Agenda — Hillsborough City Council, August 12, 2024

TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember

A G E N D A
MONDAY, AUGUST 12, 2024
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.

In the event a Councilmember is participating remotely under the requirements of Government Code Section 54953 with regard to “just cause” or an “emergency” situation as those terms are defined in the Brown Act, the Town will stop the meeting if there is any technology disruption until such time that the public is reconnected to the live in person meeting and able to provide comment.

To attend the meeting in person:
1600 Floribunda Avenue, Hillsborough, CA 94010.

To provide Public Comment in person:

Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/89149946488?pwd=HdPCwrEA4OpPAsOYPdtarGfs8r7RRI.1 • Dial-in via phone:
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Meeting ID: 891 4994 6488
Passcode: 472510
To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak up to three minutes.

CLOSED SESSION (4:30 pm)
Agenda – Hillsborough City Council
Monday, August 12, 2024

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CALL TO ORDER

ROLL CALL

PUBLIC COMMENT
Members of the public may provide public comments on any item on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the Closed Session agenda.

Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEMS

CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Employment Dispute Alleging Discrimination and Retaliation C. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) One potential case

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 pm)
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. PRESENTATIONS
• INTRODUCTION OF YOUTH POET LAUREATE SIERRA ELMAN
Agenda – Hillsborough City Council
Monday, August 12, 2024

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• MAYOR'S APPLAUSE
VI. PUBLIC COMMENT I
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

VII. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

VIII. CONSENT CALENDAR
The Consent Calendar includes routine items, which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 10, 2024 AND JULY 8, 2024

2. MONTHLY CLAIMS: JULY 1 THROUGH JULY 31, 2024 PURSUANT TO CEQA GUIDELINE 15378

3. RESOLUTION ADOPTING THE CLASSIFICATION SPECIFICATION FOR THE

EXPANDED POSITION OF PUBLIC WORKS INSPECTOR III AND THE POSITION OF DEPUTY CITY CLERK PURSUANT TO CEQA GUIDELINE 15378

4. RESOLUTION ADOPTING THE 2024 SALARY SCHEDULE FOR THE TOWN OF HILLSBOROUGH PURSUANT TO CEQA GUIDELINE 15378

5. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-07 FOR THE CASA

OF SAN MATEO COUNTY CASA UNDER THE STARS EVENT PURSUANT TO CEQA GUIDELINES 15378 AND 15301

6. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH G.

BORTOLOTTO & CO, INC. FOR THE 2023 STREET RESURFACING PROJECT IN THE AMOUNT OF $3,692,192.63 PURSUANT TO CEQA GUIDELINE 15301

7. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH NORGO ENGINEERING FOR THE 2530 SKYFARM DRIVE STORM PIPE REPLACEMENT PROJECT IN THE AMOUNT OF $208,625.00 PURSUANT TO CEQA GUIDELINE 15301
IX. OLD BUSINESS
Agenda – Hillsborough City Council
Monday, August 12, 2024

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8. RESOLUTION ADOPTING THE MITIGATED NEGATIVE DECLARATION AND THE

MITIGATION MONITORING AND REPORTING PROGRAM (MMRP) FOR THE WATER

PIPELINE DESIGN FROM HARRY TRACY WATER TREATMENT PLANT TO THE TOWN OF HILLSBOROUGH WATER SYSTEM (“HIGHLINE WATER PIPELINE”)

PROJECT

9. ORDINANCE AMENDING CHAPTER 15.10 (ENERGY CODE) OF TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE HILLSBOROUGH MUNICIPAL CODE BY AMENDING SECTION 15.10.030 AND REPEALING SECTION 15.10.050 (ENERGY REACH CODE) IN ITS ENTIRETY PURSUANT TO CEQA GUIDELINE 15378 -

INTRODUCTION
X. PUBLIC COMMENT II
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

XI. TOWN UPDATE
XII. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments.

XIII. ADJOURNMENT
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request pursuant to the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
AUGUST 12, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 10, 2024 AND JULY 8, 2024
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UNAPPROVED MINUTES
MONDAY, JUNE 10, 2024
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CLOSED SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 5:01 p.m.

ROLL CALL

Present: Chuang, Ragsdale, Cole, Krolik

Absent: Royse

PUBLIC COMMENT
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Employment Dispute Alleging Discrimination and Retaliation B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Mahmood Panjwani vs. County of San Mateo, San Mateo County Health, Public Health, Policy and Planning; Peninsula Humane Society & SPCA ("PHS/SPCA"); Town of Hillsborough; Program Manager of Animal Control and Licensing
San Mateo Superior Court Case No. 23CIV04568

ADJOURN CLOSED SESSION
The Closed Session adjourned at 6:05 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor for a Day Mayling Bellingham called the meeting to order at 6:08 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Cole, Krolik

Absent: Royse
III. PLEDGE OF ALLEGIANCE
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Mayor for a Day Mayling Bellingham led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session and there was no reportable action.

V. RECOGNITION
• TOWN OF HILLSBOROUGH’S MAYOR FOR A DAY - MAYLING BELLINGHAM Mayor Krolik introduced Mayor for a Day Mayling Bellingham and presented a certificate of recognition. Mayor for a Day Bellingham provided comments and introduced her family members in attendance.
• RECOGNITION OF CENTRAL COUNTY FIRE DEPARTMENT'S 20TH ANNIVERSARY Vice Mayor Cole recognized the Central County Fire Department on their 20th anniversary. Deputy Fire Chief Ken Giacotto received the certificate of recognition.

Councilmembers provided comments.

VI. PROCLAMATIONS
• ASIAN AMERICAN, NATIVE HAWAIIAN AND PACIFIC ISLANDER HERITAGE MONTH Councilmember Chuang read a proclamation in recognition of May as Asian American, Native Hawaiian and Pacific Islander Heritage Month.
• PRIDE MONTH
Mayor Krolik read a proclamation in recognition of June as Pride Month and expressed appreciation to staff for the Pride Month event held prior to the City Council meeting. • NATIONAL MOSQUITO CONTROL AWARENESS WEEK, JUNE 16-22, 2024 Councilmember Ragsdale presented a proclamation in recognition of National Mosquito Control Awareness Week to San Mateo County Mosquito and Vector Control District Board Secretary and Trustee Dr. D. Scott Smith. Dr. Smith provided a brief presentation.

VII. PRESENTATIONS
• HIP HOUSING ACCESSORY DWELLING UNIT (ADU) MATCH PROGRAM Laura Fanucchi, Director of Programs, HIP Housing, provided information regarding their ADU Match Program.
• BURGLARY AND CRIME TRENDS: UPDATE BY HILLSBOROUGH POLICE

DEPARTMENT
Chief of Police Nelson Corteway provided an update on burglary and crime trends and responded to City Council questions.
• MEMORIAL DAY EVENT
Mayor Krolik expressed appreciation to the Memorial Day Parade Committee and presented photos from the event.
• MAYOR'S APPLAUSE
Mayor Krolik recognized former Hillsborough Beautification Foundation (HBF) President Angela Polk for her service. Ms. Polk provided comments.

VIII. PUBLIC COMMENT I
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Dr. David Weinberg expressed appreciation to the Public Works Department for their work to clear vegetation on a segment of Black Mountain Road.

IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

X. CONSENT CALENDAR
Vice Mayor Cole requested to remove Item 4 and Item 11 from the Consent Calendar.

Dennis Moore requested to remove Item 7 from the Consent Calendar.

On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote with Councilmember Royse absent, Consent Calendar Items 1, 2, 3, 5, 6, 8, 9 and 10 were approved.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 11, 2024 AND MAY 13, 2024
The City Council meeting minutes of March 11, 2024 and May 13, 2024 were approved as submitted.

2. MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2024 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for May 2024 were approved as submitted.

3. RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25 PURSUANT TO CEQA GUIDELINE 15378
The resolution establishing the appropriations limit for FY 2024-25 pursuant to CEQA Guideline 15378 was adopted.

4. RESOLUTION CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 FOR THE ELECTION OF THREE MEMBERS OF THE CITY COUNCIL PURSUANT TO CEQA GUIDELINE 15378 City Attorney Christopher Diaz and City Clerk Lisa Natusch responded to City Council questions.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

On motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on voice vote with Councilmember Royse absent, the resolution calling a General Municipal Election to be held in the Town of Hillsborough on Tuesday, November 5, 2024 for the election of three members of the City Council pursuant to CEQA Guideline 15378 was adopted.

5. RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF

SAN MATEO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF HILLSBOROUGH ON TUESDAY, NOVEMBER 5, 2024 WITH THE

STATEWIDE GENERAL ELECTION AND PROVIDE ELECTION SERVICES PURSUANT TO CEQA GUIDELINE 15378
The resolution requesting the Board of Supervisors of the County of San Mateo to consolidate a General Municipal Election to be held in the Town of Hillsborough on Tuesday, November 5, 2024 with the Statewide General Election and provide election services pursuant to CEQA Guideline 15378 was adopted.

6. RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE -4-
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OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS

AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 PURSUANT TO CEQA GUIDELINE 15378
The resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at the General Municipal Election to be held on Tuesday, November 5, 2024 pursuant to CEQA Guideline 15378 was adopted.

7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AMENDMENT TO THE IT MANAGED SERVICES AGREEMENT WITH EATON &

ASSOCIATES FOR COMPREHENSIVE INFORMATION TECHNOLOGY (IT) MANAGED SERVICES IN THE AMOUNT OF $333,660.00 FOR ONE YEAR FOR A TOTAL FOUR-YEAR CONTRACT AMOUNT OF $1,233,660.00 PURSUANT TO CEQA GUIDELINE 15378
Dennis Moore requested the City Council establish a citizen-staffed information technology and cybersecurity advisory committee of 8-10 residents as a permanent standing committee to provide support, advice, informal oversight and guidance to Town staff on IT and security matters.

Mayor Krolik requested Mr. Moore provide his comments in writing for reference.

On motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on voice vote with Councilmember Royse absent, the resolution approving and authorizing the City Manager to execute an amendment to the IT managed services agreement with Eaton & Associates for comprehensive IT managed services in the amount of $336,660.00 for one year, for a total four-year contract amount of $1,233,660.00 pursuant to CEQA Guideline 15378 was adopted.

8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH TETRA TECH, INC. FOR AS-NEEDED

PROFESSIONAL SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM SUPPORT SERVICES IN THE AMOUNT OF $120,000.00 PURSUANT TO CEQA GUIDELINE 15301
The resolution approving and authorizing the City Manager to execute a two-year agreement on behalf of the Town with Tetra Tech, Inc. for as-needed SCADA Support Services in an annual not-to-exceed amount of $60,000.00 per year for two years, with the ability to extend the agreement for one additional year upon written mutual consent of both parties was adopted.

9. RESOLUTION SUBMITTING A REQUEST TO THE METROPOLITAN
TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2024- 25 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING PURSUANT TO CEQA GUIDELINES 15378 AND 15306 The resolution submitting the request to the Metropolitan Transportation Commission by the City/County Association of Governments for the allocation of fiscal year 2024-25 TDA Article 3 Pedestrian/Bicycle Project funding pursuant to CEQA Guidelines 15378 and 15306 was adopted.

10. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION FUNDING PURSUANT TO CEQA GUIDELINE 15378
The resolution adopting the list of projects for fiscal year 2024-2025 funded by SB 1, authorizing the submittal of applications for SB 1 transportation funding, and authorizing the City Manager on behalf of the Town to execute all funding documents and implement the approved funding programs pursuant to CEQA Guideline 15378 was adopted.

11. BY MOTION, DIRECT STAFF TO NOT ENFORCE PROVISIONS OF THE TOWN’S ENERGY REACH CODE ORDINANCE NO. 783 THAT PROHIBIT NATURAL GAS AND -5-
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PROPANE PIPING IN NEW CONSTRUCTION FOR HEATING AND WATER HEATING PURPOSES PURSUANT TO CEQA GUIDELINE 15061
City Attorney Diaz provided a summary of the item.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

On motion by Vice Mayor Cole, seconded by Councilmember Ragsdale and unanimous on voice vote with Councilmember Royse absent, the City Council directed staff to not enforce provisions of the Town’s Energy Reach Code, Ordinance No. 783, that prohibit natural gas and propane piping in new construction for heating and water heating purposes, including 15.10.050.D and 15.10.050.E, and any other provision in the ordinance that would be considered a ban on natural gas or propane for covered appliances.

XI. PUBLIC HEARINGS

12. RESOLUTION ACCEPTING TWO (2) FIVE-FOOT-WIDE PUBLIC UTILITY EASEMENTS PURSUANT TO HILLSBOROUGH MUNICIPAL CODE CHAPTER 16.36 RELATING TO LOT LINE ADJUSTMENTS FOR 260 ROBIN ROAD, 280 ROBIN ROAD, 1430 SAN RAYMUNDO ROAD AND 1440 SAN RAYMUNDO ROAD PURSUANT TO CEQA GUIDELINE 15061(b)(3), 15304 AND 15305
Deputy Public Works Director Natalie Gribben provided the staff report.

Mayor Krolik opened the public hearing at 7:52 p.m. There were no speakers. Mayor Krolik closed the public hearing at 7:52 p.m.

On motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on voice vote with Councilmember Royse absent, the resolution accepting two (2) five-footwide public utility easements pursuant to Hillsborough Municipal Code Chapter 16.36 relating to lot line adjustments for 260 Robin Road, 280 Robin Road, 1430 San Raymundo Road and 1440 San Raymundo Road pursuant to CEQA Guidelines 15061(b)(3), 15304 and 15305 was adopted.

13. RESOLUTION ADOPTING THE FY 2024-25 PROPOSED OPERATING AND CAPITAL BUDGET PURSUANT TO CEQA GUIDELINE 15378
Assistant Finance Director Rich Santiago provided the staff report.

Mayor Krolik opened the public hearing at 8:05 p.m. There were no speakers. Mayor Krolik closed the public hearing at 8:05 p.m.

On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote with Councilmember Royse absent, the resolution adopting the FY 2024-25 Operating and Capital Budget was adopted.

XII. PUBLIC COMMENT II
There were no speakers.

XIII. TOWN UPDATE
City Manager Doug Davis provided an informational update regarding the Town’s ADU Dashboard and events and activities in the town.

XIV. CITY COUNCIL ITEMS
Councilmember Chuang reported her attendance at a tour of Hetch Hetchy reservoir and the Central County Fire Department (CCFD) badge-pinning ceremony and 20th anniversary celebration.
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Councilmember Ragsdale reported her attendance at a tour of Hetch Hetchy reservoir, announced her graduation from the Leadership Council San Mateo County 2024 Leadership CORPS Program, and reported her attendance at Hillsborough City School District Superintendent Louann Carlomagno’s retirement party, the Community Visioning Workshop, and the Central County Fire Department (CCFD) badge-pinning ceremony and 20th anniversary celebration. Councilmember Ragsdale expressed appreciation for the Pride Month event.

Vice Mayor Cole reported her attendance at a meeting of the Firewise Board and expressed appreciation for the chipping program. Vice Mayor Cole provided comments regarding the issue of homeowner’s insurance fire coverage and encouraged residents to stay engaged in the topic.

