TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor OF HILLSBORO Hillsborough, CA 94010 Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember
MINUTES
MONDAY, OCTOBER 14, 2024
4:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.
CLOSED SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 4:02 p.m.
ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
PUBLIC COMMENT
There were no speakers.
ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
CLOSED SESSION ITEMS
A. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: Glenn Berkheimer
Employee Organization: Teamsters Local 856 - Public Works and Clerical Employee Organization: Teamsters Local 350 - Public Works Supervisors B. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff - One Potential Case
C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Mahmood Panjwani vs. County of San Mateo, San Mateo County Health, Public Health, Policy and Planning; Peninsula Humane Society & SPCA ("PHS/SPCA"); Town of Hillsborough; Program Manager of Animal Control and Licensing
San Mateo Superior Court Case No. 23CIV04568
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:48 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:02 p.m.
Il. ROLL CALL
Minutes - Hillsborough City Council
Monday, October 14, 2024
Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
Mayor Krolik led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz that the City Council under Item B formed a subcommittee comprised of Mayor Krolik and Councilmember Royse to study an issue on the initiation of litigation.
V. PROCLAMATIONS
• UNITED AGAINST HATE WEEK
Councilmembers participated in the reading of the proclamation in recognition of United Against Hate Week.
Vice Mayor Cole provided comments regarding Indigenous Peoples' Day.
DOMESTIC VIOLENCE AWARENESS MONTH
Mayor Krolik read a proclamation in recognition of Domestic Violence Awareness Month.
VI. PRESENTATION
MAYOR'S APPLAUSE
Mayor Krolik recognized the Finance Department for their receipt of Government Finance Officers Association (GFOA) awards for the June 30, 2023 Annual Comprehensive Financial Report and the Fiscal Year 2023-24 Annual Budget document.
Councilmember/Finance and Administrative Services Commissioner Marie Chuang provided additional information.
VIl. PUBLIC COMMENT I
There were no speakers.
VIlI. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
IX. CONSENT CALENDAR
There were no requests to remove an item from the Consent Calendar.
On motion by Councilmember Chuang, seconded by Vice Mayor Cole and unanimous on voice vote, the Consent Calendar was approved.
1. MONTHLY CLAIMS: SEPTEMBER 1 THROUGH SEPTEMBER 30, 2024 The monthly claims for September 2024 were approved as submitted.
2. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2024
The Treasurer's Report for the quarter ending September 30, 2024 was approved.
3. RESOLUTION IMPLEMENTING PREVIOUSLY APPROVED INCREASES TO SOLID WASTE RATES EFFECTIVE JANUARY 2025 PURSUANT TO CEQA GUIDELINES 15378 AND 15273
Minutes - Hillsborough City Council
Monday, October 14, 2024
The resolution implementing previously approved increases to solid waste rates effective January 2025 pursuant to CEQA Guidelines 15378 and 15273 was adopted.
4. RESOLUTION APPROVING AND ADOPTING AN AMENDED CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT OF 1974 The resolution approving and adopting an amended Conflict of Interest Code pursuant to the Political Reform Act of 1974 was adopted.
RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH CASEY CONSTRUCTION INC. FOR THE 1450 SOUTHDOWN ROAD STORM DRAIN REPLACEMENT PROJECT IN THE AMOUNT OF $185,000.00 PURSUANT TO CEQA GUIDELINE 15301
The resolution accepting as complete the contract with Casey Construction Inc. for the 1450 Southdown Road Storm Drain Replacement Project in the amount of $185,000.00 and authorizing staff to file a Notice of Completion for the Project and release withheld retention in accordance with State prompt payment laws was adopted.
6. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH CASEY CONSTRUCTION INC. FOR THE A2 PRIORITY PROJECTS - PHASE 2 DRAINAGE IMPROVEMENT PROJECT IN THE AMOUNT OF $2,021,765.80 PURSUANT TO CEQA GUIDELINE 15301
The resolution accepting as complete the contract with Casey Construction Inc. for the A2 Priority Projects - Phase 2 Drainage Improvement project in the amount of $2,021,765.80 and authorizing staff to file a Notice of Completion for the Project and release withheld retention in accordance with State prompt payment laws was adopted.
