TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember
MINUTES
MONDAY, MAY 13, 2024
3:00 PM STUDY SESSION
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.
STUDY SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 3:01 p.m.
ROLL CALL
Present: Chuang, Ragsdale, Royse, Krolik
Absent: Cole
A. STUDY SESSION: FY 2024-25 PROPOSED BUDGET AND SCHEDULE OF FEES AND
CHARGES
Finance Director Jan Cooke and Assistant Finance Director Rich Santiago provided the staff report. Public Works Director Paul Willis, City Manager Doug Davis and Assistant Director of Building & Planning Liz Ruess provided additional information.
Without objection, the City Council suggested the following revisions to the budget document:
regarding Goal 4 - Community Partnerships, modify Priority 1 to "supporting and providing community events" and in the Public Safety Services section, update the number of canines to two.
Mayor Krolik opened public comment.
Dr. David Weinberg, Firewise Chair, requested clarification on the plan for the chipping program in the upcoming fiscal year.
Mayor Krolik closed public comment.
Councilmember/Finance and Administrative Services Commissioner Chuang reported the Financial Advisory Committee reviewed and recommended the proposed budget as presented and expressed appreciation to the committee for their service.
Regarding the schedule of fees and charges, without objection, staff was directed to review the fundraising event permit fee.
ADJOURN STUDY SESSION
Mayor Krolik adjourned the study session at 4:28 p.m.
CLOSED SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 4:31 p.m.
Minutes - Hillsborough City Council
Monday, May 13, 2024
ROLL CALL
Present: Chuang, Ragsdale, Royse, Krolik
Absent: Cole
PUBLIC COMMENT
There were no speakers.
ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant - One Potential Case (see legal threat document in agenda packet) C. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff - One Potential Case
ADJOURN CLOSED SESSION
The Closed Session adjourned at 6:04 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:08 p.m.
Il. ROLL CALL
Present: Chuang, Ragsdale, Royse, Krolik
Absent: Cole
III. PLEDGE OF ALLEGIANCE
Mayor Krolik led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
Mayor Krolik stated there was no report from Closed Session.
Mayor Krolik announced that the zoning ordinance update item that was publicly noticed for this meeting would not be heard but would be re-noticed for a future meeting date and public comment would be heard at that time.
V. RECOGNITION
• RECOGNITION OF CATHERINE LEE FOR HER SERVICE ON THE FINANCIAL
ADVISORY COMMITTEE
Councilmember Chuang recognized Catherine Lee for her service on the Financial Advisory Committee. Ms. Lee provided brief comments.
Minutes - Hillsborough City Council
Monday, May 13, 2024
• RECOGNITION OF SUSTAINABLE SAN MATEO COUNTY'S 2024 YOUTH
SUSTAINABILITY AWARD WINNER KAYLA LING
Councilmember Ragsdale recognized Hillsborough resident Kayla Ling for receipt of Sustainable San Mateo County's 2024 Youth Sustainability Award. Ms. Ling provided comments.
RECOGNITION OF HILLSBOROUGH BEAUTIFICATION FOUNDATION'S 2024
PROFESSIONAL OF THE YEAR PAUL WILLIS
Mayor Krolik recognized Public Works Director Paul Willis for receipt of Hillsborough Beautification Foundation's 2024 Professional of the Year Award. Mr. Willis provided brief comments.
VI. PROCLAMATIONS
• NATIONAL PUBLIC WORKS WEEK, MAY 19-25, 2024
Councilmember Royse presented a proclamation in recognition of National Public Works Week to Public Works Director Paul Willis and Deputy Public Works Director Natalie Gribben. Public Works Director Willis provided brief comments.
MENTAL HEALTH MONTH
Mayor Krolik presented a proclamation in recognition of May as Mental Health Month to San Mateo County Behavioral Health Commissioner Paul Nichols. Commissioner Nichols provided comments.
VIl. PRESENTATION
MAYOR'S APPLAUSE
Mayor Krolik recognized National Teacher Appreciation Week and reported her attendance at events held at Crocker Middle School in recognition of teachers.
Mayor Krolik recognized City Clerk Lisa Natusch in honor of Professional Municipal Clerks Week. City Clerk Natusch provided brief comments.
VIII. PUBLIC COMMENT I
Dennis Moore encouraged members of the community to participate in the upcoming Town Hall Visioning meeting.
IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
X. CONSENT CALENDAR
Mayor Krolik reported a request by staff to remove Item 11 from the Consent Calendar.
There were no other requests to remove an item from the Consent Calendar.
On motion by Councilmember Ragsdale, seconded by Councilmember Royse and unanimous on voice vote with Vice Mayor Cole absent, Consent Calendar items 1 through 10 were approved.
1. APPROVAL OF CITY COUNCIL SPECIAL MEETING MINUTES OF FEBRUARY 14, 2024 AND FEBRUARY 26, 2024
The City Council special meeting minutes of February 14, 2024 and February 26, 2024 were approved.
Minutes - Hillsborough City Council
Monday, May 13, 2024
MONTHLY CLAIMS: APRIL 1 THROUGH APRIL 30, 2024 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for April 2024 were approved as submitted.
3. RESOLUTION PROVIDING FOR INTERIM MODIFICATIONS TO THE BUSINESS LICENSE TAX PURSUANT TO CEQA GUIDELINE 15378
The resolution providing for interim modifications to the business license tax for FY 2024- 25 was adopted.