Mayor Krolik expressed appreciation for the events held in the last month and expressed appreciation to Town residents and staff for their participation in the Community Visioning Workshop. Mayor Krolik announced an ongoing vacancy on the ADRB and reported the recruitment would be reopened in future, and announced an upcoming Town Hall meeting regarding teenage alcohol addiction.

XV. ADJOURNMENT TO THE HILLSBOROUGH PUBLIC IMPROVEMENT CORPORATION (HPIC) MEETING
Mayor Krolik thanked Mayor for A Day Bellingham for her service.

At 8:26 p.m., Mayor for A Day Bellingham adjourned the meeting to the Hillsborough Public Improvement Corporation (HPIC) meeting in honor of her family and her favorite principal, Ms.

Heidi Felt.
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UNAPPROVED MINUTES
MONDAY, JULY 8, 2024
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CLOSED SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 5:00 p.m.

ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik

PUBLIC COMMENT
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Employment Dispute Alleging Discrimination and Retaliation B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Mahmood Panjwani vs. County of San Mateo, San Mateo County Health, Public Health, Policy and Planning; Peninsula Humane Society & SPCA ("PHS/SPCA"); Town of Hillsborough; Program Manager of Animal Control and Licensing
San Mateo Superior Court Case No. 23CIV04568

ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:57 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:06 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
Fire Chief Dave Pucci led the Pledge of Allegiance.
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IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session and there was no reportable action.

V. PROCLAMATION
• JUNETEENTH – JUNE 19, 2024
Vice Mayor Cole read a proclamation in recognition of June 19, 2024 as Juneteenth and provided comments.

VI. PRESENTATION
• MAYOR'S APPLAUSE
Mayor Krolik recognized the Building & Planning Department for the Community Visioning Workshop and the upgrade to the Town’s TRAKiT permitting and business licensing program. Management Assistant Nicole De Lancie provided information regarding the upgrade to the TRAKiT permitting and business licensing program.

Councilmembers provided comments of appreciation.

VII. PUBLIC COMMENT I
There were no speakers.

VIII. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

IX. CONSENT CALENDAR
Councilmember Royse requested to remove Item 5, Item 6, Item 7 and Item 9 from the Consent Calendar.

Councilmember Chuang requested to remove Item 4 from the Consent Calendar.

On motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, Consent Calendar Items 1, 2, 3, 8 and 10 were approved.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 25, 2024 AND APRIL 8, 2024
The City Council meeting minutes of March 25, 2024 and April 8, 2024 were approved.

2. MONTHLY CLAIMS: JUNE 1 THROUGH JUNE 30, 2024 PURSUANT TO CEQA GUIDELINE 15378
The monthly claims for June 2024 were approved as submitted.

3. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING JUNE 30, 2024 PURSUANT TO CEQA GUIDELINE 15378
The Treasurer's Report for the quarter ending June 30, 2024 was approved as submitted.

4. RESOLUTION APPOINTING ONE MEMBER TO THE FINANCIAL ADVISORY COMMITTEE FOR A PARTIAL TERM JULY 9, 2024 THROUGH DECEMBER 31, 2024 AND TO A FULL THREE-YEAR TERM JANUARY 1, 2025 THROUGH DECEMBER 31, 2027 PURSUANT TO CEQA GUIDELINE 15378
Councilmember/Finance and Administrative Services Commissioner Chuang provided comments.
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On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, the resolution appointing one member to the Financial Advisory Committee for a partial term July 9, 2024 through December 31, 2024 and to a full three-year term January 1, 2025 through December 31, 2027 was adopted.

Michael Quackenbush provided brief comments.

5. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GALLAGHER BENEFIT SERVICES, INC. FOR A CLASSIFICATION AND COMPENSATION STUDY IN THE AMOUNT OF $98,000.00, PURSUANT TO CEQA GUIDELINE 15378
Human Resources Manager Anca Stratianu responded to City Council questions.

Councilmember Ragsdale provided comments.

On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, the resolution awarding to an authorizing the City Manager to execute an agreement with Gallagher Benefit Services, Inc. for a Classification and Compensation Study in the amount of $98,000.00, pursuant to CEQA Guideline 15378 was adopted.

6. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AGREEMENT FOR PROFESSIONAL SERVICES WITH OSMOSE UTILITY SERVICES, INC. FOR THE GIS ASSET VERIFICATION AND LOCATING PROJECT IN THE AMOUNT OF $298,494.00 PURSUANT TO CEQA GUIDELINE 15301 This item was considered with Item 7.

Deputy Public Works Director Natalie Gribben responded to City Council questions.

On motion by Councilmember Royse, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an agreement for professional services with Osmose Utility Services, Inc. for the GIS Asset Verification and Locating Project in the not-to-exceed amount of $298,494.00 pursuant to CEQA guideline 15301 was adopted.

7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AMENDMENT TO THE EXISTING AGREEMENT WITH HAZEN AND SAWYER, INC. FOR WATER SERVICE LINE INVENTORY SERVICES IN THE AMOUNT OF $81,640.00, FOR A TOTAL AGREEMENT AMOUNT OF $181,120.00, PURSUANT TO CEQA GUIDELINE 15301
This item was considered with Item 6.

Public Works Director Paul Willis responded to City Council questions. Building & Planning Director Tim Anderson and City Attorney Christopher Diaz provided additional information.

City Attorney Diaz responded to questions regarding the Town’s legal obligations in terms of disclosure of findings and stated that he will work with the Public Works Department should lead be discovered, to review next steps and bring an item to Council for consideration if there are any affirmative steps the City Council can take for any additional disclosures.

On motion by Councilmember Royse, seconded by Vice Mayor Cole and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with Hazen and Sawyer, Inc. for water service line inventory services in the amount of $81,640.00, for a total not-to-exceed agreement amount of $181,120.00 was adopted.

8. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT WITH FRANK & GROSSMAN LANDSCAPE
-10-
Unapproved Minutes – Hillsborough City Council
Monday, July 8, 2024

Page 4 ends

CONTRACTORS, INC. TO PROVIDE JANITORIAL SERVICES TO THE TOWN OF HILLSBOROUGH FOR A NOT-TO-EXCEED, TWO-YEAR AMOUNT OF $215,305.00, PURSUANT TO CEQA GUIDELINE 15301
The resolution approving and authorizing the City Manager to execute a two-year agreement with Frank & Grossman Landscape Contractors, Inc. for janitorial services for a not-to-exceed, two-year amount of $215,305.00, with an option of a one-year extension upon mutual agreement of both parties was adopted.

9. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH DEBORAH YACOBELLIS, PERMIT SOFTWARE UPGRADE CONSULTANT, IN A NOTTO-EXCEED AMOUNT OF $100,000.00, PURSUANT TO CEQA GUIDELINE 15378 Management Assistant Nicole De Lancie provided a summary of the item. City Attorney Christopher Diaz provided additional information.

On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the professional services agreement with Deborah Yacobellis, permit software upgrade consultant, in a not-to-exceed amount of $100,000.00 pursuant to CEQA Guideline 15378 was adopted.

10. RESOLUTION AUTHORIZING THE DISPLAY OF THE JUNETEENTH FLAG AT TOWN

HALL ANNUALLY IN JUNE TO COMMEMORATE JUNETEENTH NATIONAL INDEPENDENCE DAY, PURSUANT TO CEQA GUIDELINE 15378
The resolution authorizing the display of the Juneteenth Flag at Town Hall annually in June to commemorate Juneteenth National Independence Day was adopted.

X. PUBLIC HEARING

11. RESOLUTION AUTHORIZING PLACEMENT OF SEWER SERVICE AND STORM

DRAINAGE CHARGES, SPECIAL TAX FOR POLICE PROTECTION AND FIRE

PROTECTION AND PREVENTION, AND THE FLAT CHARGE COMPONENT OF THE GARBAGE COLLECTION FEE ON THE FISCAL YEAR 2024-25 COUNTY TAX ROLL

AND AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH CHARGES PURSUANT TO CEQA GUIDELINE 15378
Assistant Finance Director Rich Santiago provided the staff report. Finance Director Jan Cooke provided additional information.

Mayor Krolik opened the public hearing at 7:08 p.m.

Dennis Moore spoke in opposition to the way the water and sewer charges are calculated for the large commercial enterprises in the town.

Mayor Krolik closed the public hearing at 7:10 p.m.

On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote, the resolution authorizing placement of sewer service and storm drainage charges, special tax for police protection and fire protection and prevention, and the flat charge component of the garbage collection fee on the FY 2024- 25 County tax roll and authorizing the County Tax Collector to collect such charges was adopted.

XI. OLD BUSINESS

12. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A THIRD AMENDMENT TO THE EXISTING AGREEMENT WITH FREYER & LAURETA, INC. FOR ENGINEERING SERVICES FOR THE PRELIMINARY DESIGN OF THE HIGHLINE WATER PIPELINE PROJECT IN THE AMOUNT OF $1,327,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $2,079,800.00
-11-
Unapproved Minutes – Hillsborough City Council
Monday, July 8, 2024

Page 5 ends

Public Works Director Paul Willis provided the staff report.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

On motion by Vice Mayor Cole, seconded by Councilmember Royse and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute a third amendment to the existing agreement with Freyer & Laureta, Inc. for engineering services for the preliminary design of the Highline Water Pipeline Project in the amount of $1,327,000.00, for a total agreement amount of $2,079,800.00 was adopted.

XII. INFORMATIONAL

13. REVISIONS TO THE WILDLAND URBAN INTERFACE (WUI) INSPECTION PROGRAM Fire Marshal Patricia Koch provided the staff report.

Mayor Krolik opened public comment.

Dr. David Weinberg, Firewise Board Chair, encouraged residents to report any potential hazards to the Central County Fire Department (CCFD).

Mayor Krolik closed public comment.

XIII. PUBLIC COMMENT II
Dennis Moore expressed concerns regarding a pop-up sushi restaurant reported to be opening at the “Flintstone House.” Regarding comments made during discussion of Consent Calendar Item 5, Moore reported he reviewed San Mateo County poverty level income data and none of the Town’s full-time position salaries are near the poverty line and encouraged the Town to provide long-term incentives to stay, such as Below Market Rate housing and access to schools rather than increasing compensation.

XIV. TOWN UPDATE
City Manager Doug Davis provided an informational update regarding the Town’s ADU Dashboard and events and activities in the town.

XV. CITY COUNCIL ITEMS
Councilmember Ragsdale reported her attendance at a meeting of Sustainable San Mateo County, a meeting with Terry Nagel, her participation on a Subcommittee of the BAWSCA Board for the CEO recruitment and on a Subcommittee of the Peninsula Clean Energy Board for the new Peninsula Clean Energy strategic plan.

Vice Mayor Cole expressed appreciation for the Electric Leaf Blower Workshop and in support of continued communication regarding the new regulation.

Councilmember Royse reported his attendance at a meeting of the SFO/Community Roundtable in which a presentation regarding supersonic airplanes was received and announced a guest speaker at the upcoming SFO/Community Roundtable meeting regarding how the sound metrics were developed. Councilmember Royse reported his attendance at a meeting of the South Bayside Waste Management Authority (SBWMA) Board.

Councilmember Chuang expressed appreciation to the Police Department for their participation in the Law Enforcement Torch Run for Special Olympics Northern California and to the Central County Fire Department for their pancake breakfast. Councilmember Chuang reported her attendance at a joint meeting of the Hillsborough Neighborhood Network (HNN) and Burlingame Neighborhood Network (BNN) in which Fire Chief Dave Pucci was introduced and provided a presentation.

Mayor Krolik expressed appreciation to Councilmember Chuang for her efforts regarding the joint HNN and BNN meeting and reported her attendance at a meeting of the C/CAG Board of -12-
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Monday, July 8, 2024

Page 6 ends

Directors. Mayor Krolik reported her attendance at the Hillsborough Concours d'Elegance and expressed appreciation to the Police Department for assistance with the event. Mayor Krolik expressed appreciation to CCFD for their assistance with a medical emergency at the Memorial Day event, reported her attendance at a San Mateo County Council of Cities meeting hosted by the City of San Mateo, and announced an upcoming Addiction Awareness Workshop to be held at Town Hall.

XVI. ADJOURNMENT
Mayor Krolik adjourned the meeting at 8:34 p.m. in honor of the memory of Public Works Department employee Tosoni Lavulo.
-13-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
AUGUST 12, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: JULY 1 THROUGH JULY 31, 2024 PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: The monthly claims for the month of July 2024 in the amount of $10,796,469.06 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for July 2024 as submitted. -15-

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF JULY 2024
PREPARED BY:

Alan Singh
Docusign Envelope ID: 10AB01DF-AA55-47F2-B008-EF27AC0B52DD -16-

TOWN OF HILLSBOROUGH

SUMMARY OF PURCHASES
DURING THE MONTH OF JULY 2024
GOODS & SERVICES PURCHASED $6,653,184.38
NET SALARIES & TAXES PAID 1,069,510.52
HEALTH BENEFIT PREMIUMS 190,498.17
CCFD FUNDING 2,110,701.00
SAN FRANCISCO WATER PAYMENTS 772,574.99
TOTAL COST OF GOODS & SERVICES TO BE APPROVED $10,796,469.06

FINANCE DIRECTOR DATE

CITY MANAGER DATE
Docusign Envelope ID: 10AB01DF-AA55-47F2-B008-EF27AC0B52DD 8/6/2024
8/6/2024
-17-

COMPARATIVE SUMMARY
For the Month of July 2024
Jul-24 Jul-23 Jul-22
Goods & Services Purchased:

Operations 5,848,150.70 5,049,186.92 6,501,869.64
Capital 805,033.68 488,298.07 999,001.44
Net Salaries & Taxes Paid 1,069,510.52 934,644.41 938,430.85 Health Benefit Premiums 190,498.17 173,540.31 160,796.62 Bond Payments 0.00 0.00 30,063.63
CCFD Funding 2,110,701.00 1,844,337.00 1,828,359.50
San Francisco Water Payments 772,574.99 727,828.46 688,565.53 Total $10,796,469.06 $9,217,835.17 $11,147,087.21
NOTES:

Operations -
payments such as janitorial services, IT services, and professional services, as well as an increase in annual payments for PLAN JPA FY 2024-25 insurance coverage and CalPERS Unfunded Actuarial Accrued Liability (UAAL) annual payments.

Capital -
Net Salaries & FY 24/25 payroll is consistent with the prior year, and the increase is primarily attributable Taxes Paid - to timing of filling open positions and cost of living increase effective January 1, 2024.

CCFD -
share of the annual CalPERS Unfunded Actuarial Accrued Liability (UAAL) payment.

Water -
FY 24/25 spending is consistent with FY 23/24 spending except for timing of reoccurring Capital project spending in July 2024 is primarily for Storm Drain A-1 Projects, Darrell Tank Improvement, and the Sandra Hayne Storm Drain Project.

