TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 9401(
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember
MINUTES
MONDAY, OCTOBER 9, 2023
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
leetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff an embers of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conferena
CLOSED SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 5:00 p.m.
ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
CLOSED SESSION ITEM
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant - One Potential Case (see claim form in agenda packet)
PUBLIC COMMENT
There were no speakers.
ADJOURN CLOSED SESSION
The Closed Session was adjourned at 5:50 p.m.
REGULAR CITY COUNCIL MEETING
CALL TO ORDER
Mayor Krolik called the meeting to order at 6:00 p.m.
Il. ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
Fire Chief Bruce Barron led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that City Council considered one claim in Closed Session and voted unanimously (5-0) to reject the claim.
V. MINUTES: Special City Council Meeting of September 27, 2023 Minutes - Hillsborough City Council
Monday, October 9, 2023
On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, the minutes of the special City Council meeting of September 27, 2023 were approved.
VI. RECOGNITION
• RECOGNITION OF FIRE CHIEF BRUCE BARRON ON HIS RETIREMENT Vice Mayor/Fire Commissioner Cole presented a resolution of appreciation to Fire Chief Bruce Barron on his retirement. Chief Barron provided comments.
VIl. PROCLAMATION
• OCTOBER AS DOMESTIC VIOLENCE AWARENESS MONTH
Mayor Krolik presented a proclamation in recognition of October as Domestic Violence Awareness Month to Karen Ferguson, CEO, Community Overcoming Relationship Abuse (CORA). Ms. Ferguson provided comments.
VIlI. PRESENTATION
MAYOR'S APPLAUSE
Mayor Krolik recognized the coordinators of the Neighborfest event including Councilmember Chuang and Mike Chuang, Hillsborough Neighborhood Network (HNN), Senior Management Analyst Mandy Brown for the HNN calendar and Police Corporal Robert Kalkbrenner for his work to coordinate the public safety vehicles for the event.
Corporal Kalkbrenner provided comments.
IX. PUBLIC COMMENT I
Rohan Dalal, Chair, Youth Commission, provided an update on the activities of the Commission.
Susan Bardet inquired about the process for digging rights for internet service providers and encouraged the City Council to allow digging by additional providers. Ms. Bardet inquired as to the status of the donation of the 40 Baywood property and requested staff contact her to discuss it.
Public Works Director Paul Willis provided information regarding the process for encroachment permits as it relates to licensed contractors digging in the public right of way.
City Attorney Diaz provided comments regarding the 40 Baywood property.
X. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
XI. CONSENT CALENDAR
Mayor Krolik announced she would remove Item 10 from the Consent Calendar.
Councilmember Chuang requested to remove Item 10 from the Consent Calendar Councilmember Ragsdale requested to remove Items 5 and 6 from the Consent Calendar.
Mike Swire requested to provide comments on Consent Calendar Item 5 and Item 10.
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, Consent Calendar Items 1, 2, 3, 4, 7, 8, 9 and 11 were approved.
1. MONTHLY CLAIMS: SEPTEMBER 1 THROUGH SEPTEMBER 30, 2023 PURSUANT TO CEQA GUIDELINE 15378
Minutes - Hillsborough City Council
Monday, October 9, 2023
The monthly claims for September 1 through September 30, 2023 were approved as submitted.
2. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2023 PURSUANT TO CEQA GUIDELINES 15378 AND 15273
The Quarterly Treasurer's Report for the Quarter Ending September 30, 2023 was approved.
3. RESOLUTION IMPLEMENTING PREVIOUSLY AUTHORIZED INCREASES TO SOLID WASTE RATES EFFECTIVE JANUARY 2024 PURSUANT TO CEQA GUIDELINES 15378 AND 15273
The resolution implementing previously authorized increases to solid waste rates effective January 2024 was adopted.
4. RESOLUTION IMPLEMENTING PREVIOUSLY AUTHORIZED INCREASES TO WATER SERVICE CHARGES AND VOLUME CHARGES EFFECTIVE JANUARY 2024 PURSUANT TO CEQA GUIDELINE 15378 AND 15273
The resolution implementing previously authorized increases to water service charges and volume charges effective January 2024 was adopted.
