TOWN OF HILLSBOROUGH
San Mateo County
Alvin L. Royse, Mayor 1600 Floribunda Avenue
Christine Krolik, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Sophie Cole, Councilmember Phone 650-375-7400
Laurence M. May, Councilmember
ROSTED MA S
MINUTES
MONDAY, JULY 11, 2022
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
This City Council meeting was conducted pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-19 pandemic. The City Council, staff and members of the public participated in the meeting virtually via Zoom Video Conference or in person at Town Hall.
I. CALL TO ORDER
Mayor Royse called the meeting to order at 6:00 p.m.
II. ROLL CALL
Present: Chuang, Cole, Krolik, Royse (Vice Mayor Krolik arrived at 6:01 p.m.)
Absent: May
III. PLEDGE OF ALLEGIANCE
Scouts BSA Troop 42 and 4042 led the Pledge of Allegiance.
Mayor Royse announced that Item 12, the Public Hearing for Conceptual Review of the Subdivision of 85 Fagan Drive and Adjacent Vacant Lot (APN 027-330-630) into Three Parcels and Dedication of Public Right-of-Way, had been pulled from the agenda at the recommendation of staff and will be discussed at a future City Council meeting. Mayor Royse stated members of the public may provide comments during the Public Comment on non-agenda items.
IV. MINUTES: June 13, 2022
Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.
On motion by Councilmember Chuang, seconded by Councilmember Cole and unanimous roll call vote with Councilmember May absent, the minutes of the June 13, 2022 City Council meeting were approved as amended on page two to reflect that Councilmember May read the proclamation in recognition of June 19, 2022 as Juneteenth.
V. PRESENTATION
• PRESENTATION BY BILL CHIANG, LOCAL GOVERNMENT AFFAIRS, PG&E Bill Chiang, Local Government Affairs, PG&E, provided a presentation on the Community Wildfire Safety Program and responded to questions. Cindy Mama and Jeff Wilson, Project Managers, PG&E Gas-Strength Testing Group, provided additional information.
Public Works Director Paul Willis provided comments.
Mayor Royse stated that without objection of the City Council, Mayor's Applause would be moved up on the agenda and heard immediately following this item.
Mayor Royse opened public comment.
Tom Kasten stated that the PG&E lines in his neighborhood are underground and inquired as to why they frequently lose power with no plausible explanation, inquired about the coverage with the current placement of high-definition cameras, and inquired about how often the gas transmission pipeline near his home is tested.
Minutes - Hillsborough City Council
Monday, July 11, 2022
Noelle Langmack expressed appreciation for the presentation and inquired about testing methods and whether the pressure used could potentially damage pipes.
Josh Cooperman inquired if any Town-owned properties would be suitable sites for cameras.
Mr. Chiang, Ms. Mama and Mr. Wilson responded to questions raised during public comment.
Mayor Royse closed public comment.
Mayor Royse reiterated his announcement that Item 12, the Public Hearing for Conceptual Review of the Subdivision of 85 Fagan Drive and Adjacent Vacant Lot (APN 027-330-630) into Three Parcels and Dedication of Public Right-of-Way, was pulled from the agenda at the recommendation of staff and will be discussed at a future City Council meeting.
Following the presentation by PG&E, Council proceeded with Mayor's Applause.
VI. PUBLIC COMMENT I
Josh Cooperman spoke regarding project plans he reviewed at Town Hall and wanted to copy in preparation for an Architecture and Design Review Board meeting but was told he was unable to due to copyright laws. Cooperman requested that the Town require architects to waive copyright for Town residents and their advisors for use at Architecture and Design Review Board meetings.
Lindsay Raike thanked Mayor Royse for the letter he sent in support of keeping the Mickelson Pool open and reiterated her request for a City Council resolution of support, or a letter redirected to the Interim CEO of Sutter Health and the Sutter Health Board of Supervisors.
Lauren Lin stated she is working to organize a march and protest of the overturning of Roe with the goal of utilizing poetry and spoken word as a vehicle for change and read a poem.
VIl. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
Mayor Royse reiterated his announcement that Item 12, the Public Hearing for Conceptual Review of the Subdivision of 85 Fagan Drive and Adjacent Vacant Lot (APN 027-330-630) into Three Parcels and Dedication of Public Right-of-Way, was pulled from the agenda at the recommendation of staff and will be discussed at a future City Council meeting.
VIll. CONSENT CALENDAR
Mayor Royse read the titles of the Consent Calendar items.
There were no requests to remove an item from the Consent Calendar.
On motion by Councilmember Chuang, seconded by Councilmember Cole and unanimous on roll call vote with Councilmember May absent, the Consent Calendar was approved.
