TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember
MINUTES
MONDAY, JANUARY 8, 2024
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff ana members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference
CLOSED SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 5:00 p.m.
ROLL CALL
Present: Ragsdale, Royse, Cole, Krolik
Absent: Chuang
ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
CLOSED SESSION ITEM
A. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: City Manager Doug Davis
Unrepresented employees: Accountant, Assistant City Manager, Assistant Director of Building & Planning, Assistant Director of Finance, Assistant Engineer, Assistant Planner, Associate Civil Engineer, Associate Planner, Budget Analyst, Building Official, Chief Building Official, Chief of Police, City Clerk, Communications Manager, Deputy Director of Public Works, Director of Building and Planning, Director of Finance, Director of Public Works-City Engineer, GIS Coordinator, GIS Technician, Human Resources Manager, Management Analyst, Management Assistant, Planning Manager, Police Captain, Police Lieutenant, Public Works Superintendent, Senior Accountant, Senior Civil Engineer, Senior Management Analyst, Senior Planner
PUBLIC COMMENT ON CLOSED SESSION ITEM
There were no speakers.
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:45 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:00 p.m.
lI. ROLL CALL
Present: Ragsdale, Royse, Cole, Krolik
Absent: Chuang
Minutes - Hillsborough City Council
Monday, January 8, 2024
III. PLEDGE OF ALLEGIANCE
Bobba Venkatadri led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
City Attorney Diaz reported that the City Council considered an item in Closed Session related to labor negotiations for unrepresented employees with no reportable action but Consent Calendar Item 6 is related to the Closed Session item.
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V. PRESENTATIONS
HIP HOUSING UPDATE AND PRESENTATION OF 2024 CALENDAR
Mary Leahy, Board Member, HIP Housing, provided an update and presented their 2024 calendar.
YOUTH COMMISSION UPDATE
Rohan Dalal, Chair, Youth Commission, introduced members of the Youth Commission present and the Youth Commission subcommittee members provided an update on the activities of the commission.
MAYOR'S APPLAUSE
Mayor Krolik recognized Patty Hsiu with Mayor's Applause for her dedicated volunteer service at Samaritan House. Ms. Hsiu provided comments.
Mayor Krolik recognized Bobba Venkatadri for his contributions to the community. Durga Bobba provided introductory comments and presented a video. Mr. Venkatadri provided comments and introduced members of his family.
VI. PUBLIC COMMENT I
Mike Swire, City/County Association of Governments of San Mateo County (C/CAG) Bicycle and Pedestrian Advisory Committee member and San Mateo County Transportation Authority Citizens Advisory Committee member speaking for himself, spoke in support of grade separation and investment in bicycle and pedestrian safety infrastructure and in opposition to the widening of Highway 101 citing encouragement to drive rather than walk or bike and increase in greenhouse gases.
VIl. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
VIll. CONSENT CALENDAR
Regarding Item 6, City Clerk Lisa Natusch reported the Brown Act requires a verbal report of the recommendations for final action on the salary or compensation paid in the form of fringe benefits of a local agency executive during the open meeting in which the final action is to take place which includes the Department Head positions in the Unrepresented group. City Clerk Natusch reported the salary adjustments include a 4.2% cost of living increase for the Police Chief, Finance Director, Building & Planning Director and Public Works Director and the new -
annual salaries are:
Police Chief: $ 265,935
Finance Director: $246,564
Building & Planning Director: $ 246,564
Public Works Director: $263,497
City Clerk Natusch stated that the City Manager's salary would be evaluated in the upcoming months in conjunction with his performance appraisal.
Minutes - Hillsborough City Council
Monday, January 8, 2024
There were no requests from the City Council or members of the public to remove an item from the Consent Calendar.
On motion by Councilmember Royse, seconded by Vice Mayor Cole and unanimous on voice with Councilmember Chuang absent, the Consent Calendar was approved.
