town’s Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

29. Prohibited Interests
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11 Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
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12 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE TOWN OF HILLSBOROUGH

AND WRNSSTUDIOS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

TOWN OF HILLSBOROUGH WRNSSTUDIOS
By: By:

Ann Ritzma
City Manager Its:

Printed Name: Pauline Souza, Partner
ATTEST:

By:

City Clerk
APPROVED AS TO FORM:

By:

City Attorney
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13 EXHIBIT A
Scope of Services
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Core Group
The Core Group will be comprised of 2-4 key individuals (number modified as the Town deems necessary) primarily responsible for delivering the project. This Core Group will provide overall guidance to the process and will be in a position to act more nimbly than the Approval Committee, with the day-to-day decision-making and information gathering responsibilities. We propose a weekly meeting and / or conference call with members of this Core Group for the duration of the project so that the Design Team can provide regular project status updates, relay specific informational needs, solicit outstanding questions, and in general, keep the Town informed. Project Manager, Pauline Souza, will lead these meetings.

Approval Committee
The Approval Committee will be responsible for project oversight and major decision-making. This group will likely include key members of the Core Group, the Board of Commissioners, Department Heads, and others as the Town determines as relevant. We propose meeting with the Approval Committee every two-weeks through the project’s Conceptual Design Phase. Project Manager, Pauline Souza, and Project Architect, John Schlueter, will lead these meetings.

Focus Groups
The Focus Groups will be responsible for providing the Design Team with an understanding of how the staff works and how the buildings will be used by the public on a day-to-day basis, which will help to provide the foundation of our Program and the Concept Design. We will work with the Approval Committee to determine how many Focus Groups will need to be created. For the sake of this Work Plan, we are assuming five (5) Focus Groups. During Programming, we propose meeting with the Focus Groups three (3) times each on the same three days to support maximum efficiency that we also meet with the Approval Committee on these days. Our goal is to structure these days to meet with the Focus Groups in the morning and the Approval Committee in the afternoon and in that way, we can report the content of our Focus Group meetings to the Approval Committee. Project Manager, Pauline Souza, and Project Architect, John Schlueter, will lead these meetings.

The Community
In advance of the commencement of Master Plan development, WRNS Studio will work with the Core Group to create a plan for community outreach. WRNS Studio will develop community outreach content and tools; facilitate a variety of community meetings; present at Town Council meetings and public hearings; develop web and e-announcement content, and manage other related community outreach processes. At a minimum the plan will include at least two (2) community meetings, one (1) online community survey, one (1) City Council Study Session, and one (1) formal City Council meeting.

WRNS Studio will develop each agenda and related materials for each item (e.g., presentation materials, activities, etc.). We sill sufficiently staf each meeting and provide a professional post meeting synopsis for each community meeting and survey.

CONSULTANTS
Consultants will be an integral part of the team from the project’s inception working with WRNS Studio to develop site strategies and programming criteria in support of project goals. Consultants will be integrated into the process via weekly meetings that will take place in advance of the Approvals Committee meetings. We also expect their attendance in selected Approval Committee meetings and Community Outreach meetings. We have listed key consultants that have successfully helped us through a recent effort with the town of Atherton, as we believe their recent experience with regulatory processes, and program complexities will help make an efficient and effective process.

Emily Jones, proposed Project Designer, explains the design plan and approach for The Kelsey Civic Center to community stakeholder Isaac Haney-Owens (top image). Community engagement efforts were done both in-person and virtual.

Our project management approach will be characterized by collaboration, hard work, and a positive attitude. It is based on the simple premise that good communication will lead to the most successful fulfillment of your project. Despite the expected challenges that come with every project of importance, our approach is always characterized by a strong desire to make the experience enjoyable for all participants. We bear in mind the seriousness of the work while trying to introduce a thoughtful sense of humor.

QUALITY CONTROL
Our approach to quality control on master planning and
conceptual design efforts mirrors that of projects for which we carry design through all phases to ensure design intent through the construction administration and close out
phases. We will proactively work with our consultant team to make sure our documents are coordinated and complete by conducting weekly coordination meetings and distributing a Quality Review Checklist. Projects run the risk of not meeting deadlines if the documents do not suffice for formal issuance and lingering updates need to be made. We work closely
with our teams to prevent that from happening and to ensure that documents submitted on deadline day are suitable for submission.

SCHEDULE
To schedule staff participation for your project, we develop a “Task / Fee” matrix. This spreadsheet lists the tasks associated with the standard phases of the work, the
durations of time assigned to each phase, the specific staff assigned to each task (selected and assigned based on their specific experience as related to the specific phase), their position of responsibility, and the number of hours / weeks they have been assigned to each phase. We will create a proposed schedule to best reflect the project target deadlines.

Key to this schedule will be a conversation on how we define the master planning options, and how we meet the CEQA
target. Working with you, we will refine this Work Plan monthly for your input. We will actively manage the project to stick to it. That means it’s our job to show up at meetings prepared, with very clear agendas issued in advance of meetings, so that everyone’s time is being used most efficiently.

COMMUNITY ENGAGEMENT
One of our primary goals will be to use this project to create an engaging, trusted, and enduring partnership between the Town of Hillsborough and the local community. Facilitating open dialogue and collaboration among all team members is the foundation of our design approach and the best way to build consensus. It is essential that all voices representing the local community weigh in on critical items early and often to help establish the metrics the project will be measured by and its design goals articulated. As the master plan evolves from the abstract to specific, an orchestrated series of conscious choices will be required. We will ensure that these choices are externalized and agreed-upon by diverse stakeholders through a process of workshops, reviews,
and presentations. We employ a variety of forward-thinking approaches to engagement that reach beyond the typical
plug-and-play tools. We develop context-sensitive materials that are accessible to facilitate communication and generate responses from the different groups of people whose input will inform our planning effort, including:
+ Guided discussions, using a list of key questions or issues we’ve worked with the Town of Hillsborough to identify
+ Charrettes / brainstorming exercises designed to solicit input and translate key ideas into their physical implications
+ Walking tours, interactive public forums, hands-on pilots, digital storytelling, websites, and remote engagement sessions
+ Exhibits that document our visioning session(s) and translate ideas into a critical framework
+ Diagrams, renderings, and physical models to help the local community understand the full spectrum of possibilities + Diagrams of the different options that show how the program needs may fit within different site configuration
+ Refinement of options and cost assessments tied to each + Refinement of preferred options with phasing options

WORKING WITH YOU
We propose organizing the Town of Hillsborough (“the Town”) to execute this project as follows:

1. Core Project Group

2. Approval Committee

3. Focus Groups: Stakeholders / Building Users
Management Approach
Proposal for Hillsborough Town Hall Campus
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Work Plan
STEP 1: WORK PRODUCTS 1 + 3

RESEARCH / PROJECT INITIATION /
EXISITING CONDITIONS + SWOT ANALYSIS

OBJECTIVES
+ Define high level vision for the project
+ Define strategies and available / required research
+ Identify the organizational structure of the Town and its stakeholders + Update / refine Schedule and Work Plan
+ Work Product 1: Create SWOT analysis
+ Work Product 2: Develop Community Outreach Plan

START UP & ORGANIZATION
Visioning Workshops
We propose to conduct a Visioning Workshop with the Core Group and the Approval Committee. This workshop is intended to be a high-level discussion focused on vision and strategic goals of the project, and will focus on developing a clear understanding of operational objectives, sustainability goals, future needs, and the culture of the Town.

Project Team Organization
WRNS Studio, with the assistance of the Core Group and the Approval Committee, will develop the project team’s organization that will include the Core Group, Approval Committee, Focus Groups, the Construction Manager (if the City elects to hire one), consultants, and others as CEQA
Based on the information provided in the RFP, our proposed CEQA consultant, Dudek, anticipates that it is likely that the Master Plan project could meet the criteria for one or more Categorical Exemptions from the California Environmental Quality Act (CEQA). This expectation is also reflected in the Town’s responses to questions on the RFP. Use of a Categorical Exemption would allow for substantial streamlining of the environmental review timeline, consistent with the Town’s goal of completing the project by September 1, 2022.

At the earliest opportunity, Dudek will work with WRNS Studio and Town staff to identify project elements and conditions that would help ensure that the ultimate project scope and design can satisfy the applicable Categorical Exemption criteria. As part of preparing a Notice of Exemption, Dudek’s in-house technical staff will complete the appropriate research and analysis to demonstrate that the project does not trigger any of the exceptions to a CEQA Categorical Exemption as expressed in CEQA Guidelines Section 15300.2
In the event that the Master Plan project does not qualify for use of a Notice of Exemption under CEQA, it is likely that an Initial Study and Negative Declaration (or Mitigated Negative Declaration) would be necessary. Preparation of an Initial Study and CEQA notices, circulation of those documents for public review, and ensuring that the final documents are responsive to any comments received typically requires between three and six months after development of the project description. If an Initial Study is necessary, Dudek’s in-house staff will prepare all appropriate technical studies and analysis to support the CEQA document.

In either case (Notice of Exemption or Negative Declaration/Mitigated Negative Declaration), Dudek will be responsible for preparing all required public and legal notices and for either directly filing these notices with the County Clerk and California Office of Planning and Research/State Clearinghouse, and/or for coordinating with City staff to ensure that the appropriate public notification and document filing is completed. applicable. WRNS Studio, in collaboration with the Core Group, will define responsibilities and authorities of all project participants and the protocols of communication to be used throughout the duration of the project.

Community Engagement
WRNS Studio, with the assistance of the Core Group and the Approval Committee, will identity community stakeholders for targeted outreach and develop a schedule for public workshops associated with key milestones and decisions.

We will develop content and facilitate a variety of community meetings, presenting at Town Council meetings and public hearings, developing web and e-announcement content, and managing other related community outreach processes. At a minimum the plan should include:

Schedule / Workplan
WRNS Studio, in collaboration with the Core Group, will refine the proposed project Schedule and Work Plan.

Data Collection & Analysis
WRNS will begin collecting and analyzing data as soon as notification of award is received. We will also collect, review, and analyze:
+ Existing documentation (site plans, existing building plans) + Existing documentation regarding current department facilities + Organization chart of departments and staff
+ Meeting minutes from any previous meetings associated with the project
+ Analyses and reports of the Town’s professional consultants + Consultant analyzes existing site conditions and existing reports, plans and policies, such as Town General Plan, census data, and RHNA + Conduct other research as deemed necessary (e.g., key stakeholder interviews) to develop SWOT memo
+ WRNS Studio will review the above materials with the Core Group for completeness and relevance and will request supplementary materials as necessary.

Benchmarking
WRNS Studio will identify and conduct — in concert with the Core Group and / or the Approval Committee — two site visits of comparable, existing facilities.

Analysis
WRNS Studio will analyze existing site conditions and existing reports and plans and conducts other research as deemed necessary (e.g., key stakeholder interviews).

Duration
Two weeks
Meetings
3 plus site visits
+ Kick-off meeting
+ Visioning Workshop with Approval Committee
+ Weekly Core Group Meeting
+ Benchmarking Visits – 1 day
Attendees: Pauline Souza, Project Manager; Adam Woltag, Design Partner; John Schlueter, Project Architect; and Emily Jones, Project Designer.

Delivarables
+ Visioning workshop statement / findings
+ Project team organization chart
+ Updated Schedule and Work Plan delineating key milestones and meetings with the Core Group, Approval Committee, and Focus Groups
+ Strategies and available / required research to support these requirements will be defined
+ Benchmarking report
+ Documentation of meetings and discussions with the Core Group and Approvals Committee
+ Work Product 1: Strengths, Weaknesses, Opportunities, and Threats (SWOT) memo (e.g., analysis of issues/opportunities related to site control, due diligence, constraints, environmental issues, easements & encumbrances, etc.).
+ Work Product 3: Community Outreach Plan
STEP 2: WORK PRODUCT 2

PROGRAMMING

OBJECTIVES
+ Identification of high-level vision, goals, and objectives and parameters for the project
+ Identification of sustainability goals and targets
+ Solicitation of input from project stakeholders: Approval Committee, Focus Groups, and the Public
+ Building off the SWOT analysis and in partnership with staff, consultant, identification of the project’s size (square footage requirements), functionality, and key program elements for + Consolidated & Modernized Town Offices and Council
Chambers
+ Modernized Police Station
+ Meeting & Activity Space for Community Use
+ New Housing
+ Parking for all Uses
+ Open Space Area(s)
+ Support the Town in Public Outreach efforts and facilitate meetings to solicit and incorporate input to inform the developing design

PROGRAMMING
The focus of this effort will be to develop a program that reflects the strategic thinking and the tactical desires of the Town, and to establish the Adam Woltag and Pauline Souza facilitating a planning workshop.

Proposal for Hillsborough Town Hall Campus
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STEP 3: WORK PRODUCTS 3, 4, 6

COMMUNITY OUTREACH / MASTER

PLANNING / CONCEPTUAL DESIGN

OBJECTIVES
+ Solicitation of input from project stakeholders: Approval Committee, Focus Groups, and the Public
+ Development of Community Outreach tools, communications platforms, and content
+ Work Product 3: Support the Town in Public Outreach efforts and facilitate meetings to solicit and incorporate input to inform the developing design
+ Development of three (3) Conceptual Design alternatives + Work Products 4, 6: Select a preferred Master Plan / Concept Design in support of the development preparation of a detailed cost estimate
Community Outreach
Input gathered at the Community Outreach meetings will inform the development of our alternative concepts. WRNS Studio will facilitate and develop content for a minimum of (2) community meetings, one (1) online community survey, one (1) City Council Study Session, and one (1) formal City Council meeting. WRNS Studio will develop the agendas and related materials for each meeting (e.g., presentation materials, activities, etc.).

WRNS Studio will provide a post meeting synopsis for each community meeting and survey. Consideration of CEQA consultant engagement to be determined with the Town.

Alternate Concepts
Based on the design criteria developed and defined during Programming and Community Outreach, we will prepare Conceptual Design options for three (3) alternate development scenarios, all serving to maximize the program within the boundaries of the preliminary cost estimate. These options will advance in tandem with Community Outreach. Exhibits will include preliminary floor plans, sections, elevations, and an architectural site plan.

Each Conceptual Design alternative will be developed to a level of detail sufficient to support the preparation of preliminary project cost estimates.

While this initial effort will not focus on building systems, it will constitute a broad-based assessment of how the facilities can be positioned to meet programmatic objectives. Sustainability objectives will be integral to the conversations and certain consultants (e.g., MEP, civil) will participate during this phase.

Sustainability
One of our design team meetings will be a dedicated Eco-Charrette, the intent of which will be to confirm the sustainability goals for the project, discuss big picture strategies for achieving our goals, and develop a preliminary sustainability budget. We have found it invaluable to have this meeting at the beginning of Conceptual Design as sustainable design strategies are integral to the overall design of the building and site.

Consultants
Certain consultants (e.g., MEP, Civil, and Cost) will be an integral part of the team during this early phase, working with WRNS Studio to establish strategies for achieving sustainability goals.
ideal mix, square footage, and adjacencies of spaces that will be required to meet the organizational and service delivery model of the Town. This information will be gathered during Focus Group meetings with department staff identified by the Approval Committee. WRNS Studio will take the lead in organizing and running these Focus Group Meetings.

WRNS Studio will build off the Town’s investment to date in the needs and facilities assessment conducted by INDIGO Hamond and Playle. We will use surveys to help guide the Focus Group discussions. We will issue these questionnaires in advance of the meetings, helping to prepare participants for efficiently managed meetings. Discussion items will include:
+ Building capacity and density
+ Facility and site characteristics, offerings, and amenities + Sustainability-specific goals and targets
+ Day-to-day activities and responsibilities
+ What works and doesn’t work with existing spaces
+ Inter-departmental relationships
+ Access to natural light
+ Indoor / outdoor relationships
+ Development of the facility’s physical parameters
+ Area standards
+ Material standards
+ Furniture standards and requirements
+ Equipment requirements
+ Security criteria
+ Telecommunications, data, and audio visual criteria
+ Lighting / illumination standards and criteria
+ Maintenance and durability criteria
+ Points of access / egress and pedestrian movement around the site + Adjacency issues and connections
+ Required utilities and existing capacities
Duration
4-6 weeks (may overlap with Step 3 below)
Meetings
2-3 Meetings
+ Weekly Go-To Meetings with Core Group
+ Bi-weekly Approval Committee Meetings
+ Focus Group Meetings (assumes two Focus Groups at a minimum of two meetings per group)
Deliverables
+ Preferred Project Program, including: (1) narrative, (2) program summary and functional description by department, (3) square footage requirements of the spaces for the specified functions and program elements, (4) space adjacency diagrams to demonstrate the relationship between proposed spaces, (5) a preliminary list of specialized equipment and furnishings, needs and objectives of security control, surveillance, communications, and other systems + Development of Community Outreach tools and communications platforms
Community Outreach for The Kelsey Civic Center Residential project.

Preffered Scheme
Based on input from the Approvals Committee, the Core Group, the Focus Groups, and the public, we will develop a preferred scheme and build a study model. The Programming and Conceptual Design phase of the work will conclude with the selection of the most appropriate development scenario.

WRNS Studio will prepare the necessary exhibits and develop an estimate in concert with our Cost Consultant.

Duration
4-6 weeks (may overlap with Step 2 above)
Meetings
2-3 Meetings
+ Weekly Check in Meetings with Core Group
+ Bi-weekly Approval Committee Meetings
+ Community Outreach Meetings
+ Focus Group Meetings
Attendees: to be determined with Core Group
Deliverables
+ Work Product 3: Agendas and related materials for each Community Outreach meeting (e.g., presentation materials, activities, etc.); Post meeting synopses for each community meeting and survey.

This product will be shared after each meeting but collated for a final product.
+ Work Products 4, 6: Concept Design options – buildings and site (3). Conceptual Design Documents for the project will include project renderings, a conceptual site plan, and a preliminary project budget and schedule. The site plan will include massing, sizing, and programmatic elements for the proposed design.
+ Preferred Concept Design: preliminary floor plans, sections, elevations, and site plan
+ Cost estimate
+ Documentation of meetings and discussions with the Core Group, Approvals Committee, and the public
STEP 4: WORK PRODUCTS 5, 7

DESIGN AND MANAGEMENT CONSTRUCTION

CONSULTING
If WRNS Studio is selected for this project, we will work with the Town to create a Work Plan and Fee Proposal for the following Work Products. Work Products 8 and Ongoing are outside of our typical scope; however, we share longstanding partnerships with numerous local Construction Management firms and can provide appropriate recommendations, as needed.

OBJECTIVES / DELIVERABLES
+ Work Product 5: Provide the Town with requisite CEQA
documentation and information as related to architectural services; CEQA process and deliverables to be led and identified by the Town or or separate consultant as identified in this proposal.
+ Work Product 7: Procurement for Design and Construction Services.

Draft procurement documents for design and construction services for one of more procurement vehicles for the project, as well as participate on review and evaluation of proposals, and contract documents, as needed.

Proposal for Hillsborough Town Hall Campus
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Proposed Team Proposed Consultants
WRNS Studio
Master Planning + Architecture
Town of Hillsborough
Stakeholders and Community
Civil Engineer
Sherwood Engineers
Cody Anderson
Principal
Structural Engineer
Mar Structural Design
David Mar
Principal
Mechanical /Plumbing
Engineer
Interface Engineering
Shawn MacLean
Principal
Electrical Engineer
IDeAs Inc.

David Kaneda
Principal
Landscape Architect
RHAA
Manuela King
President
Specifications Writer
Long Green Specs
Anne Hicks Harney
Principal
Costs Estimator
Cumming Group
Vaughan Clarke
Managing Director
Traffic Consultant
Fehr & Peers
Mike Hawkins
Transporation Planner/Engineer
Police Station Consultant
COAR Group
Jeff Katz
Principal
CEQA Consultant
Dudek
Katherine Waugh
Senior Project Manager
Prime Consultant
Sub-Consultants
Organization
If selected for this project, WRNS Studio will be responsible for the overall success of the project, providing services from our San Francisco studio, located at 501 2nd St #402. Contractually, various discipline experts will be consultants to WRNS Studio; however, we will operate as a true collaboration and seamless team throughout every aspect of the Master Plan. Our expertise in the respective fields of architecture and various disciplines overlap in regenerative and urban design that will serve this project well. This is a structure under which our firms have worked many times to deliver value to our clients.

Pauline Souza
Partner-In-Charge /
Project Manager,
Director of Sustainability
(Primary Contact)
Adam Woltag
Design Partner
Emily Jones
Project Designer
John Schlueter
Project Architect
Sherwood Engineers
Civil Engineer
Primary Contact: Cody Anderson
Location: San Francisco, CA
No. of Projects with WRNS Studio: 35
Relevant Projects: Atherton Civic Center, Atherton, CA; Sunnyvale Civic Center, Sunnyvale, CA; Culver City Hall Concept Plans, Culver City, CA; Vernon Specific Plan, East LA, CA; Hayward Specific Plan, Hayward, CA
Interface Engineering
Mechanical /Plumbing Engineer
Primary Contact: Shawn MacLean
Location: San Francisco, CA
No. of Projects with WRNS Studio: 146
Relevant Projects: Atherton Civic Center, LEED Platinum, + WELL, Atherton, CA; Santa Cruz City Hall; Santa Cruz, CA; Roseville Civic Center, Roseville, CA; Mountain View Police Department Renovations, Mountain View, CA; Boeddeker Park Community Center, San Francisco, CA
RHAA
Landscape Architect
Primary Contact: Manuela King
Location: Mill Valley, CA
No. of Projects with WRNS Studio: 7
Relevant Projects: Novato City Hall, Sacramento Gregory Bateson Building, San Pablo City Hall, Sunnyvale Civic Center Modernization, Marin Civic Center Master Plan
Cumming Group
Costs Estimator
Primary Contact: Vaughan Clarke
Location: San Francisco, CA
No. of Projects with WRNS Studio: 41
Relevant Projects: Cupertino City Hall, Cupertino, CA;
Healdsburg Hall Assessment, Healdsburg, CA; Oakland City Hall Assessment, Oakland, CA; San Ramon City Hall, San
Ramon, CA; San Mateo County Wellness Center, San Mateo, CA Dudek
CEQA Consultant
Primary Contact: Katherine Waugh
Location: Auburn, CA
No. of Projects with WRNS Studio: 1
Relevant Projects: Placer County Government Master Plan EIR, Placer, CA; City of Citrus Heights City Hall and Medical Office Building EIR, Citrus Heights, CA; Avendias Expansion, Palo Alto, CA; 3877 El Camino REal Mitigated Negative
Declaration, Palo Alto, CA; Cloverdale Unified School District On-Call CEQA and Environmental Services, Cloverdale, CA Mar Structural Design
Structural Engineer
Primary Contact: David Mar
Location: Berkeley, CA
No. of Projects with WRNS Studio: 5
Relevant Projects: Atherton Civic Center (town hall), Atherton Library, The Kelsey Civic Center, Casa Adelante Affordable Senior Housing, Balboa Park Upper Yard Family Housing
IDeAs Inc.

