TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember
MINUTES
MONDAY, JULY 8, 2024
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meries of the cly pact art did the reing in persons and lo ince with orable a law, stat and
CLOSED SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 5:00 p.m.
ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
PUBLIC COMMENT
There were no speakers.
ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Employment Dispute Alleging Discrimination and Retaliation B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Mahmood Panjwani vs. County of San Mateo, San Mateo County Health, Public Health, Policy and Planning; Peninsula Humane Society & SPCA ("PHS/SPCA"'); Town of Hillsborough; Program Manager of Animal Control and Licensing
San Mateo Superior Court Case No. 23CIV04568
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:57 p.m.
REGULAR CITY COUNCIL MEETING
CALL TO ORDER
Mayor Krolik called the meeting to order at 6:06 p.m.
Il. ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
Ill. PLEDGE OF ALLEGIANCE
Fire Chief Dave Pucci led the Pledge of Allegiance.
Minutes - Hillsborough City Council
Monday, July 8, 2024
V. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session and there was no reportable action.
PROCLAMATION
• JUNETEENTH - JUNE 19, 2024
Vice Mayor Cole read a proclamation in recognition of June 19, 2024 as Juneteenth and provided comments.
VI. PRESENTATION
MAYOR'S APPLAUSE
Mayor Krolik recognized the Building & Planning Department for the Community Visioning Workshop and the upgrade to the Town's TRAKiT permitting and business licensing program. Management Assistant Nicole De Lancie provided information regarding the upgrade to the TRAKiT permitting and business licensing program.
Councilmembers provided comments of appreciation.
VIl. PUBLIC COMMENT I
There were no speakers.
VIlI. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
IX. CONSENT CALENDAR
Councilmember Royse requested to remove Item 5, Item 6, Item 7 and Item 9 from the Consent Calendar.
Councilmember Chuang requested to remove Item 4 from the Consent Calendar.
On motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, Consent Calendar Items 1, 2, 3, 8 and 10 were approved.
1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 25, 2024 AND APRIL 8, 2024
The City Council meeting minutes of March 25, 2024 and April 8, 2024 were approved.
2. MONTHLY CLAIMS: JUNE 1 THROUGH JUNE 30, 2024 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for June 2024 were approved as submitted.
3. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING JUNE 30, 2024 PURSUANT TO CEQA GUIDELINE 15378
The Treasurer's Report for the quarter ending June 30, 2024 was approved as submitted.
4. RESOLUTION APPOINTING ONE MEMBER TO THE FINANCIAL ADVISORY COMMITTEE FOR A PARTIAL TERM JULY 9, 2024 THROUGH DECEMBER 31, 2024 AND TO A FULL THREE-YEAR TERM JANUARY 1, 2025 THROUGH DECEMBER 31, 2027 PURSUANT TO CEQA GUIDELINE 15378
Councilmember/Finance and Administrative Services Commissioner Chuang provided comments.
Minutes - Hillsborough City Council
Monday, July 8, 2024
On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, the resolution appointing one member to the Financial Advisory Committee for a partial term July 9, 2024 through December 31, 2024 and to a full three-year term January 1, 2025 through December 31, 2027 was adopted.
Michael Quackenbush provided brief comments.
RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GALLAGHER BENEFIT SERVICES, INC. FOR A CLASSIFICATION AND COMPENSATION STUDY IN THE AMOUNT OF $98,000.00, PURSUANT TO CEQA GUIDELINE 15378
Human Resources Manager Anca Stratianu responded to City Council questions.
Councilmember Ragsdale provided comments.
On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, the resolution awarding to an authorizing the City Manager to execute an agreement with Gallagher Benefit Services, Inc. for a Classification and Compensation Study in the amount of $98,000.00, pursuant to CEQA Guideline 15378 was adopted.
6. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT FOR PROFESSIONAL SERVICES WITH OSMOSE UTILITY SERVICES, INC. FOR THE GIS ASSET VERIFICATION AND LOCATING PROJECT IN THE AMOUNT OF $298,494.00 PURSUANT TO CEQA GUIDELINE 15301 This item was considered with Item 7.
