Agenda — Hillsborough City Council, July 8, 2024

TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember

A G E N D A
MONDAY, JULY 8, 2024
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.

In the event a Councilmember is participating remotely under the requirements of Government Code Section 54953 with regard to “just cause” or an “emergency” situation as those terms are defined in the Brown Act, the Town will stop the meeting if there is any technology disruption until such time that the public is reconnected to the live in person meeting and able to provide comment.

To attend the meeting in person:
1600 Floribunda Avenue, Hillsborough, CA 94010.

To provide Public Comment in person:

Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/85171578475?pwd=vT7pmYaCmaxCOy1GgTROJaOylWVwmp.1 • Dial-in via phone:
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Meeting ID: 851 7157 8475
Passcode: 459046
To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak up to three minutes.

CLOSED SESSION (5:00 pm)
Agenda – Hillsborough City Council
Monday, July 8, 2024

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CALL TO ORDER

ROLL CALL

PUBLIC COMMENT
Members of the public may provide public comments On any item on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the Closed Session agenda.

Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Employment Dispute Alleging Discrimination and Retaliation B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Mahmood Panjwani vs. County of San Mateo, San Mateo County Health, Public Health, Policy and Planning; Peninsula Humane Society & SPCA ("PHS/SPCA"); Town of Hillsborough; Program Manager of Animal Control and Licensing
San Mateo Superior Court Case No. 23CIV04568

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 pm)
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. PROCLAMATION
• JUNETEENTH – JUNE 19, 2024
VI. PRESENTATION
• MAYOR'S APPLAUSE
Agenda – Hillsborough City Council
Monday, July 8, 2024

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VII. PUBLIC COMMENT I
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

VIII. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

IX. CONSENT CALENDAR
The Consent Calendar includes routine items, which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 25, 2024 AND APRIL 8, 2024

2. MONTHLY CLAIMS: JUNE 1 THROUGH JUNE 30, 2024 PURSUANT TO CEQA GUIDELINE 15378

3. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING JUNE 30, 2024 PURSUANT TO CEQA GUIDELINE 15378

4. RESOLUTION APPOINTING ONE MEMBER TO THE FINANCIAL ADVISORY COMMITTEE FOR A PARTIAL TERM JULY 9, 2024 THROUGH DECEMBER 31, 2024 AND TO A FULL THREE-YEAR TERM JANUARY 1, 2025 THROUGH DECEMBER 31, 2027 PURSUANT TO CEQA GUIDELINE 15378

5. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GALLAGHER BENEFIT SERVICES, INC. FOR A CLASSIFICATION AND COMPENSATION STUDY IN THE AMOUNT OF $98,000.00, PURSUANT TO CEQA GUIDELINE 15378

6. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AGREEMENT FOR PROFESSIONAL SERVICES WITH OSMOSE UTILITY SERVICES, INC. FOR THE GIS ASSET VERIFICATION AND LOCATING PROJECT IN THE AMOUNT OF $298,494.00 PURSUANT TO CEQA GUIDELINE 15301

7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AMENDMENT TO THE EXISTING AGREEMENT WITH HAZEN AND SAWYER, INC. FOR WATER SERVICE LINE INVENTORY SERVICES IN THE AMOUNT OF $81,640.00, FOR A TOTAL AGREEMENT AMOUNT OF $181,120.00, PURSUANT TO CEQA GUIDELINE 15301
Agenda – Hillsborough City Council
Monday, July 8, 2024

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8. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT WITH FRANK & GROSSMAN LANDSCAPE
CONTRACTORS, INC. TO PROVIDE JANITORIAL SERVICES TO THE TOWN OF HILLSBOROUGH FOR A NOT-TO-EXCEED, TWO-YEAR AMOUNT OF $215,305.00, PURSUANT TO CEQA GUIDELINE 15301

9. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH DEBORAH YACOBELLIS, PERMIT SOFTWARE UPGRADE CONSULTANT, IN A NOTTO-EXCEED AMOUNT OF $100,000.00, PURSUANT TO CEQA GUIDELINE 15378

10. RESOLUTION AUTHORIZING THE DISPLAY OF THE JUNETEENTH FLAG AT TOWN

HALL ANNUALLY IN JUNE TO COMMEMORATE JUNETEENTH NATIONAL INDEPENDENCE DAY, PURSUANT TO CEQA GUIDELINE 15378
X. PUBLIC HEARING

11. RESOLUTION AUTHORIZING PLACEMENT OF SEWER SERVICE AND STORM

DRAINAGE CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE

PROTECTION AND PREVENTION, AND THE FLAT CHARGE COMPONENT OF THE GARBAGE COLLECTION FEE ON THE FISCAL YEAR 2024-25 COUNTY TAX ROLL

AND AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH CHARGES PURSUANT TO CEQA GUIDELINE 15378
XI. OLD BUSINESS

12. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A THIRD AMENDMENT TO THE EXISTING AGREEMENT WITH FREYER & LAURETA, INC. FOR ENGINEERING SERVICES FOR THE PRELIMINARY DESIGN OF THE HIGHLINE WATER PIPELINE PROJECT IN THE AMOUNT OF $1,327,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $2,079,800.00
XII. INFORMATIONAL

13. REVISIONS TO THE WILDLAND URBAN INTERFACE (WUI) INSPECTION PROGRAM XIII. PUBLIC COMMENT II
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

XIV. TOWN UPDATE
Agenda – Hillsborough City Council
Monday, July 8, 2024

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XV. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments.

XVI. ADJOURNMENT
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request pursuant to the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.

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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 25, 2024 AND APRIL 8, 2024
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UNAPPROVED MINUTES
MONDAY, MARCH 25, 2024
1:00 P.M. SPECIAL CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the special meeting in person at Town Hall or virtually via Zoom Video Conference.

I. CALL TO ORDER
Mayor Krolik called the meeting to order at 1:00 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PUBLIC HEARING

1. CONSIDERATION OF INTRODUCTION OF AN ORDINANCE AMENDING SECTION

17.16.020(D) (“USE FOR THE PURPOSE OF SINGLE-FAMILY DWELLING – DEFINED”) OF TITLE 17 (“ZONING”) OF THE HILLSBOROUGH MUNICIPAL CODE

RELATED TO THE PROHIBITION OF USE OF SINGLE-FAMILY DWELLINGS FOR COMMERCIAL ACTIVITIES PURSUANT TO CEQA GUIDELINE 15378 AND 15061(B)(3)
City Manager Doug Davis introduced the item. Assistant City Attorney Mark Hudak provided the staff report. City Attorney Christopher Diaz, Code Enforcement Officer Linda Stevens, City Clerk Lisa Natusch and Chief of Police Nelson Corteway provided additional information.

Mayor Krolik opened the Public Hearing at 1:42 p.m.

Jonathan Weinberg, attorney representing Rocky Yu, expressed concerns with the proposed ordinance citing rushed timing, proposed regulation of freedom of speech in private residences, unclear definitions of commercial activity and issues with enforceability, and requested the opportunity for his client to meet with Town officials to prevent the passing of an ordinance that could lead to litigation.

Mayor Krolik closed the Public Hearing at 1:47 p.m.

Jonathan Weinberg responded to City Council questions.

Following discussion, without objection, the City Council directed staff to revise the draft ordinance to refine the definition of commercial activity and to potentially amend the home business section of the municipal code to include a “day pass,” for consideration for introduction at the regular City Council meeting on May 13, 2024.

IV. ADJOURNMENT
Mayor Krolik adjourned the meeting at 2:48 p.m.
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UNAPPROVED MINUTES
MONDAY, APRIL 8, 2024
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall and Zoom Video Conference
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:01 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
Deputy Fire Chief Ken Giacotto led the Pledge of Allegiance.

IV. PRESENTATION
• MAYOR'S APPLAUSE
Mayor Krolik recognized the Hillsborough Police Department, Central County Fire Department and Susan Bates, First Responder Therapy Dogs, with Mayor’s Applause for hosting visits with Japanese high school exchange students. Deputy Fire Chief Giacotto provided brief comments.

Mayor Krolik recognized Former Mayor Kitty Mullooly in attendance at the meeting who was the Mayor of the Town when the Joint Powers Agreement between Burlingame and Hillsborough was approved almost 20 years ago, and reported the 20th anniversary would be recognized in the coming weeks.

V. PUBLIC COMMENT I
Former Mayor Kitty Mullooly provided comments regarding the establishment of the Central County Fire Department on their upcoming 20th anniversary and read the minutes of the April 20, 2004 joint meeting of the Town of Hillsborough City Council and City of Burlingame City Council in which the agreement was approved.

VI. ANNOUNCEMENT OF CONFLICT OF INTEREST
Mayor Krolik announced she would recuse herself from participation in Item 11 on the advice of counsel as her home is within 1,000 feet of 2260 Redington Road.

VII. CONSENT CALENDAR
Councilmember Ragsdale requested to provide comments regarding Item 5.

Councilmember Royse requested to remove Item 7 from the Consent Calendar.

Mayor Krolik clarified that Item 4 is the extension of a contract for a study and that no new water rates were to be approved this evening.

Councilmember Ragsdale reported regarding Item 5 that the upcoming Hillsborough Schools Foundation Fun Run will be the sunset of the Lakas Shimizu Memorial 2K and stated the Shimizu family is asking Lakas Shimizu’s old friends to attend in his honor. -5-
Unapproved Minutes – Hillsborough City Council
Monday, April 8, 2024

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Dennis Moore requested to remove Item 4 from the Consent Calendar.

On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, Consent Calendar Items 1, 2, 3, 5, 6, 8, 9 and 10 were approved.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF FEBRUARY 12, 2024 The City Council meeting minutes of February 12, 2024 were approved as submitted.

2. MONTHLY CLAIMS: MARCH 1 THROUGH MARCH 31, 2024 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for March 2024 were approved as submitted.

3. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING MARCH 31, 2024 PURSUANT TO CEQA GUIDELINE 15378
The Treasurer's Report for the quarter ending March 31, 2024 was approved.

4. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH HF&H CONSULTANTS, LLC. FOR A WATER RATE UPDATE PURSUANT TO CEQA GUIDELINE 15378,15273 AND PUBLIC RESOURCES CODE SECTION 21080(B)(8)
Finance Director Jan Cooke provided information regarding the item.

Mayor Krolik opened public comment.

Dennis Moore expressed concern that the Town is proposing to use the same consultant used previously and requested the consultant be given instructions to consider input from previous meetings on the topic, put together a water rate schedule that will prevent further lawsuits, not to provide special treatment to the largest water consumers in the town, and to make recommendations for what can be done to reduce costs to rate payers.

Mayor Krolik closed public comment.

On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution authorizing the City Manager to execute the contract with HF&H Consultants, LLC. for a water rate update pursuant to CEQA Guidelines 15378 and 15273 and Public Resources Code Section 21080(B)(8) was adopted.

5. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-04 FOR THE HILLSBOROUGH SCHOOLS FOUNDATION 2024 FUN RUN PURSUANT TO CEQA GUIDELINES 15378 AND 15301
Fundraising Event Permit Application 24-04 for the Hillsborough School Foundation 2024 Fun Run subject to the conditions recommended by staff, pursuant to CEQA Guidelines 15378 and 15301, was approved.

6. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-05 FOR THE PARCA AUXILIARY LUNCHEON PURSUANT TO CEQA GUIDELINES 15378 AND 15301
Fundraising Event Permit Application 24-05 for the PARCA Auxiliary Luncheon subject to the conditions recommended by staff, pursuant to CEQA Guidelines 15378 and 15301, was approved.

7. RESOLUTION APPROVING THE PURCHASE OF TWO REPLACEMENT PUBLIC WORKS VEHICLES IN THE AMOUNT OF $747,450.34 PURSUANT TO CEQA GUIDELINE 15378
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Unapproved Minutes – Hillsborough City Council
Monday, April 8, 2024

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Public Works Director Paul Willis provided information regarding the item and responded to questions.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

On motion by Vice Mayor Cole, seconded by Councilmember Royse and unanimous on voice vote, the resolution approving the purchase of two replacement Public Works vehicles: one replacement Vactor Jet Truck in the amount of $691,568.28 and one replacement Ford Electric F-150 Pick-up Truck in the amount of $55,882.06 from allocated funds from the Public Works Vehicle Capital Replacement Fund was adopted.

8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE EXISTING AGREEMENT WITH WOOD BIOLOGICAL, INC. FOR BIOLOGICAL CONSULTING SERVICES FOR THE TOWN’S OPEN SPACE VEGETATION MANAGEMENT PROGRAM IN THE AMOUNT OF $13,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $129,125.00 PURSUANT TO CEQA GUIDELINE 15301
The resolution approving and authorizing the City Manager to execute Amendment No. 2 to the existing agreement with Wood Biological, Inc. for biological consulting services for the Town’s Open Space Vegetation Management Program in the amount of $13,000.00, for a total agreement amount of $129,125.00 was adopted.