Electrical Engineer
Primary Contact: David Kaneda
Location: Cupertino, CA
No. of Projects with WRNS Studio: 30+
Relevant Projects: Atherton Civic Center, Atherton, CA; Portola Valley Town Center, Portola Valley, CA; Bower Center and Oxford Plaza, Berkeley, CA; Mitchel Park Place, Palo Alto, CA; Confidential Tech Client Campus, Silicon Valley, CA Long Green Specs
Specifications Writer
Primary Contact: Ann Hicks Harney
Location: Manasquan, NJ
No. of Projects with WRNS Studio: 47
Relevant Projects: Atherton Civic Center, Atherton, CA; Halewaiolu Residences, Honolulu, HI; Cupertino City Center, Cupertino, CA; Castilleja School, Palo Alto, CA; Greystar Residential Buildings A & D,
Redwood City, CA
Fehr and Peers
Traffic Consultant
Primary Contact: Mike Hawkins
Location: San Francisco, CA
No. of Projects with WRNS Studio: 7
Relevant Projects: East Whisman Precise Plan, Mountain
View, CA; North Bayshore Precise Plan, Mountain View, CA; Bayhill Specific Plan, San Bruno, CA; Redwood LIFE Evolve Transporation Planning, Redwood City, CA; Harbor View EIR, Redwood City, CA
COAR Group
Police Station Consultant
Primary Contact: Jeff Katz
Location: Santa Rosa, CA
No. of Projects with WRNS Studio: 1
Relevant Projects: Athertoin Civic Center Police Station, California Highway Patrol (CHP) Chico, CHP Tracy, Los
Altos Police Department and Emergency Operations Center Assessment, San Diego Police Substation, San Diego Sheriff Substation
Proposal for Hillsborough Town Hall Campus
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John Schlueter, LEED AP
Project Architect
Director of Sustainability
John was drawn to architecture by way of engineering and still views design as deeply intertwined with science and playful study. With a history of taking projects from conceptual phases through construction, he appreciates the extremes of
architecture: the initial marriage of concept and theory and subsequent realities of cost / schedule and detailing. His approach to design is a blend of diligence and passion.

RESPONSIBILITIES
John will work collaboratively with Pauline and Adam, planning stakeholder and community engagement meetings with tools that help reveal site opportunities and support timely
decisionmaking.

RELEVANT EXPERIENCE
Atherton Civic Center Master Plan and Design,
Atherton, CA
Rancho Cordova Civic and Community Master Plan, Rancho
Cordova, CA
Castilleja School Campus Master Plan and Design, Palo Alto, CA Sacred Heart Schools Academic Arts Building, Atherton, CA Sacred Heart High School, William V. Campbell Academic Arts Center, Atherton, CA
San Francisco Unified School District, Southeast Facilities Master Plan & Assessment, San Francisco, CA
San Francisco Unified School District James Denman Middle School, San Francisco, CA
San Francisco Unified School District West Portal Elementary School, San Francisco CA
St. Francis Classroom and Administration Building, Watsonville, CA
San Francisco State University Mashouf Wellness Center, San Francisco, CA
University of California Davis, Veterinary Medicine Student Services & Administration Center, Davis, CA
Dolby Cinema at the Dolby Headquarters, San Francisco, CA Your Team
Adam Woltag, AIA, LEED AP
Design Partner
Director of Sustainability
Adam approaches each planning and design challenge by
searching for a balance between the poetic and the pragmatic— beauty meets program, fiscal realities, and site conditions. The places he crafts respond to the natural environment and function sustainably, with a lasting elegance that does more with less.

Adam’s work across a variety of sectors—civic, multi-family residential, workplace, and education—has been recognized with numerous AIA awards for design excellence.

RESPONSIBILITIES
Adam will be responsible for ongoing design and oversight of the master planning and design team. He will integrate project goals into a distinguished and cohesive master plan and conceptual design that can be implemented. Adam will lead key meetings with Pauline and Emily.

RELEVANT EXPERIENCE
Atherton Civic Center Master Plan and Design,
Atherton, CA
Hillsborough City School District Master Plan and Design, Hillsborough, CA
Rancho Cordova Civic and Community Center Master Plan,
Rancho Cordova, CA
Watsonville Water Resources Center, Watsonville, CA
Castilleja School Master Plan and Design, Palo Alto, CA Sacred Heart Schools Lower and Middle School Master Plan and Design, Atherton, CA
The Kelsey Civic Center Residential, San Francisco, CA
Belles Street Townhomes, San Francisco, CA
Ālia Place at Kaka‘ako (Housing), Honolulu, HI
Halewai’olu Senior Residences and Community Center,
Honolulu, HI
Sonora Court (Housing), Sunnyvale, CA
Sonoma Academy Janet Durgin Guild & Commons, Santa Rosa, CA
Los Padres National Forest Ranger Station - Chuchupate, (Frazier Park, CA) and Monterey, King City, CA
Pauline Souza, FAIA, LEED Fellow
Partner-In-Charge / Project Manager,
Director of Sustainability
With over 35 years of experience, Pauline has dedicated her career to the building and advocacy of high-quality sustainable environments that serve the civic, education, and workplace sectors. Pauline’s extensive experience working along the pennisula in Hillsborough, Palo Alto, and Atherton translates into an inclusive, trust-based community and stakeholder
engagement processes. A nationally recognized leader within the sustainable design movement, Pauline led WRNS Studio’s three AIA COTE award-winning projects.

RESPONSIBILITIES
Your day-to-day contact, Pauline will be responsible for the overall project leadership, commitment and focus of the firm’s resources and successful project delivery. Pauline is responsible for stewarding every aspect of a project and brings a strong reputation for ensuring alignment of deliverables with client expectations.

RELEVANT EXPERIENCE
Atherton Civic Center Master Plan and Design,
Atherton, CA
Hillsborough City School District Master Plan and Design, Hillsborough, CA
Rancho Cordova Civic and Community Center Master Plan,
Rancho Cordova, CA
Watsonville Water Resources Center, Watsonville, CA
Castilleja School Master Plan and Design, Palo Alto, CA Sacred Heart Schools Lower and Middle School Master Plan and Design, Atherton, CA
The Kelsey Civic Center Residential, San Francisco, CA
Belles Street Townhomes, San Francisco, CA
Microsoft Silicon Valley Campus Master Plan, Mountain View, CA I-Hotel Senior Housing and St. Mary’s Chinese Catholic School and Center, San Francisco, CA
Sonoma Academy Janet Durgin Guild & Commons, Santa Rosa, CA
Los Padres National Forest Ranger Station - Chuchupate, (Frazier Park, CA) and Monterey, King City, CA
Emily Jones, AIA, LEED AP BD+C
Project Designer
Director of Sustainability
Emily’s approach to architecture combines the critical
perspective of an art historian with an artist’s interest in tactility, materiality and craft. Since joining WRNS Studio, her work has centered on deep sustainability, civic and educational projects, including the Atherton Civic Center Master Plan and Design and Janet Durgin Guild and Commons at Sonoma Academy.

RESPONSIBILITIES
Emily will work collaboratively with Pauline and Adam, developing stakeholder and community engagement tools that help reveal site opportunities and support timely decision making. She will be at all key meetings.

RELEVANT EXPERIENCE
Atherton Civic Center Master Plan and Design,
Atherton, CA
Rancho Cordova Civic and Community Master Plan, Rancho
Cordova, CA
Castilleja School Campus Master Plan and Design, Palo Alto, CA The Kelsey Civic Center Residential, San Francisco, CA
Sonoma Academy Janet Durgin Guild and Commons, Santa
Rosa, CA
Sacred Heart Schools Academic Arts Building, Atherton, CA Sacred Heart Schools Master Plan and Design of Lower and Middle Schools, Atherton, CA
Sterne School Classroom Renovations, San Francisco, CA
Sterne School Science Modernizations, San Francisco, CA Sterne School Gym and Performing Arts, San Francisco, CA Turlock Library Renovation and Addition, Turlock, CA
Microsoft Customer Experience Center, Redmond, WA
CSU Monterey Bay Playbook, Monterey Bay, CA
Sandy Mixed-Use Development, Sandy, UT
Pastoria Office Building, Sunnyvale, CA
George W. Bush Presidential Center, Dallas, TX (completed with previous firm)
Proposal for Hillsborough Town Hall Campus
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14 EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town on a monthly cycle. Consultant will include with each invoice a detained progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out-of-scope work being performed by Consultant. This is a time-andmaterials contract. -84-
WRNS Studio - Reimbursable Expenses
Reimbursable expenses represent out-of-pocket expenses advanced by WRNS Studio and its sub-consultants that are made on behalf of the Owner. They will be billed in addition to the fees for Basic and Additional Services and include, but are not limited to, printing/ reproduction, plotting, postage and delivery charges, model supplies for models produced in-house,presentation boards and mounting, project related photography, video conference charges, and travel outside of a 100-mile radius of WRNS Studio offices. Flatwork-related reimbursable expenses will be billed at the rates noted below:

Reimbursable expenses, Services of sub-consultants retained as part of an Additional Service or as specifically requested by the Owner, and sub-consultants’ reimbursable expenses will be billed at 1.1 times WRNS Studio’s direct cost to cover administrative expenses. *These rates are subject to change in conjunction with WRNS Studio annual salary evaluations.

Other charges may include:

Team Member Hourly Rate
Pauline Souza, Partner $290 - $305
Adam Woltag, Partner $290 - $305
Emily Jones, Senior Architect
John Schlueter, Senior Architect $165 - $200
Design Support Hourly Rates range from $100 - $345
Company / Discipline Team Member Hourly Rate Range
Sherwood Engineers Cody Anderson, Principal $250 $125-$290 Mar Structural Design David Mar, Principal $300 $105-$300 Interface Engineering Shawn MacLean, Principal $325 $105-$375 IDeAs Inc David Kaneda, Principal and Thought Leader $290 $100-$290 RHAA Manuela King, President $255 $140-$255
Long Green Specs Anne Hicks Harney, Principal $175 n/a
Cumming Group Vaughan Clarke, Managing Director $240 $115-$315 Fehr & Peers Mike Hawkins, Transporation Planner/Engineer $115-$170 $90-$350 Dudek Katherine Waugh, Senior Project Manager $255 $120-$310 COAR Group Jeff Katz, Principal $260 $90-$260
WRNS Studio
Sub-Consultants
Concept Cost
Small Format Laser Printing /
Copies $ .10 per sheet
Large Format (11x17) Laser
Printing / Copies $ .20 per sheet
Small Format Color Laser Printing
/ Copies $ 1.00 per sheet
Large Format (11x17) Laser Color
Printing / Copies $ 1.50 per sheet
Plotting $ 2.00 per SF
Color Plotting $ 3.00 per SF
Half Size Printing/Reproduction
(15x21) $ 1.00 per sheet
Large Format Printing/
Reproduction (30x42) $ 2.00 per sheet
Concept Cost
Video Conference Charges: $ 100 per hour
Auto Travel at current IRS
approved rate $ .535 per mile
Auto Rental At actual cost
Large Format (11x17) Laser
Color Printing / Copies $ 1.50 per sheet
Hotels, Meals and Misc.
travel expenditures
At actual cost with $350 per
day maximum, domestic; At
actual cost with $550 per day
maximum, international
Airfare Based on ‘Economy Plus’ class
fares for flights less than 6 hours,
Business Class for international
travel. Auto rentals based on
‘Economy’ or ‘Compact’ rates.

Billing Rates
Proposal for Hillsborough Town Hall Campus
$165 - $200
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15 EXHIBIT C
Activity Schedule
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Work Plan
STEP 1: WORK PRODUCTS 1 + 3

RESEARCH / PROJECT INITIATION /
EXISITING CONDITIONS + SWOT ANALYSIS

Schedule / Workplan
WRNS Studio, in collaboration with the Core Group, will refine the proposed project Schedule and Work Plan.

Benchmarking
WRNS Studio will identify and conduct — in concert with the Core Group and / or the Approval Committee — two site visits of comparable, existing facilities.

Analysis
WRNS Studio will analyze existing site conditions and existing reports and plans and conducts other research as deemed necessary (e.g., key stakeholder interviews).

PROGRAMMING

Proposal for Hillsborough Town Hall Campus
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STEP 3: WORK PRODUCTS 3, 4, 6

COMMUNITY OUTREACH / MASTER

PLANNING / CONCEPTUAL DESIGN

WRNS Studio will provide a post meeting synopsis for each community meeting and survey. Consideration of CEQA consultant engagement to be determined with the Town.

Each Conceptual Design alternative will be developed to a level of detail sufficient to support the preparation of preliminary project cost estimates.

WRNS Studio will prepare the necessary exhibits and develop an estimate in concert with our Cost Consultant.

DESIGN AND MANAGEMENT CONSTRUCTION

Proposal for Hillsborough Town Hall Campus
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RECONFIRM FINDINGS AND DETERMINATIONS UNDER RESOLUTION NO. 21-87 PURSUANT TO ASSEMBLY BILL 361
SUMMARY: On March 17, 2020, in the face of the COVID-19 pandemic, Governor Gavin Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings completely telephonically or by other electronic means.

The provisions in the Brown Act that were suspended by the Governor’s Executive Order are contained at Government Code Section 54953(b)(3) and require that when teleconferencing is used, outside of a statewide emergency, that the following occur:
• An agenda is required to be posted at all locations, including any teleconference locations • Each teleconference location must be identified on the actual agenda • Each teleconference location shall be accessible to the public • A quorum of the legislative body must be in the jurisdiction With the Governor’s Executive Order, the four above requirements were suspended allowing Councilmembers to not have to post an agenda at their teleconference location, not have to identify their location on the meeting agenda, not have to ensure public accessibility at the teleconference location, and the legislative body did not need a quorum in the jurisdiction. This has allowed the City Council, Administrative Hearing Panel, Architecture and Design Review Board, Citizens Communication Advisory Committee and Financial Advisory Committee meetings to be conducted by Zoom with Councilmembers, board/committee members and staff joining from remote virtual locations.

The suspension of certain provisions of the Brown Act was further extended by the Governor on June 11, 2021 by the issuance of Executive Order N-08-21 which continued to allow for complete virtual meetings until September 30, 2021.

With the expiration of the Governor’s Executive Order along with the uncertainty that surrounded the Governor’s potential recall, the State Legislature also took the remote meeting issue into its own hands through the adoption of Assembly Bill 361, which is explained in more depth in the Analysis section below.

On October 11, 2021, the City Council adopted Resolution No. 21-87, making findings that state or local officials continue to recommend social distancing measures to prevent the spread of COVID19 and including reference in particular to Cal-OSHA regulation 3205 which recommends physical -89-
Agenda Staff Report - Hillsborough City Council
June 13, 2022

Page 2 ends

distancing in the workplace. The adoption of this resolution was consistent with enacted Assembly Bill (AB) 361.

The City Council reconfirmed the findings of Resolution No. 21-87 on November 8, 2021, November 22, 2021, December 13, 2021, January 10, 2022, February 14, 2022, March 14, 2022, April 11, 2022 and May 9, 2022 as required by AB 361.

On March 14, 2022, the City Council also provided direction to staff on a planned hybrid meeting approach beginning with the April 11, 2022 City Council meeting.

ANALYSIS
On September 16, 2021, the Governor signed AB 361, which allows legislative bodies to meet virtually provided there is a state of emergency declared by the Governor, and either (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees.

At this time, staff is recommending a reconfirmation of the findings contained in Resolution No. 21- 87 to ensure that there is no gap in the ability of the City Council, boards and committees to attend virtually as necessary.

FISCAL IMPACT: The City Council’s approval of a motion to continue with virtual meetings will maintain the status quo and no financial impact is anticipated by approval of the motion. The move to hybrid meetings required additional technical equipment which has been purchased and installed.

ENVIRONMENTAL ISSUES: The City Council’s reconfirmation of the findings is not a project under the California Environmental Quality Act (CEQA) Guideline 15378(b)(5) as it constitutes an organizational or administrative activity of the government that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Resolution No. 21-87
PREPARED BY: Christopher J. Diaz, City Attorney
RECOMMENDATION: Approve a motion to reconfirm the findings and determinations made in Resolution No. 21-87 pursuant to Assembly Bill 361.
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RESOLUTION NO. 21-87

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH MAKING FINDINGS AND DETERMINATIONS UNDER AB 361 FOR

THE CONTINUATION OF VIRTUAL MEETINGS FOR ALL LEGISLATIVE BODIES WHEREAS, the Ralph M. Brown Act (Gov. Code§ 54950 et seq.) generally requires local agencies meeting via teleconference, including through other virtual or electronic means, to, among other things, provide public access at each location in which members of the legislative body are teleconferencing; and
WHEREAS, the Legislature recently enacted Assembly Bill 361 (AB 361 ), which amended Government Code section 54953 to allow local agencies to meet fully virtually, without fully adhering to the rules otherwise applicable to teleconferencing, during a proclaimed state of emergency if state or local officials have imposed or recommended measures to promote social distancing; and
WHEREAS, the Governor issued a proclamation declaring a state of emergency on March 4, 2020 due to the COVID-19 pandemic, pursuant to section 8625 of the California Emergency Services Act, and this proclaimed state of emergency currently remains in effect; and
WHEREAS, the City Council of the Town of Hillsborough has considered the circumstances of the state of emergency; and
WHEREAS, state or local officials continue to recommend measures to promote social distancing to prevent the spread of COVID-19, in particular, Cal-OSHA regulation 3205 recommends physical distancing in the workplace generally and regulates a "close contact" defined as being within 6 feet of another under certain circumstances; and
WHEREAS, in order to continue to impose social distancing while holding in-person meetings there is a high likelihood that members of the public would not all be able to be present in the meetings spaces; and
WHEREAS, the continuation of virtual meetings will allow for full participation by members of the public until social distancing recommendations are no longer necessary; and
WHEREAS, the City Council of the Town of Hillsborough desires that all Town legislative bodies continue to hold virtual meetings pursuant to AB 361 and Government Code section 54953(e).

NOW, THEREFORE BE IT RESOLVED that the City Council of the Town of Hillsborough hereby finds, determines, and resolves as follows:
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1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The City Council and all other legislative bodies of the Town of Hillsborough who are required to hold open and public meetings, shall continue to meet virtually in accordance with Government Code section 54953(e) and without compliance with section 54953(b)(3) based upon the findings and determinations hereby made by the City Council.

3. This resolution shall become effective upon adoption.

This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 11th day of October 2021, by the following vote of the members thereof:

AYES: Councilmembers Royse, Kralik, Chuang, Cole
NOES: Councilmembers None
-------------------
ABSENT: Councilmembers Ma
-~-----------------
ABSTAIN: Councilmembers None
-------------------
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
10 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022- 2023 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION

FUNDING
SUMMARY: On April 28, 2017, the Governor signed Senate Bill 1 (SB 1), which is known as the Road Repair and Accountability Act of 2017. SB 1 establishes the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on the state highway and local street and road systems. The bill provides that funds shall be used for projects that include, but are not limited to, the following:
• Road maintenance and rehabilitation
• Safety projects
• Railroad grade separations
• Complete street component, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project
• Traffic control devices
On November 1, 2017, the State Controller (Controller) began to deposit various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA).

Although the exact amount has not been determined by the Controller for FY 2022-23, the projected revenue for FY 2022-23 will include an estimated $252,244 of RMRA funds that will be expensed per SB 1 Accountability and Transparency Guidelines, adopted on August 15, 2018.

SB 1 eligibility procedures require, among other things, the applicant's governing body to submit to the California Transportation Commission a list of projects that are proposed with RMRA funds, including roadways with limits identified. The list of the projects is considered flexible, which allows for substitutions, additions, or removal of roadways in the future. The approval of this resolution will identify the list of the roadways to be included in future projects and make these projects eligible for RMRA funding.

This is the sixth year requesting authorization for submittal of applications for SB 1 funding, which will enable the Town to continue essential maintenance and rehabilitation of roadways for the segments selected for the 2023 Street Resurfacing Project.

FISCAL IMPACT: The Town will be eligible to receive SB 1 transportation funding for the 2023 Street Resurfacing Project.
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Agenda Staff Report - Hillsborough City Council
June 13, 2022

Page 2 ends

ENVIRONMENTAL ISSUES: The City Council’s adoption of the resolution is exempt from environmental review pursuant to CEQA Guideline 15378(b)(4) as a governmental fiscal activity. It is also exempt on a separate independent basis pursuant to CEQA Guideline 15301 as the funding will likely be used for existing facilities in Town in the form of street resurfacing for the Town’s existing streets.