1. MONTHLY CLAIMS: JUNE 1 THROUGH JUNE 30, 2022
The monthly claims for the month of June 2022 in the amount of $4,353, 109.02 were approved as submitted
2. QUARTERLY INTEREST RATE PRODUCTS (SWAP) REPORT
The Interest Rate Products Report for the quarter ended June 30, 2022 was accepted.
3. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING JUNE 30, 2022 The Treasurer's Report for the quarter ending June 30, 2022 was approved.
Minutes - Hillsborough City Council
Monday, July 11, 2022
4. RESOLUTION APPROVING THE CLASSIFICATION SPECIFICATION OF PROPERTY
OFFICER
The resolution approving the classification specification of Property Officer was adopted RECONFIRM FINDINGS AND DETERMINATIONS UNDER RESOLUTION NO. 21-87 PURSUANT TO ASSEMBLY BILL 361
A motion to reconfirm the findings and determinations made in Resolution No. 21-87 pursuant to Assembly Bill 361, with acknowledgement that the California Department of Public Health has updated the definition of "close contact" in Regulation 3205 from being within six feet of another person to sharing the same indoor space with another person for 15 minutes or more, was approved.
6. MOTION TO OPT-OUT AND AUTHORIZE THE CITY MANAGER, OR HER DESIGNEE,
TO EXECUTE AN OPT-OUT LETTER IN THE PENDING CLASS ACTION CASE OF CITY OF LONG BEACH, ET AL. V. MONSANTO COMPANY, ET AL., UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASE NO.: 2:16-CV- 03493-FMO-AS
The motion to opt out and authorize the City Manager, or her designee, to execute an opt out letter in the pending class action case of City of Long Beach, et al. v. Monsanto Company, et al. United States District Court, Central District of California - Western Division Case No.: 2:16-cv-03493-FMO-AS was approved.
7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A COST SHARING AGREEMENT WITH THE CITY OF BURLINGAME FOR THE PAVING OF SUMMIT DRIVE IN CONJUNCTION WITH THE BURLINGAME 2022
STREET RESURFACING PROJECT
The resolution approving and authorizing the City Manager to execute an agreement on behalf of the Town for the Cost Sharing Agreement with the City of Burlingame for paving of Summit Drive in conjunction with the Burlingame 2022 Street Resurfacing Project was adopted.
8. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH EPS INC. DBA EXPRESS PLUMBING FOR THE 2022 SANITARY SEWER REHABILITATION AND REPLACEMENT PROJECT - PHASE 1C IN THE AMOUNT OF $2,832,750.00, WITH A 10% CONTINGENCY IN THE AMOUNT OF $283,275.00, FOR A TOTAL PROJECT BUDGET OF $3,116,025.00 The resolution awarding to and approving and authorizing the City Manager to execute an agreement with EPS, Inc. dba Express Plumbing for the 2022 Sanitary Sewer Rehabilitation and Replacement Project Phase 1C in the amount of $2,832,750 with a 10% contingency in the amount of $283,275.00, if needed, for a total construction budget of $3, 116,025.00 was adopted.
9. RESOLUTION AWARDING TO AND APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT WITH R & A JANITORIAL SERVICE, LLC TO
PROVIDE JANITORIAL SERVICES FOR THE TOWN OF HILLSBOROUGH IN THE NOT-TO-EXCEED ANNUAL AMOUNT OF $82,983.76 PER YEAR FOR TWO YEARS The resolution awarding to and authorizing the City Manager to execute a contract with R & A Janitorial Service, LLC for janitorial services in the not-to-exceed annual amount of $82,983.76 per year for two years with the option of a one-year extension was adopted.
10. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A SECOND AMENDMENT TO THE EXISTING CONTRACT WITH WRA
ENVIRONMENTAL CONSULTANTS FOR ADDITIONAL REGULATORY PERMITTING
COMPLIANCE AND CONSTRUCTION SUPPORT SERVICES FOR THE SANDRA Minutes - Hillsborough City Council
Monday, July 11, 2022
HAYNE STORM DRAIN REPAIR PROJECT IN THE AMOUNT OF $169,500.00, FOR A TOTAL CONTRACT AMOUNT OF $270,550.00
The resolution approving and authorizing the City Manager to execute a second amendment to the existing contract with WRA Environmental Consultants for additional regulatory permitting compliance and construction support services for the Sandra Hayne Storm Drain Repair Project in the amount of $169,500.00 and for a total contract amount of $270,550.00 was adopted.
11. RESOLUTION AUTHORIZING THE FILED APPLICATION FOR FUNDING ASSIGNED TO METROPOLITAN TRANSPORTATION COMMISSION ONE BAY AREA GRANT 3
AND COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING
ASSURANCE TO COMPLETE THE PROJECT
The resolution authorizing the filed application for funding assigned to the Metropolitan Transportation Commission One Bay Area Grant 3 and committing any necessary matching funds and stating assurance to complete the project was adopted.