9. RESOLUTION AUTHORIZING ADDITIONAL FUNDING FOR THE 2023 SANITARY SEWER REHABILITATION & REPLACEMENT PROJECT 23A IN THE AMOUNT OF $107,618.00 FOR TOTAL COST OF $2,359,164.00 PURSUANT TO CEQA GUIDELINE SECTION 15301
The resolution authorizing additional funding for the 2023 Sanitary Sewer Rehabilitation & Replacement Project 23A in the amount of $107,618.00, for total project cost of $2,359,164.00 was adopted.

10. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH CASEY CONSTRUCTION INC. FOR THE 1450

SOUTHDOWN ROAD STORM DRAIN REPLACEMENT PROJECT IN THE AMOUNT OF $161,200.00, WITH 20% CONTINGENCY IN THE AMOUNT OF $32,240.00 FOR A TOTAL COST OF $193,440.00 PURSUANT TO CEQA GUIDELINE 15301 The resolution awarding to and authorizing the City Manager to execute the contract with Casey Construction Inc, for the 1450 Southdown Road Storm Drain Replacement Project in the amount of $161,200.00 with a 20% contingency in the amount of $32,240.00 if needed, for a total construction budget of $193,440.00 was adopted.

VIII. PUBLIC HEARING

11. CONCEPTUAL REVIEW OF THE SUBDIVISION OF 2260 REDINGTON ROAD (APN 028-040-120) INTO THIRTY-FOUR PARCELS AND TWO COMMON PARCELS, AND

DEDICATION OF PUBLIC UTILITY AND EMERGENCY VEHICLE ACCESS

EASEMENTS
Mayor Krolik recused herself and left the room at 6:35 p.m. based on her announcement under Item VI. Vice Mayor Cole presided over the item.

Deputy Director of Public Works Natalie Gribben provided the staff report. City Attorney Christopher Diaz, Public Works Director Paul Willis, City Manager Doug Davis and Senior Management Analyst William Li provided additional information.

Vice Mayor Cole opened the Public Hearing at 7:31 p.m.

John Moniz, on behalf of the applicant, provided information regarding the project and responded to City Council questions.
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Unapproved Minutes – Hillsborough City Council
Monday, April 8, 2024

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Kitty Mullooly spoke in opposition to the project as presented citing access and traffic concerns and the precedent being set by the project, and requested the project be reimagined with larger lot sizes and no variances.

Dr. Warner Greene, 2270 Skyfarm Drive, located near proposed Lot 13, expressed concern that the development will lead to loss of arboreal canopy and loss of privacy and requested attention be given to providing privacy to nearby homes.

Isabella Lanza, 2360 Skyfarm Drive, expressed concerns regarding notification to residents and potential erosion due to proposed loss of trees and requested the project be reimagined.

Dennis Moore spoke in general support of the project to meet Regional Housing Needs Allocation (RHNA) obligations and for the property tax benefits, but expressed concerns regarding the impact on neighbors, violations to frontage requirements, and assurance that the developers pay for required infrastructure. Moore provided comments regarding the access points to the property, expressed concerns regarding traffic and loss of trees, and in opposition to gates.

Susan Kohn, Macadamia Drive, provided comments regarding the open space area across from her home and expressed concerns regarding traffic impacts.

Stephen Kohn, Macadamia Drive, requested the neighbors have an opportunity to talk to those managing the project before it is approved.

Julius Young, McCreery Drive, provided comments regarding fire risk in the area and inquired about the arborist report for the project. Young expressed support for the project.

John Moniz, on behalf of the applicant, provided brief comments to clarify that the Redington Road entrance would serve the existing estate and one additional lot.

Vice Mayor Cole closed the Public Hearing at 8:01 p.m.

By consensus, the City Council provided preliminary comments on the Conceptual Plan including concerns with the proposed gated community, the requested lot frontage exception, traffic on Redington Road, and potential complications with the proposed Homeowners Association (HOA).

At 8:17 p.m., Mayor Krolik returned to the room, took her seat at the dais, and presided over the remainder of the meeting.

IX. NEW BUSINESS

12. RESOLUTION APPROVING AMENDMENT NO. 1 TO THE EMPLOYMENT

AGREEMENT FOR CITY MANAGER DOUG DAVIS RELATING TO A
COMPENSATION ADJUSTMENT, PURSUANT TO CEQA GUIDELINE 15378 City Attorney Christopher Diaz provided the staff report.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

On motion by Councilmember Royse, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution approving Amendment No. 1 to the Employment Agreement for City Manager Doug Davis was approved.

X. PUBLIC COMMENT II
There were no speakers.

XI. TOWN UPDATE
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Monday, April 8, 2024

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City Manager Doug Davis provided an informational update regarding the Town’s ADU Dashboard and events and activities in the town.

XII. CITY COUNCIL ITEMS
Councilmember Ragsdale announced she will attend the upcoming California Community Choice Association Conference in her role on the Peninsula Clean Energy Board, reported her attendance at a tour of the San Mateo County Mosquito and Vector Control District and an Associated Parents Group (APG) Fentanyl Crisis Speaker Event. Councilmember Ragsdale reported an announcement on behalf of the County Board of Supervisors that the County will be committing $1 million to Peninsula Family Service for their programs to combat loneliness.

Councilmember Royse reported his attendance at a visioning retreat for South Bayside Waste Management Association (SBWMA) and a meeting of the SFO/Airport Community Roundtable in which a presentation by Caltrans on unmanned aircraft was heard, and reported that air travel has returned to pre-pandemic levels since the Easter holiday.

Councilmember Chuang recognized former Mayor Kitty Mullooly, Deputy Fire Chief Ken Giacotto and Deputy Fire Marshal Patty Koch in attendance at the meeting and acknowledged the upcoming 20th anniversary of the Central County Fire Department (CCFD).

Councilmember Chuang announced the upcoming Town Wide Drill event and reported her attendance at a tour of the Darrell Tank site.

Mayor Krolik reported her attendance at a tour of the Darrell Tank site and announced Hillsborough City School District Superintendent Louann Carlomagno will be the Grand Marshal for the upcoming Memorial Day Parade. Mayor Krolik reported her attendance at a meeting with the City Manager and Assemblymember Diane Papan and a meeting of the C/CAG Board of Directors. Mayor Krolik announced openings on various C/CAG committees and the upcoming Youth Commission Fentanyl Awareness Day and spoke regarding the importance of education regarding addiction. Mayor Krolik announced an upcoming Burlingame Rotary Club “Burlingame’s Got Talent (and Hillsborough Too)” event.

XIII. ADJOURNMENT
Mayor Krolik adjourned the meeting at 8:43 p.m.in appreciation of the Hillsborough Police Department and the Central County Fire Department.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: JUNE 1 THROUGH JUNE 30, 2024 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The monthly claims for the month of June 2024 in the amount of $5,221,272.59 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for June 2024 as submitted. -11-

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF JUNE 2024
PREPARED BY:

Alan Singh
DocuSign Envelope ID: D4DF6872-0FF4-4D36-ADE4-2705E8238038 -12-

TOWN OF HILLSBOROUGH

SUMMARY OF PURCHASES
DURING THE MONTH OF JUNE 2024
GOODS & SERVICES PURCHASED $2,804,734.86
NET SALARIES & TAXES PAID 883,539.59
HEALTH BENEFIT PREMIUMS 186,051.18
BOND PAYMENTS 1,500.00
CCFD FUNDING 703,368.00
SAN FRANCISCO WATER PAYMENTS 642,078.96
TOTAL COST OF GOODS & SERVICES TO BE APPROVED $5,221,272.59

FINANCE DIRECTOR DATE

CITY MANAGER DATE
DocuSign Envelope ID: D4DF6872-0FF4-4D36-ADE4-2705E8238038 6/28/2024
6/28/2024
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COMPARATIVE SUMMARY
For the Month of June 2024
Jun-24 Jun-23 Jun-22
Goods & Services Purchased:

Operations 1,618,892.22 1,701,958.43 1,831,935.86
Capital 1,185,842.64 1,157,670.20 287,150.05
Net Salaries & Taxes Paid 883,539.59 905,846.74 922,283.35 Health Benefit Premiums 186,051.18 163,862.87 154,560.93 Bond Payments 1,500.00 3,048.80 54,850.86
CCFD Funding 703,368.00 654,884.00 602,441.00
San Francisco Water Payments 642,078.96 572,641.57 499,886.97 Total $5,221,272.59 $5,159,912.61 $4,353,109.02
NOTES:

Operations -
Capital -
Debt Service
outstanding Certificates of Participation and to terminate the related interest rate swaps.

Interest on the new bonds is now paid twice a year, and principal one time per year.

CCFD -
Water -
FY 23/24 spending is consistent with FY 22/23 spending.

Capital project spending in June 2024 is primarily for Priority Basin Project, Darrell Tank Improvement, Storm Drain repairs, and Sewer Vactor Truck purchase.

In June 2023, the Revenue Refunding Bond Series 2023 was issued to refinance the Town's FY 23/24 contribution is based on budget/contract.

There was an SFPUC wholesale water rate increase on July 1, 2023 to $5.21 (from $4.75, a 9.6 % increase). The increase in FY 23/24 as compared to FY 22/23 is attributed to the SFPUC rate increase, as well as higher units purchased.