ATTACHMENTS: Resolution and Exhibit A Project List
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution adopting the list of projects for FY 2022-23 funded by SB 1, authorizing the submittal of applications for SB 1 transportation funding. -94-
RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING A LIST OF PROJECTS FOR FY 2022-23 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION FUNDING WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multimodal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the Town of Hillsborough (Town) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the Town must adopt by resolution a list of projects (Exhibit A) proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the Town, will receive an estimated $252,244 in RMRA funding in FY 2022-23 from SB 1; and
WHEREAS, this is the sixth year in which the Town is receiving SB 1 funding and will enable the Town to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the Town has undergone a public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the Town used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the Town maintain and rehabilitate approximately twenty-five miles of roadways this year and many similar projects into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the Towns streets and roads are in good condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a very good condition; and
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WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby finds:

1. The foregoing recitals are true and correct.

2. The following newly proposed project will be funded in-part with FY 2022-23 Road Maintenance and Rehabilitation Account revenues:

Project Title: 2023 Street Resurfacing Project
Project Description: This project consists of street resurfacing and rehabilitation work for approximately 25 miles of the Town’s roadways, including hot mix asphalt (HMA) mill and fill, HMA overlay, microsurfacing, and crack sealing. The primary factor for choosing the roadway segments included for rehabilitation is the Pavement Condition Index (PCI) of each roadway. PCI is a measurement of a street’s condition derived through field inspections that utilize scoring criteria developed by the Metropolitan Transportation Commission’s (MTC) pavement management program. Field inspections were conducted in the fall of 2020, and the roads with the lowest PCI rating were included in this project.

Estimated Project Schedule: The project is anticipated to begin in May 2023 and is expected to be completed by October 2023.

Estimated Project Useful Life: Resurfacing and rehabilitation work will extend life expectancy of these streets as shown below:
• 2” HMA Mill & Fill – 20 to 30 years
• 2” HMA Overlay – 10-15 years
• Microsurfacing – 5 to 7 years
• Crack Sealing – 3 to 5 years

3. Authorizes project funding with Road Maintenance and Rehabilitation Account revenues, and to submit a project list for the SB 1 Transportation Funding to California Transportation Commissions.

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of June 2022, by the following vote of the members thereof:
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AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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Street Name From To Length Width Area Functional Class Surface Type Current PCI CHELMSFORD ROAD W SANTA INEZ AVENUE EL PORTAL AVENUE 1182 18 21,276 R AC/AC 41 CREEKWOOD WAY ROCKRIDGE ROAD END 212 20 4,200 R AC 44
BRANDT ROAD MARLBOROUGH ROAD END 664 18 11,952 R AC/AC 45 LA CANADA ROAD LA CUMBRE END 1276 16 20,416 R AC/AC 45
EL ARROYO ROAD SAN RAYMUNDO BROMFIELD 1913 16 30,608 R AC/AC 45CRYSTAL DRIVE WINDEMERE END 653 23 15,019 R AC/AC 45RAVENSCOURT ROAD EL PORTAL AVENUE WOODSTOCK 1043 16 16,688 R AC/AC 46 SEVERN LANE W SANTA INEZ AVENUE ROBLAR AVENUE 533 19 10,127 R AC/AC 46FARM LANE EUCALYPTUS AVENUE FARM LANE 2667 20 53,340 R AC 46MOSELEY ROAD HAYNE ROAD RALSTON AVENUE 1571 20 34,820 R AC/AC 46ROBINWOOD LANE HAYNE ROAD HAYNE ROAD 2539 20 50,780 R AC/AC 46BOROUGHWOOD PLACE PULLMAN ROAD END 720 20 14,400 R AC/AC 47 HAMPTON COURT BUCKINGHAM WAY END 139 20 2780 R AC 48
WARMWOOD WAY REMILLARD DRIVE END 583 20 11,660 R AC 48FAGAN DRIVE JACKLING DRIVE END 1505 20 30,100 R AC 48 FOREST VIEW AVENUE END MCCEREERY 1979 21 41,559 C AC/AC 48 WALNUT AVENUE FLORIBUNDA AVUNUE 243' W/O FLORIBUNDA (CL) 243 20 4,860 R AC/AC 48 Buckingham Court BUCKINGHAM WAY END 426 20 8520 R AC 54 DENISE DRIVE BLACK MTN ROAD ROBINWOOD LANE 2273 20 45,460 R AC/AC 55 HORSESHOE COURT TOURNAMENT DRIVE END 232 20 4,640 R AC/AC 60PULLMAN ROAD RALSTON PINEHILL 1956 20 39,120 C AC 61 SUMMIT DRIVE OAKDALE EASTON 1628 23 37,444 C AC/AC 62LAURELDALE ROAD BRIDGE ROAD END 283 18 5,094 R AC/AC 63MARGO LANE FAGEN DRIVE END 179 20 3,580 R AC/AC 63MANOR DRIVE SHARON AVENUE END 631 26 15,144 C AC/AC 65 CEDAR COURT HILLLSOROUGH BOULEVARD END 191 20 3,820 R AC 65BARBARA WAY RALSTON AVENUE HAYNE ROAD 1,142 20 22,840 R AC/AC 66BLACK MOUNTAIN ROAD SOUTHDOWN (S) SOUTHDOWN (N) 3138 24 75,312 C AC/AC 69SOUTHDOWN COURT SOUTHDOWN ROAD END 1587 20 31,740 C AC/AC 69 BELLA VISTA DRIVE SUMMIT AVENUE SUMMIT AVENUE 2249 21 47,229 C AC/AC 70TOURNAMENT DRIVE BROOK COURT BELAIRE 2264 24 54,336 C AC/AC 70 PRIVET DRIVE BUTTERNUT DRIVE SUMMIT DRIVE 2185 24 52,440 C AC/AC 73 BUCKINGHAM WAY HARDCOURT WAY END 1370 20 27,400 R AC/AC 74 Exhibit A: 2023 Street Resurfacing Project Proposed Streets -98-
WILLOW COURT WILLOW ROAD END 248 19 4,712 R AC/AC 75
EL CENTRO ROAD SAN RAYMUNDO ROAD BROMFIELD ROAD 1222 17 20,774 R AC 75FOREST VIEW AVENUE EUCALYPTUS NEW HALL ROAD 1877 23 43,171 C AC/AC 75MARLBOROUGH ROAD BLACK MOUNTAIN LOOKOOUT 2192 24 52,608 A AC/AC 75PINEHILL ROAD RALSTON AVE 240 PINEHILL ROAD 1630 18 29,340 C AC 75OAKDALE ROAD OAKS DR JACKLNG (S) 467 22 10,274 C AC/AC 75CARMELITA AVENUE CITY LIMIT OAKSDRIVE 1071 24 25,704 C AC/AC 75FLORIBUNDA AVENUE EUCALYPTUS HILLSBOROUGH 1866 20 37,320 C AC/AC 76FAIRWAY CIRCLE FLORIBUNDA AVENUE FAIRWAY CIRCLE 1597 21 33,537 R AC/AC 76RIDGEWAY ROAD CRYSTAL SPINGS ROAD CHILTERN 3676 21 77,196 A AC/AC 77CULEBRA ROAD VISTA ROAD CHILTERN ROAD 1956 18 35,208 R AC/AC 78JACARANDA CIRCLE CHATEAU DRIVE CHATEAU DRIVE 2357 24 56,568 R AC/AC 78SANDRA ROAD HAYNE ROAD SAN RAYMUNDO ROAD 870 20 17,400 R AC/AC 79WEST SANTA INEZ AVE BLACK MOUNTAIN ROAD GLENDALE ROAD 1795 20 35,900 R AC/AC 79BOWHILL ROAD RIDGEWAY ROAD EL CENTRO ROAD 1358 17 23,086 R AC/AC 80CHILTERN ROAD CULEBRA LINK 603 18 10,854 R AC/AC 80DEVON DRIVE EL ARROYO ROAD END 299 16 4,784 R AC/AC 80BARRIOLHET AVENUE FARM LANE 1148 BARRIOLHET 2482 25 62,050 C AC/AC 81HAYNE ROAD SANDRA ROAD DARRELL ROUNDABOUT 3454 21 72,534 C AC/AC 81DEL MONTE DRIVE BELLA VISTA DRIVE SUMMIT DRIVE 635 20 12,700 R AC 81REDWOOD DRIVE BRIDGE UPLAND 1113 20 22,260 R AC/AC 82GERI LANE EUCALYPTUS DR BRIDGE 1326 20 26,520 R AC/AC 83FALKIRK LANE INVERNESS WAY BRAEMAR DRIVE 1257 20 25,140 R AC/AC 83TEVIS PLACE EUCALYPTUS AVENUE END 227 20 4,540 R AC/AC 83PATTON PLACE SUMMIT ROAD END 555 20 11,100 R AC/AC 83TOURNAMENT DRIVE VERANO COURT WOODLAND DRIVE 1864 24 44,736 C AC/AC 83IRWIN DRIVE IRWIN CT WILLOW RD 350 10 3,500 R AC/AC 84PEPPER AVENUE FLORIBUNDA AVENUE 116' S/O BELLEVUE 1057 29 30,653 R AC/AC 84NEWHALL ROAD SANCHEZ END 1800 36 64,800 R AC/AC 84BLACK MOUNTAIN ROAD LINK GLENDALE 2330 20 46,600 R AC 84OAKS DRIVE FORREST VIEW AVENUE OAKDALE ROAD 1235 21 25,935 R AC 85VISTA ROAD BLACK MOUNTAIN ROAD CULEBRA 1969 18 35,442 R AC/AC 85LA HONDA ROAD SAN RAYMUNDO ROAD END 397 20 7,940 R AC/AC 85ACORN DRIVE DOWNEY WAY CARMELITA AVENUE 439 20 8,780 R AC/AC 86SUGAR HILL DRIVE PARROTT DRIVE TOURNAMENT 1765 20 35,300 R AC/AC 87PARROTT DRIVE CITY LIMIT TOURNAMENT WAY 1926 20 38,520 C AC/AC 87 -99-
BARRIOLHET AVENUE 1148 BARRIOLHET EUCALYPTUS 722 25 18,050 C AC/AC 87 PINEHILL ROAD 240 PINEHILL ROAD SAN RAYMUNDO ROAD 1500 18 27,000 C AC/AC 88HAYNE ROAD BLACK MOUNTAIN ROAD CHILTERN 975 18 17,550 C AC/AC 88HAYNE ROAD CHILTERN EL CERRITO AVE 2866 18 51,588 C AC/AC 88EDGECOURT DRIVE EUCALYPTUS AVENUE END 779 20 15,580 R AC/AC 88MCCREERY DRIVE OAKS DRIVE FOREST VIEW AVENUE 1169 20 23,380 R AC/AC 88FIR COURT SKYFARM DRIVE END 153 20 3,060 R AC/AC 88HOLLY COURT SKYFARM DRIVE END` 251 20 5,020 R AC/AC 88CORLETT WAY CHATEAU DRIVE END 391 20 7,820 R AC/AC 88ORANGE COURT JACARANDA CIRCLE END 1156 23 26,588 R AC/AC 88STACEY COURT REDINGTON ROAD END 539 20 10,780 R AC/AC 88FARMHILL COURT TAMARACK DRIVE END 194 20 3,880 R AC/AC 88NORTH SAN RAYMUNDO ROAD EL ARROYO ROAD SAN RAYMUNDO ROAD 730 16 11,680 R AC/AC 88ROBIN ROAD SAN RAYMUNDO ROAD RALSTON AVENUE 2378 18 42,804 R AC/AC 88MOSSWOOD ROAD REMILLARD DRIVE END 387 20 7,740 R AC/AC 88LOMBARDI LANE HAYNE ROAD END 485 16 7,760 R AC/AC 88EUCALYPTUS AVENUE RALSTON AVENUE SAN RAYMUNDO ROAD 4237 21 88,977 C AC/AC 88EUCALYPTUS AVENUE FORESTVIEW BROOKVALE 2180 21 45,780 C AC/AC 88EUCALYPTUS AVENUE BROOKVALE RALSTONE 1917 20 38,340 C AC/AC 88KNOLLCREST ROAD MARLBOROUGH ROAD END 678 16 10,848 R AC/AC 88LOOKOUT ROAD MARBOROUGH ROAD END 1261 20 25,220 R AC/AC 88BUCKINGHAM WAY OAK RIM DRIVE HARDCOURT WAY 868 20 17,360 R AC/AC 88PILARCITOS COURT LAKEVIEW DRIVE END 305 20 6,100 R AC/AC 88GREENBRIAR WAY ROCKRIDGE ROAD END 250 20 5,000 R AC/AC 88TROPHY COURT YALE DRIVE END 333 21 6,993 R AC/AC 88HILLSBOROUGH BOULEVARD BARRIOHLET SAN RAYMUNDO 1542 22 33,924 R AC 88CRYSTAL SPRINGS ROAD WOODRIDGE CRYSTAL SPRING TERR 1704 26 44,304 C AC 89EL CERRITO AVENUE STONEHEDGE CITY LIMIT 1787 24 42,888 R AC/AC 90EL CERRITO AVENUE CRYSTAL SPRING SIERA 2221 19 42,199 R AC 90EL CERRITO AVENUE SIERRA HAYNE 1518 19 28,842 R AC 90EL CERRITO AVENUE HAYNE STONEHEDGE 1438 24 34,512 C AC/AC 90HILLSBOROUGH BOULEVARD FLORIBUNDA AVE BARRIOLHET 2537 22 55,814 C AC/AC 90WEST SANTA INEZ AVE ROBLAR 90' E SEVERN 2581 24 61,944 R AC 90 -100-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
11 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION RESCINDING RESOLUTION NO. 22-28 AND APPROVING

AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FUND RESERVATION AGREEMENT WITH PENINSULA CLEAN ENERGY AUTHORITY IN THE AMOUNT OF $55,000 AND AWARDING AN ELECTRIC VEHICLE CHARGING PROJECT TO A.S.F. ELECTRIC, INC.

IN THE AMOUNT OF $154,950
SUMMARY: On April 11, 2022, the City Council adopted a resolution awarding the EV Charging project to Charles Electric. Although Charles Electric meets the Town’s and the State of California’s bidding requirements as a licensed electrical contractor, performing work at prevailing wages, they are not an IBEW Signatory contractor, which was included as a requirement in the bid documents. Therefore, Charles Electric cannot perform per the bid requirements. Further, if the Town proceeded with Charles Electric, the Town would not be eligible to receive grant funding as conditioned by the Peninsula Clean Energy Authority (PCEA) grant should we continue with them.

A.S.F. Electric, Inc., who submitted a bid, has been verified by PCEA as a IBEW signatory contractor, and can meet all other bid requirements, and is the next lowest bidder. PCEA is providing grant incentive rebate funding of $55,000 towards the design, construction, and implementation of the EV chargers at the Corporation Yard. The project will construct 10 Level 2 electrical vehicle charging stations, and 15 ‘make ready’ Level 2 locations for future charging stations.

PCEA hosted a portal on their website on January 25, 2022 and advertised the project and invited 13 pre-qualified electrical contractors to review plans and prepare bids. Three contractors from the PCEA portal invitation visited the site, and 2 submitted bids. Town staff also e-mailed electrical contractors who are on the Town’s informal bidders list per HMC 3.10.030 and only 1 contractor from the Town’s list submitted bids. The project was made available to any licensed, IBEW Signatory , qualified electrical contractor bidding at prevailing wage rates.

The Town received three bids for this project from licensed electrical contractors. The bid results are presented below. A.S.F. Electric, Inc. is the lowest qualified bidder according to the bid requirements.

BID CONTRACTOR
$ 103,500.00 Charles Electric (withdrew)
$ 154,950.00 A.S.F Electric, Inc.
$ 299,975.00 Tennyson Electric Inc.

Charles Electric is unable to meet the bidding requirements, leading to the selection of the next lowest bidder.
-101-
Agenda Staff Report - Hillsborough City Council
June 13, 2022

Page 2 ends

Staff has prepared a resolution effectively rescinding the prior resolution awarding the contract to Charles Electric ,and instead awarding the contract to the next lowest qualified bidder, A.S.F.

Electric, Inc.

FISCAL IMPACT: The Town will be responsible for the cost difference between the bid amount and the grant of $55,000 provided by PCEA. The qualified bid submitted of $154,950 submitted by A.S.F. Electric, Inc. with a 20% contingency is $185,940. The net amount to the Town is $130,940.

The low bid submitted by Charles Electric including a 20% contingency was $124,200 without PCEA grant funding.

ENVIRONMENTAL ISSUES: The City Council’s action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guideline 15301 as the operating of an existing public facility with negligible or no expansion of use. Further, it is also exempt under CEQA Guideline 15311 as the construction, or placement of minor structures accessory to (appurtenant to) existing structures.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution rescinding Resolution No. 22-28 and approving and authorizing the City Manager to execute a fund reservation agreement with Peninsula Clean Authority in the amount $55,000 and awarding an electric vehicle charging project to A.S.F.

Electric, Inc. for $154,950, and approve a 20% contingency for a total allocation of $185,940. -102-
RESOLUTION NO. 22-
RESOLUTION RESCINDING RESOLUTION NO. 22-28 AND APPROVING AND

AUTHORIZING THE CITY MANAGER TO EXECUTE A FUND RESERVATION

AGREEMENT WITH PENINSULA CLEAN ENERGY AUTHORITY IN THE AMOUNT OF $55,000 AND AWARDING AN ELECTRIC VEHICLE CHARGING PROJECT TO A.S.F. ELECTRIC, INC. IN THE AMOUNT OF $154,950
WHEREAS, the Town of Hillsborough (Town) has demonstrated its commitment to a sustainable and resilient future through its policy goals and actions, including energy reduction, clean energy programs, and the expansion of local renewable power supply; and
WHEREAS, the City Council adopted the Town’s Climate Action Plan to reduce greenhouse gas emissions by 80% of Town’s 2000 emissions level by 2050; and
WHEREAS, the Town’s plan sets the goals of providing state-of-the-art, wellmaintained infrastructure, amenities, and facilities, creating a resilient, safe, connected, and prepared city and being a global leader in addressing climate change, advancing environmental justice, and protecting the environment; and
WHEREAS, an Electric Vehicle Charging project was advertised on the Peninsula Clean Energy Authority (PCEA) website where qualified electrical contractors were directly contacted through PCEA’s prequalified bidder’s list that have experience completing similar types of projects; and WHEREAS, the Project was open for public bidding to any qualified IBEW Signatory electrical contractor; and
WHEREAS, three contractors submitted bids; and
WHEREAS, staff conducted an analysis of the proposals, and verified that the low bidder’s qualifications and experience levels are satisfactory; and WHEREAS, grant funding will be reserved from PCEA in the amount of $55,000; and WHEREAS, funding for the remaining balance will be allocated from the Public Works Solar and Energy Efficiency Improvements program (Capital Improvement Plan #515.00).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby:
• Rescinds Resolution No. 22-28;
• Approves and authorizes the City Manager to Execute a Fund Reservation Agreement with Peninsula Clean Energy Authority in the amount of $55,000; and -103-
• Awards an Electric Vehicle Charging project to A.S.F. Electric, Inc. for $154,950 allocating funds from the Public Works Solar and Energy Efficiency Improvements Program (Capital Improvement Plan #515.00), and approves a Town-controlled 20% contingency, if needed.
_____
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of June 2022, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-104-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
12 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION SUPPORTING THE EUCALYPTUS PEDESTRIAN PATHWAY

PROJECT AND THE SUBMITTED APPLICATION TO THE SAN MATEO COUNTY

TRANSPORTATION AUTHORITY FOR MEASURE A ALTERNATIVE CONGESTION RELIEF

AND MEASURE W TRANSPORTATION DEMAND MANAGEMENT PROGRAM FUNDING SUMMARY: The San Mateo County Transportation Authority (TA) issued a Call for Projects for the Measure A Alternative Congestion Relief and Measure W Transportation Demand Management (ACR/TDM) Program on April 7, 2022. At the January 2022 TA Board meeting, the first-ever ACR/TDM Plan was adopted to create a consolidated Measure A and Measure W program. The goal of this program is to encourage the use of sustainable transportation options and enhance mobility across San Mateo County. Staff has identified the Eucalyptus Pedestrian Pathway Project as a project that will meet the five goals of this Call for Projects:
-Provide Congestion Relief
-Increase Sustainable Transportation Options
-Promote Sustainability & Health
-Encourage Economic Development Opportunities
-Invest Funding Equitably
The Eucalyptus Pedestrian Pathway Project (“Project”) includes a five-foot wide Americans with Disabilities Act (ADA)-accessible pedestrian path that would extend from the 500 block to the 700 block of Eucalyptus Avenue on the west side of the street, then another 400 feet to the parking strip near Floribunda Avenue to Brookvale Road on the east side of the street. The improved pedestrian pathway would enhance accessibility for pedestrians and improve the streetscape along this well-traveled corridor, which is used by kindergarten through 8th grade students and others for access to and from North Elementary School and Crocker Middle School. The project improvements would occur on land licensed to the Town and the public right-of-way. The new pedestrian path would be installed over the current unimproved roadway shoulder that can be impacted during the winter months due to stormwater runoff and mud. A three-foot wide landscaped buffer zone would be created between the pedestrian path and the edge of the pavement, providing separation for pedestrians from vehicles traveling on the adjacent roadway.

The pathway material will utilize the latest recommended design standards for permeable concrete to promote stormwater infiltration. This project will provide a Safe Route to School for families with children in kindergarten through 8th grade attending North Hillsborough and Crocker Middle schools, and a safe walking path for other nearby residents. The proposed Project may reduce traffic congestion near the school, support health and exercise of students and others, allow for faster emergency response times through these routes, and beautify the corridor. -105-
Agenda Staff Report - Hillsborough City Council
June 13, 2022

Page 2 ends

As part of this application, the TA requires a resolution from the City Council:

1. Supporting the Project and application for $200,000 in TA ACR/TDM Program funds for Project

2. Committing the Town to the completion of the Project, including the commitment of matching funds in the amount of $175,000 needed for implementation

3. Certifying that any funds awarded by the San Mateo County Transportation Authority will be used to supplement existing funds for program activities, and will not replace existing funds or resources

4. Authorizing the City Manager, or his/her designee, to sign a funding agreement (template attached in Attachment 1) with the TA, if funds are awarded, for TA ACR/TDM Program funding for the Project and to take any other actions necessary to give effect to this resolution

5. Committing to commence work on the Project, if awarded, within one year of the TA Board of Directors allocating 2022 ACR/TDM Program funding
FISCAL IMPACT: It is recommended that a match in amount of $175,000, allocated from the approved FY 2021-22 Community Relations General Fund budget (100-111.00-80.747.000), be committed for this application.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines section 15301(c).

