Agenda — Hillsborough City Council, January 13, 2025 (part 1 of 3)

TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor 1600 Floribunda Avenue
Leslie Marden Ragsdale, Vice Mayor Hillsborough, CA 94010 Laurie Davies Adams, Councilmember www.hillsborough.net Marie Chuang, Councilmember Phone 650-375-7400
Christine Krolik, Councilmember

REVISED A G E N D A
MONDAY, JANUARY 13, 2025
5:00 P.M. CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.

TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), this regular City Council meeting will include teleconference participation by Councilmember Laurie Davies Adams from 68-1050 Mauna Lani Point Dr., Apt. B-201, Waimea, HI 96743, phone number 415-260-8092. The agenda will be posted at the teleconference location. Public comment from this address shall be allowed pursuant to Government Code Section 54954.3.

In the event a Councilmember is participating remotely under the requirements of Government Code Section 54953 with regard to “just cause” or an “emergency” situation as those terms are defined in the Brown Act, the Town will stop the meeting if there is any technology disruption until such time that the public is reconnected to the live in person meeting and able to provide comment.

To attend the meeting in person:
1600 Floribunda Avenue, Hillsborough, CA 94010 or 68-1050 Mauna Lani Point Dr., Apt. B-201, Waimea, HI 96743.

To provide Public Comment in person:

Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/88389518762?pwd=bpOV8agmnr72DPyanX6fyBbaXOyaGb.1 • Dial-in via phone:
+1 669 444 9171 US
+1 253 205 0468 US
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+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
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Meeting ID: 883 8951 8762
Passcode: 613988
To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak up to three minutes.

Revised Agenda – Hillsborough City Council
Monday, January 13, 2025

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CLOSED SESSION (5:00 p.m.)

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT
Members of the public may provide public comments on any item on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the Closed Session agenda.

Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: Glenn Berkheimer
Employee Organization: Teamsters Local 856 - Public Works and Clerical Employee Organization: Teamsters Local 350 - Public Works Supervisors B. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: Glenn Berkheimer
Employee Organization: Hillsborough Police Officers Association C. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: City Manager Doug Davis
Unrepresented employees: Accountant, Administrative Services Manager, Assistant City Manager, Assistant Director of Building and Planning, Assistant Director of Finance, Assistant Engineer, Assistant Planner, Associate Engineer, Associate Planner, Budget Analyst, Building Official, Chief Building Official, Chief of Police, City Clerk, Communications Manager, Deputy City Clerk, Deputy Director of Public Works, Director of Building and Planning, Director of Finance, Director of Public Works-City Engineer, GIS Coordinator, GIS Technician, Human Resources Manager, Management Analyst, Management Assistant, Planning Manager, Police Captain, Police Lieutenant, Public Works Superintendent, Senior Accountant, Senior Civil Engineer, Senior Management Analyst, Senior Planner, Support Services Manager

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 pm)
I. CALL TO ORDER
II. ROLL CALL
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Monday, January 13, 2025

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III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. PRESENTATION
• HIP HOUSING 2025 CALENDAR
VI. PUBLIC COMMENT
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

VII. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

VIII. CONSENT CALENDAR
The Consent Calendar includes routine items, which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 12, 2024 AND DECEMBER 9, 2024

2. MONTHLY CLAIMS: DECEMBER 1 THROUGH DECEMBER 31, 2024

3. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING DECEMBER 31, 2024

4. APPROVAL OF AN APPLICATION FOR A NEW BANNER FOR THE

HILLSBOROUGH SCHOOLS FOUNDATION ANNUAL DINNER DANCE AND AUCTION FUNDRAISING EVENT PURSUANT TO CEQA GUIDELINE 15301

5. RESOLUTION APPROVING THE SECOND REVISED AND RESTATED SAN MATEO

COUNTY OPERATIONAL AREA EMERGENCY SERVICES ORGANIZATION JOINT

POWERS AGREEMENT

6. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A LICENSE AGREEMENT WITH CENTRAL COUNTY FIRE DEPARTMENT FOR TEMPORARY USE OF 1640 FLORIBUNDA AVENUE AND 1600 FLORIBUNDA AVENUE (WALNUT PARKING LOT) PURSUANT TO CEQA GUIDELINE 15301

7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF
HILLSBOROUGH AND THE TEAMSTERS LOCAL 856 – PUBLIC WORKS AND

CLERICAL UNIT
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Monday, January 13, 2025

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8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF
HILLSBOROUGH AND THE TEAMSTERS LOCAL NO. 350, I.B.T. – PUBLIC WORKS

SUPERVISORS UNIT EMPLOYEES

9. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A SIDE LETTER TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF HILLSBOROUGH AND THE TEAMSTERS LOCAL NO. 350, I.B.T. – PUBLIC WORKS SUPERVISORS UNIT EMPLOYEES REGARDING THE 2024-25

CLASSIFICATION AND COMPENSATION STUDY

10. RESOLUTION ADOPTING THE 2025 SALARY SCHEDULE FOR THE TOWN OF

HILLSBOROUGH

11. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH APB GENERAL ENGINEERING FOR THE 2024

SANITARY SEWER REHABILITATION & REPLACEMENT PROJECT IN THE AMOUNT OF $1,004,000.00, WITH A 10% CONTINGENCY IN THE AMOUNT OF $100,400.00, FOR TOTAL PROJECT BUDGET OF $1,104,400.00 PURSUANT TO CEQA GUIDELINE 15301

12. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A PRIMARY GRANT AGREEMENT WITH THE SAN MATEO COUNTY

TRANSPORTATION AUTHORITY FOR FUTURE MEASURES A AND W FUNDING PURSUANT TO CEQA GUIDELINE 15378

13. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH NORGO ENGINEERING FOR THE 80 DEL MONTE STORM DRAIN EXTENSION PROJECT IN THE AMOUNT OF $106,160.00 AND ALLOCATING ADDITIONAL FUNDS FROM THE STORMWATER MASTER PLAN IMPROVEMENT PROGRAM (#801) IN THE AMOUNT OF $8,060.00 PURSUANT TO CEQA GUIDELINE 15302

14. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A CONTRACT WITH MIG FOR PREPARATION OF AN INITIAL STUDY AND

APPROPRIATE ENVIRONMENTAL DOCUMENT FUNDED BY THE APPLICANT TO ANALYZE A PROPOSED TENTATIVE MAP AT “STRAWBERRY HILL” 2260 REDINGTON ROAD IN AN AMOUNT NOT TO EXCEED $226,000.00, PURSUANT TO CEQA GUIDELINE 15306
IX. PUBLIC HEARING

15. RESOLUTION VACATING AN UNUSED PORTION OF EUCALYPTUS

AVENUE - A PUBLIC RIGHT OF WAY AND RESERVING TWO FIVE-FOOT-WIDE PUBLIC UTILITY EASEMENTS AT 300 EUCALYPTUS AVENUE PURSUANT TO CEQA GUIDELINE 15301
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X. OLD BUSINESS

16. 40 BAYWOOD AVENUE PROPERTY DONATION UPDATE PURSUANT TO CEQA GUIDELINE 15378
XI. NEW BUSINESS

17. RESOLUTION ADOPTING THE TOWN OF HILLSBOROUGH 2025 LEGISLATIVE

PLATFORM

18. 2025 COUNCILMEMBER REPRESENTATIVES TO TOWN AND REGIONAL

ASSIGNMENTS
XIII. TOWN UPDATE
XIV. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments.

XV. ADJOURNMENT
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request pursuant to the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 13, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 12, 2024 AND DECEMBER 9, 2024
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TOWN OF HILLSBOROUGH
San Mateo County
Christine Krolik, Mayor 1600 Floribunda Avenue
Sophie Cole, Vice Mayor Hillsborough, CA 94010
Marie Chuang, Councilmember www.hillsborough.net
Leslie Marden Ragsdale, Councilmember Phone 650-375-7400 Alvin L. Royse, Councilmember

UNAPPROVED MINUTES
TUESDAY, NOVEMBER 12, 2024
4:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CLOSED SESSION

CALL TO ORDER
Mayor Krolik called the meeting to order at 4:00 p.m.

ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik

PUBLIC COMMENT
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

San Mateo County Superior Court, Case No. 18CIV05650

ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:46 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:01 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
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III. PLEDGE OF ALLEGIANCE
Captain Meme Colla led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session to discuss three items and stated that direction was provided to staff and there was no reportable action.

V. PRESENTATIONS
• CORA SPEAK UP PROGRAM UPDATE
Robin Jensen, Manager of Prevention & Community Engagement, CORA, provided an overview of the Speak Up Program and submitted written materials, and responded to City Council questions.
• POLICE DEPARTMENT TECHNOLOGY UPDATE
Captain Meme Colla introduced the item. Officer Christopher Rey provided an update on Automated License Plate Readers (ALPR), Communications Manager Joey Williamson provided an update regarding communications and dispatch, Sergeant Robert Kalkbrenner provided an update regarding use of drones, and Sergeant Geoff Chenier provided an update regarding digital forensics and incident response. Chief of Police Nelson Corteway provided closing comments and responded to City Council questions. • MAYOR'S APPLAUSE
Mayor Krolik recognized South Elementary School students with Mayor’s Applause for their work on voting posters, a few of which were hung at Town Hall while the County Vote Center for the November election was open.

VI. PUBLIC COMMENT I
Jason Thompson, 50 Shady Lane, expressed concern regarding construction vehicles near schools during school pick up and drop-off and inquired as to the process for an ordinance amendment or other mechanism to prevent construction vehicles from traveling on streets near schools or blocking the roadway during school pick up and drop-off hours.

VII. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

VIII. CONSENT CALENDAR
Councilmember Chuang requested to remove Item 6, Item 10 and Item 11.

Vice Mayor Cole requested to remove Item 11.

Councilmember Royse requested to remove Item 7.

Councilmember Ragsdale provided comments in support of Item 5.

Mayor Krolik provided comments in support of Item 5 and offered Mayor’s Applause in recognition of the individuals to be appointed.

Mayor Krolik reopened public comment on non-agenda items.

Lara Krpata provided comments regarding recent attempted kidnappings and inquired as to why neighbors were not notified about the incidents.

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There were no requests from the public to remove an item from the Consent Calendar.

On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, Consent Calendar items 1, 2, 3, 4, 5, 8 and 9 were approved.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 9, 2024 The City Council meeting minutes of September 9, 2024 were approved as submitted.

2. MONTHLY CLAIMS: OCTOBER 1 THROUGH OCTOBER 31, 2024
The monthly claims for October 2024 were approved as submitted.

3. RESOLUTION ADOPTING THE CLASSIFICATION SPECIFICATION FOR THE

POSITION OF ADMINISTRATIVE SERVICES MANAGER AND THE POSITION OF

SUPPORT SERVICES MANAGER
The resolution adopting the classification specification for the position of Administrative Services Manager and the position of Support Services Manager was adopted.

4. RESOLUTION ADOPTING THE 2024 SALARY SCHEDULE FOR THE TOWN OF

HILLSBOROUGH
The resolution adopting the 2024 Salary Schedule for the Town of Hillsborough was adopted.

5. RESOLUTION APPOINTING FOUR MEMBERS TO THE ADMINISTRATIVE HEARING

PANEL, TWO MEMBERS TO THE ARCHITECTURE AND DESIGN REVIEW BOARD,

THREE MEMBERS TO THE CITIZENS COMMUNICATION ADVISORY COMMITTEE

AND THREE MEMBERS TO THE FINANCIAL ADVISORY COMMITTEE FOR TERMS JANUARY 1, 2025 THROUGH DECEMBER 31, 2027
The resolution appointing four members to the Administrative Hearing Panel, two members to the Architecture and Design Review Board, three members to the Citizens Communication Advisory Committee and three members to the Financial Advisory Committee for terms January 1, 2025 through December 31, 2027 was adopted.

6. RESOLUTION ADOPTING THE 2024 CITY OF BURLINGAME AND TOWN OF

HILLSBOROUGH EMERGENCY OPERATIONS PLAN (EOP) BASIC PLAN REVISIONS PURSUANT TO CEQA GUIDELINE 15378
Dena Gunning, Community Risk and Resiliency Specialist, Central County Fire Department, responded to City Council questions.

On motion by Councilmember Chuang, seconded by Councilmember Ragsdale and unanimous on voice vote, the resolution adopting the 2024 Burlingame and Hillsborough Emergency Operations Plan (EOP) Basic Plan revisions was adopted.

7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH TETRA TECH, INC. FOR

AS-NEEDED SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM PROFESSIONAL SERVICES IN THE AMOUNT OF $135,000.00, FOR A TOTAL BUDGET OF $255,000.00, PURSUANT CEQA GUIDELINE 15301 This item was considered with Item 10 and Item 11.

Public Works Director Paul Willis responded to City Council questions.

On motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement with Tetra Tech, Inc. for as-needed Supervisory Control and Data Acquisition (SCADA) system professional services in the amount of $135,000.00, for a total budget of $255,000.00, pursuant to CEQA Guideline 15301 was -4-
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adopted.

8. RESOLUTION ACCEPTING FINDINGS OF A NON-LEAD DESIGNATION IN POTABLE WATER INFRASTRUCTURE PURSUANT TO CEQA GUIDELINE 15301
The resolution accepting findings of a non-lead designation in potable water infrastructure pursuant to CEQA Guideline 15301 was adopted.

9. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH EPS INC., DBA EXPRESS PLUMBING FOR THE LA

HONDA SANITARY SEWER LIFT STATION UPGRADES PROJECT IN THE AMOUNT OF $1,091,065.00 WITH A 10% CONTINGENCY IN THE AMOUNT OF $109,106.50, IF NEEDED, FOR A TOTAL NOT TO EXCEED AMOUNT OF $1,200,171.50, PURSUANT TO CEQA GUIDELINE 15301
The resolution awarding to and authorizing the City Manager to execute an agreement with EPS Inc., dba Express Plumbing for the La Honda Sanitary Sewer Lift Station Upgrades project in the amount of $1,091,065.00 with a 10% contingency in the amount of $109,106.50, if needed, for a total not to exceed amount of $1,200,171.50, pursuant to CEQA Guideline 15301 was adopted.

10. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AN AMENDMENT TO THE EXISTING AGREEMENT FOR PROFESSIONAL SERVICES WITH ALTA PLANNING + DESIGN, INC. FOR THE BICYCLE AND PEDESTRIAN MASTER PLAN (PHASE 2) IN THE AMOUNT OF $81,930.00, FOR A TOTAL PROJECT BUDGET OF $179,605.00, PURSUANT TO CEQA GUIDELINE 15306
This item was considered with Item 7 and Item 11.

Deputy Public Works Director Natalie Gribben responded to City Council questions.

On motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute an amendment to the existing agreement for professional services with Alta Planning + Design, Inc. for the Bicycle and Pedestrian Master Plan (Phase 2) in the amount of $81,930.00, for a total project budget of $179,605.00, pursuant to CEQA Guideline 15306 was adopted.

11. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A FOURTH AMENDMENT TO THE EXISTING AGREEMENT WITH FREYER & LAURETA, INC. FOR ENGINEERING SERVICES FOR THE FINAL DESIGN OF THE HIGHLINE WATER PIPELINE PROJECT IN THE AMOUNT OF $1,696,000.00, FOR A TOTAL AGREEMENT AMOUNT OF $3,775,800.00, PURSUANT TO A PREVIOUSLY ADOPTED MITIGATED NEGATIVE DECLARATION; AND APPROVING A FISCAL YEAR 2024-25 BUDGET AMENDMENT IN THE WATER FUND CAPITAL IMPROVEMENT PROJECT (CIP) #510 AND GENERAL FUND TRANSFER IN THE AMOUNT OF $1,696,000.00
This item was considered with Item 7 and Item 10.

Public Works Director Paul Willis responded to City Council questions.

On motion by Vice Mayor Cole, seconded by Councilmember Chuang and unanimous on voice vote, the resolution approving and authorizing the City Manager to execute a fourth amendment to the existing agreement with Freyer & Laureta, Inc. for engineering services for the final design of the Highline Water Pipeline Project in the amount of $1,696,000.00, for a total agreement amount of $3,775,800.00, pursuant to a previously adopted Mitigated Negative Declaration; and approving a Fiscal Year 2024-25 budget amendment in the Water Fund Capital Improvement Project (CIP #510) and General Fund transfer in the amount of $1,696,000.00 was adopted.

IX. OLD BUSINESS
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12. 40 BAYWOOD AVENUE PROPERTY DONATION UPDATE PURSUANT TO CEQA GUIDELINE 15378
Assistant City Manager Mandy Brown provided the staff report. City Manager Doug Davis provided additional information.

Mayor Krolik opened public comment.

Mark Wilbur, 50 Baywood Avenue, expressed concerns regarding transparency and reported that events have been advertised at 40 Baywood Avenue and provided comments regarding the impact on the neighbors.

Mayor Krolik closed public comment.

Following discussion, by consensus, as summarized by Assistant City Manager Mandy Brown, the City Council directed staff to bring the item back at the January City Council meeting with the Trustee present for City Council discussion; in the meantime, request financial information from the Trustee; and if feasible and with cooperation of the Trustee, inspect the building and property in its current condition.

X. NEW BUSINESS

13. ORDINANCE AMENDING HILLSBOROUGH MUNICIPAL CODE SECTION 2.12.010 TO

REDUCE THE APPOINTMENT REQUIREMENTS FOR THE ARCHITECTURE AND DESIGN REVIEW BOARD – INTRODUCTION
Assistant Director of Building and Planning Liz Ruess provided the staff report. City Clerk Lisa Natusch provided additional information.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

On motion by Councilmember Royse, seconded by Councilmember Ragsdale and unanimous on voice vote, the ordinance amending Hillsborough Municipal Code Section

2.12.010 to reduce the Appointment Requirements for the Architecture and Design Review Board was introduced with further reading waived, for adoption on the Consent Calendar at the next City Council meeting.

XI. INFORMATIONAL

14. INFORMATIONAL UPDATE ON GAS-POWERED LEAF BLOWER PROHIBITION

RELATED TO EDUCATION, ENFORCEMENT, INCENTIVES, AND FEEDBACK Assistant City Manager Mandy Brown provided the staff report. Chief of Police Nelson Corteway and City Manager Doug Davis provided additional information.

Mayor Krolik opened public comment. There were no speakers. Mayor Krolik closed public comment.

XII. PUBLIC COMMENT II
There were no speakers.

XIII. TOWN UPDATE
Chief of Police Nelson Corteway provided comments regarding the public comment made earlier in the meeting related to sharing crime information publicly.

City Manager Davis provided an informational update regarding the Town’s ADU Dashboard and events and activities in the town.

XIV. CITY COUNCIL ITEMS
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Councilmember Royse announced an upcoming meeting of the SFO Airport/Community Roundtable in which outgoing members and staff would be recognized and reported his attendance at a meeting of the SBWMA Board of Directors. Councilmember Royse expressed appreciation to the Hillsborough Beautification Foundation for the Veterans Day ceremony and reported his attendance at the League of California Cities Annual Conference.

Councilmember Chuang reported her attendance at the Central County Fire Department (CCFD) Board strategic planning retreat, reported that the SamTrans Board adopted its 10- year strategic plan, and expressed appreciation to staff for their support of the Hillsborough Beautification Foundation Veterans Day ceremony. Councilmember Chuang announced an upcoming Town Hall meeting regarding cybercrime and an upcoming CERT “stop the bleed” training. Councilmember Chuang thanked Hillsborough Neighborhood Network (HNN) team members and Police Department staff for their participation in the Geri Lane Halloween event.

Councilmember Royse expressed appreciation to the Police Department for working with the Boy Scouts on new merit badges.

