Agenda — Hillsborough City Council, March 10, 2025

TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor 1600 Floribunda Avenue
Leslie Marden Ragsdale, Vice Mayor Hillsborough, CA 94010 Laurie Davies Adams, Councilmember www.hillsborough.net Marie Chuang, Councilmember Phone 650-375-7400
Christine Krolik, Councilmember

A G E N D A
MONDAY, MARCH 10, 2025
4:15 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.

In the event a Councilmember is participating remotely under the requirements of Government Code Section 54953 with regard to “just cause” or an “emergency” situation as those terms are defined in the Brown Act, the Town will stop the meeting if there is any technology disruption until such time that the public is reconnected to the live in person meeting and able to provide comment.

To attend the meeting in person:
1600 Floribunda Avenue, Hillsborough, CA 94010
To provide Public Comment in person:

Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk. Speakers may speak for up to three minutes.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/83549684711?pwd=XYLobIvfamCxoQwzy8Td2dhKr3359a.1 • Dial-in via phone:
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Meeting ID: 835 4968 4711
Passcode: 028761
To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak for up to three minutes.

CLOSED SESSION (4:15 pm)
Agenda – Hillsborough City Council
Monday, March 10, 2025

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CALL TO ORDER

ROLL CALL

PUBLIC COMMENT
Members of the public may provide public comments on the item on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to the item on the Closed Session agenda.

Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff – One Potential Case
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Litke v. Town of Hillsborough, San Mateo Superior Court No. 23-CLJ-05921 C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Manager

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 pm)
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. PRESENTATION
• HOMEOWNERS' INSURANCE UPDATE BY UNITED POLICYHOLDERS AND

CALIFORNIA DEPARTMENT OF INSURANCE
VI. TOWN UPDATE
Agenda – Hillsborough City Council
Monday, March 10, 2025

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VII. PUBLIC COMMENT
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

VIII. ANNOUNCEMENT OF CONFLICT OF INTEREST
This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

IX. CONSENT CALENDAR
The Consent Calendar includes routine items which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 13, 2025 AND FEBRUARY 12, 2025

2. MONTHLY CLAIMS: FEBRUARY 1 THROUGH FEBRUARY 28, 2025

3. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A FEE AGREEMENT WITH EIDE BAILLY LLP FOR AUDIT SERVICES

4. FY 2025-26 CITY COUNCIL GOAL SETTING – WORK PLAN SUMMARY

5. REVISED 2025 COUNCILMEMBER REPRESENTATIVES TO TOWN AND REGIONAL

ASSIGNMENTS

6. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 25-01 FOR THE HILLSBOROUGH BEAUTIFICATION FOUNDATION CELEBRATE MAY! EVENT UNDER CEQA GUIDELINES 15378 AND 15301

7. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 25-02 FOR THE

SOLMATEO SIGNATURE KITCHEN TOUR EVENT UNDER CEQA GUIDELINES 15378 AND 15301

8. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 25-03 FOR THE

PARCA AUXILIARY ANNUAL LUNCHEON AND FASHION SHOW UNDER CEQA GUIDELINES 15378 AND 15301

9. APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 25-04 FOR THE HILLSBOROUGH SCHOOLS FOUNDATION’S 2025 FUN RUN UNDER CEQA GUIDELINES 15378 AND 15301

10. LEGISLATIVE UPDATE
Agenda – Hillsborough City Council
Monday, March 10, 2025

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11. RESOLUTION ESTABLISHING A $100,000.00 REWARD FOR INFORMATION

LEADING TO THE ARREST AND CONVICTION OF THE PERSON RESPONSIBLE

FOR THE SHOOTING OF OUR TOWN OF HILLSBOROUGH POLICE OFFICER ON FEBRUARY 22, 2025 UNDER CEQA GUIDELINE 15378
X. OLD BUSINESS

12. DIRECT STAFF ON NEGOTIATING THE POTENTIAL 40 BAYWOOD AVENUE PROPERTY DONATION UNDER CEQA GUIDELINE 15378
XI. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments.

XII. ADJOURNMENT
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request under the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
MARCH 10, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 13, 2025 AND FEBRUARY 12, 2025
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UNAPPROVED MINUTES
MONDAY, JANUARY 13, 2025
5:00 P.M. CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

This meeting included teleconference participation by Councilmember Laurie Davies Adams from 68- 1050 Mauna Lani Point Drive Apartment B-201, Waimea, Hawaii and Councilmember Christine Krolik under the just cause provision of the Brown Act. The agenda was posted at Councilmember Laurie Davies Adams’s teleconference location.

CLOSED SESSION

CALL TO ORDER
Mayor Cole called the meeting to order at 5:00 p.m.

ROLL CALL

Present: Adams (by teleconference), Chuang, Krolik (by teleconference), Ragsdale, Cole

PUBLIC COMMENT
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: Glenn Berkheimer
Employee Organization: Teamsters Local 856 - Public Works and Clerical Employee Organization: Teamsters Local 350 - Public Works Supervisors B. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: Glenn Berkheimer
Employee Organization: Hillsborough Police Officers Association C. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: City Manager Doug Davis
Unrepresented employees: Accountant, Administrative Services Manager, Assistant City Manager, Assistant Director of Building and Planning, Assistant Director of Finance, Assistant Engineer, Assistant Planner, Associate Engineer, Associate Planner, Budget Analyst, Building Official, Chief Building Official, Chief of Police, City Clerk, Communications Manager, Deputy City Clerk, Deputy Director of Public Works, Director of Building and Planning, Director of Finance, Director of Public Works-City Engineer, GIS Coordinator, GIS Technician, Human Resources Manager, Management Analyst, Management Assistant, Planning Manager, Police Captain, Police Lieutenant, Public Works Superintendent, Senior Accountant, Senior Civil Engineer, Senior Management Analyst, Senior Planner, Support Services Manager -2-
Unapproved Minutes – Hillsborough City Council
Monday, January 13, 2025

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ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:34 p.m.

REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Cole called the meeting to order at 6:00 p.m.

II. ROLL CALL

Present: Adams (by teleconference), Chuang, Krolik (by teleconference), Ragsdale, Cole Councilmember Krolik announced she was attending the meeting under the “just cause” provision of the Brown Act that allows a Councilmember to teleconference to a meeting for the caregiving need of a grandchild.

III. PLEDGE OF ALLEGIANCE
Mayor Cole led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session to consider three items related to labor negotiations; direction was given to staff, and there was no reportable action.

Mayor Cole held a moment of reflection for the victims of the fires in Los Angeles County and expressed gratitude to first responders.

V. PRESENTATION
• HIP HOUSING 2025 CALENDAR
HIP Housing Board Member Mary Leahy presented the HIP Housing 2025 Calendar.

Councilmembers provided comments.

VI. PUBLIC COMMENT
Larry Friedberg thanked the City Council for honoring his wife, Phyllis Tankel, with the Mayor’s Award at the August 12, 2024 meeting, and requested that the Mayor’s Award be formally renamed the “Phyllis Tankel Award” in her honor.

VII. ANNOUNCEMENT OF CONFLICT OF INTEREST
Councilmember Krolik announced that she would recuse herself from Item 14 as her home is within 1,000 feet of the property. City Attorney Diaz provided additional information.

VIII. CONSENT CALENDAR
Mayor Cole removed Item 6, Item 11 and Item 14.

Vice Mayor Ragsdale provided comments on Item 4.

On motion by Councilmember Chuang, seconded by Councilmember Krolik and unanimous on roll call vote, Consent Calendar Items 1, 2, 3, 4, 5, 7, 8, 9, 10, 12, and 13 were approved.

1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 12, 2024 AND DECEMBER 9, 2024
The City Council meeting minutes of November 12, 2024 and December 9, 2024 were approved.

2. MONTHLY CLAIMS: DECEMBER 1 THROUGH DECEMBER 31, 2024 -3- Unapproved Minutes – Hillsborough City Council
Monday, January 13, 2025

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The monthly claims for December 2024 were approved as submitted.

3. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING DECEMBER 31, 2024
The Treasurer's Report for the quarter ending December 31, 2024 was approved.

4. APPROVAL OF AN APPLICATION FOR A NEW BANNER FOR THE

HILLSBOROUGH SCHOOLS FOUNDATION ANNUAL DINNER DANCE AND AUCTION FUNDRAISING EVENT PURSUANT TO CEQA GUIDELINE 15301 The application for the Hillsborough Schools Foundation Annual Dinner and Auction fundraising event banner was approved.

5. RESOLUTION APPROVING THE SECOND REVISED AND RESTATED SAN MATEO

COUNTY OPERATIONAL AREA EMERGENCY SERVICES ORGANIZATION JOINT

POWERS AGREEMENT
The resolution approving the second revised and restated San Mateo County Operational Area Emergency Services Organization Joint Powers Agreement was adopted.

6. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A LICENSE AGREEMENT WITH CENTRAL COUNTY FIRE DEPARTMENT FOR TEMPORARY USE OF 1640 FLORIBUNDA AVENUE AND 1600 FLORIBUNDA AVENUE (WALNUT PARKING LOT) PURSUANT TO CEQA GUIDELINE 15301 City Manager Doug Davis responded to City Council questions.

Mayor Cole opened public comment.

Laith Salma expressed concerns regarding the term for the use of the property as it relates to the future Town Hall project, and requested assurance that the use would be temporary only.

Mayor Cole closed public comment.

On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, the resolution approving and authorizing the City Manager to execute a license agreement with Central County Fire Department for temporary use of 1640 Floribunda Avenue and 1600 Floribunda Avenue (Walnut parking lot) was adopted.

7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF
HILLSBOROUGH AND THE TEAMSTERS LOCAL 856 – PUBLIC WORKS AND

CLERICAL UNIT
The resolution approving and authorizing the City Manager to execute the Memorandum of Understanding between the Town of Hillsborough and the Teamsters Local 856 – Public Works and Clerical unit was adopted.

8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF
HILLSBOROUGH AND THE TEAMSTERS LOCAL NO. 350, I.B.T. – PUBLIC WORKS

SUPERVISORS UNIT EMPLOYEES
The resolution approving and authorizing the City Manager to execute the Memorandum of Understanding between the Town of Hillsborough and the Teamsters Local No. 350 I.B.T. was adopted.

9. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A SIDE LETTER TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF HILLSBOROUGH AND THE TEAMSTERS LOCAL NO. 350, I.B.T. – PUBLIC WORKS SUPERVISORS UNIT EMPLOYEES REGARDING THE 2024-25
CLASSIFICATION AND COMPENSATION STUDY -4-
Unapproved Minutes – Hillsborough City Council
Monday, January 13, 2025

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The resolution approving and authorizing the City Manager to execute a side letter to the Memorandum of Understanding between the Town of Hillsborough and the Teamsters Local No. 350 I.B.T. regarding the 2024-25 Classification and Compensation Study was adopted.

10. RESOLUTION ADOPTING THE 2025 SALARY SCHEDULE FOR THE TOWN OF

HILLSBOROUGH
The resolution adopting the 2025 Salary Schedule for the Town of Hillsborough was adopted.

11. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH APB GENERAL ENGINEERING FOR THE 2024

SANITARY SEWER REHABILITATION & REPLACEMENT PROJECT IN THE AMOUNT OF $1,004,000.00, WITH A 10% CONTINGENCY IN THE AMOUNT OF $100,400.00, FOR TOTAL PROJECT BUDGET OF $1,104,400.00 PURSUANT TO CEQA GUIDELINE 15301
Deputy Director of Public Works Natalie Gribben responded to City Council questions.

Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.

On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, the resolution awarding to and authorizing the City Manager to execute a contract with APB General Engineering for the 2024 Sanitary Sewer Rehabilitation & Replacement Project in the amount of $1,004,000.00, with a 10% contingency in the amount of $100,400.00, for a total project budget of $1,104,400.00 was adopted.

12. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A PRIMARY GRANT AGREEMENT WITH THE SAN MATEO COUNTY

TRANSPORTATION AUTHORITY FOR FUTURE MEASURES A AND W FUNDING PURSUANT TO CEQA GUIDELINE 15378
The resolution (1) approving and authorizing the City Manager to execute a primary grant agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; (2) certifying that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and (3) authorizing the City Manager, or designee, to take any other actions necessary to give effect to the resolution, was adopted.

13. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH NORGO ENGINEERING FOR THE 80 DEL MONTE STORM DRAIN EXTENSION PROJECT IN THE AMOUNT OF $106,160.00 AND ALLOCATING ADDITIONAL FUNDS FROM THE STORMWATER MASTER PLAN IMPROVEMENT PROGRAM (#801) IN THE AMOUNT OF $8,060.00 PURSUANT TO CEQA GUIDELINE 15302
The resolution accepting as complete the contract with NORGO Engineering for the 80 Del Monte Storm Drain Extension Project, the final amount of which is $106,160.00, authorizing staff to file a Notice of Completion for the project and release withheld retention in accordance with state prompt payment laws, and allocating additional funds from the Storm Water Master Plan Improvement Program (#801) in the amount of $8,060.00 was adopted.

14. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A CONTRACT WITH MIG FOR PREPARATION OF AN INITIAL STUDY AND

APPROPRIATE ENVIRONMENTAL DOCUMENT FOR A PROPOSED TENTATIVE MAP AT “STRAWBERRY HILL” 2260 REDINGTON ROAD IN AN AMOUNT NOT TO EXCEED $226,000.00, PURSUANT TO CEQA GUIDELINE 15306
Councilmember Krolik muted her audio and turned off her Zoom video at 6:37 p.m. based on her announcement under Item VII.
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Unapproved Minutes – Hillsborough City Council
Monday, January 13, 2025

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Assistant Director of Building and Planning Liz Ruess responded to City Council questions. Deputy Director of Public Works Natalie Gribben and City Attorney Christopher Diaz provided additional information.

Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.

On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote with Councilmember Krolik recused, the resolution approving and authorizing the City Manager to execute a contract with MIG for preparation of an Initial Study and appropriate environmental document funded by the applicant to analyze a proposed Tentative Map at “Strawberry Hill” 2260 Redington Road in an amount not to exceed $226,000.00 was adopted.

At 6:52 p.m., Councilmember Krolik returned to the Zoom meeting and turned on her video camera.

IX. PUBLIC HEARING

15. RESOLUTION VACATING AN UNUSED PORTION OF EUCALYPTUS AVENUE - A

PUBLIC RIGHT OF WAY AND RESERVING TWO FIVE-FOOT-WIDE PUBLIC UTILITY EASEMENTS AT 300 EUCALYPTUS AVENUE PURSUANT TO CEQA GUIDELINE 15301
Associate Civil Engineer Doug Belcik provided the staff report.

Mayor Cole opened the Public Hearing at 6:57 p.m. There were no speakers. Mayor Cole closed the Public Hearing at 6:57 p.m.

On motion by Councilmember Adams, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution vacating an unused portion of Eucalyptus Avenue – a public right of way and reserving two five-foot-wide public utility easements at 300 Eucalyptus Avenue was adopted.

X. OLD BUSINESS

16. 40 BAYWOOD AVENUE PROPERTY DONATION UPDATE PURSUANT TO CEQA GUIDELINE 15378
Assistant City Manager Mandy Brown provided the staff report. City Attorney Christopher Diaz provided additional information.

Tirzah Anne Lassahn, Trustee of Teri Lilienthal, provided historical information regarding the 40 Baywood property and prior discussions regarding the potential property donation, information about the Friends of 40 Baywood Avenue 501(c)3, and responses to previous City Council requests for information. Ken Horowitz, attorney for Trustee Lassahn, provided additional information.

Mayor Cole opened public comment.

Ken Horowitz, attorney, provided comments regarding the Town’s request for audited financial statements, stated that there is no endowment, and suggested use of the property by first responders and for meeting and office space.

Karyn Stiles, CPA and professional fiduciary working with the Trustee, expressed concern regarding comments made at previous meetings regarding the potential property donation, and stated that she hoped the City Council would accept the gift of 40 Baywood while embracing the wishes of Ms. Lilienthal.

Tom Pantazis, 301 Brentwood Road, spoke in support of the services by Anne Lassahn and the opportunities presented by the donation of 40 Baywood including preservation of a historic estate, community enrichment and revenue potential and urged the City Council to work collaboratively with Ms. Lassahn on the donation.

Shawn Christianson, former Mayor, provided information regarding her experience with the potential property donation in 2019 and 2020 when she was on the City Council, and -6- Unapproved Minutes – Hillsborough City Council
Monday, January 13, 2025

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stated that at that time it was understood that funds were available in the trust.

Mayor Cole closed public comment.

Following discussion, Mayor Cole inquired as to whether it would be possible for the attorneys to have a conversation regarding the property. City Attorney Diaz stated that staff can look into it, and if it’s possible, it can be agendized for a future City Council meeting.

XI. NEW BUSINESS

17. RESOLUTION ADOPTING THE TOWN OF HILLSBOROUGH 2025 LEGISLATIVE

PLATFORM
Assistant City Manager Mandy Brown provided the staff report. Dane Hutchings, Founder and CEO, California Public Policy Group (CPPG) and City Attorney Christopher Diaz provided additional information.

Councilmember Krolik suggested adding language under Land Use Planning and Housing to support legislation providing more housing credit for larger units and support for legislation allowing municipalities to credit the next RHNA cycle if they build more than required in the previous cycle.

Vice Mayor Ragsdale stated she had a number of minor edits and suggestions for the legislative platform including support for e-bike regulations.

Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.

Without objection, the City Council directed staff to incorporate the edits discussed and bring forward a redline version of the document to the February City Council meeting for approval on the Consent Calendar.

Vice Mayor Ragsdale provided her suggested edits: under Administration and Finance, in the second bullet point, to add “accessibility;” in the tenth bullet point, modify “bond threshold” to “bond voting threshold;” under Governmental Transparency and Public Access, add “support modifications for Form 700 reporting requirements that have a higher minimum investment level requiring disclosure,” for example, $10,000 instead of $2,000; under Water Quality and Water Supply, last bullet point, add “…and would also take into account past conservation successes as well as the need to maintain healthy landscapes;” under Land Use Planning and Housing, second bullet point, second sentence, add “Support legislation that recognizes the need to…;” and add support for legislation regarding e-bike safety to the platform.

City Attorney Diaz stated that the item will be on the next City Council meeting agenda for approval in redline format.

18. 2025 COUNCILMEMBER REPRESENTATIVES TO TOWN AND REGIONAL

ASSIGNMENTS
Mayor Cole introduced the item and reported a correction to the assignments to the San Mateo Operational Area Emergency Services Organization (Emergency Services Council): Councilmember Chuang should be listed as the primary and Mayor Cole should be listed as the alternate.

Following discussion, Councilmember Krolik was assigned to the Citizens Communication Advisory Committee with Councilmember Ragsdale.

Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.

On motion by Vice Mayor Ragsdale, seconded by Councilmember Adams and unanimous on roll call vote, the 2025 Councilmember Representatives to Town and Regional Assignments were approved with the correction to the Emergency Services Council assignments and the addition of Councilmember Krolik on the Citizens Communication Advisory Committee.-7-
Unapproved Minutes – Hillsborough City Council
Monday, January 13, 2025

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XIII. TOWN UPDATE
City Manager Davis provided an informational update regarding the Town’s ADU Dashboard and events and activities in the town.

XIV. CITY COUNCIL ITEMS
Councilmember Chuang reported her attendance at a meeting of the SamTrans Board of Directors.

Councilmember Krolik provided comments in honor of community member Ruth Wisnom who passed away in December.

Vice Mayor Ragsdale provided comments in honor of community member Ruth Wisnom and reported an upcoming recognition event for retiring BAWSCA CEO Nicole Sandkulla and an upcoming meeting with Town staff and new BAWSCA CEO Tom Smegal. Vice Mayor Ragsdale reported her attendance at a meeting of the Peninsula Clean Energy Community Advisory Committee as a guest.

Mayor Cole reported her attendance at a meeting of the Firewise Board and expressed appreciation to Dr. David Weinberg for his continued efforts, reported that the Central County Fire Department is now fully staffed with fire prevention specialists, and encouraged residents to sign up for Genasys Protect for evacuation zone information.

Councilmember Chuang stated that the Zonehaven app is now called Genasys Protect and encouraged members of the community to sign up for information regarding their evacuation zone.

XV. ADJOURNMENT
At 8:48 p.m., Mayor Cole adjourned the meeting in honor of the memory of William “Bill” Hetts, in honor of the memory of Joyce Webster Hetts, and in honor of the memory of Ruth Wisnom. -8-

UNAPPROVED MINUTES
WEDNESDAY, FEBRUARY 12, 2025
9:00 A.M. SPECIAL CITY COUNCIL MEETING

CITY COUNCIL GOAL SETTING
This meeting was held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

SPECIAL CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Cole called the meeting to order at 9:02 a.m.

II. ROLL CALL

Present: Adams, Chuang, Krolik, Ragsdale, Cole
III. INFORMATIONAL

1. FY 2025-26 BUDGET PLANNING CALENDAR
Assistant Finance Director Rich Santiago provided the staff report.

IV. CITY COUNCIL GOAL SETTING AND WORK PLAN

2. CITY COUNCIL FY 2025-26 GOAL SETTING
City Manager Doug Davis provided introductory comments. a. Department Presentations
Finance Director Jan Cooke, Public Works Director Paul Willis and Chief of Police Nelson Corteway presented FY 2024-25 accomplishments and FY 2025-26 goals for their departments and responded to City Council questions. Deputy Director of Public Works Natalie Gribben and City Manager Doug Davis provided additional information.

City Council recessed at 10:42 a.m.

City Council reconvened at 10:54 a.m. with all Councilmembers present.

City Manager Davis provided introductory comments. Building and Planning Director Tim Anderson and Assistant City Manager Mandy Brown presented FY 2024-25 accomplishments and FY 2025-26 goals for the Building and Planning Department and City Manager’s Office and responded to City Council questions. Assistant Director of Building and Planning Liz Ruess and City Manager Davis provided additional information.

City Council recessed at 11:50 a.m.

City Council reconvened at 12:25 p.m. with all Councilmembers present. b. Review of Proposed Work Plan for FY 2025-26
Assistant City Manager Brown provided an overview of the status of FY 2024-25 City Council goals.
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Wednesday, February 12, 2025

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City Manager Davis provided introductory comments. Assistant City Manager Brown presented the FY 2025-26 goals and key projects associated with each goal.

Mayor Cole opened public comment.

Anne Lassahn reported that the annual expense to maintain the property at 40 Baywood including insurance is approximately $200,000, and provided information about taxes should the Town take ownership of both parcels. Lassahn provided comments regarding a lease option for the San Mateo side of the property and stated that Mrs. Lilienthal did not want the property to be subdivided, but if that were to be considered, the neighbors should be notified.

Josh, Marlborough Road, regarding Goal I4: Improve access to wireless service throughout the town, encouraged the City Council to look at the most immediately accessible, cost effective and least intrusive ways to improve wireless service in the town, including empowering residents with information, working with schools to improve wireless networks in their outdoor areas, and updates to wireless ordinances.

Josh Cooperman, 15 Creekwood Way, on behalf of Firewise, expressed support for adopting Chapter 7A, for adopting an ordinance to remove the ability of install wood roofs, and for ensuring that Wildland Urban Interface (WUI) inspections are done throughout the entire town. Cooperman encouraged the Town to clean up Town-owned parcels in Crystal Springs canyon to set an example for other agencies and expressed support for the benefits of the 40 Baywood property for use by first responders.

Dr. David Weinberg, Black Mountain Road, on behalf of Firewise, provided comments regarding the list of requests submitted by Firewise and recommended strong consideration of adopting Chapter 7A requirements for the entire town.

Mayor Cole closed public comment.
c. City Council Discussion and Direction on Work Plan
Councilmembers discussed the proposed FY 2025-26 goals and key projects. Assistant City Manager Brown, City Manager Davis and Assistant Director of Building and Planning Ruess provided additional information.

Following discussion, Assistant City Manager Brown summarized the additional projects added and presented the information in redline on screen: under (A) Improve Town Infrastructure, the addition of A5, Explore Establishment of Utility Underground Districts; under (G) Ensure Long Term Financial Security, the addition of “…and their structure…” to G2; under (H) Quality of Life, the addition of H4, Enhance Common Spaces in Town and H5, Explore potential of development of walking trail around Crocker Lake.” City Clerk Lisa Natusch distributed paper ballots to the City Council for selection of their top three priority goals for FY 2025-26.

City Council recessed at 1:49 p.m. for tabulation of the votes by staff.

City Council reconvened at 2:01 p.m. with all Councilmembers present.

Assistant City Manager Brown reported the results of the votes and presented the Tier 1 priorities on the screen: 1. (I) Improve Community’s Emergency Preparedness and Resiliency Efforts, 2. (D) Implement Housing Element to Maintain Compliance with State Requirements, 3. (H) Enhance Quality of Life, and 4. (A) Improve Town Infrastructure.

