TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember
MINUTES
MONDAY, JUNE 12, 2023
4:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
leetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff an embers of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conferenc
CLOSED SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 4:01 p.m.
ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
PUBLIC COMMENT
There were no speakers.
ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant - Five Potential Cases (legal threat documents in agenda packet) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Initiation of Litigation
C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
D. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Hillsborough Citizens Alliance v. Town of Hillsborough
San Mateo Superior Court Case No. 21CIV04709
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:51 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:00 p.m.
Minutes - Hillsborough City Council
Monday, June 12, 2023
II. ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
Vice Mayor Cole led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported regarding Item A, the City Council voted 5-0 to reject two claims associated with the property at 1320 Hayne Road and directed the Public Works Director to speak with the claimants. Regarding Item B, City Attorney Diaz reported the City Council voted 5-0 to initiate litigation on a nuisance abatement action and the particulars of the action would be shared if and when litigation commences.
MINUTES: Special Meetings of January 12, 2023, May 17, 2023 and May 26, 2023 On motion by Councilember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote, the minutes of the Special Meetings of January 12, 2023, May 17, 2023 and May 26, 2023 were approved.
VI. RECOGNITION
RECOGNITION OF SAN MATEO HIGH SCHOOL MUSIC DIRECTOR ATTILIO
TRIBUZI ON HIS RETIREMENT
Councilmember Chuang provided comments and read a resolution of appreciation of San Mateo High School Music Director Attilio Tribuzi on his retirement.
VIl. PROCLAMATIONS
• PRIDE MONTH - JUNE 2023
Mayor Krolik read a proclamation recognizing June 2023 as Pride Month and provided comments.
• JUNETEENTH - JUNE 19, 2023
Vice Mayor Cole provided comments and read a proclamation recognizing June 19, 2023 as Juneteenth.
• NATIONAL MOSQUITO CONTROL AWARENESS WEEK - JUNE 20-26, 2023 Councilmember Royse presented a proclamation recognizing National Mosquito Control Awareness week to Dr. D. Scott Smith, Trustee for the Town of Hillsborough, San Mateo County Mosquito and Vector Control District. Dr. Smith provided an update on the types of calls for service received from residents of the Town. Dr. Rachel Curtis-Robles, Outreach officer, San Mateo County Mosquito and Vector Control District, provided additional information.
VIII. PRESENTATION
• MAYOR'S APPLAUSE
Mayor Krolik recognized Police Department and Public Works Department staff for their assistance with the Town's Memorial Day event. Public Works Director Paul Willis and Interim City Manager Doug Davis provided brief comments.
IV. PUBLIC COMMENT I
Minutes - Hillsborough City Council
Monday, June 12, 2023
Peter Banzhaf, 2295 Forest View Avenue, requested the Town pull fiber up Forest View Avenue to increase wireless connectivity and recommended the work be timed to coordinate with street resurfacing.
Andrew Simon provided comments in support of banning gas-powered leaf blowers.
X. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
XI. CONSENT CALENDAR
Councilmember Royse requested to remove Item 16 from the Consent Calendar.
Councilmember Chuang requested to remove Items 7 and 11 from the Consent Calendar.
On motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on voice vote, Consent Calendar Items 1-6, 8, 9, 10, 12, 13, 14, 15 were approved.
1. MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2023 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for May 1 through May 31, 2023 were approved as submitted.
RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 PURSUANT TO CEQA GUIDELINE 15378
The resolution establishing the Town of Hillsborough's Appropriations Limit for Fiscal Year 2023-24 was adopted.
3. RESOLUTION APPROVING THE TOWN OF HILLSBOROUGH'S UNCLAIMED FUNDS POLICY (CONTINUED FROM MAY 8, 2023) PURSUANT TO CEQA GUIDELINE 15378 The resolution approving the Town of Hillsborough's Unclaimed Funds Policy was adopted.
4. RESOLUTION APPROVING THE TOWN OF HILLSBOROUGH'S MISSION STATEMENT PURSUANT TO CEQA GUIDELINE 15378
The resolution approving the Town of Hillsborough's Mission Statement was adopted.
5. RESOLUTION APPOINTING A DIRECTOR AND AN ALTERNATE TO THE POOLED
LIABILITY ASSURANCE NETWORK JOINT POWERS AUTHORITY BOARD OF DIRECTORS PURSUANT TO CEQA GUIDELINE 15378
The resolution appointing a Director and an Alternate to the Pooled Liability Assurance Network Joint Powers Authority Board of Directors was adopted.
6. INTERIM CITY MANAGER UPDATE REGARDING THE ESTABLISHMENT OF A YOUTH COMMISSION PURSUANT TO CEQA GUIDELINE 15378
The City Council received an update from the Interim City Manager regarding the establishment of a Youth Commission.
7. RESOLUTION AMENDING POLICY 411 REGARDING CITY COUNCIL
COMMISSIONERS TO INCLUDE A NEW SUSTAINABILITY COMMISSIONER AND
APPOINTING COUNCILMEMBER LESLIE MARDEN RAGSDALE AS THE NEW SUSTAINABILITY COMMISSIONER PURSUANT TO CEQA GUIDELINE 15378 Councilmembers provided comments.
