TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor 1600 Floribunda Avenue
Leslie Marden Ragsdale, Vice Mayor Hillsborough, CA 94010 Laurie Davies Adams, Councilmember www.hillsborough.net Marie Chuang, Councilmember Phone 650-375-7400
Christine Krolik, Councilmember
MINUTES
MONDAY, JUNE 9, 2025
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.
CLOSED SESSION
CALL TO ORDER
Mayor Cole called the meeting to order at 5:06 p.m.
ROLL CALL
Present: Adams, Chuang, Krolik (arrived at 5:07 p.m.), Ragsdale, Cole
PUBLIC COMMENT ON CLOSED SESSION ITEMS)
There were no speakers.
ANNOUNCEMENT OF CONFLICT OF INTEREST ON CLOSED SESSION ITEMS) There were no announcements of conflict of interest.
CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Litke v. Town of Hillsborough, San Mateo Superior Court No. 23-CLJ-05921 B. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff - One Potential Case
ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:58 p.m.
REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Cole called the meeting to order at 6:04 p.m.
II. ROLL CALL
Present: Adams, Chuang, Krolik, Ragsdale, Cole
III. PLEDGE OF ALLEGIANCE
Mayor Cole led the Pledge of Allegiance.
Minutes - Hillsborough City Council
Monday, June 9, 2025
REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz announced that the City Council met in Closed Session to discuss two items and reported that direction was given to staff and there was no reportable action under the Brown Act.
V. PROCLAMATIONS
Mayor Cole announced that a proclamation in recognition of Pride Month was presented at the Pride Month Recognition Event held earlier in the day.
• JUNETEENTH, JUNE 19, 2025
Councilmembers shared in the reading of the proclamation.
NATIONAL MOSQUITO CONTROL AWARENESS WEEK, JUNE 15-21, 2025 Vice Mayor Ragdale read the proclamation and presented it to San Mateo County Mosquito and Vector Control District Manager Brian Weber. District Manager Weber provided a presentation and responded to City Council questions.
VI. PRESENTATION
• 2025 COMMUNITY PRIORITIES SURVEY RESULTS
Bryan Godbe, Godbe Research, presented the results of the 2025 Community Priorities Survey and responded to City Council questions.
VII. TOWN UPDATE
City Manager Doug Davis provided an update on events and activities in the town.
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Tania Neydavoud, 20 Southdown Court, expressed concerns regarding the cost of her recent water bills.
Marjory Ruiz, PG&E, introduced herself as the new Local Government Affairs Representative.
IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest.
X. CONSENT CALENDAR
Councilmember Krolik requested to remove Items 5 and 9 in response to comments received by a member of the public.
Councilmember Chuang stated she had a question on Item 6.
There were no requests from the public to remove an item from the Consent Calendar.
Mayor Cole stated her vote the Consent Calendar will be a recusal on Item 10, Adoption of an Ordinance Adopting Local Responsibility Area (LRA) Fire Hazard Severity Zones as Designated by the State Fire Marshal, Under Assembly Bill 211 and CEQA Guidelines 15378 and 15061(B)(3), per guidance from the Fair Political Practices Commission, as her home is in a moderate fire severity zone.
On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote with Mayor Cole recused on Item 10, Consent Calendar Items 1, 2, 3, 4, 7, 8, and 10 were approved.
Minutes - Hillsborough City Council
Monday, June 9, 2025
1. APPROVE CITY COUNCIL MEETING MINUTES OF MAY 12, 2025 The City Council meeting minutes of May 12, 2025 were approved.
2. MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2025
The monthly claims for April 2025 were approved as submitted.
3. RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-26
The resolution establishing the appropriations limit for FY 2025-26 was adopted.
4. RECEIVE LEGISLATIVE UPDATE
The May 2025 Legislative Update was received.
5. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A SECOND AMENDMENT TO THE INFORMATION TECHNOLOGY MANAGED
SERVICES AGREEMENT WITH EATON & ASSOCIATES FOR COMPREHENSIVE
INFORMATION TECHNOLOGY MANAGED SERVICES IN THE AMOUNT OF $333,660.00 FOR A TOTAL CONTRACT AMOUNT OF $1,567,320.00 Administrative Services Manager William Li responded to City Council questions.
Mayor Cole opened public comment.
Orna Resnekov inquired about the formation of a technology committee and suggested leveraging the expertise of tech-savvy residents before committing to an external IT services contract.
Mayor Cole closed public comment.
On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution approving and authorizing the City Manager to execute a second Amendment to the Information Technology Managed Services Agreement with Eaton & Associates for comprehensive Information Technology managed services in the amount of $333,660.00 for a total contract amount of $1,567,320.00 was adopted
6. RESCIND FORMATION OF STANDING SUBCOMMITTEE FOR THE TOBIN CLARK
SITE AND REFORMULATE IT AS AN AD HOC TEMPORARY SUBCOMMITTEE UNTIL
SUCH TIME THAT THE PROJECT IS CONFIRMED
City Attorney Christopher Diaz responded to City Council questions.