V. ADJOURNMENT
Mayor Cole adjourned the meeting at 2:05 p.m.
-10-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
MARCH 10, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: FEBRUARY 1 THROUGH FEBRUARY 28, 2025 SUMMARY: The monthly claims for the month of February 2025 in the amount of $6,025,736.56 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for February 2025 as submitted. -11-

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF FEBRUARY 2025
PREPARED BY:

Alan Singh
Docusign Envelope ID: 446D57C7-8529-433D-85D0-CA89CFA5AC30 -12-
GOODS & SERVICES PURCHASED $3,605,214.40
NET SALARIES & TAXES PAID 1,142,256.66
HEALTH BENEFIT PREMIUMS 198,853.21
CCFD FUNDING 804,376.33
SAN FRANCISCO WATER PAYMENTS 275,035.96
TOTAL COST OF GOODS & SERVICES TO BE APPROVED $6,025,736.56

FINANCE DIRECTOR DATE

CITY MANAGER DATE
DURING THE MONTH OF FEBRUARY 2025

SUMMARY OF PURCHASES

TOWN OF HILLSBOROUGH
Docusign Envelope ID: 446D57C7-8529-433D-85D0-CA89CFA5AC30 3/3/2025
3/4/2025
-13-

COMPARATIVE SUMMARY
For the Month of February 2025
Feb-25 Feb-24 Feb-23
Goods & Services Purchased:

Operations 3,127,625.30 2,177,366.61 1,017,699.09
Capital 477,589.10 3,032,628.98 605,670.31
Net Salaries & Taxes Paid 1,142,256.66 1,035,478.65 988,972.00 Health Benefit Premiums 198,853.21 178,860.00 171,603.00 Bond Payments 0.00 0.00 526,326.22
CCFD Funding 804,376.33 703,368.00 654,879.00
San Francisco Water Payments 275,035.96 193,998.07 187,019.19 Total $6,025,736.56 $7,321,700.31 $4,152,168.81
NOTES:

Operations -
the City of San Mateo for the Clean Water Program.

Capital -
Net Salaries & February payroll is consistent with the prior year, and the increase is primarily attributable Taxes Paid - to timing of filling open positions and cost of living increase effective January 1, 2025.

CCFD -
Water -
to the SFPUC rate increase and higher units purchased.

FY 24/25 spending is consistent with FY 23/24 spending except timing of payments to Capital project spending in February 2025 is primarily for Highline Water Project.

Bicycle/Pedestrian Path Project, and the General Plan Housing Element Project.

FY 24/25 contribution is based on budget/contract.