Councilmember Ragsdale congratulated newly elected Councilmembers. Councilmember Ragsdale reported her attendance at a meeting of the Hillsborough Youth Commission and reported that the Chair and Vice Chair have put together a California Association of Youth Commissions. Councilmember Ragsdale reported her attendance at a meeting of a Peninsula Clean Energy ad hoc committee for their strategic plan, the San Mateo County Council of Cities meeting in Millbrae, a meeting of the Hillsborough Recreation Commission and the Sustainable San Mateo County Indicators report meeting regarding EV charging infrastructure.

Councilmember Ragsdale announced the upcoming Ruby Bridges Walk to School Day and an upcoming meeting with Town staff and the new BAWSCA CEO. Councilmember Ragsdale reported her attendance at the League of California Cities Annual Conference.

Vice Mayor Cole reported her attendance at the League of California Cities Annual Conference and presented her notes from the conference.

Mayor Krolik expressed appreciation to veterans on Town staff and Central County Fire Department staff. Mayor Krolik reported her attendance at the Associated Parents Group Citizen of the Year/Community Care Awards event, announced the upcoming Council of Cities meeting hosted by the Town, thanked the Hillsborough Neighborhood Network and staff for their support of the Geri Lane Halloween event, and thanked poll workers for their service at the Vote Center at Town Hall. Mayor Krolik congratulated Laurie Davies Adams on her election and reported that campaign signs were removed the day after the election. Mayor Krolik reported her attendance at the Hillsborough Community Roundtable and announced the upcoming City Council reorganization meeting on December 9, 2024. Mayor Krolik reported her attendance at a meeting of the Hillsborough Youth Commission and visits with students at South Elementary School and North Elementary School. Mayor Krolik announced an upcoming Town Hall meeting regarding cybercrime and an upcoming visit with Scouts at Town Hall.

XV. ADJOURNMENT
Mayor Krolik adjourned the meeting at 9:31 p.m.
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UNAPPROVED MINUTES
MONDAY, DECEMBER 9, 2024
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

CLOSED SESSION

CALL TO ORDER
Mayor Krolk called the meeting to order at 5:00 p.m.

ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik

PUBLIC COMMENT
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

San Mateo County Superior Court, Case No. 18CIV05650

ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:40 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Krolik called the meeting to order at 6:00 p.m.

II. ROLL CALL

Present: Chuang, Ragsdale, Royse, Cole, Krolik
III. PLEDGE OF ALLEGIANCE
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Former Congresswoman and San Mateo County Board of Supervisors Member-Elect Jackie Speier led the Pledge of Allegiance.

Mayor Krolik recognized elected officials and dignitaries present at the meeting in Council Chambers and virtually on Zoom including former Mayor Kitty Mullooly, former Mayor Chick Adams, Hillsborough City School District Board President Kim Oliff, Hillsborough City School District Board Vice President Don Geddis, Hillsborough City School District Board Member An Huang Chen, and former Mayor Larry May.

Vice Mayor Cole, Councilmember Royse and Mayor Krolik introduced their families and friends present in Council Chambers on Zoom.

IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session to discuss two items and stated that direction was provided to staff and there was no reportable action under the Brown Act.

V. PUBLIC COMMENT I
There were no speakers.

VI. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

VII. CONSENT CALENDAR
There were no requests to remove an item from the Consent Calendar.

On motion by Councilmember Royse, seconded by Councilmember Chuang and unanimous on voice vote, the Consent Calendar was approved.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF OCTOBER 14, 2024 The City Council meeting minutes of October 14, 2024 were approved as submitted.

2. MONTHLY CLAIMS: NOVEMBER 1 THROUGH NOVEMBER 30, 2024 The monthly claims for November 2024 were approved as submitted.

3. ACCEPTANCE OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) TOGETHER WITH THE INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING FOR THE YEAR ENDED JUNE 30, 2024 The Annual Comprehensive Financial Report together with the Independent Auditors’ Report on Internal Control over Financial Reporting for the fiscal year ended June 30, 2024 was accepted and filed.

4. RESOLUTION AMENDING THE FY 2024-25 BUDGET APPROPRIATING $363,608.00

FOR CONTRIBUTION TO THE CENTRAL COUNTY FIRE DEPARTMENT JOINT

POWERS AUTHORITY
The resolution amending the FY 2024-25 budget appropriating $363,608.00 for contribution to the Central County Fire Department Joint Powers Authority was adopted.

5. RESOLUTION DECLARING THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024
The resolution declaring the results of the General Municipal Election held on November 5, 2024 was adopted.
-9-
Unapproved Minutes – Hillsborough City Council
Monday, December 9, 2024

Page 3 ends

6. RESOLUTION ESTABLISHING THE LOCAL APPOINTMENTS LIST FOR CALENDAR YEAR 2025
The resolution establishing the Local Appointments List for calendar year 2025 was adopted.

7. ORDINANCE AMENDING HILLSBOROUGH MUNICIPAL CODE SECTION 2.12.010 TO

REDUCE THE APPOINTMENT REQUIREMENTS FOR THE ARCHITECTURE AND DESIGN REVIEW BOARD – ADOPTION
The ordinance entitled, "An Ordinance of the City Council of the Town of Hillsborough amending Section 2.12.010 of the Hillsborough Municipal Code to Reduce the Appointment Requirements for the Architecture and Design Review Board" was adopted.

VIII. MAYOR’S STATE OF THE TOWN
Mayor Krolik presented the State of the Town.

IX. RECOGNITION: Councilmember Alvin L. Royse
Councilmembers shared in the reading of a resolution of appreciation of Councilmember Royse’s service.

Vice Mayor Cole provided comments in recognition of Councilmember Royse and presented a gift of a book. Councilmember Ragsdale, Councilmember Chuang and Mayor Krolik provided comments in recognition of Councilmember Royse.

Public Works Director Paul Willis provided comments of appreciation of Councilmember Royse and presented him with a customized roadway monument.

Bruno Brasileiro, Field Representative, Office of Congressman Kevin Mullin, provided comments and presented a framed copy of the Congressional Record to Councilmember Royse.

Hillsborough City School District President Kim Oliff, with Board Vice President Don Geddis and Board Trustee An Huang Chen, provided comments of appreciation of Councilmember Royse and welcomed and congratulated newly elected Councilmembers.

Councilmember Royse provided outgoing comments of appreciation to members of the public, Town staff, and the City Council, and congratulated newly elected Councilmembers.

Mayor Krolik reported that a resolution of appreciation from the San Mateo County Board of Supervisors was presented to Councimember Royse at a recent meeting of the SFO Airport/Community Roundtable.

Emily Salgado, Senior District Representative, Office of Assemblymember Papan, provided brief comments and presented a resolution on behalf of Senator Josh Becker and Assemblymember Diane Papan to Councilmember Royse.

Councilmember Royse stepped down from his seat at the dais.

X. ADMINISTRATION OF OATH OF OFFICE:
• Councilmember-Elect Laurie Davies Adams
San Mateo County Board of Supervisors Member-Elect Jackie Speier administered the oath of office to Councilmember-Elect Laurie Davies Adams.

Councilmember Adams took a seat at the dais.

San Mateo County Board of Supervisors Member-Elect Jackie Speier provided comments in recognition of outgoing Councilmember Al Royse.
-10-
Unapproved Minutes – Hillsborough City Council
Monday, December 9, 2024

Page 4 ends

Councilmember Adams provided comments in recognition of outgoing Councilmember Royse and incoming remarks and expressed appreciation to the City Council, Town staff, former Mayors and Councilmembers in attendance, members of the Hillsborough City School District Board of Trustees, members of the community, and her friends and family. • Councilmember-Elect Sophie Cole
San Mateo County Board of Supervisors Member-Elect Jackie Speier administered the oath of office to Councilmember-Elect Sophie Cole.

Cole took a seat at the dais.
• Councilmember-Elect Christine Krolik
San Mateo County Board of Supervisors Member-Elect Jackie Speier administered the oath of office to Councilmember-Elect Christine Krolik.

Krolik took a seat at the dais.

XI. OUTGOING MAYOR’S COMMENTS
Mayor Krolik provided outgoing remarks.

Vice Mayor Cole provided comments in recognition of outgoing Mayor Krolik and presented a ceremonial Mayor’s gavel in recognition of her service as Mayor.

Councilmember Ragsdale, Councilmember Chuang and Councilmember Adams provided comments in appreciation of Mayor Krolik’s service as Mayor.

Mayor Krolik performed a song regarding her service as Mayor.

XII. SELECTION OF MAYOR
Mayor Krolik opened nominations for the position of Mayor.

Councilmember Chuang nominated Sophie Cole for the position of Mayor. Councilmember Ragsdale seconded the nomination.

By unanimous voice vote, Sophie Cole was selected as Mayor.

XIII. ADMINISTRATION OF OATH OF OFFICE: Mayor
San Mateo County Board of Supervisors Member-Elect Jackie Speier administered the oath of office to Sophie Cole.

Mayor Cole took the center seat at the dais and presided over the remainder of the meeting.

XIV. INCOMING MAYOR’S COMMENTS
Mayor Cole provided introductory remarks and expressed appreciation to the City Council, her family, San Mateo County Board of Supervisors Member-Elect Jackie Speier, Town staff, and town residents.

XV. SELECTION OF VICE MAYOR
Mayor Cole opened nominations for the position of Vice Mayor.

Councilmember Krolik nominated Leslie Marden Ragsdale for the position of Vice Mayor.

Councilmember Adams seconded the nomination.

Councilmember Ragsdale nominated Marie Chuang for the position of Vice Mayor. There was no second to the nomination.
-11-
Unapproved Minutes – Hillsborough City Council
Monday, December 9, 2024

Page 5 ends

By unanimous roll call vote, Leslie Marden Ragsdale was selected as Vice Mayor.

XVI. ADMINISTRATION OF OATH OF OFFICE: Vice Mayor
San Mateo County Board of Supervisors Member-Elect Jackie Speier administered the oath of office to Leslie Marden Ragsdale.

Vice Mayor Ragsdale returned to her seat at the dais.

Councilmember Krolik congratulated Mayor Cole and Vice Mayor Ragsdale.

XVII. PUBLIC HEARING

8. CONSIDERATION OF AN URGENCY ORDINANCE AMENDING CHAPTER 17.52 OF

THE HILLSBOROUGH MUNICIPAL CODE REGARDING ACCESSORY DWELLING

UNITS AND JUNIOR ACCESSORY DWELLING UNITS TO COMPLY WITH RECENT

CHANGES IN STATE LAW AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER SECTION 21080.17 OF THE PUBLIC RESOURCES CODE
Assistant Director of Building and Planning Liz Ruess provided the staff report. City Attorney Christopher Diaz provided additional information.

Mayor Cole opened the public hearing at 7:49 p.m. There were no speakers. Mayor Cole closed the public hearing at 7:49 p.m.

On motion by Councilmember Krolik, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, the urgency ordinance entitled, “An Urgency Ordinance Amending Chapter 17.52 of the Hillsborough Municipal Code Regarding Accessory Dwelling Units and Junior Accessory Dwelling Units to Comply with Recent Changes in State Law and Finding the Action to be Statutorily Exempt from CEQA Under Section 21080.17 of the Public Resources Code” was adopted by title only with full reading waived.

XVIII. PUBLIC COMMENT II
There were no speakers.

XIX. TOWN UPDATE
City Manager Doug Davis provided brief comments of congratulations to the newly elected Councilmembers and newly selected Mayor and Vice Mayor.

XX. CITY COUNCIL ITEMS
Councilmember Chuang congratulated newly elected Councilmembers, recognized Police Department staff Lieutenant Geoff Chenier, Support Services Manager Kari Pechetti, Sergeant Christopher Smith, Corporal Christopher Rey and Corporal Joshua Wang for their recent promotions and thanked them for their service. Councilmember Chuang reported her attendance at a community meeting hosted by OneShoreline for the Millbrae and Burlingame Shoreline Resilience Project (MBSRP) and reported that Hillsborough CERT, in partnership with Central County Fire Department and Millbrae CERT and Burlingame CERT, trained over 30 participants in lifesaving “stop the bleed” skills. Councilmember Chuang reported her attendance at a meeting of the SamTrans Board of Directors in which the same-day paratransit pilot program was made permanent and reported that SamTrans will retrofit 72 buses with protective safety barriers for operators.

Vice Mayor Ragsdale reported that the new CEO of BAWSCA, Tom Smegal, officially started and announced a recognition event for outgoing CEO Nicole Sandkulla will be held at the end of January. Vice Mayor Ragsdale reported her attendance at a meeting of a Peninsula Clean Energy ad hoc committee for their strategic plan, encouraged members of the public to take the Town Center Community Survey, welcomed Lisa Edwards to the Citizens Communication Advisory Committee, and thanked outgoing member Mahdad Nassiri for his service. -12-
Unapproved Minutes – Hillsborough City Council
Monday, December 9, 2024

Page 6 ends

Councilmember Krolik expressed appreciation to staff and Crystal Springs Uplands School for the recent San Mateo County Council of Cities meeting hosted by the Town.

Mayor Cole expressed appreciation to staff and Crystal Springs Uplands School for the recent San Mateo County Council of Cities meeting hosted by the Town.

XXI. ADJOURNMENT
Mayor Cole adjourned the meeting at 7:58 p.m.
-13-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 13, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: DECEMBER 1 THROUGH DECEMBER 31, 2024 SUMMARY: The monthly claims for the month of December 2024 in the amount of $4,382,509.36 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for December 2024 as submitted. -15-

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF DECEMBER 2024
PREPARED BY:

Alan Singh
Docusign Envelope ID: 9EDA9652-835C-4FCC-9B23-226C244CDFD7 -16-
GOODS & SERVICES PURCHASED $2,078,813.15
NET SALARIES & TAXES PAID 1,068,177.45
HEALTH BENEFIT PREMIUMS 191,036.01
CCFD FUNDING 743,775.00
SAN FRANCISCO WATER PAYMENTS 300,707.75
TOTAL COST OF GOODS & SERVICES TO BE APPROVED $4,382,509.36

FINANCE DIRECTOR DATE

CITY MANAGER DATE
DURING THE MONTH OF DECEMBER 2024

SUMMARY OF PURCHASES

TOWN OF HILLSBOROUGH
Docusign Envelope ID: 9EDA9652-835C-4FCC-9B23-226C244CDFD7 1/6/2025
1/6/2025
-17-

COMPARATIVE SUMMARY
For the Month of December 2024
Dec-24 Dec-23 Dec-22
Goods & Services Purchased:

Operations 1,484,524.42 1,386,792.80 2,491,190.10
Capital 594,288.73 2,550,305.29 596,366.14
Net Salaries & Taxes Paid 1,068,177.45 986,830.61 939,761.79 Health Benefit Premiums 191,036.01 179,904.62 161,691.93 Bond Payments 0.00 0.00 79,213.96
CCFD Funding 743,775.00 703,368.00 654,879.00
San Francisco Water Payments 300,707.75 333,861.00 279,997.59 Total $4,382,509.36 $6,141,062.32 $5,203,100.51
NOTES:

Operations -
expenditures to PG&E for utility services.

Capital -
Net Salaries & FY 24/25 payroll is consistent with the prior year, and the increase is primarily attributable Taxes Paid - to timing of filling open positions and cost of living increase effective January 1, 2024.

Debt Service
outstanding Certificates of Participation and to terminate the related interest rate swaps.

Interest on the new bonds is now paid twice a year, and principal one time per year.

CCFD -
Water -
to lower units purchased, somewhat offset by the SFPUC rate increase.

FY 24/25 spending is consistent with FY 23/24 spending except timing of reoccurring Capital project spending in December 2024 is primarily for Bicycle and Pedestrian Pathway Project, Priority Basin Project, and the Street Resurface Project.

In June 2023, the Revenue Refunding Bond Series 2023 was issued to refinance the Town's FY 24/25 contribution is based on budget/contract.

