Agenda — Hillsborough City Council, June 10, 2024

TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember

A G E N D A
MONDAY, JUNE 10, 2024
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.

In the event a Councilmember is participating remotely under the requirements of Government Code Section 54953 with regard to “just cause” or an “emergency” situation as those terms are defined in the Brown Act, the Town will stop the meeting if there is any technology disruption until such time that the public is reconnected to the live in person meeting and able to provide comment.

To attend the meeting in person:
1600 Floribunda Avenue, Hillsborough, CA 94010.

To provide Public Comment in person:

Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/83030384229?pwd=sUloMXZsDWyGaleM7XXq9NpNCvb3IV.1 • Dial-in via phone:
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Meeting ID: 830 3038 4229
Passcode: 885103
To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak up to three minutes.

CLOSED SESSION (5:00 p.m.)
Agenda – Hillsborough City Council
Monday, June 10, 2024

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CALL TO ORDER

ROLL CALL

PUBLIC COMMENT
Members of the public may provide public comments on any item on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the Closed Session agenda.

Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Employment Dispute Alleging Discrimination and Retaliation B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Mahmood Panjwani vs. County of San Mateo, San Mateo County Health, Public Health, Policy and Planning; Peninsula Humane Society & SPCA ("PHS/SPCA"); Town of Hillsborough; Program Manager of Animal Control and Licensing
San Mateo Superior Court Case No. 23CIV04568

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 pm)
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. RECOGNITION
• TOWN OF HILLSBOROUGH’S MAYOR FOR A DAY - MAYLING BELLINGHAM • RECOGNITION OF CENTRAL COUNTY FIRE DEPARTMENT'S 20TH ANNIVERSARY VI. PROCLAMATIONS
• ASIAN AMERICAN, NATIVE HAWAIIAN AND PACIFIC ISLANDER HERITAGE MONTH Agenda – Hillsborough City Council
Monday, June 10, 2024

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• PRIDE MONTH
• NATIONAL MOSQUITO CONTROL AWARENESS WEEK, JUNE 16-22, 2024 VII. PRESENTATIONS
• HIP HOUSING ACCESSORY DWELLING UNIT (ADU) MATCH PROGRAM • BURGLARY AND CRIME TRENDS: UPDATE BY HILLSBOROUGH POLICE

DEPARTMENT
• MEMORIAL DAY EVENT
• MAYOR'S APPLAUSE
VIII. PUBLIC COMMENT I
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

X. CONSENT CALENDAR
The Consent Calendar includes routine items, which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 11, 2024 AND MAY 13, 2024

2. MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2024 PURSUANT TO CEQA GUIDELINE 15378

3. RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25 PURSUANT TO CEQA GUIDELINE 15378

4. RESOLUTION CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 FOR THE ELECTION OF THREE MEMBERS OF THE CITY COUNCIL PURSUANT TO CEQA GUIDELINE 15378 Agenda – Hillsborough City Council
Monday, June 10, 2024

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5. RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF

SAN MATEO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF HILLSBOROUGH ON TUESDAY, NOVEMBER 5, 2024 WITH THE

STATEWIDE GENERAL ELECTION AND PROVIDE ELECTION SERVICES PURSUANT TO CEQA GUIDELINE 15378

6. RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE

OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS

AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 PURSUANT TO CEQA GUIDELINE 15378

7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AMENDMENT TO THE IT MANAGED SERVICES AGREEMENT WITH EATON &

8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH TETRA TECH, INC. FOR AS-NEEDED

PROFESSIONAL SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM SUPPORT SERVICES IN THE AMOUNT OF $120,000.00 PURSUANT TO CEQA GUIDELINE 15301

9. RESOLUTION SUBMITTING A REQUEST TO THE METROPOLITAN
TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2024- 25 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING PURSUANT TO CEQA GUIDELINES 15378 AND 15306

10. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION FUNDING PURSUANT TO CEQA GUIDELINE 15378

11. BY MOTION, DIRECT STAFF TO NOT ENFORCE PROVISIONS OF THE TOWN’S ENERGY REACH CODE ORDINANCE NO. 783 THAT PROHIBIT NATURAL GAS AND

PROPANE PIPING IN NEW CONSTRUCTION FOR HEATING AND WATER HEATING PURPOSES PURSUANT TO CEQA GUIDELINE 15061
XI. PUBLIC HEARINGS

12. RESOLUTION ACCEPTING TWO (2) FIVE-FOOT-WIDE PUBLIC UTILITY EASEMENTS PURSUANT TO HILLSBOROUGH MUNICIPAL CODE CHAPTER 16.36 RELATING TO LOT LINE ADJUSTMENTS FOR 260 ROBIN ROAD, 280 ROBIN ROAD, 1430 SAN RAYMUNDO ROAD AND 1440 SAN RAYMUNDO ROAD PURSUANT TO CEQA GUIDELINE 15061(b)(3), 15304 AND 15305
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13. RESOLUTION ADOPTING THE FY 2024-25 PROPOSED OPERATING AND CAPITAL BUDGET PURSUANT TO CEQA GUIDELINE 15378
XII. PUBLIC COMMENT II
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

XIII. TOWN UPDATE
XIV. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments.

XV. ADJOURNMENT TO THE HILLSBOROUGH PUBLIC IMPROVEMENT CORPORATION (HPIC) MEETING
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request pursuant to the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.

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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010

CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 11, 2024 AND MAY 13, 2024
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1 TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember

UNAPPROVED MINUTES
MONDAY, MARCH 11, 2024
4:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CLOSED SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 4:00 p.m.

ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

PUBLIC COMMENT ON CLOSED SESSION ITEMS
There were no speakers.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Employment Dispute Alleging Discrimination and Retaliation B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Manager
C. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Unrepresented employee: City Manager
Agency Designated Negotiator: Mayor Christine Krolik

ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:59 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:05 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
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Seargent David Young led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
City Attorney Diaz reported no reportable action was taken in Closed Session but direction was given to staff.

V. RECOGNITION
• NORTH CENTRAL REGIONAL SWAT TEAM RECOGNITION
Corporal Robert Kalkbrenner provided comments and presented plaques to Chief of Police Nelson Corteway and former Chief of Police/City Manager Davis in recognition of their service to the North Central Regional SWAT Team. City Manager Davis provided comments.
• RECOGNITION OF SERGEANT DAVID YOUNG ON HIS RETIREMENT Councilmember/Police Commissioner Marie Chuang presented a resolution of appreciation to Sergeant David Young in recognition of his retirement. Chief of Police Nelson Corteway provided comments and presented letters from the Office of Governor Newsom and Senator Becker, and a resolution from the San Mateo County Board of Supervisors. Sergeant Young provided comments.

VI. PRESENTATIONS
• PENINSULA CLEAN ENERGY UPDATE BY CEO SHAWN MARSHALL
Peninsula Clean Energy CEO Shawn Marshall introduced Director of Community Affairs Marc Hershman, recognized Peninsula Clean Energy Board Member Leslie Marden Ragsdale and Alternate Board Member Al Royse, and provided a presentation. • MAYOR'S APPLAUSE
Mayor Krolik recognized the Building & Planning Department for their work on the Housing Element. Assistant Director of Building & Planning Liz Ruess provided brief comments.

Mayor Krolik recognized Tim Anderson for his promotion to Director of Building & Planning.

VII. PUBLIC COMMENT I
There were no speakers.

VIII. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

IX. CONSENT CALENDAR
Mayor Krolik removed Item 4 from the Consent Calendar.

Dennis Moore requested to remove Item 4 from the Consent Calendar and provided comments regarding engagement with residents regarding wireless.

Councilmember Ragsdale thanked the Hillsborough Beautification Foundation and SolMateo for their work related to Consent Calendar Items 5 and 6.

On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, Consent Calendar Items 1, 2, 3, 5 and 6 were approved. -13-
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Mayor Krolik thanked the Hillsborough Beautification Foundation and SolMateo for their work related to Consent Calendar Items 5 and 6.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 20, 2023 AND JANUARY 8, 2024
The City Council special meeting minutes of December 20, 2023 and regular meeting minutes of January 8, 2024 were approved.

2. MONTHLY CLAIMS: FEBRUARY 1 THROUGH FEBRUARY 29, 2024 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for February 2024 were approved as submitted.

3. ACCEPT THE MID-YEAR GENERAL FUND UPDATE REPORT PURSUANT TO CEQA GUIDELINE 15378
The mid-year General Fund update report pursuant to CEQA Guideline 15378 was accepted.

4. FY 2024-25 CITY COUNCIL GOAL SETTING – WORK PLAN SUMMARY PURSUANT TO CEQA GUIDELINE 15378
Mayor Krolik provided comments and suggested edits to the summary for Hillsborough Neighborhood Network (HNN) funding to “support programming, outreach, and neighborhood organization” and regarding power outages, “to work with PG&E on outage prevention,” and regarding the wireless summary, “engage with industry experts on enhancing access” and modify the description to “wireless and communications technology.”
On motion by Councilmember Ragsdale, seconded by Vice Mayor Cole and unanimous on voice vote, the FY 2024-25 Work Plan was received with amendments to the summary for HNN funding to “support programming, outreach, and neighborhood organization;” regarding power outages, “to work with PG&E on outage prevention;” and regarding the wireless summary, “engage with industry experts on enhancing access” and modify the description to “wireless and communications technology.”

5. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-01 FOR THE HILLSBOROUGH BEAUTIFICATION FOUNDATION CELEBRATE MAY! EVENT PURSUANT TO CEQA GUIDELINES 15378 AND 15301
The Fundraising Event Permit Application 24-01 for the Hillsborough Beautification Foundation Celebrate May! event subject to the conditions recommended by staff was approved.

6. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-02 FOR THE

SOLMATEO SIGNATURE KITCHEN TOUR EVENT PURSUANT TO CEQA
GUIDELINES 15378 AND 15301
The Fundraising Event Permit Application 24-02 for the SolMateo Signature Kitchen Tour event subject to the conditions recommended by staff was approved.

X. PUBLIC HEARING

7. CONCEPTUAL REVIEW OF THE SUBDIVISION OF 1350 SAN RAYMUNDO ROAD (APN 030-091-030) INTO TWO PARCELS AND DEDICATION OF PUBLIC UTILITY

EASEMENTS
Deputy Director of Public Works Natalie Gribben provided the staff report.

Mayor Krolik opened the public hearing at 7:10 p.m.
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Ben McVeigh, Civil Engineer, on behalf of the applicant, provided information regarding the proposed project.

Dennis Moore encouraged construction of at least one ADU per property to support the town’s housing needs and inquired about the possibility of having a septic tank rather than sewer lines at the properties.

Mayor Krolik closed the public hearing at 7:26 p.m.

The City Council provided comments regarding the potential locations of the sewer lateral.

XI. INFORMATIONAL

8. PENSION UPDATE
Finance Director Jan Cooke introduced the item. Ira Sumner, Actuary, GovInvest, provided the presentation and responded to City Council questions. City Manager Doug Davis provided additional information.

XII. PUBLIC COMMENT II
There were no speakers.

XIII. TOWN UPDATE
City Manager Doug Davis provided an informational update regarding the Town’s ADU Dashboard and events and activities in the town.

XIV. CITY COUNCIL ITEMS
Councilmember Chuang reported her attendance at a meeting of the Central County Fire Department (CCFD) Board of Directors in which the new Fire Chief, Dave Pucci, was welcomed and reported her attendance at a recent CERT graduation. Councilmember Chuang announced the upcoming 21-hour CERT program will be taught in Mandarin Chinese.

Councilmember Royse reported his virtual attendance at a UC Davis Aviation Noise & Emissions Symposium in his role on the SFO Airport/Community Roundtable Board of Directors. Councilmember Royse reported that informational presentations will be given at upcoming SFO Airport/Community Roundtable meetings related to unmanned aircraft.

Councilmember Ragsdale reported she will attend an upcoming California Community Choice Aggregation Conference in her role on the Peninsula Clean Energy Board of Directors and reported her attendance at her first BAWSCA Board Policy Committee meeting as Vice Chair.

Councilmember Ragsdale announced the upcoming Hillsborough Schools Foundation Fun Run will be the sunset of the Lakas Shimizu Memorial 2K.

Vice Mayor Cole announced the upcoming Fire Insurance Town Hall event.

Mayor Krolik reported her attendance at Hillsborough Little League opening day, displayed photos, and expressed appreciation to Stephanie Cantwell for organizing the event. Mayor Krolik announced the upcoming Memorial Day event.

XV. ADJOURNMENT
Mayor Krolik adjourned the meeting at 8:25 p.m.
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UNAPPROVED MINUTES
MONDAY, MAY 13, 2024
3:00 PM STUDY SESSION
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

STUDY SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 3:01 p.m.

ROLL CALL

Present: Chuang, Ragsdale, Royse, Krolik

Absent: Cole
A. STUDY SESSION: FY 2024-25 PROPOSED BUDGET AND SCHEDULE OF FEES AND

CHARGES
Finance Director Jan Cooke and Assistant Finance Director Rich Santiago provided the staff report. Public Works Director Paul Willis, City Manager Doug Davis and Assistant Director of Building & Planning Liz Ruess provided additional information.

Without objection, the City Council suggested the following revisions to the budget document:
regarding Goal 4 - Community Partnerships, modify Priority 1 to “supporting and providing community events” and in the Public Safety Services section, update the number of canines to two.

Mayor Krolik opened public comment.

Dr. David Weinberg, Firewise Chair, requested clarification on the plan for the chipping program in the upcoming fiscal year.

Mayor Krolik closed public comment.

Councilmember/Finance and Administrative Services Commissioner Chuang reported the Financial Advisory Committee reviewed and recommended the proposed budget as presented and expressed appreciation to the committee for their service.

Regarding the schedule of fees and charges, without objection, staff was directed to review the fundraising event permit fee.

ADJOURN STUDY SESSION
Mayor Krolik adjourned the study session at 4:28 p.m.

CLOSED SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 4:31 p.m.
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ROLL CALL

Present: Chuang, Ragsdale, Royse, Krolik

Absent: Cole

PUBLIC COMMENT
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Town as Defendant – One Potential Case (see legal threat document in agenda packet) C. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff – One Potential Case

ADJOURN CLOSED SESSION
The Closed Session adjourned at 6:04 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:08 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Krolik

Absent: Cole
III. PLEDGE OF ALLEGIANCE
Mayor Krolik led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
Mayor Krolik stated there was no report from Closed Session.

Mayor Krolik announced that the zoning ordinance update item that was publicly noticed for this meeting would not be heard but would be re-noticed for a future meeting date and public comment would be heard at that time.

V. RECOGNITION
• RECOGNITION OF CATHERINE LEE FOR HER SERVICE ON THE FINANCIAL

ADVISORY COMMITTEE
Councilmember Chuang recognized Catherine Lee for her service on the Financial Advisory Committee. Ms. Lee provided brief comments.
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• RECOGNITION OF SUSTAINABLE SAN MATEO COUNTY'S 2024 YOUTH

SUSTAINABILITY AWARD WINNER KAYLA LING
Councilmember Ragsdale recognized Hillsborough resident Kayla Ling for receipt of Sustainable San Mateo County’s 2024 Youth Sustainability Award. Ms. Ling provided comments.
• RECOGNITION OF HILLSBOROUGH BEAUTIFICATION FOUNDATION'S 2024

PROFESSIONAL OF THE YEAR PAUL WILLIS
Mayor Krolik recognized Public Works Director Paul Willis for receipt of Hillsborough Beautification Foundation’s 2024 Professional of the Year Award. Mr. Willis provided brief comments.

VI. PROCLAMATIONS
• NATIONAL PUBLIC WORKS WEEK, MAY 19-25, 2024
Councilmember Royse presented a proclamation in recognition of National Public Works Week to Public Works Director Paul Willis and Deputy Public Works Director Natalie Gribben. Public Works Director Willis provided brief comments. • MENTAL HEALTH MONTH
Mayor Krolik presented a proclamation in recognition of May as Mental Health Month to San Mateo County Behavioral Health Commissioner Paul Nichols. Commissioner Nichols provided comments.

VII. PRESENTATION
• MAYOR’S APPLAUSE
Mayor Krolik recognized National Teacher Appreciation Week and reported her attendance at events held at Crocker Middle School in recognition of teachers.

Mayor Krolik recognized City Clerk Lisa Natusch in honor of Professional Municipal Clerks Week. City Clerk Natusch provided brief comments.