DocuSign Envelope ID: D4DF6872-0FF4-4D36-ADE4-2705E8238038 -14-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JUNE 2024
CK # VENDOR DESCRIPTION AMOUNT
2539 JOEY WILLIAMSON REIMB-TRAVEL EXP 911 GOES TO SAC 4/30/24-5/1/24 PD 150.38 2540 CHRISTIAN COBAR REIMB - TRAVEL EXP CRASH DATA CLASS 2/22-23/24 PD 139.93 2541 CHRISTOPHER REY REIMB - TRAVEL EXP EVOC CLASS 5/30/24 PD 15 2542 RYAN MCGUIRE REIMB - TRAVEL EXP EVOC CLASS 6/18/24 PD 62.20 14905 AFLAC MAY '24 INSURANCE PREMIUM HR 2,743.75
14906 ALL FENCE COMPANY, INC. REPAIR - FENCE INVERNESS PW 1,970.00 14907 ANNA LAURA JONES HISTORIC DESIGN REVIEW BP 1,200.00 14908 AT&T 10/19/23-11/18/23 154.88
14909 AT&T 11/19/23-12/18/23 154.88
14910 BAY PRO JUN'24 LANDSCAPE MAINT VARIOUS SITES HBF 2,516.00 14911 BEST BEST & KRIEGER LLP FEE - APR '24 LEGAL SERVICE 37,325.35 14912 BOSCO OIL COMPANY GAS/DIESEL PW 227.18
14913 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - JUN '24 HBF LANDSCAPE VARIOUS SITES 6,258.00 14914 STATE OF CA ENERGY RESOURCES LOAN PAYMENT # 24 32,820.68 14915 CALIFORNIA TREE AND LANDSCAPE CONSULT - APR '24 ARBORIST SERVICES BP 975.00 14916 CASEY CONSTRUCTION, INC. A2 PHASE 2 PRIORTY PRJ PW 55,566.62 14917 CATALYST ENVIRONMENTAL, INC HAZARDOUS/ELECTRONIC WASTE DISPOSAL PW 6,631.74 14918 CENTRAL COUNTY FIRE DEPARTMENT JUN '24 FISCAL CONTRIBUTION 703,368.00 14919 CENTRALSQUARE TECHNOLOGIES,LLC SOFTWARE - CRW/TRACK IT CONSULT 4/24 BP 720.00 14920 CHARGEPOINT, INC SOFTWARE-EV CHARGER LICENSE 11/6/23-12/31/26 2,500.00 14921 CORE & MAIN LP PARTS - PIPE/GASKETS PW 902.71
14922 DAILY JOURNAL CORPORATION LEGAL NOTICE ZONING ORDINANCE CL 2,315.30 14923 ERLER & KALINOWSKI, INC SANITARY SEWER DESIGN 23A PRJ PW 16,635.00 14924 FASTENAL COMPANY SUPPLIES - PERSONNEL PROTECTIVE EQUIP PW 847.23 14925 FERGUSON US HOLDINGS, INC SUPPLIES - CHLORINE TABLETS PW 16,667.44 14926 FLOWATER EQUIP - ARP '24 WATER STATION PW/BP 272.34 14927 FREYER & LAURETA, INC HIGH LINE WATER PRJ DESIGN PW 14,729.69 14928 GATEWAY PACIFIC CONTRACTORS, INC DARRELL WATER TANK REPLACE PRJ PW 325,762.60 14929 GOMEZ IRON WORKS ENTERPRISES, INC INSTALL - WALNUT LOT SIGN ROOF PW 3,800.00 14930 GRAINGER SUPPLIES - GLOVES PW 407.88
14931 GRIFFIN PAINTING, INC MAINT-TOWN HALL CM OFFICE/CONFERENCE ROOM PW 2,492.00 14932 HF&H CONSULTANTS, LLC APR'24 2025 WATER RATE ANALYSIS FN 9,213.75 14933 K-119 OF CALIFORNIA INC TOOLS - DRILL BIT SET PW 41.70 14934 LITTLER, MENDELSON, P.C. LEGAL SERVICES OCT '23/DEC '23/APR '24 CM 10,381.25 14935 NAPA AUTO PARTS - BURLINGAME PARTS - UNLOCKING SYSTEM TRUCK #560 PW 109.61 14936 ODYSSEY POWER CORPORATION MAINT - GENERATOR CORP YARD/SKYFARM 3 PW 5,655.00 14937 AMIT & PRATEEKSHA SINHA REFUND - GRADE DEPOSIT BP 5,000.00 14938 BRIAN & CLARE MILLER REFUND - BUILD DEPOSIT BP 8,813.50 14939 GANESH & SANGEETHA VEDARAJAN REFUND - BUILD DEPOSIT BP 31,970.00 14940 LAUREN & MATTHEW FLEMING REFUND - LS BUILD DEPOSIT BP 3,524.50 14941 LUKE B WILSON REFUND - BUILD DEPOSIT BP 23,397.50 14942 PACIFIC GAS & ELECTRIC REFUND - PERMIT FEE OVERPAY BP 9.78 14943 PACIFIC GAS & ELECTRIC REFUND - PERMIT FEE OVERPAY BP 9.78 14944 WILLIAM LI REIMB - TRAVEL EXP HNN ORDER PICKUP 35.55 14945 RICHARD HUEBNER 2024 PARADE - COUNTY FOOD TRUCK PERMIT FEE 249.00 14946 OWEN EQUIPMENT COMPANY PURCHASE - VACTOR TRUCK 2023 FREIGHTLINER PW 691,567.29 14947 PENINSULA TRUCK REPAIR INC REPAIR - OIL PAN/GASKET/RADIATOR TRUCK #234 PW 6,450.04 14948 PG & E 4/2/24-5/1/24 19,227.25
14949 PLAN JPA APR '24 DEDUCTIBLE CLAIMS VARIOUS ITEMS 459.00 14950 RECOLOGY SAN MATEO COUNTY SMCO GARBAGE FEES FY23-24 2ND PERIOD FN 107,537.57 14951 RICE TRUCKING-SOIL FARM SUPPLIES - DRAIN ROCK PW 2,662.26 14952 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - W/E 4/26/24 - 5/24/24 CM/FN 15,199.40 14953 SAN MATEO LUMBER CO., INC MATERIALS - PLY WOOD/SHOVELS/VARIOUS ITEMS PW 1,038.75 14954 SHARP ELECTRONICS CORPORATION MAR '24 COPIER CHARGES 1,470.70 14955 STANDARD INSURANCE COMPANY MAY '24 GROUP LIFE/ADD/LTD ASSESSMENT 3,036.24 14956 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 998.13 DocuSign Envelope ID: D4DF6872-0FF4-4D36-ADE4-2705E8238038 -15-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JUNE 2024
14957 STATE WATER RESOURCES CONTROL FEE - WATER OPERATOR EXAM D1 STAFF PW 30.00 14958 SUPERIOR TANK SOLUTIONS, INC INSTALL - TANK HATCH/GATE EL ARROYO TANK 2 PW 5,750.00 14959 TAMER ABUALHSAN MAINT - POWERWASH TOWN HALL PW 4,750.00 14960 THE PERMANENTE MEDICAL GROUP, INC EMPLOYEE PHYSICAL PD HR 739.00 14961 TIMBERLINE TREE SERVICE, INC. MAINT - TREE REMOVAL ARMSBY/INVERNESS PW 16,250.00 14962 UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW 12,172.34 14963 UNITED STATES POSTAL SERVICE REPLENISH POSTAGE FUNDS FN 4,000.00 14964 WILSEY HAM SEWER CIP 1D DESIGN PRJ PARROTT PW 664.50 14965 ACTION TOWING AND ROAD SERVICE TOW - CAR #5 PD 170.50 14966 ADP, LLC JUN '24 MASTERTAX SOFTWARE SUPPORT FN 86.29 14967 AIXTEK MAY '24 IT MANAGEMENT SERVICE/MICROSOFT LICENSE 34,097.96 14968 AKEL ENGINEERING GROUP, INC. 2022 WASTEWATER MASTER PLAN PW 5,562.39 14969 ALEXANDER & ASSOCIATES, INC. LAND SURVEY MULTIPLE SITES PW 3,150.00 14970 ALLIANT INSURANCE 2023-24 EMPLOYER PRACTICE LIABILITY INSURANCE 8,463.00 14971 AMAZON WEB SERVICES, INC MAY '24 - BACKUP STORAGE IT 11,555.11 14972 ANN STAR FORMAN FEE - NOTARY SERVICES MAY '24 BP 240.00 14973 ANNA LAURA JONES HISTORIC DESIGN REVIEW BP 1,500.00 14974 APPLIED CONCEPT, INC EQUIP - PORTABLE SIGN BOARD W/ TRAILER PW 23,145.31 14975 AT&T 4/20/24-5/19/24 PD 65.68
14976 AT&T 4/17/24-5/16/24 PD 62.72
14977 AT&T 4/24/24-5/23/24 513.56
14978 AT&T 4/20/24-5/19/24 725.89
14979 AT&T 4/19/24-5/18/24 251.57
14980 AT&T 4/20/24-5/19/24 155.55
14981 AT&T 4/19/24-5/18/24 155.55
14982 BARTLEY PUMP PM, LLC MAINT - PUMP SKYFARM 3 PW 977.50 14983 BAY AREA WATER SUPPLY & CONSERVE AGFY 23-24 Q4 ASSESS/WATER LOSS PROGRAM APR '24 PW 33,504.75 14984 BAYSIDE BUILDING MATERIALS INC MATERIALS - VARIOUS ITEMS PW 2,125.69 14985 BHS MUSIC BOOSTERS 2024 PARADE BAND CONTRIBUTION 500.00 14986 BLAC-RAC MANUFACTURING, INC EQUIP - VEHICLE RACK SYSTEM PD 8,041.38 14987 BOSCO OIL COMPANY GAS/DIESEL PW/PD 9,745.77
14988 BUILDCHECK AI, INC CONSULT - ADRB APPLICATIONS MAY-JUNE '24 BP 745.00 14989 CENTRALSQUARE TECHNOLOGIES,LLC SOFTWARE - CRW/TRACK IT CONSULT 5/24 BP 3,600.00 14990 CHRIS ROGERS MAINT-OPEN SPACE/SEWER VEGETATION MANAGE PW 4,206.25 14991 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 401.47 14992 CITY OF BURLINGAME MAR '24 SEWER BILLING PW 105,280.00 14993 CIVICPLUS SOFTWARE-MUNICODE ORBANK/LINK 8/1/23-7/31/24 CL 6,440.60 14994 CLARK PEST CONTROL PEST CONTROL PW 134.00
14995 COUNTY OF SAN MATEO INFORMATION SER APR'24/MAY'24 MICRO CHANNEL LINES PD 329.02 14996 COUNTY OF SAN MATEO PUBLIC SAFETY COJAN-JUN'24 MESSAGE SWITCH PD 4,311.50 14997 COMCAST FEB '24/APR '24 CALNET NONCGEN LINE IT 9,622.44 14998 CSG CONSULTANTS, INC. PARKSIDE BRIDGE PRJ 2/24/24-3/29/24 & VARIOUS PRJ 264,660.58 14999 DAN OKANO PARTS - TRIMMER/LINE/OIL/MISC PW 2,425.77 15000 DARRYL PANG MAY'24 POLYGRAPH SERVICES PD 350.00
15001 DEBORAH YACOBELLIS CONSULT - CRW/TRACK IT MAY '24 BP 9,817.50 15002 DEGREE HVAC, INC REPAIR - HVAC FIRE STATION #32 PW 2,060.00 15003 DEPARTMENT OF JUSTICE APR'24 FINGERPRINT SERVICE PD 188.00 15004 DU-ALL SAFETY, LLC MAY '24 SAFETY CONSULT PW/PD 6,850.00 15005 FASTRAK BRIDGE TOLL 4/18/24 PD 7.00
15006 FASTRAK LANE TOLL 5/14/24 PD 18.50
15007 FERGUSON US HOLDINGS, INC PARTS - CLAMPS PW 339.72 15008 FLOWATER EQUIP - JUN '24 WATER STATION FN 164.06
15009 GLENN BERKHEIMER JUN '24 LABOR RELATIONS HR 1,700.00 15010 GOV FINANCE OFFICERS ASSOCIATION ACFR AWARD APPLICATION FEE 2023 FN 460.00 15011 GRAINGER TOOLS - ELECTRIC BLOWER KIT & VARIOUS ITEMS PW 423.15 15012 HASSETT HARDWARE-SAN MATEO SUPPLIES - TAPE MEMORIAL PARADE PW 45.78 15013 INFOSEND, INC. FEB '24 - APR '24 UTILITY BILLING FN 3,722.19 15014 INFRASTRUCTURE ENGINEERING CORP DARREL TANK REPLACE PRJ PW 346.25 15015 INTERSTATE BATTERY SYSTEM OF SF PARTS - BATTERIES TRUCK #306/PD FIRE ALARM PW 62.44 15016 INTERSTATE TRAFFIC CONTROL PRODUCT PARTS - PADDLE SIGNS/MARKING STICKS PW 156.41 15017 INTERWEST CONSULTING GROUP MAY '24 BUILDING INSPECTOR SERVICES BP 2,000.00 DocuSign Envelope ID: D4DF6872-0FF4-4D36-ADE4-2705E8238038 -16-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JUNE 2024
15018 INTRADO LIFE & SAFETY SOLUTIONS CORPOSOFTWARE - DISPATCH SUPPORT 5/20/24-8/19/24 PD 3,119.12 15019 JEFFREY SCHOENSTEIN PRINT - STAR LOGO PATROL VEHICLE DOOR PD 1,071.81 15020 KEVIN KASHIWAHARA BACKGROUND INVESTIGATION NEW HIRE PD 1,708.32 15021 KRONOS SAASHR, INC. MAY'24 PAYROLL PROCESSING FN 2,101.05 15022 MARK D HUDAK LEGAL SERVICES - APR/MAY 2024 CM 12,518.90 15023 MASTERPIECE GARDENERS, INC MAINT - MAY '24 HBF LANDSCAPE VARIOUS SITES 600.00 15024 CA METRO MOBILE COMMUNICATIONS INC EQUIP - HANDHELD RADIOS PD 4,857.66 15025 NINYO & MOORE GEOTECH & ENVIRO WOODRIDGE/CRYSTAL SPRING SLOPE INVESTIGATE PW 11,002.50 15026 OCCUPATIONAL HEALTH CENTERS OF CA EMPLOYEE PHYSICAL HR 1,035.00 15027 ODYSSEY POWER CORPORATION MAINT - GENERATORS MULTIPLE SITES PW 4,170.00 15028 456 PULLMAN ROAD LLC REFUND - GRADE DEPOSIT BP 7,500.00 15029 CHERI LI & JEFF SEIBERT REFUND - GRADE DEPOSIT BP 20,000.00 15030 GEOFFREY SMITH REFUND - BUILD DEPOSIT BP 13,517.00 15031 JOHN Y & JUDY Y CHEN REFUND - PERMIT FEE VOID BP 296.00 15032 MOHAMMAD ZARRINNGAR & MARY DINI REFUND - BUILD DEPOSIT BP 1,810.00 15033 THEODORE ULLYOT REFUND - GRADE DEPOSIT BP 7,500.00 15034 CHRISTOMAR MORENO REIMB - FINGERPRINT SERVICE FEE HR 45.00 15035 JOEY WILLIAMSON REIMB - TRAVEL EXP STATION CONF 5/21-23/24 PD 984.90 15036 KARLA MORALES REIMB - FINGERPRINT SERVICE FEE HR 74.00 15037 LIZ RUESS REIMB - FOOD TOWN VISIONING MEETING BP 65.28 15038 CALPERS EDUCATIONAL FORUM 2024 TRAIN - REGISTER FEE CALPERS FORUM 10/27-30/24 FN 549.00 15039 JUSTIN GROSCH REFUND - 1640 RENTAL DEPOSIT CM 13,000.00 15040 K9 STORM UNIFORM - K9 PATROL VESTS OZZY/DIESEL PD 7,306.00 15041 PAKPOUR CONSULTING GROUP,INC 23/24 WATER & SEWER REPLACE PRJ DESIGN PW 8,257.50 15042 PAYMENTUS CORPORATION EQUIP - CREDIT CARD DEVICE FN 264.39 15043 PENINSULA TRUCK REPAIR INC INSTALL - NEW PUMP NO-DES TRUCK #306 PW 25,374.31 15044 PENINSULA UNIFORMS & EQUIPMENT, INC UNIFORMS - VARIOUS ITEMS PD 14,838.86 15045 PG & E 4/2/24-5/1/24 MULTIPLE INVOICES 17,895.73
15046 PRIORITY 1 REPAIR - MAY'24 MULTIPLE VEHICLES PD 10,196.53 15047 QUENCH USA, INC EQUIP - WATER STATION 5/28/24-6/27/24 PD 177.61 15048 R & A JANITORIAL SERVICE, LLC MAINT - 2024 PARADE CLEANUP TOWN HALL PW 150.00 15049 RED WING SHOE STORE WORK BOOTS - STAFF PW 300.00
15050 A&A REDWOOD GENERAL TIRE CO. MAINT - TIRES TRUCK #177 PW 689.51 15051 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - W/E 5/31/24 - 6/14/24 CM/FN 11,014.57 15052 SAN MATEO COUNTY FORENSIC LAB APR'24 CRIME LAB SERVICES PD 1,266.00 15053 SFPUC FINANCIAL SERVICES MAR '24/APR '24 - WATER QUALITY ANALYSIS PW 4,410.00 15054 SHARP ELECTRONICS CORPORATION APR '24 COPIER CHARGES 3,035.18 15055 SHAWN KIRBY MAY '24 POOL SERVICE PW 1640 RENTAL 200.00 15056 SMHS MUSIC BOOSTERS 2024 PARADE BAND CONTRIBUTION 500.00 15057 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 765.35 15058 STATE WATER RESOURCES CONTROL FEE - WATER OPERATOR EXAM T2 STAFF PW 65.00 15059 STATE WATER RESOURCES CONTROL FEE - WATER OPERATOR EXAM D3 STAFF PW 100.00 15060 STATE WATER RESOURCES CONTROL FEE - WATER OPERATOR EXAM D3 STAFF PW 70.00 15061 TELECOMMUNICATIONS ENGINEERING MAY'24/JUN'24 COMM CENTER/BASE PD 4,691.00 15062 TELSTAR INSTRUMENTS MAINT - SMARTCOVER SERVICE CHATEAU PW 650.00 15063 THE CITIES GROUP INSURANCE APR-JUN'24 WORKERS' COMP/SAFETY ASSESSMENT 60,145.88 15064 SAMUAL OAKLEY CONSULT - MAY '24 ARBORIST SERVICES BP 3,870.00 15065 THOMSON WEST APR'24/MAY'24 INVESTIGATIVE WEBSITE PD 2,090.90 15066 TOWNE FORD SALES MAINT - FORD F150 #144 PW 148.25 15067 TURBO DATA SYSTEMS, INC. MAY'24 CITATION PROCESSING & SCANNER PD 1,592.92 15068 UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW 3,100.21 15069 UTILITY TELECOM, INC. MAR '24 ETHERNET & CIRCUITS IT 394.81 15070 VERIZON CONNECT NWF INC MAY 24' - GPS MONTHLY SERVICES PW 1,183.33 15071 VERIZON WIRELESS 4/11/24-5/10/24 MULTIPLE ACCOUNT PD/PW 4,094.26 15072 VIKING SHRED LLC MAY'24/JUN'24 DESTRUCTION SERVICES PD 165.98 15073 WITMER-TYSON IMPORTS, INC. APR'24 K-9 TRAINING PD 1,242.19 DocuSign Envelope ID: D4DF6872-0FF4-4D36-ADE4-2705E8238038 -17-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JUNE 2024
TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK $3,106,180.78 CALPERS RETIREMENT CONTRIBUTIONS 239,433.64
VISA PAYMENTS 74,758.93
RETIREE HEALTH REIMBURSEMENTS 87,729.51
OTHER ELECTRONIC PAYMENTS 0.00
TOTAL GOODS & SERVICES FOR THE MONTH $ 3,508,102.86
DocuSign Envelope ID: D4DF6872-0FF4-4D36-ADE4-2705E8238038 -18-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING JUNE 30, 2024 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: Government Code Section 53646(b) requires that the Quarterly Investment Report be rendered to the City Council during public session within 45 days of the quarter's end.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Quarterly Treasurer's Report
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the Treasurer's Report for the quarter ending June 30, 2024. -19-
Purchase Maturity Days to Amortized/Fair/ Coupon Valuation Issuer Type Date Date Maturity Cost Par Value Market Value Rate Yield Source LAIF On demand 58,751,968 58,751,968 58,751,968 4.3320% 1 Sec 115 Benefit Trust Company 5,794,467 5,794,467 5,794,467 1.9000% 3 Cash on Hand 8,300 8,300 8,300
Checking Account On demand 18,648,700 18,648,700 18,648,700 0.0100% 3 US Bank Custodial Account 575,190 575,190 575,190 0.0000% 4 Sub-total 83,778,624 83,778,624 83,778,624
INVESTMENTS: Cost Market Value
United States Treasury TN 9/1/2023 8/31/2027 1157 191,250 200,000 191,876 3.2600% 3 United States Treasury TN 10/1/2021 9/30/2025 457 196,063 200,000 188,578 0.2600% 3 United States Treasury TN 9/1/2023 3/31/2028 1370 175,313 200,000 178,118 1.4000% 3 United States Treasury TN 9/1/2023 5/31/2028 1431 174,688 200,000 177,312 1.4100% 3 United States Treasury TN 6/11/2021 8/31/2024 62 206,000 200,000 198,604 1.2600% 3 United States Treasury TN 3/18/2022 12/31/2026 914 192,500 200,000 184,368 1.3600% 3 United States Treasury TN 3/18/2022 1/31/2027 945 194,625 200,000 185,094 1.6200% 3 United States Treasury TN 12/8/2022 8/15/2026 776 184,438 200,000 187,156 1.6000% 3 United States Treasury TN 12/8/2022 5/15/2026 684 185,938 200,000 188,828 1.7200% 3 United States Treasury TN 7/19/2022 3/15/2025 258 193,211 200,000 195,166 1.7900% 3 United States Treasury TN 6/11/2021 7/31/2024 31 211,563 200,000 199,466 2.1300% 3 United States Treasury TN 9/1/2023 5/31/2027 1065 188,000 200,000 189,672 2.7700% 3 United States Treasury TN 7/19/2022 11/30/2025 518 198,570 200,000 194,438 2.9600% 3 United States Treasury TN 7/19/2022 7/15/2025 380 393,867 400,000 391,596 3.0600% 3 United States Treasury TN 12/20/2023 11/15/2028 1599 241,719 250,000 237,393 3.2900% 3 United States Treasury TN 6/8/2023 3/31/2025 274 197,688 200,000 198,038 3.9100% 3 United States Treasury TN 9/1/2023 11/30/2027 1248 196,813 200,000 196,196 3.9500% 3 United States Treasury TN 9/1/2023 2/29/2028 1339 198,125 200,000 196,954 4.0600% 3 United States Treasury TN 10/23/2023 7/31/2028 1492 194,625 200,000 197,882 4.1700% 3 United States Treasury TN 6/8/2023 10/25/2025 482 199,813 200,000 198,126 4.2900% 3 United States Treasury TN 12/8/2022 11/15/2025 503 203,125 200,000 198,790 4.5300% 3 ALLY BK SANDY UTAH NCD 7/21/2022 1/21/2025 205 200,000 200,000 197,418 3.0400% 3 Sub-Total 4,517,930 4,650,000 4,471,069
GRAND TOTALS 88,296,554 88,428,624 88,249,693
LEGENDS:

