Agenda — Hillsborough City Council, April 8, 2024

TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember

A G E N D A
MONDAY, APRIL 8, 2024
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.

In the event a Councilmember is participating remotely under the requirements of Government Code Section 54953 with regard to “just cause” or an “emergency” situation as those terms are defined in the Brown Act, the Town will stop the meeting if there is any technology disruption until such time that the public is reconnected to the live in person meeting and able to provide comment.

To attend the meeting in person:
1600 Floribunda Avenue, Hillsborough, CA 94010.

To provide Public Comment in person:

Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/84133870677?pwd=KzoEaIBXLskb0v6GXztSsrfQ37Pdxh.1 • Dial-in via phone:
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Meeting ID: 841 3387 0677
Passcode: 167848
To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak up to three minutes.

I. CALL TO ORDER
II. ROLL CALL
Agenda – Hillsborough City Council
Monday, April 8, 2024

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III. PLEDGE OF ALLEGIANCE
IV. PRESENTATION
• MAYOR'S APPLAUSE
V. PUBLIC COMMENT I
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

VI. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

VII. CONSENT CALENDAR
The Consent Calendar includes routine items, which do not require discussion. The items are approved in one motion. A Councilmember may remove an item for discussion, and any member of the public may request to remove an item for discussion.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF FEBRUARY 12, 2024

2. MONTHLY CLAIMS: MARCH 1 THROUGH MARCH 31, 2024 PURSUANT TO CEQA GUIDELINE 15378

3. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING MARCH 31, 2024 PURSUANT TO CEQA GUIDELINE 15378

4. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH HF&H CONSULTANTS, LLC. FOR A WATER RATE UPDATE PURSUANT TO CEQA GUIDELINE 15378,15273 AND PUBLIC RESOURCES CODE SECTION 21080(B)(8)

5. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-04 FOR THE HILLSBOROUGH SCHOOLS FOUNDATION 2024 FUN RUN PURSUANT TO CEQA GUIDELINES 15378 AND 15301

6. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-05 FOR THE PARCA AUXILIARY LUNCHEON PURSUANT TO CEQA GUIDELINES 15378 AND 15301

7. RESOLUTION APPROVING THE PURCHASE OF TWO REPLACEMENT PUBLIC WORKS VEHICLES IN THE AMOUNT OF $747,450.34 PURSUANT TO CEQA GUIDELINE 15378
Agenda – Hillsborough City Council
Monday, April 8, 2024

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8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE EXISTING AGREEMENT WITH WOOD BIOLOGICAL, INC. FOR BIOLOGICAL CONSULTING SERVICES FOR THE TOWN’S OPEN SPACE VEGETATION MANAGEMENT PROGRAM IN THE AMOUNT OF $13,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $129,125.00 PURSUANT TO CEQA GUIDELINE 15301

9. RESOLUTION AUTHORIZING ADDITIONAL FUNDING FOR THE 2023 SANITARY SEWER REHABILITATION & REPLACEMENT PROJECT 23A IN THE AMOUNT OF $107,618.00 FOR TOTAL COST OF $2,359,164.00 PURSUANT TO CEQA GUIDELINE SECTION 15301

10. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH CASEY CONSTRUCTION INC. FOR THE 1450

SOUTHDOWN ROAD STORM DRAIN REPLACEMENT PROJECT IN THE AMOUNT OF $161,200.00, WITH 20% CONTINGENCY IN THE AMOUNT OF $32,240.00 FOR A TOTAL COST OF $193,440.00 PURSUANT TO CEQA GUIDELINE 15301 VIII. PUBLIC HEARING

11. CONCEPTUAL REVIEW OF THE SUBDIVISION OF 2260 REDINGTON ROAD (APN 028-040-120) INTO THIRTY-FOUR PARCELS AND TWO COMMON PARCELS, AND

DEDICATION OF PUBLIC UTILITY AND EMERGENCY VEHICLE ACCESS

EASEMENTS
IX. NEW BUSINESS

12. RESOLUTION APPROVING AMENDMENT NO. 1 TO THE EMPLOYMENT

AGREEMENT FOR CITY MANAGER DOUG DAVIS RELATING TO A
COMPENSATION ADJUSTMENT, PURSUANT TO CEQA GUIDELINE 15378 X. PUBLIC COMMENT II
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

XI. TOWN UPDATE
This portion of the meeting is for the City Manager to provide brief highlights of current items of interest in the Town.

XII. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments.

XIII. ADJOURNMENT
Agenda – Hillsborough City Council
Monday, April 8, 2024

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SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request pursuant to the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES OF FEBRUARY 12, 2024
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UNAPPROVED MINUTES
MONDAY, FEBRUARY 12, 2024
4:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CLOSED SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 4:00 p.m.

ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

PUBLIC COMMENT ON CLOSED SESSION ITEMS
Greg Madding expressed concerns regarding activities at 1868 Floribunda in violation of the Town’s Municipal Code and requested the Town take enforcement action against the tenants and the landlord including sending a second cease and desist order with penalties for further violations.

Duncan Beardsley, 1898 Floribunda, expressed concerns regarding hackathons occurring at 1868 Floribunda and encouraged the Town to take action on what he believes is a business operating in a residential area. Mr. Beardsley cited ongoing parking concerns and impact on property values.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff – One Potential Case
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
De Aquino v. Town of Hillsborough, et al.

San Mateo Superior Court Case No. 22CIV03845
C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
D. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant – Four Potential Cases (see claim forms in agenda packet)

ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:45 p.m.
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Monday, February 12, 2024

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REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:00 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
Dr. David Weinberg led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported regarding Closed Session Item D that the City Council voted unanimously (5-0) to reject the claims of John Lockton, David Marquardt, Judy Swanson and John Marren.

V. RECOGNITION
• RECOGNITION OF ANNE BAXTER FOR HER SERVICE ON THE CITIZENS

COMMUNICATION ADVISORY COMMITTEE
Mayor Krolik presented a certificate of recognition to Anne Baxter for her service on the Citizens Communication Advisory Committee. Councilmembers provided comments of appreciation. Ms. Baxter provided comments.

VI. PRESENTATION
• MAYOR'S APPLAUSE
Mayor Krolik recognized Georgeann Fannon for her dedicated service to the community.

Ms. Fannon provided comments.

Mayor Krolik recognized the Public Works Department for their response to recent storms. Public Works Director Paul Willis provided comments.

Mayor Krolik recognized Natalie Gribben for her recent promotion to Deputy Director of Public Works. Deputy Director Gribben provided comments.

VII. PUBLIC COMMENT I
There were no speakers.

VIII. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

IX. CONSENT CALENDAR
On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, the Consent Calendar was approved.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 11, 2023, OCTOBER 9, 2023, NOVEMBER 13, 2023 AND DECEMBER 10, 2023 The City Council meeting minutes of September 11, 2023, October 9, 2023, November 13, 2023 and December 10, 2023 were approved as submitted.

2. MONTHLY CLAIMS: JANUARY 1 THROUGH JANUARY 31, 2024 PURSUANT TO CEQA GUIDELINE 15378
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Unapproved Minutes – Hillsborough City Council
Monday, February 12, 2024

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The monthly claims for January 2024 were approved as submitted.

3. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A SECOND AMENDMENT TO THE EXISTING AGREEMENT WITH CONSOLIDATED CM, INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR

THE DARRELL WATER TANK REPLACEMENT PROJECT IN THE AMOUNT OF $176,336.00, RESULTING IN A TOTAL AMOUNT OF $825,926.00 PURSUANT TO A

PREVIOUSLY ADOPTED MITIGATED NEGATIVE DECLARATION
The resolution approving and authorizing the City Manager to execute a second amendment to the existing agreement with Consolidated CM, Inc. for construction management and inspection services for the Darrell Water Tank Replacement Project in the amount of $176,336.00, for a total not-to-exceed contract amount of $825,926.00, allocating funds from the approved Darrell Tank Improvement (Capital Improvement Plan #511) budget was adopted.

4. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH ALTA PLANNING + DESIGN, INC. FOR THE BICYCLE AND PEDESTRIAN MASTER PLAN (PHASE 1) IN THE AMOUNT OF $97,675.00 PURSUANT TO CEQA GUIDELINE 15306 The resolution approving and authorizing the City Manager to execute an agreement for professional services with Alta Planning + Design, Inc. for the Bicycle and Pedestrian Master Plan (Phase 1) in the amount of $97,675.00 pursuant to CEQA Guideline 15306 was adopted.

X. PUBLIC HEARING

5. ADOPTION OF AN ORDINANCE AMENDING TITLE 6 OF THE HILLSBOROUGH

MUNICIPAL CODE TO ADOPT BY REFERENCE THE ANIMAL CONTROL ORDINANCE OF SAN MATEO COUNTY, CONSISTING OF CHAPTER 6.04 OF TITLE 6 OF THE CODE OF ORDINANCES OF THE COUNTY OF SAN MATEO, CALIFORNIA

AND TO MAKE OTHER CLARIFYING UPDATES, PURSUANT TO CEQA GUIDELINES 15378 AND 15061
City Attorney Christopher Diaz provided the staff report. Lori Morton-Feazell, Program Manager, County of San Mateo Animal Control & Licensing, provided additional information.

Mayor Krolik opened the public hearing at 6:41 p.m. There were no speakers. Mayor Krolik closed the public hearing at 6:41 p.m.

On motion by Vice Mayor Cole, seconded by Councilmember Ragsdale and unanimous on voice vote, the ordinance entitled, "An Ordinance Amending Title 6 of the Hillsborough Municipal Code to Adopt by Reference the Animal Control Ordinance of San Mateo County, Consisting of Chapter 6.04 of Title 6 of the Code of Ordinances of the County of San Mateo, California and to Make Other Clarifying Updates, pursuant to CEQA Guidelines 15378 and 15061” was adopted.

XI. NEW BUSINESS

6. APPROVAL OF LETTER IN OPPOSITION TO AT&T APPLICATION 22-03-003 TO THE

CALIFORNIA PUBLIC UTILITIES COMMISSION (CPUC) TO REMOVE AT&T'S

OBLIGATIONS UNDER STATE LAW TO PROVIDE LANDLINE PHONE SERVICE PURSUANT TO CEQA GUIDELINE 15378
City Manager Doug Davis provided the staff report. Tedi Vriheas, Vice President, External Affairs, AT&T and Telecommunications Counsel Gail Karish provided additional information. Ms. Karish noted a correction to the application number referenced in the staff report to 23-03-003.