VIII. PUBLIC COMMENT I
Dennis Moore encouraged members of the community to participate in the upcoming Town Hall Visioning meeting.

IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

X. CONSENT CALENDAR
Mayor Krolik reported a request by staff to remove Item 11 from the Consent Calendar.

There were no other requests to remove an item from the Consent Calendar.

On motion by Councilmember Ragsdale, seconded by Councilmember Royse and unanimous on voice vote with Vice Mayor Cole absent, Consent Calendar items 1 through 10 were approved.

1. APPROVAL OF CITY COUNCIL SPECIAL MEETING MINUTES OF FEBRUARY 14, 2024 AND FEBRUARY 26, 2024
The City Council special meeting minutes of February 14, 2024 and February 26, 2024 were approved.
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2. MONTHLY CLAIMS: APRIL 1 THROUGH APRIL 30, 2024 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for April 2024 were approved as submitted.

3. RESOLUTION PROVIDING FOR INTERIM MODIFICATIONS TO THE BUSINESS LICENSE TAX PURSUANT TO CEQA GUIDELINE 15378
The resolution providing for interim modifications to the business license tax for FY 2024- 25 was adopted.

4. RESOLUTION SETTING THE AMOUNT OF THE SPECIAL TAX FOR POLICE

PROTECTION AND FIRE PROTECTION AND PREVENTION FOR FISCAL YEAR 2024-25 PURSUANT TO CEQA GUIDELINE 15378
The resolution setting the amount of Public Safety Tax for FY 2024-25 at $570 for each improved parcel and $218 for each unimproved parcel was adopted.

5. RESOLUTION AUTHORIZING SEWER SERVICE CHARGES EFFECTIVE JULY 1, 2024 PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing sewer service charges for FY 2024-25 effective July 1, 2024 was adopted.

6. RESOLUTION ADOPTING THE 2024 SALARY SCHEDULE FOR THE TOWN OF HILLSBOROUGH PURSUANT TO CEQA GUIDELINE 15378
The resolution adopting the 2024 Salary Schedule for the Town of Hillsborough pursuant to CEQA Guideline 15378 was adopted.

7. RESOLUTION AUTHORIZING THE DISPLAY OF TWO PRIDE FLAGS AT TOWN HALL

ANNUALLY IN JUNE TO COMMEMORATE PRIDE MONTH, PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing the display of two pride flags at Town Hall annually in June to commemorate Pride Month was adopted.

8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A NEW AGREEMENT WITH AECOM FOR ON-CALL ENVIRONMENTAL AND

HISTORIC CONSULTING SERVICES FOR A THREE-YEAR TERM WITH AN ANNUAL NOT TO EXCEED AMOUNT OF $70,000.00, FOR A GRAND TOTAL OF $210,000.00, PURSUANT TO CEQA GUIDELINE 15378
The resolution approving and authorizing the City Manager to execute an agreement with AECOM for on-call environmental and historic consulting services in an amount not to exceed $70,000.00 annually, pursuant to CEQA Guideline 15378 was adopted.

9. ACCEPTANCE OF THE 2023 GENERAL PLAN ANNUAL PROGRESS REPORT (APR) PURSUANT TO CEQA GUIDELINE 15378
The 2023 General Plan Annual Progress Report was accepted.

10. APPROVE THE ANNUAL “MILITARY EQUIPMENT” REPORT AND RENEW ORDINANCE NO. 785 REGARDING A MILITARY EQUIPMENT POLICY PURSUANT TO CEQA GUIDELINE 15061(B)(3)
The Military Equipment Annual Report was approved and Ordinance No. 785 regarding a Military Equipment Policy, pursuant to CEQA Guideline 15061(b)(3), was renewed.

11. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A THIRD AMENDMENT TO THE EXISTING CONTRACT WITH WRA

ENVIRONMENTAL CONSULTANTS FOR POST CONSTRUCTION MONITORING AND

REPORTING SERVICES FOR THE SANDRA HAYNE STORM DRAIN REPAIR -19-
Unapproved Minutes – Hillsborough City Council
Monday, May 13, 2024

Page 5 ends

PROJECT IN THE AMOUNT OF $118,200.00, FOR A TOTAL CONTRACT AMOUNT OF $388,750.00 PURSUANT TO A PREVIOUSLY ADOPTED MITIGATED NEGATIVE

DECLARATION
Deputy Public Works Director Natalie Gribben clarified that the total contract amount is $388,750.00, not $338,750.00 as referenced in some sections of the staff report. Deputy Public Works Director Gribben responded to City Council questions.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

On motion by Councilmember Royse, seconded by Councilmember Ragsdale and unanimous on voice vote with Vice Mayor Cole absent, the resolution approving and authorizing the City Manager to execute a third amendment to the existing contract with WRA Environmental Consultants for post-construction monitoring and reporting services for the Sandra Hayne Storm Drain Repair Project in the amount of $118,200.00, for a total contract amount of $388,750.00 pursuant to a previously adopted mitigated negative declaration, was adopted.

Mayor Krolik welcomed Crocker Middle School Physical Education Teacher Joshua Bowie via Zoom Video Conference and expressed appreciation for the events in recognition of Teacher Appreciation week at the school. Mr. Bowie provided brief comments.

XI. PUBLIC HEARING

12. RESOLUTION SETTING AND CONFIRMING FEES AND CHARGES FOR FISCAL YEAR 2024-25 AND RESOLUTION AUTHORIZING WATER AND SEWER CONNECTION FEES EFFECTIVE JULY 1, 2024 PURSUANT TO CEQA GUIDELINE 15378
Assistant Finance Director Rich Santiago provided the staff report. City Attorney Christopher Diaz provided additional information.

Mayor Krolik opened the public hearing at 7:07 p.m.

Dennis Moore spoke in opposition to the proposed water rates citing concerns with a potential lawsuit against the Town and urged the City Council to reconsider the rates on page 206 of the agenda packet.

Mayor Krolik closed the public hearing at 7:09 p.m.

On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote with Vice Mayor Cole absent, the resolution setting and confirming the fees and charges for FY 2024-25 was adopted with direction to staff to come back to the City Council following review of the fundraising event permit fee.

On motion by Councilmember Ragsdale, seconded by Councilmemebr Royse and unanimous on voice vote with Vice Mayor Cole absent, the resolution authorizing water and sewer connection fees effective July 1, 2024 was adopted.

XII. NEW BUSINESS

13. RESOLUTION APPROVING AMENDMENTS TO POLICY 408: PURCHASING TO UPDATE PURCHASING LIMITS, PURSUANT TO CEQA GUIDELINE 15378 Senior Management Analyst Mandy Brown provided the staff presentation.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote with Vice Mayor Cole absent, the resolution approving amendments to Policy 408: Purchasing to update purchasing limits, pursuant to CEQA -20-
Unapproved Minutes – Hillsborough City Council
Monday, May 13, 2024

Page 6 ends

Guideline 15378, was adopted.

XIII. PUBLIC COMMENT II
There were no speakers.

XIV. TOWN UPDATE
City Manager Doug Davis provided an informational update regarding the Town’s ADU Dashboard and events and activities in the town. Senior Management Analyst Mandy Brown provided additional information.

XV. CITY COUNCIL ITEMS
Councilmember Ragsdale reported her attendance at a meeting of the Hillsborough Recreation Commission in which it was reported that an aging community resources section with activities for seniors would be added to the quarterly Recreation Bulletin. Ragsdale reported her attendance at the Hillsborough Youth Commission’s Fentanyl Awareness Day, a Youth Poet Laureate event, and the Community Choice Aggregation (CCA) Annual Conference in which Peninsula Clean Energy won an award for their EV-Ready program.

Ragsdale reported that Hillsborough City School District enrollment is down and that BAWSCA CEO Nicole Sandkulla is retiring at the end of the year.

Councilmember Royse reported his attendance at the Hillsborough Youth Commission’s Fentanyl Awareness Day, reported that the SFO Airport Director announced his retirement for the end of the year, and reported his attendance at meetings of the SBWMA Board of Directors and SBWMA Legislative Committee.

Councilmember Chuang reported her attendance at the Townwide Drill and expressed appreciation to the Police Department for their assistance. Councilmember Chuang reported the first Mandarin Chinese CERT Training was held and encouraged residents to look at page 13 of the May issue of Hillsborough Living to take an emergency preparedness survey.

Councilmember Chuang announced an upcoming CCFD badge pinning ceremony and 20th anniversary celebration and reported that Caltrans is celebrating its 160th anniversary and replacing diesel trains with electric trains.

Mayor Krolik reported her attendance at a meeting of the C/CAG Board of Directors in which a presentation regarding Safe Routes to School was provided and announced the availability of a rain barrel distribution program with BAWSCA and that the Town’s grant for $100,000 for the Bicycle and Pedestrian Master Plan was funded in full. Mayor Krolik announced the festivities planned for the upcoming Memorial Day event and the upcoming Scouts of America Distinguished Citizen Awards event in which Councilmember Al Royse will be honored. Mayor Krolik reported her attendance at a Scholars Circle event at Kohl Mansion.

XVI. ADJOURNMENT
Mayor Krolik adjourned the meeting at 7:45 p.m. in honor of the memory of former Mayor Shawn Christianson’s father, Warren L. Christianson.
-21-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2024 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The monthly claims for the month of May 2024 in the amount of $5,249,052.98 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for May 2024 as submitted. -23-

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF MAY 2024
PREPARED BY:

Alan Singh
DocuSign Envelope ID: 215D2DA1-D73B-46DC-9942-5A543BAFFDC1 -24-

TOWN OF HILLSBOROUGH

SUMMARY OF PURCHASES
DURING THE MONTH OF MAY 2024
GOODS & SERVICES PURCHASED $2,903,556.81
NET SALARIES & TAXES PAID 1,034,453.35
HEALTH BENEFIT PREMIUMS 187,785.69

BOND PAYMENTS -
CCFD FUNDING 703,368.00
SAN FRANCISCO WATER PAYMENTS 419,889.13
TOTAL COST OF GOODS & SERVICES TO BE APPROVED $5,249,052.98

FINANCE DIRECTOR DATE

CITY MANAGER DATE
DocuSign Envelope ID: 215D2DA1-D73B-46DC-9942-5A543BAFFDC1 6/3/2024
6/3/2024
-25-

COMPARATIVE SUMMARY
For the Month of MAY 2024
May-24 May-23 May-22
Goods & Services Purchased:

Operations 2,273,685.47 1,233,399.24 2,464,846.05
Capital 629,871.34 796,635.72 411,967.27
Net Salaries & Taxes Paid 1,034,453.35 907,467.13 916,425.20 Health Benefit Premiums 187,785.69 169,463.52 155,786.57 Bond Payments 0.00 1,777,989.48 1,778,933.85
CCFD Funding 703,368.00 654,879.00 602,441.00
San Francisco Water Payments 419,889.13 356,916.00 367,181.45 Total $5,249,052.98 $5,896,750.09 $6,697,581.39
NOTES:

Operations -
to the City of San Mateo Clean Water Program, San Mateo Wastewater and Library, as well as various customer refunds.

Capital -
Net Salaries & FY 23/24 payroll is consistent with the prior year, and the increase is primarily attributable Taxes Paid - to timing of filling open positions and cost of living increase effective January 1, 2024.

Debt Service
outstanding Certificates of Participation and to terminate the related interest rate swaps.

Interest on the new bonds is now paid twice a year, and principal one time per year.

CCFD -
Water -
FY 23/24 spending is consistent with FY 22/23 spending except for timing of payments Capital project spending in May 2024 is primarily for Priority Basin Project, Darrell Tank Improvement, and the Storm Drain repairs.

In June 2023, the Revenue Refunding Bond Series 2023 was issued to refinance the Town's FY 23/24 contribution is based on budget/contract.

There was an SFPUC wholesale water rate increase on July 1, 2023 to $5.21 (from $4.75, a 9.6 % increase). The increase in FY 23/24 as compared to FY 22/23 is attributed to the SFPUC rate increase, as well as higher units purchased.