5. RESOLUTION FUNDING A CONTRIBUTION OF $11,648 TO HILLSBOROUGH CITY SCHOOL DISTRICT IN FY 2023-24 TO CONTRIBUTE TOWARD THE COST OF THE SCHOOL CROSSING GUARD PROGRAM PURSUANT TO CEQA GUIDELINE 15378 Councilmembers provided comments. Senior Management Analyst Mandy Brown responded to City Council questions.
Mayor Krolik opened public comment.
Mike Swire expressed support for funding the program and requested the City Council consider improving the bicycle and pedestrian safety infrastructure and conducting audits for each of the school campuses.
Mayor Krolik closed public comment.
Public Works Director Paul Willis provided comments.
On motion by Councilmember Ragsdale, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution approving an additional contribution of $11,648 to the Hillsborough City School District in FY 2023-24 to contribute toward the cost of the school crossing guard program was adopted.
6. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING AND APPROPRIATING $5,000 TO CORA (COMMUNITY OVERCOMING RELATIONSHIP ABUSE) FOR THE SPEAK UP INITIATIVE PURSUANT TO CEQA GUIDELINE 15378 Councilmembers provided comments.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Councilmember Ragsdale, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution approving and appropriating one-time funding of $5,000 from the Town to Community Overcoming Relationship Abuse (CORA) for a Speak Up Community Education Initiative in Hillsborough and surrounding communities.
7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING CONTRACT WITH NORGO ENGINEERING CO.
FOR THE 150 WOODRIDGE ROAD PIPE EXTENSION PROJECT IN THE AMOUNT Minutes - Hillsborough City Council
Monday, October 9, 2023
OF $47,300 FOR A TOTAL PROJECT BUDGET OF $245,063.50 PURSUANT TO CEQA GUIDELINE 15301
The resolution approving and authorizing the City Manager to execute an amendment to the existing contract with NORGO Engineering Co. for the 150 Woodridge Road pipe extension project in the amount of $47,300.00, for a total project budget of $245,063.50 pursuant to CEQA Guideline 15301 was adopted.
RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH REDGWICK CONSTRUCTION CO. FOR THE EUCALYPTUS PEDESTRIAN PATHWAY PROJECT IN THE AMOUNT OF $1,020,962.20 PURSUANT TO CEQA GUIDELINE 15301 The resolution accepting as complete the contract with Redgwick Construction Co. for the Eucalyptus Pedestrian Pathway project the amount of $1,020,962.20 and authorizing staff to file a Notice of Completion for the Project and release withheld retention in accordance with State prompt payment laws was adopted.
9. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AMENDMENT TO THE EXISTING CONTRACT WITH FARALLON COMPANY FOR
BUILDING AN ADDITION WITH TWO OFFICES TO THE PUBLIC WORKS ADMINISTRATION BUILDING IN THE AMOUNT OF $17,421.20, FOR A TOTAL CONTRACT AMOUNT OF $194,584.20, ACCEPTING THE PROJECT AS COMPLETE IN THE AMOUNT OF $194,584.20, AND DIRECTING STAFF TO FILE A NOTICE OF COMPLETION, PURSUANT TO CEQA GUIDELINE 15302
The resolution approving and authorizing the City Manager to execute an amendment to the existing contract with Farallon Company for building an addition with two offices to the Public Works administration building in the amount of $17,421.20, for a total contract amount of $194,584.20, accepting the project as complete in the amount of $194,584.20, and directing staff to file a notice of completion for the project and release withheld retention in accordance with state prompt payment laws was adopted.
REVIEW AND APPROVE THE TOWN'S RESPONSE TO THE SAN MATEO COUNTY GRAND JURY REPORT, "BIKE SAFETY IN SAN MATEO COUNTY: MAKING CYCLING SAFER IN THE COUNTY" PURSUANT TO CEQA GUIDELINE 15378 Police Chief Nelson Corteway responded to City Council questions.
Mayor Krolik opened public comment.
