Agenda — Hillsborough City Council, November 13, 2023 (part 1 of 2)

TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember

A G E N D A
MONDAY, NOVEMBER 13, 2023
4:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.

In the event a Councilmember is participating remotely under the requirements of Government Code Section 54953 with regard to “just cause” or an “emergency” situation as those terms are defined in the Brown Act, the Town will stop the meeting if there is any technology disruption until such time that the public is reconnected to the live in person meeting and able to provide comment.

To attend the meeting in person:
1600 Floribunda Avenue, Hillsborough, CA 94010.

To provide Public Comment in person:

Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/83115118276?pwd=45MaiRWV5gxoJgiLENbqFb6Wqb6hhc.1 • Dial-in via phone:
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Meeting ID: 831 1511 8276
Passcode: 784101
To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak up to three minutes.

CLOSED SESSION (4:00 p.m.)
Agenda – Hillsborough City Council
Monday, November 13, 2023

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CALL TO ORDER

ROLL CALL

ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to the item on the Closed Session agenda.

Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant – Two Potential Cases (see claim forms in agenda packet) C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Mahmood Panjwani vs. County of San Mateo, San Mateo County Health, Public Health, Policy and Planning; Peninsula Humane Society & SPCA ("PHS/SPCA"); Town of Hillsborough; Program Manager of Animal Control and Licensing
San Mateo Superior Court Case No. 23CIV04568
D. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Employment Dispute Alleging Discrimination and Retaliation E. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
In re: Aqueous Film-Forming Foams Products Liability Litigation – PFAS Class Action Litigation
U.S. District Court for the Division of South Carolina, Charleston Division, Case No. 2:18-mn-2873-RMG

PUBLIC COMMENT
Members of the public may provide public comments on the item on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 pm)
Agenda – Hillsborough City Council
Monday, November 13, 2023

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I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. MINUTES: Special Meeting of May 11, 2023 and Regular Meeting of June 12, 2023 VI. PROCLAMATION
• UNITED AGAINST HATE WEEK, NOVEMBER 12-18, 2023
VII. PRESENTATIONS:
• MAYOR'S APPLAUSE
VIII. PUBLIC COMMENT I
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
The Consent Calendar includes routine items, which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

X. CONSENT CALENDAR
The Consent Calendar includes routine items, which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. MONTHLY CLAIMS: OCTOBER 1 THROUGH OCTOBER 31, 2023 PURSUANT TO CEQA GUIDELINE 15378

2. RESOLUTION APPOINTING ONE MEMBER TO THE ADMINISTRATIVE HEARING

PANEL, TWO MEMBERS TO THE ARCHITECTURE AND DESIGN REVIEW BOARD,

TWO MEMBERS TO THE CITIZENS COMMUNICATION ADVISORY COMMITTEE

AND TWO MEMBERS TO THE FINANCIAL ADVISORY COMMITTEE FOR TERMS JANUARY 1, 2024 THROUGH DECEMBER 31, 2026 PURSUANT TO CEQA GUIDELINE 15378

3. ADOPTION OF AN ORDINANCE AMENDING CHAPTER 8.32 OF THE

HILLSBOROUGH MUNICIPAL CODE TO BAN GAS POWERED LEAF BLOWERS Agenda – Hillsborough City Council
Monday, November 13, 2023

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4. RESOLUTION AUTHORIZING THE TOWN HALL LIGHTING SCHEDULE TO COMMEMORATE EVENTS PURSUANT TO CEQA GUIDELINE 15378

5. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT FOR ENGINEERING SERVICES WITH CSG
CONSULTANTS, INC. FOR THE PARKSIDE AVENUE BRIDGE REPLACEMENT PROJECT IN THE AMOUNT OF $415,252.00 PURSUANT TO CEGA GUIDELINES 15302 AND 15306

6. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE TWO (2) TWO-YEAR CONTRACTS WITH BARTLEY PUMP, PM. LLC (PUMP MAN) AND UNICO MECHANICAL CORP. (UNICO) FOR ON-CALL WATER

AND SEWER PUMP MAINTENANCE AND REPAIR SERVICES FOR A TOTAL NET NOT-TO-EXCEED AMOUNT OF $120,000.00 FOR BOTH CONTRACTS PURSUANT TO CEQA GUIDELINE 15301

7. RESOLUTION RATIFYING THE EMERGENCY CONTRACT WITH NORGO ENGINEERING, INC. FOR EMERGENCY STORM DRAIN REPLACEMENT AT 2530 SKYFARM DRIVE IN THE AMOUNT OF $198,500.00, PLUS A 10% CONTINGENCY IN THE AMOUNT OF $19,850.00, FOR A TOTAL PROJECT COST OF $218,350.00 PURSUANT TO CEQA GUIDELINE 15301

8. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONTRACT FOR LEAD SERVICE LINE INVENTORY PROFESSIONAL SERVICES TO HAZEN AND SAWYER, INC. FOR A NOT-TO-EXCEED AMOUNT OF $99,480.00 PURSUANT TO CEQA GUIDELINE 15301

9. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH WESLEY CONSTRUCTION, INC. FOR THE DOWNSTAIRS POLICE DEPARTMENT REMODEL IN THE AMOUNT OF $341,308.58, AUTHORIZING ADDITIONAL FUNDING IN THE AMOUNT OF $54,508.58, AND DIRECTING STAFF TO FILE A NOTICE OF COMPLETION PURSUANT TO CEQA GUIDELINE 15302

10. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH 3D DATA COM (DBA 3-D TECHNOLOGIES SERVICES, INC.) TO

INSTALL AND MAINTAIN A SALTO ACCESS AND CONTROL SYSTEM ON THE

TOWN HALL, FINANCE AND POLICE DEPARTMENT COMPLEX BUILDINGS IN THE AMOUNT OF $85,145.00 PURSUANT TO CEQA GUIDELINE 15301

11. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH CONSOLIDATED CM, INC.

FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE

DARRELL WATER TANK REPLACEMENT PROJECT IN THE AMOUNT OF $149,862.00, RESULTING IN A TOTAL AMOUNT OF $649,590.00 PURSUANT TO CEQA GUIDELINE 15301
Agenda – Hillsborough City Council
Monday, November 13, 2023

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12. RESOLUTION APPROVING THE PURCHASE OF ONE REPLACEMENT PUBLIC WORKS VEHICLE IN THE AMOUNT OF $97,369.64 PURSUANT TO CEQA GUIDELINE 15378

13. RESOLUTION APPROVING THE PURCHASE OF AN ADMINISTRATIVE REPLACEMENT POLICE VEHICLE IN THE AMOUNT OF $66,432.03 PURSUANT TO CEQA GUIDELINE 15378

14. RESOLUTION APPROVING THE PURCHASE OF ONE REPLACEMENT MARKED PATROL VEHICLE IN THE AMOUNT OF $57,849.28 PURSUANT TO CEQA GUIDELINE 15378

15. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH MIG, INC. FOR

16. MOTION TO OPT-OUT AND AUTHORIZE THE CITY MANAGER, OR THEIR DESIGNEE, TO OPT-OUT IN THE PENDING CLASS ACTION SETTLEMENT IN RE:

AQUEOUS FILM-FORMING FOAMS PRODUCTS LIABILITY LITIGATION, MULTIDISTRICT LITIGATION, CASE NO.: 2:18-MM-2873-RMG PURSUANT TO CEQA GUIDELINE 15061(b)(3)
XI. PUBLIC HEARING

17. PUBLIC HEARING ON THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE HILLSBOROUGH 6TH CYCLE HOUSING ELEMENT UPDATE PROJECT
XII. OLD BUSINESS

18. 40 BAYWOOD AVENUE PROPERTY DONATION UPDATE PURSUANT TO CEQA GUIDELINE 15378
XIII. NEW BUSINESS

19. INTRODUCTION OF AN ORDINANCE AMENDING SECTION 1.28.040 OF THE

MUNICIPAL CODE RELATING TO CLAIMS AGAINST THE TOWN AND
CONSIDERATION OF A RESOLUTION AMENDING TOWN POLICY NO. 415 -

SETTLEMENT AUTHORITY REGARDING CLAIMS AGAINST THE TOWN PURSUANT TO CEQA GUIDELINE SECTION 15378
XIV. PUBLIC COMMENT II
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on Agenda – Hillsborough City Council
Monday, November 13, 2023

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any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

XV. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments. No action can be taken on any item not on the agenda.

XVI. TOWN UPDATE
XVII. ADJOURNMENT
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request pursuant to the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.
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CLOSED SESSION ITEM B
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CLOSED SESSION ITEM B
Revised 6/2022
Claim Against the Town of Hillsborough
Claim Form
Your name(s): Daytime phone:

Address:

Address where notices should be sent, if different:

Email Address:

Date of loss/accident: ____ / ____ / ____ Approximate time:

Location of loss/accident:

Briefly explain how loss/accident occurred:

If known, provide name(s) of employee(s), contractor(s), and vehicle license plate number(s) causing accident:

Claim is for the following item(s). Please attach invoices. $
$
$
$
$
Total $
List attachments:

1. 4.

2. 5.

3. 6.

Claimant’s signature(s): Date:

Date:

Luis Cascão Pereira
April Vogensen Cascao
Hillsborough CA, 94010
Charles Rible, Esq., 3130 La Selva St., Suite 307,
San Mateo, CA, 94403, 650-573-0307.
[email protected],
12 31 2022 1:30 PM
, Hillsborough, CA 94010
A town drainage covert located up the hill and west of our home was blocked and overflowed, causing flooding and damage to our home and property.
n/a
Damage to 10 Buckeye Court - see Zume Builder Estimate 432,590 Water damage cleaning (Servpro) & Door Leak Repair (Kent Roof) 11,962 Pool Clean/Repair (B&L) & Personal Property Damage (materials to create barricade) 2,771 Lost Income (116 hours of project management and clean-up) 11,600 Loss of use of portions of home 10 Buckeye Court 3,290
462,213
Zume Builder Contractor Estimate
Servpro Water Damage
Kent Roofing
Pool & Personal Property Damage (2 docs)
Lost Income & Lost of Use (2 docs)
2022-12-31 Video of Flood and Clogged Creek
2023-06-26
2023-06-26
Received
Town of Hillsborough
6/28/2023
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CLOSED SESSION ITEM B

UNAPPROVED MINUTES
THURSDAY, MAY 11, 2023
3:00 PM SPECIAL CITY COUNCIL MEETING – CLOSED SESSION
3:30 PM SPECIAL CITY COUNCIL MEETING – STUDY SESSION
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CLOSED SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 3:00 p.m.

ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik

PUBLIC COMMENT
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST
Mayor Krolik announced she would recuse herself from participation in the Closed Session item out of an abundance of caution due to her acquaintanceship with some of the parties involved.

CLOSED SESSION ITEM
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant – One Potential Case (legal threat document in agenda packet)

ADJOURN CLOSED SESSION
The Closed Session adjourned at 3:49 p.m.

SPECIAL CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 3:53 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz stated there was no report from Closed Session.

IV. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

V. STUDY SESSION
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1. DISCUSS DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) COMMENTS ON THE DRAFT HOUSING ELEMENT UPDATE AND PROVIDE

DIRECTION
Mayor Krolik provided introductory comments.

Planning Manager Liz Ruess provided the staff report. Attorney Barbara Kautz, Partner, Goldfarb & Lipman LLP and City Attorney Christopher Diaz provided additional information.

Mayor Krolik opened public comment.

Flora Chang, 235 Tobin Clark Drive, expressed concern regarding the proportion of housing units planned for the Tobin Clark area citing traffic impact impacts and recommended that more housing units be built in lower Hillsborough along El Camino Real.

Jeff Brady, Robin Road, spoke in support of the housing element and requested more information regarding the mobile home component of the plan.

Elizabeth Jeffords, Fairway Circle, expressed concerns regarding not self-certifying and potential issues with the pending Environmental Impact Report and the impacts on timing.

Ted Ullyot expressed appreciation for the work on the housing element.

Dennis Moore expressed appreciation for the work on the housing element and requested a copy of the presentation.

Arlene Rosenberg, 50 Mc Creery Drive, Housing Element Advisory Committee member, expressed appreciation for the work on the housing element.

Laith Salma expressed appreciation for the work on the housing element and requested community outreach and education regarding accessory dwelling units and a recurring agenda item to update the community on the status of accessory dwelling unit applications.

Mayor Krolik closed public comment.

Following discussion, without objection, the City Council directed staff to work with the Subcommittee on the necessary revisions to the draft housing element and bring the housing element back to the full City Council for review at a regular meeting if possible or at a special meeting if necessary.

VI. ADJOURNMENT
Mayor Krolik adjourned the meeting at 5:18 p.m.
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UNAPPROVED MINUTES
MONDAY, JUNE 12, 2023
4:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CLOSED SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 4:01 p.m.

ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik

PUBLIC COMMENT
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant – Five Potential Cases (legal threat documents in agenda packet) B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Initiation of Litigation
C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Hillsborough Citizens Alliance v. Town of Hillsborough
San Mateo Superior Court Case No. 21CIV04709

ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:51 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:00 p.m.
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II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
Vice Mayor Cole led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported regarding Item A, the City Council voted 5-0 to reject two claims associated with the property at 1320 Hayne Road and directed the Public Works Director to speak with the claimants. Regarding Item B, City Attorney Diaz reported the City Council voted 5-0 to initiate litigation on a nuisance abatement action and the particulars of the action would be shared if and when litigation commences.

V. MINUTES: Special Meetings of January 12, 2023, May 17, 2023 and May 26, 2023 On motion by Councilember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote, the minutes of the Special Meetings of January 12, 2023, May 17, 2023 and May 26, 2023 were approved.

VI. RECOGNITION
• RECOGNITION OF SAN MATEO HIGH SCHOOL MUSIC DIRECTOR ATTILIO

TRIBUZI ON HIS RETIREMENT
Councilmember Chuang provided comments and read a resolution of appreciation of San Mateo High School Music Director Attilio Tribuzi on his retirement.

VII. PROCLAMATIONS
• PRIDE MONTH – JUNE 2023
Mayor Krolik read a proclamation recognizing June 2023 as Pride Month and provided comments.
• JUNETEENTH – JUNE 19, 2023
Vice Mayor Cole provided comments and read a proclamation recognizing June 19, 2023 as Juneteenth.
• NATIONAL MOSQUITO CONTROL AWARENESS WEEK – JUNE 20-26, 2023 Councilmember Royse presented a proclamation recognizing National Mosquito Control Awareness week to Dr. D. Scott Smith, Trustee for the Town of Hillsborough, San Mateo County Mosquito and Vector Control District. Dr. Smith provided an update on the types of calls for service received from residents of the Town. Dr. Rachel Curtis-Robles, Outreach officer, San Mateo County Mosquito and Vector Control District, provided additional information.

VIII. PRESENTATION
• MAYOR'S APPLAUSE
Mayor Krolik recognized Police Department and Public Works Department staff for their assistance with the Town’s Memorial Day event. Public Works Director Paul Willis and Interim City Manager Doug Davis provided brief comments.

IV. PUBLIC COMMENT I
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Peter Banzhaf, 2295 Forest View Avenue, requested the Town pull fiber up Forest View Avenue to increase wireless connectivity and recommended the work be timed to coordinate with street resurfacing.

Andrew Simon provided comments in support of banning gas-powered leaf blowers.

X. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

XI. CONSENT CALENDAR
Councilmember Royse requested to remove Item 16 from the Consent Calendar.

Councilmember Chuang requested to remove Items 7 and 11 from the Consent Calendar.

On motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on voice vote, Consent Calendar Items 1-6, 8, 9, 10, 12, 13, 14, 15 were approved.

1. MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2023 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for May 1 through May 31, 2023 were approved as submitted.

2. RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 PURSUANT TO CEQA GUIDELINE 15378
The resolution establishing the Town of Hillsborough's Appropriations Limit for Fiscal Year 2023-24 was adopted.

3. RESOLUTION APPROVING THE TOWN OF HILLSBOROUGH’S UNCLAIMED FUNDS POLICY (CONTINUED FROM MAY 8, 2023) PURSUANT TO CEQA GUIDELINE 15378 The resolution approving the Town of Hillsborough’s Unclaimed Funds Policy was adopted.

4. RESOLUTION APPROVING THE TOWN OF HILLSBOROUGH’S MISSION STATEMENT PURSUANT TO CEQA GUIDELINE 15378
The resolution approving the Town of Hillsborough’s Mission Statement was adopted.

5. RESOLUTION APPOINTING A DIRECTOR AND AN ALTERNATE TO THE POOLED

LIABILITY ASSURANCE NETWORK JOINT POWERS AUTHORITY BOARD OF DIRECTORS PURSUANT TO CEQA GUIDELINE 15378
The resolution appointing a Director and an Alternate to the Pooled Liability Assurance Network Joint Powers Authority Board of Directors was adopted.

6. INTERIM CITY MANAGER UPDATE REGARDING THE ESTABLISHMENT OF A YOUTH COMMISSION PURSUANT TO CEQA GUIDELINE 15378
The City Council received an update from the Interim City Manager regarding the establishment of a Youth Commission.

7. RESOLUTION AMENDING POLICY 411 REGARDING CITY COUNCIL

COMMISSIONERS TO INCLUDE A NEW SUSTAINABILITY COMMISSIONER AND

APPOINTING COUNCILMEMBER LESLIE MARDEN RAGSDALE AS THE NEW SUSTAINABILITY COMMISSIONER PURSUANT TO CEQA GUIDELINE 15378 Councilmembers provided comments.
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On motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution amending Policy 411 regarding City Council Commissioners to include a new Sustainability Commissioner and appointing Councilmember Leslie Marden Ragsdale as the new Sustainability Commissioner was adopted.

8. RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE TWO (2) TWO-YEAR CONTRACTS WITH GO NATIVE, INC AND BAY AREA TREE

SERVICES, INC FOR OPEN SPACE AND AS-NEEDED VEGETATION MANAGEMENT

SERVICES FOR A TWO YEAR NOT TO EXCEED TOTAL AMOUNT FOR BOTH CONTRACTS OF $471,366.00 PURSUANT TO A PREVIOUSLY ADOPTED

MITIGATED NEGATIVE DECLARATION
The resolution awarding to and authorizing the City Manager to Execute two (2) two-year contracts with Go Native, Inc. and Bay Area Tree Services, Inc. for open space and asneeded vegetation management services for a two-year not to exceed total amount for both contracts of $471,366.00, was adopted.

9. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION FUNDING PURSUANT TO CEQA GUIDELINE 15378
The resolution adopting a list of projects for fiscal year 2023-24 funded by SB 1: the Road Repair and Accountability Act of 2017, and authorizing submittal of applications for SB 1 transportation funding was adopted.

10. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO AN AGREEMENT WITH LITTLER MENDELSON P.C. FOR ONGOING AS-NEEDED LEGAL SERVICES PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing the City Manager to execute an amendment to an agreement with Littler Mendelson P.C. for ongoing as-needed legal services was adopted.

11. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH

INFRASTRUCTURE ENGINEERING CORPORATION (IEC) FOR ENGINEERING

SERVICES FOR THE DESIGN OF THE DARRELL WATER TANK REPLACEMENT PROJECT IN THE AMOUNT OF $125,097.00, FOR A TOTAL CONTRACT AMOUNT OF $669,056.00 PURSUANT TO A PREVIOUSLY ADOPTED MITIGATED NEGATIVE

DECLARATION
This item was considered with Item 16.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

Public Works Director Paul Willis responded to City Council questions.

On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with Infrastructure Engineering Corporation (IEC) for engineering services for the design of the Darrell Water Tank Replacement Project in the amount of $125,097.00, for a total contract amount of $669,056.00, was adopted.

12. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH D’ARCY & HARTY CONSTRUCTION, INC. FOR

THE ROBINWOOD LANE SANITARY SEWER REHABILITATION AND
REPLACEMENT PROJECT IN THE AMOUNT OF $182,960.00 WITH 10% CONTINGENCY FOR A TOTAL PROJECT BUDGET OF $201,256.00 PURSUANT TO CEQA GUIDELINE 15301
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Page 5 ends

The resolution awarding to and authorizing the City Manager to execute an agreement with D’Arcy & Harty Construction, Inc. for the Robinwood Lane Sanitary Sewer Rehabilitation and Replacement Project in the amount of $182,960.00 with 10% contingency for a total project budget of $201,256.00 was adopted.

13. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE TWO (2) TWO-YEAR CONTRACTS WITH CASTILLO PLUMBING & CONSTRUCTION, INC. AND CIARI PLUMBING AND HEATING, INC. FOR ON-CALL

PLUMBING AND AS-NEEDED ASSOCIATED CONSTRUCTION SERVICES FOR A TOTAL NET NOT-TO-EXCEED AMOUNT OF $120,000.00 FOR BOTH CONTRACTS ($60,000.00 EACH) PURSUANT TO CEQA GUIDELINE 15301
The resolution awarding to and authorizing the City Manager to execute two (2) two-year contracts with Castillo Plumbing & Construction, Inc. and Ciari Plumbing and Heating, Inc. for on-call plumbing and as-needed associated construction services for a total net not-to-exceed amount of $120,000.00 for both contracts ($60,000.00 each) was adopted.

14. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT

WITH VALLEY OIL COMPANY FOR FUEL AND DIESEL DELIVERY TO THE PUBLIC

WORKS CORPORATION YARD AND THE POLICE DEPARTMENT PURSUANT TO CEQA GUIDELINE 15301 AND 15378
The resolution authorizing the City Manager to execute an agreement with Valley Oil Company for fuel and diesel delivery to the Public Works Corporation Yard and the Police Department was adopted.

15. RESOLUTION DENYING COMCAST’S PERMIT APPLICATION FOR THE INSTALLATION OF TWO (2) BATTERY CABINETS (UTILITY BOX OUTDOOR FIXTURES) AT A LOCATION IN THE PUBLIC RIGHT-OF-WAY NEAR 1025 VISTA ROAD AND COMCAST’S REQUEST FOR AN EXCEPTION TO POLICY NO. 19-01 PURSUANT TO CEQA GUIDELINE 15270
This item was initially approved on the Consent Calendar.

At 8 p.m., following discussion of Item 19, on motion by Mayor Krolik, seconded by Councilmember Royse and unanimous on voice vote, the City Council reconsidered this item.

Mayor Krolik provided comments. City Attorney Christopher Diaz responded to questions.

Following discussion, on motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, the resolution denying Comcast’s permit application for the installation of two (2) battery cabinets (utility box outdoor fixtures) at a location in the public right-of-way near 1025 Vista Road and Comcast’s request for an exception to Policy No. 19-01 was deferred pending additional information from staff regarding potential alternate locations and a legal update.

Following action on Item 15, the City Council proceeded with Public Comment II.

16. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR AGREEMENT WITH FLOCK GROUP, INC. FOR AUTOMATED LICENSE PLATE READER (ALPR) CAMERAS IN THE AMOUNT OF $283,350.00 PURSUANT TO CEQA GUIDELINE 15378
This item was considered with Item 11.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

Councilmember Royse provided comments. Interim City Manager Doug Davis responded to City Council questions.
-11-
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Page 6 ends

On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute a five-year agreement with Flock Group, Inc. for Automated License Plate Reader (ALPR) cameras in the amount of $283,350.00 was adopted.

XII. PUBLIC HEARING

17. RESOLUTION ADOPTING THE FY 2023-24 PROPOSED OPERATING AND CAPITAL BUDGET PURSUANT TO CEQA GUIDELINE 15378
Finance Director Jan Cooke provided the staff report.

Mayor Krolik opened the public hearing at 7:10 p.m. There were no speakers. Mayor Krolik closed the public hearing at 7:10 p.m.

On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote, the resolution adopting the FY 2023-24 proposed operating and capital budget was adopted.

XIII. OLD BUSINESS

18. RESOLUTION AWARDING THE EUCALYPTUS PEDESTRIAN PATHWAY PROJECT TO REDGWICK CONSTRUCTION CO. IN THE AMOUNT OF $965,600.00 WITH 10% CONTINGENCY OF $96,560.00 FOR A TOTAL PROJECT BUDGET OF $1,062,160.00 PURSUANT TO CEQA GUIDELINE 15301
Public Works Director Paul Willis provided the staff report.

Mayor Krolik opened public comment.

Jeff Brady, Robin Road, spoke in support of the project.

Mayor Krolik closed public comment.

On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution awarding the Eucalyptus Pedestrian Pathway Project to Redgwick Construction Co. in the amount of $965,600.00 with a 10% contingency of $96,560.00 for a total project budget of $1,062,160.00 was adopted.

XIV. DISCUSSION

19. DISCUSS AND PROVIDE DIRECTION ON THE IMPLEMENTATION AND ENFORCEMENT OF ORDINANCE NO. 789 REGARDING TREE PROTECTION PURSUANT TO CEQA GUIDELINES 15061(B)(3), 15307, 15308, AND 15378 Senior Management Analyst Mandy Brown provided the staff report. Assistant Director of Building & Planning Tim Anderson provided additional information.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

Following discussion, by consensus, the City Council directed staff to bring back a modification to the code allowing for an expedited process for large, dangerous trees if it is unable to be handled administratively.

Following discussion of Item 19, the City Council reconsidered Consent Calendar Item 15.

XV. PUBLIC COMMENT II
There were no speakers.

XVI. INTERIM CITY MANAGER’S UPDATE
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Page 7 ends

Interim City Manager Doug Davis provided an informational update.

XVII. CITY COUNCIL ITEMS
Councilmember Chuang reported her attendance at a meeting of the Samtrans Board of Directors.

Councilmember Royse reported his attendance at a meeting of the SFO/Community Roundtable, provided information regarding the Age Friendly Task Force, and requested that staff be directed to look into the issue raised during public comment regarding installation of fiber.

Councilmember Ragsdale provided an update regarding the Youth Commission and reported her attendance at a meeting of Peninsula Clean Energy in which the hiring of a new CEO of Peninsula Clean Energy. Councilmember Ragsdale presented photos from her attendance at a tour of Hetch Hetchy in association with her upcoming term on the BAWSCA Board of Directors.

Vice Mayor Cole reported on behalf of Firewise the importance of clearing the areas of property along the right-of-way on all sides and that reported that the Central County Fire Department (CCFD) would be reminding residents to keep storm drains clear.

Mayor Krolik reported her attendance at a reception for the cities of South San Francisco, Millbrae and Hillsborough at the San Mateo County Fair, a meeting of City/County Association of Governments (C/CAG) and the Council of Cities meeting in Atherton.

XVIII. ADJOURNMENT TO THE HILLSBOROUGH PUBLIC IMPROVEMENT CORPORATION (HPIC) MEETING
Mayor Krolik adjourned the meeting to the Hillsborough Public Improvement Corporation (HPIC) meeting at 8:38 p.m.
-13-

-15-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: OCTOBER 1 THROUGH OCTOBER 31, 2023 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The monthly claims for the month of October 2023 in the amount of $9,092,610.03 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for October 2023 as submitted. -17-

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF OCTOBER 2023
PREPARED BY:

Alan Singh
DocuSign Envelope ID: C47DDA68-E839-497D-8181-E54171C6BF89 -18-

TOWN OF HILLSBOROUGH

SUMMARY OF PURCHASES
DURING THE MONTH OF OCTOBER 2023
GOODS & SERVICES PURCHASED $6,566,939.89
NET SALARIES & TAXES PAID 998,601.01
HEALTH BENEFIT PREMIUMS 170,185.45
CCFD FUNDING 710,425.00
SAN FRANCISCO WATER PAYMENTS 643,695.57
TOTAL COST OF GOODS & SERVICES TO BE APPROVED $9,092,610.03

FINANCE DIRECTOR DATE

CITY MANAGER DATE
DocuSign Envelope ID: C47DDA68-E839-497D-8181-E54171C6BF89 11/7/2023
11/7/2023
-19-

COMPARATIVE SUMMARY
For the Month of OCTOBER 2023
Oct-23 Oct-22 Oct-21
Goods & Services Purchased:

Operations 2,776,538.63 2,177,453.94 1,089,040.45
Capital 3,790,401.26 471,998.95 1,751,884.83
Net Salaries & Taxes Paid 998,601.01 911,740.17 1,305,938.55 Health Benefit Premiums 170,185.45 159,283.04 146,667.41 Bond Payments 2,763.11 47,680.76 27,256.92
CCFD Funding 710,425.00 654,879.00 602,441.00
San Francisco Water Payments 643,695.57 580,831.64 627,783.00 Total $9,092,610.03 $5,003,867.50 $5,551,012.16
NOTES:

Operations -
BAWSA, City of Burlingame library, and other reoccurring payments, as well as an increase in deposit refunds.

Capital -
Net Salaries & FY 23/24 payroll is consistent with the prior year except for a one-time health benefits Taxes Paid - reimbursement for various employees.

Debt Service
outstanding Certificates of Participation and to terminate the related interest rate swaps.

Interest on the new bonds is paid in December and June each year.

CCFD -
Water -
to the SFPUC rate increase, as well as higher units purchased.

FY 23/24 spending is consistent with FY 22/23 spending except for timing of PG&E, Capital project spending October 2023 is primarily for the Storm Drain A1 Improvements, Priority Basins I & I Rehab, Eucalyptus Pathway, and the Darrell Tank project.

In June 2023, the Revenue Refunding Bond Series 2023 was issued to refinance the Town's FY 23/24 contribution is based on budget/contract.