LAIF Local Agency Investment Fund (State of CA) LAIF Quarterly Performance Report 1 SMCP San Mateo County Pool SMCP report 2
MMF Money Market Fund Custodian Bank/Trust statement 3
BA Bankers' Acceptance Broker/Dealer market information 4 CP Commercial Paper Other Sources: Newspaper, other 5
TCD Time Certificate of Deposit Amortized Cost 6
NCD Negotiable Certificate of Deposit
TB Treasury Bill
TN Treasury Note
All funds are invested in accordance with the Town of Hillsborough's Investment Policy as approved by the City Council. Sufficient funds are available to meet the Town's expenditures for a six-month period. This report is prepared pursuant to Government Code Section 53646. LAIF Market Value is left at Cost Value because reports are not available.

Prepared by: Rich Santiago, Assistant Finance Director
Date
Approved by: Jan Cooke, Finance Director
Date
Town of Hillsborough
Report on Cash and Investments Held As of Quarter Ended June 30, 2024

TYPE OF INVESTMENTS VALUATION SOURCE
DocuSign Envelope ID: C9A97ADC-6366-4A77-8A6D-D9C5473A6CD7 7/2/2024
7/2/2024
-20-
RECAP: Purchase Price % to Total TOH Restriction 4th Quarter* Year To Date LAIF Local Agency Investment Fund $ 58,751,968 66.5% None 636,284 1,827,046 TCD Time Certificate of Deposit $ - 0.0% None
NCD Negotiable Certificate of Deposit $ 200,000 0.2% None 201 2,475 TB Treasury Bills $ - 0.0% None
TN Treasury Notes $ 4,317,930 4.9% None 30,457 93,422
CP Commercial Paper $ - 0.0% None
BA Bankers Acceptances $ - 0.0% None
CA Checking/Sweep Account $ 18,648,700 21.1% None 6,261 31,952 CUS Custodian Account $ 575,190 0.7%
COH Cash on Hand $ 8,300 0.0% None
Section 115 Trust $ 5,794,467 6.6% None 33,331 204,436
Sub-total $ 88,296,554 100%
Trustee - Bond Funds
Bond Funds - Investments
Total $ 88,296,554 706,534 2,159,332
Maturity of 2 years and under $ 60,951,866 69.0% -
Section 115 Trust $ 5,794,467 6.6% -
CA Checking/Sweep Account $ 18,648,700 21.1% -
CUS Custodian Account $ 575,190 -
COH Cash on Hand $ 8,300 0.0% -
Sub-total $ 85,978,523 96.7%
Maturity from 2-5 years $ 2,318,031 2.6%
Sub-total - Town Funds $ 88,296,554 99%
Bond Funds
Trustee - Bond Funds
Total Portfolio $ 88,296,554
TOTAL INVESTMENTS $ 69,064,364
CASH/CHECKING/MMA $ 19,232,190
TRUSTEE BOND FUNDS $ -
$ 88,296,554
*Estimate $ -
Investment Income
For Quarter Ending June 30, 2024

INVESTMENT RECAP

TOWN OF HILLSBOROUGH
DocuSign Envelope ID: C9A97ADC-6366-4A77-8A6D-D9C5473A6CD7 -21-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPOINTING ONE MEMBER TO THE FINANCIAL ADVISORY COMMITTEE FOR A PARTIAL TERM JULY 9, 2024 THROUGH DECEMBER 31, 2024 AND TO A FULL THREE-YEAR TERM JANUARY 1, 2025 THROUGH DECEMBER 31, 2027 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Town has four Council-appointed boards and committees that serve in an advisory capacity to the City Council on a volunteer basis: the Administrative Hearing Panel, Architecture and Design Review Board (ADRB), Citizens Communications Advisory Committee and Financial Advisory Committee. The term length is three years, with staggered terms expiring December 31st of each year. The City Council makes appointments annually to fill expiring terms and may also appoint applicants to fill unexpected vacancies for partial terms as necessary throughout the year.

A vacancy exists on the ADRB in the Alternate seat due to the resignation of Zach Hulsey in January 2024 for a term ending December 31, 2026, and a vacancy exists on the Financial Advisory Committee due to the resignation of Catherine Lee in April 2024 for a term ending December 31, 2024.

The Town conducted a recruitment beginning April 22, 2024 with a deadline of 12 p.m. on Friday, May 24, 2024. Recruitment efforts included posting of the notice on Town bulletin boards, at Hillsborough schools, on the Town website, on San Mateo and Burlingame Library bulletin boards and inclusion in weekly e-announcements. Following the application deadline, no applications were received for the ADRB. Three applications were received for the Financial Advisory Committee.

The Finance Commissioner and staff liaison conducted applicant interviews and discussed recommendations for appointments. Michael Quackenbush is recommended for appointment to the partial term through December 31, 2024 and to the full term of January 1, 2025 through December 31, 2027. Appointing Mr. Quackenbush to the full term in addition to the approximately five month partial term will provided administrative efficiencies for the candidate in the recruitment process that will begin in approximately September for the full term.

If the City Council prefers to appoint only to the partial term at this time, the resolution can be modified and read into the record for approval at the meeting.

