TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor 1600 Floribunda Avenue
Leslie Marden Ragsdale, Vice Mayor Hillsborough, CA 94010 Laurie Davies Adams, Councilmember www.hillsborough.net Marie Chuang, Councilmember Phone 650-375-7400
Christine Krolik, Councilmember
UNAPPROVED MINUTES
MONDAY, MAY 12, 2025
3:00 PM STUDY SESSION
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.
This meeting included teleconference participation by Councilmember Laurie Davies Adams from Chez LaTour – Premier etage, 33 Bd. de LaTour Maubourg, Paris, 75007 France. The agenda was posted at Councilmember Laurie Davies Adams’s teleconference location.
STUDY SESSION
CALL TO ORDER
Mayor Cole called the meeting to order at 3:02 p.m.
ROLL CALL
Present: Adams (by teleconference), Chuang, Krolik, Ragsdale, Cole A. STUDY SESSION: FY 2025-26 PROPOSED BUDGET AND SCHEDULE OF FEES AND
CHARGES
Finance Director Jan Cooke and Assistant Finance Director Rich Santiago provided the staff report. Public Works Director Paul Willis, City Manager Doug Davis, Deputy Director of Public Works Natalie Gribben and Fire Chief Dave Pucci provided additional information.
Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.
Assistant Finance Director Rich Santiago presented the proposed FY 2025-26 fees and charges and reported regarding the Task/Project Description for “Police or Fire Additional Resources fees” for Fundraising Events for Minor Events or Major Events, the Task/Project Description would be re-worded and fees would be updated to reflect direct charges for actual staff time. Building & Planning Director Tim Anderson, City Manager Doug Davis, City Attorney Unapproved Minutes – Hillsborough City Council
Monday, May 12, 2025
Christopher Diaz and City Clerk Lisa Natusch provided additional information.
Mayor Cole opened public comment on the proposed schedule of fees and charges. There were no speakers. Mayor Cole closed public comment.
Following discussion, City Manager Davis stated that business license enforcement, auditing of gross receipts for businesses, the appeal of ADRB decision fee, appeal of administrative determination fee and incentivizing electrification through permit fees would be brought back for future City Council discussion.
ADJOURN STUDY SESSION
Mayor Cole adjourned the Study Session at 4:43 p.m.
CLOSED SESSION
CALL TO ORDER
Mayor Cole called the meeting to order at 4:43 p.m.
ROLL CALL
Present: Adams (by teleconference), Chuang, Krolik, Ragsdale, Cole
PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
There were no speakers.
ANNOUNCEMENT OF CONFLICT OF INTEREST ON CLOSED SESSION ITEM(S) There were no announcements of conflict of interest.
CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
B. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Unrepresented employee: City Manager
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:58 p.m.
Unapproved Minutes – Hillsborough City Council
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REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Cole called the meeting to order at 6:04 p.m.
II. ROLL CALL
Present: Adams (by teleconference), Chuang, Krolik, Ragsdale, Cole III. PLEDGE OF ALLEGIANCE
Mayor Cole led the Pledge of Allegiance.
IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session to discuss two items and no action was taken.
V. RECOGNITION
• RECOGNITION OF FIREWISE BOARD CHAIR DR. DAVID WEINBERG Mayor Cole provided comments in recognition of Dr. Weinberg’s contributions to the community and read a Resolution of Appreciation and presented it to Dr. Weinberg.
Councilmembers provided comments. Dr. Weinberg provided brief comments. • SANTA CLARA COUNTY 2024 SYNOPSYS CHAMPIONSHIP SCIENCE FAIR STEM WINNER
Vice Mayor Ragsdale provided comments. Veena Jain, Board Member, Santa Clara Valley Science & Engineering Fair Association, provided comments regarding the fair and introduced winner Trish Saxena. Miss Saxena provided information regarding her project. Vice Mayor Ragsdale presented a Certificate of Recognition.