There was an SFPUC wholesale water rate increase on July 1, 2023 to $5.21 (from $4.75, a 9.6 % increase). The increase in FY 23/24 as compared to FY 22/23 is attributed DocuSign Envelope ID: C47DDA68-E839-497D-8181-E54171C6BF89 -20-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING OCTOBER 2023
CK # VENDOR DESCRIPTION AMOUNT
13352 AGUILAR & SONS REPAIR - PARK STRIP/GUTTER NEWPLACE PW $3,300.00 13353 AIXTEK SEP '23 IT MANAGEMENT SERVICE IT 22,275.00 13354 ALERT DOOR SERVICE, INC. INSTALL-VOLT OPERATOR/SENSORS STATION #33 PW 3,180.00 13355 ANN STAR FORMAN FEE - NOTARY SERVICES SEPT '23 BP 15.00 13356 AT&T 8/20/23-9/19/23 MULTIPLE ACCOUNTS 1,026.84
13357 AT&T INSTALL - ETHERNET CONNECTION MARLBOROUGH PD 10,095.00 13358 BAY AREA GEOTECHNICAL GROUP 2023 STREET RESURFACING PRJ MATERIAL TEST PW 27,191.30 13359 BAY AREA TREE CO. INC. MAINT - VEGETATION MANAGE VARIOUS SIGHTS PW 7,462.43 13360 BAY AREA WATER SUPPLY & CONSERVE FY 23-24 Q1 ASSESSMENT/WATERSMART REPORT PW 38,620.31 13361 BAY PRO INSTALL - MULCH MULTIPLE SITES HBF 12,516.00 13362 BAYSIDE BUILDING MATERIALS INC MATERIALS - CEMENT PW 412.19 13363 BEST BEST & KRIEGER LLP FEE - AUG '23 LEGAL SERVICE 76,619.22 13364 BKF ENGINEERS EUCALYPTUS PATHWAY DESIGN #6 PW 6,031.50 13365 BOSCO OIL COMPANY GAS/DIESEL PW/PD 11,396.11
13366 BURNETT LANDSCAPE DEVELOPMENT MAINT - OCT '23 HBF LANDSCAPE VARIOUS SITES 13,907.40 13367 CENTRAL COUNTY FIRE DEPARTMENT OCT '23 FISCAL CONTRIBUTION/REMIT FIRE REVIEW FEE 710,425.00 13368 CENTRALSQUARE TECHNOLOGIES,LLC SOFTWARE -JUN-DEC'23 LUCITY ASSET MANAGE PW 16,008.48 13369 CHRIS ROGERS MAINT-OPEN SPACE/SEWER VEGETATION MANAGE PW 5,973.75 13370 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 356.73 13371 CITY OF BURLINGAME SEP '23 LIBRARY SERVICES/JUL & AUG '23 TRUE-UP CM 74,477.00 13372 GRISWOLD INDUSTRIES PARTS - CLA-VAL PUMP PW 3,062.50 13373 CO OF SAN MATEO INFO SERVICES DEPT. AUG'23 MICRO CHANNEL LINES PD 164.51 13374 CO OF SAN MATEO PUBLIC SAFETY JUL-SEPT'23 MESSAGE SWITCH PD 2,155.75 13375 COAST TO COAST TRUCKING SCHOOL TRAIN - DRIVING SCHOOL STAFF PW 4,000.00 13376 COMCAST AUG '23 CALNET NONCGEN LINE IT 4,691.25
13377 CONSOLIDATED CM, INC DARRELL TANK REPLACE PRJ MANAGE PW 46,224.33 13378 QUALITY ASSURANCE ENGINEERING, INC DARRELL TANK PRJ MATERIALS TESTING PW 10,418.10 13379 COUNTY OF SAN MATEO 23/24 OFFICE OF EMERGENCY SERVICES JPA CM 33,092.00 13380 CSG CONSULTANTS, INC. BUILDING PLAN/INSPECT SERVICES AUG '23 BP 13,189.56 13381 DANIEL RICHARD CHARLES CHECK REPLACE - ELECTRICAL WIRING TARTAN TRAIL PW 1,388.00 13382 DARCY & HARTY CONST., INC. ROBINWOOD LN SEWER 23D PRIORTY BASIN PRJ PW 171,071.25 13383 DIGITAL VIEW, INC EQUIP - OUTDOOR SIGNBOARD PW 23,968.76 13384 EPS, INC. REPAIR - TOILET FIRE STATION #33 PW 302.00 13385 FARALLON COMPANY CONSTRUCT - CORP YARD ADMIN OFFICE ADDITION PW 17,416.35 13386 FASTENAL COMPANY SUPPLIES - PERSONNEL PROTECTIVE EQUIP PW 1,017.97 13387 FASTRAK LANE TOLL 8/14/23 & 9/5/23 PD 24.50
13388 FLOWATER EQUIP - JUL '23 WATER STATION PW 109.38
13389 FORTE PRESS PRINT - NAME PLATES STAFF PD 366.41
13390 FREYER & LAURETA, INC HIGH LINE WATER PRJ DESIGN PW 14,111.46 13391 G. BORTOLOTTO & CO 2023 STREET RESURFACING PRJ PW 1,205,756.81 13392 GATEWAY PACIFIC CONTRACTORS, INC DARRELL WATER TANK REPLACE PRJ 737,829.85 13393 GELCO SUPPLY INC SUPPLIES - ROOTX GREASER PW 1,243.87 13394 GO NATIVE, INC MAINT - VEGETATION MANAGE VARIOUS SIGHTS PW 85,635.57 13395 GOLDFARB LIPMAN ATTORNEYS JULY '23/SEP '23 LEGAL SERVICE HOUSING ELEMENT BP 467.50 13396 HALEY & ALDRICH, INC INSPECT - RETAINING WALL RALSTON PW 8,993.42 13397 HF&H CONSULTANTS, LLC AUG'23 WATER RATE UPDATE/SOLID WASTE RATE FN 5,925.00 13398 HINES EDM, INC AUG '23 DOCUMENT SCANNING BP 3,523.50 13399 INTERSTATE TRAFFIC CONTROL PRODUCT PARTS - BARRICADES/WOOD/SIGNS PW 2,401.33 13400 INTERWEST CONSULTING GROUP SEPT '23 BUILDING INSPECTOR SERVICES BP 2,000.00 13401 ISSQUARED, INC SOFTWARE - 23/24 PALO ALTO THREAT PREVENT/FILTER 3,960.00 13402 KELLY MOORE PAINT CO., INC SUPPLIES - PAINT/ROLLERS PW 255.43 13403 L.N. CURTIS AND SONS EQUIP - BALLISTIC HELMETS PD 5,167.97 13404 MARK D HUDAK LEGAL SERVICES - AUG 2023 CM 5,516.95 13405 MOORE, IACAFONO GOLTSMAN, INC GENERAL PLAN/HOUSING ELEMENT AUG '23 BP 76,222.75 13406 MR. ROOFING, INC REPLACE - ROOF CORP YARD WATER BUILDING PW 59,897.64 13407 NORCAL RENTAL GROUP LLC SUPPLIES - PROPANE PW 28.89 13408 ODYSSEY POWER CORPORATION MAINT - GENERATOR MULTIPLE SITES PW 3,867.00 DocuSign Envelope ID: C47DDA68-E839-497D-8181-E54171C6BF89 -21-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING OCTOBER 2023
13409 ALEX & MARIA YARMOLINKSY REFUND - BUILD DEPOSIT BP 2,150.00 13410 BO THORENFELDT CONSTRUCTION REPLACE CHECK REFUND - BUILD DEPOSIT BP 2,708.86 13411 CINNAMON HILL LLC REFUND - BUILD DEPOSIT BP 36,555.00 13412 CINNAMON HILL, LLC REFUND - BUILD DEPOSIT BP 4,000.00 13413 HARRELL DESIGN & BUILD REFUND - FAR RECORDATION FEE BP 296.00 13414 S. CHRISTINE ZANELLO REFUND - BUILD DEPOSIT BP 1,607.00 13415 CHRISTINE GATZMAN REIMB - TRAVEL EXP CCUG CONFERENCE 9/12-15/23 PD 1,983.99 13416 CHRISTOPHER REY REIMB - TRAVEL EXP CCPOA CONF 9/18-21/23 PD 776.70 13417 JOEY WILLIAMSON REIMB - TRAVEL EXP CCUG CONFERENCE 9/12-15/23 PD 2,210.15 13418 CHEAT A LITTLE CATERING CATERING - RETIREMENT RECEPTION 9/9/23 BALANCE CO 989.13 13419 GALLS, LLC UNIFORM - RAIN GEAR STAFF PD 3,302.49
13420 PAKPOUR CONSULTING GROUP,INC 23/24 WATER & SEWER REPLACE PRJ DESIGN PW 30,767.00 13421 PENINSULA TRUCK REPAIR INC MAINT - FORD F550 #302 PW 2,581.05 13422 PENINSULA UNIFORMS & EQUIPMENT, INC UNIFORM - VARIOUS ITEMS STAFF PD 2,634.20 13423 PG & E 8/1/23-8/29/23 39.47
13424 PRIORITY 1 MAINT - MULTIPLE VEHICLES PD 6,126.34
13425 QUENCH USA, INC MAINT - WATER FILTER PD 147.66
13426 REDGWICK CONSTRUCTION COMPANY EUCALYPTUS PATHWAY PRJ PW 625,020.91 13427 RENNE PUBLIC LAW GROUP LLP LEGAL RETAINER AUG '23 CM 4,000.00 13428 RICE TRUCKING-SOIL FARM SUPPLIES - BASE ROCK PW 982.93 13429 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - MULTIPLE INVOICES FN/CM 12,830.01 13430 SAN MATEO LOCK WORKS, INC. PADLOCK/KEYS PW 55.36
13431 SHAWN KIRBY AUG '23 POOL SVC PW 1640 RENTAL 200.00 13432 STANDARD INSURANCE COMPANY OCT '23 GROUP LIFE/ADD/LTD ASSESSMENT 2,847.77 13433 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 995.71 13434 SUTTER HEALTH JUL-SEP '23 EMPLOYEE ASSIST YOU HR 782.85 13435 TELECOMMUNICATIONS ENGINEERING SEP'23 COMMUNICATION CENTER/BASE PD 2,345.50 13436 TESCO CONTROLS, LLC MAINT - SCADA SUPPORT SERVICE PW 75,815.00 13437 THE PERMANENTE MEDICAL GROUP, INC EMPLOYEE PHYSICAL STAFF HR 939.00 13438 TIMBERLINE TREE SERVICE, INC. MAINT - TREE REMOVAL EUCALYPTUS/JACARANDA PW 30,164.00 13439 TRESSERS TOW SERVICE TOW - FORD ESCAPE TO REPAIR SHOP PD 100.00 13440 TURBO DATA SYSTEMS, INC. AUG'23 CITATION PROCESSING & SCANNER PD 1,574.64 13441 TYLER TECHNOLOGIES, INC. TRAIN - ERP SYSTEM UB 9/18/23 FN 1,600.00 13442 ULINE, INC. EQUIP - GAS CANS PW 138.80
13443 UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW 2,996.33 13444 UTILITY TELECOM, INC. SEP '23 ETHERNET & CIRCUITS IT 392.75 13445 VERIZON WIRELESS 8/7/23-9/6/23 PD 114.03
13446 VIKING SHRED LLC OCT'23 DESTRUCTION SERVICES PD 82.99 13447 WESLEY CONSTRUCTION, INC REPAIR - WATER DAMAGE PD BASEMENT PW 60,000.00 13448 WILSEY HAM SEWER CIP 1D DESIGN PRJ PARROTT PW 32,103.10 13449 WRA, INC EL CERRITO CREEK BANK/SANDRA DRAIN REPLACE PRJ 2,142.75 13450 ADP, LLC OCT '23 MASTERTAX SOFTWARE SUPPORT FN 81.40 13451 AECOM TECHNICAL SERVICES, INC. HISTORICAL DESIGN REVIEW BP 2,675.50 13452 AFLAC SEPT '23 INSURANCE PREMIUM HR 1,563.96
13453 AGUILAR & SONS REPAIR - CURB/GUTTER/DRIVEWAY MULTIPLE SITES PW 14,795.00 13454 ALEXANDER & ASSOCIATES, INC. LAND SURVEY BRIDGE/SOUTHDOWN RD PW 2,100.00 13455 ALL FENCE COMPANY, INC. INSTALL - GATE CORP YARD PW 6,180.00 13456 AT&T 9/10/23-10/9/23 MULTIPLE ACCOUNTS 2,643.39
13457 BAKER TILLY US, LLP CITY MANAGER'S OFFICE REVIEW CM 7,785.00 13458 BAY AREA TREE CO. INC. MAINT - VEGETATION MANAGE VARIOUS SIGHTS PW 77,025.26 13459 BAY AREA WATER SUPPLY & CONSERVE FY 23-24 Q2 ASSESSMENT PW 27,490.00 13460 BAY PRO MAINT - SEP '23 HAYNE/DARRELL ISLAND PW 225.00 13461 BAYSIDE BUILDING MATERIALS INC MATERIALS - SOIL/BARK PW 421.97 13462 BEST BEST & KRIEGER LLP FEE - SEP '23 LEGAL SERVICE 29,656.09 13463 BIG STATE INDUSTRIAL SUPPLY, INC SUPPLIES - GLOVES/BLADES PW 736.68 13464 BURNETT LANDSCAPE DEVELOPMENT INC REPLACE - GLOBE VALVE/SPRINKLER VISTA PARK PW 762.92 13465 CARTEGRAPH SYSTEMS, LLC SOFTWARE - CMMS IMPLEMENTATION PW 3,043.35 13466 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE MULTIPLE INVOICES PW 1,854.42 13467 CITY OF BURLINGAME OCT '23 LIBRARY SERVICES CM 66,381.00 13468 CITY OF SAN MATEO OCT '23 LIBRARY SERVICES CM 22,546.09 DocuSign Envelope ID: C47DDA68-E839-497D-8181-E54171C6BF89 -22-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING OCTOBER 2023
13469 GRISWOLD INDUSTRIES REPLACE - PR VALVE BARROILHET PUMP PW 11,023.75 13470 CLARK PEST CONTROL PEST CONTROL - ALL DEPARTMENTS PW 1,750.00 13471 COMCAST OCT '23 PW 479.69
13472 CORA (COMMUNITY OVERCOMING SPEAK UP PROGRAM CONTRIBUTION CO 5,000.00 13473 CORE & MAIN LP PARTS - CLAMP/BUSHINGS/TAPE PW 307.38 13474 CSG CONSULTANTS, INC. BUILDING PLAN SERVICES SEPT '23 BP 2,914.61 13475 CTC MEDIA GROUP INC WIRELESS PLAN REVIEW SEP '23 BP 747.50 13476 DEBORAH YACOBELLIS CONSULT - CRW/TRACK IT SEP '23 BP 2,625.00 13477 DIVISION OF STATE ARCHITECT JUL-SEP '23 DISABILITY ACCESS & EDU FEE 273.20 13478 DU-ALL SAFETY, LLC SEP '23 SAFETY CONSULT PW 1,762.50 13479 EMPLOYMENT DEVELOPMENT DEPT. APR-JUN'23 UNEMPLOYMENT INSURANCE FEE 570.52 13480 EPRINTS & DOCUMENT SERVICES PRINT - BUSINESS CARDS CO 71.09 13481 EPS, INC. SEWER PHASE 1C CONSTRUCTION PW 282,881.50 13482 FARALLON COMPANY INSTALL - EMERGENCY RETAINER WALL RALSTON PW 15,437.50 13483 FLOWATER EQUIP - SEP '23 WATER STATION PW/BP 363.72 13484 FORD LIGHT INC MAINT - CROSSROADS PARK LIGHTS PW 2,624.08 13485 FRANK M BOOTH INC REPAIR - HVAC MULTIPLE SITES PW 5,170.00 13486 GATEWAY PACIFIC CONTRACTORS, INC DARRELL WATER TANK REPLACE PRJ PW 1,204,742.50 13487 GRAINGER TOOLS - SOCKET BITS PW 95.92
13488 GRANITE ROCK COMPANY MATERIALS - ASPHALT PW 446.04 13489 HALEY & ALDRICH, INC INSPECT - RETAINING WALL RALSTON PW 2,030.00 13490 HASSETT HARDWARE-SAN MATEO SUPPLIES - FRAME HANGERS PW 12.45 13491 HF&H CONSULTANTS, LLC SEP'23 WATER RATE UPDATE & VARIOUS PRJ FN 8,823.75 13492 HILLSBOROUGH CITY SCHOOL DISTRICT 23/24 SCHOOL CROSSING GUARDS SERVICE FN 56,648.00 13493 INFINITY TECHNOLOGIES JUN '23/JUL '23/AUG '23 GIS SERVICE PW 508.75 13494 INFRASTRUCTURE ENGINEERING CORP DARREL TANK REPLACE PRJ PW 6,090.26 13495 INTERSTATE BATTERY SYSTEM OF SF PARTS - SCADA BATTERY CORP YARD PW 98.55 13496 JMB CONSTRUCTION, INC. SANDRA HAYNE STORM DRAIN REPLACE PRJ PW 50,533.80 13497 KRONOS SAASHR, INC. SEPT'23 PAYROLL PROCESSING FN 1,964.53 13498 CA METRO MOBILE COMMUNICATIONS INC EQUIP - HANDHELD RADIOS PW 1,676.88 13499 METROPOLITAN PLANNING GROUP INC CONSULT - SEPT '23 PLANNER SERVICES BP 11,715.00 13500 NORGO ENGINEERING REPAIR - WOODRIDGE PIPE PRJ PW 197,763.50 13501 ALVIN L. ROYSE REIMB - CALCITIES CONFERENCE EXP 9/20-22/23 CO 707.19 13502 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 722.64 13503 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 451.65 13504 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 572.09 13505 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 2,529.24 13506 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 572.09 13507 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 662.42 13508 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 1,083.96 13509 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 2,529.24 13510 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 993.63 13511 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 1,565.72 13512 MARIE CHUANG REIMB - CALCITIES CONFERENCE EXP 9/20-22/23 CO 686.20 13513 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 632.31 13514 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 2,529.24 13515 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 843.08 13516 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 1,806.60 13517 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 150.55 13518 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 2,318.47 13519 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 180.66 13520 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 1,535.61 13521 CITY OF HALF MOON BAY COUNCIL OF CITIES MTG 9/29/23 COUNCIL MEMBERS CO 130.00 13522 PAKPOUR CONSULTING GROUP,INC 23/24 WATER & SEWER REPLACE PRJ/2023 STREET PRJ 68,812.75 13523 PENINSULA CONFLICT RESOLUTION 23/24 COMMUNITY MEDIATION SERVICES CM 2,773.35 13524 PENINSULA TRUCK REPAIR INC REPAIR - HYDRAULIC LEAK TRUCK #527 PW 4,789.91 13525 PG & E 8/29/23-9/27/23 MULTIPLE ACCOUNTS 77,020.50 13526 PLAN JPA SEPT '23 DEDUCTIBLE CLAIMS VARIOUS ITEMS 8,287.44 13527 RED WING SHOE STORE WORK BOOTS - STAFF PW 298.50
13528 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - MULTIPLE INVOICES FN/CM 7,940.00 DocuSign Envelope ID: C47DDA68-E839-497D-8181-E54171C6BF89 -23-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING OCTOBER 2023
13529 SAN MATEO LOCK WORKS, INC. PADLOCKS PW 608.42
13530 SAN MATEO LUMBER CO., INC TOOLS - HAMMERS/SHOVELS PW 509.59 13531 SFPUC FINANCIAL SERVICES JUL '23 - WATER QUALITY ANALYSIS PW 840.00 13532 SHOE DEPOT, INC A CALIFORNIA WORK BOOTS - STAFF PW 290.36 13533 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 876.01 13534 STATE WATER RESOURCES CONTROL FEE - WATER OPERATOR CERT D2 STAFF PW 80.00 13535 STATE WATER RESOURCES CONTROL FEE - WATER OPERATOR EXAM D2 STAFF PW 65.00 13536 STORM WATER INSPECT SERVICES INC INSPECT - SUMP PUMP UPLANDS SCHOOL PW 422.50 13537 SUSTAINABLE SAN MATEO COUNTY 23/24 CONTRIBUTION CM 5,000.00 13538 ULINE, INC. SUPPLIES - ROPE PW 47.86
13539 UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW 2,989.59 13540 UNITED STATES POSTAL SERVICE REPLENISH POSTAGE FUNDS FN 4,000.00 13541 UTILITY TELECOM, INC. OCT '23 ETHERNET & CIRCUITS IT 393.15 13542 V.W. HOUSEN & ASSOCIATES, INC SANITARY SEWER ERP PLAN UPDATE PW 6,253.50 13543 VERIZON WIRELESS 9/3/23- 10/2/23 MULTIPLE ACCOUNTS PW 6,249.74 13544 WILSEY HAM SEWER CIP 1D DESIGN PRJ PARROTT PW 9,684.60 13545 CALIFORNIA DEPARTMENT OF TAX JUL-SEPT '23 Q3 SALES AND USE TAX 8,339.00 13546 ONE-TIME (EE) REIMB - BLUE SHIELD HEALTH CONTRIBUTION FN 2,529.24 TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK $6,941,278.89 CALPERS RETIREMENT CONTRIBUTIONS 218,867.51
VISA PAYMENTS 36,277.54
RETIREE HEALTH REIMBURSEMENTS 80,940.95
OTHER ELECTRONIC PAYMENTS 0.00
TOTAL GOODS & SERVICES FOR THE MONTH $ 7,277,364.89
DocuSign Envelope ID: C47DDA68-E839-497D-8181-E54171C6BF89 -24-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPOINTING ONE MEMBER TO THE ADMINISTRATIVE

HEARING PANEL, TWO MEMBERS TO THE ARCHITECTURE AND DESIGN REVIEW BOARD,

TWO MEMBERS TO THE CITIZENS COMMUNICATION ADVISORY COMMITTEE AND TWO MEMBERS TO THE FINANCIAL ADVISORY COMMITTEE FOR TERMS JANUARY 1, 2024 THROUGH DECEMBER 31, 2026 PURSUANT TO CEQA GUIDELINE 15378 SUMMARY: The Town has four Council-appointed boards and committees that serve in an advisory capacity to the City Council on a volunteer basis: the Administrative Hearing Panel, Architecture and Design Review Board, Citizens Communications Advisory Committee and Financial Advisory Committee. The term length is three years, with staggered terms expiring December 31 of each year. The City Council makes appointments annually to fill expiring terms to serve with an effective date of January 1. Per Policy 412 Committees and Boards, members may serve two consecutive full three-year terms. The policy also specifies that the City Council may reappoint members to serve additional terms if it is necessary, desirable or beneficial for the effective functioning of the committee or board.

The City Council may also appoint applicants to fill unexpected vacancies for partial terms as necessary throughout the year.

The Town conducted a recruitment for terms on each board/ committee beginning September 14, 2023 with an application deadline of 12:00 p.m. on October 20, 2023. Recruitment efforts included posting of the notice on Town bulletin boards, on the Town website, in the Town Hall lobby and at City Council meetings, inclusion in the weekly emailed Town bulletin and posting on San Mateo and Burlingame Library bulletin boards.

Following the application deadline, the City Council Commissioner, City Manager, Department Head and/or staff liaison(s) reviewed the applications and discussed recommendations for appointments. Per Policy 412, prospective candidates may be interviewed.

The composition, number of openings and number of applications received for each board and committee are as follows:

Administrative Hearing Panel
Composition: Up to five members
Number of Terms: One full term
Applications received: Three
-25-
Agenda Staff Report - Hillsborough City Council
November 13, 2023

Page 2 ends

The following applicant was recommended for appointment to a term January 1, 2024 through December 31, 2026:

James Benton
Architecture and Design Review Board
Composition: Five members
Number of Terms: Two full terms, one regular seat and one alternate Applications received: Two
The following two applicants are recommended for appointment to terms January 1, 2024 through December 31, 2026:

April Filer, regular seat
Zachary Hulsey, alternate seat
Citizens Communication Advisory Committee (CCAC)
Composition: Five members
Number of Openings: Two full terms
Applications received: Three
The following two applicants are recommended for appointment to terms January 1, 2024 through December 31, 2026:

An Huang Chen
Amy Jasmer
Financial Advisory Committee (FAC)
Composition: Seven members
Number of Openings: Two full terms
Applications received: Three
The following two applicants are recommended for appointment to terms January 1, 2024 through December 31, 2026:

Roger Davis
Tom Maloney
All application materials are on file with the City Clerk's Office.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS:

1. Resolution

2. Applications materials for applicants to be appointed -26-
Agenda Staff Report - Hillsborough City Council
November 13, 2023

Page 3 ends

PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution appointing one member to the Administrative Hearing Panel, two members to the Architecture and Design Review Board, two members to the Citizens Communication Advisory Committee and two members to the Financial Advisory Committee for terms January 1, 2024 through December 31, 2026 pursuant to CEQA Guideline 15378. -27-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPOINTING ONE MEMBER TO THE ADMINISTRATIVE HEARING PANEL, TWO

MEMBERS TO THE ARCHITECTURE AND DESIGN REVIEW BOARD, TWO

MEMBERS TO THE CITIZENS COMMUNICATION ADVISORY COMMITTEE AND

TWO MEMBERS TO THE FINANCIAL ADVISORY COMMITTEE FOR TERMS JANUARY 1, 2024 THROUGH DECEMBER 31, 2026 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, openings exist on the Administrative Hearing Panel, Architecture and Design Review Board, Citizens Communication Advisory Committee and Financial Advisory Committee for terms expiring December 31, 2023; and WHEREAS, the Town publicized the openings on September 14, 2023 and accepted applications until 12:00 p.m. on Friday, October 20, 2023, and WHEREAS, applications were reviewed by the City Council Commissioner, City Manager, Department Head and/or staff liaison(s) to the board or committee.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby appoints the following individuals for three-year terms beginning January 1, 2024 through December 31, 2026:

Name Board/Committee
James Benton Administrative Hearing Panel
April Filer Architecture and Design Review Board, regular seat Zachary Hulsey Architecture and Design Review Board, alternate seat An Huang Chen Citizens Communication Advisory Committee Amy Jasmer Citizens Communication Advisory Committee
Roger Davis Financial Advisory Committee
Tom Maloney Financial Advisory Committee
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of November 2023, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
-27-
ATTACMENT 1
2 ABSENT: Councilmembers
ABSTAIN: Councilmembers
-28-
James L. Benton
10/20/23
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
[email protected]
Dear Hillsborough Town Council,
I am writing to express my interest in serving on the Administrative Hearing Panel. As a lifelong resident of Hillsborough and someone who has been fortunate to gain extensive operational experience in the business sector, I am eager to contribute to the town that has given me so much.

My qualifications include leadership roles in several high-growth technology companies, most recently as CEO of Chorus.ai, which was acquired by ZoomInfo. My experience spans across operations, leadership, and scaling businesses, equipping me with a well-rounded skill set that I believe would be valuable to the panel.

The reason I wish to serve stems from my deep-rooted connection to Hillsborough. I grew up here and attended local schools, and I have a strong desire to contribute to the town's future. I believe that my business acumen, coupled with my genuine passion for our community, would make me a valuable member of the panel.

Beyond my professional life, I served as a co-director for a charity race, the Presidio10, with The Guardsmen in San Francisco, raising over $100,000 for at-risk youth, and have been a mentor at Santa Clara University’s Entrepreneur Center. These experiences have enriched my understanding of community needs and philanthropy.

Thank you for considering my application. I am enthusiastic about the opportunity to serve our community in a meaningful way and look forward to the possibility of contributing to the Administrative Hearing Panel.

Sincerely,
James L. Benton
-29-
ATTACHMENT 2

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James L. Benton
, Hillsborough CA 940
2013
■
■
I bring a track record of tech and business leadership. As CEO of Chorus.ai, I led the company to a $575M acquisition by ZoomInfo. Before that, I was CEO and Board Observer at Apollo.io, helping scale a platform now used by 40,000+ companies. I also co-founded ClearSlide, raising $90M before its 2017 acquisition. My experience spans operational roles and board-level decisions, equipping me to contribute valuable insights to a committee.

I want to serve on the committee/board because I'm deeply invested in Hillsborough, having grown up here and become a homeowner in 2013. My business, leadership, and operations experience equips me with a skill set that I believe can contribute to effective decision-making for our I've been actively involved in community work over the years, notably with The Guardsmen in SF, where I co-directed a charity race, the Presidio10, that raised over $100K for at-risk youth. I've also mentored at Santa Clara University's Entrepreneur Center. I enjoy bringing people together and building people up to achieve big visions
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-30-

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10/20/2023
-31-
James L. Benton
, Hillsborough CA 94010
linkedin.com/in/benton
Summary
Dynamic leader specializing in building high-performing teams to solve significant problems.

Skilled in fundraising, innovation, and scaling companies.

Specialties
Leadership Alignment: Expert in building iconic, high-velocity teams.

Company Building: Raised over $130M in 5 funding rounds from top VCs.

Customer-Driven Innovation: Recognized in 5 patents and via WSJ articles.

Communication Skills: Featured speaker at various tech and sales events.

Experience
ZoomInfo
Acquired CEO of Chorus.ai / Emerging Products
Aug 2021 - Feb 2022
Oversaw the successful acquisition of Chorus.ai by ZoomInfo, a leading go-to-market software company.

Chorus.ai [acquired by ZoomInfo]
CEO
Mar 2020 - July 2021
Led Chorus to become the leading Conversation Intelligence Platform, culminating in its acquisition by ZoomInfo.

Apollo.io
Board Observer
Feb 2020 - Jul 2021
Provided strategic oversight and contributed to the company’s growth.

CEO
May 2019 - Feb 2020
Directed Apollo.io’s transformation into a data intelligence and sales engagement platform trusted globally.

Color
Entrepreneur in Residence (EIR)
Jul 2018 - May 2019
Assisted in the company's growth strategy and product direction. -32-
OneSignal
Entrepreneur in Residence (EIR) & Advisor
Jun 2018 - May 2019
Advised on market-leading customer messaging platform development.

ClearSlide
Co-Founder, COO, CSO
Mar 2009 - May 2018
Grew the company to several hundred employees, raised $90M, and led it to acquisition.

AdBrite
VP of Sales
Dec 2004 - Nov 2008
Spearheaded revenue growth from $1M to $30M and expanded the business distribution.

Ticketmaster
Sr. Director of Sales, West & Director of Sales Development & Strategic Accounts Apr 2003 - Apr 2005
Led top-performing region and was responsible for strategic accounts and revenue optimization.

Evite
Director, Advertiser Programs
Oct 1999 - Mar 2001
Established Evite's initial revenue program and secured partnerships with blue-chip clients.

AT&T
Advanced Account Executive
Sep 1997 - Oct 1999
Worked with fast-growing startups in Silicon Valley, recipient of multiple performance awards.

Education
Santa Clara University
BSC, Finance, 1993-1997
-33-
1 Lisa Natusch
Subject: FW: ADRB
From: Family Filer
Sent: Saturday, October 14, 2023 11:20 AM
To: Lisa Natusch <[email protected]>
Subject: ADRB
Dear Lisa,

Thank you for sending me the information necessary to apply for reappointment to the ADRB. I absolutely love this board and have enjoyed every minute of my time working with both the staff and community members! I hope very much to be reappointed for a second 3-year term.

I have attached the completed incumbent request form and my current resume for your review.

Thank you for this opportunity and please let me know if you need anything else from me!

April Filer
cell

-34-
" TOWN OF HILLSBOROUGH

COMMITTEES AND BOARDS APPLICATION- INCUMBENT REQUEST

FOR REAPPOINTMENT

REQUIREMENTS
• All Board/Committees: Resident of Hillsborough
• Architecture and Design Review Board: 1) Registered voter of the Town of Hillsborough (per the Hillsborough Municipal Code), and 2) Required to continue to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk.
• Administrative Hearing Panel: 1) Persons who own property "directly or indirectly," and 2) Required to continue to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk.
• Financial Advisory Committee: Required to continue to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk. • If reappointed, must attend any required training.

BACKGROUND INFORMATION
Name: April Filer
Address:

Email:

Hillsborough resident since: _2_0_0_3 _____ _
For ADRB: Registered voter of Hillsborough: Ii] Yes D No Home Phone:

Cell Phone:

Work Phone: 650-342-4595
For Administrative Hearing Panel: Own property in Hillsborough "directly or indirectly": Iii Yes D No Request to be reappointed to: D Administrative Hearing Panel Iii ADRB D Citizens Communication Advisory Committee D Financial Advisory Committee QUALIFICATIONS (please attach additional pages as necessary)

1. I want to continue to serve on this committee/board because:

I have truly enjoyed working with the other board members and staff to help facilitate Hillsborough's growth. I love hearing about the dream houses people are building, the expantions they are making to accomodate additional children or elderly parents, and the happiness they all take from their homes and community. I always hope to keep neighbors feeling heard when new projects come to us so existing residents are just as excited over the project as the new owners.

2. List any new information (business, education, community involvement) which might be useful in considering your reappointment.

3. Attach a letter of interest and current resume.

Please submit this application, letter of interest and current resume to the City Clerk's Office:
1600 Floribunda Avenue, Hillsborough, CA 94010 / 650-375-7421 I [email protected] .

Please note this application becomes a public record once submitted.

I hereby certify that all statements made in this application are true and I authorize investigation of all matters contained in the application. I acknowledge that any false statements or misrepresentation on this application will be cause for refusal of placement or immediate dismissal at any time during the period of my placement.

Signature am [ (__; "J-,,(r;._, Oat: /--z--vL 2---2;,
10/5/2021 -35-
April Filer
Languages
English
American Sign Language
Education
Hamlin School for Girls
1974- 1983, San Francisco, CA
Lick Wilmerding High School / High School Diploma
1983- 1987, San Francisco, CA
University of California, Los Angeles / Bachelor’s Degree 1987 - 1991, Los Angeles, CA
Experience
Hambrecht and Quist / Assistant Analyst, Venture Capital 1991 - 1995, San Francisco, CA
Intrawest Corporation / Project Management, Construction 1996 - 1996, Seattle, WA
Atherton Capital / Head of Construction Lending
1996 - 2000, San Bruno, CA
Mid Peninsula Eye Physician / Manager, Medical Billing
2000 - present, San Mateo, CA
PTS Preschool / President
2004 - 2006, Burlingame, CA
ALS Association / Board Member
2005 - 2010, San Francisco, CA
RSF MD Inc. / Bookkeeper
2006 - Present, San Mateo, CA
School Board of South Hillsborough Elementary / Board Member 2008 - 2010, Hillsborough, CA
School Board of Crocker / Board Member
2011 - 2012, Hillsborough, CA
Museum of Modern Art / Associate Member of Modern Art Council 2015 - 2020, San Francisco, CA
Veterans Administration Hospital, Palo Alto / Volunteer 2016 - 2017, Palo Alto, CA
Golden Seeds / Managing Director
2019 - Present, Silicon Valley Chapter, CA
Architectural Design and Review Board / Board Member
2021 - Present, Hillsborough, CA
-36-
September 27, 2023
Ms. Lisa Natusch
City Clerk
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
Dear Lisa:

Please consider my candidacy for membership on the Architecture and Design Review Board for the Town of Hillsborough .. I have lived in Hillsborough nearly 30 years and been active in the community in a variety of ways throughout that time. I have also worked closely and cooperatively with the Town on numerous projects relating to my own properties here.