Deputy Public Works Director Natalie Gribben responded to City Council questions.
On motion by Councilmember Royse, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an agreement for professional services with Osmose Utility Services, Inc. for the GIS Asset Verification and Locating Project in the not-to-exceed amount of $298,494.00 pursuant to CEQA guideline 15301 was adopted.
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AMENDMENT TO THE EXISTING AGREEMENT WITH HAZEN AND SAWYER, INC. FOR WATER SERVICE LINE INVENTORY SERVICES IN THE AMOUNT OF $81,640.00, FOR A TOTAL AGREEMENT AMOUNT OF $181,120.00, PURSUANT TO CEQA GUIDELINE 15301
This item was considered with Item 6.
Public Works Director Paul Willis responded to City Council questions. Building & Planning Director Tim Anderson and City Attorney Christopher Diaz provided additional information.
City Attorney Diaz responded to questions regarding the Town's legal obligations in terms of disclosure of findings and stated that he will work with the Public Works Department should lead be discovered, to review next steps and bring an item to Council for consideration if there are any affirmative steps the City Council can take for any additional disclosures.
On motion by Councilmember Royse, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with Hazen and Sawyer, Inc. for water service line inventory services in the amount of $81,640.00, for a total not-to-exceed agreement amount of $181,120.00 was adopted.
8. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH FRANK & GROSSMAN LANDSCAPE
Minutes - Hillsborough City Council
Monday, July 8, 2024
CONTRACTORS, INC. TO PROVIDE JANITORIAL SERVICES TO THE TOWN OF HILLSBOROUGH FOR A NOT-TO-EXCEED, TWO-YEAR AMOUNT OF $215,305.00, PURSUANT TO CEQA GUIDELINE 15301
The resolution approving and authorizing the City Manager to execute a two-year agreement with Frank & Grossman Landscape Contractors, Inc. for janitorial services for a not-to-exceed, two-year amount of $215,305.00, with an option of a one-year extension upon mutual agreement of both parties was adopted.
9. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
DEBORAH YACOBELLIS, PERMIT SOFTWARE UPGRADE CONSULTANT, IN A NOT- TO-EXCEED AMOUNT OF $100,000.00, PURSUANT TO CEQA GUIDELINE 15378 Management Assistant Nicole De Lancie provided a summary of the item. City Attorney Christopher Diaz provided additional information.
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the professional services agreement with Deborah Yacobellis, permit software upgrade consultant, in a not-to-exceed amount of $100,000.00 pursuant to CEQA Guideline 15378 was adopted.
10. RESOLUTION AUTHORIZING THE DISPLAY OF THE JUNETEENTH FLAG AT TOWN
HALL ANNUALLY IN JUNE TO COMMEMORATE JUNETEENTH NATIONAL INDEPENDENCE DAY, PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing the display of the Juneteenth Flag at Town Hall annually in June to commemorate Juneteenth National Independence Day was adopted.
X. PUBLIC HEARING
11. RESOLUTION AUTHORIZING PLACEMENT OF SEWER SERVICE AND STORM
DRAINAGE CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE
PROTECTION AND PREVENTION, AND THE FLAT CHARGE COMPONENT OF THE GARBAGE COLLECTION FEE ON THE FISCAL YEAR 2024-25 COUNTY TAX ROLL
AND AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH CHARGES PURSUANT TO CEQA GUIDELINE 15378
Assistant Finance Director Rich Santiago provided the staff report. Finance Director Jan Cooke provided additional information.
Mayor Krolik opened the public hearing at 7:08 p.m.
Dennis Moore spoke in opposition to the way the water and sewer charges are calculated for the large commercial enterprises in the town.
Mayor Krolik closed the public hearing at 7:10 p.m.
On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote, the resolution authorizing placement of sewer service and storm drainage charges, special tax for police protection and fire protection and prevention, and the flat charge component of the garbage collection fee on the FY 2024- 25 County tax roll and authorizing the County Tax Collector to collect such charges was adopted.