DocuSign Envelope ID: 215D2DA1-D73B-46DC-9942-5A543BAFFDC1 -26-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2024
CK # VENDOR DESCRIPTION AMOUNT
2538 MING KIM REIMB-TRAVEL EXP CSI/EVIDENCE COURSE 4/15-26/24 30.00 14696 DIVISION OF STATE ARCHITECT JAN-MAR '24 DISABILITY ACCESS & EDU FEE 65.20 14697 AFLAC APR '24 INSURANCE PREMIUM HR 3002.17
14698 AGUILAR & SONS REPAIR - REMOVE/INSTALL PAVER KINGSWOOD DR. PW 27,710.40 14699 AIXTEK INSTALL - CCTV SERVER CORP YARD PW IT 3,082.50 14700 ALERT DOOR SERVICE, INC. REPAIR - GATE BUTTON STATION #32 PW 625.00 14701 ALL FENCE COMPANY, INC. REPAIR - MACADAMIA FENCE (CLAIMS) PW 2,620.00 14702 AMAZON WEB SERVICES, INC FEB '24 - BACKUP STORAGE IT 10,002.28 14703 ANN STAR FORMAN FEE - NOTARY SERVICES APR '24 BP 150.00 14704 ANNA LAURA JONES HISTORICAL DESIGN REVIEW BP 1,200.00 14705 AT&T 3/20/24-4/19/24 MULTIPLE ACCOUNTS 2,317.43
14706 AUTO PRIDE CAR WASH, INC MAR'24 CAR WASHES PD 176.95 14707 BARTLEY PUMP PM, LLC REPAIR - REBUILD PUMP TARTAN TRAIL PW 19,648.57 14708 BAY AREA WATER SUPPLY & CONSERVE WATER LOSS CONTROL PROGRAM MAR '24 PW 3,983.00 14709 BAY PRO MAY'24 LANDSCAPE MAINT VARIOUS SITES HBF 2,516.00 14710 BEST BEST & KRIEGER LLP FEE - JAN '24 LEGAL SERVICE ADU 250.00 14711 BIG STATE INDUSTRIAL SUPPLY, INC SUPPLIES - SPRAY PAINT PW 2,045.93 14712 BLAC-RAC MANUFACTURING, INC EQUIP - ARMORY SYSTEM PD 17,026.05 14713 BOSCO OIL COMPANY GAS/DIESEL PW/PD 7,070.81
14714 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - MAY '24 HBF LANDSCAPE VARIOUS SITES 5,256.00 14715 CENTRAL COUNTY FIRE DEPARTMENT MAY '24 FISCAL CONTRIBUTION 703,368.00 14716 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 802.94 14717 CITY OF BURLINGAME FEB '24 SEWER BILLING PW/APR '24 LIBRARY SERVICES 172,228.00 14718 GRISWOLD INDUSTRIES PARTS - PRV/PUMP CONTROL VALVES PW 46,601.52 14719 CO OF SAN MATEO PUBLIC SAFETY COMM JAN-MAR'24 MESSAGE SWITCH PD 2,155.75 14720 COMCAST MAR '24 CALNET NONCGEN LINE IT 4,784.25
14721 CONSOLIDATED CM, INC DARRELL TANK REPLACE PRJ MANAGE PW 38,149.94 14722 CORE & MAIN LP PARTS - METER BOX LIDS PW 12,931.41 14723 CSG CONSULTANTS, INC. CIP ADM SEWER 1/27/24-2/23/24 & VARIOUS PRJ PW 122,406.14 14724 DAILY JOURNAL CORPORATION LEGAL NOTICE 5/13/24 HEARING CONNECTION FEES CL 790.59 14725 DAN OKANO SUPPLIES - OIL PW 83.10
14726 DU-ALL SAFETY, LLC MAR '24 SAFETY CLASSES PD 3,900.00 14727 EPRINTS & DOCUMENT SERVICES PRINT - BUSINESS CARDS CL/PW/HR 285.03 14728 EPS, INC. SEWER PHASE 1C CONSTRUCTION 172,125.75
14729 ERLER & KALINOWSKI, INC SANITARY SEWER DESIGN 23A PRJ 26,857.45 14730 FASTENAL COMPANY SUPPLIES - PERSONNEL PROTECTIVE EQUIP PW 353.41 14731 FERGUSON US HOLDINGS, INC PARTS - CLAMPS PW 446.80 14732 FLOWATER EQUIP - APR '24 WATER STATION BP/PW 273.44 14733 GALLS PARENT HOLDINGS, LLC EQUIP - RIOT AGENTS & FIRST RESPONDER KITS 7,735.68 14734 GRAINGER SUPPLIES - LED BULBS FIRESTATION PW 492.48 14735 GRIMCO INC SUPPLIES - SIGN MACHINE INK PW 559.33
14736 HALEY & ALDRICH, INC MACADAMIA ACCESS ROAD DESIGN PRJ PW PW 7,162.50 14737 INFINITY TECHNOLOGIES MAR '24 GIS SERVICE PW 910.00 14738 INTERNATIONAL BUSINESS INFO TECH SOFTWARE - LEFTA FTO PATROL 4/15/24-4/14/25 PD 1,591.35 14739 INTERSTATE BATTERY SYSTEM OF SF PARTS - BATTERY SEWER GENERATOR/LOADER PW 677.30 14740 IT'S PERSONNEL, P.C. MAR '24 HR SERVICES 10,183.95 14741 KEVIN KASHIWAHARA BACKGROUND INVESTIGATION NEW HIRE PD 1,500.00 14742 KRONOS SAASHR, INC. 2024-2025 DATA COLLECTION 6/29/2024-6/28/2025 FN 618.17 14743 KURT ASHLEY BACKGROUND INVESTIGATION NEW HIRE PD 4,932.96 14744 LEAF CAPITAL FUNDING EQUIP - MAR '24/APR '24 WATER STATION CM 207.53 14745 LITTLER, MENDELSON, P.C. LEGAL SERVICES MAR ’24 CM 1,170.00 14746 MAMME INC CATERING -COMMUNITY ROUND TABLE MTNG 9/26/23 CO 893.78 14747 MATTHEW MCNICHOL TRAIN - WELLNESS COURSE 2/12/24 & 2/14/24 STAFF PD 1,604.00 14748 CA METRO MOBILE COMMUNICATIONS INC EQUIP - RADIOS CORP YARD PW 1,972.19 14749 NINYO & MOORE GEOTECHNICAL WOODRIDGE/CRYSTAL SPRING SLOPE INVESITIGATE 4,972.50 14750 NORCAL RENTAL GROUP LLC EQUIP - CONCRETE SAW PW 3,021.36 DocuSign Envelope ID: 215D2DA1-D73B-46DC-9942-5A543BAFFDC1 -27-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2024
14751 OCCUPATIONAL HEALTH CENTERS OF CA EMPLOYEE PHYSICAL HR 427.00 14752 CHRISTOPHER SMITH REIMB-TRAVEL EXP SUPERVISOR SCHOOL 4/15-25/24 PD 2,387.60 14753 ELIAS CHAGHOURI REIMB - FINGERPRINT SERVICE FEE HR 229.98 14754 KARI PECHETTI REIMB - TRAVEL EXP CAPE CONF 3/25-29/24 PD 881.88 14755 MING KIM REIMB - TRAVEL EXP CAPE CONF 3/25-29/24 PD 717.36 14756 MING KIM REIMB-TRAVEL EXP CSI/EVIDENCE COURSE 4/15-26/24 888.21 14757 REYNA RAMIREZ REIMB - FINGERPRINT SERVICE FEE HR 119.00 14758 CITY OF SAN CARLOS COUNCIL OF CITIES MTG 4/26/24 CHUANG, RAGSDALE 120.00 14759 JOSH L. PEREZ REIMB - TRAVEL EXP INTERVIEW HR 440.69 14760 PAKPOUR CONSULTING GROUP,INC 23/24 WATER & SEWER REPLACE PRJ DESIGN 49,717.50 14761 PENINSULA TRUCK REPAIR INC MAINT - MULTIPLE VEHICLES PW 5,335.50 14762 PG & E 3/7/24-4/5/24 MULTIPLE ACCOUNTS 3,915.55
14763 PRIORITY 1 MAINT - MAR'24 MULTIPLE VEHICLES PD 3,100.00 14764 QUENCH USA, INC EQUIP - WATER STATION 3/28/24-4/27/24 PD 182.91 14765 R & A JANITORIAL SERVICE, LLC MAY '24 JANITORIAL SERVICES PW 10,443.62 14766 RED WING SHOE STORE WORK BOOTS - PW 297.72
14767 REDWOOD TRADING POST UNIFORM - RAIN BOOTS STAFF PW 681.14 14768 RENNE PUBLIC LAW GROUP LLP LEGAL RETAINER MAR '24 CM 4,000.00 14769 RKMS INC PARADE 2024 - CABLE CARS 4,848.79
14770 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - W/E 4/26/24 FN 3,151.34 14771 SAN MATEO COUNTY FORENSIC LAB FEE - COYTOE POINT RANGE 2/24 PD 1,006.00 14772 SAN MATEO COUNTY SHERIFF'S OFFICE HISTORICAL DESIGN REVIEW BP 530.44 14773 SAN MATEO LUMBER CO., INC SUPPLIES - PAINT PW 104.59 14774 SCHAAF & WHEELER CONSULTING 2024 SANITARY SEWER LIFT STATION UPGRADE 24A 12,105.00 14775 SHARP ELECTRONICS CORPORATION DEC '23/JAN '24 COPIER CHARGES 4,515.94 14776 SMARTSPACE ENTERPRISES INC. EQUIP - STAFF/EVIDENCE ROOM LOCKERS PD 36,842.71 14777 SOUTH BAYSIDE WASTE MANAGEMENT 2023 SHREDDING/EWASTE EVENT PW 2,176.19 14778 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 1,145.17 14779 STATE WATER RESOURCES CONTROL FEE - WATER OPERATOR RE-EXAM 1 STAFF PW 30.00 14780 STATE WATER RESOURCES CONTROL EE - WATER OPERATOR EXAM D1 STAFF PW 50.00 14781 STATE WATER RESOURCES CONTROL EE - WATER OPERATOR EXAM D2 STAFF PW 65.00 14782 TELECOMMUNICATIONS ENGINEERING RIMS CAD/RMS TECH SERVICES 1/1/24-3/31/24 PD 1,000.00 14783 THOMSON WEST MAR'24 INVESTIGATIVE WEBSITE PD 1,015.00 14784 TURBO DATA SYSTEMS, INC. MAR'24 CITATION PROCESSING & SCANNER PD 1,594.51 14785 U-ROCK UTILITY EQUIPMENT INC SUPPLIES - CABLE PW 575.44 14786 UTILITY TELECOM, INC. APR '24 ETHERNET & CIRCUITS IT 394.81 14787 VERIZON WIRELESS 2/7/24-3/6/24 PD 228.06
14788 VIKING SHRED LLC MAR'24 DESTRUCTION SERVICES PD 82.99 14789 WITMER-TYSON IMPORTS, INC. FEB'24 K-9 TRAINING PD 1,457.66 14790 WRA, INC MACADAMIA ACCESS ROAD BIOLOGICAL REVIEW PW 17,719.52 14791 ERIC SOSSAMON 2024 PARADE GAMES/CRAFTS 3,395.00
14792 ROBIN LIEBISCH 2024 PARADE SOUND SYSTEM 50 % DEPOSIT 3,185.65 14793 ADP, LLC MAY '24 MASTERTAX SOFTWARE SUPPORT FN 86.29 14794 AGUILAR & SONS REPAIR - INSTALL CURB/GUTTER STATION 33 PW 8,440.00 14795 AIXTEK APR '24 IT MANAGEMENT SERVICE/EQUIPMENT IT 43,406.79 14796 AMAZON WEB SERVICES, INC APR '24 - BACKUP STORAGE IT 11,036.21 14797 AMERICAN WATER COLLEGE, LLC SOFTWARE - WATER TRAINING HUB PW 5,180.00 14798 ASSURE MSP, INC SOFTWARE - VERKADA CAMERA LICENSE/MAINTENANCE P 3,754.69 14799 AT&T 4/10/24-5/9/24 MULTIPL ACCOUNTS 1,907.32
14800 AT&T 8/19/22-9/18/22 167.08
14801 AT&T 6/19/23-7/18/23 154.88
14802 AUTO PRIDE CAR WASH, INC APR'24 CAR WASHES PD 377.94 14803 BAY AREA WATER SUPPLY & CONSERVE WATER EDUCATION KITS 3/5/24 SCHOOLS PW 2,670.39 14804 BENNETT MARINE UTILITY, LLC MAINT - STERILIZE/CHLORINATE MULTIPLE SITES PW 9,855.00 14805 BOSCO OIL COMPANY GAS/DIESEL PW/PD 6,899.92
14806 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - APR '24 TOWN/HBF LANDSCAPE VARIOUS SITES 13,416.24 14807 CALIFORNIA ROOFING COMPANY INC MAINT - ROOF KITCHEN TOWN HALL PW 3,940.00 14808 CH BULL CO PARTS - LOCATOR RECEIVER/TRANSMITTER PW 14,444.28 14809 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 802.94 14810 CITY OF BURLINGAME MAY '24 LIBRARY SERVICES CM 66,381.00 14811 CITY OF SAN MATEO WWTP/CWP O&M QTR 3 FY 23-24 PW/MAY '24 LIBRARY 261,464.60 DocuSign Envelope ID: 215D2DA1-D73B-46DC-9942-5A543BAFFDC1 -28-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2024
14812 CLARK PEST CONTROL PEST CONTROL - MULTIPLE SITES PW 259.00 14813 QUALITY ASSURANCE ENGINEERING, INC DARRELL TANK PRJ MATERIALS TESTING PW 1,604.90 14814 CORDICO PSYCHOLOGICAL CORP PRE-EMPLOYMENT EVAL PD 2,000.00 14815 CSG CONSULTANTS, INC. BUILDING PLAN SERVICES APR '24 BP 1,398.36 14816 DARRYL PANG MAR'24 POLYGRAGH SERVICES PD 350.00
14817 DEBORAH YACOBELLIS CONSULT - CRW/TRACK IT APR '24 BP 3,832.50 14818 DOCUSIGN, INC SOFTWARE - DOCUMENT SIGNING 5/1/24-4/30/25 FN 17,146.50 14819 DU-ALL SAFETY, LLC FIT TESTING 3/25/24 & 4/5 2024 PD 3,452.50 14820 EPS, INC. SEWER PHASE 1C CONSTRUCTION 194,137.25
14821 FERGUSON US HOLDINGS, INC PARTS - END CAPS PW 1,011.17 14822 FLOWATER MAINT - REPLACE WATER FILTER BP 820.31
14823 FOLGER GRAPHICS, INC PRINT- QUARTERLY NEWSLETTERS Q2 2024 CM 6,824.03 14824 GELCO SUPPLY INC SUPPLIES - ROOTX GREASER PW 2,336.00 14825 GLENN BERKHEIMER MAY '23 LABOR RELATIONS HR 1,700.00 14826 GRANITE ROCK COMPANY MATERIALS - ASPHALT PW 1,883.40 14827 GRIFFIN PAINTING, INC MAINT - PAINT CORP YARD BUILDINGS PW 64,337.00 14828 HACH COMPANY WATER QUALITY SUPPLIES PW 107.60
14829 HASSETT HARDWARE-SAN MATEO SUPPLIES - SPRAY PAINT PW 33.28 14830 HF&H CONSULTANTS, LLC APR'24 WATER SENSITIVITY ANALYSIS FN 340.00 14831 HINES EDM, INC JAN'24 DOCUMENT SCANNING FN 4,125.00 14832 INFRASTRUCTURE ENGINEERING CORP DARREL TANK REPLACE PRJ PW 899.99 14833 INTERSTATE TRAFFIC CONTROL PRODUCT PARTS - TRAFFIC POSTS/CUSTOM SIGNS PW 1,767.50 14834 INTERWEST CONSULTING GROUP APR '24 BUILDING INSPECTOR SERVICES BP 2,000.00 14835 IT'S PERSONNEL, P.C. APR' 24 HR SERVICES 4,046.28 14836 JUDY ANN PARDINI FEE - LIVE SCAN FINGERPRINT STAFF PD 114.00 14837 KRONOS SAASHR, INC. APRIL'24 PAYROLL PROCESSING FN 2,093.37 14838 LEAF CAPITAL FUNDING EQUIP - MAY '24 WATER STATION CM 108.53 14839 L.N. CURTIS AND SONS EQUIP - LASER OUTSERTS EYE VISORS PD 4,541.12 14840 MAMME INC CATERING - CITY COUNCIL MEETING 5/13/24 CO 198.42 14841 METROPOLITAN PLANNING GROUP INC CONSULT - APR '24 PLANNER SERVICES/WEBSITE BP 13,183.75 14842 NINYO & MOORE GEOTECHNICAL SEWER 21C & 23A PRJ MATERIAL TEST PW 1,013.00 14843 NORCAL RENTAL GROUP LLC EQUIP - SUB PUMP/HOSE PW 835.89 14844 OCCUPATIONAL HEALTH CENTERS OF CA EMPLOYEE PHYSICAL STAFF HR 133.00 14845 ODYSSEY POWER CORPORATION REPAIR - GENERATOR HAYNE PW 2,078.48 14846 ALL BAY SOLAR CONSTRUCTION, INC REFUND - PERMIT FEE VOID BP 458.00 14847 ANDREW VANNI BUILDERS, INC REFUND - GRADE DEPOSIT BP 10,000.00 14848 COMMANDO PLUMBING REFUND - PERMIT FEE VOID BP 613.45 14849 DAVID M KANG REFUND - BUILD DEPOSIT BP 5,830.00
14850 DISCOUNT PLUMBING, INC REFUND - PERMIT FEE VOID BP 396.00 14851 DISCOUNT PLUMBING, INC REFUND - PERMIT FEE VOID BP 217.35 14852 IRBIS HVAC INC REFUND - PERMIT FEE VOID BP 297.00 14853 ISAAC CIECHANOVER REFUND - BUILD DEPOSIT BP 8,222.50 14854 J.D. CESARE CONSTRUCTION, INC REFUND - PERMIT FEE OVERPAY BP 408.00 14855 JEFF WILSON REFUND - GRADE DEPOSIT BP 57,000.00
14856 JESSICA QUAN REFUND - BUILD DEPOSIT BP 9,961.00
14857 LA SOLAR GROUP, INC REFUND - PERMIT FEE OVERPAY BP 247.95 14858 LA SOLAR GROUP, INC REFUND - PERMIT FEE OVERPAY BP 178.00 14859 LUKE B WILSON REFUND - GRADE DEPOSIT BP 7,500.00
14860 MICHAEL CACCI REFUND - BUILD DEPOSIT BP 10,381.00 14861 NORTH BAY PERMIT SERVICES REFUND - PERMIT FEE VOID BP 1,163.14 14862 PRAVEEN & VALLI MUMMANENI REFUND - BUILD DEPOSIT BP 5,106.50 14863 SHELTON ROOFING CO INC REFUND - PERMIT FEE VOID BP 662.04 14864 TECHPRO BUILDERS REFUND - PERMIT FEE VOID BP 806.00 14865 TESLA ENERGY OPER. INC REFUND - PERMIT FEE VOID BP 223.95 14866 TESLA ENERGY OPER. INC REFUND - PERMIT FEE VOID BP 257.95 14867 US CREATIVE BUILDER REFUND - PERMIT FEE OVERPAY BP 2,536.49 14868 WILLIAM DUFF ARCHITECTS REFUND - EIR DEPOSIT BALANCE BP 5,240.00 14869 ELIAS CHAGHOURI REIMB - FINGERPRINT SERVICE FEE HR 161.49 14870 NATALIE SAUCEDO REIMB - FINGERPRINT SERVICE FEE HR 110.55 14871 REYNA RAMIREZ REIMB - FINGERPRINT SERVICE FEE HR 86.00 14872 OWEN EQUIPMENT COMPANY PARTS - VALVE HANDLE #538 PW 91.24 DocuSign Envelope ID: 215D2DA1-D73B-46DC-9942-5A543BAFFDC1 -29-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2024
14873 PAKPOUR CONSULTING GROUP,INC 23/24 WATER & SEWER REPLACE PRJ DESIGN PW 21,062.50 14874 PENINSULA TRUCK REPAIR INC MAINT - MULTIPLE VEHICLES PW 24,390.76 14875 PRIORITY 1 MAINT - APR'24 MULTIPLE VEHICLES PD 28,085.83 14876 QUENCH USA, INC EQUIP - WATER STATION 4/28/24-5/27/24 PD 177.61 14877 R & A JANITORIAL SERVICE, LLC MAINT - WINDOW CLEANING TOWN HALL COMPLEX PW 2,900.00 14878 RENNE PUBLIC LAW GROUP LLP LEGAL RETAINER APR '24 CM 4,000.00 14879 RICE TRUCKING-SOIL FARM SUPPLIES - DRAIN ROCK PW 7,485.96 14880 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - W/E 5/3-10/24 FN 6,302.68 14881 ROBIN LIEBISCH 2024 PARADE SOUND SYSTEM 50 % FINAL 3,000.00 14882 SAN MATEO LUMBER CO., INC TOOLS - SHOVELS/PICK PW 153.31 14883 EVERCOMMERCE SOLUTIONS INC SUPPORT - ALARM COMPUTER 5/2/24-5/1/25 PD 4,995.00 14884 SFPUC FINANCIAL SERVICES FEB '24 - WATER QUALITY ANALYSIS PW 1,980.00 14885 SHARP ELECTRONICS CORPORATION FEB '24 COPIER CHARGES 1,374.94 14886 SHAWN KIRBY APR '24 POOL SVC PW 1640 RENTAL 200.00 14887 STANDARD INSURANCE COMPANY APR '24 GROUP LIFE/ADD/LTD ASSESSMENT 3,056.12 14888 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 3,343.55 14889 STATE WATER RESOURCES CONTROL FEE - WATER OPERATOR CERT D4 STAFF PW 105.00 14890 STEPHEN CIARI PLUMBING AND HEATING MAINT - SERVICE AGREEMENT BOND CHARGE PW 720.00 14891 THIRKETTLE CORPORATION PARTS - HYDRANT METERS PW 7,655.70 14892 TIMBERLINE TREE SERVICE, INC. MAINT - TREE REMOVAL CORP YARD/LA SALLE PW 43,700.00 14893 TURBO DATA SYSTEMS, INC. APR'24 CITATION PROCESSING & SCANNER PD 1,585.05 14894 U.S. POSTMASTER REPLENISH POSTAGE PERMIT #34 5,000.00 14895 ULINE, INC. SUPPLIES - ROOM DIVIDER /DOG BAGS PW 961.66 14896 UTILITY TELECOM, INC. MAY '24 ETHERNET & CIRCUITS IT 394.81 14897 VERIZON CONNECT NWF INC APR '24 - GPS MONTHLY SERVICES PW 1,183.33 14898 VERIZON WIRELESS 3/11/24-4/10/24 PD 1,541.36
14899 VIKING SHRED LLC APR'24 DESTRUCTION SERVICES PD 82.99 14900 WECO INDUSTRIES, LLC PARTS - SNUB NOSE NOZZLE PW 214.47 14901 WRA, INC CONSULT - EIR ASSESSMENT BP 406.75
14902 CITY OF SAN MATEO Q3 23-24 CLEAN WATER PROGRAM PRJ PW 484,691.84 14903 ALLIANT INSURANCE INSURANCE - 2024 PARADE FN 1,668.00 14904 JULIE BORDEN 2024 PARADE - REIMBURSE BANNERS/SIGNS FN 485.55 TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK $3,234,790.43 CALPERS RETIREMENT CONTRIBUTIONS 235,889.18
VISA PAYMENTS 51,437.96
RETIREE HEALTH REIMBURSEMENTS 84,807.24
OTHER ELECTRONIC PAYMENTS 0.00
TOTAL GOODS & SERVICES FOR THE MONTH $ 3,606,924.81
DocuSign Envelope ID: 215D2DA1-D73B-46DC-9942-5A543BAFFDC1 -30-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Town is required to annually adopt an appropriations limit based on its adopted budget pursuant to Article XIIIB of the California Constitution. Proposition 111, which subsequently changed the method of calculating the appropriations limit, provide options to determine growth and required an annual election and recorded vote for the growth factor to be used in the calculation.