Mayor Krolik opened public comment.
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Monday, February 12, 2024

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Dr. Jerry Saliman provided comments regarding the importance of the availability of landline phone service in an emergency and for home alarm systems.

Dennis Moore provided comments regarding the monthly cost and availability of various AT&T services in the town and recommended the City Council pursue improved cell service for the town.

Mayor Krolik closed public comment.

Following discussion, on motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on roll call vote, the City Council approved and authorized the Mayor to sign the letter in opposition to AT&T application 23-03-003 to the California Public Utilities Commission with the addition of the sentence, “Landlines are also relied upon for essential uses such as alarm service and communication during the frequent power outages that affect our community.”
XII. PUBLIC COMMENT II
There were no speakers.

XIII. TOWN UPDATE
City Manager Doug Davis provided an informational update regarding the Town’s ADU Dashboard and events and activities in the town.

XIV. CITY COUNCIL ITEMS
Councilmember Chuang reported her attendance at a “Coffee with Kevin” event with Congressman Kevin Mullin, a meeting of the League of California Cities Peninsula Division, and events at the town’s schools in recognition of Lunar New Year.

Councilmember Royse reported that February is American Heart Month and provided statistics regarding the occurrence of heart disease, reported his attendance at a meeting of the South Bayside Waste Management Authority (SBWMA) Board and SFO Airport/Community Roundtable, and reported that he was elected chair of the Roundtable.

Councilmember Ragsdale reported her attendance at a meeting of Peninsula Clean Energy and that she will be the Vice Chair of the Bay Area Water Supply & Conservation Agency (BAWSCA) Board Policy Committee.

Vice Mayor Cole reported her attendance at a meeting of the League of California Cities Peninsula Division and a meeting of the Firewise Board.

Mayor Krolik reported her attendance at a meeting of City/County Association of Governments of San Mateo County (C/CAG) and announced an upcoming Fire Insurance Town Hall.

XV. ADJOURNMENT
Mayor Krolik adjourned the meeting at 8:12 p.m. in honor of the memory of Laura Kathleen Hosking.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: MARCH 1 THROUGH MARCH 31, 2024 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The monthly claims for the month of March 2024 in the amount of $7,550,484.73 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for March 2024 as submitted. -6-
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING MARCH 31, 2024 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: Government Code Section 53646(b) requires that the Quarterly Investment Report be rendered to the City Council during public session within 45 days of the quarter's end.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Quarterly Treasurer's Report
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the Treasurer's Report for the quarter ending March 31, 2024. -14-
Purchase Maturity Days to Amortized/Fair/ Coupon Valuation Issuer Type Date Date Maturity Cost Par Value Market Value Rate Yield Source LAIF On demand 58,130,908.03 58,130,908.03 57,755,564.37 4.1220% 1 Sec 115 Benefit Trust Company 5,686,104.47 5,686,104.47 5,686,104.47 1.9000% 3 Cash on Hand 8,300.00 8,300.00 8,300.00
Checking Account On demand 12,769,604.37 12,769,604.37 12,769,604.37 0.0100% 3 US Bank Custodial Account 295,866.58 295,866.58 295,866.58 0.0000% 4 Sub-total 76,890,783.45 76,890,783.45 76,515,439.79
INVESTMENTS: Cost Market Value
United States Treasury TN 9/1/2023 8/31/2027 1248 191,250.00 200,000.00 192,126.00 3.2500% 3 United States Treasury TN 10/1/2021 9/30/2025 548 196,062.50 200,000.00 186,898.00 0.2700% 3 United States Treasury TN 9/1/2023 3/31/2028 1461 175,312.50 200,000.00 177,696.00 1.4100% 3 United States Treasury TN 9/1/2023 5/31/2028 1522 174,687.50 200,000.00 176,946.00 1.4100% 3 United States Treasury TN 6/11/2021 8/31/2024 153 206,000.00 200,000.00 196,690.00 1.2700% 3 United States Treasury TN 3/18/2022 12/31/2026 1005 192,500.00 200,000.00 183,610.00 1.3600% 3 United States Treasury TN 3/18/2022 1/31/2027 1036 194,625.00 200,000.00 184,438.00 1.6300% 3 United States Treasury TN 12/8/2022 8/15/2026 867 184,437.50 200,000.00 186,390.00 1.6100% 3 United States Treasury TN 12/8/2022 5/15/2026 775 185,937.50 200,000.00 187,976.00 1.7300% 3 United States Treasury TN 7/19/2022 3/15/2025 349 193,210.94 200,000.00 193,872.00 1.8000% 3 United States Treasury TN 6/11/2021 7/31/2024 122 211,562.50 200,000.00 197,886.00 2.1500% 3 United States Treasury TN 9/1/2023 5/31/2027 1156 188,000.00 200,000.00 189,524.00 2.7400% 3 United States Treasury TN 7/19/2022 11/30/2025 609 198,570.31 200,000.00 193,992.00 2.9600% 3 United States Treasury TN 7/19/2022 7/15/2025 471 393,867.19 400,000.00 390,624.00 3.0700% 3 United States Treasury TN 12/20/2023 11/15/2028 1690 241,718.75 250,000.00 238,115.00 3.2800% 3 United States Treasury TN 6/8/2023 3/31/2025 365 197,687.50 200,000.00 197,742.00 3.9200% 3 United States Treasury TN 9/1/2023 11/30/2027 1339 196,812.50 200,000.00 196,766.00 3.9400% 3 United States Treasury TN 9/1/2023 2/29/2028 1430 198,125.00 200,000.00 197,664.00 4.0500% 3 United States Treasury TN 10/23/2023 7/31/2028 1583 194,625.00 200,000.00 198,750.00 4.1500% 3 United States Treasury TN 6/8/2023 10/25/2025 573 199,812.50 200,000.00 198,352.00 4.2800% 3 United States Treasury TN 12/8/2022 11/15/2025 594 203,125.00 200,000.00 199,102.00 4.5200% 3 ALLY BK SANDY UTAH NCD 7/21/2022 1/21/2025 296 200,000.00 200,000.00 196,532.00 3.0500% 3 BMW BK NORTH AMER SALT LAKE NCD 6/18/2021 6/18/2024 79 250,000.00 250,000.00 247,180.00 0.3000% 3 Sub-Total 4,767,929.69 4,900,000.00 4,708,871.00
GRAND TOTALS $ 81,658,713.14 $ 81,790,783.45 $ 81,224,310.79 LEGENDS:

LAIF Local Agency Investment Fund (State of CA) LAIF Quarterly Performance Report 1 SMCP San Mateo County Pool SMCP report 2
MMF Money Market Fund Custodian Bank/Trust statement 3
BA Bankers' Acceptance Broker/Dealer market information 4 CP Commercial Paper Other Sources: Newspaper, other 5
TCD Time Certificate of Deposit Amortized Cost 6
NCD Negotiable Certificate of Deposit
TB Treasury Bill
TN Treasury Note
All funds are invested in accordance with the Town of Hillsborough's Investment Policy as approved by the City Council. Sufficient funds are available to meet the Town's expenditures for a six-month period. This report is prepared pursuant to Government Code Section 53646.

Prepared by: Rich Santiago, Assistant Finance Director
Date
Approved by: Jan Cooke, Finance Director
Date
Town of Hillsborough
Report on Cash and Investments Held As of Quarter Ended March 31, 2024

TYPE OF INVESTMENTS VALUATION SOURCE
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RECAP: Purchase Price % to Total TOH Restriction 3rd Quarter* Year To Date LAIF Local Agency Investment Fund $ 58,130,908.03 71.2% None 599,039 1,805,026 TCD Time Certificate of Deposit - 0.0% None
NCD Negotiable Certificate of Deposit 450,000.00 0.6% None 1,674 3,753 TB Treasury Bills - 0.0% None
TN Treasury Notes 4,317,929.69 5.3% None 28,226 61,488
CP Commercial Paper - 0.0% None
BA Bankers Acceptances - 0.0% None
CA Checking/Sweep Account 12,769,604.37 15.6% None 11,084 24,126 CUS Custodian Account 295,866.58 0.4%
COH Cash on Hand 8,300.00 0.0% None
Section 115 Trust 5,686,104.47 7.0% None 43,054 172,209 Sub-total 81,658,713.14 100%
Trustee - Bond Funds
Bond Funds - Investments
Total $ 81,658,713.14 683,077 2,066,601
Maturity of 2 years and under 60,580,806.47 74.2% -
Section 115 Trust 5,686,104.47 7.0% -
CA Checking/Sweep Account 12,769,604.37 15.6% -
CUS Custodian Account 295,866.58 -
COH Cash on Hand 8,300.00 0.0% -
Sub-total 79,340,681.89 96.8%
Maturity from 2-5 years 2,318,031.25 2.8%
Sub-total - Town Funds 81,658,713.14 100%
Bond Funds
Trustee - Bond Funds
Total Portfolio $ 81,658,713.14
TOTAL INVESTMENTS $ 68,584,942.19
CASH/CHECKING/MMA 13,073,770.95

TRUSTEE BOND FUNDS -
$ 81,658,713.14
*Estimate -
Investment Income
For Quarter Ending March 31, 2024

INVESTMENT RECAP

TOWN OF HILLSBOROUGH
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH HF&H CONSULTANTS, LLC. FOR A WATER RATE UPDATE PURSUANT TO CEQA GUIDELINES 15378 AND 15273 AND PUBLIC RESOURCES CODE SECTION 21080(B)(8)
SUMMARY: The Town of Hillsborough is conducting a water rate update. The study will provide financial projections and revenue requirements needed to meet operating and capital needs and cover debt service and reserve requirements.

The Town adopted a five-year water rate series in November 2022, and the first two years of the rate series have been implemented. The water rate update is needed due to additional forthcoming capital needs and rising costs of wholesale water. The Town is reviewing the Highline Pipeline project to determine the funding and financing plan for the $32 million (70% grant-funded) water system project. This project will provide a highly reliable source of water to all three cities within the project area (Hillsborough, Burlingame, and Millbrae) in the event of a wildfire as well as immediately after large earthquakes that can occur on the nearby highly active faults. In addition, the Town will need to review the revenue requirement impact for the recently released San Francisco Public Utilities Commission (SFPUC) wholesale water rate increases.

Under the Town’s Purchasing Policy, all services in an amount over $30,000 are required to be procured through a Request for Proposals or RFP process. In lieu of the RFP process, staff is instead recommending that this work, which is anticipated to be in excess of $30,000, be procured directly through HF&H. This is because it would be futile for the Town to go out to RFP as the Town will benefit from lower costs by hiring HF&H directly primarily because HF&H has historically worked on the Town’s water rates and has knowledge and databases that any other vendor will need to get up to speed on and/or create at costs to the Town. It has been held that where competitive proposals do not produce any advantage, competitive bidding is not applicable. See, Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631.