I strongly support the mission of the ADRB "to encourage design that is responsive to the site, compatible with the surrounding neighborhood, in harmony with the natural environment and in keeping with the character of the Town." I believe that statement reflects accurately how I have behaved as a homeowner here, and I think it's had a salutary effect on our community.

Attached are my application form and a copy of my resume. I am focused on the "alternate" position but am happy to be considered for a "full-time" role if attendance at times via Zoom is not too counterproductive. Despite considerable practical experience with home building and design, I believe I am only qualified to serve as a "resident-at-large" on the committee.

Thank you for considering my candidacy. Please let me know if you have any questions.

Respectfully,
-37-

TOWN OF HILLSBOROUGH

COMMITTEES AND BOARDS APPLICATION

REQUIREMENTS
• All Board/Committees: Resident of Hillsborough
• Architecture and Design Review Board: 1) Registered voter of the Town of Hillsborough (per the Hillsborough Municipal Code), and 2) Required to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk if appointed.
• Administrative Hearing Panel: 1) Persons who own property "directly or indirectly," and 2) Required to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk if appointed.
• Financial Advisory Committee: Required to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk if appointed. • If appointed, must attend any required training, sign the Town's Values Statement and use a Town-assigned email address for all board/committee-related business.

Attendance at a committee or board meeting or review of a meeting agenda packet is encouraged before being considered for formal appointment.

BACKGROUND INFORMATION
Name ~-:t.A.J, r ;:--''->~
Address:

Home Phone:

Cell Phone:

Email:

Hillsborough resident since:' I '.] 'i L
Work Phone: ------'A.) '-=---' (9-«-------
For ADRB: Registered voter of Hillsborough: }("ves O No For Administrative Hearing Panel: Own property in Hillsborough "directly or indirectly":~ Yes Committee or Board interested in serving on: 0 Administrative Hearing Panel ,ft?( ADRB D Citizens Communication Advisory Committee D Financial Advisory Committee QUALi FiCA TIONS (please attach additional sheets as necessary)

1. My qualifications for serving on the committee/board are as follows:

2. ! want to serve on the committee/board because:

3. List any additional information (business, education, community involvement) which might be useful in considering your appointment.

4. Attach a letter of interest and current resume.
9/14/2023 -38-
Please submit this application, letter of interest and current resume to the City Clerk's Office:
1600 Floribunda Avenue, Hillsborough, CA 94010 / 650-375-7421 I [email protected] Please note this application becomes a public record once submitted.

Sig e Oat~ ' t:rr•:;;\ 25 'J/,_7/n
10/5/2021 -39-
ZACHARY W. HULSEY
, Hillsborough, CA 94010 ▪ (c) ▪
______________________________________________________________________________________________________________________________

EXPERIENCE
JORDAN PARK GROUP, San Francisco, CA, and New York, NY 2021-2023 Senior Advisor (2021-2022), Senior Vice President/Operating Committee member (2021-2022) Senior executive and advisor to senior management at very large and fast-growing investment firm (and registered investment advisor) providing wide ranging services to ultra-high net worth individuals, their families and family offices BRIDGER HOLDINGS (formerly PAXION CAPITAL), Menlo Park, CA 2016-2021 Partner of closely held investment partnership focused on real estate and private equity; responsible for operational matters, entity and transaction structuring, LP communications, and services to portfolio investments (e.g., fundraising) CREEKSIDE CONSULTING, San Mateo, CA 2013-2017
Founder of specialized financial consultancy/registered investment adviser advising clients facing challenges of extraordinary wealth, including multi-billion-dollar liquidity events, selection processes for wealth managers, planning and governance matters arising from death and/or decline of patriarch, etc.

J.P. MORGAN, New York, NY, and San Francisco, CA
Managing Director and Regional Executive, Private Bank (ultra-high net worth division) 2001-2013 Managed 100 professionals and support personnel in San Francisco, Palo Alto and (indirectly) Los Angeles, Seattle and Orange County providing integrated wealth management, tax strategy and selected banking services to UHNW clients; Chairman & CEO of J.P. Morgan Trust Company of California until its dissolution in 2008 Managing Director and Head of Internet Commerce and Media Practice, Investment Banking 1999-2001 Led 15-professional (H&Q and later J.P. Morgan) team providing capital markets and M&A advice and execution to Internet commerce and media companies, venture capitalists and traditional companies interested in the Internet Managing Director and Co-head of Private Placements Group, Investment Banking (Hambrecht & Quist) 1996-1999 Vice President, Private Placements Group, Investment Banking (Hambrecht & Quist) 1993-1996 Founding member of 10-person team marketing and executing equity and equity-linked private placements for technology, health care and specialty retail companies to institutional investors, including venture capital firms, private equity firms, mutual funds, hedge funds, pension funds, UHNW individuals and strategic corporate partners Vice President, Asset and Wealth Management, International Wealth Advisory (J.P. Morgan) 1991-1993 Member of 6-person global team advising non-US taxpayers on strategies to protect and transfer significant assets BROBECK, PHLEGER & HARRISON, San Francisco and Palo Alto, CA 1989-1991 Associate, Corporate Finance and Venture Capital Practice Executed venture capital financings, IPOs, M&A and project finance for technology and biotechnology companies WHITE & CASE, New York, NY 1984-1989
Associate, Corporate Finance and Banking Practice
Executed bank and bond financings and M&A primarily for global financial services firms and media companies ______________________________________________________________________________________________________________________________

EDUCATION
HARVARD LAW SCHOOL, Cambridge, MA 1981-1984
J.D.; Environmental Law Review; Lincoln’s Inn Society (Board of Governors); Harvard Defenders UNIVERSITY OF CALIFORNIA, Berkeley, CA 1976-1980
A.B.; major in economics; honors in Letters & Science; Omicron Delta Epsilon honors society; Dean’s List ______________________________________________________________________________________________________________________________ BOARDS, ETC.
 Current: Board of Directors, East Lawn, Inc. (2018-); Board of Directors, Jordan Park Trust Company (2022-); Board of Directors, Silicon Valley Community Foundation (2023-); Board of Governors, Burlingame Country Club (2018-)  Past: Board of Trustees, Crystal Springs Uplands School (2010-2018) (President, 2014-2017); Board of Trustees, J.P.

Morgan Chase Foundation of California (2004-2013); Chairman, J.P. Morgan Trust Company of California (2002-2008); Board of Directors, Finance Chair & Scholar’s Circle Committee, Hillsborough Schools Foundation (1999-2005); Board of Trustees, Hillsborough Beautification Foundation (2002-2004); Harvard Law School 20th & 25th Reunion Gift Chair -40-
ADRB Application: Qualifications (zWH)

1. My qualifications for serving on the committee are as follows:

As you can see from my resume, over the years I have accumulated substantial board experience, and with board experience inevitably comes committee experience. I am very familiar with the responsibilities associated with committee membership and the dynamics of decision-making through a committee.

I am also a longtime resident of Hillsborough and am very familiar with the history, “look and feel” of the community. As my resume also indicates, I’ve been involved in various capacities over the years with community-focused organizations such as Hillsborough Schools Foundation and Hillsborough Beautification Foundation.

Ten years ago, my wife and I moved to our second home in Hillsborough: a “significant” (if not officially “historic”) property notable for its California regional style architecture (designed by Joseph Esherick), its gardens (designed by Lawrence Halprin), as well as its overall size (over 5 acres) and adjacency to San Mateo Creek.

Our goal has been to restore the property in a manner consistent the original aesthetics while updating it to incorporate modern technologies and address our needs as a family. In the process, I’ve worked extensively with many representatives of the Town to make sure that the end result is satisfactory to all concerned.

After nearly 30 years, many of the people I’ve worked with from the Town have moved on or retired, but I’m sure there are some still active who can vouch for my commitment to (i) “stewardship” as a personal and community responsibility and (ii) working in partnership with the Town to balance competing interests.

2. I want to serve on the committee because:

I’m applying to serve on the committee for several reasons:

First, I think it’s important for members of any community to give back to that community in some way. In a community like Hillsborough, volunteer service on committees such as the ARDB is an obvious and important example. Having participated in the past in “Town-adjacent” organizations like HBF and HSF, I like the notion of doing something directly for the Town.

Second, while not trained in architecture, I take a great deal of interest in it. And while not trained as either a builder or contractor, I’ve completed numerous home improvement and construction projects over the years at several different locations. In the process – mostly by trial and error – I think I’ve developed a good feel for the challenges and opportunities. -41-
Third (and perhaps by way of warning), I am a “preservationist” at heart. My wife and I moved to Hillsborough in part because we appreciate the older character of the Town and the fascinating history that created that character. And as noted above, I place a high value on “stewardship” as a responsibility, whether in terms of our land, environment or community.

3. List any additional information which might be useful in considering your appointment:

I think anything I might add here can already be found above or in my resume. -42-
I

TOWN OF HILLSBOROUGH

COMMITTEES AND BOARDS APPLICATION - INCUMBENT REQUEST

FOR REAPPOINTMENT

BACKGROUND INFORMATION
Name: An Huang Chen
Address: , Hillsborough
Home Phone:

Cell Phone:

Email: Work Phone: ___________ _
Hillsborough resident since: _2_0_0_0 _____ _
For ADRB: Registered voter of Hillsborough: Ii) Yes D No For Administrative Hearing Panel: Own property in Hillsborough "directly or indirectly": [j] Yes D No Request to be reappointed to: D Administrative Hearing Panel D ADRB Iii Citizens Communication Advisory Committee D Financial Advisory Committee QUALIFICATIONS (please attach additional pages as necessary)

1. I want to continue to serve on this committee/board because:

After serving for a partial year I would be honored to continue to contribute to the CCAC

2. List any new information (business, education, community involvement) which might be useful in considering your reappointment.

Completed San Mateo County Civics 101 class
Member of Superintendent Selection Committee HCSD 2023

3. Attach a letter of interest and current resume.

Please submit this application, letter of interest and current resume to the City Clerk's Office:
1600 Floribunda Avenue, Hillsborough, CA 94010 / 650-375-7421 I [email protected] Please note this application becomes a public record once submitted.

I hereby certify that all statements made in this application are true and I authorize, in_vestigation of all matters contained in the application knowledge that any false statements or misrepresentation on t~is'rapplication will be cause for refusal of placement or • diate dismissal at any time during the period of my placement. - Signature Date F i • I
10/5/2021
-43-
October 14, 2023
Amy J. Jasmer
Dear Committee,
Please accept this letter as my formal interest in becoming a member of the Town of Hillsborough Citizens Communication Advisory Committee. I have over 25 years of experience working in Communications, coupled with the benefit of serving the Town in various capacities.

My professional experience includes working as Public Relations and Entertainment/Influencer Marketing Director for Levi Strauss & Co. for eight years, as well as marketing and public relations for iconic brands such as Mark Burnett Productions, Converse, Eastpak Backpack, Ben & Jerry’s and PepsiCo. I have also recently been the editor of Hillsborough Living Magazine.

For the community of Hillsborough, I’ve had the benefit of serving on the Boards of North and Crocker Parent Groups, chairing Site Council for North and Crocker and serving on the Hillsborough Schools’ Foundation Board across seven terms, most recently as President (2022-2023). Additionally, I have enjoyed being an active member of the National Charity League Crystal Springs Chapter and assisting with community-building programs such as the Memorial Day Parade and chairing the Oaks Neighborhood annual block party.

My skills include strategy setting, galvanizing multi-discipline teams toward a common goal, listening for truth, acceptance or commonality, a bias towards action, and a love of editing for the essence of a story.

I would be honored to continue to serve the Town of Hillsborough in this capacity. Thank you for your consideration.

Sincerely,
Amy Jasmer
-44-

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Amy Jasmer
2012
■
-HSF President (2022-2023)
- HSF President Elect (2021-2022), Past President (Present-2024) - HSF Communications Co-chair (2016-2018)
- Chair Crocker Site Council (2019-2020)
- Editor Hillsborough Living Magazine (published by Best Version Media) (2019-2022) - Co-chair North Hillsborough School Site Council
Communications North Parent Group (2015 2016)
Hillsborough is a special town. I have had the benefit of living in many different locations throughout the United States, and the people and sense of connection found here is unparalleled.

This town is filled with residents who value family, education and community, who are leaders, entrepreneurs, disrupters and change agents, yet importantly, they care about each other in a In addition to what is noted above, my professional experience includes an early career working in print media at The Boston Globe and television news and promotion at WLVI, Boston. I was graduated from the University of Massachusetts, BA in English literature. I also attended the Boston Conservatory of Music for classical ballet
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-45-

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-46-
AMY J. JASMER
Phone: Email:

EMPLOYMENT HISTORY

HILLSBOROUGH SCHOOLS FOUNDATION, HILLSBOROUGH, CA
President: June 2022 – June 2023
Lead 26 person board and a team of over 200 volunteers, with fiduciary responsibility of raising 10% of public school district budget. In 2022-2023 raised $4.6MM through a mix of one-to-one targeted donor relationship building, three signature fundraising events, community support and sponsorships President-Elect: June 2021- June 2023
Provide counsel and set strategic direction with current board president Governance Chair: June 2019 – June 2020
Board officer responsible for governance and adherence to parliamentary procedure Communications Chair: June 2016 – June 2019
Responsible for marketing positioning, messaging and development of annual report for 501C nonprofit

HILLSBOROUGH LIVING MAGAZINE
Publisher - Best Version Media, Brookfield, WI
Content Editor: December 2019 – April 2022
Oversee all content for regional monthly, full color magazine including writing monthly cover feature for Hillsborough Living magazine and sponsored content in Fashion, Skincare/Beauty, Senior Care, Wealth Management information
Account Executive: December 2019 – April 2022
Advertising account executive securing full page Expert Contributor sponsorships

HILLSBOROUGH CITY SCHOOL DISTRICT, HILLSBOROUGH, CA
Chairperson Crocker Middle School Site Council: August 2019 – June 2020 Co-Chair North Elementary School Site Council: September 2017 – June 2018 Lead cross-functional team of parents, teachers and administrators in development and analysis of the CA state-mandated Single Plan for Student Achievement (SPSA), measuring specific academic goals.

Successes include ensuring technology upskilling for all educators, dispatching 1:1 technology devices for students grades K-8, and securing funding for technology back-end operations North Parent Group Board Member, Secretary: September 2015 – June 2016 Work directly with school administration and educators to foster parent volunteerism, community building and connection through events and direct classroom support

PARCA AUXILIARY, BURLINGAME, CA
Vice President Corporate Development: September 2014 - June 2015 Public Relations Chair: September 2013 – June 2014
Raise critical funds for Bay Area non-profit to support individuals with developmental disabilities. Secure $600,000 from local sponsorships of regional area businesses LEVI STRAUSS & CO., SAN FRANCISCO, CA
Director of Publicity & Entertainment Marketing: April 1999 – November 2007 Direct fashion entertainment marketing and public relations campaigns. Responsible for $5MM marketing and programming budget. Orchestrate branded integration for Levi’s® with Project Runway, 2007; Rock -47-
Star, Mark Burnett Productions, 2005; The Sisterhood of the Traveling Pants, Warner Bros., 2005; The Apprentice, Mark Burnett Productions, 2004, What Not To Wear, TLC, 2002-2005 Amy J. Jasmer

Page 2 of 2 ends

Levi Strauss & Co. continued:

Accountabilities include: communications strategy; brand integration across marketing functions from PR to In-store product display; celebrity services, wardrobing, endorsement/influencer contract development and negotiation, relationship management; Levi’s brand spokesperson in print, TV, online media; media training of C-suite staff; direct special events including product launches, runway shows, Market Week fashion press tours, New York Fashion Week influencer events, Sundance Film Festival event presence, among others

EDUCATION
Bachelor of Arts
University of Massachusetts
Boston, MA
Classical Ballet
Boston Conservatory of Music
Boston, MA
AWARDS
2004 Levi Strauss & CO. Excellence Award, Americas
2002 PRSA PROSTOS Award
2001 Koshland Award
Levi Strauss & CO.
2000 Levi Strauss & CO. Excellence Award,
Americas

VOLUNTEER ACTIVITY
National Charity League, Crystal Springs Chapter, 2019 - Present Boys & Girls Club, June 2023 – Present
Burlingame Mother’s Club, 2010 - 2013
Little Brothers - Friends of the Elderly, San Francisco, Board Member, 2000-2005 -48-
September 20, 2023
City Clerk's Office
1600 Floribunda Avenue
Hillsborough, CA 94010
(Email lnatusch(mhillsborough net)
Dear Ms. Natusch:

ROGER L. DAVIS
HILLSBOROUGH, CA 94010
I am interested in serving on the City's Financial Advisory Committee. See attached application and resume. Please contact me if you have any questions or would like any further information.

Very truly yours,
Roger L. Davis
Enclosures
-49-

TOWN OF HILLSBOROUGH

COMMITTEES AND BOARDS APPLICATION

REQUIREMENTS
• All Board/Committees: Resiljent of Hi!lsborougr1
• Architecture and Design Review Board: 1) Registered voter of the Town of Hillsborough (pet the Hillsborough Municipal Code), and 2) Required to file a Steiternent of Economic tnterests (California F:,1r Political P1c1ctices Commission Form 700) with the City Cieri< if appointed. • Administrative Hearing Panel: 1) Persons who own property "directly or indirectly," and 2} Required to file s Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk if appointed.
• Financial Advisory Committee: Required to file a Statement of Economic; Interests (California Fr.1ir Political Practices Commission Form 700) with the City Clerk if appointed. o If appointed, must attend any required training.

Attendance at a committee or board meeting or review of a meeting agenda pac!<et is encouraged boforc hemq considered for formal appointment.

BACKGROUND INFORMATION
Name: Roger L. Davis
Address: , Hillsborough. CA 94010
Email:

Hillsborough resident since: 20'18 -------
For ADRB: Hegisternd voter of Hillsborough: ~ Yes D No
Home Phone:

Cell Phone: --- Work Phone:

For Administrative Hearing Panel: Own property in Hillsborough "directly or indirectly": li] Yes [] I\Jo Committee or Board interested in serving on: [] Administrative Hearing Panel D ADRB [] Citizens Communication Advisory Committee ~] Financial Advisory Committee -•-· •-------------•----•~• •-·-,a .. ,N--M~---•-<>•---~-- - •---~- • " ' ' .l QUALIFICATIONS (please attach additional sheeb-_ a_s_r_,e_ce_s_-s_ar.::..cy)'---------- •·----·-.. -·------•·--~-····· ·-· ...

1. My qualifications for serving on the committee/board are as follows:

For the past 4+ decades, my principal occupation has been (and continues to be) the practice of public finance law. For most of that time, until I stepped down at the start of 2021, I wa - chairman oftl1e public finance group at Orrick, Herrington & Sutcliffe LLP, which is consistently ranked as the number one bond counsel and number one disclosure counsel in California (by a consideable margin) and nationally. I am no accountant, but I arn generally familiar with sources of income and I expenses, borrowing and budgets of California cities. -----~ ··•--·-·-···--··------·----·· ···•·-·· r 2. I want to serve on t~l: committee/board because:
·-1
I
I am relatively new to Hillsborough, and hope that this position might give me useful insight into the Town and its leadership, afford an opportunity to meet people I probalby would not otherwise, further integrate into the community and, hopefully, make a contribution and have some fun along the way.
:1 . List any additional information (business, educc1tion, community involvement) which might be useful in considering your appointment.

See resume, which is somewhat out of date, but still accurate, if a bit incomplete. Although I am a lawyer, if appointed to the Committee, as a matter of firm policy and restraints imposed by the firm's insurers, I will not be providing legal advice.

4. Attach a letter of interest and current resume.
10/S/202 \
!
I
-50-
Please submit this application, letter of interest and current resume to the City Clerk's Office:
1600 Floribunda Avenue, Hillsborough, CA 940m; 650 375-742·1 I u1atuf&ti@J2illsb_q_rg_~19.!:1_,n_f;j Please note this application become,; a public record once submitted.

I hereby certify that all statements made in this application are true and I authorize ,nvestigation of all matters containfJd in the appficEJtion. I acknowledge that any false statements 01 misrepresentation on this application will be cnuso for refusal of placl:}..mffi'I or immediate dismissal at any time during 1/m period of my placement. / • /' I - ·--- , ,
___ y\°'r , ___ , .) __ /t,\./.,.1A---- --"_______ ,~is-- 1-.z.,,,J Z,.?. ___________ _ Signature Date
10/15/2021
-51-
12/6122, H:53 PM Davis, Roger - Orrirk
Sear.ch for ..

Horne > People > Davis, Roger
Roger Davis
Partner
San Francisco
f~oger L. Davis has concentratE~d his practice on public: finance at Orrick for t11ore than three decades. In that capacity, he has had a lead role in rnore than ·1 ,000 transactions, as bond counsel, underwriters counsel, borrower counsel, disclosun:: counsel, credit provider counsel and other roles, on virtually evc~ry type of municipal security, in roughly 20 states and territories.

Roger is particularly known and sought out for his ability to apply that unusually extensive and diverse experience in figuring out how to finance prnjects or programs when it is not clear whether or how that can be clone, how to solve problems as they arise and how to make new programs work. Roger is cledicated to helping bring about projects and programs (whether sponsored by public entities. nonprofit cot pora1ions or for-profit enterprises} that provide a public benefit and make people's lives better.

Roger's recent focus has been on general governmental transactions, including pension obligation bonds. all manner of nonprofit corporations, public private pzirtnerships (P3s), securitizations, energy ;md water efficiency programs, pool programs, and development of new products or programs. His practice is national with concentrations in California, Hawaii and several Pacific Islands. He was instrumental ir• the creation of the Public Finance Authority in Wisconsin, which is designed to finance projects anywhere in tho United States.

Roger also advises on securities laws and disclosure and draf s legislation (exact:>d 111 sever<1I st,ites) to facilitate borrowing by public entities for a wide variety of projects and programs.

In addition, Roger has held a number of management positions at Orrick. He was chair of Orrick's publ ic finance department for decades. during which he presided over the growth of the department from one office in Ccilifornia to ·10 offices around the country, which for the last two decades has ranked as number one bond counsel and disclosure counsel, and within the top five underwriters counsel, for bonds issued by state and local governments throughout the United States.

A dozen or so of Roger's transactions have been selected as deals of the year by various publica!'ion:;. I-le himself has been recognized by The American Lawyer as De:ilmaker of the Year (twice}, as "best", ··super" or "lav,1yer of the year" by several other publication'.,, ranked hy Acritas as an Acritas Star Lawyer, and was dt:clared the "The Bond King" in a cover article by California Lawyer. hltps://www.01ricl1.com/People/D/Al8/Rogcr Davis
-52-
Lisa Natusch, MMC
City Clerk
Town of Hillsborough
October 18, 2023
RECE~VED
OCT 1 9 2023

TOWN OF HILLSBOROUGH
This letter, including the attached two documents,
confirms my interest in serving another term on
the Town's Financial Advisory Committee.

Sincerely,
~rl
Thomas Maloney
-53-
~
~ TOWN OF HILLSBOROUGH RECE1VE0 \ -. l COMMITTEES AND BOARDS APPLICATION - INCUMBENT REQUEST ~tr°'"~~ FOR REAPPOINTMENT ocr r g 2023

REQUIREMENTS
• All Board/Committees: Resident of Hillsborough TOWN OF HILLSBOROUGH • Architecture and Design Review Board: 1) Registered voter of the Town of Hillsborough (per the Hillsborough Municipal Code), and 2) Required to continue to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk.
• Administrative Hearing Panel: 1) Persons who own property "directly or indirectly," and 2) Required to continue to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk.
• Financial Advisory Committee: Required to continue to file a Statement of Economic Interests (California Fair Political Practices Commission Form 700) with the City Clerk. • If reappointed, must attend any required training.

BACKGROUND INFORMATION
Name: /Hc>v'1A S 11A l.tJ/Vt., Y
Address: r, /-h1..1,,{t3:;j1.otA.6'/-I , (f{
Home Phone:

Cell Phone:

Email: ' Work Phone:
------------ Hillsborough resident since: ,Mft/Le,11 2-o 11 For ADRB: Registered voter of Hillsborough: D Yes D No
For Administrative Hearing Panel: Own property in Hillsborough "directly or indirectly": D Yes D No Request to be reappointed to: D Administrative Hearing Panel D ADRB D Citizens Communication Advisory Committee ~ Financial Advisory Committee QUALIFICATIONS (please attach additional pages as necessary)

1. I want to continue to serve on this committee/board because: T at.L-1;::vt tlv+-f- I lvw£... /?,E. ut.J A V~Y VA-l-14A.1l-6 C,-£>/41T/ll/JUT:?a /-0 -11,,e F1NA,1VC,/Al, flt,vl,.5.!JA,;~ C-,,.-,;i,,. , rr~L t::.1-1/U:Vd ~ ().A( f- s; I-,.; --1 tSAa-f • I 1-M-V~ A-Tir'-:',6~ SV&t-y /l'lU rr/\1& _AL.,t.v,.4y J f/4.~,/.'M<i~ - - A vrt ..; f;,1,, y .fl ,AIL n e, 1 I' A-n;,, e, / ;u ,::. 1 ,,-.,, G Ci? 1Ac..S n s,,,v .s ,4-v l\ ,'l;UL -v:.-., f',J Cr 5' u &un-1 ° ,vs ~ F :f' j{A-t/ 'i,. &a-t/V £/2 ~ ( 6-,v 1 n CAvt f:.N ow L.E,. {n__ o> f -ft._~ --,-; I.A/ /VJ (i.,v,4/4/vtA.-L ,;v;:,.c,..1,.,y; T 13£ ~ ~ p/U)e,,{,,.S,J£!. 1
/JF~FvfZ-/1--t.,a,,vcc../ f/l 1c,,,1,, 1r(<&( ,, ,4-vb vl-iAl,,l-(/r)&-1z-J - - wlirc.t-1 w1w... 1., f.v t G. v bt-A-C-4. F-J-.1 GvT IV f:..tY- )/V ..&v &>,~ rt: JZ.M 1o t-t.-~ -n ..v I\}~ b .&v t-F, +,

2. List any new information (business, education, community involvement) which might be useful in considering your reappointment.

3. Attach a letter of interest and current resume.

Please submit this application, letter of interest and current resume to the City Clerk's Office:
1600 Floribunda Avenue, Hillsborough, CA 94010 / 650-375-7421 / [email protected] Please note this application becomes a public record once submitted.

Signature y Date
-54- 10/5/2021
Tom Maloney Bio
Tom Maloney had a 30 year career as a management consultant, including 20 years as a Principal with Deloitte Consulting. He specialized in providing strategy, operations and financial consulting - services to Fortune 500 Technology companies in Silicon Valley. He held leadership roles in Deloitte's Technology Industry Practice and served six years on the firm's Board of Directors.

Since retiring 15 years ago, he has been involved in a number of volunteering activities including:
• Serving five years on Deloitte's Retired Partner Advisory Committee, including two years as Chairman.
• Serving on the Board of Directors of a country club and Home Owners Association in Placer County.
• Participating on the Finance Committee of a private golf club on the Peninsula.
• Serving on Hillsborough's Financial Advisory Committee for the past six years.

Tom has a degree in Business Administration from the University of Notre Dame and an MBA from Northwestern University.

Tom and his wife, Cathy, have lived in Hillsborough for 12 years. Their married children and seven young grandchildren also live in Hillsborough.
-55-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: ADOPTION OF AN ORDINANCE AMENDING CHAPTER 8.32 OF THE

HILLSBOROUGH MUNICIPAL CODE TO BAN GAS POWERED LEAF BLOWERS SUMMARY: The Town of Hillsborough considered regulations related to the use of leaf blowers in Town for the past few years. In August 2023, City Council directed staff to schedule a study session for further discussion of a ban of gas-powered leaf blowers and modifications to the Hillsborough Municipal Code (HMC).

On September 11, 2023, the City Council held a study session to consider an ordinance proposing amendments to Chapter 8.32 of the HMC, “Noise”, pertaining to leaf blowers. Council previously discussed the issue, accepted public comments on the topic, and provided direction for staff.

In 2021, California passed Assembly Bill 1346, banning the sale of gas-powered leaf blowers, lawnmowers, chain saws, and generators (among other small off-road engines) starting July 1, 2024. The law also establishes emissions reductions standards for existing gas-powered leaf blowers as of July 1, 2022. In efforts to make the switch easier, the bill also requires the California Air Resources Board (CARB) to identify and, to the extent feasible, make available funding for commercial rebates or similar incentive funding. As of November 2022, CARB has allocated $27,000,000 in funding for this voucher program.

The regulations related to noise and gas-powered leaf blowers are summarized below:
• No person shall operate any gas-powered leaf blower after July 1, 2024. • Leaf blowers must bear an affixed manufacturer’s label indicating the model number of the leaf blower and designating a noise level not in excess of sixty-five dBA when measured from a distance of fifty feet utilizing the American National Standard Institute methodology. • Allowed time of use for leaf blowers:
o Monday through Friday, between 8 am and 5 pm
o Saturday, between 10am and 5pm
• Added definition of unreasonable noise, defined as noise that exceeds the limits as specified in the revised ordinance HMC Section 8.32.070 currently states “the city manager may adopt reasonable rules and regulations for the purpose of administering the provisions of this chapter.” As part of the implementation, the city manager’s office will create a public education program, as outlined below:
• Direct mailer summarizing ordinance changes and postcard/handout to all landscapers/gardeners with an active business license in Hillsborough
-57-
Agenda Staff Report - Hillsborough City Council
November 13, 2023

Page 2 ends

• Regular Town communications – mailers, weekly bulletin announcements, quarterly newsletter article(s)
• Hillsborough Police Department Social Media
• Website updates
• Direct mailed postcard/handout to all residents
• Updates at City Council meetings
• Other methods as may be directed by the City Council
Enforcement of the ordinance will begin July 1, 2024. The Hillsborough Police Department will be responsible for ensuring compliance. Prior to July 1, 2024, staff will help educate contractors on the new ordinance. Beginning July 1, 2024, staff will use a combination of education, warnings, and notices of violations to attain compliance.

Violations of the ordinance will result in an infraction, governed under Hillsborough Municipal Code Section 8.32.040(B)(1)(a): “Every violation determined to be an infraction shall be punishable by (1) a fine not exceeding one hundred dollars for a first violation; (2) a fine not exceeding two hundred dollars for a second violation of the same ordinance within one year; (3) a fine not exceeding five hundred dollars for each additional violation of the same ordinance within one year; or the maximum penalty allowed by law for any or all such violation.” Additionally, any business license may be revoked in the case of a violation of any Town ordinance, pursuant to 5.04.180.

By unanimous vote, the City Council introduced the ordinance with further reading waived at the October 9, 2023 City Council meeting with minor modifications, outlined below:
• In the fifth "Whereas" clause, revising the referenced City Council meeting date from August 14, 2023 to September 11, 2023.
• Striking the second sentence in Section 8.32.040(C)(2)(a) which was carryover language that does not align with the timeframes allowable for other equipment in this section.

FISCAL IMPACT: There is no immediate fiscal impact to the Town as a result of this action, as the Town currently has sufficient staff to carry out any additional code enforcement duties that may result from the adoption of this ordinance.

ENVIRONMENTAL ISSUES: Pursuant to CEQA Guidelines Section 15061(b)(3), also known as the “common sense” exemption, the ban on gas-powered leaf blowers is exempt from CEQA as it can be seen with certainty that it will have no possibility for causing a significant effect on the environment as leaf blowers powered by other means are still permitted.