VI. PROCLAMATIONS
• MENTAL HEALTH AWARENESS MONTH
Mayor Cole provided comments regarding the Behavioral Health Program at the Free Clinics of Samaritan House, San Mateo. Mayor Cole read the proclamation in recognition of Mental Health Awareness Month and presented it to Jose Perez, LMFT, Associate Director of Behavioral Health Care, Samaritan House, and Dr. Baldeep Singh, MD, Medical Director of Health Care Services, Samaritan House. • ASIAN AMERICAN, NATIVE HAWAIIAN AND PACIFIC ISLANDER HERITAGE MONTH Unapproved Minutes – Hillsborough City Council
Monday, May 12, 2025
Vice Mayor Ragsdale read the proclamation in recognition of Asian American, Native Hawaiian and Pacific Islander Heritage Month and presented it to Brooke He, recent graduate of the Mandarin Chinese Community Emergency Response Team (CERT) Course. Councilmember Chuang provided comments.
• BUILDING SAFETY AWARENESS MONTH
Councilmember/Building and Planning Commissioner Krolik read the proclamation in recognition of Building Safety Awareness Month, presented it to Building Official Ray Yñiguez, and provided comments. Building Official Yñiguez provided brief comments. • NATIONAL POLICE WEEK, MAY 11-17, 2025
Councilmember/Police Commissioner Chuang read the proclamation in recognition of National Police Week and presented it to Chief of Police Nelson Corteway. Chief Corteway provided brief comments. Councilmember Krolik provided comments. • NATIONAL PUBLIC WORKS WEEK, MAY 18-24, 2025
Councilmember/Public Works Commissioner Adams read the proclamation in recognition of National Public Works Week. Mayor Cole presented the proclamation to Public Works Director Paul Willis and Deputy Public Works Director Natalie Gribben. Director Willis provided brief comments.
VII. PRESENTATION
• HILLSBOROUGH YOUTH COMMISSION UPDATE
Hillsborough Youth Commission Chair Rohan Dalal provided an overview of the Commission and introductory comments. The Environmental Awareness Subcommittee, Age-Friendly Subcommittee, Communications Subcommittee, and Health and Wellness Subcommittee provided updates on their accomplishments during the year and information about upcoming events. Councilmembers provided comments.
VIII. TOWN UPDATE
City Manager Doug Davis provided an update on events and activities in the town.
IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
There were no speakers.
X. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest
XI. CONSENT CALENDAR
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Councilmember Chuang requested to provide comments on Item 8.
Councilmember Adams stated that she had a question on Item 5.
Mayor Cole removed Items 6 and 7 from the Consent Calendar.
There were no requests from the public to remove an item from the Consent Calendar.
On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, Consent Calendar Items 1, 2, 3, and 4, were approved.
1. APPROVE CITY COUNCIL MEETING MINUTES OF APRIL 14, 2025 AND APRIL 28, 2025
The City Council meeting minutes of April 14, 2025 and April 28, 2025 were approved.
2. MONTHLY CLAIMS: APRIL 1 THROUGH APRIL 30, 2025
The monthly claims for April 2025 were approved as submitted.
3. RESOLUTION SETTING THE AMOUNT OF THE SPECIAL TAX FOR POLICE
PROTECTION AND FIRE PROTECTION AND PREVENTION FOR FISCAL YEAR 2025-26
The resolution setting the amount of Public Safety Tax for FY 2025-26 at $570.00 for each improved parcel and $218.00 for each unimproved parcel was adopted.
4. RESOLUTION AUTHORIZING SEWER SERVICE CHARGES EFFECTIVE JULY 1, 2025 The resolution authorizing sewer service charges for FY 2025-26 effective July 1, 2025 was adopted.
5. RECEIVE LEGISLATIVE UPDATE
Councilmember Adams inquired if the copies of advocacy letters could be provided to the City Council as they are signed and submitted. City Clerk Natusch stated she would implement that process moving forward and continue to include the letter as an attachment to the monthly agenda item.
City Attorney Diaz responded to City Council questions.
On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the April 2025 Legislative Update was received.