On the above basis, staff is recommending hiring HF&H directly for this work. The Town gains efficiency and cost savings by working with HF&H as the firm can leverage its existing models created for the 2022 study, and HF&H possesses knowledge of the Town’s system and processes from the recent 2022 study.

FISCAL IMPACT: The contract is paid on an hourly basis, and the estimate for the work is $39,365.00. Any change in the scope of work will be brought forward by the consultants for approval. The FY 2023-24 budget has a budget for rate studies.

ENVIRONMENTAL ISSUES: In accordance with the California Environmental Quality Act (CEQA) -17-
Agenda Staff Report - Hillsborough City Council
April 8, 2024

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and the CEQA Guidelines, the action to hire a consultant to analyze any potential increases in the water service charges is exempt from CEQA pursuant to Section 15378 and Section 15273 of the CEQA Guidelines and Public Resources Code Section 21080(b)(8) because (i) any rate analysis that could lead to increased charges would be for the purpose of meeting operational and maintenance expenses of the aforementioned services and (ii) the charges constitute the creation of a funding mechanism/other governmental fiscal activity which does not involve any commitment to any specific project that may result in potential significant physical impact on the environment.

ATTACHMENTS:

1. Resolution

2. Fee letter
PREPARED BY: Jan Cooke, Finance Director
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute the contract with HF&H Consultants, LLC. for a water rate update pursuant to CEQA Guidelines 15378 and 15273 and Public Resources Code Section 21080(B)(8).
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RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH HF&H CONSULTANTS, LLC. FOR A WATER RATE UPDATE PURSUANT TO CEQA GUIDELINE 15378,15273 AND PUBLIC RESOURCES CODE SECTION 21080(B)(8)
WHEREAS, the Town of Hillsborough (“Town”) sets customer rates for water services; and
WHEREAS, the Town will be conducting a rate study to determine the rate requirements to cover the cost of the system and operations; and WHEREAS, under the Town’s Purchasing Policy, all services in an amount over $30,000 are required to be procured through a Request for Proposals or RFP process; and
WHEREAS, in lieu of the RFP process, staff is instead recommending that this work, which is anticipated to be in excess of $30,000, be procured directly through HF&H because it would be futile for the Town to go out to RFP as the Town will benefit from lower costs by hiring HF&H directly primarily because HF&H has historically worked on the Town’s water rates and has knowledge and databases that any other vendor will need to get up to speed on and/or create at costs to the Town; and
WHEREAS, it has been held that where competitive proposals work an incongruity and are unavailing as affecting the final result, or where competitive proposals do not produce any advantage, competitive bidding is not applicable. See, Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631; and
NOW THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a contract with HF&H Consultants, LLC. for a water rate update pursuant to CEQA Guideline 15378,15273 and Public Resources Code Section 21080(B)(8).

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 8th day of April 2024, by the following vote of the members thereof:
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ATTACHMENT 1
2 AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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ATTACHMENT 2
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-04 FOR THE HILLSBOROUGH SCHOOLS FOUNDATION'S 2024 FUN RUN PURSUANT TO CEQA GUIDELINES 15378 AND 15301
SUMMARY: The Hillsborough Schools Foundation (HSF) submitted an application to conduct its 2023 Fun Run. The 2K or 5K run/walk is proposed to take place on Sunday, May 5, 2024 beginning at 8:00 a.m. and ending at approximately 11:00 a.m. The total number of participants expected during the event is 600-750.

The Fun Run route will start in front of North Hillsborough School located at 545 Eucalyptus Avenue in Hillsborough. HSF will send postcards to residents living nearby on Eucalyptus Avenue, Aster Avenue, Barroilhet Avenue, Bromfield Road, Brookvale Road, Chester Way, Country Club Drive, Elm Avenue, Elmwood Court, Floribunda Avenue, Irwin Drive, Madrone Place, New Place Road, Parkside Avenue, Pepper Avenue, Ralston Avenue, Sharon Avenue, Willow Road and Windsor Drive notifying them of the event and road closures.

Hillsborough Municipal Code Section 5.16.080 requires City Council approval for a fundraising event permit where more than 200 people will be in attendance during any one day at any one property. The Police, Fire, Building and Planning Departments have reviewed the application and submitted comments and recommendations, which are included in the City Council's agenda packet. The Police Department will assist event volunteer staff at main intersections to alert motorists and provide traffic safety for participants.

HSF is proposing to post Fun Run banners at the following locations:

1. Golf Course Drive/Black Mountain Road (physical banner)

2. Walnut Avenue parking lot on Floribunda Avenue (digital sign) The digital artwork will also be displayed on the digital sign at the Fire Station on Chateau. The artwork was previously approved by the City Council. The signs will be posted no sooner than two weeks before the event begins and will be removed immediately after the event ends.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment. The proposed action is also exempt pursuant to -27-
Agenda Staff Report - Hillsborough City Council
April 8, 2024

Page 2 ends

CEQA Guideline 15301 as the permitting of an existing facility involving a temporary negligible expansion of use with no corresponding construction or expansion of existing structures.

ATTACHMENTS: Fundraising Event Permit Application 24-04 and Police Department, Fire Department and Building & Planning Department Comments and Recommendations PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Approve Fundraising Event Permit Application 24-04 for the Hillsborough School Foundation 2024 Fun Run subject to the conditions recommended by staff, pursuant to CEQA Guidelines 15378 and 15301.
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2/27/24 24-04 II
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FINISH
2K COURSE MAP
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DATE: March 18, 2024
TO: Lisa Natusch, City Clerk
FROM: Julie Parenti, Fire Inspector (650) 558-7648
SUBJECT: HSF 2024 Fun Run
The following list is a typical set of conditions the fire department utilizes to ensure a minimum standard of fire and life safety. We recommend that arrangements be made by the applicant for a tour of the event site to receive more detailed comments. This tour should be conducted at least 14 days prior to the event.

Final conditions of approval are subject to review of floor plans, proposed routes of travel for public viewing, and a field inspection prior to opening. Temporary conversion of this space for public attendance will be acceptable, provided the applicant addresses the following concerns.

1. Provide a site layout with site dimensions, exits, booths, and proposed foot traffic pattern for the public. Please email to Inspector Julie Parenti at [email protected].

A review of the plan and arrangement of contents will be used by the Fire Department to determine a maximum occupancy load. Foot traffic flow pattern shall be designed to minimize overcrowding in any area. Traffic flow shall be continually monitored and regulated by the volunteers.

2. If applicable, a standby fire watch shall be on duty during the time the event is open to the public. The primary responsibility is enforcement of fire and life safety provisions of the California Fire Code. Duties are limited to those activities, except for medical emergencies, or other unusual, or hazardous conditions that may arise. Standby costs are paid by the applicant and are negotiated with the awarded security company.

3. Exterior exit pathways shall be a hard surface walkway free from tripping hazards.

Exterior exit pathways shall be illuminated at night at any time the event is open to the public. Exterior gates shall be kept unlocked at all times. -37-

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4. Portable fire extinguishers with a minimum UL rating of 2A10BC shall be provided so that travel distance to an extinguisher does not exceed 75’. A fire extinguisher shall be provided for each 3000 square feet of floor area and at least one fire extinguisher shall be provided for each level. Extinguishers shall be accessible and visible. Or their location clearly marked.

5. Building Department approval and permits shall be obtained, if necessary, for remodeling and electrical work. The applicant is responsible to ensure compliance with all Town of Hillsborough requirements.

6. Should preparation/cooking/sales of food be conducted during the event, the applicant shall contact San Mateo County Health Department to inquire on temporary food service requirements.

7. Light duty extension cords are prohibited. UL approved multi-outlet power taps may be acceptable provided they are connected directly to a permanent outlet.

Power tap cords shall be protected from physical damage and must be located so as not to present a tripping hazard.

8. No smoking signs shall be posted throughout event space.

9. Candles, open flame, and other sources of ignition are prohibited.

10. Flammable liquids, propane, or other highly flammable materials or decorations are prohibited.

11. Driveways shall be maintained clear for emergency vehicle access during the hours the event is open to the public. Parking related to the event shall not restrict emergency vehicle access.

12. If applicable, tent and canopy installations shall comply with Article 31 of the California Fire Code and Town of Hillsborough requirements. A tent permit shall be obtained from the Fire Department before inspection. An inspection is required for tent installations prior to occupancy.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-05 FOR THE PARCA AUXILIARY LUNCHEON PURSUANT TO CEQA GUIDELINE 15378 AND 15301 SUMMARY: PARCA (Partners and Advocates for Remarkable Children and Adults) Auxiliary submitted an application to conduct the PARCA Auxiliary Luncheon at 200 W. Santa Inez Avenue in Hillsborough. This event is proposed to take place on Wednesday, May 15, 2024 from 8:00 a.m. to 4:00 p.m. The total number of guests expected during the event is approximately 325.

The Police Department, Fire Department and Building & Planning Department have reviewed the application and submitted comments and recommendations, which are included in the attachment.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment. The proposed action is also exempt pursuant to CEQA Guideline 15301 as the permitting of an existing facility involving a temporary negligible expansion of use with no corresponding construction or expansion of existing structures.

ATTACHMENTS: Fundraising Event Permit Application 24-05 and Police Department, Fire Department and Building & Planning Department Comments and Recommendations PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Approve Fundraising Event Permit Application 24-05 for the PARCA Auxiliary Luncheon subject to the conditions recommended by staff, pursuant to CEQA Guidelines 15378 and 15301.
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Town of Hillsborough

Building Department
Conditions for a Fundraising/Charitable Event

Date: MARCH 20, 2024
From: RAY YNIGUEZ, BUILDING OFFICIAL
Location of Event: 200 WEST SANTA INEZ AVE, HILLSBOROUGH CALIFORNIA 94010.

Organization: PARCA ORGANIZATION
Name: FUNDRAISING LUNCHEON AND AUCTION
Date of Event: MAY 15, 2024

General minimum requirements

1. Any Building being used for an event is required to keep all exits clear.

2. It will be necessary to provide restroom facilities for all guest attending the event.

3. If a tent is to be used for the event, you are required to obtain a permit from the Fire Department

4. Inspections are limited to regular business hours (8 a.m. to 5 p.m. M-F) If you have any further questions, please contact the Building Department at 650-375-7411
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DATE: March 20, 2024
TO: Lisa Natusch, City Clerk
FROM: Julie Parenti, Fire Inspector (650) 558-7648
SUBJECT: PARCA 2024
The following list is a typical set of conditions the fire department utilizes to ensure a minimum standard of fire and life safety. We recommend that arrangements be made by the applicant for a tour of the event site to receive more detailed comments. This tour should be conducted at least 14 days prior to the event.

