Agenda — Hillsborough City Council, December 11, 2023 (part 2 of 2)

2. Resolution

3. Policy No. 415 - Settlement Authority Regarding Claims Against the Town (redline based on November 13, 2023 City Council direction)
PREPARED BY: Jan Cooke, Finance Director
RECOMMENDATION:

1. Adopt the ordinance entitled, “Ordinance of the City Council of the Town of Hillsborough Amending Section 1.28.040 of the Hillsborough Municipal Code Relating to Claims Against the Town”.

2. Adopt the resolution amending Town Policy 415: Settlement Authority Regarding Claims And Litigation Against The Town.
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ORDINANCE NO.

ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH AMENDING SECTION 1.28.040 OF THE HILLSBOROUGH MUNICIPAL CODE

RELATING TO CLAIMS AGAINST THE TOWN

THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH HEREBY FINDS AND ORDAINS:

WHEREAS, the Town presently provides a procedure for submission of government tort claims at Hillsborough Municipal Code, Chapter 1.28; and WHEREAS, the City Council desires to amend the Section 1.28.040-Claim prerequisite to suit of the Hillsborough Municipal Code to clarify that other Town officials beyond the City Council can act on claims consistent with the new delegated authority to the City Manager in revised Policy 415.

NOW, THEREFORE, the City Council of the Town of Hillsborough does ordain as follows:

Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council.

Section 2. Section 1.28.040 of the Hillsborough Municipal Code is hereby amended and restated to read as follows:
“1.28.040 – Claim prerequisite to suit.

In accordance with California Government Code Sections 935(b) and 945.6, all claims shall be presented as provided in this section and acted upon by the Town prior to the filing of any action on such claims, and no such action may be maintained by a person who has not complied with the requirements of Section 1.28.020.” Section 3. This ordinance takes effect thirty (30) days after adoption.

Section 4. If any provision of this ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of this ordinance that can be given effect without the invalid provision or application and, to this extent, the provisions of this ordinance are hereby declared to be severable.

Section 5. This proposed ordinance is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15387(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes to the environment.

Section 6. No less than five days prior to the adoption of this Ordinance, the City Clerk published a summary of this Ordinance in accordance with Government Code section 36933. The City Clerk will certify to the passage of this Ordinance by the City Council of the Town of Hillsborough, California, and cause a summary to be published once within fifteen (15) -161-
ATTACHMENT 1
days after its passage in a newspaper of general circulation, printed, published and circulated in the City in accordance with Government Code section 36933.

ORDINANCE NO. ____ of the Town of Hillsborough introduced on November 13, 2023, and adopted on ___________ by the following vote of the City Council:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
______________________________
Mayor of the Town of Hillsborough
___________________________
Attest: City Clerk
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RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH APPROVING AMENDMENTS TO POLICY NO. 415 – SETTLEMENT AUTHORITY

REGARDING CLAIMS AND LITIGATION AGAINST THE TOWN PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) is a member of PLAN Joint Powers Authority, which provides general liability and other insurances for twentyeight member cities in the San Francisco Bay Area; and WHEREAS, the process for claims against the Town is outlined in Hillsborough Municipal Code Chapter 1.28; and
WHEREAS, the Town has existing Policy No. 415 – Settlement Authority Regarding Claims Against the Town – which establishes the settlement authority for claims against the Town; and
WHEREAS, Town staff recommends that the City Council amend Policy No. 415 (“Policy”) to delegate authority to the City Manager to accept claims and/or approve settlements for claims, threatened litigation or pending litigation where the amount to be paid by the Town does not exceed $50,000, and to reject claims where the amount sought does not exceed $50,000; and WHEREAS, per the Policy, Town staff will provide the City Council with a quarterly report of claims settled or rejected under the City Manager’s authority; and WHEREAS, per the Policy, the City Council will be presented with all other claims and litigation for settlement where the amount to be paid by the Town exceeds $50,000 and for rejection of claims where the amount sought exceeds $50,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves amendments to Policy No. 415 - Settlement Authority Regarding Claims and Litigation Against the Town, as attached in Exhibit A, and hereby rescinds Resolution No. 90-31, and any other approval granting different settlement authority to the City Manager or other staff, and only Policy No. 415 shall dictate settlement authority regarding claims and litigation against the Town, with Hillsborough Municipal Code 1.28 dictating the claims requirement.

Mayor of the Town of Hillsborough
Attest: City Clerk
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ATTACHMENT 2
2 This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 11th day of December 2023 by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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T O W N O F H I L L S B O R O U G H

P E R S O N N E L P O L I C Y
POLICY 415 LAST REVISED 1/5/05
SUBJECT: SETTLEMENT AUTHORITY REGARDING CLAIMS AND

LITIGATION AGAINST THE TOWN
PURPOSE: To establish authority for settling claims and litigation against the Town.