The continuing vacancy in the Alternate seat on the ADRB will be included in an upcoming recruitment.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item. -23-
Agenda Staff Report - Hillsborough City Council
July 8, 2024

Page 2 ends

ATTACHMENTS:

1. Resolution

2. Application materials for Michael Quackenbush
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution appointing one member to the Financial Advisory Committee for a partial term July 9, 2024 through December 31, 2024 and to a full three-year term January 1, 2025 through December 31, 2027.
-24-
RESOLUTION NO. 24-

RESOLUTION APPOINTING ONE MEMBER TO THE FINANCIAL ADVISORY COMMITTEE FOR A PARTIAL TERM JULY 9, 2024 THROUGH DECEMBER 31, 2024 AND TO A FULL THREE-YEAR TERM JANUARY 1, 2025 THROUGH DECEMBER 31, 2027 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, an opening exists on the Financial Advisory Committee for a term expiring December 31, 2024 due to the resignation of Catherine Lee on April 9, 2024; and
WHEREAS, the Town publicized the opening on April 22, 2024, accepted applications until 12:00 p.m. on Friday, May 24, 2024, and following the application deadline, the staff liaison (Finance Director) and Finance Commissioner conducted applicant interviews.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby appoints the following individual to the Financial Advisory Committee for a partial term July 9, 2024 through December 31, 2024 and to a full three-year term January 1, 2025 through December 31, 2027:

Name Committee
Michael Quackenbush Financial Advisory Committee
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 8th day of July 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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ATTACHMENT 1
May 21, 2024
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
To whom it may concern:

Hillsborough,
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CA 94010
I am writing to express my interest in joining the Financial Advisory Committee (FAC).

I have been a Town resident now for over 5 years. During that time, I have thought about trying to volunteer within my community to help the Town in any way I can. When I saw the FAC opening recently, I thought my almost 40 years of experience as a CPA in the audit and assurance industry might be put to good use. As my career begins to wind down volunteer work is becoming a higher priority for me. I believe I would be an excellent fit for the FAC as I have served on other non-profit boards during my career and I would hope to bring some of the knowledge I have accumulated to the FAC.

Your consideration would be greatly appreciated.
7::r
Michael Quackenbush
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ATTACHMENT 2
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Michael J. Quackenbush, C.P.A.,
Partner, Licensing and Royalties
Miller Kaplan Arase LLP
San Francisco, CA
Michael J. Quackenbush has over 35 years of audit and assurance experience, with particular emphasis on licensing and royalty compliance services.

During his career, Mike’s work experience has included servicing companies who own and license intellectual property. His focus on intellectual property includes sports associations, automotive, aviation, consumer products and technology companies. He has provided assistance to these companies in the areas of complex contract disputes, royalty auditing, licensee oversight and due diligence, royalty reporting, trademark enforcement programs, internal control systems analysis, and contract review and compliance. He has extensive experience providing assurance services to clients whose licensees are located in China, Hong Kong, Japan, South Korea, and Taiwan. During one such engagement for a multi-national food and beverage company, Mike managed a team that reviewed hundreds of companies throughout China for adherence to licensing agreements which ultimately determined millions of dollars of royalties owed to our client.

Since 2001, Mike has served as the License Administrator for a joint venture which owns and licenses intellectual property surrounding SD memory card technology. In this capacity he has helped operate a company with over 500 licensees around the world.

Mike is the Partner-in-Charge of Miller Kaplan’s San Francisco office and is a member of the firm’s Administrative and Executive Committees.

Mike graduated from West Virginia University in 1985 and has attended Cornell University’s professional development program, where he studied financial management. He also earned his Certified Financial Planner certificate in 1992.

Mike is a member of both the American Institute of Certified Public Accountants and the California Institute of Certified Public Accountants.

He has served on several boards of not-for-profit organizations. -29-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GALLAGHER BENEFIT SERVICES, INC. FOR A CLASSIFICATION AND COMPENSATION STUDY IN THE AMOUNT OF $98,000.00, PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Town of Hillsborough developed a Request for Proposal (RFP), as required by the Town’s Purchasing Policy, inviting consultants to submit proposals to conduct a comprehensive classification and compensation study of the Town’s full-time positions. The RFP was advertised on the Town’s website, and staff also contacted nine consultants that have provided similar services to many of the area’s municipal agencies.

The proposed comprehensive classification and compensation study will review current job classifications and recommend updates that will ensure compliance with modern practices, incorporate technological advances and update language. The study will also identify potential career growth paths, review minimum requirements and evaluate hierarchical consistency. The study will also review and recommend a benchmarking procedure for the Town’s positions so that the positions are competitively aligned with the external labor market.

The Town received seven (7) proposals in response to the RFP. After a detailed review of the proposals and interviews with three firms, the Town has selected Gallagher Benefit Services, Inc., formerly known as Koff & Associates, as the preferred consultant to carry out the study based on their project experience and methodology. The selection of this consultant is based on qualitative factors and is not subject to low bid.

FISCAL IMPACT: Staff has carefully reviewed Gallagher’s fee proposal and has determined that the cost of $98,000.00 is reasonable. The fiscal year 2024-25 Adopted Budget included an estimated cost of $80,000.00 for the classification portion of the study. After thorough review, staff would also like to include the compensation analysis that was recommended in Gallagher’s proposal. This additional compensation analysis will exceed the $80,000.00 included in the FY 2024-25 Adopted Budget. At this time, there are sufficient funds in the General Fund budget to accommodate this remaining $18,000.00. Staff will track the budget throughout the year, and if needed, will bring forward a budget amendment for consideration at a later date.

Page 2 ends

ATTACHMENTS:

1. Resolution

2. Agreement
PREPARED BY: Anca Stratianu, Human Resources Manager
RECOMMENDATION: Adopt the resolution awarding to an authorizing the City Manager to execute an agreement with Gallagher Benefit Services, Inc. for a Classification and Compensation Study in the amount of $98,000.00, pursuant to CEQA Guideline 15378. -32-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GALLAGHER BENEFIT SERVICES, INC. FOR A

CLASSIFICATION AND COMPENSATION STUDY IN THE AMOUNT OF
$98,000.00 PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) desires to hire and retain highly qualified individuals; and
WHEREAS, having clear and up to date classification descriptions is a key element in recruiting and retaining of employees; and
WHEREAS, the Town needs a consultant with expertise in conducting such evaluations; and
WHEREAS, a Request for Proposal was publicly advertised, staff analyzed the proposals and received and determined that Gallagher Benefit Services, Inc , formerly known as Koff & Associates was the most qualified firm to perform the study; and
WHEREAS, funding is included in the fiscal year 2024-25 budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby awards to and authorizes the City Manager to execute an agreement with Gallagher Benefit Services, Inc. for a Classification and Compensation Study in the amount of $98,000.00.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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ATTACHMENT 1
1 TOWN OF HILLSBOROUGH

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of __________________, 2024 by and between the Town of Hillsborough, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1600 Floribunda Ave., Hillsborough, CA 94010 (“Town”), and Gallagher Benefit Services, Inc. a Delaware Corporation with its principal place of business at 2835 Seventh Street, Berkeley, CA 94710 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project: Classification and Total Compensation Study (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $98,000 [Ninety Eight Thousand Dollars]. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or -34-
ATTACHMENT 2
2 the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.

5. Time of Performance
Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”).

Consultant shall complete the services required hereunder based on the Activity Schedule set forth in Exhibit “C”. The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities”, includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should such a Force Majeure Event occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. c. Notwithstanding the foregoing, the Town may still terminate this Agreement in accordance with the termination provisions of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
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3 8. Standard of Care.

Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

9. Assignment and Subconsultant.

Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. Any subconsultants Consultant intends to utilize in the performance of this Agreement shall be listed in Exhibit “B.” Consultant shall provide written notice and shall obtain the written consent of the Town prior to using or substituting a non-listed subconsultant in the performance of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

10. Independent Contractor.

Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.

11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
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4 (1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
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5 (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $2,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $2,000,000 per occurrence
Professional Liability $2,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s -38-
6 equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
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7 (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the Town. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance -40-
8 proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from -41-
9 any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

15. Reserved.

16. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California. 17 Termination or Abandonment.
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents.

Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.

19. Organization.

Consultant shall assign Georg Krammer as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town. -42-
10 20. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

21. Notice.

Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

TOWN:

Town of Hillsborough
1600 Floribunda Ave. Hillsborough, CA 94010
Attn: Anca Stratianu, Human Resources
CONSULTANT:

Gallagher Benefit Services, Inc.
2835 Seventh Street, Berkeley, CA 94710
Attn: Georg Krammer, Managing Director
and shall be effective upon receipt thereof.

22. Third Party Rights.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.

23. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Entire Agreement.

This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

25. Severability.

If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.
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11 26. Successors and Assigns.

This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.

27. Non-Waiver.

The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

28. Time of Essence.

Time is of the essence for each and every provision of this Agreement.

29. Town’s Right to Employ Other Consultants.

Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

30. Prohibited Interests.

Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

30. Value Statement.

By executing this Agreement, Consultant represents and warrants that it will comply with the values statement set forth in Exhibit “D” to the same extent as a member of the Town of Hillsborough City Council or of a Hillsborough board or committee. [SIGNATURES ON FOLLOWING PAGE]
-44-
12 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE TOWN OF HILLSBOROUGH

AND GALLAGHER BENEFIT SERVICES, INC
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

TOWN OF HILLSBOROUGH GALLAGHER BENEFIT SERVICES, INC
By: By:

Doug Davis
City Manager Its:

Printed Name:

APPROVED AS TO FORM:

By:

City Attorney
ATTEST:

By:

City Clerk
-45-
13 EXHIBIT A
Scope of Services
-46-
14 -47-
15 EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town per the invoice schedule detailed below. Consultant will include with each invoice a detained progress report that indicates the amount of budget spent on each task.

Consultant will inform Town regarding any out-of-scope work being performed by Consultant.

This is a time-and-materials contract.
-48-
16 EXHIBIT C
Activity Schedule
-49-
17 EXHIBIT D
Values Statement

TOWN OF HILLSBOROUGH CITY COUNCIL, BOARDS, AND COMMUNITIES

VALUES STATEMENT
As a member of the Town of Hillsborough City Council or of a Hillsborough board or committee, I agree to uphold the Town mission statement and adhere to the following values. I will:
• Serve with integrity and be a responsible steward of taxpayer dollars and the natural environment.
• Treat everyone with respect, listen to understand, and promote civility, courtesy, and thoughtfulness in all interactions.
• Create an atmosphere where individual members, Town staff, and members of the community are free to express their ideas and work to their full potential. • Promote public and individual trust through honest and open practices and communications.
• Recognize and celebrate the diversity of our community through the pursuit of equal access, equal participation, and fair treatment for all. • Work collaboratively with others toward the common good in order to achieve innovative solutions for the public benefit.
• Maintain a balanced sense of community and quality of life through the protection and improvement of our natural and built environments.
• Respect the dignity and privacy of individuals and organizations. • Safeguard the community from the threats of natural, technological, or other threats to our safety and wellbeing.
• Avoid and discourage conduct which is divisive or harmful to the best interests of Hillsborough.
-50-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH OSMOSE UTILITY SERVICES, INC. FOR THE GIS ASSET VERIFICATION AND LOCATING PROJECT IN THE AMOUNT OF $298,494.00 PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: The Town has existing Geographic Information System (“GIS”) data that contains location and attribute information about assets in Town, including water assets, storm assets, and sanitary sewer assets. The existing GIS data, while comprehensive, often has inaccurate location information. The Town desires to hire a firm to survey and collect location and descriptive information for Town assets, covering approximately 4,300 water meters, 2,700 water valves, 1,000 hydrants, 3,000 sewer manholes and cleanouts, 1,170 storm catch basins, 325 storm outlet structures, 200 storm manholes, 130 storm inlet structures, and 50 storm trash racks as part of the survey. The objectives of this project are to improve the precision of existing Town assets, discover and catalog any Town assets that are not currently in the Town GIS data, and collect photos and attribute information about the surveyed Town assets. When completed, this project will provide staff with more consistently accurate data and support management of Town assets.

The need to modernize, and improve the precision of the GIS system was identified as a priority to properly identify assets which can reduce staff time in maintenance, emergencies, and future designs. Staff issued a Request for Proposal (“RFP”) for professional consulting services to undertake the work of surveying Town assets. The RFP was advertised through the Town website, and staff also directly contacted firms that perform this type of work. Staff received two proposals, one from Forester’s Co-Op and one from Osmose Utility Services, Inc. After a detailed review, both firms were invited to interview. After careful evaluation by the staff panel, staff identified Osmose Utility Services, Inc. as the preferred consultant based on their experience, technical methodology and approach, and understanding of the scope of work.