7. RESOLUTION APPROVING THE PURCHASE OF ONE PUBLIC WORKS STREET
SWEEPER FROM MUNICIPAL MAINTENANCE EQUIPMENT IN THE AMOUNT OF $283,750.03 WITH A 10% CONTINGENCY OF $28,375.01 FOR A TOTAL NOT TO EXCEED AMOUNT OF $312,125.04 PURSUANT TO CEQA GUIDELINE 15378 Adopt the resolution approving the purchase of one new 2024 Schwarze Model A4 Storm Sweeper, Street Sweeper from Municipal Maintenance Equipment in the amount of $283,750.03 with a 10% contingency amount of $28,375.01 not to exceed total amount of $312,125.04 from allocated funds from the Public Works Vehicle Capital Replacement Fund was adopted.
8. RESOLUTION APPROVING THE PURCHASE OF ONE PUBLIC WORKS 2024 FORD F-550 FROM TOWNE FORD IN THE AMOUNT OF $72,951.89 AND ONE CRANE
TRUCK FABRICATION FROM KNAPHEIDE TRUCK EQUIPMENT CENTER IN THE AMOUNT OF $126,934.76 WITH A 10% CONTINGENCY OF $19,988.67 FOR A TOTAL NOT TO EXCEED AMOUNT OF $219,875.32 PURSUANT TO CEQA GUIDELINE 15378
The resolution approving the purchase of one new 2024 FORD F-550 from Towne Ford in the amount of $72,951.89 and one crane body from Knapheide Truck Equipment in the amount of $126,934.76 with a 10% contingency amount of $19,988.67 for a total cost not to exceed $219,875.32 from allocated funds from the Public Works Vehicle Capital Replacement Fund was adopted.
9. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A COST SHARING AGREEMENT WITH THE CITIES OF BURLINGAME AND
MILLBRAE FOR THE HIGHLINE WATER PIPELINE PROJECT TO A PREVIOUSLY
ADOPTED MITIGATED NEGATIVE DECLARATION
The resolution approving and authorizing the City Manager to execute a Cost Sharing Agreement with the Cities of Burlingame and Millbrae for the Highline Water Pipeline Project was adopted.
Minutes - Hillsborough City Council
Monday, October 14, 2024
10. RESOLUTION ACCEPTING THE SUMMARY VACATION AND DEDICATION OF A TWENTY-FOOT-WIDE STORM DRAIN EASEMENT AT 85 SANDRA ROAD PURSUANT TO CEQA GUIDELINE 15301
The resolution accepting the summary vacation of an existing twenty-foot-wide storm drain easement and dedication of a new twenty-foot-wide storm drain easement at 85 Sandra Road pursuant to a previously adopted Mitigated Negative Declaration was adopted.
RESOLUTION ADOPTING THE COUNTYWIDE AND TOWN OF HILLSBOROUGH
LOCAL ROADWAY SAFETY PLAN AND ACCOMPANYING VISION ZERO GOAL PURSUANT TO CEQA GUIDELINE 15306
The resolution adopting the Countywide and Town of Hillsborough Local Roadway Safety Plan and accompanying Vision Zero Goal was adopted.
X. NEW BUSINESS
12. RESOLUTION IMPLEMENTING PREVIOUSLY APPROVED INCREASES TO WATER SERVICE CHARGES AND VOLUME CHARGES EFFECTIVE JANUARY 2025 PURSUANT TO CEQA GUIDELINE 15378
Finance Director Jan Cooke and Rick Simonson, Vice President, HF&H, presented the item.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Councilmember Chuang, seconded by Councilmember Royse and unanimous on voice vote, the resolution implementing previously approved increases to water service charges and volume charges effective January 2025 pursuant to CEQA Guideline 15378 was adopted.