ATTACHMENTS: Ordinance and Exhibit A
PREPARED BY: Mandy Brown, Senior Management Analyst
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Agenda Staff Report - Hillsborough City Council
November 13, 2023

Page 3 ends

RECOMMENDATION: Adopt the ordinance entitled, "An Ordinance of the City Council of the Town of Hillsborough Amending Chapter 8.32 of the Hillsborough Municipal Code Relating to GasPowered Leaf Blowers." -59-
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH AMENDING CHAPTER 8.32 OF THE HILLSBOROUGH MUNICIPAL CODE

RELATING TO GAS-POWERED LEAF BLOWERS
WHEREAS, the State of California has taken various concrete steps toward reducing the carbon footprint, including passing Assembly Bill 1346 in 2021 to outlaw the sale of new gaspowered leaf blowers, string trimmers, hedge trimmers, lawnmowers, and chainsaws by January 1, 2024; and
WHEREAS, many gas-powered leaf blowers produce noise exceeding the Town’s noise ordinance levels with the average 2-stroke backpack leaf blower’s ability to emit upwards of 90 decibels that can lead to hearing loss; and
WHEREAS, research by the California Air Resources Board has identified the use of gaspowered small off-road engines, including leaf blowers, as detrimental to the environment as they emit high levels of air pollutants like oxides of nitrogen and other reactive organic gases; and WHEREAS, professional landscapers using gas-powered landscape equipment are forced to endure sustained exposure to high amounts of noise and hazardous exhaust; and WHEREAS, on September 11, 2023, the City Council, in response to community concerns about gas-powered leaf blower’s negative effects on noise, health, and air quality, directed staff to prepare a draft ordinance regulating gas-powered leaf blowers for final adoption by the City Council in 2023; and
WHEREAS, the Town currently regulates leaf blowers through its noise ordinance; and WHEREAS, modern, readily available electric-powered landscape equipment is quiet and zero-emission and can cost less to purchase and operate with efficient use of the equipment and use of available incentives; and
WHEREAS, the City Council finds that the enactment of this ordinance regulating gas powered leaf blowers is necessary to protect the public health, safety, and general welfare from noise and air quality impacts caused by gas powered leaf blowers.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH DOES ORDAIN AS FOLLOWS:

Section 1. Chapter 8.32 is hereby amended in its entirety as set forth in Exhibit A, incorporated by this reference.

Section 2. Pursuant to CEQA Guidelines Section 15061(b)(3), also known as the “common sense” exemption, the ban on gas-powered leaf blowers is exempt from CEQA as it can ATTACHMENT 1
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be seen with certainty that it will have no possibility for causing a significant effect on the environment as leaf blowers powered by other means are still permitted.

Section 3. If any section, subsection, clause or phrase in this Ordinance or the application thereof to any person or circumstances is for any reason held invalid, the validity of the remainder of this Ordinance or the application of such provisions to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases or the application thereof to any person or circumstance be held invalid.

Section 3. No less than five days prior to the adoption of this Ordinance, the City Clerk published a summary of this Ordinance in accordance with Government Code section 36933. The City Clerk will certify to the passage of this Ordinance by the City Council of the Town of Hillsborough, California, and cause a summary to be published once within fifteen (15) days after its passage in a newspaper of general circulation, printed, published and circulated in the City in accordance with Government Code section 36933.

Section 4. This Ordinance shall take effect July 1, 2024. __________________________________
Mayor of the Town of Hillsborough
______________________________
Attest: City Clerk
ORDINANCE NO. _____ of the Town of Hillsborough introduced on October 9, 2023, and adopted on __________________ by the following vote of the City Council:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-61-

Page 1 of 3 ends

Chapter 8.32 REGULATING NOISE AND OTHER HEALTH AND WELFARE Sections:

8.32.010 Declaration of policy.

It is declared to be the policy of the town of Hillsborough that the peace, health, safety and welfare of the town's residents require protection from excessive, unnecessary and unreasonable noises and or emissions from discretionary sources in the town. The purpose of this chapter is to preserve and enhance the tranquility for which the town is noted, to implement the goal of the general plan to minimize noise levels within neighborhoods so that residents may enjoy the benefits normally associated with residential communities, and to control the adverse effect of noise sources, all to the extent reasonably possible. (Ord. 664 § 1, 2005; Ord. 439 (part), 1987)

8.32.020 Definitions.

For the purposes of this chapter, certain terms are defined as follows:
"Discretionary noise" consists of the noises of construction heavy machinery, gas-powered gardening devices, electric-powered gardening devices, residential power equipment, and other powered outdoor equipment, and the noises of other activities and devices not included in normal noise."Electric-powered gardening device" means any portable machine powered with electricity and used in gardening, including but not limited to a leaf blower, lawn mower, hedge trimmer, edger, rototiller, or chain saw. "Emergencies" means essential activities necessary to restore, preserve, protect or save lives or property from imminent danger of loss or harm. Such activities include actions initiated by the town of Hillsborough, public utility companies or private individuals.
"Gas-powered gardening device" means any portable machine powered with a gasoline engine and used in gardening, including, but not limited to a leaf blower, lawn mower, hedge trimmer, edger, rototiller, or chain saw. “Leaf blower” means any portable machine used to blow leaves, dirt and other debris off sidewalks, driveways, lawns, or other surfaces.
"Normal noise” consists of the noises of vehicular traffic, household appliances usually used within the living areas of a residential dwelling and similar articles used indoors, human voices, domestic pets, wildlife, weather and other forces of nature, and the other inevitable and ordinary noises of living. "Noise level" means the maximum continuous sound level or repetitive peak sound level produced by a source or group of sources as measured with a sound level meter. "Property plane" means a vertical plane including the property line which determines the property boundaries in space.
"Residential power equipment" means any of the following devices which are mechanically powered: saw, chain saw, sander, drill, grinder, generator, air compressor, power washer, gardening devices other than a leaf blower, or any other similar tool or device.
"Sound level," expressed in decibels (dB), means a logarithmic indication of the ratio between the acoustic energy present at a given location and the lowest amount of acoustic energy audible to sensitive human ears and weighted by frequency to account for characteristics of human hearing, as given in the American National Standards Institute Standard S1.1, "Acoustic Terminology," paragraph 2.9, or successor reference. All references to dB in this chapter utilize the A-level weighting scale, abbreviated dBA, measured as set forth in this section.

EXHIBIT A
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Page 2 of 3 ends

"Sound level meter" means a device for measuring sound level in decibel units within the performance specifications in the American National Standards Institute Standard S1.4, "Specification for Sound Level Meters." “Unreasonable noise” means any and all excessively annoying, loud or unusual noises or vibrations that exceed the sound level limits set forth in Section 8.32.040(C) or offend the peace and quiet of persons of ordinary sensibilities and which interfere with the comfortable enjoyment of life or property and affect at the same time an entire neighborhood, or any considerable number of persons. "Vehicle" means any device by which any person or property may be propelled, moved or drawn upon a highway or street.
(Ord. 538 (part), 1994; Ord. 439 (part), 1987)

8.32.030 [Reserved]

8.32.040 When allowed.

A. Unreasonable noise is prohibited.

B. Normal noise shall be allowed at any time all seven days of the week.

C. Discretionary noise shall be allowed only as follows (or as allowed under the exceptions set forth in Section

8.32.050 of this chapter):

1. Construction.
a. Monday through Friday, between the hours of eight a.m. and five p.m., anyone may perform construction, alteration, demolition or repair pursuant to a valid building or other applicable permit issued by the town, provided that the noise level from all sources combined (whatever the sources are), as measured twenty-five feet outside the property line, shall not exceed one hundred dBA at distance of twenty-five feet outside the property line. This standard is the “property plane standard.” b. On Saturdays, anyone may perform construction, alteration, demolition or repair pursuant to a valid building or other applicable permit issued by the town so long as the activities do not produce, singly or in combination, a total combined noise level of more than seventy dBA outside of the property plane; provided, however, that the building permit or other applicable permit may contain restrictions beyond those in this section, in which case, such greater restrictions shall control. c. On Sundays and holidays observed by the Town, meaning that the city clerk’s office is closed for observance of the weekday holiday, construction,, alteration, demolition, or repair noise is prohibited.

2. Residential Power Equipment, Including Gardening Equipment Other than Leaf Blowers. a. Monday through Friday, between the hours of eight a.m. and five p.m., anyone may operate residential power equipment if the property plane standard is met.
b. On Saturdays, between the hours of ten a.m. and five p.m., anyone may operate, residential power equipment, not otherwise prohibited by this Code, that does not produce, singly or in combination, a total combined noise level of more than sixty-five dBA outside of the property plane. c. On Sundays and holidays observed by the Town, meaning that the city clerk’s office is closed for observance of the weekday holiday, residential power equipment noise is prohibited.

3. Leaf Blowers.
a. No person shall operate any gas-powered leaf blower after July 1, 2024. b. No person shall operate any leaf blower, not otherwise prohibited by this Code, which does not bear an affixed manufacturer’s label indicating the model number of the leaf blower and designating a noise level -63-

Page 3 of 3 ends

not in excess of sixty-five dBA when measured from a distance of fifty feet utilizing the American National Standard Institute methodology.
c. Monday through Friday, between the hours of eight a.m. and five p.m., anyone may operate any leaf blower, not otherwise prohibited by this code, so long as the property plane standard is met. d. On Saturdays, between the hours of ten a.m. and five p.m., anyone may operate any leaf blower, not otherwise prohibited by this Code, so long as the property plane standard is met. e. On Sundays and holidays observed by the Town, meaning that the city clerk’s office is closed for observance of the weekday holiday, noise from leaf blowers is prohibited. (Ord. 664 § 2 (part), 2005: Ord. 567 § 1, 1998; Ord. 561 §§ 2—4, 1997; Ord. 538 (part), 1994; Ord. 439 (part), 1987)

8.32.050 Exceptions.

A. Refuse collection activities shall be permitted as provided in Section 8.12.050 of this code so long as they do not produce a noise level in excess of ninety-five dBA measured at a distance of twenty-five feet from the source.

B. Audible warning devices required by law to protect the health, safety and welfare of the community shall be permitted so long as they do not produce a noise level more than three dBA above the standard or minimum level stipulated by law. This is in addition to the requirements for burglary, fire and robbery alarms imposed by Chapter 5.12 of this code. Vehicle horns or other devices primarily intended to create a loud noise for warning purposes shall comply with the applicable provisions of the California Vehicle Code and other applicable law.

C. Sound performances and special events not exceeding eighty dBA measured at a distance of fifty feet from the source are exempt from this chapter when approval therefore has been obtained from the appropriate governmental entity.

D. Emergencies shall be exempt from this chapter.
(Ord. 664 § 2 (part), 2005: Ord. 538 (part), 1994; Ord. 439 (part), 1987)

8.32.060 Violations.

Violations of any provision of this chapter shall be a misdemeanor except that any violation with respect to the operation of residential power equipment or gas- or electric-powered gardening devices shall be an infraction unless such operation is part of construction, alteration, demolition or repair set forth in Section 8.32.040(B)(1)(a) of this chapter.
(Ord. 664 § 3, 2005; Ord. 538 (part), 1994; Ord. 439 (part), 1987)

8.32.070 Administrative rules.

The city manager may adopt reasonable rules and regulations for the purpose of administering the provisions of this chapter.
(Ord. 538 (part), 1994; Ord. 439 (part), 1987)
-64-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AUTHORIZING THE TOWN HALL LIGHTING SCHEDULE TO COMMEMORATE EVENTS PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: In accordance with Policy 420, Flag Flying, Proclamations, and Public Awareness Campaigns, the attached resolution authorizes the lighting of Town Hall to express the Town’s official sentiments as authorized by the City Council. The schedule is listed below. In addition to the scheduled lightings, the City Manager (or designee) may change the lights beyond the schedule listed below; for example, to reflect current local sporting events with team colors during playoffs or final events.

Page 2 ends

July
Independence Day - July 4 (Red/White/Blue)
August
None
September
Pediatric Cancer Awareness (Gold)
October
Domestic Violence Awareness Month (Purple)
National Bullying Prevention Month (Orange)
Halloween (Orange)
Breast Cancer Awareness Month (Pink)
November
Veteran’s Day (Red/White/Blue)
Thanksgiving (Harvest Colors)
December
Happy Holidays (Gold)
FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Resolution
PREPARED BY: Mandy Brown, Senior Management Analyst
RECOMMENDATION: Adopt the resolution authorizing the Town Hall lighting schedule to commemorate events.
-66-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AUTHORIZING THE LIGHTING SCHEDULE OF TOWN HALL TO COMMEMORATE EVENTS PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, by unanimous approval of the City Council on May 10, 2021, the Town of Hillsborough (“Town”) adopted Policy No. 420, regarding the participation of the Town in flag flying, proclamations, and public awareness campaign efforts; and
WHEREAS, the Policy establishes standards and guidelines for the Town’s participation in public awareness campaigns, and specifies that such participation is entirely within the discretion of the City Council; and WHEREAS, when the City Council directs by resolution, Town staff may participate in a public awareness campaign by providing for the use of Town facilities, including lighting Town Hall to commemorate various events authorized by the Policy; and
WHEREAS, Town staff is proposing the following event lighting schedule:

January
None
February
American Heart Month (Red)
Lunar New Year (Red/Gold)
Black History Month (Red/Green/Black)
March
Women’s Health Month (Purple)
St. Patrick’s Day (Green)
Colon Cancer Awareness Month (Blue)
Cerebral Palsy Awareness Month (Green)
April
Autism Awareness Month (Blue)
Earth Day (Green)
May
National Public Works Week (Blue)
Mental Health Awareness Month (Green)
Memorial Day Weekend (Red/White/Blue)
June
Gun Violence Awareness Month (Orange)
Alzheimer's & Brain Awareness Month (Purple)
Pride Month (Rainbow)
-67-
July
Independence Day - July 4 (Red/White/Blue)
August
None
September
Pediatric Cancer Awareness (Gold)
October
Domestic Violence Awareness Month (Purple)
National Bullying Prevention Month (Orange)
Halloween (Orange)
Breast Cancer Awareness Month (Pink)
November
Veteran’s Day (Red/White/Blue)
Thanksgiving (Harvest Colors)
December
Happy Holidays (Gold)
WHEREAS, the proposed holidays, events, and campaigns as defined in this lighting schedule adhere to Policy No. 420; and
WHEREAS, the Town desires to illuminate the Town Hall building, and to recognize the above-identified events and campaigns.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby directs that the Town Hall building should be illuminated to celebrate the events and campaigns as set forth in this Resolution.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of November 2023, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-68-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR ENGINEERING SERVICES WITH CSG CONSULTANTS, INC.

FOR THE PARKSIDE AVENUE BRIDGE REPLACEMENT PROJECT IN THE AMOUNT OF $415,252.00 PURSUANT TO CEGA GUIDELINES 15302 AND 15306 SUMMARY: The existing bridge crossing on Parkside Avenue at the tributary creek is over 100 years old, is structurally deficient and is at risk of failure. The winter storms of 2022-2023 significantly deteriorated the bridge’s structural condition. In September 2023, a Sufficiency Rating and Structural Status Evaluation determined that the Parkside Bridge has a Sufficiency Rating of 29 (0 being the worst and 100 being the best), concluding that the bridge is structurally deficient and needs replacement under Federal Highway Administration (FHWA) guidelines. The use of the bridge has been limited to light cars and pedestrians and has been reduced to single lane usage.

Larger vehicles and trucks are not permitted to cross the bridge for safety reasons.

In response to the winter storm damage to the Parkside Avenue Bridge, the Public Works Department submitted a claim for emergency bridge design and construction cost reimbursement to the Federal Emergency Management Agency (FEMA).

The project goal is to remove the existing bridge and replace it with a single span bridge to minimize environmental impacts, minimize impacts to the neighbors, and allow full flow in the creek channel (or to replace in kind). The engineering scope of work is organized in three phases:

Phase 1: Preliminary Engineering and Environmental Clearance Documents. This phase includes existing documents review, site surveys, utilities coordination, hydraulics studies and geotechnical investigations, environmental clearance, preliminary engineering and bridge type selection.

Phase 2: Final Design & Permitting. This phase includes the bridge structural design, roadway design, traffic and control plan, and regulatory agency permitting necessary for construction in an existing waterway.

Phase 3: Bidding and Construction Support. This phase includes answering technical bid questions relative to the plans, special provisions, and quantity estimates, and the preparation of required PS&E addendums, as well as construction support engineering services during the construction of the bridge.

The Town received a proposal from CSG Consultants, Inc. for engineering services for the demolition and replacement of the Parkside Avenue Bridge in the not-to-exceed amount of $415,252.00.
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Agenda Staff Report - Hillsborough City Council
November 13, 2023

Page 2 ends

FISCAL IMPACT: The work will be funded from the FY 2023-24 CIP Public Works Streets budget (CIP # 000.00). The claim submitted to the Federal Emergency Management Agency (FEMA) for emergency bridge design and construction cost reimbursement may partially or completely offset engineering and construction costs for this project. If the claim is not reimbursed by FEMA, staff may return to City Council with a mid-year budget amendment.

ENVIRONMENTAL ISSUES: The following regulatory agency permits are anticipated to be necessary for the Project:·U.S. Army Corps of Engineers (Corps) Section 404 Nationwide Permit; Regional Water Quality Control Board (RWQCB) Section 401 Permit; California Department of Fish and Wildlife (CDFW) Streambed Alteration Agreement; and California Environmental Quality Act (CEQA). Pursuant to the California Environmental Quality Act (CEQA) the City Council’s action in approving the agreement is exempt from environmental review pursuant to CEQA Guideline 15302 as work related to the replacement and reconstruction of an existing bridge. Further, it is also exempt pursuant to CEQA Guideline 15306 as information collection to acquire information in order to design the actual bridge project.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an agreement with CSG Consultants, Inc. for Engineering Consulting Services for the Parkside Avenue Bridge Demolition and Replacement Project in the amount of $415,252.00, with a 5% contingency, for a total not to exceed amount of $436,015.00 and allocating funds from the CIP Public Works Streets CIP budget (CIP # 000.00) in the approved FY 2023-24 budget. -70-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AWARDING AN ENGINEERING SERVICES AGREEMENT WITH CSG
CONSULTANTS, INC. FOR THE PARKSIDE AVENUE BRIDGE REPLACEMENT PROJECT IN THE AMOUNT OF $415,252.00 PURSUANT TO CEQA GUIDELINES 15302 AND 15306
WHEREAS, the Town of Hillsborough (”Town”) maintains pubic roads and associated infrastructure; and
WHEREAS, the existing bridge crossing on Parkside Avenue at the tributary creek is over 100 years old, is structurally deficient and is at risk of failure; and WHEREAS, the winter storms of 2022-2023 significantly deteriorated the bridge’s structural condition and a Sufficiency Rating and Structural Status Evaluation in September 2023 determined that the Parkside Bridge has a Sufficiency Rating of 29 (0 being the worst and 100 being the best), concluding that the bridge is Structurally Deficient and needs replacement under Federal Highway Administration (FHWA) guidelines; and WHEREAS, the use of the bridge has been limited to light cars and pedestrians and has been reduced to single lane usage for safety reasons; and WHEREAS, in response to the winter storm damage to the Parkside Avenue Bridge, Hillsborough Public Works submitted a claim for emergency bridge design and construction cost reimbursement with the Federal Emergency Management Agency (FEMA); and
WHEREAS, CSG Consultants, Inc. provided Hillsborough an emergency bridge engineering design and construction support proposal, which includes preliminary design and environmental clearance; full design and regulatory permitting; and bidding and construction engineering support services in the amount of $415,252.00; and
WHEREAS, the work will be funded from FY 2023-24 CIP Parkside Avenue Culvert Replacement (CIP #809); and
WHEREAS, Public Works has submitted a claim for emergency bridge design and construction cost reimbursement with the Federal Emergency Management Agency (FEMA) which may partially offset engineering and construction costs for this project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby adopts the resolution approving and authorizing the city manager on behalf of the Town to execute an agreement with CSG Consultants, Inc. for Engineering Consulting Services for the Parkside Avenue Bridge Demolition and Replacement Project in the amount of $415,252, with a 5% contingency, for a total not -71-
to exceed amount of $436,015 and allocating funds from CIP Parkside Avenue Colvert Replacement (CIP #809) in the approved FY 2023-24 budget.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-72-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE TWO (2) TWO-YEAR CONTRACTS WITH BARTLEY PUMP, PM. LLC (PUMP MAN) AND UNICO MECHANICAL CORP. (UNICO) FOR ON-CALL WATER AND SEWER PUMP

MAINTENANCE AND REPAIR SERVICES FOR A TOTAL NET NOT-TO-EXCEED AMOUNT OF $120,000.00 FOR BOTH CONTRACTS PURSUANT TO CEQA GUIDELINE 15301 SUMMARY: The Town operates a sanitary sewer collection and conveyance system and a potable water distribution system. The sanitary sewer system includes six lift stations with a total of 13 pumps and the potable water distribution system includes 14 lift stations with a total of 25 pumps.

These 38 pumps vary significantly in size, age and condition, are critical to water distribution and sanitary sewer conveyance and require ongoing preventative maintenance and as-needed repairs to keep them running.

On August 29, 2023, the Public Works Department issued a request for proposals for on-call pump maintenance and repair services and received four proposals. Staff reviewed the proposals and found Bartely Pump, PM. LLC (Pump Man) and Unico Mechanical Corp. (Unico) to be the most qualified and cost-effective on-call electrical service providers.

Both companies presented the lowest overall labor costs with similar (within +/- 10%) standard and emergency labor rates.

Awarding separate contracts to both companies will provide the Town with the best possible pump repair and preventative maintenance support services for the 38 pumps and will ensure that maintenance services will be available during critical incidences, such as a water or sewer pump station failure.

FISCAL IMPACT: The total net amount of electrical services costs are the same by utilizing two contractors. The contract expenditures by Public Works over two years for these two contracts will not exceed $120,000. The work will be funded from the FY 2023-24 Water and Sewer Professional Services and Pump Maintenance budgets.

ENVIRONMENTAL ISSUES: Pursuant to the California Environmental Quality Act (CEQA) the City Council’s action in approving the two on-call agreements is exempt from environmental review pursuant to CEQA Guideline 15378 as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment. It is also exempt under CEQA Guideline 15301 as the on-call services will be used to repair existing public facilities and equipment.
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Agenda Staff Report - Hillsborough City Council
November 13, 2023

Page 2 ends

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution awarding to and authorizing the City Manager to execute two (2) two-year contracts with Pump Man and Unico for on-call pump maintenance and repair contract services for a total net not-to-exceed amount of $120,000.00. -76-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE TWO (2) TWO-YEAR CONTRACTS WITH BARTLEY PUMP, PM. LLC (PUMP MAN) AND UNICO MECHANICAL CORP. (UNICO) FOR ON-CALL WATER AND SEWER PUMP

MAINTENANCE AND REPAIR SERVICES FOR A TOTAL NET NOT-TO-EXCEED AMOUNT OF $120,000.00 FOR BOTH CONTRACTS PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, the Town of Hillsborough (“Town”) operates a sanitary sewer collection and conveyance system and a potable water distribution system; and WHEREAS, the sanitary sewer system includes 6 lift stations with a total of 13 pumps and the potable water distribution system includes 14 lift stations with a total of 25 pumps; and
WHEREAS, these 38 pumps vary significantly in size, age and condition, are critical to water distribution and sanitary sewer conveyance and require ongoing preventative maintenance and as-needed repairs to keep them running; and
WHEREAS, the Public Works Department uses licensed pump maintenance and repair contractors to respond to as-needed preventative and emergency maintenance and repair for these facilities; and
WHEREAS, the Public Works Department issued a request for proposals for on-call pump repair and maintenance services and received four proposals; and WHEREAS, staff found Bartley Pump, PM. LLC (Pump Man) and Unico Mechanical Corp. (Unico) to be the most qualified and cost-effective on-call service providers; and
WHEREAS, awarding separate contracts to both companies will provide the Town with the best possible pump repair and maintenance support services for the Town’s various facilities while helping to ensure that emergency contract services will be available during critical incidences, such as a water or sewer pump station failure; and
WHEREAS, funding will be allocated from the Water and Sewer Professional Services and Pump Maintenance budgets.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby awards to and authorizes the City Manager to execute two (2) twoyear contracts with Pump Man and Unico for on-call water and sewer pump maintenance and repair services for a total net not-to-exceed amount of $120,000 ($60,000 total per contract).
.
-77-
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of November 2023, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-78-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION RATIFYING THE EMERGENCY CONTRACT WITH NORGO ENGINEERING, INC. FOR EMERGENCY STORM DRAIN REPLACEMENT AT 2530 SKYFARM DRIVE IN THE AMOUNT OF $198,500.00, PLUS A 10% CONTINGENCY IN THE AMOUNT OF $19,850.00, FOR A TOTAL PROJECT COST OF $218,350.00 PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: Town staff was made aware of a sixteen-foot-deep sinkhole on private property at 2530 Skyfarm Drive. The Town’s engineering division assessed the situation and determined that failure of a nearby Town owned and maintained storm drain line caused the sinkhole. The existing 24” corrugated metal storm drain pipe is corroded without a bottom and separated at one of the joints, causing stormwater to come out of the pipe and erode the surrounding soil. The failure is located on a steep hillside and within approximately fifty feet of private property improvements, including the house, pool, and landscape. Immediate repair is necessary to prevent significant private property damage and further erosion of the hillside. Staff proposes replacing approximately 120 linear feet of deteriorated pipe with non-corrosive High-Density Polyethylene (HDPE) as soon as possible.

Staff requested quotes from three contractors for this project to be completed as an emergency and in advance of the upcoming rainy season. Only one contractor, NORGO Engineering, Inc. (“NORGO”), submitted a bid. Other nonresponsive contractors stated they had scheduling conflicts with ongoing projects and would not be available for several months.

NORGO Engineering $198,500.00
Casey Construction No Response
D’Arcy & Harty No Response
The Town’s Engineering Division verified that NORGO’s qualifications and experience levels are satisfactory. NORGO has previously completed projects similar to this within the Town in a timely manner, with positive results, and staff recommends approval of this emergency work.

Pursuant to Public Contract Code section 22035, the Town can elect to forgo strict competitive bidding in the event of an emergency provided the Town complies with the procedures set forth in Public Contract Code section 22050. On September 9, 2021, by Resolution 21-77, the City Council unanimously delegated the City Manager the authority to make specified emergency findings and enter into any contracts for the procurement of necessary equipment, services, and supplies without engaging in a competitive procurement process. Whenever the City Manager, or his or her designee, takes emergency action under Public Contract Code section 22050, the City Manager, or his or her designee, shall report to the City Council within seven days or at the next regularly -79-
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scheduled meeting of the City Council if that meeting will occur no later than fourteen days after the action and at every regularly scheduled meeting thereafter until the action is terminated to determine by a four-fifths vote of the City Council if there is a need to continue the action or until the action is completed.

On November 2, 2023, the Public Works Director/City Engineer, as designee to the City Manager, took emergency action under Public Contract Code section 22050 and authorized NORGO to move forward with scheduling the work. The Public Works Director/City Engineer has determined that further delays resulting from a typical competitive solicitation with formal bids would endanger the public health, safety and welfare of the residents at 2530 Skyfarm Drive and surrounding neighbors. Timely repair of the pipe is necessary to protect existing property improvements and prevent further erosion of the hillside.

FISCAL IMPACT: It is recommended funding be allocated from the Storm Drain Improvements – MP High Priority (#801) budget in the amount of $198,500.00, with a 10% contingency in the amount of $19,850, if needed, for a total allocation of $218,350.00. Sufficient funding remains in the budget.

ENVIRONMENTAL ISSUES: The action is categorically exempt from the California Environmental Quality Act according to Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution ratifying the emergency contract with NORGO Engineering, Inc. for emergency storm drain replacement at 2530 Skyfarm Drive in the amount of $198,500.00, with a 10% contingency in the amount of $19,850, if needed, for a total allocation of $218,350.00.
-80-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH RATIFYING THE EMERGENCY CONTRACT WITH NORGO ENGINEERING, INC.

FOR EMERGENCY STORM DRAIN REPLACEMENT AT 2530 SKYFARM DRIVE IN THE AMOUNT OF $198,500.00, PLUS A 10% CONTINGENCY IN THE AMOUNT OF $19,850.00, FOR A TOTAL PROJECT COST OF $218,350.00 PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s storm drain system; and
WHEREAS, an existing Town owned and maintained storm drain pipe at 2530 Skyfarm Drive is corroded and separated, causing erosion on private property; and WHEREAS, immediate replacement of the pipe is necessary to protect private property improvements, including the house, pool, and landscape, and prevent further erosion on the hillside; and
WHEREAS, pursuant to Public Contract Code section 22050, the Town, by four-fifths vote of its governing body, may enter into a public works contract without engaging in competitive bidding if it finds that an emergency situation exists that poses a threat to public health, safety and welfare or property and that the emergency will not permit a delay resulting from a competitive solicitation for bids; and
WHEREAS, the City Council delegated authority to the City Manager, or designee, to take emergency action in accordance with Public Contract Code section 22050; and
WHEREAS, based on the emergency conditions that would not allow the delay resulting from a traditional competitive solicitation of bids, staff solicited three qualified contractors to replace the storm drain pipe and available to begin construction immediately; and
WHEREAS, staff received one written response from NORGO Engineering, Inc. in the amount of $198,500.00; and
WHEREAS, on November 2, 2023, the Public Works Director/City Engineer, as designee to the City Manager, took emergency action to enter into a contract with NORGO Engineering, Inc. to address the emergency condition resulting from the failed storm drain pipe; and WHEREAS, the storm drain pipe replacement at 2530 Skyfarm Drive (“Project”) proposes 120 linear feet of new High-Density Polyethylene (HDPE); and WHEREAS, funding will be allocated from the Storm Drain Improvements – MP High Priority (#801) budget in the amount of $198,500.00, with a 10% -81-
2 contingency in the amount of $19,850, if needed, for a total allocation of $218,350.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby:

1. Finds the foregoing recitals to be true and correct and incorporated as if fully set forth herein.

2. Determines, pursuant to Public Contract Code section 22050, that the damaged retaining wall constitutes an emergency condition that poses a threat to public health, safety and welfare and property and that such condition did not permit a delay resulting from a competitive solicitation of bids.

3. Ratifies the Director of Public Works’, as designee of the City Manager, emergency action to enter into an emergency contract on behalf of the Town with NORGO Engineering, Inc. for the Project in the amount of $198,500.00, with a 10% Town owned/controlled contingency in the amount of $19,850, if needed, for a total allocation of $218,350.00, allocating funds from the Storm Drain Improvements – MP High Priority (#801) budget.

4. Authorizes and directs Town staff to take any actions necessary to complete the Project and remediate the emergency conditions.

5. Directs Town staff to report to the City Council at the next regularly scheduled meeting and at every meeting thereafter until this emergency action is terminated to determine if there is a need to continue the action.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-82-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONTRACT FOR LEAD SERVICE LINE INVENTORY PROFESSIONAL SERVICES TO HAZEN AND SAWYER, INC. FOR A NOT-TO-EXCEED AMOUNT OF $99,480.00 PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: On January 15, 2021, the United States Environmental Protection Agency (US EPA) published revisions to the Lead and Copper Rule (LCRR). In August 2022, U.S. EPA issued “Guidance for Developing and Maintaining a Service Line Inventory”. On February 22, 2023, the California State Water Resources Control Board, Division of Drinking Water (DDW) notified all California community water systems, including Hillsborough, to develop and submit a lead service line inventory (LSLI) to DDW by October 16, 2024. The DDW subsequently released a series of guideline documents and posted them on the California Water Board website during Spring and Summer 2023:
https://www.waterboards.ca.gov/drinking_water/certlic/drinkingwater/leadandcopperrule.html.

The purpose of the LSLI is to identify and remove lead water service lines from community water systems. Lead service line means a portion of pipe that is made of lead, which connects the water main to the building inlet. A lead service line may be owned by the water system, by the property owner, or both. A galvanized service line is considered a lead service line, or a “galvanized requiring replacement” (GRR) line, if it ever was or is currently downstream of any lead service line longer than 24” long or a service line of unknown material.