ATTACHMENTS:

1. Resolution

2. Funding Agreement Template
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution supporting the application submitted by staff for TA ACR/TDM Program funds for $200,000 for the Eucalyptus Pedestrian Pathway Project; authorizing the City Manager, or her designee, to execute a funding agreement with the TA to encumber any ACR/TDM Program funds awarded; committing to the completion of the Project, including the commitment of $175,000 of matching funds needed for implementation, if awarded the requested TA funds; certifying that any funds awarded by the TA will be used to supplement existing funds for the Project, and will not replace existing funds or resources; committing to commencing work on the Project, if awarded, within one year of the TA Board of Directors allocating the 2022 ACR/TDM Program funds; and authorizing the City Manager to take any other actions necessary to give effect to the resolution.
-106-
RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

SUPPORTING THE EUCALYPTUS PEDESTRIAN PATHWAY PROJECT AND THE

SUBMITTED APPLICATION TO THE SAN MATEO COUNTY TRANSPORTATION

AUTHORITY FOR MEASURE A ALTERNATIVE CONGESTION RELIEF AND

MEASURE W TRANSPORTATION DEMAND MANAGEMENT PROGRAM FUNDING WHEREAS, the Town of Hillsborough (“Sponsor”) has identified an opportunity to improve a congested area near North Hillsborough and Crocker Middle school by improving an existing dirt path that is currently used by some students at and residents, but does not provide a level walking surface, is unusable during the rainy months, and doesn’t provide a defined place to walk outside of the roadway. The Sponsor applied for this grant to help fund improvements to improve this pathway and create a Safe Route to School; and
WHEREAS, the Sponsor has developed the Eucalyptus Pedestrian Pathway Project (“Project”) to reduce traffic congestion near the school, support health and exercise of students and others, allow for faster emergency response times through these routes, and beautify the corridor; and WHEREAS, it will cost a minimum of $375,000 and up to approximately $804,000 to implement the Project scope; and
WHEREAS, the Sponsor seeks $200,000 for the Project; and WHEREAS, the San Mateo County Transportation Authority (TA) issued a Call for Projects for the Measure A Alternative Congestion Relief & Measure W Transportation Demand Management (ACR/TDM) Program on April 7, 2022: and
WHEREAS, the TA requires a resolution from the Sponsor's governing body:

1. Supporting the Project and application for $200,000 in TA ACR/TDM Program funds for Project; and

2. Committing the Sponsor to the completion of the Project, including the commitment of matching funds in the amount of $175,000 needed for implementation; and

4. Authorizing the City Manager, or his/her designee, to sign a funding agreement with the TA, if funds are awarded, for TA ACR/TDM Program funding for the Project and to take any other actions necessary to give effect to this resolution; and

5. Committing to commence work on the Project, if awarded, within one year of the TA Board of Directors allocating 2022 ACR/TDM Program funding. -107-
ATTACHMENT 1
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby:

1. Supports the application submitted by staff for TA ACR/TDM Program funds for $200,000 for the Eucalyptus Pedestrian Pathway Project.

2. Authorizes the City Manager, or his/her designee, to execute a funding agreement with the TA to encumber any ACR/TDM Program funds awarded.

3. Commits to the completion of the Project, including the commitment of $175,000 of matching funds needed for implementation, if awarded the requested TA funds.

4. Certifies that any funds awarded by the TA will be used to supplement existing funds for the Project and will not replace existing funds or resources.

5. Commits to commencing work on the Project, if awarded, within one year of the TA Board of Directors allocating the 2022 ACR/TDM Program funds.

6. Authorizes the City Manager to take any other actions necessary to give effect to this resolution.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-108-
ACR/TDM PROGRAM 2022 CALL FOR PROJECTS
San Mateo County Transportation Authority/[SPONSOR]
18391602.1

FUNDING AGREEMENT
SAN MATEO COUNTY TRANSPORTATION AUTHORITY [MEASURE A AND/OR MEASURE W] FUNDS
[NAME/TITLE OF PROJECT BEING FUNDED]
This Funding Agreement (Agreement) is made this ___ day of _________, 20[XX] (Execution Date) by and between the San Mateo County Transportation Authority (TA) and the [Project Sponsor] (Sponsor), each of which is referred to herein individually as "Party" and jointly as "Parties."

RECITALS
WHEREAS, on November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the Measure A half cent transaction and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan, beginning January 1, 2009 (Measure A); and
WHEREAS, the Measure A Transportation Expenditure Plan designates one percent of Measure A funds to fund Alternative Congestion Relief projects throughout the County; and WHEREAS, on November 6, 2018, the voters of San Mateo County authorized a new one-half percent sales tax in San Mateo County for transportation purposes, and tasked the TA with administering four of the five transportation program categories described in the Congestion Relief Plan presented to the voters (Measure W); and
WHEREAS, the Measure W Congestion Relief Plan designates twenty two and one-half percent of Measure W funds to fund highway projects throughout the County; and WHEREAS, the TA Strategic Plan 2020-2024 sets aside of four percent of the Measure W highway program to fund transportation demand management projects that reduce highway congestion and vehicle miles traveled through the County; and WHEREAS, on January 6, 2022 the TA adopted the Alternative Congestion Relief and Transportation Demand Management (ACR/TDM) Plan to address the requirements of both Measures and create a consolidated program to guide funding decisions; and WHEREAS, on April 7, 2022, the TA issued a call for projects for the ACR/TDM Program; and WHEREAS, in response to the call for projects, Sponsor requested that the TA provide [$AMOUNT] in funds for the [Project NAME/TITLE] (Project), as described in Exhibits A and B; and
-109-
ATTACHMENT 2
ACR/TDM PROGRAM 2022 CALL FOR PROJECTS
San Mateo County Transportation Authority/[SPONSOR]
18391602.1
WHEREAS, the Project meets the intent of the [IF MEASURE A: 2004 Transportation Expenditure Plan AND/OR IF MEASURE W: 2018 Congestion Relief Plan], the TA’s Strategic Plan 2020-2024, and the 2022 ACR/TDM Plan; and
WHEREAS, on [DATE], the TA’s Board of Directors programmed and allocated up to [$AMOUNT] of [Measure A AND/OR Measure W] funds from the ACR/TDM Program Category for the Project through Resolution XXXX-XX; and [IF APPLICABLE] WHEREAS, as part of the allocated $XXX,XXX, up to $YYY,YYY may be provided in the form of TA staff or consultant support for the Scope of Work; and WHEREAS, the Sponsor will contribute $XXX,XXX in local, state, federal, or other grant matching funds for a total project scope of work cost of $YYY,YYY; and WHEREAS, the TA and Sponsor desire to enter into this Agreement to establish the process, terms and conditions governing the allocation and expenditure of ["Measure A Funds" OR "Measure W Funds"] on the Project.

Now therefore, the Parties agree as follows:

SECTION 1: Scope of Work Oversight and Reporting

1.1 Sponsor Oversight; Work Plan. Sponsor is responsible for the completion of the Scope of Work as described in Exhibit A, "Scope of Work Information," which is attached to this Agreement and incorporated herein by this reference. Sponsor is responsible for procuring and administering any professional service and/or other contracts entered into in connection with the Scope of Work. Sponsor will oversee completion of the Scope of Work. Sponsor may appoint a designee or engage contractor(s) to perform work necessary for Scope of Work completion, but Sponsor remains responsible to the TA for the completion of the Scope of Work.

1.2 Required Approvals. Prior to commencement of the Scope of Work, Sponsor or its designee (e.g., a consultant) will obtain all applicable local, state and federal approvals and permits for the Scope of Work. In addition, Sponsor must comply with all applicable federal, state and local laws and regulations applicable to the Project. Any right-of-way activities involving property on the Caltrans right-of-way must be conducted in accordance with the current version of the Caltrans Right-of-Way manual.

1.3 Contract Award and Change Orders. Sponsor must comply with state and local agency requirements for the award of any contract(s) for the performance of the Scope of Work and any change orders. As the Scope of Work proceeds, Sponsor must advise the TA of any contracts awarded and change orders as part of the regular progress reporting requirements (Section 1.4). Notice of any contracts and change orders provided to the TA will not constitute approval by the TA of the contracts and change orders nor obligate the TA to provide funds in excess of its maximum contribution stated in Section 2.1 of this Agreement.
-110-
ACR/TDM PROGRAM 2022 CALL FOR PROJECTS
San Mateo County Transportation Authority/[SPONSOR]
18391602.1

1.4 Progress Reports. Sponsor will prepare and submit to the TA monthly progress reports during the entire term of the Scope of Work and covering all Scope of Work activities for work completed during the previous month using the template in Exhibit B.

The reports must describe:
a) The current status of, and any changes in, scope, schedule, budget, and funding plans of the Scope of Work and the Project;
b) Any risk factors;
c) The work performed during the previous quarter and projected for the next three months;
d) Scope of Work Costs (as defined in Section 2.1, below) projected to be expended during the next three months; and
e) Any other information requested by the TA.

1.5 Final Report. Within ninety (90) days of Sponsor’s final acceptance of the Scope of Work and all incidental work, Sponsor must prepare and submit to the TA a final report detailing the following and all other relevant information:
a) A description of the Project, including a statement detailing the overall progress and success of the Scope of Work and the Project, a compilation of any data collected during the active phase(s) of the Project, and changes/additions to the scope of the Project.
b) Total costs for the Scope of Work, including an accounting of all ["Measure A Funds" OR "Measure W Funds"] expended in connection with the Scope of Work, and reflecting any unexpended ["Measure A Funds" OR "Measure W Funds"].
c) An explanation and the status of any outstanding obligations or potential obligations related to the Scope of Work.
d) A discussion of any pertinent issues or problems that arose during the implementation of the Scope of Work.
e) Any copies of press articles, press releases, newsletter articles and any other publicity materials regarding the Project.
f) ["Written confirmation" OR FOR THE FINAL PROJECT PHASE "a Project Close-out form"] that no further reimbursements associated with the Scope of Work are anticipated and that all draw-down requests have been made. g) Photographs for all construction projects that satisfactorily demonstrate: 1) site conditions before the project was implemented; 2) work in progress; and 3) completed improvements and/or photographs of any events related to programmatic requests.
-111-
ACR/TDM PROGRAM 2022 CALL FOR PROJECTS
San Mateo County Transportation Authority/[SPONSOR]
18391602.1

1.6 Access to Records and Record Retention. At all reasonable times, Sponsor will permit the TA access to all reports, designs, drawings, plans, specifications, schedules and other materials prepared, or in the process of being prepared, for the Scope of Work by Sponsor or any contractor or consultant of Sponsor. Sponsor will also make available to the TA upon request any professional service agreements, change orders and any other agreements that are related to the Scope of Work. Sponsor will provide copies of any documents described in this Section to the TA upon request. Sponsor will retain all records pertaining to the Scope of Work for at least three years after completion of the Project.

1.7 Audits.
a) The TA, or its authorized agents, may, at any reasonable time during business hours, conduct an audit of Sponsor’s performance under this Agreement. Sponsor will permit the TA, or its authorized agents, to examine, inspect, make excerpts from, transcribe or photocopy books, documents, papers and other records of Sponsor which the TA reasonably determines to be relevant to this Agreement. b) Sponsor will transmit to the TA the Independent Auditor’s Report prepared for Sponsor’s Comprehensive Annual Financial Report within thirty (30) days of receipt by Sponsor and highlight the section that pertains to the [Measure A Funds" OR "Measure W Funds"].
* * * *
SECTION 2: Funding and Payment - Sponsor provides match for this Scope of Work; pro rata applies to each expenditure.

2.1 Funding Commitment. The TA allocates to Sponsor up to [$AMOUNT] for reimbursement of expenditures related to the Scope of Work (Scope of Work Costs) as provided in this Section 2. Sponsor will contribute, or provide for the contribution of, the entire amount in excess of [$AMOUNT] needed to complete the Scope of Work and must provide at least [AMOUNT]% each and all Scope of Work Costs. The TA’s funding commitment under this Agreement in no way establishes a right for Sponsor to receive additional funding from the TA. All funding obligations of the TA under this Agreement are subject to downward adjustment based on actual sales tax receipts for the fiscal years indicated.

Sponsor will assess and confirm its ability to complete the Scope of Work within budget as part of the monthly reporting requirements established in Section 1.4, above. Sponsor must further notify the TA between reporting cycles if Sponsor determines that the budget will not be sufficient to complete the Scope of Work. The TA reserves the right to suspend its funding obligation as set forth in Section 3.4 of this Agreement upon such notice, and until Sponsor develops a credible funding plan acceptable to the TA to fund and complete the Scope of Work.
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2.2 Use of Funds.
a) ["Measure A Funds" OR "Measure W Funds"] shall be used only for direct eligible costs to complete the Scope of Work. The Sponsor is responsible for demonstrating to the TA that the expenses incurred were necessary to deliver the Scope of Work.
b) The following costs are not eligible for reimbursement:
i. Sponsor’s costs which are unrelated to the Scope of Work; ii. Costs for entering into this Agreement;
iii. Maintenance, rehabilitation, routine operations of the Project or other facilities or programs [OPTION: except as specifically identified in the Scope of Work]; and
iv. Development of proposals, applications or agreements for Measure A, Measure W, or other funding programs.
c) Sponsor agrees that it shall use funds provided pursuant to this Agreement to supplement existing revenue. Sponsor will not use ["Measure A Funds" OR "Measure W Funds"] to replace other local taxes or revenues already programmed and available for use for the same purpose. Sponsor will use funds provided pursuant to this Agreement only for the Scope of Work.

If the TA determines that Sponsor has used ["Measure A Funds" OR "Measure W Funds"] other than for the approved Scope of Work, the TA will notify Sponsor of its determination. Within thirty (30) days of notification Sponsor will either (a) repay such funds to the TA, or (b) explain in writing how the funds in question were spent for the approved Scope of Work. The TA will respond to Sponsor's written explanation within thirty (30) days of receipt. Unless otherwise stated in the response, the TA's response will be final, and Sponsor will repay any funds used other than for the approved Scope of Work within thirty (30) days.

2.3 Reimbursement Basis. Sponsor may seek pro rata reimbursement for Scope of Work Costs incurred on or after the Execution Date. Scope of Work Costs must be incurred and paid by Sponsor prior to requesting pro rata reimbursement from the TA. Sufficient documentation must accompany all requests for pro rata reimbursement, including the submittal of all due monthly progress reports.

2.4 Accounting and Request for Reimbursement Procedures. Sponsor, in coordination with and to the satisfaction of the TA, will establish procedures for Scope of Work accounting and requests for reimbursement. These procedures will track and reflect the accumulation of the TA’s pro rata share of Scope of Work Costs. Sponsor will detail the TA’s pro rata share of Scope of Work costs for all work funded under this Agreement with each “Reimbursement Claim Form,” which is attached to this Agreement as Exhibit -113-
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D and incorporated herein. Sponsor will maintain all necessary books and records in accordance with generally accepted accounting principles.

2.5 Invoices; Payments.
a) Sponsor must prepare and submit billing statements consistent with the Reimbursement Claim Form with all required supporting documentation.

Supporting documentation may include, but is not limited to, copies of vendor invoices, timesheets, backup documentation, checks, and payment advice, and must include an accounting of the TA’s share of costs for the Scope of Work as contemplated by this Agreement.
b) Sponsor must detail the tasks performed, associated costs, and pro rata share of Scope of Work Costs to be borne by the TA with each reimbursement request. c) The TA will endeavor to disburse reimbursements for approved Scope of Work Costs within thirty (30) days after the TA's approval of each claim, subject to the limits on the TA's maximum contribution as established in Section 2.1. The TA's obligation to reimburse Scope of Work Costs to Sponsor as provided in this section is conditioned upon the TA’s prompt receipt of monthly progress reports from Sponsor pursuant to Section 1.4 above.
d) Invoices may be submitted, no more frequently than once a quarter, by mail to:

Accounts Payable
San Mateo County Transportation Authority
1250 San Carlos Avenue
San Carlos, CA 94070
Or by e-mail to: [email protected] and the designated TA Project Manager at [PM email]@samtrans.com
* * * *
SECTION 3: Term

3.1 Term. The term of this Agreement will commence on [Allocation date/ Execution Date] and conclude upon the earliest of: (a) the TA’s final reimbursement to Sponsor for work performed hereunder, (b) termination by Sponsor or the TA pursuant to this Section 3, or (c) [DATE – Time of Performance plus 6 months].

3.2 Sponsor's Right to Terminate; Repayment upon Termination. Sponsor may at any time terminate the Scope of Work by giving ten (10) days’ written notice to the TA of its election to do so. Upon such termination, Sponsor will not be reimbursed for any further Scope of Work Costs and will reimburse the TA for all monies paid by the TA and costs incurred by the TA in connection with the Scope of Work as well as all reasonable costs -114-
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and expenses incurred to effect such termination within ninety (90) days of the TA’s submission to Sponsor of a detailed statement of such payments and costs.

3.3 Termination by the TA. The TA may terminate this Agreement, with or without cause, by giving ten (10) days’ written notice of such termination. If the TA terminates the Agreement for Sponsor’s default, Sponsor will reimburse the TA for all funds paid to Sponsor in connection with the Scope of Work, and for all costs incurred by the TA in connection with the Scope of Work as well as all reasonable costs and expenses incurred to effect such termination, within ninety (90) days of the TA’s submission to Sponsor of a detailed statement of such payments and costs. If the TA terminates the Agreement for convenience, the TA is obligated to pay to Sponsor all costs and expenses incurred by Sponsor up to the date of notice of termination, as well as all reasonable costs and expenses incurred to effect such termination.

3.4 Expiration/Suspension of TA's Financial Obligations. Any and all financial obligations of the TA pursuant to this Agreement expire upon the expenditure of TA’s maximum contribution to the Scope of Work as established in Section 2.1 above or the conclusion of the Term as defined in Section 3.1, whichever occurs first. The TA reserves the right to suspend its financial obligation, with ten (10) days’ advance notice, if Sponsor identifies a risk of not being able to complete the Scope of Work within budget.

If Sponsor cannot provide a credible funding plan acceptable to the TA to fund and complete Scope of Work, the Sponsor will be in default and the TA may terminate this agreement. If Sponsor identifies a risk of not being able to complete the Scope of Work within budget, failure to report such risk to the TA constitutes default and is cause for termination under Section 3.3.

3.5 Time of Performance. The Scope of Work must be completed no later than [DATE] which is two years from the agreement execution date.

3.6 Time Extension. If the Scope of Work cannot be completed within the Time of Performance as defined in Section 3.5, Sponsor must submit a request in writing to the TA no later than six (6) months before the Time of Performance for an extension for the Time of Performance. The TA will review the request, and grant the extension if it is justified in TA’s sole and complete discretion. Costs incurred for the Scope of Work after the Time of Performance are at risk of denial for reimbursement by the TA. The unreimbursed portion of the [Measure A OR Measure W] allocation will be retained by the TA for the ACR/TDM Program.

SECTION 4: Indemnification and Insurance

4.1 Indemnity by Sponsor.

Sponsor shall indemnify, keep and save harmless the TA and its directors, officers, agents and employees against any and all suits, claims or actions related to the performance of the Scope of Work or the Project including, but not limited to, those arising out of any of the following:
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a) Any injury to persons or property that may occur, or that may be alleged to have occurred, arising from the performance of the Project or implementation of this Agreement; or
b) Any allegation that materials or services developed, provided or used for the Project infringe or violate any copyright, trademark, patent, trade secret, or any other intellectual-property or proprietary right of any third party.

Sponsor further agrees to defend any and all such actions, suits or claims and pay all charges of attorneys and all other costs and expenses of defenses as they are incurred. If any judgment is rendered, or settlement reached, against the TA or any of the individuals enumerated above in any such action, Sponsor shall, at its expense, satisfy and discharge the same. This indemnification shall survive termination or expiration of the Agreement.

4.2 Insurance. For the purposes of this Insurance section, "Entity" is defined as any entity designing, approving designs and/or performing the Scope of Work funded by this Agreement. Entities may include Sponsor, a contractor of Sponsor, another body on behalf of which Sponsor submitted its funding application, and/or a contractor of such other body.

All Entities will provide the appropriate insurance covering the work being performed.

The insurance requirements specified in this section will cover each Entity’s own liability and any liability arising out of work or services of Entity subcontractors, subconsultants, suppliers, temporary workers, independent contractors, leased employees, or any other persons, firms or corporations (hereinafter collectively referred to as “Agents”) working on the Project. If Sponsor itself is an Entity, Sponsor must also provide its own insurance meeting the requirements of this Section.
a) Minimum Types and Scope of Insurance. Each Entity is required to procure and maintain at its sole cost and expense insurance subject to the requirements set forth below. Such insurance will remain in full force and effect throughout performance of the Scope of Work. All policies will be issued by insurers acceptable to the TA (generally with a Best’s Rating of A-10 or better). Each Entity is also required to assess the risks associated with work to be performed by Agents and to require that Agents maintain adequate insurance coverages with appropriate limits and endorsements to cover such risks. To the extent that its Agent does not procure and maintain such insurance coverage, an Entity is responsible for and assumes any and all costs and expenses that may be incurred in securing said coverage or in fulfilling Entity’s indemnity obligations as to itself or any of its Agents in the absence of coverage. Entities may self-insure against the risks associated with the Scope of Work, but in such case, waive subrogation in favor of the TA respecting any and all claims that may arise. i. Workers’ Compensation and Employer’s Liability Insurance. Worker's Compensation coverage must meet statutory limits and Employer’s Liability Insurance must have minimum limits of $1 (one) million.