FY 24/25 contribution is based on budget/contract. July payment includes the Town's There was an SFPUC wholesale water rate increase on July 1, 2024 to $5.67 (from $5.21, a 8.8 % increase). The increase in FY 24/25 as compared to FY 23/24 is attributed to the SFPUC rate increase, as well as higher units purchased.

Docusign Envelope ID: 10AB01DF-AA55-47F2-B008-EF27AC0B52DD -18-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JULY 2024
CK # VENDOR DESCRIPTION AMOUNT
2543 CHRISTOPHER REY REIMB - TRAVEL EXP TLOOP CLASS 7/16/24 PD 15.00 15074 ACTION TOWING AND ROAD SERVICE LOCK OUT SERVICE - CHEVY TAHOE PD 148.50 15075 ALEXANDER & ASSOCIATES, INC. LAND SURVEY SHMUNIS PW 350.00 15076 ALL FENCE COMPANY, INC. REPAIR - FENCE SKYFARM PW 1,140.00 15077 APPLE INC EQUIP - IPADS BUILDING INSPECTORS BP 3,803.81 15078 ARAMARK SERVICES, INC COFFEE & SUPPLIES BP 438.80 15079 ATLAS TOWING SERVICES, INC REPAIR - TIRE CHANGE PD 150.00 15080 AUTO PRIDE CAR WASH, INC MAY'24 CAR WASHES PD 415.85 15081 BAY AREA WATER SUPPLY & CONSERVE HIVE NORTH/SOUTH AFTER SCHOOL PROGRAMS PW 2,370.00 15082 BAY PRO MAINT - JUN '24 HAYNE/DARRELL ISLAND PW 225.00 15083 BEST BEST & KRIEGER LLP FEE - MAY '24 LEGAL SERVICE 36,770.80 15084 BIG STATE INDUSTRIAL SUPPLY, INC SUPPLIES - POWER CORDS PW 262.48 15085 BOSCO OIL COMPANY GAS/DIESEL PW/PD 3,825.84
15086 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - JUL '24 HBF LANDSCAPE VARIOUS SITES 7,285.60 15087 CALIFORNIA ELECTRIC CO. INSTALL - LIGHTING STATION#32 PW/WIRING PD 6,788.42 15088 CALPERS CONTRIBUTION CLASSIC/PEPRA PD 1,554.80
15089 CALIFORNIA TREE AND LANDSCAPE CONSULT - JUN'24 ARBORIST SERVICES BP 1,462.50 15090 CENTRAL COUNTY FIRE DEPARTMENT JUL'24 FISCAL CONTRIBUTION & CALPERS UAAL 2,110,701.00 15091 CH BULL CO EQUIP - PORTA GANTRY RAPIDE/ACCESSORIES PW 13,913.65 15092 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 1,928.43 15093 CITY OF REDWOOD CITY COUNCIL OF CITIES MEETING 5/24/24 CO 120.00 15094 CITY OF SAN MATEO Q4 23-24 CLEAN WATER PROGRAM PRJ PW 484,811.84 15095 CLARK PEST CONTROL PEST CONTROL - FN/PD PW 231.00 15096 COAST TO COAST TRUCKING SCHOOL, LLC TRAIN - DRIVING SCHOOL STAFF PW 5,000.00 15097 COMCAST JUN '24 PW 409.50
15098 COMMERCIAL SPEEDOMETER SVC INC REPAIR - SPEEDOMETER CHECK PD 520.00 15099 CONSOLIDATED CM, INC DARRELL TANK REPLACE PRJ MANAGE PW 27,977.00 15100 QUALITY ASSURANCE ENGINEERING, INC DARRELL TANK PRJ MATERIALS TESTING PW 3,151.50 15101 COUNTY OF SAN MATEO LAFCO SHARE FY 2024-2025 7,095.00 15102 CRYSTAL SPRINGS PET HOSPITAL K-9 VET SERVICES - PD 2,564.26 15103 DAVEY TREE EXPERT COMPANY WINDSHIELD TREE SURVEY PW 20,958.31 15104 DEGREE HVAC, INC REPAIR - HVAC MULTIPLE LOCATIONS PW 1,442.04 15105 DEPARTMENT OF JUSTICE MAY'24 FINGERPRINT SERVICE PD 66.00 15106 DU-ALL SAFETY, LLC FEE - ANNUAL SDS MANAGEMENT SYSTEM 23/24 1,155.00 15107 EPS, INC. SEWER PHASE 1C CONSTRUCTION PW 167,138.25 15108 ESA CHERRY CREEK ENVIRO SUPPORT CONSTRUCT PRJ PW 5,460.59 15109 F.S.O.C. LLC UNIFORM - BODY ARMOR VESTS/CARRIERS STAFF PD 11,033.37 15110 FASTENAL COMPANY SUPPLIES - PERSONNEL PROTECTIVE EQUIP PW 1,910.56 15111 FLOCK GROUP INC EQUIP - FALCON CAMERAS PD 17,423.29 15112 FLOWATER EQUIP - MAY '24 WATER STATION PW 217.66
15113 FORTE PRESS PRINT - FIELD PROPERTY RECEIPT FORMS PD 325.94 15114 FREDCO MARKETING PRINT - 2023 WATER QUALITY REPORTS PW 5,099.83 15115 GATEWAY PACIFIC CONTRACTORS, INC DARRELL WATER TANK REPLACE PRJ 205,328.73 15116 GO NATIVE, INC MAINT - VEGETATION MANAGE VARIOUS SIGHTS PW 43,388.00 15117 HALEY & ALDRICH, INC MACADAMIA ACCESS ROAD DESIGN PRJ PW 55,635.76 15118 HOME DEPOT CREDIT SERVICES MAR '24/APR '24 VARIOUS PARTS & SUPPLIES PW 19,317.42 15119 HYDRANTGUARD LLC PARTS - CHECK VALVES PW 5,496.89 15120 INTERSTATE TRAFFIC CONTROL PARTS - SIGN STANDS/FLAGS/CUSTOM SIGNS PW 3,601.72 15121 IRVINE & JACHENS, INC. UNIFORM - BADGES STAFF PD 939.53 15122 JMB CONSTRUCTION, INC. REPAIR - CREEK BANK EROSION SANDRA ROAD PW 38,003.00 15123 JUDY ANN PARDINI FEE - LIVE SCAN FINGERPRINT STAFF PD 35.00 15124 LEADERSHIP COUNCIL SAN MATEO CO 24/25 SUPPORT CONTRIBUTION CM 5,000.00 15125 LITTLER, MENDELSON, P.C. LEGAL SERVICES MAY '24 CM 1,560.00 15126 MASTERPIECE GARDENERS, INC MAINT - JUN '24 HBF LANDSCAPE VARIOUS SITES 600.00 15127 CA METRO MOBILE COMMUNICATIONS INC REPAIR - KNOBS/REPROGRAM RADIOS PD 178.13 Docusign Envelope ID: 10AB01DF-AA55-47F2-B008-EF27AC0B52DD -19-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JULY 2024
15128 METROPOLITAN PLANNING GROUP INC CONSULT - MAY '24 PLANNER SERVICES BP 15,671.25 15129 NAPA AUTO PARTS - BURLINGAME SUPPLIES - EXHAUST FLUID/GLASS CLEANER PW 131.43 15130 NINYO & MOORE GEOTECHNICAL TARTAN TRAIL BRIDGE INVESTIGATION PW 15,940.00 15131 NORGO ENGINEERING REPAIR - PIPE WOODRIDGE PW 23,900.00 15132 ODYSSEY POWER CORPORATION MAINT - GENERATOR CORP YARD/SKYFARM 2 & 3 PW 7,886.88 15133 MOHAMMAD M ZARRINNEGAR REFUND - BUILD DEPOSIT BP 33,900.00 15134 LINDA ROBERSON REIMB - REGISTRATION MMANC CONFERENCE 5/2/24 BP 135.00 15135 BLOOMING VASE 2024 PARADE - WREATH REMEMBERANCE CEREMONY 318.28 15136 PENINSULA TRUCK REPAIR INC INSTALL - NEW PUMP BELT NO-DES TRUCK #306 PW 3,578.16 15137 PG & E 5/7/24-6/5/24 MULTIPLE ACCOUNTS 4,922.45
15138 PLAN JPA 2024-25 PLAN PREMIUMS 860,669.00
15139 PRESTIGE CHEMICALS LLC SUPPLIES - TAR/ASPHALT REMOVER PW 479.89 15140 PRIORITY 1 INSTALL- OUTFIT CAR #242 PD 26,034.89
15141 R & A JANITORIAL SERVICE, LLC MAINT - CARPET CLEANING TOWN HALL PW 625.00 15142 RED WING SHOE STORE WORK BOOTS - PW 300.00
15143 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - W/E 6/21/24 CM/FN 5,017.94 15144 SAN DIEGO POLICE EQUIPMENT CO SUPPLIES - AMMUNITION PD 7,131.65 15145 SAN MATEO CO DEPT OF PUBLIC WORKS MAINT- 23/24 WEED WHACKING/STREET SWEEP PW 26,722.48 15146 SM CO ENVIRONMENT SERVICES AGENCY FEE - GENERATOR FUEL STORAGE PD 83.64 15147 SAN MATEO COUNTY SHERIFF'S OFFICE FEE - COYOTE POINT RANGE 4/24 PD 1,060.88 15148 SAN MATEO LOCK WORKS, INC. MAINT - ADA DOOR BUTTONS TOWN HALL PW 2,014.81 15149 SAN MATEO LUMBER CO., INC TOOLS - SHOVELS/GLOVES PW 262.39 15150 SAN MATEO RESOURCE CONSERVE DIST RCD COMPOST PROGRAM 1/24-3/24 CM 2,652.50 15151 SCHAAF & WHEELER CONSULTING 2024 SANITARY SEWER LIFT STATION UPGRADE 24A PW 57,407.25 15152 SMARTSPACE ENTERPRISES INC. EQUIP - STAFF/EVIDENCE ROOM LOCKERS PD 28,994.16 15153 STANDARD INSURANCE COMPANY JUN '24 GROUP LIFE/ADD/LTD ASSESSMENT 2,965.64 15154 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 2,050.46 15155 STEPHEN CIARI PLUMBING AND HEATING REPLACE - TOILET PD 1,598.96 15156 TECHNOLOGY, ENGINEER CONSTRUCTION MAINT - SOURCE TEST GAS TANK PD 500.00 15157 TOOLAND TOOLS - TABLE SAW 7 VARIOUS ITEMS PW 10,832.77 15158 U-ROCK UTILITY EQUIPMENT INC REPAIR - PUSH CAMERA PW 9,298.69 15159 ULINE, INC. SUPPLIES - STORAGE BINS PW 903.23
15160 V.W. HOUSEN & ASSOCIATES, INC SANITARY SEWER ERP PLAN UPDATE PW 3,915.00 15161 VERIZON WIRELESS 5/7/24-6/6/24 MULTIPLE ACCOUNTS PD/PW 2,474.63 15162 WECO INDUSTRIES, LLC EQUIP - WARTHOG NOZZLES PW 11,156.54 15163 WITMER-TYSON IMPORTS, INC. MAY'24 K-9 TRAINING PD 1,596.56 15164 WRA, INC MACADAMIA ACCESS ROAD BIOLOGICAL REVIEW PW 8,284.50 15165 ACACIA FINANCIAL GROUP, INC ADVISORY SERVICES - HIGHLINE PRJ 4/2/24-6/28/24 FN 7,072.50 15166 ACTION TOWING AND ROAD SERVICE TOW - MULTIPLE VEHICLES BP/PW 596.75 15167 AECOM TECHNICAL SERVICES, INC. HISTORICAL DESIGN REVIEW BP 3,591.25 15168 AFLAC JUN '24 INSURANCE PREMIUM HR 2,575.28
15169 AGUILAR & SONS REPAIR - INSTALL ASPHALT ROBERTS/ALBERTA PW 7,500.00 15170 AIRGAS INC EQUIP - WELDER/TORCH PW 8,483.97
15171 AIXTEK JUN '24 IT MANAGEMENT SERVICE/ARUBA CENTRAL IT 34,368.38 15172 AMAZON WEB SERVICES, INC JUN '24 - BACKUP STORAGE IT 12,197.18 15173 ANN STAR FORMAN FEE - NOTARY SERVICES JUN '24 BP 225.00 15174 APPLE INC EQUIP - IPHONES PD 9,144.84
15175 AT&T 5/20/24-6/19/24 PD 65.68
15176 AT&T 5/10/24-6/9/24 1,707.93
15177 AT&T 5/20/24-6/19/24 155.55
15178 AT&T 5/19/24-6/18/24 155.55
15179 AT&T 5/24/24-6/23/24 513.17
15180 AT&T 5/20/24-6/19/24 729.57
15181 AT&T 5/19/24-6/18/24 249.73
15182 BAIRD + DRISKELL + ABRAMS COMMUNITY CONSULT - HOUSING ELEMENT DUES 24/25 BP 1,950.00 15183 BAY AREA WATER SUPPLY & CONSERVE FY 24-25 Q1 ASSESSMENT & VARIOUS PROGRAMS PW 31,906.96 15184 BAY PRO JUL '24 LANDSCAPE MAINT VARIOUS SITES HBF 2,741.00 15185 BEST BEST & KRIEGER LLP FEE - MAY '24/JUN '24 LEGAL SERVICE 44,968.22 15186 BETTER SOURCE LIQUIDATORS FURNITURE - TRAINING ROOM PW 761.89 15187 BOSCO OIL COMPANY GAS/DIESEL PW/PD 5,509.53
Docusign Envelope ID: 10AB01DF-AA55-47F2-B008-EF27AC0B52DD -20-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JULY 2024
15188 BUILDCHECK AI, INC CONSULT - ADRB APPLICATIONS APR '24 - JULY '24 BP 1,713.50 15189 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - JUL '24 TOWN LANDSCAPE VARIOUS SITES PW 2,905.00 15190 CALIFORNIA ELECTRIC CO. REPAIR - SKYFARM 3 PUMP STATION PW 3,208.78 15191 CENTRALSQUARE TECHNOLOGIES,LLC SOFTWARE - CRW/TRACK IT CONSULT 6/24 BP 1,890.00 15192 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 1,145.96 15193 CITY OF BURLINGAME APR '24 SEWER BILLING PW 106,312.91 15194 CLARK PEST CONTROL PEST CONTROL - PW 259.00
15195 CORRPRO COMPANY INSPECT - WATER TANKS MULTIPLE SITES PW 8,030.00 15196 CSG CONSULTANTS, INC. BUILDING PLAN/INSPECT SERVICES JUN '24 BP 10,846.13 15197 CUSTOM TOPS INC EQUIP - BACK UP ALARM TRUCK #232 PW 187.76 15198 DAN OKANO EQUIP - LINE TRIMMERS PW 971.68
15199 DEBORAH YACOBELLIS CONSULT - CRW/TRACK IT JUN '24 BP 22,785.00 15200 DEGREE HVAC, INC REPAIR - HVAC FIRE STATION #33 PW 380.00 15201 DU-ALL SAFETY, LLC JUN '24 SAFETY CONSULT PW/FIT TESTING PD 3,780.00 15202 EPS, INC. SEWER PHASE 1C CONSTRUCTION PW 106,423.75 15203 FARALLON COMPANY REPAIR - DENHAM/RALSTON STORM DRAIN PRJ PW 9,537.36 15204 FASTENAL COMPANY SUPPLIES - PERSONNEL PROTECTIVE EQUIP PW 746.64 15205 FERGUSON US HOLDINGS, INC TOOLS - SHOVELS PW 1,523.38 15206 FLOWATER EQUIP - JUNE '24 WATER STATION ALL DEPARTMENTS 873.91 15207 FREYER & LAURETA, INC HIGH LINE WATER PRJ DESIGN PW 5,827.44 15208 GRAINGER SUPPLIES - ROPE & VARIOUS ITEMS PW 724.12 15209 HACH COMPANY WATER QUALITY SUPPLIES PW 2,041.54
15210 HALEY & ALDRICH, INC MACADAMIA ACCESS ROAD DESIGN PRJ PW 29,996.00 15211 HASSETT HARDWARE-SAN MATEO SUPPLIES - DOOR THRESHOLD/VARIOUS ITEMS PW 80.15 15212 HAZEN AND SAWYER, DPC LEAD SERVICE LINE INVENTORY PRJ PW 20,307.50 15213 HF&H CONSULTANTS, LLC MAY'24 2025 WATER RATE ANALYSIS FN 12,441.25 15214 HIP HOUSING 2024-2025 HOME SHARE GRANT CM 2,500.00 15215 HOME DEPOT CREDIT SERVICES MAY '24 VARIOUS PARTS & SUPPLIES PW 4,347.53 15216 INTERSTATE BATTERY SYSTEM OF SF PARTS - BATTERY WATER GENERATOR PW 939.83 15217 INTERWEST CONSULTING GROUP JUNE '24 BUILDING INSPECTOR SERVICES BP 2,000.00 15218 JMB CONSTRUCTION, INC. INSTALL - ROCKS EL CERRITO CREEK STORM REPAIR 19,243.00 15219 KIDDER MATHEWS OF CALIFORNIA, LNC. JUN '24 APPRAISAL SERVICE HOUSING ELEMENT BP 12,576.38 15220 KRONOS SAASHR, INC. JUNE'24 PAYROLL PROCESSING FN 2,097.98 15221 MALLORY SAFETY AND SUPPLY LLC EQUIP - TRAFFIC CONES PW 2,232.38 15222 MARK D HUDAK LEGAL SERVICES - JUNE 2024 CM 2,520.00 15223 MCCAMPBELL ANALYTICAL, INC. WATER SAMPLES ANALYSIS PW 482.00 15224 METROPOLITAN PLANNING GROUP INC CONSULT - JUNE '24 PLANNER SERVICES BP 10,581.25 15225 NAPA AUTO PARTS - BURLINGAME SUPPLIES - BLUE DEF/TIRE CLEANER PW 294.41 15226 NO-DES, INC REPAIR - NO-DES PUMP PW 8,382.98
15227 NORGO ENGINEERING 2530 SKYFARM STORM DRAIN REPLACE PRJ PW 77,989.10 15228 OCCUPATIONAL HEALTH CENTERS OF CA EMPLOYEE PHYSICAL HR 925.00 15229 ODYSSEY POWER CORPORATION MAINT - GENERATOR PD PW 1,905.95 15230 AGUILAR & SONS REFUND - PERMIT FEE OVERCHARGE BP 586.67 15231 CACCIA PLUMBING INC REFUND - PERMIT FEE VOID BP 217.35 15232 CACCIA PLUMBING, INC REFUND - PERMIT FEE VOID BP 650.95 15233 EAG STUDIO REFUND - PERMIT FEE OVERCHARGE BP 163.00 15234 GEORGE YOUNG REFUND - PERMIT OVERPAY BP 332.00
15235 HASENKAMP FAMILY TRUST REFUND - BUILD DEPOSIT BP 1,970.00 15236 ROSENBERG PLUMBING REFUND - PERMIT OVERPAY BP 178.00 15237 SL ELECTRIC REFUND - PERMIT FEE OVERCHARGE BP 203.00 15238 SUNPOWER CORPORATION SYSTEMS REFUND - PERMIT FEE VOID BP 526.70 15239 SUNRUN INSTALLATION SERVICES INC REFUND - PERMIT FEE VOID BP 280.00 15240 TESLA ENERGY OPERATION INC REFUND - PERMIT FEE VOID BP 658.74 15241 TESLA ENERGY OPERATION INC REFUND - PERMIT FEE VOID BP 7.90 15242 TESLA ENERGY OPERATION INC REFUND - PERMIT FEE VOID BP 439.05 15243 TESLA ENERGY OPERATION, INC REFUND - PERMIT FEE VOID BP 7.90 15244 TESLA ENERGY OPERATION, INC REFUND - PERMIT FEE VOID BP 280.00 15245 TESLA ENERGY OPERATION, INC REFUND - PERMIT FEE VOID BP 491.54 15246 WEI YOU & YIZE LI REFUND - BUILD DEPOSIT BP 4,931.50 15247 WILLIAM STEIN & PATRICIA HSIU REFUND - PERMIT OVERPAY BP 224.00 Docusign Envelope ID: 10AB01DF-AA55-47F2-B008-EF27AC0B52DD -21-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING JULY 2024
15248 AARON IVERSON ALOTA REIMB - FINGERPRINT SERVICE FEE HR 40.00 15249 IVONI A. LAVULO COMP FINAL FN 12,090.82
15250 JEREMY MCMULLEN REIMB - TRAVEL EXP AWWA CONF 6/10-14/24 PW 523.94 15251 TONY BRENNER REIMB - TRAVEL EXP AWWA CONF 6/10-14/24 PW 353.24 15252 PENINSULA TRUCK REPAIR INC REPAIR -MULITPLE VEHICLES PW 10,088.74 15253 PG & E 4/30/24-5/29/24 MULTIPLE ACCOUNTS 44,513.59 15254 PLAN JPA MAY '24/JUN'24 DEDUCTIBLE CLAIMS VARIOUS ITEMS 64,604.40 15255 QUADIENT LEASING USA, INC POSTAGE METER LEASE 3/30/24 - 6/29/24 FN 532.59 15256 R & A JANITORIAL SERVICE, LLC JUN '24/JUL'24 JANITORIAL SERVICES PW 18,392.24 15257 RED WING SHOE STORE WORK BOOTS - STAFF PW 1,192.02 15258 RENNE PUBLIC LAW GROUP LLP LEGAL RETAINER MAY '24 CM 4,000.00 15259 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - W/E 6/28/24 - 7/5/24 CM/FN 7,464.38 15260 SM CO ENVIRONMENT SERVICES AGENCY SERVICE - WATER SERVICE CONNECTIONS PW 40,089.00 15261 SAN MATEO LOCK WORKS, INC. KEYS TRUCK #538 PW 21.38 15262 SFPUC FINANCIAL SERVICES MAY '24 - WATER QUALITY ANALYSIS PW 1,930.00 15263 SHARP ELECTRONICS CORPORATION MAY '24 COPIER CHARGES 1,365.92 15264 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 2,381.70 15265 TERRY EQUIPMENT INC REPAIR - STREET SWEEPER PW 737.44 15266 SAMUAL OAKLEY CONSULT - JUNE '24 ARBORIST SERVICES BP 1,150.00 15267 TIMBERLINE TREE SERVICE, INC. MAINT - BRANCH REMOVAL BELEVUE/OCCIDENTAL PW 2,400.00 15268 TOOLAND TOOLS - VARIOUS ITEMS TRUCKS #251/232 PW 2,296.89 15269 ULINE, INC. SUPPLIES - CABINET/DOG BAGS PARKS PW 1,152.33 15270 UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW 3,100.34 15271 UNLIMITED TOOL & EQUIPMENT REP REPAIR - CONCRETE SAW PW 774.03 15272 UTILITY TELECOM, INC. JUN '24 ETHERNET & CIRCUITS 394.81 15273 WECO INDUSTRIES, LLC EQUIP - HIGH TORQUE CUTTER/BLADES PW 6,429.33 15274 CALIFORNIA DEPARTMENT OF TAX APR-JUN '24 Q2 SALES AND USE TAX 2,994.00 15275 DIVISION OF STATE ARCHITECT APR-JUN '24 DISABILITY ACCESS & EDU FEE 45.20 TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK $5,442,495.62 CALPERS RETIREMENT CONTRIBUTIONS 242,626.27
RETIREE HEALTH REIMBURSEMENTS 86,487.49
CALPERS ANNUAL UAL PAYMENT 2,992,276.00
TOTAL GOODS & SERVICES FOR THE MONTH $ 8,763,885.38
Docusign Envelope ID: 10AB01DF-AA55-47F2-B008-EF27AC0B52DD -22-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
AUGUST 12, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING THE CLASSIFICATION SPECIFICATION FOR THE