1. Provide a floor plan with site dimensions, exits, and proposed foot traffic pattern for the public. Floor plan shall be emailed to Inspector Julie Parenti at [email protected]. A review of the floor plan and arrangement of contents will be used by the Fire Department to determine a maximum occupancy load. Maximum occupancy load shall not exceed this limit. In addition to the overall limit, secondary floor areas served by a single stairway will be further restricted based on a review of floor plans. Event volunteers are to be provided in sufficient numbers to ensure enforcement of the limits. The standby fire watch has the authority to restrict additional visitors and/or order the number of people in the venue to be reduced if overcrowding exists at any time. Foot traffic flow pattern shall be designed to minimize overcrowding in any area. Traffic flow shall be continually monitored and regulated by the volunteers.

2. If applicable, a standby fire watch shall be on duty during the time the fair is open to the public. The primary responsibility is enforcement of fire and life safety provisions of the California Fire Code. Duties are limited to those activities, except for medical emergencies, or other unusual, or hazardous conditions that may arise. Standby costs are paid by the applicant and are negotiated with the awarded security company.
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3. Exterior exit pathways shall be a hard surface walkway free from tripping hazards.

Exterior exit pathways shall be illuminated at night at any time the event is open to the public. Exterior gates shall be kept unlocked at all times.

5. Building Department approval and permits shall be obtained, if necessary, for remodeling and electrical work. The applicant is responsible for ensuring compliance with all Town of Hillsborough requirements.

6. Light duty extension cords are prohibited. UL approved multi-outlet power taps may be acceptable provided they are connected directly to a permanent outlet.

Power tap cords shall be protected from physical damage and must be located so as not to present a tripping hazard.

7. No smoking signs shall be posted throughout the event space.

8. Candles, open flame, and other sources of ignition are prohibited.

9. Flammable liquids, propane, or other highly flammable materials or decorations are prohibited.

10. The driveway shall be maintained clear for emergency vehicle access during the hours the event is open to the public. Parking related to the event shall not restrict emergency vehicle access.

11. If applicable, tent and canopy installations shall comply with Article 31 of the California Fire Code and Town of Hillsborough requirements. A tent permit shall be obtained from the Fire Department before inspection. An inspection is required for tent installations prior to occupancy.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING THE PURCHASE OF TWO REPLACEMENT PUBLIC WORKS VEHICLES IN THE AMOUNT OF $747,450.34 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Public Works Department is scheduled to replace two vehicles in FY 2023-24 using funds allocated from the FY 2023-24 Public Works Vehicle Capital Replacement Fund.

The first vehicle is a Vactor Jet Truck assigned to the Sewer Division (#527) and will be replaced with an updated Vactor Jet Truck. The existing truck is a 2009 International truck. The vehicle is beyond its planned service life, repair costs have been very high just to keep it in use, and the engine no longer meets current California emission standards.

The replacement Vactor Jet Truck for the Sewer division is equipped with updated technology that will facilitate ease of operation for a more efficient cleaning of the sanitary sewer system. It will be outfitted with 800 feet of ¾ inch jet hose which allows us to maintain easement areas where some of the Town’s sewer main infrastructure is located.

The Vactor Jet Truck is supplied by Owen Equipment, and is part of the Sourcewell cooperative pricing agreement which the Town participates in.

MANUFACTURER PRICE PER JET TRUCK
OWEN EQUIPMENT $691,568.28
OWEN Equipment included the registration fee and the 9.375% sales tax.

The second vehicle for replacement is a FORD F-150 Pick-up Truck assigned to the Streets Division (#230). The existing truck is a 2007 pickup truck, which is beyond its planned service life and was originally planned for replacement in 2020/2021. The replacement truck will be an Electric F-150 Lightning Pick-up Truck.

The State of California has a goal of electrifying government fleets by 2025 to help reduce greenhouse gases and transportation emissions by 40% by 2030. Furthermore, California would like 100% Electric Vehicle sales by 2035. This purchase continues our plan with the Town to go green, and further reduce our carbon footprint. Electric vehicles are an essential part of a clean energy future, and studies have shown that they may play a key role in arresting climate change.

The Town last reviewed electric vehicles in 2018 during a County of San Mateo Grand Jury report, when electric vehicles were initially being adopted into local government fleets within the County.

Vehicle technology and incentives have improved since then, and the most common purchase of vehicle for municipal maintenance, the F150 will be all electric. Based on the dollar value of this -55-
Agenda Staff Report - Hillsborough City Council
April 8, 2024

Page 2 ends

purchase, the Town’s Purchasing Policy does require an RFP or other competitive procurement process. A legal exception to this requirement exists for contracts where a public agency determines, based on the facts and circumstances of the contract in question, that public bidding would produce no competitive advantage for the public agency or would be futile because the nature of the procurement. See Graydon v. Pasadena Redevelopment Agency, et al. (1980) 104 Cal. App 3d 631, 635. Based on ongoing supply issues and shortages that auto dealers around the nation have faced, including Ford, the Town does not believe it will gain any competitive advantage by using a formal solicitation process primarily because any solicitation process is unlikely to yield any results based on the supply issues. Local Ford dealerships were contacted to provide competitive quotes per the Town’s Purchasing Policies and Procedures. Towne Ford, James Ford, and Fremont Ford provided quotes and status of availability for this vehicle. Towne Ford was able to meet the current Ford factory direct cost without delay in delivery.

DEALER PRICE PER TRUCK
TOWNE FORD $55,882.06
JAMES FORD No Truck Available
FREMONT FORD No Truck Available
Towne Ford included the registration fee and the 9.375% sales tax.

Staff recommends purchasing one Vactor Jet Truck from OWEN Equipment in the amount of $691,568.28 and one FORD Lightning Electric F-150 from Towne Ford in the amount of $55,882.06, for a total cost of $747,450.34 from the Public Works Vehicle Capital Replacement Fund.

FISCAL IMPACT: There are existing funds in the Public Works Vehicle Capital Replacement Fund for the replacement vehicles.

ATTACHMENTS: Resolution
PREPARED BY: Rick Pina, Public Works Superintendent
RECOMMENDATION: Adopt the resolution approving the purchase of two replacement Public Works vehicles: one replacement Vactor Jet Truck in the amount of $691,568.28 and one replacement FORD Electric F-150 Pick-up Truck in the amount of $55,882.06 from allocated funds from the Public Works Vehicle Capital Replacement Fund. -56-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING THE PURCHASE OF TWO REPLACEMENT PUBLIC WORKS
VEHICLES IN THE AMOUNT OF $747,450.34 PURSUANT TO CEQA GUIDELINE 15378

WHEREAS, the Town of Hillsborough (“Town”) approved capital Public Works vehicle capital replacement funding for FY 2023-24 in the amount of $770,000; and
WHEREAS, the Town is seeking to purchase two vehicles; and WHEREAS, the first vehicle to be purchased is one Vactor Jet Truck and pursuant to the Town’s Purchasing Policy, for a purchase of this amount, the Town is required to conduct a formal RFP; and
WHEREAS, the Town is opting to make use an RFP process already conducted by Sourcewell as a Cooperative Purchase for the purchase of this one Vactor Jet Truck; and
WHEREAS, the Town believes the terms of the RFP issued by Sourcewell are generally similar and consistent with the Town’s requirements imposed by the Town’s Purchasing Policy, thereby ensuring the Town is obtaining the best pricing as part of this cooperative arrangement; and WHEREAS, the Public Works Department received a quote through the Town’s Sourcewell cooperative purchasing agreement for a Vactor Jet Truck from Owen Equipment for a total cost of $691,568.28; and
WHEREAS, the second vehicle to be purchased is one Ford Electric F150 Truck and based on the dollar value of this purchase, the Town’s Purchasing Policy does require an RFP or other competitive procurement process; and WHEREAS, A legal exception to this requirement exists where a public agency determines, based on the facts and circumstances of the contract in question, that public bidding would produce no competitive advantage for the public agency or would be futile because the nature of the procurement. See Graydon v. Pasadena Redevelopment Agency, et al. (1980) 104 Cal. App 3d 631, 635; and
WHEREAS, based on ongoing supply issues and shortages that auto dealers around the nation have faced, including Ford, the Town does not believe it will gain any competitive advantage by using a formal solicitation process primarily because any solicitation process is unlikely to yield any results based on the supply issues; and
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2 WHEREAS, Town staff did inquire with Local Ford dealerships to provide competitive quotes per the Town’s Purchasing Policies and Procedures. Towne Ford, James Ford, and Fremont Ford provided quotes and status of availability for this vehicle; and
WHEREAS, Towne Ford was able to meet the current Ford factory direct cost without delay in delivery; and
WHEREAS, the Public Works Department will purchase one Ford Electric F150 Truck directly from Ford Motor Company for a total of $55,882.06, delivered through a local dealer with no additional markup.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves the purchase of two replacement Public Works vehicles:
one Ford Electric F150 Truck from Ford Motor Company and one Vactor Jet Truck from Owen Equipment allocating funds from the Public Works Vehicle Capital Replacement Fund for a total of $747,450.34.

Mayor of the Town of Hillsborough

Attest: City Clerk

This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 8th day of April 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE EXISTING AGREEMENT WITH WOOD BIOLOGICAL, INC. FOR BIOLOGICAL CONSULTING SERVICES FOR THE TOWN’S OPEN SPACE VEGETATION MANAGEMENT PROGRAM IN THE AMOUNT OF $13,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $129,125.00 PURSUANT TO CEQA GUIDELINE 15301 SUMMARY: he Town of Hillsborough ("Town") owns and maintains nine Town-owned open space areas and multiple easement areas. These areas consist of undeveloped grasslands, woodlands and shrublands that are adjacent to residential development (wildland urban interfaces). The Town conducts annual vegetation management in these areas to mitigate fire risk to the surrounding community.

The Town’s open space and easement areas are home to federally protected sensitive and endangered animal and plant species. As such, environmental laws and regulations guide the Town’s vegetation management work in these areas, including:
• California Fish and Game Code
• Federal Endangered Species Act
• Migratory Bird Treaty Act
• NEPA, CEQA and IS project documents
• Town of Hillsborough Integrated Pest Management Policy The above laws, regulations and policies require the services of a biological consultant to ensure regulatory compliance and to monitor sensitive and endangered species in known habitat areas within the project work areas.