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ii. Commercial General Liability Insurance. The limit for Commercial General Liability Insurance in each contract and subcontract cannot be less than $1 (one) million. Commercial General Liability Insurance must be primary to any other insurance, name the TA as an Additional Insured, include a Separation of Interests endorsement and include a Waiver of Subrogation in favor of the TA.
iii. Business Automobile Liability Insurance. The limit for Business Automobile Liability Insurance in each contract and subcontract cannot be less than $1 (one) million. Insurance must cover all owned, non-owned and hired autos, and include a Waiver of Subrogation in favor of the TA. iv. Property Insurance. Property Insurance must cover an Entity’s and/or Agent’s own equipment as well as any materials to be installed. Property Insurance must include a Waiver of Subrogation in favor of the TA. v. Professional Liability Insurance. If deemed appropriate by Sponsor or an Entity in consideration of the work required for the Project, insurance should cover each Entity's and any Agent’s professional work on the Project. The limit for Professional Liability Insurance in each appropriate contract and subcontract should not be less than $1 million. vi. Contractors’ Pollution Liability Insurance and/or Environmental Liability Insurance. If deemed appropriate by Sponsor or an Entity in consideration of the work required for the Project, insurance should cover potential pollution or environmental contamination or accidents. The limit for Pollution and/or Environmental Liability Insurance in each appropriate contract and subcontract should not be less than $1 million. Such insurance must name the TA as an Additional Insured and include a Waiver of Subrogation in favor of the TA.
vii. Railroad Protective Liability Insurance. Insurance is required if the Project will include any construction or demolition work within 50 feet of railroad tracks. The limit for Railroad Protective Liability Insurance in each appropriate contract and subcontract cannot be less than $2 million per occurrence and $6 million annual aggregate.
b) Excess or Umbrella Coverage. Sponsor and/or any other Entity may opt to procure excess or umbrella coverage to meet the above requirements, but in such case, these policies must also satisfy all specified endorsements and stipulations for the underlying coverages and include provisions that the policy holder's insurance is to be primary without any right of contribution from the TA. c) Deductibles and Retentions. Sponsor must ensure that deductibles or retentions on any of the above insurance policies are paid without right of contribution from -117-
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the TA. Deductible and retention provisions cannot contain any restrictions as to how or by whom the deductible or retention is paid. Any deductible or retention provision limiting payment to the named insured is unacceptable.

In the event that any policy contains a deductible or self-insured retention, and in the event that the TA seeks coverage under such policy as an additional insured, Sponsor will ensure that the policy holder satisfies such deductible to the extent of loss covered by such policy for a lawsuit arising from or connected with any alleged act or omission of the Entity or Agents, even if neither the Entity nor Agents are named defendants in the lawsuit.
d) Claims Made Coverage. If any insurance specified above is provided on a claimmade basis, then in addition to coverage requirements above, such policy must provide that:
i. Policy retroactive date coincides with or precedes the Entity's start of work (including subsequent policies purchased as renewals or replacements).
ii. Entity will make every effort to maintain similar insurance for at least three (3) years following Project completion, including the requirement of adding all additional insureds.
iii. If insurance is terminated for any reason, each Entity agrees to purchase an extended reporting provision of at least three (3) years to report claims arising from work performed in connection with this Agreement. iv. Policy allows for reporting of circumstances or incidents that might give rise to future claims.
e) Failure to Procure Adequate Insurance. Failure by any Entity to procure sufficient insurance to financially support Section 4.1, Indemnity by Sponsor, of this Agreement does not excuse Sponsor from meeting all obligations of Section

4.1 and the remainder of this Agreement, generally.

Prior to beginning work under this Agreement, Sponsor must obtain, and produce upon request of the TA, satisfactory evidence of compliance with the insurance requirements of this section.

SECTION 5: Miscellaneous

5.1 Notices. All notices required or permitted to be given under this Agreement, excluding progress reports, the final report, and invoices, must be in writing and mailed postage prepaid by certified or registered mail, return receipt requested, or by personal delivery or overnight courier, to the appropriate address indicated below or at such other place(s) that either Party may designate in written notice to the other. Notices are deemed received upon delivery if personally served, one (1) day after mailing if delivered via overnight courier, or two (2) days after mailing if mailed as provided above. -118-
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To TA: San Mateo County Transportation Authority
1250 San Carlos Avenue
P.O. Box 3006
San Carlos, CA 94070-1306
Attn: Dora Seamans
District/TA Secretary
To [Sponsor]: [Sponsor]

ADDRESS LINE ONE

ADDRESS LINE TWO
Attn: Project Sponsor Contact TITLE

5.2 No Waiver. No waiver of any default or breach of any covenant of this Agreement by either Party will be implied from any omission by either Party to take action on account of such default if such default persists or is repeated. Express waivers are limited in scope and duration to their express provisions. Consent to one action does not imply consent to any future action.

5.3 Assignment. Parties are prohibited from assigning, transferring or otherwise substituting their interests or obligations under this Agreement without the written consent of all other Parties.

5.4 Governing Law. This Agreement is governed by the laws of the State of California as applied to contracts that are made and performed entirely in California.

5.5 Compliance with Laws. In performance of this Agreement, the Parties must comply with all applicable Federal, State and local laws, regulations and ordinances.

5.6 Modifications. This Agreement may only be modified in a writing executed by both Parties.

5.7 Attorneys' Fees. In the event legal proceedings are instituted to enforce any provision of this Agreement, the prevailing Party in said proceedings is entitled to its costs, including reasonable attorneys' fees.

5.8 Relationship of the Parties. It is understood that this is an Agreement by and between Independent Contractors and does not create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship other than that of Independent Contractor.

5.9 Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, studies, memoranda, and other documents assembled for or prepared by or for, in the process of being assembled or prepared by or for, or furnished to Sponsor under this Agreement, are the joint property of the TA and Sponsor, and will not be destroyed without the prior written consent of the TA. The TA is entitled to copies and access to these materials during the progress of the Project and upon completion or termination of the Project or this Agreement. Sponsor may retain a copy of all material produced under -119-
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this Agreement for its use in its general activities. This Section does not preclude additional shared ownership of work with other entities under contract with Sponsor for funding of the Project.

5.10 Non-discrimination. Sponsor and any contractors performing services on behalf of Sponsor will not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religion, national origin or ancestry, age, sex, sexual orientation, marital status, pregnancy, childbirth or related conditions, medical condition, mental or physical disability or veteran’s status, or in any manner prohibited by federal, state or local laws.

5.11 Warranty of Authority to Execute Agreement. Each Party to this Agreement represents and warrants that each person whose signature appears hereon is authorized and has the full authority to execute this Agreement on behalf of the entity that is a Party to this Agreement.

5.12 Severability. If any portion of this Agreement, or the application thereof, is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining portions of this Agreement, or the application thereof, will remain in full force and effect.

5.13 Counterparts. This Agreement may be executed in counterparts.

5.14 Electronic Signatures. This Amendment may be executed through the use of digital or electronic signatures in accordance with Government Code Section 16.5. The presence of an electronic signature on this Amendment will be construed as the Parties’ consent to do business electronically.

5.15 Attribution to the TA. Sponsor must include attribution that indicates work was funded with ["Measure A Funds" OR "Measure W Funds"] from the TA. This provision applies to any project, or publication, that was funded in part or in whole by ["Measure A Funds" OR "Measure W Funds"]. Acceptable forms of attribution include TA branding on Project-related documents, construction signs, public information materials, and any other applicable documents.

5.16 Entire Agreement. This Agreement constitutes the entire agreement between the Parties pertaining to its subject matter and supersedes any prior or contemporaneous written or oral agreement between the Parties on the same subject.

IN WITNESS WHEREOF, the Parties have hereunder subscribed their names the day and year indicated below.
[SPONSOR]
By:

Name:

Its:
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Approved as to Form:

Legal Counsel for the [SPONSOR]

SAN MATEO COUNTY TRANSPORTATION

AUTHORITY
By:

Name: Carter Mau
Its: Acting Executive Director
Approved as to Form:

Legal Counsel for the TA
Exhibit A: Scope of Work Information
Exhibit B: Progress Reporting Template
Exhibit C: Permissible Costs for Reimbursement
Exhibit D: Reimbursement Claim Form
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EXHIBIT A: SCOPE OF WORK INFORMATION
[Project Title: Phases/Activities]
Sponsoring Agency: [Insert Jurisdiction]
Contact: [Name, Title, Phone, email, address]
Implementing Agency: [Insert Jurisdiction]
Contact: [Name, Title, Phone, email, address]
Overall Project Description:
[Describe Project limits, nature of improvements, ultimate Project] [Measure A OR Measure W] Funded Scope of Work:
[Description of specific Scope of Work being delivered with the ["Measure A Funds" OR "Measure W Funds"]. Attach maps, designs, plans, etc. as appropriate.] Scope of Work Schedule [add or change milestones/phases for greater detail if applicable]:

Begin End
Program MM/YY MM/YY
Planning MM/YY MM/YY
Environmental MM/YY MM/YY
Design MM/YY MM/YY
Right-of-Way MM/YY MM/YY
Construction MM/YY MM/YY
Scope of Work Budget/ Source of Funding:

Include funding plan for Scope of Work defined above, including use of TA staff and/or consultant support if applicable.

Phase Measure A
Funding
Measure W
Funding
Other Sources* Total
List Fund
Source
Amount
TA Support (if
applicable)
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Total:
* The other fund sources are provided for information purposes.

Cash Flow Projection for ["Measure A Funds" OR "Measure W Funds"] only The cash flow projection is provided for informational purposes only. 1st Quarter
(Jul 1-Sept 30)
2nd Quarter
(Oct 1-Dec 31)
3rd Quarter
(Jan 1-M ar 31)
4th
Quarter
(Apr 1-Jun 30)
1st
Quarter
(Jul 1-Sept
30)
2nd Quarter
(Oct 1-Dec 31)
3rd
Quarter
(Jan 1-M ar
31)
4th Quarter
(Apr 1-Jun 30)
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 Correct $0 $0 $0 $0 Correct
1st Quarter
(Jul 1-Sept 30)
2nd Quarter
(Oct 1-Dec 31)
3rd Quarter
(Jan 1-M ar 31)
4th
Quarter
(Apr 1-Jun 30)
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 Correct $0 $0 $0 Correct Correct
Subtotal
FY23
Phase/Activity
(e.g. Planning, PSE,
Construction)
FY22
Subtotal
FY22
FY23
Design
Total
Cumulative to Date
Phase/Activity
(e.g. Planning, PSE,
Construction)
FY24
Design
FY26 FY27
Subtotal
for
FY25-FY27
Project
Total
Subtotal
FY24 FY25
Cumulative to Date
Total
Operating Responsibility: [jurisdiction, for post construction conditions] Maintenance Responsibility: [jurisdiction, for post construction conditions] Scope of Work Implementation Responsibility: [i.e. city, consultant, other agency] Scope of Work Oversight Responsibility: [i.e. city, consultant, other agency] -123-
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EXHIBIT B: PROGRESS REPORTING TEMPLATE
REPORTING PERIOD: FROM mm/dd/yyyy TO mm/dd/yyyy
SMCTA Project # 00XXX – [Project Title/Phases]
[Carryover to additional pages as necessary]
Contact: [Name, Title, Phone, email, address]
1) Scope:
[Describe Scope of Work here, specify Project limits, phases of Project. Identify the [Measure A and/or Measure W] funded components]
Status Summary: [Provide Status]
Issues: [List any issues, i.e. potential scope changes] ________________________________________________________________________________________________________ 2) Schedule: Original Baseline Current Baseline Current Forecast Major Milestones: Start Finish Start Finish Start Finish [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY Progress This Reporting Period:
[Describe progress and activities]
[Measure A and/or Measure W] Funds Expended This Reporting Period: $ Future Activities, Next Reporting Period:
[Describe planned future activities]
Projected [New Measure A and/or Measure W] Funds Expenditure Next Reporting Period: $ Issues: [List any issues, such as impacts to schedule]
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________________________________________________________________________________________________________ 3) Scope of Work Total Budget:
4) Scope of Work [Measure A and/or Measure W] Budget:

Phase/Activity

A B C D E F
Original
allocation
(per Funding
Agreement)
Current
allocation
(Per
Amendments)
Change in
allocation from
Approved/Funding
Agmt (B-A)
Total
Measure
[A/W]
Expended to
date
% of current
allocation
expended
(D/B)
% of Work
Completed
#DIV/0!
#DIV/0!
#DIV/0!
Total Scope of Work $0 $0 $0 $0 #DIV/0!
Issues: [List any issues, i.e. potential cost increases] _________________________________________________________________________________________________________ 5) Funding: [List additional sources as needed, Fill out the following matrix for each phase for the Scope of Work. i.e. environmental, design, etc.]
Issues: [List any issues such as changes in non-Measure [A/W] funding] Submit Progress Reports To: [email protected] or
SMCTA
Planning & Development
1250 San Carlos Avenue
San Carlos, CA 94070

A B C D E F
Phase/ A ct ivit y
Original B udget
( per Funding
A greement )
U pdat ed C ost
Est imat e
Tot al C hange
f rom A pproved
( B - A )
Tot al Expended
t o D at e
% of R evised
B udget
Expended
( D / B )
% of W ork
C omplet ed
- 0.00% 0.00%
- 0.00% 0.00%
- 0.00% 0.00%
Tot al Project - - - - # D IV / 0 !
Original Original % C urrent C urrent %
Est imat ed at
C omplet ion EA C %
SM CTA # DIV/0! # DIV/0! # DIV/0!
Others:

Federal (specify) # DIV/0! # DIV/0! # DIV/0!
State (specify) # DIV/0!
Other (specify)
Tot al - # D IV / 0 ! - # D IV / 0 ! - # D IV / 0 !
C ont ribut ion C ont ribut ion C ont ribut ion
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C
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
13 PUBLIC HEARING

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING THE FY 2022-23 THE TOWN OF HILLSBOROUGH

OPERATING AND CAPITAL BUDGET
SUMMARY: The Town’s proposed Operating and Capital Budget for Fiscal Year (FY) 2022-23 budget appropriations are $68.6 million for all funds, a decrease of 1% as compared to the FY 2021-22 projection. The decrease is primarily due to timing of capital projects.

The Proposed Budget complies with the Town’s policies and guidelines. In addition, the General Fund, Water and Sewer Enterprise Funds and the Asset Replacement Fund reserves comply with Town reserve policies and debt covenants.

Overview
A key factor in setting the FY 2022-23 budget is the continued strength of the Bay Area economy and real estate market. The current year budget revenue is on track to meet or exceed the adopted budget. Property tax, the Town’s largest General Fund revenue source, is projected to grow 6.5% based on the FY 2022-23 tax assessment roll.

In addition, the Town received its $1.3 million of American Rescue Plan Act (ARPA) distribution in FY 2021-22 and an additional $1.4 million is to be received in July 2022. The City Council approved the project list for this program that will ensure the Town’s resiliency for the future.

Projects funded in FY 2022-23 include water and storm drain capital projects, system replacements to improve public access to meetings and records, and other improvements to ensure resiliency of public space for future pandemics.

Motor Vehicle License Fees In-Lieu (MVLF) revenue has some risk to revenues in FY 2022-23 and has been budgeted conservatively for this reason.

The City Council goal setting session identified and prioritized the goals for the coming year. Many of the goals are long-term projects that are continuing from FY 2021-22. In FY 2022-23, the Town will have a major focus on the General Plan and Housing Element, which will set the framework for the future. In addition, the Town will be responding to increased housing unit production as required by Regional Housing Needs Assessment (RHNA) while balancing to preserve the beauty and ambiance of the Town. This effort will include updating the Housing, Safety, and Land Use General Plan Elements of the Town’s General Plan and the redevelopment of Town-owned property as a key site for new housing and civic facilities (police station, government offices and community meeting space).
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Agenda Staff Report - Hillsborough City Council
June 13, 2022

Page 2 ends

California is in a severe drought and Hillsborough, which receives water through the San Francisco Public Utilities Commission (SFPUC), is complying with a voluntary 15% reduction in water use.

The Town has budgeted water unit sales at the Tier 2 drought plan level, resulting in lower Water Enterprise revenue that will need to be recaptured through rate increases. The budget is based on a set of water use assumptions and as conditions change, the Town will respond accordingly.

General Fund
The General Fund is the main fund and accounts for the direct services that the Town provides to its citizens. The General Fund budget includes funding for such key services as public safety, recreation through the Hillsborough City School District (HRec), building and planning services, general government, and contribution to the libraries in Burlingame and San Mateo for Hillsborough residents to use.

The FY 2022-23 General Fund expenditures are $32.2 million, a decrease of $0.2 million (-1%) over the FY 2021-22 projection. The decrease is due primarily to lower capital transfers offset somewhat by increases in salaries and CalPERS costs, the Town’s contribution to Central County Fire Department and one-time funding for projects. FY 2022-23 General Fund revenues are projected to be $32.9 million, a $0.8 million (2.5%) increase, primarily from property taxes.

The FY 2022-23 General Fund proposed budget reflects a net excess revenue of $0.7 million that is maintained in the General Fund Reserve balance.

General Fund Reserve
The FY 2022-23 Proposed Budget reflects a $30.3 million General Fund reserve that is maintained for contingencies per policy and other programs. To balance the financial picture, the Town also has long-term liabilities for pension ($31 million) and other post-employment benefits (OPEB $13 million).

The Town’s General Fund Reserve Policy states that a minimum of 30% with a goal of 50% of expenditures should be reserved for contingencies such as a natural disaster, economic downturn, state revenue takeaways, pandemic, or other significant financial impact. The General Fund Reserve components comprising the total of $30.3 million are as follows. The contingency reserve is projected to total $16.1 million in the FY 2022-23 budget. • Contingency reserve at policy level – 30% minimum reserve – $9.7 million • Contingency reserve at policy level – 50% goal reserve – $6.4 million • Restricted reserve – Section 115 pension trust (General Fund portion) – held to mitigate future budget impact for cost of pension liabilities – $5.4 million. • Assigned for capital – storm drain/sewer infrastructure – $5.6 million • Assigned for tree replacement – $0.3 million
• Other – held in reserve for projects, pay down liabilities, future capital reserve, as needed – $2.9 million
Water and Sewer Enterprise Funds
The Water and Sewer Enterprise Funds are funded primarily from user rates and reserves.

Water Fund
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The FY 2022-23 Water Fund revenue is projected at $15.9 million, a $0.4 million (-2.5%) decrease over the FY 2021-22 projection primarily attributable to reduced usage attributable to drought, somewhat offset by an average 6% rate increase effective January 1, 2023. The Town monitors conditions throughout the year for any significant impact to the Water Enterprise. Other Funding Source revenue comes from the American Rescue Plan which funds $1.2 million for water infrastructure capital projects.

The Water Fund expenses are $18.8 million, a $2.0 million (11.9%) increase over the FY 2021-22 projection. The budget assumes a 10% reduction in water usage from FY 2021-22 and a SFPUC wholesale water rate increase of 15.8% for FY 2022-23 ($4.75 v. $4.10 per ccf). The expense increase is primarily attributable to increases in cost-of-living salary and benefits, SFPUC rate increase, asset replacement reserve contribution and capital improvements.

The proposed budget Water Fund shows a draw on reserves of $1.8 million attributable to lower net operating revenue due to the drought scenario. This reduction is covered by the revenue stabilization layer of the reserve and total reserves are within target level. Should the drought conditions continue, rate increases will likely be needed to preserve revenue. A cost-of-service study is currently underway.

Sewer Fund
The FY 2022-23 Sewer Fund revenue is projected at $15.3 million, a $0.6 million (4.1%) increase over the FY 2021-22 projection. A proposed 4% rate increase is effective July 1, 2022 as outlined in the adopted five-year rate sewer rate series. The non-operating revenue is projected at $0.7 million for a General Fund transfer for storm drain capital funding. Other Funding Source revenue is for American Rescue Plan funding of $1.1 million for storm drain capital projects.

The FY 2022-23 Sewer Fund expense is $18 million, a $0.5 million (2.5%) decrease over the FY 2021-22 projection, primarily due to lower storm drain capital offset somewhat by increases in costof-living for salaries and benefits, asset replacement reserve contribution, and budgeted capital project.

The proposed Sewer Fund budget reflects a net draw of $0.9 million on reserves, primarily attributable to timing of capital improvements. This is consistent with the adopted sewer rate study findings whereby the reserves will be drawn upon in the early years and hit target level by year five of the rate series.

FY 2022-23 Capital Plan
The FY 2022-23 Proposed Budget funds $12.1 million in capital improvement projects (CIP) and $1.8 million in asset replacements that will improve infrastructure and maintain the Town’s assets. • Storm Drains - Storm drain replacements will improve system dependability in wet weather conditions.
• Water Main Replacement - Aging water pipes will be replaced to improve longevity, water quality, water pressure to meet fire flow requirements and earthquake resistance. • Darrell Tank Replacement - This project will replace two tanks with one large concrete water storage tank.
• High Line Water Connection - Included in the Five-Year CIP Plan is the High Line Water Connection project totaling $6 million. This high priority project will provide a reliable, cost-effective -129-
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water line at a higher elevation tied to the Harry Tracy plant and will protect health and safety in a natural disaster. In FY 2022-23, the project is in its initial stage. The Town is reviewing sources of funding for the project including contribution from partner cities, low interest debt or grant funding opportunities.
• Sewer Priority Basins - Sewer system improvements will reduce overflows and improve the longevity of the pipes. Priority Basin replacement is also essential for the sewer system to mitigate sewer system overflows.
• Technology - Technology and software upgrades will improve and the delivery of services to residents. The budget includes software replacement for agenda management and record retention systems, financial software and planning software pertaining to Accessory Dwelling Unit (ADU) applications.
• Facilities - The budget funds maintenance of the police building, public works facilities and fire stations.
• Vehicles/Equipment - Vehicles and equipment that are deteriorating, have exceeded their useful service life, and/or have high maintenance costs will be replaced. • General Plan - The Town conducts the General Plan process and costs will be incurred over the next two to three years.