For an LSLI to be compliant with the LCRR, it must include all water service lines connected to the public water distribution system, including residential and non-residential customers. Hillsborough has approximately 4,300 water service lines. Hillsborough owns the service line from the water main to the water meter and the property owner owns the service line from the water meter to the building connection. Pursuant to the LCRR, each service line or portion of the service line where ownership is split must be categorized separately by the LSLI. Therefore, Hillsborough’s LSLI will have approximately 8,600 service line material designations, as follows:
• Non-Lead (e.g., copper, galvanized, plastic).
• Lead
• Galvanized Requiring Replacement (GRR)
• Lead Status Unknown (Unknown)
Public water systems must review all relevant historical records (e.g., construction records, service records, visual inspection records, etc.) and classify each water service line by material type, track the source of information used to classify each service line, provide a locational GIS identifier and -83-
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submit the LSLI to DDW by October 16, 2024. After the initial LSLI submittal to DDW, water systems must continue to improve their LSLI and submit annual updates to the DDW until all “lead status unknown” service lines are identified and all lead lines have been replaced.

It is important to note that relatively few lead water service lines have been found in California thus far (particularly as compared to the north and north-eastern portions of the US) and that Hillsborough does not have any formal work records or anecdotal instances (e.g., municipal worker recollection) of ever finding lead service water lines in its water distribution system while conducting normal business practices.

On September 27, 2023, the Town issued a request for proposals for LSLI professional services.

The selected consultant will assist Hillsborough in developing an LSLI that meets US EPA and DDW LCR regulations by organizing and reviewing all pertinent historical records including: county assessor records, Town building permits, housing development as-builts, water main replacement as-builts, water service work records, county and local ordinances, and other available pertinent historical records. The consultant will develop a GIS-based database that uses historical records and DDW-approved statistical analysis to assign a material type (including “Unknown”) for all 8,600 water service line segments. Upon completion of the LSLI, the consultant shall develop an LSL inventory summary with findings and recommendations for next steps, including how best to identify the materials of water service lines designated “Lead Status Unknown”. A thorough, detailed, exhaustive, and well executed LSLI will minimize the number of “Unknown” water service line material designations and the need for expensive in-field service line material investigations (e.g., potholing) to determine material type.

On October 10, 2023, the Town hosted an LSLI pre-proposal meeting to review the Town’s LSLI RFP requirements and answer consultant questions. Five companies submitted a letter of interest to the Town, four companies attended the pre-proposal meeting and three companies ultimately submitted proposals by the October 24, 2023 deadline. Staff reviewed the proposals and interviewed the three consultants on November 1, 2023. Based on the proposal reviews and interviews, staff found Hazen and Sawyer, Inc. to be most qualified to provide Hillsborough with professional LSLI development services.

FISCAL IMPACT: The LSLI Contract will be funded from the FY 2023-24 and FY 2024-25 water professional services budgets.

ENVIRONMENTAL ISSUES: The project is exempt from California Environmental Quality Act (CEQA) according to Section 15301 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution

2. California Water Board LCRR Fact Sheet (FAQ)

3. February 22, 2023 notice to Hillsborough from the California Division of Drinking Water PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution awarding to and authorizing the City Manager to execute an agreement with Hazen and Sawyer, Inc. to provide LSLI professional services in the -84-
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amount of $99,480.00, with a 10% contingency of $9,948.00, for a not-to-exceed amount of $109,428.00, to be allocated from the FY 2023-24 and FY 2024-25 water professional services budgets.
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RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A

CONTRACT FOR LEAD SERVICE LINE INVENTORY PROFESSIONAL SERVICES TO HAZEN AND SAWYER, INC. FOR A NOT-TO-EXCEED AMOUNT OF $99,480.00 PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, on January 15, 2021, the United States Environmental Protection Agency (US EPA) published revisions to the Lead and Copper Rule (LCRR); and WHEREAS, in August 2022, U.S. EPA issued “Guidance for Developing and Maintaining a Service Line Inventory”; and
WHEREAS, on February 22, 2023, the California State Water Resources Control Board, Division of Drinking Water (DDW) notified all California community water systems, including Hillsborough, to develop and submit a lead service line inventory (LSLI) to the California Division of Drinking Water (DDW) by October 16, 2024; and
WHEREAS, the purpose of the LSLI is to identify and remove lead water service lines from community water systems (including galvanized service lines that are or may have been downstream from lead service lines); and WHEREAS, the regulations state that a lead service line may be owned by the water system, by the property owner, or both; and
WHEREAS, the Town of Hillsborough (“Town”) has approximately 4,300 water service lines partially owned by the Town (from the water main to the water meter) and partially owned by the property owner (from the end of the water meter to the building service valve), for a total of approximately 8,600 service line segments; and
WHEREAS, the Town must review all relevant historical Town records and classify each of its 8,600 water service line segments as “Non-Lead”, “Lead”, “Galvanized Requiring Replacement” or “Lead Status Unknown”; and WHEREAS, after the initial LSLI is completed and submitted to DDW by October 16, 2024, Hillsborough must continue to improve its LSLI and submit annual updates to the DDW until all “lead status unknown” service lines are identified and all lead lines have been replaced (if any); and WHEREAS, on September 27, 2023, the Town issued a request for proposals for LSLI professional services that meet all US EPA and DDW LCR regulations and requirements; and
WHEREAS, on October 10, 2023, four companies attended Hillsborough’s LSLI preproposal meeting and three companies submitted proposals by the October 24, 2023 deadline; and
-86-
ATTACHMENT 1
WHEREAS, on November 1, 2023, staff interviewed the three consultants and based on the interviews and a thorough review of the proposals found Hazen and Sawyer, Inc. to be the most qualified professional service provider; and
WHEREAS, the Town negotiated with Hazen and Sawyer, Inc. to refine the scope of services to fit Hillsborough’s LSLI needs and reduce the overall proposed project costs by 23%, for a total project cost of $99,480.00; and
WHEREAS, funding will be allocated from the FY 2023-24 water professional services budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby awards to and authorizes the City Manager to execute a contract with Hazen and Sawyer, Inc. to provide LSLI professional services in the amount of $99,480.00, with a 10% contingency in the amount of $9,948.00, for a not-to-exceed amount of $109,428.00, to be allocated from the FY 2023-24 and FY 2024-25 water professional services budgets.
.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-87-
Frequently Asked Questions:

Lead and Copper Rule Revisions (LCRR)
Lead Service Lines (LSL) Inventory
*DISCLAIMER: This document is intended to provide answers to questions that may arise regarding developing a lead service line inventory in community and non-transient non-community water systems. This document is non-regulatory and nothing in this document supersedes any statutory or regulatory requirements or permit provisions for public water systems.

The United States Environmental Protection Agency (U.S. EPA) issued revisions to the federal Lead and Copper Rule (LCR) on January 15, 2021. U.S. EPA’s new Lead and Copper Rule Revisions (LCRR) strengthen every aspect of the LCR to better protect communities and children in elementary schools and childcare facilities from the impacts of lead exposure. The new LCRR will get the lead out of our nation’s drinking water and empower communities through information. Over the next three years, the LCRR will require community water systems (CWSs) and non-transient non-community water systems (NTNCs) throughout the United States (approximately 4,000 water systems in California) to conduct an inventory of service lines and determine the material of those lines and fittings.

On January 20, 2021, federal Executive Order 13990 directed all federal agencies to undertake review and action, as appropriate, to address the promulgation of federal regulations and other actions during the prior four years. Of those actions, the LCRR was specifically identified as an agency action requiring review. Consequently, U.S. EPA delayed the effective and compliance dates established in the LCRR to December 16, 2021 and October 16, 2024, respectively. U.S. EPA also engaged with local communities, states, local governments, utilities, and stakeholders for input regarding any changes that should be made to the LCRR.

On December 16, 2021, following U.S. EPA engagement activities, U.S EPA published Docket No. EPA-HQ-OW-2021-0255 in the federal register. The LCRR compliance and effective dates listed above, as well as the text from the January 15, 2021 regulation, were not changed and became effective. Within the Docket, U.S. EPA committed to propose and revise the LCRR by October 2024 with the Lead and Copper Rule Improvements (LCRI). The LCRI are -88-
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expected to delay the implementation of portions of the LCRR beyond the October 16, 2024 compliance date. U.S. EPA will not delay the service line material inventory requirements in the LCRR.

The LCRI may include modifications to the following sections1:
· Timely replacements of lead service lines,
· Revised tap sampling and lead action/trigger levels,
· Small system flexibility,
· School and Child Care Center sampling,
· Public education, and
· Corrosion control treatment.

In August 2022, U.S. EPA issued “Guidance for Developing and Maintaining a Service Line Inventory” (Office of Water (4606M) EPA 816-B-22-001). The document discusses inventory requirements within the LCRR and recommendations to water systems in developing and maintaining a service line inventory. U.S. EPA also hosted a webinar that provided an overview of the inventory guidance and funding opportunities. The guidance document and the recorded webinar are available at https://www.epa.gov/ground-water-and-drinkingwater/revised-lead-and-copper-rule.

1. What are the new requirements and what must be included in the LSL Inventory under the LCRR?
All community and non-transient non-community public water supply systems (water systems) must comply with the LCRR. Water systems must develop an inventory to identify service line materials connected to the public water distribution systems by October 16, 2024. Though the LCRR do not define a “service line,” they define a “lead service line” as such: “Lead service line means a portion of pipe that is made of lead, which connects the water main to the building inlet. …” (Complete definition in Section 2). The inventory must include all service lines connected to the water system’s distribution system, regardless of ownership status. If the service line ownership is shared, the inventory would include both the portion of the service line owned by the water system and the customer-owned portion of the service line.

2. What is the LCRR definition of a lead service line, gooseneck and galvanized line? Lead service line means a portion of pipe that is made of lead, which connects the water main to the building inlet. A lead service line may be owned by the water system, owned by the 1 U.S. EPA will also consider addressing these issues through non-regulatory actions such as the development of implementation tools, guidance, and other federal programs. -89-
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property owner, or both. A galvanized service line is considered a lead service line, or a “galvanized requiring replacement” (GRR) (see additional explanation below and definition in Section 4), line if it ever was or is currently downstream of any lead service line or service line of unknown material. If the only lead piping serving the home is a lead gooseneck, pigtail, or connector, and it is not a galvanized service line that is considered a lead service line, then the service line is not a lead service line.

Gooseneck, pigtail, or fitting, connector is a short section of piping, typically not exceeding two feet, which can be bent and used for connections between rigid service piping. Lead goosenecks, pigtails, fittings, and connectors are not considered to be lead service lines but must be replaced when encountered during planned or unplanned infrastructure work pursuant to 40 Code of Federal Regulation (CFR) section 141.84, subdivision (c).

Galvanized service line means iron or steel piping that has been dipped in zinc to prevent corrosion and rusting.

Note from the LCRR definitions above: A galvanized line that is connected downstream of a lead gooseneck, pigtail, fitting, or connection is not considered a GRR and does not require replacement

3. How are the general requirements in California Health and Safety Code section 116885 and the LCRR similar?
California Health and Safety Code section 116885—Lead Service Lines in Public Water Systems—added to the Health and Safety Code by Senate Bill No. 1398 (2015-2016 Reg.

Sess., Stats. 2016, ch. 731) and amended by Senate Bill No. 427 (2017-2018 Reg. Sess., Stats. 2017, ch. 238), required all community water systems (CWSs) to compile an inventory of known partial or total lead user service lines in use in their distribution systems by July 1, 2018.

The submission deadline for the final user service line inventory was July 1, 2020.

The definition of “user service line” in the California Health and Safety Code2includes the service line from the water main to the meter, which is typically the water-system-owned portion of the line. Health and Safety Code section 116885 requires that all lead from the water main to the meter be inventoried and replaced. The State Water Resources Control Board’s (State Water Board) Division of Drinking Water (DDW) will continue to collect data on lead goosenecks and required service line replacement plans. Water systems that reported 2 California Health and Safety Code section 116890, subdivision (a)(4) defines a “user service line” as the same definition found in California Code of Regulations, title 22, section 64551.06: “‘User service line’ means the pipe, tubing, and fittings connecting a water main to an individual water meter or service connection.” -90-
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any lead service lines or lead fittings are required to update their inventory annually. A lead gooseneck needs to be replaced according to the approved timeline under section 116885.

The data collected by community water systems can be used to complete a portion of the LCRR inventory requirements, but the LCRR inventory must also include the portion of the service line from the meter to the building inlet, or the customer-owned portion of the total service line. Also, if a lead gooseneck is connected to a galvanized pipe, that service line may need to be included in the water system’s new LCRR tap sampling plan pursuant to 40 CFR section 141.86, subdivision (a)(5).

Based on the information obtained from the California Health and Safety Code section 116885 inventory requirements, the following statistics are from July 2020:
• Over 10,000,000 user service lines inventoried on community water systems • 10,992 lead fittings identified
• 1 lead pipe identified and removed in 2021
• 59,179 unidentified user service lines as of July 2020 • 97 systems with approved timelines for replacement of water-system-owned portion of unknown and known lead user service lines
• One system has completed its replacement plan
• 12 systems with approved timelines for replacement have identified lead fittings

4. How is each portion of the service line material categorized in the LCRR? DDW will be collecting material data on both the water-system-owned portion of the service line (water main to the meter) and the customer-owned portion of the service line (meter to the building inlet). Each portion of all service lines served by all water systems must be categorized in the following manner:
(i) “Lead” where the service line is made of lead.
(ii) “Galvanized Requiring Replacement” (GRR) where a galvanized service line is or was at any time downstream of a lead service line or is currently downstream of a “Lead Status Unknown” service line. If the water system is unable to demonstrate that the galvanized service line was never downstream of a lead service line, it must presume there was an upstream lead service line.
(iii) “Non-lead” where the service line is determined through an evidence-based record, method, or technique not to be lead or galvanized requiring replacement. Sampling for lead and copper in the LCRR in non-lead systems requires additional knowledge of service line -91-
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material. DDW encourages the water system to classify the actual material of the service line (i.e., plastic or copper) as often as possible as an alternative to classifying it as “Non-lead.” (iv) “Lead Status Unknown” where the service line material is not known to be lead, galvanized requiring replacement, or a non-lead service line, such as where there is no documented evidence supporting material classification.

The water system must identify all service lines, regardless of usage of the water (e.g., nonpotable use such as fire suppression system), and active/emergency status of the service line.

The service line could be repurposed in the future for a potable, active use.

The inventory is used in several parts of the LCRR, including to determine specific requirements on lead service line replacement which are triggered by tap sample results, to conduct customer and property owner notification, and to select compliance tap sampling sites.

All water systems must develop and submit to DDW an initial inventory by October 16, 2024.

5. How does a water system document each service line?
Pursuant to the LCRR, each service line or portion of the service line where ownership is split, must be categorized separately. Various states and the Association of State Drinking Water Administrators (ASDWA) have developed templates to input data for lead service line inventories. Examples from ASDWA, Wisconsin, Minnesota, Michigan, and Kansas are available at the following link: https://www.asdwa.org/lead-and-copper-rule-lcr/. In August 2022, U.S. EPA released an example inventory template at https://www.epa.gov/ground-waterand-drinking-water/revised-lead-and-copper-rule.

DDW has developed a spreadsheet that contains the minimum amount of information required for a water system to comply with the LCRR. Water systems must make this information available upon request for each service. Water systems may use the example template spreadsheets above to add additional information. Each water system must maintain the inventory information and be prepared to provide it to DDW during sanitary surveys or audits of the LCRR program. DDW has created a spreadsheet for required inventory information and posted the spreadsheet on the LCRR webpage at
https://www.waterboards.ca.gov/drinking_water/certlic/drinkingwater/leadandcopperrule.html.

DDW will collect the water system-owned and customer-owned summary inventory information in 2024. A specific address or location identifier will be required if any portion of the service line contains lead, GRR, or lead goosenecks/fittings. DDW will post the lead service line information publicly. Water systems are required to notify all customers served by lead service -92-
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lines, GRRs, or lead status unknown service lines within 30 days of completion of the inventory.

DDW will also collect a separate spreadsheet of all unknown material service lines. Lead Status Unknown service lines are treated as lead service lines in the LCRR until identified.

Annual public notification to each customer with an unknown service line is required. The LCRR describes a disturbance where notification and flushing instructions are required for any act that causes the individual service line water to be shut off. The LCRR further describes a disturbance as the replacement of a meter, gooseneck, pigtail, or connector where pitcher filters and public education are also required. (40 CFR, §141.85 subd. (f).) Water systems must make their service line inventory that includes a location identifier or specific address for any lead line or galvanized line requiring replacement publicly available. (40 CFR, §141.84, subd. (a)(8)(i).) Water systems serving more than 50,000 people must post their inventory online. CWSs and NTNCs must include instructions in their Consumer Confidence Reports on how to access the inventory. When a water system has no lead, GRR, or lead status unknown service lines in its inventory, it may meet LCRR public availability requirements by providing a written statement in lieu of publishing the inventory. The written statement (an example will be provided on DDW webpage) should also include a general description of methods used to make the determination that the system contains only non-lead service lines and a signature by an authorized representative of the water system. DDW will provide additional information when it is available on the LCRR webpage.

6. What information does a water system need to use to develop the required inventory? The LCRR inventory requirement directs water systems to undergo a record review of information pertaining to service lines, both water system-owned and customer-owned portions. U.S. EPA understands that no inventory method is 100 percent accurate, but the LCRR requires utilities to update their inventories on a regular basis as new inventory information becomes available. The LCRR requires the water system to utilize the following information to develop an inventory.
· All construction and plumbing codes, permits, and existing records or other documentation which indicates the service line materials used to connect structures to the distribution system. (Example: Determine if there is any ordinance (City or County Building Department) that prohibits lead lines, and its effective date.) · All water system records, including distribution system maps and drawings, historical records on each service connection, meter installation records, historical capital improvement or master plans, and standard operating procedures. (Example: System tap -93-
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cards may contain helpful information, such as the diameter of the service line and the installation date of the main and user service line.)
· All inspections and records of the distribution system that indicate the material composition of the service connections that connect a structure to the distribution system.

California Health and Safety Code section 116885 required a material inventory of all community water systems’ service lines from the water main to the meter by July 1, 2018.

Accordingly, most community water systems have already obtained some of the information that can be used to complete the new U.S. EPA LCRR requirements. Water systems must continue to review records, such as those listed above, to further inventory the remaining service line information.

For example, California Health and Safety Code section 300.6 banned the use of lead solder and lead pipe in public water systems after 1985:

Section 300.6. Lead solder or pipe; use in private or public potable water supply systems (a) Solders containing more than 0.20 percent lead shall not be used in making joints and fittings in any private or public potable water supply system or any water user's pipelines. (b) No solder containing more than 0.20 percent lead shall be sold in California on and after July 1, 1986, unless it contains a warning label which states: “Contains lead. California law prohibits the use of this solder in making joints and fittings in any private or public potable water supply system or any water user's pipelines.”
(c) On and after January 1, 1986, lead pipe shall not be used in the construction of private or public potable water supply systems.

Any construction occurring in 1986 to present is assumed to not contain lead pipes or goosenecks. Physical verification will not be needed, but dates of construction need to be verified by a record. The service line material can be labeled non-lead.

7. Identification methods approved by DDW
Physical visual inspection of the piping is an acceptable method to determine the material of a service line. The service line can be visually inspected at the meter or valve box. If inspecting near the meter, ensure the observed material is the actual service line and not part of the metering components or a second point of verification will be needed for that portion of the service line. A record of the physical visual verification must be made by the water system.

Customers may also assist with a visual inspection (e.g., by using scratch or magnet tests or lead paint test kits) to help identify the material of the customer-owned portion of the service line. The water system should develop a check list and instructions for customers and obtain a written record and photograph for verification. The water system will need to ensure the -94-
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customer verification is appropriate prior to creating a record of the service line. Examples of cities using customers’ verification are included in the U.S. EPA’s inventory guideline section

5.1.1. Dating the initial or most recent construction of the service line can be used in conjunction with a state or municipal code banning lead to determine non-lead status if the initial or most recent construction occurred after a lead ban. Any construction occurring after January 1, 1986 is assumed to not contain lead pipes or goosenecks. Physical verification will not be needed but dates of construction need to be verified by a record. All installations after January 1, 1986, can be labeled non-lead.

Pipe diameter can be used to determine a pipe is non-lead. Most lead pipes and lead goosenecks are 2 inches in diameter or less. Some 3-inch diameter lead pipes have been identified. DDW will allow the water system to use a non-lead designation for any pipe 4 inches in diameter or greater.

NOTE: When physically identifying the material of a service line that has a split ownership (i.e., water-system-owned and customer-owned), a water system may verify the following locations or points: the connection at the main, the pipe from the main to the meter, the connection at the meter, the pipe to the building inlet, and the connection at the building. A water system needs to have a plan on how to verify the material of the pipe and connectors, if connectors exist, such as tails on meters, and determine if a second point of verification is needed for that portion of the service line. Not all service lines need to be inspected at all points. The water system must verify enough locations on the service line as needed to ensure the inventory is accurate. The number of verifications will be determined on a case-by-case basis by the water system. Verification of service line material on each side of the meter is usually adequate to determine the pipe material. The water-system-owned portion of the service line verification has been completed. The water system may discuss their inventory plans with the DDW district office.

DDW encourages the water system to classify the actual material of the service line (i.e., plastic or copper) as often as possible as an alternative to classifying it as “Non-lead.” Sampling for lead and copper in the LCRR in non-lead systems requires additional knowledge of service line material.

8. Methods of identification approved on a case-by-case basis Water quality sampling may be used by a water system to detect the presence of a lead service line. Water systems may use the sampling protocols discussed under Section 5.2 of U.S. EPA’s inventory guideline to develop a sampling strategy. A water system using water quality sampling to identify lead service lines will need to establish a community-specific -95-
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threshold lead concentration above which would indicate possible presence of a lead service line. The water system will also need to pilot the sampling protocol on a known lead service line and a known non-lead service line prior to conducting sampling and identifying unknown material service lines. The proposed sampling protocol and pilot sampling results need to be reviewed and approved by DDW.

Predictive models look for patterns in a known dataset to develop algorithms to determine what material may be at located in an area with unknown material service lines. The predictive models are not 100 percent accurate, but they are a useful tool to find areas that need more attention or additional verification. Any water system that finds it necessary to use a predictive model will need to develop a plan and provide it to DDW for review and approval. The water system will need to identify as many service lines as possible using means described above and in EPA Guidance Section 6 and 7 before using the model to predict the remaining unknown lines. Using representative known data on service line material will improve the accuracy and reliability of the model. Most lead service lines were installed prior to 1950. More accurate identification methods will be needed for older service lines.

Interpolation is a method of using known service lines in one area and assuming other service lines in that area are the same based on date of installation, contractor used, or some other method. Any interpolation in a water system inventory and the associated data or documentation used will need to be approved by DDW.

Interviews with experienced system staff and plumbers can be used to focus the inventory effort and verify utility practices. Classifications of service line materials based on interviews, however, should not be used as a sole source of information for the initial inventory. Systems may also consider interviewing their neighboring water systems to inquire about regional practices. A significant number of field verification is needed to validate staff interviews.

Emerging methods of service line material identification technology are being developed by researchers. Any emerging method of identification will need to be piloted by the water system on known lead service lines and non-lead service lines to determine the effectiveness of the product prior to engaging with DDW for an approval process. All emerging methods will need to be approved by DDW at each water system.

9. Non-Transient Non-Community Water Systems (NTNC)
NTNC water systems traditionally are connected directly to the source and do not contain service lines. Examples are schools and private businesses. The NTNC water systems will need to inventory all piping from the source to the building inlet. U.S. EPA is developing additional guidelines for these systems.
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10. What other inventory information is needed for schools and child care centers? The LCRR requires that each water system compile a list of schools and child care facilities served by the water system by October 16, 2024. (40 CFR, §141.92, subd. (a).) “Child care facility” means a location that houses a licensed provider of child care, day care, or early learning services to children, as determined by the State, local, or tribal licensing agency. (40 CFR, §141.2.) In California, licensed Child Care Centers are regulated by the Department of Social Services. California’s “Child Care Center” definition does not include Family Child Care Homes.
“School” means any building(s) associated with public, private, or charter institutions that primarily provides teaching and learning for elementary or secondary students. (40 CFR, §141.2.) A secondary school is considered a middle school (usually 6 to 8 grade) and high school (usually 9 to 12 grade).

11. Is funding available to develop the inventory and replace lead service lines? Yes, the U.S.EPA will provide funding to states to help pay for utility service line inventory development and replacement of lead service lines. U.S.EPA funding will go to the State Water Board. The State Water Board, Division of Financial Assistance (DFA) administers the implementation of the State Water Board’s financial assistance programs, including loan and grant funding.

General Inquiries
Telephone: (916) 327-9978
Drinking Water State Revolving Fund
Email: [email protected]
Webpage: https://www.waterboards.ca.gov/water_issues/programs/grants_loans/

12. How will a water system with an approved timeline for replacement, required by California Health and Safety Code section 116885, be incorporated into these new requirements?
A water system with an approved Lead User Service Line Replacement Plan must continue to replace lead user service lines per the required timeline. Timeline approval letters came with instructions for precautions water systems should take when doing replacements to protect their customers and requirements for annual reporting. Permit amendments reiterating and -97-
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elaborating on these precautions were also issued to water systems replacing lead pipes or lead goosenecks. Replacements must continue in accordance with the approved timelines and permit amendments regardless of tap sample results. In contrast, under the LCRR, replacements are not required unless tap sample results exceed certain levels.

13. If a water system is replacing lead pipe, GRR or lead goosenecks, connectors or fittings, what procedures should be followed to prevent lead exposure to customers? The LCRR requires the water system that has an approved replacement plan to follow procedures to prevent lead exposure to customer during construction. DDW recommends a water system conducting construction on any lead pipe, GRR, gooseneck, connector or fitting to:
· Determine the service line material on the landowner/customer property. o If the landowner/customer is unwilling to allow the water system to determine the service line material, the water system should document the interactions with the landowner/customer.
o If the landowner/customer-owned service line is also lead, the water system needs to inform the customer of the lead service line and work with the landowner/customer to remove all lead materials at the same time. o The water system is not required to bear the cost of the replacement of the portion of the affected service line not owned by the water system. o If the landowner/customer-owned service line is lead and the landowner/customer is unwilling to replace the service line, the water system may continue the water-system-owned user service line replacement. · Provide the person served by the water system at the service connection with educational information about the potential for elevated lead levels in drinking water as a result of the disturbance.
· Provide the person served at the service connection with flushing instructions for the building following the replacement.
· Provide a pitcher filter certified by an American National Standards Institute (ANSI) accredited certifier to reduce lead, instructions to use the filter, and six months of filter replacement cartridges or an equivalent certified ANSI point of use device registered with DDW.
· Offer to the consumer to take a follow-up tap sample after completion of the service line replacement.
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Resources:

Many examples of strategies, webpages, and resources have been developed by water systems and states over the past few years. Some are provided below:

Example of road map to LSLR - how to identify service line material and prepare an inventory: https://www.lslr-collaborative.org/
Example of how to identify service line material: Madison (WI) https://www.cityofmadison.com/water/water-quality/water-quality-testing/lead-copper-inwater Example of a map and how to identify service line material: Greater Cincinnati (OH) Water Works webpage: https://la.mygcww.org/do-i-have-a-lead-service-line/ (These FAQs were last updated on March 2023)
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State Water Resources Control Board
Division of Drinking Water
February 22, 2023
Subject: Lead and Copper Rule Service Line Material Inventory Requirements Dear Public Water System Representative:

The Federal Lead and Copper Rule Revisions (LCRR) that are now in effect require all community water systems (CWS) and nontransient-noncommunity (NTNC) water systems to develop and submit a service line material inventory to the California State Water Resources Control Board, Division of Drinking Water (DDW) by October 16, 2024. The DDW encourages your water system to prepare for this upcoming LCRR deadline by improving your current lead and copper materials inventory and completing the service line materials inventory template worksheet located at the link below. Also included on the webpage are inventory template instructions, a presentation describing the requirements, and Frequently Asked Questions (FAQ) which will help you complete your inventory. Service lines, defined by the LCRR, are the pipes that carry water from the water main to a building inlet.
https://www.waterboards.ca.gov/drinking_water/certlic/drinkingwater/leadandcopperrule.html In order for materials inventories to be compliant with the LCRR, the inventories shall include information for all service lines connected to the public water distribution system, including residential and non-residential customers. This means that inventories shall list both water-system-owned portion of the service line and customer-side service line materials and classify them as one of the following: lead; non-lead; lead status unknown; or galvanized requiring replacement (GRR). Customer-side galvanized service lines must be assigned GRR category unless the public water system knows with certainty that the upstream utility service line material is not currently and was never previously lead. GRR and other related terms are defined in the FAQ and attached to this letter.

In addition to the material inventory requirements, public water systems must identify and track the source of the information used to classify each connection (e.g. construction records, visual inspection, etc.) and provide a locational identifier.

Therefore, your system must review all relevant historical records for the water system prior to your initial 2024 inventory submittal. See the FAQ listed above for more detailed information about records review requirements.

After your initial 2024 inventory submittal, your system must continue to improve its LCRR materials inventory and submit annual updates to the DDW until all “lead status unknown” services are identified and all lead and GRR lines have been replaced. -100-
ATTACHMENT 3
Public Water System Representative - 2 - February 22, 2023 Please note that any “lead status unknown” service lines are considered lead until identified. The LCRR requires annual customer notification along with other requirements to residents served by lead, GRR or lead status unknown service lines.

Additionally, your LCRR materials inventory must be made publicly accessible.

Also, the Association of State Drinking Water Administrators (ASDWA) has a series of webcasts to assist water systems with the material inventories. Recordings of the series is available here: https://www.asdwa.org/lead-and-copper-rule-lcr/ Please confirm receipt of this letter and provide a brief plan on how you will comply with the inventory requirements by email to your DDW staff engineer.

Sincerely,
Eric Lacy, P.E.

District Engineer
Santa Clara District
Division of Drinking Water
State Water Resources Control Board
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Public Water System Representative - 3 - February 22, 2023 Excerpt from the FAQ

2. What is the LCRR definition of a lead service line, gooseneck and galvanized line?
Lead service line means a portion of pipe that is made of lead, which connects the water main to the building inlet. A lead service line may be owned by the water system, owned by the property owner, or both. A galvanized service line is considered a lead service line, or a “galvanized requiring replacement” (GRR) (see additional explanation below and definition in Section 4), line if it ever was or is currently downstream of any lead service line or service line of unknown material. If the only lead piping serving the home is a lead gooseneck, pigtail, or connector, and it is not a galvanized service line that is considered a lead service line, then the service line is not a lead service line.

Galvanized service line means iron or steel piping that has been dipped in zinc to prevent corrosion and rusting.

Note from the LCRR definitions above: A galvanized line that is connected downstream of a lead gooseneck, pigtail, fitting, or connector is not considered a GRR and does not require replacement

Sampling for lead and copper in the LCRR in non-lead systems requires additional knowledge of service line material. DDW encourages the water system to classify the actual material of the service line (i.e., plastic or copper) as often as possible as an alternative to classifying it as “Non-lead.”
(iv) “Lead Status Unknown” where the service line material is not known to be lead, galvanized requiring replacement, or a non-lead service line, such as where there is no documented evidence supporting material classification.

The water system must identify all service lines, regardless of usage of the water (e.g., non-potable use such as fire suppression system), and active/emergency status of the service line. The service line could be repurposed in the future for a potable, active use.

All water systems must develop and submit to DDW an initial inventory by October 16, 2024.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH WESLEY CONSTRUCTION, INC. FOR THE DOWNSTAIRS POLICE DEPARTMENT REMODEL IN THE AMOUNT OF $341,308.58, AUTHORIZING ADDITIONAL FUNDING IN THE AMOUNT OF $54,508.58, AND DIRECTING STAFF TO FILE A NOTICE OF COMPLETION PURSUANT TO CEQA GUIDELINE 15302
SUMMARY: The Town of Hillsborough Police Department operates 24/7 and hosts offices and facilities for the entire Police Department. A series of heavy storms, including the December 31, 2022 New Year's Eve storm, resulted in significant flooding and water damage to the Police Department building. The water damage resulted in mold infestation as documented by the mold inspections that were completed in January 2023.