On July 13, 2018, the Town entered into an agreement with Woods Biological, Inc. for two years, with the option to renew for a third year, for a total agreement amount of $70,800.00.

On May 10, 2021, City Council approved an amendment to the existing agreement for an additional two years, with the option to renew for a third, in the amount of $45,325.00, for total agreement amount of $116,125.00. The agreement is currently in the third year and ends on May 26, 2024.

Biological work for open space vegetation management typically occurs April through October each year. The current agreement would end during the 2024 active work season. Staff recommends the current agreement be extended to October 31, 2024, and that an additional $13,000.00 be approved in order to complete the biological work for the 2024 open space vegetation management cycle. This second amendment is necessary for continuity of reporting by -59-
Agenda Staff Report - Hillsborough City Council
April 8, 2024

Page 2 ends

using a consultant familiar with the existing project. Public Works will prepare and advertise a new Request for Proposal (“RFP”) for biological consulting services in December 2024. This will set future agreement anniversary date(s) before the next open space vegetation management cycle in April 2025.

FISCAL IMPACT: It is recommended that funding be allocated from the approved FY 2023-24 Streets and Stormwater operations budget in the amount of $13,000.00. Sufficient funding remains in the budget for this project.

ENVIRONMENTAL ISSUES: The action is categorically exempt from the California Environmental Quality Act according to Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute Amendment No. 2 to the existing agreement with Wood Biological, Inc. for biological consulting services for the Town’s Open Space Vegetation Management Program in the amount of $13,000.00, for a total agreement amount of $129,125.00. -60-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 2 TO THE EXISTING AGREEMENT WITH WOOD BIOLOGICAL, INC. FOR BIOLOGICAL CONSULTING SERVICES FOR THE TOWN’S OPEN SPACE VEGETATION MANAGEMENT PROGRAM IN THE AMOUNT OF $13,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $129,125.00 PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, the Town of Hillsborough (“Town”) owns and maintains nine Town-owned open space areas and multiple easement areas that are adjacent to residential development (wildland urban interfaces); and WHEREAS, the Town’s open space and easement areas are home to federally protected sensitive and endangered animal and plant species that require protection during open space vegetation management; and WHEREAS, the Town requires the services of a biological consultant to ensure regulatory compliance and monitor sensitive and endangered species during work in said areas; and
WHEREAS, on July 13, 2018, the City Council approved an agreement with Wood Biological, Inc. (“Wood Biological”) to provide biological consulting services in the amount of $70,800.00 (the “Agreement”); and WHEREAS, on May 10, 2021, the City Council approved an amendment to the existing agreement in the amount of $45,325.00 and the agreement ends on May 26, 2024 (“Amendment No. 1”); and
WHEREAS, biological work for open space vegetation management typically occurs between April – October each; and
WHEREAS, it is in the Town’s interest to have Wood Biological provide biological services throughout the entirety of the 2024 vegetation management season; and
WHEREAS, staff anticipates issuing a Request for Proposals process for Biological Professional Services in December 2024; and
WHEREAS, staff recommends that the City Council approve and authorize the City Manager to execute Amendment No. 2 to the existing Agreement so that Wood Biological, Inc. can continue to provide biological consulting services in the amount of $13,000.00 to complete the 2024 open space vegetation management season, for a total agreement amount of $129,125.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute Amendment -61-
2 No. 2 to the Agreement with Wood Biological, Inc. for biological consulting services in the amount of $13,000, for a total agreement amount of $129,125.00.

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 8th day of April 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AUTHORIZING ADDITIONAL FUNDING FOR THE 2023 SANITARY SEWER REHABILITATION & REPLACEMENT PROJECT 23A IN THE AMOUNT OF $107,618.00 FOR TOTAL COST OF $2,359,164.00 PURSUANT TO CEQA GUIDELINE SECTION 15301
SUMMARY: his project includes the replacement and upsize of approximately 5,400 linear feet of damaged and undersized sanitary sewer mains in the Tartan Trail Road area. The sewer segments are located both within street public right-of-way and easement areas within the Town’s wastewater basin discharging to the San Mateo Wastewater Treatment Plant. The project additionally includes the rehabilitation of manhole structures and the replacement of lower service laterals and cleanouts. On September 11, 2023, the City Council awarded the project to D’arcy & Harty Construction, Inc. (Darcy) in the amount of $2,046,860, with a 10% contingency in the amount of $204,686.00 for a total allocation of $2,251,546.00.

During construction, it was determined that an additional segment of pipe in the vicinity is failing and has led to ongoing maintenance issues this winter. This segment was not included in the original bid documents, but is a direct continuation of the sewer system the contractor is currently working on. Even with this additional segment, it is anticipated the contractor will complete the work within the original contract time. Should the additional funding be authorized, staff would issue a change order to authorize the contractor to proceed with the extra work.

FISCAL IMPACT: It is recommended that additional funding in the amount of $107,618.00 be allocated from the approved budget for the Priority Basins Inflow & Infiltration Program (CIP #701), for a total allocation of $2,359,164.00. Sufficient funding remains in the budget for this project.

ENVIRONMENTAL ISSUES: This project is exempt from the California Environmental Quality Act (CEQA) per Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution authorizing additional funding for the 2023 Sanitary Sewer Rehabilitation & Replacement Project 23A in the amount of $107,618.00, for total project cost of $2,359,164.00.
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RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH AUTHORIZING ADDITIONAL FUNDING FOR THE 2023 SANITARY SEWER REHABILITATION & REPLACEMENT PROJECT 23A IN THE AMOUNT OF $107,618.00 FOR TOTAL COST OF $2,359,164.00 PURSUANT TO CEQA GUIDELINE SECTION 15301
WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s sanitary sewer system; and
WHEREAS, the capital improvement budget identified a project to evaluate and replace or rehabilitate deficient segments of pipe that were identified in the Town’s wastewater basin discharging to the City of San Mateo Wastewater Treatment Plant; and
WHEREAS, the 2023 Sanitary Sewer Rehabilitation and Replacement Project 23A (“Project”) consists of replacing approximately 5,400 linear feet of sanitary sewer main lines and associated manholes, lower laterals, and cleanouts; and
WHEREAS, the Project was publicly bid and advertised in accordance with the Uniform Public Construction Cost Accounting Act, and D’Arcy & Harty Construction, Inc. (D’Arcy & Harty) was the lowest responsible bidder submitting a responsive bid in the amount of $2,046,860.00; and WHEREAS, on September 11, 2023, the City Council awarded the project to D’arcy & Harty Construction, Inc. (Darcy) in the amount of $2,046,860, with a 10% contingency in the amount of $204,686.00 for a total allocation of $2,251,546.00, and
WHEREAS, during construction, it was determined that an additional segment of pipe in the vicinity is failing and is need of replacement in order for completion of the Project; and
WHEREAS, it is recommended that additional funding in the amount of $107,618.00 be allocated from the approved budget for the Priority Basins Inflow & Infiltration Program (CIP #701), for a total allocation of $2,359,164.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby authorizes additional funding for the 2023 Sanitary Sewer Rehabilitation & Replacement Project 23A in the amount of $107,618.00, for total project cost of $2,359,164.00, allocating funds from the Priority Basins Inflow & Infiltration Program (CIP #701).

Mayor of the Town of Hillsborough
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2 Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on 8th day of April 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-65-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
10 CONSENT CALENDAR

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH CASEY CONSTRUCTION INC. FOR THE 1450 SOUTHDOWN ROAD STORM DRAIN REPLACEMENT PROJECT IN THE AMOUNT OF $161,200.00, WITH 20% CONTINGENCY IN THE AMOUNT OF $32,240.00 FOR A TOTAL COST OF $193,440.00 PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: An existing 12” storm drain pipe at 1450 Southdown Road has been found to be disjointed, offset, and filled with tree roots, causing localized flooding and ineffective conveyance of water. The pipe conveys stormwater from Southdown Road, through the backyard of 1450 Southdown Road property, to a catch basin on Black Mountain Road. The property is significantly sloped with several existing landscape improvements and mature trees over and near the pipe.

The Town desires to abandon a portion of the existing pipe in place and install new pipe by directional drilling/trenchless method and replace a portion of the existing pipe by open trench method. Approximately 290 linear feet of 12” HDPE pipe will be installed using directional drilling/trenchless method and 20 linear feet of 12” HDPE and 30 linear feet of 24” HDPE pipe will be installed by open trench method.

This project was advertised in accordance with the Uniform Public Construction Cost Accounting Act and staff additionally contacted eight contractors who perform this specialized type of work.

Bids were opened on Thursday, March 28, 2024, and bid results were announced in the Town Hall Council Chamber in accordance with the Town’s policy and procedures. A bid summary is as follows:
1) Casey Construction, Inc. $ 161,200.00
2) DeVaney Engineering, Inc. $ 180,500.00
3) NORGO Engineering Corporation $ 195,300.00
4) W.R. Forde Associates, Inc. $ 195,380.00
5) Pacific Underground Construction, Inc. $ 342,700.00
Of the five bids received for this project, Casey Construction Inc. was confirmed by staff to be the lowest responsible bidder submitting a responsive bid. Staff conducted an analysis of the bid submittal and determined that the bidder’s qualifications and experience levels are satisfactory to perform all work associated with this project. Casey Construction Inc. is a local construction firm and has previously completed similar projects in Town with positive results.

FISCAL IMPACT: Due to the unknown soil conditions and limited survey data, staff recommends a 20% contingency. Therefore, it is recommended that funding be allocated from the approved -66-
Agenda Staff Report - Hillsborough City Council
April 8, 2024

Page 2 ends

2 budget for the Storm Water Master Plan Improvement Program (#801) with a 20% contingency in the amount of $32,240.00 allocated for use if needed, for a total allocation of $193,440.00.

Sufficient funding remains in the budget for this project.

