TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember
MINUTES
TUESDAY, NOVEMBER 12, 2024
4:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.
CLOSED SESSION
CALL TO ORDER
Mayor Krolik called the meeting to order at 4:00 p.m.
ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
PUBLIC COMMENT
There were no speakers.
ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
CLOSED SESSION ITEMS
A. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: Glenn Berkheimer
Employee Organization: Teamsters Local 856 - Public Works and Clerical Employee Organization: Teamsters Local 350 - Public Works Supervisors B. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff - One Potential Case
C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d) (1)
Crown Castle NG West LLC v. Town of Hillsborough, et al.
San Mateo County Superior Court, Case No. 18CIV05650
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:46 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:01 p.m.
Il. ROLL CALL
Present: Chuang, Ragsdale, Royse, Cole, Krolik
Minutes - Hillsborough City Council
Tuesday, November 12, 2024
Ill. _ PLEDGE OF ALLEGIANCE
Captain Meme Colla led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session to discuss three items and stated that direction was provided to staff and there was no reportable action.
V. PRESENTATIONS
• CORA SPEAK UP PROGRAM UPDATE
Robin Jensen, Manager of Prevention & Community Engagement, CORA, provided an overview of the Speak Up Program and submitted written materials, and responded to City Council questions.
POLICE DEPARTMENT TECHNOLOGY UPDATE
Captain Meme Colla introduced the item. Officer Christopher Rey provided an update on Automated License Plate Readers (ALPR), Communications Manager Joey Williamson provided an update regarding communications and dispatch, Sergeant Robert Kalkbrenner provided an update regarding use of drones, and Sergeant Geoff Chenier provided an update regarding digital forensics and incident response. Chief of Police Nelson Corteway provided closing comments and responded to City Council questions. • MAYOR'S APPLAUSE
Mayor Krolik recognized South Elementary School students with Mayor's Applause for their work on voting posters, a few of which were hung at Town Hall while the County Vote Center for the November election was open.
VI. PUBLIC COMMENT I
Jason Thompson, 50 Shady Lane, expressed concern regarding construction vehicles near schools during school pick up and drop-off and inquired as to the process for an ordinance amendment or other mechanism to prevent construction vehicles from traveling on streets near schools or blocking the roadway during school pick up and drop-off hours.
VIl. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
VIll. CONSENT CALENDAR
Councilmember Chuang requested to remove Item 6, Item 10 and Item 11.
Vice Mayor Cole requested to remove Item 11.
Councilmember Royse requested to remove Item 7.
Councilmember Ragsdale provided comments in support of Item 5.
Mayor Krolik provided comments in support of Item 5 and offered Mayor's Applause in recognition of the individuals to be appointed.
Mayor Krolik reopened public comment on non-agenda items.
Lara Krpata provided comments regarding recent attempted kidnappings and inquired as to why neighbors were not notified about the incidents.
Mayor Krolik closed public comment on non-agenda items.
Minutes - Hillsborough City Council
Tuesday, November 12, 2024
There were no requests from the public to remove an item from the Consent Calendar.
On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, Consent Calendar items 1, 2, 3, 4, 5, 8 and 9 were approved.
1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 9, 2024 The City Council meeting minutes of September 9, 2024 were approved as submitted.
2. MONTHLY CLAIMS: OCTOBER 1 THROUGH OCTOBER 31, 2024
The monthly claims for October 2024 were approved as submitted.
3. RESOLUTION ADOPTING THE CLASSIFICATION SPECIFICATION FOR THE
POSITION OF ADMINISTRATIVE SERVICES MANAGER AND THE POSITION OF
SUPPORT SERVICES MANAGER
The resolution adopting the classification specification for the position of Administrative Services Manager and the position of Support Services Manager was adopted.
4. RESOLUTION ADOPTING THE 2024 SALARY SCHEDULE FOR THE TOWN OF
HILLSBOROUGH
The resolution adopting the 2024 Salary Schedule for the Town of Hillsborough was adopted.
5. RESOLUTION APPOINTING FOUR MEMBERS TO THE ADMINISTRATIVE HEARING
PANEL, TWO MEMBERS TO THE ARCHITECTURE AND DESIGN REVIEW BOARD,
THREE MEMBERS TO THE CITIZENS COMMUNICATION ADVISORY COMMITTEE
AND THREE MEMBERS TO THE FINANCIAL ADVISORY COMMITTEE FOR TERMS JANUARY 1, 2025 THROUGH DECEMBER 31, 2027
The resolution appointing four members to the Administrative Hearing Panel, two members to the Architecture and Design Review Board, three members to the Citizens Communication Advisory Committee and three members to the Financial Advisory Committee for terms January 1, 2025 through December 31, 2027 was adopted.