Exhibit A to the resolution includes the supporting document calculating the appropriations limit for the fiscal year (FY) 2024-25 based on a percentage increase in per capita personal income and the Town's population growth. This information was made available to the public at least 15 days prior to the City Council meeting as required by California Government Code Section 7910.

The appropriations limit for FY 2024-25 is $22,869,241.00. The portion of the budget subject to limitation is $20,067,559.00, leaving an excess appropriations limit of $2,801,683.00.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Resolution
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Adopt the resolution establishing the appropriations limit for FY 2024-25 pursuant to CEQA Guideline 15378.
-31-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) is required to annually adopt an appropriations limit pursuant to Article XIIIB of the California Constitution (Propositions 4 and 111); and
WHEREAS, the Town annually receives data from the State Department of Finance regarding the change in Town population and change in the State per capita income which provides the basis for calculating the annual appropriations limit; and
WHEREAS, under Proposition 111, a city can elect to choose the increase in the nonresidential assessed valuation due to new construction within the city and the county’s population growth as alternative factors in the allowed growth formula; and
WHEREAS, the Town elects to use the percentage increases in per capita personal income and the Town’s population growth to calculate the appropriations limit for fiscal year (FY) 2024-25; and
WHEREAS, 15 days prior to the meeting, the determination of the appropriations limit and other necessary determinations were made available to the public.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby determines that the appropriations limit for FY 2024-25 is $22,869,241, up from $22,112,310 in the previous year. The portion of the adopted FY 2024-25 budget subject to limitation is $20,067,559; the estimated remaining excess appropriations limit for FY 2024-25 is $2,801,683, per attached Exhibit A.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of June 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
-32-
2 ABSENT: Councilmembers
ABSTAIN: Councilmembers
-33-

EXHIBIT A
Tax Proceeds Non-Tax PY Reserves Total
Taxes
Property Tax 22,547,556
Excess ERAF 3,215,224
Fire & Police Special Tax 2,246,910
Sales and Use Tax 137,360
Business License Tax 700,000
Real Property Transfer Tax 429,855
Public Safety Sales Tax (Prop 172) 171,700
Unitary Revenue Tax 160,644
Grants 5,000
Motor Vehicle Tax 1,000,000
HOPTR 57,221
All Others 5,287,192
Prior Years Reserves 30,739,703
Sub-total 30,671,469 5,287,192 30,739,703 66,698,364

0.46 0.08 0.46
Interest Allocation 337,886 58,245 338,638 734,770
Total 31,009,356 5,345,437 31,078,342 67,433,134
Less Court Order Program Costs:

Library 1,122,949
Less Transfer of Responsibilities:

EMS Program 4,495,609
Property Tax Admin Cost 214,302
County Shared Contracts/Booking Fees 80,580
Recreation Services 238,648
Animal Control Services 107,397
Less Federal Mandates:

FLSA 93,530
FICA & Medicare 746,342
Premium Portion of Overtime 416,070
Premium Portion of Accrued CTO 37,370
Less Qualified Capital:

General Government 1,994,500
Storm Drains 1,394,500
Subtotal-Exclusions 10,941,797
Net Taxes Subject to Limitations 20,067,559
Calculated Limitation:

Adjusted Prior Year Limit 22,112,310
Current Year Index:

Annual % Change in Per Capita Personal Income* 1.0362
Annual % Change in Town Population (Annual Election)* 0.9981 Current Year Factor 1.0342
Current Year Limitation 22,869,241
Over (Under) Appropriations Limit (2,801,683)
*Source: Department of Finance
2024-25 Appropriations Limit Calculation
Town of Hillsborough
-34-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 FOR THE ELECTION OF THREE MEMBERS OF THE CITY COUNCIL PURSUANT TO CEQA GUIDELINE 15378 SUMMARY: The Town of Hillsborough will hold a General Municipal Election on Tuesday, November 5, 2024 for the purpose of filling elective offices of two members of the City Council.

Pursuant to the California Elections Code, the City Council must adopt a resolution calling the election.

FISCAL IMPACT: The estimated total cost of the election is approximately $50,000 which includes estimated costs from the County of San Mateo, supplies, and required legal advertising. Funds are included in the FY 2024-25 proposed budget.

ATTACHMENTS: Resolution
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution calling a General Municipal Election to be held in the Town of Hillsborough on Tuesday, November 5, 2024 for the election of three members of the City Council pursuant to CEQA Guideline 15378..
-35-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 FOR THE ELECTION OF THREE MEMBERS OF THE CITY COUNCIL PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 5, 2024, for the election of Municipal Officers.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California, relating to General Law Cities, there is called and ordered to be held in the Town of Hillsborough, California, on Tuesday, November 5, 2024, a General Municipal Election for the purpose of electing three Members of the City Council for the full term of four years.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the City Clerk is authorized, instructed and directed to coordinate with the County of San Mateo Chief Elections Officer to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the precincts, ballot drop box locations and hours of operations, vote center locations and hours of operations, vote-by-mail procedures and timing, the election officers, and all other persons and procedures for the General Municipal Election shall be the same as those utilized by the County of San Mateo.

SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That in the event of a tie vote (if two or more persons receive an equal and the highest number of votes for an office) as certified by the County of San Mateo Chief Elections Officer, the City Council, in accordance with -36-
2 Elections Code Section 15651(a), shall set a date and time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.

SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

SECTION 9. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the Town upon presentation of a properly submitted bill.

SECTION 10. This resolution shall be printed and posted upon the three official bulletin boards of the Town of Hillsborough.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-37-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF SAN MATEO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF HILLSBOROUGH ON TUESDAY, NOVEMBER 5, 2024 WITH THE

STATEWIDE GENERAL ELECTION AND PROVIDE ELECTION SERVICES PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: This resolution requests the consolidation of the Town’s General Municipal Election with the Statewide General Election to be held on November 5, 2024 and requests County election services. Three seats on the City Council are to be filled. Consolidating the Town’s election with the Statewide General Election is consistent with standard practice for cities in the County of San Mateo and reduces the cost to the Town of conducting a separate election. Upon adoption, a certified copy of this resolution will be filed with the San Mateo County Board of Supervisors.

ATTACHMENTS: Resolution
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution requesting the Board of Supervisors of the County of San Mateo to consolidate a General Municipal Election to be held in the Town of Hillsborough on Tuesday, November 5, 2024 with the Statewide General Election and provide election services. -39-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN MATEO

TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 WITH THE STATEWIDE GENERAL ELECTION AND PROVIDE

SERVICES
WHEREAS, the City Council of the Town of Hillsborough called a General Municipal Election to be held on Tuesday, November 5, 2024 for the purpose of the election of three Members of the City Council; and
WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the Town the precincts, vote centers and election officers of the two elections be the same, and that the county election department of the County of San Mateo canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of San Mateo is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 5, 2024, for the purpose of the election of three Members of the City Council.

SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.

The election will be held and conducted in accordance with the provisions of law regulating the statewide election.

SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.

SECTION 4. That the City Manager is approved and authorized to enter into a Service Agreement between the Town and the San Mateo County Chief Elections Officer.

SECTION 5. That the Town of Hillsborough recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.
-40-
2 SECTION 6. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of San Mateo.

SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

SECTION 8. This resolution shall be printed and posted upon the three official bulletin boards of the Town of Hillsborough.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-41-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR

ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE

VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: Per California Elections Code Section 13307, this resolution outlines regulations for candidates for City Council pertaining to candidate statements for the General Municipal Election to be held on Tuesday, November 5, 2024. The regulations include a 200-word maximum for candidate statements, a requirement for candidates to pay a deposit toward the cost of the statement, and a refund or bill from the Town for the actual cost of the statement within 30 days of receipt of the invoice from the County of San Mateo.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Candidates shall be required to pay for the cost of the candidate statements.

ATTACHMENTS: Resolution
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at the General Municipal Election to be held on Tuesday, November 5, 2024.
-43-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE

PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate statement.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. That pursuant of Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held in the Town of Hillsborough on Tuesday, November 5, 2024 may prepare a candidate statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed.

The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 2. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of San Mateo. The County is required to translate candidate statements into the following languages: Spanish, Chinese and Filipino.

B. The County will print and mail separate voter information guides in Spanish, Chinese and Filipino to only those voters who are on the County voter file as having requested a voter information guide in a particular language. The County will make the voter information guides and candidate statements in the required languages available at all vote centers, on the County’s website, and in the Election Official’s office.

SECTION 3. PAYMENT.

A. Translations: The candidate shall be required to pay for the cost of -44-
2 translating the candidate statements into any required foreign language as specified in (A) and/or (B) of Section 2 above pursuant to federal and/or state law.

B. Printing:

1. The candidate shall be required to pay for the cost of printing the candidate statements in English in the voter information guide.

2. The candidate shall be required to pay for the cost of printing the candidate statements in a foreign language required in (A) of Section 2 above, in the voter information guide.

The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the Town of Hillsborough his or her estimated pro rata share as a condition of having his or her statement included in the voter information guide. The estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of receipt of the invoice from the County of San Mateo.

SECTION 4. That the City Clerk shall provide each candidate or the candidate’s representative a summary of the information contained in the resolution at the time nominating papers are issued.

SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of June 2024, by the following vote of the members thereof:

AYES: Councilmembers
-45-
3 NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-46-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AMENDMENT TO THE IT MANAGED SERVICES AGREEMENT WITH EATON &

From 2003 to 2021, the City of South San Francisco’s IT Department (SSF IT) provided the Town with IT Managed Services through a Memorandum of Understanding. In late 2020, SSF IT indicated to the Town that they would no longer be able to continue providing comprehensive IT services, resulting in the Town issuing a Request for Proposals (RFP) in June 2020. After an extensive selection process, the Town selected Eaton & Associates (Eaton) as the most qualified firm and entered into an IT Managed Services Agreement in June 2021, after approval by the City Council. The Agreement utilized the Town’s Professional Services Agreement (PSA) template with additional language that covers IT-specific services such as security management, digital policies and procedures, and confidentiality, similar to other agency IT Agreements such as the City of Sunnyvale and the City of Irvine.

In addition to day-to-day IT management, Eaton and the Town have worked collaboratively to bolster the Town’s network security and to keep up with the ever-changing technological landscape. Some notable projects included:
• Decommissioning 19 virtual machines and upgrading the 20 remaining; • Ensuring proper data backups through NAS, Veeam and Amazon Web Services; • Implementing network monitoring and asset management tracking tools; and • Supporting new software implementations such as TylerMunis, Workforce ERP, Cartegraph, and CentralSquare (in progress).

During the next year, the Town is aiming to conduct a full assessment of its IT service needs to examine if changes to the Scope of Services are needed to continue providing proper IT coverage for all departments. The proposed Amendment with Eaton is for one year in order to maintain proper continuity of IT Managed Services while the reassessment takes place. -47-
Agenda Staff Report - Hillsborough City Council
June 10, 2024

Page 2 ends

FISCAL IMPACT: The cost of the proposed Amendment is $333,660.00, which would be added to the previously approved sum of $900,000.00 for a total Agreement amount of $1,233,660.00.

Funding for IT services and improvements is included as part of the FY 2024-25 proposed budget.

ATTACHMENTS:

1. Resolution

2. Amendment No. 1 to the IT Managed Services Agreement PREPARED BY: William Li, Senior Management Analyst
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an amendment to the IT managed services agreement with Eaton & Associates for comprehensive IT managed services in the amount of $336,660.00 for one year, for a total fouryear contract amount of $1,233,660.00 pursuant to CEQA Guideline 15378. -48-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AMENDMENT TO THE IT MANAGED SERVICES AGREEMENT WITH EATON &

ASSOCIATES FOR COMPREHENSIVE INFORMATION TECHNOLOGY (IT) MANAGED SERVICES IN THE AMOUNT OF $333,660.00 FOR ONE YEAR FOR A TOTAL FOUR-YEAR CONTRACT AMOUNT OF $1,233,660.00 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) utilizes a complex and comprehensive information technology (IT) environment in order to deliver essential Town services; and
WHEREAS, in 2021, the Town sought a qualified IT firm to provide comprehensive IT managed services through a competitive Request for Proposal (RFP) process; and
WHEREAS, Eaton & Associates (Eaton) was determined to possess the expertise necessary to serve as the Town’s IT managed services provider; and WHEREAS, the Town will conduct a full reassessment of its IT service needs in the coming year; and
WHEREAS, the Town proposes to amend the current Agreement with Eaton in order to maintain continuity of IT services during the reassessment process.

NOW THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute an amendment to the IT Managed Services Agreement with Eaton & Associates in the amount of $333,660.00 for one year for a total four-year contract amount of $1,233,660.00.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers -49-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH TETRA TECH, INC. FOR AS-NEEDED

PROFESSIONAL SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM SUPPORT SERVICES IN THE AMOUNT OF $120,000.00 PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: The Town’s potable water system is a complex system with varying components and topography. The system has 19 separate but interconnected pressure zones with 10 water storage sites, 18 water tanks, and 14 water pump stations. The potable water system is managed and controlled by a Supervisory Control and Data Acquisition (SCADA) System. The SCADA system also allows the Town to monitor and control its three sanitary sewer pump stations.