ENVIRONMENTAL ISSUES: This project is exempt from the California Environmental Quality Act (CEQA) per Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works / City Engineer RECOMMENDATION: Adopt the resolution awarding to and authorizing the City Manager to execute the contract with Casey Construction Inc, for the 1450 Southdown Road Storm Drain Replacement Project in the amount of $161,200.00 with a 20% contingency in the amount of $32,240.00 if needed, for a total construction budget of $193,440.00. -67-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH CASEY CONSTRUCTION INC. FOR THE 1450 SOUTHDOWN

ROAD STORM DRAIN REPLACEMENT PROJECT IN THE AMOUNT OF
$161,200.00, WITH 20% CONTINGENCY IN THE AMOUNT OF $32,240.00 FOR A TOTAL COST OF $193,440.00 PURSUANT TO CEQA GUIDELINE 15301 WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s storm drain system; and
WHEREAS, the existing storm drain pipe at 1450 Southdown Road has been evaluated, identified and slated for replacement; and
WHEREAS, plans and specifications have been developed to repair the deficient pipe segments; and
WHEREAS, the Project was publicly bid and advertised in accordance with the Uniform Public Construction Cost Accounting Act, and the Town received five bids for the Project; and
WHEREAS, Casey Construction Inc. was the lowest responsible bidder submitting a responsive bid in the amount of $161,200.00; and
WHEREAS, staff conducted an analysis of the bid and verified that Casey Construction Inc.’s qualifications and experience levels are satisfactory; and WHEREAS, funding for this project will be allocated from the Storm Water Master Plan Improvement Program (#801).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby awards to and authorizes the City Manager to execute a contract with Casey Construction Inc. for the 1450 Southdown Road Storm Drain Replacement Project in the amount of $161,200.00 with a 20% Town owned and controlled contingency in the amount of $32,240.00, for a total project budget of $193,440.00, allocating funds from the Storm Water Master Plan Improvement Program (#801).

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 8th day of April 2024 by the following vote of the members thereof:
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2 AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-69-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
11 PUBLIC HEARING

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: CONCEPTUAL REVIEW OF THE SUBDIVISION OF 2260 REDINGTON ROAD (APN 028-040-120) INTO THIRTY-FOUR PARCELS AND TWO COMMON PARCELS, AND

DEDICATION OF PUBLIC UTILITY AND EMERGENCY VEHICLE ACCESS EASEMENTS SUMMARY: On October 12, 2023, the Town received a Conceptual Plan application to subdivide 2260 Redington Road, commonly known as Strawberry Hill, into thirty-four lots suitable for single family homes. The proposed subdivision also includes dedications of new public utility and emergency vehicle access easements.

The existing 48.3-acre property is bordered by Macadamia Drive to the west and south, single family homes on Skyfarm Drive to the east, and Forest View Drive to the north. The property contains the primary mansion built in 1912, formal gardens, pool house and pool, carriage house, other accessory structures, a creek, and other landscape features. Primary access to the property is via Redington Road. The existing property consists of six lots, four of which are not included as part of this subdivision.

The other two lots would be subdivided into thirty-four lots:
-One 14.9-acre lot for the existing estate
-Thirty-three lots, ranging from 0.5 acre to 1.5 acre lots, for future individual single family residences
Additionally, two parcels would be created, one lot for a private road and cul-de-sac to provide access to most of the new lots, and one for a common storm water detention basin. The applicant is proposing gated entrances at both access points from Macadamia Road to the private roads.

See Attachment 1 for the conceptual map.

Hillsborough Municipal Code (HMC) section 16.16.020 requires Conceptual Review of all proposed subdivision projects. This preliminary review of the proposed subdivision is intended to facilitate optimum subdivision design, reduce unproductive efforts by all parties, and bring about a better result for applicants, Town residents and the City Council. The process provides a forum for citizens and the City Council to provide preliminary feedback on issues relating to the subdivision’s design and potential environmental issues. This conceptual review is step one in a multi-step subdivision map approval process and does not constitute final approval of the proposed subdivision. Per the California Subdivision Map Act and HMC Sections 16.16.010.B and

16.16.060, a Tentative and Final Parcel map must be submitted to the City Engineer and reviewed by the City Council in advance of any final subdivision approval.

The proposed subdivision meets all requirements of the State of California Subdivision Map Act and the Town’s Subdivision Ordinance for lot design, access, topography and future building site, -70-
Agenda Staff Report - Hillsborough City Council
April 8, 2024

Page 2 ends

with the exception of minimum lot frontage. Per HMC 16.02.020.A, B and C, the minimum lot frontage shall be one hundred fifty feet on a public street, seventy-five feet on the turnaround area of a cul-de-sac, and for lots at an intersection, one hundred feet on each street. The applicant is proposing some lots that do not meet the minimum frontage requirements. Pursuant to

16.02.020.D, the Council may approve these lots if the goals of the Housing Element of the General Plan are met. Based on the 2023 General Plan update, staff has determined twenty of the lots do comply with the Housing Element certified by the state Housing and Community Development department and recommends conditional approval of thirteen lots (Lots 3,4,9-11,23- 26, 29-32) that do not the meet the minimum frontage. Details on lot frontage are outlined in the table on Attachment 1. Details on lot size are outlined in the table in Attachment 2. Note the minor deficits in lot size will be addressed prior to submittal of the tentative map application.

While not required, the applicant has also prepared a conceptual home and driveway plan for all lots, which is included as Attachment 3 to the staff report. Note that the houses and driveways are shown in concept only, intended to illustrate that a future new home on the site could meet the minimum development standards required by the Municipal Code. The actual design of any future new home would be subject to review and approval by the Town’s Architecture and Design Review Board (ADRB).

The City Engineer notes that the proposed lot would comply with all other subdivision standard requirements, as outlined in HMC Chapter 16.28. As a condition of future tentative map approval and prior to construction of any new home, the developer would be required to construct new sewer, domestic and fire suppression water, storm drainage, and roadway infrastructure, private sewer and water service connections for each lot, and any other improvements necessary for the public safety. The new roadway would be privately owned and maintained, but the subdivider would dedicate public utility and emergency access vehicle easements. Upon acceptance of the public improvements by the City Engineer, the Town would own, operate, and maintain the utility mains. Additionally, the subdivider will provide an access road for a through connection and access from the new cul-de-sac to Redington Road for utility and fire apparatus access only. The developer would be responsible for paying all development charges, including sewer and water capital development fees.

Pursuant to HMC Chapter 16.18, prior to final map approval, developers of new subdivisions will be required to pay park in-lieu fees, or provide other means of community benefit as determined by the Town, to mitigate the impacts of property development.

Public Comment letters for this conceptual review item received before 5:00 p.m. on Wednesday, April 3, 2024 are included as Attachment 4 to the staff report. The public comment letter received primarily expressed concerns over ensuring the essential character of Hillsborough is maintained, considering impacts to the entire Town, low income housing and accessory dwelling units, details on individual lot development, tree removal, and park dedication. Any public comment received after 5:00 p.m. on Wednesday, April 3, 2024 and prior to 4:00 p.m. on Monday, April 8, 2024 will be emailed to the City Council and posted on the Town website.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item. -71-
Agenda Staff Report - Hillsborough City Council
April 8, 2024

Page 3 ends

ENVIRONMENTAL ISSUES: Pursuant to HMC 16.16.020 and 16.16.040, preliminary environmental analysis is performed during the conceptual review of a subdivision. This includes the Town's preliminary review of the conceptual plan and the environmental information form submitted by the applicant, and other environmental issues identified during the conceptual review process.

Upon preliminary review and initial study, staff has determined that the applicant shall likely prepare an environmental impact report (EIR) prior to tentative map approval to comply with the California Environmental Quality Act (CEQA).

ATTACHMENTS:

1. Conceptual Site & Lotting Plan

2. Slope Density Exhibit

3. Conceptual Home & Driveway Lot Plan

4. Public Comment
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION:

1. Open the public hearing and receive comments;

2. Close the public hearing; and

3. Per HMC Section 16.16.060, the City Council shall provide preliminary comment on the Conceptual Plan.
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MACADAMIA DRIVE MACADAMIA DRIVE MACADAMIA DRIVE BUTTERNUT DRIVE SKYFARM DRIVE FOREST VIEW AVENUE KNIGHTWOOD LANE FERN COURT REDINGTON ROAD DRIVE A (40' PRIVATE R/W) COURT A (40' PRIVATE R/W) DRIVE C (40' PRIVATE R/W) LOT 1 0.88± ac. LOT 2 0.87± ac. LOT 3 0.82± ac. LOT 4 0.89± ac. LOT 5 0.79± ac. LOT 6 0.74± ac. LOT 7 0.80± ac. LOT 8 0.71± ac. LOT 9 0.65± ac. LOT 10 0.63± ac. LOT 11 0.96± ac. LOT 12 1.02± ac. LOT 14 1.02± ac. LOT 13 1.44± ac. LOT 15 0.64± ac. LOT 16 0.57± ac. LOT 17 0.79± ac. LOT 18 0.85± ac. LOT 19 0.78± ac. LOT 20 0.77± ac. LOT 21 1.32± ac. LOT 22 0.57± ac. LOT 23 0.62± ac. LOT 24 0.65± ac. LOT 25 0.73± ac. LOT 26 0.64± ac. LOT 27 0.62± ac. LOT 29 0.62± ac. LOT 28 0.63± ac. LOT 31 0.60± ac. LOT 32 0.60± ac. LOT 33 0.63± ac. LOT 30 0.91± ac. LOT 34 14.90± ac. (EXISTING ESTATE, FORMAL GARDENS, ACCESS ROAD AND SURROUNDING LANDSCAPING) ACCESS FROM EXISTING PRIVATE ROAD ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE DRIVE B (40' PRIVATE R/W) ANNESCOURT DRIVE LOT A 0.28± ac. STORMWATER BASIN CONCEPTUAL SITE PLAN LEGEND PROJECT BOUNDARY EXISTING LOT LINE NEW LOT LINE SETBACK EXISTING LOTS NEW LOTS ACCESSED BY EXISTING PUBLIC R/W NEW LOTS ACCESSED BY PRIVATE DRIVE (PROPOSED) STORMWATER BASIN STRAWBERRY HILL 2260 REDINGTON DRIVE, TOWN OF HILLSBOROUGH SAN MATEO COUNTY, CALIFORNIA REGAN FAMILY TRUST 6100 E. BORLEY ROAD COER D'ALENE, ID OCTOBER 11, 2023 (REVISED MARCH 26, 2024 JOB - 222021 PROPOSED DEVELOPMENT STANDARDS MIN. LOT SIZE 0.50 AC LOT WIDTH @ MACADAMIA STREET STRAIGHT 130' CURVILINEAR 85' LOT WIDTH FOR INTERNAL LOTS STRAIGHT 100' CURVILINEAR 70' SETBACKS (MIN) FRONT 25' REAR 20' SIDE 20' SIDE CORNER 20' HEIGHT 32'* STRUCTURAL COVERAGE VARIES BY LOT SIZE** FAR 25% OF NET LOT AREA*** * ADDITIONAL STANDARDS APPLY, PER 17.28.010 ** SUBJECT TO 17.32.060 *** ADDITIONAL STANDARDS APPLY, PER 17.32.030 ˬ .040 ALLOWED USES ALL BY-RIGHT AND CONDITIONAL USES PER HILLSBOROUGH MUNICIPAL CODE SECTION 17.16, AS AMENDED. STREET SECTION R/W 2% 2% 1' OVERBUILD 5' PARKING STRIP 3' FC CURB & GUTTER 2:1 MAX R/W 2% 2% 2:1 1' OVERBUILD 5' PARKING STRIP 3' FC CURB & GUTTER MAX 2:1 MAX 2:1 MAX COURT A (PRIVATE) COURT B (PRIVATE) 12' TRAVEL LANE 12' TRAVEL LANE ACCESS ROAD SECTION 2%20' ACCESS ESMT 3' SHLDR 14' ACCESS ROAD 3' SHLDR C-3 GATED ENTRANCE TO MACADAMIA DRIVE GATED ENTRANCE TO MACADAMIA DRIVE ATTACHMENT 1 -73-