6. RESOLUTION ADOPTING THE 2024 CITY OF BURLINGAME AND TOWN OF
HILLSBOROUGH EMERGENCY OPERATIONS PLAN (EOP) BASIC PLAN REVISIONS PURSUANT TO CEQA GUIDELINE 15378
Dena Gunning, Community Risk and Resiliency Specialist, Central County Fire Department, responded to City Council questions.
On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote, the resolution adopting the 2024 Burlingame and Hillsborough Emergency Operations Plan (EOP) Basic Plan revisions was adopted.
7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH TETRA TECH, INC. FOR
AS-NEEDED SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM PROFESSIONAL SERVICES IN THE AMOUNT OF $135,000.00, FOR A TOTAL BUDGET OF $255,000.00, PURSUANT CEQA GUIDELINE 15301 This item was considered with Item 10 and Item 11.
Public Works Director Paul Willis responded to City Council questions.
On motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with Tetra Tech, Inc. for as-needed Supervisory Control and Data Acquisition (SCADA) system professional services in the amount of $135,000.00, for a total budget of $255,000.00, pursuant to CEQA Guideline 15301 was Minutes - Hillsborough City Council
Tuesday, November 12, 2024
adopted.
8. RESOLUTION ACCEPTING FINDINGS OF A NON-LEAD DESIGNATION IN POTABLE WATER INFRASTRUCTURE PURSUANT TO CEQA GUIDELINE 15301
The resolution accepting findings of a non-lead designation in potable water infrastructure pursuant to CEQA Guideline 15301 was adopted.
9. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH EPS INC., DBA EXPRESS PLUMBING FOR THE LA
HONDA SANITARY SEWER LIFT STATION UPGRADES PROJECT IN THE AMOUNT OF $1,091,065.00 WITH A 10% CONTINGENCY IN THE AMOUNT OF $109,106.50, IF NEEDED, FOR A TOTAL NOT TO EXCEED AMOUNT OF $1,200,171.50, PURSUANT TO CEQA GUIDELINE 15301
The resolution awarding to and authorizing the City Manager to execute an agreement with EPS Inc., dba Express Plumbing for the La Honda Sanitary Sewer Lift Station Upgrades project in the amount of $1,091,065.00 with a 10% contingency in the amount of $109,106.50, if needed, for a total not to exceed amount of $1,200,171.50, pursuant to CEQA Guideline 15301 was adopted.
10. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AMENDMENT TO THE EXISTING AGREEMENT FOR PROFESSIONAL SERVICES WITH ALTA PLANNING + DESIGN, INC. FOR THE BICYCLE AND PEDESTRIAN MASTER PLAN (PHASE 2) IN THE AMOUNT OF $81,930.00, FOR A TOTAL PROJECT BUDGET OF $179,605.00, PURSUANT TO CEQA GUIDELINE This item was considered with Item 7 and Item 11.
Deputy Public Works Director Natalie Gribben responded to City Council questions.
On motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement for professional services with Alta Planning + Design, Inc. for the Bicycle and Pedestrian Master Plan (Phase 2) in the amount of $81,930.00, for a total project budget of $179,605.00, pursuant to CEQA Guideline 15306 was adopted.
11. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A FOURTH AMENDMENT TO THE EXISTING AGREEMENT WITH FREYER & LAURETA, INC. FOR ENGINEERING SERVICES FOR THE FINAL DESIGN OF THE HIGHLINE WATER PIPELINE PROJECT IN THE AMOUNT OF $1,696,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $3,775,800.00, PURSUANT TO A PREVIOUSLY ADOPTED MITIGATED NEGATIVE DECLARATION; AND APPROVING A FISCAL YEAR 2024-25 BUDGET AMENDMENT IN THE WATER FUND CAPITAL IMPROVEMENT PROJECT (CIP) #510 AND GENERAL FUND TRANSFER IN THE AMOUNT OF $1,696,000.00
This item was considered with Item 7 and Item 10.
Public Works Director Paul Willis responded to City Council questions.
On motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute a fourth amendment to the existing agreement with Freyer & Laureta, Inc. for engineering services for the final design of the Highline Water Pipeline Project in the amount of $1,696,000.00, for a total agreement amount of $3,775,800.00, pursuant to a previously adopted Mitigated Negative Declaration; and approving a Fiscal Year 2024-25 budget amendment in the Water Fund Capital Improvement Project (CIP #510) and General Fund transfer in the amount of $1,696,000.00 was adopted IX. OLD BUSINESS
Minutes - Hillsborough City Council
Tuesday, November 12, 2024
12. 40 BAYWOOD AVENUE PROPERTY DONATION UPDATE PURSUANT TO CEQA GUIDELINE 15378
Assistant City Manager Mandy Brown provided the staff report. City Manager Doug Davis provided additional information.
Mayor Krolik opened public comment.
Mark Wilbur, 50 Baywood Avenue, expressed concerns regarding transparency and reported that events have been advertised at 40 Baywood Avenue and provided comments regarding the impact on the neighbors.
Mayor Krolik closed public comment.