STATEMENT OF POLICY:

The City Manager, or his or her designee, can accept and/or approve settlements for claims, threatened litigation, or pending litigation where the amount to be paid by the Town does not exceed $50,000. The City Manager also has authority to reject claims where the amount sought does not exceed $50,000. The City Manager, with approval by the City Attorney, shall have authority to enter into agreements on behalf of the Town as necessary to effectuate resolution or settlement of any claims, threatened litigation, or pending litigation under the City Manager’s authority.

For all other claims and litigation, the City Council shall have the sole authority to accept, approve settlements, or reject claims or other demands.

Staff shall provide a quarterly report of all claims settled or rejected under the City Manager’s settlement authority pursuant to this policy.

Prior Versions: 1/5/2005, 7/12/2000
POLICY 415 1 SETTLEMENT AUTHORITY
REGARDING CLAIMS AND LITIGATION AGAINST THE TOWN -165-
ATTACHMENT 3

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
DECEMBER 11, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING THE TOWN OF HILLSBOROUGH 2024 LEGISLATIVE PLATFORM PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: A legislative platform is made up of policy statements, adopted by the City Council, that provides the framework for a local agency to respond to legislative issues of importance in a timely manner. The intent of the Hillsborough Legislative Platform is to convey to state legislators, policymakers, and the public where the Town stands on important policy issues. This platform provides the direction needed for the Town to engage on state initiatives that affect the Town’s key priorities, programs, and/or operations.

Background
The Town’s legislative consultant, Renne Public Policy Group (RPPG) provides full lobbying services, including:
• Tracking state legislation and provide priority state legislative tracking documents regularly to the Town.
• Drafting legislative language and talking points or other advocacy materials on legislation, as necessary.
• Preparing position letters reflective of the Town’s adopted legislative position to members of the state legislature, executive branch, and other officials in State government as needed. • Testifying at the direction of and on behalf of the Town at hearings before legislative committees. • Preparing written testimony for Town officials who wish to testify before legislative committees. • Regularly communicating with Town staff to assess legislative options, analyze legislation and discuss policy objectives including review and input into the Town’s legislative policy platform.

The Town adopted a legislative platform for 2022 and for 2023. By adopting a legislative platform, the Town enhances its capacity to monitor, analyze and respond to complex and swift moving legislation. Near the end of the legislative session each year, hundreds of bills are amended and move quickly through the process. Many of these bills have detrimental effects on public agencies.

A legislative platform and policy allow advocates to quickly educate lawmakers in Sacramento on how legislation will impact Hillsborough.
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Agenda Staff Report - Hillsborough City Council
December 11, 2023

Page 2 ends

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Resolution and Exhibit A Legislative Platform PREPARED BY: Doug Davis, City Manager
RECOMMENDATION: Adopt the resolution adopting the Town of Hillsborough 2024 Legislative Platform.
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RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING THE TOWN OF HILLSBOROUGH 2024 LEGISLATIVE PLATFORM PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) desires to convey to state legislators, policymakers and the public where the Town stands on important policy issues; and
WHEREAS, a legislative platform provides direction for the Town to engage state initiatives that affect the Town’s key priorities, programs and/or operations; and
WHEREAS, a legislative platform and policy allow advocates to quickly educate lawmakers in Sacramento on how legislation will impact the Town; and WHEREAS, by adopting a legislative platform (attached hereto as Exhibit A), the Town will enhance its capacity to monitor, analyze and respond to complex and swift moving legislation.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby adopts the Town of Hillsborough 2024 Legislative Platform.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
2024 LEGISLATIVE PLATFORM

PURPOSE
The Legislative Platform confirms the City Council’s position on current issues with the potential to directly or indirectly impact the Town. The legislative platform is a guiding document that the Town will continue to work with constituents, consultants, and elected representatives to promote and preserve the Town’s interest at the State level.

Each year, the City Council will consider modifying its platform by taking into consideration emerging and ongoing legislative trends, issues emerging locally that may require state policy reforms, Council’s annual strategic priorities, or other factors deemed appropriate by the Town to ensure its policy statements reflect the direction of the Council.

Below are the Guiding Principles and Policy Statements that will allow staff to address legislative and regulatory issues in a timely manner, without precluding the consideration of additional legislative and budget issues that may arise during the legislative session.

GUIDING PRINCIPLES
I. STRATEGIC PRIORITIES
Support measures that enhance the ability for Council to achieve its strategic priorities. Oppose legislation that seeks to undermine the ability for Council to enact its long-term mission and vision for the Town of Hillsborough.

