Agenda — Hillsborough City Council, July 10, 2023

TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember

A G E N D A
MONDAY, JULY 10, 2023
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference.

To attend the meeting in person:
1600 Floribunda Avenue, Hillsborough, CA 94010.

To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a yellow speaker card and submit it to the City Clerk.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/85633606673?pwd=d09GZndnejJkK28vaGMxTnBnZjloZz09 • Dial-in via phone:
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Meeting ID: 856 3360 6673
Passcode: 428809
To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak up to three minutes.

CLOSED SESSION (4:30 pm)

CALL TO ORDER

ROLL CALL

ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the Closed Session agenda.

Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

Agenda – Hillsborough City Council
Monday, July 10, 2023

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CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant – Three Potential Cases (see the agenda packet for claim forms received by the Town)
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant – One Potential Case
Grievance/Arbitration Filed by Former Town of Hillsborough Employee Regarding Employment C. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representatives: Mayor Christine Krolik, Councilmember Alvin L. Royse Unrepresented employee: City Manager

PUBLIC COMMENT
Members of the public may provide public comments on any item on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 pm)
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. MINUTES: Special Meetings of January 23, 2023 and June 21, 2023 VI. RECOGNITION
• RECOGNITION OF JESS E. (JAY) BENTON FOR HIS SERVICE AS THE TOWN'S

REPRESENTATIVE ON THE BOARD OF DIRECTORS OF THE BAY AREA WATER

SUPPLY & CONSERVATION AGENCY (BAWSCA) AND BAY AREA REGIONAL

WATER SYSTEM FINANCING AUTHORITY (RFA)
VII. PRESENTATIONS
• MAYOR'S APPLAUSE
Agenda – Hillsborough City Council
Monday, July 10, 2023

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• CENTRAL COUNTY FIRE DEPARTMENT (CCFD) COMMUNITY RISK ASSESSMENT:

STANDARDS OF COVER & DEPLOYMENT ANALYSIS
• PRESENTATION BY BILL CHIANG, GOVERNMENT RELATIONS, PG&E VIII. PUBLIC COMMENT I
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

X. CONSENT CALENDAR
The Consent Calendar includes routine items, which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. MONTHLY CLAIMS: JUNE 1 THROUGH JUNE 30, 2023 PURSUANT TO CEQA GUIDELINE 15378

2. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING JUNE 30, 2023 PURSUANT TO CEQA GUIDELINE 15378

3. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE THREE (3) THREE-YEAR CONTRACTS WITH THE DAVEY GROUP,

CALTLC, AND THE OAKLEY GROUP FOR ARBORICULTURAL SERVICES FOR A THREE YEAR NOT TO EXCEED TOTAL AMOUNT OF $150,000.00 PURSUANT TO CEQA GUIDELINES 15061(B)(3), 15307, 15308, AND 15378

4. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH NORGO ENGINEERING CO. FOR THE 150 WOODRIDGE ROAD PIPE EXTENSION PROJECT IN THE AMOUNT OF $179,785.00, WITH 10% CONTINGENCY IN THE AMOUNT OF $17,978.50 IF NEEDED, FOR A TOTAL PROJECT BUDGET OF $197,763.50 PURSUANT TO CEQA GUIDELINE 15301
XI. PUBLIC HEARING

5. RESOLUTION AUTHORIZING PLACEMENT OF SEWER SERVICE AND STORM

DRAINAGE CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE

PROTECTION AND PREVENTION, AND THE FLAT CHARGE COMPONENT OF THE GARBAGE COLLECTION FEE ON THE FISCAL YEAR 2023-24 COUNTY TAX ROLL

AND AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH Agenda – Hillsborough City Council
Monday, July 10, 2023

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CHARGES PURSUANT TO CEQA GUIDELINE 15378
XII. NEW BUSINESS

6. RESOLUTION APPOINTING DOUG DAVIS TO THE POSITION OF CITY MANAGER

AND APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN
EMPLOYMENT AGREEMENT PURSUANT TO CEQA GUIDELINE 15378
XIII. PUBLIC COMMENT II
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

XIV. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments. No action can be taken on any item not on the agenda.

XV. CITY MANAGER'S UPDATE
XVI. ADJOURNMENT
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request pursuant to the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.

CLOSED SESSION ITEM A
1 OF 3 POTENTIAL CASES
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CLOSED SESSION ITEM A
2 OF 3 POTENTIAL CASES
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CLOSED SESSION ITEM A
3 OF 3 POTENTIAL CASES

UNAPPROVED MINUTES
MONDAY, JANUARY 23, 2023
7:00 PM SPECIAL CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
This Special City Council meeting will be conducted pursuant to Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-19 pandemic. The City Council, staff and members of the public may participate in the meeting virtually via Zoom Video Conference or in person at Town Hall.

I. CALL TO ORDER
Mayor Krolik called the meeting to order at 7:00 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. ANNOUNCEMENT OF CONFLICT OF INTEREST
Councilmember Royse disclosed he had ex parte communications with a number of residents who have also written letters, and the subject of the communications is disclosed in the letters.

Councilmember Ragsdale disclosed she had a Zoom call with residents of Fairway Circle.

Vice Mayor Cole disclosed she had multiple phone conversations with multiple residents on Fairway Circle and other parts of the town.

Mayor Krolik disclosed she had a phone call and a meeting with residents who provided written comments and the substance of the discussion is included in the letters submitted.

IV. OLD BUSINESS

1. FURTHER DISCUSS AND PROVIDE DIRECTION ON THE HOUSING ELEMENT

UPDATE AT THE REQUEST OF THE MAYOR
Mayor Krolik and Vice Mayor Cole provided introductory comments and a presentation.

Planning Manager Liz Ruess and Todd Leishman, Partner, Best, Best & Krieger and City Attorney Christopher Diaz provided additional information.

Mayor Krolik opened public comment.

Gary Radine, 155 Rizal Drive, expressed concerns regarding development of the Callan property citing environmental and flood concerns, and urged transparency in the process.

Paul Rochester inquired as to who would own and be the landlord for the properties.

Lionel Foster spoke regarding unintended consequences of spot zoning.

Eric Tilenius, 30 Drayton Road, recommended a priority system for housing for teachers and first responders.

Paul Regan provided comments regarding the developability of the Tobin Clark site and provided information regarding the economics of other nearby developable sites. -5-
Unapproved Minutes – Hillsborough City Council
Monday, January 23, 2023

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Joseph Toms, 460 El Arroyo Road, expressed concerns regarding the mandate from HCD and the timeline.

Bruce Dobbs, 742 Walnut, spoke in support of the comments made by Joseph Toms and expressed concern regarding development of housing at the Town Hall site citing parking and traffic concerns.

Holly Rockwood, 145 Denise Drive, requested more information regarding the details of the Hayne Road development.

John Bruel, 690 Fairway Circle, expressed concerns regarding the development of housing at the Town Hall site citing aesthetics and potential contamination at the site and encouraged a Town mandate that an ADU and/or a JADU be included in every new residential build.