Minutes - Hillsborough City Council
Monday, June 12, 2023
On motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution amending Policy 411 regarding City Council Commissioners to include a new Sustainability Commissioner and appointing Councilmember Leslie Marden Ragsdale as the new Sustainability Commissioner was adopted.
8. RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE TWO (2) TWO-YEAR CONTRACTS WITH GO NATIVE, INC AND BAY AREA TREE
SERVICES, INC FOR OPEN SPACE AND AS-NEEDED VEGETATION MANAGEMENT
SERVICES FOR A TWO YEAR NOT TO EXCEED TOTAL AMOUNT FOR BOTH CONTRACTS OF $471,366.00 PURSUANT TO A PREVIOUSLY ADOPTED
MITIGATED NEGATIVE DECLARATION
The resolution awarding to and authorizing the City Manager to Execute two (2) two-year contracts with Go Native, Inc. and Bay Area Tree Services, Inc. for open space and as- needed vegetation management services for a two-year not to exceed total amount for both contracts of $471,366.00, was adopted.
9. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION FUNDING PURSUANT TO CEQA GUIDELINE 15378
The resolution adopting a list of projects for fiscal year 2023-24 funded by SB 1: the Road Repair and Accountability Act of 2017, and authorizing submittal of applications for SB 1 transportation funding was adopted.
10. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO AN AGREEMENT WITH LITTLER MENDELSON P.C. FOR ONGOING AS-NEEDED LEGAL SERVICES PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing the City Manager to execute an amendment to an agreement with Littler Mendelson P.C. for ongoing as-needed legal services was adopted.
11. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH
INFRASTRUCTURE ENGINEERING CORPORATION (IEC) FOR ENGINEERING
SERVICES FOR THE DESIGN OF THE DARRELL WATER TANK REPLACEMENT PROJECT IN THE AMOUNT OF $125,097.00, FOR A TOTAL CONTRACT AMOUNT OF $669,056.00 PURSUANT TO A PREVIOUSLY ADOPTED MITIGATED NEGATIVE This item was considered with Item 16.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
Public Works Director Paul Willis responded to City Council questions.
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with Infrastructure Engineering Corporation (IEC) for engineering services for the design of the Darrell Water Tank Replacement Project in the amount of $125,097.00, for a total contract amount of $669,056.00, was adopted.
12. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH D'ARCY & HARTY CONSTRUCTION, INC. FOR
THE ROBINWOOD LANE SANITARY SEWER REHABILITATION AND
REPLACEMENT PROJECT IN THE AMOUNT OF $182,960.00 WITH 10% CONTINGENCY FOR A TOTAL PROJECT BUDGET OF $201,256.00 PURSUANT TO CEQA GUIDELINE 15301
Minutes - Hillsborough City Council
Monday, June 12, 2023
The resolution awarding to and authorizing the City Manager to execute an agreement with D'Arcy & Harty Construction, Inc. for the Robinwood Lane Sanitary Sewer Rehabilitation and Replacement Project in the amount of $182,960.00 with 10% contingency for a total project budget of $201,256.00 was adopted.
13. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE TWO (2) TWO-YEAR CONTRACTS WITH CASTILLO PLUMBING & CONSTRUCTION, INC. AND CIARI PLUMBING AND HEATING, INC. FOR ON-CALL
PLUMBING AND AS-NEEDED ASSOCIATED CONSTRUCTION SERVICES FOR A TOTAL NET NOT-TO-EXCEED AMOUNT OF $120,000.00 FOR BOTH CONTRACTS ($60,000.00 EACH) PURSUANT TO CEQA GUIDELINE 15301
The resolution awarding to and authorizing the City Manager to execute two (2) two-year contracts with Castillo Plumbing & Construction, Inc. and Ciari Plumbing and Heating, Inc. for on-call plumbing and as-needed associated construction services for a total net not-to-exceed amount of $120,000.00 for both contracts ($60,000.00 each) was adopted.
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH VALLEY OIL COMPANY FOR FUEL AND DIESEL DELIVERY TO THE PUBLIC
WORKS CORPORATION YARD AND THE POLICE DEPARTMENT PURSUANT TO CEQA GUIDELINE 15301 AND 15378
The resolution authorizing the City Manager to execute an agreement with Valley Oil Company for fuel and diesel delivery to the Public Works Corporation Yard and the Police Department was adopted.
RESOLUTION DENYING COMCAST'S PERMIT APPLICATION FOR THE INSTALLATION OF TWO (2) BATTERY CABINETS (UTILITY BOX OUTDOOR FIXTURES) AT A LOCATION IN THE PUBLIC RIGHT-OF-WAY NEAR 1025 VISTA ROAD AND COMCAST'S REQUEST FOR AN EXCEPTION TO POLICY NO. 19-01 PURSUANT TO CEQA GUIDELINE 15270
This item was initially approved on the Consent Calendar.