6. FORM A STANDING SUBCOMMITTEE OF THE CITY COUNCIL FOR THE TOBIN
CLARK SITE AND APPOINT TWO COUNCILMEMBERS TO THE SUBCOMMITTEE Unapproved Minutes – Hillsborough City Council
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Items 6 and 7 were considered together.
Mayor Cole provided comments.
On motion by Councilmember Krolik, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, a standing subcommittee of the City Council for the Tobin Clark Site was formed, and Mayor Cole and Councilmember Adams were appointed.
7. FORM A STANDING SUBCOMMITTEE OF THE CITY COUNCIL FOR THE TOWN
HALL COMPLEX PROJECT AND APPOINT TWO COUNCILMEMBERS TO THE
SUBCOMMITTEE
Items 6 and 7 were considered together.
Mayor Cole provided comments.
On motion by Councilmember Krolik, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, a standing subcommittee of the City Council for the Town Hall Complex Project was formed, and Vice Mayor Ragsdale and Councilmember Krolik were appointed.
8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A BUILDING DEPARTMENT MUTUAL AID AGREEMENT WITH THE COUNTY OF
SAN MATEO AND CITIES IN SAN MATEO COUNTY
Councilmember Chuang provided comments.
On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution approving and authorizing the City Manager to execute a Building Department Mutual Aid Agreement with the County of San Mateo and the Cities within San Mateo County was adopted.
XII. PUBLIC HEARING
9. INTRODUCTION OF AN ORDINANCE ADOPTING LOCAL RESPONSIBILITY AREA (LRA) FIRE HAZARD SEVERITY ZONES AS DESIGNATED BY THE STATE FIRE MARSHAL, UNDER ASSEMBLY BILL 211 AND CEQA GUIDELINES 15378 AND 15061(B)(3)
Deputy Fire Chief Jonathan Cox provided the staff report.
Mayor Cole opened the public hearing at 8 p.m.
Dr. David Weinberg provided comments regarding herd immunity to keep the community safe.
Mayor Cole closed the public hearing at 8 p.m.
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On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, the ordinance entitled, "An Ordinance of the City Council of the Town of Hillsborough Approving and Adopting Local Responsibility Area (LRA) Fire Hazard Severity Zones as Designated by the State Fire Marshal under Assembly Bill 211 and CEQA Guidelines 15378 and 15061(B)(3)" was introduced with further reading waived.
10. RESOLUTION SETTING AND CONFIRMING THE FEES AND CHARGES FOR FISCAL YEAR 2025-26 AND RESOLUTION AUTHORIZING WATER AND SEWER CONNECTION FEES FOR FY 2025-26 EFFECTIVE JULY 1, 2025
Assistant Finance Director Rich Santiago provided the staff report. Assistant Finance Director Santiago stated that as discussed at the Study Session earlier in the day, business license enforcement, auditing of gross receipts for businesses, the appeal of ADRB decision fee, appeal of administrative determination fee and incentivizing electrification through permit fees would be brought back for future discussion. Director of Building and Planning Tim Anderson and City Attorney Christopher Diaz provided additional information.
Mayor Cole opened the public hearing at 8:07 p.m. There were no speakers. Mayor Cole closed the public hearing at 8:07 p.m.
On motion by Councilmember Chuang, seconded by Councilmember Adams and unanimous on roll call vote, the resolution setting and confirming the fees and charges for FY 2025-26 and the resolution authorizing water and sewer connection fees for FY 2025-26 effective July 1, 2025 were adopted.
11. RECEIVE A REPORT ON TOWN STAFF VACANCIES, RECRUITMENT AND RETENTION EFFORTS IN COMPLIANCE WITH ASSEMBLY BILL 2561 AND GOVERNMENT CODE SECTION 3502.3
Administrative Services Manager William Li provided the presentation and reported a correction to the staff report that there are five vacancies in the Police Officers Association and two vacancies in the Unrepresented group as of April 30, 2025.