EXPANDED POSITION OF PUBLIC WORKS INSPECTOR III AND THE POSITION OF DEPUTY CITY CLERK PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: This item presents for City Council approval the classification specifications for the following two positions:

Public Works Inspector III:

The Public Works Department desires to expand the existing classification specification of Public Works Inspector to include a Public Works Inspector III, in addition to Public Works Inspector I and II. The Public Works Department’s need for in-house inspection for both private development and capital improvement projects has significantly increased over the last ten years. The Public Works Inspector III position will have the skillset to inspect highly complex capital improvement projects, providing the Town a reliable in-house resource as needed, in-lieu of additional consulting inspectors. Adoption of this expanded classification specification will not increase the Town's budgeted headcount.

Deputy City Clerk:

The addition of a Deputy City Clerk position was included in the FY 2024-25 adopted budget. The Deputy City Clerk will assist with agenda preparation and record keeping, support the implementation of updated programs, policies, and technology, and provide backup support for facilitation of City Council meetings. This position ensures continuity of operations in the absence of the City Clerk, safeguarding against any potential disruptions.

FISCAL IMPACT: The salary increase for the expansion of the Public Works Inspector III position and the Deputy City Clerk position are included in the Fiscal Year 2024-25 adopted budget.

ATTACHMENTS: Resolution and Exhibits A and B
PREPARED BY: Anca Stratianu, Human Resources Manager
-23-
Agenda Staff Report - Hillsborough City Council
August 12, 2024

Page 2 ends

RECOMMENDATION: Adopt the resolution adopting the classification specification for the position of Public Works Inspector III and the position of Deputy City Clerk and adopt the resolution adopting the salary schedule for the Town of Hillsborough pursuant to CEQA Guideline 15378. -24-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

ADOPTING THE CLASSIFICATION SPECIFICATION FOR THE EXPANDED

POSITION OF PUBLIC WORKS INSPECTOR III AND THE POSITION OF DEPUTY CITY CLERK PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) has established classification specifications that describe the responsibilities and duties assigned to each position; and
WHEREAS, the Town desires to have a range of classification specifications in order to meet its business needs; and
WHEREAS, the Town has expanded the existing classification specification for Public Works Inspector to include a specification for Public Works Inspector III; and
WHEREAS, the City Manager’s Office added the position of Deputy City Clerk in the FY 2024-25 adopted budget; and
WHEREAS, the Town has created a new classification specification for Deputy City Clerk; and
WHEREAS, the Town desires to add the Public Works Inspector III classification specification (“Exhibit A”) and the Deputy City Clerk classification specification (“Exhibit B”) to the Town’s established classification specifications.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough adopts the classification specification for the expanded position of Public Works Inspector III and the position of Deputy City Clerk pursuant to CEQA Guideline 15378.

TOWN OF HILLSBOROUGH
CREATED: 5/2004
REVISED: 1/13/2020 8/12/2024 (DRAFT)

PUBLIC WORKS & CLERICALUNIT
FLSA: NON‐EXEMPT

PUBLIC WORKS INSPECTOR

I/II/III

DEFINITION
Under direction (I) or general (II & III) supervision, performs a variety of routine to complex technical work involved in inspecting the workmanship and materials used in public works construction projects; ensures conformance with applicable federal, state, and local laws, codes, and ordinances, technical plans and specifications, and departmental regulations; assists in preliminary design, cost estimation, review of new and future public works projects, and some project management; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction (Public Works Inspector I) or general supervision (Public Works Inspector II & III) from assigned supervisory or management staff. Exercises no direct supervision over staff (.Public Works Inspector I & II) or exercises technical and functional direction over and provides training to lower‐level staff (Public Works Inspector III).

CLASS CHARACTERISTICS
Public Works Inspector I: This is the entry‐level classification in the Public Works Inspector series. Initially under direction, incumbents learn and perform routine inspection activities required to ensure compliance with applicable federal, state, and local laws, codes, and ordinances,technical plans and specifications, and departmental regulations. As experience is gained, assignments become more varied, complex, and difficult; direction and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently.

Positions at this level usually perform most of the dutiesrequired of the positions at the Public Works Inspector II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Public Works Inspector II: This is the fully qualified journey‐level classification in the Public WorksInspectorseries. Positions atthislevel are distinguished fromthe Public WorksInspector I by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or

EXHIBIT A
-26-
Public Works Inspector I/II/III

Page 2 of 6 ends

assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Public WorksInspectorIII: Thisisthe advanced level classification in the Public Works Inspector series responsible for performing the most complex public works inspections. This position is distinguished from the Public WorksInspector I/IIseries by involvement in additional phases of capital improvement projects, including but not limited to, assisting with preliminary design and layout of proposed projects, project coordination, plan and specification review, change order negotiation, cost estimating, field compliance monitoring, materials testing and inspection, use of various field equipment such as GPS and surveying equipment, and public outreach. Incumbents regularly work on tasks which are varied and complex, requiring independent judgement and initiative. Positions in the classification rely on experience and judgement to perform assigned duties. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments.

Positions in the Public Works Inspector class series are flexibly staffed; positions at the II‐level are normally filled by advancement from the I‐level, and III‐level filled by advancement from the II‐level; progression to the II‐level and III‐level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Public Works Inspector II‐level or III‐level.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Positions at the Public Works Inspector I and II level may perform some of these duties and responsibilities in a learning capacity.
 Inspects all phases of a variety of public works, infrastructure, and capital improvement construction projects for conformance with plans, specifications, contract provisions, and safe work practices in accordance with Town, County, and State codes.  Reviews plans and specifications and inspects construction projects, including repair and installation of water, sewer, and storm drain infrastructure, roadpavements, curbs and gutters, parking strips, and other utilities; inspects materials used and installed; performs routine field tests as needed.
 Assists with preliminary design and layout of future projects  Cost estimating, field compliance monitoring, materials testing and inspection, use of various field equipment such as GPS and surveying equipment, and public outreach.  Negotiates change orders; Rrecords amounts of materials used and work performed; -27-
Public Works Inspector I/II/III

Page 3 of 6 ends

prepares necessary reports for progress payments.
 Reviews, approves, and ensures completion of encroachment permits.  Confers with contractors and developers regarding conformance to standards, plans, specifications, and codes; explains requirements and evaluates alternatives.  Consults with engineering staff regarding problems and change alternatives.  Prepares and maintains daily inspection reports, progress payments, change orders, claims, and other written documentation; records inspection reports in databases.  Consults with engineering staff regarding problems and change alternatives; initiates minor field changes as appropriate, assists with project management and coordination.  Writes “stop work” notices for work being done without permits or in an unsafemanner.  Receives and processes underground service alert (USA) work orders; locates and marks Town‐owned utilities to prevent accidental damage or service interruption by contractors, utility companies, or any other parties working on or near the underground utilities; updates and maintains records of utility locations.
 Acts as liaison between the Town, contractors, other agencies, and businesses and residents affected by projects; maintains communication among the parties and responds to and resolves issues and complaints or refers them to the proper office for resolution; respondsto claims, researches files, and reviews job sit conditions.  Maintains files, databases, and records related to public works inspection activities.  Prepares a variety of correspondence, reports, correction notices, and other written materials.
 Operates and maintainsinspection, locating, and marking tools and equipment; orders and maintains inventory of tools, equipment, and supplies as needed.  Attends and participates in meetings such as pre‐construction meetings, meetings with contractors, and various department meetings.
 Responds to after‐hour emergencies and assists other staff as needed in emergency or relief situations.
 Performs related duties as assigned.