IX. PUBLIC HEARING
12. CONCEPTUAL REVIEW OF THE SUBDIVISION OF 85 FAGAN DRIVE AND ADJACENT VACANT LOT (APN 027-330-630) INTO THREE PARCELS AND
DEDICATION OF PUBLIC RIGHT-OF-WAY
Mayor Royse reiterated his announcement that this item was pulled from the agenda at the recommendation of staff and will be discussed at a future City Council meeting.
13. RESOLUTION AUTHORIZING PLACEMENT OF SEWER SERVICE AND STORM
DRAINAGE CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE
PROTECTION AND PREVENTION, AND THE FLAT CHARGE COMPONENT OF THE GARBAGE COLLECTION FEE ON THE FISCAL YEAR 2022-23 COUNTY TAX ROLL
AND AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH
CHARGES
Assistant Finance Director Rich Santiago provided the staff report Mayor Royse opened the public hearing at 7:47 p.m. There were no speakers. Mayor Royse closed the public hearing at 7:47 p.m.
On motion by Councilmember Cole, seconded by Councilmember Chuang and unanimous on roll call vote with Councilmember May absent, the resolution authorizing placement of sewer service and storm drainage charges, special tax for police protection and fire protection and prevention, and the flat charge component of the garbage collection fee on the 2022-2023 County tax roll and authorizing the County Tax Collector to collect such charges was adopted.
X. NEW BUSINESS
RESOLUTION ADOPTING THE 2022 SALARY SCHEDULE FOR THE TOWN OF
HILLSBOROUGH
Human Resources Manager Kristin Armbruster provided the staff report.
Mayor Royse opened public comment. There were no speakers. Mayor Royse closed public comment.
On motion by Councilmember Chuang, seconded by Councilmember Cole and unanimous on roll call vote with Councilmember May absent, the resolution adopting the 2022 Salary Schedule for the Town of Hillsborough was adopted.
Minutes - Hillsborough City Council
Monday, July 11, 2022
XI. INFORMATIONAL
15. INFORMATIONAL UPDATE ON THE TOWN'S COMMUNICATIONS WORK PLAN
RELATED TO THE HOUSING ELEMENT
Senior Management Analyst Mandy Brown provided an informational update on the Town's communications work plan related to the Housing Element. Building & Planning Director Sarah Fleming and Housing Element Ad Hoc City Council Subcommittee Member/Vice Mayor Krolik provided additional information.
16. COMMUNICATIONS UPDATE
Senior Management Analyst Mandy Brown provided a Communications Update.
XII. PUBLIC COMMENT II
There were no public comments.
XIII. CITY COUNCIL ITEMS
Councilmember Cole reported that she was asked by the Firewise Board to join Board meetings as a City Council liaison effective in August and looked forward to participating.
Mayor Royse reported his attendance at the annual ABAG General Assembly meeting and announced an upcoming meeting of the SFO Airport/Community Roundtable Ground-Based Noise Subcommittee and an upcoming meeting of the SFO Airport/Community Roundtable.
Mayor Royse reported Kathleen Wentworth was hired by the County as the new coordinator for the Roundtable.
Mayor Royse invited Police Chief Davis to provide a brief update on recent burglaries in the Town. Chief Davis provided brief comments.
Mayor Royse stated he wrote a letter to the Mills-Peninsula Health Center regarding the proposed permanent closure of the Mickelson Therapeutic Pool and encouraged them to meet with the pool users advocacy group. Mayor Royse stated he will revisit whether the letter should be sent to a different contact.
Mayor Royse reported he and the Vice Mayor sent a letter to the County Board of Supervisors requesting consideration of suspension of the sale of fireworks anywhere in the County in periods of drought and high fire conditions. Mayor Royse stated that the County responded that they do not have jurisdiction over individual cities who allow the sale of fireworks.
Mayor Royse thanked Finance Director Jan Cooke for her service as Acting City Manager in the City Manager's absence.
XIV. MAYOR'S APPLAUSE
This item was heard following Item V, Presentation by Bill Chiang, Local Government Affairs, PG&E
Mayor Royse welcomed Scouts and Scoutmasters to the meeting and expressed appreciation for their work and dedication to the community. Mike Johnston, retired Scoutmaster, Troop 28, provided comments and a presentation. Justin Knowles, Scoutmaster, Troop 58, provided comments.
The Scouts and Scoutmasters posed for a photo with the City Council.
XV. ADJOURNMENT
Mayor Royse adjourned the meeting at 8:25 p.m.
Minutes - Hillsborough City Council
Monday, July 11, 2022
Submitted by:
um Natush
elsa Natusch, City Clerk