TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember
MINUTES
MONDAY, JULY 10, 2023
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff an nembers of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference
CLOSED SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 4:30 p.m.
ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant - Three Potential Cases (see agenda packet for claim forms received by the Town)
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant - One Potential Case
Grievance/Arbitration Filed by Former Town of Hillsborough Employee Regarding Employment C. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representatives: Mayor Christine Krolik, Councilmember Alvin L. Royse Unrepresented employee: City Manager
PUBLIC COMMENT
There were no speakers.
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:55 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:00 p.m.
Il. ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
Minutes - Hillsborough City Council
Monday, July 10, 2023
III. PLEDGE OF ALLEGIANCE
Former Mayor Jess E. (Jay) Benton led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council voted unanimously, 5-0, to reject the claim by Agger/Bellamy based on the decision from the Town's insurance and directed staff to speak with Mr. Agger to discuss the claim; the City Council voted unanimously, 5-0, to reject the claim by Ghoneimy/Chow based on the decision from the Town's insurance; and the City Council voted unanimously, 5-0, to accept the Nguyen/Pan claim in the amount of $18,351.91.
MINUTES: Special Meetings of January 23, 2023 and June 21, 2023 On motion by Councilmember Ragdale, seconded by Councilmember Chuang and unanimous on voice vote, the minutes of the special meetings of January 23, 2023 and June 21, 2023 were approved.
VI. RECOGNITION
• RECOGNITION OF JESS E. (JAY) BENTON FOR HIS SERVICE AS THE TOWN'S
REPRESENTATIVE ON THE BOARD OF DIRECTORS OF THE BAY AREA WATER
SUPPLY & CONSERVATION AGENCY (BAWSCA) AND BAY AREA REGIONAL
WATER SYSTEM FINANCING AUTHORITY (RFA)
Mayor Krolik and members of the City Council provided comments in recognition of Jess E. (Jay) Benton for his service as the Town's representative on the Board of Directors of BAWSCA and the Bay Area Regional Water System Financing Authority. Mr. Benton provided comments.
VII. PRESENTATIONS
• MAYOR'S APPLAUSE
Mayor Krolik provided comments of recognition of the Hillsborough Little League 2023 California Minors Superbowl District 52 Championship players, the 9-10 All-Star players and the 11-12 All-Star players for their wins and presented the players and coaches with certificates of recognition for their achievements. Coaches and managers Billy Seybold, Chase Rowbotham and Tim Luceno provided comments.
• CENTRAL COUNTY FIRE DEPARTMENT (CCFD) COMMUNITY RISK ASSESSMENT:
STANDARDS OF COVER & DEPLOYMENT ANALYSIS
Fire Chief Bruce Barron provided the presentation and responded to City Council questions. Firewise Chair Dr. David Weinberg provided comments.
PRESENTATION BY BILL CHIANG, GOVERNMENT RELATIONS, PG&E •
Bill Chiang, Local Government Affairs, PG&E, provided an update from PG&E and responded to City Council questions. Mary Snyder, Vegetation Management Program Manager, PG&E, and Cindy Mama, Project Manager, PG&E, provided additional information.
Mayor Krolik opened public comment.
Dennis Moore expressed concerns regarding power reliability in the town and provided information regarding the number of hours of outages in the Skyfarm neighborhood and requested that PG&E provide data for every outage impacting the town so that it can be reviewed for understanding and future prevention.
Joshua Cooperman, 15 Creekwood Way, expressed concerns regarding the timeline for future undergrounding of power lines in Hillsborough and inquired about Federal funding Minutes - Hillsborough City Council
Monday, July 10, 2023
secured by PG&E for undergrounding and whether it can be deployed to communities such as Hillsborough. Cooperman provided information about safety concerns with a gas meter off Hayne Road.
Dr. David Weinberg, Chair, Firewise, expressed concerns regarding debris left behind following PG&E tree work and recommended that the companies hired to do the work be required to remove the debris in the interest of fire safety.
Dan Capon provided information regarding an incident on Woodridge Road on July 8th with a PG&E contractor that hit a gas line.
Mayor Krolik closed public comment.
Mr. Chiang provided comments, responded to questions raised during public comment and stated that members of the public can also follow up with PG&E directly for additional information.
Public Works Director Paul Willis requested PG&E notify the Public Works Department of work orders for removal of piles of debris as Town staff may be able to assist with the removal.
Mayor Krolik re-opened public comment.
Katie Haggarty, 420 Darrell Road, inquired regarding a strong smell in the area of the PG&E project at Skyline and the impacts on health and safety and requested additional communications from the town.
Dennis Moore reiterated his earlier request for circuit data for outages and the location of the circuits.
Mayor Krolik closed public comment.
Following discussion, Mayor Krolik summarized action items for PG&E related to the comments made by the public and staff: look into the gas meter at Hayne Road to make it more secure, look into the incident reported on Woodridge, look into the possibility of adding sectionalizing devices to increase power reliability, outreach to PG&E subcontractors regarding cleaning up debris following tree work, and to follow up on the request for data regarding outages, and for the Town: potential consideration of writing a letter to request undergrounding of lines, to report debris that is left behind to PG&E, and to keep residents informed.
VIII. PUBLIC COMMENT I
Dan Capon provided additional comments regarding an incident with a PG&E contractor on Woodridge Road.
IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
Councilmember Ragsdale reported regarding Consent Calendar Item 1, Monthly Claims, that she has stock in Ford and the small shareholder exception applies under the Political Reform Act and the non-interest exception applies under Government Code Section 1090.
CONSENT CALENDAR
Dan Capon requested to remove Consent Calendar Item 4.
On motion by Councilmember Chuang, seconded by Councilmember Ragdale and unanimous on voice vote, Consent Calendar Items 1, 2, and 3 were approved.