II. PRESERVE LOCAL CONTROL
Preserve and protect the Town’s powers, duties, and prerogatives to enact local legislation and policy direction concerning local affairs, local land use and oppose legislation that preempts local authority. Local agencies should preserve authority and accountability for revenues raised and services provided.

III. PROMOTE FISCAL STABILITY
Support measures that promote fiscal stability, predictability, financial independence, and preserve the Town’s revenue base and maximum local control over local government budgeting. Oppose measures that shift local funds to the County, State or Federal Governments and/or make local agencies more dependent on the County, State or Federal Governments for financial stability, such as unfunded mandates or mandated costs with no guarantee of local reimbursement or offsetting benefits.
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EXHBIT A
2 LEGISLATIVE PLATFORM STATEMENTS
Administration, Finance, Human Resources and Risk Management • Support maximum flexibility for local government in contracting and contract negotiations.
• Support legislation that promotes efforts to advance workplace diversity, equity and inclusion.
• Support legislation that facilitates the ability of local government to share resources to increase efficiencies and decrease costs, including local efforts to address regional management of fire services.
• Monitor and evaluate Proposition 13 and Town and county tax apportionment proposals.
• Monitor and evaluate all proposals that include an unfunded mandate to local governments.
• Support long term statutory solutions to adequately reimburse cities from the Vehicle License Fee (VLF) Swap of 2004 as well as short term, temporary adjustments.
• Oppose measures that reduce local control over employee relations issues or mandate new or enhanced local government employer obligations. • Oppose measures that impose compulsory and binding arbitration with respect to employees.
• Support efforts to maintain fiscal solvency with respect to unfunded pension and retiree healthcare liability. Support efforts that decrease local costs. • Support effort that would lower the bond threshold to fund housing and infrastructure projects.
• Oppose efforts that seek to modify current constitutional protections for what constitutes a tax versus a charge as well as the manner in which local agencies and the public can place tax initiatives on the ballot. • Monitor and evaluate proposals on artificial intelligence pertaining to ethical considerations, privacy, and emerging technologies.
• Support measures that protect the Town’s ability to impose taxes, fees, and assessments under Proposition 218, including the ability of local agencies to impose fees and charges to mitigate housing impacts and to maintain local control of utility rate setting and oppose efforts to reduce local control over local taxing authorities.

Governmental Transparency and Public Access
• Support legislation that balances increased public trust, confidence and access to public meetings while realizing the fiscal and operational constraints of local government.
• Support legislation that would increase civic participation and engagement including the allowance of legislative subcommittees, advisory committees, and commissions to participate virtually without physical location posting requirements under the Ralph M. Brown Act.
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3 • Support legislation that would permit a minority amount of virtual council member participate without physical location posting, so long as a physical in-person quorum is present.
• Support state funding efforts to assist with enhanced public access for members of the community.
• Oppose legislation that would incentivize increased litigation by removing safe harbor provisions permitted in the California Voting Rights Act (CVRA). • Oppose legislation that drives up the cost of municipal elections through unnecessary new requirements.
• Monitor and evaluate proposals that create new mandates under the California Public Records Act without state reimbursement provisions. • Monitor and evaluate proposals that require a one-size-fits-all to local retention polices.
• Support modifications to Fair Political Practices Commission (FPPC) Form 700 filing requirements that take into account the differences between a full-service municipality and a primarily residential community.

Environment
• Support legislation that provides funding opportunities focused on coordinating sustainable planning practices in the areas of environment, transportation, and housing.
• Support legislation that would improve air quality and reduce the negative impact of noise and toxic substances.
• Support polices that promote responsible use, collection and reduction in use of pesticides, herbicides and insecticides.
• Monitor state polices that further the federal government’s evaluation and actions of flight paths as it relates to noise.

Solid Waste and Recycling
• Support measures that maintain and enhance local authority and economic flexibility to regulate solid waste and recyclables.
• Support legislation that facilitates development of local and regional recycling and composting facilities and collaborative solution to SB 1383 implementation.

Water Quality and Water Supply
• Support and monitor legislation that would increase the availability of, and funding for, water conservation, water reuse technologies, water recycling, local water storage and other water supply technologies.
• Support the enhancement of a reliable and sustainable water supply for California. • Support measures to increase water supply and improve water quality in the region, including drought relief legislation.
• Support funding opportunities that are provided to local jurisdictions through past and future bond opportunities.
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4 • Support legislation or regulatory efforts that reflects the realities of persistent drought conditions and impacts associated with reduced water supply including meeting state mandated regional housing needs assessment (RHNA) targets and other housing mandates.
• Oppose new fees on water that would not benefit ratepayers. • Support legislation that promotes water conservation while preserving the authority of local agencies.