The Public Works Department, in conjunction with the Police Department, worked with an outside specialty mold contractor to conduct emergency interior demolition and mold mitigation to prevent further mold growth. Staff engaged in a public bidding process per the Town’s Purchasing Policy and Uniform Public Construction Cost Accounting Act to obtain sealed bids to remodel-in-kind approximately 1,200 square feet of water damaged areas.

During the construction phase of the project, staff determined after the demolition and mold abatement that additional repairs and improvements were required, resulting in change orders in the amount of $102,308.58, for a total contract amount of $341,308.58.

FISCAL IMPACT: The Police Department Remodeling project was awarded to Wesley Construction, Inc. on May 8, 2023 in the amount of $239,000.00, with a 20% contingency, for a total allocation of $286,800.00. During the construction phase of the project, staff determined additional repairs and improvements were required, resulting in change orders in the amount of $102,308.58. It is recommended additional funding in the amount of $54,508.58 be allocated from General Government Account 10011000-5461, for a total project budget of $341,308.58. The Town is currently coordinating with the Town’s insurance company and FEMA to determine the reimbursement potential for these expenditures.

ENVIRONMENTAL ISSUES: This action is categorically exempt from CEQA according to Section 15302 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
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November 13, 2023

Page 2 ends

RECOMMENDATION: Adopt a resolution accepting as complete the contract with Wesley Construction, Inc. for the downstairs Police Department remodel in the amount of $341,308.58, authorizing additional funding in the amount of $54,508.58, and directing staff to file a notice of completion for the project and release withheld retention in accordance with state prompt payment laws.
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RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

ACCEPTING AS COMPLETE THE CONTRACT WITH WESLEY CONSTRUCTION, INC. FOR THE DOWNSTAIRS POLICE DEPARTMENT REMODEL IN THE AMOUNT OF $341,308.58, AUTHORIZING ADDITIONAL FUNDING IN THE AMOUNT OF $54,508.58, AND DIRECTING STAFF TO FILE A NOTICE OF COMPLETION PURSUANT TO CEQA GUIDELINES 15302
WHEREAS, the Town of Hillsborough Police Department operates 24/7 and hosts offices and facilities for the entire Police Department; and WHEREAS, after a series of heavy storms, including the 2023 New Years Eve storm, resulted in significant flooding and water damage to the Police Department Building, resulting in mold infestation as documented by the mold inspections completed in January 2023; and
WHEREAS, the Public Works Department, in conjunction with the Police Department, worked with an outside specialty mold contractor to conduct emergency interior demolition and mold mitigation to prevent further mold growth (“Project”); and
WHEREAS, the Project was publicly bid and advertised according to the Uniform Public Construction Cost Accounting Act and the Town received two bids for the Project; and
WHEREAS, Wesely Construction, Inc. was the lowest responsible bidder, submitting a responsive bid in the amount of $239,000.00; and
WHEREAS, the Town established a 20% contingency for a total Project budget of $286,800.00; and
WHEREAS, a notice to proceed was issued to Wesely Construction, Inc. and construction commenced; and
WHEREAS, additional repairs and improvements were required resulting in change orders in the amount of $102,308.58; and
WHEREAS, additional funding is to be allocated from the General Government Account 10011000-5461 in the amount of $54,508.58; and
WHEREAS, the Project progressed until completed in the amount of $341,308.58.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby:

1. Accepts as complete the contract with Wesley Construction, Inc. for the Downstairs Police Department Remodel in the amount of $341,308.58, and -107-

2. Authorizes additional funding in the amount of $54,508.58 to be allocated from General Government Account 10011000-546, and

3. Authorizes staff to file a Notice of Completion for the project and directs staff to release withheld retention in accordance with prompt payment laws.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-108-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
10 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH 3D DATA COM (DBA 3-D TECHNOLOGIES SERVICES, INC.)

TO INSTALL AND MAINTAIN A SALTO ACCESS AND CONTROL SYSTEM ON THE TOWN

HALL, FINANCE AND POLICE DEPARTMENT COMPLEX BUILDINGS IN THE AMOUNT OF $85,145.00 PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: On December 14, 2020, City Council approved a contract (Resolution No. 20-93) with 3D Data Com (dba 3-D Technologies Services, Inc.) to install and maintain a Salto Access and Control Security System on all Public Works Facilities including the Public Works Corporation Yard, water tank sites, water and sewer pump stations, public works utility control boxes and other critical sites. The project was duly advertised, the Town received six proposals, and Hillsborough found 3-D Technologies, Inc. (3-D) to be the most qualified and cost-effective service provider. The Town entered into an agreement with 3D on January 25, 2021 and the project was successfully implemented and accepted as complete by City Council by Resolution No. 22-65 on August 8, 2022. Salto will honor pricing and terms of the original RFP, and there is no competitive advantage to going to bid for the additional buildings. The system is user friendly, meets all US EPA and Homeland Security water system access and control system/security regulations, and has performed well for the Town. 3-D is a Certified Salto System Reseller and Installer, continues to maintain the Town’s Salto System, and has been responsive to the Town’s Salto System maintenance needs.

On September 14, 2023, Town staff requested that 3-D provide a quote to expand the Salto Access and Control System to the Town Hall Complex, including the Town Hall, Finance, “Little House” and Police Department Buildings (including the Hillsborough Gatehouse). The costs provided in the quote were found to be reasonable and similar to those provided for the Public Works Facilities Salto Access and Control Project that was approved by City Council in 2020.

The Salto system would be installed on all Town Hall complex building entry doors, critical office doors (e.g., the Police Department evidence and gun rooms), and vehicle gates. Police vehicles will be equipped with RFID tags that will auto-open the gate during entrance and egress. For security reasons, the Police Department building will be controlled by a separate, air-gapped Salto server that will be administered by the Police Department. The Salto System meets all DOJ requirements. The cost includes mechanical and electrical installation of new locks to the entry doors of each building. Buildings and sites will be controlled and administered via the existing Public Works Salto server and another server at Town Hall or PD.

Employee Salto card keys will be programmable for all appropriate entry sites, as needed. Utilizing the same high-performance, user-friendly, card-based Salto access and control system for all -109-
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November 13, 2023

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Town owned facilities will allow Town employees to use one security card to enter their various work sites while maintaining safe and secure workspaces for them. Utilizing Salto and 3-D will also centralize and streamline security access and control administrative and maintenance service needs for all Town facilities. Employees and vendors may also use an smartphone application that allows them to tap the lock to obtain entry. Access can be specifically set to certain doors and times, and may be revoked by an administrator or preprogramed to expire. The system provides a secure inventory of virtual key access, which is challenging with existing physical keys and traditional locks.

FISCAL IMPACT: A cost proposal was received from 3-D Technologies, Inc. for $85,145.00 for installing and maintaining a Salto Access and Control System for all buildings in the Town Hall complex and the Hillsborough Gatehouse. The work will be funded from the FY 2023-24 budget.

ENVIRONMENTAL ISSUES: This project is exempt from the California Environmental Quality Act according to Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an agreement with 3D Data Com (dba 3-D Technologies Services, Inc.) for the installation and maintenance of a Salto Access and Control Security System on the Town Hall Complex and Gatehouse buildings in the amount of $85,145.00, with a 10% contingency of $8,514.50, for a total not-to-exceed amount of $93,959.50 and allocating funds from the approved FY 2023-24 budget. -110-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH 3D DATA COM (DBA 3-D TECHNOLOGIES SERVICES, INC.) TO

INSTALL AND MAINTAIN A SALTO ACCESS AND CONTROL SYSTEM ON THE

TOWN HALL, FINANCE AND POLICE DEPARTMENT COMPLEX BUILDINGS IN THE AMOUNT OF $85,145.00 PURSUANT TO CEQA GUIDELINE 15301 WHEREAS, on December 14, 2020, City Council approved a contract (Resolution No. 20-93) with 3D Data Com (dba, 3-D Technologies Services, Inc.) to install and maintain a Salto Access and Control Security System on all Public Works Facilities; and
WHEREAS, the Town entered into an agreement with 3D on January 25, 2021 and the project was successfully implemented and accepted as complete by City Council by Resolution No. 22-65 on August 8, 2022; and
WHEREAS, the system is user friendly, meets all US EPA and Homeland Security water system access and control system/security regulations, and has performed well for the Town; and
WHEREAS 3-D is a Certified Salto System Reseller and Installer, continues to maintain the Town’s Salto System, and has been responsive to the Town’s Salto System maintenance needs; and
WHEREAS on September 14, 2023, Town staff requested that 3-D provide a quote to expand the Salto Access and Control System to the Town Hall Complex, including the Town Hall, Finance, the “Little House” and Police Department Buildings (including the Hillsborough Gatehouse); and WHEREAS, the costs provided in the quote were found to be reasonable and similar to those provided for the Public Works Facilities Salto Access and Control Project that was approved by City Council in 2020; and
WHEREAS, utilizing the same high-performance, user-friendly, card-based Salto access and control system and maintenance service provider for all Town owned facilities will provide reliable workplace security while allowing Town employees to use one key card to enter their various work sites; and WHEREAS, funding will be allocated will be funded from the FY 2023-24 budget in the amount of $85,145.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a contract with 3D Data Com (dba 3-D Technologies Services, Inc.) for the installation and maintenance of a Salto Access and Control Security System on the Town Hall Complex and Gatehouse buildings in the amount of $85,145.00, with a 10% contingency of -111-
2 $8,514.50, for a total not-to-exceed amount of $93,959.50, and allocating funds from the approved FY 2023-24 budget.
.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-112-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
11 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH CONSOLIDATED CM, INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE DARRELL WATER TANK REPLACEMENT PROJECT IN THE AMOUNT OF $149,862.00, RESULTING IN A TOTAL AMOUNT OF $649,590.00 PURSUANT TO CEQA GUIDELINE 15301 SUMMARY: The Town of Hillsborough sought professional construction management and inspection services from qualified firms for the Darrell Water Tank Replacement Project.

The goal of the project is to construct, test, and commission a new two million-gallon (MG) aboveground circular prestressed concrete water tank constructed in accordance with American Water Works Association (AWWA) D-110. The new 2 MG Darrell Tank is replacing the older and smaller Darrell Tanks #1 and #2 within their footprints. The existing tanks have been demolished and the new tank floor and walls have been installed. The remaining work to be completed is the tank roof and surrounding site work.

On October 10, 2022, the City Council approved an agreement with Consolidated CM, Inc. for full time construction management and inspection services to support the Public Works Department throughout construction of the new tank. The original agreement budgeted a construction schedule of twelve months and a completion date in November 2022. Due to the severity of the winter storms last year, the project incurred unavoidable wet weather delays and the project is now anticipated to be completed in February 2024. Due to the extended schedule, additional construction management and inspection services are needed for the duration of the project.

Consolidated CM, Inc. has submitted a cost proposal for the additional level of effort the amount of $149,862.00. Thus far, Consolidated CM, Inc. has demonstrated their ability to proficiently provide construction management and inspection services. As such, staff recommends that the existing agreement be amended for a total not-to-exceed amount of $649,590.00 to include these additional services.

FISCAL IMPACT: The current project budget has a total of $499,728.00, allocated from the Darrell Tank Improvement (Capital Improvement Plan #511). It is recommended that funding for the additional construction management and inspection services be allocated from the approved FY 2023-24 budget for the Darrell Tank Improvement (Capital Improvement Plan #511) in the amount of $149,862.00, for a total project budget of $649,590.00. Sufficient funding remains in the budget for this project.

ENVIRONMENTAL ISSUES: Pursuant to California Environmental Quality Act (CEQA), the Town of Hillsborough prepared an Initial Study/Mitigated Negative Declaration (IS/MND) to evaluate the -113-
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November 13, 2023

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potential environmental effects of the Darrell Tank Replacement Project. The Initial Study concluded that potential significant environmental effects could occur from project implementation in the following issue areas: aesthetics, biological resources, geology/soils, hydrology/water quality, noise, cultural resources, land use/planning, transportation, air quality, hazards and hazardous materials, and tribal cultural resources. However, mitigation measures were identified that would reduce these potential impacts to less-than-significant levels. The City Council adopted the Final IS/MND at the June 14, 2021 City Council meeting and none of the circumstances requiring preparation of a subsequent, supplemental, or addendum to the MND (as specified in CEQA Guidelines 15162, 15163, and 15164) are present. This has been determined as there is no evidence in the record that (1) substantial changes are proposed for Project that will require major revisions of the MND, (2) substantial changes will occur with respect to the circumstances under which the Project will be undertaken that will require major revisions in the MND, or (3) new information, which was not known and could not have been known when the MND was adopted, has become available. Based on the foregoing, the Town hereby finds that none of the circumstances requiring preparation of a subsequent, supplemental or addendum to the MND are triggered.

ATTACHMENTS: Resolution
PREPARED BY: Natalie Gribben, Senior Civil Engineer
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with Consolidated CM, Inc. for construction management and inspection services for the Darrell Water Tank Replacement Project in the amount of $149,862.00, for a total not-to-exceed contract amount of $649,590.00, allocating funds from the approved Darrell Tank Improvement (Capital Improvement Plan #511) budget. -114-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO AMEND THE EXISTING AGREEMENT WITH CONSOLIDATED CM, INC. FOR CONSTRUCTION

MANAGEMENT AND INSPECTION SERVICES FOR THE DARRELL WATER TANK REPLACEMENT PROJECT IN THE AMOUNT OF $149,862.00, RESULTING IN A TOTAL AMOUNT OF $649,590.00 PURSUANT TO CEQA GUIDELINE 15301 WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s public water system; and
WHEREAS, the Town desires to replace the existing Darrell tanks No.1 and 2 of half Million Gallon (0.5 MG) capacity each with a larger two Million Gallons (2 MG) pre-stressed concrete tank as part of the Darrel Water Tank Replacement Project (the “Project”), and the project is currently in construction; and
WHEREAS, on October 10, 2022, the City Council approved an agreement for full time construction management and inspection services with Consolidated CM, Inc. (“CCM”) to support the Public Works Department throughout Project construction; and
WHEREAS, due to the severity of the 2022-23 winter storms, wet weather project delays extended the anticipated project completion date; and WHEREAS, due to the extended Project schedule, the Town is in need of additional full time construction management and inspection services for the duration of the project; and
WHEREAS, staff is recommending that City Council approve an amendment to the existing agreement in the amount of $149,862.00; and
WHEREAS, funding for these services will be allocated from the Darrell Tank Improvement (Capital Improvement Plan #511).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute an amendment to the existing agreement with Consolidated CM, Inc. construction management and inspection services for the Darrell Water Tank Replacement Project in the amount of $149,862.00, resulting in a total amount of $649,590.00.

Mayor of the Town of Hillsborough
Attest: City Clerk
-115-
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of November 2023, by the following vote of the members thereof:

AYES: Councilmembers ______________________________________ NOES: Councilmembers
ABSENT: Councilmembers _____
ABSTAIN: Councilmembers ____
-116-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
12 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING THE PURCHASE OF ONE REPLACEMENT PUBLIC WORKS VEHICLE IN THE AMOUNT OF $97,369.64 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Public Works Department is requesting authorization for the purchase of a replacement Dump Truck for the Streets Division. The vehicle scheduled to be replace is a 2007 Ford F-550 #231. Vehicle #231 has been in service for approximately 16 years. Due to the age of the vehicle and frequency of associated maintenance costs, the vehicle has exceeded its service life and replacement is recommended. Currently there are no electrical vehicles that can be converted to a dump truck. The department invited competitive bids from three dealers for a 2023 Ford F-350 cab/chassis, as well as two truck fabrication companies for the dump body of vehicle.

DEALERSHIP PRICE PER FORD F-350
Fremont Ford Not Available
James Ford $59,395.00
Serramonte Ford $62,461.75
James Ford and Serramonte Ford prices include 9.38% sales tax.

FABRICATION COMPANY PRICE FOR DUMP LIFT GATE
Diamond Truck Body $34,718.00
Scelzi Enterprises $42,024.00
Diamond Truck Body did not include the 9.38% sales tax which would add $3,256.64 to the price.

Scelzi Enterprises did not include the 9.38% sales tax which would add $3,941.85 to the price.

Staff recommends purchasing one Ford F-350 from James Ford for $59,395.00 and purchasing one Dump Lift Gate from Diamond Truck Body for $37,974.64. The total cost for the outfitted dump truck is $97,369.64.

FISCAL IMPACT: There are existing funds in the Public Works Vehicle Capital Replacement Fund for the replacement vehicles.

ENVIRONMENTAL ISSUES: The City Council’s adoption of the resolution approving the purchase of one Ford F-350 cab/chassis and dump truck body is not a “project” subject to the California Environmental Quality Act pursuant to CEQA Guideline 15378(b)(2) as continuing administrative -117-
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type activities, which includes the purchase of supplies to ensure the Town continues to operate, are not a project and are exempt from CEQA review.

ATTACHMENTS: Resolution
PREPARED BY: Rick Piña, Superintendent
RECOMMENDATION: Adopt the resolution approving the purchase of one Ford F-350 cab/chassis and dump lift gate, as a replacement for the current Ford Dump Truck in the amount of $97,369.64 and allocate funds from the Public Works Vehicle Capital Replacement Fund. -118-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING THE PURCHASE OF A REPLACEMENT PUBLIC WORKS
VEHICLE IN THE AMOUNT OF $97,369.64 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the City Council approved Public Works vehicle capital replacement funding for FY 2023-24 in the amount of $38,000.00 and Public Works vehicle capital replacement funding in FY 2021-22 in the amount of $88,000.00; and
WHEREAS, the Public Works Department invited competitive bids from three qualified dealerships and two truck fabrication companies for one Ford F-350 cab/chassis and dump lift gate; and
WHEREAS, the Public Works Department received proposals from two qualified dealerships and two qualified truck fabrication companies; and WHEREAS, James Ford submitted the lowest bid in the amount of $59,395.00 for one Ford F-350 cab/chassis and Diamond Truck Body submitted the lowest bid for the dump lift gate in the amount of $37,974.64.00 for the total amount of $97,369.64.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves the purchase of one Public Works Vehicle in the amount of $97,369.64, allocating funds from the Public Works Vehicle Capital Replacement Fund.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-119-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
13 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING THE PURCHASE OF AN ADMINISTRATIVE REPLACEMENT POLICE VEHICLE IN THE AMOUNT OF $66,432.03 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Police Department is scheduled to replace one unmarked administrative vehicle in FY 2023-24. The vehicle scheduled to be replaced is HPD Unit #18, a 2020 Chevrolet Tahoe.

The Tahoe will be replaced with a 2024 Chevrolet Tahoe. HPD Unit #18 will be repurposed and used as a pool car.

Three Chevrolet dealerships were contacted via phone and on-line and invited to submit proposals for the Tahoe: American Chevrolet, Chase Chevrolet, and Dublin Chevrolet.

DEALER PRICE FOR CHEVROLET TAHOE
American Chevrolet $66,432.03
Chase Chevrolet
Dublin Chevrolet
$69,818.95
Did not respond
FISCAL IMPACT: There are existing funds in the Police Vehicle Capital Replacement Fund for the replacement vehicles.

ATTACHMENTS: Resolution
PREPARED BY: Meme Colla, Police Lieutenant
RECOMMENDATION: Adopt the resolution approving the purchase of an administrative replacement vehicle, a 2024 Chevrolet Tahoe, for a total cost of $66,432.03, allocating funds from the Police Vehicle Capital Replacement Fund.
-121-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING THE PURCHASE OF AN ADMINISTRATIVE REPLACEMENT POLICE VEHICLE IN THE AMOUNT OF $66,432.03 PURSUANT TO CEQA GUIDELINE 15378 WHEREAS, the City Council of the Town of Hillsborough approved police vehicle capital replacement funding for FY 2023-24 in the amount of $192,000.00; and
WHEREAS, the Police Department invited competitive bids from three Chevrolet dealers for the purchase of one 2024 Chevrolet Tahoe for administration use; and
WHEREAS, American Chevrolet responded with a complete proposal in the amount of $66,432.03 outfitted with all desired options.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves the purchase of one Chevrolet Tahoe in the amount of $66,432.03 allocating funds from the Police Vehicle Capital Replacement Fund.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-122-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
14 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING THE PURCHASE OF ONE REPLACEMENT MARKED PATROL VEHICLE IN THE AMOUNT OF $57,849.28 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Hillsborough Police Department (HPD) is scheduled to replace three vehicles in FY 2023-24. One of the vehicles scheduled to be replaced is HPD Unit #6, a 2016 Ford Explorer.

HPD Unit #6 is a marked patrol vehicle, which will be replaced by a new, 2023 Ford Explorer Police Interceptor Utility.

The following bid was received through the Town’s Sourcewell cooperative purchasing agreement.

The Town participates in a cooperative purchasing agreement to ensure reliable low bids for public equipment, including vehicles.

There is one Explorer Police Interceptor Utility in stock with National Auto Fleet Group and the factory order is not expected to open for 2024. This vehicle is available through National Auto Fleet Group under the Sourcewell Contract 091521-NAF for $57,849.28.

FISCAL IMPACT: There are existing funds in the Police Vehicle Capital Replacement Fund for the replacement vehicle.

ATTACHMENTS: Resolution
PREPARED BY: Robert Chinca, Police Captain
RECOMMENDATION: Adopt the resolution approving the purchase of one replacement marked patrol vehicle, a 2023 Ford Explorer Police Interceptor Utility, for the amount of $57,849.28 from National Auto Fleet Group, allocating funds from the Police Vehicle Capital Replacement Fund. -123-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING THE PURCHASE OF ONE REPLACEMENT MARKED PATROL VEHICLE IN THE AMOUNT OF $57,849.28 PURSUANT TO CEQA GUIDELINE 15378 WHEREAS, the City Council of the Town of Hillsborough approved police vehicle capital replacement funding for FY 2023-24 in the amount of $192,000.00; and
WHEREAS, the Police Department invited a bid through the Town’s Sourcewell cooperative purchasing agreement for the purchase of one 2023 Ford Explorer Police Interceptor Utility vehicle; and
WHEREAS, National Auto Fleet responded with a complete proposal in the amount of $57,849.28 for one 2023 Ford Explorer Police Interceptor Utility vehicle, under its Sourcewell contract.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves the purchase of one replacement marked patrol vehicle, a 2023 Ford Explorer Police Interceptor Utility vehicle, in the amount of $57,849.28 from National Auto Fleet Group, allocating funds from the Police Vehicle Capital Replacement Fund.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-124-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
15 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH MIG, INC. FOR

MIG has been working on the 6th Cycle Housing Element Update Draft EIR project since April 2023. They are currently approaching the final tasks in the CEQA review process, namely the preparation of the Final EIR (FEIR). The Draft EIR (DEIR) is currently available for public review.

The required 45-day review period for the public draft of the EIR is scheduled to close on December 4, 2023.

The level of staff time needed to finalize the Admin Draft EIR and prepare the Draft EIR has exceeded the level of effort anticipated in the budget.

The analyses of project impacts in several environmental issue areas, in particular Biological Resources, required considerably more hours to research and prepare, and involved additional staff members’ involvement in order to meet the compressed processing schedule deadlines.

The requested amendment to the project budget will allow MIG, Inc. to complete the FEIR process.

At this point, the remaining tasks consist of responding to public comment and preparing final EIR documents, attending two City Council public hearings, and project management, including the quality control process. This budget amendment request is focused on recovering the cost for labor already expended and estimated costs for completing these remaining tasks.

The previously approved agreement had a total not-to-exceed amount of $248,745.00. The total additional amount requested is $78,417 for a revised not-to-exceed project cost of $327,459.00. -125-
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FISCAL IMPACT: Funds for this project have been included in the previously approved budget for the General Plan.

ENVIRONMENTAL ISSUES: Pursuant to the requirements of the California Environmental Quality Act (CEQA), the Town is in the process of preparing the necessary environmental review for the Town of Hillsborough RHNA 6 Housing Element Update. Prior to the time that the City Council is required to adopt the Town of Hillsborough RHNA 6 Housing Element Update, CEQA review will have been completed and will be available to the City Council for consideration prior to any discretionary action of the City Council to adopt the housing element.

ATTACHMENTS: Resolution
PREPARED BY: Liz Ruess, Assistant Director of Building & Planning RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with MIG, Inc. to conduct the environmental review for the Housing Element Update 2023-2031 and associated revisions to general plan elements.
-126-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH MIG, INC. FOR

PROFESSIONAL SERVICES TO CONDUCT ENVIRONMENTAL REVIEW FOR THE TOWN OF HILLSBOROUGH 6TH CYCLE HOUSING ELEMENT UPDATE 2023-2031 AND ASSOCIATED GENERAL PLAN ELEMENTS IN THE AMOUNT OF $78,714.00 RESULTING IN A TOTAL NOT-TO-EXCEED AMOUNT OF $327,459.00 PURSUANT TO CEQA GUIDELINE 15306
WHEREAS, on April 10, 2023, the City Council approved an agreement with MIG, Inc. for professional services to prepare a California Environmental Quality Act (CEQA) document analyzing the environmental effects of implementing the Housing Element Update, related amendments to other General Plan elements, and updates to implementing tools (i.e., Zoning Ordinance and Subdivision Ordinance); and
WHEREAS, MIG has been working on the 6th Cycle Housing Element Update Draft EIR project since April 2023; and
WHEREAS, the level of staff time needed to finalize the Admin Draft EIR and prepare the Draft EIR has exceeded the level of effort anticipated in the budget; and
WHEREAS, the analyses of project impacts in several environmental issue areas required more hours to research and prepare, and involved additional staff members’ involvement in order to meet the compressed processing schedule deadlines; and
WHEREAS, staff is recommending that the City Council approve an amendment to the existing agreement in the total not-to-exceed amount of $327,459.00; and WHEREAS, funds for this project have been included in the previously approved budget for the General Plan.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute an amendment to the agreement with MIG, Inc. for professional services to conduct environmental review for the Town of Hillsborough 6th Cycle Housing Element Update 2023-2031 and associated General Plan Elements for the not-to-exceed amount of $327,459.00.

Mayor of the Town of Hillsborough
Attest: City Clerk
-127-
2 This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of November 2023 by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-128-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
16 CONSENT CALENDAR

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: MOTION TO OPT-OUT AND AUTHORIZE THE CITY MANAGER, OR THEIR DESIGNEE, TO OPT-OUT IN THE PENDING CLASS ACTION SETTLEMENT IN RE: AQUEOUS

FILM-FORMING FOAMS PRODUCTS LIABILITY LITIGATION, MULTIDISTRICT LITIGATION, CASE NO.: 2:18-MM-2873-RMG PURSUANT TO CEQA GUIDELINE 15061(b)(3) SUMMARY: Per- and polyfluoroalkyl substances (“PFAS”) are a group of highly stable compounds that persist indefinitely in the environment and are used in anything from fire suppressants to various household items. The Environmental Protection Agency (“EPA”) is in the process adopting regulations for PFAS under multiple federal laws including the Safe Drinking Water Act. In June 2023, PFAS manufacturers 3M, DuPont, Chemours, and Corteva (“Released Parties”), reached a landmark settlement with public water systems (“PWS”) in a class action lawsuit against the manufacturers for PFAS contamination in drinking water. Class members consist of almost all public water systems in the United States. This includes the Town of Hillsborough which has its own water utility that provides water to its residents.

Each settlement divides eligible claimants into two groups: Phase I and Phase II. Phase I eligible claimants for the 3M settlement are public water systems that found PFAS in one or more water sources before June 22, 2023. Phase I class members for the DuPont Settlement are public water systems that found PFAS in one or more water sources before June 30, 2023. Phase II eligible claimants are all other public water systems serving more than 3300 people or subject to EPA’s Fifth Unregulated Contaminant Monitoring Rule (“UCMR 5”). (The settlements expressly exclude certain public water systems, including federal and state-operated public water systems.) Even when a public water systems is an eligible claimant, it may be limited or wholly barred from recovery on certain water sources. Specifically, water that is purchased from a public water system (see definition above) is not subject to recovery. The purpose of this language is to prevent two entities for recovering for the same drop of water.

For the drinking water claims, 3M settled for $10.3 billion to $12.5 billion, and DuPont, Chemours, and Corteva (“DuPont”) settled for $1.185 billion; this does not include any wastewater, recycled water, or land contamination claims. Otherwise, the settlements are nearly identical. The settlements divides the allocation into various funds between two Phases. Phase I and Phase II class members will have access to an Action Fund, Special Needs Fund, and Supplemental Fund.

Phase II members will also have access to a Baseline Testing Fund. A class member can be eligible for multiple funds, but must submit a claims form for each .

The Baseline Testing Fund pays $200 per source for testing from DuPont and $800 for nonrequired testing per source from 3M. The Action Fund compensates public water systems for water sources impacted by PFAS. For Phase II, Action Fund claims forms are due on June 30, -129-
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2026 and depend on the water source’s contamination level and flow rate. The Special Needs Fund compensates public water systems for costs incurred in addressing PFAS before submitting a claim form. The Supplemental Fund, consisting of 5% of the total settlement, compensates public water systems for future PFAS contamination that occur after a claims form submission, but prior to December 31, 2030.

An eligible claimant that remains in the class releases most present and future claims against the Released Parties. Moreover, the settlement includes a claims-over provision, which limits a class member’s judgment against a third-party defendant in a PFAS Drinking Water suit if the third-party cross-claims a Released Party. PFAS claims that arise from facilities or real property not related to the public water systems are preserved.

At this time, the City does not have any PFAS detections and does not believe there will be a detection prior to June 30, 2026 meaning the Town will only be entitled to $200 per source for testing from DuPont and $800 for non-required testing per source from 3M.

FISCAL IMPACT: The City Council’s decision to opt out is not anticipated to cause any financial impact on the Town as the Town would be receiving limited funds from the Settlement allocation.

ENVIRONMENTAL ISSUES: The City Council’s action to opt out is not a project subject to the California Environmental Quality Act as it can be seen with certainty that the action will not have a significant effect on the environment pursuant to CEQA Guideline 15061(b)(3).

ATTACHMENTS: None
PREPARED BY: Christopher J. Diaz, City Attorney
RECOMMENDATION: By motion, opt out and authorize the City Manager, or her designee, to execute an opt out letter in the pending class action case of In re: Aqueous Film-Forming Foams Products Liability Litigation, Case No.: 2:18-mm-2873-RMG. -130-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
17 PUBLIC HEARING

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: PUBLIC HEARING ON THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE HILLSBOROUGH 6TH CYCLE HOUSING ELEMENT UPDATE
BACKGROUND: In April, the Town entered into an agreement with MIG, Inc. for professional services to prepare a California Environmental Quality Act (CEQA) document analyzing the environmental effects of implementing the Housing Element Update.

A Draft Environmental Impact Report (Draft EIR) has been prepared by the Town of Hillsborough (“Town”) in accordance with the California Environmental Quality Act (CEQA) and the State CEQA Guidelines to describe the potential environmental consequences, also known as impacts, from implementation of the proposed 2023 – 2031 Housing Element Update, associated amendments to other elements in the General Plan as necessary to ensure consistency; and amendments to the Hillsborough Municipal Code to provide for effective implementation of the Project (collectively the “Project” or Focused General Plan Update “Focused GPU”.

The scope of the environmental review considers the maximum build-out allowed by the Housing Element, related General Plan amendments, and related ordinances over the course of the 2023- 2031 6th Cycle term. It was determined that a programmatic Environmental Impact Report (EIR) will provide environmental clearance for the project. Specific development projects would be addressed under subsequent CEQA review, tiering off the EIR.

The Program EIR is structured to minimize the environmental review needed for future development proposals by describing anticipated impacts of housing development on the sites identified in the Housing Element within the 8-year planning period of the Housing Element, including the Town Hall and Tobin Clark sites, and presenting programmatic level mitigation measures to avoid or reduce the anticipated impacts.