There was an SFPUC wholesale water rate increase on July 1, 2024 to $5.67 (from $5.21, a 8.8 % increase). The decrease in FY 24/25 as compared to FY 23/24 is attributed Docusign Envelope ID: 9EDA9652-835C-4FCC-9B23-226C244CDFD7 -18-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING DECEMBER 2024
CK # VENDOR DESCRIPTION AMOUNT
16137 ADP, LLC NOV '24 MASTERTAX SOFTWARE SUPPORT FN 86.29 16138 AGUILAR & SONS REPAIR - DRIVEWAY TIPTOE PW 4,285.00 16139 AIXTEK NOV '24 IT MANAGEMENT SERVICE IT 29,449.75 16140 ALL FENCE COMPANY, INC. REPAIR - GATE VISTA PARK PW 690.00 16141 ANNA LAURA JONES HISTORICAL DESIGN REVIEW BP 600.00 16142 APPLIED CONCEPT, INC EQUIP - PORTABLE RADAR SIGN BOARD W/ TRAILER PW 23,345.31 16143 AT&T 10/17/24-11/16/24 PD 62.74
16144 AT&T 10/20/24-11/19/24 PD 65.68
16145 AT&T 11/7/24 PD 538.67
16146 AXON ENTERPRISE, INC SOFTWARE - TRANSCRIBE UNLIMITED SERVICE PD 7,384.80 16147 BAY PRO INSTALL - LANDSCAPE OAK DR PUMP HOUSE HBF 8,372.00 16148 BEST BEST & KRIEGER LLP FEE - OCT '24 LEGAL SERVICE 15,129.00 16149 BOSCO OIL COMPANY GAS/DIESEL PW 6,969.46
16150 MARY BRIDGET MALEY-CANNON HISTORICAL DESIGN REVIEW BP 6,426.80 16151 BURNETT LANDSCAPE DEVELOPMENT INC INSTALL - PLANTS/SPRINKLERS VARIOUS SITES HBF 5,637.70 16152 CASEY CONSTRUCTION, INC. REPAIR - CATCH BASIN/CULVERT VARIOUS SITES PW 37,680.00 16153 CENTRALSQUARE TECHNOLOGIES,LLC SOFTWARE - CRW/TRACK IT CONSULT 10/24 BP 270.00 16154 CHEAT A LITTLE CATERING CATERING -VOLUNTEER RECOGNITION EVENT 12/10/24 1,479.68 16155 CHRIS ROGERS MAINT -OPEN SPACE/SEWER VEGETATION MANAGE PW 5,313.75 16156 CINTAS CORPORATION NO 3 SERVICE - AED PW 570.94
16157 CITY OF FOSTER CITY 7/1/24-6/30/25 CALOPPS FEE HR 4,078.00 16158 CITY OF SAN MATEO OCT '24/NOV '24/DEC '24 LIBRARY SERVICES CM 75,570.64 16159 CLARK PEST CONTROL PEST CONTROL - PW 134.00
16160 CLEANSWEEP SERVICES, INC. STREET SWEEPING SERVICE PW 1,536.00 16161 COUNTY OF ALAMEDA TRAIN - EVOC PD 324.00
16162 COUNTY OF SAN MATEO INFORMATION SERVICES DEPT. OCT'24 MICRO CHANNEL LINES PD 164.51 16163 COLMA FIREMEN'S SOCIAL CLUB COUNCIL OF CITY MEETING 12/20/24 CO 240.00 16164 DARCY & HARTY CONST., INC. SANITARY SEWER REPLACE 23A TARTAN TRAIL PRJ PW 117,910.35 16165 DEPARTMENT OF JUSTICE OCT'24 FINGERPRINT SERVICE PD 147.00 16166 DU-ALL SAFETY, LLC OCT '24 SAFETY CONSULT PW 2,635.00 16167 EPRINTS & DOCUMENT SERVICES PRINT - BUSINESS CARDS STAFF HR 202.81 16168 FLOWATER EQUIP - OCT '24/NOV '24 WATER STATION CM/FN 311.72 16169 FOLGER GRAPHICS, INC PRINT - QUARTERLY NEWSLETTERS Q4 2024 CM 4,610.00 16170 GLENN BERKHEIMER DEC '24 LABOR RELATIONS HR 1,700.00 16171 GRAY'S PAINT & WALLPAPER OF THE PENINSULA, INC SUPPLIES - PAINT PW 153.76 16172 HASSETT HARDWARE-SAN MATEO SUPPLIES - FASTENERS/CLEANERS PW 122.30 16173 KELLY SNIDER NOV '24 TOBIN CLARK HOUSING FEASABILTY STUDY BP 8,050.00 16174 MIDWEST MOTOR SUPPLY CO, INC SUPPLIES - VARIOUS ITEMS PW 158.98 16175 LEAF CAPITAL FUNDING EQUIP - PROPERTY TAX WATER STATION CM 22.49 16176 MASTERPIECE GARDENERS, INC MAINT - NOV '24 HBF LANDSCAPE VARIOUS SITES 650.00 16177 MATTHEW MCNICHOL WELLNESS SERVICE STAFF PD 4,600.00 16178 METROPOLITAN PLANNING GROUP INC HISTORICAL DESIGN REVIEW BP 7,386.55 16179 MUNICIPAL MAINTENANCE EQUIP PURCHASE - PIPEHUNTER MINIJETTER SEWER PW 287,362.69 16180 MUNICIPAL RESOURCE GROUP LLC OCT' 24 - EMPLOYEE SERVICES CM 2,015.00 16181 NATIONWIDE CHEMICAL PRODUCTS SUPPLIES - WASH CLEANER AND WAX PW 700.56 16182 ODYSSEY POWER CORPORATION REPAIR - GENERATOR HAYNE PW 2,991.13 16183 ALIREZA GHAMGOSAR REFUND - BUILD DEPOSIT BP 3,689.00 16184 AMECO SOLAR LLC REFUND - PERMIT FEE VOID BP 579.55 16185 ANDREA RUDOLF REFUND - BUILD DEPOSIT BP 5,603.50
16186 BRENDAN MURPHY REFUND - BUILD DEPOSIT BP 8,400.00 16187 D & A BUILDERS INC REFUND - BUILD DEPOSIT BP 17,211.00 16188 DELUXE BUILDERS, INC REFUND - BUILD DEPOSIT BP 22,500.00 16189 EDWARD B JAMIESON TR REFUND - PERMIT FEE VOID BP 6,612.38 16190 IZMIRIAN ROOFING AND SHEET METAL REFUND - PERMIT OVERPAY BP 542.31 16191 JAMES K LAU & KATHERINE S LAU REFUND - BUILD DEPOSIT BP $3,580.00 16192 JAMES W MEAKIN REFUND - BUILD DEPOSIT BP 2,723.00 16193 JASON & CHRISTINA DROGIN TR REFUND - BUILD DEPOSIT BP 3,000.00 16194 LEEKEN LLC REFUND - BUILD DEPOSIT BP 4,445.00
16195 MACHU PICCHU ROOFING INC REFUND - PERMIT FEE VOID BP 836.74 16196 MICHAEL & CATHERINE PODELL REFUND - BUILD DEPOSIT BP 6,975.00 16197 MISHRA FAMILY TRUST REFUND - BUILD DEPOSIT BP 5,000.00 16198 MISHRA FAMILY TRUST REFUND - GRADE DEPOSIT BP 15,000.00 16199 MOHAMAD H & KATE MAKHZOUMI REFUND - BUILD DEPOSIT BP 4,200.00 16200 PAUL & LESLIE SUNG HUIE REFUND - BUILD DEPOSIT BP 4,791.50 16201 ROOKERY BAY LLC REFUND - BUILD DEPOSIT BP 8,000.00 Docusign Envelope ID: 9EDA9652-835C-4FCC-9B23-226C244CDFD7 -19-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING DECEMBER 2024
16202 ROOKERY BAY LLC REFUND - GRADE DEPOSIT BP 7,500.00 16203 STUART & MEG McCLAUGHLIN REFUND - LS BUILD DEPOSIT BP 2,000.00 16204 TRI M NGUYEN & ELIZABETH K NGUYEN REFUND - BUILD DEPOSIT BP 9,597.00 16205 VERONICA NOVOSEL REFUND - BUILD DEPOSIT BP 5,180.00 16206 YAO MA & CONNIE CHIENG REFUND - BUILD DEPOSIT BP 6,000.00 16207 ZACHARY HULSEY REFUND - BUILD DEPOSIT BP 6,296.50 16208 MARGARET STRATTON REIMB - FINGERPRINT SERVICE FEE HR 35.00 16209 COLMA POLICE DEPARTMENT TRAIN - INNER PERSPECTIVE LEADERSHIP CLASS PD 600.00 16210 DOWN RANGE INVESTMENTS LLC UNIFORMS - CARRIER VESTS PD 1,868.44 16211 DOWN RANGE INVESTMENTS LLC UNIFORMS - CARRIER VESTS PD 2,802.66 16212 OSMOSE UTILITIES SERVICES, INC GIS ASSET VERIFICATION PW 25,697.75 16213 PAGE & TURNBULL, INC HISTORICAL DESIGN REVIEW BP 5,920.01 16214 PG & E 9/30/24-10/28/24 MULTIPLE ACCOUNTS 92,904.21 16215 PLAN JPA AUG '24 DEDUCTIBLE CLAIMS VARIOUS ITEMS 11,201.00 16216 SAN MATEO COUNTY FORENSIC LAB OCT'24 CRIME LAB SERVICES PD 2,094.00 16217 SAN MATEO LUMBER CO., INC SUPPLIES - VARIOUS ITEMS TOWN HALL PW 486.23 16218 SFPUC FINANCIAL SERVICES SEP '24/OCT '24 - WATER QUALITY ANALYSIS PW 1,990.00 16219 SPOTLIGHT IMPRESSIONS, INC PRINT - EMPLOYEE NAMEPLATE CM 66.55 16220 STAPLES ADVANTAGE OFFICE SUPPLIES – ALL DEPARTMENTS 1,265.36 16221 STATE WATER RESOURCES CONTROL BOARD - DWOCP FEE - WATER OPERATOR CERT T2 STAFF PW 110.00 16222 STEPHEN CIARI PLUMBING AND HEATING, INC INSTALL - SINKS & FAUCETS PD 2,108.00 16223 T-MOBILE USA INC. 8/21/24-10/20/24 PD 292.72
16224 TELECOMMUNICATIONS ENGINEERING ASSOCIATES NOV'24 COMM CENTER/BASE PD 2,345.50 16225 SAMUAL OAKLEY CONSULT - OCT '24 ARBORIST SERVICES BP 3,105.00 16226 THIRKETTLE CORPORATION PARTS - WATER METERS PW 4,678.72 16227 TITUS INDUSTRIAL GROUP, INC PARTS - MANHOLE COVER/TOOL PW 7,503.13 16228 TOOLAND TOOLS - CORDLESS SAW & VARIOUS ITEMS PW 1,207.52 16229 TRAFFIC LOGIX CORPORATION SOFTWARE - SIGN CLOUD ACCESS WD 10/1/24-10/1/31 9,186.88 16230 TURBO DATA SYSTEMS, INC. OCT'24 CITATION PROCESSING & SCANNER PD 1,608.61 16231 UNITED STATES POSTAL SERVICE REPLENISH POSTAGE FUNDS FN 4,000.00 16232 VERIZON CONNECT NWF INC OCT '24 - GPS MONTHLY SERVICES PW 1,317.89 16233 VERIZON WIRELESS 10/11/24-11/10/24 MULTIPLE ACCOUNTS PD 3,357.49 16234 VOX NETWORK SOLUTIONS MAINT - VOICEMAIL NETWORK SWITCH/ROUTING ISSUES I 2,944.00 16235 WRA, INC CONSULT - EIR ASSESSMENT BP 2,974.25
16236 AKEL ENGINEERING GROUP, INC. HYDRAULIC ANALYSIS SKYFARM 3 PUMP STATION PW 6,660.25 16237 ALTA PLANNING DESIGN, INC BICYCLE/PEDESTRIAN MASTER PLAN - PHASE 1 PW 11,676.02 16238 ANN STAR FORMAN FEE - NOTARY SERVICES NOV '24 BP 90.00 16239 ARCHAEOLOGICAL/HISTORICAL CONSULTANTS LLC HISTORICAL DESIGN REVIEW BP 5,595.21 16240 ASSURE MSP, INC EQUIP - VERKADA CAMERAS PD 14,606.94 16241 AT&T 11/7/24 PD 538.67
16242 ATLAS TOWING SERVICES, INC TOW - VEHICLE TO PD 300.00 16243 AUTO PRIDE CAR WASH, INC NOV'24 CAR WASHES PD 90.96 16244 BARTLEY PUMP PM, LLC INSTALL - PUMP BARROILHET PW 10,814.63 16245 BEST BEST & KRIEGER LLP FEE - OCT '24/NOV '24 LEGAL SERVICE 46,518.00 16246 BOSCO OIL COMPANY GAS PD 2,268.42
16247 BUILDCHECK AI, INC CONSULT - ADRB APPLICATIONS NOV-DEC '24 BP 745.00 16248 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - DEC '24 HBF LANDSCAPE VARIOUS SITES 5,256.00 16249 CALIFORNIA PUBLIC POLICY GROUP, INC LEGAL RETAINER NOV '24 CM 4,000.00 16250 CENTRAL COUNTY FIRE DEPARTMENT DEC '24 FISCAL CONTRIBUTION 743,775.00 16251 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 1,669.01 16252 CINTAS CORPORATION NO 3 SUPPLIES - FIRST AID KIT ALL DEPARTMENTS PW 407.24 16253 CIVICPLUS SOFTWARE-ARCHIVESOCIAL ECONOMY 12/6/24-12/5/25 4,397.40 16254 CO OF SAN MATEO PUBLIC SAFETY COMMUNICATIONS OCT-DEC'24 MESSAGE SWITCH PD 2,166.00 16255 COMCAST NOV '24 PW 455.44
16256 COUNTY OF SAN MATEO FY2024-25 ANIMAL CONTROL PD 60,544.00 16257 CSG CONSULTANTS, INC. CIP ADM SEWER 9/28/24-10/25/24 & VARIOUS PRJ PW 104,120.38 16258 CYNTHIA RICHARDSON CONSULT - OCT-NOV '24 PLANNER SERVICES BP 5,580.00 16259 DAILY JOURNAL CORPORATION LEGAL NOTICE 11/25/24 ADOPT ADRB ORDINANCE CL 564.71 16260 DKF SOLUTIONS GROUP, LLC TRAIN - UTILITY LOCATOR CLASS 11/12-13/24 PW 6,840.00 16261 ESA CHERRY CREEK ENVIRO SUPPORT POST CONSTRUCT 720.00 16262 FOLGER GRAPHICS, INC PRINT - TOWN VISION FLYERS CM 1,334.38 16263 FOSTER & FOSTER CONSULTING ACTUARIES, INC 23/24 GASB 75 REPORT FN 2,750.00 16264 FRANK AND GROSSMAN LANDSCAPE CONTRACTORS DEC '24 JANITORIAL SERVICES PW 8,796.05 16265 FREDCO MARKETING PRINT/MAIL - ASSET COLLECTION NOTICE PW 1,691.16 16266 GOOD CITY COMPANY CONSULT - GENERAL PLAN/HOUSING ELEMENT NOV '24 BP 4,037.50 16267 GRANITE ROCK COMPANY MATERIALS - ASPHALT PW 164.63 16268 GRAY'S PAINT & WALLPAPER OF THE PENINSULA, INC SUPPLIES - PAINT PW 20.19 16269 HACH COMPANY WATER QUALITY SUPPLIES PW 2,367.23
Docusign Envelope ID: 9EDA9652-835C-4FCC-9B23-226C244CDFD7 -20-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING DECEMBER 2024
16270 INFINITY TECHNOLOGIES APR '24/MAY '24/JUL '24/SEP '24/OCT '24 GIS SERVICE PW 6,712.50 16271 INFOSEND, INC. NOV '24 UTILITY BILLING FN 1,381.57 16272 INTERWEST CONSULTING GROUP NOV '24 BUILDING INSPECTOR SERVICES BP 2,000.00 16273 KARIN SIDWELL HISTORICAL DESIGN REVIEW BP 8,200.00 16274 KRONOS SAASHR, INC. NOV'24 PAYROLL PROCESSING FN 2,175.94 16275 MCCAMPBELL ANALYTICAL, INC. WATER SAMPLES ANALYSIS PW 230.00 16276 METROPOLITAN PLANNING GROUP INC CONSULT - NOV '24 PLANNER SERVICES BP 17,887.50 16277 NAPA AUTO PARTS - BURLINGAME SUPPLIES - EXHAUST FLUID PW 153.37 16278 NOEL L. MILLER, INC. MAINT - MULTIPLE TRUCKS PW 4,240.91 16279 NORCAL RENTAL GROUP LLC EQUIP - DEHUMIDIFIERS/BOOM RENTAL PW 3,409.04 16280 AMANDA & BENJAMIN WOO REFUND - EIR DEPOSIT BALANCE BP 4.99 16281 BARBARA L ELDER REFUND - BUILD DEPOSIT BP 21,322.00 16282 BARBARA L ELDER REFUND - BUILD DEPOSIT BP 4,000.00 16283 DANIEL FAGA REFUND - LS BUILD DEPOSIT BP 1,319.92 16284 EDREMIT HOLDING N.V. REFUND - BUILD DEPOSIT BP 13,198.60 16285 GREGORY K LEONARD REFUND - BUILD DEPOSIT BP 6,322.86 16286 JEFFREY & AMY REISENBERG REFUND - BUILD DEPOSIT BP 13,366.50 16287 JOSEPH BRADLEY STEIN & ABRA STEIN REFUND - BUILD DEPOSIT BP 32,825.00 16288 ROBERT R GHOORAH REFUND - BUILD DEPOSIT BP 8,600.00 16289 SHEILA BRUTOCO YOUNG REFUND - BUILD DEPOSIT BP 3,710.00 16290 SIMON PROJECT MANAGEMENT REFUND - BUILD DEPOSIT BP 17,670.50 16291 STEVEN KISHI REFUND - GRADE DEPOSIT BP 5,000.00
16292 SUSAN B HUETTEMAN REFUND - GRADE DEPOSIT BP 2,500.00 16293 WILLIAM & NICOLE LENIHAN REFUND - BUILD DEPOSIT BP 15,685.00 16294 YVETTE LUI REFUND - BUILD DEPOSIT BP 9,345.00
16295 AL ROYSE REIMB-TRAVEL EXP LEAGUE CA CITI CONF 10/16-18/24 1,721.18 16296 CATHERINE HOBBS REIMB-TRAVEL EXP CALPERS EDU FORUM 10/28-30/24 137.15 16297 CATHERINE HOBBS REIMB - TRAVEL EXP UKG ASPIRE CONF 11/11-15/24 FN 143.52 16298 LESLIE MARDEN RAGSDALE REIMB-TRAVEL EXP LEAGUE CA CITI CONF 10/16-18/24 894.61 16299 SOPHIE COLE REIMB-TRAVEL EXP LEAGUE CA CITI CONF 10/17-18/24 862.03 16300 ELIEABAD LLC REFUND - WATER ACCOUNT BALANCE FN 371.12 16301 EVAN & MICHELLE TSCHANNEN REFUND - WATER ACCOUNT BALANCE FN 337.59 16302 GOLEGEND INC REFUND - WATER ACCOUNT BALANCE FN 359.07 16303 JOE PFEISTER REFUND - WATER ACCOUNT BALANCE FN 323.27 16304 KATHERINE MAKHZOUMI REFUND - WATER ACCOUNT BALANCE FN 298.80 16305 NIANLIN LI REFUND - WATER ACCOUNT BALANCE FN 49.88 16306 RICHARD MILLER REFUND - WATER ACCOUNT BALANCE FN 359.07 16307 VIVIAN DONG REFUND - WATER ACCOUNT BALANCE FN 366.23 16308 PENINSULA TRUCK REPAIR INC MAINT - FORD F150 #533/FORD 350 #U33 PW 1,868.17 16309 PETERSON POWER SYSTEMS, INC. PURCHASE - MINI EXCAVATOR/TRAILER PW 93,632.98 16310 PG & E 10/15/24-11/13/24 MULTIPLE ACCOUNTS PW 96,726.66 16311 PRIORITY 1 MAINT - NOV'24 MULTIPLE VEHICLES PD 3,350.00 16312 QUADIENT LEASING USA, INC POSTAGE METER LEASE 9/30/24 - 12/29/24 FN 532.59 16313 QUENCH USA, INC EQUIP - WATER STATION 11/28/24-12/27/24 PD 177.61 16314 RED WING SHOE STORE WORK BOOTS - PW 298.24
16315 ROBERT HALF INTERNATIONAL INC TEMP SERVICE - W/E 10/25/24 CM 1,451.80 16316 ROMEL 400 LLC RENT - DEC'24 RADIO BASE STATION RECEIVER PD 330.00 16317 SAN MATEO LUMBER CO., INC MATERIALS - WOOD/SCREWS PW 67.90 16318 SHARP ELECTRONICS CORPORATION SEP '24/OCT '24 COPIER CHARGES 2,216.53 16319 SPOTLIGHT IMPRESSIONS, INC PRINT - MAYOR'S GAVEL /NAME PLATE CO 257.03 16320 STAPLES ADVANTAGE OFFICE SUPPLIES – ALL DEPARTMENTS 1,854.66 16321 SUPERIOR TANK SOLUTIONS, INC MAINT - TANK CLEANING FORESTVIEW/VISTA PW 8,100.00 16322 T-MOBILE USA INC. 10/21/24-11/20/24 PD 160.40
16323 THOMSON WEST NOV'24 INVESTIGATIVE WEBSITE PD 1,045.45 16324 TIMBERLINE TREE SERVICE, INC. MAINT - TREE REMOVAL WOODLAND PW 8,650.00 16325 TYLER TECHNOLOGIES, INC. PCI DEVICE SERVICE 12/1/24-11/30/25 FN 413.75 16326 ULINE, INC. SUPPLIES - SOAP PW 102.88
16327 UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW 3,098.63 16328 VERIZON CONNECT NWF INC NOV '24 - GPS MONTHLY SERVICES PW 1,328.80 16329 VERIZON WIRELESS 10/3/24-11/2/24 MULTIPLE ACCOUNTS PW 1,465.76 16330 VIENNA PIZZARIA AND RESTAURANT INC CATER - HOLIDAY EMPLOYEE RECOGNITION EVENT 2024 17,220.39 16331 VIKING SHRED LLC NOV'24 DESTRUCTION SERVICES PD 92.99 16332 WITMER-TYSON IMPORTS, INC. POLICE DOG PURCHASE/TRAIN - MINK PD 18,280.00 TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK $2,563,836.82 Docusign Envelope ID: 9EDA9652-835C-4FCC-9B23-226C244CDFD7 -21-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING DECEMBER 2024
CALPERS RETIREMENT CONTRIBUTIONS 120,400.16
VISA PAYMENTS 54,607.77
RETIREE HEALTH REIMBURSEMENTS 83,743.40
OTHER ELECTRONIC PAYMENTS 0.00
TOTAL GOODS & SERVICES FOR THE MONTH $ 2,822,588.15
Docusign Envelope ID: 9EDA9652-835C-4FCC-9B23-226C244CDFD7 -22-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 13, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING DECEMBER 31, 2024
SUMMARY: Government Code Section 53646(b) requires that the Quarterly Investment Report be rendered to the City Council during public session within 45 days of the quarter's end.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Quarterly Treasurer's Report
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the Treasurer's Report for the quarter ending December 31, 2024. -23-
Purchase Maturity Days to Amortized/Fair/ Coupon Valuation Issuer Type Date Date Maturity Cost Par Value Market Value Rate Yield Source LAIF On demand 60,119,462 60,119,462 60,243,373 4.4770% 1 Sec 115 Benefit Trust Company 6,182,790 6,182,790 6,182,790 1.9000% 3 Cash on Hand 8,300 8,300 8,300
Checking Account On demand 22,760,854 22,760,854 22,760,854 0.0100% 3 US Bank Custodial Account 1,033,667 1,033,667 1,033,667 0.0000% 4 Sub-total 90,105,073 90,105,073 90,228,984
INVESTMENTS: Cost Market Value
United States Treasury TN 10/1/2021 9/30/2025 273 196,063 200,000 194,186 0.2600% 3 United States Treasury TN 9/1/2023 3/31/2028 1186 175,313 200,000 181,642 1.3800% 3 United States Treasury TN 9/1/2023 5/31/2028 1247 174,688 200,000 180,626 1.3800% 3 United States Treasury TN 3/18/2022 12/31/2026 730 192,500 200,000 188,634 1.3200% 3 United States Treasury TN 3/18/2022 1/31/2027 761 194,625 200,000 189,142 1.5900% 3 United States Treasury TN 12/8/2022 8/15/2026 592 184,438 200,000 191,456 1.5700% 3 United States Treasury TN 12/8/2022 5/15/2026 500 185,938 200,000 193,038 1.6800% 3 United States Treasury TN 7/19/2022 3/15/2025 74 193,211 200,000 198,992 1.7600% 3 United States Treasury TN 9/1/2023 5/31/2027 881 188,000 200,000 192,536 2.7300% 3 United States Treasury TN 7/19/2022 11/30/2025 334 198,570 200,000 197,542 2.9100% 3 United States Treasury TN 7/19/2022 7/15/2025 196 393,867 400,000 397,420 3.0200% 3 United States Treasury TN 9/1/2023 8/31/2027 973 191,250 200,000 194,240 3.2200% 3 United States Treasury TN 12/20/2023 11/15/2028 1415 241,719 250,000 239,223 3.2700% 3 United States Treasury TN 6/8/2023 3/31/2025 90 197,688 200,000 199,796 3.8800% 3 United States Treasury TN 9/1/2023 11/30/2027 1064 196,813 200,000 197,742 3.9200% 3 United States Treasury TN 9/1/2023 2/29/2028 1155 198,125 200,000 198,182 4.0400% 3 United States Treasury TN 10/23/2023 7/31/2028 1308 194,625 200,000 198,620 4.1500% 3 United States Treasury TN 6/8/2023 10/25/2025 298 199,813 200,000 200,050 4.2500% 3 United States Treasury TN 12/8/2022 11/15/2025 319 203,125 200,000 200,372 4.4900% 3 ALLY BK SANDY UTAH NCD 7/21/2022 1/21/2025 21 200,000 200,000 199,780 3.0000% 3 Sub-Total 4,100,367 4,250,000 4,133,219
GRAND TOTALS 94,205,440 94,355,073 94,362,202
LEGENDS:

LAIF Local Agency Investment Fund (State of CA) LAIF Quarterly Performance Report 1 SMCP San Mateo County Pool SMCP report 2
MMF Money Market Fund Custodian Bank/Trust statement 3
BA Bankers' Acceptance Broker/Dealer market information 4 CP Commercial Paper Other Sources: Newspaper, other 5
TCD Time Certificate of Deposit Amortized Cost 6
NCD Negotiable Certificate of Deposit
TB Treasury Bill
TN Treasury Note
All funds are invested in accordance with the Town of Hillsborough's Investment Policy as approved by the City Council. Sufficient funds are available to meet the Town's expenditures for a six-month period. This report is prepared pursuant to Government Code Section 53646. LAIF Market Value is left at Cost Value because reports are not available.

Prepared by: Rich Santiago, Assistant Finance Director
Date
Approved by: Jan Cooke, Finance Director
Date
Town of Hillsborough
Report on Cash and Investments Held As of Quarter Ended December 31, 2024

TYPE OF INVESTMENTS VALUATION SOURCE
Docusign Envelope ID: 5556A32C-707A-4434-AFDB-5802B0649FDA 1/6/2025
1/6/2025
-24-
RECAP: Purchase Price % to Total TOH Restriction 2nd Quarter* Year To Date LAIF Local Agency Investment Fund $ 60,119,462 63.8% None 672,887 1,258,354 TCD Time Certificate of Deposit $ - 0.0% None
NCD Negotiable Certificate of Deposit $ 200,000 0.2% None 182 416 TB Treasury Bills $ - 0.0% None
TN Treasury Notes $ 3,900,367 4.1% None 25,974 59,401
CP Commercial Paper $ - 0.0% None
BA Bankers Acceptances $ - 0.0% None
CA Checking/Sweep Account $ 22,760,854 24.2% None 1,812 8,353 CUS Custodian Account $ 1,033,667 1.1%
COH Cash on Hand $ 8,300 0.0% None
Section 115 Trust $ 6,182,790 6.6% None 37,319 80,730
Sub-total $ 94,205,440 100%
Trustee - Bond Funds
Bond Funds - Investments
Total $ 94,205,440 738,175 1,407,254
Maturity of 2 years and under $ 62,272,173 66.1% -
Section 115 Trust $ 6,182,790 6.6% -
CA Checking/Sweep Account $ 22,760,854 24.2% -
CUS Custodian Account $ 1,033,667 -
COH Cash on Hand $ 8,300 0.0% -
Sub-total $ 92,257,784 96.8%
Maturity from 2-5 years $ 1,947,656 2.1%
Sub-total - Town Funds $ 94,205,440 99%
Bond Funds
Trustee - Bond Funds
Total Portfolio $ 94,205,440
TOTAL INVESTMENTS $ 70,402,619
CASH/CHECKING/MMA $ 23,802,820
TRUSTEE BOND FUNDS $ -
$ 94,205,440
*Estimate $ -
Investment Income
For Quarter Ending December 31, 2024

INVESTMENT RECAP

TOWN OF HILLSBOROUGH
Docusign Envelope ID: 5556A32C-707A-4434-AFDB-5802B0649FDA -25-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 13, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF AN APPLICATION FOR A NEW BANNER FOR THE

HILLSBOROUGH SCHOOLS FOUNDATION ANNUAL DINNER DANCE AND AUCTION FUNDRAISING EVENT PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: On December 16, 2024, the Hillsborough Schools Foundation (HSF) submitted an application for a new banner for their annual dinner dance and auction which will be held in San Francisco on March 8, 2025. Hillsborough Municipal Code Section 5.16.040 requires that new banners for fundraising events be approved by the City Council. Hillsborough Municipal Code Section 5.16.020 defines a fundraising event as an event within the Town of Hillsborough; however, in the past, the Town has approved the hanging of banners in Hillsborough for fundraising events such as the Hillsborough Concours d'Elegance car show and fundraising events held at the Crystal Springs Golf Course outside of Hillsborough. Fundraising events for the Hillsborough Schools Foundation provide a public purpose to the broader Town of Hillsborough community through increased funding for the town’s schools, the town’s school children, and the entire town by creating a more educated and enlightened resident base.

Pursuant to Hillsborough Municipal Code Section 5.16.040(F)5, the City Council may approve, reject or modify the applicant's request based on the effect on the public safety and welfare. The application and artwork for the banner are included as Attachment 1.

The proposed three-foot by six-foot banner is requested to be posted at the Golf Course Drive/Black Mountain Road banner location and digitally on the Walnut Avenue/Floribunda Avenue digital sign. The Town's sign requirements specify that fundraising event signs may be put up no sooner than three weeks before the event begins and shall be taken down immediately after the event ends. The HSF has requested the Dinner Dance Gala banners be placed February 10, 2025, two weeks prior to the end of ticket sales for the event, and the signs would be removed March 3, 2025.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: Approval of the banner is exempt from environmental review pursuant to the California Environmental Quality Act Guideline 15301 as the operation of an existing public street with no expansion of use.

ATTACHMENTS: Banner Artwork
PREPARED BY: Lisa Natusch, City Clerk
-27-
Agenda Staff Report - Hillsborough City Council
January 13, 2025

Page 2 ends

RECOMMENDATION: Approve the application for the Hillsborough Schools Foundation Annual Dinner and Auction fundraising event banner.
-28-
MARCH 8, 2025
ThePalace Hotel, SanFrancisco
REGISTER BY FEB 28 AT HSF.ORG
DinnerDance & Auction
PRESENTED BY HILLSBOROUGH SCHOOLS FOUNDATION | PROCEEDS BENEFIT HILLSBOROUGH PUBLIC SCHOOLS -29-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 13, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING THE SECOND REVISED AND RESTATED SAN

MATEO COUNTY OPERATIONAL AREA EMERGENCY SERVICES ORGANIZATION JOINT

POWERS AGREEMENT
SUMMARY: The San Mateo Operational Area Emergency Services Council (ESC) brings together local governments, special districts, and other entities to coordinate emergency planning and response, including for hazardous materials. This council engages in planning with respect to all phases of the emergency management cycle: prevention, protection, response, recovery, and mitigation efforts, while also maintaining key public information systems like SMC Alert.

The ESC last revised and restated the Joint Exercise of the Powers Agreement (“Agreement”) on October 17, 2014, and it was approved by the Town of Hillsborough City Council on November 10, 2014 (Resolution No. 14-58). Since the Agreement is updated as needed, it has become outdated following significant changes within the Department of Emergency Management (DEM), which now operates as a standalone agency separate from the Sheriff’s Office.

To accurately reflect the current responsibilities of the DEM and the ESC, the ESC unanimously approved the changes to the JPA. The Town of Hillsborough ("Town") partners with ESC and DEM to receive services such as Hazmat Responses, Emergency Alert and Warning, and Training and Exercises for the whole Operational Area.

Key changes to the Agreement include:
• Standardizing nomenclature;
• Updating agreement language; and
• Clarifying and defining the roles of the ESC, the ESC Finance Committee, and the DEM.

To ensure that the Town continues to receive these services, the City Council must approve the updated JPA.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Resolution and Exhibit A JPA
-31-
Agenda Staff Report - Hillsborough City Council
January 13, 2025

Page 2 ends

PREPARED BY: Dave Pucci, Fire Chief
RECOMMENDATION: Adopt the resolution approving the second revised and restated San Mateo County Operational Area Emergency Services Organization Joint Powers Agreement. -32-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING THE SECOND REVISED AND RESTATED JOINT EXERCISE OF

POWERS AGREEMENT FOR THE SAN MATEO COUNTY OPERATIONAL AREA

EMERGENCY SERVICES ORGANIZATION
WHEREAS, in 1997, the Town of Hillsborough with several cities in San Mateo County entered into a San Mateo County Operational Area Joint Powers Agreement for emergency services; and
WHEREAS, this 1997 document has become outdated and in need of reflecting the current compliances, practices and procedures of emergency services; and
WHEREAS, in October 2014, an updated Agreement was drafted to include current federal, state, and local codes, laws, and directives and to comply with California’s Joint Powers law; and
WHEREAS, this Agreement (attached hereto as Exhibit “A”) has been reviewed by the County’s Fire Chiefs, Police Chiefs, Emergency Managers, City Managers and City Attorneys; and
WHEREAS, this Agreement has been reviewed by the County’s Emergency Services Council; and
WHEREAS, this Agreement will be reviewed by all partner City Councils during its revision process.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves the Second Revised and Restated Joint Exercise of Powers Agreement for the San Mateo County Operational Area Emergency Services Organization and authorizes the City Manager to execute the Agreement on behalf of the Town.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 13th day of January 2025, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
-33-
2 ABSENT: Councilmembers
ABSTAIN: Councilmembers
-34-
September 19, 2024 1
Second Revised and Restated
Joint Exercise of Powers Agreement
San Mateo County Operational Area Emergency Services Organization THIS JOINT POWERS AGREEMENT (“Agreement”) is made as of the Effective Date by and between the public entities set forth below, creating the San Mateo County Operational Area Emergency Services Organization Authority (“Organization”), also known as the Emergency Services Council (“ESC”).

Each public entity executing this Agreement shall be referred to individually as a “Member Agency,” with all referred to collectively as “Member Agencies.”

RECITALS
Whereas Member Agencies have established a unified emergency services organization by forming the Organization; and
Whereas the Member Agencies agree that the purpose of this Organization will be to operate pursuant to Presidential Policy Directive 5 (PPD-5), the National Response Framework, National Incident Management System (NIMS), Presidential Policy Directive 8 (PPD-8), the National Preparedness Goal (NPG) and California’s Standardized Emergency Management System (SEMS) and local adopted Emergency Operations Plans (EOPs) and Annexes.

Whereas the Member Agencies agree that the participants within this Organization may include all local governments within the geographic area of San Mateo County (SMC), special districts, unincorporated areas, and participating non-governmental entities; and Whereas the Member Agencies agree that the goal of the Organization is to provide coordinated plans for the protection of persons and property based on the phases of emergency management; and
Whereas the Member Agencies have the authority to enter into this Agreement under the Joint Exercise of Powers Act (“JPA Act”), California Government Code Section 6500 et seq.

NOW, THEREFORE, in consideration of the recitals and mutual obligations of the Member Agencies as herein contained, the Member Agencies agree as follows:

Article I - GENERAL PROVISIONS

1.01 Purpose
This Agreement creates an entity to exercise the powers shared in common by the Member Agencies to engage in San Mateo County Operational Area (SMC OA) cooperative planning with respect to all phases of the emergency management cycle: preparedness, mitigation, response, and recovery.

Such purposes are to be accomplished and the Members Agencies’ common powers exercised as set forth in this Agreement.
-35-

EXHIBIT A
September 19, 2024 2

1.02 Creation of Authority
Pursuant to the JPA Act, the Member Agencies hereby reaffirm the creation of an entity to be known as the Organization or ESC. The Organization will be comprised of Member Agencies. The Organization shall be a public entity separate and apart from the Member Agencies. The geographic jurisdiction of the Organization is all territory within the geographic boundaries of the Member Agencies; however, the Organization may undertake any action outside those geographic boundaries as is necessary and incidental to accomplishing its purpose.

1.03 Membership in the Organization
Membership in the Organization is limited to public entities, as defined by the JPA Act, located or operating within SMC that have approved and executed this Agreement, and contributed resources of any kind toward establishing and supporting the Organization (including, but not limited to financial, personnel, equipment, or other resources) as approved by the ESC.

1.04 Participating Members/Partners in the Organization The DEM will establish standards for emergency management practices within the SMC OA.

Member Agencies will take those standards into consideration and implement them as they see fit within their respective jurisdictions.

Participation in the Organization is intended to ensure cooperative emergency planning and response; all participating Member Agencies and partners are expected to attend all regular and special meetings of the ESC, encourage active participation by their jurisdictions in the development of plans and training programs, drills, exercises and training opportunities, and otherwise assist in supporting the implementation of this Agreement.

1.05 Powers of the Organization
The Organization may purchase, lease, own and/or dispose of property and equipment and enter into contract(s), as required to satisfy the purposes of this Agreement. The Organization may employ agents and/or employees, operate works and improvements, sue and be sued in its own name, and invest surplus funds.

Article II – GOVERNANCE

2.01 Composition of the Organization
The Organization shall be administered by the ESC consisting of the following members:
a) The Chair of the Organization shall be a representative from the Board of Supervisors. The Chair of the Organization shall be appointed by the President of the Board of Supervisors. b) The mayor of each city or town in the County, or the mayor's designated representative, with the understanding that any representative shall be member of the City Council of the city whose mayor they are representing.
c) A Vice-Chair shall be selected by the ESC.

2.02 General Purpose of the Organization
The general purpose of the Organization is to:
a) Provide structure for administrative and fiscal policies and procedures; -36-
September 19, 2024 3
b) Identify and pursue funding sources;
c) Set policy;
d) Maximize the utilization of available resources; and e) Oversee all committee activities.

2.03 Specific Responsibilities of the ESC
The specific responsibilities of the ESC shall be as follows:
a) To review and recommend adoption by the Board of Supervisors and City Councils of each City, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements, in addition to the basic agreements as deemed necessary to carry out the purpose of the Organization.
b) To approve an annual budget in an amount necessary to carry out the purposes of the Organization. Upon review and approval of the annual budget by the ESC, each Member Agency shall recommend the budget to the governing body of the Member Agency to secure from each the appropriation consistent with each Member Agency’s identified allocation (via Budget Sheets.)
c) Each Member Agency’s Executive Officer shall identify and designate at the beginning of each fiscal year, a local coordinator for regular participation in the San Mateo County Emergency Managers Association (SMC EMA) and work alongside the DEM. Should the identified Coordinator change at any time during the year, the Member Agency shall advise the DEM within 30 days.
d) If a Member Agency participates in a contract relationship for the provision of emergency services, it is still required to name a local emergency coordinator to the EMA who will assure the continuity of communication between the Member Agency, the DEM and the Organization.

2.04 Meetings of the Organization.
a) Regular Meetings: The ESC shall approve a schedule for its regular meetings provided, however, the ESC shall hold at least four meetings in one calendar year. The ESC shall fix the date, hour, and location of regular meetings by resolution and the Secretary shall transmit a copy of the resolution to each Member Agency at the first meeting of the fiscal year. By the approval of the Chair, Vice Chair, or the Department of Emergency Management Director (“DEM Director”), meetings can be canceled due to extenuating circumstances, which may include, but are not limited to, a lack of agenda items. b) Agenda Setting - The agenda shall be set by the Chair, Vice Chair, and the DEM Director. c) Special Meetings: Special meetings of the ESC may be called by the Chair, a majority of the ESC or the DEM Director. Special meetings will be held in accordance with the Ralph M. Brown Act (“Brown Act”), California Government Code section 54950 et seq. d) Call, Notice and Conduct of Meetings: All meetings of the legislative body of the ESC shall be noticed and held in accordance with the provisions of the Brown Act. As soon as practicable, but no later than the time of posting, the Secretary shall provide notice and the agenda to each Member Agency. Any Member Agency may request that an item be considered for placement on the Agenda by submitting the request to the DEM Director. e) Meetings of the ESC shall be conducted by the Vice-Chair in the absence of the Chairperson. -37-
September 19, 2024 4
In the absence of both Chair and Vice-Chair, the meeting shall be chaired by a member of the ESC selected by a majority vote of the ESC.

2.05 Minutes
The Secretary of the Organization shall cause to be kept a digital recording of each meeting, which shall be posted on the DEM Website. The Secretary will create brief summary written minutes for approval by the ESC. Once the minutes have been approved by the ESC, the minutes will be posted on the DEM website.

2.06 Voting
All power of the Organization shall reside with the ESC. Each Member Agency shall have one vote.

A Member Agency’s alternate representative may participate and vote in the proceedings of the ESC only in the absence of that Member Agency’s regular representative. No absentee ballot is permitted.

2.07 Quorum; Required Votes; Approvals
A quorum of the ESC is a majority of the representatives of the Member Agencies of the Organization. If the number of Member Agencies is an even number, a majority is fifty percent of the Member Agencies, plus one. The ESC may not take any substantive action without a majority of the Member Agencies voting to take that action. Action on non-substantive procedural matters may be taken by a majority of a quorum.

Article III – PARTICIPATING PARTNERS, EMPLOYEES AND ADVISORY

COMMITTEES

3.01 Treasurer
The Treasurer of the County of San Mateo shall be the Treasurer of the Organization. The Treasurer shall be the depository, shall have custody of the accounts, funds and money of the Organization from whatever source, and shall have the duties and obligations set forth in the JPA Act.

3.02 Auditor and Financial Accountability
Although the Organization is a JPA the State Controller's Office (SCO) has determined that the Organization meets the criteria of a special district for financial reporting purposes under Government Code section 12463, subdivision (d)(2).

Government Code section 53891 requires the Organization to furnish to the SCO a report of all the financial transactions of the Organization during the preceding fiscal year. The report shall contain underlying data from audited financial statements prepared in accordance with generally accepted accounting principles, if this data is available. The report shall be furnished within seven months after the close of each fiscal year or within the time prescribed by the SCO, whichever is later, and shall be in the form and manner required by the SCO. The Organization shall submit to the SCO information on annual compensation, as described in subdivision (l) of Section 53892, for the previous calendar year no later than April 30th.