13. CONSIDERATION OF ALTERNATIVES FOR PROGRAM DEVELOPMENT AND
MASTER PLANNING ASSOCIATED WITH THE REDEVELOPMENT OF THE TOWN
HALL COMPLEX, INCLUDING A RESOLUTION APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH EHDDIRED DOT
STUDIO FOR PROFESSIONAL DESIGN AND MASTER PLANNING SERVICES IN THE AMOUNT OF $442,700.00, AND APPROVING A FY 2024-25 BUDGET AMENDMENT, PURSUANT TO CEQA GUIDELINE 15306
Assistant Director of Building & Planning Liz Ruess provided the staff report. Karen Curtis, EHDD|Red Dot Studio, provided additional information.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an agreement with EHDD|Red Dot Studio for professional design and master planning services in the amount of $442,700.00, and approving a FY 24-25 budget amendment was adopted.
XI. PUBLIC COMMENT II
There were no speakers.
XII. TOWN UPDATE
City Manager Doug Davis provided an informational update regarding the Town's ADU Dashboard and events and activities in the town.
XIII. CITY COUNCIL ITEMS
Minutes - Hillsborough City Council
Monday, October 14, 2024
Councilmember Chuang expressed appreciation to the City Manager's Office, Police Department, Public Works Department, Central County Fire Department, and Hillsborough Neighborhood Network team for their support of Neighborfest. Councilmember Chuang reported her attendance at a meeting of the League of California Cities Peninsula Division in which climate change and sea level rise were discussed; her attendance at a meeting of OneShoreline in which the Board adopted a resolution in support of Proposition 4; and her attendance at a meeting of the Samtrans Board in which the purchase of hydrogen refuelers to support hydrogen buses was approved.
Councilmember Royse expressed appreciation to Councilmember Chuang for her work on Neighborfest. Councilmember Royse reported his attendance at a meeting of the SFO/Airport Community Roundtable in which the history of noise legislation was presented.
Councilmember Royse announced the retirement of Roundtable Coordinator Kathleen Wentworth and announced new Coordinator Vanessa Lee, reported the roundtable wrote a letter to the FAA and DOT urging more aggressive involvement of community representation on the National Airplane Noise Commission, and announced the upcoming meeting date.
Councilmember Royse reported his attendance at a meeting of the SBWMA Board of Directors in which an increase in rates was approved and reported the opening of the new office in San Carlos.
Vice Mayor Cole reported the Firewise Board meeting had no quorum and was cancelled. Vice Mayor Cole reported Central County Fire Department received the Staffing for Adequate Fire and Emergency Response Grants (SAFER) grant.
Councilmember Ragsdale reported her attendance at Neighborfest and expressed appreciation to Councilmember Chuang and Mike Chuang for their work. Councilmember Ragsdale reported her attendance at a presentation regarding homelessness by the County of San Mateo and provided comments regarding Caltrain train horns. Councilmember Ragsdale reported her attendance at the Police Department Badge Pinning, a Hillsborough City School District coffee and walk to school day, a Loneliness to Light event with the Center for Age- Friendly Excellence (CAFE). Councilmember Ragsdale provided comments in support of the PG&E Home Energy Audit. Councilmember Ragsdale announced new BAWSCA CEO/General Manager Tom Smegal.
Mayor Krolik expressed appreciation to Senior Management Analyst William Li for his work on the Town's Weekly Bulletin. Mayor Krolik reported her attendance at Hillsborough City School District coffee and walk to school day, the Police Department Badge Pinning and Promotion Ceremony, Community Visioning Workshop #2, the Bicycle and Pedestrian Master Plan Workshop, and at a meeting of C/CAG in which a quorum could not be achieved. Mayor Krolik announced an upcoming Cybercrime Town Hall and her attendance at a meeting of the SFO/Airport Community Roundtable. Mayor Krolik announced the upcoming Community Roundtable and an upcoming San Mateo County Council of Cities meeting hosted by the Town. Mayor Krolik reported a visit with North School third graders and a visit with South School kindergarteners and expressed appreciation to the Police Department for the gift bags provided for the students.
XIV. ADJOURNMENT
At 7:55 p.m., Mayor Krolik adjourned the meeting in honor of the memory of Kathryn Crosby and in honor of the memory of Christopher Pascoe.
Submitted by:
Mum Natura
Lisa Natusch, City Clerk