The purpose of the Housing Element Update is to revise the existing Housing Element to create a policy framework that will facilitate housing solutions to satisfy the Town’s Cycle 6 (2023 – 2031) housing unit housing assignments as mandated by the requirements for General Plans in State Planning and Zoning Law via the Regional Housing Needs Allocation (RHNA).

Regional Housing Needs Allocation (RHNA)
The Town of Hillsborough has a RHNA assignment of 554 new housing units for the 2023 – 2031 planning period. This is broken down into 155 very low-income units, 89 low-income units, 87 moderate-income units, and 223 above moderate-income units. Because the Housing Element must plan for or have policies in place to accommodate the RHNA assignment plus “buffer” units as required by California Department of Housing and Community Development (HCD), the Town is planning for and evaluating a total of 605 units (554 RHNA + 51 buffer units). -131-
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Housing Element Update Strategy
After extensive discussion and community outreach, the Town has determined five approaches to produce the number of sites to meet the RHNA assignment:
• Approach 1: Accessory dwelling units (ADUs) and junior ADUs, • Approach 2: Pipeline projects (projects in varying stages of the approval process), • Approach 3: Vacant opportunity sites (single vacant parcels that could be suitable for development),
• Approach 4: Subdivision/lot split opportunity sites (larger sites that could allow for subdivision or lot splits); and
• Approach 5: Multi-family opportunity sites (sites that could be suitable for multi-family development, either based on property owner interest or Town owned land).

Amendments To The General Plan And Municipal Code
The Town of Hillsborough proposes to comprehensively update the existing 2014 - 2022 Housing Element as required by state housing law, and make minor amendments to the Land Use Element and General Plan Land Use Map, Open Space and Conservation Element, and Public Safety Element needed to be consistent with the updated 2023 – 2031 Housing Element, as well as make amendments to Title 17 (Zoning) of the Hillsborough Municipal Code, and amendments to the Hillsborough Zoning Map.

Amendments to Title 17 and the Zoning Map are made to comply with California Government Code (CGC) Section 65300 et seq. that require zoning to be consistent with the Focused General Plan Update (proposed Project) and amendments to the General Plan Land Use Map. It is important to note that the Land Use Element and General Plan Land Use Map, Open Space and Conservation Element, and Public Safety Element are being updated only to reflect and support the updated Housing Element.

The Town is preparing a comprehensive update to the Public Safety Element separately (not part of this proposed Project), which will address climate change resiliency and wildfire planning as required by SB 379 and CGC section 65302[g].
-132-
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DISCUSSION:

Intent of the November 13, 2023 City Council Meeting
The City Council will receive public comments on the Draft EIR for the Housing Element Update at its November 13, 2023 meeting. This hearing’s purpose is to allow the public and the City Council an opportunity to comment on this DEIR during the public review period which began on Wednesday, October 18, 2023 and closes on Monday, December 4, 2023. There will be no discussion of the DEIR comments that are received. Instead, comments received will be included and responded to in the Final EIR. When the Final EIR is completed, it will be brought back to the City Council to certify the Final at a later hearing.

Draft Environmental Impact Report Preparation Process
Scoping Process: The scoping process for the Draft EIR was initiated on June 9, 2023, when the Town of Hillsborough submitted the Notice of Preparation (NOP) to the California State Clearinghouse for distribution to state agencies and regional agencies, as well as the City of Burlingame, City of San Mateo, and County of San Mateo.

The purpose of the NOP is to solicit input and participation from relevant agencies and members of the public, including organizations and individuals, on the content and scope and content of the environmental analysis to be included in the EIR. The scoping period for this EIR ended on July 10, 2023. A public scoping meeting was held on June 21st, 2023 in the Town of Hillsborough Council Chambers (1600 Floribunda Avenue, Hillsborough, CA 94010).

During the NOP review and comment period, written comments were received from two agencies:
the Department of Transportation (Caltrans), and the Native American Heritage Commission. At the public scoping meeting (in-person and virtual) on June 21, 2023, before the Town of Hillsborough City Council, oral comments were received from three interested individuals and generally consisted of questions pertaining to the costs of development of the Tobin Clark site, including necessary infrastructure, and who would bear these costs; concerns about traffic congestion resulting from development of the Tobin Clark site; the inequity of housing unit distribution in the Town; opposition to adding more units to the Project; and the hope that if units were to be added to the Project, the issue would be brought back to the community. The NOP, summary of comments received at the scoping meeting and the written comments received on the NOP are included in Appendix A of the DEIR.

The Building & Planning Department has considered the comments made by the public in response to the NOP in preparation of the Draft EIR for the Project.

Certification Process: The Draft EIR must be circulated for a 45-day comment period, which began on October 18, 2023. The public comment period ends on December 4, 2023. The City Council will hold a public hearing to receive public comments on the Draft EIR. There will be no discussion of the DEIR comments that are received. Rather, comments, responses to comments, and other corrections that have been received will be presented as the Final EIR. City Council Consideration of adoption of the Final EIR is tentatively scheduled for December 20, 2023.

Draft EIR Project Summary: The Draft Environmental Impact Report (DEIR) evaluates the potential adverse impacts of the Proposed Project, which is the maximum build-out allowed by the -133-
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Housing Element, related General Plan amendments, and related ordinances over the course of the 2023-2031 6th Cycle term.

An EIR is intended to inform decision-makers and the general public of the potential significant environmental impacts of a project. The Draft EIR describes existing conditions within the Project Area, analyzes the potential environmental impacts of implementing the Proposed Project, and identifies mitigation measures to minimize significant impacts.

Scope and Approach to EIR Analysis
The following environmental issues are analyzed in greater detail in this Draft Program EIR:
• Aesthetics
• Air Quality
• Biological Resources
• Cultural Resources and Tribal Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Noise
• Population and Housing
• Public Services and Recreation
• Transportation
• Utilities and Service Systems
• Wildfire
The approach to the analysis presented in this EIR is programmatic, given the broad scope of the housing element update. Each environmental issue is analyzed in a similar manner, starting with a discussion of the existing environmental setting, including physical conditions and pertinent planning and regulatory framework. Thresholds of significance are then defined and are used to measure the proposed Project’s potential impact to the environment. Thresholds of significance are based on a broad list of questions and impact topics set forth in Appendix G of the State CEQA Guidelines. The impact analysis provided for each of the environmental issue areas examines the broad, long-term environmental effects resulting from implementation of the goals and policies contained in the Focused GPU. If the analysis indicates that a significant impact could occur, even with the benefits of any proposed goals or policies, mitigation measures are identified and imposed.

Summary of Significant Impacts and Mitigation Measures: For each of the environmental topics listed above, any “significant” Project or cumulative impact and associated mitigation measure(s) identified in the DEIR are summarized in Table 2.1-1 (Attachment 1). The summary chart has been organized to correspond with the more detailed impact and mitigation discussions in chapters 4.1 through 4.16 of the DEIR.
-134-
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Alternatives to the Proposed Project
The EIR is required to describe a range of reasonable alternatives to the project which would feasibly attain most of the basic objectives of the project but would avoid or substantially lessen any of the significant effects of the project. The alternatives identified in an EIR are based on the potentially significant impacts of the proposed project. This EIR identified significant and unavoidable impacts related to air quality, greenhouse gas emissions, transportation, and wildfire, transportation impacts, and identifies and evaluates the following two alternatives to the Project:

Alternative 1: No Project (Existing Housing Element/2005 General Plan): Required by CEQA, the No Project Alternative assumes that the Housing Element Update is not adopted and that housing development would occur within the Town as directed by the currently adopted 2014- 2022 Housing Element and the 2005 General Plan. The No Project Alternative would generate fewer housing developments within the Town because none of the proposed General Plan land use designations or Zoning Code amendments to facilitate greater housing development (changes to General Plan Land Use designations and Zoning designations to allow multi-family housing) within the Town would occur.

The No Project Alternative would not allow the Town to meet its RHNA requirement or allow the Town to comply with state housing laws. The Town would face significant, adverse repercussions for not adopting a new Housing Element reflecting the 6th cycle RHNA assignment. State housing law identifies penalties that can be levied against jurisdictions that do not adopt new housing elements (see DEIR Chapter 5, Alternatives for a detailed discussion). The No Project Alternative would not meet any of the project objectives.

Alternative 2: Reduced Vehicle Miles Traveled (VMT) Alternative: The proposed Housing Element Update project would have significant and unavoidable project level and cumulative VMT impacts stemming from the lack of transit services within the Town and the difficulty in mitigating VMT impacts from small residential developments. A Reduced VMT Alternative is presented in this EIR to fulfill CEQA requirements for presenting alternatives to the proposed project that reduce identified impact.

Under the Reduced VMT Alternative, housing proposed in the Draft Housing Element (identified Housing Opportunity Sites) would be relocated from high VMT TAZ to lower VMT TAZ to achieve an overall reduction in project VMT. The identification of housing opportunity sites to be included in the Reduced VMT Alternative was informed by the VMT modeling results obtained from the C/CAG-VTA model for the Town of Hillsborough.

By reallocating proposed residential units from zones with higher VMT to those with a lower VMT, there is the potential to reduce the VMT for the Housing Element as a whole. There are two housing opportunity sites where multi-family housing has been proposed that could potentially accommodate additional units. This Reduced VMT alternative assumes that additional units at these sites would be reallocated from higher VMT zones and would not increase the overall number of proposed units.

Environmentally Superior Alternative: The identification of the environmentally superior alternative does not consider the ability of the alternative to meet the stated project objectives; it focuses on environmental impacts only. The Reduced VMT alternative would be superior to the -135-
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November 13, 2023

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proposed Project because it would reduce the VMT impacts associated with the proposed Project while meeting the Town’s RHNA. Any other reduction in impacts would not be substantially different from the proposed Project, but the Reduced VMT alternative would comply with State law and would satisfy all but one of the Town’s objectives. Therefore, the Reduced VMT alternative is considered the environmentally superior alternative. A comparison of impacts between the project and alternatives is provided below in Table 2.1-2 of the DEIR.

Statement of Overriding Considerations: In order to adopt an EIR with significant and unavoidable impacts, the City Council must adopt a “Statement of Overriding Considerations”. This statement specifies the reason why the Town is adopting the EIR and moving forward with the plan, despite the significant and unavoidable impacts.

NEXT STEPS:

Following the November 13, 2023 City Council meeting to receive public comments on the DEIR, the public review period for the DEIR will continue and conclude on December 4, 2023.

Testimony at the Public hearing and written comments received by December 4, 2023 will be responded to in writing during December. A Mitigation and Monitoring Program (MMRP) will also be prepared during this time to document the mitigations required by the EIR and requirements for monitoring their implementation. The Draft EIR, the responses to comments, any corrections to the DEIR that are needed, and the Mitigation and Monitoring program will constitute the Final EIR for the City Council to consider at a future public hearing that is tentatively scheduled for December 20, 2023.

FISCAL IMPACT: Funds for this project have been included in the previously approved budget for the General Plan.

ENVIRONMENTAL ISSUES: The Town has prepared this DEIR pursuant to the requirements of the California Environmental Quality Act (CEQA).

ATTACHMENTS:

1. Summary of Potentially Significant Impacts and Recommended Mitigation Measures

2. Draft Environmental Impact Report (DEIR) – Available online at https://www.hillsborough.net/DocumentCenter/View/5534/20230925-Revised-Draft-HousingElement-clean

3. Draft Town of Hillsborough 6th Cycle Housing Element Update – Available online at https://www.hillsborough.net/DocumentCenter/View/5555/Hillsborough-Focused-GPU_DraftEIR_with-Appendices-10-17-203_reduced?bidId= PREPARED BY: Liz Ruess, Assistant Director of Building & Planning RECOMMENDATION: Receive public comments on the Draft Environmental Impact Report (DEIR) for the Town of Hillsborough RHNA 6 Housing Element Update. -136-
Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-5 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
Aesthetics
Impact AES-1: Existing Visual Character and
Quality. The Town’s existing design review
requirements do not contain standards for
multi-family residential buildings and the Town’s
Residential Design Guidelines do not provide
guidance for the design of multi-family
residential buildings. Development of the Tobin
Clark Housing Opportunity Site could result in
potentially significant visual impacts due to the
construction of new multi-family residential
buildings along a prominent, currently vacant
ridgeline that provides scenic value.

Potentially
Significant
Mitigation Measure AES-1: Develop Objective
Design Standards. Prior to the issuance of building
permit(s) for the Tobin Clark Opportunity Site, the Town shall:
• Develop Objective Design Standards for multifamily residential buildings consistent with State law and amend the Zoning Ordinance and Planning
Department application submittal checklist to
require information and materials that accurately
and sufficiently demonstrate a project’s compliance
with architectural façade and site and building
design policies contained within the new Objective
Design Standards.
• Amend the Town’s Residential Design Guidelines to
be consistent with the multi-family residential
Objective Design Standards.
• Amend the Zoning Ordinance to include Objective
Design Standards and transitional design standards
for multi-family residential buildings adjacent to
single-family homes, as appropriate. Standards
may include height limitations, increased setbacks,
landscaping requirements and density limitations.
• Ensure that new development sensitively
transitions to the character of adjacent structures
and the immediate neighborhood.
• Ensure residential structures are designed to be
compatible with existing structures in the vicinity,
minimize obstructing views from adjacent structures
or views of community importance, and be
consistent with the community design principles.

Significant and
Unavoidable
It is currently
unknown if the new
Objective Design
Standards would be
sufficient to fully
mitigate the visual
impacts of
development on the
Tobin Clark site to
less than significant.

Therefore, the
aesthetics impact of
the potential
development of the
Tobin Clark site,
even with Mitigation
Measure AES-1,
would be
significant and
unavoidable.

ATTACHMENT 1
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Chapter 2 Executive Summary
2-6 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
• Include within the new Objective Design Standards
architectural façade and site and building design
requirements related to building massing strategies,
downward facing and fully shielded lighting, window
glass types to reduce sun glare off windows and
interior lighting escaping the building at night,
screening of garbage areas and roof-top utility
systems, and landscaping and revegetation
planning for adequate screening.

Cumulative Aesthetics Impact Regarding
Degrading Visual Character. Development of
the Tobin Clark Housing Opportunity Site could
result in potentially significant cumulative visual
impacts due to the construction of new multifamily residential buildings along a prominent, currently vacant ridgeline that provides scenic
value.

Potentially
Significant
Implement Mitigation Measure AES-1. Significant and
Unavoidable
Air Quality
Impact AIR-1: Conflict With or Obstruct
Implementation of the Applicable Air Quality
Plan. The proposed project would be
inconsistent with one of the control measures
(TR10: Land Use Strategies) identified in the
2017 Clean Air Plan related to VMT from land
use planning.

Potentially
Significant
AIR-1: Reduce VMT. Residential development projects
occurring on sites identified in Housing Element
programs shall be required to achieve a VMT
significance threshold of 15 percent below the
countywide average residential VMT per capita. This is
generally considered the maximum feasible mitigation
that can be achieved in suburban contexts, according to Handbook for Analyzing Greenhouse Gas Emission
Reductions, Assessing Climate Vulnerabilities, and
Advancing Health and Equity, California Air Pollution
Control Officers Association (CAPCOA), 2021 (CAPCOA
report). For individual development projects that do not achieve VMT significance thresholds, applicants shall
submit documentation that demonstrates how the
Significant and
Unavoidable
Impact
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-7 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
necessary VMT reductions will be achieved. See
Mitigation Measure TRANS-1.

Impact AIR-2: Result in Substantial Pollutant
Concentrations That Result in Community
Health Risks and Hazards. Future residential
development facilitated by the proposed Project
may expose sensitive receptors near
construction sites to Diesel Particulate Matter
that could have an adverse health risk impact if
project construction activities were of sufficient
intensity and duration to result in prolonged
exposure to DPM emissions. Additionally,
residential development projects facilitated by
the proposed Project may exceed BAAQMD
project-level construction thresholds of
significance.

Potentially
Significant
AIR-2a: Implement BAAQMD Basic Construction
Mitigation Measures. The Town shall require new
residential development facilitated by the proposed
Project to implement the BAAQMD’s Basic Best
Management Practices for construction-related fugitive
dust emissions. These practices include:

1. All exposed surfaces (e.g., parking areas,
staging areas, soil piles, graded areas, and
unpaved access roads) shall be watered two
times per day.

2. All haul trucks transporting soil, sand, or other
loose material off-site shall be covered.

3. All visible mud or dirt track-out onto adjacent
public roads shall be removed using wet power
vacuum street sweepers at least once per day.

The use of dry power sweeping is prohibited.

4. All vehicle speeds on unpaved roads shall be
limited to 15 mph.

5. All roadways, driveways, and sidewalks to be
paved shall be completed as soon as possible.

Building pads shall be laid as soon as possible
after grading unless seeding or soil binders are
used.

6. All excavation, grading, and/or demolition
activities shall be suspended when average
wind speeds exceed 20 miles per hour.

7. All trucks and equipment, including their tires,
shall be washed off prior to leaving the site.

Less than
Significant Impact
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Chapter 2 Executive Summary
2-8 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation

8. Unpaved roads providing access to sites
located 100 feet or further from a paved road
shall be treated with a 6- to 12-inch compacted
layer of wood chips, mulch, or gravel.

9. Publicly visible signs shall be posted with the
telephone number and name of the person to
contact at the Town regarding dust complaints.

This person shall respond and take corrective
action within 48 hours. The Air District’s General
Air Pollution Complaints number shall also be
visible to ensure compliance with applicable
regulations.

Mitigation Measure AIR-2b: Prepare Project-level
Construction Emissions Assessment. The Town shall
require new residential development projects facilitated by the Housing Element Update to submit a project-level construction criteria air pollutant and toxic air
contaminant emissions analysis as part of the project’s application materials. The project-level construction
emissions analysis shall be submitted and approved by
the Town prior to the start of construction activities, demonstrating that project construction activities would not exceed BAAQMD project-level thresholds of
significance. The Town shall require the project-level
construction emissions analysis for both ministerial and discretionary projects.

The project-level construction criteria air pollutant and toxic air contaminant emissions analysis may rely on
BAAQMD construction screening criteria to demonstrate
that a detailed assessment of criteria air pollutant and toxic air contaminant construction emissions is not
required for the project. If the project does not satisfy all BAAQMD construction screening criteria, the analysis
Less than
Significant Impact
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-9 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
shall estimate and compare construction criteria air
pollutant and toxic air contaminant emissions against
the project-level thresholds of significance maintained by the Bay Area Air Quality Management District
(BAAQMD) and, if emissions are shown to be above
BAAQMD thresholds, implement measures to reduce
emissions below BAAQMD thresholds. Mitigation
measures to reduce emissions could include, but are not limited to:
• Limiting the simultaneous occurrence of
excavation, grading, and ground-disturbing
construction activities;
• Installing wind breaks (e.g., trees, fences) on the
windward side(s) of actively disturbed areas of
construction. Wind breaks should have at maximum
50 percent air porosity;
• Planting vegetative ground cover (e.g., fastgerminating native grass seed) in disturbed areas as soon as possible and watered appropriately until
vegetation is established;
• Installing sandbags or other erosion control
measures to prevent silt runoff to public roadways
from sites with a slope greater than one percent;
• Minimizing the amount of excavated material or
waste materials stored at the site;
• Hydroseeding or applying non-toxic soil stabilizers
to construction areas, including previously graded
areas, that are inactive for at least 10 calendar
days;
• Use of late engine model years, such as equipment
meeting U.S. EPA / CARB certified Tier IV emission
standards; and/or
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Chapter 2 Executive Summary
2-10 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
• Other on- or off-site construction emission control
measures deemed necessary to reduce
construction emissions to levels below the
BAAQMD's latest recommended CEQA thresholds.

Cumulative Air Quality Impact. The Project
would conflict with the 2017 Clean Air Plan and
result in a cumulative significant and
unavoidable impact to regional air quality (from
O3 precursor emissions, PM2.5, and PM10)
(Impact AIR-1).

Potentially
Significant
Implement Mitigation Measure AIR-1. Significant and
Unavoidable
Biological Resources
Impact BIO-1: Substantial Adverse Effect on
Special-Status Species. Residential housing
construction facilitated by the proposed Project
could adversely impact special-status species.

Potentially
Significant
Mitigation Measure BIO-1: Project-Specific
Biological Resources Evaluation. Prior to the
construction of new housing on sites that are on or
adjacent to undeveloped land containing natural habitat (e.g., oak woodland, mixed woodland, and/or grassland)
or aquatic habitat (i.e., from dripline of vegetation at top of creek bank), a project-specific biological resources evaluation shall be conducted by a qualified biologist.

The biologist shall utilize relevant resources such as the California Natural Diversity Database (CNDDB) and the
National Wetland Inventory (NWI) as well as a field
survey covering the project site and adjacent areas. A
biological resources report or memo shall be prepared
documenting the results of the evaluation. At a
minimum, the report or memo shall include a description of existing vegetation, habitats, and aquatic features on the project site; an evaluation of special-status species and sensitive habitats that could occur on the site; and suitable mitigation measures as needed to avoid projectrelated significant impacts to biological resources.

Less than
Significant Impact
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-11 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
Mitigation measures for impacts on special status
species may include:
• Best Management Practices (BMP’s) such as
erosion control devises (e.g., straw wattles, silt
fence),
• installation of temporary wildlife exclusion
fencing along the limits of disturbance,
• worker environmental awareness training on
special status species and sensitive habitat
including avoidance and minimization
measures for the project,
• preconstruction surveys and biological
monitoring if sensitive species or an active nest
/ burrow is found,
• minimizing the development footprint (e.g.,
clustered development) or avoiding sensitive
biological resources, and
• compensatory mitigation for impacts to special
status species or their habitat such as habitat
restoration, contributing to an established
mitigation bank, incorporating a conservation
easement on the property, or preserving suitable
habitat in perpetuity off site.

Mitigation measures from the biological resources’
evaluation shall be incorporated into the CEQA
document for the project and/or adopted as project
conditions of approval.

Applies To: New housing development on sites that are
on or adjacent to natural vegetation or aquatic habitat (i.e., from the dripline of vegetation at the top of creek bank).
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Chapter 2 Executive Summary
2-12 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
Impact BIO-1: Substantial Adverse Effect on
Special-Status Species - Nesting Birds.

Residential housing construction facilitated by
the proposed Project could adversely impact
nesting birds protected by the Migratory Bird
Treaty Act.

Potentially
Significant
Mitigation Measure BIO-2: Conduct PreConstruction Nesting Bird Surveys. To avoid impacts to nesting birds and avoid potential violation of state and federal laws pertaining to birds, all construction of new housing (including but not limited to mobilization and
staging, clearing, grubbing, tree removal, fence
installation, demolition, grading, and creation of fuel breaks) must occur outside the avian nesting season
(that is, prior to February 1 or after September 15) If site disturbance (i.e., mobilization, ground and vegetation
disturbance) occurs within the avian nesting season
(from February 1 to September 15), all suitable habitats located within the project’s area of disturbance including staging and storage areas plus a 250-foot (passerines)
and 1,000-foot (raptor nests) buffer around these areas shall be thoroughly surveyed, for the presence of active nests by a qualified biologist no more than five days
before commencement of any site disturbance activities
and equipment mobilization. If project activities are
delayed by more than five days, an additional nesting
bird survey shall be performed. Active nesting is present if a bird is building a nest, sitting in a nest, a nest has eggs or chicks in it, or adults are observed carrying food to the nest. The results of the surveys shall be
documented.

If pre-construction nesting bird surveys result in the
location of active nests, no site disturbance and
mobilization of heavy equipment (including but not
limited to equipment staging, fence installation, clearing, grubbing, vegetation removal, fence installation,
demolition, and grading), shall take place within 250 feet of non-raptor nests and 1,000 feet of raptor nests, or as determined by a qualified biologist in consultation with the California Department of Fish and Wildlife, until the Less than
Significant Impact
-144-
Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-13 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
chicks have fledged. Monitoring shall be required to
ensure compliance with the Migratory Bird Treaty Act
and relevant California Fish and Game Code
requirements. Monitoring dates and findings shall be
documented.

Impact BIO-1: Substantial Adverse Effect on
Special-Status Species - Roosting Bats.

Residential housing construction facilitated by
the proposed Project could adversely impact
roosting bats protected by the protected by the
California Fish and Game Code.

Potentially
Significant
Mitigation Measure BIO-3a: Bat Habitat Assessment.

Prior to removal of trees or structures for housing
development, a qualified biologist shall conduct a bat
habitat assessment of trees and structures to be
removed, as well as within 50 feet of surrounding trees and structures, if accessible. The biologist shall search for large cavities and crevices in trees and structures that could support maternity roosts as well as habitat for special-status bat species. Signs of bats such as guano or the smell of bats shall also be noted. Results of the bat habitat assessment shall be documented.

If no suitable roosting habitat or signs of bats are found, then no further action is required, and the project may proceed as planned. If suitable roosting habitat or signs of bats are found, then Mitigation Measure 3b shall be
implemented.

Mitigation Measure BIO-3b. Dusk Emergence Bat
Survey: If suitable roosting habitat or signs of bats are found in trees or structures to be removed on a new
housing site a qualified biologist shall conduct a dusk emergence survey for roosting bats within 14 days prior to the removal of the tree(s) or structure(s). The biologist shall monitor all suitable roosting trees and structures at dusk for emerging bats, using acoustic equipment to
identify the species. Results of the survey shall be
documented. If no roosting bats are found during the
survey, then no further action is required, and the project may proceed as planned.

Less than
Significant Impact
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Chapter 2 Executive Summary
2-14 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
If roosting bats are found during the survey, a
disturbance-free buffer zone shall be established around the roost site during the maternity season (April 15-
September 15), as determined by a qualified biologist
until the maternity season is over. Outside the maternity season, roosting bats may be excluded from the tree(s)
or structure(s) prior to their removal as directed by a qualified biologist. During this period, exclusion shall only occur between September 15 and October 15,
during warm (i.e., evening temperatures > 50° F) and
dry weather when bats are active. The exact materials
and methods for exclusion will depend on the type of
roost (e.g., crevice, open building) but may include use of one-way doors or two-step tree removal process
(removal of tree parts containing non-roost features on day 1 and full removal of the tree on day 2). If one-way doors are used, they shall be left in place for a minimum of 7 days or as long as necessary to allow all bats to exit the roost before sealing or removal of the tree/structure.

The exact materials and methods of exclusion shall be
determined by a qualified biologist who has knowledge
of bat biology and behavior, and prior experience with
bat habitat assessments, mitigation, and exclusion. If a maternity colony of a special-status bat species or nonspecial-status bat species is found during the maternity season, the roosting site shall be preserved, and a
disturbance-free buffer shall be maintained around the
roost. Disturbance-free buffers for bat maternity colonies of special-status and non-special-status bats may range from 50 feet to 300 feet. The disturbance-free buffer
distance will be dependent on the type of disturbance
and the species of bat present. Disturbance-free buffers shall be periodically monitored by a qualified biologist to ensure that such buffers are adequately protecting
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-15 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
maternity colonies. Following the maternity season, any bats remaining in the roost may be excluded following
the procedures described above. Once all bats have
been excluded from the roost site, the roost may be
removed.

Applies To: Any housing project that requires removal
of trees or structures that may affect special status
species.

Impact BIO-2: Impacts on Riparian Habitat
and other Sensitive Natural Communities.

Residential development facilitated by the
proposed Project could adversely impact
riparian habitat and sensitive natural
communities.

Potentially
Significant
Mitigation Measure BIO-4: Stream Protection
Ordinance. The Town of Hillsborough shall codify
General Plan Policy OSC 3.1 that protects streams to
assure protection is provided uniformly to streams and
creeks, regardless of the type of housing application.

The Town shall adopt an Ordinance implementing the
requirements of General Plan policy OSC 3.1, ensuring
it applies to all residential development projects
uniformly and shall include amendments to the zoning
ordinance (Development Code) that would establish
setbacks which range from 20 feet (General Plan policy
OSC 3.1) to 100 feet or more upland from the top of
stream banks depending on the size of the lot, slope,
nature and quality of riparian and stream resources, and species present, the standards for development within
the setbacks, and review procedures and permit
requirements. Setback requirements in areas where
special-status species associated with the stream and
surrounding habitat should ensure the long-term
protection of those species and their habitats.

Construction of main or accessory structures,
earthmoving activity, land clearing, or agricultural uses shall be set back 50 feet from delineated wetland
boundaries. The setback shall be 100 feet or more in
areas with slopes greater than 50% unless additional
Less than
Significant Impact
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Chapter 2 Executive Summary
2-16 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
measures are installed to protect the stream from
erosion. This measure will further minimize impacts to
steams by providing a greater distance to reduce runoff, erosion, and sediment from entering the creek. In limited circumstances, the setback may be reduced or
increased if recommended by a qualified biologist and
approved by the Town.

Impact BIO-3: Substantial Adverse Effect on
Wetlands. Residential development facilitated
by the proposed Project could adversely impact
wetlands.

Potentially
Significant
Implement Mitigation Measure BIO-1 and Mitigation
Measure BIO-4.

Less than
Significant Impact
Impact BIO-4: Interfere Substantially with
Wildlife Movement Corridors and Wildlife
Nursery Sites. Residential development
facilitated by the proposed Project could
interfere with the movement of wildlife or could
impair or destroy breeding sites.

Potentially
Significant
Implement Mitigation Measure BIO-1 and Mitigation
Measure BIO-4.

Less than
Significant Impact
Impact BIO-5: Conflicts with Local Policies
or Ordinances Protecting Biological
Resources. Residential development facilitated
by the Draft 2023 – 2031 Housing Element
could conflict with adopted plans, policies and
ordinances protecting biological resources if
future residential projects impact sensitive
biological resources.

Potentially
Significant
Implementation of Mitigation Measures BIO-1 through
BIO-4 would reduce potential impacts to less than
significant with mitigation.

Less than
Significant Impact
Cumulative Biological Resources Impact.

Future residential development facilitated by
the Project, in conjunction with other types of
private development and public projects
occurring in the Town, could potentially result in
cumulative impacts to biological resources
(special-status species and their habitats,
sensitive natural communities, wetlands,
Potentially
Significant
Implement Mitigation Measures BIO-1 through BIO-4. Less than Significant Impact
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-17 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
wildlife movement corridors, and wildlife
nursery sites).

Cultural Resources and Tribal Cultural Resources
Impact CUL-1: Destruction/Degradation of
Historical Resources. Future development
projects that may be facilitated by the Project
may cause substantial adverse changes in the
significance of a historic resource, including
properties or features eligible for listing in a
local, State, or federal register of historic
resources.

Potentially
Significant
Mitigation Measure CUL-1: Prepare Historic
Resource Evaluation. For any individual development
project within the Planning Area that the Town
determines may involve a property that contains a
potentially significant historic resource, the resource shall be assessed by a professional who meets the
Secretary of the Interior's Professional Qualifications Standards to determine whether the property is a
significant historic resource and whether or not the
project may have a potentially significant adverse effect on the historic resource. If, based on the
recommendation of the qualified professional, the Town
determines that the project may have a potentially
significant effect, the Town shall require the applicant to implement the following mitigation measures:
(a) Adhere to at least one of the following Secretary
of the Interior’s Standards:
• Secretary of Interior's Standards for the
Treatment of Historic Properties with
Guidelines for Preserving, Rehabilitating,
Restoring, and Reconstructing Historic
Buildings; or
Secretary of Interior's Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings. The
qualified professional shall make a recommendation to
the Town as to whether the project fully adheres to the Secretary of the Interior’s Standards, and any specific modifications necessary to do so. The final
Significant and
Unavoidable
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Chapter 2 Executive Summary
2-18 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
determination as to a project's adherence to the
Standards shall be made by the Town body with final
decision-making authority over the project. Such a
determination of individual project adherence to the
Secretary of the Interior’s Standards will constitute
mitigation of the project historic resource impacts to a less-than-significant level (CEQA Guidelines section
15064.5).
(b) If measure (a) is not feasible, the historic
resource shall be moved to a new location
compatible with the original character and use
of the historic resource, and its historic features
and compatibility in orientation, setting, and
general environment shall be retained, such
that a substantial adverse change in the
significance of the historic resource is avoided.