Dennis Moore, 2770 Churchill, spoke regarding the importance of meeting the HCD deadlines to avoid consequences and encouraged incentives such as reduced fees and streamlined approvals for substantial renovations and new builds that include ADUs and JADUs. Moore encouraged senior housing or housing for Town staff and teachers in the housing developments being considered.

Jeff Ford, Fairway Circle, encouraged the City Council to add ADUs as a buffer based on the Town’s past performance and inclusion of 100 units at the Tobin Clark site. Ford recommended not including the Town Hall site in the Housing Element, citing concerns with loss of control of the process and the ability to meet the housing requirements with ADUs and the Tobin Clark site, and the time needed to develop the Town Hall site. Ford expressed concerns regarding the Housing Element update process and requested the City Council review the performance of the city manager and legal staff.

Jordan Harband, 575 Pepper, spoke in support of the comments by Jeff Ford regarding the Town Hall site and the need to improve walkability and public transportation in the town, and in the absence of that, the need for sufficient parking for a vehicle for every adult that lives in the units to be built in the town. Harband encouraged the City Council to leave the Town Hall site out of the Housing Element.

Laith Salma, Fairway Circle, spoke in favor of not including any housing on the Town Hall site in the Housing Element citing an inviable path to completion, and in favor of 55- 60 ADUs per year and 80-100 units at Tobin Clark. Salma stated that he is currently building an ADU and plans to rent it. Salma expressed concerns regarding the performance of the city manager and staff through the housing element update process.

Larry Friedberg expressed concerns regarding the plan presented by the consultants at the beginning of the Housing Element update process and time lost that could have been invested in a more thoughtful plan.

Melissa Klaerner, Lakeview area, spoke in favor of additional housing in areas near public transportation and in support of housing to benefit people who work in and serve the town.

Ted Ullyot, Brookvale Road, provided comments regarding the Town’s success in exceeding housing commitments in RHNA 5 and spoke in support of obtaining legal advice that will stand up to HCD.

Gordy Holterman, 108 Baywood Avenue, spoke in support of earlier comments regarding adding additional ADUs and development of the Tobin Clark site, and expressed concern regarding the performance of the city manager and staff in the process.

Jeff Brady, Robin Road, spoke in support of including higher ADU numbers in the plan and expressed concern regarding including the Town Hall site in the Housing Element.

Elizabeth Jeffries, Fairway Circle, requested additional information regarding the CEQA analysis from WRNS Studio for the Town Hall site and environmental analysis of all of the potential sites to ensure they are safe for buildings and for humans. -6-
Unapproved Minutes – Hillsborough City Council
Monday, January 23, 2023

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Gregory Hampton, Elmwood Road, expressed concern regarding the decisions made at the January 12th City Council meeting and provided comments regarding a letter written by Laith Salma.

Mehran Farid, 10 Highgate Lane, recommended inclusion of parking at the Town Hall site, that ADUs be mandated for new construction in order to ensure the numbers are met and in support of development at the Tobin Clark site and of housing for employees in Hillsborough and Burlingame.

Patricia Kaitz spoke in support of the comments made by Melissa Klaerner, Larry Friedberg and Elizabeth Jeffries and of development of the Tobin Clark site.

Radha Narayan, Floribunda Avenue, expressed concerns regarding comments made by HCD regarding the Town’s use of ADUs and regarding parking and traffic safety.

Mayor Krolik closed public comment.

The City Council discussed the revised breakdown of units to be included in the draft Housing Element. Following discussion, Mayor Krolik confirmed the City Council direction:

ADUs: 484 units
Tobin Clark site: 100 units
Town Hall site: 16 units
Mayor Krolik stated there are no changes in direction on the number of units previously discussed for other sites.

V. ADJOURNMENT
Mayor Krolik adjourned the meeting at 9:49 p.m.
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UNAPPROVED MINUTES
WEDNESDAY, JUNE 21, 2023
9:00 AM SPECIAL CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
This meeting was held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall and virtually via Zoom Video Conference.

I. CALL TO ORDER
Mayor Krolik called the meeting to order at 9:00 a.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

IV. PUBLIC HEARING

1. SCOPING MEETING FOR PROGRAM ENVIRONMENTAL IMPACT REPORT (EIR) ASSOCIATED WITH THE 6TH CYCLE HOUSING ELEMENT (2023 – 2031) AND

FOCUSED GENERAL PLAN AND MUNICIPAL CODE UPDATE
Planning Manager Liz Ruess and Mike Campbell, Director of Environmental Analysis, MIG, provided the staff presentation. Barbara Beard, Senior Project Manager, MIG, provided additional information.

Mayor Krolik opened the Public Hearing at 9:43 a.m.

Gilmore Chin inquired about the cost of the development of the Tobin Clark site and who would bear the cost of the project and underlying infrastructure.

Flora Chan, 235 Tobin Clark Drive, expressed concerns regarding the development of the Tobin Clark site citing traffic congestion on Parrott Drive and Tournament Drive and inequity of the distribution of the housing units in the Town.

Mike Aguilar, 1035 Bridle Way, spoke in opposition to adding additional units for study in the environmental analysis.

Mayor Krolik closed the Public Hearing at 9:57 a.m.

Mayor Krolik reopened the Public Hearing at 9:58 a.m.

Mike Aguilar provided additional comments in opposition to adding additional units for study in the environmental analysis and encouraged the City Council to bring the matter back to the community if additional units are to be added.

Mayor Krolik closed the Public Hearing at 9:59 a.m.

Councilmembers provided comments.

V. ADJOURNMENT
Mayor Krolik adjourned the meeting at 10:11 a.m.
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Unapproved Minutes – Hillsborough City Council
Wednesday, June 21, 2023

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CLOSED SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 10:18 a.m.

ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik

PUBLIC COMMENT ON CLOSED SESSION ITEMS
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

CLOSED SESSION ITEMS
A. PUBLIC EMPLOYMENT

PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Government Code Section 54957
Title: City Manager
B. CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(4) Initiation of Litigation One Potential Case

ADJOURN TO CLOSED SESSION
The City Council adjourned to Closed Session at 10:19 a.m.

RECONVENE OPEN MEETING
Mayor Krolik reconvened the open meeting at 2:56 p.m. with all Councilmembers present.

CLOSED SESSION REPORT
Mayor Krolik reported that the City Council made the unanimous decision to appoint Doug Davis as the Town’s permanent City Manager subject to final contract negotiations, and that she and Councilmember Royse are the Council subcommittee for that purpose. Mayor Krolik stated the City Council would vote on the contract at the July 10, 2023 City Council meeting.