There was an SFPUC wholesale water rate increase on July 1, 2024 to $5.67 (from $5.21, a 8.8 % increase). The increase in FY 24/25 as compared to FY 23/24 is attributed Docusign Envelope ID: 446D57C7-8529-433D-85D0-CA89CFA5AC30 -14-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING FEBRUARY 2025
CK # VENDOR DESCRIPTION AMOUNT
16584 ACCO ENGINEERED SYSTEMS, INC. REPAIR - A/C UNIT TOWN HALL PW 1,668.00 16585 ACTION TOWING AND ROAD SERVICE TOW - TRUCK #210 PW/PATROL CAR PD 492.25 16586 AGUILAR & SONS REPAIR - INSTALL ASHPALT MULTIPLE SITES PW 21,100.00 16587 AIXTEK JAN '25 IT MANAGE SERVICE/MICROSOFT LICENSE IT 44,053.44 16588 ALLEN DRYWALL & ASSOCIATIONS, INC INSTALL - DRYWALL PD PW 2,653.00 16589 ALTA PLANNING DESIGN, INC BICYCLE/PEDESTRIAN MASTER PLAN - PHASE 1 #8 7,141.25 16590 AMAZON WEB SERVICES, INC JAN '25 - BACKUP STORAGE IT 14,698.20 16591 ANN STAR FORMAN FEE - NOTARY SERVICES JAN '25 BP 330.00 16592 ARAMARK SERVICES, INC COFFEE & SUPPLIES BP 391.33 16593 ATLAS ENTERPRISES CO, INC FEE - FCC LICENSE PW 6,080.00 16594 AUTO PRIDE CAR WASH, INC JAN'25 CAR WASHES PD 187.93 16595 AUTO TRUCK GROUP, LLC INSTALL - LIFTGATE TRUCK PW 6,471.16 16596 BAY PRO FEB '25 LANDSCAPE MAINT VARIOUS SITES HBF 2,516.00 16597 BAYSIDE BUILDING MATERIALS INC MATERIALS - BRICKS PW 43.30 16598 BEST BEST & KRIEGER LLP FEE - DEC '24 LEGAL SERVICE 10,852.03 16599 BIG STATE INDUSTRIAL SUPPLY, INC UNIFORM - COVERALLS PW 983.28 16600 BOSCO OIL COMPANY GAS/DIESEL PD/PW 7,369.56
16601 BUILDCHECK AI, INC CONSULT - ADRB APPLICATIONS FEB '25 BP 745.00 16602 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - FEB '24 HBF, OCT-NOV '24 LANDSCAPE VARIOUS S 11,766.00 16603 CALIFORNIA PUBLIC POLICY GROUP, INC LEGAL RETAINER JAN '25 CM 4,000.00 16604 CALIFORNIA BUILDING STANDARDS COMMISSION Q2 '24 BUILDING STANDARD FEES BP 882.90 16605 CENTRAL COUNTY FIRE DEPARTMENT FEB '25 FISCAL CONTRIBUTION 804,376.33 16606 CHRISTINA M MOSES SOFTWARE - WATER BILL CALCULATOR UPDATE FN 350.00 16607 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 1,035.57 16608 CINTAS CORPORATION NO 3 SUPPLIES - FIRST AID KIT ALL DEPARTMENTS PW 275.69 16609 CITY OF BURLINGAME NOV '24 SEWER BILLING PW 205,002.92 16610 CITY OF SAN MATEO
Q1/Q2 24-25 CLEAN WATER PROGRAM PRJ, Q2 O&M, FEB
'24 LIBRARY 1,226,851.22
16611 CLARK PEST CONTROL PEST CONTROL - PW 134.00
16612 CLEANSWEEP SERVICES, INC. STREET SWEEPING SERVICE PW 10,752.00 16613 COUNTY OF SAN MATEO PUBLIC SAFETY COMMUNICATIONS JAN-MAR'25 MESSAGE SWITCH PD 2,166.00 16614 CSG CONSULTANTS, INC. CIP ADM SEWER 11/30/24-12/27/24 & VARIOUS PRJ PW 112,369.00 16615 CYNTHIA RICHARDSON CONSULT - JAN '25 PLANNER SERVICES BP 15,190.00 16616 DAN OKANO EQUIP - HELMETS/CHAPS PW 1,333.25
16617 DEGREE HVAC, INC REPAIR - HVAC PD PW 800.00
16618 DEPARTMENT OF CONSERVATION Q4'24 STRONG MOTION & SEISMIC HAZARD MAPPING BP 1,766.04 16620 EOA, INC STRAWBERRY HILL MAPPING PW 2,642.00
16621 ESCRIBE SOFTWARE LTD SOFTWARE - MEETING MANAGEMENT SETUP/TRAIN FEES 4,245.00 16622 FASTENAL COMPANY SUPPLIES - PERSONNEL PROTECTIVE EQUIP PW 361.62 16623 FLOWATER EQUIP - AUG '24-JAN '25 WATER STATION PW 1,349.74 16624 FORWARD LATERAL SOFTWARE - 2025 ARC GIS/STORAGE PW 23,814.00 16625 FRANK AND GROSSMAN LANDSCAPE CONTRACTORS, INC FEB '25 JANITORIAL SERVICES PW 8,796.05 16626 FREYER & LAURETA, INC HIGH LINE WATER PRJ DESIGN PW 113,925.45 16627 GEVEKO MARKINGS, INC SUPPLIES - OPTAMARK PAVEMENT MARKINGS PW 5,486.18 16628 GLENN BERKHEIMER FEB '25 LABOR RELATIONS HR 1,700.00 16629 GRAINGER UNIFORM - RAIN JACKETS PW 264.81
16630 GRAY'S PAINT & WALLPAPER OF THE PENINSULA, INC SUPPLIES - PAINT/VARIOUS ITEMS PW 615.03 16631 HACH COMPANY WATER QUALITY SUPPLIES PW 1,184.35
16632 HOME DEPOT CREDIT SERVICES OCT '24/NOV '24 VARIOUS PARTS & SUPPLIES PW 11,836.34 16633 INFINITY TECHNOLOGIES AUG '24 - JAN '25 GIS SERVICE PW 4,510.00 16634 INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. PARTS - CUSTOM SIGNS PW 3,862.03 16635 KELLY SNIDER JAN '25 TOBIN CLARK HOUSING FEASABILTY STUDY BP 2,625.00 16636 KNOWBE4, INC TRAIN - CYBERSECURITY AWARENESS 2/16/25-2/15/26 IT 2,527.20 16637 LITTLER, MENDELSON, P.C. LEGAL SERVICES DEC '24 CM 320.00 16638 METROPOLITAN PLANNING GROUP INC CONSULT - DEC '24 PLANNER SERVICES BP 11,200.00 16639 NAPA AUTO PARTS - BURLINGAME SUPPLIES - GLASS CLEANER/BRAKE FLUID PW 110.79 16640 NWESTCO LLC MAINT - FUEL TANK INSPECTION PW 975.00 16641 ANKAR CYCLES INC REPAIR - MOTORCYCLE PD 7,443.91
16642 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A EMLPOYEE PHYSICAL STAFF PW 2,151.00 16643 ODYSSEY POWER CORPORATION MAINT - GENERATOR MULTIPLE SITES PW 5,055.00 16644 ALEXANDER DYNER & BARBARA ELDER REFUND - GRADE DEPOSIT BP 15,000.00 16645 IL SUNG BAIK TR REFUND - BUILD DEPOSIT BP 32,602.50 16646 JERROLD H ROSENBLATT TR REFUND - BUILD DEPOSIT BP 10,520.00 16647 NRG CLEAN POWER REFUND - PERMIT FEE VOID BP 787.95 16648 SCOTT SELLERS & LISA VASQUEZ SELLERS REFUND - GRADE DEPOSIT BP 7,500.00 16649 STEFANIE B EGAN & KEVIN M EGAN REFUND - BUILD DEPOSIT BP 25,957.50 16650 SUNRUN INSTALLATION REFUND - PERMIT FEE VOID BP 684.17 Docusign Envelope ID: 446D57C7-8529-433D-85D0-CA89CFA5AC30 -15-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING FEBRUARY 2025
16651 SUNRUN INSTALLATION REFUND - PERMIT FEE VOID BP 594.05 16652 SUNRUN INSTALLATION REFUND - PERMIT FEE VOID BP 388.40 16653 SUNRUN INSTALLATION REFUND - PERMIT FEE VOID BP 874.30 16654 CHRISTINE KROLIK REFUND - NOV '24 ELECTION DEPOSIT BAL CC 341.51 16655 JAMES O'LEARY REIMBURSE - DWELLING INSPECTOR COURSE BP 155.00 16656 JIM O'LEARY REIMB - INSPECTOR CERT CLASS 8/26/24 BP 155.00 16657 LAURIE DAVIES ADAMS REIMB-TRAVEL EXP COUNCIL ACADEMY 1/22-24/25 CO 1,080.98 16658 LAURIE DAVIES ADAMS REFUND - NOV '24 ELECTION DEPOSIT BALANCE CC 338.19 16659 JIMMY WU REFUND - NOV '24 ELECTION DEPOSIT BALANCE CC 402.38 16660 OSMOSE UTILITIES SERVICES, INC GIS ASSET VERIFICATION PW 104,767.75 16661 OWEN EQUIPMENT COMPANY PARTS - NOZZLES TRUCK #580 PW 6,960.19 16662 PAKPOUR CONSULTING GROUP,INC 23/24 WATER & SEWER REPLACE PRJ DESIGN PW 31,983.75 16663 PENINSULA TRUCK REPAIR INC MAINT - MULTIPLE VEHICLES PW 2,541.54 16664 PG & E 11/28/24-12/30/24 MULTIPLE ACCOUNTS 19,821.13 16665 PREFERRED ALLIANCE, INC. FEE - 2024 DRUG TESTING PROGRAM HR 1,355.44 16666 PRIORITY 1 MAINT - JAN'25 MULTIPLE VEHICLES PD 3,350.00 16667 QUENCH USA, INC EQUIP - WATER STATION 1/28/25-2/27/25 PD 186.47 16668 RAFTELIS FINANCIAL CONSULTANTS, INC BUILDING/PLANNING ORG ASSESSMENT CM 19,250.00 16669 RECOLOGY SAN MATEO COUNTY SMCO GARBAGE FEES FY24-25 1ST PERIOD CLEAN 110,243.52 16670 RED WING SHOE STORE WORK BOOTS - STAFF PW 1,187.36 16671 A&A REDWOOD GENERAL TIRE CO. MAINT - TIRES TRUCK #U33 PW 1,199.19 16672 ROBERT LOUIS DOERR COUNCILMEMBER PHOTO CC 175.00
16673 SAN MATEO LUMBER CO., INC MATERIALS - CONCRETE/DRYWALL/WOOD PW 491.67 16674 SCHAAF & WHEELER CONSULTING 2024 SANITARY SEWER LIFT STATION UPGRADE - 24A 210.00 16675 SFPUC FINANCIAL SERVICES DEC '24 - WATER QUALITY ANALYSIS PW 1,050.00 16676 SIEMENS INDUSTRY, INC FIRE SERVICE AGREEMENT - TOWN HALL/PD PW 7,445.00 16677 STANDARD INSURANCE COMPANY NOV '24/DEC '24 GROUP LIFE/ADD/LTD ASSESSMENT 6,223.18 16678 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 666.99 16679 SUN RIDGE SYSTEMS, INC SOFTWARE - RIMS CHP555 INSTALL/SUPPORT PD 6,900.00 16680 T-MOBILE USA INC. 12/21/24-1/20/25 PD 161.28
16681 TELECOMMUNICATIONS ENGINEERING ASSOCIATES EQUIP - RADIO BASE STATION UPGRADE PD 59,464.06 16682 TETRA TECH INC MAINT - SCADA SUPPORT SERVICES PW 13,987.18 16683 THOMSON WEST JAN'25 INVESTIGATIVE WEBSITE PD 1,045.45 16684 TIMBERLINE TREE SERVICE, INC. MAINT - TREE REMOVAL MULTIPLE SITES PW 3,325.00 16685 TOOLAND TOOLS - TAP AND DIE SETS PW 284.37
16686 TURBO DATA SYSTEMS, INC. SUPPLIES - TICKET ROLLS PD 1,093.75 16687 TYLER TECHNOLOGIES, INC. MAINT - FUNDBALANCE 3/1/25-2/28/26 FN 11,207.90 16688 ULINE, INC. SUPPLIES - OIL DRUM SPILL KITS PW 1,580.43 16689 UNDERGROUND SERVICE ALERT OF NO. CA & NEVADA 2025 ANNUAL MEMBERSHIP PW 4,201.22 16690 UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW 3,123.40 16691 UTILITY TELECOM, INC. JAN '25 ETHERNET & CIRCUITS IT 408.35 16692 VERIZON WIRELESS 12/11/24-1/10/25 PD 2,136.34
16693 VOX NETWORK SOLUTIONS MAINT - VOICEMAIL TO EMAIL ISSUES IT 92.00 16694 ACCO ENGINEERED SYSTEMS, INC. REPAIR - A/C UNIT PD 3,108.00 16695 ADP, LLC FEB '25 MASTERTAX SOFTWARE SUPPORT FN 86.29 16696 AFLAC JAN '25 INSURANCE PREMIUM HR 2,698.86
16697 AGUILAR & SONS INSTALL - SHED CONCRETE PAD CORP YARD PW 12,350.00 16698 ALERT DOOR SERVICE, INC. MAINT - GATE CORP YARD/DARRELL PW 700.00 16699 ALL FENCE COMPANY, INC. INSTALL - FENCE/GATE MULTIPLE SITES PW 7,532.00 16700 ALTA PLANNING DESIGN, INC BICYCLE/PEDESTRIAN MASTER PLAN - PHASE 2 PW 32,958.75 16701 AT&T 12/24/24-1/23/25 MULTIPLE ACCOUNTS 3,758.34
16702 AT&T 1/5/24 PD 538.67
16703 BAKER TILLY US, LLP CITY MANAGER PERFORMANCE EVALUATION CM 5,000.00 16704 BARTLEY PUMP PM, LLC REPAIR - REBUILD PUMP MARLBOROUGH TANK PW 21,753.48 16705 BAY AREA AIR QUALITY MGMT. DIS PERMIT RENEWAL FEE - FACILITY BROOKE PW 548.00 16706 BAY AREA WATER SUPPLY & CONSERVATION AGENCY WATER LOSS CONTROL PROGRAM DEC '24 PW 3,740.00 16707 BAY PRO REPAIR - IRRIGATION VARIOUS SITES HBF 1,760.00 16708 BOSCO OIL COMPANY GAS/DIESEL PW/PD 4,227.87
16709 BURNETT LANDSCAPE DEVELOPMENT INC MAINT-AUG '24-FEB '25 TOWN LANDSCAPE VARIOUS SITES 12,497.02 16710 CHARGELINK LLC EQUIP - EV STATIONS WITH CABLE MANAGEMENT PW 17,253.44 16711 JOHNATHAN CIAMPA CONSULT - JAN '25 PLANNER SERVICES BP 1,383.75 16712 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 675.00 16713 CINTAS CORPORATION NO 3 SERVICE - AED PW 570.94
16714 GRISWOLD INDUSTRIES PARTS - CLA-VAL PUMP PW 6,672.76 16715 COUNTY OF SAN MATEO INFORMATION SERVICES DEPT. DEC'24 MICRO CHANNEL LINES PD 164.51 16716 COMCAST DEC '24 CALNET NONCGEN LINE IT 4,900.16
16717 CORA (COMMUNITY OVERCOMING ERP SERVICES 2025 PD 4,481.00 16718 CSG CONSULTANTS, INC. JAN '25 CODE ENFORCEMENT SERVICES BP 11,050.25 16719 CYNTHIA RICHARDSON CONSULT - FEB '25 PLANNER SERVICES BP. 7,827.50 16720 DAILY JOURNAL CORPORATION LEGAL NOTICE 1/27/25 HEARING COMCAST CL 1,922.33 16721 DAN OKANO EQUIP - CHAPS/EXTENDERS PW 146.83
Docusign Envelope ID: 446D57C7-8529-433D-85D0-CA89CFA5AC30 -16-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING FEBRUARY 2025
16722 DEBORAH YACOBELLIS CONSULT - CRW/TRACK IT JAN '25 BP 3,060.00 16723 DELL MARKETING L.P. EQUIP - COMPUTERS PD 8,346.34 16724 DU-ALL SAFETY, LLC JAN '25 SAFETY CONSULT PW 1,240.00 16725 ESHERICK HOMSEY DODGE AND DAVIS, ARCHITECHS, PC CONSULT - NOV' 24/DEC '24 TOWN VISION/HOUSING BP 195,190.18 16726 EKOS INC SOFTWARE - FUEL SITE MODULE 2023-2025 PW 2,930.00 16727 FERGUSON US HOLDINGS, INC SUPPLIES - SHOVELS PW 1,523.38 16728 FLOWATER EQUIP - FEB '25 WATER STATION FN/BP 328.12 16729 GOLDFARB LIPMAN ATTORNEYS DEC '24 LEGAL SERVICE HOUSING ELEMENT BP. 890.00 16730 GOOD CITY COMPANY CONSULT - GENERAL PLAN/HOUSING ELEMENT JAN '25 3,510.00 16731 HF&H CONSULTANTS, LLC JAN '25 2025 WATER RATE ANALYSIS FN 340.00 16732 INFOSEND, INC. DEC '24 UTILITY BILLING ADDRESS SERVICE FN 6.00 16733 INTERWEST CONSULTING GROUP JAN '25 BUILDING INSPECTOR SERVICES BP 2,000.00 16734 INTRADO LIFE & SAFETY SOLUTIONS CORPORATION SOFTWARE - DISPATCH SUPPORT 11/20/24-2/19/25 PD 3,845.25 16735 JIM RUIZ COMPOSITE SKETCH PD 500.00
16736 KARIN SIDWELL HISTORICAL DESIGN REVIEW BP 3,000.00 16737 MIDWEST MOTOR SUPPLY CO, INC SUPPLIES - GLOVES PW 912.96 16738 KRONOS SAASHR, INC. JAN'25 PAYROLL PROCESSING FN 2,149.50 16739 LITTLER, MENDELSON, P.C. LEGAL SERVICES DEC '24 CM 9,967.50 16740 MAMME INC CATERING - CITY COUNCIL MEETING 2/10/25 CO 219.25 16741 MARK D HUDAK LEGAL SERVICES - JAN 2025 CM 4,725.00 16742 METROPOLITAN PLANNING GROUP INC CONSULT - DEC '24 ADU WEBSITE UPDATE BP 1,213.75 16743 NAPA AUTO PARTS - BURLINGAME SUPPLIES - BATTERY CHARGER/COOLANT PW 493.58 16744 ADAMS POOL SOLUTIONS REFUND - BUILD DEPOSIT BP 1,158.20 16745 ANDREW YEN LIANG CHEN REFUND - BUILD DEPOSIT BP 10,108.00 16746 JOHN CHEN & MICHELLE YAU REFUND - LS BUILD DEPOSIT BP 2,548.00 16747 PAN ASIA VENTURE CAPITAL LLC REFUND - BUILD DEPOSIT BP 2,645.00 16748 PUBLIC PRINTING INC REFUND - BUILD DEPOSIT BP 2,645.00 16749 ALAN SINGH REIMB - TRAVEL EXP CSMFO CONF 2/19-20/25 FN 151.45 16750 CATHERINE HOBBS REIMB - TRAVEL EXP CSMFO CONF 2/18-20/25 FN 210.00 16751 GI GI NG REIMB - TRAVEL EXP CSMFO CONF 2/18-19/25 FN $149.40 16752 OSMOSE UTILITIES SERVICES, INC GIS ASSET VERIFICATION PW 159,627.75 16753 PENINSULA TRUCK REPAIR INC MAINT - FORD F650 #316/F250 #210 PW 12,149.58 16754 PG & E 12/27/24-1/27/25 MULTIPLE ACCOUNTS 23,027.52 16755 PRIORITY 1 REPAIR - MULTIPLE VEHICLES PD 4,312.19 16756 RED WING SHOE STORE WORK BOOTS - PW 298.79
16757 ROMEL 400 LLC RENT - FEB'25 RADIO BASE STATION RECEIVER PD 330.00 16758 SAN MATEO COUNTY FORENSIC LAB JAN'25 CRIME LAB SERVICES PD 4,874.00 16759 SAN MATEO COUNTY ELECTIONS FEE - CANDIDATE STATEMENTS GENERAL ELECTION CC 1,376.41 16760 SAN MATEO LOCK WORKS, INC. INSTALL - HEAVY-DUTY CLOSER /RESISTANT LOCK PD 2,349.86 16761 SAN MATEO LUMBER CO., INC SUPPLIES - VARIOUS ITEMS LOOKOUT RD REPAIRS PW 33.95 16762 SHARP ELECTRONICS CORPORATION DEC '24 COPIER CHARGES 968.63 16763 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 753.77 16764 TELECOMMUNICATIONS ENGINEERING ASSOCIATES FEB'25 COMM CENTER/BASE PD 2,345.50 16765 TELSTAR INSTRUMENTS MAINT - SMARTCOVER SERVICE CHATEAU PW 650.00 16766 THE CITIES GROUP INSURANCE JAN-MAR'25 WORKERS' COMP/SAFETY ASSESSMENT 79,014.53 16767 THIRKETTLE CORPORATION PARTS - MXU RADIOS PW 10,351.88 16768 TIMBERLINE TREE SERVICE, INC. MAINT - TREE REMOVAL CRYSTAL SPRINGS PW 4,200.00 16769 TURBO DATA SYSTEMS, INC. JAN'25 CITATION PROCESSING & SCANNER PD 1,647.83 16770 ULINE, INC. SUPPLIES - DOG BAGS PARKS PW 696.49
16771 UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW 3,124.32 16772 WECO INDUSTRIES, LLC EQUIP - SEWER HOSE/POLE/NOZZLES PW 6,980.72 16773 WITMER-TYSON IMPORTS, INC. NOV'24-JAN'25 K-9 TRAINING PD 4,096.28 16774 WRA, INC SANDRA/HAYNE DRAIN REPLACE & VARIOUS PRJ PW 7,851.25 TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK $4,036,700.85 CALPERS RETIREMENT CONTRIBUTIONS 245,588.67
VISA PAYMENTS 31,195.14
RETIREE HEALTH REIMBURSEMENTS 96,106.07
OTHER ELECTRONIC PAYMENTS 0.00
TOTAL GOODS & SERVICES FOR THE MONTH $ 4,409,590.73
Docusign Envelope ID: 446D57C7-8529-433D-85D0-CA89CFA5AC30 -17-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
MARCH 10, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A FEE AGREEMENT WITH EIDE BAILLY LLP FOR AUDIT SERVICES SUMMARY: This agenda item is for the City Council to consider adopting a resolution authorizing the City Manager to execute a Fee Agreement with Eide Bailly LLP for audit services.

