TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember
MINUTES
MONDAY, AUGUST 14, 2023
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
eetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff al embers of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conferen
CLOSED SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 5:00 p.m.
ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
ANNOUNCEMENT OF CONFLICT OF INTEREST
Councilmember Chuang announced that she would recuse herself from participation in Closed Session Item A as the parties involved are her neighbors.
CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Stroud v. Town of Hillsborough, Field, et al.
San Mateo County Superior Court Case No. 23CLJ01914
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant - One Potential Case (see legal threat document in agenda packet)
PUBLIC COMMENT
There were no speakers.
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:33 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:00 p.m.
Il. ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
Mayor Krolik led the Pledge of Allegiance.
Minutes - Hillsborough City Council
Monday, August 14, 2023
IV. REPORT FROM CLOSED SESSION
City Attorney Diaz reported that the City Council discussed two items in Closed Session, provided direction to staff, and there was no reportable action.
MINUTES: Special Meetings of January 30, 2023, February 7, 2023 and March 21, 2023 and Regular Meetings of March 13, 2023 and April 10, 2023
City Clerk Natusch reported a correction to the special meeting minutes of January 30, 2023 to correct a typo at the top of page 5 and a correction to the special meeting minutes of March 21, 2023 to accurately reflect Councilmember Chuang's absence from the meeting.
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the minutes of the special Meetings of January 30, 2023 and March 21, 2023 were approved as amended and the minutes of the special meeting of February 7, 2023 and regular meetings of March 13, 2023 and April 10, 2023 were approved as submitted.
VI. RECOGNITION
• RECOGNITION OF FIRE MARSHAL CHRISTINE REED ON HER RETIREMENT Vice Mayor Cole read a proclamation in recognition of Fire Marshal Christine Reed on her retirement. Councilmembers provided comments. Fire Marshal Reed provided comments.
VII. PRESENTATIONS
• BURLINGAME-HILLSBOROUGH YOUTH POET LAUREATE LAUREN LIN Jenny Miner, Teen Librarian, Burlingame Public Library, introduced Burlingame- Hillsborough Youth Poet Laureate Lauren Lin. Lin provided comments regarding the Youth Poet Laureate program and read her poem, "The Party Poem." Councilmembers provided comments.
MAYOR'S APPLAUSE
Mayor Krolik invited Councilmember Chuang to introduce Cooper Wong and Will Robbins in recognition of their "Turn 2" baseball equipment drives and coaching services project. Councilmembers provided comments. Wong and Robbins provided brief comments.
Mayor Krolik recognized Finance Director Jan Cooke and the Finance Department for their receipt of the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting and their recent work to unwind the Town's SWAPs. Councilmembers provided comments. Finance Director Jan Cooke provided brief comments.
VIII. PUBLIC COMMENT I
Greg Madding, Floribunda Avenue, expressed concerns regarding hackathon activities and the number of tenants living at a home referred to as the "AGI House" on Floribunda Avenue which he believes are violations of the Hillsborough Municipal Code.
VIX. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
CONSENT CALENDAR
Councilmember Royse requested to remove Item 7 from the Consent Calendar for clarifying questions on Item 7 through Item 15.
Vice Mayor Cole requested to remove Item 7 and Item 9 from the Consent Calendar.
Minutes - Hillsborough City Council
Monday, August 14, 2023
Councilmember Ragdale requested to remove Item 2 from the Consent Calendar.
There were no requests from the public to remove an item from the Consent Calendar.
Mayor Krolik requested to proceed with handling the questions on the pulled items.
City Clerk Lisa Natusch responded to questions regarding Item 2.
Senior Civil Engineer Natalie Gribben responded to questions regarding the services provided by consultants in Items 7 through 15.
Following staff responses to Councilmember questions, on motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, the Consent Calendar was approved.
1. MONTHLY CLAIMS: JULY 1 THROUGH JULY 31, 2023 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for July 1 through July 31, 2023 were approved as submitted.
2. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 23-07 FOR THE
HILLSBOROUGH SCHOOLS FOUNDATION HILLSBOROUGH CLASSIC EVENT PURSUANT TO CEQA GUIDELINES 15378 AND 15301
The Fundraising Event Permit Application 23-07 for the Hillsborough Schools Foundation Hillsborough Classic Event was approved.
3. RESOLUTION ACCEPTING THE GRANT OF A TEN-FOOT-WIDE INGRESS AND EGRESS EASEMENT AT 440 PINEHILL ROAD PURSUANT TO CEQA GUIDELINE 15301
The resolution accepting the grant of a ten-foot-wide ingress and egress easement at 440 Pinehill Road was adopted.
4. RESOLUTION RATIFYING THE EMERGENCY CONTRACT WITH FARALLON COMPANY FOR EMERGENCY RETAINING WALL WORK AT 2095 RALSTON AVENUE IN THE AMOUNT OF $215,450.00 PLUS A 10% CONTINGENCY IN THE AMOUNT OF $21,545.00, FOR A TOTAL PROJECT COST OF $236,995.00 The resolution ratifying the emergency resolution ratifying the emergency contract with Farallon Company for emergency retaining wall work at 2095 Ralston Avenue in the amount of $215,450.00 plus a 10% contingency in the amount of $21,545.00, for a total project cost of $236,995.00 was adopted.
5. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HALEY & ALDRICH, INC. FOR PROFESSIONAL SERVICES
TO PROVIDE THE GEOTECHNICAL AND ENGINEERING DESIGN SERVICES FOR THE MACADAMIA ACCESS ROAD REPAIR IN THE AMOUNT OF $68,394.00 PURSUANT TO CEQA GUIDELINE 15301
The resolution approving and authorizing the City Manager to execute an agreement with Haley & Aldrich, Inc. for professional services to provide the Geotechnical and Engineering Design Services for the Macadamia Access Road Repair in the amount of $68,394.00 was adopted.
6. RESOLUTION APPROVING THE PURCHASE OF THREE PUBLIC WORKS ELECTRIC VEHICLES AT $59,514.41 EACH FOR A GRAND TOTAL OF $178,543.23 PURSUANT TO CEQA GUIDELINE 15378
The resolution approving the purchase of three Public Works electric vehicles at $59,514.41 each for a grand total of $178,543.23 was adopted.
Minutes - Hillsborough City Council
Monday, August 14, 2023
7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH CSG CONSULTANTS, INC. FOR AS-NEEDED
MUNICIPAL ENGINEERING AND PROJECT MANAGEMENT SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $800,000 PURSUANT TO CEQA GUIDELINE 15378
The resolution approving and authorizing the City Manager to execute a two-year agreement with CSG Consultants, Inc. for as-needed municipal engineering and project management services in an annual not-to-exceed amount of $800,000 was adopted.
8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH EKI ENVIRONMENT & WATER, INC. FOR AS-
NEEDED GENERAL ENGINEERING SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $250,000 PURSUANT TO CEQA GUIDELINE 15378
The resolution approving and authorizing the City Manager to execute a two-year agreement with Eki Environment & Water, Inc. for as-needed general engineering services in an annual not-to-exceed amount of $250,000 was adopted.
9. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH CSG CONSULTANTS, INC. FOR AS-NEEDED
GENERAL ENGINEERING SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $200,000 PURSUANT TO CEQA GUIDELINE 15378
The resolution approving and authorizing the City Manager to execute a two-year agreement with CSG Consultants, Inc. for as-needed general engineering services in an annual not-to-exceed amount of $200,000 was adopted.
10. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH PAKPOUR CONSULTING GROUP, INC. FOR AS-
NEEDED GENERAL ENGINEERING SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $200,000 PURSUANT TO CEQA GUIDELINE 15378
The resolution approving and authorizing the City Manager to execute a two-year agreement with Pakpour Consulting Group, Inc. for as-needed general engineering services in an annual not-to-exceed amount of $200,000 was adopted.
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH FREYER & LAURETA, INC. FOR AS-NEEDED
GENERAL ENGINEERING SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $90,000 PURSUANT TO CEQA GUIDELINE 15378
The resolution approving and authorizing the City Manager to execute a two-year agreement with Freyer & Laureta, Inc. for as-needed general engineering services in an annual not-to-exceed amount of $90,000 was adopted.