California Environmental Quality Act (CEQA)
• Support all efforts to create efficiencies within CEQA and support local discretion and planning efforts to limit delays.
• Support legislation that prevents CEQA lawsuits from being filed for any reason other than a bonafide environmental impact.
• Support legislation that streamlines federal and state environmental review processes and limits court reviews of environmental documentation.

Land Use Planning and Housing
• Support efforts to strengthen the legal and fiscal capability of local agencies to prepare, adopt and implement plans for orderly growth, development, beautification, and conservation of local planning areas. • Support housing measures that promote the preservation of existing affordable housing and the development and enhancement of safe and affordable housing and accessible housing within the Town. Provide housing for all economic segments of the population, while still preserving local control and the unique character of the community.
• Support legislation that permits regional collaborations to achieving housing production.
• Support funding for local jurisdictions when statewide bond efforts are proposed. • Oppose measures that would withhold funding dedicated to transportation funding unless proposed housing goals are being met.
• Oppose measures which would undermine Town adopted and established general plan, zoning and housing policies and plans.
• Oppose measures which undermine the planning vision of local government and contradict the expectations of our community.
• Support measures which support meeting the State’s planning goals while maintaining local control, ensuring communities evolve in a manner that reflects the will of the residents and protects the public’s health, safety, and welfare. • Oppose legislation that encourage increasing the housing density in High Fire Hazard Severity Zones.

Energy
• Support legislation that promotes the development and long-term sustainability of locally run Community Choice Aggregators (CCA).
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5 • Support legislation that promotes ratepayer equity between CCA’s and other public and private electrical utilities.
• Oppose legislative attempts that shift wildfire costs associated with investor-owned utility-caused events to the Town and its residents.

Open Space, Parks and Recreation
• Support legislation and funding opportunities (e.g., federal and state park grant funds, conservancy grant funds, project mitigation funds, etc.) that helps cities build better, stronger communities by providing funding to improve air, water, parks, open space, natural resources, historic preservation, the arts and cultural resources.
• Promote local agency control over policies that recognize the benefits of open space, parks and recreation facilities.
• Oppose efforts that erode funding for vital regional and community services that negatively impact Californian's access to parks, open space, bike lanes, after school programming, youth services, senior services, food programs, facilities that promote physical activity, protect natural resources, and strengthen safety and security.

Public Safety/Police
• Support legislation that strengthens community-oriented public safety policies. • Support legislation that would increase accountability and transparency and law enforcement agencies and personnel.
• Support legislation that strengthens local law enforcement and encourages regional collaboration for deployment of resources and specialized taskforce operations.
• Support legislation that strengthens penalties for repeat property crime offenders. • Monitor legislation on implementation of best practices regarding law enforcement procedures.
• Support measures that protect children and youth from exposure to tobacco and tobacco related products such as e-cigarettes.

Fire Services
• Support legislation that provides funding and resources for promoting defensible space within a Wildlife Urban Interface (WUI) area.
• Support legislation that encourages regional collaboration and deployment of resources to maximize firefighting efforts.
• Support local control of emergency medical services and ambulance services, including pre-hospital care and transport.

Transportation
• Support legislation that would increase funding for local transportation projects including road resurfacing projects, green infrastructure projects, adding bicycle lanes, sidewalks and trails throughout the Town where appropriate, programs that enhance pedestrian safety.
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6 • Support increased State and Federal funding of transportation improvements with regional or sub-regional benefits for all modes of transportation. • Support protection of dedicated transportation-related tax revenues and enhance the ability of local agencies to finance local transportation programs and facilities. • Support joint planning efforts and projects with border cities on traffic congestion relief projects.