Administrative Services Manager Li stated that the five vacancies in the Police Officers Association are the Community Services Officer, Records Clerk II, Code Enforcement Officer and two sworn officer positions; in Public Works Clerical – Teamsters Union Local 856, the two vacancies are maintenance worker positions; and in the Unrepresented group, the two vacancies are the Assistant Planner position and the sworn position of Captain.
Mayor Cole opened the public hearing at 8:26 p.m. There were no speakers. Mayor Cole closed the public hearing at 8:26 p.m.
The City Council received the report.
XIII. NEW BUSINESS
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12. RESOLUTION APPROVING AMENDMENT NO. 2 TO THE EMPLOYMENT
AGREEMENT FOR CITY MANAGER DOUG DAVIS RELATING TO A
COMPENSATION ADJUSTMENT
City Attorney Christopher Diaz provided the staff report and stated the Amendment to the Employment Agreement reflects a compensation adjustment to the City Manager’s salary from $319,358.00 to $347,302.00.
Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.
On motion by Councilmember Chuang, seconded by Councilmember Krolik and unanimous on roll call vote, the resolution approving Amendment No. 2 to the Employment Agreement for City Manager Doug Davis was adopted.
13. RESOLUTION ADOPTING THE 2025 SALARY SCHEDULE FOR THE TOWN OF
HILLSBOROUGH
Administrative Services Manager William Li provided the staff report.
Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.
On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, resolution adopting the 2025 Salary Schedule for the Town of Hillsborough was adopted.
XIV. CITY COUNCIL ITEMS
Councilmember Adams presented photos and videos from her attendance at a meeting of the RethinkWaste Outreach and Communication Committee, a meeting of the RethinkWaste Board of Directors, the Hillsborough Neighborhood Network Strategic Planning Session, the Mandarin Chinese Community Emergency Response Team (CERT) Course, and the Townwide Drill, and expressed appreciation to Councilmember Chuang and Mike Chuang for their work in the community.
Councilmember Chuang provided comments regarding the Mandarin Chinese CERT Training program and the Townwide Drill and expressed appreciation to the Hillsborough Police Department and the Central County Fire Department. Councilmember Chuang expressed appreciation to Chief Corteway for the SMC Alert test and new Nixle notification system and reported her attendance at the Hillsborough Neighborhood Network Strategic Planning Session.
Councilmember Krolik reported her attendance at meetings of the SFO Airport/Community Roundtable Ground Based Noise Subcommittee, Financial Advisory Committee and Town Hall Complex Subcommittee and the Townwide Drill. Councilmember Krolik provided comments regarding AB 569 and announced the upcoming Memorial Day Parade which will include Unapproved Minutes – Hillsborough City Council
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Hillsborough Recreation Director Tony Giacomazzi as the Grand Marshal and the Burlingame High School Robotics Team who won the Robotics World Championship. Councilmember Krolik announced the upcoming Pride Month Event.
Vice Mayor Ragsdale reported her attendance at the Townwide Drill, the Celebrate May! event, the Central County Fire Department Emergency Preparedness information session, the Bicycle and Pedestrian Master Plan Workshop, and the Council of Cities meeting in Brisbane.
Vice Mayor Ragsdale reported that she is now on the Peninsula Clean Energy Executive Committee and will be attending a day-long tour of the California Independent System Operator (CAISO). Vice Mayor Ragsdale reported her attendance at the Hillsborough Schools Foundation Fun Run, the Crocker Special Olympics, Java with Josh, and a meeting of Hillsborough Recreation in which the availability for non-Hillsborough residents to attend Hillsborough schools was discussed. Vice Mayor Ragsdale reported her attendance at the CalCities City Leaders Summit.
Mayor Cole reported her attendance at the annual meeting of Housing Endowment and Regional Trust (HEART) of San Mateo County and provided information regarding the agency.
Mayor Cole reported her attendance at a meeting of the C/CAG Board in which Safe Routes to School program funding and resources were discussed and announced the upcoming Firewise chipping program.
XV. ADJOURNMENT
Mayor Cole adjourned the meeting at 8:53 p.m.