FISCAL IMPACT: After careful review of the cost proposal, staff and Osmose Utility Services, Inc. negotiated the total not-to-exceed project amount to $298,494.00. It is recommended funding in the amount of $298,494.00 be allocated from and split equally between the approved Fiscal Year 2024-25 Streets and Stormwater, Sewer, and Water Division Operations budgets. Sufficient funding remains in the budgets for this project.

ENVIRONMENTAL ISSUES: This project is exempt from the California Environmental Quality Act (CEQA) per Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
-51-
Agenda Staff Report - Hillsborough City Council
July 8, 2024

Page 2 ends

PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an agreement for professional services with Osmose Utility Services, Inc. for the GIS Asset Verification and Locating Project in the not-to-exceed amount of $298,494.00 pursuant to CEQA guideline 15301.
-52-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AGREEMENT FOR PROFESSIONAL SERVICES WITH OSMOSE UTILITY SERVICES, INC. FOR THE GIS ASSET VERIFICATION AND LOCATING PROJECT IN THE AMOUNT OF $298,494.00 PURSUANT TO CEQA GUIDELINE 15301 WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s Geographic Information System (“GIS”) data; and
WHEREAS, the Town desires to hire a firm to survey and collect location and descriptive information for Town assets; and
WHEREAS, the objectives of this project are to ascertain the correct location of existing Town assets, discover and catalog any Town assets that are not currently in the Town GIS data, and collect photos and attribute information about the surveyed Town assets; and
WHEREAS, a Request for Proposal for these services was publicly advertised; and WHEREAS, staff received two proposals, conducted a detailed analysis of both proposals, and interviewed both firms; and
WHEREAS, after careful evaluation by the staff panel, staff identified Osmose Utility Services, Inc. (“Osmose”) as the preferred consultant based on their experience, technical methodology and approach, and understanding of the scope of work; and
WHEREAS, funding for the GIS Asset Verification and Locating Project will be allocated from and split equally between the approved FY 2024-25 Streets and Stormwater, Sewer, and Water Division Operations budgets, for a total not-to-exceed amount of $298,494.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute an agreement for professional services with Osmose Utility Services, Inc. for the GIS Asset Verification and Locating Project in the not-to-exceed amount of $298,494.00.

Mayor of the Town of Hillsborough
Attest: City Clerk
-53-
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 8th day of July, 2024 by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-54-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH HAZEN AND SAWYER, INC. FOR WATER SERVICE LINE INVENTORY SERVICES IN THE AMOUNT OF $81,640.00, FOR A TOTAL AGREEMENT AMOUNT OF $181,120.00, PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: On November 11, 2023, City Council authorized the City Manager to execute an agreement with Hazen and Sawyer, Inc. (Hazen) in the amount of $99,480.00 to conduct a water service line material inventory (Inventory), as required by the United States Environmental Protection Agency published revisions to the Lead and Copper Rule. Hazen worked with Hillsborough staff to collect and review all available Town records, including San Mateo County Tax Assessor databases and codes, Hillsborough policy records and codes, building and planning permit records and codes, capital improvement project records, engineering specifications and records, water operation work orders, water staff interviews, etc. They used this thorough review of records to create a database to identify water service line material type for every water service line in the Town of Hillsborough (8,400 public and private water service lines).

Unfortunately, there were significant gaps in Hillsborough’s available record set that resulted in a large number of Hillsborough water service lines being designated as “unknown material”. In order to improve the findings of the records analysis, it is recommended that a California Department of Drinking Water (DDW) approved water service line statistical analysis be performed. The statistical analysis will use field verification techniques to physically identify water service line materials for a statistically valid number of service lines (approximately 400) with “unknown” material designation.

Should the initial number of service lines be inconclusive, an additional 150 “unknown” water service lines would be field investigated (This is an optional task).

Hazen has provided a quote for service in the amount of $81,640.00 to conduct the field service line verifications and the statistical analysis ($59,220.00 for 400 service lines and $22,420.00 for an additional 150 service lines, if needed). The results of the field service verifications and analysis will be incorporated into the Town’s Inventory and the Inventory will be submitted to DDW by the October 16, 2024 regulatory deadline.

FISCAL IMPACT: The cost of the proposed additional services is $81,640.00, which is in addition to the previously authorized contract sum of $99,480.00, for a total cost of $181,120.00. It is recommended that funding be allocated from the FY 2024-25 water operations budget in the amount of $81,640.00. Sufficient funding remains in the budget for this project. -55-
Agenda Staff Report - Hillsborough City Council
July 8, 2024

Page 2 ends

ENVIRONMENTAL ISSUES: The action is categorically exempt from the California Environmental Quality Act according to Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with Hazen and Sawyer, Inc. for water service line inventory services in the amount of $81,640.00, for a total not-to-exceed agreement amount of $181,120.00.
-56-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH HAZEN AND SAWYER, INC.

FOR WATER SERVICE LINE INVENTORY SERVICES IN THE AMOUNT OF $81,640.00, FOR A TOTAL AGREEMENT AMOUNT OF $181,120.00, PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, On November 11, 2023, the City Council authorized the City Manager to execute an agreement in the amount of $99,480.00 with Hazen and Sawyer, Inc. (Hazen) to conduct a water service line inventory (Inventory), as required by the United States Environmental Protection Agency published revisions to the Lead and Copper Rule; and
WHEREAS, Hazen worked with Hillsborough staff to collect and review all available records, including (but not limited to) San Mateo County Tax Assessor databases and codes, Hillsborough policy records and codes, building and planning permit records and codes, capital improvement project records, development records, engineering specifications, water operation work orders, etc.; and
WHEREAS, due to significant gaps in the available record set there were a large number of Hillsborough water service lines designated as “unknown”; and WHEREAS, in order to improve the findings of the records analysis, it is recommended that a California Department of Drinking Water (DDW) approved water service line statistical analysis be performed; and
WHEREAS, the results of the field service verifications and analysis will be incorporated into the Town’s Inventory and the Inventory will be submitted to DDW by the October 16, 2024 regulatory deadline; and WHEREAS Hazen provided Town staff a cost quote for statistical analysis services in the amount of $81,640.00, which was found by staff to be a reasonable cost for the level of services to be provided; and
WHEREAS, sufficient funding remains the FY 2024-25 water operations budget to fund the statistical analysis in the amount of $81,640.00, for a total not-toexceed amount $181,120.00; and WHEREAS, staff recommends that the City Council approve and authorize the City Manager to execute Amendment No. 1 to the existing Agreement to conduct water service line field investigations and statistical analysis in the amount of $81,640.00, for a total agreement amount of $181,120.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute Amendment -57-
2 No. 1 to the Agreement with Hazen and Sawyer, Inc. for water service line inventory services in the amount of $81,640.00, for a total agreement amount of $181,120.00.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-58-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT WITH FRANK & GROSSMAN LANDSCAPE CONTRACTORS, INC. TO PROVIDE JANITORIAL SERVICES TO THE TOWN OF HILLSBOROUGH FOR A NOTTO-EXCEED, TWO-YEAR AMOUNT OF $215,305.00, PURSUANT TO CEQA GUIDELINE 15301 SUMMARY: The Town owns and maintains Public Works, Finance, Police Department, and Town Hall buildings that require regular contractual janitorial services.

Staff issued a Request for Proposal (“RFP”) for professional services to undertake janitorial maintenance for Town of Hillsborough buildings. The RFP was advertised through the Town website, and staff also directly contacted firms that perform this type of work. Five companies submitted proposals by the submittal deadline. After a detailed review of the proposals, four firms were invited to interview. After careful evaluation, staff identified Frank & Grossman Landscape Contractors, Inc. to be the most qualified company to provide jantorial services to the Town. Frank & Grossman Landscape Contractors, Inc. has experience working at neighboring municipalities and received favorable reviews.

FISCAL IMPACT: After careful review of the cost proposal, Hillsborough staff and Frank & Grossman Landscape Contractors, Inc. negotiated the total not-to-exceed, two-year amount of $215,305.00. It is recommended funding in the amount of $215,305.00 be allocated from the approved Fiscal Year 2024-26 General Government, Janitorial Services budget.

ENVIRONMENTAL ISSUES: The action is categorically exempt from the California Environmental Quality Act pursuant to Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Rick Pina, Superintendent, Public Works
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a two-year agreement with Frank & Grossman Landscape Contractors, Inc. for janitorial services for a not-to-exceed, two-year amount of $215,305.00, with an option of a one-year extension upon mutual agreement of both parties.
-59-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH FRANK & GROSSMAN LANDSCAPE CONTRACTORS, INC. TO

PROVIDE JANITORIAL SERVICES TO THE TOWN OF HILLSBOROUGH FOR A NOT-TO-EXCEED, TWO-YEAR AMOUNT OF $215,305.00, PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, the Town of Hillsborough (“Town”) owns and maintains Public Works, Finance, Police Department, and Town Hall buildings that require regular contractual janitorial services; and
WHEREAS, staff issued a Request for Proposal (“RFP”) for professional services to undertake janitorial maintenance for Town of Hillsborough buildings, advertised it through the Town website, and also directly contacted firms that perform this type of work; and
WHEREAS, after a detailed review of the proposals, four firms were invited to interview; and
WHEREAS, after careful evaluation and negotiation, staff identified Frank and Grossman, Inc. to be the most qualified and cost-effective company to provide these services in the two-year, not to exceed amount of $215,305.00; and
WHEREAS, staff recommends that the City Council award a two-year agreement to Frank & Grossman Landscape Contractors, Inc. in the amount of $215,305.00 and that funds be allocated from the approved FY 2024-25 General Government, Janitorial Services budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve and authorize the City Manager to execute a two-year agreement with Frank & Grossman Landscape Contractors, Inc. for janitorial services for a not-to-exceed, two-year amount of $215,305.00, with an option to extend the agreement for one year upon mutual agreement of both parties.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 8th day of July 2024, by the following vote of the members thereof:
-60-
2 AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-61-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH DEBORAH YACOBELLIS, PERMIT SOFTWARE UPGRADE CONSULTANT, IN A NOT-TOEXCEED AMOUNT OF $100,000.00, PURSUANT TO CEQA GUIDELINE 15378 SUMMARY: The Building & Planning Department, which manages the Town-wide permit services platform and is overseeing the upgrade migration to a new cloud-based version of the software, is requesting an amendment to its professional service agreement with Deborah Yacobellis (“consultant”) for increased scope of services and assistance on the upgrade migration of TRAKiT.net to Community Development.

The Town has launched a new permitting and business licensing platform and is undergoing system configuration to optimize the system’s use. CentralSquare owns and supports the permit service platform Community Development, the newer cloud-based version of the Town’s most recent platform TRAKiT.net. Their service contract included data migration and some guidance on improvements.

While the Community Development contract included some workflow analysis and process optimization, staff desired more personalized evaluation of their system and process needs, and assistance in managing the relationship with Central Square and the technical aspects of a software upgrade. In consultation with other jurisdictions migrating to the Community Development platform, it became evident of the benefit to obtain an independent consultant to configure the system and define workflow and processes, all with the goal to improve internal staff efficiencies and the external customer experience.

After a review of proposals, the Town procured consulting services from the consultant, as approved by the City Manager for the estimated consulting cost of $20,000.00.

The consultant has 20 years of experience in software design, engineering, and implementation, with additional expertise in system optimization and project management, and over 17 years of experience providing consulting services to municipalities in the system and process evaluation and improvement. Current contracts include the jurisdictions of Burlingame, Mill Valley, Tiburon, and San Anselmo. She offers a hands-on and accessible approach, and has intimate knowledge of the construction review and permitting process from both the jurisdiction side and customer-facing user experience.

The initial contract was intended to allow for an analysis by the consultant of the current status of the project and make what were thought to be minor improvements to the progress. Upon review -63-
Agenda Staff Report - Hillsborough City Council
July 8, 2024

Page 2 ends

of the configuration, training, and implementation needs for the system's permitting and business licensing modules, the scope was significantly more involved. The previous system is over 20 years old, and converting to an online, self-service, customer-facing platform, with an online payment system, requires more extensive changes than previously estimated.

Hence, staff seeks the City Council’s approval and authorization for the City Manager to execute an amendment to the original agreement in a total not to exceed amount of $100,000.00, to meet these expanded goals.

Under the Town’s Purchasing Policy, services in an amount over $75,000 are required to be procured through a Request for Proposals (RFP) process. In lieu of the RFP process, staff is instead recommending that this work, which is estimated to be in excess of $75,000.00, be procured directly with the consultant that is currently up to speed on the assignment and nearing completion of the project. This is because it would be futile for the Town to go out to RFP as the Town will benefit from lower costs by continuing with the consultant due to her deep knowledge of the Town’s new system and processes and any other vendor will need to get up to speed on and/or create at costs to the Town. It has been held that where competitive proposals work an incongruity and are unavailing as affecting the final result, or where competitive proposals do not produce any advantage, competitive bidding is not applicable. See, Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631. On this basis, staff is recommending that the City Council concur with staff’s findings above and adopt the resolution approving and authorizing the City Manager to execute an amendment to the original agreement with the consultant. Staff has included findings consistent with the above in the draft resolution for the City Council’s consideration.