Public Works and Utilities
• Support funding for broadband middle and last mile expenditures. • Oppose measures that undermine local decision making in installation of broadband services.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
DECEMBER 11, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ESTABLISHING THE LOCAL APPOINTMENTS LIST FOR CALENDAR YEAR 2024 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: Government Code Section 54972 requires that on or before December 31 of each year, the City Council shall prepare an appointments list of all regular and ongoing boards, commissions and committees, whose members are volunteer Hillsborough residents that are appointed by the City Council. Government Code Section 54973 requires that the Local Appointments List be made available to the public. Government Code Section 54974 requires that whenever an unscheduled vacancy occurs in any body on the Local Appointments List, a special vacancy notice be posted in the office of the City Clerk and in other places as directed by the City Council. The Local Appointments List shall contain the following information:
(a) A list of all appointive terms which will expire during the next calendar year with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position.
(b) A list of all boards, commissions, and committees whose members serve at the pleasure of the City Council, and the necessary qualifications for each position.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Resolution and Exhibit A Local Appointments List PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution establishing the Local Appointments List for calendar year 2024.
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RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ESTABLISHING THE LOCAL APPOINTMENTS LIST FOR CALENDAR YEAR 2024 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, Government Code Section 54972 requires that on or before December 31 of each year, the City Council of the Town of Hillsborough prepare an appointments list of all regular and ongoing boards, commissions, and committees that are appointed by the City Council (“Local Appointments List”); and
WHEREAS, Government Code Section 54972 further requires that the Local Appointments List contain (a) a list of all appointive terms that will expire during the next calendar year with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position, and (b) a list of all boards, commissions, and committees whose members serve at the pleasure of the City Council and the necessary qualifications for each position; and
WHEREAS, Government Code Section 54973 requires that the Local Appointments List be made available to the public for a reasonable fee not exceeding actual cost and that the City Council may designate that the list be posted on the Town website; and
WHEREAS, Government Code Section 54974 requires that whenever an unscheduled vacancy occurs in any body on the Local Appointments List, a special vacancy notice be posted in the office of the City Clerk, on the Town website and other places as directed by the City Council and that such posting and the subsequent appointment be made according to the time tables and procedures set forth in Section 54974.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Hillsborough that:

1. The Local Appointments List shall be that list attached hereto as Exhibit A and by reference incorporated herein.

2. The Local Appointments List shall be posted on the Town website and made available to members of the public at no charge.

3. Whenever an unscheduled vacancy occurs on one of the committees or board, a special vacancy notice shall be posted in the office of the City Clerk and on the Town’s website; and if time allows, in the Town’s weekly e-Bulletin not earlier than 20 days before or not later than 20 days after the vacancy occurs.

Appointment to that vacancy must not be made for at least 10 working days after posting of the special notice.
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2 4. The appointment to any such special vacancy shall be made according to the posting and appointing timetables and procedures set forth in Government Code Section 54974 or successor provision.

5. This resolution shall be printed and posted upon the three official bulletin boards of the Town of Hillsborough.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
BOARDS AND COMMITTEES – LOCAL APPOINTMENT LIST
List of boards and committees whose members serve at the pleasure of the City Council and the necessary qualifications for each board or committee.
1 of 2 Revised 12/7/2023

ADMINISTRATIVE HEARING PANEL (AHP)
Composition and Term Length: Up to five members for 3-year terms Meeting Schedule: monthly as needed
Qualifications: The preferred composition of the board shall be residents of the Town, or persons who own property “directly or indirectly”, familiar with the Town’s government and municipal code, with prior experience serving on committees or boards and an interest in fostering the Town’s beauty and property values.

Members Date Initially
Appointed
Term
Expires
Terms
Served
1 Jim Benton January 2024 December 2026
2 Jerome Hong September 2022 December 2024
3 Catherine “Kitty” Mullooly, Chair January 2016 December 2024 2 4 Lisa Stephenson January 2022 December 2024
5 David Weinberg January 2016 December 2024 2

ARCHITECTURE AND DESIGN REVIEW BOARD (ADRB)
Composition and Term Length: Five members plus one alternate for 3-year terms Meeting Schedule: Tuesday following 2nd Monday of every month Qualifications: Qualified electors from the town for two or more years and the preferred composition of the board shall be two architects or building designers, two other design professionals, and one resident-at-large; however, other residents from the town may be appointed, if necessary, to complete the five-member board. Hillsborough Municipal Code Section

2.12.030
Members Date Initially
Appointed
Term
Expires
Terms
Served
1 Kathleen Egan October 2016 December 2024 1
2 Lionel Foster, Chair August 2012 December 2024 3
3 April Filer January 2021 December 2026 1
4 Yuvraj Gill October 2020 December 2025
5 Bee Hui Yeh January 2023 December 2025
Alternate – Zach Hulsey January 2024 December 2026

CITIZENS COMMUNICATION ADVISORY COMMITTEE (CCAC)
Composition and Term Length: Five members for 3-year terms Meeting Schedule: Tuesday following 2nd Monday of each month Qualifications: Hillsborough residents who are familiar with the Town and possess a desire to assist the Town in its communications with the residents.