1. MONTHLY CLAIMS: JUNE 1 THROUGH JUNE 30, 2023 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for June 1 through June 30, 2023 were approved as submitted.
Minutes - Hillsborough City Council
Monday, July 10, 2023
2. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING JUNE 30, 2023 PURSUANT TO CEQA GUIDELINE 15378
The Quarterly Treasurer's Report for the Quarter Ending June 30, 2023 was adopted.
RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE THREE (3) THREE-YEAR CONTRACTS WITH THE DAVEY GROUP,
CALTLC, AND THE OAKLEY GROUP FOR ARBORICULTURAL SERVICES FOR A THREE YEAR NOT TO EXCEED TOTAL AMOUNT OF $150,000.00 PURSUANT TO CEQA GUIDELINES 15061(B)(3), 15307, 15308, AND 15378
The resolution awarding to and authorizing the city manager to execute three (3) three- year contracts with the Davey Group, CALTLC, and the Oakley Group for arboricultural services for a three year not-to-exceed total amount of $150,000.00 was adopted.
4. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH NORGO ENGINEERING CO. FOR THE 150 WOODRIDGE ROAD PIPE EXTENSION PROJECT IN THE AMOUNT OF $179,785.00, WITH 10% CONTINGENCY IN THE AMOUNT OF $17,978.50 IF NEEDED, FOR A TOTAL PROJECT BUDGET OF $197,763.50 PURSUANT TO CEQA GUIDELINE 15301
Dan Capon stated that he lives near the project, did not receive notification, and expressed concerns regarding the project.
Public Works Director Paul Willis provided information regarding the project and process.
On motion by Councilmember Royse, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution awarding to and authorizing the city manager to execute a contract with Norgo Engineering Co. for the 150 Woodridge Road pipe extension project in the amount of $179,785.00, with 10% contingency in the amount of $17,978.50, if needed, for a total project budget of $197,763.50 was adopted.
XI. PUBLIC HEARING
5. RESOLUTION AUTHORIZING PLACEMENT OF SEWER SERVICE AND STORM
DRAINAGE CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE
PROTECTION AND PREVENTION, AND THE FLAT CHARGE COMPONENT OF THE GARBAGE COLLECTION FEE ON THE FISCAL YEAR 2023-24 COUNTY TAX ROLL
AND AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH CHARGES PURSUANT TO CEQA GUIDELINE 15378
Assistant Finance Director Rich Santiago provided the staff report. Assistant Director Santiago noted a correction to the sewer service charge in the first clause in the resolution, which should be $3,985.00 as presented on the screen, and stated the City Clerk will ensure it is corrected when finalizing the resolution.
Mayor Krolik opened the public hearing at 9:01 p.m. There were no speakers. Mayor Krolik closed the public hearing at 9:01 p.m.
On motion by Councilmember Royse, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution authorizing placement of sewer service and storm drainage charges, special tax for police protection and fire protection and prevention, and the flat charge component of the garbage collection fee on the Fiscal Year 2023-24 County tax roll and authorizing the County Tax Collector to collect such charges was adopted with an amendment to the first clause in the resolution to reflect the revised amount of $3,985.00.
XII. NEW BUSINESS
6. RESOLUTION APPOINTING DOUG DAVIS TO THE POSITION OF CITY MANAGER
AND APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN
EMPLOYMENT AGREEMENT PURSUANT TO CEQA GUIDELINE 15378
Minutes - Hillsborough City Council
Monday, July 10, 2023
City Attorney Christopher Diaz provided the staff report and reported in compliance with the Brown Act the total annual salary of $273,182.00, that the agreement provides for standard leaves applicable to any executive Town employee and includes a 4 percent deferred compensation plan, and stated that any dispute under the agreement is subject to arbitration. Councilmember Royse reported that he and Mayor Krolik served as the Council-appointed subcommittee for the contract negotiations.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on roll call vote, the resolution appointing Doug Davis to the position of City Manager and approving and authorizing the Mayor to execute an employment agreement was adopted.
XIII. PUBLIC COMMENT II
There were no speakers.
XIV. CITY COUNCIL ITEMS
Councilmember Chuang reported her attendance at the National CERT Conference and that the Town welcomed a Taiwanese All Star baseball team to Hillsborough who participated in training and tournaments with Hillsborough teams during their visit.
Councilmember Royse reported related to his participation on the SFO/Community Roundtable an online Noise 101 Seminar and the submittal of a comment letter to the FAA in response to their request for input on noise and noise policies, and the drafting of a letter to Congress regarding the FAA reauthorization. Councilmember Royse also reported his attendance at a meeting of the SBWMA Board.
Councilmember Ragsdale reported the appointment of Shawn Marshall as Peninsula Clean Energy CEO, her attendance at a meeting of commute.org and announced upcoming meetings of the Age-Friendly Initiative task force. Councilmember Ragsdale also reported an upcoming meeting with staff in relation to her Sustainability Commissioner role.
Vice Mayor Cole provided updates from Firewise including the status of WUl inspections and the importance of fire safety measures. Vice Mayor Cole announced an upcoming San Mateo County Annual Disaster Preparedness Day.
Mayor Krolik expressed appreciation to Mike Chuang for providing translation services at the National CERT conference, to Councilmember Chuang for coordinating activities for the Taiwanese All Star baseball team visit and to Town staff for their service.
XV. CITY MANAGER'S UPDATE
City Manager Doug Davis provided an informational update on the Town's ADU Dashboard and events and activities in the town.
XVI. ADJOURNMENT
Mayor Krolik adjourned the meeting at 9:21 p.m.
Submitted by:
Mum Natten
Lisa Natusch, City Clerk