On motion by Councilmember Adams, seconded by Councilmember Chuang and unanimous on roll call vote, the formation of standing subcommittee of the City Council for the Tobin Clark site was rescinded and reformulated as an ad hoc temporary subcommittee until such time that the project is confirmed.
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A TWO-YEAR AGREEMENT WITH BROWN AND CALDWELL FOR AS-NEEDED
CONSTRUCTION / PROJECT MANAGEMENT AND INSPECTION SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $200,000.00 FOR A TOTAL NOT-TO- EXCEED CONTRACT AMOUNT OF $400,000.00, UNDER CEQA GUIDELINE 15301 The resolution approving and authorizing the City Manager to execute a two-year agreement with Brown and Caldwell for as-needed construction/project management and inspection services in an annual not-to-exceed amount of $200,000.00 for a total not-to-exceed contract amount of $400,000.00, under CEQA Guideline 15301, was adopted.
Minutes - Hillsborough City Council
Monday, June 9, 2025
8. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION
FUNDING
The resolution adopting the list of projects for FY 2025-26 funded by SB 1: the Road Repair and Accountability Act of 2017, and authorizing the submittal of applications for SB 1 transportation funding, and authorizing the City Manager to execute all funding documents and implement the approved funding programs was adopted.
9. RESOLUTION APPROVING THE PURCHASE OF ONE REPLACEMENT PUBLIC WORKS SEWER MAINTENANCE VEHICLE IN THE AMOUNT OF $213,364.67, WITH A 10% CONTINGENCY IN THE AMOUNT OF $21,336.47, FOR A TOTAL NOT-TO- EXCEED AMOUNT OF $234,701.14
Director of Public Works Paul Willis responded to City Council questions.
Mayor Cole stated that emailed public comments would not be read aloud as they are available on the website for review.
On motion by Councilmember Chuang, seconded by Councilmember Adams and Public Works Sewer Maintenance Vehicle in the amount of $213,364.67, with a 10% contingency in the amount of $21,336.47, for a total not-to-exceed amount of $234,701.14 was adopted.
10. ADOPTION OF AN ORDINANCE ADOPTING LOCAL RESPONSIBILITY AREA (LRA)
FIRE HAZARD SEVERITY ZONES AS DESIGNATED BY THE STATE FIRE MARSHAL, UNDER ASSEMBLY BILL 211 AND CEQA GUIDELINES 15378 AND 15061(B)(3) On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote with Mayor Cole recused, the ordinance entitled, "An Ordinance of the City Council of the Town of Hillsborough Approving and Adopting Local Responsibility Area (LRA) Fire Hazard Severity Zones as Designated by the State Fire Marshal, Under Assembly Bill 211 and CEQA Guidelines 15378 and 15061(B)(3)" was XI. PUBLIC HEARING
11. RESOLUTION ADOPTING THE FISCAL YEAR 2025-26 PROPOSED OPERATING
AND CAPITAL BUDGET
Finance Director Jan Cooke provided the staff report.
Mayor Cole opened the public hearing at 7:56 p.m. There were no speakers. Mayor Cole closed the public hearing at 7:56 p.m.
On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution adopting the FY 2025-26 Operating and Capital Budget was adopted.
XII. OLD BUSINESS
12. 40 BAYWOOD COUNTERPROPOSAL AND AUTHORIZATION OF THE CITY
MANAGER TO PRESENT THE PROPOSAL TO THE TRUSTEE
City Manager Davis provided the staff report. City Attorney Christopher Diaz provided additional information.
Mayor Cole opened public comment.
There were no speakers.
Minutes - Hillsborough City Council
Monday, June 9, 2025
Mayor Cole closed public comment.
Mayor Cole re-opened public comment.
Anne Lassahn, Trustee, Lilienthal Family Trust, stated that it cost a lot of money and took a long time to establish the 501(c)(3) and that she thinks it is a benefit to the Town to keep it and utilize it. Ms. Lassahn expressed interest in knowing more about the idea of "Lilienthal Park" and a way to come together that works for the fiduciary duties of both sides, and so that she knows the land is protected for a long time per Mrs. Lilienthal's wishes and for the benefit of the community. Ms. Lassahn expressed a desire to work together to make it make sense and not be a burden.
Mayor Cole closed public comment.
Councilmember Adams moved to provide direction on the 40 Baywood counterproposal as stated below and authorize the City Manager to present the proposal to the Trustee with a deadline of 60 days for response by the Trustee:
Non-negotiable Conditions for Acceptance:
1. Full ownership of the property by the Town, with no claim by "Friends of 40 Baywood Avenue."
2. Transfer of all trust assets to the Town for maintenance of the property.
3. Termination of "Friends of 40 Baywood Avenue's" involvement in property or trust management, in its current form.
Councilmember Krolik offered an amendment to amend "non-negotiable" to "negotiable." Following discussion, Councilmember Adams modified the motion to remove "non- negotiable." Councilmember Krolik accepted the modification.