Pursuant to Government Code section 12464, if the reports are not completed in the time, form, and manner required or there is reason to believe that a report is false, incomplete, or incorrect, the -38-
September 19, 2024 5
SCO is authorized to proceed with an investigation to obtain the information required. Any costs incurred by the SCO shall be borne by the Organization.

Government Code section 26909 also requires that an audit be completed and filed with the SCO within 12 months after the close of the fiscal year under examination. Unless the ESC votes to appoint an independent auditor, audits will be conducted in accordance with existing County policy, and by the auditor selected by the Office of the County Executive or the Controller. In the event that the ESC selects an independent auditor, the full cost of the audit will be the responsibility of the Organization. The Auditor shall perform the functions of auditor for the Organization and shall make or cause an independent annual audit of the accounts and records of the Organization by a certified public accountant, in compliance with the requirements of applicable laws and generally accepted auditing standards.

3.03 Legal Counsel
The SMC Attorney’s Office shall be the legal counsel for the Organization. To the extent permitted by the JPA Act, the Organization may change, by resolution, the legal counsel to the Organization.

The full cost of outside legal counsel will be the responsibility of the Organization.

3.04 Secretary to the Organization
The DEM shall provide a Secretary and administrative support to the Organization.

3.05 Contractors
The Organization shall have the power by resolution to appoint and employ such other consultants and independent contractors as may be necessary to carry out the purposes of the Organization. The Organization will be responsible for any/all incurred costs.

3.06 Committees
The Organization may form and dissolve Committees as determined by the ESC.

3.07 Department of Emergency Management
The DEM is responsible for the on-going operation of the SMC OA and is also responsible for achieving the purposes of the Organization as follows:
a) Emergency Response Support - coordination and planning during any regional emergency in accordance with adopted emergency plans.
b) Emergency Plans - preparation, development, coordination, and integration of compatible and complimentary unified area-wide emergency plans for approval by the State of California and adoption by the ESC.
c) Communications - coordination, development and maintenance of an area-wide emergency communications systems, including public alert and warning systems, and other situational awareness tools. The DEM may host SMC OA communication infrastructure such as system-wide applications or platforms.
d) Public Education and Information - coordination and support of an area-wide public education and information program.
e) Training and Exercise - coordination and assistance in the training and exercising of all County employees identified as Disaster Service Workers, as defined by Sect. 3100 of the California Government Code and volunteers. The Member Agencies will be responsible for -39-
September 19, 2024 6
the training and exercise of their identified employees; however, the DEM will provide needed support as requested.
f) Grant Program Administration - coordination and assistance with designated emergency coordinators within the OA in the securing and distribution of grant funds for regional emergency management initiatives and program support. The DEM Director will serve as the representative of Member Agencies with various grants and their approval authorities, including the State Homeland Security Program and Bay Area Urban Areas Security Initiative.
g) General Administration - coordination and assistance in the procurement and inventory of emergency equipment, management of, maintenance and distribution of area-wide inventories of vital supplies and equipment.
h) Function as a liaison with Cal OES and FEMA. Assist in providing guidance in recovery efforts.
i) Resource Management – allocation and coordination of resources during local emergencies.

Local governments will request resources through the logistics section at the SMC OA EOC.

The DEM will escalate resource requests to the state if unable to be fulfilled locally. j) Regional Hazardous Material Emergency Response Program – The DEM will oversee the contract for hazardous material response in the SMC OA.

3.08 Staffing Reimbursement
The DEM is staffed by employees of the County of San Mateo. The DEM supports the purposes of the Organization. A portion of the cost of DEM staff is reimbursed by the Organization in an amount determined by the funding allocation in this Agreement.

3.09 Property
If the Organization acquires title to property, the DEM Director will have charge of, handle, or have access to the property of the Organization, and shall file an official bond in an amount to be fixed by the contracting parties, pursuant to Section 6505.1 of the Government Code.

Article IV – BUDGET AND COST-SHARING
In consideration of the mutual promises herein contained, it is hereby agreed that the cost of maintaining the Organization will be shared as described below. a) From the total amount of the annual budget there shall be deducted estimated revenue from federal “matching funds,” state grants, and other revenues. b) The balance of the annual budget remaining after anticipated revenues have been deducted shall be paid as follows:

1. The county shall pay 50% of the remaining balance.

2. The cities shall pay the remaining 50% of the balance, apportioned in accordance with the following formula:
i. One half of said 50% to be apportioned by people units or population. a) Total population of all member cities divided into one-half of the total of the cities’ share of the budget equals a factor in cents. b) Population of each member city times the factor in cents equals the share for each city.
ii. The remaining one-half of said 50% to be apportioned on the basis of assessed valuation as follows:
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a) Total assessed value of real and personal property in all member cities divided into one-half of the total of the city’s share of the budget equals a factor in mils.
b) Assessed value of real and personal property of each member city times the factor in mils equals the share for each city. c) For the purpose of this Agreement the total assessed valuation of real and personal property in all Member Agencies shall be the most recent such total maintained by the offices of the County Assessor.
d) The population figures will be based on the Census and will be updated at a minimum of every ten years.
e) It is understood and agreed that the financial obligations incurred by the Member Agencies under the provisions of this Agreement will be incurred annually, subject to the limitation that the county and cities are financially able to make funds available. f) If the Member Agencies representing 25% or more of the county’s population do not approve the budget in any fiscal year, the proposed budget will be referred back to the DEM Director and the Finance Committee for revision and recommendation. If no resolution can be reached by the committee, the Member Agencies may proceed to adopt budgets that provide those services they deem necessary for adequate emergency services protection as a whole, but any Member Agency shall be financially responsible for that portion of the budget unilaterally adopted. Any Member Agency that does not meet its financial commitment under the adopted budget will lose its voting status and/or other such privileges of membership as determined by the ESC.
g) It is further agreed that any excess in federal or state funds, in any year, shall be reviewed by a finance committee, who will then make a recommendation to the ESC, as to the disposition of the excess funds.
h) With respect any Member Agency that is not a City or the County, the amount to be contributed is determined by a negotiation between those Member Agencies and the DEM Director and must be approved by the ESC. A letter memorializing the agreed contribution will be an attachment to this Agreement.
i) The Finance Committee will be a standing committee of the ESC and is responsible for administrative and financial recommendations to the ESC. The Finance Committee will consist of the following members: SMC Supervisor (Chair of the ESC), Vice Chair, and representatives chosen by the ESC to be limited to five members. j) The Organization shall maintain a minimum of $500,000 in the Trust Fund with a maximum of $1,500,000. This policy can be reviewed and updated with a majority vote from the ESC.

Article V - INSURANCE
a) The County shall add the Organization and ESC to its existing excess liability insurance coverage and shall maintain such coverage in full force and effect during the life of the Agreement. Member Agencies understand that the County is partially self-insured. Unless the Organization decides otherwise, County shall provide for the defense of any claims or litigation within the self-insured retention. Legal representation by the County will ordinarily be provided by the County Attorney.
b) Any out-of-pocket expense or loss, by way of judgment or settlement, arising out of the operation of this Agreement, within the limits of the County’s self-insured retention shall be shared by the parties in accordance with the formula as described in Article IV (b). -41-
September 19, 2024 8
Article VI - EFFECTIVENESS
This Agreement shall be effective upon its execution by all Member Agencies. It is effective as to new Member Agencies upon adoption and approval by the ESC and by the new Member Agency’s governing body. This Agreement shall continue in effect until terminated as provided herein.

Article VII – TERM AND TERMINATION

7.01 Withdrawal by Members
a) Any Member Agency may withdraw from this Agreement by written notice given by such Member Agency to all other Member Agencies, which notice shall be given at least 120 days prior to the commencement of the fiscal year in which it is to take effect. For the purpose of such notice, a fiscal year is defined as July 1 of a calendar year through June 30 of the succeeding calendar year.
b) Any former or prospective Member Agency may enter or re-enter the organization by petition to the ESC by its governing body, and majority approval of the petition by the ESC. Upon approval, the new Member Agency must agree in writing to all terms of this Agreement.
c) Should a Member Agency withdraw less than 120 days prior to the commencement of the fiscal year, the withdrawal will be effective, but that Member Agency will be responsible for its calculated contribution for that year pursuant to Article IV. d) Should a Member Agency give required notice and withdraw from the Agreement, the prior contribution of that Member Agency will be divided equally by formula among the remaining Member Agencies.

7.02 Termination of Organization and Disposition of Surplus Money and Property This Agreement shall terminate effective upon a vote of the ESC, the County and by at least eleven (11) cities representing the majority of the population of the County. In the event that the Organization ceases to exist, surplus funds will be returned consistent with Section 6512 of the Government Code in proportion to the contributions made. The Organization does not intend to acquire title to any property. But in the event that it does, title to all property acquired by the Organization shall be transferred to the County of San Mateo and be used for “County Wide” purposes.

7.03 Amendments
Any proposed Amendments to this Agreement may be recommended by the ESC but must be ratified by each Member Agency’s governing body.

7.04 Bylaws
The ESC may, from time to time, adopt and/or amend Bylaws for the conduct of its affairs; provided the purpose is consistent with this Agreement and/or are necessary and appropriate.

Article VIII - MISCELLANEOUS PROVISIONS

8.01 Notices
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It shall be the responsibility of the County Manager or designee to ensure all notices are provided to Member Agencies and posted in compliance with the legal requirements of the Agreement.

8.02 Severability
If any one or more of the terms, provisions, promises, covenants, or conditions of this Agreement were, to any extent, adjudged invalid, unenforceable, void, or voidable for any reason whatsoever by court of competent jurisdiction, each and all of the remaining terms, provisions, promises, covenants, and conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law.

8.03 Supersession
It is mutually understood and agreed by the Member Agencies that this Agreement supersedes the 2014 San Mateo County Operational Area Joint Powers Agreement, any previous agreements on this subject matter and any amendments thereto.

8.04 Assignment
No Member Agency shall assign any rights or obligations under this Agreement without the prior written consent of the ESC.

8.05 Governing Law
This Agreement is made and to be performed in the State of California, and as such, California substantive and procedural law shall apply. Venue for any litigation under this Agreement shall be in the County of San Mateo.

8.06 Headings
The section headings herein are for convenience only and are not to be construed as modifying or governing the language of this Agreement.

8.07 Counterparts
This Agreement may be executed in counterparts, each of which will be deemed an original and all of which shall constitute this Agreement.

8.08 No Third Party Beneficiaries
This Agreement and the obligations hereunder are not intended to benefit any party other than the Authority and its Member Agencies, except as expressly provided otherwise herein. No entity that is not a signatory to this Agreement shall have any rights or causes of action against any party to this Agreement as a result of that party's performance or non-performance under this Agreement, except as expressly provided otherwise herein.

8.09 Filing of Notice of Agreement
Within 30 days after the Effective Date, the Secretary shall cause to be filed with the Secretary of State the notice of Agreement required by the Act. Within 30 days after any amendment to this Agreement, the Secretary shall file the amendment with the Secretary of State.

8.10 Conflict of Interest Code
The Organization has adopted a conflict of interest code as required by law. Member Agencies understand that representatives and alternate representatives are listed on the Organization’s Conflict -43-
September 19, 2024 10
of Interest Code and will be responsible for filing a Form 700 with the Organization.

8.11 Indemnification
The Organization shall defend, indemnify and hold harmless each Member Agency (and each Member Agency's officers, agents, and employees) from any and all liability, including but not limited to claims, losses, suits, injuries, damages, costs and expenses (including attorney's fees,) arising from or as a result of any acts, errors or omissions of the Organization or its officers, agents or employees.

Each Member Agency shall defend, indemnify and hold harmless the Organization and the other Member Agencies (and their officers, agents, and employees) from any and all liability, including but not limited to claims, losses, suits, injuries, damages, costs and expenses (including attorney's fees,) arising from or as a result of any acts, errors or omissions of that party or its officers, agents or employees.

8.12 Dispute Resolution/Legal Proceedings
Disputes regarding the interpretation or application of any provision of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Member Agencies and/or the Organization.

8.13 Authorization to Enter Into Agreement
Each party warrants that the person signing this Agreement on its behalf is authorized to bind that party to this Agreement.

8.14 Confirmation of Jurisdictional Authority
By signing this Agreement, the Member Agencies retain all authority granted to them by the State and/or their respective Charters. The powers and/or authority granted pursuant to this Agreement shall in no way serve to limit or restrict an individual Member Agency’s jurisdictional authority. (SIGNATURES ARE ON FOLLOWING PAGE)
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September 19, 2024 11
IN WITNESS WHEREOF, each Member Agency has caused this Agreement to be executed and attested by its proper officers thereunto duly authorized, as follows:

Signatories Resolution/Action Number Date of Adoption
Atherton
Belmont
Brisbane
Burlingame
Colma
Daly City
East Palo Alto
Foster City
Half Moon Bay
Hillsborough
Menlo Park
Millbrae
Pacifica
Portola Valley
Redwood City
San Bruno
San Carlos
San Mateo
South San Francisco
Woodside
County of San Mateo
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ANNEX A – COMMON TERMINOLOGY
A.01 Terminology Defined
Not all vocabulary of technical terms listed in the Agreement is used in the Agreement. In part, the terms are included as a resource to further clarify terminology utilized in documentation, field operations and/or applicable subject matter.

A.02 All-Hazards: The consideration of the full spectrum of emergencies (natural, technological, or human-caused incidents) that calls for action to protect life, property, and environment. The advantages of adopting an all-hazards approach to prepare for and respond to disasters include comprehensive planning, resource flexibility, coordination among agencies, training, and community engagement to effectively control different types of disasters to reduce or eliminate duplication of effort and cost.

A.03 California Governor’s Office of Emergency Services (Cal OES): State-level organization that functions as the central command center during major emergencies and disasters in California.

Cal OES oversees the response, direction, and coordination of state and federal resources, as well as mutual aid assets, to support diverse communities in the state.

A.04 Catastrophe: Any incident, natural or human-caused, with consequences of high rates of mass casualties, damage, or disruption severely affecting the population, infrastructure, environment, economy, national morale, and/or government functions. A catastrophic event could result in sustained impacts over a prolonged period, exceed resources normally available in the impacted area, and significantly interrupt governmental operations and emergency services to such an extent that national security could be threatened.

A.05 Community Emergency Response Team (CERT): Community-level organizations of volunteer emergency workers who can provide immediate assistance to supplement the efforts of professional responders in the event of a major disaster. CERT programs train volunteers in disaster preparedness and basic disaster response skills during disaster situations so professional responders can prioritize and allocate resources to more complex tasks. Local CERT programs are supported by the Federal Emergency Management Agency (FEMA), as well as the California Governor’s Office of Emergency Services (Cal OES).

A.06 Command: The act or directing and or controlling by virtue of explicit legal, agency or delegated authority. The term “Command” may also refer to the Incident Commander.

A.07 Emergency: Any incident, natural, technological, or human-caused, that requires responsive action to protect life, property, and environment. Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), an emergency means any occasion or instance for which, in the determination of the President, federal assistance is needed to supplement state and local efforts and capabilities to save lives and to protect property and public health and safety or to lessen or avert the threat of a catastrophe in any part of the United States. -46-
September 19, 2024 13
A.08 Emergency Management: A subset of incident management, the coordination and integration of all activities necessary to build, sustain and improve the capability to prepare for, protect against, respond to, recover from, or mitigate against threatened or actual natural disasters, acts of terrorism or other human-caused disasters.

A.09 Emergency Operations Center (EOC): The physical location at which the coordination of information and resources to support incident management activities normally takes place. An EOC may be a temporary facility or maybe in a more central or permanently established facility, such as at a higher level of organization within a jurisdiction.

A.10 Federal Emergency Management Agency (FEMA): Federal-level organization that coordinates the federal government's response to major disasters and emergencies, providing support and resources to state and local authorities. Its role includes managing disaster relief efforts, facilitating recovery operations, and helping communities prepare for future incidents.

A.11 Incident: An occurrence or event, natural or human-caused, which requires a response to protect life or property. Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, civil unrest, wildland and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, tsunamis, war-related disasters, public health and medical emergencies, and other occurrences requiring an emergency response.

A.12 Incident Command System (ICS): A standardized on-scene emergency management construct specifically designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. It is used for all kinds of emergencies and can be applied to small as well as large and complex incidents.

A.13 Local Emergency: The duly proclaimed existence of conditions of disaster or extreme peril to the safety of persons and/or property within territorial limits of a county, city and county, or city caused by such conditions as fire, flood, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestation or disease, earthquake, tsunami or other conditions which are likely to be beyond the control of the services, personnel, equipment and facilities of that local political subdivision to combat.

A.14 Local Government: A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under state law;) regional or interstate government entity or agency or instrumentality of a local government; an Indian tribe or authorized tribal entity, or in Alaska a Native Village or Alaska Regional Native Corporation; a rural community, unincorporated town or village or other public entity. See Section 2 (10), Homeland Security Act of 2002, P.L. 107−296, 116 Stat. 2135 (2002).

A.15 Mitigation: Activities providing a critical foundation in the effort to reduce the loss of life -47-
September 19, 2024 14
and/or property from natural and/or human-caused disasters by avoiding or lessening the impact of a disaster and providing value to the public by creating safer communities. Mitigation seeks to fix the cycle of disaster damage, reconstruction, and repeated damage. These activities or actions, in most cases, will have a long-term sustained effect.

A.16 National Incident Management System (NIMS): A system that provides a proactive approach guiding government agencies at all levels, the private sector and nongovernmental organizations to work seamlessly to prepare for, prevent, respond to, recover from, and mitigate the effects of incidents, regardless of cause, size, location or complexity, to reduce the loss of life or property and harm to the environment.

A.17 National Response Framework: Document that establishes a comprehensive, national, allhazards approach to domestic incident response. It serves as a guide to enable responders at all levels of government and beyond to provide a unified national response to a disaster. It defines the key principles, roles, and structures that organize the way U.S. jurisdictions plan and respond.

A.18 Operational Area (OA): An intermediate level of the state emergency services organization, consisting of SMC and all political subdivisions within the county area. In a state of emergency, the OA shall serve as a link in the system of communications and coordination between the political subdivisions comprising the OA and the Regional Emergency Operations Center (REOC) or State Operations Center (SOC). The SMC OA mirrors the County’s geographic boundaries.

A.19 Preparedness: Actions that involve a combination of planning, resources, training, as well as exercising and organizing to build, sustain, and improve operational capabilities. Preparedness is the process of identifying the personnel, training, and equipment needed for a wide range of potential incidents, and developing jurisdiction-specific plans for delivering capabilities when needed for an incident.

A.20 Recovery: The development, coordination, and execution of service- and site-restoration plans; the reconstitution of government operations and services; individual, private-sector, nongovernmental and public-assistance programs to provide housing and to promote restoration; long-term care and treatment of affected persons; additional measures for social, political, environmental and economic restoration; evaluation of the incident to identify lessons learned; and post-incident reporting and development of initiatives to mitigate the effects of future incident.

A.21 Resources: Personnel and major items of equipment, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Under the NIMS, resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or an EOC.