Members Date Initially
Appointed
Term
Expires
Terms
Served
1 Mary Ellen Benninger January 2016 December 2024 2
2 Julie Borden, Chair January 2010 December 2024 4
3 Ah Huang Chen January 2023 December 2026
4 Amy Jasmer January 2024 December 2026
5 Mahdad Nassiri March 2022 December 2024

EXHIBIT A
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FINANCIAL ADVISORY COMMITTEE (FAC)
Composition and Term Length: Seven members for 3-year terms Meeting Schedule: Tuesday following 2nd Monday of every month Qualifications: Hillsborough residents who represent a broad spectrum of expertise from the fields of accountancy, investment management and fiscal control. Preferred qualifications include a familiarity with local government finance, prior experience serving on committees or boards, and an interest in advising the City Council and Town staff on financial matters.

Members Date Initially
Appointed
Term
Expires
Terms
Served
1 Charles F. “Chick” Adams, Chair June 2021 December 2025 2 Jeffrey Baxter April 2013 December 2024 3
3 Roger Davis January 2023 December 2026
4 Joel Friedman January 2019 December 2024 1
5 Michele Gutierrez March 2019 December 2024
6 Catherine Lee January 2022 December 2024
7 Tom Maloney December 2017 December 2026 2
For information about serving on a board or committee, contact the City Clerk at 650-375-7421, [email protected] or visit https://www.hillsborough.net/146/Boards-Committees. -181-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
DECEMBER 11, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH CHARLES ELECTRIC, INC. TO REPLACE THE GENERATOR AT FIRE STATION 32 IN THE AMOUNT OF $188,640.00 PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: Fire Station 32 is located at 330 Ascot Road in the Town of Hillsborough. During the last winter storm season the Town of Hillsborough underwent several power outages that required the use of the generators that are strategically located throughout the Town. The generator at Fire Station 32 has required numerous repairs, is unreliable and is at the end of its useful life.

Public Works staff posted a request for proposals on the Town’s website on September 6, 2023.

Town staff also notified 8 companies of the posted RFP at that time. The Town received one proposal from Charles Electric, Inc. by the October 18, 2023 deadline. Charles Electric, Inc has successfully completed several projects for the Public Works Department, is one of the Town’s contracted on-call electrical maintenance and repair companies, and is qualified to complete this project. The proposed costs is $188,640.00, is reasonable and is within the budgeted amount for this project.

FISCAL IMPACT: Funding is available in the current CIP budget, 40100308 – 308. The project was budgeted in the amount of $200,000.00 for FY 2023-24.

ENVIRONMENTAL ISSUES: The action is categorically exempt from the California Environmental Quality Act according to Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution awarding to and authorizing the City Manager to execute a contract with Charles Electric, Inc. for the installation of a new generator at Fire Station 32 in the amount of $188,640.00 with a 6% contingency of $11,318.40 for a total sum of $199,958.40.
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RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH CHARLES ELECTRIC, INC. TO REPLACE THE GENERATOR AT FIRE STATION 32 IN THE AMOUNT OF $188,640.00 PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, Fire Station 32 is located at 330 Ascot Road in the Town of Hillsborough and relies on a back-up generator during power outages to maintain critical emergency services; and
WHEREAS, Hillsborough has regular instances of power outages that required the use of the generator at Fire Station 32; and
WHEREAS, the generator at Fire Station 32 has required numerous repairs and is at the end of its useful life; and
WHEREAS on September 6, 2023, staff issued a request for proposals (RFP) and posted it on the Town website and issued it directly to eight companies in accordance with the Town’s Purchasing Policy; and
WHEREAS, staff received only one proposal from Charles Electric, Inc.; and WHEREAS, Charles Electric, Inc, is one of the Town’s contracted on-call electrical maintenance and repair companies, is familiar with the Town and is qualified to complete this project; and
WHEREAS, the proposed costs of $188,640.00 is reasonable and within the budgeted amount for this project; and
WHEREAS, funding will be allocated from the FY 2023-24 Capital Improvement Budget under Fire Stations in the amount of $200.000.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby awards to and authorizes the City Manager to execute a contract with Charles Electric, Inc. to replace the emergency generator at Fire Station 32 in the amount of $188,640.00 with a 6% contingency of $11,318.40 for a not-to-exceed amount of $199,958.40.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 11th day of December 2023, by the following vote of the members thereof:
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2 AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR

CITY COUNCIL MEETING
DECEMBER 11, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING THE PURCHASE AND REPLACEMENT OF THE POLICE DEPARTMENT’S BASE STATION RADIO EQUIPMENT IN THE AMOUNT OF $268,110.00 AND APPROVING A FISCAL YEAR 2023-24 BUDGET AMENDMENT IN THE

POLICE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND IN THE AMOUNT OF $268,110.00 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Hillsborough Police Department Communication System is made up of multiple pieces of hardware. The system is based at the Hillsborough Police Department with antennas and repeaters deployed at various locations throughout the town. The system utilizes two main radio channels and is linked to several allied law enforcement and public safety agencies throughout San Mateo County. It provides critical radio communications for the efficient operation of the police department.