4. RESOLUTION SETTING THE AMOUNT OF THE SPECIAL TAX FOR POLICE
PROTECTION AND FIRE PROTECTION AND PREVENTION FOR FISCAL YEAR 2024-25 PURSUANT TO CEQA GUIDELINE 15378
The resolution setting the amount of Public Safety Tax for FY 2024-25 at $570 for each improved parcel and $218 for each unimproved parcel was adopted.
5. RESOLUTION AUTHORIZING SEWER SERVICE CHARGES EFFECTIVE JULY 1, 2024 PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing sewer service charges for FY 2024-25 effective July 1, 2024 was adopted.
RESOLUTION ADOPTING THE 2024 SALARY SCHEDULE FOR THE TOWN OF HILLSBOROUGH PURSUANT TO CEQA GUIDELINE 15378
The resolution adopting the 2024 Salary Schedule for the Town of Hillsborough pursuant to CEQA Guideline 15378 was adopted.
RESOLUTION AUTHORIZING THE DISPLAY OF TWO PRIDE FLAGS AT TOWN HALL
ANNUALLY IN JUNE TO COMMEMORATE PRIDE MONTH, PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing the display of two pride flags at Town Hall annually in June to commemorate Pride Month was adopted.
8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A NEW AGREEMENT WITH AECOM FOR ON-CALL ENVIRONMENTAL AND
HISTORIC CONSULTING SERVICES FOR A THREE-YEAR TERM WITH AN ANNUAL NOT TO EXCEED AMOUNT OF $70,000.00, FOR A GRAND TOTAL OF $210,000.00, PURSUANT TO CEQA GUIDELINE 15378
The resolution approving and authorizing the City Manager to execute an agreement with AECOM for on-call environmental and historic consulting services in an amount not to exceed $70,000.00 annually, pursuant to CEQA Guideline 15378 was adopted.
9. ACCEPTANCE OF THE 2023 GENERAL PLAN ANNUAL PROGRESS REPORT (APR) PURSUANT TO CEQA GUIDELINE 15378
The 2023 General Plan Annual Progress Report was accepted.
10. APPROVE THE ANNUAL "MILITARY EQUIPMENT" REPORT AND RENEW ORDINANCE NO. 785 REGARDING A MILITARY EQUIPMENT POLICY PURSUANT TO CEQA GUIDELINE 15061(B)(3)
The Military Equipment Annual Report was approved and Ordinance No. 785 regarding a Military Equipment Policy, pursuant to CEQA Guideline 15061(b)(3), was renewed.
11. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A THIRD AMENDMENT TO THE EXISTING CONTRACT WITH WRA
ENVIRONMENTAL CONSULTANTS FOR POST CONSTRUCTION MONITORING AND
REPORTING SERVICES FOR THE SANDRA HAYNE STORM DRAIN REPAIR Minutes - Hillsborough City Council
Monday, May 13, 2024
PROJECT IN THE AMOUNT OF $118,200.00, FOR A TOTAL CONTRACT AMOUNT OF $388,750.00 PURSUANT TO A PREVIOUSLY ADOPTED MITIGATED NEGATIVE
DECLARATION
Deputy Public Works Director Natalie Gribben clarified that the total contract amount is $388,750.00, not $338,750.00 as referenced in some sections of the staff report. Deputy Public Works Director Gribben responded to City Council questions.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Councilmember Royse, seconded by Councilmember Ragsdale and unanimous on voice vote with Vice Mayor Cole absent, the resolution approving and authorizing the City Manager to execute a third amendment to the existing contract with WRA Environmental Consultants for post-construction monitoring and reporting services for the Sandra Hayne Storm Drain Repair Project in the amount of $118,200.00, for a total contract amount of $388,750.00 pursuant to a previously adopted mitigated negative declaration, was adopted.
Mayor Krolik welcomed Crocker Middle School Physical Education Teacher Joshua Bowie via Zoom Video Conference and expressed appreciation for the events in recognition of Teacher Appreciation week at the school. Mr. Bowie provided brief comments.
XI. PUBLIC HEARING
12. RESOLUTION SETTING AND CONFIRMING FEES AND CHARGES FOR FISCAL YEAR 2024-25 AND RESOLUTION AUTHORIZING WATER AND SEWER CONNECTION FEES EFFECTIVE JULY 1, 2024 PURSUANT TO CEQA GUIDELINE Assistant Finance Director Rich Santiago provided the staff report. City Attorney Christopher Diaz provided additional information.
Mayor Krolik opened the public hearing at 7:07 p.m.
Dennis Moore spoke in opposition to the proposed water rates citing concerns with a potential lawsuit against the Town and urged the City Council to reconsider the rates on page 206 of the agenda packet.
Mayor Krolik closed the public hearing at 7:09 p.m.
On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote with Vice Mayor Cole absent, the resolution setting and confirming the fees and charges for FY 2024-25 was adopted with direction to staff to come back to the City Council following review of the fundraising event permit fee.
On motion by Councilmember Ragsdale, seconded by Councilmemebr Royse and unanimous on voice vote with Vice Mayor Cole absent, the resolution authorizing water and sewer connection fees effective July 1, 2024 was adopted.
XII. NEW BUSINESS
13. RESOLUTION APPROVING AMENDMENTS TO POLICY 408: PURCHASING TO UPDATE PURCHASING LIMITS, PURSUANT TO CEQA GUIDELINE 15378 Senior Management Analyst Mandy Brown provided the staff presentation.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote with Vice Mayor Cole absent, the resolution approving amendments to Policy 408: Purchasing to update purchasing limits, pursuant to CEQA