A.22 Response: Immediate actions to save and sustain lives, protect property and the environment, and meet basic human needs. Response also includes the execution of plans and actions to support short-term recovery.
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September 19, 2024 15
A.23 Standardized Emergency Management System (SEMS): The cornerstone of California’s emergency response system and the fundamental structure for the response phase of emergency management. SEMS is required by the California Emergency Services Act (ESA) for managing multiagency and multijurisdictional responses to emergencies in California. The system unifies all elements of California’s emergency management community into a single integrated system and standardizes key elements. SEMS incorporates the use of the ICS, California Disaster and Civil Defense Master Mutual Aid Agreement (MMAA), the OA concept, and multiagency or inter-agency coordination. State agencies and local governments are required to use SEMS to be eligible for any reimbursement of response-related costs under the state’s disaster assistance program. -49-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 13, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A LICENSE AGREEMENT WITH CENTRAL COUNTY FIRE DEPARTMENT FOR TEMPORARY USE OF 1640 FLORIBUNDA AVENUE AND 1600 FLORIBUNDA AVENUE (WALNUT PARKING LOT) PURSUANT TO CEQA GUIDELINE 15301
SUMMARY: Central County Fire Department’s (CCFD) administrative offices are currently located at Station 36 on Rollins Road in Burlingame. Due to the award of the SAFER grant to fund new firefighters, Station 36 is scheduled to be reopened and can no longer be utilized for administrative staff. CCFD will search for permanent administrative office space, in the interim, the Town has offered to allow CCFD’s administrative staff to utilize Town property located at 1640 Floribunda Avenue. A proposed license agreement formalizing this agreement is attached for the Council’s review and approval (Attachment 1, Exhibit A). The Central County Fire Department Board approved a resolution authorizing execution of the license agreement at their December 11, 2024 meeting. The license agreement states:

Term – CCFD will occupy a residential house and garage at 1640 Floribunda, Hillsborough for an initial term of one year. The term may be extended at the Town’s sole discretion if CCFD submits a request for an extension at least 30 days prior to the end of the then-current term. The license agreement may be terminated at any time for safety reasons.

Use of Space – The space will be utilized by CCFD for administrative office space during CCFD’s normal business hours. In addition, CCFD will have access to the parking lot at 1600 Floribunda Avenue (Walnut parking lot), to park light administrative, personnel, or department passenger vehicles while CCFD staff is using the space.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The adoption of the resolution to approve the license agreement is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301 as the licensing of existing publicly owned structures or facilities with negligible expansion of use.

ATTACHMENTS:

1. Resolution and Exhibit A 1640 Floribunda License Agreement

2. Central County Fire Department (CCFD) Staff Report (December 11, 2024) PREPARED BY: Doug Davis, City Manager
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Agenda Staff Report - Hillsborough City Council
January 13, 2025

Page 2 ends

RECOMMENDATION: Adopt a resolution approving and authorizing the City Manager to execute a license agreement with Central County Fire Department for temporary use of 1640 Floribunda Avenue and 1600 Floribunda Avenue (Walnut parking lot) pursuant to CEQA Guideline 15301. -52-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE

AGREEMENT WITH CENTRAL COUNTY FIRE DEPARTMENT FOR TEMPORARY USE OF 1640 FLORIBUNDA AVENUE AND 1600 FLORIBUNDA AVENUE (WALNUT PARKING LOT) PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, the Town of Hillsborough (“Town”) is a municipal corporation organized under the laws of the State of California with the power to own and operate various kinds of facilities and authorize use of those facilities by other public entities; and
WHEREAS, the Central County Fire Department’s administrative staff will be displaced from their current office space at Station 36 located at 1399 Rollins Road in Burlingame; and
WHEREAS, the Town has offered to allow Central County Fire Department to temporarily use certain facilities on Town property located at 1640 and 1600 Floribunda Avenue, Hillsborough; and
WHEREAS, Central County Fire Department wishes to temporarily use the facilities offered by Town to conduct its administrative functions while it searches for a new location for its administrative staff; and
WHEREAS, the Town has proposed to allow for use of its facilities pursuant to the license agreement attached hereto as Exhibit A.

NOW, THEREFORE BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a license agreement with Central County Fire Department for temporary use of 1640 Floribunda Avenue and 1600 Floribunda Avenue (Walnut parking lot) in the form attached as Exhibit A.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
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ATTACHMENT 1
ABSTAIN: Councilmembers
-54-

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-76-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
JANUARY 13, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF HILLSBOROUGH AND THE TEAMSTERS LOCAL 856 – PUBLIC WORKS AND CLERICAL UNIT
SUMMARY: The Town has completed negotiations for a successor Memorandum of Understanding (MOU) with the Public Works and Clerical Unit, represented by the Teamsters Local 856 union. The MOU provides a wage and benefit structure for the next three years. Some of the benefits include compensation adjustments, an increase to incentive pay, increased wellness benefits and two additional floating holidays. A copy of the redlined MOU is available in Attachment 2 to this report, and also includes clarification language for current processes.

FISCAL IMPACT: The annual cost is estimated at $242,530.00 and there is a $36,000.00 increase to the adopted FY 2024-25 budget. The total cost of the three-year contract is estimated to be $1,188,352.00.

ENVIRONMENTAL ISSUES: The City Council’s adoption of the resolution is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15378 as it constitutes an organizational or administrative activity of the Town that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS:

1. Resolution

2. Memorandum of Understanding (Redline)
PREPARED BY: Mandy Brown, Assistant City Manager
RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute the Memorandum of Understanding between the Town of Hillsborough and the Teamsters Local 856 – Public Works and Clerical unit.
-77-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF HILLSBOROUGH AND THE TEAMSTERS LOCAL 856 – PUBLIC WORKS AND CLERICAL UNIT EMPLOYEES PURSUANT TO CEQA GUIDELINE 15378
WHEREAS, the Town of Hillsborough (“Town”) has recognized Teamsters Local 856 (“Union”) as the representative for employees in the Public Works and Clerical unit; and
WHEREAS, the Town has completed bargaining in good faith with the Union resulting in a 3-year Memorandum of Understanding (Exhibit A), which outlines salary and benefit changes; and
WHEREAS, the Town desires to provide a competitive compensation package to the employees of the Public Works and Clerical unit.

NOW, THEREFORE BE IT RESOLVED that the City Council of the Town of Hillsborough does hereby approve and authorize the City Manager to execute the Memorandum of Understanding between the Town and Teamsters Local 856 - Public Works and Clerical Unit.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-78-
ATTACHMENT 1

MEMORANDUM OF UNDERSTANDING

TOWN OF HILLSBOROUGH
AND
TEAMSTERS UNION LOCAL NO. 856 I.B.T.

Public Works and Clerical Unit
January 1, 2025 – December 31, 2027
-79-

EXHIBIT A

Page 2 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027
Public Works and Clerical Employees Unit
Memorandum of Understanding 2025-2027
Table of Contents
I. GENERAL.................................................................................................................................. 5

1. Bargaining Unit...................................................................................................................... 5

2. Management Rights............................................................................................................... 5

3. Union Rights.......................................................................................................................... 6

4. Payroll Deduction ................................................................................................................... 7

5. Union Representatives........................................................................................................... 8

6. Personnel Files....................................................................................................................... 8

7. Separability ............................................................................................................................ 8

8. Maintenance of Benefits........................................................................................................ 9

9. Sole and Entire Agreement .................................................................................................... 9

10. No Discrimination................................................................................................................. 9

11. New Work............................................................................................................................. 9 II. COMPENSATION.................................................................................................................... 9

12. Salary .................................................................................................................................... 9

13. Overtime ............................................................................................................................. 10

14. Compensatory Time Off ..................................................................................................... 11

15. Call Back Pay...................................................................................................................... 11

16. On-Call Shifts (This section applies only to the Maintenance Unit).......................... 11

17. On-Call Vehicle (This section applies only to the Maintenance Unit)............................... 12

18. Stand-By Pay (This section applies only to the Maintenance Unit).................................. 12

19. Rest Periods ........................................................................................................................ 13

20. Uniforms............................................................................................................................. 13

21. Out-of-Class Pay................................................................................................................. 13

22. Acting Pay........................................................................................................................... 13

23. Incentive pay....................................................................................................................... 14

24. Bi-Lingual Pay.................................................................................................................... 16

25. Notary Public Pay ............................................................................................................... 16

26. Public Works Inspector Training........................................................................................ 16

27. Education Pay ............................................................................................................. 16 III. BENEFITS............................................................................................................................. 17 -80-

Page 3 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027

28. Health Insurance ................................................................................................................. 17

29. Retiree Health Savings Plan................................................................................................ 18

30. Post-Retirement Payments.................................................................................................. 19

31. Disability Income Protection .............................................................................................. 20

32. Dental and Orthodontia Plan............................................................................................... 20

33. Vision Plan.......................................................................................................................... 20

34. Life Insurance .................................................................................................................... 20

35. Retirement........................................................................................................................... 20

36. Wellness.............................................................................................................................. 21

37. Military and Spousal Military Leave .................................................................................. 21

38. Leave of Absence Without Pay........................................................................................... 21

39. Jury Duty............................................................................................................................. 22

40. Sick Leave........................................................................................................................... 22

41. Bereavement Leave............................................................................................................. 23

42. Industrial Disability Leave.................................................................................................. 23

43. Family Medical Leave ........................................................................................................ 24

44. Short Term Disability (This Section applies only to the Maintenance Unit) ..................... 24

45. State Disability Insurance .................................................................................................. 25

46. Vacation .............................................................................................................................. 25

47. Vacation Buy-Back............................................................................................................. 26

48. Holidays.............................................................................................................................. 27

49. Tuition Reimbursement ...................................................................................................... 28 IV. EMPLOYMENT.................................................................................................................... 29

50. Notification of Job Openings.............................................................................................. 29

51. Probation............................................................................................................................. 29

52. Attendance .......................................................................................................................... 29

53. Hours of Work .................................................................................................................... 30

54. Discipline ............................................................................................................................ 30

55. Grievance Procedure........................................................................................................... 31

56. Letters of Reprimand .......................................................................................................... 33

57. No-Strike Clause................................................................................................................. 33

58. Safety .................................................................................................................................. 34

59. Layoff.................................................................................................................................. 34

60. Reinstatement...................................................................................................................... 34 -81-

Page 4 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027
V. TERM....................................................................................................................................... 35 Appendix A – Salary Schedules ............................................................................................... 36 -82-

Page 5 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027
The Memorandum of Understanding (“MOU”) between the
Town of Hillsborough (“Town”) and Teamsters Union Local No. 856, I.B.T. (“Union”) representing the Public Works and Clerical Employees Unit for the period of January 1, 2025 through December 31, 2027 shall read as follows:

I. GENERAL

1. Bargaining Unit
The bargaining units covered by this MOU shall include all allocated positions of:

Clerical Unit
• Accounting Technician
• Senior Accounting Technician
• Service Clerk I/II
• Office Assistant
• Administrative Assistant
• Sr. Bldg. Inspector/Plan Checker
• Building and Planning Support Technician
• Permit Technician
Maintenance Unit
• Building Inspector I/II
• Facilities Lead Worker
• Maintenance Worker I/II
• Maintenance Lead Worker
• Public Works Inspector I/II
• Water Quality Technician

2. Management Rights
Except as modified by this MOU, it is understood and agreed that the Town retains all of its rights, power and authority to direct, manage and control the Town to the full extent of the law. The exercise of powers, rights, authority, duties and responsibilities by the Town, the adoption of policies, rules, regulations and practices in furtherance thereof, the use of judgment and practices in furtherance thereof, and the use of judgment and discretion in connection therewith shall be limited only by the specific and express terms of this MOU and then only to the extent such specific and express terms are in conformance with the law.

Any of the rights, powers, authority and functions that the Town possessed prior to the execution of this MOU are retained by the Town except as specifically limited by this MOU.
-83-

Page 6 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027
Nothing in this section shall be construed to excuse the Town from its obligation to meet and confer with the Union regarding any subject or matter not set forth in this section where required to do so by statute.

3. Union Rights
Communications with Employees
The Union shall be provided suitable space on a bulletin board at the work location for posting notices concerning official Union business.

The Town shall post the Memorandum of Understanding between the Town and Teamsters Local 856 on the Town’s website.

New Employee Orientation
The Town shall provide the Union access to its new employee orientation onboarding process, in which all employees new to the bargaining unit are advised of their employment status, rights, benefits, duties and responsibilities, or any other employmentrelated matters. The Union representative shall be provided at least 30 minutes to meet with the employee during this process. The Union shall receive not less than 10 days’ notice in advance of an orientation, except that a shorter notice may be provided in a specific instance where there is an urgent need critical to the employer’s operations that was not reasonably foreseeable.

Advance Notice
Except in cases of emergency as provided below in this subsection, the Union, if affected, shall be given reasonable advance written notice of any ordinance, resolution, rule or regulation directly relating to matters within the scope of representation proposed to be adopted by the Town and shall be given the opportunity to meet and confer with the appropriate management representatives prior to adoption.

In cases of emergency when the foregoing procedure is not practical or in the best public interest, the Town may adopt or put into practice immediately such measures as are required. At the earliest practicable date thereafter, the Union shall be provided with the notice described in the preceding paragraph and be given the opportunity to meet and confer with the appropriate management representatives. As used herein, “emergency” shall mean any situation in which proper management of the Town requires immediate action, or in which immediate action is necessary for the preservation of life or property.

List of Unit Employees
The Town shall furnish the Union with the names, current rate of pay; classifications; department; work location, work, home and personal cellular numbers; work and personal email addresses and home address that are on file with the Town. The Town shall notify the Union of the date of hire of each new, transferred or promoted employee appointed to a position covered by this memorandum. Notice shall be provided to the Union within thirty (30) calendar days of hire, or by the first pay period of the month following hire. The Town shall notify the Union when an employee leaves the unit. The Town shall provide -84-

Page 7 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027
the Union with the above information for all employees in the bargaining unit every 120 days.

4. Payroll Deduction
The Town will make its reasonable and customary efforts to ensure that the entity processing Town payroll processes the payment obligations in the usual and customary manner and time frames.

The Town shall withhold Union dues from the salary of an employee and remit withholdings to the Union, provided that the Union certifies in writing to the Town that the Union has and will maintain each employee’s authorization for such deductions.

Leave without Pay/Temporary Assignment out of the Unit – Employees on an unpaid leave of absence or temporarily assigned out of the unit covered by this agreement for an entire pay period or more shall have Union dues suspended for the period of the leave or temporary assignment only and such an employee shall have Union dues reinstated upon return.

Indemnifications/Hold Harmless Clause – The Union agrees to fully indemnify, defend and hold harmless the Town and its officers, employees and agents against any and all claims, proceedings, settlements and/or liability regarding the legality of this Section or any action taken or not taken by or on behalf of the Town under this Section.

Teamsters D.R.I.V.E. Program – The Town will provide payroll deductions for those members who voluntarily elect to participate in the Teamsters D.R,I.V.E. program (civic engagement for voter registration and political education).

D.R.I.V.E. or Democrat, Republican, Independent Voter Education, is the Teamsters’ political action committee. D.R.I.V.E. is non-partisan and independent from any political party. D.R.I.V.E.is supported through voluntary contributions from Teamsters members.

Such donations are not U.S. Tax Deductible.

The Employer agrees to deduct from the paycheck of all employees covered by this agreement voluntary contributions to D.R.I.V.E. D.R.I.V.E. shall notify the employer of the amounts designated by each contributing employee that are to be deducted from their paycheck on a weekly basis for all weeks worked. The employer shall transmit to D.R.I.V.E. national headquarters on a monthly basis, in one (1) check the total amount deducted along with the name of each employee on whose behalf a deduction is made, the employee’s social security number and the amount deducted from that employee’s check.

The Union agrees to hold the Employer harmless from loss of any judgement of a court of competent jurisdiction and from any order of the Labor Commission or agency of government in connection with or arising out or any deduction made pursuant to this Agreement.
-85-

Page 8 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027

5. Union Representatives
Union representatives may visit work locations where bargaining unit members are performing work provided, however, they shall not interfere with the normal conduct of work or duties of the employees as determined by the City Manager. The Union representative shall first advise the City Manager or his or her designated representative of his or her presence on the premises before contacting any employee covered by this MOU.

Activities such as the soliciting of membership, collection of dues, holding membership meetings, campaigning for office, conducting elections and distributing literature are strictly prohibited during working hours without the prior approval of the City Manager or his or her representative.

Except for the purpose of meeting and conferring for a new MOU, only one on-duty unit member designated as a steward shall be permitted to represent unit members or otherwise engage in activities on behalf of the unit at any time.

In the event the Town believes that the Union representatives are abusing the provisions of this Section, it shall contact the Union in writing to arrange a mutually acceptable time and place to investigate the Town’s complaint and to assure full compliance by the Union representative.

6. Personnel Files
An employee, or on presentation of written authorization from the employee an employee’s representative, shall have specific access to the employee’s personnel file upon request and reasonable convenience of the City Manager’s Office. Documentation in the personnel file relating to the investigation of a possible criminal offense, background information on the employee and letters of reference may be specifically excluded from the inspection and review by the employee and/or the employee’s representative.

Information which would be privileged under State law pursuant to the attorney-client privilege or the work product doctrine may also be excluded. Personnel files may only be reviewed in the presence of a designated employee of the City Manager’s Office. The Town will provide employees with copies of their personnel evaluations and warning letters, if any. Upon request, the employee may at his or her expense copy those portions of his or her personnel file not specifically excluded from review by this section.

7. Separability
If any section of the MOU should be found invalid, unlawful or unenforceable by reason of any existing or subsequently enacted legislation or by judicial authority, all other articles and sections of this MOU shall remain in full force and effect for the duration of the MOU.

In the event of invalidation of any article or section, the Town and the Union agree to meet within 30 days for the purpose of renegotiating said article or section. -86-

Page 9 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027

8. Maintenance of Benefits
All rights, privileges and terms and conditions of employment in full force and effect prior to this MOU and not in conflict herewith shall become a part hereby and remain until thereby mutually modified by the parties hereto.

9. Sole and Entire Agreement
The parties acknowledge that during the negotiations which resulted in this MOU each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from this area of meeting and conferring, and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in this MOU. Except as provided below, for the life of this MOU each party voluntarily and unqualifiedly waives the right to, and each agrees that the other shall not be obligated to, meet and confer with respect to any subject or matter referred to or covered by this MOU.

10. No Discrimination
There shall be no discrimination by either Union or Town on any basis prohibited by State or Federal law or on account of any legitimate Union activity.

11. New Work
The Town agrees to meet and confer if required by State statutory or case law concerning the impact of new equipment or machinery on the bargaining unit.

II. COMPENSATION

12. Salary
o Effective the first full pay period in January 2025, the salaries of bargaining unit employees shall be increased by 3.75%.
o Effective the first full pay period in January 2026, the salaries of bargaining unit employees shall be increased by 4.0%.
o Effective the first full pay period in January 2027, the salaries of bargaining unit employees shall be increased by 4.0%.

The relationships between classes in a series will be maintained as follows:

Accounting Technician Series
• Senior Accounting Technician – Steps D and E shall be 5% and 10% respectively above Step E Accounting Technician
Maintenance Worker Classes:
• Maintenance Worker I – Steps A and B shall be 10% and 5% respectively below Step A Maintenance Worker II
-87-

Page 10 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027
• Maintenance Leadworker – Step E will be 18% above Maintenance Worker II Step E
• Public Works Inspector – Step E will be 18% above Maintenance Worker II Step E
• Water Quality Technician – Step E will be 18% above Maintenance Worker II Step E
• Facilities Leadworker – Step E will be 5% above Maintenance Leadworker Step E
Clerical Classes:
• Service Clerk I – Steps A and B shall be 10% and 5% respectively below Step A Service Clerk II
• Service Clerk II – Step E will be 8.5% below Administrative Assistant Step E • Building and Planning Support Technician – Step E will be 9.7% more than Administrative Assistant Step E.

Building Inspector Classes:
• Building Inspector I – Steps A and B shall be 10% and 5% respectively below Step A Building Inspector II
New employees will be appointed at Step A. With the approval of the City Manager, Department Heads can recommend that candidates be appointed to a position at any step within the range.

Upon the employee’s successful completion of the probationary period, the Department Head shall recommend to the City Manager the advancement of the employee’s salary to Step B. Every 12 months thereafter following a performance evaluation, the Department Head shall make a recommendation regarding the employee’s advancement to the next step in the salary range.

In recognition of an exemplary performance evaluation, a Department Head can recommend that an employee’s salary be adjusted to the next step in the range at any time.

Upon the Department Head’s recommendation, employees who have served two years in an entry-level “I” position, and who receive average or above average evaluations shall be reclassified to a journey-level “II” classification.