ADJOURNMENT
Mayor Krolik adjourned the meeting at 2:58 p.m.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 10, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: JUNE 1 THROUGH JUNE 30, 2023 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The monthly claims for the month of June 2023 in the amount of $5,159,912.61 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for June 2023 as submitted. -13-

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF JUNE 2023
PREPARED BY:

Alan Singh
DocuSign Envelope ID: 71A8FF5F-263F-4F16-8F84-47877813852A -14-

TOWN OF HILLSBOROUGH

SUMMARY OF PURCHASES
DURING THE MONTH OF JUNE 2023
GOODS & SERVICES PURCHASED $2,859,628.63
NET SALARIES & TAXES PAID 905,846.74
HEALTH BENEFIT PREMIUMS 163,862.87
BOND PAYMENTS 3,048.80
CCFD FUNDING 654,884.00
SAN FRANCISCO WATER PAYMENTS 572,641.57
TOTAL COST OF GOODS & SERVICES TO BE APPROVED $5,159,912.61

FINANCE DIRECTOR DATE

CITY MANAGER DATE
DocuSign Envelope ID: 71A8FF5F-263F-4F16-8F84-47877813852A 7/5/2023
7/5/2023
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COMPARATIVE SUMMARY
For the Month of JUNE 2023
Jun-23 Jun-22 Jun-21
Goods & Services Purchased:

Operations 1,701,958.43 1,831,935.86 1,048,342.99
Capital 1,157,670.20 287,150.05 1,440,937.60
Net Salaries & Taxes Paid 905,846.74 922,283.35 881,405.41 Health Benefit Premiums 163,862.87 154,560.93 149,598.71 Bond Payments 3,048.80 54,850.86 50,555.67
CCFD Funding 654,884.00 602,441.00 660,690.00
San Francisco Water Payments 572,641.57 499,886.97 577,366.87 Total $5,159,912.61 $4,353,109.02 $4,808,897.25
NOTES:

Operations -
Capital -
Debt Service
CCFD -
Water -
FY 22/23 spending is consistent with FY 21/22 except for timing of various payments or deposit refunds in June 2022.

Capital project spending in June 2023 is primarily for the Darrell Tank Improvement project, Sewer Priority Basins I & I Rehab, and a Water Vehicle purchase.

In June 2023, the Bond Series 2023 was issued to refinance the Town's outstanding Certificates of Participation and to terminate the related interest rate swaps.

FY 22/23 contribution is based on budget/contract.

There was an SFPUC wholesale water rate increase on July 1, 2022 to $4.75 (from $4.10, a 15.9 % increase). The increase from the prior year is also attributable to usage.