On March 26, 2024, the Town issued a request for proposals (RFP) for a SCADA System Maintenance and Support Services.
• Tesco Controls, Inc., Tetra Tech, Inc. and TelStar Instruments, Inc. requested to be added to the proposers’ list;
• Tesco Controls, Inc. and Tetra Tech, Inc. attended the optional pre-proposal meeting; • Tetra Tech, Inc. and Telstar Instruments, Inc. submitted proposals by the proposal deadline; and • Tesco Controls, Inc. submitted a letter of non-proposal.

The Town’s evaluation committee reviewed the two proposals and found the Tetra Tech, Inc. proposal, qualifications and costs to be the most qualified and cost-effective. The evaluation committee conducted an interview with Tetra Tech, Inc. and checked references. Based on the proposals, interview, and references, the evaluation team found Tetra Tech, Inc. to be the most qualified company to provide SCADA system maintenance and control services for the Town of Hillsborough Public Works Department. The services provided under the agreement will be limited to an annual not-to-exceed amount of $60,000.00.

The term of the proposed agreement is two years with the ability to extend the agreement for one additional year upon written mutual consent of both parties. The proposed agreement may be terminated by the Town at any time.

FISCAL IMPACT: These as needed SCADA support services would support the SCADA Improvements (Capital Improvement Plan #514) and Public Works Operations Divisions. It is recommended that funding be allocated from the approved FY 2023-24 SCADA Improvements (CIP# 514) and anticipated Water and Sewer Divisions Operations budget for the next two years, or three if the agreement is extended. Staff will track the budgets and if needed, will bring back a budget resolution for City Council to review and adopt. -51-
Agenda Staff Report - Hillsborough City Council
June 10, 2024

Page 2 ends

ENVIRONMENTAL ISSUES: The action is categorically exempt from the California Environmental Quality Act according to Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a two-year agreement on behalf of the Town with Tetra Tech, Inc. for as-needed SCADA Support Services in an annual not-to-exceed amount of $60,000.00 per year for two years, with the ability to extend the agreement for one additional year upon written mutual consent of both parties.
-52-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWOYEAR AGREEMENT WITH TETRA TECH, INC. FOR AS-NEEDED PROFESSIONAL

SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM SUPPORT SERVICES IN THE AMOUNT OF $120,000.00 PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, the Town of Hillsborough (“Town”) owns and operates a Supervisory Control and Data Acquisition (SCADA) System; and
WHEREAS, the SCADA system also allows the Town to monitor and control its three sanitary sewer pump stations; and
WHEREAS, a Request for Proposals was publicly advertised to engage qualified firms interested in providing SCADA maintenance and support services; and WHEREAS, staff received two proposals and upon evaluation of the proposals, interviewed the most qualified consultant; and
WHEREAS, staff found Tetra Tech, Inc. to be the most qualified and responsive company to provide as-needed SCADA professional services to the Town; and
WHEREAS, staff recommends awarding a SCADA system support services contract to Tetra Tech, Inc. for a not to exceed annual amount of $60,000; and WHEREAS, funding be allocated from the approved FY23-24 SCADA Improvements (CIP# 514) and anticipated Water and Sewer Divisions Operations budget, and
WHEREAS, the term of the proposed agreement is two years with the ability to extend the agreement for one additional year upon written mutual consent of both parties.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute the two-year agreement with Tetra Tech, Inc. for as-needed professional Supervisory Control and Data Acquisition (SCADA) system support services in the not to exceed amount of $60,000.00 per year, for two years, for a grand total of $120,000.00 with the ability to extend the agreement for one additional year upon execution of an amendment to the agreement.

Mayor of the Town of Hillsborough
Attest: City Clerk
-53-
2 This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of June 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-54-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION SUBMITTING A REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2024-25 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING PURSUANT TO CEQA GUIDELINES 15378 AND 15306
SUMMARY: The Metropolitan Transportation Commission (MTC) directly administers the Transportation Development Act TDA Article 3 funds and has delineated the procedures and criteria for the submission of claims to TDA Article 3 funds. Per the aforementioned procedures, the City/County Association of Governments (C/CAG) is responsible for the development and implementation of the TDA Article 3 Program as the designated Congestion Management Agency in San Mateo County.

C/CAG invited agencies to submit project proposals to participate in the TDA Article 3 Program.

The goal of this program is to fund pedestrian and bicycle projects using TDA Article 3 funds derived from Local Transportation funds and the State Transit Assistance fund. C/CAG recently adopted a resolution (24-23) in support of the Town’s application for $100,000.00 of funding to be put towards the development of a comprehensive Bicycle and Pedestrian Master Plan.

MTC requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region. C/CAG will submit the recommendation of funding allocations to MTC on behalf of the Town of Hillsborough.

FISCAL IMPACT: The Adopted Fiscal Year 2023-24 Budget allocated $100,000 of funding for the Bicycle and Pedestrian Master Plan, allowing the Town to match the grant allocation of $100,000.00.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment. It is also exempt pursuant to CEQA Guideline 15306 as the funding will be used to design and study a potential bike and pedestrian project, including any environmental analysis required, and will involve information collection as authorized per Guideline 15306.

ATTACHMENTS:

1. Resolution

2. C/CAG Resolution 24-23
-55-
Agenda Staff Report - Hillsborough City Council
June 10, 2024

Page 2 ends

PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution submitting the request to the Metropolitan Transportation Commission by the City/County Association of Governments for the allocation of fiscal year 2024-25 TDA Article 3 Pedestrian/Bicycle Project funding. -56-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

SUBMITTING A REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2024-25
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING PURSUANT TO CEQA GUIDELINES 15378 AND 15306 WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, Revised, entitled “Transportation Development Act, Article 3, Pedestrian/Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and
WHEREAS, MTC Resolution No. 4108, Revised requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and
WHEREAS, the Town of Hillsborough desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Exhibit B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; now, therefore, be it RESOLVED, that the Town of Hillsborough declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code, and furthermore, be it
RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Exhibit B to this resolution, or that might impair the ability of the Town of Hillsborough to carry out the project; and furthermore, be it
RESOLVED, that the Town of Hillsborough attests to the accuracy of and approves the statements in Exhibit A to this resolution; and furthermore, be it RESOLVED, that a certified copy of this resolution and its exhibits, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of San Mateo County for submission to MTC as part of the countywide coordinated TDA Article 3 claim.
-57-

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of June 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
2 -58-
Exhibit A
RE: Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year Fiscal Year 2024-25 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding
Findings

1. That the Town of Hillsborough is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the Town of Hillsborough legally impeded from undertaking the project(s) described in “Exhibit B” of this resolution.

2. That the Town of Hillsborough has committed adequate staffing resources to complete the project(s) described in Exhibit B.

3. A review of the project(s) described in Exhibit B has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project(s).

4. Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in Exhibit B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested.

5. That the project(s) described in Exhibit B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.).

6. That as portrayed in the budgetary description(s) of the project(s) in Exhibit B, the sources of funding other than TDA are assured and adequate for completion of the project(s).

7. That the project(s) described in Exhibit B are for capital construction and/or final design and engineering or quick build project; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic and/or Class IV separated bikeway; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the Town of Hillsborough within the prior five fiscal years.

8. That the project(s) described in Exhibit B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.) or responds to an immediate community need, such as a quick-build project.

9. That any project described in Exhibit B bicycle project meets the mandatory minimum safety design criteria published in the California Highway Design Manual or is in a National Association of City and Transportation Officials (NACTO) guidance or similar best practices document.

10. That the project(s) described in Exhibit B will be completed in the allocated time (fiscal year of allocation plus two additional fiscal years). -59-

11. That the Town of Hillsborough agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Exhibit B, for the benefit of and use by the public.
-60-
Exhibit B
TDA Article 3 Project Application Form

1. Agency Town of Hillsborough

2. Primary Contact Natalie Gribben

3. Mailing Address 1600 Floribunda Ave., Hillsborough, CA 94010

4. Email Address [email protected] 5. Phone Number 650-375-7510

6. Secondary Contact (in
the event primary is
not available)
Irfan Aziz

7. Mailing address (if
different) N/A☐

8. Email Address [email protected] 9. Phone Number 650-375-7509

10. Send allocation
instructions to (if
different from above):

11. Project Title Bicycle and Pedestrian Master Plan

12. Amount requested $100,000.00 13. Fiscal Year of
Claim
2024-2025

14. Description of Overall Project:

15. Project Scope Proposed for Funding: (Project level environmental, preliminary planning, and ROW are ineligible uses of TDA funds.)

16. Project Location: A map of the project location is attached or a link to a online map of the project location is provided below:

Project Relation to Regional Policies (for information only) The funding will be put towards the development of a new comprehensive Bicycle and Pedestrian Master Plan as described above.

Exhibit C
-61-

17. Is the project in an Equity Priority Community?
Yes☐ No☒

18. Is this project in a Priority Development Area or a Transit-Oriented Community? Yes☐ No☒

19. Project Budget and Schedule
Project Phase TDA 3 Other Funds Total Cost
Estimated
Completion
(month/year)
Bike/Ped Plan $100,000 $100,000 $200,000 June 2025

ENV N/A N/A N/A

PA&ED N/A N/A N/A N/A

PS&E N/A N/A N/A

ROW N/A N/A N/A

CON N/A N/A N/A N/A
Total Cost $100,000 $100,000 $200,000
Project Eligibility
A. Has the project been reviewed by the Bicycle and Pedestrian Advisory Committee? Yes☒ No☐
If “YES,” identify the date and provide a copy or link to the agenda.

March 28, 2024: https://ccag.ca.gov/wp-content/uploads/2024/03/BPACPacket-3-28-24-final.pdf If "NO," provide an explanation):

B. Has the project been approved by the claimant's governing body? Yes☒ No☐
If "NO," provide expected date:__________________
C. Has this project previously received TDA Article 3 funding? Yes☐ No☒
(If "YES," provide an explanation on a separate page)
D. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual? Yes☐ No☐ N/A☒
E. 1. Is the project categorically exempt from CEQA, pursuant to CCR Section 15301(c), Existing Facility?
Yes☐ No☒

2. If “NO” above, is the project is exempt from CEQA for another reason? Yes☒ No☐
Cite the basis for the exemption: Project is categorically exempt from the California Environmental Quality Act according to Section 15306 of the California Code of Regulations.

If the project is not exempt, please check “NO,” and provide environmental -62- documentation, as appropriate.

F. Estimated Completion Date of project (month and year): June 2025 G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility, please identify below and provide the agreement.

Yes☒ No☐
H. Is a Complete Streets Checklist required for this project ? Yes☐ No☒
If the amount requested is over $250,000 or if the total project phase or construction
phase is over $250,000, a Complete Streets checklist is likely required. Please attach the Complete Streets checklist or record of review, as applicable. More information and the form may be found here:
https://mtc.ca.gov/planning/transportation/complete-streets -63-
Town of Hillsborough Limits
The Bicycle and PedestrianMaster Plan project locations willvary throughout the Town -64-

EXHIBIT C
RESOLUTION 24-23

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY/COUNTY

ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY ADOPTING THE SAN MATEO COUNTY TRANSPORTATION DEVELOPMENT ACT ARTICLE 3
PROGRAM, FOR FISCAL YEAR 2023/2024 FOR $2,262,217
RESOLVED, by the Board of Directors of the City/County Association of Governments of San Mateo County (C/CAG), that
WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and
WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, Revised, which delineates procedures and criteria for submission of requests for the allocation of TDA Article 3 funds; and
WHEREAS, MTC Resolution No. 4108, Revised requires that requests from eligible claimants for the allocation of TDA Article 3 funds be submitted as part of a single, countywide coordinated claim, composed of certain required documents; and WHEREAS, C/CAG is the designated Congestion Management Agency responsible for the development and implementation of the Transportation Development Act Article 3 (TDA Article 3) Program in San Mateo County; and
WHEREAS, the TDA Article 3 Program makes available $2,590,706 for eligible bicycle and pedestrian planning and capital projects; and
WHEREAS, the C/CAG has undertaken a process in compliance with Revised MTC Resolution No. 4108, for consideration of project proposals submitted by eligible claimants of TDA Article 3 funds in San Mateo County, and a prioritized list of projects, included as Attachment A of this resolution, was developed as a result of this process; and WHEREAS, C/CAG has developed the TDA Article 3 Program guidelines with input from the Bicycle and Pedestrian Advisory Committee, and the project evaluation criteria includes factors such as project readiness, level of community support, safety, network connectivity, equity, local match, plan consistency and more; and
WHEREAS, the C/CAG Bicycle and Pedestrian Advisory Committee scored all ten applications received by the November 13, 2023 deadline; and WHEREAS, four planning projects and six capital projects are eligible for funding under the Fiscal Year 2023/2024 TDA Article 3 Program; and
-65-
ATTACHMENT 2
WHEREAS, the C/CAG Board has considered the final recommendation from the C/CAG Bicycle and Pedestrian Advisory Committee; and
RESOLVED, that the C/CAG Board approves the prioritized list of projects included as Attachment A to this resolution; and furthermore, be it RESOLVED, that the C/CAG Board approves the submittal to MTC, of the San Mateo County fiscal year FY 2023/2024 TDA Article 3 countywide, coordinated claim, composed of the following required documents:

A. transmittal letter
B. a certified copy of this resolution, including Attachment A; C. one copy of the governing body resolution and required attachments, for each claimant whose project or projects are the subject of the coordinated claim;
D. a description of the process for public and staff review of all proposed projects submitted by eligible claimants for prioritization and inclusion in the countywide, coordinated claim;
E. confirmation that each project meets Caltrans’ minimum safety design criteria and is ready to implement within the next fiscal year.

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City/County Association of Governments of San Mateo County that the Board hereby adopts the San Mateo County Transportation Development Act (TDA) Article 3 Program, funding ten Bicycle and Pedestrian project proposals for Fiscal Year 2023/2024 for $2,262,217, as shown in the associated staff report.

PASSED, APPROVED, AND ADOPTED THIS 9TH DAY OF MAY 2024. _____________________________
Adam Rak, Chair
-66-
ATTACHMENT A: TDA Article 3 FY 2023/2024 Project Summary Applicant Average Score Project Funding Requested
Planning Project Proposals
1 Commute.org: San Mateo County Bicycle Education Matching funds for SMCTA grant to implement a Pedestrian and Bicycle Education Program. 82.6 $ 20,000 2 Foster City: Bicycle & Pedestrian Master Plan Plan to address bicycle and pedestrian safety and needs within the City. 66.9 $ 80,000 3 Atherton: Updating the Town's Bicycle and Pedestrian Master Plan Plan update to improve bike and pedestrian infrastructure throughout the Town. 61.6 $ 100,000 4 Hillsborough: Bicycle and Pedestrian Master Plan Create Master Plan to guide infrastructure implementation and identify future improvements. 61.2 $ 100,000 Capital Project Proposals
1 South San Francisco: Buffered Bike Lane Enhancement Project Quick build to construct/add bollards to existing buffered bike lanes. 82.3 $ 345,717 2 San Bruno: Safe Routes to School High-Priority Improvements Implement high-priority recommendations at 10 schools in Safe Routes to School Plan. 77.3 $ 380,700 3 East Palo Alto: Pulgas Avenue Mini-Roundabouts Install two mini-roundabouts at two intersections on Pulgas Ave. 69.6 $ 400,000 4 Belmont Village Bicycle Improvements Install Class II bike facilities. 66.7 $ 330,000 5 Colma: Lawndale Blvd. RRFB Mid-Block Crosswalk & Bike Lane Improvement Project Install high-visibility mid-block crosswalk. 61.0 $ 252,000 6 San Mateo Caltrain Station North Access Improvement Project Design new pedestrian and bicycle entrance to San Mateo Caltrain station. 55.0 $ 253,800 Total $ 2,262,217
-67-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
10 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024- 25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION FUNDING PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: On April 28, 2017, the Governor signed Senate Bill 1 (SB 1), which is known as the Road Repair and Accountability Act of 2017. SB 1 establishes the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on the state highway and local street and road systems. The bill provides that funds shall be used for projects that include, but are not limited to, the following:
• Road maintenance and rehabilitation
• Safety projects
• Railroad grade separations
• Complete streets components, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project
• Traffic control devices
On November 1, 2017, the State Controller (Controller) began to deposit various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA).