The Town is required to have an independent audit of its financial statements and internal controls on an annual basis. The annual audit results are reviewed by the Financial Advisory Committee and are included for review by the City Council at a public meeting each December. Pursuant to Section 12410.6 (b) of the California Government Code, the Town must either change audit firms every six years or continue utilizing the services of a qualified audit firm, provided that a new lead partner with primary responsibility for the audit be appointed. The first rotation occurred with the existing audit firm, Eide Bailly, for June 30, 2023, financial statements, and thus, rotation is not required for an additional six years. The Town staff requested the fee letter for the June 30, 2025, audit, and the amount requires city council approval based on the Town’s Purchasing Policy.

Under the Town’s Purchasing Policy, services in an amount over $75,000 are required to be procured through a Request for Proposals or RFP process. In lieu of the RFP process, the staff recommends that this work be awarded to the current audit firm as it allows for greater efficiency, and continuing with the audit firm is allowable under the government code cited above. It has been held that competitive bidding is not applicable when competitive proposals work an incongruity and are unavailing as affecting the final result, or where competitive proposals do not produce any advantage. See, Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631. On this basis, staff recommends contracting with the audit firm of Eide Bailly for the June 30, 2025, audit. Eide Bailly’s combination of local government focus and prior experience with the Town will continue to serve it well in its annual audit and will ensure cost is kept to a minimum based on the consultant’s prior knowledge and experience working with the Town.

FISCAL IMPACT: The estimated fee for the work is $84,000.00, and an additional $7,500.00 for each Federal Single Audit, if required. The General Fund FY 2025-26 budget will include the fee estimate in the proposed budget for adoption.

ATTACHMENTS:

1. Resolution
-19-
Agenda Staff Report - Hillsborough City Council
March 10, 2025

Page 2 ends

2. Fee Letter
PREPARED BY: Jan Cooke, Finance Director
RECOMMENDATION: Adopt a resolution approving and authorizing the City Manager to execute a fee agreement with Eide Bailly LLP for audit services. -20-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FEE

AGREEMENT WITH EIDE BAILLY LLP FOR AUDIT SERVICES
WHEREAS, the Town of Hillsborough has a financial audit conducted by an external independent audit firm each year; and
WHEREAS, the Town needs an audit firm to conduct the June 30, 2025 process; and WHEREAS, under the Town’s Purchasing Policy, services in an amount over $75,000.00 are required to be procured through a Request for Proposals or RFP process; and
WHEREAS, in lieu of the RFP process, the staff recommends that this work be awarded to the current audit firm as it allows for greater cost efficiency; and
WHEREAS, it has been held that competitive bidding is not applicable when competitive proposals work an incongruity and are unavailing as affecting the final result, or where competitive proposals do not produce any advantage. See, Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631; and
WHEREAS, on this basis, staff recommends contracting with the audit firm of Eide Bailly for the June 30, 2025 audit as Eide Bailly’s combination of local government focus and prior experience with the Town will continue to serve it well in its annual audit and will ensure cost is kept to a minimum based on the consultant’s prior knowledge and experience working with the Town.

NOW THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a fee agreement with Eide Bailly LLP for audit services.
_
Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 10th day of March 2025 by the following vote of the members thereof:
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ATTACHMENT 1
2 AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
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1 February 18, 2025
To the City Council and Management of the
Town of Hillsborough
Hillsborough, California
You have requested that we audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of Town of Hillsborough (the “Town”) as of June 30, 2025, and for the year then ended, and the related notes to the financial statements, which collectively comprise Town’s basic financial statements.

In addition, we will audit the entity’s compliance over major federal award programs for the period ended June 30, 2025, if required. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter.

Our audits will be conducted with the objectives of our expressing an opinion on each opinion unit and an opinion on compliance regarding the entity’s major federal award programs. The objectives of our audit of the financial statements are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America (GAAS) and in accordance with Government Auditing Standards, will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

The objectives of our compliance audit are to obtain sufficient appropriate audit evidence to form an opinion and report at the level specified in the governmental audit requirement about whether the entity complied in all material respects with the applicable compliance requirements and identify audit and reporting requirements specified in the governmental audit requirement that are supplementary to GAAS and Government Auditing Standards , if any, and perform procedures to address those requirements.

What inspires you, inspires us. | eidebailly.com
4040 Campbell Ave., Ste. 200 | Menlo Park, CA 94025-1053 | T 650.522.3400 | F 650.645.7393 | EOE What inspires you, inspires us. | eidebailly.com
4040 Campbell Ave., Ste. 200 | Menlo Park, CA 94025-1053 -23- | T 650.522.3400 | F 650.645.7393 | EOE ATTACHMENT 2
2 Accounting principles generally accepted in the United States of America (U.S. GAAP), as promulgated by the Governmental Accounting Standards Board (GASB), require that management’s discussion and analysis, budgetary comparison information, the schedule of proportionate share of the net pension liability, the schedules of pension contributions, the schedule of changes in the net other postemployment benefits liability, and the schedule of other postemployment benefits contribution be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the required supplementary information (RSI) in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist primarily of inquiries of management regarding their methods of measurement and presentation and comparing the information for consistency with management’s responses to our inquiries. We will not express an opinion or provide any form of assurance on the RSI. The following RSI is required by accounting principles generally accepted in the United States of America. This RSI will be subjected to certain limited procedures but will not be audited:
• Management’s Discussion and Analysis
• Schedule of the Proportionate Share of the Net Pension Liability • Schedules of Employer Contributions (Pension)
• Schedule of Changes in the Net OPEB Liability and Related Ratios • Schedule of Employer Contributions (OPEB)
• Budgetary comparison information
Supplementary information other than RSI will accompany the Town’s basic financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the basic financial statements and certain additional procedures, including comparing and reconciling the supplementary information to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and additional procedures in accordance with auditing standards generally accepted in the United States of America. We intend to provide an opinion on the following supplementary information in relation to the financial statements as a whole:

1. Combining Statements and Individual Fund Schedules

2. Budgetary Comparison Schedules for Non-Major Funds

3. Capital Assets Used in the Operation of Governmental Funds Schedule of Expenditures of Federal Awards
We will subject the schedule of expenditures of federal awards to the auditing procedures applied in our audit of the basic financial statements and certain additional procedures, including comparing and reconciling the schedule to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and additional procedures in accordance with auditing standards generally accepted in the United States of America. We intend to provide an opinion on whether the schedule of expenditures of federal awards is presented fairly in all material respects in relation to the financial statements as a whole.

Also, the document we submit to you will include the following other additional information that will not be subjected to the auditing procedures applied in our audit of the financial statements:
• Introductory Section
• Statistical Section
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3 Data Collection Form
Prior to the completion of our engagement, we will complete the sections of the Data Collection Form that are our responsibility. The form will summarize our audit findings, amounts and conclusions. It is management’s responsibility to submit a reporting package including financial statements, schedule of expenditure of federal awards, summary schedule of prior audit findings and corrective action plan along with the Data Collection Form to the federal audit clearinghouse. The financial reporting package must be text searchable, unencrypted, and unlocked. Otherwise, the reporting package will not be accepted by the federal audit clearinghouse. We will assist you in the electronic submission and certification. You may request from us copies of our report for you to include with the reporting package submitted to pass-through entities.

The Data Collection Form is required to be submitted within the earlier of 30 days after receipt of our auditors’ reports or nine months after the end of the audit period, unless specifically waived by a federal cognizant or oversight agency for audits. Data Collection Forms submitted untimely are one of the factors in assessing programs at a higher risk.

Audit of the Financial Statements
We will conduct our audits in accordance with GAAS, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States of America, the audit requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). As part of an audit of financial statements in accordance with GAAS and in accordance with Government Auditing Standards, Uniform Guidance and/or any state or regulatory audit requirements we exercise professional judgment and maintain professional skepticism throughout the audit. We also:
• Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of controls. • Obtain an understanding of the system of internal control in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit.
• Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. • Conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about Town’s ability to continue as a going concern for a reasonable period of time.

Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements or noncompliance may not be detected exists, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards of the Comptroller General of the United States of America. Please note that the determination of abuse is subjective and Government Auditing Standards does not require auditors to detect abuse. -25-
4 Our responsibility as auditors is limited to the period covered by our audit and does not extend to any other periods.

We will issue a written report upon completion of our audit of the Town’s basic financial statements. Our report will be addressed to the governing body of the Town. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add an emphasis-of-matter or other-matter paragraph(s) to our auditor’s report, or if necessary, withdraw from the engagement. If our opinions on the basic financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement.

In accordance with the requirements of Government Auditing Standards, we will also issue a written report describing the scope of our testing over internal control over financial reporting and over compliance with laws, regulations, and provisions of grants and contracts, including the results of that testing. However, providing an opinion on internal control and compliance over financial reporting will not be an objective of the audit and, therefore, no such opinion will be expressed.

Audit of Major Program Compliance
Our audit of the Town’s major federal award program(s) compliance will be conducted in accordance with the requirements of the Single Audit Act, as amended; and the Uniform Guidance and will include tests of accounting records, a determination of major programs in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such an opinion on major federal award program compliance and to render the required reports. We cannot provide assurance that an unmodified opinion on compliance will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or withdraw from the engagement.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the material noncompliance with applicable laws and regulations, the provisions of contracts and grant agreements applicable to major federal award programs, and the applicable compliance requirements occurred, whether due to fraud or error, and express an opinion on the entity’s compliance based on the audit.

Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the entity’s compliance with the requirements of the federal programs as a whole.

As part of a compliance audit in accordance with GAAS and, in accordance with Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks.
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5 Our procedures will consist of determining major federal programs and performing the applicable procedures described in the U.S. Office of Management and Budget OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the entity’s major programs, and performing such other procedures as we considers necessary in the circumstances The purpose of those procedures will be to express an opinion on the entity’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Also, as required by the Uniform Guidance, we will obtain an understanding of the entity’s internal control over compliance relevant to the audit in order to design and perform tests of controls to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each of the entity’s major federal award programs.

Our tests will be less in scope than would be necessary to render an opinion on these controls and, accordingly, no opinion will be expressed in our report. However, we will communicate to you, regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we have identified during the audit.

We will issue a report on compliance that will include an opinion or disclaimer of opinion regarding the entity’s major federal award programs, and a report on internal controls over compliance that will report any significant deficiencies and material weaknesses identified; however, such report will not express an opinion on internal control.

Management Responsibilities
Our audit will be conducted on the basis that management and, when appropriate, those charged with governance, acknowledge and understand that they have responsibility:

1. For the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America;

2. For the design, implementation, and maintenance of the system of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error;

3. For identifying, in its accounts, all federal awards received and expended during the period and the federal programs under which they were received;

4. For maintaining records that adequately identify the source and application of funds for federally funded activities;

5. For preparing the schedule of expenditures of federal awards (including notes and noncash assistance received) in accordance with the Uniform Guidance;

6. For designing, implementing, and maintaining effective internal control over federal awards that provides reasonable assurance that the entity is managing federal awards in compliance with federal statutes, regulations, and the terms and conditions of the federal awards;

7. For identifying and ensuring that the entity complies with federal laws, statutes, regulations, rules, provisions of contracts or grant agreements, and the terms and conditions of federal award programs and implementing systems designed to achieve compliance with applicable federal statutes, regulations, and the terms and conditions of federal award programs;

8. For disclosing accurately, currently, and completely, the financial results of each federal award in accordance with the requirements of the award;

9. For identifying and providing report copies of previous audits, attestation engagements, or other studies that directly relate to the objectives of the audit, including whether related recommendations have been implemented;

10. For taking prompt action when instances of noncompliance are identified; -27-
6 11. For addressing the findings and recommendations of auditors, for establishing and maintaining a process to track the status of such findings and recommendations and taking corrective action on reported audit findings from prior periods and preparing a summary schedule of prior audit findings;

12. For following up and taking corrective action on current year audit findings and preparing a corrective action plan for such findings;

13. For submitting the reporting package and data collection form to the appropriate parties;

14. For making the auditor aware of any significant contractor relationships where the contractor is responsible for program compliance;

15. To provide us with:
a. Access to all information of which management is aware that is relevant to the preparation and fair presentation of the financial statements including disclosures, and relevant to federal award programs, such as records, documentation, and other matters; b. Additional information that we may request from management for the purpose of the audit; and c. Unrestricted access to persons within the entity and others from whom we determine it necessary to obtain audit evidence.