On motion by Councilmember Adams, seconded by Mayor Cole and unanimous on roll call vote, the City Council provided direction on the 40 Baywood counterproposal as stated below and authorized the City Manager to present the proposal to the Trustee with a deadline of 60 days for response by the Trustee:
Conditions for Acceptance:
1. Full ownership of the property by the Town, with no claim by "Friends of 40 Baywood
2. Transfer of all trust assets to the Town for maintenance of the property.
3. Termination of "Friends of 40 Baywood Avenue's" involvement in property or trust management, in its current form.
XIII. NEW BUSINESS
13. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR AGREEMENT WITH BRINC DRONES, INC. FOR THE ACQUISITION OF
TWO BRINC DRONES AS A FIRST RESPONDER (DFR) DRONES AND RELATED SERVICES IN A TOTAL CONTRACT AMOUNT OF $541,397.50 ALLOCATED FROM
THE POLICE GRANTS FUND (SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND) AND APPROVING A FISCAL YEAR 2024-25 BUDGET AMENDMENT IN THE AMOUNT OF $8,279.50
Chief of Police Nelson Corteway provided the staff report. Assistant Finance Director Rich Santiago provided additional information.
Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.
On motion by Councilmember Chuang, seconded by Councilmember Adams and unanimous on roll call vote, the resolution approving and authorizing the City Manager to execute a five-year agreement with BRINC Drones, Inc. for the acquisition of two BRINC Drones as a First Responder (DFR) drones and related services in a total contract amount of $541,397.50 allocated from the Police Grants Fund (Supplemental Law Minutes - Hillsborough City Council
Monday, June 9, 2025
Enforcement Services Fund) and approving a FY 2024-25 budget amendment in the amount of $8,279.50 was adopted.
14. RESOLUTION ADOPTING THE TOWN OF HILLSBOROUGH CROSS-CONNECTION CONTROL PLAN, UNDER CEQA GUIDELINE 15301
Director of Public Works Paul Willis introduced the item.
The City Council recessed at 9:17 p.m.
The City Council reconvened at 9:22 p.m. with all Councilmembers present.
Senior Analyst Ed Cooney provided the staff report. Building & Planning Director Tim Anderson provided additional information.
Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.
On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, the resolution adopting the Town of Hillsborough Cross- Connection Control Plan and authorizing the Director of Public Works to make as- needed updates to the plan, under CEQA Guideline 15301, was adopted.
15. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 13.28 OF THE
HILLSBOROUGH MUNICIPAL CODE RELATING TO CROSS-CONNECTIONS Senior Analyst Ed Cooney provided the staff report.
On motion by Councilmember Adams, seconded by Councilmember Krolik and unanimous on roll call vote, the ordinance entitled, "An Ordinance of the City Council of the Town of Hillsborough Amending Chapter 13.28 of the Hillsborough Municipal Code Relating to Cross-Connections" was introduced with further reading waived XIV. CITY COUNCIL ITEMS
Councilmember Adams presented photos from her attendance at a meeting of the RethinkWaste Public Education and Outreach Committee in which a project related to reusable utensils was discussed, the year-end Hillsborough City School District Board meeting and the Nueva School past-parent group presidents meeting, and expressed appreciation to those involved in the planning of the Memorial Day Parade. Councilmember Adams thanked Mayor Cole and Councilmember Krolik for attending the Public Works Week lunch that she was unable to attend and reported that she is gathering information regarding undergrounding utilities and telecommunications related to the Town's goals.
Councilmember Chuang expressed appreciation to those involved in the planning and execution of the Memorial Day Parade and reported her attendance at a meeting of the SamTrans Board of Directors in which the budget was approved.
Councilmember Krolik reported her attendance at a meeting of the SFO Airport/Community Roundtable, expressed appreciation to those involved in the planning and execution of the Memorial Day Parade, expressed appreciation for the Pride Recognition Event, and announced the upcoming Concours d'Elegance events.
Vice Mayor Ragsdale expressed appreciation to those involved in the execution of the Memorial Day Parade, reported her attendance at the Hillsborough Beautification Foundation year end celebration and congratulated Administrative Services Manager William Li on receipt of their Professional Appreciation Award. Vice Mayor Ragsdale expressed appreciation for the Pride Recognition Event and reported her attendance at the Leadership Council San Mateo County graduation, a tour of the California Independent System Operator in her role on the Peninsula Clean Energy Board of Directors, and a Peninsula Clean Energy and Silicon Valley Clean Energy dinner regarding electrification options. Vice Mayor Ragsdale announced an upcoming preschool promotion ceremony at West Elementary School.
Minutes - Hillsborough City Council
Monday, June 9, 2025
Mayor Cole reported that Firewise is starting their chipping program this week, reminded residents to drive with caution in those areas, and expressed appreciation to the Public Works Department for assisting with traffic control.
XV. ADJOURNMENT TO THE HILLSBOROUGH PUBLIC IMPROVEMENT CORPORATION (HPIC) MEETING
Major Cole adjourned the City Council meeting to the Hillsborough Public Improvement Corporation meeting at 9:57 p.m.
Submitted by:
Mus Nate
Lisa Natusch, City Clerk