QUALIFICATIONS
Positions at the Public WorksInspector I &II level may exercise some of these knowledge and abilities statements in a learning capacity.

Knowledge of:
 Materials, methods, principles, and practices used in public works construction, including streets, utilities, curbs, gutters, sidewalks, drainage, street markings, and related infrastructure.
 Principles and practices of public works construction inspection.  Technical principles and practices of engineering design, specification, and cost estimate preparation.
 Defects and faults in construction.
 Materials sampling, testing, and estimating procedures.  Basic practices of construction contract administration in a public agency setting. -28-
Public Works Inspector I/II/III

Page 4 of 6 ends

 Proper USA marking procedures, state color codes, and types of undergroundinstallations.  Occupational hazards and standard safety practices related to public worksinspections.  The operation and minor maintenance of tools, equipment, and vehicles used in conducting public works inspections and locating and marking USAs.  Basic arithmetic.
 Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.  Principles and procedures of record keeping, technical report writing, and preparation of correspondence.
 Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
 Inspect construction projects to ensure compliance with plans and specifications.  Determine safety implications of construction techniques.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Review construction plans, specifications, maps, and legal descriptionsfor conformance with Town standards and policies.
 Assess, detect, and locate unsafe construction work and faulty materials and workmanship, determine the stage of construction during which defects are most easily found and remedied, and files appropriate reports and records.
 Mark and locate underground utilities accurately and in a timely manner.  Safely and effectively use and operate tools, vehicles, and equipment required for the work.
 Review construction plans, specifications, maps, and legal descriptionsfor conformance with Town standards and policies.
 Coordinate activities with multiple contractors, engineers, and property owners.  Identify and respond to issues and concerns of Town management and staff, a variety of community and business groups, and the general public in a fair, tactful, and timely manner.
 Make accurate mathematical computations.
 Take accurate measurements in the field.
 Compile and summarize information; prepare clear and concise reports, correspondence, and other written materials.
 Organize, maintain, and update office database and recordssystems.  Effectively represent the department and the Town in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals.
-29-
Public Works Inspector I/II/III

Page 5 of 6 ends

 Organize work, set priorities, meet critical deadlines, and follow‐up on assignments.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.  Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Public Works Inspector I/II/III: Equivalent to the completion of the twelfth (12th) grade.

Public Works Inspector I: One (1) year of public works infrastructure construction, inspection, or related experience.

Public WorksInspector II: Four (4) years of increasingly responsible public worksinfrastructure construction, inspection, or related experience, or three (3) years of experience equivalent to Public Works Inspector I at the Town of Hillsborough.

Public Works Inspector III: Six (6) years of increasingly responsible public works infrastructure construction, inspection, or related experience, or three (3) years of experience equivalent to Public Works Inspector II at the Town of Hillsborough.

Licenses and Certifications:

Public Works Inspector I/II/III:
 Possession of, or ability to obtain, a valid California Driver’s License.

In addition, Public Works Inspector II & III:
 Possession of, or ability to obtain a Public Works Inspector certificate issued by American Public Works Association (APWA), or equivalent certification within twelve months of appointment.

PHYSICAL DEMANDS
When working in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity -30-
Public Works Inspector I/II/III

Page 6 of 6 ends

is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

When working in the field, must possess mobility to work in changing site conditions; possess the strength,stamina, and mobility to perform light to medium physical work; to sit,stand, and walk on level, uneven, orslippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various Town sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 100 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from otherstaff.

ENVIRONMENTAL ELEMENTS
Employees work partially in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. -31-

TOWN OF HILLSBOROUGH
CREATED: 8/12/2024 (DRAFT)
REVISED:

UNREPRESENTED
FLSA: EXEMPT

DEPUTY CITY CLERK

DEFINITION
Plan, organize and perform a variety of complex administrative and statutory duties in support of the day-to-day operations of the Clerk’s Office including administration of electronic systems, preparation of City Council meeting minutes, records and data management, coordination of meetings and events, and perform all duties of the City Clerk in their absence.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction and supervision from the City Clerk. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This is a single position class responsible for assisting the City Clerk in administration of the City Clerk’s Office operations. The incumbent works under the direction of the City Clerk and acts as the City Clerk in the City Clerk’s absence.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Duties may include, but are not limited to, the following:
 Assist the City Clerk in performing the day-to-day functions of the City Clerk's office; and in the absence of the City Clerk, act as City Clerk, attending City Council meetings in the absence of the City Clerk, taking minutes, certifying ordinances, resolutions, agreements and other official documents, and administer oaths of office.
 Implement and manage the agenda management process including maintaining an extensive knowledge of the agenda management software and process; training staff in the use of the software and process; and assists in deploying consistent agenda practices across the organization; coordinating with other departments on agenda content; enforcing work product standards and holding departments and higher classifications responsible for meeting standards and deadlines; and producing the agenda and agenda packet per state law and town requirements.
 Manage the publication of legal and public notices.
 Assist with the processing of City Council actions following City Council meetings including producing and maintaining official City records and documents such as resolutions, ordinances, contracts, correspondence, inter-agency notifications and minutes.  Primary responsibility for tracking and routing for signature contracts and agreements following City Council approval.

EXHIBIT B
-32-
Deputy City Clerk

Page 2 of 4 ends

 Research public records and provide information to the public and staff members concerning City Council actions, laws, ordinances, codes, procedures and projects; independently compose responses to requests for information.
 Assist in the processing of claims against the Town, working in consultation with the Town’s claims administrator and the City Attorney’s office as needed.  Assist with the Town’s fundraising event permit process; processing applications, communicating with applicants and coordinating with staff across the organization to ensure compliance with the Municipal Code.
 Maintain compliance with applicable Federal, State, local laws, relating to areas of responsibility, including but not limited to, California Elections Code, the Brown Act, Political Reform Act, Conflict of Interest Code, and the Public Records Act.  Assist with the maintenance and development of Town-wide records management initiatives, ensuring compliance with government codes for records retention and destruction and assist in records management endeavors.  Assist the City Clerk in the administration of municipal elections.  Assist in the recruitment process for members of Town boards and commissions; provide support to staff liaisons to Boards and Committees.
 Prepare and present agenda staff reports to the City Council on areas relating to City Council direction as required.
 Serve as Clerk’s Office-related software subject matter expert to internal and external groups.  Assist in the coordination of meetings and events; anticipate and meet needs and requirements for logistics and other challenges prior to meetings and events.  Attend and facilitate staff meetings as needed; communicate directions and updates to department staff.
 Coordinate with Town staff on key initiatives, programs, and assignments.  Administer special programs and process related documents, such as Statements of Economic Interests and Campaign Statements.
 Collect, compile, analyze, and prepare data for special projects and reports.  Manage projects and events independently.
 Process departmental transactions, such as reimbursements, travel expenses, travel arrangements, purchase orders or invoices.
 Draft, edit, revise and proofread documents.
 Serve on departmental or Town-wide committees.
 Interpret Town policies, procedures, laws, and regulations.  Perform related duties as assigned.

QUALIFICATIONS
Knowledge of:
 Organization and functions of municipal government.
 Operation and use of office equipment, including strong computers skills and office software applications.
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Deputy City Clerk

Page 3 of 4 ends

 Laws, rules, regulations, and procedures related to City Clerk functions, including the legislative process, political reform act requirements and public records.  Procedures and practices for records management.
 Excellent English usage, spelling, grammar and punctuation.  Business letter writing and report preparation.
 Basic accounting and budget procedures.

Ability to:
 Meet multiple deadlines and balance multiple projects.  Provide information and organize material in conformance with policies and regulations.  Respond to requests and inquiries from the general public.  Maintain complex records, summarize written material, and interpret a variety of documents, including contracts and ordinances, and apply laws, rules and regulations.  Answer user questions and assist in training Town staff in records management.  Communicate clearly, effectively and concisely, both orally and in writing.  Establish and maintain cooperative working relationships with those contacted in the course of work.
 Ability to review documents for completeness and accuracy.  Ability to take notes and prepare minutes.
 Locate and assemble data; provide information and organize material in conformance with laws and procedures.
 Maintain confidentiality.
 Understand and carry out verbal and written instructions.  Provide excellent, high level customer service to internal and external customers.  Ability to respond professionally and effectively to changing priorities.  Review and analyze processes, procedures and policies and make effective recommendations for change.
 Ability to demonstrate thoroughness and accuracy.
 Attend meetings and special events during non-traditional work hours as assigned.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of the twelfth (12th) grade supplemented by college-level coursework and/or technical training in public administration, business administration or a related field and four (4) years of increasingly responsible experience performing varied clerical and administrative support duties in a public agency setting. Experience in a City Clerk’s Office is highly desirable.

Licenses and Certifications:
 Certified Municipal Clerk (CMC) designation is desirable. -34-
Deputy City Clerk

Page 4 of 4 ends

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 15 pounds with the use of proper equipment.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. -35-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
AUGUST 12, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING THE 2024 SALARY SCHEDULE FOR THE TOWN OF HILLSBOROUGH PURSUANT TO CEQA GUIDELINE 15378
SUMMARY: This resolution memorializes changes to the salary schedule to include the position of Public Works Inspector III and the position of Deputy City Clerk. The California Public Employees Retirement System requires the pay schedule to be adopted at a public meeting of the governing body.

FISCAL IMPACT: There is no fiscal impact associated with the adoption of this resolution. The new positions are included in the FY 2024-25 adopted budget.

ATTACHMENTS: Resolution and Exhibit A Salary Schedule
PREPARED BY: Anca Stratianu, Human Resources Manager
RECOMMENDATION: Adopt the resolution adopting the 2024 Salary Schedule for the Town of Hillsborough pursuant to CEQA Guideline 15378.
-37-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING THE 2024 SALARY SCHEDULE FOR TOWN OF HILLSBOROUGH PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) has established compensation rates for all positions in the Town; and
WHEREAS, California Public Employees Retirement System requires a pay schedule to be adopted by the governing body of the agency at a public meeting; and
WHEREAS, the Town desires to meet the requirements of the Public Employees Retirement System; and
WHEREAS, the salary schedule (“Exhibit A”) includes the classification of Public Works Inspector III and a new classification of Deputy City Clerk, approved at the August 12, 2024 City Council meeting.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough adopts the 2024 Salary Schedule for the Town of Hillsborough with the additions of the positions noted, pursuant to CEQA Guideline 15378.

AYES: Councilmembers ___________________________
NOES: Councilmembers ___________________________
ABSENT: Councilmembers ___________________________
ABSTAIN: Councilmembers ___________________________
-38-
Town of Hillsborough Salary Schedule
Adopted 5/13/2024
Merit positions
salary effective date Step A B C D E MOU
4,067 4,270 4,484 4,708 4,943
8,811 9,252 9,715 10,200 10,711 Unrep
105,737 111,024 116,576 122,404 128,524
3,217 3,378 3,547 3,725 3,910
6,971 7,320 7,686 8,070 8,472 PW&C
83,649 87,831 92,228 96,840 101,669
2,872 3,015 3,165 3,324 3,490
6,222 6,532 6,859 7,202 7,562 PW&C
74,667 78,389 82,301 86,428 90,744
7,832 8,223 8,635 9,066 9,521
16,969 17,817 18,709 19,644 20,627 Unrep
203,623 213,810 224,511 235,727 247,527
6,560 6,889 7,234 7,595 7,974
14,214 14,926 15,673 16,456 17,278 Unrep
170,571 179,105 188,073 197,474 207,335
5,628 5,909 6,205 6,516 6,842
12,193 12,803 13,445 14,117 14,823 Unrep
146,324 153,639 161,333 169,406 177,886
3,729 3,916 4,112 4,317 4,533
8,081 8,484 8,909 9,354 9,821 Unrep
96,962 101,812 106,905 112,242 117,850
4,112 4,317 4,533 4,760 4,997
8,909 9,354 9,821 10,313 10,828 Unrep
106,905 112,242 117,850 123,756 129,933
3,824 4,015 4,216 4,426 4,648
8,286 8,699 9,134 9,591 10,071 Unrep
99,428 104,385 109,614 115,087 120,854
4,861 5,104 5,359 5,627 5,908
10,533 11,058 11,611 12,191 12,801 Unrep
126,384 132,697 139,334 146,297 153,612
4,397 4,617 4,848 5,091 5,345
9,527 10,004 10,505 11,031 11,582 Unrep
114,328 120,045 126,059 132,372 138,982
Associate Civil Engineer
5/13/2024
Assistant Engineer II
5/13/2024
Assistant Planner
5/13/2024
Associate Planner
5/13/2024
Administrative Assistant
5/13/2024
Assistant Director of Finance
5/13/2024
Assistant Engineer I
5/13/2024
Assistant City Manager
5/13/2024
Assistant Director of Building & Planning
5/13/2024
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Annually
Bi-weekly
Monthly
Annually
Accountant
5/13/2024
5/13/2024
Accounting Technician
5/13/2024