13. Overtime
Hours worked in addition to an employee’s regularly scheduled shift of eight hours or more shall be compensated at an overtime rate of one and one-half hours times the employee’s base rate for each hour worked (e.g.: If an employee is normally scheduled to work eight hours in a day, the ninth hour will be paid at the overtime rate; if an employee is scheduled to work nine hours, the tenth hour will be paid at the overtime rate, etc.). -88-

Page 11 of 37 ends

Memorandum of Understanding
Public Works and Clerical Unit 2025-2027
The employee can choose to receive overtime as compensation or as compensatory time off (CTO).

All members who work in excess of eighty (80) hours in a two (2) week work period shall also be eligible for overtime for each hour worked in excess of eighty.

Overtime work which becomes available at the end of an employee’s regularly scheduled shift on the identifiable project on which the employee is working shall be offered first to that employee.

14. Compensatory Time Off
The maximum amount of CTO that may be accrued is one hundred (100) hours. An employee who has reached the limit shall be paid overtime compensation in cash for any additional overtime worked.

15. Call Back Pay
Compensation for a call back shall be earned at a minimum of two (2) hours and shall be compensated either in pay or compensatory time at the overtime rate. In addition to the two (2) hour minimum call back compensation, employees will receive travel time and mileage as follows:

Employees that live more than 20 miles from the corporation yard:
• Shall be paid sixty (60) minutes travel time to work
• Shall receive $30 in lieu of mileage and tolls.

Employees that live 20 miles or less from the corporation yard:
• Shall be paid thirty (30) minutes travel time to work • Shall receive $30 in lieu of mileage and tolls
No compensation will be given for travel time away from work.

In an emergency where property may be damaged or there is a danger to public health or safety, the Town may call any employee to report back to work.

16. On-Call Shifts (This section applies only to the Maintenance Unit) Employees assigned to weekend or holiday on-call shifts shall be compensated for six (6) hours at the overtime rate. On-call shifts require that at minimum, an employee report to work to complete a check of the Town’s water pressure systems, check Vista Park and other work assigned by the Director. The employee will then be free to leave the Town’s worksites and will serve as the primary person to receive return-to-work calls throughout the day. While serving an on-call shift, employees must return to work within sixty (60) minutes of the call-back. Additional call backs will be administered per Section 15. -89-

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The On-Call policy in place at the time of the adoption of the MOU shall remain in place for the term of the MOU unless the parties mutually agree to modifications. The On-Call policy shall include providing assigned employees to the On-Call Shift a Town provided cell phone.

For each scheduled on call shift, employees that live more than 20 miles from the corporation yard shall receive $30 in lieu of mileage and tolls.

For each scheduled on call shift, employees that live 20 miles or less from the corporation yard will receive $30 in lieu of mileage and tolls.

17. On-Call Vehicle (This section applies only to the Maintenance Unit) Employees who respond to a call will pick up the marked utility truck, which includes the necessary equipment to operate the Town provided cell phone hands free, at the Municipal Services Center.

The Town reserves its right to assign equipment and vehicles.

18. Stand-By Pay (This section applies only to the Maintenance Unit) Employees designated by the Director of Public Works to serve in a stand-by status for a twenty-four hour period starting at the completion of their regular work day shall receive two (2) hours of straight time in either cash or compensatory time off (at the employee’s option), at a rate equal to the employee’s base rate.

Employees assigned to stand-by duty will be provided Town issued cell phones and appropriate equipment that will allow for hands free use.

Employees who serve in stand-by status on Saturday or Sunday shall be compensated for three (3) hours of straight time in either cash or compensatory time off at the employee’s option, at a rate equal to the employee’s base rate.

Employees who serve in stand-by status on Town recognized holidays shall be compensated for four (4) hours of straight time in either cash or compensatory time off (at the employee’s discretion) at a rate equal to the employee’s base rate.

Employees who agree to serve in a stand-by status must be able to respond to a callback within one (1) hour. Employees who fail to respond to a notice of call-back will not be eligible for stand-by compensation.

A Labor/Management committee will be established to discuss, establish and maintain a procedure regarding on-call and stand-by. It is the intent to put into writing the selection, trade and notification process.
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19. Rest Periods
If an employee works more than fourteen (14) hours in a consecutive twenty-four hour period, the employee will be provided with an eight (8) hour unpaid rest period from the time last worked prior to returning to duty.

If an eight hour rest period overlaps with the start time of the employee’s regularly scheduled shift, the employee will only be required to work the remainder of the shift after the rest period is completed. The employee will be compensated at the regular rate as if the employee had worked the entire regularly scheduled shift. For example, if an employee’s eight hour rest break started at 0330 hours, the employee would report for work at 1130 hours and would work until the end of the regularly scheduled shift at 1700 hours. The employee would be compensated for the entire regular shift of 0730 – 1700 hours as if he or she had worked the entire day. Similarly, if an employee responds to an emergency at 2300 hours and continuously works until 1300 hours, the employee will be released for the eight hour rest at 1300 hours and compensated for the remainder of the regularly scheduled shift. Employees who fail to report to work after the rest period are ineligible for this compensation.

If an employee cannot be assigned to a rest break at fourteen hours due to the nature of the emergency, the employee shall be released to a rest break after working eighteen (18) consecutive hours.

20. Uniforms
The Town will continue to provide special work clothing as needed and to repair and replace such clothing as needed with the approval of the Department Head, per the Department Policy.

21. Out-of-Class Pay
Unit employees assigned the duties of a higher position by the Director shall be eligible for out of class pay. Out of class assignments must last a minimum of two consecutive days. Out of class pay will begin on the first day. Assignments shall be based on seniority provided the senior employee’s performance is evaluated as average or above average performance.

Out of class pay shall equal 5% of the employee’s base rate, not to exceed the maximum of the higher position’s salary range.

22. Acting Pay
Unit employees assigned by the Director to the duties of a higher classification that is vacant or the incumbent is on a long term leave of absence shall be eligible for Acting pay. Acting assignments must last a minimum of 30 consecutive days. Acting pay will begin on the first day of the assignment. Acting assignments for vacant positions without an incumbent shall not last more than 9 months unless mutually agreed upon by the Town and Union.
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Acting pay shall be a minimum of 5% of the employee’s base rate or the pay step to which the employee would have been promoted to the position, whichever is higher. Acting pay shall not exceed the maximum of the higher position’s salary range.

23. Incentive pay
Employees who are assigned by their Director to duties where specialized trainings or certifications are mandated to perform the job are eligible to receive premium pay after completing the training/receiving certification as follows:

Water Division
Current Program Current Requirements/Incentives
D-1 Required
D-2 $100/month
D-3 Additional $ 50 - total $150/month
New employees* Requirements/ Incentives
D-1 Required within 12 month of hire for MW I
D-2 $100/month-Required with 24 months of hire/promotion for MW II
D-3 Additional $ 50 - total $150/month
*This requirement is for employees hired after 12/15/2015 Sewer Division
Current
Employees**
Requirements/ Incentives
CW-1 Required
CW-2 $100/month
CW-3 Additional $ 50 total $150/month
New employees* Requirements/ Incentives
CW-1 Required within 12 months of hire for MW I
CW-2 $100/month-Required with 24 months of hire/promotion for MW II
CW-3 Additional $ 50 - total $150/month
*This requirement is for employees hired after 12/15/2015 **Current employees (hired prior to 12/15/2015) are required to take the CW-1 certification test yearly until passed
The Street and Facilities Division staff has the option to obtain either the Water or Sewer certifications. The certifications will only be required if the Street and Facilities Division participate in the On-Call program.

Note: Maximum of $ 150 month incentive pay for the for the above division certifications.

Class A/B driver’s licenses
Current employees Requirements/ Incentives
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Class B License $125/month
Class A License Additional $100 total $225/month
Hired prior to 12/15/2015
Future employees Requirements/ Incentives
Class B License $125/month-Required with 24 months
Class A License Additional $100 - total $225/month
Hired after 12/15/2015
No maximum number of staff for the Class B or Class A licenses.

Backhoe Certification
Proposed Program Requirements/ Incentives
Backhoe operator A $100/month
Note: 1. Maximum of three operators

2. Rotating operator schedule (if we have more than 3 qualified operators, as determined by the PW
Director)

3. The operators are required to be available for emergency service.

4. Yearly review of qualifications, availability and need will be done by the PW Director for each operator. Operators can be dropped from the program if they do not meet the minimum standards or are consistently unavailable (exceptions: prescheduled time off, verified illness).

Public Works Inspector
Current
Employees
Requirements/ Incentives
APWA PW inspector or
equivalent, determined by PW
Director
Required
Approved ICC Cert $100/month
Additional approved ICC Cert Additional $ 50 – total max $150/month Future employees Requirements/ Incentives
APWA PW inspector or
equivalent, determined by PW
Director
Required within 12 months of hire/promotion
Approved ICC Cert $100/month
Additional approved ICC Cert Additional $ 50 – total max $150/month Up to two additional Public Works Department employees are eligible for APWA PW inspector or equivalent, or ICC certifications.

Employees hired after December 15, 2015, who are required to get certifications but do not obtain them within the required timeframe (the timeframe will include 2 opportunities to take the required tests), will be separated from employment with the Town.

Employees hired prior to December 15, 2015 must continue to retake the certification tests until passed.
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Employees are eligible for incentive pay when all required documentation has been submitted to the department.

24. Bi-Lingual Pay
Any member of the bargaining unit approved by their Director who demonstrates proficiency in Spanish, Cantonese, Mandarin, American Sign Language or other language approved by the City Manager is eligible for an additional $100 per pay period.

Proficiency shall be measured by the successful completion of a test administered by an agency selected by the Town. Employees are responsible for making arrangements for their test. Employees will not be compensated for the time spent scheduling, preparing for or taking a proficiency test. The Town shall provide the use of its facilities for the test and pay for the cost of the examination, if any. Employees shall recertify every two years.

25. Notary Public Pay
Any member of the bargaining unit approved by their Director who is an maintains their Notary Public Certification and is required to perform notary tasks for the Town is eligible for an additional $100 per pay period.

26. Public Works Inspector Training
Maintenance Worker II’s who participate in the Public Works Inspector Training Program and are assigned Public Works Inspection duties by the Director for a minimum period of forty (40)/thirty-six (36) consecutive work hours shall be eligible for Public Works Inspectors Pay which is an additional 10% of base pay for such assignments.

27. Education Pay
Effective the first full pay period in January 2027, any member of the Clerical Bargaining Unit, who has a degree that exceeds the minimum qualifications of their classification, is eligible for education pay as follows:

Degree above MQ Amount per pay period
BA/BS Degree $50 per pay period
MA/MS Degree $75 per pay period
Education pay shall not be compounded. An employee shall receive the highest level of education pay they qualify for.

It is the employee’s responsibility to notify the Town of their eligibility for education pay.

Employees are required to provide Human Resources official copies of their college transcript or diploma as proof of eligibility.

Town will not make retroactive payments to employees.
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Employees are not eligible for education pay until the completion of 12 months of employment with the Town.

III. BENEFITS

28. Health Insurance
Active Employees
The Town’s contribution towards the employee’s medical coverage shall be determined by the coverage level the employee selects. The Town’s contribution shall be as follows:
• Employee only – shall not exceed the Bay Area Blue Shield Access + Region 1 Health Plan Employee only
• Employee plus one – shall not exceed the Bay Area Blue Shield Access + Region 1 Health Plan Employee plus one
• Employee plus 2 or more - shall not exceed the Bay Area Blue Shield Access + Region 1 Health Plan Family
If, during the term of this MOU, the Blue Shield Access + plan is not available in CalPERS Region 1, then the Town’s medical premium contribution shall be set at the 2nd highest HMO offered in CalPERS Region 1.

If, during the term of this MOU, the 2nd highest HMO becomes the Town’s medical premium contribution, then future year increases shall be subject to the 15% increase cap as defined below.

Each January 1, during the term of this MOU, the Town’s medical contribution shall increase by up to 15% of the appropriate Blue Shield Access + rate. The 15% increase shall be applied to the current Town’s monthly contribution rate. Any increase over 15% would be the responsibility of the employee, to a maximum of $100 per month.

Under no circumstances shall the Town’s increased monthly contribution be used to offset the employee’s contribution rate effective on December 1st of the previous year.

In addition, if an employee selects a plan that exceeds the Town’s medical premium contribution, then the employee shall be responsible to pay the amount that exceeds the Town’s medical premium contribution via payroll deductions.

Employees who have alternate coverage, such as coverage through a spouse’s employer’s plan (not individual coverage), are eligible to receive cash in lieu of medical insurance at the rate of 50% of the Kaiser premium of the employee’s actual enrollment level (single, employee + 1 or employee + 2 or more). Employees will be required to show proof of alternate coverage every year during open enrollment. Effective January 1, 2022, employees who have alternate coverage as of December 31, 2021 are eligible to receive cash in lieu of medical insurance in the following amounts:
• Single $384.13 per month
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• Employee + 1 $768.25 per month
• Employee + 2 or more $998.73 per month
Employees who receive the cash in lieu of medical benefit and who opt out of the program will be treated as employees hired after January 1, 2022 for future cash in lieu benefits.

Employees who enroll in the cash in lieu of medical benefit after January 1, 2022, who have alternate coverage, such as coverage through a spouse’s employer’s plan (NOT individual coverage” are eligible to receive a contribution to the employee’s deferred compensation account in the amount of three hundred dollars ($300) per month, in lieu of receiving medical benefits.

PERS Contribution
In accordance with Resolution 02-01, the Town’s contribution to PERS is set at an amount not less than the amount required under Section 22825 of the Public Employee’s Medical and Hospital Care Act. PERS will determine the contribution amount annually.

Retirees
The Town does not provide post-retirement health benefits to employees hired after January 1, 2002.

29. Retiree Health Savings Plan
Employees hired after January 1, 2002 are eligible to receive a contribution to a Retiree Health Savings Plan. Employees must meet vesting requirements as determined by the Town.

Current employees
Months of Service Monthly Contribution
Hire to 60 months $75
61 months – thereafter $150
Employees must meet vesting requirements of the plan as follows:
• Year 1 – 20%
• Year 2 – 40%
• Year 3 – 60%
• Year 4 – 80%
• Year 5 – 100%
Current employees who qualify for the $150 contribution shall begin to receive that monthly amount upon adoption of this MOU. No retroactive payments shall be made.

Employees hired on or after January 1, 2022 shall receive a monthly contribution to a Retiree Health Savings Plan in the following amounts:

Months of Service Monthly Contribution
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Hire to 60 months $75
61 months – thereafter $150
Employees must meet vesting requirements of the plan as follows:
• Year 5 – 100%
Effective the first full pay period in January 2025, employees hired on or after January 1, 2002 shall receive a monthly contribution to a Retiree Health Savings Account in accordance with the following:

Months of Service Monthly Contribution
Hire to 60 months 2.0% of base monthly salary
61 months – 239 months 3.0% of base monthly salary
240 months thereafter 4.0% of base monthly salary
Employees must meet vesting requirements of the plan as follows:
• Completion of:

Year 5 100% vested

30. Post-Retirement Payments
To compensate those retirees and their survivors who were promised health benefits upon retirement and those employees hired prior to January 1, 2002 who bargained in good faith to eliminate the post-retirement health benefit in favor of implementing an improved retirement pension plan (PERS 3% @ 60), the Town shall provide postretirement payments in lieu of health insurance as set forth below.

The actual amount of the payments will be equal to the retired employee’s actual cost for health coverage up to a maximum of the one-party, two-party or three-party Public Employees Retirement System (PERS) basic rate for the Bay Area Blue Shield HMO health plan. Retirees after January 1, 2015 are subject to the same active employee contribution structure in place when they retired.

Employees must be enrolled in a PERS health plan at the time of retirement to be eligible for this benefit. Former employees who enroll in PERS health plans during an open enrollment period after separation from the Town’s service are not eligible for this benefit.

Payments will continue until the retiree or survivor is no longer enrolled in the PERS health plan with the following exception: Retirees and survivors who were receiving retirement health benefits prior to January 1, 2002 will be permitted to select a health plan outside of PERS health plans if PERS rules do not permit their continued participation in the health plans.

Employees terminated as the result of disciplinary action or forced to resign as a result of a criminal conviction or plea of no contest are not eligible for the post-retirement payments.
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Retirees are responsible for keeping the Town notified of their current address. If payments are discontinued because no forwarding address is available, the Town will not be liable to provide retroactive payments. The Town will resume payments upon notification of an updated address if the former employee is otherwise qualified to receive the payments.

31. Disability Income Protection
The Town will provide Long Term Disability (LTD) Insurance which will provide 66 2/3% of salary to a maximum of $6,000 monthly and which will begin sixty calendar days after the first day of disability. The Town shall pay the entire premium for LTD.

32. Dental and Orthodontia Plan
Employees shall be included in the Town’s dental and orthodontia plans. The benefit maximum is $2,500 per participant per year. Plan year is from January 1 – December

31. Effective for employees hired after January 1, 2012: retirees are not allowed to participate in the Town’s dental benefit program.

33. Vision Plan
Employees shall be included in the Town’s vision plan. The maximum benefits shall be $500 per participant per year. Plan year is from January 1 – December 31.

Effective for employees hired after January 1, 2012: retirees are not allowed to participate in the Town’s vision benefit program.

34. Life Insurance
The Town shall provide a group life insurance policy in the amount of $100,000 of coverage to each probationary and regular employee during the term of this MOU.

35. Retirement
PERS Classic Members
Employees that were hired before June 30, 2012 are considered Classic members and participate in the 3% @ 60 program. The employee will pay the member’s contribution to the Public Employees Retirement System (PERS), plus an additional 1%. .

Final retirement compensation for purposes of calculating retirement benefits shall be based upon the “single highest year” method under PERS.

Employees shall be able to have their contribution deferred pursuant to the provisions of §414 (h)(2) of the Internal Revenue Code.
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Employees’ PERS contributions, although designated as employee contributions, are being paid by the Town in lieu of contributions by the employee in accordance with 414(h)(2) of the Internal Revenue Code.

The Town implemented the following retirement formula for all Classic employees hired after July 1, 2012. The new retirement formula is:

2.0% @ 60
36 month average for final compensation
The employee is required to pay the member’s contribution to PERS PERS New Members
Employees that are considered “New miscellaneous members” will participate in the 2% @ 62 retirement program. Employees will pay the employee share, which is 50% of the total normal cost, as determined by PERS.

The Town will contact CalPERS and arrange for an election to potentially implement the amendment to allow for employee contributions toward the employer portion of retirement to count as employee contributions (GCS 20516).

36. Wellness
Employees can be reimbursed up to $400 per year for the following qualifying wellness activities:
• Gym fees
• Nutritional counseling
• Smoking cessation programs
• Chiropractic services
• Acupuncture services
• Weight loss programs
• Parks and Recreation sponsored fitness programs from other municipalities that are preapproved by the Human Resources Manager
• Equipment (home gym equipment: Bowflex, Pelaton, etc.; equipment for various classes:
yoga mat, boxing gloves, etc.)
• No clothing is eligible for reimbursement

37. Military and Spousal Military Leave
Military and Spousal Military Leave shall be granted in accordance with the provisions of State and Federal law. All employees entitled to military and/or spousal military leave shall give the City Manager an opportunity within the limits of military regulations to determine when such leave shall be taken.

38. Leave of Absence Without Pay
The City Manager may, at his or her discretion, grant a regular or probationary employee Leave of Absence without pay or seniority for a period not to exceed six months for -99-

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medical reasons, and three months for other types of leaves. No such leave shall be granted except upon written request of the employee setting forth the reason for the request, and the approval will be in writing.

Upon expiration of an approved leave or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the position held at the time leave was granted.

Failure on the part of an employee on leave to report promptly at its expiration or within a reasonable time after receiving notice to return to duty shall be cause for discharge. The depositing in the United States mail of a first-class letter postage paid and addressed to the employee’s last known place of address shall be reasonable notice.