DocuSign Envelope ID: 71A8FF5F-263F-4F16-8F84-47877813852A -16-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JUNE 2023
CK # VENDOR DESCRIPTION AMOUNT
11951 AIXTEK EQUIP - COMPUTERS/MICROSOFT LICENSE APR'23 IT 14,615.61 11952 AMAZON WEB SERVICES, INC APR '23 BACKUP STORAGE IT 5,398.57 11953 REP TEC INTERMEDIATE PARENT HOLDING TRAINING - PUMP REPAIR CLASS PW 1,195.00 11954 ANN STAR FORMAN FEE - NOTARY SERVICES MAY '23 BP 60.00 11955 ANNA LAURA JONES HISTORICAL DESIGN REVIEW BP 600.00 11956 ARAMARK SERVICES, INC COFFEE & SUPPLIES BP 457.48 11957 ASF ELECTRIC, INC RETENTION - EV CHARGE STATION PW 7,902.45 11958 AT&T 4/20/23-5/19/23 MULTIPLE ACCOUNTS 1,807.07
11959 BARKER BLUE DIGITAL IMAGING, INC IMAGING SVC – BID POST EUCALYPTUS PATHWAY PRJ PW 61.75 11960 BEST BEST & KRIEGER LLP FEE - APR '23 LEGAL SERVICE 72,562.04 11961 BIG STATE INDUSTRIAL SUPPLY, INC UNIFORM - COVERALLS PW 245.83 11962 BKF ENGINEERS EUCALYPTUS PATHWAY DESIGN PW 14,863.50 11963 BOSCO OIL COMPANY GAS/DIESEL PW/PD 3,832.99
11964 BROWN AND CALDWELL WATER EMERGENCY RESPONSE PLAN PW 13,057.15 11965 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - JUN '23 HBF LANDSCAPE VARIOUS SITES 5,256.00 11966 STATE OF CA ENERGY RESOURCES LOAN PAYMENT # 22 32,820.68 11967 CAL ENGINEERING & GEOLOGY, INC SEWER CIP PRJ GEOTECHNICAL SUPPORT PARROTT PW 1,000.00 11968 CENTRAL COUNTY FIRE DEPARTMENT JUN '23 FISCAL CONTRIBUTION 654,884.00 11969 CITY OF BRISBANE FEE - LEADERSHIP/SUPERVISORY ACADEMY STAFF HR 2,170.00 11970 CITY OF BURLINGAME MAY '23 LIBRARY SERVICES CM 62,333.00 11971 CITY OF SAN MATEO MAY '23 LIBRARY SERVICES CM 30,247.66 11972 COMCAST 5/26/23-6/25/23 MULTIPLE ACCOUNTS 986.16
11973 COMCAST APR '23 CALNET NONCGEN LINE IT 4,274.90
11974 CORE & MAIN LP PARTS - HYDRANT BOLT KIT PW 265.94 11975 COUNTY OF SAN MATEO FY 2022-23 ANIMAL CARE SHELTER CONSTRUCTION COSTS 15,022.00 11976 DANIEL RICHARD CHARLES REPAIR - SKYFARM TRANSFORMER/FLOWMETER PW 1,025.62 11977 DUDEK TREE ORDINANCE UPDATE 4/1/23-4/28/23 CM 5,082.50 11978 EMPLOYMENT DEVELOPMENT DEPT. JAN-MAR'23 UNEMPLOYMENT INSURANCE 4,050.00 11979 EPRINTS & DOCUMENT SERVICES PRINT - BUSINESS CARDS PW STAFF HR 301.47 11980 FARALLON COMPANY CONSTRUCT - CORP YARD ADMIN OFFICE ADDITION PW 36,507.55 11981 FLOWATER EQUIP - MAY '23 WATER REFILL STATION ADMIN 111.24 11982 FLOWATER EQUIP - MAY '23 WATER REFILL STATION BP/PW 273.44 11983 FOLGER GRAPHICS, INC PRINT - QUARTERLY NEWSLETTERS Q2 2023 CM 3,090.00 11984 FRANCHISE TAX BOARD WITHHOLD ORDER PAYMENT FN 341.88 11985 GEORGE'S GARDEN SERVICE MAINT - PRUNE TREES/SITE CLEAN UP HAYNE ISLAND PW 6,192.00 11986 GLENN BERKHEIMER MAR '23 LABOR RELATIONS HR 1,700.00 11987 GRAINGER UNIFORM - RAIN OVERALLS PW 1,822.33
11988 INTERSTATE BATTERY SYSTEM OF SF PARTS - BATTERY TRUCK #231 PW 172.73 11989 KELLY MOORE PAINT CO., INC SUPPLIES - PAINT BARRICADE SHED PW 212.66 11990 KEVIN KASHIWAHARA BACKGROUND INVESTIGATION NEW HIRE PD 1,245.00 11991 LANDTEK LANDSCAPE INC MAINT - LANDSCAPING/CLEAN UP NEW PLACE GATE HBF 9,676.00 11992 MASTERPIECE GARDENERS, INC MAINT - MAY '23 HBF LANDSCAPE VARIOUS SITES 600.00 11993 CA METRO MOBILE COMMUNICATIONS INC EQUIP - BATTERIES HANDHELD RADIOS PD 1,908.26 11994 MOORE, IACAFONO GOLTSMAN, INC CONSULT - APR '23 HOUSING ELEMENT UPDATE BP 9,948.75 11995 NAPA AUTO PARTS - BURLINGAME SUPPLIES - FUSES PW 47.86 11996 OCCUPATIONAL HEALTH CENTERS OF CA EMPLOYEE MEDICAL SERVICE HR 166.09 11997 ODYSSEY POWER CORPORATION MAINT - GENERATOR PD PW 856.00 11998 BAUKAUST REFUND - ADU DEPOSIT BP 130.90
11999 CARTMELL TAM ARCHITECTS REFUND - ADU DEPOSIT BP 350.00 12000 ERIC MENDELL REFUND - BUILD DEPOSIT BP 20,041.00
12001 ERIC MENDELL REFUND - BUILD DEPOSIT BP 1,498.00
12002 GREEN BANKER LLC REFUIND - FAR DEPOSIT BP 325.70
12003 KEVIN SOOHOO REFUND - ADU DEPOSIT BP 156.40
12004 XIAO ZHANG & REFUND - ADU DEPOSIT BP 25.30
12005 JOEY WILLIAMSON REIMB - TRAVEL EXP CAPE CONF 4/3-7/23 PD 525.31 12006 UIKELOHU KAFOA REIMB - FINGERPRINT SERVICE FEE HR 84.00 12007 WINNIE LI REIMB - FINGERPRINT SERVICE FEE HR 119.55 12008 CORINNE MARCUS 2023 PARADE-REIMBURSE SOUND/STAGE STAFF TIPS FN 300.00 DocuSign Envelope ID: 71A8FF5F-263F-4F16-8F84-47877813852A -17-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JUNE 2023
12009 JULIE BORDEN 2023 PARADE - REIMBURSE BANNERS/FLAGS FN 702.60 12010 TOWN OF ATHERTON COUNCIL OF CITY MEETING 5/26/23 CO 275.00 12011 PAKPOUR CONSULTING GROUP,INC 2023 WATER MAIN REPLACE BOWHILL PW 8,151.50 12012 PENINSULA PUMP & EQUIPMENT INC REPAIR - BALL VALVE CLOG CORP YARD PUMP PW 2,307.34 12013 PENINSULA TRUCK REPAIR INC REPAIR - VARIOUS VEHICLES PW 1,780.94 12014 PG & E 4/10/23-5/9/23 MULTIPLE ACCOUNTS 20,994.88 12015 QUADIENT LEASING USA, INC SUPPLIES - LABELS POSTAGE METER FN 22.86 12016 QUENCH USA, INC WATER FILTRATION SERVICE 5/28/23-6/27/23 PD 80.94 12017 R & A JANITORIAL SERVICE, LLC MAINT - CARPET DEEP CLEANING TOWN HALL PW 700.00 12018 RED WING SHOE STORE WORK BOOTS - STAFF PW 598.79
12019 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - 5/19/23-6/2/23 FN/CM 10,441.88 12020 SAN MATEO COUNTY SHERIFF'S OFFICE FEE - COYOTE POINT RANGE 4/23 PD 824.00 12021 SAN MATEO LOCK WORKS, INC. KEYS PW 94.28
12022 SAN MATEO LUMBER CO., INC MATERIALS - VARIOUS ITEMS PW 389.39 12023 SAN MATEO RESOURCE CONSERVE DIST. RCD COMPOST PROGRAM 1/23-3/23 1,065.08 12024 SO BAY REGIONAL PUBLIC SAFETY TRAIN TRAIN - CAMPUS LAW ENFORCEMENT COURSE STAFF PD 310.00 12025 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 1,482.41 12026 TECHNOLOGY, ENGINEER CONSTRUCTION MAINT - SOURCE TEST GAS TANK PD 450.00 12027 TELSTAR INSTRUMENTS MAINT - SMARTCOVER SERVICE VARIOUS LOCATIONS PW 1,585.00 12028 THE ARTINA GROUP, INC PRINT - BLANK STOCK FN 439.83 12029 THE CITIES GROUP INSURANCE APR-JUN'23 WORKERS' COMP/ SAFETY ASSESSMENT 45,926.48 12030 THE PERMANENTE MEDICAL GROUP, INC EMPLOYEE PHYSICAL PD 141.00 12031 THE SOURCING GROUP, LLC PRINT - BUSINESS LICENSE STICKERS FN 775.35 12032 TYLER TECHNOLOGIES, INC. TRAIN - ERP SYSTEM UB 5/2/23-5/11/23 FN 2,160.00 12033 UTILITY TELECOM, INC. MAY '23 ETHERNET & 3 CIRCUITS IT 389.63 12035 VIKING SHRED LLC JUN'23 DESTRUCTION SERVICES PD 82.99 12036 WECO INDUSTRIES, LLC EQUIP - DEBRIS SCOOPERS PW 703.21 12037 WESLEY CONSTRUCTION, INC REPAIR - BATHROOM WALL/FLOOR STATION 33 PW 3,500.00 12038 CAFFE CARRELLO INC 2023 PARADE ESPRESSO BAR SERVICE 500.00 12039 VERIZON WIRELESS 4/11/23-5/10/23 MULTIPLE ACCOUNTS 4,739.24 12040 ADP, LLC JUN '23 MASTERTAX SOFTWARE SUPPORT FN 81.40 12041 AECOM TECHNICAL SERVICES, INC. HISTORIC EIR ASSESSMENT BP 3,853.00 12042 AFLAC JUN '23 INSURANCE PREMIUM HR 1,412.20
12043 AT&T 4/19/23-5/18/23 MULTIPLE ACCOUNTS 829.44
12044 AUTO PRIDE CAR WASH, INC MAY'23 CAR WASHES PD 399.90 12045 BAY AREA GEOTECHNICAL GROUP 2023 SANDRA/HAYNE STORM DRAIN PRJ MAT TEST PW 1,045.00 12046 BAYSIDE BUILDING MATERIALS INC MATERIALS - SOIL PW 213.77 12047 BEST BEST & KRIEGER LLP FEE - MAY '23 LEGAL SERVICE 1,000.00 12048 BIG STATE INDUSTRIAL SUPPLY, INC UNIFORM - COVERALLS PW 273.32 12049 BKF ENGINEERS EUCALYPTUS PATHWAY DESIGN PW 3,830.00 12050 BOSCO OIL COMPANY GAS/DIESEL PW/PD 5,478.80
12051 BURNETT LANDSCAPE DEVELOPMENT INC REPLACE - TRANSFORMER/WIRING GATE HOUSE HBF 3,497.08 12052 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 75.61 12053 CITY OF BURLINGAME OCT '22/FEB '23 SEWER BILLING FY 22/23 PW 213,731.80 12054 CITY OF SAN MATEO WWTP/CWP O&M QTR 3 FY 22-23 PW 226,218.42 12055 CLARK PEST CONTROL PEST CONTROL ALL DEPARTMENTS 474.00 12056 CLEANSWEEP SERVICES, INC. STREET SWEEPING SERVICE PW 4,350.00 12057 CO OF SAN MATEO INFO SERVICES DEPT. MAY'23 MICRO CHANNEL LINES PD 164.51 12058 COMCAST MAY '23 CALNET NONCGEN LINE IT 4,632.00