Following discussion, by consensus, as summarized by Assistant City Manager Mandy Brown, the City Council directed staff to bring the item back at the January City Council meeting with the Trustee present for City Council discussion; in the meantime, request financial information from the Trustee; and if feasible and with cooperation of the Trustee, inspect the building and property in its current condition.
X. NEW BUSINESS
13. ORDINANCE AMENDING HILLSBOROUGH MUNICIPAL CODE SECTION 2.12.010 TO
REDUCE THE APPOINTMENT REQUIREMENTS FOR THE ARCHITECTURE AND
DESIGN REVIEW BOARD - INTRODUCTION
Assistant Director of Building and Planning Liz Ruess provided the staff report. City Clerk Lisa Natusch provided additional information.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
On motion by Councilmember Royse, seconded by Councilmember Ragsdale and unanimous on voice vote, the ordinance amending Hillsborough Municipal Code Section
2.12.010 to reduce the Appointment Requirements for the Architecture and Design Review Board was introduced with further reading waived, for adoption on the Consent Calendar at the next City Council meeting.
XI. INFORMATIONAL
14. INFORMATIONAL UPDATE ON GAS-POWERED LEAF BLOWER PROHIBITION
RELATED TO EDUCATION, ENFORCEMENT, INCENTIVES, AND FEEDBACK Assistant City Manager Mandy Brown provided the staff report. Chief of Police Nelson Corteway and City Manager Doug Davis provided additional information.
Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.
XII. PUBLIC COMMENT II
There were no speakers.
XIII. TOWN UPDATE
Chief of Police Nelson Corteway provided comments regarding the public comment made earlier in the meeting related to sharing crime information publicly.
City Manager Davis provided an informational update regarding the Town's ADU Dashboard and events and activities in the town.
XIV. CITY COUNCIL ITEMS
Minutes - Hillsborough City Council
Tuesday, November 12, 2024
Councilmember Royse announced an upcoming meeting of the SFO Airport/Community Roundtable in which outgoing members and staff would be recognized and reported his attendance at a meeting of the SBWMA Board of Directors. Councilmember Royse expressed appreciation to the Hillsborough Beautification Foundation for the Veterans Day ceremony and reported his attendance at the League of California Cities Annual Conference.
Councilmember Chuang reported her attendance at the Central County Fire Department (CCFD) Board strategic planning retreat, reported that the SamTrans Board adopted its 10- year strategic plan, and expressed appreciation to staff for their support of the Hillsborough Beautification Foundation Veterans Day ceremony. Councilmember Chuang announced an upcoming Town Hall meeting regarding cybercrime and an upcoming CERT "stop the bleed" training. Councilmember Chuang thanked Hillsborough Neighborhood Network (HNN) team members and Police Department staff for their participation in the Geri Lane Halloween event.
Councilmember Royse expressed appreciation to the Police Department for working with the Boy Scouts on new merit badges.
Councilmember Ragsdale congratulated newly elected Councilmembers. Councilmember Ragsdale reported her attendance at a meeting of the Hillsborough Youth Commission and reported that the Chair and Vice Chair have put together a California Association of Youth Commissions. Councilmember Ragsdale reported her attendance at a meeting of a Peninsula Clean Energy ad hoc committee for their strategic plan, the San Mateo County Council of Cities meeting in Millbrae, a meeting of the Hillsborough Recreation Commission and the Sustainable San Mateo County Indicators report meeting regarding EV charging infrastructure.
Councilmember Ragsdale announced the upcoming Ruby Bridges Walk to School Day and an upcoming meeting with Town staff and the new BAWSCA CEO. Councilmember Ragsdale reported her attendance at the League of California Cities Annual Conference.
Vice Mayor Cole reported her attendance at the League of California Cities Annual Conference and presented her notes from the conference.
Mayor Krolik expressed appreciation to veterans on Town staff and Central County Fire Department staff. Mayor Krolik reported her attendance at the Associated Parents Group Citizen of the Year/Community Care Awards event, announced the upcoming Council of Cities meeting hosted by the Town, thanked the Hillsborough Neighborhood Network and staff for their support of the Geri Lane Halloween event, and thanked poll workers for their service at the Vote Center at Town Hall. Mayor Krolik congratulated Laurie Davies Adams on her election and reported that campaign signs were removed the day after the election. Mayor Krolik reported her attendance at the Hillsborough Community Roundtable and announced the upcoming City Council reorganization meeting on December 9, 2024. Mayor Krolik reported her attendance at a meeting of the Hillsborough Youth Commission and visits with students at South Elementary School and North Elementary School. Mayor Krolik announced an upcoming Town Hall meeting regarding cybercrime and an upcoming visit with Scouts at Town Hall.
XV. ADJOURNMENT
Mayor Krolik adjourned the meeting at 9:31 p.m.
Submitted by:
Austatusa
Lisa Natusch, City Clerk