MACADAMIA DRIVE

MACADAMIA DRIVE BUTTERNUT DRIVE

SKYFARM DRIVE

FOREST VIEW AVENUE

KNIGHTWOOD LANE

FERN COURT

REDINGTON ROAD
DRIVE A (40' PRIVATE R/W)
COURT A (40' PRIVATE R/W)
DRIVE C (40' PRIVATE R/W) LOT 1 0.88± ac. LOT 2 0.87± ac. LOT 3 0.82± ac. LOT 4 0.89± ac. LOT 5 0.79± ac. LOT 6 0.74± ac. LOT 7 0.80± ac. LOT 8 0.71± ac. LOT 9 0.65± ac. LOT 10 0.63± ac. LOT 11 0.96± ac. LOT 12 1.02± ac. LOT 14 1.02± ac. LOT 13 1.44± ac. LOT 15 0.64± ac. LOT 16 0.57± ac. LOT 17 0.79± ac. LOT 18 0.85± ac. LOT 19 0.78± ac. LOT 20 0.77± ac. LOT 21 1.32± ac. LOT 22 0.57± ac. LOT 23 0.62± ac. LOT 24 0.65± ac. LOT 25 0.73± ac. LOT 26 0.64± ac. LOT 27 0.62± ac. LOT 29 0.62± ac. LOT 28 0.63± ac. LOT 31 0.60± ac. LOT 32 0.60± ac. LOT 33 0.63± ac. LOT 30 0.91± ac. LOT 34 14.90± ac. (EXISTING ESTATE, FORMAL GARDENS, ACCESS ROAD AND SURROUNDING LANDSCAPING) ACCESS FROM EXISTING PRIVATE ROAD ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE ACCESS FROM MACADAMIA DRIVE DRIVE B (40' PRIVATE R/W)
ANNESCOURT DRIVE LOT A 0.28± ac. STORMWATER BASIN
A DRI
CONCEPTUAL LOTTING PLAN LEGEND PROJECT BOUNDARY EXISTING LOT LINE NEW LOT LINE NEW EASEMENT EXISTING EASEMENTS STORM DRAIN EASEMENT PUBLIC SERVICE EASEMENT (MACADAMIA) 15' STREET EASEMENT (FOREST VIEW) NEW EASEMENTS UTILITY ACCESS ACCESS, UTILITY, EMERGENCY VEHICLES PUBLIC SERVICE EASEMENT ACCESS EASEMENT (HISTORIC OFF-SITE) STRAWBERRY HILL 2260 REDINGTON DRIVE, TOWN OF HILLSBOROUGH SAN MATEO COUNTY, CALIFORNIA REGAN FAMILY TRUST 6100 E. BORLEY ROAD COER D'ALENE, ID OCTOBER 11, 2023 (REVISED MARCH 26, 2024 -74- JOB - 222021 C-4
(50' WIDE) BUTTERNUT DRIVE

MACADAMIA DRIVE

SKYFARM DRIVE

HOLLY COURT

REDINGTON ROAD FOREST VIEW AVENUE COURT BELLA VISTA DRIVE FOREST VIEW AVENUE KNIGHTWOOD LANE FOREST VIEW AVENUE ANNESCOURT DRIVE FERN COURT FAWN COURT EDESSA SKYFARM DRIVE (WIDTH VARIES) MACADAMIA DRIVE (50' WIDE) MACADAMIA DRIVE FOREST VIEW AVENUE SKYFARM DRIVE SLOPE DENSITY EXHIBIT STRAWBERRY HILL 2260 REDINGTON DRIVE, TOWN OF HILLSBOROUGH SAN MATEO COUNTY, CALIFORNIA REGAN FAMILY TRUST 6100 E. BORLEY ROAD COER D'ALENE, ID OCTOBER 11, 2023 JOB - 222021 LOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7 LOT 8 LOT 9 LOT 10 LOT 11 LOT 12 LOT 13 LOT 14 LOT 15 LOT 16 LOT 17 LOT 18 LOT 19 LOT 20 LOT 21 LOT 22 LOT 23 LOT 24 LOT 25 LOT 26 LOT 27 LOT 28 LOT 29 LOT 30 LOT 31 LOT 32 LOT 33 **ALL LOTS 1"=60'** C-11 1 2 3 4 5 6 2726 2829 25 24 2333 32 31 30 22 7 21 2019 18 8 9 1017 1611 1512 14 13 REVISED 2024-02-21 ATTACHMENT 2 -75-
MACADAMIA DRIVE COURT 'B' COURT 'B' LOT 29 LOT 28 LOT 27 LOT 26 LOT 9 LOT 8 7 LOT 6 LOT 5 LOT 4 LOT 3 LOT 2 LOT 1 34 D ACCESSORY DWELLING UNIT(TYP) ACCESSORY DWELLING UNIT(TYP) S D D U S D U S U D S D S D LOT 7 REPRESENTATIVE HOME & DRIVEWAY LOT PLANS STRAWBERRY HILL 2260 REDINGTON DRIVE, TOWN OF HILLSBOROUGH SAN MATEO COUNTY, CALIFORNIA REGAN FAMILY TRUST 6100 E. BORLEY ROAD COER D'ALENE, ID OCTOBER 11, 2023 (REVISED MARCH 26, 2024 JOB - 222021 PROPOSED DEVELOPMENT STANDARDS MIN. LOT SIZE 0.50 AC LOT WIDTH @ MACADAMIA STREET STRAIGHT 130' CURVILINEAR 85' LOT WIDTH FOR INTERNAL LOTS STRAIGHT 100' CURVILINEAR 70' SETBACKS (MIN) FRONT 25' REAR 20' SIDE 20' SIDE CORNER 20' HEIGHT 32'* STRUCTURAL COVERAGE VARIES BY LOT SIZE** FAR 25% OF NET LOT AREA*** * ADDITIONAL STANDARDS APPLY, PER 17.28.010 ** SUBJECT TO 17.32.060 *** ADDITIONAL STANDARDS APPLY, PER 17.32.030 ˬ .0ɺ0 ALLOWED USES ALL BY-RIGHT AND CONDITIONAL USES PER HILLSBOROUGH MUNICIPAL CODE SECTION 17.16, AS AMENDED. LEGEND PROJECT BOUNDARY EXISTING LOT LINE NEW LOT LINE BUILDING ENVELOPE U POTENTIAL HOUSE FOOTPRINT TYPE UP SPLIT DOWN SPLIT SIDE SPLIT DS C-5 UP SPLIT HOUSEGARAGEU APPROXIMATE EX GROUND DOWN SPLIT HOUSE GARAGE D APPROXIMATE EX GROUND SIDE SPLIT HOUSE S APPROXIMATE EX GROUND FRONT OF GARAGE ATTACHMENT 3 -76-
MACADAMIA DRIVE COURT 'B' COURT 'B' COURT 'A' LOT 33 LOT 32 LOT 31 LOT 30 LOT 29 LOT 28 LOT 27 LOT 26 LOT 25 LOT 24 LOT 23 LOT 22 LOT 21 LOT 20 LOT 19 LOT 18 LOT 17 LOT 16 7 LOT 6 LOT 5 ACCESSORY DWELLING UNIT(TYP) ACCESSORY DWELLING UNIT(TYP) ACCESSORY DWELLING UNIT(TYP) U S D U S U U D U S D D D D D S D S D S S LOT 7 D REPRESENTATIVE HOME & DRIVEWAY LOT PLANS LEGEND PROJECT BOUNDARY EXISTING LOT LINE NEW LOT LINE BUILDING ENVELOPE STRAWBERRY HILL 2260 REDINGTON DRIVE, TOWN OF HILLSBOROUGH SAN MATEO COUNTY, CALIFORNIA REGAN FAMILY TRUST 6100 E. BORLEY ROAD COER D'ALENE, ID OCTOBER 11, 2023 (REVISED MARCH 26, 2024 JOB - 222021 PROPOSEDDEVELOPMENT STANDARDS MIN. LOT SIZE 0.50 AC LOT WIDTH @ MACADAMIA STREET STRAIGHT 130' CURVILINEAR 85' LOT WIDTH FOR INTERNAL LOTS STRAIGHT 100' CURVILINEAR 70' SETBACKS (MIN) FRONT 25' REAR 20' SIDE 20' SIDE CORNER 20' HEIGHT 32'* STRUCTURAL COVERAGE VARIES BY LOT SIZE** FAR 25% OF NET LOT AREA*** * ADDITIONAL STANDARDS APPLY, PER 17.28.010 ** SUBJECT TO 17.32.060 *** ADDITIONAL STANDARDS APPLY, PER 17.32.030 ˬ .0ɺ0 ALLOWED USES ALL BY-RIGHT AND CONDITIONAL USES PER HILLSBOROUGH MUNICIPAL CODE SECTION 17.16, AS AMENDED. U POTENTIAL HOUSE FOOTPRINT TYPE UP SPLIT DOWN SPLIT SIDE SPLIT DS C-6 UP SPLIT HOUSEGARAGEU APPROXIMATE EX GROUND DOWN SPLIT HOUSE GARAGE D APPROXIMATE EX GROUND SIDE SPLIT HOUSE S APPROXIMATE EX GROUND FRONT OF GARAGE -77-
CONNECTION TO REDINGTON ROAD FERN COURT COURT 'A' LOT 18 LOT 17 LOT 16 LOT 15 LOT 14 LOT 12 LOT 11 LOT 10 LOT 9 LTO 13 ACCESSORY DWELLING UNIT(TYP) S S S S S D D D S FLAT PAD (NO SPLIT) REPRESENTATIVE HOME & DRIVEWAY LOT PLANS STRAWBERRY HILL 2260 REDINGTON DRIVE, TOWN OF HILLSBOROUGH SAN MATEO COUNTY, CALIFORNIA REGAN FAMILY TRUST 6100 E. BORLEY ROAD COER D'ALENE, ID OCTOBER 11, 2023 (REVISED MARCH 26, 2024 JOB - 222021 PROPOSED DEVELOPMENT STANDARDS MIN. LOT SIZE 0.50 AC LOT WIDTH @ MACADAMIA STREET STRAIGHT 130' CURVILINEAR 85' LOT WIDTH FOR INTERNAL LOTS STRAIGHT 100' CURVILINEAR 70' SETBACKS (MIN) FRONT 25' REAR 20' SIDE 20' SIDE CORNER 20' HEIGHT 32'* STRUCTURAL COVERAGE VARIES BY LOT SIZE** FAR 25% OF NET LOT AREA*** * ADDITIONAL STANDARDS APPLY, PER 17.28.010 ** SUBJECT TO 17.32.060 *** ADDITIONAL STANDARDS APPLY, PER 17.32.030 ˬ .0ɺ0 ALLOWED USES ALL BY-RIGHT AND CONDITIONAL USES PER HILLSBOROUGH MUNICIPAL CODE SECTION 17.16, AS AMENDED. LEGEND PROJECT BOUNDARY EXISTING LOT LINE NEW LOT LINE BUILDING ENVELOPE U POTENTIAL HOUSE FOOTPRINT TYPE UP SPLIT DOWN SPLIT SIDE SPLIT DS C-7 UP SPLIT HOUSEGARAGEU APPROXIMATE EX GROUND DOWN SPLIT HOUSE GARAGE D APPROXIMATE EX GROUND SIDE SPLIT HOUSE S APPROXIMATE EX GROUND FRONT OF GARAGE -78-
From: Isabella Lanza
To: Lisa Natusch
Subject: Conceptual Review of Subdivision of 2260 Reddington Road Date: Wednesday, April 3, 2024 2:17:08 PM
To: Mayor Christine Krolik, Members of Hillsborough Town Council, Lisa Natusch, City Clerk, Natalie Gribben, Director of Public Works
Fr: Isabella Lanza – 2360 Skyfarm Drive, Hillsborough CA 94010 RE: Review of Subdivision of 2260 Redington Road Notification “… Welcome to the Town of Hillsborough – a unique residential community … Hillsborough strives to maintain the rustic character and rural charm that are the hallmarks of our town. We are dedicated to preserving our history, natural beauty, architectural heritage and small-town atmosphere that contribute to the essential character of our community and make it a wonderful place in which to live and raise a family.” -Hillsborough
Website
How do some cities lose their core identity over time while others retain their character and remain immune to outside pressure to evolve? 2260 Redington Road – AKA Strawberry Hill, is one of two remaining legacy estates in Hillsborough. The owner of this land has the right subdivide and sell their land and hopefully the Hillsborough Planning Department will have the good judgement to assess the impact of the proposal on the entire community.