16. For including the auditor’s report in any document containing financial statements that indicates that such financial statements have been audited by us, including i. A written acknowledgement of all the documents that management expects to issue that will be included in the annual report and the planned timing and method of issuance of that annual report; and
ii. A final version of the annual comprehensive financial report (including all the documents that, together, comprise the annual comprehensive financial report) in a timely manner prior to the date of the auditor’s report;

17. For adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the current year period(s) under audit are immaterial, both individually and in the aggregate, to the financial statements as a whole;

18. For acceptance of nonattest services, including identifying the proper party to oversee nonattest work;

19. For maintaining adequate records, selecting and applying accounting principles, and safeguarding assets;

20. For informing us of any known or suspected fraud affecting the entity involving management, employees with significant role in the system of internal control and others where fraud could have a material effect on compliance;

21. For the accuracy and completeness of all information provided;

22. For taking reasonable measures to safeguard protected personally identifiable and other sensitive information; and

23. For confirming your understanding of your responsibilities as defined in this letter to us in your management representation letter.

With regard to the schedule of expenditures of federal awards referred to above, you acknowledge and understand your responsibility (a) for the preparation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance, (b) to provide us with the appropriate written representations regarding the schedule of expenditures of federal awards, (c) to include our report on the schedule of expenditures of federal awards in any document that contains the schedule of expenditures of federal awards and that indicates that we have reported on such schedule, and (d) to present the schedule of expenditures of federal awards with the audited financial statements, or if the schedule will not be presented with the audited financial statements, to make the audited financial statements readily available to the intended users of the schedule of expenditures of federal awards no later than the date of issuance by you of the schedule and our report thereon. -28-
7 With regard to the supplementary information referred to above, you acknowledge and understand your responsibility (a) for the preparation of the supplementary information in accordance with the applicable criteria, (b) to provide us with the appropriate written representations regarding supplementary information, (c) to include our report on the supplementary information in any document that contains the supplementary information and that indicates that we have reported on such supplementary information, and (d) to present the supplementary information with the audited financial statements, or if the supplementary information will not be presented with the audited financial statements, to make the audited financial statements readily available to the intended users of the supplementary information no later than the date of issuance by you of the supplementary information and our report thereon.

As part of our audit process, we will request from management and, when appropriate, those charged with governance, written confirmation concerning representations made to us in connection with the audit.

We understand that your employees will prepare all confirmations we request and will locate any documents or invoices selected by us for testing.

If you intend to publish or otherwise reproduce the financial statements and make reference to our firm, you agree to provide us with printers’ proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed.

Nonattest Services
With respect to any nonattest services we perform, we agree to perform the following:
• Prepare or assist with preparing financial statements in conformity with U.S. generally accepted accounting principles based on information provided by you. • If required, complete the auditee’s portion of the Data Collection Form. • Propose journal entries to be reviewed and approved by management (i.e. Government-Wide conversion entries).
• Assist in calculating the proportionate share of the net pension liabilities. • Assist in rolling forward lease and subscription-based information technology arrangement amounts reported on the statement of net position, when applicable. • Assist in calculating bond accretion liability, when applicable.

We will not assume management responsibilities on behalf of the Town. Town’s management understands and agrees that any advice or recommendation we may provide in connection with our audit engagement are solely to assist management in performing its responsibilities.

The Town’s management is responsible for (a) making all management decisions and performing all management functions; (b) assigning a competent individual to oversee the services; (c) evaluating the adequacy of the services performed; (d) evaluating and accepting responsibility for the results of the services performed; and (e) designing, implementing, and maintaining the system of internal control, including the process used to monitor the system of internal control.
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8 Our responsibilities and limitations of the nonattest services are as follows:
• We will perform the services in accordance with applicable professional standards. • The nonattest services are limited to the services previously outlined above. Our firm, in its sole professional judgment, reserves the right to refuse to do any procedure or take any action that could be construed as making management decisions or assuming management responsibilities. The Town must make all decisions with regard to those matters.

Fees and Timing
Ahmad Gharaibeh, CPA is the engagement partner for the audit services specified in this letter. The engagement partner’s responsibilities include supervising services performed as part of this engagement and signing or authorizing another qualified firm representative to sign the audit report.

Our fees are based on the amount of time required at various levels of responsibility, plus actual out-of-pocket expenses, administrative charges and a technology fee. Invoices are payable upon presentation. A schedule of the fee structure has been provided below:

FY 2024-2025
Town ACFR $ 63,000
Assistance in ACFR Preparation 10,500
GANN Limit Agreed Upon Procedures 1,050
Measure A Compliance (if required) 2,625
Measure W Compliance (if required) 2,625
Financial Transaction Report (if required) 4,200
Total Proposed Fees $ 84,000
* A fee of $7,500 will be incurred for each single audit, if required.

The ability to perform and complete our engagement consistent with the estimated fee included above depends upon the quality of your underlying accounting records and the timeliness of your personnel in providing information and responding to our requests. To assist with this process, we will provide you with an itemized request list that identifies the information you will need to prepare and provide in preparation for our engagement, as well as the requested delivery date for those items. A lack of preparation, including not providing this information in an accurate and timely manner, unanticipated audit adjustments, and/or untimely assistance by your personnel may result in an increase in our fees and/or a delay in the completion of our engagement.
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9 We may be requested to make certain audit documentation available to outside parties, including regulators, pursuant to authority provided by law or regulation or applicable professional standards. If requested, access to such audit documentation will be provided under the supervision of Eide Bailly LLP’s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the outside party, who may intend, or decide, to distribute the copies of information contained therein to others, including other governmental agencies. We will be compensated for any time and expenses, including time and expenses of legal counsel, we may incur in making such audit documentation available or in conducting or responding to discovery requests or participating as a witness or otherwise in any legal, regulatory, or other proceedings as a result of our Firm’s performance of these services. You and your attorney will receive, if lawful, a copy of every subpoena we are asked to respond to on your behalf and will have the ability to control the extent of the discovery process to control the costs you may incur.

Should our relationship terminate before our audit procedures are completed and a report issued, you will be billed for services to the date of termination. All bills are payable upon receipt. A service charge of 1% per month, which is an annual rate of 12%, will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney’s fees will be added to the amount due.

Other Matters
During the course of the engagement, we will only provide confidential engagement documentation to you via Eide Bailly’s secure portal or other secure methods, and request that you use the same or similar tools in providing information to us. Should you choose not to utilize secure communication applications, you acknowledge that such communication contains a risk of the information being made available to unintended third parties. Similarly, we may communicate with you or your personnel via e-mail or other electronic methods, and you acknowledge that communication in those mediums contains a risk of misdirected or intercepted communications.

Should you provide us with remote access to your information technology environment, including but not limited to your financial reporting system, you agree to (1) assign unique usernames and passwords for use by our personnel in accessing the system and to provide this information in a secure manner; (2) limit access to “read only” to prevent any unintentional deletion or alteration of your data; (3) limit access to the areas of your technology environment necessary to perform the procedures agreed upon; and (4) disable all usernames and passwords provided to us upon the completion of procedures for which access was provided. We agree to only access your technology environment to the extent necessary to perform the identified procedures.

Regarding the electronic dissemination of audited financial statements, including financial statements published electronically on your website or elsewhere, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Professional standards prohibit us from being the sole host and/or the sole storage for your financial and nonfinancial data. As such, it is your responsibility to maintain your original data and records and we cannot be responsible to maintain such original information. By signing this engagement letter, you affirm that you have all the data and records required to make your books and records complete. -31-
10 We may use third party service providers and/or affiliated entities (including Eide Bailly Shared Services Private Limited) (collectively, “service providers”) in order to facilitate delivering our services to you. Our use of service providers may require access to client information by the service provider. We will take reasonable precautions to determine that they have the appropriate procedures in place to prevent the unauthorized release of confidential information to others. We will remain responsible for the confidentiality of client information accessed by such service provider and any work performed by such service provider. You acknowledge that your information may be disclosed to such service providers, including those outside the United States.

Neither of us may use or disclose the other’s confidential information for any purpose except as permitted under this engagement letter or as otherwise necessary for Eide Bailly to provide the services. Your confidential information is defined as any information you provide to us that is not available to the public. Eide Bailly’s confidential information includes our audit documentation for this engagement. Our audit documentation shall at all times remain the property of Eide Bailly LLP. The confidentiality obligations described in this paragraph shall supersede and replace any and all prior confidentiality and/or nondisclosure agreements (NDAs) between us.

We agree to retain our audit documentation or work papers for a period of at least eight years from the date of our report.

Further, we will be available during the year to consult with you on financial management and accounting matters of a routine nature.

You agree to share all facts that may affect your financial statements, even if you first become aware of those facts after the date of the auditor’s report but before the date your financial statements are issued.

At the conclusion of our audit engagement, we will communicate to the management and Town Council the following significant findings from the audit:
• Our view about the qualitative aspects of the entity’s significant accounting practices; • Significant difficulties, if any, encountered during the audit; • Uncorrected misstatements, other than those we believe are trivial, if any; • Disagreements with management, if any;
• Other findings or issues, if any, arising from the audit that are, in our professional judgment, significant and relevant to those charged with governance regarding their oversight of the financial reporting process;
• Material, corrected misstatements that were brought to the attention of management as a result of our audit procedures;
• Representations we requested from management;
• Management’s consultations with other accountants, if any; and • Significant issues, if any, arising from the audit that were discussed, or the subject of correspondence, with management.

Government Auditing Standards require that we provide, upon request, a copy of our most recent external peer review report and any subsequent review reports to the party contracting for the audit. Accordingly, we will provide a copy of our most recent peer review report at your request. -32-
11 Eide Bailly LLP is a member of HLB International, a worldwide organization of accounting firms and business advisors, ("HLB"). Each member firm of HLB, including Eide Bailly LLP is a separate and independent legal entity and is not owned or controlled by any other member of HLB. Each member firm of HLB is solely responsible for its own acts and omissions and no other member assumes any liability for such acts or omissions. Neither Eide Bailly LLP, nor any of its affiliates, are responsible or liable for any acts or omission of HLB or any other member firm of HLB and hereby specifically disclaim any and all responsibility, even if Eide Bailly LLP, or any of its affiliates are aware of such acts or omissions of another member of HLB.

Eide Bailly LLP formed The Eide Bailly Alliance Network, a network for small to mid-sized CPA firms across the nation. Each member firm of The Eide Bailly Alliance, including Eide Bailly LLP, is a separate and independent legal entity and is not owned or controlled by any other member of The Eide Bailly Alliance. Each member firm of The Eide Bailly Alliance is solely responsible for its own acts and omissions and no other member assumes any liability for such acts or omissions. Neither Eide Bailly LLP, nor any of its affiliates, are responsible or liable for any acts or omission of The Eide Bailly Alliance or any other member firm of The Eide Bailly Alliance and hereby specifically disclaim any and all responsibility, even if Eide Bailly LLP, or any of its affiliates are aware of such acts or omissions of another member of The Eide Bailly Alliance.

Eide Bailly, LLP has owners that are not licensed as certified public accountants as permitted under Section 5079 of the California Business Code. It is not anticipated that any of the non-licensee owners will be performing services for the Town.

MEDIATION
Any disagreement, controversy or claim arising out of or related to any aspect of our services or relationship with you (hereafter a “Dispute”) shall, as a precondition to litigation in court, first be submitted to mediation. In mediation, the parties attempt to reach an amicable resolution of the Dispute with the aid of an impartial mediator. Mediation shall begin by service of a written demand. The mediator will be selected by mutual agreement. If we cannot agree on a mediator, one shall be designated by the American Arbitration Association (“AAA”). Mediation shall be conducted with the parties in person in Menlo Park, California. Each party will bear its own costs in the mediation. The fees and expenses of the mediator will be shared equally by the parties.

Neither party may commence a lawsuit until the mediator declares an impasse.

LIMITED INDEMNITY
Eide Bailly LLP and its partners, affiliates, officers and employees (collectively “Eide Bailly”) shall not be responsible for any misstatements in your financial statements that we may fail to detect as a result of misrepresentations or concealment of information by any of your owners, directors, officers or employees. You shall indemnify and hold Eide Bailly harmless from any claims, losses, settlements, judgments, awards, damages and attorneys’ fees arising from any such misstatement or concealment of information.

If through no fault of Eide Bailly we are named as a party to a dispute between you and a third party, you shall indemnify and hold Eide Bailly harmless against any losses, damages, settlements, judgments, awards, and the costs of litigation (including attorneys’ fees) we incur in connection with the dispute.