EXHIBIT A
-39-
Town of Hillsborough Salary Schedule
Adopted 5/13/2024
Merit positions
salary effective date Step A B C D E MOU
4,473 4,697 4,932 5,179 5,437
9,693 10,177 10,686 11,220 11,781 Unrep
116,306 122,131 128,226 134,647 141,366
3,662 3,837 4,029 4,230 4,442
7,935 8,312 8,728 9,165 9,624 PW&C
95,222 99,754 104,744 109,977 115,480
4,029 4,230 4,442 4,664 4,897
8,728 9,165 9,624 10,104 10,611 PW&C
104,744 109,977 115,480 121,253 127,322
5,560 5,838 6,130 6,436 6,758
12,047 12,650 13,282 13,946 14,643 Unrep
144,563 151,796 159,382 167,347 175,719
2,872 3,015 3,165 3,324 3,491
6,222 6,532 6,859 7,202 7,563 PW&C
74,667 78,389 82,301 86,428 90,758
3,159 3,317 3,483 3,657 3,840
6,845 7,187 7,547 7,924 8,320 PW&C
82,139 86,239 90,555 95,087 99,834
6,117 6,422 6,743 7,080 7,435
13,252 13,914 14,610 15,341 16,107 Unrep
159,030 166,968 175,312 184,090 193,291
8,415 8,836 9,278 9,742 10,228
18,233 19,145 20,102 21,107 22,161 Unrep
218,795 229,740 241,227 253,283 265,935
5,030 5,281 5,544 5,822 6,112
10,898 11,442 12,013 12,613 13,244 Unrep
130,773 137,302 144,157 151,363 158,922
12,283
26,613 Unrep
319,358
3,503 3,678 3,862 4,054 4,258
7,590 7,969 8,367 8,785 9,225 Police
91,083 95,635 100,403 105,415 110,698
Budget Analyst
5/13/2024
Building Inspector I
5/13/2024
Building Inspector II
5/13/2024
5/13/2024
Chief Building Official
5/13/2024
Chief of Police
Building Official
5/13/2024
Building and Planning Technician I
5/13/2024
Building and Planning Technician II
5/13/2024
Code Enforcement Officer I
5/13/2024
5/13/2024
City Clerk
5/13/2024
City Manager
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Annually
Bi-weekly
Monthly
Annually
5/13/2024
-40-
Town of Hillsborough Salary Schedule
Adopted 5/13/2024
Merit positions
salary effective date Step A B C D E MOU
3,862 4,054 4,258 4,470 4,694
8,367 8,785 9,225 9,685 10,171 Police
100,403 105,415 110,698 116,225 122,049
5,136 5,392 5,662 5,946 6,243
11,129 11,684 12,269 12,882 13,526 Unrep
133,536 140,201 147,218 154,587 162,308
3,442 3,605 3,786 3,975 4,174
7,458 7,812 8,203 8,613 9,045 Police
89,485 93,738 98,425 103,356 108,531
3,786 3,975 4,174 4,383 4,601
8,203 8,613 9,045 9,496 9,970 Police
98,425 103,356 108,531 113,949 119,638
2,803 2,943 3,090 3,244 3,406
6,073 6,376 6,694 7,028 7,380 Police
72,877 76,508 80,328 84,337 88,564
3,922 4,118 4,324 4,540 4,767 Unrep
8,497 8,922 9,368 9,836 10,328
101,972 107,068 112,424 118,040 123,942
6,078 6,382 6,701 7,037 7,389
13,169 13,828 14,519 15,247 16,009 Unrep
158,028 165,939 174,229 182,952 192,109
7,802 8,192 8,602 9,032 9,483
16,905 17,749 18,637 19,570 20,547 Unrep
202,865 212,997 223,644 234,833 246,564
7,802 8,192 8,602 9,032 9,483
16,905 17,749 18,637 19,570 20,547 Unrep
202,865 212,997 223,644 234,833 246,564
8,338 8,755 9,193 9,652 10,134
18,066 18,969 19,917 20,913 21,958 Unrep
216,790 227,627 239,006 250,953 263,497
4,233 4,444 4,666 4,899 5,144
9,170 9,628 10,109 10,615 11,146 Unrep
110,039 115,541 121,318 127,385 133,753
Deputy City Clerk
8/12/2024
Bi-weekly
Monthly
Annually
5/13/2024
Director of Public Works - City Engineer
5/13/2024
GIS Coordinator
5/13/2024
5/13/2024
Director of Building and Planning
5/13/2024
Code Enforcement Officer II
5/13/2024
Community Service Officer
5/13/2024
Deputy Director of Public Works
5/13/2024
Communications Officer I
5/13/2024
Communications Officer II
Director of Finance
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Annually
Bi-weekly
Monthly
Annually
5/13/2024
Communications Manager
5/13/2024
-41-
Town of Hillsborough Salary Schedule
Adopted 5/13/2024
Merit positions
salary effective date Step A B C D E MOU
3,847 4,040 4,242 4,454 4,676
8,336 8,753 9,190 9,650 10,132 Unrep
100,035 105,038 110,289 115,804 121,594
5,345 5,612 5,893 6,187 6,497
11,582 12,160 12,768 13,406 14,076 Unrep
138,982 145,918 153,205 160,872 168,919
3,975 4,174 4,383 4,601 4,832
8,613 9,045 9,496 9,970 10,468 Police
103,356 108,531 113,949 119,638 125,620
3,556 3,733 3,920 4,116 4,321
7,703 8,088 8,493 8,917 9,362 PW&C
92,443 97,056 101,912 107,010 112,351
3,386 3,556 3,733 3,920 4,116
7,337 7,703 8,088 8,493 8,917 PW&C
88,046 92,443 97,056 101,912 107,010
2,609 2,734 2,871 3,014 3,164
5,653 5,923 6,220 6,530 6,856 PW&C
67,842 71,079 74,640 78,362 82,274
2,871 3,014 3,164 3,322 3,488
6,220 6,530 6,856 7,198 7,557 PW&C
74,640 78,362 82,274 86,374 90,690
3,922 4,118 4,324 4,541 4,767
8,498 8,923 9,370 9,839 10,330 Unrep
101,974 107,068 112,432 118,067 123,958
4,315 4,531 4,757 4,994 5,244
9,349 9,817 10,306 10,821 11,363 Unrep
112,188 117,796 123,675 129,852 136,354
3,565 3,743 3,930 4,127 4,334
7,723 8,110 8,516 8,942 9,389 Unrep
92,682 97,314 102,191 107,311 112,676
2,630 2,762 2,900 3,045 3,198
5,699 5,984 6,283 6,597 6,928 PW&C
68,382 71,807 75,395 79,172 83,137
Lead Communications Officer
5/13/2024
Lead Facilities Worker
5/13/2024
GIS Technician
5/13/2024
HR Manager
5/13/2024
Maintenance Worker II
5/13/2024
Management Analyst I
5/13/2024
Lead Maintenance Worker
5/13/2024
Maintenance Worker I
5/13/2024
Management Analyst II
5/13/2024
Management Assistant
5/13/2024
Bi-weekly
Monthly
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Annually
Bi-weekly
Monthly
Annually
Office Assistant
5/13/2024
5/13/2024
-42-
Town of Hillsborough Salary Schedule
Adopted 5/13/2024
Merit positions
salary effective date Step A B C D E MOU
5,950 6,248 6,560 6,889 7,234
12,892 13,537 14,214 14,926 15,673 Unrep
154,695 162,444 170,571 179,105 188,073
7,385 7,754 8,141 8,549 8,976
16,000 16,799 17,639 18,522 19,448 Unrep
192,001 201,592 211,670 222,263 233,370
4,762 5,000 5,250 5,512 5,788
10,318 10,833 11,374 11,943 12,542 Police
123,810 129,987 136,489 143,317 150,496
6,284 6,599 6,929 7,276 7,640
13,616 14,298 15,013 15,765 16,553 Unrep
163,392 171,574 180,162 189,183 198,639
4,508 4,733 4,969 5,217 5,478
9,767 10,254 10,767 11,305 11,868 Police
117,200 123,052 129,202 135,650 142,423
3,870
8,386 Police
100,624
5,493 5,769 6,057 6,360 6,678
11,903 12,499 13,124 13,780 14,469 Police
142,829 149,981 157,486 165,370 173,633
3,083 3,237 3,399 3,569 3,747
6,680 7,015 7,365 7,733 8,118 Police
80,165 84,175 88,374 92,790 97,420
4,907 5,152 5,410 5,681 5,965
10,631 11,164 11,721 12,308 12,924
PW Supe
127,573 133,961 140,650 147,693 155,091
3,386 3,556 3,733 3,920 4,116
7,337 7,703 8,088 8,493 8,917 PW&C
88,046 92,443 97,056 101,912 107,010
3,725 3,911 4,106 4,312 4,528
8,070 8,474 8,898 9,343 9,810 PW&C
96,840 101,696 106,767 112,108 117,711
Planning Manager
5/13/2024
Police Captain
Police Officer
5/13/2024
Police Officer Trainee
5/13/2024
5/13/2024
Police Corporal
5/13/2024
Police Lieutenant
5/13/2024
5/13/2024
Public Works Inspector I
5/13/2024
Police Sergeant
5/13/2024
Public Works Asst. Superintendent
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Annually
Property Officer
5/13/2024
5/13/2024
Public Works Inspector II
5/13/2024
-43-
Town of Hillsborough Salary Schedule
Adopted 5/13/2024
Merit positions
salary effective date Step A B C D E MOU
4,106 4,311 4,527 4,753 4,991
8,896 9,340 9,808 10,298 10,813 PW&C
106,756 112,086 117,702 123,578 129,766
6,170 6,478 6,802 7,142 7,499
13,368 14,036 14,738 15,474 16,249 Unrep
160,412 168,431 176,857 185,689 194,981
4,449 4,671 4,905 5,150 5,408
9,639 10,122 10,627 11,159 11,716
PW Supe
115,670 121,458 127,518 133,907 140,595
3,360 3,528 3,704 3,890 4,085
7,281 7,644 8,027 8,428 8,850 Police
87,372 91,734 96,312 101,134 106,201
3,697 3,881 4,075 4,279 4,493
8,010 8,410 8,830 9,273 9,735 Police
96,122 100,918 105,957 111,267 116,821
4,473 4,697 4,932 5,179 5,437
9,693 10,177 10,686 11,220 11,781 Unrep
116,306 122,131 128,226 134,647 141,366
3,538 3,715 3,901 4,096 4,301
7,665 8,050 8,453 8,875 9,320 PW&C
91,985 96,597 101,426 106,497 111,835
3,632 3,814 4,005 4,205 4,416
7,870 8,264 8,677 9,111 9,568 PW&C
94,439 99,160 104,124 109,330 114,810
4,544 4,771 5,010 5,260 5,523
9,846 10,339 10,855 11,397 11,965 PW&C
118,151 124,058 130,262 136,763 143,588
5,589 5,869 6,162 6,471 6,794
12,110 12,716 13,352 14,020 14,720 Unrep
145,321 152,582 160,222 168,241 176,640
4,962 5,210 5,471 5,744 6,031
10,751 11,288 11,853 12,445 13,068 Unrep
129,012 135,460 142,233 149,331 156,807
Public Works Inspector III Bi-weekly
8/12/2024 Monthly
Annually
Records Clerk II
5/13/2024
Records Supervisor
5/13/2024
Public Works Superintendent
5/13/2024
Public Works Supervisor
5/13/2024
Senior Building and Planning Technician
5/13/2024
Senior Building Inspector/Plan Checker
5/13/2024
Senior Accountant
5/13/2024
Senior Accounting Technician
5/13/2024
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Bi-weekly
Monthly
Annually
Senior Civil Engineer
5/13/2024
Annually
Bi-weekly
Monthly
Annually
Senior Management Analyst
5/13/2024
5/13/2024
-44-
Town of Hillsborough Salary Schedule
Adopted 5/13/2024
Merit positions
salary effective date Step A B C D E MOU
5,057 5,310 5,576 5,855 6,148
10,957 11,505 12,081 12,686 13,319 Unrep
131,477 138,061 144,969 152,230 159,829
Senior Planner
5/13/2024
Bi-weekly
Monthly
Annually
5/13/2024
-45-
Town of Hillsborough Salary Schedule
Adopted 5/13/2024
Merit positions
salary effective date Step A B C D E MOU
Hourly positions

30.00 40.00

20.00 30.00

25.00 35.00

30.00 40.00

15.50 35.00

30.00 40.00

55.00 Hourly 15.50 20.00
Hourly
Hourly
Hourly
Hourly
Building Attendant
Intern III - Temporary
Laborer - Temporary
Intern I - Temporary
Intern II - Temporary
Clerical - Temporary
Technician - Temporary
Communications Officer - Temporary
Hourly
Hourly
Hourly
5/13/2024
-46-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
AUGUST 12, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 24-07 FOR

THE CASA OF SAN MATEO COUNTY CASA UNDER THE STARS EVENT PURSUANT TO CEQA GUIDELINES 15378 AND 15301
SUMMARY: CASA of San Mateo County submitted an application to conduct the CASA Under the Stars event at 808 Eucalyptus Avenue in Hillsborough. This event is proposed to take place on Thursday, September 19, 2024 from 5:30 p.m. to 9:00 p.m. The total number of guests expected during the event is approximately 300.

Hillsborough Municipal Code Section 5.16.080 requires City Council approval for a fundraising event permit where more than 200 people will be in attendance during any one day at any one property. Public notices have been sent to owners of properties located within a 500-foot radius of the property.

The Police Department, Fire Department and Building & Planning Department have reviewed the application and submitted comments and recommendations, which are included in the attachment.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment. The proposed action is also exempt pursuant to CEQA Guideline 15301 as the permitting of an existing facility involving a temporary negligible expansion of use with no corresponding construction or expansion of existing structures.

ATTACHMENTS: Fundraising Event Permit Application 24-07 and Police Department, Fire Department and Building & Planning Department Comments and Recommendations PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Approve Fundraising Event Permit Application 24-07 for the CASA of San Mateo County CASA Under the Stars event subject to the conditions recommended by staff, pursuant to CEQA Guidelines 15378 and 15301.
-47-
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Page 1 of 2 ends

DATE: July 15, 2024
TO: Lisa Natusch, City Clerk
FROM: Julie Parenti, Fire Inspector
(650) 558-7648
SUBJECT: CASA Under the Stars event 2024
The following list is a typical set of conditions the fire department utilizes to ensure a minimum standard of fire and life safety. We recommend that arrangements be made by the applicant for a tour of the event site to receive more detailed comments. This tour should be conducted at least 14 days prior to the event.

Final conditions of approval are subject to review of floor plans, proposed routes of travel for public viewing, and a field inspection prior to opening. Temporary conversion of this space for public attendance will be acceptable, provided the applicant addresses the following concerns.

1. Provide a floor plan with site dimensions, exits, and proposed foot traffic pattern for the public. Floor plan shall be emailed to Inspector Julie Parenti at [email protected]. A review of the floor plan and arrangement of contents will be used by the Fire Department to determine a maximum occupancy load. Maximum occupancy load shall not exceed this limit. In addition to the overall limit, secondary floor areas served by a single stairway will be further restricted based on a review of floor plans. Event volunteers are to be provided in sufficient numbers to ensure enforcement of the limits. The standby fire watch has the authority to restrict additional visitors and/or order the number of people in the venue to be reduced if overcrowding exists at any time. Foot traffic flow pattern shall be designed to minimize overcrowding in any area. Traffic flow shall be continually monitored and regulated by the volunteers.

2. If applicable, a standby fire watch shall be on duty during the time the fair is open to the public. The primary responsibility is enforcement of fire and life safety provisions of the California Fire Code. Duties are limited to those activities, except for medical emergencies, or other unusual, or hazardous conditions that may arise. Standby costs are paid by the applicant and are negotiated with the awarded security company.
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Page 2 of 2 ends

3. Exterior exit pathways shall be a hard surface walkway free from tripping hazards.

Exterior exit pathways shall be illuminated at night at any time the event is open to the public. Exterior gates shall be kept unlocked at all times.