Implementation of measure (b) would reduce
the impact to a less-than-significant level.

If neither measure (a) nor measure (b) is feasible, then the Town shall, as applicable and to the extent feasible, implement the following measures in the following order:
(c) Document the historic resource before any
changes that would cause a loss of integrity and
loss of continued eligibility. The documentation
shall adhere to the Secretary of the Interior's
Standards for Architectural and Engineering
Documentation. The level of documentation
shall be proportionate to the level of
significance of the resource. The documentation
shall be made available for inclusion in the
Historic American Building Survey (HABS) or
the Historic American Engineering Record
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-19 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
(HAER) Collections in the Library of Congress,
and the California Historical Resources
Information System (CHRIS), as well as local
libraries and historical societies.
(d) Retain and reuse the historic resource to the
maximum feasible extent and continue to apply
the Secretary of the Interior’s Standards to the
maximum feasible extent in all alterations,
additions, and new construction.
(e) Through careful methods of planned
deconstruction to avoid damage and loss,
salvage character-defining features and
materials for educational and interpretive use
on-site, or for reuse in new construction on the
site in a way that commemorates their original
use and significance.
(f) Interpret the historical significance of the
resource through a permanent exhibit or
program in a publicly accessible location on the
site or elsewhere within the Planning Area.

Impact CUL-2: Potential Disturbance of
Human Remains. Construction activities,
particularly excavation for building foundations,
trenching for utilities, and development of
roadways, associated with residential
development projects facilitated by the Project
may disturb human remains during
construction.

Potentially
Significant
Mitigation Measure CUL-2: Procedures if Human
Remains are Encountered. For future development of
individual projects within the Planning Area, if human
remains are encountered during ground-disturbing
activities within specific project sites, the project
contractor and/or on-site supervisor shall provide
certification to the Town Planning Division that work
within 50 feet of the discovery is stopped. The project contractor shall immediately notify the San Mateo
County Coroner (Coroner) upon the discovery of any
Less than
Significant Impact
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Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
human remains. At the same time, a qualified
archaeologist meeting federal criteria under 36 CFR 61
shall be contacted by the project applicant(s) and project contractor, in coordination with the Town Planning
Division, to assess the situation and consult with the
appropriate agencies. If the human remains are of
Native American origin, the Coroner shall notify the
NAHC within 24 hours of this identification. The NAHC
will identify a Most Likely Descendant (MLD) to inspect the site and provide recommendations for the proper
treatment or disposition, with proper dignity, of the
remains and any associated grave goods. Upon
completion of the assessment, the qualified
archaeologist shall prepare a report documenting the
background to the finds and provide recommendations
for the treatment of the human remains and any
associated cultural materials, as appropriate and in
coordination with the recommendations of the MLD. The
report shall be submitted to the project applicant, the Town Planning Division, and the NWIC. Once the report
is reviewed and approved by the Town Planning
Division, and any appropriate treatment completed,
project construction activity within the area of the find may resume. If the MLD does not make
recommendations within 48 hours the project
applicant(s) shall reinter the remains in an area of the property secure from further disturbance. If the project applicant(s) does not accept the MLD’s
recommendations, the applicant(s) or the MLD may
request mediation by the NAHC.

Energy
Impact ENG-1: Wasteful, Inefficient, or
Unnecessary Consumption of Energy
Potentially
Significant
Mitigation Measure ENG-1a: Residential Electric
Vehicle Charging Requirements. Future residential
Less than
Significant Impact
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-21 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
Resources. The proposed Project would result
in the use of gasoline and diesel fuels for new
vehicle trips, which is considered an inefficient
form of energy.
development facilitated by the Project that includes new or additional parking facilities must conform with the Tier 2 electric vehicle charging requirements in the latest
edition of the California Green Building Standards Code (CalGreen) in effect at the time that building permit
applications are submitted to the Town. Currently, the
2022 CalGreen code, Section A4.106.8, Electric Vehicle
Charging for New Construction, requires the following
measures to facilitate the future installation and use of electric vehicle chargers:
• New one and two-family dwellings and
townhouses with attached private garages
include a dedicated 208/240-volt branch circuit
rated at 40 amperes minimum.
• New multi-family dwellings provide 40 percent of
the total number of parking spaces on a building
site be electric vehicle charging spaces capable
of supporting future electric vehicle supply
equipment.

Potentially
Significant
Mitigation Measure ENG-1b: VMT Reduction. Future
residential development facilitated by the Project shall be required to achieve a VMT reduction of 15 percent
below the countywide average residential VMT per
capita. For individual development projects that do not achieve VMT significance thresholds, applicants shall
submit documentation that demonstrates how the
necessary VMT reductions will be achieved (see
Mitigation Measure TRANS-1).

Less than
Significant Impact
Geology and Soils
Impact GEO-1: Substantial Adverse Effects
from Seismic and Slope Instability Hazard.

The implementation of Action 1.1 (b) of the
Potentially
Significant
Mitigation Measure GEO-1: Conduct Geotechnical
Analysis. Prior to adoption of any changes to
Hillsborough Municipal Code Title 16 (Subdivisions)
Less than
Significant Impact
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Chapter 2 Executive Summary
2-22 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
Draft 2023-2031 Housing Element Housing
Plan could facilitate more intensive housing
development than what is currently permitted
on hillside lots in the Planning Area. More
intensive hillside development, if not properly
studied for potential ground instability impacts,
including those influenced by climate change
impacts, could adversely affect future
subdivision residents, surrounding residents,
and the environment by causing or contributing
to landslides, debris flows, and other forms of
ground instability.
made as a result of implementation of Housing Element
Action 1.1 (b), the Town shall include within the
modifications to Municipal Code Title 16 the following
requirements:
• The Town shall develop and incorporate into
Municipal Code Title 16 Stability Report
requirements for all new proposed hillside
subdivisions.
• The soils/geotechnical report required for a new
hillside subdivision must evaluate the risks of more
intensive housing development on steep and
potentially unstable slopes due to increased
landslide, debris flows, and post-fire debris flow
hazards resulting from climate change impacts. A
site-specific geotechnical report must also be
prepared for the development of each lot created
by a hillside subdivision. Lot-specific geotechnical
reports must also analyze site-specific impacts
related to landslide, debris flows, and post-fire
debris flows, including the potential for the
development of the lot to exacerbate ground
instability impacts. Further, it must be demonstrated
that new hillside subdivision lots would meet the
Town’s Stability Report requirements.
• New subdivisions in landslide areas and on
landslide-prone deposits on steep slopes where it
cannot be demonstrated through the required
geotechnical report that appropriate mitigation
measures can stabilize the site for construction will
be prohibited.
• Any work or construction undertaken to correct
slope instability or mitigate other geologic hazard
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-23 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
conditions to be supervised and certified by a
geotechnical engineer and/or an engineering
geologist.
• If after completion of the required feasibility
analysis of the modifications to the Town’s hillside
development standards, the Town determines
implementation of Action 1.1 (b) would increase
geologic and seismic hazards, the Town will use the
results of the feasibility analysis to determine if
additional measures beyond the requirements listed
above are needed to minimize or avoid said
geologic or seismic hazards.

Impact GEO-2: Potential for Disturbance of
Paleontological Resources. Construction
activities associated with residential
development that may be facilitated by the
Project could disturb paleontological resources.

Potentially
Significant
Mitigation Measure GEO-2: Procedures for
Protection of Paleontological Resources. For future
residential development facilitated by the Draft 2023 – 2031 Housing Element, the following measures shall be
implemented:
(1) Construction Personnel Training. For residential
housing projects involving deep excavation
activities that are ten feet or greater in depth,
the project applicant/designated representative
shall organize construction personnel training
for all excavation-related construction activities.

The training shall be conducted by a qualified
paleontologist who meets the Secretary of the
Interior’s Professional Qualifications Standards.

The construction training shall be provided prior
to the start of construction. The qualified
paleontologist shall provide documentation of
the training to the Town.

Less than
Significant Impact
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Chapter 2 Executive Summary
2-24 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
(2) Procedures for Resources Encountered. For all
residential housing projects in the Planning
Area, if subsurface paleontological resources
are encountered, excavation shall halt within a
buffer area of at least 50 feet around the find.

Construction activities will not be allowed to
continue within the 50-foot buffer area until a
paleontologist who meets the Secretary of the
Interior’s Professional Qualifications Standards
evaluates the significance of the resource and
its stratigraphic context in light of professional
paleontological standards. Work can resume
within the 50-foot buffer area at the discretion of
the project paleontologist. Work shall be allowed
to continue outside the buffer area; however, the
paleontologist shall be empowered to
temporarily halt or redirect construction activities
if additional paleontological resources are
found. If the project paleontologist identifies
significant paleontological resources, the
paleontologist shall prepare a treatment and
recovery plan for the identified resources. If
treatment and salvage is required,
recommendations shall be consistent with
Society of Vertebrate Paleontology guidelines
and current professional standards.

The project paleontologist shall provide the
collected materials to an appropriate museum
repository for paleontological specimens for
permanent curatorship and storage. The project
paleontologist shall also prepare a report
documenting the results of treatment and
recovery activities and the significance of the
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-25 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
fossils and submit the report to the Town. The
report, when submitted to the Town, shall signify
the completion of the program to mitigate
impacts on paleontological resources.

Greenhouse Gas Emissions
Impact GHG-1: Generate GHG Emissions
That May Have a Significant Impact on the
Environment, and Would Conflict With an
Applicable Plan, Policy, or Regulation
Adopted for the Purposes of Reducing GHG
Emissions. Future residential development
facilitated by the Project would generate GHG
emissions that would have the potential to
conflict with state-wide GHG reduction goals,
including the State’s goal for becoming carbon
neutral by 2045. The growth facilitated by
adoption of the Housing Element Update would
also result in GHG emissions that would conflict
with the CARB 2022 Scoping Plan and
MTC/ABAG Plan Bay Area 2050.

The GHG emissions that could be generated by
the increase in housing facilitated by the project
would not be consistent with BAAMDrecommended CEQA thresholds of significance and the CARB Scoping Plan, even with the
inclusion of feasible mitigation measures.

Potentially
Significant
Mitigation Measure GHG-1a: Update Climate Action
Plan. Within two years of adoption of the Project, the
Town shall prepare an updated Climate Action Plan that:

1. Quantifies greenhouse gas emissions, both existing
and proposed, over a specified time period. The
time period forecasted shall be no less than the
Year 2045. Additional, forecasted years (e.g., 2030,
2035, etc.) may be included. The existing
greenhouse gas emission inventory shall include an
evaluation of the Town’s Natural and Working
Lands.

2. Identifies annual, community-wide greenhouse gas
emission reduction targets (i.e., in MTCO2e) and/or
efficiency targets (i.e., in MTCO2e per service
population and/or capita) that align the Town’s
emissions with legislatively adopted State-wide
greenhouse gas reduction targets (e.g., SB 32) for
2030 and goal of being carbon neutral by 2045,
consistent with Executive Order B-55-18.

3. Specifies measures or a group of measures,
including performance standards, that substantial
evidence demonstrates, if implemented, would
collectively achieve the specified annual,
community-wide greenhouse gas emission
reduction targets and/or efficiency targets. The
Town’s strategy shall include strategies that
Significant and
Unavoidable
Impact
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Chapter 2 Executive Summary
2-26 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
address the carbon sources and sinks associated
with the Town’s Natural and Working Lands.

4. Establishes a mechanism to monitor the plan’s
progress toward achieving its community-wide
greenhouse gas emission reduction targets and/or
efficiency targets, and require an amendment if the
Climate Action Plan is not achieving specified
levels.

Potentially
Significant
Mitigation Measure GHG-1b: Consider Adoption of a
Zero Net Energy Ordinance. Within one year of the
adoption of the Focused GPU the Town shall complete
an evaluation on the feasibility of adopting an ordinance that amends the Town’s Municipal Code to require all
new residential development subject to Title 24, Part 6 of the California Building Code to achieve Zero Net
Energy (ZNE) standards. If the Town finds ZNE
technology, programs, and/or other strategies are
feasible and cost-effective, the Town shall adopt a ZNE ordinance as expeditiously as possible given Town
resources. As defined by the California Energy
Commission (CEC), ZNE standards require the value of
the net energy produced by project renewable energy
resources to equal the value of the energy consumed
annually by the project, using the CEC’s Time
Dependent Valuation. In the event the Town adopts a
ZNE ordinance, Mitigation Measure GHG-1c would no
longer apply to housing site projects in the Town. This Mitigation Measure may no longer apply if, after
adoption of an updated qualified Climate Action Plan as required by Mitigation Measure GHG-1a, a ZNE
ordinance is found to be unnecessary for the Town to
align its GHG emissions with future statewide
Significant and
Unavoidable
Impact
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-27 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
greenhouse gas emissions goals, including being
carbon neutral by 2045.

Potentially
Significant
Mitigation Measure GHG-1c: Prohibit Natural Gas
Plumbing and Appliances in New Housing Sites. The
Town shall prohibit natural gas plumbing and the use of all natural gas appliances such as cook tops, water
heaters, and space heaters in all new housing site
developments, with the following exceptions:
• Newly constructed buildings with a valid planning
entitlement or other development agreement
approved prior to the date of certification of this
EIR.
• It can be demonstrated there is no commercially
available technology capable of meeting the
specific appliance or building system application
due to specific economic, technical, logistical, or
other factors associated with the development site.

Projects subject to the above exceptions shall provide
the necessary infrastructure to support future
electrification of appliances and building systems,
consistent with the requirements identified in the Town of Hillsborough Municipal Code Chapter 15.10, as in
effect September 6, 2023. This prohibition on natural
gas plumbing and natural gas appliances shall cease if
and when 1) the City adopts a ZNE ordinance per
Mitigation Measure GHG-1b or 2) adopts an updated,
qualified Climate Action Plan pursuant to Mitigation
Measure GHG-1a and a natural gas prohibition on some
or all appliances/uses is determined to be unnecessary
for the purposes of aligning the Town’s emissions with
the state’s long-term greenhouse gas emission
reduction goals.

Significant and
Unavoidable
Impact
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Chapter 2 Executive Summary
2-28 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
Potentially
Significant
Mitigation Measure GHG-1d: Residential Electric
Vehicle Charging Requirements. Future residential
development facilitated by the Project that includes new or additional parking facilities must conform with the Tier 2 electric vehicle charging requirements in the latest
edition of the California Green Building Standards Code (CalGreen) in effect at the time the building permit
application is submitted to the Town. Currently, the 2022 CalGreen code, Section A4.106.8, Electric Vehicle
Charging for New Construction, require the following
measures to facilitate the future installation and use of electric vehicle chargers:
• New one and two-family dwellings and townhouses
with attached private garages include a dedicated
208/240-volt branch circuit rated at 40 amperes
minimum.
• New multi-family dwellings provide 40 percent of
the total number of parking spaces on a building
site be electric vehicle charging spaces capable of
supporting future electric vehicle supply equipment.

Significant and
Unavoidable
Impact
Potentially
Significant
Mitigation Measure GHG-1e: VMT Reduction
Requirements. Future residential development
facilitated by the Project shall be required to achieve a VMT significance threshold of 15 percent below the
countywide average residential VMT per capita. For
individual development projects that do not achieve
VMT significance thresholds, applicants shall submit
documentation that demonstrates how the necessary
VMT reductions will be achieved.

Significant and
Unavoidable
Impact
-160-
Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-29 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
Cumulative GHG Impacts. The proposed
2023 – 2031 Housing Element would result in
GHG emissions that do not meet the State’s
2030 GHG reduction or 2045 carbon neutrality
goals. The implementation of the Draft 2023 –
2031Housing Element could also result in GHG
emissions that conflict with plans adopted for
the purposes of reducing GHG emission,
including the 2022 Scoping Plan and Plan Bay
Area 2050. Even with mitigation, this impact
would be significant and unavoidable.

Potentially
Significant
Implement Mitigation Measure GHG-1a – 1e. Significant and Unavoidable
Impact
Hazards and Hazardous Materials
Impact HAZ-1: Hazards Due to Reasonably
Foreseeable Upset and Accident Conditions
Involving Release of Hazardous Materials
into the Environment. The Project could
expose future residents to reasonably
foreseeable upset and accident conditions
associated with hazardous materials.

Potentially
Significant
Mitigation Measure HAZ-1: Amend General Plan
Public Safety Element. To protect the public and the
environment from reasonably foreseeable upset and
accident conditions associated with hazardous
materials, adopt new Public Safety Policy PS-5.5 and
new Public Safety Action PS-5.5, and amend the
Municipal Code to establish development standards
specified in proposed Action PS-5.5.

Policy PS-5.5: Mitigate hazard exposure to and from
new development projects through the environmental
review process, design criteria, and standards
enforcement, including, where deemed necessary
and based on the history of land use, requiring site
assessment for hazardous and toxic soil
contamination prior, including preparation of a Phase
1 Environmental Site Assessment (ESA) to approving
development project applications.

Action PS-5.5: Establish development standards for
new development and redevelopment to identify and
Less than
Significant Impact
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Chapter 2 Executive Summary
2-30 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
abate hazardous material releases from prior land
uses that have the potential to affect future property
owners or users. A Phase I Environmental Site
Assessment should be required where appropriate; a
Phase II Environmental Site Assessment, with
environmental testing and/or remediation, may also
be required based on the findings of the Phase I
Environmental Site Assessment.

Hydrology and Water Quality
Impact HYD-1: Risks from Pollutant Release
due to Project Inundation. Development of
the Draft 2023 – 2031 Housing Element
Housing Opportunity Sites could have
potentially significant flooding-related impacts,
particularly considering the existing General
Plan goals, policies, and actions to which the
new housing development would be subject do
not reflect recent State law requirements.

Potentially
Significant
Mitigation Measure HYD-1: Update General Plan
Safety Element. Prior to the issuance of building
permit(s) for any of the Draft 2023-2031 Housing
Element Housing Opportunity Sites, the Town shall
develop and adopt Geneal Plan Public Safety Element
goals, the Town shall develop and adopt Geneal Plan
Public Safety Element goals, policies, and actions
consistent with the requirements of Government Code
§65302(g) and as addressed in OneShoreline’s
“Planning Policy Guidance to Protect and Enhance Bay
Shoreline Areas of San Mateo County” that include the
following:
• Review and use the best available science and
projections of future conditions to identify the areas
that are vulnerable to inland flooding exacerbated
by sea level rise, shallow groundwater rise, and
extreme precipitation events. Use this information
to continue to develop or adjust planning and
adaptation strategies.
• Integrate planning for future sea level rise, shallow groundwater rise, and extreme precipitation events
and their potential effects on inland flooding into all relevant Town processes related to development,
Significant and
Unavoidable
Impact
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-31 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
including zoning ordinance updates and entitlement
of new and/or substantial construction.
• Ensure that new and/or substantial construction is
planned and designed to accommodate future
conditions for the life of the development project.

Cumulative Hydrology Impacts. The Project
in combination with other, public and private
development with the Town may make a
cumulatively considerable contribution with
respect to flooding and pollutant release.

Potentially
Significant
Implement Mitigation Measure HYD-1. Significant and
Unavoidable
Impact
Transportation
Impact TRANS-1: Conflict or Be Inconsistent
with CEQA Guidelines § 15064.3,
Subdivision (b), Regarding Project VMT. The
Project would generate VMT that, per capita is
estimated to be 21.4 miles, which is 62 percent
above the countywide threshold.

Potentially
Significant
Mitigation Measure TRANS-1: VMT Reduction.

Residential development projects occurring on sites
identified in Draft 2023 – 2031 Housing Element
programs shall be required to achieve a VMT
significance threshold of 15 percent below the
countywide average residential VMT per capita. This is
generally considered the maximum feasible mitigation
that can be achieved in suburban contexts, according to Handbook for Analyzing Greenhouse Gas Emission
Reductions, Assessing Climate Vulnerabilities, and
Advancing Health and Equity, California Air Pollution
Control Officers Association (CAPCOA), 2021 (CAPCOA
report). For individual development projects that do not achieve VMT significance thresholds, the Town shall
develop a standard process where applicants shall
submit documentation that demonstrates how the
necessary VMT reductions will be achieved.

VMT Reduction Strategies
Project-specific VMT reduction strategies would be
identified as part of specific project proposals, and the selected strategies will vary depending on the location of Significant and
Unavoidable
Impact
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Chapter 2 Executive Summary
2-32 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
each development site and the availability of nearby
transportation services. The CAPCOA report contains
transportation-focused measures – including
transportation demand management (TDM) strategies –
for the purpose of reducing VMT, including VMT
reduction estimates associated with each strategy.

Following are TDM and other strategies that may be
applied; additional measures beyond those provided in
this list may be allowed if supported by evidence.
• Subsidize transit passes;
• Provide or participate in established ridematching program(s); • Provide information, educational, and marketing
resources for residents, employees, and visitors
managed by a TDM Coordinator;
• Construct off-site pedestrian and/or bicycle
network improvements, particularly those that fill
gaps and/or connect the project and
surrounding neighborhood to transit;
• Reduce parking supply at affordable or senior
residential projects and projects that are wellserved by transit; • Unbundle residential parking costs (sell or lease
parking separately from the housing unit) where
appropriate on-street management is present.

As noted, the lack of availability of transit services in proximity to the Planning Area will impact the VMT
reduction that can be achieved through some of these
strategies. Therefore, projects located in proximity to the frequent bus service operating along El Camino Real
and/or Caltrain would offer residents viable alternatives to vehicle transportation. However, programs
administered through Commute.org are available to all
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-33 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
San Mateo County residents and include ridesharing, a
guaranteed ride home program, and incentives to use
non-vehicle transportation. Marketing efforts for these measures would support VMT reduction for residents of
the proposed units as well as existing Hillsborough
residents.

Cumulative Transportation Impacts. The
Existing plus Project VMT per capita is
estimated to be 21.4 miles, which is 62 percent
above the countywide threshold contributing to
a cumulative VMT impacts. .

Potentially
Significant
Implement Mitigation Measure TRANS-1. Significant and
Unavoidable
Impact
Tribal Cultural Resources
Impact TRIB-1: Discovery of Tribal
Resources During Construction.

Construction activities, particularly excavation
for building foundations, trenching for utilities,
and development of roadways, associated with
residential development projects facilitated by
the Project may disturb tribal cultural resources
during construction.

Potentially
Significant
Mitigation Measure TRIB-1: Procedures for
Discovery of Tribal Cultural Resources. Upon
discovery of any tribal cultural or archaeological
resources, cease construction activities in the immediate vicinity of the find until the find can be assessed. All tribal cultural and archaeological resources unearthed
by project construction activities shall be evaluated by the qualified archaeologist and tribal monitor/consultant.

If the resources are Native American in origin, interested Tribes (as a result of correspondence with area Tribes) shall coordinate with the landowner regarding treatment and curation of these resources. Typically, the Tribe will request preservation in place or recovery for educational purposes. Work may continue on other parts of the
project while evaluation takes place.
• Preservation in place shall be the preferred
manner of treatment. If preservation in place is
not feasible, treatment may include
implementation of archaeological data recovery
excavation to remove the resource along the
Less Than
Significant impact
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Chapter 2 Executive Summary
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Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
subsequent laboratory processing and analysis.

All tribal cultural resources shall be returned to
the Tribe. Any historic archaeological material
that is not Native American in origin shall be
curated at a public, non-profit institution with a
research interest in the materials, if such an
institution agrees to accept the material. If no
institution accepts the archaeological material,
they shall be offered to the Tribe or a local
school or historical society in the area for
educational purposes.
• Archaeological and Native American monitoring
and excavation during construction projects
shall be consistent with current professional
standards. All feasible care to avoid any
unnecessary disturbance, physical modification,
or separation of human remains and associated
funerary objects shall be taken. Principal
personnel shall meet the Secretary of the
Interior standards for archaeology and have a
minimum of 10 years’ experience as a principal
investigator working with Native American
archaeological sites in Southern California. The
Qualified Archaeologist shall ensure that all
other personnel are appropriately trained and
qualified.

Utilities and Service Systems
Impact UTS-1: Utility Service Pipelines.

Construction of utility service pipelines (water,
wastewater, storm drain) could impact sensitive
biological resources.

Potentially
Significant
Mitigation Measure UTS-1: New Water, Wastewater,
and Storm Drain Infrastructure for the Tobin Clark
Site. The Town shall work with the City of San Mateo,
the College of San Mateo, and the future developer of
the Tobin Clark site to obtain water supply and sanitary Less than
Significant Impact
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Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-35 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
sewer service through the City of San Mateo and the
College of San Mateo to avoid the construction of utility service pipelines, including a potentially 1,400-foot-long water service pipeline, through sensitive habitats.

If water supply and sanitary sewer service cannot be
provided through the City of San Mateo and the College
of San Mateo, and water supply and sanitary sewer
service pipelines from the Town to the Tobin Clark site would be constructed in sensitive habitats, mitigation
measures BIO-1, BIO-2, BIO-3, and BIO-4 shall be
implemented and the development application for the
Tobin Clark site shall be evaluated for consistency with the certified Final EIR for the Project (e.g., compliance with the Final EIR mitigation measures for the Project).

In addition, these measures would apply to the
construction of any storm drain infrastructure for the
Tobin Clark site if said storm drain infrastructure would be constructed in sensitive habitats.

Wildfire
Impact WILD-1: Emergency Response and
Evacuation Plan Impacts. Development of the
Housing Opportunity Sites could have
potentially significant evacuation-related
impacts, particularly considering the existing
General Plan goals, policies, and actions to
which the new housing development would be
subject do not reflect recent State law
requirements and the State Attorney General’s
Best Practices for Analyzing and Mitigating
Wildfire Impacts of Development Projects.

Potentially
Significant
Mitigation Measure WILD-1: Emergency Response
and Emergency Evacuation Planning. The Town shall
develop and adopt General Plan Public Safety Element
goals, policies, and actions that address the following:
• Undertake an assessment that uses visual risk
assessment and risk factors to identify and
prioritize existing deficient evacuation routes.

Improve evacuation routes based on the
prioritization ranking and in areas identified as
having deficient evacuation routes affected by
new development, but also in consideration of
improvements required for a transportation
network which is resilient to wildfire.

Significant and
Unavoidable
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Chapter 2 Executive Summary
2-36 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
• Undertake an assessment that uses visual risk
assessment and risk factors to identify and
prioritize substandard segments of roadways
and choke point intersections. For each
identified substandard roadway segments and
choke point intersection identify potential
physical improvements that would improve road
and intersection conditions, which may include
pullouts for passing on narrow roads, improved
intersection angles, solar-powered streetlights
at key intersections, and intersection controls at
uncontrolled intersections.
• Implement the findings of both the evacuation
routes assessment and substandard and choke
point intersections assessment.
• Require new development to include adequate
roadway ingress/egress for emergency access
and evacuation routes. Any future housing
development must have at least two points of
ingress/egress.
• Identify and construct additional local
evacuation routes in areas of high hazard
concern or limited mobility.
• Collaborate with CCFD in the identification and
mapping of areas with only one point of ingress
or egress and roads that do not meet current
emergency access and evacuation standards
and the preparation of a program that prioritizes
corrective actions.
• Commit funding for projects that enhance
evacuation safety, spanning road improvement,
signage, and notification systems. Ensure
identified improvements can be funded in areas
-168-
Chapter 2 Executive Summary
Town of Hillsborough 6th Cycle Housing Element Draft EIR 2-37 October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
identified as having deficient evacuation routes
as new development occurs.
• Track development of minimum standards for
roads and evacuation routes and seek to adopt
the standard. Apply any state standards for
evacuation routes to new development.
• Update regularly and make available to the
public maps depicting evacuation routes and
areas prone to environmental hazards.
• Conduct a Townwide evacuation modeling and
analysis study that involves:
o Evaluation of the capacity of roadways to
accommodate project and community
evacuation and simultaneous emergency
access.
o Assessment of the timing for evacuation.
o Identification of alternative plans for
evacuation depending upon the location and
dynamics of the emergency.
o Evaluation of the project’s impacts on
existing evacuation plans.
o Consideration of the adequacy of
emergency access, including the project’s
proximity to existing fire services and the
capacity of existing services.
o Traffic modeling to quantify travel times
under various likely scenarios.

In addition, require subdivision and multi-family housing developers to prepare project-specific evacuation and
modeling analysis that includes the same evaluations as listed above.
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Chapter 2 Executive Summary
2-38 Town of Hillsborough 6th Cycle Housing Element Draft EIR October 2023
Table 2.1-1: Summary of Potentially Significant Impacts and Recommended Mitigation Measures Impacts
Significance
Before
Mitigation Mitigation Measures
Significance After
Mitigation
• Develop a specific review application process
for new subdivisions in the WUI for modeling
impacts for evacuation.

Cumulative Wildfire Impacts: Development of
the Housing Opportunity Sites proposed by the
Project could have significant cumulative
evacuation-related impacts.

Potentially
Significant
Implement Mitigation Measure WILD-1. Significant and
Unavoidable
NOTES:

S = Significant Impact
LTS = Less than Significant Impact
SU = Significant Unavoidable Impact
-170-
ATTACHMENT 2
Attachment 2, the Draft Environmental Impact Report (DEIR) is available online at https://www.hillsborough.net/DocumentCenter/View/5534/20230925-Revised-DraftHousing-Element-clean -171-
ATTACHMENT 3
Attachment 3, the Draft Town of Hillsborough 6th Cycle Housing Element Update is available online at
https://www.hillsborough.net/DocumentCenter/View/5555/Hillsborough-FocusedGPU_Draft-EIR_with-Appendices-10-17-203_reduced?bidId= -172-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
18 OLD BUSINESS

CITY COUNCIL MEETING
NOVEMBER 13, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: 40 BAYWOOD AVENUE PROPERTY DONATION UPDATE PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The subject of 40 Baywood was last discussed at a City Council meeting on July 13, 2020. The item was discussed under the title, “Property Donation – 40 Baywood Avenue.” The nature of that discussion was to review additional financial information (revenue projections and expenditures) as a follow up to prior discussions related to the property donation to the Town. The direction to staff given at that meeting was “to begin to take the steps necessary for potential future acceptance of the donation of 40 Baywood by working with the donor’s representatives to develop the conditions of the deed restrictions for the property; developing a Landscape Master Plan in collaboration with the donor; initiating the formation of a “Friends of the Property” committee; and establishing preliminary discussions with potential partners.” In the time since this direction was given to staff, the property owner has since passed away and the trustee of the Lilienthal Family trust has taken control of the property. The trustee has also formed a non-profit “Friends of 40 Baywood” organization. The trustee has also reached out to Town staff to discuss the Town’s future involvement in the property.

Despite past conversations held at City Council, the trustee has instead offered a lease option to the Town in the amount of $1 per year for 99 years. The terms include restrictions on the amount of space the Town may utilize, allowing the “Friends of 40 Baywood” group to utilize the property, requires the Town to pay the Charity the cost to maintain the property (including property taxes, insurance, repair, replacement, landscaping, gardening, etc.), and requests that the Town re-zone the Property to allow for the Charity to use the property for events (conferences, public meetings, classes, charitable events, and private functions). See Attachment 1 for the full list of general lease parameters.

In addition to the lease parameters, the trustee has provided information related to operating costs of the property, “The ongoing monthly costs to maintain the Baywood Property totals approximately $16,500, and includes but not limited to gardening, koi pond maintenance, utilities, water, cable and garbage, security, pest control and insurance. Note that there will be added costs such as arborist work and other work associated with a property of this size. The above includes the property taxes as of the date of Mrs. Lilienthal’s death. While the Trustee believes that a lease to the Town of Hillsborough would not increase the property taxes for that parcel, it is likely that a lease of the San Mateo parcel to the Town of Hillsborough would result in a reassessment." Town staff reviewed the proposed lease terms and does not believe that the offer is in keeping with the prior Council direction, nor does it serve the best interests of the Town. Further, the proposed -173-
Agenda Staff Report - Hillsborough City Council
November 13, 2023

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Hillsborough City CouncilNovember 13, 2023

Hillsborough City Council
November 13, 2023