The current radio system was installed in 2000. The average service life of a base station is 8-10 years. The current system is in year 23. Any disruption or failure of the system severely hinders police operations and jeopardizes public safety.

The Hillsborough Police Department budgeted and scheduled to replace its radio equipment in FY 2019-20. Due to the global pandemic and proposed legislation changes, including Senate Bill 1000 which would limit the type of radio equipment allowed for police use, the project was postponed.

In April 2023, AT&T contacted local governments advising them they would be sunsetting their analog circuit service and a replacement would be needed. The town currently uses 6 analog circuits for the Police Department’s radio infrastructure which will no longer be supported by AT&T.

The Town’s radio technician, Telecommunications Engineering Associates (TEA), was advised of this notice and provided a quote to replace the current communication system with an updated law enforcement standard Project 25 (P25) communication system. The P25 system was developed by public safety professionals and is a direct replacement for analog systems. In addition to voice transmissions, this system will also provide data transmissions and allow for encryption of sensitive information as required by the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ) security policies. The quote provided was $268,110.00.

TEA has been maintaining radio communications and infrastructures for a majority of the San Mateo County public safety agencies and has been supporting the Hillsborough Police Department since 1984. TEA is a reputable and competitive entity and is considered a sole source provider with respect to this project.
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December 11, 2023

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FISCAL IMPACT: There are existing funds in the Supplemental Law Enforcement Service Fund.

To meet budget compliance, it is recommended that the City Council approve a FY 2023-24 budget amendment.

ATTACHMENTS: Resolution
PREPARED BY: Joey Williamson, Communications Manager
RECOMMENDATION: Adopt the resolution approving the purchase and replacement of the Police Department’s base station radio equipment from Telecommunications Engineering Associates in the amount of $268,110.00 and approving a FY 2023-24 budget amendment in the Police Supplemental Law Enforcement Services Fund.
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RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING THE PURCHASE AND REPLACEMENT OF THE POLICE
DEPARTMENT’S BASE STATION RADIO EQUIPMENT FROM

TELECOMMUNICATIONS ENGINEERING ASSOCIATES IN THE AMOUNT OF $268,110.00 AND APPROVING A FISCAL YEAR 2023-24 BUDGET AMENDMENT IN

THE POLICE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND IN THE AMOUNT OF $268,110.00 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the procurement and instillation of base station equipment will be completed by the Town of Hillsborough’s radio technicians Telecommunications Engineering Associates; and
WHEREAS, funding will be allocated from the FY 2023-24 Supplemental Law Enforcement Service Fund in the amount of $268,110; and WHEREAS, the City Council of the Town of Hillsborough approves the budget amendment for FY 2023-24 from the Supplemental Law Enforcement Services Fund for $268,110.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves the purchase and replacement of the Police Department’s base station radio equipment from Telecommunications Engineering Associates in the amount of $268,110.00 and approves a FY 2023-24 budget amendment in the Police Supplemental Law Enforcement Services Fund in the amount of $268,110.00.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR

CITY COUNCIL MEETING
DECEMBER 11, 2023

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR AGREEMENT WITH BRINC DRONES, INC. FOR THE PURCHASE OF ONE LEMUR 2 DRONE IN THE AMOUNT OF $109,374.53 AND APPROVING A FISCAL YEAR 2023-24 BUDGET AMENDMENT IN THE POLICE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND IN THE AMOUNT OF $109,374.53 PURSUANT TO CEQA GUIDELINE 15378 SUMMARY: Police departments throughout the country now use drones as part of their crime fighting tool kit. Drones can be used in several ways to assist police with surveillance and crime prevention. Police forces are applying drone usage to their day-to-day operations at a quickly increasing rate.

Small, remotely operated Unmanned Aerial Systems (sUAS), commonly referred to as drones, are an efficient and effective way of providing law enforcement critical information to respond to calls for service, emergency situations, or to conduct criminal investigations. Some examples include providing a critical overwatch view of an area involved in an incident or in-progress crime. This improves officer safety by providing real time information as officers are responding, reducing response times, searching for lost or missing persons, and burglary suppression. A police department’s drone program serves as a deterrent to crime, improving the quality of life of residents.

Burglaries continue to be an issue in Hillsborough and are a major safety concern for our residents.A law enforcement drone program is a cost-effective force multiplier which provides critical aerial overwatch to help protect residents who are in harm’s way, as well as dramatically improving safety for officers responding to an in-progress incident or emergency.