Although the exact amount has not been determined by the Controller for fiscal year 2024-2025, the projected revenue for fiscal year 2024-2025 will include an estimated $275,973 of RMRA funds that will be expensed per SB 1 Accountability and Transparency Guidelines, adopted on August 15, 2018.

SB 1 eligibility procedures require, among other things, the applicant's governing body to submit to the California Transportation Commission a list of projects that are proposed with RMRA funds, including roadways with limits identified. The list of the projects is considered flexible, which allows for substitutions, additions, or removal of roadways in the future. The approval of this resolution will identify the list of the roadways to be included in future projects and make these projects eligible for RMRA funding.

This is the eighth year requesting authorization for the submittal of applications for SB-1 funding, which will enable the Town to continue essential maintenance and rehabilitation of roadways for the segments selected for the 2025 Street Resurfacing Project. -69-
Agenda Staff Report - Hillsborough City Council
June 10, 2024

Page 2 ends

FISCAL IMPACT: The Town will be eligible to receive SB 1 transportation funding for the 2025 Street Resurfacing Project.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution adopting the list of projects for fiscal year 2024-2025 funded by SB 1, authorizing the submittal of applications for SB 1 transportation funding, and authorizing the City Manager on behalf of the Town to execute all funding documents and implement the approved funding programs.
-70-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multimodal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the Town of Hillsborough (“Town”) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the Town must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the Town, will receive an estimated $275,973.00 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the eighth year in which the Town is receiving SB 1 funding and will enable the Town to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the Town has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the Town used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the Town maintain and rehabilitate approximately 30 miles of roadway throughout the Town this year and many similar projects in the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the Town’s streets and roads are in a very good condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into an excellent condition; and
-71-
2 WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED by the City Council of the Town of Hillsborough hereby finds:

1. The foregoing recitals are true and correct.

2. The following newly proposed project will be funded in-part or solely with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues:

Project Title: 2025 Street Resurfacing Project
Project Description: This project consists of street resurfacing, maintenance, and rehabilitation work for approximately 30 miles of the Town’s roadways, including hot mix asphalt overlay, microsurfacing, and crack sealing. The primary factor for choosing the roadway segments included for rehabilitation is the Pavement Condition Index (PCI) of each roadway. PCI is a measurement of a street’s condition derived through field inspections that utilize scoring criteria developed by the Metropolitan Transportation Commission’s (MTC) pavement management program. Field inspections were conducted in the fall of 2022, and the roads with the lowest PCI rating were included in this project.

Project Location: Exhibit A – Project Streets List
Estimated Project Schedule: The project is anticipated to begin in May 2025, and is expected to be completed by October 2025.

Estimated Project Useful Life: Resurfacing and rehabilitation work will extend life expectancy of these streets as shown below:
• 2-2.5” HMA Overlay – 10-15 years
• Microsurfacing – 5 to 7 years
• Crack Sealing – 3 to 5 years

3. Authorizes project funding with Road Maintenance and Rehabilitation Account revenues, and to submit a project list for the SB-1 Transportation Funding to California Transportation Commissions.

Mayor of the Town of Hillsborough
Attest: City Clerk
-72-
3 This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of June 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-73-
Road Name Beg Location End Location
PCI
PriorTreat
Section
Length
Section
Width
Section
Area (SF)
KENILWORTH ROAD MARLBOROUGH ROAD MARLBOROUGH ROAD 21 1652 19 31,388 CROCKET LANE FOREST VEIW AVENUE END 41 685 18 12,330
WILLOW ROAD WINDSOR DR EUCALYPTUS AVE 43 1789 19 33,991 WEST AVONDALE ROAD MARBOROUGH ROAD BLACK MOUNTAIN ROAD 43 1362 19 25,878 SCOTT COURT DRIVE SKYLINE BLVD END 43 125 19 2,375
CITRUS COURT JACARANDA DRIVE END 47 508 20 10,160
BLACK MOUNTAIN ROAD SOUTHDOWN (N) LINK 47 1419 24 34,056 AVONDALE ROAD W. AVONDALE ROAD END 47 1600 18 28,800
FAGAN DRIVE JACKLING DRIVE END 48 1505 20 30,100
WEST AVONDALE ROAD MARLBOROUGH ROAD END 48 989 19 18,791 WOODCREST COURT WOODRIDGE ROAD END 48 443 20 8,860
MARLBOROUGH ROAD LOOKOUT BLACK MOUNTAIN 48 3228 24 77,472 POETT ROAD EL CERRITO AVENUE ROBLAR AVENUE 49 767 20 15,340 PROVIDANT DRIVE CHATEAU DRIVE RALSTON 49 596 24 14,304
GLENDALE ROAD W. SANTA INEZ AVE 200 FT N/WOODSTOCK (CL) 49 1156 18 20,808 GENEVRA ROAD COUNTRY CLUB DRIVE COUNTRY CLUB DRIVE 49 739 20 14,780 LAURENT ROAD CHATEAU ROAD RALSTON AVENUE 61 1745 20 34,900 BUCKINGHAM COURT BUCKINGHAM WAY END 62 426 20 8,520
SOUTHDOWN COURT SOUTHDOWN ROAD END 64 1587 20 31,740
SHELDON WAY FAGEN DRIVE END 64 598 20 11,960
CAMPHOR COURT ROWAN TREE LANE END 64 271 20 5,420
BARBARA WAY HAYNE ROAD DENISE DRIVE 65 1720 20 34,400
BAYBERRY PLACE EUCALYPTUS AVENUE END 65 326 20 6,520
COUNTRY CLUB DRIVE HILLSBOROUGH BLVD DR HILLSBOROUGH BLVD DR 65 1971 20 39,420 BLACK MOUNTAIN ROAD SOUTHDOWN (S) SOUTHDOWN (N) 66 3138 24 75,312 SHARON AVENUE FORREST VIEW AVENUE FLORIBUNDA AVENUE 66 2085 24 50,040 STONEPINE DRIVE BARRIOHLET AVENUE BARRIOHLET AVENUE 67 2281 20 45,620 COTTONWOOD COURT JACARANDA CIRCLE END 68 997 20 19,940
DOWNEY WAY OAKS DRIVE END 69 1101 20 22,020
ROCKRIDGE ROAD SIERRA DRIVE END 69 2730 20 54,600
JACKLING DRIVE CL @ ARMSBY BAILEYANA 69 1859 16 29,744
TIPTOE LANE SUMMIT DRIVE END 69 1154 24 27,696
EUGENIA DRIVE BUTTERNUT AVENUE BUTTERNUT AVENUE 69 1610 20 32,200 CRYSTAL SPRINGS TERRACE CRYSTAL SPRINGS ROAD END 69 733 24 17,592 SOUTHDOWN ROAD BLACK MOUNTAIN VIEWHAVEN 73 1792 21 37,632 LAKEVIEW DRIVE HARD COURT TARTAIN TRAIL 73 3154 20 63,080 BLACK MOUNTAIN ROAD HAYNE RD DENISE DR 73 1875 24 45,000 RALSTON AVENUE DARREL PULLMAN 74 2371 24 56,904
LAKEVIEW DRIVE WEDGEWOOD HARD COURT 75 4042 24 97,008
CRAIG ROAD PULLMAN ROAD RALSTON AVENUE 77 2457 20 49,140 BOWHILL ROAD RESERVOIR ROAD RIDGEWAYROAD 77 238 17 4,046 WEDGEWOOD DRIVE LAKEVIEW JOYCE 77 1767 20 35,340
FALLENLEAF DRIVE BRIDGE ROAD UPLANDS DRIVE 78 1172 19 22,268 INVERNESS WAY BRAEMAR DRIVE SOUTHDOWN ROAD 78 1536 20 30,720 BUTTERNUT DRIVE SKYLINE EUGENIA 78 1596 24 38,304
WOODSTOCK ROAD CLEMSFORD ROAD GLENDALE ROAD 79 1007 19 19,133 DEL MONTE DRIVE BELLA VISTA DRIVE SUMMIT DRIVE 79 635 20 12,700 RIZAL DRIVE TARTAN TRAIL ROAD BRAEMAR DRIVE 80 1533 21 32,193 OAKDALE ROAD JACKLING (N) OAKS DR 80 943 19 17,917
TOWN OF HILLSBOROUGH - 2025 STREET RESURFACING PROJECT
-74-

EXHIBIT A
LINK ROAD RIDGE WAY ROAD BLACK MOUNTAIN ROAD 80 647 16 10,352 TOURNAMENT DRIVE BELAIRE COURT VERANO CT 80 5340 24 128,160 CHILTERN ROAD LINK VISTA ROAD 81 866 18 15,588
BARRIOLHET AVENUE EUCALYPTUS CITY LIMIT 81 2233 21 46,893 BUTTERNUT DRIVE EUGENIA MACADAMIA 81 1548 23 35,604
CHURCHILL DRIVE BELLAVISTA PRIVET 82 2756 24 66,144
FLORIBUNDA AVENUE PEPPER AVE HIGHGATE LN 82 631 24 15,144 WEST SANTA INEZ AVE BLACK MOUNTAIN ROAD GLENDALE ROAD 82 1795 20 35,900 BAILEYANA ROAD OAKDALE ROAD JACKLING DRIVE 83 1846 17 31,382 ARMSBY DRIVE CARMILITA AVENUE JACKLING DRIVE 84 1255 20 25,100 CLYDESDALE DRIVE WOODLAND DRIVE END 84 1467 20 29,340
SOUTHDOWN ROAD VIEWHAVEN WOODRIDGE 84 1707 23 39,261
BRENTWOOD DRIVE W. SANTA INEZ AVENUE EL CERRITO ROAD 85 1446 17 24,582 EL PORTAL AVENUE COSTA RICA W SANTA INEZ AVENUE 85 699 22 15,378 WOODRIDGE ROAD BLACK MOUNTAIN ROAD CRYSTAL SPINGS ROAD 87 3651 20 73,020 SKYFARM DRIVE SKYLINE MACADAMIA 87 4351 24 104,424
WEST SANTA INEZ AVE GLENDALE BRENTWOOD 87 1149 23 26,427 RALSTON AVENUE CHATEAU HILLSBOROUGH 87 3151 24 75,624
BAIRN DRIVE TARTAN TRAIL ROAD INVERNESS WAY 87 1503 20 30,060 RALSTON AVENUE CITY LIMITS @ PEPPER HILLSBOROUGH BOULEVARD 88 1219 24 29,256 TARTAN TRAIL BLACK MOUNTAIN ROAD BRAEMAR 88 2965 25 74,125 PULLMAN ROAD DARRELL RALSTON 88 3133 18 56,394
PINEHILL ROAD 240 PINEHILL ROAD SAN RAYMUNDO ROAD 88 1500 18 27,000 TARTAN TRAIL BRAEMAR CRYSTAL SPRINGS ROAD 88 2845 25 71,125 CHATEAU DRIVE PROVIDENT RALSTON 88 2384 24 57,216
HAYNE ROAD CHILTERN EL CERRITO AVE 88 2866 18 51,588
SAN RAYMUNDO ROAD SANDRA EL ARROYO 88 2300 18 41,400
SKYLINE BOULEVARD HAYNE CHATEAU 88 3790 31 117,490
SKYLINE BOULEVARD CHATEAU 180FT N/O SUMMIT 88 5705 31 176,855 SAN RAYMUNDO ROAD PINEHILL SANDRA 88 887 19 16,853
PARROTT DRIVE TOURNAMENT WAY MELROSE 88 1955 20 39,100
FLORIBUNDA AVENUE HIGHGATE LN EL CAMINO REAL 88 436 24 10,464 FLORIBUNDA AVENUE HILLSBOROUGH BLVD PEPPER AVE 88 615 24 14,760 EUCALYPTUS AVENUE BROOKVALE RALSTONE 88 1917 20 38,340
LA CUESTA ROAD VISTA ROAD END 88 335 18 6,030
ARDEN ROAD W. SANTA INEZ AVENUE CHILTERN ROAD 88 491 16 7,856 MCCREERY DRIVE OAKS DRIVE FOREST VIEW AVENUE 88 1169 20 23,380 EDGECOURT DRIVE EUCALYPTUS AVENUE END 88 779 20 15,580
NEW PLACE ROAD EUCALYPTUS COUNTRY CLUB ENTERANCE 88 2078 20 41,560 SKYFARM DRIVE MACADAMIA REDINGTON 88 2581 23 59,363
MACADAMIA LANE CHURCHILL BUTTERNUT 89 2347 24 56,328
CHILTERN ROAD BRENTWOOD HAYNE 89 1835 18 33,030
REMILLARD DRIVE RALSTON AVENUE RALSTON AVENUE 89 1620 20 32,400 REMILLARD DRIVE MOSELEY ROAD RALSTON AVENUE 89 1475 20 29,500 WEST SANTA INEZ AVE BRENTWOOD ROBLAR 89 1009 23 23,207
LA CUMBRE COURT LA CUMBRE ROAD END 89 212 20 4,240
VICTOR PARK LANE W SANTA INEZ AVENUE END 89 377 20 7,540 STONEHEDGE ROAD EL CERRITO ROAD CRYSTAL SPRINGS 90 2070 24 49,680 -75-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
11 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: BY MOTION, DIRECT STAFF TO NOT ENFORCE PROVISIONS OF THE TOWN’S ENERGY REACH CODE ORDINANCE NO. 783 THAT PROHIBIT NATURAL GAS

AND PROPANE PIPING IN NEW CONSTRUCTION FOR HEATING AND WATER HEATING PURPOSES PURSUANT TO CEQA GUIDELINE 15061
SUMMARY: On April 11, 2022, the Hillsborough City Council adopted an ordinance adding Section 15.10.050 (Energy Reach Code) to Chapter 15 of the Hillsborough Municipal Code (HMC) related to new low-rise residential construction to require that space heating and water heating appliances be required to be electric and cooking and clothes drying appliances using natural gas or propane be required to be prewired for a future electric replacement appliance. Among other things, this all-electric preferred mixed fuel option requires the following:

1.Systems using gas or propane space heating equipment to serve new residences, new detached accessory dwelling units, and new detached habitable structures are not permitted. (HMC §

15.10.050.D.)

2. Systems using gas or propane water heaters to serve new residences, new detached accessory dwelling units, and new detached habitable structures are not permitted. (HMC § 15.10.050.E.)

3. Buildings plumbed for natural gas or propane clothes drying or cooking equipment shall include certain electric-ready components for each gas terminal or stub out. (HMC § 15.10.050.F.) BACKGROUND: At the time the City Council adopted the Energy Reach Code, other cities had adopted similar ordinances, with some cities completely prohibiting all natural gas piping in new construction. One city that adopted an all-electric requirement (i.e. a natural gas ban) was the City of Berkeley. After Berkeley adopted its ordinance, it was challenged by the Restaurant Association in federal court raising preemption issues under the federal Energy Policy and Conservation Act (EPCA). The lower court held that the Restaurant Association’s claim under federal law was insufficient and the court dismissed the claim. The Restaurant Association then appealed that decision to the Ninth Circuit Court of Appeals (Cal. Rest. Ass’n v. City of Berkeley, 89 F.4th 1094 (9th Cir. 2024)). The Ninth Circuit Court of Appeals ruled that the Restaurant Association’s federal law claim was sufficient and held that Berkeley’s Ordinance was preempted by the EPCA. The EPCA expressly preempts state and local regulations concerning the energy use of appliances. (89 F.4th at 1102.) The Ninth Circuit held that the EPCA’s preemption clause supersedes state and local regulations, including building code requirements, that “relate” to the quantity of energy directly consumed by certain appliances at the place where those products are used. (89 F.4th at 1101.) A preemption clause that covers regulations on “energy use” “fairly encompasses an ordinance that effectively eliminates the ‘use’ of an energy source.” (89 F.4th at 1102.) -77-
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June 10, 2024

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The Ninth Circuit concluded that the EPCA preempted Berkeley’s ban because the Ordinance prohibited the onsite installation of natural gas infrastructure necessary to support covered natural gas appliances. (89 F.4th at 1101.) In other words, the EPCA preempts building codes like Berkeley's Ordinance that ban natural gas piping within new buildings because it prohibits the installation of necessary natural gas infrastructure on premises where covered appliances are used. (89 F.4th at 1102.)