XI. OLD BUSINESS
12. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A THIRD AMENDMENT TO THE EXISTING AGREEMENT WITH FREYER & LAURETA, INC. FOR ENGINEERING SERVICES FOR THE PRELIMINARY DESIGN OF THE HIGHLINE WATER PIPELINE PROJECT IN THE AMOUNT OF $1,327,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $2,079,800.00
Minutes - Hillsborough City Council
Monday, July 8, 2024
Public Works Director Paul Willis provided the staff report.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Vice Mayor Cole, seconded by Councilmember Royse and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute a third amendment to the existing agreement with Freyer & Laureta, Inc. for engineering services for the preliminary design of the Highline Water Pipeline Project in the amount of $1,327,000.00, for a total agreement amount of $2,079,800.00 was adopted.
XII. INFORMATIONAL
13. REVISIONS TO THE WILDLAND URBAN INTERFACE (WUI) INSPECTION PROGRAM Fire Marshal Patricia Koch provided the staff report.
Mayor Krolik opened public comment.
Dr. David Weinberg, Firewise Board Chair, encouraged residents to report any potential hazards to the Central County Fire Department (CCFD).
Mayor Krolik closed public comment.
XIII. PUBLIC COMMENT II
Dennis Moore expressed concerns regarding a pop-up sushi restaurant reported to be opening at the "Flintstone House." Regarding comments made during discussion of Consent Calendar Item 5, Moore reported he reviewed San Mateo County poverty level income data and none of the Town's full-time position salaries are near the poverty line and encouraged the Town to provide long-term incentives to stay, such as Below Market Rate housing and access to schools rather than increasing compensation.
XIV. TOWN UPDATE
City Manager Doug Davis provided an informational update regarding the Town's ADU Dashboard and events and activities in the town.
XV. CITY COUNCIL ITEMS
Councilmember Ragsdale reported her attendance at a meeting of Sustainable San Mateo County, a meeting with Terry Nagel, her participation on a Subcommittee of the BAWSCA Board for the CEO recruitment and on a Subcommittee of the Peninsula Clean Energy Board for the new Peninsula Clean Energy strategic plan.
Vice Mayor Cole expressed appreciation for the Electric Leaf Blower Workshop and in support of continued communication regarding the new regulation.
Councilmember Royse reported his attendance at a meeting of the SFO/Community Roundtable in which a presentation regarding supersonic airplanes was received and announced a guest speaker at the upcoming SFO/Community Roundtable meeting regarding how the sound metrics were developed. Councilmember Royse reported his attendance at a meeting of the South Bayside Waste Management Authority (SBWMA) Board.
Councilmember Chuang expressed appreciation to the Police Department for their participation in the Law Enforcement Torch Run for Special Olympics Northern California and to the Central County Fire Department for their pancake breakfast. Councilmember Chuang reported her attendance at a joint meeting of the Hillsborough Neighborhood Network (HNN) and Burlingame Neighborhood Network (BNN) in which Fire Chief Dave Pucci was introduced and provided a presentation.
Mayor Krolik expressed appreciation to Councilmember Chuang for her efforts regarding the joint HNN and BNN meeting and reported her attendance at a meeting of the C/CAG Board of Minutes - Hillsborough City Council
Monday, July 8, 2024
Directors. Mayor Krolik reported her attendance at the Hillsborough Concours d'Elegance and expressed appreciation to the Police Department for assistance with the event. Mayor Krolik expressed appreciation to CCFD for their assistance with a medical emergency at the Memorial Day event, reported her attendance at a San Mateo County Council of Cities meeting hosted by the City of San Mateo, and announced an upcoming Addiction Awareness Workshop to be held at Town Hall.
XVI. ADJOURNMENT
Mayor Krolik adjourned the meeting at 8:34 p.m. in honor of the memory of Public Works Department employee Tosoni Lavulo.
Submitted by:
um Natuse
Lisa Natusch, City Clerk