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A TWO-YEAR AGREEMENT WITH NINYO & MOORE GEOTECHNICAL AND
ENVIRONMENTAL SCIENCES CONSULTANTS FOR AS-NEEDED GEOTECHNICAL
ENGINEERING AND MATERIAL TESTING SERVICES IN AN ANNUAL NOT-TO- EXCEED AMOUNT OF $90,000 PURSUANT TO CEQA GUIDELINE 15378 The resolution approving and authorizing the City Manager to execute a two-year agreement with Ninyo & Moore Geotechnical and Environmental Sciences Consultants for as-needed geotechnical engineering and material testing services in an annual not- to-exceed amount of $90,000 was adopted.
13. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH WRA, INC. FOR AS-NEEDED ENVIRONMENTAL SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $50,000 PURSUANT TO CEQA GUIDELINE 15378
Minutes - Hillsborough City Council
Monday, August 14, 2023
The resolution approving and authorizing the City Manager to execute a two-year agreement with WRA, Inc. for as-needed environmental services in an annual not-to- exceed amount of $50,000 was adopted.
14. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH CONSOLIDATED CM, INC. FOR AS-NEEDED
PROJECT MANAGEMENT AND INSPECTION SERVICES IN AN ANNUAL NOT-TO- EXCEED AMOUNT OF $50,000 PURSUANT TO CEQA GUIDELINE 15378 The resolution approving and authorizing the City Manager to execute a two-year agreement with Consolidated CM, Inc. for as-needed project management and inspection services in an annual not-to-exceed Amount of $50,000 was adopted.
15. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH R.E.Y. ENGINEERS, INC. FOR AS-NEEDED SURVEYING SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $15,000 PURSUANT TO CEQA GUIDELINE 15378
The resolution approving and authorizing the City Manager to execute a two-year agreement with R.E.Y. Engineers, Inc. for as-needed surveying services in an annual not-to-exceed amount of $15,000 was adopted.
16. REVIEW AND APPROVE THE TOWN'S RESPONSE TO THE SAN MATEO COUNTY GRAND JURY REPORT, "ACCESSORY DWELLING UNITS: AFFORDABLE HOUSING'S PANACEA OR PREVARICATION?" PURSUANT TO CEQA GUIDELINE 15378
The Town's response to the San Mateo County Grand Jury Report, "Accessory Dwelling Units: Affordable Housing's Panacea or Prevarication?" was approved.
XI. NEW BUSINESS
17. RESOLUTION AUTHORIZING SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY TO ACQUIRE REAL PROPERTY LOCATED AT 1245 SAN CARLOS AVENUE, UNIT E, SAN CARLOS PURSUANT TO CEQA GUIDELINE 15378 Finance Director Jan Cooke provided the staff report and noted revisions to the resolution in the agenda packet to correct the numbers referenced in the seventh "whereas" clause from $2.5 million to $1.4 million and 39% to 25%. Joe La Mariana, Executive Director, SBWMA, provided additional information. SBWMA Board Member Al Royse provided an update on the SBWMA Board discussion regarding the acquisition.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving the acquisition of real property located at 1245 San Carlos Avenue, Suite E, San Carlos, California by the South Bayside Waste Management Authority with amendments as presented by staff to revise the numbers in the seventh "whereas" clause in the resolution from $2.5 million to $1.4 million and 39% to 25%, was adopted.
Executive Director La Mariana responded to questions regarding the processing of compost as it relates to SB 1383.
18. DESIGNATION OF A VOTING DELEGATE AND ALTERNATE VOTING DELEGATE(S) TO THE 2023 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE SEPTEMBER 20-22, 2023 PURSUANT TO CEQA GUIDELINE 15378 City Clerk Lisa Natusch provided the staff report.
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, Mayor Krolik was selected as Voting Delegate and Vice Mayor Minutes - Hillsborough City Council
Monday, August 14, 2023
Cole and Councilmember Ragsdale were selected as alternate voting delegates for the 2023 League of California Cities Annual Conference business meeting on September 22, 2023.