FISCAL IMPACT: The contract is paid hourly, and the amendment would add $80,000.00 to the existing $20,000.00 agreement. A California Department of Housing and Community Development grant partially offsets the overall project. Adequate reserves are available to fund this increased contract in 60111204-6047 Building/Planning Software Upgrade.

ENVIRONMENTAL ISSUES: The City Council’s adoption of the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15378 as the approval of any amendment would constitute a continuing administrative activity of the Town to upgrade migration to a new cloud-based version of software and the action will not result in any potentially significant physical impact on the environment.

ATTACHMENTS:

1. Resolution

2. Amendment to Letter Agreement

3. Original Letter Agreement
PREPARED BY: Nicole De Lancie, Management Assistant, Building & Planning Department RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute an amendment to the professional services agreement with Deborah Yacobellis, permit software upgrade consultant, in a not-to-exceed amount of $100,000.00 pursuant to CEQA Guideline 15378.
-64-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH DEBORAH YACOBELLIS, PERMIT SOFTWARE UPGRADE CONSULTANT, IN A TOTAL NOTTO-EXCEED AMOUNT OF $100,000.00 PURSUANT TO CEQA GUIDELINE 15378 WHEREAS, the Town of Hillsborough (“Town”) is undergoing a permitting and business licensing system upgrade of its 20-year-old software in order to improve internal efficiencies and the external customer experience; and WHEREAS, the configuration, training, and implementation needs for the system's permitting and business licensing modules require more extensive consulting and configuration than previously estimated; and WHEREAS, using a consultant to advise and manage system configuration and define workflow and processes has been proven amongst other jurisdictions to achieve more desirable outcomes; and
WHEREAS, the current consultant, Deborah Yacobellis, has 20 years of experience and already has a deep knowledge of the Town’s new system and processes, which are nearing project completion; and
WHEREAS, the proposed increased amount would be accommodated under the existing budget and partially offset by a California Department of Housing and Community Development grant; and
WHEREAS, under the Town’s Purchasing Policy, services in an amount over $75,000 are required to be procured through a Request for Proposals or RFP process; and
WHEREAS, in lieu of the RFP process, staff is instead recommending that this work, which is estimated to be in excess of $75,000, be procured directly with the consultant that is currently up to speed on the assignment and nearing completion of the project; and
WHEREAS, staff believes that it would be futile for the Town to go out to RFP as the Town will benefit from lower costs by continuing with the consultant due to her deep knowledge of the Town’s new system and processes and any other vendor will need to get up to speed on that will create excess costs to the Town.

WHEREAS, it has been held that where competitive proposals work an incongruity and are unavailing as affecting the final result, or where competitive proposals do not produce any advantage, competitive bidding is not applicable. See, Graydon v.

Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631. -66-
ATTACHMENT 1
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby concurs with staff’s findings above finding that competitive bidding would be unavailing and would not produce any advantage and therefore forgoes competitive bidding; and
BE IT FURTHER RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute an amendment to the professional services agreement with Deborah Yacobellis, permit software upgrade consultant, in a not-to-exceed amount of $100,000.00.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-67-
1 06/25/2024
Deborah Yacobellis
228 Oakdale Ave
Mill Valley, CA 94941
First Amendment to Letter Agreement for Town of Hillsborough Project Management for TRAKiT Upgrade to Community Development
Dear Deborah,
This letter shall serve as the First Amendment (“First Amendment”) to the original Agreement entered into on August 25, 2023 (“Letter Agreement”) regarding the Project Management and Consulating (“Services”) to be provided by Deborah Yacobellis (“Consultant”) as an independent contractor to the Town of Hillsborough (the “Town”) for the Town’s TRAKiT Upgrade to Community Development (“Project”).

Based on the mutual promises and understandings laid out below where the Town is seeking to continue services based on increased compensation, the following provisions in the Letter Agreement are hereby amended in their entirety via this First Amendment:

Services; Schedule of Performance: The Services to be provided are more particularly described in the Scope of Services attached to the original Letter Agreement as Exhibit “A”, and attached to this First Amendment as Exhibit “A-1” and both are incorporated herein by reference. Services on the Project shall continue and will be ongoing until Consultant has billed up to $100,000 for services, or Consultant and the Town have confirmed completion of Project, whichever of these scenarios come first. Neither the Town nor Consultant shall be considered in default of this Letter Agreement or the First Amendment for delays in performance caused by circumstances beyond the reasonable control of the non-performing party. For purposes of this Letter Agreement and the First Amendment such circumstances could include scenarios like abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes; lockouts; work slowdowns, and other labor disturbances; sabotage; or judicial restraint. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Letter Agreement and the First Amendment.

Compensation: Compensation shall be based on the actual amount of time spent in adequately performing the Services and shall be billed at the rate(s) set forth in Exhibit “B” attached to the Letter Agreement and incorporated herein by reference. The total compensation shall not exceed $100,000.00 without written approval of the Town’s City Manager. Consultant’s invoices shall include a detailed description of the Services performed. Invoices shall be submitted to the Town on a monthly basis as performance of the Services progress. The Town shall review and pay the approved charges within thirty (30) days of receipt of such invoices. If the Town disputes any of Consultant’s fees, the Town shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. The Town shall review and pay the approved charges on such invoices in a timely manner.
-68-
ATTACHMENT 2
Deborah Yacobellis

Page 2 of 3 ends

2 Except as modified by this First Amendment, all other terms of the Letter Agreement shall continue in full force and effect.

Consultant warrants that the individual who has signed this First Amendment has the legal power, right and authority to make this First Amendment and bind the Consultant hereto. If you agree with the terms of this First Amendment, please indicate by signing and dating where indicated below.

TOWN OF HILLSBOROUGH
Approved By:

Doug Davis
City Manager, Town of Hillsborough
Date
Attested By:

Lisa Natusch
City Clerk, Town of Hillsborough
Deborah Yacobellis
Signature
Name
Title
Date
-69-
Deborah Yacobellis

Page 3 of 3 ends

3 EXHIBIT “A-1”
Services; Schedule of Performance
Scope of Services
Key [initial] responsibilities include but are not limited to:
(a) Evaluate CentralSquare scope of work to ensure completeness of upgrade (b) Review current status of upgrade project
(c) Review current TRAKiT system including custom reports (d) Evaluate business processes and advise
(e) Document detailed requirements for upgrade
(f) Attend upgrade team meetings with CentralSquare
(g) Assist with data cleanup in TRAKiT prior to migration, if applicable (h) Assist with implementation of additional modules such as eTRAKiT, iTRAKiT, Assessor integration, and GIS if applicable
(i) Work with CentralSquare and the Town to test upgrade Expanded scope responsibilities [post project evaluation] include but are not limited to:
(a) GIS Mapping Module Configuration
(b) In-Depth Business License Process Evaluation
(c) Business License Online Application and Renewal Process Configuration (d) Manage project relationship with CentralSquare on behalf of the Town (e) Coordinate with new Credit Card processor Paymentus and ensure all system connectivity (Tyler Munis Accounting Software, CentralSquare Community Development Permit Software)
(f) Permit Software Financial Data Reconciliation to match to Town’s GL for better tracking
(g) Create Manuals for Staff
(h) Create Custom Reports and Print Documents
(i) Run tests on Community Development to identify bugs; manage service tickets with Central Square
(j) Current Database Clean-up of numerous old records for Data Migration (k) Business Process Optimization Evaluation and Configuration; phased both pre and post go-live
(l) On Call Support for System glitches
(m) Set up tablets and mobile app for field inspectors
(n) Coordinate with Town’s IT Consultant to manage existing servers and decommission
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
10 CONSENT CALENDAR

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AUTHORIZING THE DISPLAY OF THE JUNETEENTH FLAG

AT TOWN HALL ANNUALLY IN JUNE TO COMMEMORATE JUNETEENTH NATIONAL INDEPENDENCE DAY, PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: In accordance with City Council-adopted Policy 420, Flag Flying, Proclamations, and Public Awareness Campaigns Policy, the attached resolution authorizes the display of the Juneteenth Flag at Town Hall (mounted on a light post outside of Town Hall) annually in June to commemorate Juneteenth National Independence Day to express the Town’s official sentiments as authorized by the City Council.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Resolution
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Adopt the resolution authorizing the display of the Juneteenth Flag at Town Hall annually in June to commemorate Juneteenth National Independence Day. -87-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AUTHORIZING THE DISPLAY OF THE JUNETEENTH FLAG AT TOWN HALL

ANNUALLY IN JUNE TO COMMEMORATE JUNETEENTH NATIONAL
INDEPENDENCE DAY, PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) adopted Policy 420 regarding the display of ceremonial and/or commemorative flags at Town Hall; and WHEREAS, the policy provides for the display of commemorative flags that the City Council may authorize by resolution as an expression of the Town’s official sentiments; and
WHEREAS, Juneteenth is celebrated annually on June 19th to commemorate the ending of slavery in the United States; and
WHEREAS, the Town desires to display the Juneteenth Flag at Town Hall annually in June on a light post directly in front of Town Hall to recognize Juneteenth National Independence Day.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby authorizes the Juneteenth Flag to be displayed at Town Hall annually in June in recognition of Juneteenth National Independence Day.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-88-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
11 PUBLIC HEARING

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION AUTHORIZING PLACEMENT OF SEWER SERVICE AND

STORM DRAINAGE CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE

PROTECTION AND PREVENTION, AND THE FLAT CHARGE COMPONENT OF THE GARBAGE COLLECTION FEE ON THE FISCAL YEAR 2024-25 COUNTY TAX ROLL AND

AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH CHARGES PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The Town's sewer service charges, storm drainage charges, public safety special tax and the flat garbage collection fee are collected by the County Tax Collector in the same manner in which the County collects the property taxes. The Hillsborough Municipal Code requires the Town to annually adopt a resolution authorizing the County Tax Collector to collect the above charges.

The procedures to place the charges on the tax roll and the publication of the notice on the hearing are those prescribed in the California Health and Safety Code 5473 through 5473.8. The public safety tax that gets put on the tax roll is pursuant to Government Code section 50077(b) and the provisions in the Municipal Code.

There are an estimated 3,903 households that will be assessed an annual residential sewer charge of $4,145.00 for an estimated total of $16,177,935.00 to support the sewer operations. This represents a 4% increase from the $3,985.00 annual charge last year. Commercial accounts will be manually assessed and billed with the water charges based on their winter water usage and relationship to the charge of an "equivalent dwelling unit" of $4,145.00. The sewer charge was approved by City Council on May 13, 2024 in a noticed public hearing.

The annual storm drainage charge was first authorized in fiscal year (FY) 1994-95 upon the implementation of the National Pollutant Discharge Elimination System (NPDES) Stormwater Pollution Prevention Program. The authorizing ordinance, however, does not provide for adjustments to the annual charge to cover changes to program costs; hence, it has remained the same since the initial implementation. An annual charge of $7.34 per parcel will be assessed to 4,013 parcels for an estimated total of $29,445.42.00 to partially pay for storm drain costs.

The public safety tax of $218.00 for 61 unimproved and $570.00 for 3,920 improved parcels will bring in an estimated $2,247,480.00 towards partial funding of public safety operations. The special tax initially set at $190 for unimproved parcels and $496 for improved parcels in FY 1998- 99 was increased by 2% each year, but the authorizing ordinance set a maximum of 115% of the initial amounts. The maximum amounts have been assessed since FY 2005-06.

The flat garbage collection fee reflects a 5% increase from the previous year in the amount of $363.84 per year to be assessed on an estimated 3,904 parcels. Projected receipts of -89-
Agenda Staff Report - Hillsborough City Council
July 8, 2024

Page 2 ends

$1,420,431.00 net of the incidental charges (collection fee charged by the County and the cost to prepare the data in the required format) will be remitted to Recology per the franchise agreement.

FISCAL IMPACT: Collection charges will be assessed by the County in exchange for the service.

The cost is part of the operating budget. All revenues are reflected in the approved budget.