Process
The budget process begins with City Council public goal setting meeting each year. These goals and business plans set the priorities for the coming year and are incorporated into the budget proposal. Staff develops line-item budgets for each department and fund, and the management team prioritizes the proposed spending plan that is then reviewed and presented in several public meetings before the public hearing and adoption.

The proposed FY 2022-23 Budget was presented the Financial Advisory Committee (FAC) for review and consideration at the April 26, 2022 FAC meeting. The FAC recommended the Proposed Budget with no further considerations.

The proposed FY 2022-23 Budget was also reviewed in detail by City Council at the Budget Study Session on May 9, 2022.

FISCAL IMPACT: The Proposed FY 2022-23 budget provides for total spending of $68.6 million in all funds and is supported by general fund revenues, primarily property taxes, special safety tax, and other fees and charges, user rates for water and sewer, and reserves.

ENVIRONMENTAL ISSUES: The consideration of this item is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guideline 15378(b) as a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact, or as an administrative activity that will not result in direct or indirect physical changes in the environment. Any items or projects funded through the budget are not a commitment to any project, but instead, any such projects will undergo their own analysis and potential approval in the future.

ATTACHMENTS:

1. FY 2022-23 Proposed Budget document

2. Resolution
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PREPARED BY: Jan Cooke, Finance Director
RECOMMENDATION: Adopt the resolution adopting the FY 2022-23 Operating and Capital Budget.
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ATTACHMENT 1
The FY 2022-23 Proposed Budget is available on the Town website at:
https://www.hillsborough.net/ArchiveCenter/ViewFile/Item/558 -132- -8-
RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING THE FISCAL YEAR 2022-23 OPERATING AND CAPITAL BUDGET

WITH PROVISIONS FOR COST CONTAINMENT
WHEREAS, the Town of Hillsborough (Town) is responsible for providing the community with a wide variety of municipal services including, but not limited to, police and fire protection, water delivery, wastewater collection, street maintenance, and planning and building inspection services, and has prepared the operating budget plan for fiscal year 2022-23 and preliminary budgets for fiscal years 2023-24 and 2024-25; and WHEREAS, the Town’s budget was prepared in accordance with the Town’s established goals, policies and procedures; and
WHEREAS, the operating budget for fiscal year 2022-23 is now presented for consideration; and
WHEREAS, preliminary budgets for fiscal years 2023-24 and 2024-25 are presented for an extended financial picture; and
WHEREAS, the capital improvement plan for fiscal year 2022-23 is consistent with the Town’s General Plan; and
WHEREAS, the Financial Advisory Committee has been presented in open and noticed public meetings all details of the fiscal year 2022-23 operating budget and the capital improvement plan for fiscal year 2022-23; and WHEREAS, the City Council and the general public have been presented in open and noticed public meetings all the details of the fiscal year 2022-23 operating budget and capital improvement plan; and
WHEREAS, the City Council has now completed its review of the operating and capital improvement plan for fiscal year 2022-23.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby adopts the fiscal year 2022-23 operating and capital budget/improvement plans summarized below.
2022-23
Revenues:

General Fund $30,412,447
Special Revenue Funds:

Public Safety Special Tax 2,247,346
Gas Tax 600,109
Measure “A” 652,504
Measure “W” 288,371
Police Grants 100,100
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ATTACHMENT 2
Capital Projects Fund 994,572
Replacement Fund 218,480
Water Fund 17,106,743
Sewer Fund 16,402,487
Sub-total $69,023,158
Proceeds from Borrowing -

TOTAL REVENUES AND OTHER FINANCING

SOURCES
$69,023,158
Expenditures/Expenses:

General Fund $30,174,172
Special Revenue Funds:

Public Safety Special Tax 8,075
Gas Tax 6,383
Measure “A” 23,676
Measure “W” -
Police Grants 320,000
Capital Projects Fund 740,000
Replacement Fund 1,127,950
Water Fund 18,594,862
Sewer Fund 17,601,178
TOTAL EXPENDITURES/EXPENSES $68,596,296

EXCESS OF TOTAL REVENUES AND OTHER

FINANCING SOURCES OVER
EXPENDITURES/EXPENSES $426,862

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of June 2022, by the following vote of the members thereof:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
-134-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
14 PUBLIC HEARING

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING THE GRADING PERMIT APPLICATION FOR THE CONSTRUCTION OF A NEW SINGLE-FAMILY RESIDENCE AT 259 BRIDGE ROAD SUMMARY: Pursuant to Hillsborough Municipal Code Chapter 15.24, the proposed construction of a new single family residence at 259 Bridge Road requires approval of a Category 3 Grading Permit Application. In compliance with the HMC Section 15.24.070, a public hearing by the City Council is required for Category 3 grading permits. A Category 3 permit is defined as export or import of material to a site in excess of 1,500 cubic yards.

The proposed project includes a new two-story Gregorian-inspired style residence with a full basement, accessory dwelling unit (ADU), and junior ADU on a 27,618 square foot lot. The proposal also includes demolition of the existing home, a new pool, and a full landscape plan The earthwork quantities associated with the submitted grading plan involve a total of 4,019 cubic yards of cut and 70 cubic yards of fill with approximately 3,949 cubic yards of earth material proposed to be hauled offsite. This will result in approximately 395 round trips (assuming a tenyard dump truck) to complete the off-haul from the site. The majority of the grading is associated with a new basement which will be below grade and not visible from the surrounding properties.

The designated dirt haul route for transportation of any earthwork material shall be right (east) on Bridge Road, right (southeast) on Stonehedge Road, left (northeast) on Crystal Springs Road to El Camino Real.

Construction is anticipated to begin in summer 2022.

Pursuant to HMC Section 15.24.070(D), in considering the Category 3 Grading Permit, the City Council shall consider the City Engineer's report, and (1) compliance with applicable laws, regulations and policies; (2) compatibility with the site and the neighborhood; (3) the effect upon the neighborhood; and (4) the impact on the public health, safety and welfare.

The Project is compliant with all applicable laws, regulations, and policies, because it complies with the Town’s grading and drainage requirements, which are derived from the Hillsborough Municipal Code and National Pollutant Discharge Elimination System (NPDES) permit. The Project is compatible with the site and the neighborhood as the majority of the grading on this relatively flat lot is associated with a new basement which will be below grade and not visible from the surrounding properties. The new home will sit on approximately the same footprint as the prior home. The Project will have minimal effect upon the neighborhood because the drainage was designed to reduce the rate of runoff of the site, there is a dedicated haul route for dirt haul, and due to the size of project area relative to the large lot size. The Project shall comply with the -135-
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June 13, 2022

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Town’s construction requirements and the Project will have no impact on the public health, safety and welfare.

During the public review period, two public comment letters were received (Attachment 4). The public comment letters expressed concerns regarding the haul route, traffic, and pedestrian safety.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: Pursuant to HMC Section 15.24.040.(B), the applicant is required to comply with applicable requirements of the California Environmental Quality Act (CEQA). The project has been deemed categorically exempt from CEQA based on the following four categorical exemptions:
- Class 2 (Guidelines §15302 – Replacement or Reconstruction) - Class 3 (Guidelines §15303 – New Construction or Conversion of Small Structures) - Class 4 (Guidelines §15304 – Minor Alternations to Land) - Class 32 (Guidelines §15332 – In-Fill Development Projects) A Notice of Exemption would be filed upon approval of the grading permit.

ATTACHMENTS:

1. Resolution

2. Grading Permit Application

3. CEQA Compliance Recommendation Memorandum

4. Public Comment
PREPARED BY: Natalie Gribben, Senior Civil Engineer
RECOMMENDATION:

1. Open the public hearing;

2. Receive public comments;

3. Close the public hearing; and

4. Adopt the resolution approving the grading permit application for the construction of a new single-family residence at 259 Bridge Road.
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RESOLUTION NO. 22-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING THE GRADING PERMIT APPLICATION FOR THE CONSTRUCTION OF A NEW SINGLE-FAMILY RESIDENCE AT 259 BRIDGE ROAD
WHEREAS, the City Council of the Town of Hillsborough (Town) reviewed the grading permit application for the construction of the new single-family residence at 259 Bridge Road; and
WHEREAS, the grading and drainage plans were reviewed and deemed to be acceptable by the Engineering Department; and
WHEREAS, more than 1,500 cubic yards of earthwork will be off-hauled from the site with a transfer of 3,949 cubic yards; and
WHEREAS, pursuant to Hillsborough Municipal Code (HMC) Section 15.24.040.(B), the applicant is required to comply with applicable requirements of the California Environmental Quality Act (CEQA); and
WHEREAS, pursuant to the California Environmental Quality Act (Public Resources Code, § 21000 et seq.) and the State CEQA Guidelines (California Code of Regulations, title 14, § 15000 et seq.) (collectively, CEQA), the Town is the lead agency for the proposed project; and
WHEREAS, the project has been deemed categorically exempt from CEQA based on the following four categorical exemptions: Class 2 (Guidelines §15302 – Replacement or Reconstruction), Class 3 (Guidelines §15303 – New Construction or Conversion of Small Structures), Class 4 (Guidelines §15304 – Minor Alternations to Land), and Class 32 (Guidelines §15332 – In-Fill Development Projects); and
WHEREAS, the City Council’s consideration of this item has been noticed as a public hearing pursuant to the requirements of HMC 15.24.070(B).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby makes the following declarations related to the 259 Bridge Road project:

1. The City Council has reviewed any comments received during the public review process, before making its decision on the Project.

2. The Project complies with all other applicable standards and requirements of law.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the Town of Hillsborough hereby:

1. Finds that the recitals set forth above are true and correct and are incorporated herein as substantive findings of this Resolution
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ATTACHMENT 1

2. Approves the grading permit application based on the following findings and authorizes staff to issue the grading permit consistent with the timeframes noted in HMC 15.24.030(C):
a. The City Council has considered the City Engineer’s report and agrees with the recommendation to approve the grading permit application pursuant to the following findings:
i. The City Council finds the Project is consistent with all applicable laws, regulations, and policies because it complies with the Town’s grading and drainage requirements, which are derived from the Hillsborough Municipal Code and National Pollutant Discharge Elimination System (NPDES) permit. The project also complies with any other applicable laws of the Town.
ii. The City Council finds the Project is compatible with the site and the neighborhood as the majority of the grading on this relatively flat lot is associated with a new basement which will be below grade and not visible from the surrounding properties, and the new home will sit on approximately the same footprint as the prior home.
iii. The City Council finds the project will have minimal effect upon the neighborhood because the drainage is designed to reduce the rate of runoff of the site, there is a dedicated haul route for dirt haul, and the majority of the grading on this relatively flat lot is associated with a new basement which will be below grade and not visible from the surrounding properties.
iv. The City Council finds the Project will have no impact on the public health, safety and welfare because the Project will comply with the Town’s construction requirements pursuant to Title 15 of the Hillsborough Municipal Code thereby ensuring the public health, safety and welfare are protected.

AYES: Councilmembers _____
NOES: Councilmembers _____
ABSENT: Councilmembers _____
ABSTAIN: Councilmembers _____
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ATTACHMENT 2
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Memorandum
July 30, 2021
Subject:

To:

From:

Goldman Residential Project - 259 Bridge Road, Hillsborough CEQA Compliance Recommendation
Lauren Boro, Carr McClellan P.C.

Jonathan Hidalgo and Ken Schwarz, Horizon Water and Environment, LLC Purpose of Memorandum
The Town of Hillsborough (Town) will be the California Environmental Quality Act (CEQA) lead agency for the Goldman Residential Project (proposed project). Horizon Water and Environment (Horizon) has been retained by the Goldmans to evaluate potential environmental effects of the project and provide a CEQA compliance recommendation.

Project Summary and Conclusions
The proposed project includes the demolition of one (1) existing two-story single-family dwelling; the construction of one (1) new two-story single-family dwelling (approximately 6,900 square feet) with detached garage/carriage house, basement, accessory dwelling unit, and landscaping. The new home will sit on approximately the same footprint as the prior home. The home will also include: the addition of a swimming pool; the construction of connections to the existing utilities to serve the residence; the construction a new fence to replace the existing fence; and approximately 3,500 cubic yards of earth export from grading activities (and next to no fill). As a single-family home developed on an infill site, the proposed project does not have a significant adverse environmental effect and qualifies for a number of CEQA Categorical Exemptions, including: Class 2, Class 3, Class 4 and Class 32.

Grading Permit
The construction of the proposed project will require a grading permit. The issuance of grading permits is governed by Section 15.24 of the Town’s Municipal Code. Under such section, the excavation of more than 1,500 cubic yards of soil (Category 3 grading) requires a grading permit and the approval of the Town Council (HMC §15.24.030). Accordingly, the applicant is required to comply with applicable requirements of CEQA (HMC §15.24.040.B). The applicable requirements of CEQA specifically call for an analysis to determine the applicability of the enumerated categorical exemptions. -142-
ATTACHMENT 3
Goldman Residence Project
CEQA Compliance Recommendation
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Applicable CEQA Categorical Exemptions
Sections 15300 to 15332 of the State CEQA Guidelines (Guidelines) sets forth a list of classes of projects which have been determined not to have a significant effect on the environment and which are, therefore, exempt from the provisions of CEQA and the requirement for the preparation of environmental documents. While a number of categorical exemptions may apply to the proposed project (such as Class 1 (Guidelines §15301), this report just focuses on the four (4) categorical exemptions that are clearly intended to exempt projects like this.

Class 2 (Guidelines §15302 -- Replacement or Reconstruction) CEQA Determination: Categorical Exemption Applies
A project qualifies for a Class 2 Categorical Exemption if it consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Here, the existing two story single-family home will be demolished and replaced by the proposed project, which also is a two story single-family home. The use of the site would remain the same as existing conditions upon construction of the new single-family dwelling. Moreover, the new home is situated very similarly to the prior home. As such, the proposed project qualifies for the Class 2 Categorical Exemption.

Class 3 (Guidelines §15303 -- New Construction or Conversion of Small Structures) CEQA Determination: Categorical Exemption Applies
A project qualifies for a Class 3 Categorical Exemption if it involves the construction of limited numbers of new, small facilities or structures, specifically including, one (1) single-family dwelling, or an accessory dwelling unit. The proposed project only involves the construction of one (1) single-family dwelling. The grading work, for which the grading permit is required, is a part of the proposed single-family home project and would not be performed in the absence of the single-family home project. The proposed project will not exceed the maximum number of dwelling units allowed for construction under this exemption. As such, the proposed project qualifies for the Class 3 Categorical Exemption.

Class 4 (Guidelines §15304 – Minor Alternations to Land) CEQA Determination: Categorical Exemption Applies
A project qualifies for a Class 4 Categorical Exemption if it involves minor public or private alterations in the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees except for forestry or agricultural purposes, including grading on land with a slope of less than 10% (except that grading shall not be exempt in a waterway, in any wetland, in an officially designated (by federal, state, or local government action) scenic area, or in officially mapped areas of severe geologic hazard such as an Alquist-Priolo Earthquake Fault Zone or within an official Seismic Hazard Zone, as delineated by the State Geologist). While the grading portion of the proposed project is classified as Category 3, it would solely be for the purpose of excavating for a single-family home basement and pool from a level surface and therefore relatively minor. The project site less than one (1) acre in size and the portion of the project site where the excavation will occur is nearly flat and not against a hillside. -143-
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Approximately 88% of the excavation would occur directly beneath the existing improvements, which are all on a levelsurface. The proposed project would not involve removal of healthy, mature and scenic trees.

Specifically, the proposed project would include the removal of seven (7) trees. The arborist report prepared for the subject property recommends that these trees be removed because they are either in poor health orstructural condition or are already dead or dying and pose a risk to public health and safety.

The arborist report outlines recommendations that the project will follow to protect all other trees on the site. Also, the proposed project is not located in a waterway, wetland or in an officially designated (by federal, state, or local government action) scenic area, or in officially mapped areas of severe geologic hazard such as an Alquist-Priolo Earthquake Fault Zone or within an official Seismic Hazard Zone, as delineated by the State Geologist. As such, the proposed project qualifies for the Class 4 Categorical Exemption.

Class 32 (Guidelines §15332 – In-Fill Development Projects) CEQA Determination: Categorical Exemption Applies
A project qualifies for a Class 32 Categorical Exemption if it is developed on an infill site and meets the conditions as follows: (a) the project is consistent with the applicable General Plan designation and all applicable General Plan policies as well as the applicable zoning designation and regulations; (b) the proposed development occurs within city limits on a property of no more than five acres substantially surrounded by urban uses; (c) the proposed project has no value as a habitat for endangered, rare, or threatened species; (d) approval of the proposed project would not result in any significant effects relating to traffic, noise, air quality, or water quality; and (e) the site can be adequately served by all required utilities and public services.
(a) The project is consistent with applicable general plan designation, applicable policies, and applicable zoning designations.

The subject property is currently developed with a single-family dwelling. The subject property is zoned R-3 Single Family and has a General Plan land use designation of Residential. The proposed use and density of the project is allowed on the subject property and consistent with existing conditions. Therefore, the proposed project is consistent with the applicable general plan designation, applicable policies, and zoning designations.
(b) The proposed development occurs within city limits on a project site no more than five acres substantially surrounded by urban uses.

The subject property is wholly within the Town of Hillsborough on a lot that is approximately 0.6 acres.

Lots adjacent to the subject property are also developed with single-family dwellings. The subject property is less than 1 mile from San Mateo.
(c) The project has no value as habitat for endangered species, rare, or threatened species.

The subject property is not a wildland area and is not a habitat for endangered, rare, or threatened species. There are eight (8) protected trees on the subject property, including White Birch (Betula pendula), Coast Live Oak (Quercus agrifolia), Japanese Privet (Lingustrum japonicum), Coast Redwood -144-
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(Sequoia Sempervirens), Victoria Box (Pittosporum Undulatum), Southern Magnolia (Magnolia Grandiflora), and Strawberry Tree (Arbutus unedo) as identified in the Tree Report prepared for the subject property. The only protected trees that will be removed as part of the proposed project that are not dying or dead are one irregular shaped white 18” birch tree in poor health and a highly irregular shaped 18” oak that is a safety danger given its significant lean. (d) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality.

The proposed project will be subject to Conditions of Approvalthat require compliance with the Town of Hillsborough noise ordinance, construction material transportation regulations, pollutant discharge, dewatering, stormwater mitigations, and Best Management Practices for stormwater runoff. These Conditions of Approval will ensure that the proposed project will not have significant impacts on noise, traffic and water. The proposed project would be under the Bay Air Quality Management District’s screening threshold for operational criteria air pollutants (325 dwelling-units), operational greenhouse gas emissions (56 dwelling-units, and construction related screening (114 dwelling units). Thus, it would not have an impact on air quality.
(e) The site can be adequately served by all required utilities and public services.

Since the proposed project replaces a single-family home, it would not result in any increase in population that would require expanded public services or utilities. The proposed project would be served by the same public utilities and services that serve the existing improvements.

Given the above findings, it can be found that the proposed project meets the qualifications of the Class 32 Categorical Exemption.

CEQA Section 15300.2: Exceptions to the Use of Categorical Exemptions.

CEQA requires consideration of whether the proposed project is subject to any of the six (6) exceptions that would prohibit the use of a Categorical Exemption as set forth in Section 15300.2 of the Guidelines.

The six (6) exceptions are: (a) Location; (a) Cumulative Impacts; (b) Significant Effect; (c) Scenic Highways; (d) Hazardous Waste Sites; and (e) Historical Resources. We conclude that none of the exceptions apply to the proposed project.

Location. A categorical exemption shall not be used for a project located on a site which may impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies.

The proposed project proposes to construct one (1) single-family dwelling on a site that already has a single-family dwelling. The proposed project’s location is within a suburban built out environment. The project site is dominated by the existing single-family dwelling and ornamental landscaping. Little remains of the natural landscape on the project site or in the vicinity of the site. The proposed project would not change this context with construction. No federal, state, or local agency has designated the project site as -145-
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being environmental sensitive. The project site has been designated for residential development and would continue this use. Therefore, the proposed project is not located on a site which may impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies, and this exception does not apply.

Additionally, the proposed project would not affect or impact a designated or mapped environmental resource of hazardous or critical concern off-site of the Goldman property. All construction activities will occur on-site and the surrounding residential neighborhood does not have any designated or mapped environmental resources of hazardous or critical concern.

Cumulative Impacts. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant.

The project proposes to construct one (1) single-family dwelling on a site that already has a single-family dwelling. The proposed project would be utilized in nearly an identical fashion as under existing conditions. As indicated below, the proposed project would have no individual environmental impacts.

Therefore, the proposed project would not have any cumulative impacts.

Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances.

In order to establish that this exception applies, a party needs to show that the proposed project presents unusual circumstances and that there is a reasonable possibility of a significant effect on the environment due to those unusual circumstances. Berkeley Hillside Preservation et al. v City of Berkeley et al. (60 Cal4th 1086, 1098 (2015)). The proposed project and the circumstances surrounding it are not unusual.