XII. DISCUSSION
19. OVERVIEW OF GAS-POWERED LEAF BLOWER REGULATIONS IN SAN
MATEO COUNTY AND CONSIDERATION OF POTENTIAL DIRECTION TO STAFF ON
ANY MODIFICATIONS TO THE HILLSBOROUGH MUNICIPAL CODE
Senior Management Analyst Mandy Brown provided the staff report.
Mayor Krolik opened public comment.
Dennis Moore spoke in opposition to fining homeowners and in support of enforcement with citations to the violator. Moore spoke in support of banning two-cycle leaf blowers and only permitting four-cycle gas-powered leaf blowers to reduce noise, increase efficiency, and reduce emissions. Moore expressed concerns regarding use of electric leaf blowers, citing lower power, noise lasting longer, and the weight of batteries.
Bill Neidig inquired as to how well battery-operated leaf blowers work.
Aaron Zornes spoke regarding a survey he distributed to residents in which 60 percent of respondents wanted to ban gas-powered leaf blowers, provided information regarding other cities who have taken action to enact a ban, and spoke in support of aggressive enforcement.
Mayor Krolik closed public comment.
Mayor Krolik reopened public comment.
Peter Borocz, Carolands neighborhood, spoke in support of banning gas-powered leaf blowers including education and outreach and requested a carve out for chainsaws if a complete ban of gas-powered equipment is considered.
Laith Salma, Fairway Circle, spoke in support of banning gas-powered leaf blowers.
Mayor Krolik closed public comment.
Following discussion, Mayor Krolik summarized City Council support for modifying the existing regulations to ban gas-powered leaf blowers, adopting modifications by the beginning of 2024 to be effective in July 2024, and direction to staff to schedule a study session for further discussion of a ban of gas-powered leaf blowers and modifications to the Hillsborough Municipal Code.
XIII. PUBLIC COMMENT II
There were no speakers.
XIV. CITY COUNCIL ITEMS
Councilmember Chuang recognized newly appointed Police Chief Nelson Corteway and Police Department staff recognized at the recent badge-pinning and promotional ceremony.
Councilmember Chuang encouraged residents to call 911 if they see anything suspicious and to add the Police Department phone number to their speed dial. In reference to the fires in Maui, Councilmember Chuang encouraged residents to attend the CCFD summer CERT program to help prepare for an emergency and to attend the upcoming Hillsborough Neighborhood Network Neighborfest event.
Councilmember Royse reported his attendance at a meeting of the SFO Airport/Community Roundtable in which a letter was drafted to Congress regarding the reauthorization of the FAA and his attendance at the San Mateo County Mosquito & Vector Control District open house.
Minutes - Hillsborough City Council
Monday, August 14, 2023
Councilmember Royse provided comments regarding the fires in Maui and the importance of reliable wireless service in an emergency and requested the wireless issue be revisited.
Councilmember Ragsdale provided an update on the Age-Friendly City task force and her attendance at her first meeting of the BAWSCA Board. Councilmember Ragdale reminded residents that garbage will be spot-checked by RethinkWaste for proper sorting.
Vice Mayor Cole spoke in support of improved wireless service in case of emergencies and requested the wireless issue be revisited.
Councilmember Chuang expressed appreciation to Dr. David Weinberg for his participation at the County of San Mateo Disaster Preparedness Day and spoke in support of emergency preparedness.
Mayor Krolik expressed appreciation to the Public Works Department for the current project to resurface 27 miles of streets and reminded residents that there may be detours during the project. Mayor Krolik reported her attendance at the Council of Cities meeting at CORA in San Mateo and announced the upcoming Hillsborough City School District faculty and staff kickoff at North School.
XV. CITY MANAGER'S UPDATE
City Manager Doug Davis provided an informational update on the Town's ADU Dashboard and events and activities in the town.
XVI. ADJOURNMENT
Mayor Krolik adjourned the meeting at 8:31 p.m. in honor of newly appointed Police Chief Nelson Corteway and former Police Chief and newly appointed City Manager Doug Davis.
Submitted by:
dunnatia
Lisa Natusch, City Clerk