Mike Swire expressed appreciation to the Grand Jury for the report. Swire expressed concerns regarding a statement in the response that there are little to no bike commuters in Hillsborough, requested tracking of near misses, a public dashboard regarding 3-foot citations, speeding tickets and crash data, recommended formation of a Bicycle and Pedestrian Advisory Committee, and provided comments regarding a need for three-foot warning letters and regarding electric bikes.
Mayor Krolik closed public comment.
On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, the response to the San Mateo County Grand Jury Report:
"Bike Safety in San Mateo County - Making Bicycling Safer in the County" was approved with an amendment to add "widely" to the response for F2 and the correction of minor typographical errors as noted by the City Clerk prior to the meeting.
11. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH JMB CONSTRUCTION, INC. FOR THE SANDRA HAYNE STORM DRAIN REPLACEMENT PROJECT TO IN THE AMOUNT OF $2,534,036.74 PURSUANT TO CEQA GUIDELINE 15302
The resolution accepting as complete the contract with JMB Construction, Inc. for the Sandra Hayne Storm Drain Replacement Project in the amount of $2,534,036.74, and Minutes - Hillsborough City Council
Monday, October 9, 2023
authorizing staff to file a Notice of Completion for the Project and release withheld retention in accordance with State prompt payment laws was adopted.
XII. OLD BUSINESS
12. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 8.32 OF THE
HILLSBOROUGH MUNICIPAL CODE TO BAN GAS POWERED LEAF BLOWERS Senior Management Analyst Mandy Brown provided the staff report. City Attorney Christopher Diaz and City Manager Doug Davis provided additional information.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Vice Mayor Cole, seconded by Councilmember Royse and unanimous on voice vote, the ordinance entitled, "An Ordinance of the City Council of the Town of Hillsborough Amending Chapter 8.32 of the Hillsborough Municipal Code Relating to Gas-Powered Leaf Blowers" was introduced with further reading waived with an amendment to the fifth "Whereas" on page one of the ordinance to update the date to September 11, 2023.
XIII. DISCUSSION
13. DISCUSSION AND POTENTIAL DIRECTION TO STAFF RELATED TO EXPANDING
THE REVIEW OF THE FUNDRAISING EVENT PERMIT PROCESS AND FEES TO
EXPLORE REGULATING OTHER HIGH IMPACT PRIVATE EVENTS
City Clerk Lisa Natusch provided the staff report. Mayor Krolik provided introductory comments. Police Chief Nelson Corteway, City Attorney Christopher Diaz and City Manager Doug Davis provided additional information.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
Following discussion, without objection, the City Council directed staff to expand the review of the fundraising event permit process and fees to explore regulating other high impact private events in the community.
XIV. PUBLIC COMMENT II
There were no speakers.
XV. CITY COUNCIL ITEMS
Councilmember Ragsdale expressed appreciation to Marie and Mike Chuang for their work on the Hillsborough Neighborhood Network (HNN) Neighborfest event, provided an update on the Age-Friendly City application process, and reported her attendance at a poetry event hosted by Burlingame-Hillsborough Youth Poet Laureate Lauren Lin.
Vice Mayor Cole reported her attendance at a meeting of the Firewise Board.
Councilmember Royse reported his attendance at a meeting of the SFO/Community Roundtable Board and a meeting of the SBWMA Board.
Councilmember Chuang expressed appreciation to those involved in the HNN Neighborfest event, announced an upcoming Townwide drill, and reported her attendance at a meeting of the SamTrans Board and the Cal Cities Annual Conference.
Mayor Krolik expressed appreciation to those involved in the Eucalyptus Pathway Ribbon Cutting event and requested Councilmembers contribute ideas to the City Clerk for preparation of a "new Councilmember directory."
XVI. TOWN UPDATE
Minutes - Hillsborough City Council
Monday, October 9, 2023
City Manager Doug Davis provided an informational update regarding the Town's ADU Dashboard and events and activities in the town.
XVII. ADJOURNMENT
Mayor Krolik adjourned the meeting at 8:24 p.m. in honor of the memory of Senator Dianne Feinstein.
Submitted by:
Our Natura
Lisa Natusch, City Clerk