California courts look to conditions in the immediate vicinity of a proposed project to determine whether there are unusual circumstances. Berkeley Hillside at 1118. The project proposes to construct one (1) single-family dwelling in an area zoned and designated for such development. The proposed project will strictly comply with the zoning designation for the subject property and will not require any variances. All adjacent lots are developed with single-family dwellings. The proposed project will be of a similar size and scope to the nearby properties. The project proposes a single-family dwelling that will be approximately 6,900 square feet and two stories in height. Also, the location of the proposed project does not present any unusual characteristics. As noted above, the proposed construction will be on a level lot and adjacent to a level street; the construction will not be on the hillside, and the lot is not located near or adjacent to any water or other natural resources. This type of project is not unusual for the vicinity of the subject property and is similar in scope to other residential uses in the area. Since there are no unusual circumstances, there cannot exist a reasonable possibility of a significant effect on the environment due to unusual circumstances as is required to establish that this exception applies.

Scenic Highways. A categorical exemption shall not be used for a project which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as state scenic highway. -146-
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The nearest State Scenic Highway within the Town of Hillsborough is Interstate 280. Interstate 280 from the San Mateo–Santa Clara county line to the San Bruno city limits is officially designated as a scenic highway by the California Department of Transportation. The subject property is located approximately two miles east of Interstate 280. Therefore, the proposed project will not result in damage to any scenic resources, including, but not limited to, trees, historic building, rock outcroppings, or similar resources, within a highway officially designated as a state scenic highway, and this exception does not apply.

Hazardous Waste. A categorical exemption shall not be used for a project located on a site which is included on any list complied pursuant to Section 65962.5 of the Government Code.

According to EnviroStor, the State of California’s database of Hazardous Waste Sites, neither the subject property nor any property in the vicinity is identified as a hazardous waste site. Furthermore, the building permit history for the subject property does not indicate that it may be hazardous or otherwise contaminated, and this exception does not apply.

Historic Resources. A categorical exemption shall not be used for a project which may cause substantial adverse change in the significance of a historical resource.

The Town of Hillsborough does not have a Historic Preservation Ordinance. The Town’s General Plan did not identify the proposed project site as a historic or cultural resource. The Town’s 1990 Volunteer Historic Building Survey, a guidance document, did not include the subject property in its list of historical buildings within the Town. Furthermore, the subject property is not connected to a unique event or person associated with California History. Therefore, the redevelopment of the existing single-family home would not have an impact on a historical resource, and this exception does not apply.

Requirements and Conditions of Approval for Grading Permit If approved, the grading permit for the proposed project would be subject to the following requirements and conditions of approval which mitigate any adverse environmental effect that the proposed project may have. All applications for a grading permit shall include the following (among other requirements) (HMC §15.24.040.A):
• An erosion sediment control plan;
• A schedule of proposed activities, including, but not limited to, the time within which the grading is to be commenced after the granting of the grading permit and time when the grading is to be completed;
• The manner in which the material is to be removed from the site and the proposed route over the public streets and over private property in transporting any material.

Additionally, all grading permits are subject to, and the proposed project would implement all of the following Conditions of Approval (HMC §15.24.080):
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• All vehicles transporting material over the public streets of the town shall comply with state and local weight limits and shall travel directly over the route(s) approved by the city engineer or city council, as the case may be, and nowhere else.
• Grading shall be done in accordance with the approved plans and the geotechnical report, if any, and with the conditions set forth in section 15.24 and on the grading permit. • All grading for which the city engineer has required a geotechnical investigation shall be supervised, during the placement and compaction period, by an engineer licensed and qualified on the subject of soil mechanics. The geotechnical engineer shall certify such grading work upon completion of the job, and the permittee shall provide such certification to the city engineer. • Cut or fill slopes shall be treated as required by the city engineer to prevent erosion. The jobsite shall comply with all federal, state, county and town requirements for prevention of discharges into the storm water system.
• No dust, mud, excess earth or debris in the area affected by the jobsite shall at any time be allowed to become a nuisance or danger.
• Any material spilled or deposited on any public street or place from any vehicle or conveyor transporting material shall be immediately removed in a manner satisfactory to the city engineer and at the expense of the permittee.
• The hours of work for grading or related work shall be Monday through Friday between the hours of eight a.m. and five p.m. and Saturday between the hours of ten a.m. and five p.m., excluding any day when the office of the Hillsborough city clerk is closed for observance of a holiday. If there is any inconsistency between the hours of work provisions of Chapter 8.32 and those of Subsection 15.25.080.G, the latter shall control. Nothing in Subsection 15.24.080.G shall be deemed to override or contradict the noise level provisions of Chapter 8.32, however. • Any other conditions imposed by the city engineer in the city engineer's discretion as he or she deems necessary or advisable for the protection of the public health, safety and welfare.

Conclusion and CEQA Recommendation
At this time, based on the evaluation as summarized above Horizon finds that the proposed project qualifies for the following CEQA Categorical Exemptions: Class 2, Class 3, Class 4 and Class 32.

We are available to discuss these findings further with you or address any questions that you or the Town has regarding this evaluation.
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Attachments
Attachment 1: Site Plans - Goldman Residence
Attachment 2: Preliminary Grading Plan – Goldman Residence Attachment 3: Tree Inventory and Protection Report for Tyler & Elaine Goldman (June 21, 2021) -149-
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Attachment 1: Site Plans - Goldman Residence
-150-
259 BRIDGE ROAD HILLSBOROUGH, CA
Goldman Residence

PROJECT DATA
ARCHITECT:

RICHARD BEARD ARCHITECTS
ADDRESS: 2475 3RD STREET
SAN FRANCISCO, CA, 94107
TEL: 415.458.2600
CONTACT: BRETT MOYER
EMAIL: [email protected]
OWNER:

ADDRESS:

HILLSBOROUGH, CA
TEL:

EMAIL:

LANSCAPE ARCHITECT:

GROUND STUDIO
ADDRESS: 537 HOUSTON STREET
MONTEREY, CA, 93940
TEL: 831.655.3462
CONTACT: BEN LANGFORD
EMAIL: [email protected]

GENERAL
G0.00 TITLE SHEET -VICINITY MAP, DIRECTORY, PROJECT DATA G1.01 SITE PHOTOGRAPHY
G1.02 LOCATION MAP
G1.03 INSPIRATION IMAGES
G1.04 PROPOSED MATERIALS
G1.05 FLOOR AREA CALCULATIONS
G1.06 LOT COVERAGE CALCULATIONS
CIVIL
SU1 TOPOGRAPHY SURVEY
C-2.0 PRELIMINARY GRADING & DRAINAGE PLAN

ARCHITECTURE
A1.01 SITE PLAN
A2.00 BASEMENT FLOOR PLAN
A2.01 FIRST FLOOR PLAN
A2.02 SECOND FLOOR PLAN
A3.01 EXTERIOR BUILDING ELEVATIONS
A3.02 EXTERIOR BUILDING ELEVATIONS
A3.20 SITE SECTION
A3.21 BUILDING SECTIONS
A10.01 RENDERING
A10.02 RENDERING
A10.03 RENDERING
A10.04 RENDERING
A10.05 RENDERING

FINAL ADRB SET
AUGUST 30TH, 2021
CIVIL ENGINEER:

LEA & BRAZE ENGINEERING INC.

ADDRESS: 2495 INDUSTRIAL PARKWAY WEST
HAYWARD, CA 94545
TEL: 510.887.4086
CONTACT: RYAN BARTON
EMAIL: [email protected]
GEOTECHNICAL ENGINEERS:

ROMIG ENGINEERS, INC
ADDRESS: 1390 EL CAMINO REAL, SECOND FLOOR
SAN CARLOS, CA 94070
TEL: 650.591.5224
CONCTACT: TOM PORTER
EMAIL: [email protected]
ARBORIST: NED PATCHETT
COMPANY: NED PATCHETT CONSULTING
ADDRESS:PO BOX 1354 SAN CARLOS, CA 94070
TEL:650-728-8308
CONTACT:NED PATCHETT
EMAIL: [email protected]

PROJECT DIRECTORY VICINITY MAP ADRB SHEET INDEX
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COVER SHEET
Author
Checker
2006
Goldman Residence
259 BRIDGE ROAD

HILLSBOROUGH, CA

07.23.21 1 ADRB SET
3,577.51 SF
1,987.58 SF
1,337.89 SF
6,902.98 SF
6,902.58 SF
27,618.00 SF

24.9%

0.63 ACRES
5 PROJECT ADDDRESS: 259 BRIDGE ROAD, HILLSBOROUGH, CA, 94010 ASSESSOR'S PARCEL NO.: 032-340-300
ZONING: RESIDENTIAL
CONSTRUCTION TYPE: TYPE V-B (WOOD FRAME, SLAB ON GRADE) SPRINKLED: FULLY SPRINKLERED
OCCUPANCYT GROUP: R-3 SINGLE FAMILY
STORIES / ACTUAL HEIGHT: 2-STORY / 32'-0"
HEIGHT LIMIT: 32'-0" ON ALL BUILDINGS
BUILDING AREA: FIRST FLOOR:

SECOND FLOOR:

BASEMENT:

HOUSE TOTAL:

TOTAL PROPOSED FLOOR AREA (ZFA)

NET LOT AREA

FLOOR AREA RATIO
LAND USAGE: LOT AREA:

PARKING SPACES: 3 COVERED, 2 UNCOVERED

PROJECT

LOCATION

LANDSCAPE
L0.0 COVER
L0.1 TREE PROTECTION PLAN
L1.0 FIRST FLOOR SITE PLAN
L1.1 SECOND FLOOR SITE PLAN
L2.0 ELEVATION - BRIDGE RD FRONTAGE
L2.1 LANDSCAPE DETAILS
L3.0 LANDSCAPE - SURFACE RATIO PLAN
L3.1 OVERALL PLANTING/HYDROZONE PLAN
L4.0 OVERALL IRRIGATION PLAN
L4.1 IRRIGATION NOTES AND LEGEND
L4.2 IRRIGATION DETAILS (1)
L4.3 IRRIGATION DETAILS (2)
L4.4 IRRIGATION WATER CALCULATION
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1 SUBJECT PROPERTY - 259 BRIDGE RD HILLSBOROUGH, CA

LOCATION MAP
1 2
3 4
2 269 BRIDGE RD HILLSBOROUGH, CA
3 270 BRIDGE RD HILLSBOROUGH, CA
4 260 BRIDGE RD HILLSBOROUGH, CA
5 6
5 250 BRIDGE RD HILLSBOROUGH, CA
6 249 BRIDGE RD HILLSBOROUGH, CA
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LOCATION MAP
Author
Checker
2006
Goldman Residence
259 BRIDGE ROAD

HILLSBOROUGH, CA

07.23.21 1 ADRB SET
-152-
A3.01
1 A3.02
1 A3.02
2 1
A3.20

BRIDGE ROAD

PROPERTY LINE

FRONT SETBACK LINE

REAR SETBACK LINE

SIDE SETBACK LINE

CENTER LINE OF ROAD
23' - 1"
32' - 0"
18' - 6"
30' - 7"
18' - 6"
30' - 7"
25' - 4"
9' x18' MIN. PARKING SPACES
(2) OFF-STREET PARKING SPACES &
(3) PARKING SPACES INSIDE GARAGE
29'-0"
27'-0"
25'-0"
23'-0"
21'-0"
19'-0"
17'-0"
15'-0"
13'-0"
11'-0"
9'-0"
7'-0"
5'-0"
3'-0"

DEMOLISH (E) STRUCTURE
(DASHED)
(N) 8' PRIVACY FENCE,

TO BE COORDINATED

WITH NEIGHBOR

REMOVE (E) WOOD FENCE
(E) ELEC. TRANSFORMER
(E) ELEC. BOX
(E) TELEPHONE UTILITY BOX
(E) WATER METER

DEMOLISH (E) STRUCTURE
(DASHED)
(N) WOOD FENCE
(N) WOOD FENCE
29' - 7"
31' - 0"
5' - 0"
16% MAX. SLOPE
ADU

GREEN TERRACE
GARAGE
SUNKEN

COURTYARD
BELOW

PRIMARY

LIVING WING
9" / 12" 9" / 12"
9" / 12" 9" / 12"
9" / 12"
9" / 12"
9" / 12"
9" / 12"
9" / 12"
(N) STANDING SEAM

METAL ROOF
(N) STANDING SEAM

METAL ROOF
(N) SLATE ROOF
(N) STANDING SEAM
METAL ROOF AT DOMERS, TYP.

PROPOSED DRIVEWAY APRON
30' - 0"
9' - 2"

STREET LINE

REMOVE (E) WOOD FENCE
0' - 0"
0' - 0"
0' - 0"
0' - 1"
-1' - 1"
-1' - 1"
0' - 2"
0' - 5"
0'-7"
0'-7"
RIDGE
(E) GRADE
(E) GRADE
EAVE
EAVE
(E) GRADE
(E) GRADE
RIDGE
RIDGE
RIDGE
EAVE
(E) GRADE
EAVE
(E) GRADE
(E) GRADE
RIDGE
(E) GRADE
(E) GRADE
(E) GRADE
(N) PV PANELS
DN
CURB 1' - 10"
TYP.
1' - 0" EAVE
TYP.
1' - 0" EAVE
(N) STANDING SEAM

METAL ROOF
GUTTER
(N) FENCE
(N) GATE
18' - 6"
EAVE
(N) PTD. WD.

TRELLIS
18' - 6"
EAVE 18' - 6"
EAVE
(N) GATE KEYPAD
(N) MAILBOX IN PILLAR, EACH SIDE.

ADDRESS NUMERALS TO BE 4" HT. MIN.
1 A3.21
2 A3.21
A3.01
2 POOL
R
E
A
R
S
E
T
B
A
C
K
2 0' - 0"

SIDE SETBACK
20' - 0"

SIDE SETBACK
20' - 0"
1'-0"
50' - 0"

ARCHITECTURAL FEATURE
ENCROACHES 24" MAX. INTO

SETBACK
2' - 0"
20'-0" .
(E) SANITERY SEWER LINE
6" PIPE
4" PIP
E
(N) SANITERY SEWER LINE

TO BE RE-ROUTED ABOVE

SITE WALLS
(E) SANITERY SEWER LINE

TO BE ABANDONED
TYP.
1' - 0" EAVE
1' - 4 1/2"
1' - 11 1/2"
(N) 8' PRIVACY FENCE,

TO BE COORDINATED

WITH NEIGHBOR
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SITE PLAN
Author
Checker
2006
Goldman Residence
259 BRIDGE ROAD

HILLSBOROUGH, CA

07.23.21 1 ADRB SET
N

GENERAL NOTES
4'
8'
16' 32'
0 24'
SCALE: 1/8" = 1'-0"

1. FOR DETAILED EXISTING AND NEW TREE INFORMATION

PLEASE REFER TO LANDSCAPE DRAWINGS AND ARBORIST
REPORT.

2. REFER TO LANDSCAPE FOR DETAILED INFORMATION ON
HARDSCAPE MATERIALS AND LOT COVERAGE.

3. SPOT ELEVATION BASE POINT RELATIVE TO EXISTING
TOPOGRAPHY PER SURVEY, 0'- 0" = 50.7'.

4. ENCROACHMENT UNDER SEPARTE PERMIT.

A1.01 1/8" = 1'-0"
1 SITE PLAN
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Attachment 2: Preliminary Grading Plan – Goldman Residence -156-
±
±
” ”
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]
”
”

CUBIC YARDS WITHIN BUILDING

FOOTPRINT

OUTSIDE

BUILDING

FOOTPRINT
OVER

EXCAVATION

TRENCHING POOL

TOTAL CUBIC
YARDS
CUT
FILL 63
EXPORT 3564
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Attachment 3: Tree Inventory and Protection Report
for Tyler & Elaine Goldman (June 21, 2021)
-158-
Tree Inventory and Protection Report
For
Tyler & Elaine Goldman
259 Bridge Road in Hillsborough, CA 94010
Submitted by
Ned Patchett
Certified Arborist WE-4597A
June 21, 2021
Ned Patchett Consulting
830 Buena Vista Street in Moss Beach, CA 94038
Office 650 728-8308
[email protected]
www.nedpatchettconsulting.com
ã 2021 Ned Patchett Consulting, Inc.

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means (electronic, mechanical, photocopy, recording or otherwise) without written permission from Ned Patchett Consulting, Inc. -159-
Table of Contents
Summary .............................................................................................................................1 Introduction ........................................................................................................................1 Assignment ................................................................................................................................. 1 Limits of Assignment................................................................................................................. 2 Tree Assessment Methods ..................................................................................................2 Health and Structure Rating System .................................................................................2 Hillsborough-Protected Tree Definitions..........................................................................3 Suitability for Preservation ................................................................................................4 Observations........................................................................................................................4 Site Description ......................................................................................................................................4 Subject Trees..........................................................................................................................................4 Existing Property Line Screening Material ............................................................................................4 Coast Live Oak-Tree 8 ...........................................................................................................................5 Magnolia-Tree 15 ...................................................................................................................................6 Conclusion ..........................................................................................................................6 Tree Protection Recommendations....................................................................................7 Tree Protection Fencing .........................................................................................................................7 Tree Protection Zones............................................................................................................... 7 Activities prohibited within the TPZ include .........................................................................................7 Special Activities within the Tree Protection Zone................................................................................7 Monthly Inspections...............................................................................................................................8 Tree Pruning Recommendations.............................................................................................. 8 Mulching Recommendations.................................................................................................... 8 Glossary of Terms...............................................................................................................9 Bibliography......................................................................................................................10 Appendix A – Tree Inventory................................................................................................. 11 Appendix B – Tree Survey Map............................................................................................. 16 Appendix C – Photographs..................................................................................................... 17 Appendix D – Arborist Disclosure Statement....................................................................... 18 Appendix E – Certification of Performance.......................................................................... 19 -160-
Tree Report for Tyler & Elaine Goldman
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Summary
Tyler & Elaine Goldman retained our services to inventory trees 6 inches in diameter and larger located at 259 Bridge Road in Hillsborough, CA 94010. The purpose of the examination was to identify which trees are considered Protected Trees as defined in the Hillsborough Tree Ordinance and Removal Guidelines, to assess the health and condition of the subject trees, determine their potential for preservation during the proposed construction and to provide recommendations to reduce the impacts of the proposed construction to a less than significant level for the trees that warrant retention.

There is a total of (19) trees included within this report. Eight (8) of these trees are 12 inches in diameter and greater and are therefore classified as a “Tree” per the town of Hillsborough Tree Ordinance and are therefore Protected Trees. Please note-all tree removals related to the construction of property improvements, along with the plans for property improvements, require design review & approval from the Planning Department (by ADRB or Administratively). Once approved, a permit must be obtained from the Building Department.

Total Trees Protected (12 inch in diameter
and larger)
Not Protected (smaller than
12 inches in diameter)
19 8 11
We have recommended removal (2) trees (Trees 8 & 17) because they are in poor health or structural condition or they are dying or dead. In addition, there are several other trees that we feel removal should be considered because of poor health and or structural condition or they will not survive the proposed construction. We have provided tree care recommendations for these trees if they are retained. In addition, we have provided recommendations to protect all the trees that will be retained for the duration of the construction process.

Introduction
Assignment
Tyler & Elaine Goldman retained my services to perform the following tasks:

1. Assess tree health, condition and potential impacts from the proposed construction at 259 Bridge Road in Hillsborough, CA 94010.

2. Identify which trees are considered to be Protected Trees as defined in the Hillsborough Tree Ordinance, 14.04.020-Definitions

3. Provide construction guidelines to be followed throughout all phases of a construction project

4. Document this information in a written report.
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Limits of Assignment
We did not perform an aerial inspection of the upper crown or a detailed root crown inspection on the subject trees.

Tree Assessment Methods
On May 25, 2021, Kevin Patchett Certified Arborist WE-438A and I visited the site to collect information for this report. A Visual Tree Assessment (VTA) was performed on the subject trees. The tree numbers in this report correspond to the tree numbers on the included Tree Map (see Tree Map in Appendix C). The following outlines the procedure for collecting information for this report:

1. Identify tree species

2. Measure the diameter of the trunk at 54 inches above grade Diameter at Standard Height (DSH)

5. Identify if the tree is a Protected Tree, as defined in the Hillsborough Tree Ordinance,

14.04.020-Definitions

3. Assess the health and condition of each tree

4. Assess the structural stability of each tree

5. Inspect the trees for pest or disease.

Health and Structure Rating System
The following table provides an overview of the rating system used when visually assessing the health and structure of the subject trees within this report.

Rating Health Structure
1=Poor Dead, diseased or dying Hazardous
2=Poor to Fair Declining with significant signs of
dieback
Structural weakness or flaws
that could lead to failure
3=Fair Minor dead branches, early stages of
decline
Corrective measures such as
pruning or structural support
systems may be needed
4=Fair to Good Tree is in good health No major structural issues 5=Good Excellent health No structural issues
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Hillsborough-Protected Tree Definitions
A “Tree” is defined as “Any woody plant which has a trunk with a diameter of twelve inches (12”) or greater, measured at four feet, six inches (4’-6”) above natural grade”.

A “Grove” is defined as “a group of at least five (5) woody plants of the same type with a diameter of six inches (6”) or greater, measured at four feet, six inches (4’-6”) above natural grade”.

If proposed removals may constitute a “grove”, the arborist report shall include an analysis of the impacts the tree removal will have on neighboring properties. Additional fees may be required if review by the Town’s consulting arborist is required.

Regardless of trunk size, any trees located within the front Right-of-Way are required to have an Encroachment permit issued.

If you are planning on Stump Grinding, a USA number is required (regardless of a permit issuance or not)
I. Tree Removal Which Is Related to Property Improvements (Any site where construction work, including landscaping, is also proposed on the property)
All tree removals related to the construction of property improvements, along with the plans for property improvements, require design review & approval from the Planning Department (by ADRB or Administratively). Once approved, a permit must be obtained from the Building Department.

II. Tree Removal Which Is Not Related to Property Improvements (No additional site or construction work is proposed on the property)

1. On lots which have improvements (such as a house): Design review approval (by the ADRB or Administratively), and a tree removal permit (issued by the Building Department), is required on a lot which contains a structure or other improvements and the tree proposed for removal has a trunk that is 36” or greater in diameter (circumference 113” or greater), measured at 4’-6” above natural grade.