ATTACHMENTS: Resolution
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION:

1. Open the public hearing and receive comments;

2. Close the public hearing; and

3. Adopt the resolution authorizing placement of sewer service and storm drainage charges, special tax for police protection and fire protection and prevention, and the flat charge component of the garbage collection fee on the FY 2024-25 County tax roll and authorizing the County Tax Collector to collect such charges.
-90-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

AUTHORIZING PLACEMENT OF SEWER SERVICE AND STORM DRAINAGE

CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE PROTECTION

AND PREVENTION, AND THE FLAT GARBAGE COLLECTION FEE ON THE FY 2024-25 COUNTY TAX ROLL AND AUTHORIZING THE COUNTY TAX

COLLECTOR TO COLLECT SUCH CHARGES PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the residential sewer service charge effective for billings for fiscal year 2024-25 is $4,145.00 per residence (a 4% increase from last year); and WHEREAS, the storm drainage charge effective for billings for fiscal year (FY) 2024-25 is the same as in the previous fiscal year, i.e., $7.34 per year per parcel in the Town; and
WHEREAS, pursuant to Section 3.30.040 B of the Hillsborough Municipal Code, the City Council has set the FY 2024-25 Special Tax for Police Protection and Fire Protection and Prevention (Public Safety Tax) at $570.00 for each improved parcel and $218.00 for each unimproved parcel (unchanged since FY 2005-06); and
WHEREAS, the Town adopted Ordinance No. 700 on May 14, 2012, authorizing charging of a flat fee to each property improved with a residence to defray a portion of the Town’s costs of providing removal and disposal of waste and garbage through its franchisee and that the FY 2024-25 fee to be placed on the County tax roll is the same as in the previous fiscal year - $363.84 per property per year; and
WHEREAS, Sections 13.34.040 and 13.54.040 of the Hillsborough Municipal Code direct that the Town’s residential sewer service charges and storm drainage charges be placed on the County tax rolls and collected by the County Tax Collector and that the City Council adopt a resolution each year authorizing the same; and
WHEREAS, Section 3.30.050 B of the Hillsborough Municipal Code provides that the Public Safety Tax shall be collected by the County Tax Collector on behalf of the Town in the same manner in which the County collects ad valorem property taxes on the secured roll; and
WHEREAS, Section 8.12.090 of the Hillsborough Municipal Code authorizes the Town to contract with the Tax Collector of the County of San Mateo to collect charges imposed by the Town for the collection and disposal of garbage and waste; and
WHEREAS, the report and notices required by Sections 5473 and 5473.1 of the California Health and Safety Code have been completed; and -91-
2 WHEREAS, the public hearing required by Section 5473.2 of the California Health and Safety Code took place at the July 8, 2024 meeting of the City Council.

NOW THEREFORE, BE IT RESOLVED that:

1. The City Council of the Town of Hillsborough hereby adopts the report as filed with the City Clerk under Section 5473.1 of the California Health and Safety Code, there having been no objections or protests thereto at the public hearing just concluded.

2. The County Controller is hereby authorized to place the Town of Hillsborough residential sewer charges, storm drainage charges, special tax for police protection and fire protection and prevention, and the flat garbage collection fee on the FY 2024-25 County tax roll, and that the County Tax Collector is hereby authorized to collect such charges in the same manner, by the same person, and at the same time as, together with and not separately from, the general taxes applicable to real property in the Town of Hillsborough.

3. The County is hereby authorized to retain the necessary amount from such collections to cover the cost of the County’s services hereunder (pursuant to the County’s formula allocating among all the agencies for which the County provides tax collection services, the cost of the County offices involved in collecting the taxes, prorated according to the amount of taxes collected from each agency), and the balance of such collections shall be remitted to the Town.

4. This resolution shall be printed and posted on the official bulletin boards of the Town of Hillsborough.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-92-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
12 NEW BUSINESS

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A THIRD AMENDMENT TO THE EXISTING AGREEMENT WITH FREYER & LAURETA, INC. FOR ENGINEERING SERVICES FOR THE PRELIMINARY DESIGN OF THE HIGHLINE WATER PIPELINE PROJECT IN THE AMOUNT OF $1,327,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $2,079,800.00
SUMMARY: The Town of Hillsborough operates a complex water distribution system to supply portable water for domestic use, landscape irrigation and fire suppression. The normal source of water is the San Francisco Public Utilities Commission’s (SFPUC), Sunset Pipeline No.1 and Crystal Springs Pipeline No. 2. These historical points of connection are at lower elevations, which requires the Town to pump millions of gallons uphill, at significant costs. Also, the process of lifting water and using this historical route is vulnerable to seismic events. The Town stores this water in 17 active storage tanks and one reservoir located at 10 sites throughout the Town.

The Town desires to install a new direct water transmission pipeline that would link the Town's water system to the improved Harry Tracy Water Treatment Plant located in Millbrae. The new pipeline would serve several functions:

1. Provide an alternate source of water to the Town should the water supply from the SFPUC's "lower" zone become unavailable for any reason (pipe damage due to earthquake, water quality event, etc.).

2. Provide an almost limitless supply of water at the Town's western boundary, which could be critical in fighting a large wildland fire. Water available at the top of the Town's pressure zone also provides emergency water to all areas in Town for firefighting purposes. Distributing water from the top down is not impeded by existing tank sizes and pump limitations.

3. Avoid day-to-day operation of various existing pump stations that currently work to deliver water from the SFPUC lower zone to the Town's higher elevations and pressure zones. This will result in a significant energy savings to the Town.

4. Provide increased seismic reliability to the Town's higher elevation pressure zones.

5. Water made available via the highline would not be impacted by planned PSPS (Public Safety Power Shutoff) events.

6. Deliver water to the Town and partner agencies Burlingame and Millbrae. -93-
Agenda Staff Report - Hillsborough City Council
July 8, 2024

Page 2 ends

On September 14, 2020, City Council awarded an Agreement for professional conceptual design services to Freyer & Laureta, Inc. (“F&L”) for the Highline Water Pipeline Design from the Harry Tracy Water Treatment Plant to the Town of Hillsborough Water System (“Project”) in the amount of $421,600.00.

On October 10, 2022, City Council approved an amendment to the Agreement for additional design coordination efforts with the Town’s partner agencies, Burlingame, Millbrae and the SFPUC, in the amount of $150,000.00.

On April 11, 2023, City Council approved a second amendment for the preparation of the Project’s California Environmental Quality Act (CEQA) documents, in the amount of $181,200.00.

The Town desires to approve a third amendment to the Agreement now that the preliminary study/analysis and CEQA is accounted for. This amendment would be to complete the preliminary design package in the amount of $1,327,000.00. F&L provided a proposal for these additional services which are summarized as follows:
• Project management and coordination
• Topographic surveying, geotechnical investigation, geohazard engineering • Preliminary pipeline design, including basis of design report, fault crossing analysis, and hydraulic modeling
The comprehensive design for this size of project is complex and challenging. A multiphase design process allows the Town to methodically determine the best design approach and authorize funding in phases. F&L successfully completed the tasks associated with the original agreement and subsequently approved amendments. The conceptual design and preliminary analysis allowed the Town and partner agencies to determine the most favorable pipeline alignment. The CEQA review period is complete, no further environmental reviews or revisions are anticipated, and the final IS/MND will be presented to Council for adoption at the August 2024 City Council. The next step is to complete the preliminary design package as presented in this agenda item. As preliminary design significantly progresses, it is anticipated an amendment for the final pipeline design and development of construction drawings will be presented to Council for approval prior to the end of the calendar year, so the project can be ready for bidding in 2025.

Staff carefully reviewed the proposed scope and cost and after some negotiations with F&L, staff finds the proposal reasonable for the level of effort necessary to complete this preliminary design task. This would be the largest capital project in the Town's history, and the percentage cost of the needed design work is proportionate based on the needed effort. The estimated overall project cost is $32.5 million, of which the Town is anticipating receiving Federal BRIC Funding in the amount of $22.75 million, with the approximate remaining $9.75 million paid by each of the partner cities, the Town, Millbrae and Burlingame. This design cost is part of the overall project cost and part of the initial estimate, and part of the Town's Capital Improvement Plan budget specific to water.

FISCAL IMPACT: Staff recommends amending the existing agreement with F&L a third time in the amount of $1,327,000.00, for a total agreement amount of $2,079,800.00. It is recommended funding be allocated from the adopted Fiscal Year 2024-25 High Line Water Connection (CIP -94-
Agenda Staff Report - Hillsborough City Council
July 8, 2024

Page 3 ends

#510) budget. Sufficient funding remains in the budget. Staff anticipates receiving Federal funds to cover the reimbursement of 70% of project costs.

ENVIRONMENTAL ISSUES: Pursuant to California Environmental Quality Act (CEQA), the Town of Hillsborough prepared a draft Initial Study/Mitigated Negative Declaration (IS/MND) to evaluate the potential environmental effects of the Project. The Initial Study concludes that potential significant environmental effects could occur from project implementation in the following issue areas: air quality, biological resources, cultural resources, geology/soils, transportation, tribal cultural resources, and utilities / service systems. However, mitigation measures were identified that would reduce these potential impacts to less-than-significant levels. The public comment period is complete and no comments were received that would result in delays or the need for other studies prior to the start of project design. It is anticipated the draft IS/MND will be presented at the August 2024 City Council for Final IS/MND adoption.

ATTACHMENTS: Resolution
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a third amendment to the existing agreement with Freyer & Laureta, Inc. for engineering services for the preliminary design of the Highline Water Pipeline Project in the amount of $1,327,000.00, for a total agreement amount of $2,079,800.00. -95-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A THIRD AMENDMENT TO THE EXISTING AGREEMENT WITH FREYER & LAURETA, INC.

FOR ENGINEERING SERVICES FOR THE PRELIMINARY DESIGN OF THE HIGHLINE WATER PIPELINE PROJECT IN THE AMOUNT OF $1,327,000.00 FOR A TOTAL AGREEMENT AMOUNT OF $2,079,800.00
WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s public water system; and
WHEREAS, the water system is complex and includes 17 active storage tanks and one reservoir located at 10 sites throughout the Town; and
WHEREAS, the Town solicited a Request for Proposals from qualified consultants to provide engineering services for the Highline Water Pipeline that would link the Town’s water system to the Harry Tracy Water Treatment Plant (“Project”); and
WHEREAS, the proposals were procured in accordance with Town’s procurement policies and the Code of Federal Regulations Title 2 C.F.R. 200.320(b)(2)(iii); and
WHEREAS, on September 14, 2020, the City Council approved an agreement in the amount of $421,600.00 for professional design services with Freyer and Laureta, Inc. (“F&L”) for the Project; and
WHEREAS, on October 10, 2022, City Council approved an amendment to the contract in the amount of $150,000.00 for a total contract amount of $571,600.00 for additional technical support design services to coordinate with potential project partners, including Millbrae, Burlingame and the San Francisco Public Utilities Commission; and
WHEREAS, on April 10, 2023, City Council approved a second amendment to the contract in the amount of $181,200.00 for a total contract amount of $752,800.00 for CEQA compliance services for the Project; and WHEREAS, the Town received a cost proposal in the amount of $1,327,000.00 from F&L to complete the preliminary design for the Project; and WHEREAS, staff recommends the authorization of a third amendment to the F&L design services agreement, in the amount of $1,327,000.00, for a total contract amount of $2,079,800.00; and
WHEREAS, funding for these services will be allocated from the Fiscal Year 2024-25 High Line Water Connection (Capital Improvement Plan #510). -96-
2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a third amendment to the existing agreement with Freyer & Laureta, Inc. for preliminary design services for engineering services for the preliminary design of the Highline Water Pipeline Project in the amount of $1,327,000.00, for a total contract amount of $2,079,800.00.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-97-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
13 INFORMATIONAL

CITY COUNCIL MEETING
JULY 8, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: REVISIONS TO THE WILDLAND URBAN INTERFACE (WUI) INSPECTION

PROGRAM
SUMMARY: In 2018, a risk assessment was conducted to evaluate the wildfire risk to the Town of Hillsborough ("Town"). In 2019, the Central County Fire Department (CCFD) and the Town initiated the Wildland Urban Interface (WUI) inspection program to address the findings of the risk assessment and mitigate the risk of wildfire to the community.

CCFD annually evaluates the WUI program to meet the needs of the Town, residents, and CCFD.

The evaluation of inspections conducted in 2023 found that 80% of properties inspected passed on the initial site visit, demonstrating the successful mitigation efforts made by property owners.

Planned revisions to the program would recognize the efforts of those who continue to maintain their property and allow CCFD staff to focus on areas where improvement of vegetation management is still needed. The planned revisions to the program are listed below:
• Provide an education-based program versus the current enforcement program. • Divide the Town into three sections with a rotating three-year inspection cycle. • Provide free evaluations to homeowners and request an inspection when the property owner has not completed the required maintenance.
• An inspection fee will only be charged for enforcement cases. • Continue to provide free property consultations.
• Investigate reported vegetation management concerns and inspect as necessary.

FISCAL IMPACT: The fiscal impact will be to the Central County Fire Department (CCFD) general fund.

ATTACHMENTS: None
PREPARED BY: Patricia Koch, Fire Marshal, Central County Fire Department RECOMMENDATION: This staff report is informational only. -99-

Hillsborough City CouncilJuly 8, 2024

Hillsborough City Council
July 8, 2024