Given the size of this parcel and its prominent imprint on the topography and landscape of Hillsborough; Was this notification letter delivered to just the surrounding neighbors or the entire resident base in Hillsborough? If NOT, it should, as the current proposal will negatively affect all of Hillsborough.

What does two “private roadway and gated community entrances” to Macadamia mean? Will they be a secure ‘key-pad’ entrance? If so, this would be a first in our town.

How many of the 33 parcel lots will be 0.5 acre and what are the lot frontage dimensions of each lot? Will ADU units be an automatic part of each lot? What will be implemented to regulate the development on slopes to minimize risk of harm from landslides, erosion and water runoff and well as to preserve the natural setting and scenic character of Strawberry Hill?
Will these be custom built homes or developer spec houses? If it is one developer, Who is submitting the plan? Will these homes be regulated individually by the Hillsborough Architectural Review Board for size, style, character and landscape? ATTACHMENT 4
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Given the mature landscape of this prominent piece of land and the fact that the greenbelt is primarily made up of Eucalyptus trees – What precautions will be in place to ensure that the entire area is not de-forested? What plans are in place to ensure that this development fits into the current style of Hillsborough and not a carbon copy of an East Bay gated development?
With the history and legacy of this land -- Why wouldn’t consideration be given to inserting a park or open space so that the entire community would benefit? Name it Strawberry Hill – Vista Park is a treasured and much utilized space. Anchoring a beautiful space within any proposal would help mitigate the density of the current plan. It also would enhance and balance the existing 15-acre parcel that will encompass the existing estate.

Thoughtful consideration should be given to how to move forward with ANY proposal particularly if it is being pushed through to meet state mandated low-income housing unit requirements.

My home on Skyfarm Drive is directly across from the back of this proposed monstrosity – and while I have no right to object to developing this land – I do object to this specific proposal as it will never contribute to the essential character of our community and enhance what makes Hillsborough a wonderful place to live.

Thank you for the opportunity to express my concerns–
Isabella Lanza
PS: Your notice directed questions to Deputy Director of Public Works – Natalie Gribben but her email contact was cut off at the bottom of the letter -- please forward -- -80-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
12 NEW BUSINESS

CITY COUNCIL MEETING
APRIL 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AMENDMENT NO. 1 TO THE EMPLOYMENT

AGREEMENT FOR CITY MANAGER DOUG DAVIS RELATING TO A COMPENSATION ADJUSTMENT, PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: Doug Davis was appointed to the position of City Manager by the City Council on July 8, 2023. As specified in Mr. Davis's employment agreement, the City Council conducted a 6-month performance evaluation. The performance evaluation was the culmination of a process that began in January and included individual interviews with all members of the City Council as well as four department heads. A written memorandum summarizing the feedback was prepared and the results of this information-gathering process were presented to the City Council during a closed session held on March 11, 2024. After concluding the performance evaluation, the City Council agreed to a compensation adjustment adjusting the City Manager’s salary from $273,182.00 to $319,358.00.

FISCAL IMPACT: The annual cost of the salary increase is estimated to be $46,176.00.

ENVIRONMENTAL ISSUES: The City Council’s action in approving the amendment is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guideline 15378 as something that does not constitute a “Project” as defined by CEQA as it is more akin to an administrative action of the City Council related to personnel matters.

ATTACHMENTS:

1. Resolution and Exhibit A – Amendment No. 1

2. City Manager Employment Agreement - July 11, 2023
PREPARED BY: Christopher J. Diaz, City Attorney
RECOMMENDATION: Adopt the resolution approving Amendment No. 1 to the Employment Agreement for City Manager Doug Davis.
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RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH APPROVING AMENDMENT NO. 1 TO THE EMPLOYMENT AGREEMENT FOR CITY

MANAGER DOUG DAVIS RELATING TO A COMPENSATION ADJUSTMENT, PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, Doug Davis was appointed City Manager of the Town of Hillsborough (“Town”) on July 8, 2023 with the City Council also approving an employment agreement with Doug Davis on this same date for him to serve as City Manager; and
WHEREAS, as specified in Mr. Davis’s employment agreement, a 6-month performance evaluation was conducted; and
WHEREAS, the City Council met on March 11, 2024 to hold two closed sessions with one relating to the performance evaluation and one to negotiate compensation changes to the City Manager’s salary; and
WHEREAS, at the conclusion of the closed sessions, the City Council agreed to a compensation adjustment adjusting the City Manager’s salary from $273,182.00 to $319,358.00 subject to formal approval via a contract amendment; and
WHEREAS, the Employment Agreement for City Manager Doug Davis has been amended via Amendment No. 1 (Exhibit “A”) to reflect the salary adjustment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves Amendment No. 1 to the Employment Agreement for City Manager Doug Davis.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
ATTACHMENT 1
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61236.01000\42121185.1
AMENDMENT NO. 1 TO CITY MANAGER EMPLOYMENT AGREEMENT

BETWEEN THE TOWN OF HILLSBOROUGH AND DOUG DAVIS
This Amendment No. 1 is entered into this day of __________________, 2024 by and between the Town of Hillsborough, a municipal corporation of the State of California (hereafter referred to as "Town"), and Doug Davis(hereafter referred to as "Manager").

RECITALS
A. On July 11, 2023, the Town and Manager entered into an employment agreement for Mr.

Davis to serve as the City Manager of the Town of Hillsborough (the “Agreement”).

B. On March 11, 2024, the Town and Manager held a closed session to discuss performance, and the Town and Manager then negotiated potential changes to the Agreement.

C. The Town and Manager now desire to amend the Agreement to increase the compensation amount and include other clarifying changes to the Agreement.

AMENDMENT
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Town and Manager agree to amend the Agreement as follows:

1. Section 3.1, titled “Base Salary” of Section 3, “Compensation” is hereby amended to read as follows:
“3.1. Base Salary – The Manager shall be paid a base salary of $319,358.00 per annum for his services, payable in installments in accordance with applicable law at the same time as other employees of the Town are paid and subject to customary withholding.”

2. Section 3.3 titled “Retirement” of Section 3, “Compensation” is hereby amended to read as follows:
“3.3. Retirement - Subject to confirmation by CalPERS, Manager shall participate in the 3% @60 plan, with a one year final compensation period. This formula requires a contribution by Manager paid via payroll deduction which shall be in a percentage consistent with the contribution paid by the Town’s unrepresented miscellaneous employees. The applicable retirement formula is determined at the sole discretion of CalPERS based on the Town’s CalPERS contract and the Manager’s membership classification, as such, the Town cannot guarantee any particular formula.”

3. All other provisions of the Agreement not amended by this Amendment No. 1 shall remain in full force and effect.
[SIGNATURES ON THE FOLLOWING PAGE]

EXHIBIT A
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61236.01000\42121185.1
SIGNATURE PAGE TO AMENDMENT NO. 1 TO CITY MANAGER

EMPLOYMENT AGREEMENT BETWEEN THE TOWN OF HILLSBOROUGH AND

DOUG DAVIS
IN WITNESS WHEREOF, the Parties have executed this Amendment No. 1 as of the date first written above.

TOWN OF HILLSBOROUGH MANAGER
___________________________ __________________________
Mayor Doug Davis
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ATTACHMENT 3
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Hillsborough City CouncilApril 8, 2024

Hillsborough City Council
April 8, 2024