2. On Vacant Lots: A tree removal permit, issued by the City Engineer (or his authorized representative), is required when the tree is located on a vacant lot, regardless of the cost of the removal. Submit the following:
§ A site plan showing the location, species, size of the tree(s); § An arborist report;
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§ A letter indicating why removal is requested, and;
§ A proposal for replanting and maintenance.
§ The fee is based on valuation; however, additional fees may be required if the Town’s consulting arborist is required, or if a public notice must be prepared (depending on the scope and nature of the proposed removal).

Suitability for Preservation
The goal of tree preservation is for the existing trees to remain assets to the site for years to come. Trees that are in poor condition and cannot tolerate construction impacts will become a liability and therefore should be removed. An assessment of a tree’s suitability for preservation includes the following:

1. Tree Health-A healthy tree can tolerate construction impacts better than a tree in poor health and is more likely to adapt to new site conditions after development.

2. Tree Structure-Trees with structural defects such as decayed wood, weak branch attachments and codominant stems are a liability and therefore should be removed.

3. Tree Age-Mature and over-mature trees are less able to tolerate construction impacts while younger trees have more tolerance for construction impacts.

4. Species Tolerance-All trees require protection to avoid injury. However, certain tree species can tolerate construction impacts better than others.

Observations
Site Description
The site is located at 259 Bridge Road in Hillsborough, CA 94010. A single family residential home is currently located on the site. This home will be demolished and a new home and associated improvements will be built on the site (see Tree Maps in Appendix B).

Subject Trees
I have prepared a tree inventory with all the necessary information that is required by the town of Hillsborough (see Tree Inventory in Appendix A).

Existing Property Line Screening Material
The existing property line screening material is a mix of Pittosporum, English Laurel and Privet that has suffered from lack of proper maintenance in the past. However, this screening material will be retained and the following outlines my recommendations to start to restore and improve the health and form of this important plant material. -164-
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6/21/2021 Page 5

1. Reduce the upper canopy now to the desired height that will maintain the privacy but allow filtered light to reach down to the lower branches. This will improve the floppy appearance that the taller ones have right now. Remove any significant dead sections now.

2. Lightly side prune now to correct any major issues and return in early March of 2022 to perform a heavier corrective side pruning. This second pruning cycle will promote more density in the lower sparse areas of the screen provided it is timed for early March before they start to push new spring growth.

3. Fertilize this plant material now with NutriRoot. This will help stimulate new root and shoot growth but will also help with dry soil/drought conditions. Fertilize again in fall with Arborplex. This will help prepare them to push new growth in spring of 2022 which will help fill in the sparse areas.

4. Install a Netafim drip irrigation system now. This can be done in a grid or linear pattern. I suggest .9GPH at every 1 foot spacing. The emitter should be offset at 1 foot spacing. This plant material is going to need supplemental water in order to prevent any further stress and or decline that this summer is bound to bring. If it will take some time to bring in a landscape contractor to do this irrigation work then a temporary irrigation system should be used.

5. Apply 3-4 inch layer of wood mulch over the drip system/root zone to help retain soil moisture.

6. Erect tree protection fencing around these shrubs/trees prior to the commencement of any construction activities to prevent any accidental damage to the shrubs/trees.

7. If there is going to be any additional plantings in the sparse/bare areas I would advocate for timing this planting during fall.

Coast Live Oak-Tree 8
The existing 15 inch Coast Live Oak tree in the left corner of the rear yard is in poor to fair health and poor structural condition. The tree has a significant lean to the main trunk and upper canopy that will likely lead to a failure in the future (see Photo 1 in Appendix C). It is our opinion that pruning or the use of arboricultural support systems will not effectively mitigate the issues with this tree and therefore, we recommend removal of this tree.
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Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 6
Magnolia-Tree 15
The southern Magnolia tree shows signs of stress and decline with dead branches and sparse canopy. The following outlines my recommendations to restore and improve the health and form of this tree.

1. Perform a crown cleaning on the tree now. The emphasis on this work should be removal of dead branches and minimize the removal of living branches. Living branches should only be removed for corrective pruning that is absolutely critical to prevent failures or correct the balance of the canopy.

2. Fertilize this plant material now with NutriRoot. This will help stimulate new root and shoot growth but will also help with dry soil/drought conditions. Fertilize again in fall with Arborplex. Assess in spring 2022 to determine if further fertilization is necessary.

3. Install a Netafim drip irrigation system below the drip line of the tree now. This can be done in a grid or linear pattern. I suggest .9GPH at every 1 foot spacing.

The emitter should be offset at 1 foot spacing. This tree is going to need supplemental water in order to prevent any further stress and or decline that this summer is bound to bring. If it will take some time to bring in a landscape contractor to do this irrigation work then a temporary irrigation system should be used. Please note-no water should come within 3-5 feet of the trunk of this tree.

4. Apply 3-4 inch layer of wood mulch over the drip system/root zone to help retain soil moisture. Please note-no mulch should come within 2 feet of the trunk of this tree.

5. Erect tree protection fencing around this tree prior to the commencement of any construction activities to prevent any accidental damage from occurring.

Conclusion
Protection of Protected Trees during construction is a mandatory part of the construction process in Hillsborough. In addition, proposed construction within Tree Protection Zones can requires the direct onsite supervision of a Project Arborist and can include specialized construction designs and methods to reduce tree impacts.

Tree Protection Fencing must be erected around these trees prior to the commencement of any construction activities on the site. In addition, we have provided recommendations to protect all the trees that will be retained for the duration of the construction process.
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Tree Report for Tyler & Elaine Goldman
Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 7
Tree Protection Recommendations
Tree Protection Fencing
Fenced enclosures shall be erected around trees to be protected to establish the Tree Protection Zone (TPZ) in which no soil disturbance is permitted and activities are restricted.

Size and type of fence
All trees to be preserved shall be protected with 6-foot high, minimum 12-gauge chain link fence. Fences are to be mounted on 2-inch diameter galvanized iron posts, driven into the ground to a depth of at least 2-feet at no more than 10-foot spacing.

Duration
Tree fencing shall be erected before any demolition, grading or construction begins and remain in place until the Project Arborist approves the removal.

Tree Protection Zones
Each Tree to be protected, including those on neighboring properties, shall have a designated TPZ identifying the area sufficiently large enough to protect the tree and roots from disturbance. The TPZ area can be determined by the formula: 10 inches per inch of diameter. For example a 20” diameter tree shall have a 16’ radius from the perimeter of the trunk or a 16-foot TPZ.

I have calculated the optimal TPZ for each that is going to be retained. This information can be found in the Tree Inventory (See Tree Inventory in Appendix A).

Activities prohibited within the TPZ include

1. Storage or parking vehicles, building materials, refuse, excavated spoils or dumping of poisonous materials, including but not limited to, paint, petroleum products, concrete, stucco mix or dirty water.

2. The use of tree trunks as a winch support, anchorage, as a temporary power pole, signposts or other similar function.

3. Cutting of tree roots by utility trenching, foundation digging, placement of curbs and trenches and other miscellaneous excavation.

4. Soil Disturbance, Soil Compaction or grade changes.

5. Drainage changes.

Special Activities within the Tree Protection Zone
Work in this area (TPZ) requires the direct onsite supervision of the Project Arborist. -167-
Tree Report for Tyler & Elaine Goldman
Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 8
Monthly Inspections
It is recommended that a Project Arborist perform monthly inspections to monitor changing conditions and tree health and submit a written report to the general contractor or project manager.

Tree Pruning Recommendations
A crown cleaning is removal of all dead branches 1-2 inches in diameter and larger, removal of all broken branches and selective limb removal or end weight reduction to reduce the chances of limb failure.

I have indicated which trees require a crown cleaning within the Tree Inventory.

Mulching Recommendations
I recommended that wood chips be spread within the TPZ to a 3-to 4-inch depth, leaving the trunk clear of mulch.
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Tree Report for Tyler & Elaine Goldman
Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 9
Glossary of Terms
Aerial inspection An inspection of the upper crown of the tree that requires climbing.

Crown Parts of the tree above the trunk, including leaves, branches and scaffold limbs. (Matheny and Clark, 1994)
Diameter at standard
height (DSH)
Windthrow
The diameter of a tree’s trunk as measured at 4.5 feet from the ground. (Matheny and Clark, 1994)
Tree Failure due to uprooting caused by wind. (Glossary of Arboriculture Terms, 2007)
Root crown Area where the main roots join the plant stem, usually at or near ground level. Root Collar. (Glossary of Arboriculture Terms, 2007)
Root crown inspection Process of removing soil to expose and assess the root crown of a tree. (Glossary of Arboriculture Terms, 2007)
Visual Tree
Assessment (VTA)
A method of visual assessing the condition of a tree that does not include a root crown inspection or an aerial inspection. -169-
Tree Report for Tyler & Elaine Goldman
Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 10
Bibliography
Matheny, N.P. and J.R. Clark. A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas (2nd Edition). Pleasanton, CA. HortScience Inc., 1994.

Matheny, N.P. and J.R. Clark. Trees and Development A Technical Guide to Preservation of Trees During Land Development. Champaign, IL. International Society of Arboriculture, 1998
Harris, R. Arboriculture Integrated Management of Landscape Trees, Shrubs, and Vines.

Englewood Cliffs, NJ: Prentice-Hall, Inc., 1992
International Society of Arboriculture. Glossary of Arboriculture Terms. Champaign, IL Dixon Graphics, 2007
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Tree Report for Tyler & Elaine Goldman
Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 11
Appendix A – Tree Inventory
Tree
# Species Botanical Name
DSH
(inches)
Heritage
Tree
Health
Rating
Structural
Condition Observation Recommendations
Optimal
Tree
Protection
Zone
(Feet)
1 White
Birch
Betula
pendula 18 Yes 3 3
There are
dead
branches in
the upper
canopy.

Irregular
growth in
lower stem.

Consider removal,
this tree is in
decline and will
not survive the
proposed
construction. If
retained, crown
cleaning, fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
15 2 White
Birch
Betula
pendula 10 No 2 2
There are
dead
branches in
the upper
canopy. This
tree is poorly
foliated. The
tree has been
suppressed by
neighboring
trees.

Consider removal,
this tree is in
decline and will
not survive the
proposed
construction. If
retained, crown
cleaning, fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
8 3 Grapefruit Citrus x
paradisi 7.5 No 3 3
There are
dead
branches in
the upper
canopy. The
tree has been
suppressed by
neighboring
trees.

Consider removal.

If retained, crown
cleaning,
supplemental
irrigation. Fertilize
with Down To
Earth dry organic
fertilizers.
6 4 Victoria
Box
Pittosporum
undulatum 8-8 No 3 3
There are
dead
branches in
the upper
canopy. Overextended
limbs and
upper
canopy.

Codominant
stems. Decay
in lower stem.

Crown cleaning.

End weight
reduction. Reduce
upper canopy
height. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
10 -171-
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6/21/2021 Page 12
Tree
# Species Botanical Name
DSH
(inches)
Heritage
Tree
Health
Rating
Structural
Condition Observation Recommendations
Optimal
Tree
Protection
Zone
(Feet)
5 Victoria
Box
Pittosporum
undulatum 8 No 3 3
There are
dead
branches in
the upper
canopy.

Overextended
limbs and
upper
canopy.

Crown cleaning.

End weight
reduction. Reduce
upper canopy
height. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
7 6 Victoria
Box
Pittosporum
undulatum
6-3-3-3-
3 No 3 3
There are
dead
branches in
the upper
canopy.

Overextended
limbs and
upper
canopy.

Crown cleaning.

End weight
reduction. Reduce
upper canopy
height. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
10 7 English
Laurel
Prunus
laurocerasus 10 No 3 2
There are
dead
branches in
the upper
canopy.

Overextended
limbs and
upper
canopy.

Crown cleaning.

End weight
reduction. Reduce
upper canopy
height. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
8 8 Coast Live
Oak
Quercus
agrifolia 15 Yes 2 2
There are
dead
branches in
the upper
canopy.

Overextended
limbs and
upper
canopy. This
tree has a
significant
lean.

Removal. If
retained, crown
cleaning with
emphasis on end
weight reduction.

Root crown
inspection. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
13 -172-
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6/21/2021 Page 13
Tree
# Species Botanical Name
DSH
(inches)
Heritage
Tree
Health
Rating
Structural
Condition Observation Recommendations
Optimal
Tree
Protection
Zone
(Feet)
9 Japanese
Privet
Lingustrum
japonicum 11 No 2 2
There are
dead
branches in
the upper
canopy. The
tree is poorly
foliated.

Decay in
lower stem.

Consider removal.

If retained, crown
cleaning. Reduce
height. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
9 10 Japanese
Privet
Lingustrum
japonicum 14 Yes 2 2
There are
dead
branches in
the upper
canopy. The
tree is poorly
foliated.

Decay in
lower stem.

Consider removal.

If retained, crown
cleaning. Reduce
height.
12 11 Mock
Orange
Pittosporum
tobira 8 No 2 2
There are
dead
branches in
the upper
canopy. The
tree is poorly
foliated.

Cracks in
lower stem.

Suppressed by
large
redwoods
nearby.

Consider removal.

If retained, crown
cleaning. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch. 7
12 Coast
Redwood
Sequoia
sempervirens 14.5 Yes 3 3
There are
dead
branches in
the upper
canopy.

Crown cleaning.

Fertilize with
NutriRoot.

Supplemental
irrigation and
apply mulch.
12 13 Coast
Redwood
Sequoia
sempervirens 33 Yes 3 3
There are
dead
branches in
the upper
canopy.

Crown cleaning.

Fertilize with
NutriRoot.

Supplemental
irrigation and
apply mulch.
28 -173-
Tree Report for Tyler & Elaine Goldman
Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 14
Tree
# Species Botanical Name
DSH
(inches)
Heritage
Tree
Health
Rating
Structural
Condition Observation Recommendations
Optimal
Tree
Protection
Zone
(Feet)
14 Victoria
Box
Pittosporum
undulatum 12.5 Yes 3 2
There are
dead
branches in
the upper
canopy. There
is a decay
column on the
lower stem.

Overextended
limbs.

Crown cleaning.

End weight
reduction. Reduce
upper canopy
height. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
10 15 Southern
Magnolia
Magnolia
grandiflora 27 Yes 2 3
There are
dead
branches in
the upper
canopy. This
tree is poorly
foliated.

Consider removal.

If retained, crown
cleaning. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
23 16 Orange Citrus
sinensis 7 No 3 3
There are
dead
branches in
the upper
canopy.

Crown cleaning.

Fertilize with EB
Stone Dry Organic
Fertilizer.

Supplemental
irrigation and
apply mulch.
6 17 Strawberry
Tree
Arbutus
unedo
13-10-9-
7 Yes 1 1
This tree is
dead.

Removal
0 18 Holly Ilex 9-7 No 3 2
There are
dead
branches in
the upper
canopy. The
stems are co
dominant.

Consider removal.

If retained, crown
cleaning. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
10 19 Holly Ilex 7-7-7-7 No 3 2
There are
dead
branches in
the upper
canopy. The
main stems
have a
codominant
attachment.

Consider removal.

If retained, crown
cleaning. Fertilize
with NutriRoot.

Supplemental
irrigation and
apply mulch.
15 -174-
Tree Report for Tyler & Elaine Goldman
Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 15
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Tree Report for Tyler & Elaine Goldman
Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 16
Appendix B – Tree Survey Map
Tree 2
Tree 3
Tree 4
Tree 5
Tree 6
Tree 7
Tree 8
Tree 9
Tree 10
Tree 11
Tree 12
Tree 13
Tree 15
Tree 16
Tree 17
Tree 18
Tree 19
Tree 1
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Ned Patchett Certified Arborist WE-4597A
6/21/2021 Page 17
Appendix C – Photographs
Photo 1
Tree 8
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6/21/2021 Page 18
Appendix D – Arborist Disclosure Statement
Arborists are tree specialists who use their education, knowledge, training, and experience to examine trees. They recommend measures to enhance the beauty and health of trees and attempt to reduce the risk of living near trees. Clients may choose to accept or disregard the recommendations of the arborist or to seek additional advice.

Arborists cannot detect every condition that could possibly lead to the structural failure of a tree. Trees are living organisms that fail in ways we do not fully understand.

Conditions are often hidden within trees and below the ground. Arborists cannot guarantee that a tree will be healthy or safe under all circumstances or for a specified period of time. Likewise, remedial treatments like any medicine cannot be guaranteed.

Treatment, pruning, and removal of trees may involve considerations beyond the scope of the arborist’s services such as property boundaries, property ownership, site lines, disputes between neighbors, and other issues. Arborists cannot take such considerations into account unless complete and accurate information is disclosed to the arborist. An arborist should then be expected to reasonably rely upon the completeness and accuracy of the information provided.

Trees can be managed, but they cannot be controlled. To live near trees is to accept some degree of risk. The only way to eliminate all risk associated with trees is to eliminate all trees.
____________________________________
Ned Patchett
Certified Arborist WE-4597A
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6/21/2021 Page 19
Appendix E – Certification of Performance
I, Ned Patchett, certify;
• That I have personally inspected the tree and the property referred to in this report. I have stated my findings accurately. The extent of the evaluation and appraisal is stated in the attached report and the Terms of Assignment; • That I have no current or prospective interest in the vegetation or the property that is the subject of this report and have no personal interest or bias with the parties involved;
• That the analysis, opinions and conclusions within this report are my own; • That my analysis, opinions and conclusions were developed and this report has been prepared accordingly to commonly accepted arboricultural practices; • That no one provided significant professional assistance to the consultant, except as indicated within the report;
• That my compensation is not contingent upon the reporting of a predetermined conclusion that favors the cause of the client or any other party.

I further certify that I am an International Society of Arboriculture Certified Arborist, and have been involved in the practice of arboriculture and the study of trees for over 27 years.

Signed: ____________________________
Date: _____________________________
-179-
From: Stephen Scheifele, M.D.

To: Lisa Natusch
Subject: 259 Bridge Road
Date: Tuesday, June 7, 2022 3:27:28 PM
This comment is in response to the City Council Notice of Public Hearing. The Town of Hillsborough and City of San Mateo have consistently taken no action to enforce the 25 MPH speed limit on Crystal Springs Rd. east of Stonehedge Rd. Nor have improvements been made to the bridge crossing San Mateo Creek to ensure the safety of pedestrians and cyclists. I am therefore concerned about actions that will significantly increase the traffic on Crystal Springs Rd. and place its residents, which include seniors and children, at greater risk. I would like reassurance that measures will be taken to address these issues not just for this project but for the ongoing safety of your constituents.
--
Stephen J. Scheifele, MD, MS
San Mateo, CA 94402
-180-
ATTACHMENT 4
From:

To: Lisa Natusch
Subject: Project 259 Bridge Road
Date: Wednesday, June 1, 2022 4:03:37 PM
To Whom It May Concern,
After reading the description of project located at 259 Bridge Road, we have concerns regarding the Haul Route. We live on Crystal Springs Road. Over the years the traffic has become more and more intense.

In fact, at times it feels like a "freeway". This road does not need the added traffic and noise pollution caused by dirt hauling. In addition, these trips will dramatically increase road vibration and cause stress to the Crystal Springs historic bridge that was damaged many years ago and has yet to be repaired.

Crystal Springs Road has traffic! Some days the traffic is backed up from El Camino to the Historic Bridge. For these reasons, we ask that another haul route be chosen.

Thank you for your consideration,
Devie and Bob Schneider
-181-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
15 OLD BUSINESS

CITY COUNCIL MEETING
JUNE 13, 2022

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN INTERIM AGREEMENT WITH THE CITY OF SAN MATEO FOR PAYMENT OF

CAPITAL COSTS OF CLEAN WATER PROGRAM PROJECTS
SUMMARY: Over the past year, staff met with the City of San Mateo, San Mateo County and Crystal Springs Sanitary District to revise the Sanitary Sewer Agreement between the four parties to incorporate the financing costs of the City of San Mateo Clean Water Program. A fourth amendment to the agreement was on the July 12, 2021, City Council meeting agenda for consideration but was deferred to a future date. The City, County, and District continue to discuss terms unrelated to Hillsborough which need to be resolved in order to finalize the fourth amendment. The Town has pursued an interim agreement with the City of San Mateo until a fourth amendment can be agreed to by all parties.

The City of San Mateo, as part of their Clean Water Program, financed and began construction on improvements to the San Mateo Wastewater Treatment Plant (WWTP) facility in 2019. The current construction includes wastewater treatment capacity for the southern portion of the Hillsborough sewer collection system as well as all the other agencies that are part of the system. This construction was brought on by orders from the Regional Water Quality Control Board (RWQCB) to reduce sanitary sewer overflows of the current system, and to provide treatment capacity for anticipated future growth of the respective agencies. The capacity that is being incorporated into the improvements is based on data that was collected several years ago (2017-2018). Critical to the discussions about the interim agreement was Hillsborough’s approach to sewer infrastructure. The Town of Hillsborough has an aggressive sewer repair and replacement program that has significantly reduced stormwater (inflow) and groundwater (infiltration) from entering the wastewater system thus decreasing the flow during peak incidents (storms). The reduction in flow decreases the need for more capacity.

The interim agreement with the City of San Mateo recognizes the work that the Town of Hillsborough is doing to reduce inflow and infiltration and the need for additional capacity at the San Mateo facility. Key factors include:
o For the first five years, the Town will make payments based on the Town’s share of the flow data and projections from the initial study.
o At five years, there will be a “true up” or “look back” based on actual flow for payments. o The true up will be based on
• Calibrated meters between District, Town and County
• Town replacement of the meter at Polhemus (currently budgeted $180,000) • No incident exceeds peak flows averaged over a 2-hour event o Ongoing quality control and assurance for data accuracy -183-
Agenda Staff Report – Hillsborough City Council
June 13, 2022

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Hillsborough City CouncilJune 13, 2022

Hillsborough City Council
June 13, 2022