At 8 p.m., following discussion of Item 19, on motion by Mayor Krolik, seconded by Councilmember Royse and unanimous on voice vote, the City Council reconsidered this item.
Mayor Krolik provided comments. City Attorney Christopher Diaz responded to questions.
Following discussion, on motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, the resolution denying Comcast's permit application for the installation of two (2) battery cabinets (utility box outdoor fixtures) at a location in the public right-of-way near 1025 Vista Road and Comcast's request for an exception to Policy No. 19-01 was deferred pending additional information from staff Following action on Item 15, the City Council proceeded with Public Comment II.
16. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR AGREEMENT WITH FLOCK GROUP, INC. FOR AUTOMATED LICENSE PLATE READER (ALPR) CAMERAS IN THE AMOUNT OF $283,350.00 PURSUANT TO CEQA GUIDELINE 15378
This item was considered with Item 11.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
Councilmember Royse provided comments. Interim City Manager Doug Davis responded to City Council questions.
Minutes - Hillsborough City Council
Monday, June 12, 2023
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute a five-year agreement with Flock Group, Inc. for Automated License Plate Reader (ALPR) cameras in the amount of $283,350.00 was adopted.
XII. PUBLIC HEARING
17. RESOLUTION ADOPTING THE FY 2023-24 PROPOSED OPERATING AND CAPITAL BUDGET PURSUANT TO CEQA GUIDELINE 15378
Finance Director Jan Cooke provided the staff report.
Mayor Krolik opened the public hearing at 7:10 p.m. There were no speakers. Mayor Krolik closed the public hearing at 7:10 p.m.
On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote, the resolution adopting the FY 2023-24 proposed operating and capital budget was adopted.
XIII. OLD BUSINESS
18. RESOLUTION AWARDING THE EUCALYPTUS PEDESTRIAN PATHWAY PROJECT TO REDGWICK CONSTRUCTION CO. IN THE AMOUNT OF $965,600.00 WITH 10% CONTINGENCY OF $96,560.00 FOR A TOTAL PROJECT BUDGET OF $1,062,160.00 PURSUANT TO CEQA GUIDELINE 15301
Public Works Director Paul Willis provided the staff report.
Mayor Krolik opened public comment.
Jeff Brady, Robin Road, spoke in support of the project.
Mayor Krolik closed public comment.
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution awarding the Eucalyptus Pedestrian Pathway Project to Redgwick Construction Co. in the amount of $965,600.00 with a 10% contingency of $96,560.00 for a total project budget of $1,062, 160.00 was adopted.
XIV. DISCUSSION
19. DISCUSS AND PROVIDE DIRECTION ON THE IMPLEMENTATION AND ENFORCEMENT OF ORDINANCE NO. 789 REGARDING TREE PROTECTION PURSUANT TO CEQA GUIDELINES 15061(B)(3), 15307, 15308, AND 15378 Senior Management Analyst Mandy Brown provided the staff report. Assistant Director of Building & Planning Tim Anderson provided additional information.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
Following discussion, by consensus, the City Council directed staff to bring back a modification to the code allowing for an expedited process for large, dangerous trees if it is unable to be handled administratively.
Following discussion of Item 19, the City Council reconsidered Consent Calendar Item 15.
XV. PUBLIC COMMENT II
There were no speakers.
XVI. INTERIM CITY MANAGER'S UPDATE
Minutes - Hillsborough City Council
Monday, June 12, 2023
Interim City Manager Doug Davis provided an informational update.
XVIl. CITY COUNCIL ITEMS
Councilmember Chuang reported her attendance at a meeting of the Samtrans Board of Directors.
Councilmember Royse reported his attendance at a meeting of the SFO/Community Roundtable, provided information regarding the Age Friendly Task Force, and requested that staff be directed to look into the issue raised during public comment regarding installation of fiber.
Councilmember Ragsdale provided an update regarding the Youth Commission and reported her attendance at a meeting of Peninsula Clean Energy in which the hiring of a new CEO of Peninsula Clean Energy. Councilmember Ragdale presented photos from her attendance at a tour of Hetch Hetchy in association with her upcoming term on the BAWSCA Board of Vice Mayor Cole reported on behalf of Firewise the importance of clearing the areas of property along the right-of-way on all sides and that reported that the Central County Fire Department (CCFD) would be reminding residents to keep storm drains clear.
Mayor Krolik reported her attendance at a reception for the cities of South San Francisco, Millbrae and Hillsborough at the San Mateo County Fair, a meeting of City/County Association of Governments (C/CAG) and the Council of Cities meeting in Atherton.
XVIII. ADJOURNMENT TO THE HILLSBOROUGH PUBLIC IMPROVEMENT CORPORATION (HPIC) MEETING
Mayor Krolik adjourned the meeting to the Hillsborough Public Improvement Corporation (HPIC) meeting at 8:38 p.m.
Submitted by:
Our Natusc
Lisa Natusch, City Clerk