4. Portable fire extinguishers with a minimum UL rating of 2A10BC shall be provided so that travel distance to an extinguisher does not exceed 75’. A fire extinguisher shall be provided for each 3000 square feet of floor area and at least one fire extinguisher shall be provided for each level. Extinguishers shall be accessible and visible. Or their location clearly marked.

5. Building Department approval and permits shall be obtained, if necessary, for remodeling and electrical work. The applicant is responsible for ensuring compliance with all Town of Hillsborough requirements.

6. Light duty extension cords are prohibited. UL approved multi-outlet power taps may be acceptable provided they are connected directly to a permanent outlet. Power tap cords shall be protected from physical damage and must be located so as not to present a tripping hazard.

7. No smoking signs shall be posted throughout the event space.

8. Candles, open flame, and other sources of ignition are prohibited.

9. Flammable liquids, propane, or other highly flammable materials or decorations are prohibited.

10. The driveway shall be maintained clear for emergency vehicle access during the hours the event is open to the public. Parking related to the event shall not restrict emergency vehicle access.

11. If applicable, tent and canopy installations shall comply with Article 31 of the California Fire Code and Town of Hillsborough requirements. A tent permit shall be obtained from the Fire Department before inspection. An inspection is required for tent installations prior to occupancy.
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-59-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
AUGUST 12, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH G.

BORTOLOTTO & CO, INC. FOR THE 2023 STREET RESURFACING PROJECT IN THE AMOUNT OF $3,692,192.63 PURSUANT TO CEQA GUIDELINE 15301 SUMMARY: This project consisted of street resurfacing and rehabilitation work for over 28 miles of the Town’s roadways of conventional asphalt, rubberized asphalt, micro-surfacing, rubberized cape seal, and crack sealing preventative maintenance.

The primary factor for choosing streets for rehabilitation was the Pavement Condition Index (PCI) of each roadway. PCI is a measure of a street’s condition derived through field inspections that utilize scoring criteria developed by the Metropolitan Transportation Commission (MTC) pavement management program. Field inspections were conducted in October 2022, and the roads with the lowest PCI rating were used to determine the 2023 year’s roadway design. The original project scope was completed in January 2024 and increased the Town’s average PCI condition rating to

83. Due to value engineering during construction, additional streets were added to the project scope.

The project paused during the rainy months, and the contractor resumed in early summer to complete these additional streets.

FISCAL IMPACT: On April 10, 2023, the project was awarded to G. Bortolloto & Co. in the amount of $3,842,864.40, with 10% contingency in the amount of $384,286.44, if needed, for a total project budget of $4,227,150.84. The project was successfully completed in the amount of $3,692,192.63, which is below the authorized budget.

Due to favorable pricing and desired timing of construction and completion, on April 10, 2023, the City Council approved a FY 2022-23 budget amendment to Capital Improvement Fund CIP #401 in the amount of $4,061,791.80 and authorized the Finance Director to make an inter-fund borrowing in FY 2023-24 for cash flow purposes of up to $1.25 million from the General Fund to the Capital Fund for CIP #401 to be paid back no later than June 30, 2024 (Resolution No. 23-26). Funding was allocated from FY 2022-23 Capital Improvement Fund CIP #401.

ENVIRONMENTAL ISSUES: This project is categorically exempt from the California Environmental Quality Act (CEQA) according to Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
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Agenda Staff Report - Hillsborough City Council
August 12, 2024

Page 2 ends

PREPARED BY: Natalie Gribben, Deputy Public Works Director RECOMMENDATION: Adopt the resolution accepting as complete the contract with G. Bortolotto & Co., Inc for the 2023 Street Resurfacing Project, the final amount of which is $3,692,192.63, and authorizing staff to file a Notice of Completion for the project and release withheld retention in accordance with state prompt payment laws.
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RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ACCEPTING AS COMPLETE THE CONTRACT WITH G. BORTOLOTTO & CO., INC.

FOR THE 2023 STREET RESURFACING PROJECT IN THE AMOUNT OF $3,692,192.63 PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, Town of Hillsborough (“Town”) maintains the Town’s system of roadways; and
WHEREAS, plans and specifications were developed for the 2023 Street Resurfacing Project (“Project”) to rehabilitate over 28 miles of roadway with conventional asphalt, rubberized asphalt, micro-surfacing, rubberized cape seal, and crack sealing preventative maintenance; and WHEREAS, the Project was publicly bid and advertised according to the Uniform Public Construction Cost Accounting Act and the Town received three bids for the Project; and
\WHEREAS, staff reviewed the bids and determined G. Bortolotto & Co., Inc. was the lowest responsible bidder submitting a responsive bid in the amount of $3,842,864.40; and
\WHEREAS, the project was awarded to G. Bortolotto & Co., Inc. on April 10, 2023 in the amount of $3,842,864.40; and
WHEREAS, the Town established a 10% contingency for a total Project budget of $4,227,150.84; and
WHEREAS, the Finance Director was authorized to make an inter-fund borrowing in FY 2023-24 of up to $1.25 million from the General Fund to the Capital Fund for CIP #401.47 to be paid back no later than June 30, 2024; and WHEREAS, funding was allocated from FY 2023-24 Capital Improvement Fund CIP#401.47; and
WHEREAS, a notice to proceed was issued to the G. Bortolotto & Co., Inc. and the project progressed until completed in the amount of $3,692,192.63.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby accept as complete the contract with G. Bortolotto & Co., Inc. for the 2023 Street Resurfacing Project, the final amount of which is $3,692,192.63, and authorizes staff to file a Notice of Completion for the project and directs staff to release withheld retention in accordance with state prompt payment laws.

Mayor of the Town of Hillsborough
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2 Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 12th day of August 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
AUGUST 12, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH NORGO ENGINEERING FOR THE 2530 SKYFARM DRIVE STORM PIPE REPLACEMENT PROJECT IN THE AMOUNT OF $208,625.00 PURSUANT TO CEQA GUIDELINE 15301 SUMMARY: This project included replacing 3 segments of damaged stormwater pipe with 170 feet of 24” High-Density polyethylene (HDPE) in a public utility easement. Due to excessive rain in the winter of 2023 and the corrosion of galvanized storm pipes, three segments of the pipes needed to be redesigned and replaced. In addition to the replacement of the pipes, three catch basins were also repaired and reinforced.

Investigatory and evaluation work for this project was completed in 2023. However, the rainy season, slippery conditions, and heavy groundwater runoff at the site delayed the start of the construction of the project until early June 2024. This project was developed and designed by the Public Works engineering staff.

FISCAL IMPACT: On November 13, 2023, the project was awarded to NORGO Engineering in the amount of $198,500.00 with a 10% contingency, for a total construction budget of $218,350.00.

Project funding was allocated from the approved budget for the Storm Water Master Plan Improvement Program (Capital Improvement Plan #801). The project was completed in the amount of $208,625.00 which is below the authorized budget with contingency.

ENVIRONMENTAL ISSUES: This action is categorically exempt from CEQA according to Section 15301 of the California Code of Regulations.

ATTACHMENTS: Resolution
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution accepting as complete the contract with NORGO Engineering for the 2530 Skyfarm Drive Storm Pipe Replacement Project in the amount of $208,625.00 and authorizing staff to file a Notice of Completion for the Project and release withheld retention in accordance with state prompt payment laws. -65-
RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

ACCEPTING AS COMPLETE THE CONTRACT WITH NORGO ENGINEERING FOR THE 2530 SKYFARM DRIVE STORM PIPE REPLACEMENT PROJECT IN THE AMOUNT OF $208,625.00 PURSUANT TO CEQA GUIDELINE 15301 WHEREAS, the Town of Hillsborough (“Town”) maintains the Storm Water Collection System; and
WHEREAS, plans and specifications were developed for the 2530 Skyfarm Drive Storm Pipe Replacement Project (“Project”); and
WHEREAS, the Project was publicly bid and advertised according to the Uniform Public Construction Cost Accounting Act and the Town received one bid for the Project; and
WHEREAS, NORGO Engineering (“NORGO”) was the only responsible bidder submitting a responsive bid in the amount of $198,500.00; and WHEREAS, the project was awarded to NORGO on November 13, 2023 in the amount of $198,500.00; and
WHEREAS, the Town established a 10% contingency for a total Project budget of $218,350.00; and
WHEREAS, funding was allocated from the Storm Drain Improvements – MP High Priority Capital Improvement Fund (#801) budget; and
WHEREAS, a Notice to Proceed was issued to NORGO and the project progressed until completed in the amount of $208,625.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby accept as complete the contract with NORGO Engineering for the 2530 Skyfarm Drive Storm Pipe Replacement Project, the final amount of which is $208,625.00, and authorizes staff to file a Notice of Completion for the project and directs staff to release withheld retention in accordance with state prompt payment laws.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 12th day of August, 2024, by the following vote of the members thereof:
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2 AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 OLD BUSINESS

CITY COUNCIL MEETING
AUGUST 12, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING THE MITIGATED NEGATIVE DECLARATION AND

THE MITIGATION MONITORING AND REPORTING PROGRAM (MMRP) FOR THE WATER

PIPELINE DESIGN FROM HARRY TRACY WATER TREATMENT PLANT TO THE TOWN OF HILLSBOROUGH WATER SYSTEM (“HIGHLINE WATER PIPELINE”) PROJECT SUMMARY: The Town of Hillsborough ("Town") operates a complex water distribution system to supply portable water for domestic use, landscape irrigation and fire suppression. The normal source of water is the San Francisco Public Utilities Commission’s (SFPUC), Sunset Pipeline No.1 and Crystal Springs Pipeline No. 2. These historical points of connection are at lower elevations, which requires the Town to pump millions of gallons uphill, at significant costs. Also, the process of lifting water and using this historical route is vulnerable to seismic events. The Town stores this water in 17 active storage tanks and one reservoir located at 10 sites throughout the Town.

The Town desires to install a new direct water transmission pipeline that would link the Town's water system to the improved Harry Tracy Water Treatment Plant located in the City of Millbrae.

The project will install a new, seismically resilient water pipeline that begins in Millbrae at the existing SFPUC Helen Turnout on Helen Drive and ends at the Town of Hillsborough's Darrell Tanks located slightly southwest of Darrell Road. The purpose of the project is to provide an additional connection to the Town's water supply from the SFPUC's system in the higher-pressure zones in the event water cannot be delivered from SFPUC to the Town's lower pressure zones.

The proposed pipeline will provide a reliable water source within and adjacent to the Wildfire Urban Interface to increase fire suppression resources and protect critical water storage and distribution infrastructure, as well as the residents of all three municipalities. When the project is fully implemented, the new pipeline will provide an approximate flow target of six million gallons per day.

INITIAL STUDY / MITIGATED NEGATIVE DECLARATION (IS/MND) AND MITIGATION

MONITORING AND REPORTING PROGRAM (MMRP) SUMMARY
Pursuant to California Environmental Quality Act (CEQA) Guideline §15063, the Town of Hillsborough prepared an Initial Study to evaluate the potential adverse environmental effects of the project. The Initial Study concluded that potential significant environmental effects could occur from project implementation in the following issue areas: air quality, biological resources, cultural resources, geology and soils, transportation, tribal cultural resources, and utilities and service systems. However, mitigation measures were identified that would reduce these potential impacts to less-than-significant levels.
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Agenda Staff Report - Hillsborough City Council
August 12, 2024

Page 2 ends

A Notice of Intent (NOI) to adopt the Draft IS/MND was issued on May 17, 2024. The Draft IS/MND was circulated for public review from May 15, 2024, through June 14, 2024, pursuant to CEQA guidelines §15105. During the public review period, one comment letter was received from Caltrans. The comment letter clarified Caltrans requirements for traffic on State roadways and states that the project must comply with all requirements for impacted Caltrans facilities, including facilities within the roadway. The project would comply with all Caltrans requirements; therefore, comments received during this time did not introduce any new or significant environmental impacts beyond those already addressed in the Draft IS/MND. The comment letter and staff responses are included in the City Council agenda packet.

FISCAL IMPACT: This action will not create any new financial responsibility for the Town.

ENVIRONMENTAL ISSUES: Pursuant to the CEQA Guidelines, the Town of Hillsborough prepared an IS/MND to analyze the impacts of the project scope. The Final IS/MND contains mitigation measures to avoid or substantially lessen the environmental effects of the project.

ATTACHMENTS:

1. Resolution

2. Final Initial Study / Mitigated Negative Declaration and Mitigation Monitoring & Reporting Program

3. Public Comment Letter on the Draft IS/MND
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution adopting the mitigated negative declaration and the mitigation monitoring and reporting program (MMRP) for the Water Pipeline Design from Harry Tracy Water Treatment Plant to the Town of Hillsborough Water System (“Highline Water Pipeline”) Project.
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RESOLUTION NO. 24-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

ADOPTING THE MITIGATED NEGATIVE DECLARATION AND THE MITIGATION

MONITORING AND REPORTING PROGRAM (MMRP) FOR THE WATER PIPELINE

DESIGN FROM HARRY TRACY WATER TREATMENT PLANT TO THE TOWN OF HILLSBOROUGH WATER SYSTEM (“HIGHLINE WATER PIPELINE”) PROJECT WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s public water system; and
WHEREAS, the water system is complex and includes 17 active storage tanks and one reservoir located at 10 sites throughout the Town; and
WHEREAS, the Town desires to install a new direct water transmission pipeline that would link the Town's water system to the improved Harry Tracy Water Treatment Plant located in the City of Millbrae (the “Project”); and WHEREAS, the Project will provide a reliable water source within and adjacent to the Wildfire Urban Interface to increase fire suppression resources and protect critical water storage and distribution infrastructure, as well as the residents of the Town of Hillsborough, City of Burlingame, and City of Millbrae; and
WHEREAS, pursuant to section 21067 of the Public Resources Code, and section 15367 of the State California Environmental Quality Act (CEQA) Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.), the Town of Hillsborough (the “Town”) is the lead agency for the proposed Project; and WHEREAS, pursuant to CEQA and the State CEQA Guidelines, the Town, as lead agency, prepared an Initial Study (SCH# 2024050690) analyzing all potential impacts of the Project;
WHEREAS, on the basis of the Initial Study(“IS”), which indicated that all potential environmental impacts from the Project would be less than significant with the incorporation of the identified mitigation measures, staff determined that a Mitigated Negative Declaration (“MND”) should be prepared; and WHEREAS, the Draft IS/MND was prepared in accordance with CEQA and circulated for public review and comment from May 15, 2024 through June 14, 2024 by: (1) filing a Notice of Intent to Adopt a Mitigated Negative Declaration (“NOI”) with the State Clearinghouse; (2) filing a NOI with the San Mateo County Clerk; (3) placing a NOI in the San Mateo Daily Journal, a newspaper of general circulation; (4) mailing a NOI to various interested persons, agencies and tribes; and (5) posting a NOI on the Town’s website; and
WHEREAS, during the public comment period, copies of the Draft IS/MND and technical appendices were available for review and inspection at Town of -71-
ATTACHMENT 1
2 Hillsborough Department of Building and Planning, 1600 Floribunda Avenue, Hillsborough, California 94010, and on the Town’s website; and WHEREAS, pursuant to Public Resources Code section 21081.6 and State CEQA Guidelines section 15074(d), the Mitigation Monitoring and Reporting Program (“MMRP”) has been prepared and includes mitigation measures for air quality, biological resources, cultural resources, transportation, tribal cultural resources, and utilities and service systems; and WHEREAS, the public review period closed on June 14, 2024 and all comments received from the public and responsible, trustee, and interested agencies were considered; and
WHEREAS, the Town received one (1) written comment letter on the Draft IS/MND, which it determined did not introduce any new or significant environmental impacts beyond those already addressed in the document; and WHEREAS, the Final IS/MND consists of the Draft IS/MND, all technical appendices prepared in support of the Draft IS/MND, written comments received on the Draft IS/MND, written responses to all written comment letters received on the Draft IS/MND, and errata to the Draft IS/MND and technical appendices; and
WHEREAS, all potentially significant adverse environmental impacts of the Project were sufficiently analyzed and recommended for mitigation to a less than significant level in the Final IS/MND; and
WHEREAS, on August 12, 2024, the Town conducted a public meeting on the Final IS/MND, at which time all persons wishing to testify were heard and the Final IS/MND was fully considered; and
WHEREAS, all the requirements of the Public Resources Code and the State CEQA Guidelines have been satisfied by the Town in connection with the preparation of the Final IS/MND, which is sufficiently detailed so that all of the potentially significant environmental effects of the Project have been adequately evaluated; and
WHEREAS, all the mitigation measures identified in the Final IS/MND and necessary to reduce the potentially significant impacts of the proposed Project to a level of less than significant are set forth in the MMRP; and WHEREAS, prior to taking action, the Town has heard, been presented with, reviewed and considered all of the information and data in the administrative record, including but not limited to the Final IS/MND, and all oral and written evidence presented to it during all meetings and hearings; and WHEREAS, the Final IS/MND reflects the independent judgment of the Town and is deemed adequate for purposes of making decisions on the merits of the Project; and
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3 WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED by the City Council of The Town of Hillsborough:

SECTION 1: The above recitals are true and correct and incorporated herein by reference.