12059 CORE & MAIN LP PARTS - FIRE HYRANT REPAIR PW 1,551.24 12060 COUNTY OF SAN MATEO LAFCO SHARE FY 2023-2024 5,973.00 12061 CSG CONSULTANTS, INC. BUILDING PLAN SERVICES MAY '23 BP 13,615.74 12062 DAN OKANO EQUIP - VARIOUS ITEMS WORK FURLOUGH/REPAIRS PW 3,644.91 12063 DU-ALL SAFETY, LLC MAR '23 SAFETY CONSULT PW 9,268.75 12064 EPS, INC. REPAIR - SEWER PIPE/VENT LINE STATION #33 PW 11,770.00 12065 ERLER & KALINOWSKI, INC SANDRA/HAYNE STORM DRAIN REPAIR STUDY PRJ PW 11,750.20 12066 FIFTH ASSET, INC SOFTWARE - SUBSCRIPTION MANAGER 3/31/23-3/30/24 FN 15,000.00 12067 FLOWATER EQUIP - MAY '23/JUN '23 WATER REFILL STATION FN 328.09 12068 FREDCO MARKETING PRINT - 2022 WATER QUALITY REPORTS PW 4,871.93 12069 FREYER & LAURETA, INC HIGH LINE WATER PRJ DESIGN PW 1,618.58 12070 GATEWAY PACIFIC CONTRACTORS, INC DARRELL WATER TANK REPLACE PRJ PW 661,751.00 DocuSign Envelope ID: 71A8FF5F-263F-4F16-8F84-47877813852A -18-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JUNE 2023
12071 GRANITE ROCK COMPANY MATERIALS - ASPHALT PW 384.41 12072 HINES EDM, INC MAY '23 DOCUMENT SCANNING BP 2,712.00 12073 INTERSTATE BATTERY SYSTEM OF SF PARTS - BATTERY TRUCK #188 PW 183.08 12074 INTERSTATE TRAFFIC CONTROL PRODUCT PARTS - CUSTOM SIGNS PW 183.75 12075 INTERWEST CONSULTING GROUP MAY '23 BUILDING INSPECTOR SERVICES BP 3,000.00 12076 LINDSTROM REPAIR - SINK DRAIN LINE PD 200.00
12077 NAPA AUTO PARTS - BURLINGAME SUPPLIES - CLEANING ITEMS PW 56.25 12078 DAN GHILARDUCCI MAINT - CLEAN/SANITIZE AIRDUCTS PD 4,500.00 12079 ODYSSEY POWER CORPORATION MAINT - GENERATOR SKYFARM #3 PW 795.00 12080 EDWARD LIPTON REFUND - EIR DEPOSIT BALANCE BP 1.42 12081 NRG CLEAN POWER, INC REFUND - PERMIT FEE VOID BP 674.05 12082 OTTO MILLER DEVELOPMENT REFUND - BUILD DEPOSIT BP 1,905.00 12083 OTTO MILLER DEVELOPMENT REFUND - GRADE DEPOSIT BP 92,000.00 12084 WHOLE WOOD, INC REFUND - PERMIT FEE VOID BP 13,639.87 12085 RAY RICO REIMB - BOOT PW 300.00
12086 PENINSULA PUMP & EQUIPMENT INC REPAIR - FLOAT SWITCH CORP YARD PUMP PW 4,772.34 12087 PENINSULA TRUCK REPAIR INC REPAIR - VARIOUS VEHICLES PW 6,059.43 12088 PENINSULA UNIFORMS & EQUIPMENT, INC UNIFORMS - VARIOUS ITEMS STAFF PD 1,931.64 12089 PETERSON POWER SYSTEMS, INC. REPAIR - OUTRIGGER CYLINDER #BH-3 PW 9,187.30 12090 PG & E 5/1/23-5/30/23 MULTIPLE ACCOUNTS 46,803.85 12091 PLAN JPA MAY '23 DEDUCTIBLE CLAIMS VARIOUS ITEMS 47,917.98 12092 PRINTING SYSTEMS, INC. PRINT - BUSINESS LICENSES/ENVELOPES FN 246.56 12093 PRIORITY 1 MAINT - MULTIPLE VEHICLES PD 19,217.17 12094 R & A JANITORIAL SERVICE, LLC JUN '23 JANITORIAL SERVICES PW 10,307.72 12095 RICE TRUCKING-SOIL FARM SUPPLIES - BASE ROCK PW 947.86 12096 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - 6/2/23-6/9/23 FN 5,342.84 12097 SAN DIEGO POLICE EQUIPMENT CO SUPPLIES - AMMUNITION PD 11,598.75 12098 SAN MATEO COUNTY FORENSIC LAB MAY'23 CRIME LAB SERVICES PD 1,265.00 12099 SAN MATEO LUMBER CO., INC MATERIALS - WOOD/HD BOX PUMP STATION/STAKES PW 1,637.56 12100 STANDARD INSURANCE COMPANY APR '23/MAY '23 GROUP LIFE/ADD/LTD ASSESSMENT 5,680.14 12101 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 1,690.73 12102 TELECOMMUNICATIONS ENGINEERING JUN'23 COMM CENTER/BASE PD 2,345.50 12103 TURBO DATA SYSTEMS, INC. MAY'23 CITATION PROCESSING & SCANNER PD 1,557.09 12104 ULINE, INC. SUPPLIES - DOG BAGS PARKS PW 145.05
12105 UNDERGROUND REPUBLIC WATER WORK PARTS - COUPLINGS PW 1,354.19 12106 UTILITY TELECOM, INC. JUN '23 ETHERNET & 3 CIRCUITS IT 389.63 12107 V + A CONSULTING ENGINEERS SEWER COLLECTIONS SYSTEM DATA ANALYSIS PW 10,000.00 12108 WILSEY HAM SEWER CIP 1D DESIGN PRJ PARROTT PW 1,475.23 12109 AIXTEK JUN '23 IT MANAGEMENT SERVICE IT 32,361.80 12110 ALTA LANGUAGE SERVICES, INC MAY '23 LISTENING & SPEAKING TEST HR 110.00 12111 AMAZON WEB SERVICES, INC MAY '23 BACKUP STORAGE IT 5,730.79 12112 AT&T 4/24/23-5/23/23 1,336.83
12113 BAY AREA WATER SUPPLY & CONSERVE WATER EDUCATION KITS/METER TESTING 2,335.00 12114 BROWN AND CALDWELL WATER EMERGENCY RESPONSE PLAN 3/31/23-5/25/23 PW 1,076.00 12115 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - FEB '23 HBF/TOWN LANDSCAPE VARIOUS SITES 11,766.00 12116 CARTEGRAPH SYSTEMS, LLC SOFTWARE - CMMS ASSET MANAGE BUNDLE PW 27,375.00 12117 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 704.92 12118 CITY OF SAN MATEO JUN '23 LIBRARY SERVICES CM 22,546.09 12119 COMCAST 6/16/23-7/15/23 MULTIPLE ACCOUNTS PW 533.44 12120 CONSOLIDATED CM, INC DARRELL TANK REPLACE PRJ MANAGE PW 53,539.34 12121 GEORGE'S GARDEN SERVICE MAINT - DEC '22 HAYNE/DARRELL ISLAND PW 350.00 12122 GLENN BERKHEIMER MAY '23/JUN '23 LABOR RELATIONS HR 3,400.00 12123 LANDTEK LANDSCAPE INC MAINT - MAR '23 HAYNE/DARRELL ISLAND PW 225.00 12124 MARK D HUDAK LEGAL SERVICES - APR-MAY 2023 CM 5,400.00 12125 MASTERPIECE GARDENERS, INC MAINT - MAY '23 HBF LANDSCAPE VARIOUS SITES 810.00 12126 METROPOLITAN PLANNING GROUP INC CONSULT - MAY '23 PLANNER SERVICES BP 14,313.75 12127 MOORE, IACAFONO GOLTSMAN, INC MAY '23 HOUSING ELEMENT UPDATE BP 31,661.23 12128 NORGO ENGINEERING REPLACE - SEWER MAIN EMERGENCY BOWHILL PW 81,000.00 12129 OCCUPATIONAL HEALTH CENTERS OF CA EMPLOYEE PHYSICAL HR 127.00 12130 CAROL ZHAO REFUND - PERMIT FEE VOID BP 2,917.20
12131 HARDEEP WALIA REFUND - PERMIT FEE OVERPAY BP 1,067.98 DocuSign Envelope ID: 71A8FF5F-263F-4F16-8F84-47877813852A -19-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JUNE 2023
12132 SUNPOWER CORPORATION SYSTEMS REFUND - PERMIT FEE OVERPAY BP 150.00 12133 CONTRACTOR"S STATE LICENSE BOARD FEE- 23/24 STATE LICENSE RENEWAL 450.00 12134 PENINSULA TRUCK REPAIR INC PURCHASE - FORD F650 NO-DES/EQUIP INSTALL PW 160,747.26 12135 PENINSULA UNIFORMS & EQUIPMENT, INC UNIFORM - JACKET PD 38.47 12136 QUADIENT LEASING USA, INC POSTAGE METER LEASE 3/30/23 - 6/29/23 FN 532.59 12137 R & A JANITORIAL SERVICE, LLC MAINT - WINDOW CLEANING ALL DEPARTMENTS PW 4,750.00 12138 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - W/E 6/9/23 CM 1,746.00 12139 SAN MATEO CO DEPT. OF PUBLIC WORKS REIMB - SEWER SERVICE METAXAS 7/21-6/23 PW 8,334.00 12140 AWWAD ENTERPRISES INC REPAIR - WATER DAMAGE PD BUILDING PW 20,365.87 12141 SHARP ELECTRONICS CORPORATION MAR '23 COPIER CHARGES 1,079.03 12142 STAPLES ADVANTAGE OFFICE SUPPLIES - BP 117.77
12143 VERIZON WIRELESS 5/3/23-6/2/23 MULTIPLE ACCOUNTS PW/PD 3,808.51 TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK $3,174,326.71 CALPERS RETIREMENT CONTRIBUTIONS 198,104.07
VISA PAYMENTS 60,322.41
RETIREE HEALTH REIMBURSEMENTS 81,759.44
OTHER ELECTRONIC PAYMENTS 0.00
TOTAL GOODS & SERVICES FOR THE MONTH $ 3,514,512.63
DocuSign Envelope ID: 71A8FF5F-263F-4F16-8F84-47877813852A -20-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 10, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING JUNE 30, 2023 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: Government Code Section 53646(b) requires that the Quarterly Investment Report be rendered to the City Council during public session within 30 days of the quarter's end.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Quarterly Treasurer's Report
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the Treasurer's Report for the quarter ending June 30, 2023. -21-
-22-
-23-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 10, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE THREE (3) THREE-YEAR CONTRACTS WITH THE DAVEY GROUP, CALTLC, AND