DISCUSSION:

LEMUR 2 is a sole source product that is manufactured, sold, and distributed to state and local law enforcement agencies exclusively by BRINC Drones, Inc. There are no other authorized distributors for the LEMUR 2. The BRINC Lemur 2 drone is equipped with high-resolution 4k daytime, night vision & FLIR (Long Wave Infrared) Thermal Sensor/Cameras which can efficiently conduct search and rescue operations, monitor large crowds during events, and aid in law enforcement and firefighting efforts. BRINC Lemur 2 is feature rich for its relatively small size.

Some unique features and equipment the BRINC Lemur 2 airframe has:
- Floodlights (Low light no light area illumination)
- Propeller bumpers (Protection for the propellers)
- Perch Mode (Ability to land and observe with the motors off) - 3D LiDAR sensors (Produces real time mapping as it flies in and out of rooms) -191-
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- 2 Way communications for de-escalation efforts (first responders can call the drone and communicate through an integrated loudspeaker)
- Live Stream Off-Site (Remote viewing for incident commanders) - Turtle Mode (Ability to upright itself if it falls on its back) - Ability to lift items up to 1 pound
- All manufacturing and repair services are completed in the USA One of the most innovative tools for this drone is its integrated Glass Breaker tool. This tool allows the drone to break tempered, automotive, and most residential glass. The Glass Breaker allows BRINC Lemur 2 to gain access into structures. This attachment can be used to ventilate buildings during structure fires, make entries during crisis situations to enable the search for suspects and victims which directly results into saving lives.

BRINC offers a 5-year subscription-based purchase plan. With this specific plan, if any new airframe technology comes out within the 5 Year subscription, BRINC will send out the new airframes with no additional fiscal impact to the Town. The two older airframes in this hypothetical scenario would still be useable. This would potentially increase the fleet from 2 airframes to 4 airframes. If damage is sustained to any airframe during operations, BRINC will supply a replacement airframe until repairs are completed. The total one-time cost is $109,374.53 including sales tax.

Drones provide aerial views which allow emergency management teams to make informed decisions and allocate resources effectively. It is important to note that the BRINC Lemur 2 drone is versatile, customizable, and can be tailored to meet our Town’s specific requirements.

Additionally, it adheres to the highest safety standards, including collision avoidance systems, failsafe mechanisms, and compliance with local regulations. By embracing this advanced technology, we can enhance efficiency, safety, and sustainability within our community.

FISCAL IMPACT: Approving this contract will result in the Hillsborough Police Department paying a one-time fee of $109,374.53. There are existing funds in the Supplemental Law Enforcement Service Fund. To meet budget compliance, it is recommended that City Council approve a FY 2023-24 budget amendment.

ATTACHMENTS: Resolution
PREPARED BY: Meme Colla, Lieutenant
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a five-year agreement with Brinc Drones, Inc. for the purchase of one Lemur 2 Drone in the amount of $109,374.53 and approve a FY 2023-24 budget amendment from the Supplemental Law Enforcement Services Fund in the amount of $109,374.53. -192-
RESOLUTION NO. 23-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVEYEAR AGREEMENT WITH BRINC DRONES, INC. FOR THE PURCHASE OF ONE LEMUR 2 DRONE IN THE AMOUNT OF $109,374.53 AND APPROVING A FISCAL YEAR 2023-24 BUDGET AMENDMENT IN THE POLICE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND IN THE AMOUNT OF $109,374.53 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Hillsborough Police Department is seeking to add a drone as an additional investigative and officer safety tool; and
WHEREAS, staff recommends the purchase of the Lemur 2 Drone manufactured by BRINC Drones Inc.; and
WHEREAS, Lemur 2 Drones have proven their effectiveness in crime prevention and solving crimes; and
WHEREAS, with the BRINC Drones Inc. agreement, the Hillsborough Police Department will have access to the newest technology and given new drones throughout the contract; and
WHEREAS, the Hillsborough Police Department would maintain possession and use of the previous drone; and
WHEREAS, the agreement with BRINC Drones, Inc. is for 5 years for a one time purchase.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a five-year agreement with Brinc Drones, Inc. for the purchase of one Lemur 2 Drone in the amount of $109,374.53 and approves a FY 2023-24 budget amendment in the Police Supplemental Law Enforcement Services Fund in the amount of $109,374.53.

AYES: Councilmembers
NOES: Councilmembers
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2 ABSENT: Councilmembers
ABSTAIN: Councilmembers
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Hillsborough City CouncilDecember 11, 2023

Hillsborough City Council
December 11, 2023