SECTION 2: The City Council hereby certifies that it has reviewed and considered the information in the Final IS/MND prepared for the Project in compliance with CEQA (including its implementing regulations) prior to taking action. The City Council hereby finds, based on its independent review and analysis: (i) that the Final IS/MND was prepared in compliance with CEQA; and (ii) that based on the imposition of mitigation measures, there is no substantial evidence in the administrative record supporting a fair argument that the Project may have a significant effect on the environment. No new significant environmental impacts have been identified in the Final IS/MND and any changes to the IS/MND in response to comments or otherwise do not constitute substantial revisions requiring recirculation under State CEQA Guidelines section 15073.5. Pursuant to Public Resources Code section 21080, subdivision (c)(2), the City Council hereby approves and adopts the Final IS/MND based on the entirety of the record of proceedings.

SECTION 3: Pursuant to Public Resources Code section 21081.6, the City Council has also reviewed and considered the MMRP for the Project and finds that such MMRP is designed to ensure compliance with the mitigation measures during Project implementation. The City Council hereby approves and adopts the MMRP.

Implementation of the mitigation measures contained in the MMRP is hereby made a condition of approval of the Project. In the event of any inconsistencies between the mitigation measures set forth herein and the MMRP, the MMRP shall control.

SECTION 4: The documents and materials that constitute the record of proceedings on which this Resolution has been based are located at Hillsborough Town Hall, 1600 Floribunda Avenue, Hillsborough, CA 94010. The custodian for these records is Lisa Natusch, City Clerk. This information is provided pursuant to Public Resources Code section 21081.6.

SECTION 5: Town staff shall cause a Notice of Determination to be filed and posted with the San Mateo County Clerk and the State Clearinghouse within five working days of approval of the Project.

Mayor of the Town of Hillsborough

Attest: City Clerk
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4 This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 12th day of August, 2024, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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Final Initial Study / Mitigated Negative Declaration and Mitigation Monitoring & Reporting Program
The following document for the Water Pipeline Design from the Harry Tracy Water Treatment Plant to the Town of Hillsborough Water System (“Highline Water Pipeline”) Project is available for review at the link provided:
• The Final Initial Study / Mitigated Negative Declaration & The Mitigation Monitoring & Reporting Program
https://www.hillsborough.net/168/Current-Town-Projects
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“Provide a safe and reliable transportation network that serves all people and respects the environment.” DISTRICT 4

OFFICE OF REGIONAL AND COMMUNITY PLANNING
P.O. BOX 23660, MS–10D | OAKLAND, CA 94623-0660
www.dot.ca.gov
June 14, 2024 SCH #: 2024050690
GTS #: 32919
GTS ID: 04-SM-2024-00576
Co/Rt/Pm: SM/280/VAR
Natalie Gribben, Deputy Director
Town of Hillsborough
1600 Floribunda Avenue
Hillsborough, CA 94010
Re: Water Pipeline Design from Harry Tracy Water Treatment Plant to the Town of Hillsborough Water System ─ Mitigated Negative Declaration (MND) Dear Natalie Gribben:

Thank you for including the California Department of Transportation (Caltrans) in the environmental review process for the Water Pipeline Design from Harry Tracy Water Treatment Plant to the Town of Hillsborough Water System Project. The Local Development Review (LDR) Program reviews land use projects and plans to ensure consistency with our mission and state planning priorities. The following comments are based on our review of the May 2024 MND.

Please note this correspondence does not indicate an official position by Caltrans on this project and is for informational purposes only.

Project Understanding
The proposed project will install a seismically-resilient water pipeline that begins in the City of Millbrae at the existing San Francisco Public Utilities Commission (SFPUC) Helen Turnout and ends at the Town of Hillsborough's Darrell Tanks. The purpose of the project is to provide an additional connection to the Town's water supply from SFPUC's system in the higher-pressure zones in the event water cannot be delivered from SFPUC to the Town's lower pressure zones. The proposed pipeline will provide a reliable water source within and adjacent to the Wildland Urban Interface to increase fire suppression resources and protect critical water storage and distribution infrastructure, as well as the residents of all three municipalities. Some of the project locations are close to Caltrans’ Right-of-Way (ROW).
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Natalie Gribben, Deputy Director
June 14, 2024

Page 2 ends

“Provide a safe and reliable transportation network that serves all people and respects the environment.” Construction-Related Impacts
Project work that requires movement of oversized or excessive load vehicles on State roadways requires a transportation permit that is issued by Caltrans. To apply, please visit Caltrans Transportation Permits (link). Prior to construction, coordination may be required with Caltrans to develop a Transportation Management Plan (TMP) to reduce construction traffic impacts to the State Transportation Network (STN).

In Appendix A, there are numerous utilities that may conflict with the installation of the water pipeline, which includes stormwater drainage systems. Any effected drainage systems within Caltrans’ ROW or maintained, under maintenance agreements with State easements, will need to be identified and the proposed work at these locations reviewed by Caltrans.

Equitable Access
If any Caltrans facilities are impacted by the project, those facilities must meet American Disabilities Act (ADA) Standards after project completion. As well, the project must maintain bicycle and pedestrian access during construction. These access considerations support Caltrans’ equity mission to provide a safe, sustainable, and equitable transportation network for all users.

Thank you again for including Caltrans in the environmental review process. Should you have any questions regarding this letter, please contact Melissa Hernandez, Associate Transportation Planner via [email protected]. For future early coordination opportunities or project referrals, please contact [email protected].

Sincerely,

YUNSHENG LUO
Branch Chief, Local Development Review
Office of Regional and Community Planning
c: State Clearinghouse
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 OLD BUSINESS

CITY COUNCIL MEETING
AUGUST 12, 2024

AGENDA STAFF REPORT
ITEM SUBJECT: ORDINANCE AMENDING CHAPTER 15.10 (ENERGY CODE) OF TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE HILLSBOROUGH MUNICIPAL CODE BY AMENDING SECTION 15.10.030 AND REPEALING SECTION 15.10.050 (ENERGY REACH CODE) IN ITS ENTIRETY PURSUANT TO CEQA GUIDELINE 15378 - INTRODUCTION SUMMARY: On April 11, 2022, the City Council adopted Ordinance No. 783 adding a new Section

15.10.050 (Energy Reach Code) to Chapter 15 of Title 15 of the Hillsborough Municipal Code related to new low-rise residential construction to require, among other things that:
• space heating and water heating appliances only be electric, or in other words, that all gas piping for space heating and water hearing be prohibited, and; • cooking and clothes drying appliances using natural gas or propane be required to be prewired for a future electric appliance installation.

Around the same time that the City Council adopted Ordinance No. 783, many other cities in California were also contemplating the adoption of Energy Reach Codes that required new building construction and/or remodels to only include electric wiring for appliances, or where gas or propane piping is installed, that the new or remodeled building also include prewiring for future electric appliances. Some cities even went so far as to prohibit all gas piping in new building construction. One city that opted to take this approach was the City of Berkeley.

The California Restaurant Association brought a suit challenging Berkeley's ban on gas piping in new buildings. The suit sought to invalidate Berkeley's gas ban and block its enforcement, arguing that the federal Energy Policy & Conservation Act (EPCA) preempted the local ban. In a precedent-setting decision, the Ninth Circuit ruled in favor of the Association, concluding that Berkeley's ban on gas piping concerned the energy use of appliances covered by the EPCA, thus rendering Berkeley’s gas ban unenforceable.

Subsequently, on January 2, 2024, the Ninth Circuit denied the City of Berkeley’s petition to rehear the case en banc, and, following this decision, the City did not exercise its right to appeal to the Supreme Court and the decision is now final and binding on all cities in the State of California.

Based on the Berkeley decision, the Town’s is now preempted from enforcing its gas piping prohibition for space heating and water heating purposes. As such, on June 10, 2024, the City Council by motion directed staff not to enforce the two provisions regarding water heating and space heating to comply with the Berkeley decision.
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Agenda Staff Report - Hillsborough City Council
August 12, 2024

Page 2 ends

Staff is now bringing forward this formal Municipal Code amendment to repeal the Town’s gas prohibition, and the Town’s Energy Reach Code as a whole, in order to ensure the Town is in compliance with the Berkeley case.

As the 2022 State Energy Code already imposes an "electric ready" requirement for all types of appliances in new residential construction, staff is recommending that the City Council simply repeal the Town’s Energy Reach Code and staff will continue to enforce the 2022 State Energy Code. This will still require that all new residential construction install electric prewiring for all appliances even where gas or propane piping is provided, ensuring that all future homeowners have the option of using either gas or electric appliances in a new home. The Town previously adopted the 2022 State Energy Code via its 2022 Building Code update, under Ordinance No. 788 in January 2023.

FISCAL IMPACT: There is no fiscal impact associated with this item.

ENVIRONMENTAL ISSUES: The City Council’s action to introduce and adopt this ordinance is not a project subject to the requirements of the California Environmental Quality Act, pursuant to 14 C.C.R. section 15378(b)(5), because it is an administrative governmental activity which will not cause a direct or indirect physical change in the environment.

ATTACHMENTS: Ordinance
PREPARED BY: Tim Anderson, Director of Building & Planning RECOMMENDATION: Introduce and waive further reading of the ordinance entitled, an "Ordinance of the City Council of the Town of Hillsborough Amending Chapter 15.10 (Energy Code) of Title 15 (Buildings and Construction) of the Hillsborough Municipal Code by amending Section 15.10.030 and repealing Section 15.10.050 (Energy Reach Code) in its entirety pursuant to CEQA Guideline 15378."
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ORDINANCE NO.

ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH AMENDING CHAPTER 15.10 (ENERGY CODE) OF TITLE 15 (BUILDINGS AND

CONSTRUCTION) OF THE HILLSBOROUGH MUNICIPAL CODE BY AMENDING SECTION 15.10.030 AND REPEALING SECTION 15.10.050 (ENERGY REACH CODE) IN ITS ENTIRETY PURSUANT TO CEQA GUIDELINE 15378
The City Council of The Town of Hillsborough hereby finds and ordains as follows:

WHEREAS, the Town of Hillsborough, California (“Town”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, on April 11, 2022, the City Council adopted Ordinance No. 783 amending Title 15 (Buildings and Construction) of the Hillsborough Municipal Code, Chapter 15.10 (Energy Code), and amending by reference the 2019 California Energy Code; and WHEREAS, Ordinance No. 783 added a new Section 15.10.050 (Energy Reach Code) to Chapter 15 of Title 15 of the Hillsborough Municipal Code related to new low-rise residential construction to require, among other things, that space heating and water heating appliances be required to be electric and cooking and clothes drying appliances using natural gas or propane be required to be prewired for a future electric replacement appliance; and WHEREAS, in California Restaurant Association v. City of Berkeley, a panel of the U.S.

Court of Appeals for the Ninth Circuit held that an all-electric new construction ordinance adopted in the City of Berkeley was preempted by the federal Energy Policy and Conservation Act; and WHEREAS, on January 2, 2024, the Ninth Circuit denied the City of Berkeley’s petition to rehear the case en banc, and, following this decision, the City did not exercise its right to appeal to the Supreme Court; and
WHEREAS, given that this ruling is now final and binding on all jurisdictions within the Ninth Circuit, the Town could be vulnerable to a legal challenge were it to enforce certain provisions of Section 15.10.050, and it is therefore in the Town’s best interest to repeal this section.

NOW, THEREFORE, the City Council of the Town of Hillsborough does ordain as follows:

Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council.

Section 2. Adoption of this Ordinance is not a project subject to the requirements of the California Environmental Quality Act, pursuant to 14 C.C.R. section 15378(b)(5), because it is an administrative governmental activity which will not cause a direct or indirect physical change in the environment.
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2 Section 3. Chapter 15.10 (Energy Code) of Title 15 (Buildings and Construction) of the Hillsborough Municipal Code is hereby amended by repealing Section 15.10.050 (Energy Reach Code) in its entirety.

Section 4. Section 15.10.030 (Amendment of California Energy Code—Generally) of Chapter 15.10 (Energy Code) of Title 15 (Buildings and Construction) of the Hillsborough Municipal Code is hereby amended to read as follows:
“15.10.030 - Reserved.”
Section 5. This ordinance shall take effect 30 days following its adoption.

Section 6. No less than five days prior to the adoption of this Ordinance, the City Clerk published a summary of this Ordinance in accordance with Government Code section 36933. The City Clerk will certify to the passage of this Ordinance by the City Council of the Town of Hillsborough, California, and cause a summary to be published once within fifteen (15) days after its adoption in accordance with Government Code section 36933. __________________________________
Mayor of the Town of Hillsborough
______________________________
Attest: City Clerk
ORDINANCE NO. ___ of the Town of Hillsborough introduced on _________, 2024, and adopted on _____________, by the following vote of the City Council:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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Hillsborough City CouncilAugust 12, 2024

Hillsborough City Council
August 12, 2024