THE OAKLEY GROUP FOR ARBORICULTURAL SERVICES FOR A THREE YEAR NOT TO EXCEED TOTAL AMOUNT OF $150,000.00 PURSUANT TO CEQA GUIDELINES 15061(B)(3), 15307, 15308, AND 15378
SUMMARY: On February 13, 2023, the City Council adopted changes to the Town's Municipal Code related to tree protection pursuant to its adoption of Ordinance No. 789. The updates reflect a balance between the community's desire to strengthen tree protection in Town as well as improve clarity of the requirements.

To support the new elements of the ordinance, the Town requires on-call arboricultural services to support the implementation of the requirements such as a review of arborist reports and tree removal permit applications.

In June 2023, Town staff issued a Request for Proposals (RFP) for on-call arboricultural services.

Six companies submitted proposals. The proposals were evaluated based on the companies' qualifications and experience, technical approach, proven ability, and willingness to adhere to the Town's requirements. Based on these criteria, the Town has selected The Davey Group, CalTLC, and The Oakley Group and recommends these three firms be awarded the on-call arboricultural services contract.

FISCAL IMPACT: The on-call arboricultural services will be funded by tree removal fees charged to result in no net impacts to the adopted Town budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) in that it is not a Project which has the potential for causing a significant effect on the environment pursuant to CEQA Guideline section 15061(b)(3),and, alternatively, is exempt from further CEQA review under CEQA Guideline sections 15307 and 15308 as an action authorized by local ordinance to maintain, restore, or enhance a natural resource. Finally, the proposed action is also exempt from CEQA under Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Resolution
PREPARED BY: Mandy Brown, Senior Management Analyst
-25-
Agenda Staff Report - Hillsborough City Council
July 10, 2023

Page 2 ends

RECOMMENDATION: Adopt the resolution awarding to and authorizing the City Manager to execute three (3) three-year contracts with The Davey Group, CalTLC, and The Oakley Group for on-call arboricultural services, contingent on successful contract negotiations, for a total net not-toexceed amount of $150,000.00. -26-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE THREE (3) THREE-YEAR CONTRACTS WITH DAVEY RESOURCE GROUP, CALTLC, AND

THE OAKLEY GROUP FOR ON-CALL ARBORICULTURAL SERVICES FOR A TOTAL NET NOT-TO-EXCEED AMOUNT OF $150,000 FOR ALL CONTRACTS PURSUANT TO CEQA GUIDELINES 15061(B)(3), 15307, 15308, AND 15378 WHEREAS, the Town of Hillsborough (“Town”) recognizes that trees are a vital part of our community; and
WHEREAS, the recent updates to the Town’s tree protection regulations require additional support to implement new requirements; and
WHEREAS, the Town sought a qualified consulting firm to provide on-call arboricultural services through a competitive Request for Proposal (RFP) process; and
WHEREAS, in June of 2023, Town staff issued a Request for Proposals (RFP) for on-call arboricultural services with six companies submitting proposals; and
WHEREAS, through this RFP process, staff identified Davey Resource Group, CalTLC, and The Oakley Group as qualified consultants with the expertise and experience necessary to serve as the Town’s consultants; and
WHEREAS, funding will be provided through the fees collected as part of the tree removal permit process.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute three (3) three-year contracts with Davey Resource Group, CalTLC, and The Oakley Group for on-call arboricultural services, contingent on successful contract negotiations, for a total no-to-exceed amount of $150,000 for all three contracts.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of July 2023, by the following vote of the members thereof:

AYES: Councilmembers
-27-
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
2 -28-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 10, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH NORGO ENGINEERING CO. FOR THE 150 WOODRIDGE ROAD PIPE EXTENSION PROJECT IN THE AMOUNT OF $179,785.00, WITH A 10% CONTINGENCY IN THE AMOUNT OF $17,978.50, IF NEEDED, FOR A TOTAL PROJECT BUDGET OF $197,763.50 PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: The Public Works Department has been working on improvements nearest to 150 Woodridge Road to extend a portion of the Town’s storm drainage infrastructure to alleviate storm drain runoff to the nearby property. The existing storm drain system includes 24-inch and 15-inch reinforced concrete pipes that both daylight onto riprap and overland flow through private property to eventually drain into San Mateo Creek. During recent heavy rains, the storm water flowing out of the pipes eroded away a portion of the existing channel, and caused scouring of the slope near the private structure. The extension of the Town’s infrastructure has been prioritized and is necessary to prevent further erosion of private property and potential property damage. This project should be completed before the next rainy season.

The project includes installing a junction structure,150 linear feet of 24-inch High-Density Polyethylene (HDPE) pipe, Town standard outfall to reduce the energy of the storm water and divert water away from the resident’s home per the recommendation of the resident’s and Town’s geotechnical engineers, and backfilling the eroded soil.

The Town conducted competitive bidding as required by the Town’s Municipal Code and the State Public Contract Code. Two bids were received. The bid results are presented below:

NORGO Engineering Co. $ 179,785.00
Farallon Company $ 406,620.00
The apparent low bid in the amount of $ 179,785.00 was submitted by NORGO Engineering Co.

Staff conducted an analysis of the bid submittal and determined that the bidder’s qualifications and experience levels are satisfactory to perform all work associated with this project. NORGO Engineering Co. is a local construction firm and previously worked on similar projects for the Town.

Contractors who perform this type of work are currently booked through the summer and fall, and the bid submittals are consistent with the current bidding climate. The bid from Farallon included additional (optional) items not called out for in the bid solicitation. However, comparing the necesary bid items required, NORGO's bid is complete.

FISCAL IMPACT: It is recommended that funding in the amount of $177,000 be allocated from the Miscellaneous Storm Drain Repairs Program (Capital Improvement Plan #804), and the remaining -29-
Agenda Staff Report - Hillsborough City Council
July 10, 2023

Page 2 ends

funding in the amount of $17,978.50, which includes a 10% contingency if needed, be allocated from the Storm Water Master Plan Improvement Program (Capital Improvement Plan #801).

ENVIRONMENTAL ISSUES: This project is exempt from the California Environmental Quality Act (CEQA) per Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution awarding to and authorizing the City Manager to execute a contract with NORGO Engineering Co. for the 150 Woodridge road pipe extension project in the amount of $179,785.00, with 10% contingency in the amount of $17,978.50 if needed, for a total project budget of $197,763.50 pursuant to CEQA guideline 15301. -30-
RESOLUTION NO. 23-

RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH NORGO ENGINEERING CO. FOR THE 150

WOODRIDGE ROAD PIPE EXTENSION PROJECT IN THE AMOUNT OF
$179,785.00, WITH 10% CONTINGENCY IN THE AMOUNT OF $17,978.50 IF NEEDED, FOR A TOTAL PROJECT BUDGET OF $197,763.50 PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, Town of Hillsborough (“Town”) maintains the Town’s storm drain system; and
WHEREAS, the existing drainage system includes 24-inch and 15-inch reinforced concrete pipes that both daylight onto riprap and overland flow through private property to eventually drain into San Mateo Creek; and WHEREAS, during recent heavy rains, the storm water flowing out of the pipes eroded away at the existing channel, eventually exposing a portion of the resident’s foundation and contributed to a small landslide; and WHEREAS, Public Works staff assessed the system, and with the recommendation of both the Town’s and resident’s geotechnical engineers, determined the extension of the Town’s infrastructure has to be prioritized and is necessary to prevent further erosion of private property and potential property damage; and
WHEREAS, the project includes installing a junction structure,150 linear feet of 24 inch High-Density Polyethylene (HDPE) pipe, Town standard outfall to reduce the energy of the storm water and divert water away from the resident’s home, and backfilling the eroded soil; and
WHEREAS, Public Works staff conducted competitive bidding as required by the Town’s Municipal Code and the State Public Contract Code; and WHEREAS, NORGO Engineering Co. (‘NORGO’) was the lowest responsible bidder submitting a responsive bid in the amount of $179,785.00; and WHEREAS, staff recommends awarding the contract for the project to NORGO as the lowest responsible bidder submitting a responsive bid in the amount of $179,785.00, with 10% Town owned and controlled contingency in the amount of $17,978.50 if needed, for a total project budget of $197,763.50; and
WHEREAS, funding in the amount of $177,000 be allocated from the Miscellaneous Storm Drain Repairs Program (Capital Improvement Plan #804), and the remaining funding in the amount of $17,978.50 be allocated from the Storm Water Master Plan Improvement Program (Capital Improvement Plan #801).
-31-
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby awards to and authorizes the City manager to execute a contract with NORGO Engineering Co. for the 150 Woodridge Road pipe extension project in the amount of $179,785.00, with 10%Town owned and controlled contingency in the amount of $17,978.50 if needed, for a total project budget of $197,763.50.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the10th day of July 2023, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-32-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 PUBLIC HEARING

CITY COUNCIL MEETING
JULY 10, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AUTHORIZING PLACEMENT OF SEWER SERVICE AND

STORM DRAINAGE CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE

PROTECTION AND PREVENTION, AND THE FLAT CHARGE COMPONENT OF THE GARBAGE COLLECTION FEE ON THE FISCAL YEAR 2023-2024 COUNTY TAX ROLL AND

AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH CHARGES PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Town's sewer service charges, storm drainage charges, public safety special tax and the flat garbage collection fee are collected by the County Tax Collector in the same manner in which the County collects the property taxes. The Hillsborough Municipal Code requires the Town to annually adopt a resolution authorizing the County Tax Collector to collect the above charges.

The procedures to place the charges on the tax roll and the publication of the notice on the hearing are those prescribed in the California Health and Safety Code 5473 through 5473.8. The public safety tax that gets put on the tax roll is pursuant to Government Code section 50077(b) and the provisions in the Municipal Code.

There are an estimated 3,900 households that will be assessed an annual residential sewer charge of $3,985 for an estimated total of $15,541,500 to support the sewer operations. This represents a 4% increase from the $3,832 annual charge last year. Commercial accounts will be manually assessed and billed with the water charges based on their winter water usage and relationship to the charge of an "equivalent dwelling unit" of $3,985. The sewer charge was approved by City Council on May 8, 2023, in a noticed public hearing.