The Ninth Circuit reasoned that the EPCA’s purpose was to ensure that states and localities “could not prevent consumers from using covered products in their homes, kitchens, and businesses.” (89 F.4th at 1103.) “Covered product” is defined as certain “consumer products,” such as refrigerators, dishwashers, and kitchen ovens, and includes direct heating equipment, water heaters, and clothes dryers. (42 U.S.C. §§ 6291(2), 6292.) The EPCA’s preemption clause therefore extends to regulations that both (i) directly address the covered products and (ii) affect the on-site infrastructure related to the use of those products. (Id.) ANALYSIS: In light of the above, components of the Town’s Ordinance are problematic and subject to preemption since the EPCA preemption broadly encompasses regulations that address covered products themselves and building codes that concern their use of natural gas. (See 89 F.4th at 1103.) While HMC section 15.10.050.F of the Town’s Ordinance only requires buildings plumbed for natural gas or propane clothes drying or cooking equipment to be electric-ready, as opposed to being completely prohibited from having natural gas infrastructure, both sections

15.10.050.D and 15.10.050.E expressly ban 1) systems using gas or propane space heating equipment, and 2) systems using gas or propane water heaters to serve new residences and structures. Those regulations arguably prohibit consumers from using certain natural gas and propane powered appliances (space heating equipment and water heaters) in newly constructed buildings, and would therefore be preempted due to the Ordinance’s manipulation of the building code for new construction to regulate the natural gas or propane consumption of those products when gas or propane service is otherwise available to premises where such products are used. (See 89 F.4th at 1101.)
As such, based on this recent case law and the preemption ruling, it is recommended that the City Council, by motion, direct staff to not enforce 15.10.050.D and 15.10.050.E and any other provision in the ordinance that would be considered a ban on natural gas or propane for covered appliances.

Town staff will work to bring back a revised ordinance to impose an electric ready option that would allow for both natural gas piping along with electrical outlets for all relevant appliances.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item other than staff time associated with preparing the item and working in the near future to revise the Energy Reach Code Ordinance.

ENVIRONMENTAL ISSUES: The City Council’s direction to staff on this issue is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because it has no potential for resulting in a physical change to -78-
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Page 3 ends

the environment. In the event that this item is found to be a project under CEQA, it is exempt from further environmental review pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. In this circumstance, the proposed action would have no or only a de minimis effect on the environment by returning to the status quo of allowing for all new singlefamily residential construction to include gas or electrical components for various appliances on site.

ATTACHMENTS: Energy Reach Code Ordinance No. 783
PREPARED BY: Christopher J. Diaz, City Attorney
RECOMMENDATION: By motion, direct staff to not enforce provisions of the Town’s Energy Reach Code, Ordinance No. 783, that prohibit natural gas and propane piping in new construction for heating and water heating purposes, including 15.10.050.D and 15.10.050.E, and any other provision in the ordinance that would be considered a ban on natural gas or propane for covered appliances.
-79-
ORDINANCE NO. 783

ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH AMENDING TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE
HILLSBOROUGH MUNICIPAL CODE, CHAPTER 15.10 (ENERGY CODE), BY ADDING SECTION 15.10.050 (ENERGY REACH CODE) AND AMENDING BY REFERENCE THE 2019 CALIFORNIA ENERGY CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 6) AND FINDING THE ACTION TO BE EXEMPT

FROMCEQA
THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH DOES ORDAIN as follows:

WHEREAS, the Town of Hillsborough, California ("Town") is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, in 2019 the Town of Hillsborough Received a grant in the amount of $10,000 from Peninsula Clean Energy (PCE) to study the adoption of reach codes within the Town; and WHEREAS, at the April 12, 2020, City Council meeting staff presented an informative report to the City Council on the PCE grant and received direction from Council to research the feasibility of developing Town reach codes; and
WHEREAS, at the April 12, 2021, City Council meeting staff presented the findings of their research and requested guidance from the Council regarding which of three reach code models to pursue; and
WHEREAS, at the February 14, 2022 City Council meeting staff provided an informative update on the status of reach code development and requested further guidance on two additional code options; and
WHEREAS, the at the February 14, 2022 City Council meeting the Council indicated their desire to amend the Town's local regulatory scheme to adopt an All-Electric Preferred with Mixed Fuel Option Reach Code; and
WHEREAS, the Town of Hillsborough published notice of a public hearing for the adoption of the ordinance pursuant to California Government Code Section 6066 on March 25, 2022, and April 1, 2022; and
WHEREAS, at least one copy of the 2019 California Energy Code amended by this ordinance was available for public inspection at the office of the City Clerk fifteen (15) days preceding the public hearing pursuant to Government Code Section 50022.6; WHEREAS, the City Council held a duly noticed public hearing on April 11, 2022 to adopt an All Electric Preferred with Mixed Fuel Option Reach Code Ordinance; and WHEREAS, the California Building Standards Code, Title 24 of the California Code of Regulations, is updated every three years by the California Energy Commission (CEC) and the California Building Standards Commission (CBSC), and the most recent edition was published on -80-
July 1, 2019 and became effective throughout California on January 1, 2020; and WHEREAS, Part 6 of Title 24, called the California Energy Code, establishes energy standards for all new buildings constructed in California; and WHEREAS, California Health and Safety Code Section 17958.7 and 18941.5 authorize cities to adopt local modifications to the California Building Standards Code determined to be reasonably necessary because oflocal climatic, geological or topographical conditions; and WHEREAS, the City Council of the Town of Hillsborough finds and declares that there are distinct and unique characteristics of the Town of Hillsborough with regard to local climatic, geological, or topographical conditions which make it desirable for reasons of public health, safety, and welfare to adopt the provisions of this ordinance, which provide more stringent standards than those which would otherwise apply under the 2019 California Energy Code, Sections 100.0, 100.1, and 150.0. Specifically, the Town of Hillsborough finds as follows:

I. CLIMATIC CONDITIONS.

In the Town, normally the months of May through September have no rain and abundant sun, drying out the great quantities of vegetation present everywhere in Town and providing an extensive fuel source for fires. Seasonal climatic conditions in and around the Town create severe fire hazards to the public health and welfare. Reducing greenhouse gas (GHG) emissions associated with natural gas is necessary to reduce the Hillsborough's contribution to climate change, which is contributing to severe local climatic conditions.

II. GEOLOGICAL CONDITIONS.

The Town's western boundary is within a few miles of the San Andreas Fault, one of the major seismic faults running through California. An earthquake along the San Andreas Fault, or along any of the other numerous seismic faults elsewhere in the Bay Area, could break gas, electrical, and water lines, increasing the chance of fires and impairing the ability to fight them.

Reducing the reliance on natural gas in new construction will decrease the risk of fires caused when gas lines rupture or break in seismic-related events. Experts have cautioned that one or more major earthquakes in the Bay Area, affecting the whole region, are inevitable and will probably happen sometime within the next several decades.

III. TOPOGRAPHICAL CONDITIONS.

The Town's hilly topography, numerous cul-de-sacs, winding narrow roads, numerous canyons, high proportion of landscaped areas to hardscape areas within the developed portions of the Town, and substantial areas of open space with dense, natural vegetation all mean that there are substantial areas throughout Town where urban and wildland areas abut and which have the potential for fires that could spread quickly over a wide area and threaten many homes and inhabitants. Reducing the reliance on natural gas in new construction is necessary to reduce the Hillsborough's contribution to climate change and increased risks of fires. -81-
WHEREAS, the City Council has reviewed and considered the public testimony and agenda reports prepared in connection with this ordinance, including the policy considerations discussed therein; and
NOW, THEREFORE, the City Council of the Town of Hillsborough does ordain as follows:

Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council.

Section 2. The adoption of the ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines ( collectively, "CEQA") because it has no potential for resulting in a physical change to the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. In this circumstance, the proposed action would have no or only a de minimis effect on the environment by requiring all new single-family residential construction to implement electric space heating and electric water heating appliances, unless the project meets the performance-based requirements in the Energy Code. The Ordinance is also exempt from CEQA under CEQA Guidelines section 15308, because it is a regulatory action for the protection of the environment to reduce greenhouse gas emissions.

Section 3. Chapter 15.10 (Energy Code) of Title 15 (Buildings and Construction) of the Hillsborough Municipal Code, is hereby amended to add Section 15.10.050 ("Energy Reach Code") as set forth in Exhibit A, attached hereto and incorporated herein by reference.

Section 4. This ordinance shall take effect 30 days following its adoption.

Section 5. No less than five days prior to the adoption of this Ordinance, the City Clerk published a summary of this Ordinance in accordance with Government Code section 36933. The City Clerk will certify to the passage of this Ordinance by the City Council of the Town of Hillsborough, California, and cause a summary to be published once within fifteen (15) days after its adoption in accordance with Government Code section 36933.

Section 6. The City Council hereby directs staff to prepare, execute and file with the San Mateo County Clerk a Notice of Exemption within five working days of first reading of this ordinance.

Section 7. If any provision of this ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of the ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this ordinance are severable. The City Council declares that it would have adopted this ordinance irrespective of the invalidity of any portion thereof. -82-
Section 9. The documents and materials that constitute the record of proceedings on which this Ordinance and the above findings have been based are located at 1600 Floribunda A venue, Hillsborough, California, in the City Clerk Department.

Section 10. The Building Official is directed to file a copy of this ordinance with the California Building Standards Commission and the State Department of Housing and Community Development or other state agencies required by law.
ti/~~
ORDINANCE NO. 783 of the Town of Hillsborough introduced on March 14, 2022 and adopted on April 11, 2022, by the following vote of the City Council:

AYES: Councilmembers Royse, Krolik, Chuang, Cole, May
NOES: Councilmembers None
-----------------------
ABSENT: Councilmembers None
ABSTAIN: Councilmembers None
-83-

EXHIBIT A
Amendments to Municipal Code
"15.10.050 - Energy Reach Code.

Notwithstanding the provisions of Section 15.10.020, the Energy Code is amended as follows:

A. Section 100.0 Scope under subsection ( e )(2)(D)(i) Low-rise residential buildings is amended to read as follows:
i. Sections applicable. Sections 150.0 through 150.1 apply to newly constructed low-rise residential buildings and which shall be electrically heated mixed-fuel buildings as defined in Section 100.l(b).

B. Section 100.1 (b) Definitions is amended by adding or amending the following definitions to read:
1) An "All-electric building" is a building that has no natural gas or propane plumbing installed within the building, and that uses electricity as the source of energy for its space heating, water heating, cooking appliances, and clothes drying appliances.
2) A "certified energy analyst" is a person registered as a Certified Energy Analyst with the California Association of Building Energy Consultants as of the date of submission of a Certificate of Compliance as required under Section 10.103 California Administrative Code- Part 1, Title 24
3) An "electrically heated mixed-fuel building" is a mixed-fuel building that uses electricity as the source of energy for its space heating and water heating appliances.
4) A "mixed-fuel building" is a building that is plumbed for the use of natural gas or propane as fuel for space heating, water heating, cooking appliances and/or clothes drying appliances.

C. The first sentence of Section 150.0 Mandatory features and devices, is amended to read as follows:

Low-rise residential buildings shall comply with the applicable requirements of Sections 150(a) through 150.0(s).

D. Section 150.0(h) Space-conditioning equipment is amended by adding the following new subsection:
(h)(5) Systems using gas or propane space heating equipment to serve new residences, new detached accessory dwelling units, and new detached habitable structures are not permitted.

E. Section 150.0(n) Water heating system is amended by adding the following new subsection:
(n)(5) Systems using gas or propane water heaters to serve new residences, new detached accessory dwelling units, and new detached habitable structures are not permitted.

F. Section 150.0(s) is added to read as follows:
-84-
(s) Clothes Drying and Cooking. Buildings plumbed for natural gas or propane clothes drying or cooking equipment shall include the following components for each gas terminal or stub out:
(1) Clothes Drying.
(a) A dedicated 208/240-volt, 30-amp or greater electrical receptacle that is connected to the electric panel with conductors of adequate capacity, within 3 feet of the appliance and accessible with no obstructions;
(b) Both ends of the unused conductor shall be labeled with the words "For Future Electric Clothes Dryer" and be electrically isolated;
( c) A double pole circuit breaker in the electrical panel labeled with the words "For Future Electric Clothes Dryer"; and ( d) Other electrical components, including conductors, receptacles or blank covers, related to this section shall be installed in accordance with the California Electrical Code.
(2) Cooktop.
(a) A dedicated 208/240-volt, 50-amp or greater electrical receptacle that is connected to the electric panel with conductors of adequate capacity, within 3 feet of the appliance and accessible with no obstructions;
(b) Both ends of the unused conductor shall be labeled with the words "For Future Electric Range" and be electrically isolated; (c) A double pole circuit breaker in the electrical panel labeled with the words "For Future Electric Range"; and
( d) Other electrical components, including conductors, receptacles or blank covers, related to this section shall be installed in accordance with the California Electrical Code.
(3) Stand Alone Cooking Oven.
(a) A dedicated 208/240-volt, 20-amp or greater or greater receptacle within 3 feet of the appliance and accessible with no obstructions;
(b) Both ends of the unused conductor shall be labeled with the words "For Future Electric Oven" and be electrically isolated; (c) A double pole circuit breaker in the electrical panel labeled with the words "For Future Electric Oven"; and
( d) Other electrical components, including conductors, receptacles or blank covers, related to this section shall be installed in accordance with the California Electrical Code."

15. l 0.060---15.10.080 - (Reserved)
-85-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
12 PUBLIC HEARING

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ACCEPTING TWO (2) FIVE-FOOT-WIDE PUBLIC UTILITY EASEMENTS PURSUANT TO HILLSBOROUGH MUNICIPAL CODE CHAPTER 16.36 RELATING TO LOT LINE ADJUSTMENTS FOR 260 ROBIN ROAD, 280 ROBIN ROAD, 1430 SAN RAYMUNDO ROAD AND 1440 SAN RAYMUNDO ROAD PURSUANT TO CEQA GUIDELINE 15061(b)(3), 15304 AND 15305
SUMMARY: The owners of 260 Robin Road, 280 Robin Road, 1430 San Raymundo Road, and 1440 San Raymundo Road submitted a lot line adjustment application under Hillsborough Municipal Code Chapter 16.36 related to lot line adjustments. The lot line adjustment application is to correct a discrepancy which affects each property’s boundary lines. The discrepancy is in the recorded documentation associated with nearby survey monuments located on Robin Road and San Raymundo Road. Depending on which monument is referenced, the location of the property line could be off by as much as five and a half feet. To correct the discrepancies, the owners are proposing minor adjustments to the property lines of all four properties, and a parcel map to memorialize the correction. The changes to the lot lines are minor and no significant physical improvements can be made due to the minor changes in property lines.

During review, it was determined the existing public utility easement between 1430 and 1440 San Raymundo Road conflicts with existing private property structures, such as a garage and house.

This easement may contain existing public utilities, but it would not be suitable for new future utilities. The two San Raymundo Road property owners have offered to dedicate a new five-footwide public utility easement along each side of the property line, consistent with the Town’s current subdivision standards. The new easements would allow the Town to install new public utilities, if needed, without impacting an existing garage or house structure. No other easements are proposed to be dedicated or abandoned at this time, and no construction is proposed as part of this agenda item.

Consistent with the Hillsborough Municipal Code (HMC) section 16.36.050 the City Engineer cannot approve the lot line adjustment until the City Council accepts the proposed two five-footwide public utility easements at a public hearing. Staff has noticed this public hearing consistent with the requirements of Hillsborough Municipal Code Sections 16.36.050 and 16.20.040 that generally requires a Type A notice providing notice to all residents within 500 feet. Should the City Council choose to accept the dedication of easements, they will be included in the parcel map for the lot line adjustment that is within the authority of the City Engineer to approve.

The City Engineer has reviewed the lot line adjustment that is being processed via a parcel map and tentatively plans to approve the lot line adjustment contingent on City Council’s acceptance of the easement dedication. The City Engineer believes the lot line adjustment can be approved as -87-
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June 10, 2024

Page 2 ends

the findings required for a lot line adjustment under Hillsborough Municipal Code 16.36.050(C) can be met that require the following:
• The lots that will result from the proposed lot line adjustment conform to the general plan and all the applicable zoning and building ordinances in effect and comply with the provisions of this title pertaining to or affected by the size, shape, dimensions, or location of lots in subdivisions for which tentative and final maps are required;
• The proposed lot line adjustment will not be detrimental to the health, safety, or general welfare of the town or its inhabitants.