Eide Bailly shall not be entitled to indemnification under this agreement unless the services were performed in accordance with professional standards in all material respects. -33-
12 LIMITATION OF LIABILITY
The exclusive remedy available to you for any alleged loss or damages arising from or related to Eide Bailly’s services or relationship with you shall be the right to pursue claims for actual damages that are directly caused by Eide Bailly’s breach of this agreement or Eide Bailly’s violation of applicable professional standards. In no event shall Eide Bailly’s aggregate liability to you exceed two times fees paid under this agreement, nor shall Eide Bailly ever be liable to you for incidental, consequential, punitive or exemplary damages, or attorneys’ fees.

TIME LIMITATION
You may not bring any legal proceeding against Eide Bailly unless it is commenced within twenty-four (24) months (“Limitation Period”) after the date when we delivered our report, return, or other deliverable under this agreement to you, regardless of whether we do other services for you or that may relate to the audit. The Limitation Period applies and begins to run even if you have not suffered any damage or loss or have not become aware of a possible Dispute.

GOVERNING LAW AND VENUE
Any Dispute between us, including any Dispute related to the engagement contemplated by this agreement, shall be governed by Minnesota law. Any unresolved Dispute shall be submitted to a federal or state court located in Minneapolis, Minnesota.

ASSIGNMENTS PROHIBITED
You shall not assign, sell, barter or transfer any legal rights, causes of actions, claims or Disputes you may have against Eide Bailly to any person.

Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with, the arrangements for our audit of the financial statements including our respective responsibilities. -34-
13 We appreciate the opportunity to be your certified public accountants and look forward to working with you and your staff.

Respectfully,
__________________________
Ahmad Gharaibeh, CPA
Partner
*************************************************************** RESPONSE:

This letter correctly sets forth our understanding.

Acknowledged and agreed on behalf of Town of Hillsborough by:

Name: _______________________________________________________________ Title: ________________________________________________________________ Date: ________________________________________________________________ -35-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
MARCH 10, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: FY 2025-26 CITY COUNCIL GOAL SETTING – WORK PLAN SUMMARY SUMMARY: The City Council held its annual special meeting to plan for its goals for the upcoming Fiscal Year (beginning July 1, 2025) to inform the budget planning process. During the special meeting on February 12, 2025, each department presented accomplishments from the prior year as well as goals for the upcoming year. The City Council discussed proposed projects and provided direction to staff regarding top priorities to accomplish (see attachment).

Next steps will be for staff will work to identify resources needed to implement the identified priorities.

FISCAL IMPACT: There is no fiscal impact associated with the approval of the draft work plan; budget requests associated will be included in the proposed budget presented to the City Council.

ATTACHMENTS: FY 2025-26 Work Plan
PREPARED BY: Doug Davis, City Manager
RECOMMENDATION: Accept FY 2025-26 Work Plan.
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Town of Hillsborough City Council Goals FY 2025-26 [DRAFT] Tier 1 Priorities
Improve Community’s
Emergency Preparedness
and Resiliency Efforts
Implement Housing
Element to Maintain
Compliance with State
Requirements
Enhance Quality of Life
Improve Town
Infrastructure
GOALS:
1) Implement Townwide Chipping
Program
2) Provide support to HNN
enhance emergency preparedness
3) Reduce risk and impacts caused
by power outages through
identifying power outage
prevention and backup solutions
4) Improve access to wireless
service throughout Town
5) Prepare Wildfire Preparedness
Building Code Amendments for
Council Consideration
GOALS:
1) Tobin Clark Multi-Family
Housing Site
2) Town Hall Campus
3) Accessory Dwelling Unit
(ADU) Program
4) Implement Programs and
Fees and Related to Housing
Element
GOALS:
1) Bolster code enforcement
program to address key issues in
Town (e.g., vacant lots, signs,
delayed construction)
2) Create an age-inclusive
community
3) Explore potential property
donation of 40 Baywood
4) Enhance common spaces in
Town
5) Explore potential of
development of a walking trail
around Crocker Lake
GOALS:
1) Water Tank Site
Improvements
2) Highline Water Project
3) Street Resurfacing Projects
4) Bike & Pedestrian Master
Plan
5) Explore Establishment of
Utility Underground Districts
Tier 2 Priorities
Deliver Superior Public
Safety Services through
Technology and
Operational
Efficiencies
Optimize Public
Safety Staff and
Maintain High Level
of Service
Update General Plan
to Support Longterm Town Planning
Improve Transparency,
Efficiency, and
Customer Service
through System
Implementation
GOALS:
1) Advance technology to
improve public safety and
transparency
2) Implement training and
operational enhancements
GOALS:
1) Invest in staff through
training, programs, and
wellness initiatives
2) Implement staff
wellness programs
GOALS:
1) Safety Element Update
2) General Plan Update
GOALS:
1) System Implementation
2) Website Refresh
Ensure Long-term
Financial Security
GOALS:
1) Conduct Long-term
Financial Needs
Analysis
2) Ensure rates and
their structure are
sufficient to cover the
cost of water and solid
waste system
enterprises
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
MARCH 10, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: REVISED 2025 COUNCILMEMBER REPRESENTATIVES TO TOWN AND

REGIONAL ASSIGNMENTS
SUMMARY: The 2025 list of Councilmember representatives to Town, local, and regional committees, boards, and commissions has been revised to reflect a modification to the assignments for C/CAG due to schedule conflicts. Mayor Cole will be the primary member and Councilmember Adams will be the alternate member. County of San Mateo staff have been notified of this change.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Revised 2025 Councilmember Representatives to Town and Regional Assignments
PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Accept revised 2025 Councilmember Representatives to Town and Regional Assignments.
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2025 Councilmember Representatives to Town and Regional Assignments Cole Ragsdale Adams Chuang Krolik Notes
Building and Planning X
Communications X
Finance and Administrative Services X
Fire X
Police X
Public Works X
Sustainability X
LIAISONS:

Administrative Hearing Panel X Meets as necessary.

Architecture and Design Review Board (ADRB) X Meets 1st Monday of the month at 4 p.m.

Citizens Communication Advisory Committee (CCAC) X X Meets 2nd Tuesday of the month at 10 a.m.

Financial Advisory Committee (FAC) X Meets at least four times per year.

GOVERNMENT BOARDS/COMMITTEES:

Advanced Life Support (ALS) San Mateo County PreHospital Emergency Medical Services Group JPA X ALT Meets in January, May and September.

Association of Bay Area Governments (ABAG) General
Assembly X ALT
Meets at least once per year as part of the General Assembly Conference.

Bay Area Water Supply and Conservation Agency
(BAWSCA) Board of Directors X
Councilmember Ragsale appointed 2/13/2023 to a term 7/1/23 to 6/30/27.

City/County Association of Governments of San Mateo
County (C/CAG) X ALT Meets monthly.

Central County Fire Department (CCFD) Board X X Two Councilmembers serve.

Commute.org Board of Directors X Five scheduled meetings each year. (next April 17 8am) Hillsborough Recreation Commission X X Two Councilmembers serve. (Next Meeting May 5 5pm) RethinkWaste X ALT Meets 4th Thursday of the month at 2 p.m.

Peninsula Clean Energy (PCE) ALT X Meets 4th Thursday of the month at 6:30 p.m.

SFO Airport/Community Roundtable X Generally meets the 1st Wednesday of the month at 7 p.m.

San Mateo Operational Area Emergency Services
Organization (Emergency Services Council) ALT X Meets quarterly.

SamTrans Board of Directors Central Judicial Cities Seat (City Selection Committee appointment) X
Term 1/1/2023 - 12/31/2026. Meets 1st Wednesday of the month at 2 p.m.

LIAISIONS TO COMMUNITY ORGANIZATIONS:

Hillsborough Beautification Foundation (HBF) ALT X
Hillsborough Concours d'Elegance ALT X
Hillsborough Neighborhood Network Steering Committee X X Memorial Day Parade X X
Firewise X
SPECIAL PROJECTS:

Town Hall Project X X
Tobin Clark Project X X
COMMISSIONERS:

Rev 3/10/2025
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
MARCH 10, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 25-01 FOR THE HILLSBOROUGH BEAUTIFICATION FOUNDATION CELEBRATE MAY! EVENT UNDER CEQA GUIDELINES 15378 AND 15301
SUMMARY: The Hillsborough Beautification Foundation submitted an application to conduct its Celebrate May! event at 220 Roblar Avenue in Hillsborough. This event is proposed to take place on Thursday, May 1, 2025 from 9:30 a.m. to 12:00 p.m. The total number of guests expected is approximately 200.

The Police, Fire, and Building & Planning Departments have reviewed the application and submitted comments and recommendations, which are included as an attachment.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment. The proposed action is also exempt under CEQA Guideline 15301 as the permitting of an existing facility involving a temporary negligible expansion of use with no corresponding construction or expansion of existing structures.

ATTACHMENTS: Fundraising Event Permit Application 25-01 and Police Department, Fire Department, and Building & Planning Department Comments and Recommendations PREPARED BY: Margaret Stratton, Deputy City Clerk
RECOMMENDATION: Approve Fundraising Event Permit Application 25-01 for the Hillsborough Beautification Foundation Celebrate May! event subject to the conditions recommended by staff. -41-
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HILLSBOROUGH POLICE DEPARTMENT

INTEROFFICE MEMORANDUM
DATE: 01-29-2025
To:

FROM:

Lisa
Sergeant
Natusch
Nick Chinca �_ C
SUBJECT: Application Permit for haritable Event
I am in receipt of charitable event application# 25-01 for the Hillsborough Beautification Foundation Celebrate May event. The Celebrate May event is to be held at the following location:
• 220 Roblar A venue
According to the application, the event is scheduled for 05-01-2025 (Thursday) from 9:30 a.m. until 12:00 p.m. The applicant expects approximately 250 guests that will be arriving in private vehicles. I have reviewed the site where the event will take place and made the following recommendations and suggestions:

RECOMMENDATIONS
The residence at 220 Roblar Avenue is located on the east side of the roadway. Parking will be permitted on available easements on Roblar A venue and surrounding side streets.

Traffic lanes must remain clear at all times.

It will be the event coordinator's responsibility to ensure vehicles do not block private driveways or fire hydrants. Citations will be issued to any violators. -47-
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DATE: January 22, 2025
TO: Lisa Natusch, City Clerk
FROM: Julie Parenti, Deputy Fire Marshal
SUBJECT: Celebrate May, Hillsborough Beautification Foundation – Fire Dept. approval The following list is a typical set of conditions the fire department utilizes to ensure a minimum standard of fire and life safety. We recommend that arrangements be made by the applicant for a tour of the event site to receive more detailed comments.

This tour should be conducted at least 14 days prior to the event.

Final conditions of approval are subject to review of floor plans, proposed routes of travel for public viewing, and a field inspection prior to opening. Temporary conversion of this space for public attendance will be acceptable, provided the applicant addresses the following concerns.

1. Provide a floor plan with site dimensions, exits, and proposed foot traffic pattern for the public. Floor plan shall be emailed to Inspector Julie Parenti at [email protected]. A review of the floor plan and arrangement of contents will be used by the Fire Department to determine a maximum occupancy load. Maximum occupancy load shall not exceed this limit. In addition to the overall limit, secondary floor areas served by a single stairway will be further restricted based on a review of floor plans. Event volunteers are to be provided in sufficient numbers to ensure enforcement of the limits. Foot traffic flow pattern shall be designed to minimize overcrowding in any area. Traffic flow shall be continually monitored and regulated by the volunteers.

2. If applicable, a standby fire watch shall be on duty during the time the event is open to the public. The primary responsibility is enforcement of fire and life safety provisions of the California Fire Code. Duties are limited to those activities, except for medical emergencies, or other unusual, or hazardous conditions that may arise. Standby costs are paid by the applicant and are negotiated with the awarded security company.

3. Exterior exit pathways shall be a hard surface walkway free from tripping hazards.

Exterior gates shall be kept unlocked at all times.
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Page 2 of 2 ends

4. Portable fire extinguishers with a minimum UL rating of 2A10BC shall be provided so that travel distance to an extinguisher does not exceed 75’. A fire extinguisher shall be provided for each 3000 square feet of floor area and at least one fire extinguisher shall be provided for each level. Extinguishers shall be accessible and visible. Or their location clearly marked.

5. Building Department approval and permits shall be obtained, if necessary, for remodeling and electrical work. The applicant is responsible for ensuring compliance with all Town of Hillsborough requirements.