The annual storm drainage charge was first authorized in fiscal year 1994-1995 upon the implementation of the National Pollutant Discharge Elimination System (NPDES) Stormwater Pollution Prevention Program. The authorizing ordinance, however, does not provide for adjustments to the annual charge to cover changes to program costs; hence, it has remained the same since the initial implementation. An annual charge of $7.34 per parcel will be assessed to 4,012 parcels for an estimated total of $29,448.08 to partially pay for storm drain costs.

The public safety tax of $218 for 59 unimproved and $570 for 3,920 improved parcels will bring in an estimated $2,247,262 towards partial funding of public safety operations. The special tax initially set at $190 for unimproved parcels and $496 for improved parcels in 1998-1999 was increased by 2% each year, but the authorizing ordinance set a maximum of 115% of the initial amounts. The maximum amounts have been assessed since 2005-2006.

The flat garbage collection fee reflects a 5% increase from the previous year in the amount of $346.56 per year to be assessed on an estimated 3,903 parcels. Projected receipts of $1,352,623 -33-
Agenda Staff Report - Hillsborough City Council
July 10, 2023

Page 2 ends

net of the incidental charges (collection fee charged by the County and the cost to prepare the data in the required format) will be remitted to Recology per the franchise agreement.

FISCAL IMPACT: Collection charges will be assessed by the County in exchange for the service.

The cost is part of the operating budget. All revenues are reflected in the approved budget.

ATTACHMENTS: Resolution
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION:

1. Open the public hearing and receive comments;

2. Close the public hearing; and

3. Adopt the resolution authorizing placement of sewer service and storm drainage charges, special tax for police protection and fire protection and prevention, and the flat charge component of the garbage collection fee on the 2023-24 County tax roll and authorizing the County Tax Collector to collect such charges.
-34-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AUTHORIZING PLACEMENT OF SEWER SERVICE AND STORM DRAINAGE

CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE PROTECTION

AND PREVENTION, AND THE FLAT GARBAGE COLLECTION FEE ON THE 2023-2024 COUNTY TAX ROLL AND AUTHORIZING THE COUNTY TAX

COLLECTOR TO COLLECT SUCH CHARGES
WHEREAS, the residential sewer service charge effective for billings for fiscal year 2023-2024 is $3,945 per residence (a 4% increase from last year); and WHEREAS, the storm drainage charge effective for billings for fiscal year 2023-2024 is the same as in the previous fiscal year, i.e., $7.34 per year per parcel in the Town; and
WHEREAS, pursuant to Section 3.30.040 B of the Hillsborough Municipal Code, the City Council has set the fiscal year 2023-2024 Special Tax for Police Protection and Fire Protection and Prevention (Public Safety Tax) at $570.00 for each improved parcel and $218.00 for each unimproved parcel (unchanged since fiscal year 2005-2006); and
WHEREAS, the Town adopted Ordinance No. 700 on May 14, 2012, authorizing charging of a flat fee to each property improved with a residence to defray a portion of the Town’s costs of providing removal and disposal of waste and garbage through its franchisee and that the 2023-2024 fee to be placed on the County tax roll is the same as in the previous fiscal year - $346.56 per property per year; and
WHEREAS, Sections 13.34.040 and 13.54.040 of the Hillsborough Municipal Code direct that the Town’s residential sewer service charges and storm drainage charges be placed on the County tax rolls and collected by the County Tax Collector and that the City Council adopt a resolution each year authorizing the same; and
WHEREAS, Section 3.30.050 B of the Hillsborough Municipal Code provides that the Public Safety Tax shall be collected by the County Tax Collector on behalf of the Town in the same manner in which the County collects ad valorem property taxes on the secured roll; and
WHEREAS, Section 8.12.090 of the Hillsborough Municipal Code authorizes the Town to contract with the Tax Collector of the County of San Mateo to collect charges imposed by the Town for the collection and disposal of garbage and waste; and
WHEREAS, the report and notices required by Sections 5473 and 5473.1 of the California Health and Safety Code have been completed; and -35-
2 WHEREAS, the public hearing required by Section 5473.2 of the California Health and Safety Code took place at the July 10, 2023 meeting of the City Council.

NOW THEREFORE, BE IT RESOLVED that:

1. The City Council of the Town of Hillsborough hereby adopts the report as filed with the City Clerk under Section 5473.1 of the California Health and Safety Code, there having been no objections or protests thereto at the public hearing just concluded.

2. The County Controller is hereby authorized to place the Town of Hillsborough residential sewer charges, storm drainage charges, special tax for police protection and fire protection and prevention, and the flat garbage collection fee on the fiscal year 2023-2024 County tax roll, and that the County Tax Collector is hereby authorized to collect such charges in the same manner, by the same person, and at the same time as, together with and not separately from, the general taxes applicable to real property in the Town of Hillsborough.

3. The County is hereby authorized to retain the necessary amount from such collections to cover the cost of the County’s services hereunder (pursuant to the County’s formula allocating among all the agencies for which the County provides tax collection services, the cost of the County offices involved in collecting the taxes, prorated according to the amount of taxes collected from each agency), and the balance of such collections shall be remitted to the Town.

4. This resolution shall be printed and posted on the official bulletin boards of the Town of Hillsborough.

AYES: Councilmembers _____ _____
NOES: Councilmembers _____ _____
ABSENT: Councilmembers _____
ABSTAIN: Councilmembers _____ _____
-36-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 NEW BUSINESS

CITY COUNCIL MEETING
JULY 10, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPOINTING DOUG DAVIS TO THE POSITION OF CITY

MANAGER AND APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Town contracted with It's Personnel Consulting to conduct an internal recruitment for the City Manager position following the former City Manager's departure. Interviews were conducted and the City Council has selected to appoint Doug Davis as the City Manager subject to final contract negotiations.

The annual base salary will be $273,182.00.

FISCAL IMPACT: The salary and benefit costs for the position of City Manager are included in the adopted budget.

ATTACHMENTS: Resolution
RECOMMENDATION: Adopt the resolution appointing Doug Davis to the position of City Manager and approving and authorizing the Mayor to execute the employment agreement. -37-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPOINTING DOUG DAVIS TO THE POSITION OF CITY MANAGER AND

APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, due to the resignation of the former City Manager, there is a need to appoint a new City Manager; and
WHEREAS, the Town of Hillsborough (“Town”) contracted with It’s Personnel Consulting to conduct an internal recruitment; and
WHEREAS, the City Council has interviewed candidates; and WHEREAS, the City Council has selected and desires to appoint Doug Davis to the position of City Manager; and
WHEREAS, Doug Davis desires to accept employment as the City Manager for the Town of Hillsborough; and
WHEREAS, the annual base salary will be $273,182.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby appoints Doug Davis as City Manager for the Town of Hillsborough and approves and authorizes the Mayor to execute an Employment Agreement between the Town of Hillsborough and Doug Davis.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-38-

Hillsborough City CouncilJuly 10, 2023

Hillsborough City Council
July 10, 2023