39. Jury Duty
Employees who are required to serve as trial jurors shall be entitled to be absent from their duties with the Town during the period of such service or while necessarily being present in court as a result of such call. Employees shall be paid their full salary for such duty.

40. Sick Leave
Sick leave with pay shall be granted to all probationary and regular employees who are assigned to allocated positions. Sick leave shall not be considered as a right which an employee may use at his or her discretion, but shall be allowed only in case of necessity and actual sickness or disability.

In order to receive compensation while absent on sick leave, the employee shall notify the on-duty supervisor as early as possible prior to the beginning of his or her shift, or as may be specified by the Department Head.

When absence is for more than one workday, the employee may be required to file a physician’s certificate or a personal affidavit with the City Manager’s Office, excusing the employee from work.

Sick leave shall be earned by full-time employees at the rate of 4.31 hours per bi-weekly pay period. This accrual shall be prorated for part-time personnel in allocated positions.

There is no maximum accrual limit for sick leave.

Sick leave will not be accrued while an employee is on non-industrial disability or unpaid leave.

No person shall be entitled to sick leave with pay while absent from duty on account of any of the following causes:
• Sickness or disability sustained while on leave of absence, other than his or her regular vacation or holiday
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• Disability received as a result of engaging in a gainful occupation outside Town employ
Not more than 104 hours of sick leave each calendar year may be taken in case an employee’s presence is required elsewhere because of sickness or disability of members of his or her immediate family. The immediate family shall consist of the spouse, children, parents, siblings, domestic partner or other individuals whose relationship to the employee is that of a dependent or near dependent. In each such case the City Manager shall grant such sick leave only when, in his or her opinion, the relationship of the sick or disabled person to the employee warrants such use of sick leave.

Employees who have exhausted said 104 hours of family sick leave may be permitted to use remaining sick days with the approval of the Director, provided they have used their balance of Compensatory Time Off first.

Unused Sick Leave Upon Retirement
Any full-time employee of the Town with ten years of continuous service at the time of retirement can choose to be paid in cash for accumulated sick leave, up to the equivalent of one month’s pay, upon separation from service with the Town of Hillsborough.

Retirement, for the purpose of this rule, shall be construed to mean the termination of employment in order to accept service or disability retirement under PERS.

All remaining sick leave shall be converted to service credit under PERS.

Employees terminated as the result of disciplinary action or forced to resign as a result of a criminal conviction or plea of no contest are not eligible for this benefit.

41. Bereavement Leave
With the consent of the Department Head, a regular employee may be allowed to be absent from the duties of his or her position and to receive full compensation during such absence for a period not to exceed five (5) scheduled shifts in the case of death or of critical illness where death appears imminent of the employee’s spouse, children, parents, siblings, in-laws, grandparents domestic partner or other individuals whose relationship to the employee is that of a dependent or near dependent. Where such a death or critical illness has occurred, the employee shall furnish satisfactory evidence of such death or critical illness to his or her Department Head.

42. Industrial Disability Leave
Any regular employee of the Town who has suffered any disability arising out of or in the course of employment as defined by the Workers’ Compensation laws of the State of California may be entitled to disability leave while disabled without loss of compensation for the period of such disability to a maximum of ninety (90) days. Such disability with pay may be extended at the discretion the City Manager not to exceed one year. -101-

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The Town may call for medical examinations as frequently as would be reasonably necessary given the nature and extent of the injury and the degree of change of condition within a given period of time, but shall not schedule examinations so frequently as to constitute harassment of the employee.

The Town may terminate industrial disability leave if a disability retirement is initiated.

43. Family Medical Leave
The Town will grant Family Medical Leave in accordance with the requirements of applicable State and Federal laws in effect at the time the leave is granted. No greater or lesser leave benefits will be granted than those set forth in such State or Federal laws.

In certain situations, the Federal law requires that provisions of State law apply.

Employees will be eligible for the most liberal benefits available under either law.

Family Medical Leave is unpaid. In a case where an employee is taking leave for his or her own health condition or to take care of a spouse, child or parent who has a serious health condition, the Town requires the employee to substitute any of the employee’s accrued vacation, holiday, CTO or sick leave for an unpaid period of leave.

In a case where an employee is taking leave for birth or placement of a child, including for bonding purposes, the Town requires the employee to substitute any of the employee’s accrued vacation, holiday or CTO for an unpaid period of leave.

44. Short Term Disability (This Section applies only to the Maintenance Unit) If an Eligible full-time or part-time Employee is disabled for more than five consecutive business days, the employee may be eligible for State Short-Term Disability Leave (“SDI”). The following summarizes Short-Term Disability Leave:
• There is a five-day waiting period for SDI benefits. The first five consecutive business days absent will be charged to Sick Leave. If the disabled employee does not have enough Sick time to cover the absence, the time not covered by Sick Leave will be charged to any accrued, but unused Vacation, Holiday Leave or Comp Time. If the employee does not have enough accrued time to cover the absence, those remaining hours will be unpaid.
• To apply for SDI benefits, the employee must provide Human Resources with acceptable medical certification from his/her attending physician certifying that the employee is disabled from performing the essential functions of his/her position due to illness or injury. Medical certification must be submitted as the employee’s medical circumstances evolve, or at a minimum at the end of the first, second, and third months of disability, verifying the continued disability and stating the estimated date of return to work. If the employee also qualifies for Family and Medical Leave (FML), the medical certification required for FML will suffice for SDI. • Once an employee’s application for SDI benefits has been approved, their absence will be charged to disability.
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• While on SDI, the disabled employee will receive his/her full salary through a combination of payments from the Town (using accrued leaves) and State Disability Insurance. If the employee does not have any accrued leave to draw on, those hours will be unpaid. If an employee qualifies for state disability benefits, he/she is required to apply for them. Upon receiving your state disability check you must notify Human Resources and we will reduce your paycheck by the amount you receive from SDI. Payroll may call SDI to confirm the amount of the disbursement.
• If the disabled employee also qualifies for Family and Medical Leave (“FML”), SDI will run concurrently with FML.
• Health, Dental, and Vision benefits will continue during SDI, subject to continued payment of any employee contribution toward health insurance premium and continued availability of accrued leave benefits to draw on. • Eligibility for Life, Accidental Death and Dismemberment, and Long Term Disability insurance will continue during SDI.
• Vacation and Sick Leave do not accrue after the first 14 days of SDI. • After the first 14 days of SDI, the disabled employee is not eligible for paid Holidays.
• SDI may continue for up to 90 consecutive days, provided disability continues and appropriate medical certification is provided.
• Upon returning from leave, an employee will be reinstated to the same position held at the time of the leave. An employee has no greater right to reinstatement than if she/he had been continuously employed. For example, if an employee would have been laid off had she/he not gone on leave, or if his/her position has been eliminated during the leave, then she/he will not be entitled to reinstatement. • If a disabled employee returns to work from SDI for 30 days, and is subsequently disabled due to the same serious health condition that caused the first disability, the employee will be required to satisfy a new five-day waiting period and the disability will be treated as a new claim for SDI benefits. • Claims for SDI benefits are limited to one 90 day disability in a 12 month period.

45. State Disability Insurance
The Town will contact the Employment Development Department of the State of California to begin the process for implementing the SDI benefit for the Clerical Unit, upon a written request from Teamsters Local 856.

46. Vacation
Vacation may be taken in increments as determined by the employee. Employees will give seven (7) days’ notice of their intent to take vacation to their Supervisor. The Supervisor shall approve the scheduling of the vacation prior to the employee taking the -103-

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time off. In unforeseen circumstances, an employee can request vacation with less than 7 days’ notice at the discretion and approval of the Department Head.

The purpose of vacation leave is to enable each eligible employee annually to return to his or her work refreshed. All regular and probationary employees shall be entitled to vacation leave with pay.

The progressive vacation accrual schedule is as follows:

Years of
Service
Completed
Bi-Weekly
Accrual Rate
Hours per
Year
Start date to
end of the 4th
year

3.08 80
Beg. of the 5th –
end of the 9th

4.62 120
Beg. of the 10th 4.92 128
Beg. of the 11th 5.23 136
Beg. of the 12th 5.54 144
Beg. of the 13th 5.85 152
Beg. of the 14th
and over

6.15 160
This schedule shall be prorated for part-time employees in allocated positions.

If the requirements of the service are such that an employee is not allowed to take part or all of his or her accrued scheduled vacation in a particular calendar year, such vacation may be taken during the following calendar year or paid for at the discretion of the employee.

The maximum accumulation of vacation leave may not exceed two times the employee’s annual earned vacation. Once the maximum vacation accumulation is reached vacation leave will cease to accrue.

In the event one or more municipal holidays fall within a vacation leave, such holidays shall not be charged as vacation leave.

Vacation will not be accrued while an employee is on a non-industrial or unpaid leave.

Employees who terminate employment shall be paid in a lump sum for all accrued vacation leave earned prior to the effective date of termination.

47. Vacation Buy-Back
Employees have the ability to cash out between 20 and 60 hours of accrued vacation leave each year:
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• Employee must have taken a minimum of 40 hours of accrued vacation during the election year to be eligible to sell back vacation. Vacation hours sold back do not count as vacation hours used for this purpose.
• Employee must have a balance of 100 hours at the time of election to cash out vacation hours.
• The employee must designate between December 1 and December 10 of each year the amount of vacation hours to be cashed out in the following year. • Payment of vacation hours elected for cash out will be made in the first pay period in August of the year following the election.
• Vacation hours cashed out applies only to hours earned in the year following the election.
• Elections are irrevocable.

48. Holidays
A holiday equals eight (8) hours leave. Thus employees shall receive a total of 96 hours of leave for twelve eight-hour holidays.

If a holiday falls on an employee’s scheduled day off, the employee will have the option of receiving eight hours compensatory time off or eight hours of compensation paid at the regular hourly rate.

Effective January 1, 2025, the recognized holidays to be observed by the Town for unit employees are as follows:

Date Holiday
January First New Year’s Day
Third Monday in January Martin Luther King’s
birthday
Third Monday in February Presidents’ Day
Last Monday in May Memorial Day
July Fourth Independence Day
First Monday in September Labor Day
November Eleventh Veteran’s Day
Fourth Thursday in
November
Thanksgiving Holiday
Friday after Thanksgiving Friday after Thanksgiving
December Twenty-fourth Christmas Eve
December Twenty-fifth Christmas Day
Floating Holiday (8 hours)
Floating Holiday (8 hours)
Day of Reflection (8 hours)
Employees will accrue sixteen (16) hours of floating holiday leave and eight (8) hours of leave for a Day of Reflection on January 1st of each year. If a new employee’s hire date -105-

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is prior to June 30, that employee’s will receive twenty-four (24) hours of floating holiday/Day of Reflection. If the employee’s hire date is July 1 or later that employee will receive twelve (12) hours of floating holiday/Day of Reflection for that calendar year.

Thereafter, accrual shall be consistent with continuing employees. . Floating Holiday/Day of Reflection leave may not be carried over into the next calendar year.

Day of Reflection is in recognition of holidays of individual and community importance, including Juneteenth, Cesar Chavez Day, Indigenous Peoples’ Day.

Every day appointed by the President of the United States or the Governor of this State for a public fast, Thanksgiving or holiday and every day pronounced as a National Day of Mourning is a holiday when also approved by the City Council.

Regular and probationary employees shall not be required to be on duty on holidays unless the employee’s services are required in the interests of the public health, safety or general welfare.

When a holiday falls on a Sunday, the following Monday shall be observed. When a holiday falls on a Saturday, the preceding Friday shall be observed.

Floating holiday hours may be taken in any increment with the advance approval of the Department Head.

If an employee is requested to work on a holiday, he or she shall be compensated at the overtime rate, in addition to receiving holiday compensation.

49. Tuition Reimbursement
College Reimbursement
Subject to budget constraints, the Town will reimburse an employee’s tuition dependent on the following conditions:

1. Employees should attain approval for reimbursement from their Department Head prior to the beginning of the semester.

2. Tuition reimbursement will be based on local community college or California State University fee structures and limited to $1,500 per employee per calendar year.

The City Manager may approve additional reimbursement for expenses when an employee participates in an accelerated college degree program.

3. Employees must attain a grade of C or better in order to be eligible for reimbursement as follows:

Grade % of Reimbursement
A 100%
B 80%
C 50%

4. Reimbursement will be approved after the employee submits proof of payment and receives his or her grade.
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Building Inspector Licenses and Certifications
The Town will reimburse Building Inspectors for their costs to take examinations for professional licenses or certifications. To be eligible for reimbursement the Building Inspector must obtain the Department Head’s approval prior to taking the examination and must receive a passing score or rating.

Additionally, the Town will reimburse the Building Inspectors for the costs associated with maintaining their professional licenses or certificates, such as required continuing education or license renewal costs.

Facilities Lead Worker Licenses
The Town will reimburse Facilities Lead Workers for their costs to take examinations for the State Contractors license. Additionally, the Town will reimburse the Facilities Lead Workers for required continuing education or license renewal costs.

IV. EMPLOYMENT

50. Notification of Job Openings
All openings for full-time or part-time allocated positions in this unit shall be posted on the Department bulletin board, and/or sent out by email.

51. Probation
All unit employees shall serve a probationary period of 12 months.

Upon successful completion of the probationary period, an employee shall attain a regular employment status.

Anyone serving in a probationary period may be rejected at any time without cause and without notice. Rejection during a probationary period will not be subject to the grievance procedure. If serving an initial probation with the Town, rejection during a probationary period will result in termination.

If an employee is rejected during probation as a result of a promotion, they will have bumping rights to their former classification where they attained regular status.

52. Attendance
Employees shall be in attendance at their work in accordance with the rules regarding hours of work, holidays and leaves. Failure on the part of an employee, absent without authorized leave, to return to duty within 24 hours after receiving notice to return shall be cause for immediate discharge and such employee automatically waives all rights under the personnel ordinance and these rules. The depositing in the United States mail of a first-class letter postage paid, addressed to the employee’s last known place of address, shall be reasonable notice.
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53. Hours of Work
Employees shall be scheduled to work for 80 hours over each bi-weekly pay period and be compensated at the regular rate of pay for the same. Subject to the needs of Town, employees may be assigned to one of the following working shifts:
• 8 hours per day, 5 days per week
• 9 hours per day for 8 shifts, and one 8 hour shift
• 9 hours per day for 8 shifts, and 4 hours per day for 2 shifts • 10 hours per day, 4 days per week
Variations of schedules will be permitted by agreement between the Department Head and employees.

54. Discipline
The Town may discharge, suspend, demote, reduce salary or otherwise discipline any employee for cause including, but not limited to:
• Dishonesty
• Insubordination
• Use, possession or being under the influence of alcohol or drugs • Incompetence
• Willful negligence
• Inability to meet minimum licensing or bonding requirements of the employee’s regularly assigned position
• Fighting
• Discourteous treatment of coworkers or residents
• Unexcused absenteeism
• Tardiness when reporting to work or returning from breaks • Misuse of Town property
• Violation of Town policies
• Failure to perform work as required
• Failure to comply with or violation of the Town’s reasonable rules regarding safety conduct and operations
• Willful damage to public property
• The commitment or conviction of any criminal act that would directly affect work duties
Any regular employee who has been subject to such discipline shall be notified of the reasons for such action in writing with a copy of such letter furnished to the Union. A letter sent by first-class mail to the employee’s last known address shall be considered adequate notice.

A progressive discipline process shall be followed, except when the safety and well-being of the employee, co-workers, members of the public or public property is endangered.

Pre-Disciplinary Hearings
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No regular employee shall be demoted, suspended or discharged for a disciplinary purpose except in accordance with the provisions of this section; provided, however, that this section shall not apply to suspensions of less than 8 hours.

Whenever the Town proposes to demote, suspend or discharge a regular employee in a case in which this section is applicable, the Town shall provide the employee with written notice of the proposed action. The notice shall state the proposed disciplinary action and the reasons for it. The notice shall also include a copy of the charges and materials upon which the proposed action is based.

The employee shall have the right to present an oral or written response to the proposed action. Thereafter the Town shall determine, based upon such response and the materials upon which the proposed action was based, whether to impose the action initially proposed, a lesser action or to take no action. The Town shall promptly notify the employee in writing of such decision.

Employees who decide to appeal the decision of the pre-disciplinary hearing shall file a grievance at Step 2 Department level.

55. Grievance Procedure
Grievances subject to arbitration shall be only such grievances which involve the interpretation, application, or compliance with the provisions of this Memorandum or Departmental policies, or a dispute or disagreement concerning whether or not discipline, including discharge, was for just cause.

Step I - Informal Level
An employee who has a grievance shall first discuss the grievance on an informal basis with his or her supervisor within fifteen (15) calendar days of the alleged violation or within fifteen (15) calendar days of the time the grievant knew of or could have reasonably discovered such action or occurrence. Within fourteen (14) calendar days of receipt of the grievance, the supervisor shall investigate the matter, if necessary. Every effort will be made by the parties to resolve the grievance at this level and may include a conference among the Union, supervisor or other administrative staff. The supervisor will provide the employee with a written response to the grievance.

Grievances by the Town shall be discussed with the Union within fifteen (15) calendar days of the alleged violation. If the parties are not able to resolve the issue, within fifteen (15) days after the last communication with the Union the Town may submit a request for arbitration pursuant to Step 4.

Step 2 – Department Level
If the grievance is not resolved at Step 1 or involves the termination or suspension of more than 8 hours and has not been resolved at the Pre-Disciplinary Hearing, the employee may submit the grievance in writing to the Department Head within fifteen (15) calendar days after the presentation of the supervisor’s reply. The written grievance shall:
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• Fully describe the grievance and how the grievant was adversely affected • Set forth the section(s) of this Memorandum or Department policy allegedly violated • Indicate the date(s) of the incident grieved
• Specify the remedy or solution to the grievance sought It shall be the responsibility of the employee to submit a copy of the grievance to the Union. The Department Head or his/her designee, if necessary, may investigate the matter. The Department Head or his/her designee shall also schedule a meeting with the grievant and shall provide a written response to the grievant after holding the meeting with the grievant. The meeting and provision of the written response shall occur within fifteen (15) calendar days after receipt of the grievance.

Whenever the immediate supervisor and the Department Head is one and the same person, this step in the procedure shall be omitted.

Step 3 - City Manager Review
If the grievance is not resolved at Step 2 a written grievance may be filed with the City Manager or his or her designee within fifteen (15) business days after the presentation of the Department Head’s reply.

The City Manager or his/her designee will review the written grievance and may, at his/her discretion, meet with the employee to discuss the grievance. The City Manager or his/her designee shall reply in writing to the grievance within fifteen (15) calendar days of the meeting with the employee or, if no meeting occurs, within his/her receipt of the Step 2 grievance; provided, however, that in the event that the City Manager or his/her designee is away from the Town during this period, his/her time to reply shall be extended by and equal number of days that he/she is absent to a maximum of twenty (20) days.

Step 4 – Mediation
At the Union’s request, the matter may be referred to mediation. The Town and the Union may mutually agree to the selection of a mediator or a request may be made to the State Mediation and Conciliation Service for the assistance of a mediator to evaluate and assist the parties to reach resolution.

Step 5 - Arbitration
If the grievance is unresolved at Step 3 or Step 4 if utilized, either the Union or the Town may, within fifteen (15) calendar days, request in writing arbitration and the parties shall attempt to mutually agree upon an arbitrator. In the event the parties are unable to agree upon an arbitrator, after thirty (30) days either party may request a list of seven (7) names from the California Conciliation and Mediation Service. Each party shall alternately strike one (1) name until an arbitrator is selected. The right to strike the first name shall be determined by lot and the parties shall alternately strike one (1) name from the list until only one (1) name remains. The remaining panel member shall be the arbitrator. -110-

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Hillsborough City CouncilJanuary 13, 2025

Hillsborough City Council
January 13, 2025