The lot line adjustment conforms with the following General Plan policies:
• Policy LU-2.2: Continue to review new development proposals to ensure that they do not overwhelm their sites or their neighborhood. The proposed lot line adjustments would not overwhelm their sites of their neighborhoods should new development be proposed. • Policy LU-2.3: Continue to minimize land use conflicts within the Town where possible. There are no land use conflicts associated with the lot line adjustment. • Policy LU-5.1: Review any proposed dedication to the Town of new recreational or other facilities to ensure that the dedication will provide benefits to the community and not create substantial burdens for Hillsborough. The public utility easements offered for dedication would benefit the community by providing a means to enhance future public utility service, without creating substantial burdens for Hillsborough.

The lot line adjustment conforms to the following Hillsborough Municipal Code sections, which include applicable zoning and building ordinances:
• HMC 17.24 – Required Setback Areas, HMC 17.32 – Residential structure size and lot coverage.

With the adjusted lot lines, the existing homes on al properties comply with the setback requirements and floor area ratios
• HMC 16.08 – Minimum Lot Size and Frontage, HMC 16.12 Hillside Lot Size. All four affected lots comply with the minimum lot shape and size requirements and recommendations of the city engineer.

No construction is proposed as part of this item so no building ordinances are applicable. The minor changes to the lot lines are considered insignificant and will not be detrimental to the health, safety, or general welfare of the town or its inhabitants.

No public comment letters for this item were received before 5:00 p.m. on Wednesday, June 5, 2024. Any written public comment received after 5:00 p.m. on Wednesday, June 5, 2024 and prior to 4:00 p.m. on Monday, June 10, 2024 will be emailed to the City Council and posted on the Town website.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item. -88-
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June 10, 2024

Page 3 ends

ENVIRONMENTAL ISSUES: The project has been determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) as this action is more akin to a correction on paper to fix a minor property boundary issue. No actual physical changes are being proposed as all lots are built out and with this minor change in property boundaries, no new construction can occur. In the alternative, this action is also exempt pursuant to CEQA Guideline 15304 as this action will result in a minor change in the land at least with regard to property boundaries and CEQA exempts this type of action from environmental review. Finally, this action is also exempt pursuant to CEQA Guideline 15305 that acknowledges minor property line adjustments are authorized by this exemption.

ATTACHMENTS:

1. Resolution

2. Parcel Map
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution accepting two (2) five-foot-wide public utility easements pursuant to Hillsborough Municipal Code Chapter 16.36 relating to lot line adjustments for 260 Robin Road, 280 Robin Road, 1430 San Raymundo Road and 1440 San Raymundo Road pursuant to CEQA Guidelines 15061(b)(3), 15304 and 15305. -89-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ACCEPTING TWO (2) FIVE-FOOT-WIDE PUBLIC UTILITY EASEMENTS PURSUANT TO HILLSBOROUGH MUNICIPAL CODE CHAPTER 16.36 RELATING TO LOT LINE ADJUSTMENTS FOR 260 ROBIN ROAD, 280 ROBIN ROAD, 1430 SAN RAYMUNDO ROAD AND 1440 SAN RAYMUNDO ROAD PURSUANT TO CEQA GUIDELINE 15061(b)(3), 15304 AND 15305
WHEREAS, the owners of 260 Robin Road, 280 Robin Road, 1430 San Raymundo Road, and 1440 San Raymundo Road submitted a lot line adjustment application to correct a discrepancy which affected all property boundary lines; and WHEREAS, during review, it was determined the existing public utility easement between 1430 and 1440 San Raymundo Road conflicts with existing private property structure such as a garage and house, and this easement may contain existing public utilities, but it would not be suitable for new future utilities; and WHEREAS, the property owners of 1430 and 1440 San Raymundo Road offered to dedicate a new five-foot-wide public utility easement along each side of their shared property line; and
WHEREAS, the new easements would allow the Town to install new public utilities, if needed, without impacting an existing garage or house structure; and WHEREAS, consistent with the Hillsborough Municipal Code (HMC) section 16.36.050, the City Engineer cannot approve a lot line adjustment until the City Council accepts the proposed two five-foot-wide public utility easements at a public hearing; and
WHEREAS, the City Engineer has reviewed the lot line adjustment that is being processed via a parcel map and tentatively plans to approve the lot line adjustment contingent on City Council’s acceptance of the easement dedications.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby accepts two five-foot-wide public utility easements pursuant Hillsborough Municipal Code Chapter 16.36 relating to lot line adjustments for 260 Robin Road, 280 Robin Road, 1430 San Raymundo Road and 1440 San Raymundo Road.

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
-91-
ATTACHMENT 2 -92-
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-94-
-95-
-96-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
13 PUBLIC HEARING

CITY COUNCIL MEETING
JUNE 10, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING THE FY 2024-25 PROPOSED OPERATING AND CAPITAL BUDGET PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Town’s Proposed Operating and Capital Budget for Fiscal Year (FY) 2024-25 is $75.9 million for all funds, a decrease of 4% from the FY 2023-24 projection. The decrease is primarily due to the timing of capital project spending.

The Proposed Budget complies with the Town’s policies and guidelines. In addition, the General Fund, Water and Sewer Enterprise Funds, and the Asset Replacement Fund reserves comply with Town reserve policies and debt covenants.

A key factor in setting the FY 2024-25 budget is the stability of the property tax assessment roll.

Property tax, the Town’s largest General Fund revenue source, is projected to grow 4% based on the FY 2024-25 tax assessment roll. In-lieu Vehicle License Fees (VLF) revenue presents a risk to FY 2024-25 revenues and is budgeted using the latest estimates.

The City Council goal-setting session identified and prioritized the goals for the coming year. Many of the goals are long-term projects that will continue in future years. In FY 2024-25, the Town will continue focusing on implementing the policies and programs for the adopted Housing Element.

GENERAL FUND
The General Fund is the primary fund and accounts for the direct services that the Town provides to its citizens. The General Fund budget includes funding for key services such as public safety and recreation through the Hillsborough City School District (HRec), building and planning services, general government, and contributions to Burlingame and San Mateo libraries for Hillsborough residents to use.

The FY 2024-25 General Fund expenditures net of transfers is $35.3 million, an increase of $1.7 million (5%) over the FY 2023-24 projection. The increase is primarily due to salary and CalPERS cost increases, three new headcount additions, a Central County Fire Department JPA contribution, and one-time project funding. FY 2024-25 General Fund revenues are projected to be $36.0 million, a $0.4 million (1%) increase, primarily from property taxes, offset by non-recurring one-time revenues received in FY 2023-24.

The FY 2024-25 General Fund proposed budget reflects a net draw on General Fund reserves of $0.1 million.

GENERAL FUND RESERVE
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The FY 2024-25 Proposed Budget reflects a $30.7 million General Fund reserve maintained for contingencies per policy and other programs. To balance the financial picture, the Town also has long-term pension liabilities of $36.1 million and other post-employment benefits liabilities of $9.9 million.

The Town’s General Fund Reserve Policy states that a minimum of 30% with a goal of 50% of expenditures should be reserved for contingencies such as a natural disaster, economic downturn, state revenue takeaways, pandemic, or other significant fiscal impact. The contingency reserve is projected to total $18 million in the FY 2024-25 budget. The General Fund reserve categories are proposed as follow for FY 2024-25:
• Contingency reserve at policy level – 30% minimum reserve – $10.8 million. • Contingency reserve – up to 50% – $7.2 million.
• Restricted reserve- Section 115 pension trust (General Fund portion) – held to mitigate the future budget impact for the cost of pension liabilities - $5.0 million. • Assigned for capital – storm drain and tree replacement - $2.7 million. • Assigned for the Highline Water Project – $5.0 million.

WATER AND SEWER ENTERPRISE FUNDS
The Water and Sewer Enterprise Funds are funded primarily from user rates and reserves.

Water Fund
The FY 2024-25 Water Fund revenue is projected at $17.2 million, a $1.0 million (6.2%) increase over the FY 2023-24 primarily attributable to an average 5% rate increase effective January 1, 2025. The Town monitors water revenue throughout the year.

The Water Fund expenses net of transfers is $17.9 million, a $0.8 million (-4%) decrease over the FY 2023-24 projection. The budget reflects water usage at a similar level as FY 2023-24 and a San Francisco Public Utilities Commission (SFPUC) wholesale water rate increase of 6.5% for FY 2024-25 ($5.55 v. $5.21 per ccf.). The expense increase is primarily attributable to increases in cost-of-living salary and benefits and SFPUC rate increase, somewhat offset by a decrease in capital improvements from the prior year due to planned project timing. The proposed Water Fund budget shows a draw on reserves of $0.8 million.

Sewer Fund
The FY 2024-25 Sewer Fund revenue is projected at $16.8 million, a $1.2 million (-6.6%) decrease over the FY 2023-24 projection primarily due to no General Fund transfer for storm drain capital in the proposed budget. (Sewer revenue, excluding transfer in the prior year, is increasing by $0.6 million, 3.8%). Prior year reserves fund the storm drain capital. A proposed 4% rate increase is effective July 1, 2024, as outlined in the adopted five-year sewer rate series.

The FY 2024-25 Sewer Fund expense net of transfers is $19.9 million, a $1.7 million (9%) increase over the FY 2023-24 projection, primarily due to higher capital improvement spending.

The proposed Sewer Fund budget reflects a net draw of $3.7 million in reserves, primarily attributable to capital improvements. This is consistent with the adopted sewer rate study findings, which show that the reserves will be drawn upon in the early years and hit the target level by year five of the rate series.
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FY 2024-25 CAPITAL PLAN
The FY 2024-25 Proposed Budget funds $9.9 million in capital improvement projects (CIP) and $2.5 million in asset replacements and transfers to the Capital Fund that will be used to improve infrastructure and maintain the Town’s assets.
• Storm Drains - Storm drain replacements will improve system dependability in wet weather conditions.
• Water Main Replacement - Aging water pipes will be replaced to improve longevity, water quality, and water pressure to meet fire flow requirements and earthquake resistance. • Highline Water Project - Included in the Five-Year CIP Plan is the Town’s share of the Highline Water Project, totaling $6.5 million. The total project cost is $32 million, and the Town is the lead agency on the project. The project will provide a reliable, cost-effective water line at a higher elevation tied to the Harry Tracy plant, protect health and safety in a natural disaster, and result in operational savings in future years. The town is nearing final approval for federal grant funding, and the project funding will also include contributions from partner cities, debt, and other funding opportunities. In addition, $5 million of the General Fund reserve is recommended (and is included in the proposed budget reserve above) to be “Assigned” to this project for contingency and held until the project’s completion.
• Sewer Priority Basins - Sewer system improvements will reduce overflows and improve the longevity of the pipes. Priority Basin replacement is also essential for the sewer system to mitigate sewer system overflows.
• Parkside Culvert - The existing culvert has deteriorated and has several structural deficiencies, which could render the roadway unusable and unsafe if allowed to continue. This project will replace the culvert and improve the roadway on Parkside Avenue. Federal funds will likely fund 70% of the cost of the project.
• Shady Lane Storm Drain – The project involves installing new storm drain infrastructure on Shady Lane to reduce localized flooding and protect against roadway erosion. • Facilities - The budget funds an upgrade of the Town Hall Little House to increase office space for personnel.
• Vehicles/Equipment -Vehicles and equipment that are deteriorating, have exceeded their useful service life, and/or have high maintenance costs will be replaced. The proposed items in FY 2024- 25 are three police vehicles, the addition of one street sweeper, and one dump truck for street operations.

PROCESS
The budget process starts with the City Council's goal-setting public meeting each year. These goals and business plans set the priorities for the coming year and are incorporated into the budget proposal. Staff develop the line-item budgets for each department and fund, and the -99-
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management team creates the proposed spending plan, which is then reviewed and approved in several public meetings before the public hearing and adoption.

The Proposed FY 2024-25 Budget was presented to the Financial Advisory Committee (FAC) for review and discussion at the April 29, 2024, meeting. The FAC recommended the Proposed Budget without further consideration.

The City Council reviewed the Proposed FY 2024-25 Budget in detail at the Budget Study Session public meeting on May 13, 2024.

FISCAL IMPACT: The Proposed FY 2024-25 budget provides for total spending of $75.9 million in all funds and is supported by general fund revenues, primarily property taxes, special safety tax, and other fees and charges, user rates for water and sewer, and reserves.

ENVIRONMENTAL ISSUES: The consideration of this item is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guideline 15378(b) as a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact, or as an administrative activity that will not result in direct or indirect physical changes in the environment. Any items or projects funded through the budget are not a commitment to any project, but instead, any such projects will undergo their own analysis and potential approval in the future.

ATTACHMENTS:

1. Resolution

2. FY 2024-25 Proposed Budget
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION:

1. Open the public hearing and receive comments;

2. Close the public hearing; and

3. Adopt the resolution adopting the FY 2024-25 Operating and Capital Budget. -100-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING THE FISCAL YEAR 2024-25 OPERATING AND CAPITAL BUDGET PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) is responsible for providing the community with municipal services including, but not limited to, police and fire protection, water delivery, wastewater collection, street maintenance, and building and planning inspection services, and has prepared the operating budget plan for fiscal year 2024-25 and preliminary budgets for fiscal years 2025-26 and 2026-27; and
WHEREAS, the Town’s budget was prepared in accordance with the Town’s established goals, policies and procedures; and
WHEREAS, the capital improvement plan for fiscal year 2024-25 is consistent with the Town’s General Plan; and
WHEREAS, the Town has identified that there are some risks to revenue for fiscal year 2024-25, and in order to move forward in adopting the budget, cost savings measures have been identified and will be used until the revenue impacts are better known; and
WHEREAS, the adopted budget with the stated provisions for cost savings are presented for consideration; and
WHEREAS, the Financial Advisory Committee has been presented in open and noticed public meetings all details of the fiscal year 2024-25 operating budget and the capital improvement plan for fiscal year 2024-25; and WHEREAS, the City Council and the general public have been presented in open and noticed public meetings all the details of the fiscal year 2024-25 operating budget and capital improvement plan; and
WHEREAS, the City Council has now completed its review of the operating and capital improvement plan, including the cost savings plan for fiscal year 2024-25.

NOW, THEREFORE, BE IT RESOLVED:

1. The City Council find the foregoing recitals to be true and correct and relies on them in making this approval.

2. The City Council hereby adopts the 2024-25 Operating and Capital budget, and finds that as of July 1, 2024 the amount of $75,954,794 be fixed as the amount necessary to meet all municipal operating and capital requirements.

3. Based on the amount of $75,954,794 being the amount necessary to meet all municipal operating and capital requirements, and in an effort to ensure the -101-
ATTACHMENT 1
2 budget is adequate to meet all expenses and requirements, the City Council hereby directs staff as follows:
a. Freeze any hiring or filling of the new Senior Accountant headcount position for the first six months of fiscal year 2024-25, or until January 1, 2025, with the understanding that the position can be filled earlier if in the City Manager’s discretion the Town receives any additional revenue adequate to maintain and meet all municipal operating and capital requirements set out in the budget.
b. Freeze any hiring or filling of the new Deputy City Clerk headcount position for the first six months of fiscal year 2024-25, or until January 1, 2025, with the understanding that the position can be filled earlier if in the City Manager’s discretion the Town receives any additional revenue adequate to maintain and meet all municipal operating and capital requirements set out in the budget.
c. Freeze the Safety Element portion of the General Plan project for the first six months of fiscal year 2024-25, or until January 1, 2025, with the understanding that the project can be started earlier if in the City Manager’s discretion the Town receives any additional revenue adequate to maintain and meet all municipal operating and capital requirements set out in the budget.
d. Freeze the purchase of a sewer closed-circuit television (CCTV)Camera for the first six months of fiscal year 2024-25, or until January 1, 2025, with the understanding that the purchase can be made earlier if in the City Manager’s discretion the Town receives any additional revenue adequate to maintain and meet all municipal operating and capital requirements set out in the budget.

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of June 2024, by the following vote of the members thereof:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
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ATTACHMENT 2
Attachment 2, the FY 2024-25 Proposed Budget is available online at https://www.hillsborough.net/ArchiveCenter/ViewFile/Item/1704 -103-

Hillsborough City CouncilJune 10, 2024

Hillsborough City Council
June 10, 2024