1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF AUGUST 14, 2023 The City Council Meeting minutes of August 14, 2023 were approved as submitted. -
2. MONTHLY CLAIMS: DECEMBER 1 THROUGH DECEMBER 31, 2023 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for December 2023 were approved as submitted.
QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING DECEMBER 31, 2023 PURSUANT TO CEQA GUIDELINE 15378
The Treasurer's Report for the quarter ending December 31, 2023 was approved.
4. RESOLUTION AUTHORIZING COMPENSATION ADJUSTMENTS FOR THE
HILLSBOROUGH POLICE OFFICERS ASSOCIATION UNIT PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing compensation adjustments for the Hillsborough Police Officers Association unit employees pursuant to CEQA Guideline 15378 was adopted.
5. RESOLUTION AUTHORIZING COMPENSATION ADJUSTMENTS FOR THE TEAMSTERS LOCAL 856 PUBLIC WORKS AND CLERICAL UNIT EMPLOYEES PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing compensation adjustments for the Teamsters Local 856 Public Works and Clerical unit employees pursuant to CEQA Guideline 15378 was adopted.
6. RESOLUTION AUTHORIZING COMPENSATION ADJUSTMENTS FOR
UNREPRESENTED EMPLOYEES PURSUANT TO CEQA GUIDELINE 15378 The resolution authorizing compensation adjustments for the Unrepresented employees pursuant to CEQA Guideline 15378 was adopted.
RESOLUTION ADOPTING THE 2024 SALARY SCHEDULE FOR THE TOWN OF HILLSBOROUGH PURSUANT TO CEQA GUIDELINE 15378
The resolution adopting the 2024 Salary Schedule for the Town of Hillsborough pursuant to CEQA Guideline 15378 was adopted.
8. RESOLUTION ADOPTING THE TOWN OF HILLSBOROUGH 2024
LEGISLATIVE PLATFORM PURSUANT TO CEQA GUIDELINE 15378 (CONTINUED FROM DECEMBER 11, 2023)
The resolution adopting the Town of Hillsborough 2024 Legislative Platform pursuant to - CEQA Guideline 15378 was adopted.
APPROVAL OF A NEW SIGN FOR THE HILLSBOROUGH SCHOOLS FOUNDATION
ANNUAL DINNER DANCE FUNDRAISING EVENT PURSUANT TO CEQA GUIDELINE 15378
The application for the new Hillsborough Schools Foundation dinner dance fundraising event sign was approved.
Minutes - Hillsborough City Council
Monday, January 8, 2024
10. RESOLUTION APPROVING AND ADOPTING THE AMENDED CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT OF 1974 AND CEQA GUIDELINE 15378
The resolution approving and adopting the amended Conflict of Interest Code pursuant to the Political Reform Act of 1974 and CEQA Guideline 15378 was adopted.
11. INTRODUCTION OF AN ORDINANCE AMENDING TITLE 6 OF THE HILLSBOROUGH
MUNICIPAL CODE TO ADOPT BY REFERENCE THE ANIMAL CONTROL - ORDINANCE OF SAN MATEO COUNTY, CONSISTING OF CHAPTER 6.04 OF TITLE 6 OF THE CODE OF ORDINANCES OF THE COUNTY OF SAN MATEO, CALIFORNIA
AND TO MAKE OTHER CLARIFYING UPDATES, PURSUANT TO CEQA GUIDELINES 15378 AND 15061
The ordinance entitled, "An Ordinance Amending Title 6 of the Hillsborough Municipal Code to Adopt by Reference the Animal Control Ordinance of San Mateo County, Consisting of Chapter 6.04 of Title 6 of the Code of Ordinances of the County of San Mateo, California and to Make Other Clarifying Updates, pursuant to CEQA Guideline 15378" was introduced with further reading waived and a public hearing for adoption of the Ordinance was set for February 12, 2024.
12. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH SCHAAF & WHEELER FOR THE 2024 SANITARY SEWER LIFT STATION UPGRADE - CORPORATION YARD UPGRADE PROJECT IN THE AMOUNT OF $170,790.00 PURSUANT TO CEQA GUIDELINE 15301
The resolution approving and authorizing the City Manager to execute an agreement for professional engineering services with Schaaf & Wheeler for the 2024 Sanitary Sewer Lift Station Upgrade - Corporation Yard Upgrade Project in the amount of $170,790.00 pursuant to CEQA Guideline 15301 was adopted.
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13. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH D'ARCY & HARTY CONSTRUCTION, INC. FOR THE ROBINWOOD LANE SANITARY SEWER REHABILITATION AND REPLACEMENT PROJECT IN THE AMOUNT OF $191,238.75 PURSUANT TO CEQA GUIDELINE 15301
The resolution accepting as complete the contract with D'Arcy & Harty Construction, Inc. for the Robinwood Lane Sanitary Sewer Rehabilitation and Replacement Project, the final amount of which is $191,238.75, and authorizing staff to file a Notice of Completion for the Project and release withheld retention in accordance with state prompt payment laws pursuant to CEQA Guideline 15301 was adopted.
14. RESOLUTION APPROVING THE PURCHASE OF NEW MEN'S, WOMEN'S AND
EVIDENCE LOCKERS FOR THE HILLSBOROUGH POLICE DEPARTMENT BUILDING IN THE AMOUNT OF $131,673.74 AND APPROVING A FISCAL YEAR 2023-24
BUDGET AMENDMENT IN THE GENERAL FUND IN THE AMOUNT OF
$131,673.74 PURSUANT TO GUIDELINES 15301 AND 15378
The resolution approving the purchase of new duty gear lockers for the Police Department men's and women's locker rooms and for the high-density shelving and evidence lockers from Smart Space Solutions for a total amount of $131,673.74 pursuant - to CEQA Guidelines 15301 and 15378 was adopted.
IX. OLD BUSINESS
15. ADOPTION OF AN ORDINANCE AMENDING CHAPTERS 17.04, 17.12, AND 17.16 OF
THE HILLSBOROUGH MUNICIPAL CODE RELATING TO ZONING AND USES
PERMITTED AND REZONING TWO TOWN OWNED PROPERTIES, PURSUANT TO THE TOWN'S HOUSING ELEMENT UPDATE (2023-2031)
Assistant Director of Building & Planning Liz Ruess provided the staff report.
Minutes - Hillsborough City Council
Monday, January 8, 2024
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Vice Mayor Cole, seconded by Councilmember Ragsdale and unanimous on roll call vote, the ordinance amending Chapters 17.04, 17.12, and 17.16 of the Hillsborough Municipal Code relating to zoning and uses permitted and rezoning two Town owned properties, pursuant to the Town's Housing Element Update (2023-2031) X. DISCUSSION
16. 2024 COUNCILMEMBER REPRESENTATIVES TO TOWN AND REGIONAL
ASSIGNMENTS
City Clerk Lisa Natusch introduced the item. Mayor Krolik provided comments.
On motion by Councilmember Ragdale, seconded by Vice Mayor Cole and unanimous on voice vote with Councilmember Chuang absent, the 2024 Councilmember Representatives to Town and Regional Assignments was approved.
XI. INFORMATIONAL
17. INFORMATIONAL UPDATE ON AGE-FRIENDLY CITY CERTIFICATION Senior Management Analyst Mandy Brown provided the staff report.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
XII. PUBLIC COMMENT II
There were no speakers.
XIII. TOWN UPDATE
City Manager Doug Davis provided an informational update regarding the Town's ADU Dashboard and events and activities in the town.
XIV. CITY COUNCIL ITEMS
Councilmember Ragsdale reported her attendance at a meeting of Peninsula Clean Energy.
Vice Mayor Cole reported her attendance at a meeting of the Firewise Board.
Mayor Krolik announced the upcoming San Mateo County Human Services Agency One Day Homeless Count and the upcoming City Council Goal Setting Session.
XV. ADJOURNMENT
Mayor Krolik adjourned the meeting at 7:49 p.m.
Submitted by:
Our natass
Lisa Natusch, City Clerk