6. Light duty extension cords are prohibited. UL approved multi-outlet power taps may be acceptable provided they are connected directly to a permanent outlet.

Power tap cords shall be protected from physical damage and must be located so as not to present a tripping hazard.

7. No smoking signs shall be posted throughout event space (if indoors).

8. Candles, open flame, and other sources of ignition are prohibited (if indoors).

9. Flammable liquids, propane, or other highly flammable materials or decorations are prohibited.

10. The driveway shall be maintained clear for emergency vehicle access during the hours the event is open to the public. Parking related to the event shall not restrict emergency vehicle access.

11. If applicable, tent and canopy installations shall comply with Article 31 of the California Fire Code and Town of Hillsborough requirements. A tent permit shall be obtained from the Fire Department at least 14 business days prior to the event date. An inspection is required for tent installations prior to occupancy. -50-
Town of Hillsborough

Building Department
Conditions for a Fundraising/Charitable Event

Date: NOVEMBER 4, 2024
From: RAY YNIGUEZ, BUILDING OFFICIAL
Location of Event: 40 BAYWOOD AVE, HILLSBOROUGH CALIFORNIA 94010.

Organization: HILLSBOROUGH SCHOOLS FOUNDATION
Name: HOIDAY SHOPPING BOUTIQUE
Date of Event: NOVEMBER 21, 2024

General minimum requirements

1. Any Building being used for an event is required to keep all exits clear.

2. It will be necessary to provide restroom facilities for all guest attending the event.

3. If a tent is to be used for the event, you are required to obtain a permit from the Fire Department

4. Inspections are limited to regular business hours (8 a.m. to 5 p.m. M-F) If you have any further questions, please contact the Building Department at 650-375-7411
JANUARY 27, 2025 220 ROBLAR

BEAUTIFICATION FOUNDATION
HBF's CELEBRATE MAY MAY 1, 2025
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
MARCH 10, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 25-02 FOR THE SOLMATEO SIGNATURE KITCHEN TOUR EVENT UNDER CEQA GUIDELINES 15378 AND 15301
SUMMARY: SolMateo submitted an application to conduct its Signature Kitchen Tour event at three homes in Hillsborough: 710 Hillsborough Boulevard, 463 El Arroyo Road, and 380 Sierra Drive. The event is proposed to take place on Friday, May 16, 2025, from 10:00 a.m. to 3:00 p.m.

The total number of guests expected is approximately 600.

The Police, Fire, and Building & Planning Departments have reviewed the application and submitted comments and recommendations, which are included as an attachment.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Fundraising Event Permit Application 25-02 and Police Department, Fire Department, and Building & Planning Department Comments and Recommendations PREPARED BY: Margaret Stratton, Deputy City Clerk
RECOMMENDATION: Approve Fundraising Event Permit Application 25-02 for the SolMateo Signature Kitchen Tour event subject to the conditions recommended by staff. -53-
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Page 1 of 2 ends

DATE: February 18, 2025
TO: Margaret Stratton
FROM: Julie Parenti, Deputy Fire Marshal
(650) 558-7648
SUBJECT: SolMateo Event 2025
The following list is a typical set of conditions the fire department utilizes to ensure a minimum standard of fire and life safety. We recommend that arrangements be made by the applicant for a tour of the event site to receive more detailed comments. This tour should be conducted at least 14 days prior to the event.

1. Provide a floor plan with site dimensions, exits, and proposed foot traffic pattern for the public. Floor plan shall be emailed to Inspector Julie Parenti at [email protected]. A review of the floor plan and arrangement of contents will be used by the Fire Department to determine a maximum occupancy load. Maximum occupancy load shall not exceed this limit. In addition to the overall limit, secondary floor areas served by a single stairway will be further restricted based on a review of floor plans. Event volunteers are to be provided in sufficient numbers to ensure enforcement of the limits. Traffic flow shall be continually monitored and regulated by the volunteers.

Page 2 of 2 ends

3. Exterior exit pathways shall be a hard surface walkway free from tripping hazards.

Exterior exit pathways shall be illuminated at night at any time the event is open to the public. Exterior gates shall be kept unlocked at all times.

5. Building Department approval and permits shall be obtained, if necessary, for remodeling and electrical work. The applicant is responsible to ensure compliance with all Town of Hillsborough requirements.

6. Light duty extension cords are prohibited. UL approved multi-outlet power taps may be acceptable provided they are connected directly to a permanent outlet.

Power tap cords shall be protected from physical damage and must be located so as not to present a tripping hazard.

7. No smoking signs shall be posted throughout event space.

8. Candles, open flame, and other sources of ignition are prohibited.

9. Flammable liquids, propane, or other highly flammable materials or decorations are prohibited.

10. The driveway shall be maintained clear for emergency vehicle access during the hours the event is open to the public. Parking related to the event shall not restrict emergency vehicle access.

11. If applicable, tent and canopy installations shall comply with Article 31 of the California Fire Code and Town of Hillsborough requirements. A tent permit shall be obtained from the Fire Department before inspection. An inspection is required for tent installations prior to occupancy.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR

CITY COUNCIL MEETING
MARCH 10, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 25-03 FOR

THE PARCA AUXILIARY ANNUAL LUNCHEON AND FASHION SHOW UNDER CEQA GUIDELINES 15378 AND 15301
SUMMARY: PARCA (Partners and Advocates for Remarkable Children and Adults) Auxiliary submitted an application to conduct the PARCA Auxiliary Luncheon and Fashion Show at 828 Seabury Road in Hillsborough. This event is proposed to take place on Wednesday, May 14, 2025 from 10:00 a.m. to 2:00 p.m. The total number of guests expected is approximately 350.

The Police, Fire, and Building & Planning Departments have reviewed the application and submitted comments and recommendations, which are included as an attachment.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Fundraising Event Permit Application 25-03 and Police Department, Fire Department, and Building & Planning Department Comments and Recommendations PREPARED BY: Margaret Stratton, Deputy City Clerk
RECOMMENDATION: Approve Fundraising Event Permit Application 25-03 for the PARCA Auxiliary Annual Luncheon and Fashion Show subject to the conditions recommended by staff. -71-
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DATE: February 18, 2025
TO: Margaret Stratton
FROM: Julie Parenti, Deputy Fire Marshal
(650) 558-7648
SUBJECT: PARCA Event 2025
The following list is a typical set of conditions the fire department utilizes to ensure a minimum standard of fire and life safety. We recommend that arrangements be made by the applicant for a tour of the event site to receive more detailed comments. This tour should be conducted at least 14 days prior to the event.

1. Provide a floor plan with site dimensions, exits, and proposed foot traffic pattern for the public. Floor plan shall be emailed to Inspector Julie Parenti at [email protected]. A review of the floor plan and arrangement of contents will be used by the Fire Department to determine a maximum occupancy load. Maximum occupancy load shall not exceed this limit. In addition to the overall limit, secondary floor areas served by a single stairway will be further restricted based on a review of floor plans. Event volunteers are to be provided in sufficient numbers to ensure enforcement of the limits. The standby fire watch has the authority to restrict additional visitors and/or order the number of people in the venue to be reduced if overcrowding exists at any time. Foot traffic flow pattern shall be designed to minimize overcrowding in any area. Traffic flow shall be continually monitored and regulated by the volunteers.

2. If applicable, a standby fire watch shall be on duty during the time the fair is open to the public. The primary responsibility is enforcement of fire and life safety provisions of the California Fire Code. Duties are limited to those activities, except for medical emergencies, or other unusual, or hazardous conditions that may -79-

Page 2 of 2 ends

arise. Standby costs are paid by the applicant and are negotiated with the awarded security company.

3. Exterior exit pathways shall be a hard surface walkway free from tripping hazards.

Exterior exit pathways shall be illuminated at night at any time the event is open to the public. Exterior gates shall be kept unlocked at all times.

6. Light duty extension cords are prohibited. UL approved multi-outlet power taps may be acceptable provided they are connected directly to a permanent outlet.

Power tap cords shall be protected from physical damage and must be located so as not to present a tripping hazard.

7. No smoking signs shall be posted throughout the event space.

8. Candles, open flame, and other sources of ignition are prohibited.

9. Flammable liquids, propane, or other highly flammable materials or decorations are prohibited.

10. The driveway shall be maintained clear for emergency vehicle access during the hours the event is open to the public. Parking related to the event shall not restrict emergency vehicle access.

11. If applicable, tent and canopy installations shall comply with Article 31 of the California Fire Code and Town of Hillsborough requirements. A tent permit shall be obtained from the Fire Department before inspection. An inspection is required for tent installations prior to occupancy.
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Building Division
Ph. 650-375-7411 |Fx. 650-375-7415 | 1600 Floribunda Ave., Hillsborough, CA 94010 | www.hillsborough.net

TOWN OF HILLSBOROUGH
California
Building Department
Conditions for a Fundraising/Charitable Event
Date: February 21, 2025
From: RAY YNIGUEZ

BUILDING OFFICIAL
Location of Event: 828 SEABURRY RD, HILLSBOROUGH, CA 94010 Organization:

Partners & Advocates for Remarkable Children & Adults (PARCA) Name of Event: Annual Luncheon and Fashion Show
Date of Event: Wednesday, May 14, 2025
General minimum requirements

1. Any Building being used for an event is required to keep all exits clear.

2. Itwill benecessary toprovide restroom facilitiesfor allguests attending the event.

3. If a tent isto be used forthe event, you are required to obtain a permit from the Fire Department

4. Inspections are limited to regular business hours (8 a.m. to 5 p.m. M-F) Ifyouhave anyfurtherquestions, please contact theBuildingDepartment at 650-375-7411 -81-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR

CITY COUNCIL MEETING
MARCH 10, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVAL OF FUNDRAISING EVENT PERMIT APPLICATION 25-04 FOR THE HILLSBOROUGH SCHOOLS FOUNDATION’S 2025 FUN RUN UNDER CEQA GUIDELINES 15378 AND 15301
SUMMARY: The Hillsborough Schools Foundation (HSF) submitted an application to conduct its 2025 Fun Run. The 2K or 5K run/walk is proposed to take place on Sunday, May 4, 2025 beginning at 7:00 a.m. and ending at approximately 11:00 a.m. The total number of participants expected during the event is 700.

The Fun Run route will start in front of North Hillsborough School located at 545 Eucalyptus Avenue in Hillsborough. HSF will send postcards to residents living nearby on Eucalyptus Avenue, Aster Avenue, Barroilhet Avenue, Bromfield Road, Brookvale Road, Chester Way, Country Club Drive, Elm Avenue, Elmwood Road, Floribunda Avenue, Irwin Drive, Madrone Place, New Place Road, Parkside Avenue, Pepper Avenue, Ralston Avenue, Sharon Avenue, Willow Road and Windsor Drive notifying them of the event and road closures.

Hillsborough Municipal Code Section 5.16.080 requires City Council approval for a fundraising event permit where more than 200 people will be in attendance during any one day at any one property. The Police, Fire, and Building & Planning Departments have reviewed the application and submitted comments and recommendations, which are included as an attachment. The Police Department will assist event volunteer staff at main intersections to alert motorists and provide traffic safety for participants.

HSF is proposing to post Fun Run banners at the following locations:

1. Golf Course Drive/Black Mountain Road (physical banner)

2. Walnut Avenue Parking Lot on Floribunda Avenue (digital sign) The digital artwork will also be displayed on the digital sign at the Fire Station on Chateau Avenue.

The artwork was previously approved by the City Council. The signs will be posted no sooner than two weeks before the event begins and will be removed immediately following the event.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment. The proposed action is also exempt under CEQA Guideline 15301 as -83-
Agenda Staff Report - Hillsborough City Council
March 10, 2025

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the permitting of an existing facility involving a temporary negligible expansion of use with no corresponding construction or expansion of existing structures.

ATTACHMENTS: Fundraising Event Permit Application 25-04 and Police Department, Fire Department, and Building & Planning Department Comments and Recommendations PREPARED BY: Margaret Stratton, Deputy City Clerk
RECOMMENDATION: Approve Fundraising Event Permit Application 25-04 for the Hillsborough School Foundation 2025 Fun Run subject to the conditions recommended by staff. -84-
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2K(yellow) 5K(green)
Start &
Finish
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Page 1 of 2 ends

DATE: February 19, 2025
TO: Margaret Stratton
FROM: Julie Parenti, Deputy Fire Marshal
(650) 558-7648
SUBJECT: HSF Fun Run
The following list is a typical set of conditions the fire department utilizes to ensure a minimum standard of fire and life safety. We recommend that arrangements be made by the applicant for a tour of the event site to receive more detailed comments. This tour should be conducted at least 14 days prior to the event.